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Home My WebLink AboutAgenda 1-8-08 City Council AGENDA #2725 CITY OF UNIVERSITY PARK CITY COUNCIL MEETING COUNCIL CHAMBER – CITY HALL MODULAR BUILDING TUESDAY, JANUARY 8, 2008 5:00 P.M. 4:00-5:00 P.M. WORK SESSION FOR AGENDA REVIEW – City Hall, Fire Department Training Room PUBLIC COMMENTS Questions and comments regarding Main Agenda items should be made when that item is addressed by the City Council. Please be advised that under the Texas Open Meetings Act, the Council may not discuss or act at this meeting on a matter not listed on the Agenda. Other questions or private comments for the City Council or Staff should be directed to that individual immediately following the meeting. I.CALL TO ORDER INVOCATION– City Manager Bob Livingston PLEDGE OF ALLEGIANCE – City Manager Bob Livingston/Boy Scouts – INTRODUCTION OF COUNCILMayor James H. Holmes, III INTRODUCTION OF STAFF– City Manager Bob Livingston II.AWARDS AND RECOGNITION DEPARTMENT PIN: Sanitation Driver I, Roberto Morales, 10 years III.CONSENT AGENDA A.CONSIDER AND ACT: On a BuyBoard Purchase of a Chevrolet Silverado truck – Green Page 3 B.CONSIDER AND ACT: On Bid No. 08-02, Transfer Station Compactor Replacement – Green Page 8 C.DISCLOSURE: Regarding hiring of Roger Nelson – Austin Page 12 D.CONSIDER AND ACT: On an Agreement with MC Townhomes I, LP for the exchange of property adjacent to the Peek Service Center – Smallwood Page 16 E.CONSIDER AND ACT: On a Resolution amending Employee Holidays – Livingston Page 19 F.CONSIDER AND ACT: On Approval of City Council Meeting Minutes for December 4 and 11, 2007 – Smith Page 22 IV.MAIN AGENDA A.CONSIDER AND ACT: On an Ordinance establishing No Parking restrictions along the east and west curbs of Pickwick, from Centenary north to Wentwood – Smallwood Page 37 B.CONSIDER AND ACT: On an Ordinance establishing three 15-minute parking spaces in the 4300 block of Lovers Lane – Smallwood Page 40 C.CONSIDER AND ACT: On a Request to abandon certain alley rights-of-way in the 4000 block of Caruth – Smallwood Page 44 D.DISCUSS: Code Enforcement Activities Related to Alley rights-of-way – Speer Page 56 E.CONSIDER AND ACT: On a Proposal for Third Party Plan Review Services from CH2M Hill – Corder Page 57 ï ±º èî F.CONSIDER AND ACT: On a Resolution for a Candidate for Dallas Central Appraisal District – Runoff – Livingston Page 63 G.CONSIDER AND ACT: On Bid No. 08-05, Annual Contract for Street Sweeping Services – Speer Page 70 H.CONSIDER AND ACT: On a Resolution establishing a Youth Advisory Commission – Smith Page 77 I.CONSIDER AND ACT: On a Request for Additional Fees from Leo A. Daly for City Hall Design Work – Livingston Page 81 V. ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda should do so at this time. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any Agenda items listed herein. î ±º èî AGENDA MEMO (1/8/08 AGENDA) DATE: December 28, 2007 TO: Honorable Mayor and City Council FROM: Christine Green, Purchasing Agent SUBJECT: BuyBoard Purchase of Chevrolet Silverado pickup truck Following are memos from Jim Gau, Jr., Fleet Manager, and Kenneth Chance, Sanitation Superintendent, regarding the proposed purchase of a 2008 Chevrolet ¾ ton Silverado pickup truck. This is a replacement vehicle for the Sanitation Crew Leader used to pickup special trash collections and for trash container maintenance. We received two prices on this vehicle as follows: Purchasing CooperativeVendorPrice BuyBoard Caldwell Country $22,236 HGAC Caldwell Country $23,923 RECOMMENDATION: Staff recommends purchasing the Chevrolet Silverado from Caldwell Country via BuyBoard contract pricing in the total amount of $22,2236. í ±º èî CONTRACT PRICING QUOTE# 007 WORKSHEET End User: CITY OF UNIVERSITY PARK Contractor: Baby Jack Auto Group Contact Name: JIM GAU CALDWELL COUNTRY CHEVROLET Email: JGAU@UPTEXAS.ORG Prepared By: Averyt Knapp Phone #: 214-987-5475 Email: aknapp@caldwellcountry.com Fax #: 214-987-5479 Phone #: 800-299-7283 or 979- 567-6116 Location City & State: UNIV PARK TX Fax #: 979-567-0853 Date Prepared: DECEMBER 3, 2007 Address: P. O. Box 27, Caldwell, TX 77836 Contract #: TASB #281-07 Tax ID # 14-1856872 Product Description: 2008 CHEVROLET 3/4 SILVERADO CC20903 #10 A Base Price: $16,387 A B Published Options Code Description Cost CodeDescription Cost 903 REG CAB, 6.0L V8, $5449 BABY JACK II AUTOMOTIVVE, AUTOMATIC, AM/FM, LTD POWER WINDOWS, POWER LOCKS & POWER MIRRORS, LIFTGATE, CLOTH 40/20/40 INTERIOR, AIR CONDITION CALDWELL COUNTRY CHEVROLET PO BOX 27 CALDWELL,TEXAS 77836 $5,449 Subtotal B C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc…) INCL Subtotal D E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $21,836 Quantity Ordered1 X $21,836 Subtotal E ì ±º èî F Non-Equipment Charges (Trade-In, Warranty, Etc…) 400.00 BUYBOARD FEE PER PO G. Color of Vehicle: WHITE W/CLOTH INTERIOR 40/20/40 H. Total Purchase Price (E+F) $22,236 Estimated Delivery 90-120 DAYS Date: ë ±º èî M E M O R A N D U M To: Christine Green, Purchasing Manager From: Kenneth Chance, Sanitation Superintendent Date: December 6, 2007 Re: Vehicle Procurement Request I am requesting the replacement of the following two vehicles. These vehicles are used in various operations within the division. They are: 1) Unit 1621, this truck tractor is assigned to transfer operation and is used for transporting loads to the landfill and compost facility; 2) Unit 1699, this pickup is used to pickup specials and container maintenance operations. These vehicles have reached the end of their expected life cycle and scheduled for replacement. I participated in the bid process for replacement of the above vehicles and concur with the following replacement selections. 1)2008 Chevrolet ¾ ton Silverado pickup (BuyBoard quote – Caldwell Country) 2)2008 Truck Tractor (HGAC Buying Cooperative quote – SanTex Truck Center) Monies for these vehicle replacements are in the 2007 - 2008 budget. Respectfully Submitted K.O. Chance Superintendent Sanitation Services ê ±º èî é ±º èî AGENDA MEMO (1/8/08 AGENDA) DATE: December 28, 2007 TO: Honorable Mayor and City Council FROM: Christine Green, Purchasing Agent SUBJECT: Bid No. 08-02, Transfer Station Compactor Replacement th On December 6, we opened bids for the purchase and installation of a replacement stationary compactor at the Transfer Station at 2525 University Blvd. The bid was posted on RFP Depot, and notice was sent to 190 vendors. Three vendors visited the compactor site with Jim Gau, Fleet Manager, and Kenneth Chance, Sanitation Superintendent. Four vendors submitted bids. LIL Corporation submitted the low bid meeting specifications in the amount of $109,173. LIL also submitted an alternate bid in the amount of $139,247 for an upgraded unit with several desirable enhancements. As the following memo from Jim Gau and Kenneth Chance details, this upgraded unit is the one they would like to purchase as they feel it would provide significant improvements over the originally specified compactor. In order to give other interested vendors equal opportunity to submit pricing on this upgraded compactor, I recommend that the City reject all bids (Bid #08-02), and seek new bids for the purchase of the upgraded compactor unit. RECOMMENDATION: Staff recommends rejecting all bids received for Bid #08-02, Transfer Station Compactor Replacement, and seeking new bids with revised specifications. A memo from Jim Gau and Kenneth Chance and a bid tabulation are attached. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 è ±º èî ç ±º èî City of University Park Bid #08-02-Compactor Replacement Creation DateNov 5, 2007End DateDec 6, 2007 2:00:00 PM CST Start DateNov 9, 2007 4:22:54 PM CSTAwarded DateNot Yet Awarded 08-02-1-01 Transfer Station Compactor Replacement Project VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$109,173.001 / each$109,173.00 Agency Product Code:545-11Supplier Product Code: Agency Notes:Vendor Notes: Manufacturer/Model: Marathon M-1050XW First Offer -$132,600.001 / each$132,600.00 Agency Product Code:545-11Supplier Product Code: Agency Notes:Vendor Notes: Pricing includes: 1. Removal of existing chute, hopper, compactor & power unit 2. Delivery and installation of new compactor, power unit with Hydro Tex oil and power unit oil heater, new chute and compactor hopper with new spray bars 3. All freight, labor and material Compactor Manufacturer: Dura Bilt Transfer Compactor First Offer -$134,364.501 / each$134,364.50 Agency Product Code:545-11Supplier Product Code:CO12 Agency Notes:Vendor Notes: This is a JV Manufacturing Stationary Compactor Alt 2 -$139,247.001 / each$139,247.00 Agency Product Code:545-11Supplier Product Code: Agency Notes:Vendor Notes: Manufacturer: Marathon M-1475 Rawhide First Offer -$157,770.001 / each$157,770.00Y Agency Product Code:545-11Supplier Product Code: Agency Notes:Vendor Notes: Vendor Totals $109,173.00 Bid Contact steve Inmon Address1157 Christopher Ln Lewisville, TX 75077 Ph 214-293-0794 Agency Notes:Vendor Notes: $132,600.00 Bid Contact Paul G Hunt Address901 22nd Street P.O. Box 860707 Ph 972-423-1423Plano, TX 75074 Agency Notes:Vendor Notes: $134,364.50 Bid Contact Lewis Peck Address317 West 6160 South Murray, UT 84107 Ph 801-266-3610 Fax 801-266-3652 ïð ±º èî Dec 28, 2007 10:01:21 AM CSTp. 1 City of University Park Agency Notes:Vendor Notes: $157,770.00 Bid Contact Ross Asher Address1515 american way cedar hill, TX 75104 Ph 800-795-5722 Agency Notes:Vendor Notes: All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to the responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents, including but not limited to the project specifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received will be available for inspection at that time. ïï ±º èî Dec 28, 2007 10:01:21 AM CSTp. 2 MEMO DATE: December 28, 2007 TO: Honorable Mayor and City Council FROM: Kent Austin, Director of Finance SUBJECT: Disclosure regarding hiring of Roger Nelson Recently the City was approached by Mr. Roger Nelson regarding the prospect of hiring him for a brief period so that he could qualify for TMRS retirement benefits. Roger served as city manager and assistant city manager of Grapevine, Texas, from 1996 to 2005. In 2005 he left Grapevine and moved to a farm near Coleman, Texas. He is the son of former University Park city manager Leland Nelson and is well-regarded by Bob Livingston, myself, and several other University Park staff members. To qualify for service retirement benefits now, Roger needs to have 20 years of service credits with TMRS. Under a provision known as Restricted Prior Service Credits, a TMRS member may claim service credits for time worked in non-TMRS public agencies. To be able to claim these credits, however, a TMRS member must be actively employed full-time by a TMRS member city. Roger has 27 months of potential service credits from his part-time work for the Coleman, Texas, Economic Development Corporation since leaving Grapevine. When combined with his existing prior service, these credits would give him the 20 year total he needs to qualify for service retirement. To claim these credits, he must have a full-time job with a TMRS city, even if for no longer than one day. Roger has asked the City of University Park to hire him, in any capacity, so that he can reach the number of service credits needed. I have discussed the matter with Bob Livingston and Luanne Hanford and corresponded with TMRS representative David Rodriguez. Roger has offered to reimburse the City for the cost of his employment, should the City agree to hire him. Currently, the City has a vacancy in its mail/utility billing specialist position. The City has advertised the opening and taken applications, and Human Resources plans to schedule interviews beginning the week of January 7, 2008. Minimum pay for the position is $14.69 per hour. Should the City hire Roger, he could work in this position while the interviews and final selection occur. ïî ±º èî Candidly, there is no question that the City would be doing a favor for a specific individual if it hires Roger, and this could expose the City to charges of favoritism. At the same time, I believe the conditions are reasonable and such an action is justifiable, for the following reasons: He would be performing a service for which there is a genuine need. The position of utility billing/mail specialist is an existing job and has not been created for Roger’s benefit. The existing vacancy has resulted in reduced mail service to City departments and eliminated backup for switchboard and municipal court functions. The move would not expose the City to significant financial obligation. Even without a reimbursement from Roger, the City will not be burdened by future costs from Roger’s retirement, because that cost is driven by the service at other TMRS cities where the majority of his career occurred. I recommend hiring Roger for one or two weeks as Utility Billing/Mail Specialist. Because of the unusual nature of this situation, Bob Livingston and I wanted to disclose it to the City Council and City Attorney before proceeding. Attachment: Email correspondence between Kent Austin and David Rodriguez, TMRS, 12/26/2007 ïí ±º èî Kent Austin From: Rodriguez, David [DRodriguez@TMRS.com] Sent: Wednesday, December 26, 2007 9:04 PM To: Kent Austin Subject: Re: Restricted prior service credit-related question Kent, Happy Holidays I hope everything is well with University Park. Concerning employment by the former CM and restricted service to receive the credit we would need one month of deposits. This could be 1 day to 30 days employment just a deposit is needed for that month along with signed and completed restricted application to receive the credit. 