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Home My WebLink AboutAgenda 11-02-04 Names Tabs AGENDA #2425 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, NOVEMBER 2, 2004 AT 5:00 P.M. 4:00-4:15P.M. 4:lS-5:00P.M. I. II. III. IV. Vo EXECUTIVE SESSION REGARDING PERSONNEL MATTER UNDER SECTION 551.074, AND CONSULTATION WITH CITY ATTORNEY UNDER SECTION 551.071, TEXAS LOCAL GOVERNMENT CODE WORK SESSION FOR AGENDA REVIEW INVOCATION City Manager Bob Livingston INTRODUCTION OF STAFF City Manager Bob Livingston AWARDS & RECOGNITION A. INTRODUCTION: Scott Wizeman, Police and Fire Chaplain B. ACHIEVEMENT OF EXCELLENCE IN PROCUREMENT AWARD: Purchasing Agent Christine Green Tab I C. EMPLOYEE RECOGNITION AWARD: Parking Enforcement Officer Stan Burkman, Police Department Adams Tab II D. DEPARTMENT PINS: Section Chief Jim Stroope & Driver/Engineer Mike Carrell, Fire Department, 30 years; Ysabel Torres, Maintenance Technician II, Utilities Department, 15 years; Captain Robert Brown & Officer Eric Walden, Police Department, 20 years. ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. CONSENT AGENDA A. PROCLAMATION: For Rex Curtis, Director of Facilities, Highland Park Presbyterian Church, on October 20, 2004, "Rex Curtis Day" Holmes Tab III B. CONSIDER: Approval of City Council Meeting Minutes for October 20, 2004 Wilson Tab IV VI. MAIN AGENDA A. CONSIDER: Appointment of Dan Hagood as Alternate Judge, Municipal Court Livingston Tab V B. CONSIDER: Request from Max-A-Million Carriage Rides to wave sign ordinance requirements McLaurin Tab VI C. PUBLIC HEARING: For abatement of nuisances at 4021 Marquette McLaurin Tab VII D. REPORT: From Councilmembers Kelly Walker and Syd Carter regarding the condition of property owned by Kenneth Crozier, 4305 Greenbrier McLaurin Tab VIII E. CONSIDER: Ordinance requesting two 15-minute parking spaces at 4347 Lovers Lane Corder Tab IX F. CONSIDER: Ordinance amending FY2005 Budget to carry forward encumbrances from FY2004 Austin Tab X G. CONSIDER: Accepting renewal off'er from United Health Care for Specific Stop Loss and Aggregate Stop Loss coverage Hanford Tab XI H. DISCUSS: Art objects located in the front yard of residential properties McLaurin Tab XII I. REVIEW: Report from GSWW regarding infiltration-in-flow into sanitary sewer collection system Smallwood Tab XIII As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. VII. RECEPTION HONORING GRADUATES OF LEADERSHIP UNIVERSITY PARK VIII. INFORMATION AGENDA Tab XIV REPORTS, BOARD AND COMMITTEE MEETING MINUTES B. C. D. E. F. J. K. L. BOARD OF ADJUSTMENT EMPLOYEE BENFITS ADVISORY COMMITTEE FINANCE ADVISORY COMMITTEE PARK ADVISORY COMMITTEE PLANNiNG & ZONING COMMISSION PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY COMMITTEE PUBLIC SAFETY ADVISORY COMMITTEE PUBLIC WORKS ADVISORY COMMITTEE Minutes for October 27, 2004 URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE ZONING ORDINANCE ADVISORY COMMITTEE CAPITAL PROJECTS REVIEW COMMITTEE CAPITAL PROJECTS UPDATE for Week of November 1, 2004 National Purchasing Institute, Inc. September 21, 2004 Bob Livingston City Manager City of University Park 3800 University Blvd. University Park, TX 75205 27 2004 Achievement of Excellence in Procuremenl® EO. Box 530669 Henderson, Na,~ 89053-0669 rel: (702) 260-7114 Fa.x: (702) 260-7052 a~mationalpurchasinginstitute.org Subject: Achievement of Excellence in Procurement Award Dear Mr. Livingston: The Achievement of Excellence in Procurement award is designed to recognize organizational excellence in procurement. The award is achieved by those organizations that demonstrate excellence in procurement by obtaining a high score on a rating of standardized criteria. The program is designed to measure innovation, professionalism, e-procurement, productivity, and leadership attributes of the procurement function. The Achievement of Excellence in Procurement is sponsored by the National Purchasing Institute (NPI), the California Association of Public Purchasing Officers (CAPPO), Florida Association of Public Purchasing Officers (FAPPO), the Institute of Supply Management (ISM), and the National Institute of Governmental Purchasing (NIGP). It is my pleasure to notify you that the Procurement Department for the City of University Park has earned the 9th Annual Achievement of Excellence in Procurement Award for 2004. Moreover, City of University Park is one of only 45 to receive this national award at least four times. A beautiful trophy, which has developed into the AEP icon, will be presented at several locations or mailed in mid-November, in accordance with your previous instructions. Congratulations on the Achievement of Excellence in Procurement Award. Sincerely, ~ Wayne A. Director of Procurement City of Tucson **and** Chairperson Achievement of Excellence in Procurement Award Committee cc' Christine Green, C.P.M., Purchasing Agent Achievement of Excellence in Procurement Award Committee ISM institute for supply management Certified Purchasing Manager- The Competitive Edge AGENDA MEMO (11/2/04 AGENDA) DATE: October 5, 2004 TO: Honorable Mayor and City Council FROM: Gary W. Adams, Chief of Police SUBJECT: Employee Recognition Award I an extremely pleased to nominate Stan Burkman, Park Enforcement Officer, for the City's Employee Recognition Award. On September 30, 2004, while writing tickets in the 3200 block of Milton, Officer Burkman found a wallet on the street containing a large amount of cash, various credit cards and personal identification belonging to Cheryl Markey. Officer Burkman made contact with Ms. Markey, verified that she had indeed lost a wallet and made arrangements with her to return it. Upon its return, Ms. Markey stated that it contained $500.00 in cash. The cash along with her credit cards and other personal papers were all accounted for. Officer Burkman exhibited his honesty and integrity by returning the money to its owner. I want not only to personally thank him for his actions, but ask the City Council to provide him with their public appreciation. Thanks for doing a great job! 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Burkman employee rec award.doc 1:38 PM 10/05/04 OFFICE OF THE MAYOR Whereas, Rex Curtis Director of Facilities at Highland Park Presbyterian Church, Is a dedicated and committed Christian who Has worked tirelessly to assure the comfort And safety of church members and staff, Whereas, his ears and heart are always open to listen And offer comfort and counsel to those who are Troubled and unhappy, Whereas, we appreciate The service he has given to our City, Now therefore I, as Mayor of the City of University Park, Texas, do declare This 20th day of October 2004 As "Rex Curtis Day" Jan~. "Blackief" H'olme~ III, Mayor MINUTES #2424 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM WEDNESDAY, OCTOBER 20, 2004, 7:30 A.M. Mayor Blackie Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Harry Shawver, Kelly Walker and Syd Carter. Also in attendance were City Attorney Rob Dillard, Finance Director Kent Austin substituting for City Manager Bob Livingston and City Secretary Nina Wilson. City Manager Bob Livingston was absent and excused. Mayor Pro Tem Roberts moved acceptance of the Consent Agenda. Councilmember Walker seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER APPROVAL OF CITY COUNCIL MEETiNG MINUTES: For October 5, 2004. MAIN AGENDA PUBLIC HEARING REGARDING PARKING AMENDMENTS FOR SOUTHERN METHODIST UNIVERSITY CAMPUS DISTRICT: Mayor Holmes opened the public hearing. Building & Zoning Administrator Wade McLaurin stated that, as a result of the construction of Ford Stadium, as well as additional parking structures on the SMU campus, the regulations found in the Zoning Ordinance regarding on-campus parking must be amended to appropriately address the