Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Book 11 01/05/81-12/15/87
MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK MONDAY, JANUARY 5, 1981, AT 7:30 P.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. Only Mr. R. B. Kincheloe, 4020 University, signed the register. Commissioner Drake gave the invocation. MINUTES. Commissioner Williams moved, Commissioner Drake seconded that the Minutes of the December 18, 1980, meeting be approved as correct. Motion passed unanimously. MRS. DELLA OWENS RICE, 4527 Potomac. Although she requested to appear before the Board to ask for relief from an unusually high water bill, Mrs. Rice was not present at the meeting. Mayor Coffee motioned, Commissioner Williams seconded, to deny her request but, at the same time, give her a second chance to present her on case before the Board. Motion passed unanimous- ly. BID-INSULR~ED STEEL BUILDING, 4420 W©RCOLA. The City received five bids, all above the budgeted amount of $16,904. The Board postponed the matter to the next meeting in order to give the staff time to try to negotiate a solution with one of the three low bidders. BID-MODIFICATION TO THE COMMUNICATION SYSTEM/POLICE DEPARTMENT. Mayor Coffee moved, Commissioner Drake seconded, to approve the only bid,received from Dallas Two-Way Radio,in the amount of $10,202.90. It is $2,700 over the budgeted amount. Motion passed unanimously. INVOICES. Commissioner Drake moved and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Industrial Truck Parts Co., $1,330.00, for repair of the third member of the transfer station diesel truck. 2. Cobb Tree Service, $2,680.00, for tree trimming service. 3. Wynnewood Nursery & Garden Center, $1,730.90, for trees and plants for the parks. 4. Herman Blum Consulting Engineers, Inc., $3,184.32 for revam- ping of the City Hall mechanical system. 5. Concrete Accessories, Inc., $1,165.86, for axes and street brooms to replenish stock. 6. Econolite, $3,567.60, for repair parts for traffic signals. 7. B.F.Goodrich Tire Center, $2,839.03, for tires and tubes. BOARD OF TRUSTEES OF TML/WORKER'S COMP. FUND. Mayor Coffee motioned, Commissioner Williams seconded, to vote for Richard D. Brown, Betty McKean and George L. Nichols as recommended by the TML Nominating Committee. Motion passed unanimously. HEARING ON TRAFFIC PROJECTS. Commissioner Williams motioned and Mayor Coffee seconded that a hearing in regard to traffic projects at Miracle Mile and the intersection'of University and Preston be scheduled only after the studies being made by DeShazo, Sterek and Tang, Traffic Consultants, have been presented to the Board. Motion passed unanimoulsy. FINE ARTS THEATRE vs. C.U.P., APPEAL. The Board agreed that we should monitor a similar case in Houston. If the appeal is favorable to that city, University Park should then fight the injunction. Also, that all legal and lawful means to close the Fine Arts Theatre be pursued by our City. SCHEDULING OF HEARINGS ON REVENUE SHARING. Mayor Coffee moved and Commissioner Drake seconded that we schedule two hearings on the proposed budget for revenue sharing. The hearings are to be advertised and scheduled for January 22 and February 2, 1981. Motion passed unanimously. SOCIAL SECURITY. Mayor Coffee motioned, Commissioner Drake seconded, that the Fringe Benefits Committee be instructed to study the feasibility of withdrawing the city employees from the Social Security system. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED THIS THE 22ND DAY OF JANUARY, 1981. CITY/MANAGER-CLER~ / MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, JANUARY 22, 1981, AT 8:00 A.M. Mayor Roy C. Coffee called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Betty Minyard Stein Allan W. Hall De Wiles 6600 Westchester 4025 Southwestern 3200 Marquette City Manager Leland Nelson gave the invocation. AMERICAN MUSIC MONTH. At the request of the Texas Federation of Music Clubs, Mayor Coffee proclaimed the month of February 1981 as American Music Month. Commissioner Williams moved and Commissioner Drake seconded to approve the Minutes of the January 5, 1981 meeting as correct. Motion passed unanimously. FIRST PUBLIC HEARING ON 1981 REVENUE SHARING. Mayor Coffee called the hearing to order and explained the allocations of funds from revenue sharing. No input was given by any citizen. The Mayor then scheduled the second statutory hearing on the subject for the Board meeting of February 19, 1981. PLANNING AND ZONING HEARINGS. Mayor Coffee opened the hearing on the applications which were recommended by the Planning and Zoning Commission at its meeting of December 29, 1980. There was no opposition from citizens to the following requests: J. P. Summers, 3453-55 Normandy. Mayor Coffee moved and Commissioner Williams seconded to approve the replatting of Lot 2, Block 5, %~alkers Addition, into two 25-foot SF-A lots. Motion passed unanimously. Allan W. Hall, 3533-35 Rosedale. Mayor Coffee motioned and Commissioner Williams seconded to approve the replatting of Lot 6, Block J, Francis Daniel Park Addition, into two 30-foot SF-A lots. Motion passed unanimously. CitY staff's request concerning part of the 3400 block of Lovers Lane, north side. Commissioner Williams motioned and Mayor Coffee seconded that the minimum lot size requirement 4 of 3,000 sq.ft, per unit or 6,000 sq.ft, per lot be amended for Lots 4,5,6,7,8 of block D, University Heights Addition, known as 3424 through 3444 Lovers Lane. Also that the corresponding ordinance be approved. Motion passed unanimous- ly: ORDINANCE NO. 77/328 (AMENDMENT NO. 14) AN ORDINANCE AMENDING AMENDMENT NO. 1 OF THE COMPRE- HENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, KNOWN AS ORDINANCE NO. 77/328, WHICH AMENDMENT NO. 1 WAS ADOPTED ON JUNE 5, 1978. THIS AMENDMENT APPLIED TO FIVE LOTS IN THE PLANNED DEVEL- OPMENT DISTRICT ON THE NORTH SIDE OF LOVERS LANE, BEING LOTS 4,5,6,7 AND 8 OF BLOCK D, UNIVERSITY HEIGHTS FIRST SECTION ADDITION, BY CHANGING THE LOT SIZE REQUIREMENT OF 3,000 SQUARE FEET PER UNIT OR 6,000 SQUARE FEET PER LOT ON SAID PLANNED DEVELOPMENT DISTRICT, SINGLE FAMILY ATTACHED, SUBJECT TO THE OTHER CONDITIONS AND REQUIREMENTS OF SAID ZONING ORDINANCE AND PROVIDING A PENALTY. ELMER LASCHINGER's request for removal of street light pole at 3451 Asbury. The Board received a letter from John B. Cox of 3444 Asbury, and a telephone call from Glen Galloway of 3531 Asbury and 3444-46 Asbury (rent property) opposing Mr. Laschinger's request. Mr. Laschinger himself was not present at the meeting. Mayor Coffee moved and Commissioner Drake seconded to disapprove the request without prejudice and to give the requestant another chance to appear before the Board, if he so wishes. Motion passed unanimously. BID, FIRE DEPARTMENT STORAGE BUILDING. Mayor Coffee motioned and Commissioner Williams seconded to approve the low bid from P.V.P. Enterprises, Inc., in the amount of $18,135. Motion passed unanimously. The other bids were from Tegrus Company, $18,450 and from Slaton BuiIding Systems, Inc., $19,300. INVOICES. Commissioner Williams moved and Mayor Coffee second- ed to approve the following invoices for payment. Motion passed unanimously. 1. Marsh & McLennan, $3,431.00, final audit on multi-peril casualty insurance. 2. Southern Methodist University, $2,233.30, for a DataPoint terminal bought through SMU with University discount. 3. W.F.Willis, Contractor, $15,114.91, second payment on rehabilitation of lake and creek walls. 4. Bowles & Edens Company, $3,635.00, for clamps and meter boxes to replenish stock. 5. Allied Fence Company of Dallas, $2,955.00, material for gate replacement and fence repair at 2525 Fondren. VESTING OF JAMES MURPHY, DIR. OF PUBLIC WORKS. Mayor Coffee motioned and Commissioner Williams seconded that, since Mr. Murphy has been working for the City for over ten years,a vest- ing be approved so that the amount set aside in his special retirement plan could go either to him upon retirement or to his beneficiaries upon his death. Motion passed unanimously. RETAINING OF "J.B." JAMES. Commissioner Williams motioned and Mayor Coffee seconded to retain Mr. James as an employee for one more year. He is over 65 years old but has passed the physical required by the City. Motion passed unanimously. APPOINTMENT, BOARD OF EQUALIZATION. Mayor Coffee moved and Commissioner Williams seconded to appoint for 1981 the same members of the past Board, Buddy Porter, John Titus and Frank Carter. Motion passed unanimously. PARK RESERVATIONS FOR 1981. Mr. De Wiles, 3200 Marquette, was present to complain that the time and park allotted to him were not what he had requested. Mayor Coffee motioned and Commissioner Williams seconded to approve the proposed park reservation schedule pending on better accomodation of Mr. Wiles' request. Motion passed unanimously. NEW SWIMMING POOL FEE SCHEDULE. Mayor Coffee moved and Com- missioner Williams seconded that an ordinance be written increasing the swimming pool fees as follows: $16.00 for swim tag and $2.50 for cash swims. Motion passed unanimously. BETTY MINYARD STEIN, 6600 Westchester. Mrs. Stein complained about the way her recent case against a teenager in her neigh- borhood was handled by the police department. There being no further business, the meeting adjourned. PASSED AND APPROVED this the 5th day of February, 1981. CITY ~MANAGER-CLERK MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 5, 1981, AT 8:00 A.M. Mayor Roy C. Coffee was absent. Mayor Pro-Tem Joel T. Williams called the meeting to order. Commissioner Edward J. Drake was present. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Fritz Beck Martha Kimmerling Harold Kimmerling Madelyne McCarty E. McCarty R. L. Powell 3409 Oak Grove 6300 Westchester 6300 Westchester 4105 Windsor 4105 Windsor One Lemmon Park North B. R. McMurray of the City staff gave the invocation. Commissioner Drake motioned, Commissioner Williams seconded, that the Minutes of the January 22, 1981, meeting be approved as correct. Motion passed unanimously. REQUEST FOR STOP SIGNS AT WESTCHESTER AND WINDSOR. Mrs. Martha Kimmerling, 6300 Westchester, spoke for the residents who signed a petition requesting the stop signs for safety reasons. Mr. E. C. McCarty and Dr. Kimmerling also spoke in favor. After listening to the Chief of Police's recommendation, Commissioner Williams moved and Commissioner Drake seconded that "Yield" and "Children-At-Play" signs be erected on a trial basis. Motion passed unanimously. STATUS REPORT-BOND CONSULTING ENGINEERS. Mr. Richard L. Powetl of Powell & Powell, Engineers, and Mr. Fritz Beck of R. L. Goodson, Jr., Inc., stated that the bid packages for the bond water, sewer and street projects would be delivered to the City on Monday, February 9, 1981, and that the City could proceed with the advertising for bid opening on the February 12th issue of The Park Cities News. Commissioner Drake motiOned and Commissioner Williams seconded to approve the following Ordinance. Motion passed unanimously. ORDINANCE NO. 81/1 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION 14-13 (a), (a-2), (c), (d) AND (e) OF THE CODE OF ORDINANCES TO CHANGE THE SWIMMING POOL FEE STRUC- TURE AND PROVIDING A PENALTY. Commissioner Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/2 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 20, "TRAFFIC" OF THE CODE OF ORDINANCES, BY ADDING A NEW ARTICLE IX, "EMERGENCY WRECKER SERVICE," REGULATING THE FURNISHING OF EMERGENCY WRECKER SERVICE WITHIN THE CITY OF UNIVERSITY PARK, TEXAS, AND PROVIDING A PENALTY. Commissioner Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/3 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION 20-129, "IMPOUNDMENT OF STANDING OR PARKED VEHICLES", OF CHAPTER 20, "TRAFFIC", OF THE CODE OF ORDINANCES, BY AMENDING THE PROVISION CONCERNING THE REMOVAL OF ILLEGALLY PARKED VEHICLES TO WHICH PRIOR PARKING CITATIONS HAVE BEEN ISSUED, AND BY A~ENDING THE PROCEDURE FORe'THE RECLAIMING OF REMOVED VEHICLES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING A PENALTY. Commissioner Williams motioned and Commissioner Drake seconded to approve RESOLUTION NO. 81-1, APPOINTING THE BOARD OF EQUAL- IZATION for the year 1981. Motion passed unanimously. BID-PURIFICATION COMPRESSOR for Fire Department. Commission- er Drake motioned and Commissioner Williams seconded to award the only bid, received from Fire Protection Service Co., in the amount of $24,608. This is a budgeted item. Motion passed unanimously. INVOICES. Commissioner Drake motioned and Commissioner Williams seconded to approve the following invoices for pay- ment. Motion passed unanimously. 1. Powell & Powell, Engineers - $12,192.47, for work done on the water/sanitary sewer 1980 bond projects. 2. Marsh & McLennan, $1,998.00, addition on comprehensive general liability policy because of final audit. 3. Marsh & McLennan, $2,485.00, annual premium on the contractors' equipment policy. 8 4. Trinity Equipment Co., $3,171.85, for repairs to a front- end loader. 5. Stewart & Stevenson, Inc., $1,233.06, for transmission repairs on a truck. 6. Rockwell International, $26,707.50, for 564 water meters. 7. Magnasync/Moviola Corporation, $1,593.04, for recording tape to be used in video-training system at Police Dept. 8. Bowles & Edens, $3,688.45, for various clamps, couplings, etc., used in the repair of water mains. 9. Dowco Date Services, $1,263.65, for purchase of new computer system and programming for data collection in the Police Department. CONTRACT-JIM MURPHY. Commissioner Williams moved and Commis- sioner Drake seconded to approve this retirement benefit's contract (1) allowing the employee's dependents, in case of his death, to capture the amount of money put in his retirement program, and (2) to extend the contract until Mr. Murphy's 70th birthday. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this the 19th day of February, 1981. 9 MINUTES BOARD OF CO~MISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 19, 1981, AT 8:00 A.M. Mayor Roy C. Coffee called the meeting to order. Present were Commissioner Joel T. Williams, Commissioner Edward J. Drake. Also present were Assistant City Attorney Dick Wood, Jr., and City Manager Leland Nelson. The following citizens and guests signed the register: Emmett McFarlin Thomas L. Baker Marilyn R. Holmes Thomas Z. James Clara M. Rodriguez Earl Lovell Maria Johnston Darby Bridegam DP&L DP&L 2708 Oxford Terrace City of Dallas 5502 Ridgedale, Dallas University Gardens 7429 Tangleglen, Dallas 3218 Hanover Junior Dunlap of the City staff gave the invocation. Commissioner Williams motioned and Commissioner Drake seconded to approve the minutes of the February 5, 1981, meeting as correct. Motion passed unanimously. UNIVERSITY GARDENS HOMEOWNERS ASSOCIATION. Mr. Earl Lovell, Manager, requested that the City help the Association with the sewer line problems at University Gardens. The Board of Commissioners stated that, since the line is on private property, the City would assist them with their sewer line maintenance only when the problem would require equipment not available to their contractors. REVENUE SHARING. Mayor Coffee. opened the second statutory hearing on revenue sharing. Since no one spoke in favor or against, Mayor Coffee motioned and Commissioner Williams seconded that the 1981 revenue sharing budget be approved. Motion passed unanimously. Commissioner Drake motioned, Commissioner Williams seconded, to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/4 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK REGULATING UTILITY RATES TO BE CHARGED BY THE DALLAS POWER & LIGHT COMPANY BY ADOPTING A SCHEDULE OF RATES REFERENCED HEREIN. INVOICES. Commissioner Williams moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Raymond L. Goodson Jr., Inc., $11,122.15, plans and specs. for street, water, sewer renovation. 2. Herman Blum Consulting Engineers, $2,844.54, for analysis of required modifications to the City Hall mechanical system. 3. Allied Fence Co. of Dallas, $1,600.00, to furnish and install fences at the employees' parking lot. 4. Dowco Data Services, $4,835.74, for programming for data collection in the Police Department. 