1. Yes, the one day employment will actually count as a month of credited service with TMRS. 2. Really no cost at all to University Park. The city is only responcible for service with your city - the 1, 5 or 10 day employment. No liability with updated service credits or any cost of living increases his other two cities will be funding his pension and retirement benefit. Second, he needs to make sure his other two cities are 20 year retirement because to retire the highest requirement has to be met to be eligible. Let me know if you need more info for council and talk to you soon. Thanks. David Rodriguez TMRS -----Original Message----- From: Kent Austin <kaustin@uptexas.org> To: Rodriguez, David Sent: Wed Dec 26 15:23:42 2007 Subject: Restricted prior service credit-related question – Hello David I just left a message on your voice mail so will follow up with this email. I hope you are enjoying the holidays. I need your help researching a situation here. The facts are: The City has been approached by a former city manager (from a different city in Texas) who is now working outside the TMRS system. He wants to apply for Restricted Prior Service Credit for 27 months he recently worked at a local economic development corporation. With this RPSC he says he will have 20 years in the system and could thus apply for service retirement. 1 ïì ±º èî To apply for the RPSC however, he says he needs a day of employment with a 20-year TMRS city, like University Park. The City of UP has a couple of current job opening for which he would be qualified, so there is legitimate work that could be done for 1, 5, or 10 days. My questions are: 1. Will one day of employment with a 20-year TMRS city help make this person able to apply for the RPSC? 2. If the City does hire him for 1 or 5 or 10 days, and he then applies for retirement, how much of the cost of any future updated service credits and annuity increases would be the responsibility of the City? Put another way, if he has 18 years with other cities, 2 years with the EDC, and 5 days with the City, does the City take on the entire cost of future updates, or is it somehow split among all his former employers? Ultimately if the City hires him, we plan to disclose the situation to the City Council. I just want to have as many answers as possible when that happens. – I am here the rest of this week but out 12/31/07 1/4/08. Thanks for your help David. Regards, Kent Kent R. Austin, CPFO Director of Finance City of University Park, Texas 3800 University Blvd. University Park, TX 75205 214-987-5310 214-987-5399 fax kaustin@uptexas.org www.uptexas.org 2 ïë ±º èî AGENDA MEMO (01-08-08 AGENDA) DATE: January 4, 2008 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider agreement with MC Townhomes I, LP for the exchange of property adjacent to the Peek Service Center. Background. Pursuant to direction from the City Attorney, we are placing this item in the Council agenda for reconsideration after placing advertisements in the newspaper. City staff met with Prescott Realty Group representatives on several occasions during the past month to discuss the possible exchange of the City-owned property at 4421 Greenville Ave. for a strip of land abutting the north property line of the Peek Service Center. Both parcels are about 10,200 SF, and although the properties need to be surveyed, the parcel the City would acquire would be approximately twenty-eight feet wide. The City has owned the Greenville property for about ten years, but has not used it for anything other than miscellaneous storage. The condition of the small office building renders it unusable. The proposed land exchange will provide room for parking to be added to the service center site. The additional parking would enhance Public Works and Parks operations. The above-referenced property exchange was suggested as a possibility earlier this year when the Council did not approve of the trade its 4419 Worcola property for part of the Shamburger tract (inclusive of a parking structure). Consideration. Staff recommends City Council approval of the agreement for exchange of real property. ïê ±º èî ïé ±º èî ïè ±º èî AGENDA MEMO (1/8/08 AGENDA) DATE: January 3, 2008 TO: Honorable Mayor and City Council FROM: City Manager Bob Livingston SUBJECT: RESOLUTION ADOPTING OFFICIAL EMPLOYEE HOLIDAYS BACKGROUND/ANALYSIS: In reviewing the schedule for 2008, Human Resources Director Luanne Hanford noticed that the Christmas Holiday falls on Thursday, December 25. Because of this, it makes more sense to take off Friday, December 26 instead of Christmas Eve on Wednesday, December 24. Currently there is no provision to do this. This Resolution would enable the following: If Christmas Day falls on Thursday, employees may be given a holiday on Friday, December 26 instead of December 24, or if Christmas Day falls on Monday, employees may be given a holiday on the Friday before Christmas, December 22. RECOMMENDATION: Approve the attached resolution adopting official employee holidays. ATTACHMENTS: Resolution ïç ±º èî RESOLUTION NO. ____________ A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING OFFICIAL EMPLOYEE HOLIDAYS, AS REQUIRED BY CHAPTER 8, ARTICLE 8.200 “OFFICIAL EMPLOYEE HOLIDAYS” OF THE CODE OF ORDINANCES, TO PROVIDE FOR EMPLOYEE HOLIDAYS; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That Chapter 8, Article 8.200, of the Code of Ordinances, City of University Park, Texas, provides that the City Council shall by Resolution adopt Official Employee Holidays. SECTION 2. The following days shall be officially observed by the officers and employees of the city: (1)The first day of January in each year; (2)The last Monday in May, designated as Memorial Day; (3)The fourth day of July in each year; (4)The first Monday in September of each year, designated as Labor Day; (5)The fourth Thursday in each November, designated as Thanksgiving Day, and the Friday following Thanksgiving Day; (6)The twenty-fourth day of December of each year, designated as Christmas Eve, or, in the alternative, if Christmas Day falls on Thursday, employees may be given a holiday on Friday, December 26 instead of December 24, or if Christmas Day falls on Monday, employees may be given a holiday on the Friday before Christmas, December 22; (7)The twenty-fifth day of December each year, being Christmas Day; (8)One personal holiday each year, to be used at the choice of the employee. Such personal holiday will not be available to any employee until such employee has been on the payroll for at least six (6) months. 22949 îð ±º èî (9) For payroll purposes, all references to “work day” shall mean eight (8) hours for non-fire personnel and twelve (12) hours for fire personnel assigned to shifts. SECTION 3. This Resolution repeals prior Resolutions in conflict, shall take effect immediately from and after its passage, and it is accordingly so resolved. DULY PASSED by the City Council of the City of University Park, Texas, th day of January 2008. on the 8 APPROVED: __________________________________ JAMES H. HOLMES III, MAYOR ATTEST: ___________________________________ KATE SMITH, CITY SECRETARY APPROVED AS TO FORM: ________________________________ CITY ATTORNEY (RLD/12-11-07) (22949) 22949 îï ±º èî MINUTES #2723 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER – CITY HALL MODULAR BUILDING TUESDAY, DECEMBER 4, 2007, 5:00 P.M. At 2:30 p.m., the City Council held a discussion regarding residential fire sprinkler standards. Fire Marshal John Gillette gave a presentation to educate the Council on fire risk in the City. Mayor Holmes asked that an ordinance regarding this issue be brought to the City Council for consideration in January 2008. At 3:15 p.m., the City Council held a discussion on development standards for driveway ramps, underground parking garages and proposed parking standards for residential districts. Community Development Manager Harry Persaud indicated that these items would go before the Planning and Zoning Commission in the month of January. Mayor James H. Holmes, III, convened the City Council into Executive Session in the Fire Department Training Room at 4:03 p.m. under Section 551.072 of the Government Code, for deliberation regarding the sale and acquisition of real property. The Executive Session was ended at 4:18 p.m. No action was voted on or taken during the meeting. Mayor Holmes opened the regular City Council Meeting at 5:00 p.m. in the Council Chamber in the City Hall Modular Building. Present were Mayor Pro Tempore Harry Shawver and Councilmembers Syd Carter, Jerry Grable and Kelly Walker. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Kate Smith. Four Boy Scouts were in attendance. They introduced themselves and stated the badge upon which they were working: Claiborne Myers, 2812 Rosedale; Maxx Grisz, 3605 Normandy; Arya McCarthy, 4414 Normandy; and Kyle Cheves, 2808 Milton. AWARDS AND RECOGNITION PRESENTATION: Finance Director Kent Austin presented the Achievement of Excellence in Procurement Award to Purchasing Agent Christine Green. This is the seventh consecutive year the city has received this award. PRESENTATION: Mayor Holmes presented the Certificate of Achievement for Excellence in Financial Reporting for FY2006 to Finance Director Kent Austin. Mr. Austin then recognized Finance Administrative Secretary Kathleen Mashburn, Payroll Specialist Liz Spector and Controller Tom Tvardizk for their assistance in assembling the Comprehensive Annual Financial Report. PROCLAMATION: Mayor Holmes presented Park Director Gerry Bradley with a proclamation declaring December 14, 2007 as Arbor Day in University Park. îî ±º èî Mayor Holmes continued to the Consent Agenda. He indicated that the Consent Agenda consists of items considered routine in nature and that are passed in one motion. He stated that he would like to pull off the item “Consider and Act: On Accepting the monthly Financial Report and Quarterly Investment Report,” for further review and asked Finance Director Kent Austin to provide an overview of the city’s current financial status. Mr. Austin provided a brief overview of trends in the October 31, 2007 reports. He noted that that the General Fund is on target with expenditures at 7%. Property tax collections were negligible the month of October. This is normal as the City awaits the mailing of property tax notices to residents by the Dallas County Tax Office. Property tax revenue activity normally peaks in December and January each year. Self-Insurance Fund revenues were 8% higher than last year, while overall expenditures were 15% below. Regarding the Quarterly Investment Report – July-September 30, 2007, the City’s portfolio’s average yield held steady changing from 5.10% to 5.09%. Total investment holdings fell from $48.4 million to $43.4 million, which is reflective of capital project expenditures and the usual net outflow that is typical during the fiscal year’s final quarter. Councilmember Walker moved approval of the Consent Agenda including the item just reviewed. Councilmember Grable seconded, and the vote was unanimous to approve the item just discussed and the following: CONSENT AGENDA CONSIDER AND ACT ON A RESOLUTION RENEWING THE CITY INVESTMENT POLICY: The Texas Public Funds Investment Act (PFIA, also Chapter 2256 of the Texas Government Code) requires that a city’s governing body “review its investment policy and investment strategies not less than annually” and that the policy be adopted by rule, order, ordinance, or resolution. The City Council last approved University Park’s Investment Policy via resolution in September 2006. The existing policy has not changed substantially since its adoption in 1999. That document was drafted by consultant Susan Anderson, Senior Portfolio Manager with Public Funds Management, Inc. Key changes include: Reformatting of numbering system and reduction of white space; No substantive changes to Section 1 – Purpose, Section 2 -- Investment Objectives, or Section 3 – Investment Strategy Statement; Addition of TexasDaily to the list of authorized investment pools in Section 4-1-9; Adds the phrase, “Unless backed by the full faith and credit of the U.S. government” before the sentence “investments in collateralized mortgage obligations are strictly prohibited;” Addition of the word “custodian” to Section 4-2-1; Elimination of former section 4-2(1)2, Master Repurchase Agreement, Reference to an MRA is also deleted from the next section, 4-2-1-2; Deletion of subsections in former 4- 2(1)3, Collateralization, dealing with CD and repo allowable collateral, collateral levels, monitoring collateral adequacy, margin calls, collateral substitution, and collateral reductions; No change to Section 4-2-1-3, Portfolio Diversification, or 4-2-1-4, Limiting Maturity; Deletion of former subsections 4-2(3)2&3; Addition of safekeeping monthly report as source of market pricing, Section 4-4-3; Addition of requirement for second investment officer involvement in investment transactions, Section 4-5-1, Responsibility and Control—Authority to Invest; Revision to section on investment officer training and education, Section 4-5-5; Simplification of Section 4-5-6, Reporting; Deletion of PFIA and Master Repurchase Agreements as Appendices to the policy. The Finance Advisory Committee discussed the policy at its October 18, November 15, and November 29, 2007, meetings and recommended approval unanimously. îí ±º èî RESOLUTION NO. 07-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING THE INVESTMENT POLICY OF THE CITY OF UNIVERSITY PARK HERETOFORE ADOPTED BY RESOLUTION NO. 06-16; AND PROVIDING AN EFFECTIVE DATE. CONSIDER AND ACT ON AN INTERLOCAL AGREEMENT WITH NCTCOG FOR COOPERATIVE PURCHASING FOR CLASSIFIED ADVERTISING IN THE DALLAS MORNING NEWS: The City of University Park has an opportunity to combine purchasing power with other North Texas cities to receive a lower rate from the Dallas Morning News for employment ads. University Park typically spends close to $20,000 on employment advertising with the Dallas Morning News each year. By entering into an interlocal agreement through the North Central Texas Council Of Governments (NCTCOG), the City can receive the discounted rate given to companies that spend $75,000 to $100,000 in advertising. In addition, all jobs advertised in the Dallas Morning News will automatically be posted on the YAHOO! Hotjobs Web site at no additional charge.By entering into this interlocal agreement, the City will pay a $350 annual administrative fee plus commit to purchasing at least $10,000 in employment advertising during calendar year 2008. CONSIDER AND ACT ON THE COOPERATIVE PURCHASE OF A NEIGHBORHOOD INTEGRITY OFFICER VEHICLE: The Sanitation Division budgeted to purchase a replacement vehicle for the Neighborhood Integrity Officer. The vehicle being replaced is a 2001 Ford F150. The City received a BuyBoard quote from Caldwell Country Chevrolet for a 2008 Chevrolet Colorado Extended Cab pickup truck in the amount of $18,475.00. Caldwell Country Chevrolet also holds the HGAC contract for this vehicle, but the cost through that contract was higher at $21,096.00.Staff recommends purchase of the 2008 Chevrolet Colorado Extended Cab pickup from Caldwell Country Chevrolet in the amount of $18,475.00. Purchases made through the BuyBoard satisfy all competitive bidding requirements. CONSIDER AND ACT ON THE APPROVAL OF BID NO. 08-03, 75 CUBIC YARD EJECTION TRAILER: Bid #08-03 for the purchase of a 75 cubic yard ejection trailer was opened on November 15th. This bid was posted on RFP Depot: 158 vendors received e-mail or fax notice about the bid; 11 vendors viewed the bid, and two vendors submitted bids. Steco Trailers in Enid, Oklahoma submitted the low bid of $46,170.00. The trailer will be used by the Sanitation Division to haul waste from the City’s transfer station at 2525 University Boulevard to the landfill and compost facilities. Staff recommends accepting the bid of Steco Trailers in the amount of $46,170.00. CONSIDER AND ACT ON THE COOPERATIVE PURCHASE OF A COMMERCIAL WASTE CONTAINER DELIVERY VEHICLE: The Sanitation Division budgeted to purchase a replacement vehicle for its commercial waste container delivery vehicle. The vehicle being replaced is a 1989 Ford F350. The container lift on the existing vehicle will be transferred to the new vehicle. The City received quotes for a 2008 Ford F350 SRW Cab/Chassis from several cooperative contracts. The lowest quote received was in the amount of $17,351.00 from Philpott Motors on the Tarrant County cooperative contract. Staff recommends purchase of the 2008 îì ±º èî Ford F350 in the amount of $17,351.00 from Philpott Motors via the Tarrant County Cooperative Purchasing Program. Purchases made through the Tarrant County Cooperative Purchasing Program satisfy all competitive bidding requirements. CONSIDER AND ACT ON AN INTERLOCAL COOPERATION AGREEMENT FOR A SCHOOL RESOURCE OFFICER: This is the second time this matter has been sent to the City Council this year. This agreement was originally approved by council on October 23, 2007. However, the Town of Highland Park made changes to the agreement, which the City of University Park has agreed to. In an effort to provide for the well being of students and faculty at Highland Park High School, provide continued education on drugs and alcohol, and establish a good rapport between students, faculty, parents, and the University Park Police Department, the City of University Park, the Town of Highland Park and the Highland Park Independent School District have reached an agreement for the placement of a full time School Resource Officer at Highland Park High School. Said officer will be a sworn police officer of the University Park Police Department. Further, said officer will work directly for the University Park Police Department and under the Police Department’s policies and procedures. The salary and benefits of said officer will be shared by the City of University Park and the Town of Highland Park, with the City of University Park providing for 75% of such cost and the Town of Highland Park providing for 25% of such cost. The City will advance and pay all such costs as they accrue and the Town of Highland Park will reimburse the City of University park for its 25% share upon receipt of a statement from the city as outlined in the Interlocal Agreement. Said costs are for the 2007-2008 school year. CONSIDER AND ACT ON AN INTERLOCAL COOPERATION AGREEMENT FOR A D.A.R.E OFFICER: This is the second time this matter has been sent to council this year. This agreement was originally approved by the University Park City Council on October 23, 2007. However, the Town of Highland Park made changes to the agreement, which the City of University park has agreed to. Under the terms and conditions of the current Interlocal Cooperation Agreement for Joint Provision of a DARE officer in the Highland Park Independent School District between the City of University Park and The Town of Highland Park, both parties are to review the agreement annually before renewal. Further, as there have been salary increases for the position of DARE officer, it is necessary to review and approve a new agreement. Under the agreement the salary and benefits for the DARE officer are shared by the City of University Park and the Town of Highland Park, with the City of University Park providing for 75% of such cost and the Town of Highland Park providing for 25% of such cost. The City will advance and pay all such costs as they accrue and the Town of Highland Park will reimburse the City of University park for its 25% share upon receipt of a statement from the city as outlined in the Interlocal Agreement. CONSIDER AND ACT ON A MAD FOR PLAID CAMPAIGN NOTICE ON UTILITY BILLS: The Highland Park Education Foundation has asked the City to insert a brief text message in the community update section of its December utility bills. The Foundation is seeking the City’s assistance so that residents who don’t have children or grandchildren enrolled in the District are made aware of the annual Mad for Plaid fund raising effort. The campaign is a joint activity involving the Foundation and the PTA. It supports teacher salaries and various campus needs. Because utility bills for residents south of Lovers were processed for distribution prior to the îë ±º èî December 4 Council Meeting, the City Manager granted the request in anticipation of Council approval. CONSIDER AND ACT ON APPROVAL OF CITY COUNCIL MEETING MINUTES: For November 6, 2007. MAIN AGENDA CONSIDER AND ACT ON AN ORDINANCE REGULATING THE USE OF CELL PHONES IN SCHOOL ZONES: At the November 6, 2007 meeting, the City Council discussed reviewing an ordinance regulating the use of hand-held cellular phones in school zones. At that meeting the City Council referred the item to the Public Safety Committee and the PTA President’s Group for review and feedback. The PTA President’s Group met on November 16, 2007 and reviewed the item. Although there was general support for the ordinance, the representatives cautioned that they could not speak for all parents in the district. The Public Safety Committee met to review the item on November 13, 2007. Seven of the twelve members were in attendance. One member, the chair, was not in attendance due to his resignation from the committee. After discussion on the matter, the committee, by a show of hands, all agreed that there should be a ban on cell phone use by drivers in school zones. Four of the seven members present supported a citywide ban. Mayor Holmes stated that the Town of Highland Park passed a similar ordinance last month and that the proposed ordinance mirrors the Town’s. Mayor Holmes noted that the only item for consideration before Council at this time was regulating the use of hand-held cell phones in school zones only. Mr. Donald Huffines, 3619 Crescent Ave, Highland Park, spoke in opposition to the ordinance stating that if the City Council’s goal is to make children safer, there are other ways to accomplish this. He wondered why the Council would create a new law that few will comply when there is no evidence the ban is warranted. Mayor Holmes asked Mr. Huffines if he appeared before the Highland Park City Council. Mr. Huffines indicated that he did not because he was out of town at the time of the meeting. Mr. Michael Haines, 4024 Marquette, spoke in opposition to the ordinance and stated that he was opposed to any ban or criminalization of this activity. Mr. Haines asked why the Council is not considering a ban on eating, smoking or other activities while driving. He stated that he thought the ordinance would be unenforceable. Mr. David Conner, 4305 Shenandoah, spoke in opposition to a citywide ban on cell phones. After making this statement, he noted that he could reconcile why the ordinance would apply only at school zones. Mayor Holmes asked for comment by the City Council on the proposed ordinance. He began by stating that he favors a citywide ban because the city is one large school zone as many parks throughout the city are utilized by school children and the YMCA at different times of the day. He added that he felt it was necessary to at least mirror what Highland Park has done. Mayor Pro-Tempore Shawver spoke next. He stated that he had heard the argument that the ordinance will be hard to enforce, however, he did not think this was the issue and he believes that the majority of citizens will abide by the law. He added that he endorses the citywide ban. Councilmember Carter continued the comments by stating that he thinks the city needs to ease into this and that the Council needs to get data from the Police Department to help determine if the school zone ban is working, before the Council considers a citywide ban. Councilmember Grable asked Public Works Director Bud Smallwood to bring forward an example of the type of sign that will be posted in the zones and he noted that the times of enforcement are listed. Councilmember Walker finished by stating that she had met with the PTA Presidents Group and that we cannot do enough to keep îê ±º èî kids safe. She added that it is not that you can’t speak on your cell phone in school zones, noting the ordinance allows for use of a hands-free device. Mayor Holmes requested that staff look at the definition of school zones so that zones extend completely around the schools. Mayor Holmes moved approval of the ordinance regulating the use of cell phones in school zones. Mayor Pro-Tempore Shawver seconded, and the vote was unanimous to approve the ordinance regulating the use of cell phones in school zones. ORDINANCE NO. 07/42 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 10 “TRAFFIC CONTROL” OF THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK BY ADDING A NEW ARTICLE 10.1101 “USE OF HAND-HELD MOBILE TELEPHONES PROHIBITED IN SCHOOL ZONES;” PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Holmes noted that the ordinance would go into effect on January 7, 2008 when children return to school from the holiday break. He also added that the Council would like status reports from Police Chief Gary Adams at the first City Council meetings in February and March. In addition, he requested that an item be added to the Agenda for the first meeting in April to discuss a citywide ban. At that meeting, if Council requested that an ordinance be brought forward, it would appear on the first meeting Agenda in May. CONSIDER AND ACT ON AN ORDINANCE REGARDING VALET PARKING REGULATIONS: Due to valet parking issues in Snider Plaza and the Miracle Mile, the city has been asked to look into adopting an ordinance regulating valet parking. At the November 6, 2007 meeting the City Council directed City Attorney Rob Dillard to draft an ordinance regulating valet parking with the following conditions: no parking in the public right-of-way; if private property is to be used, permission must first be granted by the property owner; temporary and permanent valet services must be differentiated between; and, a permit process should also be included. City Manager Bob Livingston noted that the ordinance applies only to commercial areas, not residential. Ms. Mary Graves, 6716 Hursey, spoke in favor of the ordinance stating that the addition of valet parking in Snider Plaza has added to vehicle over-crowding in the adjacent neighborhoods. Mr. Bruce Osgood, 6638 Lakeshore, Dallas, spoke in opposition to the ordinance stating that they offer valet parking at the two Osgood-O’Neil Salon locations and that they have rules. Valet Parking attendants must first use the first 20 spots they have available on private property, then they use the 2-hour parking slots and finally they use the adjacent residential areas. He stated that they have tried to alleviate the negative impact and would look at other options if there were any available. Mr. Frank McIntyre, 3439 Westminster, spoke in favor of the restrictions because parking cars in the adjacent residential areas simply shifts the burden from Snider Plaza to the neighborhoods. Councilmember Grable asked Mr. Osgood where his 20 parking spaces were located. Mr. Osgood indicated that there were 6 parking spots on private property located behind the store in Snider Plaza and 15-16 parking spots available on private property at their Lovers Lane location. Councilmember Walker stated that she was concerned about the valet parking utilizing 2-hour parking slots and that there should be equal îé ±º èî opportunity for all business to use them. Mayor Pro Tempore Shawver moved approval of the ordinance regarding valet parking regulations. Councilmember Carter seconded, and the vote was unanimous to approve the ordinance regarding valet parking regulations ORDINANCE NO. 07/43 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY ADOPTING A NEW ARTICLE 10.2700 REGULATING VALET PARKING WITHIN THE CITY LIMITS OF THE CITY OF UNIVERSITY PARK; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER AND ACT ON AN ORDINANCE LIMITING PROPERTY TAXES FOR HOMEOWNERS OVER AGE 65 AND DISABLED PERSONS: At the October 23, 