conditions that currently exist. The proposed amendments include a "credit" for students, stafl} or faculty who have the ability to use mass transit as provided by DART. In addition to the parking regulations, Section 14-206 of the Zoning Ordinance is also being created to better define the approved activities at Ford Stadium. This new section mirrors the previous requirements of Ownby Stadium, but allows for the stadium to be used for high school football two (2) days out of the academic year, in addition to high school football playoff games. This will allow for the continued use of the stadium for the Tom Landry Classic high school football event at Ford Stadium and will also bring the Zoning Ordinance up-to-date. There was no further discussion and Mayor Holmes closed the public hearing. Councilmember Shawver moved to approve the ordinance regarding parking amendments to Southern Methodist University Campus District. Councilmember Carter seconded, and the vote was unanimous to approve the ordinance. City Attorney Rob Dillard asked if Councilmember Shawver meant both ordinances, so Councilmember Shawver moved to amend his motion to include both ordinances. Councilmember Walker seconded, and the vote was unanimous to approve both ordinances regarding parking amendments to the University Campus District. ORDINANCE NO. 04/31 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, REPEALING SECTION 24-500, "PARKING REQUIREMENTS IN UC-1 AND UC-2", SUBSECTIONS (1) THROUGH (6) OF THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, IN ITS ENTIRETY, AND UPDATING AND REPLACING THE SAME WITH THE PROVISIONS SET OUT HEREIN, PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. ORDINANCE NO. 04/32 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY ADDING SUBSECTION (4), "FORD STADIUM", TO SECTION 14-206, "ADDITIONAL REGULATIONS"; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER PURCHASE OF CodeRED NOTIFICATION SYSTEM CONTRACT: Fire Chief David Ledbetter stated that in an emergency, especially after hours, notifying staff members and crews to respond in a timely manner once they have gone home is a serious challenge. If citizens have to be notified, the only method is to go door-to-door. CodeRED is a web-based emergency notification system with the capacity to launch more than 60,000 telephone calls to homes and businesses in less than one hour. Emergency messages can be initiated from homes, offices, or anywhere an internet connection is available. The system is not limited to employee notification but can be used for a variety of needs to notify citizens such as evacuations, hazardous material Spills, fire and flood disasters, missing children/persons, major weather alerts, terrorism alerts, street closings and water main breaks, etc. The cost of the service is available in a two-year contract and provides the City with 15,000 minutes of usage each year for $5,000.00 per year. Additional minutes are provided free of charge for training purposes. Councilmember Walker moved acceptance of the contract. Councilmember Carter seconded, and the vote was unanimous to approve the contract for the CodeRED Notification System. DISCUSS UDADAC'S RECOMMENDATIONS REGARDING ARCHITECTURAL DESIGN OF NORTHWEST HIGHWAY SCREENING WALL: Considerable discussion ensued regarding the use of both brick and concrete facades. Director of Public Works Bud Smallwood reported that the Committee would like to have the "portal" structures, proposed for the southeast and southwest corners at Hillcrest, physically connected to the wall rather than standing free. One Committee member suggested that long term maintenance issues should be considered before deciding to incorporate the use of brick. The cost to repair or rebuild brick sections of the wall would be considerably higher than that of concrete. The same would hold true in the removal of graffiti. UDADAC unanimously recommended that the City Council direct staff to proceed with the project except for the use of brick. The City Council agreed and directed staff to proceed with the design using solid concrete rather than brick, giving the wall a stucco look. DISCUSS PILOT PROGRAM FOR NEWSPAPER RACKS IN SNIDER PLAZA: Assistant to the Public Works Director Robbie Corder stated that business owners along Snider Plaza and City staff members have voiced concern about the proliferation of individual news boxes in this retail area. In Snider Plaza, they have created issues concerning pedestrian and vehicle safety, litter, graffiti, and emergency access. In 2003, Snider Plaza had a total of 61 individual news boxes. In July, 2004, the number of news boxes in Snider Plaza had increased 26% for a total of 77 boxes. To address concerns related to the proliferation of separate news boxes, staff proposes the City purchase news racks that hold multiple publications and install the units at fixed locations in Snider Plaza. Individual news boxes would not be allowed in the Snider Plaza area. The City will then lease individual boxes within the news racks to the publications to recover a portion of the cost. If successful, the pilot program along Snider Plaza could be expanded to other retail areas in the City. The total number of publications in Snider Plaza would be reduced from 77 to 54. Council directed staff to proceed with the pilot program to include further discussions with vendors of the news boxes. CONSIDER BID AND AWARD OF CONTRACT TO SYB CONSTRUCTION COMPANY FOR WATER, SANITARY AND STORM SEWER IMPROVEMENTS, ALLEY AND STREET PAVING IN THE AREA NORTH OF HILLCREST AND SOUTHWESTERN, PROJECT NO. 46310: The locations to be included in this project are Centenary/Marquette Alley from Airline Road to Hillcrest Road; Colgate/Camth Alley from Airline Road to Turtle Creek Blvd.; Camth Blvd. from Airline Road to Hillcrest Road; Greenbrier/Southwestern Alley from Airline Road to Hillcrest Road; Hillcrest Road from Camth Blvd. to Greenbrier/Southwestern Alley; and Camth Park Parking Lot. Mayor Pro Tem Roberts moved acceptance of the bid. Councilmember Carter seconded, and the vote was unanimous to approve the awarding of the contract to SYB Construction Company for Project No. 46310 in the amount of $2,253,957. CONSIDER ORDINANCE ABANDONING CERTAIN STREET RIGHT-OF-WAY ADJACENT TO 7064 TURTLE CREEK LANE: The ordinance will abandon certain right-of- way along the Lovers Lane frontage of the property at 7064 Turtle Creek Lane, the southeast comer of Lovers Lane and Turtle Creek Lane, owned by Mr. Steve Houghton. It includes a 3,729 square foot parcel and the fair market value is $101,839. After approval of the subject ordinance, a certified copy of the ordinance must be filed at Dallas County, and Mr. Houghton must incorporate the parcel with his property at 7064 Turtle Creek Lane via amending the plat. Councilmember Shaxwer moved approval of the ordinance. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the abandonment of the right-of-way adjacent to 7064 Turtle Creek Lane to Mr. Steve Houghton. CONSIDER ZONING ORDINANCE ADVISORY COMMITTEE'S (ZOAC) RECOMMENDATION AND REQUEST FOR REZONING OF DUPLEX ZONING DISTRICTS: Two separate requests were received requesting the City consider the potential benefits that might result from rezoning existing duplex districts to another zoning district that might encourage redevelopment. The first request was to rezone the north side of the 3200 & 3300 blocks of Rosedale from Duplex 2 (D-2) to Multi-Family District 3 (MF-3). The purpose would be to encourage redevelopment in those blocks that would be similar in use to that on the south side of Rosedale. The second request was to rezone all of the duplex districts within the City to Single Family Attached (SF-A). The purpose would be to encourage redevelopment throughout the City similar to what has taken place around the Middle School and provide more owner-occupied properties rather than the rental properties that currently exist in the duplex districts. The duplex districts cannot subdivide their lots and sell them off separately. ZOAC did not believe it was in the City's best interest to rezone the properties along Rosedale from D-2 to MF-3. They felt that this would be a "stepping down" in zoning classification and that the current D-2 properties provide a buff'er between the MF-3 properties to the south and the Single Family district to the north. However, the Committee believes that the idea of rezoning the duplex districts to SFA is a worthwhile idea. The duplex and SFA structures are virtually identical, and would provide the City and its' neighborhoods with more owner-occupied residences. The Committee also felt that rather than a "blanket" rezoning of all the duplex districts in the City, these districts should be handled on a case-by-case basis as areas, but not as individual lots. ZOAC recommends that future applicants be sent to the Planning & Zoning Commission for approval of their rezoning request. Mayor Pro Tem Roberts moved approval of ZOAC's recommendation, which is to make a decision on a case-by-case basis if an individual or the City makes a request. Councilmember Shawver seconded, and the vote was unanimous to approve the recommendation. CONSIDER DEADLINE FOR KENNETH CROZIER, 4305 GREENBRIER: A hearing was held on August 3, 2004 before the City Council regarding the condition of the property at 4305 Greenbrier, owned by Mr. Kenneth D. Crozier. After reviewing photos and staff files, the Council determined that the property was a public nuisance as a result of the overgrowth and junk that had been allowed to accumulate on the property. Mr. Crozier was given 60 days to bring the property into compliance. Mr. Crozier was then contacted on October 4th by Code Enforcement Officer Mike Brackin to set up a time in which he could inspect Mr. Crozier's property to determine if all of the violations had been corrected. Mr. Crozier agreed to meet Mr. Brackin at 9:00 a.m., October 11th, to inspect the property. Mr. Crozier then appeared at the October 5th City Council meeting under Items From the Floor without the knowledge of the Building Department staff and requested an extension of the original deadline. Since the Council cannot take action on issued discussed on Items From The Floor, he was requested to return on October 20th when the item could be placed on the agenda. At the October 20th meeting, staff recommended no additional time be granted to Mr. Crozier and that the Council ask the City Attorney how best to proceed. Mr. Crozier addressed the Council and stated that the Dallas Public Health Department had given him a report stating his property was in compliance. Mayor Holmes then requested Building and Zoning Supervisor Wade McLaurin to contact the Health Department for a copy of their report. Councilmembers Carter and Walker, along with a Code Enforcement Officer, will contact Mr. Crozier to set an appointment to see his property. The extension was denied. A decision will be made at the next council meeting on November 2, 2004 after Councilmembers Carter and Walker have viewed the property. DISCUSS REQUEST TO PUT NAME OF ADVISORY COMMITTEE MEMBERS ON THE CITY WEB SITE: The Information Services staff recently received a request to consider adding membership and scheduling information to the section of the City web site that lists all citizen advisory committees. Currently, that section of the web contains a paragraph explaining the purpose of the committees in general and directs the citizen as to the process for applying for membership on one of the committees. Staff asked Council to provide direction as to the type of information that should be included in the citizen committee section of the web site. Council directed Department Directors to make inquiry of their committee members as to their opinions on the subject and return to a future council meeting with that information. PASSED AND APPROVED this 2nd day of November 2004. ATTEST: James H. Holmes III, Mayor Nina Wilson, City Secretary AGENDA MEMO (11/02/04 AGENDA) DATE: TO: FROM: October 27, 2004 Honorable Mayor and Members of the City Council Bob Livingston SUBJECT: APPOINTMENT OF ALTERNATE MUNICIPAL COURT JUDGE The Mayor and City Council recently met with Mr. Dan Hagood. Mayor Holmes and Judge Barklow have proposed appointing Mr. Hagood as an alternate judge in the University Park Municipal Court. RECOMMENDATION: The appointment is a function of the Mayor and Council. If you wish to proceed with the appointment, Council should authorize the addition of Mr. Hagood to the list of alternate judges. ATTACHMENTS AGENDA MEMO (11/2/04 AGENDA) DATE: TO: FROM: SUBJECT: October 27, 2004 Honorable Mayor and City Council Wade McLaurin, Building & Zoning Administrator Signage for Christmas Carriage Rides BACKGROUND: On September 22nd, the City Council gave approval to Max-A-Million Horse-Drawn Carriage to operate in Snider Plaza during this upcoming holiday season. The owner of the carriage business was surprised to leam afterward that this approval did not include any type of advertising or temporary signage. She is asking the Council to amend the approval to allow two (2) "A" frame signs to be placed within the Plaza. PUBLIC NOTICE: N/A RECOMMENDATION: Staff has no issue with the Council giving special permission to allow the two (2) "A" frame signs as shown, as long as they do not obstruct traffic or sight lines. It is apparent that the carriage operator feels that it is a necessity for her business to have this signage for advertising. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 10/26/03 TUE 14:08 PAX 214 987 5399 CITY OF U~IVERSITY PARK ~002 Max-A-Million Carriage Dana Pendergraph 7959 Irma Drive Royse City, Texas 75189 (972) 636-3330 wo bbe2003L~.vah oo.com HAND DELIVERED October 26, 2004 Town of University Park 3800 University Park Blvd. University Park, Texas 75205 11/_02/04 Council Meetinq: Christmas Carriages in Snider Plaza To all Town of University Park Officials: On October 15th, I picked up the two (2) A-frame signs that I had professionally made for our Christmas carriage business in Snider Plaza, and placed them prominently in the Snider Plaza Shopping Center. These simple signs, the only source needed for my customers to know this exciting news, my phone started ringing with the Snider Plaza shoppers before I couJd even start my drive home. People were, and are, tremendously excited to hear the news of these Christmas carriages in The Town of University Park. There is, however, a slight snag in this Christmas carriage business of Snider Plaza that we have worked so hard to now begin together. I trust though, that we will work out this small problem to the benefit of the Christmas carriage operation, and to the Town of University Park alike. I've been told these signs are not allowed. This news has got to be some of the most devastating, and shocking, news I've ever experienced in my entire professional carriage career! I know from my 9 years of success at the Chili's Restaurant location what people respond to for this carriage business operation.., and these A-frame signs are a simple, clean and effective means of this Christmas carriage advertising. Please give me special permission to use these two signs for this Christmas carriage operation in Snider Plaza! They will only be there 3 months out of the year... October, November and December. 