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AGENDA MEMO
(10/22/03 AGENDA)
DATE: October 15, 2003
TO: Honorable Mayor and City Council
City Manager
FROM: Kent Austin, Director of Finance
SUBJECT: Budget amendment
ITEM:
The October 22, 2003 City Council agenda includes an ordina nce that would amend the
FY2004 budget for two reasons:
1. To carry forward funds encumbered at the end of FY03, thus making them
available for expenditure in the current fiscal year. The total encumbrances of
$1,104,513 include $659,590 from the General Fu nd, $428,436 from the Utility
Fund, and $16,487 from the Sanitation Fund. By comparison, encumbrances
carried forward last year totaled $645,034. A list of the specific accounts,
vendors, and amounts is attached. Without this amendment, the City could n ot
expend these funds without exceeding the adopted budget.
2. To authorize the transfer of $4,549,308 from the annual operating budget to the
Capital Projects Fund ($2,681,063 General Fund; $1,868,245 Utility Fund). The
use of these funds for capital proje cts was approved as part of the budget adoption
process; the attached ordinance merely formalizes the transfer. The amounts and
intended projects are listed in the attached exhibit.
RECOMMENDATION:
Both the encumbrance carryforward and the capital proje ct transfers are presented to the
Council each year as a routine item. City staff recommends approval of the attached
ordinance.
ATTACHMENTS:
Ordinance with Exhibit
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ORDINANCE NO. 03/________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE 2003 - 2004 FISCAL YEAR BUDGET, ORDINANCE NO. 03/22,
TO CARRY FORWARD ENCUMBRANCES FROM THE 2002 - 2003 FISCAL
YEAR BUDGET, INCLUDING TOTAL GENERAL FUND ENCUMBRANCES
OF $659,590.34, UTILITY FUND ENCUMBRANCES OF $428,435.77, AND
SANITATION FUND ENCUMBRANCE S OF $16,486.53; AMENDING
ORDINANCE NO. 03/22 TO TRANSFER FUNDS FROM THE FISCAL YEAR
2004 GENERAL FUND AND UTILITY FUND INTO THE CAPITAL PROJECTS
FUND; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of University Park has determin ed that it
is in the public interest to amend Ordinance No. 03/22 to carry forward encumbrances of
funds from the 2002 - 2003 fiscal year budget and to transfer funds from the fiscal year
2004 general fund and utility fund into the capital projects fund; Now , Therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS:
SECTION 1. That Ordinance No. 03/22, the 2003 - 2004 fiscal year budget
ordinance of the City of University Park, Texas, be, and the same is hereby, amended to
carry f orward to the 2003 - 2004 fiscal year encumbrances authorized in the 2002 - 2003
budget, but not expended during such fiscal year. That a complete listing of such
encumbrances, as they existed as of the beginning of the current fiscal year, is attached
hereto as Exhibit “A” and made a part hereof for all purposes. That all of such
encumbrances, totaling $659,590.34 of general fund encumbrances, $428,435.77 of utility
fund encumbrances, and $16,486.53 of sanitation fund encumbrances, be, and the same are
hereb y, approved and carried forward into and made a part of the 2003 - 2004 fiscal year
budget of the City.
SECTION 2. That a general fund appropriation in the amount of $2,681,063 and
a utility fund appropriation in the amount of $1,868,245 are hereby made to be designated
for the capital projects fund, and to be used for the projects listed in Exhibit “B” attached
hereto and made a part hereof for all purposes. That Ordinance No. 03/22 be, and the
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same is hereby, further amended so as to give effect to such a ppropriations and the City
Manager is directed to transfer such funds from the general fund and utility fund,
respectively, to the capital projects fund.
SECTION 3. This ordinance shall take effect immediately from and after its
passage, as the law and Ch arter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the
22nd day of October 2003.
APPROVED:
______________________________
W. RICHARD DAVIS
MAYOR PRO TEMPORE
ATTEST:
______________________________
NINA WILSON, CITY
SECRETARY
APPROVED AS TO FORM:
____________________________
CITY ATTORNEY
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