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Agenda 01-04-05 Names Tabs.doc
4:00-5:00P.M. i. ii. iii. IV. Vo VI. AGENDA #2501 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, JANUARY 4, 2005 AT 5:00 P.M. WORK SESSION FOR AGENDA REVIEW INVOCATION Mayor Blackie Holmes INTRODUCTION OF STAFF City Manager Bob Livingston AWARDS & RECOGNITION RECOGNITION: Fire Marshal Carl McMurphy for his efforts on SMU's Great Escape Program by the National Association of College and Universities Residence Halls as a national winner for the Education Program of the Month. DEPARTMENT PINS: Sanitation Crew Leader Juan Martinez, Sanitation Department, 30 years; Code Enforcement Officer Russell Craig, Building Department, 15 years; Officer Curtis Ellenburg, Police Department, 15 years; CID Sergeant Bob Flood, Police Department, 10 years. ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. CONSENT AGENDA A. CONSIDER: Cooperative purchase of city uniforms from Cen-Tex Uniform Sales via an existing contract with the City of Ft. Worth Green Tab I B. CONSIDER: Approval of city council meeting minutes for December 14, 2004 Wilson Tab II MAIN A. AGENDA CONSIDER: Special parking provisions for upcoming state gymnastics championships Adams Tab III DISCUSS: Recommendation from Public Works Advisory Committee regarding responsibility for sidewalk construction and maintenance on the public rights-of- way Smallwood Tab IV CONSIDER: Agreement with Town of Highland Park and PC MUD for water conservation and drought contingency plans Corder Tab V CONSIDER: Ordinance for rain sensors McLaurin Tab VI CONSIDER: Disclosure on mowing bid Bradley Tab VII CONSIDER: Resolution regarding Dallas County Emergency Plan Ledbetter Tab VIII REVIEW: Design/Documentation contract with Alternative Presentation Services for audio visual equipment in City Hall Renovation Smith Tab IX As authorized by Section 551.071 (2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. VII. INFORMATION AGENDA Tab X REPORTS, BOARD AND COMMITTEE MEETING MINUTES B. C. D. E. F. H. I. J. K. L. BOARD OF ADJUSTMENT EMPLOYEE BENFITS ADVISORY COMMITTEE FINANCE ADVISORY COMMITTEE PARK ADVISORY COMMITTEE PLANNiNG & ZONING COMMISSION PROPERTY CASUALTY & LIABILITY INSURANCE COMMITTEE PUBLIC SAFETY ADVISORY COMMITTEE PUBLIC WORKS ADVISORY COMMITTEE URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE ZONING ORDINANCE ADVISORY COMMITTEE CAPITAL PROJECTS REVIEW COMMITTEE CAPITAL PROJECTS UPDATE for Week of January 1, 2004 ADVISORY AGENDA MEMO (1/4/05 AGENDA) DATE: December 29, 2004 TO: Honorable Mayor and City Council FROM: Christine Green, Purchasing Agent SUBJECT: Cooperative Purchasing of Uniforms with City of Fort Worth The City's contract with Cen-Tex Uniform Sales recently expired. Rather than take new bids, I would like to piggyback on the City of Fort Worth's existing contract for uniforms with the same vendor. The contract term began on January 27, 2004, and can be renewed until January 26, 2005, with options to renew for two additional one-year periods. This will allow us to continue working with Cen-Tex who has provided good clothing and customer service to us since their original contract began in September 1996. The prices in this contract are based on a discount off of the manufacturers' retail pricelists. The City's net prices will remain the same. The City spends approximately $19,000 per year through Cen-Tex on uniforms for Public Works and Parks employees, excluding work boots. Our use of the City of Fort Worth's contract is allowed through our mutual membership in the Tarrant County Cooperative Purchasing Program. The City of University Park has been a member of this program since October 1999. Cooperative purchasing is authorized by Section 271.102 of the Texas Local Government Code. A copy of the City of Forth Worth's contract is attached. RECOMMENDATION: Staff recommends approval of an annual contract for the purchase of uniforms from Cen- Tex Uniform Sales via the existing contract with the City of Fort Worth. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Uniform Contract Memo.doc 7:51 AM 12/30/04 Notice of Blanket Award FORT WORTH c ty o, Ft Wo.h · J u 1000 Throckmorton Street ~I~1~t¢~ Tax ID No. 75-6000528 Fort Worth TX 76102 Page 1 of 2 Printed: 8/30/2004 CNN TEX UNIFORM SALES INC & SPECIALTY ADVERTISING 145 N WILSON PO Date: 01/26/2004 Buyer: Birdow, Glenda FOB: DESTINATION Terms: NET 30 City of Ft Worth City of Ft Worth VARIOUS DEPARTMENTS VARIOUS DEPARTMENTS MULTIPLE DELIVERY ADDRESSES MULTIPLE INVOICE ADDRESSES Department Requisition Number Bid Number Delivery Date CITYW]DE 03-0256 Item Bid # Requisition # Quantity Unit Unit Price Total Agreement authorized by the Cit~ Council on January 27, 2004, M & C P-9908 for Standard Work Uniforms and Polo Shirts. The agreement shall begin January 27, 2004, and end January 26, 2005, with options to renew for two additional one-year pedods, provided there is no change in pdce from the original bid and service continues to be satisfactory. All pdces, terms and conditions of the agreement shall be as stated in Bid Quote No. 03-0256. Upon accepting a release order from our user department/division for this agreement, please insure you are provided a purchase order number and a release number. Invoices must be mailed to the ordedng depadment/division releasing service/commodit~ and the invoice shall contain: 1)Bid number; 2) Department Purchase Order Number; 3) Release Number; 4) Depadment Name; 5) Address where service/commodit~ was delivered. Cen-Tex is require to distribute 3 sets of manufacturers catalogs and )dcelists to Cit~ departments within 15 calendar days after notification of award. Special Request: Deliver 22 sets of catalogs/pricelists to John Lampe, Parks and Communit~ Services. INVOICES: Direct invoices in DUPLICATE to the address shown above. TERMS AND CONDITIONS set forth in our Bid or Quotation, on the reverse side hereof or incorporated herein by reference become a part of this order. DIRECTOR OF PURCHASING/BUYER FINANCE APPROVED I DATE ENCUMBERED Notice of Blanket Award FORT WORTH c ty o, Ft Wo.h · J u 1000 Throckmorton Street ~I~1~t¢~ Tax ID No. 75-6000528 Fort Worth TX 76102 Page 2 of 2 Printed: 8/30/2004 CNN TEX UNIFORM SALES INC & SPECIALTY ADVERTISING 145 N WILSON PO Date: 01/26/2004 Buyer: Birdow, Glenda FOB: DESTINATION Terms: NET 30 City of Ft Worth City of Ft Worth VARIOUS DEPARTMENTS VARIOUS DEPARTMENTS MULTIPLE DELIVERY ADDRESSES MULTIPLE INVOICE ADDRESSES Department Requisition Number Bid Number Delivery Date CITYW]DE Item Bid # Requisition # Quantity Unit Unit Price Total Dickies, Red Kap, and Edwards products are based on 40% discount off of manufacturers' retail pricelists. These catalogs include standard work uniforms, overalls, coats, polo shids. Hanes, Fruit of the Loom, Jerzees and other products listed in the Impdntable and Wearable catalogs are based on 35% discount off of Cen-Tex approved pricelists. These catalogs include Undershids, Socks, T-Shids, Plain and Specialized, and Caps. 12.0 0.00 EA 2.50 $0.0£ Embroidered Cit~ Logo 18.0 0.00 EA 0.50 $0.0£ Silk Screen, Pring of City Logo 14.0 0.00 EA 1.70 $0.0£ Sew Name Tag 15.0 0.00 EA 1.00 $0.0£ Sew Cit~ Patch Subtotal: TOTAL: $0.00 INVOICES: Direct invoices in DUPLICATE to the address shown above. TERMS AND CONDITIONS set forth in our Bid or Quotation, on the reverse side hereof or incorporated herein by reference become a part of this order. DIRECTOR OF PURCHASING/BUYER FINANCE APPROVED I DATE ENCUMBERED MINUTES #2427 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM TUESDAY, DECEMBER 14, 2004, 7:30 A.M. Mayor Blackie Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Harry Shawver, Kelly Walker and Syd Carter. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City Secretary Nina Wilson. Councilmember Shaxwer moved acceptance of the Consent Agenda. Councilmember Carter seconded, and the vote was unanimous to approve the Consent Agenda with the exception of the telecommunications easement for AT&T Wireless along the west side of the Roland right-of- way. This item will be presented at a later city council meeting and will include new exhibits: CONSENT AGENDA CONSIDER FINAL PAYMENT TO CUTLER REPAVING, INC. FOR IN-PLACE RECYCLING OF ASPHALT PAVEMENTS AT VARIOUS LOCATIONS, PROJECT NO. 42692: The amount for the labor and materials furnished is $6,306.86. The total cumulative value of the contract was decreased by $61,923.52, or 84% of the original contract. This occurred because quantities measured in the field were less than the estimated quantities. CONSIDER PURCHASE OF REPLACEMENT VEHICLE THROUGH HOUSTON- GALVESTON AREA COUNCIL OF GOVERNMENTS (H-GAC): The Street Division is scheduled to replace one of its pick-up trucks. A Ford F-350 with a service body is available through Philpott Motor Company via H-GAC. The total cost is $25,982.77. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For November 16, 2004. MAIN AGENDA CONSIDER TWO CHANGE ORDERS FOR EXTENSION OF PROJECT FROM HILLCREST TO THACKERY ON LOVERS LANE: On June 1, 2004, the city council approved a change order for the construction of a 12" water line from Thackery to west of Hillcrest. SYB Construction has completed all of the work approved to date. The total amount available for the additional work is $471,083.07. On May 19, 2004, the City Council approved Rebcon, Inc.'s reconstruction of the storm sewer and street paving for Lovers Lane west of Hillcrest to Willard. The total amount available for the additional work is $554,161.31. Councilmember Carter suggested an incentive to complete the work early be added for the project from Hillcrest to Thackery in front of University Park Elementary School. Councilmembers Carter and Walker commended the staff for their work with the school. Mayor Pro Tem Roberts moved approval of the change orders and extension from Hillcrest to Thackery and the incentive. Councilmember Walker seconded, and the vote was unanimous to approve the change orders for SYB Construction and Rebcon, Inc. CONSIDER BID AND AWARD FOR TRAFFIC SIGNAL INSTALLATION AT VARIOUS LOCATIONS TO DURABLE SPECIALTIES, INC., PROJECT NO. 42730: The bid is for the labor and materials furnished. Traffic Signals are to be installed at Boedeker, Airline, Hillcrest, Dickens at Lovers Lane and Hillcrest and Southwestern. Foundations for antique street lights are to be installed at Willard, Cleburne, Boedeker, Durham, Dublin, Airline, Athens, Hillcrest, Snider Plaza, Hursey, and Dickens at Lovers Lane. Mayor Holmes moved approval of the bid and award of contract. Mayor Pro Tem Roberts seconded, and the vote was unanimous to award the contract to Durable Specialties, Inc. CONSIDER FLAG POLE REGULATIONS: As a result of the recent placement of a new flag pole in the front yard at 4000 University, the city has received numerous inquiries as to whether there might be a violation of any current restrictions due to the unusual height of the pole, which is 45'. Currently, the only regulation in place which addresses flags located in residential districts is Sec. 12.212© of the Sign Ordinance. This ordinance allows the city to restrict the size of any flags on the pole in question, but not the height or location of the pole itself. The city has never placed any restrictions nor required any permits for flag poles in residential districts. Mayor Holmes moved that flag pole regulations be sent to the Planning & Zoning Commission (P&Z) for discussion. Councilmember Shawver seconded, and the vote was unanimous to approve sending the matter to P&Z for further discussion. CONSIDER BID FOR MOWING CONTRACT: For the past few years, the Park Department has contracted mowing services with the private sector for all medians and right-of-way turf maintenance throughout the city. In an effort to expand the outsourcing of the turf mowing program, staff developed bid specifications that included both properties identified in the current contract and all remaining park properties, including all eight (8) major park sites. It was determined that Earth Green Landscape & Maintenance was the successful low bidder at $72,060.00. Staff has had an opportunity to visit with Earth Green's owners, evaluate their equipment, visit maintained properties and contactor-provided references. Mayor Holmes moved approval of the contract. Councilmember Carter seconded, and the vote was unanimous to approve the mowing contract to Earth Green Landscape & Maintenance. DISCUSS REQUEST FOR CONSTRUCTION SITE REQUIREMENTS: It was suggested that the city consider stricter regulations regarding contractor cleanup in and around jobsites throughout the city. The issue concerned nails or screws, which find their way into the streets and alleys from construction sites. It was also suggested that a "magnetic mat" be required at every construction site at all times. This item will be placed on the January 4th city council agenda to discuss recommendations for solving the problem. CONSIDER RESOLUTION TO ADOPT STRATEGIC GOALS: The mayor, city council and staff participated in a team-building and goal-setting process on October 7 & 8, 2004. During the process, a list of Strategic Goals for the City of University Park was compiled. The goals have now been reviewed and refined by the city council and stafl~ In 1989, the City of University Park produced the City of University Park Master Plan intended for use by city staff and officials for the next 20 to 30 years. The master plan set a number of long-term goals. The strategic goals will serve as a renewal and refocusing of the city's overall master plan. Each of the six strategic goals drafted is found directly in the master plan. Staff will report to council on the status of the strategic goals and objectives on a quarterly basis. A "Strategic Goal Responsibility Chart" has been created, which includes information regarding staff who have primary and secondary responsibility for goal accomplishment, status, timeline and comments. An updated version of this