10/26/04 TUE 14:08 FAX 214 987 5399 CITY OF UNIVERSITY PARK OO3 From Max-A-Million Carriage To The Town Of University Park October 26, 2004 Page Two of Two These signs will be the largest part of my advertising! I do not have the funds to pay for expensive magazine and/or newspaper advertising, and I do not have a store front to represent my business in Snider Plaza! I do have the experience in this carriage industry that you have voted in to work in Snider Plaza! These signs are all 1 need to be a success! They are miracle workers! Again, I know this from past experience Please do not take this proven advertising source away from my Christmas business. You'll be killing your very own Snider Plaza Christmas carriages! I have enclosed a copy of the design of these signs. The signs are a beautifu], simple and elegant, heavy ply-wood, 4 ff. tall by 2 ff. wide, and A-frame design, with smooth white background and this enclosed design on both sides of the signs We have just spent almost $700. on these tw'o signs.., a large investment for my little company.., and an investment I expected to have earned it's keep for many years to come. I had no idea the Town of University Park had this ordinance to not allow any signs such as these. I have been informed that you have before given special permission to a parking company that worked in Snider Plaza for their company's A4rame signs to be used in the shopping center. I pray you will do the same for this very special Christmas carriage business that will be such a blessing for so many. The response I'm already getting is absolutely unbelievable! It's still early in the season, and I'm already getting an average of 15 phone calls per day for these Snider Plaza Christmas carriages.., and it will do nothing but get much busier as Christmas gets closer! This success is all coming from these 2 little signs, and the continued success depends on these very simple signs! I beg of you, please let the signs stay! Let's please discuss the location you could allow them to advertise this Christmas carriage business that you have voted in to operate in Snider Plaza. 10/26/04 TUE 14:09 FAX 214 95? S399 CITY OF UNIVERSITY PARK OO4 C:arria iD ~ith P,.eserve 21 -91 -8600 AGENDA MEMO (11/2/04 AGENDA) DATE: October 28, 2004 TO: Honorable Mayor and City Council FROM: Wade McLaurin, Building & Zoning Administrator SUBJECT: Hearing for Abatement of Nuisances at 4021 Marquette BACKGROUND: Our records indicate that the city has had complaints regarding the condition of the property at 4021 Marquette as far back as 1995, as a result of junk vehicles, defective sidewalks, or other deteriorating conditions on the property. In each of these cases, the property owner, Mr. Cloyde Buchanan Jr., was issued a citation for not bringing his property into compliance. In each of these he failed to accept the citation or appear in court. Mr. Buchanan had to be transported by ambulance to the hospital in April for breathing difficulties and allowed a neighbor access to his home. The neighbor brought to our attention the fact that the interior of the house was in a complete state of disrepair. Mr. Buchanan's daughter, Linda Maclver, who was in town during her father's hospital stay asked for city assistance in getting some of the debris removed from the home, which she received. Since city building inspection staff has not been permitted to formally inspect the inside of the residence by the property owner, but only through the description and photos fumished by the neighbor, the following concems exist within the structure: · Electrical Hazards · Unsanitary Conditions resulting from rodent infestation · Mold in walls and flooring as a result of holes in roof · Roof, walls, floors, windows, and doors not properly sealed from outside. As stated previously, we have not been able to perform a thorough inspection of the interior of the residence, and more than likely would be able to add many more things to the above list. Section 3.201 of the University Code of Ordinances defines items such as those listed above as "public nuisances" and states that such shall be abated, repaired, rehabilitated, demolished, or removed. PUBLIC NOTICE: Notice to Property Owner as Required RECOMMENDATION: Staff recommends that the Council order the complete elimination of the stated nuisances on the property at 4021 Marquette within thirty (30) days. In the event that the property owner does not meet the Council imposed deadline, the City will proceed to carry out the work called for by the Council's order and the cost of such work shall be levied as a tax against the premises. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings~Temporary Internet Files\OLK3\COUNCIL AGENDA ITEM 4021 Marquette Hearing.doc 1:01 PM 10/28/04 STATE OF TEXAS COUNTY OF DALLAS CITY OF UNIVERSITY PARK ORDER FOR ABATEMENT OF PUBLIC NUISANCE On the 2nd day of November 2004, the City Council of the City of University Park, Texas, considered a notification by the Director of Public Works that a public nuisance existed at 4021 Marquette and that the owner, Cloyde Buchanan, Jr., or occupant had failed, neglected or refused to comply with notice from the Director of Public Works to commence the required demolition, improvement or repairs, and the City Council, having considered the complaint of the Director and the response of the owner at the public hearing on this date, finds and determines that: 1. The buildings on the property contain an accumulation of trash, debris, refuse and junk which tend to block ingress and egress, pollute the atmosphere, and are dangerous to the health and welfare of the community because they have become a haven for rats and mosquitoes; and 2. The buildings on the property are unsightly due to lack of paint and general condition, are dangerous due to structurally unsafe roof and floor members left open to the elements; and 3. Unsanitary conditions exist inside the structure(s) as a result of rodent infestation, mold, damp conditions, and being left open to the elements; and 3. That the condition of the property constitutes a public nuisance within the meaning of Section 3.201 (b) of the University Park Code of Ordinances. The City Council further finds that the owner has been given notice as required by Section 3.202 of the University Park Code of Ordinances and has failed, neglected or refused to comply with said notice to remedy, remove, or correct the above violations at 4021 Marquette, all of which constitute public nuisances. The City Council further finds that a diligent effort has been made to discover each mortgagee and lien holder having an interest in the building or in the property on which the building is located, and has determined that there are no mortgagees or lien holders having any such interest. It is therefore ordered that the owner, Cloyde Buchanan, Jr., and any occupant proceed with the work specified in the notice given to the owner to remedy, remove, or correct the above nuisances on the premises at 4021 Marquette, and if the owner or occupant of said premises fails or refuses to do so within days after a copy of this Order has been delivered to the owner in person or sent by letter to his last known address by certified mail, the Director of Public Works is directed to perform such work and the 66495 cost of such work shall be levied as a tax against the premises and the owner thereof, which cost shall be and become immediately due thereon. This Order has been passed by a vote of the City Council of the City of University Park, Texas, Council Members voting in favor of such Order, and Council Members voting against such Order, on this 2nd day of November 2004. APPROVED: Mayor ATTEST: CITY SECRETARY 66495 AGENDA MEMO (11/2/04 AGENDA) DATE: TO: FROM: SUBJECT: October 27, 2004 Honorable Mayor and City Council Wade McLaurin, Building & Zoning Administrator Extension of deadline for 4305 Greenbrier - Kelmeth Crozier BACKGROUND: Mr. Kenneth Crozier appeared at the October 20th City Council meeting unable to explain why he had not met