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HomeMy WebLinkAbout12-14-04419 MINUTES #2427 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM TUESDAY, DECEMBER 14, 2004, 7:30 A.M. Mayor Blackie Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Harry Shawver, Kelly Walker and Syd Carter. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City Secretary Nina Wilson. Councilmember Shawver moved acceptance of the Consent Agenda. Councilmember Carter seconded, and the vote was unanimous to approve the Consent Agenda with the exception of the telecommunications easement for AT&T Wireless along the west side of the Roland right-of- way. This item will be presented at a later city council meeting and will include new exhibits: CONSENT AGENDA CONSIDER FINAL PAYMENT TO CUTLER REPAVING, INC. FOR IN-PLACE RECYCLING OF ASPHALT PAVEMENTS AT VARIOUS LOCATIONS, PROJECT NO. 42692: The amount for the labor and materials furnished is $6,306.86. The total cumulative value of the contract was decreased by $61,923.52, or 84% of the original contract. This occurred because quantities measured in the field were less than the estimated quantities. CONSIDER PURCHASE OF REPLACEMENT VEHICLE THROUGH HOUSTON- GALVESTON AREA COUNCIL OF GOVERNMENTS (H-GAC): The Street Division is scheduled to replace one of its pick-up trucks. A Ford F-350 with a service body is available through Philpott Motor Company via H-GAC. The total cost is $25,982.77. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For November 16, 2004. MAIN AGENDA CONSIDER TWO CHANGE ORDERS FOR EXTENSION OF PROJECT FROM HILLCREST TO THACKERY ON LOVERS LANE: On June 1, 2004, the city council approved a change order for the construction of a 12" water line from Thackery to west of Hillcrest. SYB Construction has completed all of the work approved to date. The total amount available for the additional work is $471,083.07. On May 19, 2004, the City Council approved Rebcon, Inc.'s reconstruction of the storm sewer and street paving for Lovers Lane west of Hillcrest to Willard. The total amount available for the additional work is $554,161.31. Councilmember Carter suggested an incentive to complete the work early be added for the project from Hillcrest to Thackery in front of University Park Elementary School. Councilmembers Carter and Walker commended the staff for their work with the school. Mayor Pro Tem Roberts moved approval of the change orders and extension from Hillcrest to Thackery and the incentive. Councilmember Walker seconded, and the vote was unanimous to approve the change orders for SYB Construction and Rebcon, Inc. CONSIDER BID AND AWARD FOR TRAFFIC SIGNAL INSTALLATION AT VARIOUS LOCATIONS TO DURABLE SPECIALTIES, INC., PROJECT NO. 42730: The bid is for the 420 labor and materials furnished. Traffic Signals are to be installed at Boedeker, Airline, Hillcrest, Dickens at Lovers Lane and Hillcrest and Southwestern. Foundations for antique street lights are to be installed at Willard, Clebume, Boedeker, Durham, Dublin, Airline, Athens, Hillcrest, Snider Plaza, Hursey, and Dickens at Lovers Lane. Mayor Holmes moved approval of the bid and award of contract. Mayor Pro Tem Roberts seconded, and the vote was unanimous to award the contract to Durable Specialties, Inc. CONSIDER FLAG POLE REGULATIONS: As a result of the recent placement of a new flag pole in the front yard at 4000 University, the city has received numerous inquiries as to whether there might be a violation of any current restrictions due to the unusual height of the pole, which is 45'. Currently, the only regulation in place which addresses flags located in residential districts is Sec. 12.212© of the Sign Ordinance. This ordinance allows the city to restrict the size of any flags on the pole in question, but not the height or location of the pole itself. The city has never placed any restrictions nor required any permits for flag poles in residential districts. Mayor Holmes moved that flag pole regulations be sent to the Planning & Zoning Commission (P&Z) for discussion. Councilmember Shawver seconded, and the vote was unanimous to approve sending the matter to P&Z for further discussion. CONSIDER BID FOR MOWING CONTRACT: For the past few years, the Park Department has contracted mowing services with the private sector for all medians and right-of-way turf maintenance throughout the city. In an effort to expand the outsourcing of the turf mowing program, staff developed bid specifications that included both properties identified in the current contract and all remaining park