2007, pre- meeting, the City Council discussed the over-65 property tax freeze option with City staff and former Councilmember Olin Lane. The freeze was made available to cities and counties by an amendment to the Texas Constitution in 2003 and codified in Section 11.261 of the Texas Tax Code. Five cities in Dallas County – Grand Prairie, Mesquite, Rowlett, Sachse, and Sunnyvale – and Dallas County itself have adopted the freeze. HPISD property taxes are already frozen for homeowners over age 65. The freeze limits a property owner’s taxes going forward to no more than they were in the year the freeze is adopted. Once enacted, the freeze cannot be repealed or modified. The Council requested that the Finance Advisory Committee review and make a recommendation regarding adoption of the over-65 property tax freeze. The Committee met November 15, 2007, to discuss the issue. Following discussion, the Committee asked staff to provide information about increasing the existing over-65 homestead exemption, which is currently $50,000. Cities in Dallas County currently offer over-65 homestead exemptions ranging from a low of $3,000 in Cockrell Hill to a high of $75,000 in Coppell. There is no statutory limit to the dollar amount a city may choose for the over-65 exemption. In Dallas County cities, the average over-65 exemption amount was equal to about 25% of the average single family home value. In University Park, however, the current $50,000 over-65 exemption is equal to only 5% of the average single family home value ($1,064,621). University Park’s over-65 exemption amount has not been changed in at least 15 years. City staff developed projections based on an increase in the over-65 exemption from $50,000 to $250,000. This would provide an over-65 benefit more comparable in impact to the other cities. The exemption could be modified each year as desired by the City Council. Staff presumed an annual increase in the exemption equivalent to the percentage increase in the overall tax base. For example, a 10% increase in the overall tax base would drive a 10% increase in the over-65 exemption. While it would not freeze an over-65 homeowner’s City taxes, a higher over-65 exemption would result in an immediate initial tax decrease and lower tax bills than those of taxpayers under 65. Both alternatives result in a shift of property tax burden from over-65 taxpayers to under-65 taxpayers. In general, for each dollar saved by an over-65 household, an under-65 household would pay 20 cents more in City property taxes. If the City’s tax levy increased 5% overall each year, the under-65 taxpayer’s levy would increase 6%. City staff developed îè ±º èî projections for the tax freeze, increased exemption, and status quo alternatives to estimate the impact on individual over-65 and under-65 taxpayers. The greatest savings to over-65 taxpayers results from the tax freeze – for example, a tax bill of $2,151 in Year 10 versus $3,639 with no change and $2,849 with a higher exemption. This also leads to a higher tax bill for non-seniors: $4,001 with a freeze and $3,887 with a higher over-65 exemption in Year 10, versus $3,723 with no change. The increased exemption alternative provides an initial tax reduction to seniors, followed by increases that parallel the under-65 group. One important unknown factor common to both alternatives is how the number of over-65-owned parcels will change in the future. The Finance Advisory Committee met again November 29, 2007, to consider both the over-65 freeze and the over-65 exemption. Following a thorough discussion, a vote was taken of the nine Committee members present. Three Committee members voted to recommend the freeze, and six members voted to recommend increasing the over-65 exemption to $250,000 and adjusting it annually to match the overall tax base percentage change. Adoption of the tax freeze before the end of 2007 would set the baseline for an over-65 taxpayer’s tax bill. Adoption of the freeze next year would set the baseline for an over-65 freeze amount equal to the 2008 tax bill. Approval of an increased homestead exemption could be done this year or next to take effect with the 2008 tax bill. Mr. John Stuart, 3325 Southwestern, and Chairman of the Finance Advisory Committee, stated that the city does not loose money, it just shifts the burden. Mr. Stuart said that he was concerned that the freeze can never be changed if it goes into effect and that it could be a fiscal constraint on future City Councils. He stated if the exemption were to go into effect, it would be increase annually based on property values. Mr. Olin Lane, 3404 Bryn Mawr, spoke in favor of the tax freeze. He stated that the exemption would be a good step forward, but that future Councils would have to review it on an annual basis. However, once the freeze is approved, it is final. Mr. Donald Huffines, 3619 Crescent, Highland Park, spoke in opposition to the ordinance and stated that it would raise the burden for all younger families and businesses. Mr. Jim Cali, 3616 McFarlin, spoke in opposition to the ordinance and stated that most of his neighbors have no problem with the taxes in University Park and that passing something that is permanent would be disastrous. Mr. Cali felt that the exemption might be more valuable. Mr. Russ Coleman, 3540 Wentwood, spoke in favor of the exemption. He stated that the freeze might make sense now, but the real question would be what the consequences would be for the city in the years to come. He noted that the freeze would not be indexed for inflation and might not be as fiscally conservative as thought. He continued that we are talking about impairing the city’s ability to collect taxes. Councilmember Carter stated that he had heard several new ideas at the meeting and would not mind tabling the issue for further review. Finance Director Kent Austin stated that if the freeze is approved in 2007, it would become the baseline. If it was approved at the first meeting in 2008, it increases 5% yearly. Mr. Austin felt that it did merit further discussion though. Mr. Jim Cali, 3616 McFarlin, spoke again and suggested that an exemption be put in place so that taxes are held at the previous year’s level. City Manager Bob Livingston asked Finance Director Kent Austin for the exemption certification dates. Mr. Austin recommended that it should happen before May 2008. Mayor Holmes asked for the Council’s opinion on the item. Councilmember Grable stated that he favored the exemption. Mayor Holmes, Councilmember Carter and Mayor Pro-Tempore Shawver all stated that they favored the exemption as well. Councilmember Walker stated that she was leaning toward the freeze. Because of the discussion at the meeting, Mayor Holmes moved to table the item. He requested that City Attorney Rob Dillard draft an ordinance for consideration to increase the over-65 homestead exemption so that it provides the same level of îç ±º èî benefit as a tax freeze. Councilmember Grable seconded, and the vote was unanimous to table the item and have City Attorney Rob Dillard draft an ordinance for consideration. CONSIDER AND ACT ON AN ORDINANCE AMENDING THE OVER 65 AND DISABLED HOMESTEAD EXEMPTION: Item tabled per previous agenda item. REPORT FROM THE PLANNING CONSULTANT REGARDING PARKING AND DRIVEWAY STANDARDS FOR RESIDENTIAL DEVELOPMENTS AND PROVIDE POLICY DIRECTIONS TO STAFF: Following earlier directions given by Council, Dan Sefko reviewed the parking and driveway standards for residential developments including driveway ramps to below grade parking garages. Dan Sefko gave a PowerPoint presentation of his recommendations. Mr. Sefko stated that the first issue identified was that the parking requirements for single and multi-family uses are inadequate based on the number of dwelling units or bedrooms. The present standard is two off-street spaces for each dwelling unit. Multi- family was recently revised to one parking space per bedroom. Mr. Sefko’s proposed solution was to base all residential parking requirements on the amount of floor area (square feet) in each dwelling unit. The recommended standard for single-family was: < 4,000 sq. ft. – 2 enclosed parking spaces; 4,001 to 8,000 sq. ft. – 3 enclosed parking spaces; > 8,001 sq. ft. – 4 enclosed parking spaces. All units would require paved access areas for each space, with a minimum of 20 feet as measured from the garage door. Tandum parking would be permitted. The recommended standard for multi-family was: < 1,500 sq. ft. – 2 parking spaces; 1,501 to 1,900 sq. ft. – 3 parking spaces; 1,901 to 2,500 sq. ft. – 4 parking spaces; > 2,500 sq. ft. – 5 parking spaces. All access criteria would apply. Existing requirements per bedroom would still apply, changed to “whichever is greater.” No tandem parking would be allowed at this time in multi- family dwellings, but may be evaluated later. Mr. Sefko stated that the second issue identified was that present below-grade parking is accessed by driveways which are too steep. His recommendations included developing slope and criteria in the Zoning Ordinance and criteria for the basic standards would include: Ramps shall not have a slope greater than 12%; All ramps shall have a landing area not exceeding 6% slope measured ten (10) feet from the sidewalk/property line; Minimum sight visibility lines at the sidewalk – 10 feet; Minimum clearance – 86”; Minimum turning radius – 20 feet; Exposed ramps greater than 10% must be heated. Community Development Manager Harry Persaud said that if the proposed standards are acceptable, Council may provide policy directions to staff so that staff can use those standards in the interim and proceed to draft an ordinance for adoption. Mr. Frank McIntyre, 3439 Westminster, stated that he had been supportive in the past of increasing the number of parking spots but felt that this proposal looked too aggressive. Mr. Don Gale, 3712 Binkley, withdrew his request to speak and stated that he would like for the Builder’s Committee to weigh in on this issue. Mr. Gage Prichard, 2924 Bryn Mawr, proposed that the single-family issues be separated from the multi-family. Mr. Persaud stated that the Development Standards Committee would meet in two weeks and then these items would be reviewed by the Planning and Zoning Commission in January. Ms. Mary Graves, 6716 Hursey, stated that she was concerned about underground parking and the steep ramps and that you would not be able to see pedestrians. Mr. Matt Franklin, 3439 McFarlin, stated that the Building Department had already begun to implement the new driveway slopes on his project. After some discussion City Council, Mayor Holmes gave direction to staff to implement these recommendations as a matter of policy and to bring an ordinance forward for Council to formally consider in early 2008. íð ±º èî CONSIDER AND ACT ON AN ORDINANCE DESIGNATING A 2-HOUR PARKING RESTRICTION, SCHOOL DAYS – MONDAY THROUGH FRIDAY, ALONG THE SOUTH CURB LINE OF NORMANDY, FROM AUBURNDALE WEST TO KEY:The city received a unanimous request from the abutting property owners to establish a 2-hour parking restriction, school days, Monday through Friday, along Normandy, from Auburndale west to Key (south curb line). Staff notified the entire neighborhood of the Council’s consideration of this ordinance. Mr. Craig Simmons, 3437 Normandy, spoke in favor of the ordinance and stated that he circulated the petition, because when SMU is in session, there is solid parking along the street even though students have access to parking garages. Councilmember Walker moved approval of the ordinance designating a 2-hour parking restriction, school days – Monday through Friday, along the south curb line of Normandy, from Auburndale west to Key. Councilmember Carter seconded, and the vote was unanimous to approve the ordinance designating a 2-hour parking restriction, school days – Monday through Friday, along the south curb line of Normandy, from Auburndale west to Key. ORDINANCE NO. 07/44 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING FOR MORE THAN TWO HOURS ALONG THE SOUTH CURB OF THE 3400 BLOCK OF NORMANDY, ON SCHOOL DAYS, MONDAY THROUGH FRIDAY, FROM 8:00 A. M. TO 4:00 P. M.; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER AND ACT ON THE APPOINTMENT OF A NEW CHAIR AND NEW MEMBER TO THE PUBLIC SAFETY COMMITTEE: Robert Boyd, the Chair of the Public Safety Committee, submitted his resignation because he has moved. Due to this resignation, it is necessary for the Mayor and Council to appoint a new chair person and a replacement member with that appointment. Mayor Holmes moved to appoint Mr. Charles Terrell, Jr., who currently serves as a member, as the new Chair of the Public Safety Committee and to appoint Mr. Peter Tanguy as the replacement member. Councilmember Carter seconded, and the vote was unanimous to appoint Mr. Charles Terrell, Jr. as the new Chair of the Public Safety Committee and to appoint Mr. Peter Tanguy as the replacement member. CONSIDER AND ACT ON THE APPOINTMENT OF A NEW MEMBER TO THE PARK ADVISORY BOARD: In September 2007, Mrs. Julia Baltser resigned from the Park Advisory Board after several years of service to the community. Staff has recently received an application for Board and Committee Membership from Mr. Allan G. Stewart who has expressed interest in the vacant committee position. Councilmember Walker moved approval of the appointment of Mr. Allan G. Stewart to the Park Advisory Board. Councilmember Carter seconded, and the vote was unanimous to appoint Mr. Allan G. Stewart to the Park Advisory Board. íï ±º èî CONSIDER AND ACT ON AN ORDINANCE DELEGATING AUTHORITY TO STAFF FOR APPROVAL OF AMENDING PLATS, MINOR PLATS AND REPLATS: The City Council approved an ordinance on May 15, 2002 delegating authority to staff for approval of amending plats, minor plats and certain replats. In practice, staff has used that authority to approve of amending plats which involve the removal or relocation of