the sixty (60) day deadline for correcting the violations on his property that had been imposed by the Council in August. The violations specifically consist of the need to eliminate the junk, debris and overgrowth on the property, as well as painting all of the exposed wood on his house and detached structures. When asked why he refused to allow city staff on his property to inspect for compliance, Mr. Crozier stated that he believed that he would be opening himself to possible additional prosecution. He insisted that he could correct all of the problems if he was given enough time. It was noted again at this meeting that staff had been working with Mr. Crozier on this matter since October of last year. Council Members Walker and Carter agreed to set up an appointment with Mr. Crozier which they could walk the subject property with him and observe the progress that he has made in the clean up since being contacted by Code Enforcement. I encouraged them to include my additional Code Enforcement Officer, Russell Craig, whenever they were able to agree upon a date and time to inspect the property. PUBLIC NOTICE: N/A RECOMMENDATION: We will determine the current status of Mr. Crozier's property based on observations made by Kelly Walker and Syd Carter. The Council can determine if further time is warranted or if the city should hire a contractor to immediately correct the violations. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\COUNCIL AGENDA ITEM 4305 Greenbrier follow up.doc 12:02 PM 10/27/04 AGENDA MEMO (11/2/04 AGENDA) DATE: TO: FROM: SUBJECT: ITEM: October 27, 2004 Honorable Mayor and Council Robbie Corder, Assistant to the Director of Public Works Request for twol5 minute parking spaces at 4347 Lovers Lane The owner of Avon Cleaners located at 4347 Lovers Lane has submitted a request for two (2) fifteen minute parking spaces on the south side of Lovers Lane. The spaces are currently subject to a two hour time limit. The owner, Stacy Godo, has collected signatures from a majority of property owners along the 4300 block indicating their approval of the proposed fifteen minute parking spaces. Modifying the current two hour time limit to a fifteen minute limit requires Council approval of an ordinance specifying the exact location of the proposed parking spaces. RECOMMENDATION: Staff recommends Council approve the request. ATTACHMENTS: Ordinance Signatures of Approval 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AGENDAMEMO (2).doc 2:47 PM 10/27 MILTON I I 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AGENDAMEMO (2).doc 2:47 PM 10/27 cleaners As you may be aware, the parking situation on the 4300 block of Lovers Lane can be challenging at times. Our customers are in our store on average no more than ten minutes at a time. In an effort to alleviate the parking problem, we would like to respectfully request that two parking spaces in front of our store located at 4347 Lovers Lane be designated "15 minute parking for customers only". Businesses of the 4300 block of Lovers Lane 4325 Petco 4331 4333 4335 4347 4351 Lovers Lane Barber Shop ~/~// Maudee s Penny's Custom Alteration/ ~" ~~~. Avon Cleaners Park Cities Custom Tailor 4353 4355 4359 Beverly Hills Nails Gallery Frames For The Love of Dolls 4347 Lovers Lane - Dallas, Texas 75225 - PH: (214) 5214803 - FAX: (214) 521-4498 6301 Hillcrest - Dallas, Texas 75205 - PH: (214) 521-9927 avoncleanersl@charter, net ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, LIMITING PARKING TO FIFTEEN MINUTES ON THE SOUTH SIDE OF THE 4300 BLOCK OF LOVERS LANE FOR TWO PARKING SPACES AT 4347 LOVERS LANE, SAID AREA BEING DEPICTED IN EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person to leave, stand, or park a motor vehicle for an amount of time exceeding fifteen minutes in the two parking spaces along the south side of the 4300 block of Lovers Lane and immediately adjacent to 4347 Lovers Lane, said parking spaces being depicted in Exhibit "A" attached hereto and made a part hereof. SECTION 2. That all provisions of other ordinances of the City of University Park in conflict with the provisions of this ordinance be, and the same are hereby, repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 4. That any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each offense. 68977 SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking restriction set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. DULY PASSED by the City Council of the City of University Park, Texas, on the 2nd day of November 2004. APPROVED: APPROVED AS TO FORM: CITY ATTORNEY (RLD/68977 (10/27/04) JAMES H. HOLMES III, MAYOR ATTEST: NINA WILSON, CITY SECRETARY 68977 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, LIMITING PARKING TO FIFTEEN MINUTES ON THE SOUTH SIDE OF THE 4300 BLOCK OF LOVERS LANE FOR TWO PARKING SPACES AT 4347 LOVERS LANE, SAID AREA BEING DEPICTED IN EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 2nd day of November 2004. APPROVED: MAYOR ATTEST: CITY SECRETARY 68977 0A'18 ~NO~IS~V ~L IF AGENDA MEMO (11/02/04 AGENDA) DATE: TO: FROM: SUBJECT: October 27, 2004 Honorable Mayor and City Council City Manager Kent Austin, Director of Finance Budget amendment ITEM: The November 2, 2004, City Council agenda includes an ordinance that would amend the FY2005 budget to carry forward $545,293.97 encumbered at the end of FY04, thus making the funds available for expenditure in the current fiscal year. The specific amounts per department and line-item account are provided in the attached exhibit. Overall, the totals by fund are: · General Fund $362,591.22 · Utility Fund $181,307.10 · Sanitation Fund $ 1,395.65 By comparison, total encumbrances for last year amounted to $1,104,513, including $659,590 from the General Fund, $428,436 from the Utility Fund, and $16,487 from the Sanitation Fund. Without this amendment, the City could not expend these funds without exceeding the adopted budget. RECOMMENDATION: The encumbrance carryforward is presented to the Council each year as a routine item. City staff recommends approval of the attached ordinance. ATTACHMENTS: Ordinance with Exhibit C:\Documents and Settings~nwilson. UNIVPARK~Local Settings~Temporary Internet Files\OLK3~Amendment 1 Budget FY05 11022004.doc 9:15 AM 10/28/04 ORDINANCE NO. 04/ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE 2004-2005 FISCAL YEAR BUDGET, ORDINANCE NO. 04/26, TO CARRY FORWARD ENCUMBRANCES FROM THE 2003-2004 FISCAL YEAR BUDGET, INCLUDING TOTAL GENERAL FUND ENCUMBRANCES OF $362,$91.22, UTILITY FUND ENCUMBRANCES OF $181,307.10, AND SANITATION FUND ENCUMBRANCES OF $1,395.65; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of University Park has determined that it is in the public interest to amend Ordinance No. 04/26 to carry forward encumbrances of funds from the 2003-2004 fiscal year budget; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That Ordinance No. 04/26, the 2004-2005 fiscal year budget ordinance of the City of University Park, Texas, be, and the same is hereby, amended to carry forward to the 2004-2005 fiscal year encumbrances authorized in the 2003-2004 budget, but not expended during such fiscal year. That a complete listing of such encumbrances, as they existed as of the beginning of the current fiscal year, is attached hereto as Exhibit "A" and made a part hereof for all purposes. That all of such encumbrances, totaling $362,591.22 of general fund encumbrances, $181,307.10 of utility fund encumbrances, and $1,395.65 of sanitation fund encumbrances, be, and the same are hereby, approved and carried forward into and made a part of the 2004-2005 fiscal year budget of the City. SECTION 2. This ordinance shall take effect immediately from and after its passage, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the 2nd day of November, 