5. Custom-Crete, Inc., $4,030.83, for concrete to replace pavement at service center. 6. Rockwell International, $12,000.00, for 150 water meters. 7. Industrial International Corporation, $1,249.30, for meter boxes/lids and copper piping for meter and water main maintenance. EASTER SEAL RUN. Commissioner Drake moved and Mayor Coffee seconded to approve the Dallas Society for Crippled Children's request to run part of its annual race in University Park. It will be run on April 11, 1981. Motion passed unanimously. At this point, Commissioner Edward Drake had to leave the meeting to attend to another obligation. AUCTION OF PHOTO LAB EQUIPMENT. Mayor Coffee motioned, Com- missioner Williams seconded to allow the Police Department to auction the equipment to make room for other police facil- ities and also to use the proceeds from the sale to pay for physical improvements at the department. Motion passed unanimously. THOMAZ Z. JAMES, Dallas Utility Director, gave a report on his recommendation to the City of Dallas as to the DP&L rate case. Mr. James recommended a minimum rate of $5.30 per 20 kwh of electrical usage and $3.79 per kwh over the minimum. The Dallas City Council adopted $5.30 per kwh and $3.91 per kwh over the minimum. Mr. Thomas Baker of DP&L also spoke in favor of his company. TRAFFIC MODIFICATIONS AT UNIVERSITY/PRESTON. The Board established March 2, 1981, at 7:30 p.m., as the date and time for the public hearing on the proposed left-turn lane at the intersection. All residents involved are to be notified. FUTURE FINANCING COMMITTEE. The Board unofficially appointed six residents of University Park to the Future Financing Committee whose duty will be to find alternate ways of providing revenues for the City. HIRING OF CUBAN REFUGEES. Mr. Umberto Rodrigues, member of an American-Cuban organization, requested that the City of University Park help re-settle some of the refugees still at Ft. Chaffee. Mayor Coffee told him that the City would be interested in looking into hiring some of them. There being no further business, the meeting adjourned. PASSED AND APPROVED this 2nd day of March, 1981. ATTEST: CITY MANAGER-CLERK M I N U T E S BOARD OF CO~{ISSION MEETING CITY OF UNIVERSITY PARK MONDAY, MARCH 2, 1981, AT 7:30 P.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commis- sioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Dr. and Mrs. R. E. Collier Forrest Keene Dr. and Mrs. G. R. Branch Dr. and Mrs. J. T. Downs Mr. and Mrs. V.E. Wallingford Mr. and Mrs. Tom Jarmon Mr. and Mrs. Dean Ward Mr. and Mrs. John C. Biggers Evelyn Purdue Mrs. Tom Loy Donald J. Malouf Brooke Malouf Carter Malouf Frances Malouf Joe Garrett Tom Lout Paul L. Worth Mrs. D. M. Sweeney 4019 University 2801 Daniel 4005 University 4011 University 4012 University 4120 Windsor 4016 University 4008 University 3413 Villanova 4057 Bryn Mawr 3445 Westminster 3445 Westminster 3445 Westminster 3445 Westminster 7603 Lovers Lane 7615 Lovers Lane 3524 Centenary 3218 Hanover Rev. Roy Harrell of the Park Cities Baptist Church gave the invocation. Commissioner Williams moved and Mayor Coffee seconded to approve the Minutes of the February 19, 1981, meeting as correct. Motion passed unanimously. Mayor Coffee signed documents proclaiming March 22, 1981, as FRANK J. STORY DAY; and April 3-11, 1981, as HEALTHWORKS '81 WEEK in the City of University Park. PUBLIC HEARING, LEFT TURN LANES ON UNIVERSITY AT PRESTON. Mayor Coffee opened the hearing on the proposed left turn lanes. The project, as divised by the consulting firm of DeShazo, Starek & Tang, was discussed. The studies of traffic flow and accidents at the intersection, that were made by our Police and Fire Departments, were also discussed. The follow- ing citizens spoke against the left-turn lanes or in favor of right-hand turns only: Mrs. V. E. Wallingford Dr. R. E. Collier Dr. Jordan Branch Dean Ward Mrs. John Biggers John Biggers Dr. J. Downs 4012 University 4019 University 4005 University 4016 University 4008 University 4008 University 4011 University Don Malouf, 3445 Westminster, inquired of costs and Joe Garrett, 7603 Lovers Lane, spoke in favor of the project. There being no further comments, Mr. Drake motioned that the City experiment with two controlled right-turn lanes for a period of six month. Motion died for lack of second. Then, Commissioner Williams moved, Mayor Coffee seconded to approve the left turn lanes as proposed and recommended by the City staff. Motion passed unanimously. REMOVAL OF YIELD SIGNS AT WESTCHESTER AND WINDSOR. Mrs. Tom Jarmon, 4120 Windsor, requested that all yield signs at the above mentioned intersection be removed, with the exception of the one placed on the southeast corner of the traffic triangle. She claimed they are uneffective eyesores. Mayor Coffee moved and Commissioner seconded to grant her request. Motion passed unanimously. Mayor Coffee moved and Commissioner Drake seconded to approve RESOLUTION NO. 80-2, APPOINTING THE ARTS COmmITTEE for the Goar Park Pavilion. Motion passed unanimously. BID-PAINTING OF WATER TO¥~ER. Three bids were received. Commis- sioner Drake moved and Mayor Coffee seconded to award the bid from Water Tank Service Co., Inc, in the amount of $21,900.00. This will cost the City $17,000 less than the next lowest bid. Motion passed unanimously. INVOICES. Commissioner Williams motioned, Mayor Coffee seconded to approve the following invoices for payment. passed unanimously: Motion 1. W.F.Willis, Contractor, $21,612.24, for repairs to lake and creek walls at Williams and Curtis Parks. 2. PVP Enterprises, $16,479.00, first payment on Fire Dept. storage shed project. 3. Marsh & McLennan, $3,674.21, for public officials/employee liability policy for the year March 1981-82. 4. Rockwell International, $2,317.50, for the purchase of 75 water meters. 5. General Portland, Inc., $4,356.00, for 1,080 bags cement. 6. B.F.Goodrich Tire Co., $1,891.24, for 24 tires for stock. 7. Cronk Company, Inc., $1,031.83, for soil pipe and bends. 8. Chemical & Turf Specialty Co., $1,600.00, for 100 bags of Balan, weed killer for parks. 9. Traffic Signal Equipment, Inc., $1,345.00, for repair parts for the signal system. 10. AAA World Travel Agency, $160.00. Facsimile-sianed check to pay for two round-trip tickets for Mayor and Commis- sioner to attend inheritance tax hearing in Austin. REQUEST FOR ANNEXATION. Mr. Joe Garrett, 7603 Lovers Lane, representing the property owners on the north side of Lovers Lane between Boedecker and Willard Streets, requested that the City annex that area. He informed us that University Park should commit itself to annex that portion prior to any de-annexation consideration by the Dallas City Council. Mayor Coffee motioned, Commissioner Williams seconded, that the City write a letter of intent to the City of Dallas. Motion passed unanimously. CONTRACT ON FORNEY PROPERTY. Mr. A1 Adams proposed to lease our Forney property. Mayor Coffee motioned, Commissioner Drake seconded, to accept a five-year lease agreement to be renegotiated each year. The initial price is $10 per acre/ year and there shall be a 60-day notice in case of termination of agreement. Mr. Adams is also expected to fence the area. Motion passed unanimously. WAGE RATES FOR BOND PROJECTS. Commissioner Drake motioned, Mayor Coffee seconded, to approve the list of prevailing wage rates for engineering construction of bond projects. Similar list was adopted by the City of Dallas for 1980. Motion passed unanimously. MRS. TOM LOY, 4057 Bryn Mawr, requested that blue-bonnets be planted at Byrd Park. MRS. BEVERLY SWEENEY of Highland Park made a slide presentation in regard to a cultural exchange program between Scottish dance groups from Dallas and Ottawa, Canada. She also request- ed Mayor Coffee's presence at the reception for the Canadian group on March 19th. There being no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of March~'~-~'98~. C I TY ' ~NAGER-CLERK M I N U T E S BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, MARCH 19, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., Commission- er Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. Mr. W. R. Goff of the Park Cities YMCA signed the register. Lt. Mallicote of the Police Department gave the invocation. A retirement watch was presented to Margaret Taylor for her 25 years of service to the City of University Park. Commissioner Drake moved, Commissioner Williams seconded, to approve the minutes of the March 2, 1981 meeting as correct. Motion passed unanimously. YMCA TRACK MEET AT GERMANY PARK. Robert Reed and Larry Henderson of the Park Cities YMCA explained that, if they were not allowed to use Germany Park, they would not be able to hold their annual track meet this year. Commissioner Williams motioned and Commissioner Drake seconded to grant the request pending on the Y clearing the dates and time with the Highland Park Independent School District. The meet will be on May 16 and 23, from 9:00 a.m. to 4:00 p.m. and will involve 800 youngsters. Motion passed unanimously. PUBLIC HEARING ON CHANGE TO ZONING ORDINANCE. Mayor Coffee opened the hearing and explained the city staff's proposition. There being no opposition, Commissioner Drake moved and Commis- sioner Williams seconded to approve the following ordinance putting the change into effect. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 15) AN ORDINANCE AMENDING AND SUPPLEMENTING THE COMPREHENSIVE ZONING ORDINANCE NO. 77/328, ADOPTED BY THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK ON NOVEMBER 7, 1977, WHICH AMENDMENT WILL LIMIT THE NUMBER OF SINGLE FAMILY ATTACHED DWELLING UNITS THAT MAY BE CONSTRUCTED ON ANY OF THE FOLLOWING LOTS, NAMELY: Lot 12, Block 2, Troth's Subdivision, 4056 Druid Lane Lot 13, Block 12, Troth's Subdivision, 4041 Druid Lane Lot 1, Block 1, U.P. Estates Addit., 4057 Grassmere Ln. Lot 13, Block 1, U.P. Estates Addit., 4056 Grassmere Lot 1, Block 2, U.P. Estates Addit., 4057 Lovers Lane SAID ORDINANCE ALSO PROVIDES THAT IN ANY EVENT, ANY LOT DESCRIBED ABOVE SHALL BE REPLATTED AND DIVIDED AS PROVIDED BY LAW, THE ZONING ON THE TWO REPLATTED LOTS ABOVE SHALL BE CHANGED FROM 2F-2 (TWO FAMILY) TO SF-A (SINGLE FAMILY ATTACHED) AND ONLY ONE SF-A (SINGLE FAMILY ATTACHED) DWELLING UNIT MAY BE CONSTRUCTED ON EACH TWO REPLATTED LOTS. RUN FOR MISSIONS. Commissioner Williams moved, Commissioner Drake seconded to approve the benefit race which will be held by the Highland Park Presbyterian Church on Saturday, April 4, 1981, from 9:30 to 10:30 a.m., with the route approved by the Police Department. Motion passed unanimously. BUD MELTON, UNIVERSITY CYCLE SHOP. The Board postponed consideration on this request for a bicycle race until a route is approved by the Police Department. ALPHA CHI OMEGA BENEFIT BIKE-A-THON. Commissioner Drake moved and Mayor Coffee seconded to approve this benefit race on April 25th, from 10:00 a.m. to 1:00 p.m., since the route is already approved by the Police Department. Motion passed unani- mously. Commissioner Drake moved, Commissioner Williams seconded, to approve RESOLUTION NO. 81-3, recognizing Mrs. Laura J. Suehs' one hundredth birthday. Motion passed unanimously. INVOICES. Commissioner Williams moved, Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Wood & Wood, $2,625.00, for legal services in connection with Julius Jackson vs. police officers. 2. Dallas County Public Health Dept., $1,292.00, for public health service during FY 1980-81. 3. Raymond Goodson, Inc., $10,214.30, for work done on bond program. 4. PVP Enterprises, Inc., $3,414.00, final payment on Fire Dept. training and storage shed at Worcola property. 5. Dowco Data Services, $1,899.40, for data services for the Police Department. 6. U.T. Health Science Center, $2,800.00, for contractual services of a nurse who travels with and train paramedics. 7. B.F. Goodrich, $3,225.80, for tires and tubes for stock. 8. Naylor Supply, $2,165.65, for rods and misc. sewer clean- ing equipment. 9. National Welding & Grinding, $1,807.67, for repair of an industrial engine. 10. Custom-Crete, Inc., $8,296.54, repaying of 2525 Service Center yard. 11. General Texas Asphalt Co., $1,463.00, asphalt for street repairs. 12. Bowles & Edens Co., $4,429.91, for boxes, keys and other supplies used in repair of water meters. 13. The Southland Corp., $1,783.50, for painting materials used in the traffic department. ASSESSMENT ON 100% OF APPRAISED VALUE. Mayor Coffee motioned and Commissioner Williams seconded to allow the Tax Department to assess both Real and Personal property on its 100% appraised value, commencing January 1, 1981. 'Motion passed unanimously. TOWN NORTH CONCERT BAND. Commissioner Williams motioned and Commissioner Drake seconded to approve the band's request that they be allowed to give a concert at the Goar Park Pavilion on April 26th at 3:00 p.m. Also that all the fees be waived. Motion passed unanimously. RICHARD MYERS, 4236 Hanover. He requested a waiver from building a sidewalk on the Douglas side of their lot. The Board of Commissioners informed him that no exceptions are made in the enforcement of the sidewalk ordinance of the City of University Park. There being no further business, the meeting adjourned. PASSED AND APPROVED this 6th day of April, 1981. 18 MINUTES BOARD OF COM24ISSION MEETING CITY OF UNIVERSITY PARK MONDAY, APRIL 6, 1981, AT 7:30 P.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioners Joel T. Williams, Jr., and Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Fritz Beck Robert H. Clark Ana Beasley R. B. Kincheloe Lennox Carruth David Carruth Carla Wood 3409 Oak Grove 7715 Turtle Creek 3828 Greenbrier 4020 University 5015 Tracy 5015 Tracy Edward J. Drake gave the invocation. Commissioner Drake moved and Commissioner Williams seconded to approve the Minutes of the March 19, 1981, meeting as correct. Motion passed unanimously. REPLATTING HEARING. There were two applications from DRAKE/ DeWALD, INC., concerning 3424 and 3444 Lovers Lane. Commis- sioner Williams motioned, Commissioner Drake seconded to approve the division of each lot into two 25-foot lots where two SF-A dwellings will be built~ Motion passed unanimously. ROBERT H. CLARK, 7715 Turtle Creek Boulevard. Mayor Coffee moved, Commissioner Williams seconded to allow Mr. Clark to replace an existing three-foot fence, which is on city right- of-way, with a new five to six foot fence. Also that a lease agreement be signed by both parties. Motion passed unanimously. LENOX and DAVID CARRUTH, 4005 Normandy. Commissioner Drake excused himself from hearing this case because of involvement with the applicants. Lenox Carruth requested relief from Ordinance No. 80/24 so that he could build a residence with attached garage in front, opening to the street. Commissioner Williams motioned, Mayor Coffee seconded to deny the request. Motion passed with one abstention from Edward Drake. Commissioner Williams motioned, Commissioner Drake seconded to approve the following ordinance. Motion passed unanimous- ly: ORDINANCE NO. 81/5 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 13 OF THE CODE OF ORDINANCES BY ADDING ARTICLE IV, SECTIONS 13-50 AND 13-51, "REGULATED PROPERTY- PURCHASE AND SALE"; REQUIRING PURCHASERS OF REGUL- ATED PROPERTY TO RETAIN THE PROPERTY FOR SEVEN BUSINESS DAYS; REQUIRING THE PROPERTY TO BE AVAIL- ABLE FOR INSPECTION; REQUIRING A RECORD OF THE PRICE PAID FOR THE PROPERTY AND PROVIDING A PENALTY. Commissioner Drake moved, Commissioner Williams seconded to approve RESOLUTION NO. 81-4, Allowing Depository Checks to be signed by facsimile machine. Motion passed unanimously. Mayor Coffee motioned, Commissioner Williams seconded to approve RESOLUTION NO. 81-5, changing payment procedures to the Dallas County Appraisal District. Motion passed unani- mously. BIDS-SEWER AND WATER BOND PROJECTS. Four full bids and three partial bids were received on these projects. Mayor Coffee motioned and Commissioners Williams seconded to award portions of the total project to two low bidders: Stimson Contracting Co. and Cullum Construction Co., for the combined amount of $1,969,777.31. Motion passed unanimously. BIDS-STREET BOND PROJECT. The city received four bids. Commissioners Drake motioned and Mayor Coffee seconded to award the lowest bid from Thurman-Norris in the amount of $839,777.54. Motion passed unanimously. BIDS-INTERSECTION OF PRESTON/UNIVERSITY (BOND PROJECT). The city received four bids. Mayor Coffee moved, Commissioners Williams seconded to award the lower bid presented by Ed Bell Construction Co., in the amount of $9,910.00. Motion passed unanimously. BIDS-AERIAL LIFT PLATFORM ON TRUCK. We received three bids, all above the $20,000 budgeted. Commissioner Williams moved, Mayor Coffee seconded, to approve the alternate bid presented by Traffic Signal Equipment, Inc., in the amount of $17,500. Motion passed unanimously. INVOICES. Mayor Coffee motioned and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell, Eng., $15,485.90, for services connected with water/sewer plans and specifications through 3/19/81. 