lot lines covered by an existing plat. HB No. 2281 effective as of September 1, 2007 now provides that the governing body of a municipality may delegate to City staff the authority to approve minor plats and replats involving four or fewer lots fronting on an existing street and not requiring the creation of any new street or the extension of municipal facilities. Mayor Pro-Tempore Shawver moved approval of the ordinance delegating authority to staff for approval of amending plats, minor plats and replats. Councilmember Walker seconded, and the vote was unanimous to approve the ordinance delegating authority to staff for approval of amending plats, minor plats and replats. ORDINANCE NO. 07/45 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, DELEGATING AUTHORITY FOR APPROVAL OF PLATS, INCLUDING AMENDING PLATS, MINOR PLATS AND REPLATS; PROVIDING FOR THE REPEAL OF ORDINANCE 02/07 AND ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER AND ACT ON A PROPOSAL FROM PACHECO - KOCH CONSULTING ENGINEERS TO PROVIDE PROFESSIONAL SERVICES ASSOCIATED WITH TRADE OF CITY-OWNED PROPERTY TO PRESCOTT DEVELOPMENT: Pursuant to the proposed property swap with Prescott Development, the City must re-plat the existing service center property to incorporate the additional strip of property along the north property line. Following discussions with Dallas Planning staff, the city may also have to make application to amend our Specific Use Permit to include the parcel. There is an old easement along our east property line (Greenville frontage) held by Dallas which may be available in trade for some property outside our south screening wall (along the DART line to Garland), which Dallas would like to have for the Katy Trail extension. Pacheco-Koch has been involved with Prescott during the development of the old Shamburger site and has been in contact with Dallas on very similar zoning, platting, and easement issues. Staff asked them to submit a proposal to provide engineering and surveying services to assist us with this project. The proposal from Pacheco-Koch is in the amount of $10,500. Mayor Holmes moved approval of the proposal from Pacheco-Koch Consulting Engineers to provide professional services associated with the trade of city-owned property to Prescott Development. Councilmember Carter seconded, and the vote was unanimous to approve the proposal from Pacheco-Koch Consulting Engineers to provide professional services associated with the trade of city-owned property to Prescott Development. CONSIDER AND ACT ON A PROPOSAL FROM NATHAN D. MAIER TO PROVIDE ENGINEERING SERVICES IN THE DEVELOPMENT OF THE CITY’S STORMWATER MANAGEMENT PLAN: On August 8, 2007, the Texas Commission on Environmental Quality (TCEQ) approved the TPDES general permit to authorize discharges of storm water from regulated small municipal separate storm sewer systems. Now that the permit is effective, local governments have 180 days to submit an application to the State. The newly promulgated íî ±º èî regulations require cities to develop management programs to reduce the discharge of pollutants from their stormwater collection systems to the “maximum extent practicable”. Approximately four years ago, the Council authorized a contract with HDR Engineering to develop a draft Storm Water Management Plan (SWMP) in a template format based on what was thought to be the regulations that would be developed. Now that the regulations are in place, none of the staff who developed our draft are employed with HDR. Mr. Smallwood severed the professional relationship, and solicited a proposal from Nathan D. Maier Consulting Engineers. The SWMP, in its final form, will establish Best Management Practices (BMP’s) which the City will use as benchmarks, and provide annual reporting to the TCEQ on our progress. The proposal from Nathan D Maier, in the amount of $19,600, provides the engineering services associated with assisting the City in compliance with the aforementioned State and Federal mandates. Mayor Holmes moved approval of the proposal from Nathan D. Maier to provide engineering services in the development of the City’s Stormwater Management Plan. Councilmember Walker seconded, and the vote was unanimous to approve the proposal from Nathan D. Maier to provide engineering services in the development of the City’s Stormwater Management Plan. CONSIDER AND ACT ON AN ORDINANCE AMENDING THE SALARY ORDINANCE TO ADD ASSISTANT FIRE MARSHAL POSITION: During the budget preparation process for the FY 2007-08 budget, Fire Chief David Ledbetter requested a new position of Assistant Fire Marshal. Although the new position did not receive approval during the initial budget review process, the city manager has determined that the position is necessary to assist the Fire Marshal in plan review and fire protection activities. Councilmember Walker moved approval of the ordinance amending the salary ordinance to add an Assistant Fire Marshal position. Councilmember Grable seconded, and the vote was unanimous to approve the ordinance amending the salary ordinance to add an Assistant Fire Marshal position. ORDINANCE NO. 07/46 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO. 07/34 BY AMENDING THE PAY PLAN FOR EMPLOYEES OF THE CITY FOR FY2007-2008 TO ADD THE POSITION OF ASSISTANT FIRE MARSHAL AND PROVIDE A SALARY FOR SUCH POSITION; AND PROVIDING AN EFFECTIVE DATE. CONSIDER AND ACT ON THE PURCHASE OF MUNIAGENDA – COUNCIL AGENDA AUTOMATION SOFTWARE: In May of 2003, The City of University Park implemented the LaserFiche Document Imaging software to electronically capture Council Agendas, Resolutions, Ordinances, and Minutes. The system established an organized approach to important record retention, and allowed quick and easy historical content searches. Although the finished product is being captured in LaserFiche, the process to create the Council Agenda has remained cumbersome. Municipal Code Corporation, the City’s LaserFiche support vendor, has developed a collaboration software product to automate the process of Council Agenda creation. The Enterprise Edition of MuniAgenda is designed to allow agenda item creators (Directors, and other approved staff members) to maintain the individual item data base by adding, changing, or deleting information. This means that the agenda is being developed in a centralized location by all departments and the final version is published with the click of a button. At that time the agenda is not only published to the LaserFiche document imaging system for retention, but it íí ±º èî also is published to the City’s Web site and becomes immediately available to the general public. The proposal to purchase MuniAgenda has two components. The software license, agenda layouts, item details page design, on-site training, first year annual maintenance, and LaserFiche interface software will be provided by Municipal Code Corporation. The system will also require a Dell Server that will reside outside of the City’s firewall to allow public access to the published agendas. The cost of the MuniAgenda Software is $36,875.00 and the cost of the Dell Server is $3,928.11. Funds were carried over from the 2007 budget for this system, and are available in the Information Services 2008 budget. Mayor Pro-Tempore Shawver moved approval of the purchase of MuniAgenda – Council Agenda Automation Software. Councilmember Walker seconded, and the vote was unanimous to approve the purchase of MuniAgenda – Council Agenda Automation Software. CONSIDER AND ACT ON A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE SALE OF POTOMAC PARK WITH SMU: In response to a request from Southern Methodist University to purchase Potomac Park, the City Council called for an election on May 12, 2007. At their February 20, 2007 meeting, the Council agreed to sell the property if the residents voted in favor. The results of the election are as follows: Votes in favor of selling Potomac Park: 1,782; Votes against selling: 420; Total votes, 2,202. An appraisal was conducted by Mackenzie Bottum & Associates and set the fair market value (FMV) for the 34,799 square feet of park property at $70.40 / SF, or $2,450,000. The proposed resolution authorizes the City Manager to negotiate the sale of the property with SMU (the owner of property abutting the park) and bring a contract back to Council for approval in February.Although an appraisal has also been conducted for the adjacent street and alley rights-of-way, action will be taken at subsequent meeting regarding their disposal. The City Council discussed the matter and noted that SMU may wish to have another appraisal conducted on the property. Mayor Holmes suggested that the SMU provide the name of three appraisers to the City and subsequently, the City would select one from the three names provided by the University. The sale of the property will still come before the City Council for formal approval. Mayor Holmes moved approval of the resolution authorizing the City Manager to negotiate the sale of Potomac Park with SMU with the condition that the names of three appraisers be provided to the City of which one will be picked to conduct another appraisal if the University chooses. Mayor Pro Tempore Shawver seconded, and the vote was unanimous to approve the resolution authorizing the City Manager to negotiate the sale of Potomac Park with SMU with the condition that the names of three appraisers be provided to the city of which one will be picked to conduct another appraisal if the University chooses. RESOLUTION NO. 07-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE POTENTIAL SALE OF POTOMAC PARK; AND PROVIDING FOR AN EFFECTIVE DATE. DISCUSS CITY COUNCIL MEETING DATES FOR JANUARY AND FEBRUARY 2008: Because New Year’s Day falls on the first Tuesday of the month and the City Secretary will be at an Election Law Seminar later in the month, staff is proposing to move City Council meeting dates during the months of January and February 2008. The proposed schedule for January and íì ±º èî February 2008 is as follows: Tuesday, January 8, January 29, Tuesday, Tuesday February 12, and Tuesday, February 26. Normal meeting schedule (first and third Tuesdays of the month) will resume the month of March 2008. The City Council agreed that this schedule was acceptable. ITEMS FROM THE FLOOR Mr. Jeff O’Neil, owner of Osgood-O’Neil Salon at 6932 Snider Plaza, stated that he was concerned about the traffic at the corner of Westminster and Snider Plaza. City Manager Bob Livingston referred Mr. O’Neil to the Snider Plaza/Hillcrest Master Plan Committee, chaired by Councilmember Grable. There being no further business, the meeting was adjourned. PASSED AND APPROVED this 8th day of January 2008. ___________________________ James H. Holmes, III, Mayor ATTEST: __________________________ Kate Smith, City Secretary íë ±º èî MINUTES #2724 SPECIAL CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER – CITY HALL MODULAR BUILDING TUESDAY, DECEMBER 11, 2007, 5:00 P.M. Mayor Holmes opened the special City Council Meeting at 5:00 p.m. in the Council Chamber in the City Hall Modular Building. Present were Mayor Pro Tempore Harry Shawver and Councilmember Syd Carter. Councilmembers Jerry Grable and Kelly Walker were absent and excused. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Kate Smith. MAIN AGENDA CONSIDER AND ACT ON POLICY DIRECTION TO STAFF REGARDING IMPLEMENTATION OF PARKING AND DRIVEWAY STANDARDS FOR RESIDENTIAL DEVELOPMENTS: Mayor Holmes stated that the purpose for the meeting was to clear up ambiguities on the policy direction given to staff at the December 4, 2007 City Council Meeting regarding parking and driveway standards for residential developments. Mayor Pro Tempore Shawver moved that, until an ordinance is adopted by Council, staff will proceed as follows: Parking Standards for Multi Family Districts: Staff will enforce the current ordinance of 1 space per bedroom. When a study, computer center or similar space exceeding 90 sq. ft. is shown on the plans, staff will require an additional parking space. If the builder disagrees with staff interpretation, then the item may be appealed to the BOA. Driveway Ramp Standards: All driveway ramps submitted for building permits must comply with the basic standards outlined in the policy. Staff will deny any plan which fails to meet the policy because of public safety issues. Staff interpretation may be appealed to the BOA. Parking Standards for Single Family: Staff will enforce the current ordinance requirement until an amended ordinance is adopted by Council. In the interim, staff will work through the Development Standards Committee and receive input from builders. Mayor Holmes seconded, and the vote was unanimous. CONSIDER AND ACT ON ADDITIONAL APPOINTMENTS TO THE DEVELOPMENT STANDARDS COMMITTEE: Mayor Holmes moved to segregate the Development Standards Committee into two sub-committees (one for single-family and one for multi-family) and to appoint two new members: Peggy Wildman and Mary Graves. Mayor Holmes read the full list for the single- family sub-committee: Gage Pritchard, George Lewis, Rusty Goff, Margaret DiFrancesco, James Cali and Neil Harris. He then read the full list for the multi-family sub-committee: Richard Means, Don Gale, Matt Franklin and new appointments Peggy Wildman and Mary Graves. Mayor Pro-Tempore Shawver seconded, and the vote was unanimous to segregate the Development Standards Committee into two sub-committees and to approve the two additional appointments to the Committee. There being no further business, the meeting was adjourned. PASSED AND APPROVED this 8th day of January 2008. ___________________________ James H. Holmes, III, Mayor ATTEST: __________________________ Kate Smith, City Secretary íê ±º èî AGENDA MEMO (01-08-08 AGENDA) DATE: January 4, 2008 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider Ordinance No __ establishing NO PARKING restrictions along the east and west curbs of Pickwick, from Centenary north to Wentwood. Background. After receiving several complaints about traffic congestion in the 8200 block of Pickwick, staff reviewed the site conditions. Since the opening of the new Café R&D, vehicles (apparently employees of the restaurant) have been parking along both sides of Pickwick, between Centenary and Wentwood. The width of the street will not accommodate two lanes of traffic and parking. Because of the traffic volume generated by the Park Cities Baptist Church and the shopping center, it is important to keep the street clear. The shopping center meets the zoning standards for parking, which includes space for employees. Additionally, we place temporary NO PARKING signs along the subject block during church services. The permanent restriction will reduce that work effort. Consideration. Staff recommends City Council approval of the aforementioned NO PARKING ordinance for both sides of the 8200 block of Pickwick. íé ±º èî ORDINANCE NO. ___________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING AT ANY TIME ALONG THE EAST AND WEST CURBS OF THE 8200 BLOCK OF PICKWICK; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or park any motor vehicle along the east and west curbs of the 8200 block of Pickwick from the point of its intersection with Centenary to the point of its intersection with Wentwood at any time. SECTION 2 . That all ordinances of the City of University Park in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 4. That any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each offense. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking 23458 íè ±º èî restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. DULY PASSED by the City Council of the City of University Park, Texas, on the 8th day of January 2008. APPROVED: ____________________________________ JAMES H. HOLMES III, MAYOR ATTEST: ____________________________________ KATE SMITH, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/12-31-07/23458) 23458 íç ±º èî AGENDA MEMO (01-08-08 AGENDA) DATE: January 4, 2008 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider Ordinance No __ establishing three 15-minute parking spaces in the 4300 block of Lovers Lane. Background. Pursuant to the request of two property owners in the 4300 block of Lovers Lane, staff reviewed the site conditions in the commercial area along the north side of Lovers, between Douglas and Armstrong. In the attached letter, Benton Rutledge requests the three 15-minute parking spaces in front of 4330 and 4342 Lovers Lane. Mr. Rutledge will attend the Council meeting to respond to any questions. Consideration. Staff recommends City Council approval of the above- referenced ordinance for three 15-minute parking spaces in front of 4330 and 4342 Lovers Lane. ìð ±º èî ìï ±º èî ORDINANCE NO. ___________________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, LIMITING PARKING AT ANY TIME TO NOT LONGER THAN FIFTEEN MINUTES AT THREE DESIGNATED SPOTS IN THE 4300 BLOCK OF LOVERS LANE; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, parking on the north side of Lovers Lane between Douglas and Armstrong is very limited and it is necessary to limit the time of parking in certain spots to create short term spaces for businesses which have a high volume of customers who stay a short period of time; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or park any motor vehicle at any time for longer than fifteen (15) minutes in three (3) parking spaces to be designated by the Public Works Director in front of 4330 and 4342 Lovers Lane. SECTION 2 . That all ordinances of the City of University Park in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 4. That any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each offense. 68112 ìî ±º èî SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. DULY PASSED by the City Council of the City of University Park, Texas, on the 8th day of January 2008. APPROVED: ____________________________________ JAMES H. HOLMES III, MAYOR ATTEST: ____________________________________ KATE SMITH, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/1-04-08/23570) 68112 ìí ±º èî AGENDA MEMO (01-08-08 AGENDA) DATE: January 4, 2008 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider request to abandon certain alley rights-of-way in the 4000 block of Caruth. Background. The City Council approved a Planned Development in 2005 for improvements at the University Park United Methodist Church campus. The detailed site plan for that PD called for building expansion across the alley right-of-way (4000 block between Colgate and Caruth), which would require the Church to request the City to abandon that right-of way. To that end, staff solicited an appraisal, at the church’s expense, and the fair market value (FMV) of the 10,170 SF alley was determined to be $94 / SF. City water and sanitary sewer facilities run along the alley. The Church will be responsible for relocating the waterline to either Caruth or Colgate, and the sewer, which does not serve anything to the west of Preston Road, will be abandoned, except for a short run north of the abandoned alley. That section of new sanitary sewer must be a City facility in order for the Church’s service line to meet code requirements. The Church will dedicate an easement for the City sanitary sewer and pay for the relocation. Although the need for the sewer easement was unknown at the time of the appraisal, the City has set a precedent for valuing abandoned or acquired easements. We have always used twenty-five (25%) percent of the FMV or $23.50 / SF. The Church expressed some concerns regarding the FMV of the alley. The issues addressed in their 11.16.07 letter were reviewed by the City’s appraiser, who attend the Council meeting and be available to respond to questions. Historically, the City has not allowed credit against the FMV on any of the previous abandonments to churches or the HPISD for the cost of utility relocation. Representatives from the church will attend the meeting to request that the City reduce the FMV developed by the City’s appraiser. Recommendation. Prior to development of the enabling ordinance, Council must determine the FMV for the subject property. ìì ±º èî ìê ±º èî ìé ±º èî ìè ±º èî ìç ±º èî 15? WASTEWATER EASEMENT BLOCK 45 FOURTH SECTION OF UNIVERSITY HEIGHTS CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS Being a tract or parcel of land situated in the J. Barker Survey, Abstract No. 80, City of University Park, Dallas County, Texas, and being part of Lots 8 through 13, Block 45, Fourth Section of University Heights, an addition to the City of University Park, Dallas County, Texas, according to the plat recorded in Volume 5, Page 133, Map Records, Dallas County, Texas and being part of a 15 foot alley in said Block 45 and being more particularly described as follows: COMMENCING at a 1/2" iron rod found for corner at the intersection of west line of Pickwick Lane (60? right-of-way) and the northerly line of Caruth Boulevard (80' right-of-way), said rod being the southeast corner of said Lot 8; THENCE North 00°33?11? West along the west line of said Pickwick Lane and the east line of said Lot 8 a distance of 167.87 feet to a point for corner, said point being the POINT OF BEGINNING; THENCE South 77°25'33" West departing the west line of said Pickwick Lane and the east line of said Lot 8 a distance of 12.67 feet to a point for corner; THENCE North 26°05'26" West a distance of 32.18 feet to a point for corner; THENCE South 78°19'55" West a distance of 259.57 feet to a point for corner; THENCE North 11°40?05? West a distance of 15.00 feet to a point for corner; THENCE North 78°19'55" East a distance of 271.20 feet to a point for corner; THENCE South 26°05?26? East a distance of 31.99 feet to a point for corner; THENCE North 77°25?33? East a distance of 4.04 feet to a point for corner; THENCE South 00°33?11? East a distance of 15.34 feet to the POINT OF BEGINNING and containing 4,587 square feet or 0.1053 acres, more or less. Sheet 1 of 2 24,643X ëð ±º èî ëï ±º èî ëî ±º èî ëí ±º èî ëì ±º èî AGENDA MEMO (01/08/08 AGENDA) DATE: January 3, 2008 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Discussion of Code Enforcement Activities Related to Alley Rights-of-Way ITEM: Beginning in October of 2007, the City’s Neighborhood Integrity Officer (NIO) increased her enforcement efforts regarding encroachments into the alley rights-of-way. Such encroachments had been largely overlooked for years. Since the creation of the NIO position, the City has received occasional complaints about specific encroachments that made it difficult to traverse the alley or turn in and out of a rear entry driveway. In attempting to respond to those complaints, Staff found its enforcement efforts stifled by the lack of enforcement of similar violations in the past. When a property owner was notified, Staff frequently received responses such as: “It’s been that way for 15 years and has never been a problem.” and “My neighbor down the block has the same thing. Are you making them fix it too?” Staff soon reached the conclusion that in order to effectively enforce the Code in any given situation, we were going to have to enforce the Code in all situations. Simply stated, the Code of Ordinances allows only grass or on-grade (flat) concrete to be in the alley rights-of-way. Therefore, trash cans, trees / shrubs, firewood, gravel, etc. violate the current Code if placed in the alley. As a result of the NIO’s recent enforcement efforts on this topic, staff and the Council have received several complaints. Despite the complaints we have received, the residents have been very receptive to Staff’s efforts to gain compliance with the Code. Since October 1, 2007, the NIO has issued 440 notice of violation letters for alley encroachments. Only 22 of those failed to comply after receiving the notice and resulted in citations being issued. That is a voluntary compliance rate of 95%. Staff will make a presentation at the Council meeting with photos and a map of various alley encroachment situations to better depict the issue. RECOMMENDATION: Staff’s intention is merely to make the Council aware of the Code requirements and our enforcement efforts. If the Council desires to make a change regarding the issue of alley encroachments, Staff will prepare an ordinance to amend the current Code of Ordinances as directed by the Council. ëê ±º èî AGENDA MEMO (1/08/08 AGENDA) DATE: January 4, 2008 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT: Third Party Plan Review Services Proposal from CH2M Hill ITEM: th , staff attended an all-day chartering session with staff members from On December 7 CH2M Hill to develop a procedures manual for plan review services. The manual is a step- by-step guide that directs responsibilities for successful completion of residential and commercial plan review services. CH2M Hill staff members have reviewed several sets of residential plans to gain a first-hand experience with the City’s procedures and requirements. Based upon the chartering session and plans reviewed to date, CH2M Hill has developed a flat rate per square foot charge for residential plan review. The 2007/2008 rate will be $0.35 per square foot of conditioned space for all residential structures ranging in size from 2,000 square feet to 10,000 square feet. Residential structures below 2,000 square feet (typically additions or remodels) will be charged at the minimum rate of $700. For all residential structures over 10,000 square feet and all commercial structures, CH2M Hill has agreed to provide the City with an estimate before proceeding with the review based upon a separate rate schedule for billable hours. The proposal for third party plan review services provided by CH2M Hill includes an estimated 2008 total cost of $500,000. However, City staff will always control the total number of plans submitted to CH2M Hill for review; therefore, the total costs could be reduced through workload management. The attached table represents the estimated fees for third party plan review based upon calendar year 2007 building permit data. The number excludes commercial plan review services, because there is not a good baseline by which to estimate fees. ëé ±º èî Estimate of Third Party Plan Review Expenses (2007 Building Permit Data) Total Number of SquarePlan Review StructuresFootageFees Single Family 107 613,747 214,811.45 Multi-Family 9 124,859 43,700.65 Single Family Remodels/Additions 58 N/A 40,600.00 Subtotal $ 299,112.10 Single Family > 10,000 sq. ft 1 12,337 4,317.95 Multi-Family > 10,000 sq. ft 5 128,871 45,104.85 Commercial 7 N/A Unknown Subtotal $ 49,422.80 Total excluding Commercial $ 348,534.90 RECOMMENDATION: Staff recommends proceeding with third party plan review services with an estimated 2008 budget of $500,000. ATTACHMENTS: Plan Review Proposal from CH2M Hill Rate Schedule for all residential structures over 10,000 square feet and all commercial structures Plan Review Procedurals Manual (Hard Copy only) ëè ±º èî Amendment 1 to “ Agreement for Professional Services: City of University Park, Texas and CH2M HILL, Inc.” dated Nov. 20, 2007 Authorization for Professional Plan Review Services Background/Advanced Authorizations CH2M HILL completed 17 residential plan reviews under advanced authorizations from the City of University Park, Texas. One of the plan reviews was the initial “test review” completed as part of the selection process leading to the Agreement for Professional Services: Residential and Commercial Plan Review Services:City of University Park, Texas and CH2M HILL, Inc., dated November 20, 2007 (Agreement for Professional Services). The advanced authorization covered plan reviews during the interim period prior to the December 7, 2007 Chartering Session. CH2M HILL completed 16 reviews (excluding the “test review”) under the terms and conditions in the Agreement