2004. C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~Amendment 1 Budget FY05 11022004.doc 9:15 AM 10/28/04 APPROVED: JAMES H. HOLMES, III, MAYOR ATTEST: APPROVED AS TO FORM: NINA WILSON, CITY SECRETARY CITY ATTORNEY C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~Amendment 1 Budget FY05 11022004.doc 9:15 AM 10/28/04 CITY OF UNIVERSITY PARK, TEXAS ENCUMBRANCES TO BE CARRIED FORWARD AT 9~30~2004 EXHIBIT "A" ACCOUNT NUMBER ACCOUNT DESCRIPTION FY2004 ENCUMBR. CARRY FWD. VENDOR GENERAL FUND ENCUMBRANCES 01-05-3060 01-05-3060 01-05-3060 01-05-3060 01-05-3063 01-05-4120 01-05-4120 01-05-4120 01-05-4120 01-05-7202 01-05-7240 01-05-9201 01-05-9202 01-05-9202 INFORMATION SERVICES DEPT. PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROGRAMMING/MAINTENANCE TELEPHONE SERVICE TELEPHONE SERVICE TELEPHONE SERVICE TELEPHONE SERVICE MICRO COMPUTER SOFTWARE TUITION & TRAINING MICRO COMPUTER EQUIP MID RANGE COMPUTER PROGRAM MID RANGE COMPUTER PROGRAM TOTAL INFORMATION SVCS. DEPT. BUILDING DEPARTMENT 01-19-3060 PROFESSIONAL SERVICES TOTAL BUILDING DEPARTMENT ENGINEERING DEPARTMENT 01-20-7240 TUITION & TRAINING TOTAL ENGINEERING DEPARTMENT 01-25-2350 01-25-6350 01-35-3115 01-35-3115 01-35-3115 01-35-6250 01-35-6250 01-35-9910 01-35-9950 01-35-9950 01-35-9950 01-35-9950 01-40-2029 01-40-3060 01-40-6200 01-40-9355 6,800.00 13,600.00 6,000.00 10,000.00 3,000.00 12 474.75 14,500.00 10,920.00 12 840.00 15,000.00 3,000.00 4,000.00 16,000.00 16,000.00 144,134.75 4,100.00 4,100.00 8,000.00 8,000.00 TRAFFIC DEPARTMENT SUPPLIES & MATERIALS SIGNAL MAINTENANCE & REPAIR TOTAL TRAFFIC DEPARTMENT 9,017.00 900.00 9,917.00 FACILITY MAINTENANCE DEPT. CONTRACT MAINTENANCE CONTRACT MAINTENANCE CONTRACT MAINTENANCE FACILITY MAINT & REPAIR FACILITY MAINT & REPAIR OFFICE FURNITURE REMODELING PROJECTS REMODELING PROJECTS REMODELING PROJECTS REMODELING PROJECTS TOTAL FACILITY MAINT. DEPT. 735.00 3,471.00 1,965.00 20,000.00 4,638.OO 1,514.06 7OO.49 596.20 565.08 521.57 34,7O6.4O FIRE DEPARTMENT CLOTHING ALLOWANCE PROFESSIONAL SERVICES EQUIP REPAIRS/NON VEHICLE FIRE FIGHTING EQUIP-LIGHT TOTAL FIRE DEPARTMENT 1,752.57 28,000.00 1,425.00 5,000.00 36,177.57 TRINITY TECHNICAL SOLUTIONS INTEGRATED INNOVATIONS RUSSELL HADDOCK IMAGINUITY COMPUTER ADVANTAGE NEXTIRAONE VERIZON WIRELESS SBC - E SERVICES LOGICAL LINK HTE, INC. HTE, INC. HTE, INC. NEW WORLD SYSTEMS HTE, INC. DUNCAN & ASSOCIATES INTERGRAPH ALLIED TUBE AND CONDUIT CONSOLIDATED TRAFFIC CONTROLS THYSSENKRUP ELEVATOR REAL CLEAN WINDOW CO. JOHNSON CONTROLS CONCORD COMM. SERVICES RSI OFFICE DEPOT HERMAN MILLER PIPER-WEATHERFORD CO FLOORING PERFECTIONS HERMAN MILLER C & G WHOLESALE OLDANI GROUP KIMBROUGH FIRE MUNICIPAL EMERGENCY SERVICES FILENAME: ENCUMBRANCES 09302004.xls 10/28/2004 9:17 AM PAGE 1 OF 2 CITY OF UNIVERSITY PARK, TEXAS ENCUMBRANCES TO BE CARRIED FORWARD AT 9~30~2004 EXHIBIT "A" ACCOUNT NUMBER ACCOUNT DESCRIPTION FY2004 ENCUMBR. CARRY FWD. VENDOR 01-50-2029 01-50-2029 01-50-3060 01-5O-3O75 01-5O-3O75 01-50-3291 01-5O-72O2 01-5O-724O 01-50-9201 01-70-3115 01-70-3115 01-70-6205 01-70-6205 POLICE DEPARTMENT CLOTHING ALLOWANCE ACCREDITATION EXPENSES PROFESSIONAL SERVICES DIRECT ALARM MONITORING DIRECT ALARM MONITORING GUNS/EQUIPMENT MICRO COMPUTER SOFTWARE TUITION & TRAINING MICRO COMPUTER EQUIPMENT TOTAL POLICE DEPARTMENT 1,529.60 2,294.4O 1,000.00 392.33 1 178.20 18,000.00 17,600.00 3,500.00 15,192.00 60,686.53 PARKS DEPARTMENT CONTRACT MAINTENANCE CONTRACT MAINTENANCE PARK FACILITY REPAIR PARK FACILITY REPAIR TOTAL PARKS DEPARTMENT 22,960.50 2,4O9.36 1,516.00 2,983.11 29,868.97 DALLAS PUBLIC SAFETY SUPPLY DALLAS PUBLIC SAFETY SUPPLY HTE, INC. ID SYSTEMS ADI ISG THERMAL SYSTEMS HTE, INC. HTE, INC. HTE, INC. GREENER PASTURES UNITED SITE SERVICES SOUTHWEST PARK & PLAYGROUNDS DEALERS ELECTRIC STREETS 01-80-6370 STREET REPAIR MATERIAL TOTAL STREETS TOTAL GENERAL FUND ENCUMBRANCES 35,000.00 35,000.00 362,591.22 UTILITY FUND ENCUMBRANCES UTILITIES DEPARTMENT 02-22-2370 02-22-3060 02-22-3060 02-22-7202 02-22-9201 02-22-9201 BACKFILL MATERIALS PROFESSIONAL SERVICES PROFESSIONAL SERVICES MICRO COMPUTER SOFTWARE MICRO COMPUTER EQUIPMENT MICRO COMPUTER EQUIPMENT TOTAL UTILITIES DEPARTMENT TOTAL UTILITY FUND ENCUMBRANCES 35,000.00 6,250.00 2,997.65 135,925.00 282.83 851.62 181,307.10 181,307.10 SANITATION DEPARTMENT 04-60-6190 AUTO REPAIRS TOTAL SANITATION DEPARTMENT 1,395.65 1,395.65 TOTAL SANITATION FUND ENCUMBRANCES 1,395.65 TXI OPERATIONS RAYMOND L. GOODSON, JR IMAGINUITY SMARTDM CARTEGRAPH SYSTEMS SOUTHERN COMPUTER WAREHOUSE INSIGHT.COM METRO TRUCK SALES TOTAL ALL FUNDS ENCUMBRANCES 545,293.97 FILENAME: ENCUMBRANCES 09302004.xls 10/28/2004 9:17 AM PAGE 2 OF 2 CITY OF UNIVERSITY PARK, TEXAS CAPITAL PROJECTS TRANSFERS FY 2004 EXHIBIT "B" ACCOUNT NUMBER 01-85-6371 01-85-7153 01-85-9582 01-85-9800 ACCOUNT DESCRIPTION AMOUNT REPAVING OUTSIDE CONTRACTOR CAPITAL PROJECTS CONTRIBUTION CURB AND GUTTER ALLEY REPLACEMENT PROJECT TOTAL GENERAL FUND TRANSFERS 541,059 944,510 877,224 318,270 2,681,063 INTENDED PROJECT ASPHALT OVERLAY PROG. FY04 (PR. 42692) GENERAL GOVTL. PROJECTS (PR. 49910) CURB & GUTTER REPLACE. FY04 (PR. 42952) MILE-PER-YEAR PROJECTS (PR. 49930) 02-85-6365 02-85-9801 02-85-9990 FIRE HYDRANT/LINE INSTALL LINE REPLACEMENT PROJ INFRASTRUCTURE TOTAL UTILITY FUND TRANSFERS TOTAL CAPITAL PROJECTS TRANSFERS 143,222 1,644,395 80,628 1,868,245 4,549,308 FIRE HYDRANT INSTALL. FY04 (PR. 44182) MILE-PER-YEAR PROJECTS (PR. 49930) HILLCREST 12" WATER LINE (PRO. 44400) FILENAME: ENCUMBRANCES 09302004.xls 10~28~2004 9:19 AM PAGE 1 OF 1 AGENDA MEMO (11/02/04 AGENDA) DATE: TO: FROM: SUB3ECT: October 27, 2004 Honorable Mayor and Members of the City Council Bob Livingston Acceptance of Renewal Quote for Individual Stop Loss Coverage for Self Insured Health Plan As part of the normal renewal process for our health plan, our broker, The Jensen Company, obtains quotes for individual and specific stop loss coverage. For the current year, we have coverage that limits our liability to $60,000 for individual claims as well as aggregate stop-loss coverage. We have not received firm quotations regarding the aggregate coverage. The broker has obtained an individual stop loss quote from the current carrier, National Benefit Resources, for $263,892 (current year cost $216,600). The quote is valid until November 15th. After that date, it is subject to review and adjustment based on additional claim information. Acceptance of the bid will freeze the cost of the coverage but will allow the City to continue to shop the coverage for better quotations at the current and alternative stop loss points. If one is obtained from another carrier, we can change. Presently, we do not recommend increasing to the $75,000 loss point provided as an altemative in the National Benefit Resources quotation. We have reviewed the quote with Bill Clifton, Chair, and Roger Lamboum of the Employee Benefits. Both recommended that we accept the bid and execute the necessary documents. RECOMMENDATION: Staffrecommends authorizing the acceptance of the bid. If additional information is needed, please let us know. ATTACHMENTS: · National Benefit Resources Proposal · Coverage spreadsheet from The Jensen Company Cc: Luanne Hanford, Human Resource Director Kent Austin, Finance Director 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\INSRENEWAL1027 (3).doc 2:23 PM 10/27/04 RENEWAL OFFER At sNati°nal . LA Onil~dHealth Group C, ompany Employer: CITY OF UNIVERSITY PARK Renewal Effective Date: JANUARY 01, 2005 Stop Loss Carrier: UNITED HEALTHCARE INSURANCE CO Life Carrier. Producer:. ROBERT STOW Underwriter: WEAVER, CINDY Sales Representative: ILLIONS, STEVE Date: 10/19/2004 SPECIFIC COVERAGE Specific Deductible Amount Specific Maximum EMPLOYEE FAMILY Total Live~/Annual Premium Benefits Covered Specific Contract Basis