chart will be presented to council at the March 16, 2005 council meeting. Councilmember Carter suggested the city make the community aware of the goals and suggested an article in The Arbor might be appropriate. Councilmember Walker moved approval of the resolution. Mayor Pro Tem Roberts seconded, and the vote was unanimous to adopt the strategic goals for the city. RESOLUTION NO. 04-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING STRATEGIC GOALS FOR THE CITY OF UNIVERSITY PARK; AND PROVIDING AN EFFECTIVE DATE. CONSIDER PURCHASE OF MICU THROUGH H-GAC: This vehicle is available through Frazer, Inc. and Twin States Truck. The total cost for this custom-built vehicle is $151,025.00. It will become the primary MICU for the fire department. The existing MICU will become the reserve unit and will be stored in the base of the Fondren Water Tower. Mayor Holmes commended Fire Chief David Ledbetter on his foresight. Councilmember Shawver moved approval of the purchase. Councilmember Walker seconded, and the vote was unanimous to approve the purchase of a new MICU. CONSIDER PURCHASE OF PLATFORM TRUCK: Replacement of the Traffic Division's platform truck is scheduled at this time. A Ford F-550 with a lift is available through Baby Jack Automotive Ltd. via a contract with the Texas Local Government Statewide Purchasing Cooperative, BuyBoard, for total cost of $87,386.00. The city has had an interlocal participation agreement for cooperative purchasing with BuyBoard since 1998. Mayor Pro Tem Roberts moved approval of the purchase. Councilmember Carter seconded, and the vote was unanimous to approve the purchase of a platform truck through BuyBoard. CONSIDER CHANGING JUNE 15TM AND NOVEMBER AND DECEMBER CITY COUNCIL MEETING DATES FOR 2005: Since June is a short turnaround month, with only one week between meetings, the council moved the June 15th meeting to June 22nd. During the month of November, the council will continue regular meetings on the first Tuesday of the th month and the third Wednesday of the month. The December 6 meeting will be changed to December 13th, with only one meeting the month of December Mayor Holmes then called the council into Executive Session at 8:50 a.m. for a consultation with the city attorney regarding possible litigation under Section 551.071 of the Texas Government Code. The Executive Session ended at 9:17 a.m. No action was taken during the meeting. PASSED AND APPROVED this 4th day of January 2005. ATTEST: James H. Holmes III, Mayor Nina Wilson, City Secretary AGENDA MEMO (01/4/05AGENDA) DATE: TO: FROM: SUBJECT: December 17, 2004 Honorable Mayor and City Council Gary W. Adams, Chief of Police Residential Parking District Exception Request ITEM: Highland Park High School will be hosting the Texas State High School Gymnastics Championships on Thursday, April 28, 2005, through Saturday, April 30, 2005. It is estimated there will be an additional 150 to 200 cars parked in the area during that time period, as well as 12 to 16 buses. The supporters of this event have asked that the City relax enforcement of the Residential Parking District during those dates to allow for parking and a successful event. RECOMMENDATION: Staff recommends approval of this request and that the school, or supporters of the gymnastics championship events, be required to provide the city with door hangers to notify residents in the affected area of the temporary relaxation of the ordinance. It is also recommended that a contact number be made available for residents to contact event organizers of any issues or problems with parking during the event. All Residential Parking signs should be bagged during this event to ensure the ease of parking and smooth flow of traffic. ATTACHMENTS: · Copy email requesting relaxation of Residential Park District parking regulations from John D. Short. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AGENDA MEMO Special Event HPHS.doc 8:46 AM 12/30/04 Page 1 of 2 Bob Livingston From: Sent: To: Cc: Subject: CWBY2854@aol.com Thursday, December 16, 2004 2:55 PM city-manager mslexusl @airmail.net; Dalaidlaw2@aol.com Special parking provisions for the upcoming state gymnastics championships Dear Mr. Livingston, We spoke on the phone a month or two back about the possibility of the City of UP relaxing some of the parking restrictions around HPHS for two days next April, the 28th and 29th, because of HPHS hosting the first state championship in any sport in it's history, the Texas State High School Gymnastics Championships. I am attaching the letter from Coach Sherman regarding this most important event, that predates even the Super Bowl. Since the letter was written, we have found out for certain that the meet will be televised on Fox Sports Southwest. What an exciting time for our young people and our school district and our city! The problem, as we all know, is the lack of parking in and around the high school. I am the parking chairman for the organizing committee and also the father of one of the two men's senior co-captians. I was once a high school gymnast myself in Texas and competed in three state championship meets myself. So I know the importance of such things and the honor to the host school and it's young people on it's teams. The site of last year's championships was at Odessa Permian High School, and you can see that already a movie has come out this year about that school. I know they are unrelated but the fact that this years meet will be televised is quite a feather in HP's cap. I believe that we will need to park up to 150-200 additional cars and up to 12-16 buses, and have several options. One option is to use the teacher's parking lot on the west side of the school just south of the stadium and the teacher parking along Douglas Ave. There is some student parking along Douglas that I think we can move into the student garage for those two days. Another option we have is to also use the fenced in vacant lots on Glenwick just east of the student garage. That is owned by the Park Cities YMCA and they will not give permission to use it unless the city gives us permission first, as I understand that it is not zoned for parking even though it is concrete and hard packed gravel under the thin grass. We need the city's help in two areas. One a relaxation of street parking in the neighborhoods just to the west, east and south of the high school for those two days in April, Thursday the 28th and Friday the 29th. The teachers displaced out of their usual spots will still need parking somewhat close to the school. We are going to encourage carpooling by teachers, students, participant parents and volunteers to cut down on the overflow parking. Or maybe we can issue special parking passes for street parking good for those two days only and placed on the vehicle's dash. I believe the former idea to be the most easy and best option. The other area of help is the permission to allow the lots on Glenwick to be used for parking for those two days. The YMCA has informed me