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Home My WebLink About11-16-04415 MINUTES #2426 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM TUESDAY, NOVEMBER 16, 2004, 7:30 A.M. Mayor Blackie Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Harry Shawver, Kelly Walker and Syd Carter. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City Secretary Nina Wilson. Councilmember Shawver moved acceptance of the Consent Agenda. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For November 2, 2004. MAIN AGENDA DISCUSS CITY COUNCIL STRATEGIC GOALS: Mayor Holmes moved this item to the beginning of the Main Agenda. At the City Council/Staff Retreat on October 7 and 8, a list of strategic goals and objectives were suggested. At the close of the retreat, Mayor Holmes selected Mayor Pro Tem Jim Roberts, Finance Director Kent Austin and Administrative Intern Kate Smith to condense and draft the strategic goals from this list. After discussion among the Councilmembers, it was suggested that the goals be adopted at the December 14th City Council Meeting and that a report be given to the Council on a quarterly basis with a staff member assigned to each goal. DISCUSS CITY COUNCIL INSPECTION OF 4305 GREENBRIER: Appearing at the November 2nd City Council meeting, Mr. Kenneth Crozier, 4305 Greenbrier, again explained why he had been unable to arrange a date and time in which he could meet representatives from the city, Councilmembers Walker and Carter, to determine if his property had been brought into compliance. At the November 2nd meeting, the Council told Mr. Crozier that he would need to make his property available for inspection on or before November 12th or the Council would determine how to move forward at its next meeting, November 16th. Due to circumstances beyond Mr. Crozier's control, a meeting had to be scheduled with Councilmembers Kelly Walker and Syd Carter and Code Enforcement Officer Russell Craig to inspect the property on Monday, November 15th to determine the current status of Mr. Crozier's property based on observations made. Councilmember Walker reported that all violations of the original comBlaint had been resolved. She did, however, suggest that Mr. Crozier work with the Fire Marshal on cleaning up the garage, which he will do. CONSIDER ORDINANCE TO AMEND SIGN REGULATIONS TO PERMIT TEMPORARY SIGNS FOR MAD FOR PLAID AND MAX-A-MILLION CARRIAGE RIDE: An amendment to the Sign Ordinance would approve the use of temporary signs for these specific entities only and only for the stated periods of time only, Mad for Plaid through January 31, 2005 and Max-A- Million Carriage Ride through December 31, 2004. Approval will be on an annual basis only 416 and will not be extended to these or any other entities or individuals without future presentation to and approval from the City Council. Councilmember Walker moved approval of the ordinance. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve adopting the ordinance for a temporary signage amendment for Mad for Plaid and Max-A-Million Carriage Ride. ORDINANCE NO. 04/36 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, CHAPTER 12, SIGN REGULATIONS, BY AMENDING SECTION 12.235 TO PERMIT TEMPORARY SIGNS UNDER CERTAIN CONDITIONS IN RESIDENTIAL ZONES; AMENDING SECTION 12.247 TO PERMIT TEMPORARY ADVERTISING SIGNS IN PUBLIC RIGHT-OF-WAY 1N SNIDER PLAZA; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER APPROVAL OF PROPOSAL FROM C2 CONSULTING SERVICES FOR CABLE TELEVISION FRANCHISE FEE AUDIT: Based on reducing the scope of the audit from five years to three years, C2 submitted a revised proposal of not-to-exceed $6,000. Of that $6,000 total, University Park's share should be approximately $4300. The Town of Highland Park will share in the cost of the audit using a split based on population (72% UP, 28% HP). Charter Communications pays a 5% franchise fee to the City quarterly. Last year, Charter paid over $150,000 in franchise fees to University Park. The City has never conducted an audit of the basis for these fees, and it is possible that the audit's findings could result in additional payments. Mayor Pro Tem Roberts moved approval of the proposal. Councilmember Walker seconded, and the vote was unanimous to approve the cable television franchise fee audit. CONSIDER RENEWAL OF ADMINISTRATIVE SERVICES FOR SELF-FUNDED HEALTH PLAN FOR CITY EMPLOYEES: The renewal proposes a 2.6% increase in administrative fees, which include claims administration, PPO access, Medical Management, Disease Management, broker fees, Reinsurance, HIPAA compliance, and COBRA administration. Assuming stable enrollment in the health plan, annual administrative costs will increase from $84,096 to $86,232. Mayor Holmes moved approval of the renewal. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve adopting the renewal of administrative services for the self-funded health plan for City employees. CONSIDER RENEWAL OF LIFE INSURANCE AND LONG-TERM DISABILITY INSURANCE FOR CITY EMPLOYEES: The renewal rates for 2005 are unchanged from 2004. The renewal proposes $. 19 per $1,000 salary volume for Life Insurance, $.04 per $1,000 salary volume for AD&D, and $.31 per $100 covered LTD payroll for a total annual cost of $98,323. Councilmember Walker moved approval of the renewal. Mayor Holmes seconded, and the vote was unanimous to approve the renewal of life insurance and long-term disability insurance for City employees. CONSIDER RESOLUTION FOR TEXAS TRAFFIC SAFETY PROGRAM GRANT PROJECT KNOWN AS STEP WAVE: The Police Department applied for and received a Texas Traffic Safety Program Grant. The total amount of the award is $5,656.00. The purpose of the grant is 417 to fund overtime for officers to work selective traffic enforcement programs in an effort to increase safety belt use and reduce speeding violations. Mayor Pro Tem Roberts moved adoption of the resolution entering into an agreement with the Texas Department of Transportation supporting the state's efforts to increase safety belt and speed enforcement. Councilmember Shawver seconded, and the vote was unanimous to approve the resolution for Step Wave. RESOLUTION NO. 04-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, APPROVING A GRANT AGREEMENT WITH THE STATE OF TEXAS FOR TRAFFIC ENFORCEMENT AND AUTHORIZING EXECUTION BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. CONSIDER TELECOMMUNICATIONS EASEMENT FOR AT&T WIRELESS ALONG THE WEST SIDE OF ROLAND AVENUE RIGHT-OF-WAY: AT&T Wireless plans to install wireless communication antennas on a TXU pole along the Dallas North Tollway across from the Dallas County Park Cities Municipal Utilities District Booster Pump Station. AT&T plans to place base cabinets associated with that installation in the southwest comer of Germany Park on land owned by the North Texas Tollway Authority. The cables between the TXU pole and the base cabinets will need to run along a 5-foot wide strip of land between the sound wall and the Roland Avenue curb line, which is owned by the City. Consequently, AT&T Wireless has requested a utility easement in the above-mentioned strip of land to allow for the placement of their cables and associated hardware. AT&T Wireless has agreed to enclose their base cabinet area with a screening fence as specified by the Park Director Gerry Bradley. These antennas will serve the southwestern part of University Park as well as the Tollway. The City Council requested that this item be considered at a future meeting with more details included on what will be contained in the box. CONSIDER PURCHASE OF REPLACEMENT VEHICLES THROUGH H-GAC: Three pickup trucks are scheduled for replacement this year. Replacement vehicles are available through the Houston-Galveston Area Council of Governments (H-GAC) Cooperative Purchasing Program. The City has had an interlocal agreement for cooperative purchasing with H-GAC since 1994. The proposed purchase will include: a 2005 Ford F-450 with service body, telescopic bed cover, and lift gate for the Facilities Maintenance Division to replace 1987 Ford E-250 van for a total cost of $39,519.77; a 2005 Ford F-250 extended cab with a utility body and lift gate for the Traffic Division to replace 1990 Ford F-250 pickup for a total cost of $27,816.77; a 2005 Ford F-250 extended cab with a utility body and a new post puller attachment for the Traffic Division to replace wrecked 2001 Ford F-250 pickup for a total cost of $28,210.43 (reimbursed by insurance settlement). The total cost for all three vehicles will be $95,546.97. Councilmember Shawver moved approval of the purchase. Councilmember Walker seconded, and the vote was unanimous to approve the purchase of three pick-up trucks scheduled for replacement this year. DISCUSS UTILITY PROJECT ON HILLCREST NORTH OF SOUTHWESTERN: Director of Public Works Bud Smallwood stated that Lovers Lane from Willard to Durham will be closed during this project. As many lanes as possible will be kept open. The project is ahead of schedule at this time. 418 CONSIDER EMPLOYEE HOLIDAYS FOR CHRISTMAS SEASON: Since Christmas and New Year's fall on Saturday this year, employee holidays will automatically be on Friday, December 24 and Friday, December 31. Thursday, December 23, 2004, will also be a holiday; therefore, most services will be closed on Thursday and Friday, December 23 and 24. However, Fire and Police will maintain routine schedules, but Sanitation service will be modified to allow those employees days off also. Employees will be working a full day on Thursday, December 30, 2004. Mayor Holmes moved approval of the employee holidays for the Christmas season. Councilmember Walker seconded, and the vote was unanimous to approve employee holidays for December 23, 24 and 31, 2004. PASSED AND APPROVED this 14th day of December 2004. ATTEST: /~Xl ~a W~ CXlxy'S~r etary