for Professional Services. CH2M HILL is completing an additional 10 plan reviews (nine residential and one commercial) based on an additional advanced authorization given on December 7, 2007 under the terms and conditions in the Agreement for Professional Services. The purpose of the advanced authorization was for CH2M HILL help the City work through a backlog of plans needing reviews while learning the City’s building permit processes and procedures in preparation for the chartering session. A secondary benefit came from the interim reviews; CH2M HILL staff and City staff learned how to work together more efficiently on processing plan reviews. Accordingly, CH2M HILL is now better able to estimate the cost of conducting residential reviews leading to the ability to create a simplified approach to authorizing and invoicing for plan review services. Scope of Professional Plan Review Services CH2M HILL will provide commercial/institutional and residential plan review services for new construction and remodeled structures to assist the City of University Park in issuing building permits. Plans will be reviewed for conformance with the International Building Code, the International Residential Code, and the University Park Amendments to those codes. The plans will be reviewed for conformance with the University Park Zoning Ordinance. Also, if requested by the City, the plans ëç ±º èî will be reviewed for conformance with appropriate fire codes. Plan reviews will be conducted or overseen by Texas licensed architects and engineers and appropriately certified fire code personnel. Residential Plan Review Professional Services Compensation Compensation for residential plan reviews for new and remodeled construction will be on a flat rate per square foot of conditioned (heated/cooled) space basis. This approach is similar to how the City invoices for building permits. The 2007/2008 rate will be $0.35 per square foot of conditioned space for all residential structures ranging in size from 2,000 square feet to 10,000 square feet. New and remodeled residential structures equal to or smaller than 2000 square feet of conditioned space will be invoiced at the minimum price of $700.00. The 2007/2008 rate of $0.35/sq. ft. will be applied to the 26 residential plan reviews completed under the advanced authorizations including the “test review.” Residential structures larger than 10,000 square feet will be invoiced using the approved 2007/2008 Rate Schedule (Attachment B, referenced in the Agreement for Professional Services,and attached to this proposal). CH2M HILL will provide an estimated charge for plan reviews for structures over 10,000 square feet and seek authorization from the City before initiating those reviews. If CH2M HILL determines that the total charge will exceed the authorized amount, the firm will seek additional authorization from the City before completing additional work. Email request and approval is acceptable documentation for plan reviews for residential structures over 10,000 square feet. Commercial/Institutional Plan Review Professional Services Compensation CH2M HILL will provide an estimated charge for commercial/institutional plan reviews using Attachment B for new and remodeled construction and seek authorization before initiating those reviews. If CH2M HILL determines that the total charge will exceed the authorized amount, the firm will seek additional authorization from the City before completing additional work. Email request and approval is acceptable documentation for plan reviews for commercial/institutional structures. Yearly Authorizations for Plan Review Services To simplify authorization for individual plan reviews, the City of University Park will establish and authorize a maximum budget each year for outsourced plan review services. For 2007, .$500,000. $50,000 For 2008, the authorized budget is the authorized budget is êð ±º èî CH2M HILL will conduct reviews whenever requested by the Building Permit Department staff. Invoicing for Plan Reviews Invoicing and payment for plan review services will be on a monthly basis in accordance with the terms and conditions of the Agreement for Professional Services. Each month, CH2M HILL will provide the City an itemized list of completed reviews by address and size of structure. For residential structures over 10,000 square feet and commercial/institutional structures, CH2M HILL will provide a detailed invoice presenting hours charged by individual staff members at the approved rates from Attachment B, plus any direct expenses charged at actual costs. The monthly invoice will also include documentation of the authorization for residential structures more than 10,000 square feet and commercial/institutional structures. Proposed by: Michael Bastian, VP, Principal-in-Charge CH2M HILL Accepted by: Robbie Corder Assistant Director of Public Works City of University Park Note: Acceptance of the proposal voids Invoice # 363781P in the amount of $2700.04 previously submitted for “test review” services. Those services will be now invoiced according to the above method for invoicing residential structures less than 10,000 square feet. êï ±º èî ATTACHMENT B - COMPENSATION City of University Park Residential and Commercial Plan Review Services Compensation by CLIENT to ENGINEER will be as follows: 2007 Hourly2008 Hourly NameBilling RatesBilling Rates Thomas Burke$200.00$200.00 Tony Wanat$182.57$191.70 Dan Hursin$145.85$153.14 Sai Ho$159.61$167.59 Michael Loftus$152.18$159.79 Steve Punch$172.37$180.99 Greg Welch$177.19$186.05 Timothy Lyons$157.63$165.51 Brad Hudgens$127.32$133.69 Will Barresi$159.01$166.96 Michael Gruetzmacher$136.24$143.05 Stephen Yellin$200.00$200.00 Michael Bastian$197.00$200.00 Carl Osberg$171.58$180.16 Deborah Frady$124.20$130.41 Larry Faria$120.87$126.91 Tony Galbraith$112.14$117.75 Sherri Mancill$110.60$116.13 Matt Fulls$103.38$108.55 Jean Koch$102.60$107.73 Mark Blacker$91.76$96.35 Brent Howard$78.53$82.46 Vickie Stevens$70.88$74.42 Hourly Billing Rates include direct salary cost, overhead cost and profit. Labor will be invoiced at raw cost times a 3.15 multiplier. Other Direct Costs shall be invoiced as a direct expense including travel, with no mark-up. Mileage Reimbursement $0.485 per mile for 2007. Invoices will show actual hours charged at individual billing rates. Hourly Billing Rate includes direct salary cost, overhead cost and profit. êî ±º èî AGENDA MEMO (1/8/08 AGENDA) DATE: January 3, 2008 TO: Honorable Mayor and City Council FROM: City Manager Bob Livingston SUBJECT: CANDIDATE FOR DALLAS CENTRAL APPRAISAL DISTRICT, RUNOFF BACKGROUND/ANALYSIS: An election of members to the Board of Directors of the Dallas Central Appraisal District is conducted in odd-numbered years. The term of office is two years beginning January 2008. By special provision of the Property Tax Code, each of the incorporated cities, except the City of Dallas, shall have the right to nominate and vote by resolution for one (1) candidate as the fourth member of the Board of Directors from the nominations received. At the November 6, 2007 meeting, the City Council cast its vote by Resolution No. 07-24 for Scott Wheeler as the fourth member of the Board of Directors from the nominations received. The process outlined in the Texas Property Tax Code requires that a candidate for the Suburban Cities Representative must receive a majority of the votes from all the suburban cities participating in the election. Since there was no one candidate receiving 16 votes, a runoff election is necessary (see letter from DCAD for vote tally). RECOMMENDATION: Vote for one (1) candidate. ATTACHMENTS: Letter from Dallas Central Appraisal District regarding results of 2007 Election of Representative to DCAD Board of Directors. Runoff Procedure for Suburban Cities/School District Representative. Resolution. êí ±º èî êì ±º èî êë ±º èî êê ±º èî Dallas Central Appraisal District BOARD OF DIRECTORS ELECTION RUNOFF PROCEDURE FOR SUBURBAN CITIES/SCHOOL DISTRICTS REPRESENTATIVE The 1979 Resolution adopted by the taxing units participating in Dallas Central Appraisal District, which governs Board of Director elections and appointments, requires that a candidate for the suburban cities position and a candidate for the suburban school districts positions on the Board each receive a majority of the votes that are cast in order to be elected to the Board of Directors (BOD). The procedures outlined below are to be used in the event that no candidate receives a majority of the votes for the election for the Suburban Cities Representative to the BOD or the Suburban School Districts Representative to the BOD. The Property Tax Code allows for the Chief Appraiser to resolve a tie vote by any method of chance. RUNOFF PROCEDURE: PARTICIPATING CITIES: 1.A candidate for the Suburban Cities Representative must receive a majority of the votes from all the suburban cities participating in the BOD election. 2.After the initial ballots are submitted by December 15 of the election year, the Chief Appraiser shall count the votes and if no candidate receives a majority of the votes from the participating suburban cities, the Chief Appraiser will declare the two (2) candidates who received the largest number of votes from the field of candidates. 3.The Chief Appraiser shall prepare another ballot listing the two (2) candidates who received the largest number of votes and shall deliver a copy of the ballot to the presiding officer of the governing body of each suburban city that is entitled to vote. 4.The governing body of each suburban city that is entitled to vote shall determine its vote by resolution and submit it to the Chief Appraiser on or before January 31. 5.The Chief Appraiser shall count the votes, declare the candidate who receives the majority number of votes, and submit the results no later than February 5 to the governing body of each suburban city and to the candidates. PARTICIPATING SCHOOL DISTRICTS: 1.A candidate for the Suburban School Districts Representative must receive a majority ofthe votes from all the suburban school districts participating in the BOD election. 2.After the initial ballots are submitted by December 15 of the election year, the Chief Appraiser shall count the votes and if no candidate receives a majority of the votes from the participating suburban school districts, the Chief Appraiser will declare the two (2) candidates who received the largest number of votes from the field of candidates. Administrative Offices êé ±º èî 2949 N. Stemmons Freeway Dallas, Texas 75247-6195 (214) 631-0520 3.The Chief Appraiser shall prepare another ballot listing the two (2) candidates who received the largest number of votes and shall deliver a copy of the ballot to the presiding officer of the governing body of each suburban school district that is entitled to vote. 4.The governing body of each suburban school district entitled to vote shall determine its vote by resolution and submit it to the Chief Appraiser on or before January 31. 5.The Chief Appraiser shall count the votes, declare the candidate who receives the majority number of votes, and submit the results no later than February 5 to the governing body of each suburban school district and to the candidates. êè ±º èî RESOLUTION NO. ___________ A RESOLUTION OF THE CITY OF _________________, DALLAS COUNTY, TEXAS, CASTING ITS VOTE FOR THE FOURTH MEMBER OF THE BOARD OF DIRECTORS OF THE DALLAS CENTRAL APPRAISAL DISTRICT. WHEREAS, Dallas County eligible taxing entities have expressed and approved an option which allows for representation to the Appraisal District Board of Directors (in accordance with Section 6.03 of the Texas Property Tax Code) as follows: 1. The City of Dallas shall appoint one (1) member to the Board. 2. The Dallas Independent School District shall appoint one (1) member to the Board. 3. The Dallas County Commissioners Court shall appoint one (1) member to the Board. The member appointed by the Dallas County Commissioners Court shall not be a resident of either the City of Dallas or the Dallas Independent School District. 4. Each of the incorporated cities and towns, except for the City of Dallas, shall have the right to nominate by an official resolution one (1) candidate as the fourth member of the Board of Directors. The said cities and towns shall, from the nominations received, elect by a majority vote, with each city and town being entitled to one (1) vote, the fourth member of the Board of Directors. 