that the property is currently on the market and that we might have to obtain permission of the new owners if indeed it sells before the end of April. But the horse before that cart is for the city to agree to allow this one time special event parking. The YMCA will not even discuss it until the city agrees to it. The greatest attendance will be for the finals on Saturday the 30th. Parking will be no problem that day because school is out and all the student and teacher spots will be available, including the student garage. This very important event will certainly need a village effort in order to host the best state gymnastics championships ever, befitting the standard of excellence that people inside and outside the Park Cities have come to expect. I understand from our conversation that these things will take city council approval. Would you please have this put on the agenda for the next city council meeting January 4, 2005? Please let me know if there is anything else we need to do in order for this to be on the agenda. You had indicated that you needed it to be in writing and I am hoping that this medium will be sufficient. 12/17/2004 Page 2 of 2 Thanking you in advance for your consideration on behalf of our young people on the men's and women's teams, the coaching staff, the organizing committee, parent volunteers, the school district and high school and the attendees to this great event. Sincerely, John D. Short (214) 460-4090 12/17/2004 Dec 17 December, 2004 Dear Friend of liP Gymnastics: Highland Park High School has been selected to host this year's Texas ltigh School State Gymnastics Championships! This is a wonderful opportuaity for our community and the organizing committee for the Championships would like to invite you to share in our commitment to youth sports in the Park Cities. Because of your presence in the Park Cities, your business may benefit fi:om exposure to approximately 3,000+ people involved in the State Gymnastics Championships over three days, A. pdl 28-30, 2005. It is our goal to host an outstanding championship for the athletes and spectators who will attend the competition, i and with 3,our support we can make that goal a reality. We anticipate the exposure for this championship to far: exceed that of any other state championship competition, as it will likely be presented on the Fox Network and its Southwest affiliates. Additionally, the 2004 Silver Medal winning US Men's Olympic Gymnastics Coach, Kevin Mazeika, will be on hand to present awards and provide commentary on the competition. The Texas High School Gymnastics Championships is Older than the Super Bowl and rich in history. Many of the athletes and coaches who participate in the competition have gone on to achieve numerous athletic and academic awards, and have received recognition nationwide for their achievements both on and offthe field. Our plan is simple. We have five different levels of sponsorship available for you to choose from. It is the desire of the committee for you to receive the maximin exposure for your business through your sponsorship. Please join us in making this one of the best championships in Texas high school sport~. With your support, we will make this a reality. We will centact you soon to discuss your sponsorship. Sincerely, Mark Sherman Coach, I-IP Gymnastics AGENDA MEMO (01-04-05 AGENDA) DATE: TO: FROM: SUBJECT: December 30, 2004 Bob Livingston City Manager Gene R. Smallwood, P.E. Director of Public Works Discussion. Recommendation from Public Works Advisory regarding responsibility for sidewalk construction and maintenance on the public rights-of-way. Background. Earlier this year, the City Council received a citizen request that would place the responsibility for sidewalk maintenance and replacement upon the City. The Code of Ordinances currently requires the abutting property owner to maintain the sidewalk in a safe condition. The Council referred the request to the Public Works Advisory Committee (PWAC) for discussion and recommendation. After reviewing Ms. Patterson-Plauche's letter requesting, staff commented on the Code Enforcement's (CE) involvement with "dangerous" sidewalks. The Code of Ordinances defines a dangerous sidewalk as one with adjacent panels having a vertical displacement exceeding 3/8". Because of staffing levels and other duties, CE has not been proactive regarding the sidewalk issue - only responding to complaints. Over the past three years, about 100 complaints have been addressed, with 14 citations issued and only three municipal court actions. As previously reported, the City has a sidewalk infrastructure valued in excess of $15 million. The overall condition is good, but there are locations on most blocks that could fall under the aforementioned "dangerous" classification. However, it is staff opinion that we do not need to initiate a program to replace wholesale blocks of sidewalk. Only spot locations need replacement. The City could indeed assume the responsibility for replacing sidewalks simply by having the Street Division do the necessary replacement, which would probably require an additional three man crew. An alternative would be to develop an annual contract for sidewalk replacement, managed by the Street Division, and could be funded in their annual operating budget. At $100,000, a pilot project could address all complaints and the most obvious deficiencies. After the first year the level of funding would have to be revaluated. There are some negative to the City taking over responsibility for sidewalk replacement. A large percentage of the deficient sidewalk is caused by tree roots. With the abutting property owner responsible, the issue is typically resolved easily with that owner making a decision to remove the tree or relocate the sidewalk (all or in part) onto his property. However, if the City is the responsibility, there is no incentive for the abutting property to be as cooperative. The same holds true when the reconstruction of the sidewalk involves elevation changes, which may cause regarding of private property. Recommendation. After considerable discussion, the PWAC recommended (6 in favor, 2 opposed) that City Council NOT change the existing ordinance and leave the responsibility for sidewalk replacement with the abutting property owner. AGENDA MEMO (1/4/05 AGENDA) DATE: December 21, 2004 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT: Water Conservation & Drought Contingency Plans ITEM: The amended Texas Administrative Code (TAC) Title 30, Chapter 288 became effective on October 7, 2004. The revised Chapter 288 Rules require specific, quantified five and ten year targets for water savings to be included in all water conservation plans and the adopted plans to be submitted to the Texas Commission on Environmental Quality (TCEQ) no later than May 1, 2005. Additional requirements include, but are not limited to the following: elements addressing the accuracy of metering devices; measures to determine and control unaccounted