AGGREGATE COVERAGE Annual Aggregate Amount EMPLOYEE FAMILY Benefits Covered Aggregate Contract Basis Monthly Premium Per Employee 148 96 244 148 96 Option 1 Option 2 $60,000 $75,000 $2,000,000 $2,000,000 $55.44 $42.12 $143.60 $109.12 $263,888.64 $200,511.36 MED/RX MED/RX 60/12 60/12 $2,158,392 $2,233,860 $481.80 $498.64 $1,130.83 $1,170.37 MED/RX MED/RX 60/12 60/12 $4.45 $4.45 CONDITIONS AND A~SUMPTIONS ~ Renewal Offer includes Wausau's DZM program. If not elected, then the above Specific rates will need to be increased by +2.5% -Commissions: Specific: 0% Aggregate: 0% - Commissions: Life: N/A ~ Assumes current plan design as stated in Plan Document. -Assumes the plan will have PPO: PHCS Case Manager. Wausau TPA: Wausau - Specific Accommodation Reimbursement is available at no additional cost. -Aggregate Liability Limit: $1,000,000 per policy pedod. ~ This renewal includes the United Resource Network which provides access to nationally recognized transplant networks and reduced Specific Deductible levels when accessed. ~ Minimum Annual Aggregate Deductible is 95% of the above Attachment Point or 95% of the first monthly Aggregate Deductible times twelve, whichever is greater. ~ This Renewal Offer is based on data submitted, plus other information furnished relevant to underwriting the dsk, including all claims or possible claims, paid, pending or denied pending additional information, or which the employer or its authorized representative should othenNise be aware of. Any inaccuracy in the data submitted or failure to disclose any such information can change the terms, conditions, rates or factors of this renewal offer or can void the renewal offer and coverage. - In executing this form, the employer or its authorized representative, is acknowledging acceptance of the new rates,'factors and terms. The employer or its authorized representative further acknowledges that all matedal facts, terms and conditions stated in the employers plan document and the Policy/Agreement remain unchanged and in full force and effect, unless noted above. - This document may contain Protected Health Information (PHI) and should only be shared with individuals designated to view such information per HIPAA regulations. Until we obtain the signed renewal offer, the rates and factors are subject to change as additional Information is received. This renewal offer is valid for the stated renewal effective date noted above provided the employer or its authorized representative elects one of the above options, signs the acknowledgment ~nd we receive the completed offer by 11/15/04. Circle coverage~ ~Options Ei~ci~d ................... ~Signature: Oated: rl'itle: Presented By: T~e ,~en Co. CITY OF UNIVERSITY PARK 10/21/2004 MEDICAL CURRENT TPA: WA USA U BENEFITS BENEFIT DESCRIPTION CURRENT RENEWAL OPTION I Administrative Fee $12.29 $12.90 Same As Renewal PPO Access Fee $3.85 $3.85 Medical Management Fee $2.63 $2. 75 Disease Management Fee $2. 75 $2.75 Jensen Coral)any $4. O0 $4. O0 Reinsurance Fee $2. O0 $2. O0 HIPAA Coverase Certificates $0.25 $0.25 COBRA Administrative Fee $0.95 $0.95 PEPM Fixed Cost $25. 72 $29.45 Monthly Admin. Premium $7,008 $7,186 Same As Renewal Annual Admin. Premium $84,096 $86,232 Installation Fee N/A N/A r Sl)ecific StoI) Loss Level $60,000 $60,000 $75,000 Specific Stop Loss Premium 60/12 60/12 60/12 Eml)loyee (244) $4 5. 44 $5 5. 44 $42.12 D~endents (96) $72.53 $88.16 $67. O0 Monthly Stol) Loss Premium $18, 050 $21,991 $16, 709 Annual Stol~ Loss Premium $216, 600 $263,892 $200,511 PEPM Aggregate Premium $4.45 $4.45 $4.45 Monthly A~gresate Premium $1,086 $1,086 S L 086 Annual Aggregate Premium $13,030 $13,030 $13,030 "Run In" Limit N/A N/A N/A TOTAL FIXED COSTS Annually 5313, 728' 5363,156 $299~ 772 A$~resate Factors Eml~loyee (244) $336.92 $481.80 $498.64 D~endents (96) $453.87 $649.03 $671.73 Annual Ag~,resate Cai) $1,509,360 $2,158,392 $2,233,848 PPO Network PHCS PHCS PHCS Stop Loss Reinsurer UHC UHC UHC TOTAL "EXPECTED" COSTS* $2,086,869 $2,086,742 ** Quotes pending review of large claims *Expected Costs = 80% of Annual Agg Cap + Fixed Costs AGENDA MEMO (11/2/04 AGENDA) DATE: TO: FROM: SUBJECT: October 27, 2004 Honorable Mayor and City Council Wade McLaurin, Building & Zoning Administrator Art Objects in the Front Yard BACKGROUND: As a result of the placement of the "horse & rider" in the front yard of the new home at 4000 University Blvd., I have been asked to bring the issue of art objects located in the front yard of residential properties before the Council. Section 8-608 (3) of the Zoning Ordinance permits "Free standing colunms, statuaries, bird baths, pedestals, and other art objects" to be located in the required front yard in residential districts. Since there is no definition for "other art objects", sculptures or statues similar to the one in question or larger, or located closer to the street cannot be regulated as long as they are on private property. PUBLIC NOTICE: N/A RECOMMENDATION: If the Council sees a need for discussion, the Zoning Ordinance Advisory Committee (ZOAC) would have to recommend any amendment of Section 8-608. The results of that discussion will be brought back to the Council at a future meeting. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 OCT 2T 2004 October 12, 2004 City Of University Park 3800 University Blvd. University Park, Tx 75205 Dear City Officials, I want to report a possible stolen item that is right down the street from you. It looks like a statue from the Dallas Convention Center's" Cattle Drive" has landed in the front yard of a house down the block on University. If this is indeed not stolen property then University Park with all it's strict codes must have one against putting such an eyesore in one's front yard. I am a Rock and Roll fan and if I were to put a larger than life statue of Elvis Presley in my yard I suspect a city official would pay me a visit about my "eyesore". Or maybe I am a fan of Surfing instead of Cowboys and I put a 10 foot surfer riding a wave in my yard. Is that OK? If the property owner had a house in the Volk estates and wanted it in the back yard then that should be his business. But to put such a ridiculous piece that is so out of proportion to the lot size in a front yard makes the block as well as the community a laughing stock. I pity the poor neighbors who have to see such a joke outside their window every day and watch as cars slow down to gawk at such extreme bad taste. Unfortunately, it is people like this that move into the Park Cities and feel the need to show off their bad taste to get attention that degrades such a beautiful community for the rest of us. I am sorry for everyone on University Blvd. that has to deal with such an eyesore on a daily basis. Sincerely, Mark Kessel 4401 Potomac Ave. Dallas, Texas 75205 AGENDA MEMO (11-02 -04 AG E N DA) DATE: October 28, 2004 TO: Bob Livingston City Manager FROM:Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Presentation of wastewater flow monitoring results. Background. In 1996 GSWW Consulting Engineers performed extensive testing and monitoring of the City's sanitary sewer collection system to identify sources of extraneous flows (stormwater / groundwater) infiltrating into the system. That infiltration/inflow (I/I) coupled with the City's normal wastewater flows and other factors resulted in downstream capacity issues (i.e., overflows from surcharging manholes). That study identified a considerable list of locations in need of replacement, which has served as a source of high priority capital improvements for the past eight years. Virtually all of the aforementioned priority replacements have been completed and we contracted with GSWW to perform additional monitoring to determine whether our replacement program has been successful in reducing the amount of I/I in our system. Discussion. Charles Wilmut, President of GSWW, will provide a brief presentation to the Council regarding his analysis of the infiltration/inflow in the City's collection system. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AM GSWVV Flow Monitoring 11 02 04.doc 3:35 PM 10/28/04 PUBLIC WORKS ADVISORY COMMITTEE MEETING MINUTES October 27, 2004 Committee Members Present: Chairman Thomas Stewart, Paul Pulliam, John Farris, Michael Collins, John Walsh, Randy Hagens, Mike Moore, and Amanda Davidson. Council Members Present: Harry Shawver. Staff Present: Public Works Director Bud Smallwood, City Engineer Bob Whaling, Civil Engineer Jennifer Shell, Assistant Director of Public Works Director Jacob Speer, and Assistant to the Director of Public Works Robbie Corder. Bud Smallwood began the meeting by introducing the staff and the agenda items. Aaenda Item No. 1: Bud Smallwood introduced the item as meeting. In addition to the information data showing the total years. the July PWAC staff provided historical over the last three Mr. issued. a citation was Mr. Walsh the taxes needed to implement recommended that the city continue disability access, and continues looking for sidewalk complaints issued b5 and citations each year, but Mr. Walsh installation of curb cuts for owners to maintain sidewalks. Mr. with open records requests policy when or the city. Mr. Collins suggested that since we already have ordinances in place that address this issue and that the city requires sidewalk repair or installation when a building permit is issued, there shouldn't be any change in the responsibility for maintenance. City Engineer Bob Whaling pointed out that the costs of replacement would also include sod replacement, sprinkler repair, and staff time for addressing each case. Public Works Director Bud Smallwood indicated that the costs given to the committee were a worse case scenario, and that the tax increase would not be as high as the report indicated. Ms. Davidson questioned how many people actually know it is the property owner's responsibility for sidewalk maintenance. Mr. Pulliam indicated that he favors the city taking over responsibility since the use of sidewalks is a community interest, not just an interest for each individual property owners. A discussion also ensued regarding what other cities do for sidewalk maintenance. The City of Highland Park maintains the sidewalk; Plano requires citizen maintenance; and Mesquite pays for half of the costs associated with sidewalk repair and installation. A motion was made by Mr. Walsh, seconded by Mr. Moore that the city continues its current practice of requiring the property owner to repair and install sidewalks. The motion passed with 6 in favor and 2 against (Mr. Hagens and Mr. Pulliam). Aeenda Item No. 2: Public Works Director Bud Smallwood introduced the item as one that was discussed during the July PWAC meeting. Mr. Smallwood also provided a brief history of the Germany Park Booster Station flooding that caused a water shortage for approximately three days. As a result, the City Council re~ connection to a Dallas Water Utility water reason for emergen% situation from reoccurring. If the would not be able to use the water staff research an emergency Smallwood indicated that the main was to prevent the same in the future, the city to suppress a fire. station towards city hall. and is not a priority from the booster in good condition Mr. Hagens questioned how the Smallwood indicated that the from debt issuance. would be funded. Mr. and not A motion was made by i by Mr. Moore to recommend staff proceed with the emergency water connection along Northwest Highway. Motion passed unanimously. A~enda Item No. 3: City Engineer Bob Whaling provided an update to the committee regarding current and future capital projects. More specifically, information was provided regarding the timetable for construction of the Hillcrest/Lovers intersection, Lovers reconstruction west to Thackery, and alley reconstruction for the alleys in the 3300 block Colgate/Caruth, Marquette/Centenary, and Greenbrier/Southwestern. The next scheduled PWAC meeting was set for January 26, 2005 at 8:15AM. CAPITAL PROJECTS UPDATE Week of November 1, 2004 Project No. Description Cost Major Tasks Uncompleted Target Date 42450 Fondren Tower- Fire Station No. 2 $30,000.00 (E) In-house construction (FD & FM) RLG completion of structural design TBD Complete 42730 Lovers Lane Reconstruction II - Hillcrest to NCE (1) Water & sanitary sewer construction (2) Pavement & Drainage Improvements $4,000,000.00 (E) Utility (Water - Hillcrest to Thackery) Utility (Sanitary Sewer - Hillcrest to Thackery) Utility (Water / San Sewer - Hillcrest S to alley) Drainage (Baedeker E to Cleburne) Drainage (Baedeker W to Airline) Pavmt (Baedeker to Willard) Pavmt (Baedeker W to Durham) Complete Complete Complete Complete Complete Complete Feb-05 42903 NCE Wall - Streets - Landscaping Tree / Street Lighting - Sidewalks $150,000.00 (E) Street light equipment installed "Entry Plaza" construction Complete Sum-04 42980 C& G Replacement FY00-01 Change No 1 (**) $2,223,254.65 (A) $351,523.50 (A) Amherst, Durham to Airline Amherst, TC Blvd to Preston Asbury, Golf to High School Baltimore, Lovers Lane to Hanover Complete TBD Dec-04 Complete Page 1 42980 42980 C& G Replacement FY00-01 C& G Replacement FY00-01 (continued) (continued) Page 2 Bryn Mawr, Boedeker to Airline Boedeker, Hanover to Southwestern Caruth, Turtle Creek Blvd to Thackeray Centenary, Thackeray to Baltimore Glenwick, Preston to Westwick Glenwick, Preston to HPHS parking garage Grassmere, Preston to Westchester Granada, Hillcrest to Key Glenwick, Preston to HS Garage Greenbrier, Preston to Douglas Hanover, Preston to Baltimore Hyer, Preston to Westchester Larchmont, Armstrong to Lomo Alto Marquette, Baltimore to Pickwick Marquette, Turtle Creek Blvd to Thackeray McFarlin, Preston to Westchester Normandy, Armstrong to Lomo Alto Preston, San Carlos to McFarlin Purdue, Durham to Dickens Rosedale, Thackery to Golf San Carlos, Preston to Armstrong + Lomo Alto Shenandoah, Douglas to Armstrong Shenandoah, Roland to Armstrong Shenandoah, Hillcrest to Auburndale Stanford, Airline to Hillcrest Stanford, TC Blvd to Prteston Complete Complete Complete Complete Delete Complete Complete Complete Delete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete TBD Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete Corn ~lete 46310 43700 43710 43710 48100 48200 48300 MPY-Caruth Park Area Water / San Sewer / Stm Sewer City Hall - Renovation and Expansion City Hall II - Drainage Improvements City Hall III - 24" Water main Installation Paint Fondren Elevated Tank MPY-Auburndale-Key / Water / Sanitary Sewer / Storm S~ Automated Meter Reading $2,135,000.00 (E) ............. (E) $3,000,000.00 (E) $630,000.00 (E) $300,000.00 (E) $555,000.00 (E) $1,200,000.00 (E) Page 3 Stanhope, Douglas to Lomo Alto Stanhope, Preston to Douglas Thackeray, Rosedale to Milton University Blvd, Golf to alley east of Haynie Wentwood, Tulane to Pickwick Williams Pkwy, University to McFarlin (partial) Windsor Pkwy, Douglas to Preston Pkwy Windsor Pkwy, Douglas to Lomo Alto Design Bids Conceptual Design Construction Plans & Specs Design Corps of Engineers 404 Permit Wetlands Mitigation Credits Bids Water main construction Pavement Repairs Specification / Bid Documents Bids Design Bids AMR installation - Cycle 1 (N of Lovers Lane) Complete TBD Complete Complete Complete Complete Complete Complete Complete Oct-04 Complete Sp-05 Dec-04 Complete Complete Jan-04 Complete Complete Complete TBD Spt-04 TBD Complete AMR installation - Cycle 2 (S of Lovers Lane) AMR installation - Cycle 3 (Parks, large meters, Training of City staff (Mobile Unit) Complete Complete Complete Page 4