5. Each of the independent school districts, except for the Dallas Independent School District, shall have the right to nominate by an official resolution one (1) candidate as the fifth member of the Board of Directors. The said independent school districts shall, from the nominations received, elect by a majority vote, with each independent school district being entitled to one (1) vote, the fifth member of the Board of Directors. The votes required for election to the Board of Directors in 4 and 5 hereof shall be by a majority of those authorized to vote in 4 and 5 respectively and not by a majority of the quorum, and WHEREAS, the City of _______________ does hereby cast its vote by marking the ballot below: (Check one only) NOW, THEREFORE BE IT RESOLVED that the City Council of the City of ________________________ does hereby confirm its one (1) vote for the election of ________________________ as the suburban cities' representative to the Board of Directors of the Dallas Central Appraisal District. PASSED AND APPROVED, this the _______day of ________________, 2008 ___________________________________ MAYOR ATTEST: ___________________________ CITY SECRETARY SEAL: êç ±º èî AGENDA MEMO (01/08/08 AGENDA) DATE: January 3, 2008 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Bid 08-05, Annual Contract for Street Sweeping Services ITEM: Bid #08-05 for the purchase of street sweeping services was opened on December 18, 2007. This bid was posted on RFP Depot. Five (5) vendors obtained a copy of the bid and all five returned bids. This bid contained one significant change from previous street sweeping contracts. Staff included a line item for the sweeping of all alleys in the City twice per year. The City has not contracted for the sweeping of alleys in the past. The City’s current street sweeping contract is with Mister Sweeper. Moore Disposal, Inc. submitted the low bid of $50,145.61 per year. The alley sweeping portion of the bid totaled $2,083.63. Moore Disposal is a locally owned business with a good understanding of the City. This is a three-year contract that may be renewed for two additional years for a potential maximum contract term of five years. At each anniversary, the vendor may request a price increase tied to any increase in the regional Producer Price Index (PPI) for the Dallas/Ft. Worth area. RECOMMENDATION: Staff recommends accepting the low bid of Moore Disposal, Inc. in the first year annual amount of $50,145.61. ATTACHMENTS: Bid Tabulation Street Sweeping Route Map éð ±º èî City of University Park Bid #08-05-STREET SWEEPING -ANNUAL CONTRACT Creation DateDec 3, 2007End DateDec 18, 2007 2:00:00 PM CST Start DateDec 4, 2007 12:03:32 PM CSTAwarded DateNot Yet Awarded 08-05-1-01 SECTION A STREET SWEEPING VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$17.70212.16 / curb mile$3,755.232 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$24.80212.16 / curb mile$5,261.568 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$32.50212.16 / curb mile$6,895.20 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$37.50212.16 / curb mile$7,956.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$39.75212.16 / curb mile$8,433.36 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: 08-05-1-02 SECTION B STREET SWEEPING VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$17.70849.16 / curb mile$15,030.132 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$18.95849.16 / curb mile$16,091.582 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$25.00849.16 / curb mile$21,229.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$28.00849.16 / curb mile$23,776.48 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$49.75849.16 / curb mile$42,245.71 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: 08-05-1-03 SECTION C STREET SWEEPING VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$25.00696.84 / curb mile$17,421.00 éï ±º èî Dec 18, 2007 2:42:37 PM CSTp. 1 City of University Park Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$33.60696.84 / curb mile$23,413.824 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$45.00696.84 / curb mile$31,357.80 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$48.00696.84 / curb mile$33,448.32 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$59.75696.84 / curb mile$41,636.19 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: 08-05-1-04 SECTION D STREET SWEEPING VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$24.9083.68 / lane mile$2,083.632 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$28.0083.68 / lane mile$2,343.04 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$38.7083.68 / lane mile$3,238.416 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$60.0083.68 / lane mile$5,020.80 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$75.0083.68 / lane mile$6,276.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: 08-05-1-05 SECTION E SWEEPING VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$20.00156 / cycle$3,120.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$46.00156 / cycle$7,176.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$87.50156 / cycle$13,650.00 Agency Product Code:968-74Supplier Product Code: éî ±º èî Dec 18, 2007 2:42:37 PM CSTp. 2 City of University Park Agency Notes:Vendor Notes: First Offer -$100.00156 / cycle$15,600.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$165.00156 / cycle$25,740.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: 08-05-1-06 HOURLY RATE -STREET SWEEPER WITH OPERATOR VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$65.001 / hour$65.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$95.001 / hour$95.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$125.001 / hour$125.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: We charge a travel to and from the site at the hourly rate of $125.00. First Offer -$125.001 / hour$125.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$128.001 / hour$128.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: 08-05-1-07 HOURLY RATE -STREET FLUSHER WITH OPERATOR VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$70.001 / hour$70.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$125.001 / hour$125.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$125.001 / hour$125.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$128.001 / hour$128.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$145.001 / hour$145.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: éí ±º èî Dec 18, 2007 2:42:37 PM CSTp. 3 City of University Park 08-05-1-08 HOURLY RATE -PICKUP TRUCK WITH LABORER VendorUnit PriceQty/UnitTotal PriceAttch.Docs First Offer -$40.001 / hour$40.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$47.501 / hour$47.50 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$55.001 / hour$55.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$85.001 / hour$85.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: First Offer -$128.001 / hour$128.00 Agency Product Code:968-74Supplier Product Code: Agency Notes:Vendor Notes: Vendor Totals $50,145.606 (8/8 items) Bid Contact STEVE MOORE Address2128 HAWES DALLAS, TX 75235 Ph 214-357-4355 Agency Notes:Vendor Notes: $53,382.28 (8/8 items) Bid Contact Chuck Cheaney Address1920 W. Airfield Dallas, TX 75261 Ph 972-574-9702 Fax 972-574-9703 Agency Notes:Vendor Notes: $82,398.04 (8/8 items) Bid Contact NIKKI GARY Address4361 CEDAR LAKE DRIVE DALLAS, TX 75227 Ph 214-388-9999 Agency Notes:Vendor Notes: $92,863.80 (8/8 items) Bid Contact Andrew G Atkinson Address149 W Hurst Blvd Suite 103 Ph 817-268-4100Hurst, TX 76053 Agency Notes:Vendor Notes: $104,896.06 (8/8 items) Bid Contact Michael M. Albert AddressP.O. Box 560048 Dallas, TX 75356-0048 Ph 214-688-4444 Agency Notes:Vendor Notes: All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the éì ±º èî Dec 18, 2007 2:42:37 PM CSTp. 4 City of University Park bid/proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to the responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents, including but not limited to the project specifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received will be available for inspection at that time. éë ±º èî Dec 18, 2007 2:42:37 PM CSTp. 5 AGENDA MEMO (1/8/08 AGENDA) DATE: January 4, 2008 TO: Honorable Mayor and City Council FROM: City Secretary/Assistant to the City Manager Kate Smith SUBJECT: CONSIDER A RESOLUTION ESTABLISHING A YOUTH ADVISORY COMMISSION BACKGROUND/ANALYSIS: Early last year City Manager Bob Livingston requested that I look into establishing a Youth Advisory Commission (YAC) for the city. In 2007, I attended two events sponsored by the Texas Municipal League regarding Youth Advisory Commissions to learn about potential activities and how to go about establishing a Commission. What would the YAC do? First, while learning about local government procedures and polices, YAC members would help promote the City's ongoing recycling program and work at various annual events, including the summer fishing derby and holiday tree lighting in Snider Plaza. YAC members would also act as an advisory group for the City Council when there are items being considered that could directly impact teenagers. In addition to special activities, the YAC would meet on a monthly basis to review routine business. Group Composition The University Park YAC would be comprised of twenty students grades 9 – 12th (5 students per grade). Once selected, students will be eligible to serve throughout their high school years. The Commission will select a Chair, Vice-Chair, Secretary, Parliamentarian, Treasurer and a Public Information Officer during the group’s initial meeting. Eligibility To be eligible for consideration, students must reside in University Park and be in the 9th, 10th, 11th or 12th grade at the start of a given academic year. YAC members would be expected to attend all group meetings and actively participate in all designated events. Community service hour credits would be one of the many benefits of serving on the YAC. éé ±º èî Proposed Timeline for Implementation January 2008 January 8 – Item on City Council Meeting Agenda to approve formation of a Youth Advisory Commission by Resolution. January 18 – Application forms available on the City Web site and in the counseling offices at Highland Park High School and Middle School. February 2008 February 22 – Applications due. Review process begins. March 2008 Week of March 10 – The Mayor, one City Councilmember and two staff members conduct interviews to select the first members (for 2008-2009 school year). April 2008 First week in April - Select members, contact members, contact parents. Appoint adult sponsors. Week of April 21 - Orientation/First Meeting (Students decide meeting schedule for the summer and best night of week to meet during the school year). The PTA President’s Group, chaired by Councilmember Walker, has reviewed the information provided. The group is supportive of this opportunity for the youth of University Park. They have provided valuable feedback and comment on the timeline and activities. In addition, Community Information Officer Steve Mace and I met with the Director of Communications for HPISD, Helen Williams, and counselors from the High School and Middle School. They were also supportive of the program and agreed to have application forms available in the counseling offices at both schools. The YAC would be supported by staff from the Executive Department. I would act as the Program Coordinator with assistance from Assistant City Secretary, Brandy Voge. RECOMMENDATION: Approve the attached resolution establishing a Youth Advisory Commission. ATTACHMENTS: Resolution. éè ±º èî RESOLUTION NO._____________ A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS, ESTABLISHING A YOUTH ADVISORY COMMISSION; PROVIDING AN OPPORTUNITY FOR YOUTH OF THE CITY OF UNIVERSITY PARK, TEXAS, TO WORK TOGETHER TO PROVIDE INPUT AND FEEDBACK TO THE CITY COUNCIL ON ISSUES AFFECTING YOUTH; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS , the youth of University Park are important and valuable part of the community with ideas and perspectives that offer unique insight into the quality of life of the city; and, WHEREAS , the City Council of the City of University Park makes decisions routinely that affect the youth in the community; and, WHEREAS , the City Council of University Park wishes to provide youth an opportunity and a vehicle to respond to and provide input into the decisions and policies that are made that affect young persons; and, WHEREAS , it is the opinion of the City Council of University Park that the best interests of the citizens of the city would be served by establishing a Youth Advisory Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK: Section 1. The University Park City Council hereby approves the establishment of a University Park Youth Advisory Commission (“Commission”). The purpose of the Commission is to provide participation by the local youth in municipal government. Section 2. The Commission will act as an advisory committee to the Mayor and City Council of the City of University Park on youth issues. Section 3. The Commission shall consist of twenty (20) student members in high school grades 9 through 12 (five students from each grade). Commission members shall be allowed to serve all four years of high school. Section 4. The Commission shall select a Chair, Vice-Chair, Secretary, Parliamentarian, Treasurer and a Public Information Officer from among the membership at its initial meeting. Said officers shall serve for one (1) year or until such time as their successors are appointed. Section 5. An annual report shall be presented by the Chair of the Commission to the Mayor and City Council concerning the Commission’s interaction, activities and progress as related to its established purpose. éç ±º èî Section 6. This Resolution shall be effective immediately upon adoption, and it is accordingly so resolved. APPROVED AND ADOPTED by the City Council of the City of University Park, th Texas, this 8 day of January, 2008. APPROVED: ________________________________ JAMES H. HOLMES III, MAYOR ATTEST: _______________________________ KATE SMITH, CITY SECRETARY APPROVED AS TO FORM: ______________________________________ Robert L. Dillard III, City Attorney (23312) èð ±º èî AGENDA MEMO (01/08/2008 AGENDA) MEMORANDUM DATE: January 4, 2008 TO: Mayor and City Council FROM: Bob Livingston, City Manager SUBJECT: Request for Additional Fees from LAD for City Hall Design Work Request History Attached is a request from the project architect, Leo A Daly, for an additional $4,000 in fees. The additional work was required after it was determined that the City would be unable to provide information on construction performed in the late 1930’s. We had hoped to be able to find construction plans for the work, but after considerable effort, it was determined we would be unable to do so. This required the structural engineer to spend time on site performing additional measurements as well as design time to make needed calculations. Summary A copy of the change in fees is attached along with the memorandum. It is recommended that the Council approve the change. If you have questions, please let me know. Cc: Bud Smallwood, Public Works Director Kate Smith, Assistant to the City Manager/City Secretary Erron Young, LAD èï ±º èî èî ±º èî