2. W.F.Willis, $21,704.41, for rehabilitation of lake walls and concrete area at service center. 3. Custom-Crete, Inc., $18,025.61, for concrete to replace pavement at service center. 4. Herman Blum Consulting Eng., Inc., $5,355.98, fee for preparation of plans for modification of mechanical system at City Hall. 5. Thomas Reprographics, $1,150.57, for printing sets of plans for distribution to prospective bidders in the bond projects. 6. Lanier Business Products, Inc., $1,712.50, for new dicta- ting machine plus pocket recorder and misc. items. 7. Standard Pipe & Supply Co., $1,280.16, for galvanized pipe used for street signs. 8. Traffic Signal Equipment, Inc., $2,800.00, for pedestrian signals for Hillcrest-Granada and Hillcrest-Asbury. 9. Industrial International, Inc., $2,140.92, for several valves and cutting-in-sleeves to replenish stock. 10. Rockwell International, $12,397.50, for 201 water meters to replenish stock. 11. Calverley Diesel, Inc. $3,715.20, for repairs to a sani- tation tractor. 12. Herco Equipment, Inc., $1,475.00, for the repair of hydraulic cyclinder on one of our transfer trailers. 13. B.F. Goodrich, $2,647.84, for 33 tires to replenish stock. 14. EMCO, $2,200~00, for the pruchase of ten garbage contain- ers with plastic lids. 15. Sears Roebuck & Co., $2,149.44, for tools to be used by our mechanics. We will be reimbursed through payroll deductions. 16. Putnam Electric Service, Inc., $1,844.60, for placement of lights on ~north side of creek wall by City Hall for security purposes. 17. Allied Fence Co. of Dallas, $1,350.00, to realign fence, furnish and install gate at police pound. 18. Raymond L. Goodson, Inc., $1,325.25, for plan revisions and specification review on water/sanitary sewer projects. 19. Hydrotex, $1,811.25, for hy torque fluid used in sanitation trucks. 20. Mustang Service Center, $1,477.00, for wrecker service from February 20 through March 15, 1981. 21. Dixie Products Co., $441.60 (emergency facsimile check) for puncture sealing compound. USE OF CITY TYPEWRITERS, as requested by City Manager Leland Nelson. CommisSioner Williams moved and Commissioner Drake seconded to approve the use of two city typewriters by the Park Cities Rotary Club (District 581 Conference) on April 23, 24 and 25, 1981. Motion passed unanimously. BENEFIT BICYCLE RACE. Mayor Coffee motioned, Commissioner Williams seconded, to allow the University Cycle Shop to hold a bicycle race on April 18, 1981, from 1:00 to 3:30 p.m., using the route approved by the Police Department. The sewer contract clarification by the City of Dallas and the new rate schedule were postponed for consideration when the official rate request is presented. CONSULTANT, POLICE DEPARTMENT CODE. At the request of the Chief of Police and Fire, Mayor Coffee motioned and Commission- er Drake seconded to approve the hiring of attorney Stan Knight to review and update the police section of the Code of Ordi- nances. Mr. Knight agreed to donate about one-third of his time to the revision process and be paid approximately $3,000. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 23rd day of April, 1981. MINUTES BOARD C)F COMMISSION MEETING CITY OF UNIVERSITY PARK FRIDAY, APRIL 24, 1981 AT 8:00 A.M. Mayor Roy C. Coffee called the meeting to order. Present were Commissioner Joel T. Williams, Jr., Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following persons attended the meeting and signed the attendance register: A1 Krutelik Kathie Reilly Bob Dally Elms, Faris & Co. Elms, Faris & Co. Elms, Faris & Co. Junior Dunlap, of the city staff gave the invocation. Mayor Coffee proclaimed May 3-10 as NATIONAL MUSIC WEEK. Commissioner Williams moved, Commissioner Drake seconded, to approve the minutes of the April 6, 1981 meeting. AUDIT REPORT. Mayor Coffee motioned, Commissioner Drake seconded to receive the management letter from Elms, Faris and Co. Its acceptance will be pending on the staff's review and comment. Motion passed unanimously. OIL/GAS LEASE OF KAUFMAN FARM. Mayor Coffee motioned, Commissioner Williams seconded to postpone consideration on Mr. Bob Dally, oil landman's request that the city sign a five year lease with James Worsham. The city is to receive other offers and decide if it is in our interest to take bids on the subject. Motion passed unani- mously. SWITCHBOARD TELEPHONE SYSTEM. Mayor Coffee motioned, Commissioner Williams seconded that the city staff study the proposals from Southwestern Bell, Fisk Telephone System and Belex Communications Corp., and make a recommendation to the Board of Commissioners for their consideration. Motion passed unanimously. INVOICES. Mayor Coffee motioned, Commissioner Williams seconded t© approve the following invoices for payment. Motion passed unanimously. Allied Fence Co.,$1,310.00 for fence repairs at police pound. Dowco Data Services, Inc., $2,003.75, the final invoice for programming for the police department court clerk and commu- nication offices. 3. Saxon Business Products, Inc., $2,540.93 for a copy machine, service contract, installation charges, etc., for sewer/water maintenance department. 4. Thomas Reprographics, $2,235.83, for printing work done for various departments. 5. Forrest Morrow Co., $1,111.00 for office supplies. 6. Donovan Uniform Company, $1,120.75, for trousers, shirts, chevrons and cross ties for the police department. POLICY ON $1,000 INVOICES. Mayor Coffee motioned, Commissioner Williams seconded that as requested by the city staff, that only individual invoices over $1,000 will have to be approved by the Board of Commissioners, and that an ordinance making the amend- ment be prepared for approval at the next meeting. Motion passed unanimously. AMERICAN DIABETES ASSOCIATION BIKE-A-THON. Mayor Coffee motioned, Commissioner Williams seconded to allow the American Diabetes Association to run a portion of the bike-a-thon through University Park and also to solicit sponsorship funds, on Sunday, May 3, 1981 from 2:00 p.m. to 4:00 p.m. as long as the route is approved by the Police Department. Motion passed unanimously. AMENDMENT OF CONTRACT WITH STIMSON CONSTRUCTION CO. Commissioner Drake motioned, Mayor Coffee seconded to allow the staff to issue a change order to the above company for TV inspection of sewer mains included in their contract. The purpose is to utilize slip lining in the rehabilitation of the sewer system. The potential savings of approximately $60,000 and a reduction in time of 100 days. TV inspection is $1.00 per foot. Motion passed unanimously. There being no further businels, M I N U T E S Board of Commission Meeting City of University Park Monday, May 4, 1981, at 7:30 P.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: A1 Krutilek M. Scott Reed Kathy M. Reilley Ron Shaw Geary Allen Paul C. Williams Brent L. Doll Paul Zucconi Michael Moore Danny Bowlin Terrell Blodgett Sheryl Self Jim S. Seay Tommy Tompkins Bob Olmstead David Olmstead R. M. Olmstead, Jr. Brian Gore Greg Holcomb Bell Johnson Paula R. Johnson Mrs. Hugh G. Holcomb Elms, Faris & Co. Shaw & Allen Doll & Williams Peat, Marwick, Mitchell & Co. Park Cities News Arthur Young & Co. 3501 Bryn Mawr 3501 Bryn Mawr 3501 Bryn Mawr 3920 Stanford 3020 Bryn Mawr 3921 Amherst 3921 Amherst 3020 Bryn Mawr Mayor Coffee signed a document proclaiming the week of May 10- 16, 1981 as POLICE WEEK. Clark A. Ward's appearance concerning the 2700/2800 blocks of Amherst was postponed at request. PROSPECTIVE AUDITORS. The following firms presented proposals to do the City's 1980-81 audit: Elms, Faris & Co., Arthur Young, Peat Marwick & Mitchell, Shaw & Allen, and Doll & Williams. Decision was postponed to the next meeting to give the Board enough time to analyze the proposals. Motion passed unanimously. Mayor Coffee motioned and Commissioner Williams seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/6 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION 2-76(a) (b) and (c) OF THE CODE OF ORDINANCES DESCRIBING THE POWERS AND DUTIES OF THE PURCHASING AGENT. Mayor Coffee moved and Commissioner Williams seconded to approve RESOLUTION NO. 81-6, Including Small Special Districts in the Dallas County Appraisal District. Motion passed unani- mously. Mayor Coffee motioned and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Marsh & McLennan, $13,426.00, for automobile liability coverage less cancelled policy 2. Marsh & McLennan, $5,061.00, for building and contents coverage less cancelled policy. 3. Herman Blum Consulting Eng., Inc., $8,450.17, consulting work on City Hall mechanical system. 4. Thurman-Norris Concrete Co., Inc., $18,000.00, non-interest advance for mobilization, move in and bonds, to be re- imbursed in three equal payments to the City from forth- coming invoices. 5. Elms, Faris & Co., $12,750.00, payment of 1979-80 audit. 6. Traffic Signal Equip., Inc., $1,800.00, for three 30' mast arm poles for Hillcrest at Granada and Asbury. 7. Bowles & Edens, $3,966.46, for 150 meter boxes and 50 stops. 8. Forrest Morrow Co., $2,032.00, for forms used by various departments. 9. Dallas Two-Way Radio, $1,049.75, to replace water damaged line at the Rosedale transmitter. APPOINTMENT OF REPRESENTATIVE to the Advisory Board of the Dallas County Appraisal District. City Manager Leland Nelson was chosen by the Board of Commissioners. The Board of Commissioners agreed that Mrs. Chantilis present schedules for the Goer Park Pavilion to be published in the water stuffer. BOB OLMSTEAD, 3501 Bryn Mawr, complained that the sanitation ~~e not putting his trash cans back ~i~<~he rack. There being~no further business, the meeting~]o~ln~d. Attest:<~ ..... ! :~.?Z>/~.~.~ .~.': !?::" ~. ~a~or /// // City--' ..... :/Manager-CZe~:''~'>~'" '''~'' ...x?~\ -' ,..'..r¥,~.:'-i~. --~.,~/'~.~ ~- ../.~/ ~//. MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, MAY 21, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commis- sioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Charles Inge Geary Allen Ron Shaw A1 Krutilek Kathy Reiley 3544 Rankin Shaw & Allen, CPA's Shaw & Allen Elms, Faris & Co. Elms, Faris & Co. Bennett McMurray of the City staff gave the invocation. RETIREMENT AWARD TO GEORGE WILLIAM TIMM. Mayor Coffee thanked Mr. Timm for his seven years of service to the City and gave him his retirement watch. Commissioner Drake moved, Mayor Coffee seconded to approve the minutes of the May 4, 1981, meeting as correct. Motion passed unanimously. EXEMPTION REQUESTED BY CHARLES INGE. After architect Warren Hall's presentation of Mr. Inge's plan for remodeling his house at 3544 Rankin, Commissioner Williams motioned and Mayor Coffee seconded to allow Mr. Inge to build a garage which (as the original one) opens to the front of the property. Mayor Coffee emphasized, however, that an exemption from the ordinances was being granted only because the structure is not new construction, there is no alley, and the house itself is oriented toward the backyard that faces Curtis Park and lake. Motion passed unanimously. AUDITORS FOR 1980-81 YEAR. Five firms presented proposals at the previous meeting. Commissioner Williams made a motion, Commissioner Drake seconded that Peat, Marwick & Mitchell be chosen as the auditors for the upcoming year. Motion passed unanimously. An ordinance concerning Smoke Detectors was postponed until the City staff discusses it with the SMU Board of Trustees, since the University would be mostly affected by the new regulations. The re-writing of Chapter IV of the Code of Ordinances, Animal, Fowl and Reptiles, was sent back to the attorney for clarifications concerning litter regulations. BID-FIRE DEPARTMENT VAN. Mayor Coffee motioned and Commis- sioner Williams seconded to accept the low bid from Lee Jarmon Ford in the amount of $9,969.90. $10,000 was budgeted in revenue sharing for this purpose. Motion passed unanimously. INVOICES. Mayor Coffee motioned and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Ed Bell Construction Co., $10,292.50, for construction of left turn lane at University and Preston. The bid was $9,910.00, however and extra $382.50 was added for asphalt grade. 2. Raymond L. Goodson, Jr., Inc., $9,757.45, for engineering work in regard to street, water and sanitary sewer projects for the 1980 bond program. 3. Custom-Crete, Inc. - $3,218.58, for 64% yards of concrete replacement on the lot at 2525 University. 4. Hi-Way Machinery Co., $2,290.00, for the purchase of sand spreader, for which $2,943.00 was budgeted. 5. Joseph T. Ryerson & Son, Inc., $2,520.00, for form channel steel used in the repair of a transfer trailer. 6. Dowco Data Services, $2,091.70, for computer connect time and disc storage at the police department. Work completed. 7. Southern Methodist University, $2,144.00, for computer terminal and modem bought through university discount. 8. The Stewart Company, $260.15, approval of facsimile check for purchase of scanner for police department. 9. Star Plastering Co., $3,200.00, to repair plaster bottom of swimming pool. 10. Rockwell International, $4,635.00, for 155 water meters. CHANGE ORDER, THURMAN-NORRIS. Mayor Coffee moved, Commission- er Drake seconded to approve this $17,123.59 change order to the existing contract to include concrete valley gutters and replacement of curb and gutter at several locations. Motion passed unanimously. RAISED FEE FOR ENGINEERING CONSULTANTS. Mayor Coffee moved, Commissioner Williams seconded to approve a fee raise from 5% to 7½%. Although city personnel will perform inspections, consultants will be required for surveying monthly estimates verification and completion of "as built" drawings. Motion passed unanimously. USE OF SOUTHWESTERN LABORATORIES. Commissioner Williams motioned and Commissioner Drake seconded to hire Southwestern Laboratories to inspect the sandblasting and painting of the water tower at Airline Road for a maximum fee of $3,360.00. Motion passed unanimously. CANCELLATION OF AD VALOREM TAXES. Commissioner Williams moved and Commissioner Drake seconded that, as recommended by the auditors, certain long-term delinquent taxes be written off so that we do not perpetually carry them on our balance sheets. This cancellation order is for a total of $99,996.24. Motion passed unanimously. MINUTE ORDER FOR GEORGE WILLIAM TI~. Mayor Coffee motioned and Commissioner Drake seconded that the City pay Mr. Timm's deferred compensation agreement only after January 1, 1982, as requested by the employee. Motion passed unanimously. CHANGE OF COUNCIL MEETING DATES. In order to accomodate their vacation and business schedules during the summer months, the Board of Commissioners decided to change the regular meeting dates. The following six (6) meetings will be held at 8:00 in the morning: July 2nd and 16th, August 6th and 20th, September 3rd and 17th. There being no further business, the meeting adjourned. PASSED AND APPROVED this 1st day of June, 1981. CITY MAN~ER-CLER~ ~ MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK MONDAY, JUNE 1, 1981, AT 7:30 P.