for uses of water; public education campaigns promoting water conservation; and water rate structures that do not encourage excessive use of water. The amendments to TAC Title 30, Chapter 288 also require all retail public water suppliers serving 3,300 connections to submit adopted drought contingency plans by May 1, 2005. In the event of a water shortage or drought, the City will reference the drought contingency plan to determine appropriate responses. During the preparation of the drought contingency plan, retail public water suppliers are required to "affirmatively" provide public review and input of the proposed plan. The City of University Park, the Town of Highland Park, and the Dallas County Park Cities Municipal Utility District (DCPCMUD) are proposing a partnership to complete the water conservation plans and drought contingency plans. Under the attached Letter of Agreement, DCPCMUD will contract with Alan Plummer & Associates and pay fifty percent (50%) of the total costs associated with completion of the water conservation and drought contingency plans for each entity. The City of University Park and the Town of Highland Park would each pay twenty-five percent (25%) of the total costs and would be invoiced by DCPCMUD. The proposal from Alan Plummer & Associates totals $41,300 with an additional $5,000 in fees for optional services. RECOMMENDATION: 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AGENDAMEMO (2).doc 4:32 PM 12/21 Staff has met with representatives from the Town of Highland Park, DCPCMUD, and Alan Plummer & Associates and recommends approval of this Letter of Agreement. ATTACHMENTS: Letter of Agreement 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~AGENDAMEMO (2).doc 4:32 PM 12/21 DALLAS C¢ DIRECTORS M U N ICl PI Mark W Connell, President Don Mann, Vice President 1811 Re( Jon B White, Secretary George E Clark, Director Phillip H Cullum, Director d~ ,RK CITIES DISTRICT 75235-2398 652-8643 ADMINISTRATION Larry McDaniel, General Manager Jerry Branom, Admin Assistant Donna White,Acer/Secretary Brent Jordan, Systems Analyst Rob MoOormio, Lab Supervisor Letter of A,q reement The Town of Highland Park, the City of University Park and the Dallas County Park Cities Municipal Utility District wish to enter into an agreement to engage the services of Alan Plummer Associates, Inc. (Consultant), to develop a Water Conservation and Drought Contingency Plan (Plan) for each entity. This Plan is required by 30 Texas Administrative Code 255 to be prepared and submitted to the Texas Commission for Environmental Quality (TCEQ) by May 1,2005. As part of this agreement the parties agree: 1) The District will contract with Alan Plummer Associates, Inc., for the development of this Plan and the Town and the City will reimburse the District for their share of this Plan. 2) The share of the cost for development and submittal of this Plan will be as follows: a) The District will fund 50% of the Plan costs. b) The Town and the City will each fund 25% of the Plan costs. c) The cost for this Plan is $41,300 (District - $20,650; Town - $10,325; City - $10,325). d) Optional Services are available for $5,000 for the Consultant to prepare and make presentations to the Board or Councils or any other additional services as required. The District, Town or City will pay the full cost for any such service they request individually or share as outlined above for any joint services requested. Signed: Larry McDaniel, P.E., R.S. General Manager Dallas County Park Cities M.U.D. James Fisher Director of Public Works Town of Highland Park Gene R. Smallwood, P.E. Director of Public Works City of University Park AGENDA MEMO (1/4/05 AGENDA) DATE: December 30, 2004 TO: Honorable Mayor and City Council FROM: Wade McLaurin, Building & Zoning Administrator SUBJECT: "Rain Sensor" Requirement for Lawn Sprinkler Systems BACKGROUND: As stipulated in the water conservation requirements set forth by the State of Texas, cities must implement regulations which prevent unnecessary water usage by irrigation systems on all properties. Our Code of Ordinances currently requires that a freeze sensor be installed on all new lawn sprinkler systems in order to prevent such systems from operating during freezing conditions. A rain sensor can also be mandated on all systems, which would prevent them from running either while it is raining, or immediately after. This switch would prevent the lawn sprinkler system from operating in such conditions, and can be easily installed on new systems. Such a requirement would satisfy the State's conservation requirements. PUBLIC NOTICE: N/A RECOMMENDATION: Staff recommends approval of the enabling ordinance amending Section 3.2204 of the University Park Code of Ordinances, requiring the installation of a rain sensor switch on all new irrigation systems in the city. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3 OF THE CODE OF ORDINANCES TO ADD A NEW SUBSECTION 3.2204 (f), "RAIN SENSOR"; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That Chapter 3 of the Code of Ordinances of the City of University Park is amended to add a new Subsection 3.2204 (f) to read as follows: "Sec. 3.2204 General Instructions and Regulations (f) Rain Sensor. All irrigation systems shall be provided with an automatic rain shut-off switch that prevents the irrigation system from operating when rain or extreme moisture is detected by the device." SECTION 2. Should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or the Code of Ordinances as amended hereby or any part or provision thereof, other than the part so declared to be unconstitutional, illegal or invalid. SECTION 3. All ordinances in conflict with this ordinance or the Code of Ordinances as amended hereby are repealed. SECTION 4. Any person, firm or corporation violating any of the provisions or terms of this ordinance as amended hereby shall be deemed guilty of a misdemeanor, and upon conviction shall be punished by fine not to exceed the sum of five hundred dollars ($500.00) for each offense, and each and every day such violation shall continue shall constitute a separate offense. SECTION 5. This ordinance shall take effect immediately from and after its passage, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the 4th day of January 2005. APPROVED: JAMES H. HOLMES III, MAYOR ATTEST: APPROVED AS TO FORM: CITY ATTORNEY (RLD; 12/22/04) 70345 NINA WILSON, CITY SECRETARY ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3 OF THE CODE OF ORDINANCES TO ADD A NEW SUBSECTION 3.2204 (f), "RAIN SENSOR"; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 4th day of January 2005. APPROVED: MAYOR ATTEST: CITY SECRETARY AGENDA MEMO (0110412005 AG E N DA) DATE: TO: FROM: SUBJECT: December 17, 2004 Bob Livingston, City Manager Gerry Bradley, Director of Parks Disclosure regarding relationship between City and Earth Green Landscaping and Maintenance, Inc. Back,q round On December 14, 2004, the City Council awarded a bid for parks mowing to Earth Green