properties, including all eight (8) major park sites. It was determined that Earth Green Landscape & Maintenance was the successful low bidder at $72,060.00. Staff has had an opportunity to visit with Earth Green's owners, evaluate their equipment, visit maintained properties and contactor-provided references. Mayor Holmes moved approval of the contract. Councilmember Carter seconded, and the vote was unanimous to approve the mowing contract to Earth Green Landscape & Maintenance. DISCUSS REQUEST FOR CONSTRUCTION SITE REQUIREMENTS: It was suggested that the city consider stricter regulations regarding contractor cleanup in and around jobsites throughout the city. The issue concerned nails or screws, which find their way into the streets and alleys from construction sites. It was also suggested that a "magnetic mat" be required at every construction site at all times. This item will be placed on the January 4th city council agenda to discuss recommendations for solving the problem. CONSIDER RESOLUTION TO ADOPT STRATEGIC GOALS: The mayor, city council and staff participated in a team-building and goal-setting process on October 7 & 8, 2004. During the process, a list of Strategic Goals for the City of University Park was compiled. The goals have now been reviewed and refined by the city council and staff. In 1989, the City of University Park produced the City of University Park Master Plan intended for use by city staff and officials for the next 20 to 30 years. The master plan set a number of long-term goals. The strategic goals will serve as a renewal and refocusing of the city's overall master plan. Each of the six strategic goals drafted is found directly in the master plan. Staff will report to council on the status of the strategic goals and objectives on a quarterly basis. A "Strategic Goal Responsibility Chart" has been created, which includes information regarding staff who have primary and secondary responsibility for goal accomplishment, status, timeline and comments. An updated version of this chart will be presented to council at the March 16, 2005 council meeting. Councilmember Carter suggested the city make the community aware of the goals and 421 suggested an article in The Arbor might be appropriate. Councilmember Walker moved approval of the resolution. Mayor Pro Tem Roberts seconded, and the vote was unanimous to adopt the strategic goals for the city. RESOLUTION NO. 04-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING STRATEGIC GOALS FOR THE CITY OF UNIVERSITY PARK; AND PROVIDING AN EFFECTIVE DATE. CONSIDER PURCHASE OF MICU THROUGH H-GAC: This vehicle is available through Frazer, Inc. and Twin States Truck. The total cost for this custom-built vehicle is $151,025.00. It will become the primary MICU for the fire department. The existing MICU will become the reserve unit and will be stored in the base of the Fondren Water Tower. Mayor Holmes commended Fire Chief David Ledbetter on his foresight. Councilmember Shawver moved approval of the purchase. Councilmember Walker seconded, and the vote was unanimous to approve the purchase of a new MICU. CONSIDER PURCHASE OF PLATFORM TRUCK: Replacement of the Traffic Division's platform truck is scheduled at this time. A Ford F-550 with a lift is available through Baby Jack Automotive Ltd. via a contract with the Texas Local Government Statewide Purchasing Cooperative, BuyBoard, for total cost of $87,386.00. The city has had an interlocal participation agreement for cooperative purchasing with BuyBoard since 1998. Mayor Pro Tem Roberts moved approval of the purchase. Councilmember Carter seconded, and the vote was unanimous to approve the purchase of a platform truck through BuyBoard. CONSIDER CHANGING JUNE 15TM AND NOVEMBER AND DECEMBER CITY COUNCIL MEETING DATES FOR 2005: Since June is a short turnaround month, with only one week between meetings, the council moved the June 15th meeting to June 22nd. During the month of November, the council will continue regular meetings on the first Tuesday of the month and the third Wednesday of the month. The December 6th meeting will be changed to December 13th, with only one meeting the month of December Mayor Holmes then called the council into Executive Session at 8:50 a.m. for a consultation with the city attorney regarding possible litigation under Section 551.071 of the Texas Government Code. The Executive Session ended at 9:17 a.m. No action was taken during the meeting. PASSED AND APPROVED this 4th day of January 2005. ATTEST: /N~ W/}~ Cit~ecretary ,,~, 3jrn~es H. Holmes III, Mayor~