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams Jr., and Commis- sioner Fred N. Peek. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Vance Burton Pepper Hitchcoch Kim Hitchcoch R. B..Kincheloe B. C. Byrd Moody Alexander Henry Dickson Fred Ligon Jerry Grable Larry Walls Herman Bailey P. C. YMCA Physio-Control 4020 University 7015 Westchester, HPISD 3904 University 3231 Greenbrier 3105 Southwestern 4000 Normandy, HPISD 9951 Faircrest HPISD 7015 Westchester, HPISD Rev. Leighton Farrell of the Highland Park United Methodist Church gave the invocation. Commissioner Williams moved and Commissioner Drake seconded that the Minutes of the May 5, 1981, meeting be approved as correct. Motion passed unanimously. PLANNING AND ZONING HEARINGS. The following applications were recommended by the Planning and Zoning Commission at its meeting of May 12, 1981: Highland Park United MethOdist ChUrch. After the presentation of plans by Jerry Grable, of the church building committee, Commissioner Drake motioned and Mayor Coffee seconded to approve the following application and ordinance allowing the construction of a family center, including gymnasium, parking and screening fence. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 16) AN ORDINANCE AMENDING AND SUPPLEMENTING THE COMPRE- HENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS. THIS AMENDMENT SUPPLEMENTS SECTION 8-400 OF SAID ORDINANCE BY ADDING SECTION 8-405(10) BY AUTHORIZING A PLANNED DEVELOPMENT DISTRICT ON LOTS 4,5,6,7,8, BLOCK 6, WALKER'~S ADDITION, PROVING A COMPREHENSIVE SITE PLAN FOR SAID DEVELOPMENT AND SHOWING A MAXIMUM LOT COVERAGE, YARD, OPEN SPACE, THE FACING OF BUILDINGS AND BUILDING LINES TO BE OBSERVED BY THE BUILDINGS CONSTRUCTED THEREON, CHANGE THE ZONING ON SAID LOTS FROM MF-2, MULTI-FAMILY, TO P.D., PLANNED DEVELOPMENT DISTRICT-INSTITUTIONAL, AS PERMITTED BY ARTICLE 8-401(d) OF THE ZONING ORDINANCE. C..MoodY Alexander, 4056-58 Grassmere Lane. There being no opposition, Mayor Coffee moved and Commissioner Drake second- ed to replat Lot 13, Block 1, University Park Estates Revised Addition into two 50-foot SF-A lots. Motion passed unani- mously. Wayne DeWald, 3428 Lovers Lane. There being no opposition, Mayor Coffee motioned and Commissioner Williams seconded to replat the east 40' of Lot 7 and west 10' of Lot 8, Block D, University Heights Addition #1 into two 25' SF-A lots. Motion passed unanimously. VANCE BURTON, PARK CITIES YMCA. He requested that the YMCA tennis program be allowed to reserve one court at Smith Park for two months in 1981 and two in 1982. The Board postponed any decision until they receive from the staff a record of usage of the facility. CHANGING OF PARKING BY HIGHLANDER STADIUM. At the request of Dr. Winston Power, Mayor Coffee motioned and Commissioner Williams seconded that the 12 student parking spaces at the north side of Grassmere, across from the stadium, be put back on school property to serve coaches and engineering staff. Motion passed unanimously. CHAPTER 8, ELECTIONS. Commissioner Williams motioned and Mayor Coffee seconded to approve the rewriting of the Election chapter as presented. This is for codification purposes only'. Motion passed unanimously. BID - 5,000 lbs. OF HTH. Mayor Coffee motioned and Commis- sioner Drake seconded to accept the low bid from VanWaters & Rogers Co., at $97.90 per cannister, of which the City will buy 500. Motion passed unanimously. BID - 900 5/8" AND 200 1" WATER METERS. Commissioner Drake moved and Mayor Coffee seconded to accept the only bid, received from Rockwell International, in the amount of $49,195.00. Motion passed unanimously. BID - PORTABLE DEFIBRILLATOR, CARDIOSCOPE, E.C.G. RECORDER. Two bids were received. Mayor Coffee moved and Commissioner Drake seconded to accept the bid from Physio-Control in the amount of $6,450.00, as it was the only bid that met speci- fications. Motion passed unanimously. INVOICES. Mayor Coffee moved and Commissioner Williams seconded to approve the following invoices for payment, with the exception of the one from DeShazo, Starek & Tang, Inc., in the amount of $1,500. The Board finds the designs presented by the consultants for the Lovers Lane area, Tollway to Douglas, unsatisfactory. Motion passed unanimously. 1. Herman Blum Consulting Eng., $2,193.75, final payment on the $16,000 contract for designing a new mechanical system for City Hall. 2. City of Dallas, $4,317.28, for backup emergency ambulance service from June 1, 1981 to May 31, 1982. 3. Southern Methodist University, $2,144.00, for a computer terminal bought through academic discount. Payment out of revenue sharing. 4. Dallas Two-Way Radio, $5,000.00, for first partial payment on a $10,200 bid for modification to radio system at the police department. 5. Stewart & Stevenson, $1,574.26, to change the transmission on a dump truck. 6. EMCO, $3,352.40, for ten 3-yard garbage containers and miscellaneous parts. 7. Knox Supply Co., Inc., $1,282,59, for sewer pipe and misc. items. REPORT ON AUDITOR'S MANAGEMENT LETTER. The Board of Commis- sioners accepted the report as presented by the City Manager. There being no further business, the meeting adjourned. PASSED AND APPROVED THIS the 18th day of June, 1981. CITY ~ANAGER-'CLERK : ~' ' MINUTES BOARD OF COM~4ISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, JUNE 18, 1981, AT 8:00 A.M. Mayor Roy C. Coffee Jr. called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Bill Wymond, 8911 Rolling Rock and Bill Botts, Park Cities YMCA. Mayor Coffee signed and document proclaimins the month of June 1981 as Burglary Prevention Month. This was requested by the International Association of Chiefs of Police. Commissioner Drake moved and Commissioner Williams seconded to approve the Minutes of the June 6, 1981, meeting as correct. Motion passed unanimously. BILL BOTTS, PARK CITIES YMCA, requested permission to put two Port-O-Cans at Caruth Park for summer camp. They would be there for eight weeks. Mayor Coffee motioned, Commissioner Williams seconded to grant the request. Also that the City Manager write a letter to the YMCA proposing a study concern- ing the installation of permanent facilities, as a joint effort. Motion passed unanimously. BILL WYMOND, DALLAS BICYCLE RACING CLUB. He requested permis- sion to run the 8th Annual Tour of University Park on July 4. Mayor Coffee motioned, Commissioner Williams seconded to approve the request as long as an appropriate route be deter- mined by the police department. Motion passed unanimously. Commissioner Drake moved, Mayor Coffee seconded to approve RESOLUTION NO. 81-7, NOTICE OF INTENT TO WITHDRAW FROM THE SOCIAL SECURITY SYSTEM. A copy is to be mailed to Herman Hermanson, Director of Social Security Division in Austin. Motion passed unanimously. INVOICES. Mayor Coffee motioned, Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Thurman-Norris Concrete Co., Inc., $128,876.55, street renovation, bond program. 2. Cullum Construction Co., $13,471.11, water and sewer reno- vation, bond program. 34 3. Stimson Contracting Co., $22,693.72, water and sewer reno- vation, bond program. 4. W. F. Willis Contractor, $24,242.95, final payment on lake wall repair, for pouring concrete at service center and for replacement of damaged sidewalk in parks. 5. Marsh & McLennan, $4,250.00, public official honesty bonds for L. Nelson, J. Brown, J. Murphy, and J. Woodard. 6. Dowco Data Services, $1,500.00, for connect time and disc storage for the police department's computer system. 7. Trinity Corporation, $1,019.17, for combustible material used for training at the fire department. 8. B.F.Goodrich, $4,083.66, for 23 tires and 40 tubes to replenish stock. 9. Marriott Brothers, $1,186.41, for asphalt used by the street department. 10. Ebeling Manufacturing Corp., $2,250.00, for ten 3-yard garbage containers with plastic lids. 11. Industrial International, $2,400.00, for 100 meter boxes to replenish stock. 12. Thrust Hydraulics, $2,072.53, for installing a hydraulic wet line kit in the new diesel truck. 13. Sears Roebuck and Co., $1,172.45, for mechanical tool set and chest. This will be reimbursed by the employee through payroll deductions. CHANGE OF MEETING DATES. The Board of Commission meeting dates for July 1981 will be as follows: Tuesday, July 7th at 8:00 am. and Thursday, July 16th at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of July, 1981. MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK TUESDAY, JULY 7, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Commissioner Edward J. Drake was present and Commissioner Joel T. Williams was absent. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Wayne Roberts Paul Vinyard William R. Farmer W. H. Case Plano, Texas 3912 University 4103 Emerson 4112 University Wayne Gilcrease of the Fire Department gave the invocation. COMMENDATIONS. Mayor Coffee signed commedations to Don Brogdon and James Sanders who helped our policeman in the apprehension of a criminal suspect. This commendation is on records in the City as RESOLUTION NO. 81-9. Commissioner Drake moved and Mayor Coffee seconded to approve the Minutes of the June 18, 1981, meeting as correct. Motion passed unanimously. Vance Burton's appearance on behalf of the Park Cities YMCA was postponed to the next meeting because Mr. Burton was out of town. DR. WILLIAM FARMER, 4103 Emerson, represented eight property owners in his area. He made an appeal to the Board in regard to the storm sewers not being able to handle rain water that off and on floods their properties. He emphasized that the problem occurs not only during flooding conditions but also during casual rainfall. Other neighbors present at the meet- ing were Mrs. Farmer, Louise Evans, Glenda Naves and Marion Casey. Due to the technicality of the problem, the Board asked the City Engineer to make a study of the area and present his findings at the next meeting for a possible solution. PAUL W. VINYARD, 3912 University. Fred Collidee presented Mr. Vinyard's request and plans to the Board of Commissioners. They had originally applied for a change in zoning from General Retail to Specific Use in order to build a restaurant with drive-in facility at 6615-17-19 Hillcrest. It was the opinion of the Planning and Zoning Commission, that heard the application on June 23, 1981, that such building was allowed under the present zoning at Snider Plaza. In a motion by Commissioner Drake, seconded by Mayor Coffee, it was unani- mously agreed that Section 8-600, Definition 42 of the Zoning Ordinance prevailed and covered this particular application. Therefore, the building of a restaurant with drive-in facilities is allowed at that location. Mayor Coffee motioned, Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/7 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION 21-51(b) OF THE CODE OF ORDINANCES BY PROVIDING AN AMBULANCE FEE OF SEVENTY-FIVE DOLLARS. Mayor Coffee moved and Commissioner Drake seconded to approve RESOLUTION NO. 81-8, RESTRICTING BUILDING ON RAILROAD RIGHT- OF-WAY. Motion passed unanimously. Bids on 100 water meter boxes were postponed for a later date. BID-RESURFACING OF TENNIS COURTS. Four bids were received. Mayor Coffee moved and Commissioner Drake seconded to accept the low bid from The Weber Co. in the amount of $19,950. Also it was decided that work on the courts is not to start before September 15, 1981. Motion passed unanimously. INVOICES. Commissioner Drake moved and Mayor Coffee seconded to approve the following invoices for payment. Motion passed unanimously. 1. City of Dallas, $4,023.20 for the byomedical communication network used for paramedic service. 2. E. Forrest Morrow, $1,893.54, for window envelopes used for water bills. 3. Rockwell International, $12,395.50, for 201 water meters. 4. Rockwell International, $43,095.00, for 1100 water.meters to be used when we rehabilitate the water system under the bond issue. 5. Industrial International, Inc. - $2,400.00, for 100 water meter boxes to replenish stock. 6. Goodyear Truck Tire Centers - $1,157.04, for 18 tires to replenish stock. 7. Van Waters & Rogers, $1,958.00, for 20 drums of HTH for the swimming pool. CHANGE ORDER FROM THURMAN NORRIS TO ED BELL CONSTR. CO. Mayor Coffee motioned, Commissioner Drake seconded to approve this change order so that Ed Bell could take over the resur- facing of McFarlin and Golf Drive, at the same unit cost previously established for Thurman-Norris. The total amount of this change order was not determined by the time of this meeting. Motion passed unanimously. RUTH DONNELY'S DAMAGED HOUSE ON McFARLIN. The Board gave the staff the go ahead on the notification of violation. The City Engineer is also to come up with suggestions on what the City can do to repair the house, in case the owner does not follow through after receiving the notification. Discussion about the proposed Park Cities Bank & Trust drive- way was postponed because Bill Clark of the Bank could not come for the meeting. PAYMENT OF $778.89 TO TML. Mayor Coffee motioned and Commis- sioner Drake seconded to approve the above fee due to TML for representing the City in the Southwestern Bell rate increase request. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 16th day of July, 1981. ATTEST: ACTING CITY MANAGER M I N U T E S BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, JULY 16, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present was Commissioner Edward J. Drake. Commissioner Joel T. Williams, Jr., was out of town. Also present were City Attorney Dick Wood and Acting City Manager Dave Beidel- man. Vance Burton of the Park Cities YMCA signed the register. Junior Dunlap of the City staff gave the invocation. Commissioner Drake motioned and Mayor Coffee seconded to approve the Minutes of the July 7, 1981, meeting as correct. Motion passed unanimously. NEW SEWER RATE. Commissioner Drake motioned and Mayor Coffee seconded to approve the new sewer rate of $3.17 per unit, as requested by the City of Dallas. This will require an adjust- ment of $1.00 per connection beginning with the July 1981 billing, retroactively. Also that an ordinance raising the rates be presented to the Board of Commissioners at the next meeting for approval, and that the new rates be publicized in the water stuffer. Motion passed unanimously. VANCE BURTON, PARK CITIES YMCA. He requested exclusive use of one tennis court at Smith Park during specified times in September and October, 1981. Mayor Coffee motioned and Commissioner Drake seconded to deny the request for the following reasons: First, resurfacing of all tennis courts is scheduled for that time of the year and, secondly, a study made by the city staff shows that particular tennis court as busy 100% of the time. Motion passed unanimously. PARK CITIES BANK'S DRIVEWAY. Bill Clark's appearance on behalf of the Bank was postponed until all studies about the proposed drive-in facility are completed. The Board of ~ Commissioners suggested that the Bank try to negotiate with the property owner on the north side of St. Andrews for an easement to allow the widening of the street where the proposed driveway exits from the drive-in Bank. PLATTING HEARING-3421-23 Asbury. Tanner-Stephens Intown Homes, Inc., requested the replatting of Lot 6, Block B, University Annex Addition #2 into two 25 foot SF-A lots. This was also recommended by the Planning and Zoning Commis- sion. Commissioner Drake moved and Mayor Coffee seconded to approve the request. Motion passed unanimously. BIDS-GASOLINE AND DIESEL FUEL. The City received two bids on fuel supplier, one from Tower Oil Co., our present supplier, and another from Texas Armada which would save the City $7,000 a year. Due to the fact that Tower Oil Co. never failed to supply the City, even through the oil crises and embargos, Mayor Coffee motioned and Commissioner Drake seconded to retain Tower Oil Co. Motion passed unanimously. INVOICES. Mayor Coffee moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. R. L. Goodson, Jr., Inc., $14,326.05, for engineering services connected with the bond program. 