Landscaping and Maintenance, Inc., for $72,060.00 annually. City staff recommended selection of Earth Green following an open, competitive bid process and significant research into the vendor's qualifications. On December 15 it was brought to my attention that Earth Green's owner, Jose Del a Cruz, is married to a City employee, Municipal Court Clerk, Yaneth Del a Cruz. Upon learning of this relationship, I consulted the City's code of ethics and administrative orders, as well as State law, to determine if any potential conflict of interest existed. I also consulted with City Manager Bob Livingston and City Attorney Rob Dillard regarding what action should be taken. While Yaneth's duties and organizational location place her far outside the selection process for the mowing contract, I want to be certain there is no question about the validity of the bid award or the bid process, given this new information. Existing conflict of interest law and guidelines review State law (Texas Local Government Code, Section 171.004) requires that public officials, whether elected or appointed, file an affidavit "stating the nature and extent of the interest [in a business entity]" before a vote or decision on any matter involving the business entity is made. The City's Administrative Order PRS-16 (Ethics Policy, Sec. B.I.) says that, "No employee shall have any financial or personal interest in any municipal business transaction with any public body unless he/she shall first make public disclosure of the nature and extent of such interest." In this case, neither the company owner nor the City employee disclosed their relationship during the bid process. City Attorney Rob Dillard suggested that disclosure of the company/employee relationship be made to the City Council as 3800 UNIVERSITY BOULEVARD 1644 UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363- ] C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Disclosure memo Mowing contract 122004.doc 8:51 AM 12/21/04 part of a City Council meeting agenda. This agenda item will serve as that means of disclosure. Specific key points for consideration include: · The duties and reporting relationship of Yaneth are wholly unrelated to the operations and bid process overseen by myself and the Park Department. As part of the Court staff, Yaneth reports to Court Administrator Linda Williams, who in turn reports to Finance Director Kent Austin. In fact, to date, I have never met Yaneth and did not know any City employee had any connection to any of the eight mowing bidders. · No unfair advantage was gained by Earth Green due to Yaneth's employment with the City. The recommendation to select Earth Green was based upon careful and diligent review of their bid including personal inspections of their equipment, customer sites evaluations and telephone reference checks with Earth Green customers. The entire selection process was open and transparent and has been conducted in accordance with all City and State purchasing requirements. · There is no evidence that either Jose or Yaneth behaved improperly in any way relative to the mowing bid. The fact of the bid award to a company owned by the spouse of a City employee is more coincidence than conflict. Recommendation While I wish this disclosure had been possible before the bid award on December 14, City staff believes that nothing in the nature of this disclosure invalidates or impairs the propriety of the Council bid award to Earth Green. Finance Director Kent Austin has reviewed the situation and the entire bid process and has consulted with Purchasing Agent Christine Green. As a result, the standard "Terms and Conditions" accompanying City bid requests will be expanded to clarify and emphasize the need for disclosure of any relationship between City officials and vendors. I respectfully request the Council acknowledge receipt of this disclosure and affirm the bid award decision made December 14, 2004. 3800 UNIVERSITY BOULEVARD 1644 UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363- 2 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3\Disclosure memo Mowing contract 122004.doc 8:51 AM 12/21/04 AGENDA MEMO (01/04/05 AGENDA) DATE: TO: FROM: SUBJECT: December 28, 2004 Honorable Mayor and City Council David Ledbetter, Fire Chief Resolution to Accept Dallas County Emergency Management Plan The Dallas County Emergency Management Division has updated the Dallas County Emergency Management Plan and is requesting a Resolution be passed by the City Council authorizing the City Manager to adopt the revised Plan. The plan has been reviewed and meets the requirements of the Governor's Division of Emergency Management for the State of Texas. The plan will provide Dallas County cities with assistance from Dallas County resources in the event of an emergency beyond the control of City resources. Staff recommends City Council approval authorizing the City Manager to adopt the revised Dallas County Emergency Management Plan by Resolution. Due to the volume size of the Emergency Plan a copy is available for review in the City Manager's office. ATTACHMENTS: Resolution 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings~nwilson. UNIVPARK~Local Settings\Temporary Internet Files\OLK3~Agenda Memo Resolution for Dallas Count~ Emergency Plan.doc 12:17 PM 12/30/04 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK TO FORM A REGIONAL EMERGENCY MANAGEMENT MUTUAL AID AGREEMENT WITH THE COUNTY OF DALLAS FOR THE PURPOSE OF PROVIDING AND RECEIVING EMERGENCY MANAGEMENT ASSISTANCE; WHEREAS, the City of University Park desires to contribute to the protection and safety of citizens h~ this City and h~ surroundh~g communities; and WHEREAS, the legislature has authorized the formation of interlocal assistance agreements between and among the cities and their emergency management agencies; and WHEREAS, the City of University Park wishes to participate h~ an h~terlocal assistance agreement among local emergency management agencies h~ the County of Dallas Texas area for the purpose or providh~g and receivh~g emergency management assistance; and WHEREAS, the City of University Park Emergency Management Department and other local emergency management agencies have tentatively approved an Interlocal assistance plan to be known as the Dallas County Emergency Management Plan; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF UNIVERSITY PARK, TEXAS: SECTION 1. That the City Manager is hereby authorized to adopt the attached "Dallas County Emergency Management Plan." SECTION 2. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of University Park, and it is accordh~gly so resolved. APPROVED on this the 4th day of January, 2005. ATTEST: APPROVED: Nh~a Wilson City Secretary City of University Park James H. Holmes, III Mayor City of University Park c:~wp60~ kat hy~ resol.396 DATE: TO: FROM: SUBJECT: AGENDA MEMO (1/4/05 AGENDA) December 30, 2004 Honorable Mayor and City Council Kate Smith, Administrative Intern Design and Documentation Contract with Alternative Presentation Services BACKGROUND: City Hall Renovation Committee member Tommy Stewart recommended staff contact Alternative Presentation Services (APS) for the audio visual portion of the City Hall renovation. Staff had an initial meeting with Sherman Lanning and Skip Mussett of APS in November 2004 to discuss the scope of the project. Mr. Lanning and Mr. Mussett then attended the City Hall Renovation Committee meeting on December 10, 2004 and gave a brief presentation and presented their budget and design proposal. Following the presentation, committee members indicated that they were comfortable with the $11,800.00 design and documentation portion of the contract. This fee will include: complete system design, a complete set of shop drawings, attendance at all contractor meetings and a final budget of the system. RECOMMENDATION: Staff recommends approval of the $11,800.00 design and documentation portion of the contract with Alternative Presentation Services. ATTACHMENTS: 1) Design and documentation contract with Alternative Presentation Services. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 ALTERNATIVE December 10, 2004 City of University Park 3800 University Boulevard University Park, TX 75205 APS is pleased to provide this design build proposal for the City of University Park City Hall building project. Engineering studies and client interviews will be conducted to determine the system requirements. Budgetary estimates and scope of work overviews for each area of the system along with design fees are provided. A detail on the scope of work, procedure governing this project and final system costs will be provided acceptance of APS as the contractor and the design phase has been completed. Complete diagrams and manuals will be provided for all equipment installed at the conclusion of the project. Aisc, upon project completion, APS will conduct a training session on the operation and maintenance of the system. S~$tem Objectives - Conferet~ce ~oom~ 'i02 & ~03 Separated: · Projection system and motorized screen for displaying presentation materials · Inputs for laptop computer, VCR, DVD, cable & document camera · Sound system for playback of input sources · Easy to use controls of all equipment in room · Equipment rack to store AV equipment · System will offer growth potential for video & teleconferencing Combined: · Primary projector will be chosen for viewing from both rooms · Sound system will playback input sources in both rooms · Controls in room will adjust to work in the combined configuration Specifications of equipment will be determined by environmental factors, client system requirements and budgetary constraints. Subtotal: $29,959.00 S¥cstem Objectives - Detail & 7raininq Room ~26 · Projection system and motorized screen for displaying presentation materials · Inputs for desktop computer, laptop computer, VCR, DVD, cable & document camera · Sound system for playback of input sources and speech reinforcement · Easy to use controls of all equipment in room · System will offer growth potential for video & teleconferencing · Lectern o Storage of AVequipment o Instructor preview monitor to view input sources o Counter space to accommodate teaching materials Specifications of equipment will be determined by environmental factors, budgetary constraints. client system requirements and $26,559.00 1300 S She~ an St Suite 250 ~ Richa~/son TX 75081 ~ voice (972) 6449414 ~ fi~x (972) 6448754 Subtotal: Client Initials: · Projection system and motorized screen for displaying presentation materials · Quad view display capability on projection screen · Inputs for multiple desktop computers, laptop computer, VCR, DVD, cable & document camera · Sound system for playback of input sources and speech reinforcement · Easy to use controls of all equipment in room · Lectern - moveable o Storage of AVequipment o Instructor preview monitor to view input sources o Counter space to accommodate teaching materials Specifications of equipment will be determined by environmental factors, budgetary constraints. client system requirements and Subtotal: $36,725.00 · Dual Projection system and motorized screen for displaying presentation materials · Inputs for desktop computer, laptop computer, VCR, DVD, cable & document camera · Lectern o Storage of AVequipment o Preview monitor to view input sources o Counter space to accommodate full blue prints o Document camera will be design for viewing full size blue prints o Control panel for easy use of equipment in lectern o Annotation over computer and video sources · Sound system for playback of input sources and speech reinforcement · Voting System · Preview monitors for each council member · Laptop input for each council member · Easy to use controls of all equipment in room · Broadcast and recording will be cover in the third floor system Specifications of equipment will be determined by environmental factors, budgetary constraints. client system requirements and Subtotal: $76,915.00 ~stem Objectives - Conference Room 222 · Projection system and motorized screen for displaying presentation materials · Inputs for Desktop computer, laptop computer, VCR, DVD, cable & document camera · Sound system for playback of input sources and speech reinforcement · Easy to use controls of all equipment in room Specifications of equipment will be determined by environmental factors, client system requirements and budgetary constraints. Subtotal: $15,795.00 Client Initials: 1300 S She~an St Suite 250 ~ Richa~:/son TX 7508 ~ voice (972) 644944 ~ f~x (972) 6448754 · Projection system and motorized screen for displaying presentation materials · Inputs for Desktop computer, laptop computer, VCR, DVD, cable & document camera · Sound system for playback of input sources and speech reinforcement · Easy to use controls of all equipment in room Specifications of equipment will be determined by environmental factors, budgetary constraints. client system requirements and Subtotal: $15,795.00 S¥'stem Ob/ectives - Conference & Training Room 23~ · Projection system and motorized screen for displaying presentation materials · Inputs for desktop computer, laptop computer, VCR, DVD, cable & document camera · Sound system for playback of input sources and speech reinforcement · Easy to use controls of all equipment in room · System will offer growth potential for video & teleconferencing · Lectern o Storage of AVequipment o Instructor preview monitor to view input sources o Counter space to accommodate teaching materials Specifications of equipment will be determined by environmental factors, budgetary constraints. client system requirements and Subtotal: $26,559.00 ~stem Objectives - Oon£erence Room 252 · Projection system and motorized screen for displaying presentation materials · Inputs for Desktop computer, laptop computer, VCR, DVD, cable & document camera · Sound system for playback of input sources and speech reinforcement · System will offer growth potential for video & teleconferencing · Easy to use controls of all equipment in room Specifications of equipment will be determined by environmental factors, client system requirements, budgetary constraints. Subtotal: and $15,795.00 S¥~stem Objectives - Broadcast & Record Studio · Equipment console suite for broadcast and record studio o Preview monitors for all incoming sources · Control and recording of three cameras in council chambers · Video capture and editing system · M peg streaming system to internet and cable station · Control interface to council chamber Specifications of equipment will be determined by environmental factors, budgetary constraints. client system requirements and $29,495.00 1300 S She~ an St Suite 250 ~ Richard/son TX 75081 ~ voice (972) 644.94/4 ~ f~**x (972) 6448754 Subtotal: Client Initials: Desi, q~ & Documentation · Complete system design · Complete set of shop drawings · Attendance at all contractor meetings · Final budget of system Subtotal: $11,800.00 The price quoted in this proposal will be good for (30) thirty days from the date of submission. In some cases in the development of a project, changes in specifications could result in a cost adjustment. If this occurs, APS will submit a documented change order with the adjusted costs and time schedule for making changes. Payment Schedule Design fee (Project & Design Implementation) One third at contract signing One third on delivery of equipment to job site The balance on project completion Det~vep/ and APS will have as its goal the delivew, installation, and testing of the system described in the final proposal and demonstrates the required performance specifications within 90 days. Acceptance Test~nq APS will perform all performance evaluations and tests for your project team. This will include the verification of all operation specifications on each piece of equipment in the facility and the operation of all control systems. During acceptance testing, any variation from the operating specifications will be corrected. Any equipment that does not meet the specifications will be replaced or repaired. Alternative Presentation SeNices looks fo~ard to working with City of University Park on this exciting project. If you would like more information, or have any questions, please contact Sherman Lanning (972) 644-9414. Thank you for your time and consideration. Sincerely, Sherman W. Lanning Consultant Client Initials: 1300 S She~ an St Suite 250 ~ Richa~:/son TX 75081 ~ voice (972) 644.94/4 ~ f~**x (972) 6448754 Upon receipt of the design/documentation fee ($11,800.00), we will begin detailed engineering and feature design documentation that will lead to the configuration most advantageous to your requirements and budget constraints. Design & Documentation Fee $11,800.00 Client Signature / Title Print Name Date This agreement shall not be binding unless signed by and authorized representative of the company. Authorized Company Signature Print Name Date Client Initials: 1300 S She~ an St Suite 250 ~ Richa~:/son TX 75081 ~ voice (972) 644.94/4 ~ ¢~**x (972) 6448754 CAPITAL PROJECTS UPDATE Week of January 1, 2005 Project No. Description Cost Major Tasks Uncompleted Target Date 42450 Fondren Tower- Fire Station No. 2 $30,000.00 (E) In-house construction (FD & FM) RLG completion of structural design TBD Complete 42730 Lovers Lane Reconstruction II - Hillcrest to NCE (1) Water & sanitary sewer construction (2) Pavement & Drainage Improvements (3) Pavement & Drainage (Hillcrest to Diskens) $4,000,000.00 (E) Utility (Water - Hillcrest to Thackery) Utility (Sanitary Sewer - Hillcrest to Thackery) Utility (Water / San Sewer - Hillcrest S to alley) Drainage (Baedeker E to Cleburne) Drainage (Baedeker W to Airline) Pavmt (Baedeker to Willard) Pavmt (Baedeker W to Durham) Pavement Pavement Complete Complete Complete Complete Complete Complete Feb-05 May-05 Aug-05 42903 NCE Wall - Streets - Landscaping Tree / Street Lighting - Sidewalks $150,000.00 (E) Street light equipment installed "Entry Plaza" construction Complete Sum-05 42980 C& G Replacement FY00-01 Change No 1 (**) $2,223,254.65 (A) $351,523.50 (A) Amherst, Durham to Airline Amherst, TC Blvd to Preston Complete Mar-04 Page 1 42980 42980 C& G Replacement FY00-01 C& G Replacement FY00-01 (continued) (continued) Page 2 Asbury, Golf to High School Baltimore, Lovers Lane to Hanover Bryn Mawr, Baedeker to Airline Baedeker, Hanover to Southwestern Caruth, Turtle Creek Blvd to Thackeray Centenary, Thackeray to Baltimore Glenwick, Preston to Westwick Glenwick, Preston to HPHS parking garage Grassmere, Preston to Westchester Granada, Hillcrest to Key Glenwick, Preston to HS Garage Greenbrier, Preston to Douglas Hanover, Preston to Baltimore Hyer, Preston to Westchester Larchmant, Armstrong to Lama Alto Marquette, Baltimore to Pickwick Marquette, Turtle Creek Blvd to Thackeray McFarlin, Preston to Westchester Normandy, Armstrong to Lama Alto Preston, San Carlos to McFarlin Purdue, Durham to Dickens Rasedale, Thackery to Golf San Carlos, Preston to Armstrong + Lama Alto Shenandoah, Douglas to Armstrong Shenandoah, Roland to Armstrong Shenandoah, Hillcrest to Auburndale Com )lete Com )lete Com )lete Com )lete Com )lete Cam )lete Delete Complete Complete Complete Delete Cam )lete Cam )lete Cam )lete Cam )lete Cam )lete Cam )lete Cam )lete Cam )lete Cam )lete Cam )lete TBD Cam )lete Cam )lete Cam )lete Cam )lete Cam )lete Cam )lete 46310 43700 43710 43710 48100 48100 MPY-Caruth Park Area Water / San Sewer / Stm Sewer City Hall - Renovation and Expansion City Hall II - Drainage Improvements City Hall III - 24" Water main Installation Paint Fondren Elevated Tank Paint Fondren Elevated Tank (continued) $2,135,000.00 (E) ............. (E) $3,000,000.00 (E) $630,000.00 (E) $300,000.00 (E) $300,000.00 (E) Page 3 Stanford, Airline to Hillcrest Stanford, TC Blvd to Prteston Stanford, Douglas to Lomo Alto Stanhope, Douglas to Lomo Alto Stanhope, Preston to Douglas Thackeray, Rosedale to Milton University BIvd, Golf to alley east of Haynie Wentwood, Tulane to Pickwick Williams Pkwy, University to McFarlin (partial) Windsor Pkwy, Douglas to Preston Pkwy Windsor Pkwy, Douglas to Lomo Alto Start Construction (Utility Contractor) Start Construction (Gas Co Contractor) Conceptual Design Construction Plans & Specs Bids (City Hall) Design Corps of Engineers 404 Permit Wetlands Mitigation Credits Bids (Box Culvert) Water main construction Pavement Repairs Specification / Bid Documents Bids Com )lete Com )lete Com )lete Com )lete Com )lete Com )lete Com )lete Com )lete Complete Complete Complete Mar-04 Dec-04 Complete Sp-05 Jun-05 Jan-04 Complete Complete Mar-05 Complete Complete Complete TBD 48200 MPY-Auburndale-Key/Water/Sanitary Sewer/Storm S~ $555,000.00 (E) Design Bids Spt-04 TBD 48300 Automated Meter Reading $1,200,000.00 (E) AMR installation - Cycle 1 (N of Lovers Lane) AMR installation - Cycle 2 (S of Lovers Lane) AMR installation - Cycle 3 (Parks, large meters, Training of City staff (Mobile Unit) Complete Complete Complete Complete Page 4