2. Powell & Powell, Engineers, $3,574.76, for engineering services connected with the bond program. 3. Thurman-Norris Concrete Co. - $359,860.24, for street renovation, bond program. 4. Stimson Contracting Co., $112,175.50, for water and sani- tary sewer renovation, bond program. 5. Cullum Construction Co., $33,236.33, for water and sani- tary sewer renovation, bond program. 6. Film Communicators, $1,380.00, for three films to be used in instructional'programs for the firemen. 7. Avery Air Conditioning, Inc., $1,856.00, for installing a new condensing unit at 2525 University. 8. Lee Jarmon Ford, Inc., $9,969.90, for a commercial van for fire department, covered by revenue sharing budget. 9. Fontaine Truck Equipment Co., $2,558.96, for a dump body to be used in the park department. STORM SEWER MODIWICATIONS ON GOLF DRIVE. This item was post- poned to the August 20thmeeting when the interested citizen will appear to discuss the matter. STORM SEWER MODIFICATIONS ON EMERSON AVENUE. After explana- tions from the city engineer, Mayor Coffee motioned and Commissioner Drake seconded to allow the city to proceed with the building of a valley gutter across Emerson at Preston Road in order to alleviate the drainage problem in the area. Motion passed unanimously. There being no further business, the ~m~%'i~'~-a~ourned. ~A.S~S.~.~ AND APPROVED this 6th day Qf~ August,~ ~) _ C I TY ,!MANAGER-~LE~K MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, AUGUST 6, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr. called the meeting to order. Commis- sioner Edward J. Drake was present and Commissioner Joel T. Williams was absent. Also present were City Attorney Dick Wood and City Manager Leland Nelson. Bennett McMurray of the city staff gave the invocation. The following guests and citizens signed the register: Bob E. Lowery Joan Chandler Evelyn Bettis Winnie Edwards Don Bolt, Jr. R. H. Weiner Bobbie Bolenger R. H. Harlan Charlotte Oden Donald R. Scoggins Peg Pettinger Anne B. Woods 3633 Granada 3617 Granada 3733 Granada 3630 Granada 3711 Granada 6713 Hillcrest 3724 Granada 3625 Granada 3634 Granada 3702 Granada 3739 Granada DR. WILLIAM FARMER's appearance in regard to drainage problem in his area was postponed because he had to go out of town. DR. RICHARD WEINER requested that parking be allocated on Hillcrest at Snider Plaza for the handicapped and the tempor- arily handicapped. The Board asked that Chief Beidelman study the proposition and make a report of his findings. The Board will then consider Dr. Weiner's request. HERSCHELL PRENGLER, 3736 Granada. He appealed the three cita- tions received for violating the City Code and the orders issued to him by the Building Department in regard to the apparent convertions he is making of garage and attic into one bedroom apartments. The following neighbors were present at the meeting and expressed concern about the parking situation and poor upkeep of Mr. Prengler's property: Don Scoggins, Peg Pettinger, R. K. Harlan and Don Bolt. After much discus- sion, the Board reaffirmed that Mr. Prengler had to abide by the ordinances. Mayor Coffee motioned and Commissioner Drake seconded to authorize the City Attorney to proceed with enforcement against 3736 Granada. Motion passed unanimously. Commissioner Drake moved and Mayor Coffee seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/8 AN ORDINANCE OF THE BOARD OF COmmISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, PROVIDING FOR A MINIMUM SEWER RATE OF $5.00 FOR RESIDENTIAL AND COMMERCIAL USERS, BASED ON WINTER MONTH USAGE, BY AMENDING SECTION 22-49 OF THE CODE OF ORDINANCES. INVOICES. Mayor Coffee motioned and Commissioner Drake second- ed to approve the following invoices for payment. Motion passed unanimously. 1. Rockwell International, $12,397.50, for 197 water meters. 2. Industrial International, Inc., $5,392.73, for several water meter boxes and fire plug extensions. 3. EMCO, $2,250.00, for ten sanitation containers with lids. 4. Goodyear Truck Tire Centers, $2,145.70, for 30 tires of various sizes. 5. Riggs Equipment Service, $1,205.00, for repairs to fire snorkle and American LaFrance. 6. Overhead Door Co. of Dallas, $2,237.00, facsimile check written on July 14th to cover invoice turned over to Dunn & Bradstreet for collection. EMERGENCY REPAIR OF STORM SEWER AT DUBLIN/STANFORD. Mayor Coffee motioned and Commissioner Drake seconded to hire Thurman-Norris Concrete Co. to repair the storm sewer at the above location. The contract price is $39,480.00. This will be subcontracted to F & S Copeland Concrete Co. Motion passed unanimously. BUS SHELTER AT DANIEL AND HILLCREST. The bus company requested that the city pave a portion of the triangle which would then be fitted for a bus stop. The Board decided to postpone any decision until a study and recommendation are made by the city staff. Motion passed unanimously. APPROVAL OF ORDINANCES for recodification purposes only. This was postponed because the Board did not have time to read it all. There being no further business the meeting adjourned. PASSED AND APPROVED THIS 20th DAY OP i/ .. '" " M I N U T E S BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, AUGUST 20, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., Commission- er Edward J. Drake. Also present were Assistant City Attorney Dick P. Wood, Jr., and City Manager Leland Nelson. The following citizens and guests signed the register: Bill Clark Carr P. Collins, III Clifford Bond Frank B. Marshall 6116 Westwick 4200 Windsor Pkwy. 3524 Milton 3516 Cornell Junior Dunlap of the city staff gave the invocation. Commissioner Williams motioned, Commissioner Drake seconded that the Minutes of the August 6, 1981, meeting be approved as correct. Motion passed unanimously. PLATTING HEARINGS. The Board of Commission heard the follow- ing application which were recommended by the Planning and Zoning Commission at its meeting of August 4, 1981: J. P. Summers, Inc., replatting of Lot 25, Block E, Uni- versity Annex Addition, known as 3515 Granada, into two 25-foot SF-A lots. There being no opposition to the request, Mayor Coffee motioned and Commissioner Williams seconded that it be approved. Motion passed unanimously. Leon Wilensky, replatting of Lot 8, Block 1, Thackeray Place Addition, known as 3616-18 Asbury into two 25-foot SF-A lots. There being no opposition, Mayor Coffee moved and Commissioner Williams seconded to approve the request. Motion passed unanimously. DRIVE-IN BANK'S DRIVEWAY. Bill Clark, attorney for the Park Cities Bank, made a presentation in regard to the proposed driveway which will exit on St. Andrews. After much discus- sion, with the participation of Frank Marshall, Park Cities Bank's President, the Board of Commissioners and the bank people decided to cooperate with each other toward making possible that construction. The Park Cities Bank agreed to widen St. Andrews at least three feet- using the City park- way- or further- if they can negotiate with the property owner the other side of the street. SOCCER AT GE~_~ANY PARK. Carr P. Collins III, 4200 Windsor Pkwy., requested that the Armadillo Soccer Club, a girl's team sponsor- ed by the North Dallas Chamber of Commerce, be allowed to play at Germany Park during five Saturdays from September through November, 1981. The Board reaffirmed its policy of not accep- ting reservations during the weekend. However, they told Mr. Collins that his group can play anytime the soccer field is not being used by another group. Commissioner Williams moved and Commissioner Drake seconded to approve RESOLUTION NO. 81-10, requesting the city employees to SUPPORT THE UNITED WAY DRIVE of 1981. Motion passed unanimously. INVOICES. Commissioner Williams motioned and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. R. L. Goodson, Jr., Inc., $17,977.00, for field observation and surveying for construction purposes-1980 bond projects. 2. Powell & Powell, Engineers, $2,558.11, construction plans and specifications related to water and sanitary sewer system improvements. 3. Stimson Contracting Co, $164,827.34, water and sanitary sewer renovation program. 4. Cullum Construction Co., $34,915.11, water and sanitary sewer renovation program. 5. Thurman-Norris Concrete Co, $284,195.63, street repaving project. 6. Ed Bell Construction Co., $52,874.33, street repaying project. 7. Industrial International, Inc., $1,478.75, for 65 meter boxes to replenish stock. 8. Rockwell International, $2,317.50, for 75 water meters. 9. Central Steel Supply, $1,118.00, for 20 sheets of flat metal to repair garbage containers. 10. Water Tank Service, $21,900.00, for painting of Rosedale water tower, low bidder. 11. Southwestern Laboratories, $3,248.00, for inspection services during painting of water tower. 12. F & S Copeland Concrete Co., $ , for emergency storm sewer repair at Dublin and Stanford. 13. EMCO, $2,250.00, for ten metal garbage containers with lids. 14. Dallas Fence Co., $8,700.00 , for lockable gate and fence around Rosedale Water tower. 15. General Portland, Inc., $4,410.00, for 1080 sacks of cement and 36 pallets used in street and alley repairs. 16. Naylor Supply Co., $1,762.00, for wrenches, root saws and sewer rods to replenish stock. APPROVAL TO GO OUT FOR BIDS EARLY. Mayor Coffee moved and Commissioner Williams seconded to allow the City to go out for bids on police vehicles before official passage of the 1981-82 Budget. General Motors will start its assembly line for 44 especially equipped vehicles sometime before October 1st. Motion passed unanimously. APPROVAL FOR RECODIFICATION ONLY. Mayor Coffee motioned, Commissioner Drake seconded to approve the re-writing for codification purposes of Chapters 1, 2, 3, and 14 of the Code of Ordinances. Motion passed unanimously. COUNTY COMMISSIONERS STUDY BONDS TO BOOST LOW INCOME HOUSING. Commissioner Williams moved, Commissioner Drake seconded, that the City of University Park take no stand in regard to such bonds because they will not affect our area. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED THIS 3RD DAY OF SEPTEMBER, 1981. CITY 45¸ MINUTES BOARD OF COMMISSION BUDGET STUDY MEETING CITY OF UNIVERSITY PARK Wednesday, August 26, 1981, at 5:00 P.M. The study meeting was held in the Conference Room at City Hall. Present were Mayor Roy C. Coffee, Jr., and Commissioner Edward J. Drake. Commissioner Joel T. Williams, Jr., was absent. Also present were City Attorney Dick Wood, City Manager Leland Nelson and the three City department heads. After much discussion, the Board of Commissioners decided to propose a 17.9% tax increase for 1981. This would represent a 12¢ increase over last year. The new tax rate would then be 92¢ per $100 of valuation. There being no further business, the meeting adjourned. PASSED AND APPROVED this 16th day of September, 1981. cIT?ANAGER'GLER~ MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, SEPTEMBER 3, 1981, AT 7:30 P.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Commissioner Edward J. Drake was present and Commissioner Joel T. Williams, Jr., was absent. Also present were City Attorney Dick Wood and City Manager Leland Nelson. Only Marjorie Waters of the Park Cities News signed the register. City Manager Leland Nelson gave the invocation. Commissioner Drake moved and Mayor Coffee seconded to approve the minutes of the August 20, 1981 meeting as correct. Motion passed unanimously. SMU JOG-A-THON. Mayor Coffee moved and Commissioner Drake seconded to approve the race promoted by Omega Psi Phi Fraternity, to raise funds for Sickle Cell Anemia, as long as the route is confirmed by the Police Department. The event is scheduled for October 17, 1981, from 10:00 a.m. to 12:00 noon. Motion passed unanimously. FIRST HEARING ON PROPOSED TAX INCREASE. Mayor Coffee opened the hearing. There being no opposition, Mayor Coffee moved and Commissioner Drake seconded that a tax increase of 17.9% be proposed for the year 1981 and that the second statutory hearing on such increase be held on September 16, 1981. Motion passed unanimously. Commissioner Drake motioned and Mayor Coffee seconded to adopt RESOLUTION NO. 81-11, APPROVING THE 1981 TAX ROLLS. Motion passed unanimously. An ordinance establishing a penalty to defray costs of collec- tion of delinquent taxes was postponed to the meeting of September 16, 1981. INVOICES. Mayor Coffee moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Thurman-Norris Concrete Co., $179,638.88, street renova- tion project. 2. Cullum Construction Co., $12,368.07, water and sewer renovation project. 47 3. Stimson Contracting Co., $76,446.00, for water and sewer renovation project. 4. Dowco Data Services, $2,350.00, for computer and printer rental, connect time and disc storage. 5. B.F.Goodrich Tire Center, $1,816.07, for 100 tubes and seven tires for stock. 6. Industrial International, Inc., $1,073.30, for 80 valve boxes and 50 meter boxes for stock. 7. City Truck Parts, $1,258.00, for repairs to diesel truck. 8. Herco Equipment, Inc., $1,075.00, for repairs to hydraulic packing cylinder on transfer trailer. 9. Goodyear Truck Tire Center, $1,761.10, for 18 tires for stock. 10. Rockwell International, $12,397.50, for 201 water meters. 11. Industrial International, Inc., $1,137.50, for 50 meter boxes. 12. Joe B. Cobler Service Co., Inc., $1,654.12, four trips to check PH system, chlorine, soda ash, pump, plus mileage and parts. CHANGE ORDERS, STIMSON CONTRACTING CO. Mayor Coffee moved and Commissioner Drake seconded to approve Change Order ~l- in the amount of $60,290,and Change Order #2- in the amount of $23,250, to the existing contract on the water and sewer renovation project. Motion passed unanimously. CONTRACT WITH COUNTY HEALTH DEPARTMENT. Mayor Coffee motioned and Commissioner Drake seconded to approve the contract, for certain County operated health services to the residents of University Park, with the exception of Article V(a) which refers to city provided facilities to be used for public health programs. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 16th day of September, 1981. CITY~NAGER-CLERK / ~ 48 MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK WEDNESDAY, SEPTEMBER 16, 1981, AT 7:30 P.M. Mayor Coffee was to arrive a little late for the meeting. Mayor Pro-Tem Joel T. Williams, Jr., called the meeting to order. Commissioner Edward J. Drake was present. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: L. C. Johnson Joan Gray William R. Farmer Dusty Dansby Erin Casey Nell Farmer Craig Folsom 3912 Colgate 2988 Binkley #3 4103 Emerson 6916 Snider Plaza 4104 Emerson 4103 Emerson 4107 Emerson Joan Gray of the Lovers Lane United Methodist Church gave the invocation. A recognition was signed thanking the Fire Department for its help in the Muscular Dystrophy Campaign. Commissioner Drake motioned and Commissioner Williams seconded to approve the minutes of the August 26th and September 9th, 1981, meetings as correct. Motion passed unanimously. DR. WILLIAM FARMER, 4103 Emerson. He requested that the old master sewer plan be updated by an outside consultant taking into account new runoff patterns and the City of Dallas' problems on Turtle Creek. Craig Folsom, 4107 Emerson, re- inforced the request. After much discussion, Commissioners Williams and Drake authorized the city staff to schedule ~a joint meeting with the Town of Highland Park and the City of Dallas before getting a proposal from an engineering firm. DUSTY DANSBY, MANAGER OF PARK CITIES CABLE TV. Her company is about to start a new marketing attempt in University Park. Ms. Dansby requested a variance from the door-to-door solici- tation ordinance in order to allow her marketing people to solicit during evening hours. Commissioner Drake moved and Commissioner Williams seconded to deny her request. Also, Commissioner Drake expressed his displeasure with the kind of movies being shown on HBO subscription channel. Motion passed unanimouly. At this point, Mayor Coffee arrived at the meeting. LAST HEARING ON TAX INCREASE. Mayor Coffee opened the hearing and explained the increase. There being no opposition, Mayor Coffee motioned and Commissioner Williams seconded to increase taxes by 17.9% for the year 1981. This brings the City's tax base to 92¢ per $100 valuation. Also that the following ordinance be approved. Motion passed unanimously. ORDINANCE NO. 81/9 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, MAKING THE TAX LEVY FOR THE YEAR 1981 ON ALL TAXABLE PROPERTY WITHIN THE CITY OF UNIVERSITY PARK. PUBLIC HEARING ON THE 1981-82 BUDGET. Mayor Coffee opened the hearing and explained the budget. There being no opposition, Mayor Coffee' motioned and COmmissioner Williams seconded the approve the budget as presented by the city staff and the following related ordinances. Motion passed unanimously. ORDINANCE NO. 81/10 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1981, AND ENDING SEPTEMBER 30, 1982, AUTHORIZING EXPENDITURES AS SET OUT IN SUCH BUDGET WHICH IS FILED WITH THE ASSISTANT CITY CLERK AND BECOMES A PART OF THIS ORDINANCE. ORDINANCE NO. 81/13 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION 2-188 OF THE CODE OF ORDINANCES BY PROVIDING AN ~ENDED PAY SCALE FOR THE CITY OF UNIVERSITY PARK. HEARING ON REVENUE SHARING BUDGET for 1981-82. Mayor Coffee opened the hearing and explained the proposed allocations. There being no discussion, Mayor Coffee motioned and Commis- sioner Williams seconded to approve the revenue sharing budget as presented by the City staff. Motion passed unanimously. Mayor Coffee moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/11 AN ORDINANCE PROVIDING FOR THE PROHIBITION OF PARKING DURING CERTAIN TIME PERIODS ON THE WEST SIDE OF THE 7100 BLOCK OF DICKENS AVENUE AND PROVIDING A PENALTY. $0 Mayor Coffee moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/12 AN ORDINANCE PROVIDING FOR A PENALTY TO DEFRAY COSTS OF COLLECTION OF DELINQUENT TAXES AND PROVIDING AN EFFEC- TIVE DATE. BID-WATER MAIN REPAIR PARTS. Bids were received from four companies. Mayor Coffee motioned to approve the recommenda- tion of the City staff as follows: - Clamps, valves, sleeves to Trans-Tex Supply Co., $14,042.23 - Fire plugs - Clow Corporation, $19,104.00 - Ductile pipes-American Ductile Iron Pipe at $19,104. Motion passed unanimously. The bid on FOUR POLICE CARS was rejected and it is to be re-bid. The reason was that only a bid, from Doran Chevrolet, was received and it was substantially higher than predicted, some $1,700 extra per each car. INVOICES. Mayor Coffee motioned and Commissioners Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. R. L. Goodson, Jr., Inc., $9,576.00, for consulting work bond project. 2. Powell & Powell Eng., $2,576.16, for consulting services bond project. 3. Ed Bell Constr. Co., $27,528.67, for repaving of Golf Drive and McFarlin Boulevard, 70% complete. 4. University of Texas Health Science Center, $1,050.00, for in-service training given by a nurse to the paramedics. 5. Dowco Data Services, $2,350.00, computer connect time and disc storage for Police Department. 6. Industrial International, $1,571.40, for nine gate valves. 7. Naylor Supply Co., $1,640.00, for miscellaneous tools, bells, spear heads and sewer rods for stock. 8. The Southland Corp., $1,207.50, for paint and thinner for traffic department. 9. Mahlon Russell, $400.00, facsimile check for janitorial service. 10. Economy Portable Bldgs., $1,765.00, for building to be used by fire department. This is provided for in revenue sharing. ~p~ S~~~ R~ ~h ~ ~ i ~u~ it~e~ ~~~do // MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK MONDAY, OCTOBER 5, 1981, AT 7:30 P.M. Mayor Roy C. Coffee, Jr. called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Mary Ann Wheeler Robert P. Gruber Park Cities News 2905 Dyer Commissioner Drake gave the invocation. Commissioner Williams motioned and Commissioner Drake'seconded to approve the minutes of the September 16, 1981 meeting as correct. SMU HOMECOMING PARADE. Mayor Coffee moved and Commissioner Williams seconded to approve the parade scheduled for November 7, 1981, with the condition that the proposed route be re-worked by the police department. Motion passed unani- mously. Mr. and Mrs. Charles H. Atchison, 3229 Milton. Their appear- ance to protest unusually high water bills was postponed to sometime in November. Mrs. Henry Davis, 3020 Milton, cancelled her appearance. She was going to protest the way our crews handle garbage collec- tion. The Board asked that someone from the City staff contact her for information. FORNEY PROPERTY. Mayor Coffee moved and Commissioner Williams seconded to allow Shane Shindler, University Park fireman, to park his~ailer house on the City's Forney property. In exchange, Mr. Shindler will take care of it. The agreement is to be based on the terms established by the city manager in a memorandum dated September 17, 1981. In regard to the same property, Tom M. Snow, attorney representing Tom Briscoe, made a proposition to lease the land for five years with an option to purchase. He withdrew the proposal when he learned that the City does not intend to sell the property. Motion passed unanimously. Mayor Coffee motioned and Commissioner Williams seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/14 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION 5-50, ATTACHED GARAGES AND CARPORTS, OF THE CODE OF ORDINANCES AND PROVIDING A PENALTY. Mayor Coffee motioned and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/15 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES BY ADDING ARTICLE V, "PERMITTED ACCESSORY OBJECTS OR APPURTENANCES IN THE REQUIRED FRONT YARD"; AND PROVIDING A PENALTY. The following Resolutions No. 81-12 and 81-13 had been approved by phone on September 29, 1981, and were put on this agenda for official action. Commissioner Williams motioned and Commissioner Drake seconded to confirm prior approval-of the following resolutions. Motion passed unanimously. RESOLUTION NO. 81-12 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, A TAXING UNIT ENTITLED TO VOTE ON THE APPOINTMENT OF MEMBERS OF THE BOARD OF DIRECTORS OF THE DALLAS COUNTY APPRAISAL DISTRICT, CHANGING THE METHOD OF ALLOCA- TION OF THE COST OF OPERATION OF THE DALLAS COUNTY APPRAISAL DISTRICT; TO BECOME EFFECTIVE UPON THE TERMS AND THE CONDITIONS AS SET FORTH HEREIN. RESOLUTION NO. 81-13 A RESOLUTION OF THE BOARD OF COmmISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, A TAXING UNIT ENTITLED TO VOTE ON THE APPOINTMENT OF MEMBERS OF THE BOARD OF DIRECTORS OF THE DALLAS COUNTY APPRAISAL DISTRICT, CHANGING THE METHOD OF SELECTING THE MEMBERS OF THE BOARD OF DIRECTORS; TO BECOME EFFECTIVE UPON THE TERMS AND THE CONDITIONS AS SET FORTH HEREIN. Commissioner Drake moved and Commissioner Williams seconded to approve RESOLUTION NO. 81-14, CONFIRMING PARTICIPATION IN A REGIONAL TRANSPORTATION AUTHORITY. Motion passed unanimously. 5¸3 BID-FOUR POLICE VEHICLES. Commissioner Williams moved and Commissioner Drake seconded to accept the low bid from Doran Chevrolet in the amount of $39,215.76. This is $3,215.76 over budget. The difference will be recovered by cut backs through the budget year. Motion passed unanimously. INVOICES. Commissioner Drake moved and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $108,937.22, for water and sani- tary sewer project. 2. Cullum Construction Co., $36,022.99, for water and sani- tary sewer renovation project. 3. Thurman-Norris Concrete Co., $46,931.73, for street reno- vation project. 4. Thurman-Norris Concrete Co., $16,180.00, for final payment on emergency storm sewer repair at Dublin and Stanford. 5. Peat, Marwick, Mitchell & Co., $5,000.00, first progress billing for professional services in connection with the 1980-81 budget. 6. J. Stanley Knight, $3,315.00, for legal services rendered in the preparation of drafted amendments to ordinances involving police department. 7. Goodyear Truck Tire Center, $1,884.52, for 36 tires for stock. 8. Bill's Transmission Service, $1,317.00, to rebuild and re-install transmission on a pick up truck. 9. Fluid Measurement Co., $1,902.87, for labor and parts for repair and calibration of water meters. 10. Bowles & Edens Co., $1,637.50, for 100 valve box risers. 11. Rockwell International, $2,217.50, for 75 water meters. 12. Donovan Uniform Co., $1,838.50, for uniform items for police department. - Checks signed by facsimile machine: 13. Stewart Automotive, $959.65, past due invoice, auto parts. 14. Stewart Automotive, $979.33, past due invoice, auto parts. 15. Stewart Automotive, $938.17, past due invoice, auto parts. 16. Jewell Building Maintenance, $1,114.00, final check , termination of contract. CHANGE ORDERS. Mayor Coffee motioned and Commissioner Drake seconded to approve the following change orders. Motion passed unanimously: - Thurman-Norris Concrete Co., C.O.#3, $3,750.00, for extra expenses incurred in paving McFarlin and Preston Road. - Thurman-Norris Concrete Co., C.O.#4, $4,300.00, to install five foot recessed inlet on Preston Road, northeast corner of Emerson. - Arnold Weber Co., C.O.~i, $1,800.00, to change color from green to red outside of playing area of double tennis courts. This is covered by revenue sharing. There being no further business, the meeting adjourned. 54 PASSED AND APPROVED this 22nd day of October, 1981. M I N U T E S BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, OCTOBER 22, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commis- sioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. No citizen or guest signed the register. Lt. Mallicote of the Police Department gave the invocation. Commissioner Williams moved and Commissioner Drake seconded to approve the minutes of the October 5, 1981, meeting as correct. Motion passed unanimously. PLATTING HEARINGS. After the hearing was opened and there being no opposition to the applications, in two separate motions, Mayor Coffee proposed and Commissioner Williams seconded to approve the following replattings which were recommended by the Planning and Zoning Commission. Motions passed unanimously. Robert K. Hultstrand, replatting of 4006 Shenandoah (Lot 3, Block E.) and of 4010 Shenandoah (E.55 feet of Lot 2, Block E.), St. Andrews Place Addition, in order to establish two parcels 90 and 75 feet wide, respectively. Two single-family residences are to be constructed in the replatted lots. Wayne DeWald, replatting of 3420 Lovers Lane (Lot 9, Block D), and of 3432 Lovers Lane (Lot 6, Block D), University Heights No.1 Addition, each into two 25-foot Single-Family Attached lots. The appearances concerning flooding were postponed, at the citizens' request, until the second meeting in November. BIDS. Commissioner Drake motioned and Commissioner Williams seconded to award the following bids from the following companies, as recommended by the City staff. Motion passed unanimously. All low bids meet budget allocations: 1. Air Compressor, from Sullair of Dallas Inc. for $8,998.00. 2. Aerial Device, from Commercial Body Corp. for $26,382. 3. Two Automobiles, from Doran Chevrolet, $15,899.38. 4. Knuckleboom Loader, Sabine Machinery Corp., $14,349.00. 5. Two Pickups, from Miracle Ford, $15,403.31. 6. Platform Trailer, from Hobbs Trailers, $9,068.00 7. Side Loader Container Lifts, from EMCO Inc., $13,600.00. BIDS, Partial Remodel of Police Department. Mayor Coffee motioned and Commissioner Williams seconded to approve the low bid from ABS Construction, in the amount of $4,100. Two other bids were received, both at least $2,000 over the price quoted by ABS Construction. Motion passed unanimously. INVOICES. Mayor Coffee moved and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Raymond L. Goodson Inc., $2,046.00, for construction observation and staking of street projects. 2. Ed Bell Construction Co., $61,395.00, for repaying of Golf and McFarlin, project is 88% complete. 3. Joe Nall& Associates, $5,572.84, for data management services for the month of September. 4. Dowco Data Services, Inc., $6,590.81, for computer services and programming. 5. Rockwell International, $5,040.00, for 63 water meters to replenish stock. 6. Industrial International Inc., $2,275.00, for 100 meter boxes to be put in stock. 7. Powell & Powell Engineers, $1,824.17, for construction phase services in regard to alley improvements. STORM SEWER MASTER PLAN. The Board allowed the City to engage the engineering consulting firm of Albert H. Halff Associates to completely update our old storm sewer master plan. The cost of such update is estimated at a maximum of $89,000 and any cost overrun is to be approved by the Board of Commission- ers. TRUCK ROUTE IN UNIVERSITY PARK. Mayor Coffee motioned and Commissioner Williams seconded to eliminate all truck traffic on Lovers Lane, from Airline to Preston, and to establish new routes on Hillcrest and Preston. Motion passed unanimously. NOVEMBER MEETING DATES. Mayor Coffee moved and Commissioner Williams seconded to establish the following meeting dates in order to accomodate the Board's schedule. Motion passed una- nimously: Thursday, November 12, 1981, at 8:00 a.m., and Monday, November 23rd at 7:30 p.m. There being~ no further business, t~djourned. PASSED AND ~PROVED this 12th da~of Novembe~~ MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, NOVEMBER 12, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. were Commissioner Joel T. Williams Jr. and Commissioner Edward J. Drake. Present Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Mrs. Michael M. Boone Michael Boone Maryjane Boone Mrs. Elgin W. Ware, Jr. H. R. Patterson, Jr. R. A. Arnett Ralph Jones Peg Pettinger Susie Snodgrass Hammond Hopkins 3516 University Blvd. same address same address 4220 Edmondson SMU SMU 3517 University 3548 University 3547 University 6019 St. Andrews FOUR-WAY STOP SIGN AT UNIVERSITY AND THACKERAY. Mrs. Michael Boone, of 3516 University, made a presentation backed by a petition signed by 26 neighbors, some of which were present at the meeting. After discussing the reports presented by the police and traffic departments, Mayor Coffee motioned and Commissioner Williams seconded to grant the request and pass the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/20 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, DESIGNATING A FOUR- WAY STOP INTERSECTION AT THACKERAY STREET AND UNIVERSITY BOULEVARD AND PROVIDING A PENALTY. The appearance of Jim Lydell, 6601 Hunters Glen, was postponed to the next meeting at his request. MR. CHARLES H. ATCHISON, of 3229 Milton, requested adjustment to the oversized water bills he received for July and August of 1981. They were four to five times higher than the previous and subsequent bills, although a very minor leak developed in August. Mayor Coffee moved and Commissioner Drake seconded to allow the water department to do the customary three-month 58 averaging of bills such as these in order to give Mr. Atchison some relief. Motion passed unanimously. The appearance of Matt Sobel, representing Independent Communications, was postponed to the next meeting at his request. ORDINANCES. In separate motions, Mayor Coffee motioned and Commissioner Williams seconded to approve the following ordinances. Motion passed unanimously. ORDINANCE NO. 81/16 AN ORDINANCE AMENDING ARTICLE VIII, SECTION 20-165, OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, TEXAS, SPECIAL REGULATIONS FOR COMMERCIAL VEHICLES, BY PROVIDING FOR A TRUCK ROUTE IN UNIVERSITY PARK AND PROHIBITING TRUCKS IN EXCESS OF FIVE THOUSAND POUNDS OF OPERATING CAPACITY ON ANY OTHER STREET IN UNIVERSITY PARK AND PROVIDING A PENALTY. ORDINANCE NO. 81/17 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, TEXAS, BY ADDING SECTION 12-24, PROHIBITION AGAINST USING GARBAGE AND TRASH CONTAINERS NOT OWNED OR ASSIGNED TO THE INDIVIDUAL, AND PROVIDING A PENALTY. ORDINANCE NO. 81/18 AN ORDINANCE AMENDING SECTION 12-13 OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, CAPACITY AND WEIGHT OF GARBAGE AND TRASH RECEPTACLES, AND PROVIDING A PENALTY. ORDINANCE NO. 81/19 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, ADDING SECTION 5-20 AND 5-21, PROVIDING FOR SMOKE DETECTORS IN EXISTING COMMERCIAL BUILDINGS OVER THREE STORIES IN HEIGHT, HOTELS AND SOUTHERN METHODIST UNIVERSITY DORMITORIES; AND PROVIDING A PENALTY. Commissioner Drake motioned and Mayor Coffee seconded to approve RESOLUTION NO. 81-15, CASTING A VOTE FOR EARL SEWELL to be the fourth member of the Board of Directors of the Dallas County Appraisal District. Motion passed unanimously. BIDS. Mayor Coffee motioned and Commissioner Drake seconded to award the following bids to the following companies. 59 Motion passed unanimously. 1. VESTIBULE ENCLOSURES to JPON Glass Co., in the amount of $6,916.00. Amount budgeted in revenue sharing is $6,300. 2. RUBBER TIRED LOADER to Ben Griffin Ford Tractor, in the amount of $45,442.94. Budget allocation is $67,879. 3. WRECKER ADAPTER KIT to Alvey Equipment Co., in the amount of $5,275.00. Budget allocation is $6,866. 4. PUMPS AND SAWS to Sabine Machinery Co., in the amount of $4,241.00. Budget allocation is $8,930. 5. STREET SWEEPER to Dallas Brush Manufacturing Co., in the amount of $69,985. Amount budgeted in revenue sharing is $70,000. 6. PIPE AND METAL SAW to Briggs Weaver Supply Co., in the amount of $2,500. Budget allocation is $2,000. 7. 2088 WATER METERS to Rockwell International in the amount of $73,148.40. Budgeted is $75,000. INVOICES. Mayor Coffee moved and Commissioners Williams seconded to approve the following invoices for payment, ~xcepting the one from Powell & Powell Engineers, which was not brought forward by the company. Motion passed unanimous- ly. 1. Arnold Weber Inc., $12,450.00 for resurfacing of tennis courts. 2. Ed Bell Construction Co., $37,223.15, for complete concrete pavement base on McFarlin. 3. Cullum Construction Co., $17,954.58, for water and sewer renovation project. 4. Thurman-Norris Concrete Co., $101,423.27 for street renovations. 5. Stimson Contracting Co., $124,007.91, for water and sewer renovation project. 6. R. L. Goodson Jr., Inc., $1,508.00, for engineering consulting services. 7. Dowco Data Services Inc., $4,460.00, for contractual work in regard to police department computer system. 8. U.T. Health Science Center, $3,150.00, for services of a nurse per eight paramedic ambulance groups to perform evaluation and in-service education. 9. Industrial International, Inc., $1,205.90 for 50 meter boxes and 24 keys. 10. EMCO, $2,250.00 for ten 3-yard garbage containers. 11. KEMCO Contractor's Supply, Inc., $1,268.80, for chain with hooks, shackles and traffic cones. 12. Bill's Transmission Service, $3,028.00, for transmission work done on two sanitation and street pick up trucks. Mayor Coffee motioned and Commissioner Williams seconded to approve CHANGE ORDER NO. 2 to the contract with ARNOLD WEBER, INC., to lay hot mix asphalt for levelling purposes on the tennis courts at Smith, Curtis and Williams Parks, in the amount of $5,200.00. Motion passed unanimously. DECEMBER MEETING DATES. The Board agreed to meet on December 7th at 7:30 p.m. and on December 17th at 8:00 a.m. FRANK S. RYBURN, 4008 St. Andrews, expressed discontentment about the 25 feet being taken out of the city right-of-way in front of his property for street widening. Since this is a Park Cities Bank project, the Mayor suggested that Mr. Ryburn try to work out a solution with the Bank administra- tion. There being no further business, the meeting adjourned. PASSED AND APPROVED this 23rd day of November, 1981. MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK MONDAY, NOVEMBER 23, 1981, AT 7:30 P.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Mark Lewis George A. Edwards Bob E. Lowery W. Blair Skiles Tom Hedrick 3724 Granada 3630 Granada 3633 Granada 3638 Granada 6613 Golf Reverend Gwen Buehrens of the First Unitarian Church gave the invocation. PROCLAMATION. Mayor COffee signed a document declaring the month of December 1981 as "Holidays Ahead Campaign Month". Commissioner Drake motioned and Commissioner Williams seconded to approve the minutes of the November 12, 1981, meeting as correct. Motion passed unanimously. FLOODING PROBLEM. Dr. Tom Hedrick and James Key, residents in the 6600 block of Golf Drive, .asked for help in regard to the flooding conditions ~hey have been.~xp~riencing!during heavy rains. The city staff feels that a storm sewer pipe in conjunction with a curb-inlet across the city parking lot could alleviate the situation. Mayor Coffee motioned and Commissioner Williams seconded to instruct out consultants, Albert Halff Associates, to make a study and determine how effective such a project would be'and how muCh it would cost. Motion passed unanimously. Commissioner Drake moved and Commissioner Williams seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 81/21 AN ORDINANCE OF THE BOARD OF COmmISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES BY ADDING SECTION 12-39, PROVIDING FOR ABUTTING PROPERTY OWNERS TO TRIM SHRUBS, TREES, AND TO MOW GRASS, WEEDS SO THAT SUCH TREES, SHRUBS, GRASS AND WEEDS ARE NOT AN OBSTRUCTION OR HAZARD TO PERSONS USING THE ALLEY OR STREETS; AND PROVIDING A PENALTY. ONE FIRE TRUCK. Mayor Coffee moved and Commissioner Williams seconded to accept the low bid from Superior Southwest Inc. in the amount of $108,177.63. The amount budgeted is $110,000. Motion passed unanimously. INVOICES. Commissioner Williams moved and Mayor Coffee seconded to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell, Eng., $3,087.26, for consulting engineer- ing services connected with bond projects. 2. Peat, Marwick, Mitchell & Co., $4,000.00, for examination of the combined financial statements of the City for the year ended September 30, 1981. 3. Dowco Data Services, $2,000.00, for connect time and disc storage for the month of October, 1981. 4. Texas Municipal League, $1,463.00, for league services and magazine subscriptions for period ending December 1982. 5. Shane Schindler, $1,619.54, reimbursement for work done on Forney property according to land lease agreement. 6. Bowles & Edens Co., $1,104.30, for several meter couplings, curb stops, relocators, etc. 7. Clow Corporation, $14,256.00, for 36 fire hydrants. 8. Bill's Transmission Service, $1,024.00, to rebuild trans- mission in a park department pickup. 9. Trans-Tex Supply Co., $4,938.12, for several clamps. HERSCHEL PRENGLER'S CASE. The Board reviewed the agreement proposed by the city staff in regard to several violations in the remodeling work being done at 3736 Granada. Louis Nichols, attorney for Mr. Prengler, basically agreed to the conditions stated. The following neighbors spoke against the ongoing projects: Bob Lowery, Mark Lewis, George Edwards, and Blair Skiles. During discussion it was mentioned that the garage apartment at the address in question has been vacant for over six months. If that is true, according to the Zoning Ordinance the nonconforming use of the garage apartment should cease. Commissioner Williams motioned and Mayor Coffee seconded to instruct Dick Wood to study the question and present his opinion at the next meeting. Motion passed unanimously. REPRESENTATION ON THE TRANSPORTATION AUTHORITY. Mayor Coffee motioned and Commissioner Drake seconded to agree with the appointment of Joel Robuck as the representative from the northern suburbs - Addison, Farmers Branch, Highland Park, Coppell, F~ower Mound and University Park. Motion was unanimous. SURVEYS FOR NEW CONSTRUCTION. As to the city staff recommen- dation in regard to requiring official surveys for new construction on residential lots, the Board of Commissioners instructed the city attorney to draft an ordinance for approval at a future meeting. Mayor Coffee moved and Commissioner Williams seconded to approve the Thanksgiving festivities being planned by the Arts Committee for November 29, 1981, at the Goar Park Pavilion. Motion passed unanimously. There being no further business the meeting adjourned. PASSED AND APPROVED this 7th day of December, 1981. MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK MONDAY, DECEMBER 7, 1981, AT 7:30 P.M. Mayor Roy C. Coffee Jr. called the meeting to order. Present were Commissioner Joel T. Williams Jr., and Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: George A. Edwards Mr./Mrs. Howard Shiply Bob Lowery Frank M. Timpa Larry Ball Jennings Humphries R. L. Powell Phillip Cullum Mary Ann Wheeler Forrest Keene John B. Chandler W. Blair Skiles Anne B. Woods Justine Nunnelly 3630 Granada 3809 Villanova 3633 Granada 3622 Granada 3836 Wentwood 3840 Wentwood 3548 Bryn Mawr 3229 Centenary Park Cities News 2801 Daniel 3617 Granada 3638 Granada 3721 Granada 3722 Granada Dr. William Farmer, Perkins School of Theology, gave the invocation. BILL OF RIGHTS DAY. Mayor Coffee signed a document proclaming December 15, 1981, as Bill of Rights Day, as requested by the Colonial Dames. Commissioner Williams motioned and Commissioner Drake seconded to approve the minutes of the November 23, 1981, meeting as correct. Motion passed unanimously. LENGTHY ALLEY PROJECTS. Larry Ball, 3800 Wentwood, and some of his neighbors talked to the Board about the length of the alley projects and how inconvenient they have been to the citizens. Both Mayor Coffee and Phillip Cullum, representing Cullum Construction Co.-our bond contractor, explained that although they recognize all the complaints as valid, all the inconveniences are inherent to projects of such nature. The Mayor asked for the citizens understanding and forbearance while the city goes through the needed alley work. PUBLIC HEARING.- Amendments and additions to Zoning Ordinance. Mayor Coffee opened the hearing. There being no objections to the proposals which were recommended by the Planning and Zoning Commission at its meeting of November 10, 1981, Mayor Coffee moved and Commissioner Williams seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO.17) AN ORDINANCE OF THE BOARD OF COMMISSIONERS AMENDING AND SUPPLEMENTING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, KNOWN AS ORDINANCE NO. 77/328, WHICH WAS ADOPTED BY THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK ON NOVEMBER 7, 1977. THIS ~ENDMENT SUPPLEMENTS OR AMENDS THE FOLLOWING SECTIONS: 8-102, 8-103(15), 8-109, 8-600.A.14, 8-600.A.15, 8-600.A.44 THROUGH 8-600.A.77, 9-102(a), 9-401, 9-502(c), 9-502(f), 9-701, 9-703, 9-802, 9-802.1 THROUGH 9-802-10., i0-100(h) , 10-100(£) , 10-100(ij), 11-103(d), 13-103(a), 13-103(b), 13-103(c), 13-104, 14-101, 14-102, 14-103 THROUGH 14-116, 21-101.1, 21-101.20, 21-101.22(a), ILLUSTRATIONS NO. 6(a), 8, 9(a) (b) (c), 11, 12, AND 13. Commissioner Drake motioned and Commissioner Williams second- ed to approve RESOLUTION NO. 81-16, INCREASING FEE FOR BIRTH AND DEATH CERTIFICATES TO $5.00, as required by State law. This will be effective January 1, 198 Motion~passed unani- mously. INVOICES. Commissioner Drake moved and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. American Ductile Iron Pipe Co., $3,377.09, facsimile check in order to receive a $52.44 d~scount. 2. Stewart Automotive Warehouse, $4,531.81, facsimile check to pay some past due invoices. 3. Fluid Measurement Co., $1,712.99, for partial or complete repair of water meters and to replace some registers. 4. KAMCO cCContractor's Supply Inc., $1,067.50, for several chains, hooks and misc. w~nter emergency supplies. 5. Sabine Machinery Co., $1,950.00, to rehabilitate the motor of an air compressor. 6. Mustang Service Center, $1,203.00, wrecker service from October 23rd through November 21st. 7. Goodyear Truck Tire Center, $2,386.14, for six tires and 106 tubes to replenish stock. 8. Clow Corporation, $4,848.00, for 12 fire hydrants. 9. Joe M. Nall& Assoc., $5,895.56, for data management services rendered in October and November, 1981. 10. Industrial International Inc., $1,137.50, for 50 meter boxes to be put in stock. CHANGE ORDER NO. 1 to CULLUM CONSTRUCTION CO's contract. Mayor Coffee moved and Commissioner Williams seconded to approve the change order. It covers addition of expansion joints to deter contraction cracking. This will be charged by unit cost. Motion passed unanimously. ADDITIONAL YEAR OF EMPLOYMENT. Commissioner Williams moved and Commissioner Drake seconded to approve extension of employment of Margarito Esparza, 68 year old, and Lilburn B. James, 66 years old, since they have passed the required physical. Motion passed unanimously. NEW MEMBER OF ARTS COMMITTEE. Mayor Coffee motioned and Commissioner Drake seconded to approve Barbara Hancock as replacement for Tommy Loy who has resigned as member of the Arts Committee. Motion passed unanimously. HERSCHEL PRENGLER'S CASE. After studying the City Attorney's brief on abandonment of property, the Board directed the City Engineer to determine if there was any abandonment of a nonconforming use at 3736 Granada. The determination is to be mailed to Mr. Prengler and his neighbors who signed the roster of this Commission meeting. Both the neighbors and Mr. Prengler will then have fifteen days to appeal to the Board of Adjustment. There being no further business, the meeting adjourned. PASSED AND APPROVED this 17th day of December, 1981. CITY MA/NAGER-CLERK MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, DECEMBER 17, 1981, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams Jr., Commissioner Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. No guest or citizen signed the register. Bennett McMurray of the city staff gave the invocation. Commissioner Williams motioned and Mayor Coffee seconded to approve the minutes of the December 7, 1981, meeting as correct. Motion passed unanimously. HERSCHEL PRENGLER'S CASE. Louis Nichols, attorney for Mr. Prengler, agreed to the settlement proposed by the city staff (letter dated November 16, 1981) with the exception of instal- ling garage doors and building a circular driveway in front of 3736 Granada. Commissioner Williams motioned and Commis- sioner Drake seconded to approve the settlement as proposed by Mr. Nichols. He will write a letter of agreement for presentation to the city. Motion passed unaniously. Mayor Coffee moved and Commissioner Drake seconded to approve RESOLUTION NO. 81-17, COMMENDING CERTAIN POLICE OFFICERS for their good work. Motion passed unanimously. INVOICES. Mayor Coffee motioned and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Arnold Weber, Inc., $7,250.00, for tennis court resurfacing. 2. Powell & Powell, Engineers, $2,481.96, for bond consulting engineering services. 3. R.L. Goodson Inc., $930.00, for consulting engineering services connected with bond issue. 4. Stimson Contracting Co., $70,963.54, for water and sewer renovation project. 5. Cullum Construction Co., $19,345.85, for water and sewer renovation project. 6. Thurman-Norris Concrete Co., $43,681.39, for street renova- tion project. 7. Ed Bell Construction Co., $14,821.95, for street renova- tion project. 8. Trans-Tex Supply Co., $1,286.70, for several full circle and bell joint clamps. 68 9. Sabine Machinery Co., $4,241.00, for several trash pumps and saws with operator kits and carrying cases. 10. Streeter Amet, $1,866.40, for two traffic counters, paper tapes, and tube. 11. Mack Trucks Inc., $1,643.15, for parts to repair the front end of a Mack truck damaged at landfill. The city has been reimbursed for this. 12. DeShazo, Starek & Tang, $1,500.00, study and plans for Miracle Mile. 13. Rockwell International, $3,154.50, for 90 water meters. 14. KAMCO Contractor's Supply Inc., $1,110.50, for 50 concrete saw blades and 12 pairs of rubber boots. AMBULANCE PROFESSIONAL LIABILITY. Mayor Coffee motioned and Commissioner Williams seconded to accept the proposal from Guaranty National, with a premium of $3,115.50, and reject the one from Evanston Insurance (with option to purchase two-year discovery). Motion passed unanimously. WATER CONTRACT. Commissioner Drake moved and Mayor Coffee seconded to approve the contract,pending on the Park Cities Municipal Water District's acceptance of changes recommended by the city staff. Motion passed unanimously. FIRE PROTECTION CONTRACT with the County in regard to aid to unincorporated areas. In turn, the County will pay half of tuition costs for EMT and paramedic training. Mayor Coffee motioned and Commissioner Williams seconded to approve the contract. Motion passed unanimously. JANUARY MEETING DATES. The two next Commission meetings will be held on Thursday at 8:00 a.m. on January 7 and 21, 1981. The change was made to accomodate the Board's schedule. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of January, 1981. AGENDA BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, JANUARY 7, 1982, AT 7:30 P.M. Mayor Roy C. Coffee Jr. called the meeting to order. Present were Commissioners Joel T. Williams Jr. and Edward J. Drake. Also present were City Attorney Dick Wood and Director of Public Works-in the absence of City Manager Leland Nelson. The following citizens and guests signed the register: John McNabb Pete McNabb Patricia Lynch Kathleen Lynch David A. Wills Helen Nicholson 6645 Highgate 6645 Highgate 4300 University 4300 University 3545% Rosedale 3012 Purdue Commissioner Edward J. Drake gave the invocation. Mayor Coffee motioned and Commissioner Williams seconded to approve the minutes of the December 17, 1981 meeting as correct. Motion passed unanimously. HELEN RAY NICHOLSON, 3012 Purdue. Mrs. Nicholson asked for adjustment to the water bill she received in August 1981. The Board postponed the subject to the next meeting and asked that the water department prepare a six-month billing history by dollar value. Consideration of ordinance pertaining to owners picking up after their dogs was postponed at the request of Charles Caperton, the attorney who is pursuing such an ordinance. Mayor Coffee moved and Commissioner Williams seconded to approve RESOLUTION NO. 82-1, SUSPENDING TARIFF SCHEDULE to be charged by Dallas Power & Light Co. Copies are to be sent to DP&L, PUC, and City of Dallas. Motion passed unani- mously. BIDS - TELEVISING OF CERTAIN SANITARY SEWER LINES. Mayor Coffee motioned and Commissioner Williams seconded to accept the proposal from Shur-Flo, Inc., in the amount of $66,250 as the one that would most nearly fit the City's requirements. Motion passed unanimously. The other proposals were from Ace Pipe Cleaning at $84,270., and Channel Construction Co., at $57,332. BIDS - PARTIAL RESURFACING OF PRESTON ROAD. Mayor Coffee moved and Commissioner Williams seconded to accept the proposal from Uvalde Construction Co. at the approximate amount of $35,172 (depending on exact square yardage). The other proposal was from Jim Jackson Contractor. Motion passed unanimously. INVOICES. Commissioner Williams motioned and Mayor Coffee seconded to approve the following invoices for payment. Motion passed unanimously. 1. Firemen's Fund Insurance Co., $90.00, facsimile check due to mailing deadline of 12-12-81. 2. Jaunda Hensley, $50.00, facsimile check for advance funds to take plumbing test in Austin. 3. Catherine Davis, $50.00, facsimile check for same purpuse as above. 4. University of Texas Health Science Center, $100.00, facsimile check for paramedic refresher school for two employees. 5. Marsh & McLennan, $38,555.00, automobile liability and physical damage insurance. 6. Marsh & McLennan, $8,147.00, umbrella liability insurance. 7. Marsh & McLennan, $3,115.50, professional liability- ambulance insurance. 8. Marsh & McLennan, $17,471.00, multi-peril property and general liability. 9. Marsh & McLennan, $2,645.00, contractor equipment cover- age. 10. Industrial International, Inc., $3,412.50, for 150 meter boxes to replenish stock. 11. Goodyear Truck Tire Center, $1,415.20, for six truck tires and six tubes. 12. EMCO - $13,600.00, for two side loader container lifts, bid approved on 10/22/81. 13. Law Enforcement Equipment Co., $1,053.00, for two light bars for police vehicles. 14. Rockwell International, $2,944.20, for 84 water meters to be put in stock. 15. Cronk Company, Inc. - $1,566.24, for soil pipes, bends, fittings and plugs to replenish stock. 16. Business Office for Engineering Service, TAMU, $1,000.00. Tuition for four firemen to attend a tank truck rollover training course. 17. EMCO - $3,198.70, for several containers, lids, hinges, latches, bolts., etc. 18. The Southland Corporation, $1,118.75, for thinner and paint used by the street department. 19. Dallas County Appraisal District, $6,795.00, first quarter budget allocation for 1982. USE OF CITY VEHICLES BY EMPLOYEES. Mayor Coffee motioned and Commissioner Drake seconded to approve Administrative ?! Order No. 36 (Amended) excluding the paragraph concerning use of a vehicle partly as compensation for city manager and department heads. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of January, 1982. CITY MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, JANUARY 21, 1982, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioners Joel T. Williams, Jr., and Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. Sam Bradshaw, 4424 Potomac, signed the register. City Manager Leland Nelson gave the invocation. Mayor Coffee signed a document proclaiming February 1982 as American Music Month, at the request of the Texas Federation of Music Clubs. Commissioner Williams moved and Commissioner Drake seconded to approve the minutes of the January 7, 1982, meeting as correct. Motion passed unanimously. HELEN RAY NICHOLSON, 3012 Purdue. Mrs. Nicholson requested an adjustment to the water bill she received in August 1981. After reviewing the billing history provided by the water department, Commissioner Drake moved and Commissioner Williams seconded to deny the request. Between the August 1980 and 1981 billings there was only a 10% difference which does not meet the city criteria for refund. Motion passed unanimously. Since Mrs. Nicholson was not present at the meeting, a letter explaining the decision is to be written. PLATTING HEARING. At its meeting of December 14, 1981, the Planning and Zoning Commission denied Peter Mailandt's appli- cation for replatting of 3556/58 Binktey due to the fact that the lots do not meet the depth required by Single Family Attached zoning. Mr. Mailandt appealed this decision to the Board of Commission on the basis that the lots contain more than the required square footage. After much discussion, Mayor Coffee moved and Commissioner Williams seconded to deny appeal, instructed the city attorney to research which require- ment would prevail (depth or square footage), and allowed Mr. Mailandt to re-apply for hearing before the Planning and Zoning Commission after the opinion from the city attorney is presented. Motion passed unanimously. SAM BRADSHAW, 4424 Potomac. He proposed that the Board adopt a policy which would require vandals to reimburse the property owner for damages done to his property, in lieu of being put on the police records. After hearing the opinion of the chief of police, the Board decided to convey Mr. Bradshaw's feelings to the city judge which, in turn, will work out a procedure incorporating the present and the suggested policies for the benefit of all concerned. Commissioner Drake moved and Mayor Coffee seconded to approve RESOLUTION NO. 82-2, COMMENDING the volunteer policemen for outstanding service. Motion passed unanimously. Mayor Coffee also commended the police department for the arrest of two bank robbers and murder suspects at the Park Cities Inn. INVOICES. Mayor Coffee motioned and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $177,428.78, water/sewer renova- tion project. 2. Cullum Construction Co., $25,249.60, water/sewer renova- tion project. 3. R. L. Goodson, Jr., Inc., $5,828.10, consulting engineering services. 4. Dowco Data Services, $1,400.00, for 40 hours of computer programming. 5. General Portland, Inc., $3,996.00, for 1080 sacks of cement. 6. Big Three Industries, Inc., $1,927.80, for one torch cutting and one shape cutting machine. 7. Goodyear Truck Tire Center, $3,537.27, for 44 tires. 8. RAMCO, $2,700.00, for three fire hose racks. PARK RESERVATIONS FOR 1982. Mayor Coffee motioned and Commis- sioner Williams seconded to approve the park reservation schedule as presented by the city staff. Motion passed unani- mously. Commissioner Williams also commended employee Paula Smith for her good job in accomodating all the requests prior to the Board meeting. CHANGE ORDER NO. 4, STIMSON CONTRACTING CO., $30,000.00. Mayor Coffee motioned and Commissioner Williams seconded to approve this change order for dowelled expansion joints and concrete sawing. Motion passed unanimously. CHANGE ORDER NO. 2, CULLUM CONSTRUCTION CO., $1,000 decrease. Mayor Coffee motioned and Commissioner Drake seconded to approve this credit to the city resulting from elimination of bore under storm sewer in Tulane Blvd. for passage of 6" water line. Motion passed unanimously. OPERATING AGREEMENT WITH THE PARK CITIES WATER DISTRICT. Mayor Coffee motioned and Commissioner Williams seconded to approve this agreement by which the City of Dallas and the Park Cities Water District will construct interconnections for the water distribution system. Motion passed unanimously. CRISIS RELOCATION MUTUAL AGREEMENT. Mayor Coffee motioned, Commissioner Drake seconded to approve this agreement which provides for a county-wide coordinated effort in the event of declaration of a national emergency. The agreement is made with the Nuclear Civil Protection Planner, Texas Department of Public Safety. Motion passed unanimously. MEETING DATES FOR FEBRUARY 1982. The Board of Commissioners will meet on Thursday, February 4th at 8:00 a.m., and on Thursday, February 18th at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 4th day of February, 1982. 75 AGENDA BOARD OF CO~@~ISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 4, 1982, AT 8:00 A.M. Mayor Roy C. Coffee Jr. called the meeting to order. Present was Commissioner Joel T. Williams Jr. Commissioner Edward J. Drake was out of town. Also present were city attorney Dick Wood and city manager Leland Nelson. Mr. Robert Topping, SMU Student Foundation, signed the register. Lt. Mallicote of the Police Department gave the invocation. Commissioner Williams moved and Mayor Coffee seconded to approve the minutes of the January 21, 1982 meeting as correct. Motion passed unanimously. MUSTANGMINI-MARATHON. Robert Topping of the Student Founda- tion made the request. Mayor Coffee moved and Commissioner Williams seconded to approve the Fourth Annual Mustang Mini- Marathon and its route. It is scheduled for March 27, 1982, from 10 to 12:00 noon. Mot±on passed unanimously. MR/MRS. BUFORD McMILLAN, 4401 Bryn Mawr. Both McMillans were present but their son made the presentat±on on their behalf- He appealed the city's intention to replace only the area of their driveway that was affected during the water main break. They contended that heavy city equipment caused cracks in the portion between the break location and the garage, and that area should also be replaced at no cost to them.. After much discussion in regard to utility easement and Mr. McMillan's lack of knowledge of such an easement on his property, Mayor Coffee asked the city attorney to determine what the city liability is prior to making a decision at the next meeting of February 18, 1982. JOHN MARSHALL, Dallas County Appraisal District, made a short presentation of what the appraisal district is all about. The Board then asked that, sometime in the future, Mr. Marshall hold a town hall meeting to explain the same in detail to our taxpayers. Mayor Coffee motioned and Commissioner Williams seconded to adopt the following ordinance, except the section that deals with building, electrical and plumbing fees. Before approving our proposed fees, the Board would like to see a schedule of such charges by other cities ±n our area. Motion passed unanimously. ORDINANCE NO. 82/1 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING AND ENACTING A NEW CODE OF ORDINANCES; ESTABLISHING THE SAME; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED; PROVIDING EXCEPTIONS; PROVIDING FOR THE EFFECTIVE DATE OF SUCH CODE; PROVIDING FOR CODE DESIGNATION, CATCHLINES, DEFI- NITIONS, AMENDMENTS, AND SEVERABILITY; PROVIDING FOR ADOPTION OF DUTIES AND POWERS OF MAYOR; PROVIDING FOR ELECTION OFFICIALS; PROVIDING FOR ADOPTION OF SWI~ING POOL REGULATIONS; PROVIDING FOR PROPERTY TAX ADMINISTRATION; PROVIDING FOR A MUNICIPAL COURT; PROVIDING FOR HEARING FEES BEFORE PLANNING AND ZONING COMMISSION AND BOARD OF ADJUSTMENT; PROVIDING FOR ADOPTION OF ANIMAL CONTROL REGULATIONS; PROHIBITING MOBILE HOMES AS RESIDENCES; PROVIDING FOR ADOPTION OF PLUMBING CODE; PROVIDING FOR ADOPTION OF SIGN REGULATIONS; PROVIDING FOR REGULATION OF PRIVATE GUARDS; ESTABLISHING FIRE LIMITS; PROVIDING FOR ADOPTION OF FIRE PREVENTION REGULATIONS; PROVI- DING FOR REGULATION OF VARIOUS OFFENSES AND NUISANCES; PROVIDING FOR COMPENSATION OF CITY ATTORNEY; PROVIDING FOR DUTIES OF THE CITY ~NAGER-CLERK, CITY TREASURER, AND CITY ENGINEER; PROVIDING FOR ADMINISTRATIVE ORGANIZATIONAL STRUC- TURE OF CITY; REVISING EMPLOYEE SICK LEAVE, AND RETIREMENT POLICIES; PROVIDING FOR OATH AND BOND FOR CHIEF OF POLICE; PROVIDING FOR DISPOSITION OF UNCLAIMED PROPERTY; PROVIDING FOR REVISED WATER METER SECURITY DEPOSITS AND UTILITY SERVICE CONNECTION FEES; PROVIDING FOR MAINTAINING SEWER LINES; AND PROVIDING FOR A PENALTY NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00). Mayor Coffee motioned and Commissioner Williams seconded to approve RESOLUTION NO. 82-3, providing new filing fees for hearings before the Planning and Zoning Commission and the Board of Adjustment. Motion passed unanimously. INVOICES. Mayor Coffee motioned and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously: 1. Powell & Powell Eng., $2,926.12, bond consulting work. 2. Joe M. Nall& Assoc., $2,621.23, data management services for December 1981. 3. Dowco Data Services, Inc., $4,130.00, 118 hours of computer programming. 4. Rockwell International, $7,314.78, for 176 water meters. 5. Vernon Sales Co., $2,828.50, misc. street sign material. 6. Bill's Transmission Service, Inc., $2,070.68, repairs to sanitation rear loader. 7. Traffic Signal Equipment, $2,825.00, for mast arm poles, anchor bolts, etc. 8. Texas A & M University, $60.00, facsimile check, for building official to attend course. 9. Marsh & McLennan, $3,674.21, public officials/employees liability coverage. 10. Datapoint Corporation, $6,432.58, lease-installation- maintenance of computer system for police department. 11. E. Forrest Morrow Co., $1,419.00, misc. forms for tax department. 12. Industrial International, Inc., $1,137.50, for 50 galva- nized meters. 13. Richard Dudzinski, $319.50, emergency facsimile check for carpenter work. This is to be paid weekly. STREET LIGHT PATROL. Mayor Coffee motioned and Commissioner Williams seconded that the city pay $150 a month to Dallas Power & Light Co. In turn, the company will maintain a monthly nightime patrol of the street lighting system. This will keep up with the burned out lights, in addition to the customary call-in method. Motion passed unanimously. CITY ATTORNEY'S OPINION-REPLATTING OF 3556-58 BINKLEY. Mayor Coffee motioned and Commissioner Williams seconded to return Peter Mailandt's application to the Planning & Zoning Commis- sion since it was determined by the city attorney that such Commission has the jurisdiction to make a decision on the request. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 18th day of February, 1982. 78 MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 18, 1982, AT 8:00 A.M. Mayor Roy C. Coffee Jr. called the meeting to order. Present were Commissioners Joel T. Williams Jr. and Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: George Lewis Jim Riley John Luthell Carol Diehl Jimmy Ellard Slayton Diehl 3604 Princeton 3926 McFarlin 3500 Lindwood 4317 Windsor 4317 Windsor Junior Dunlap of the city staff gave the invocation. Mayor Coffee signed a document proclaiming March 15-19, 1982 as Records Management Week, at the request of the Dallas Chapter of the Association of Records Managers. Commissioner Williams moved and Commissioner Drake seconded to approve the minutes of the February 4, 1982, meeting as correct. Motion passed unanimously. RACOON TRAPPING. Bowen Diehl, Scout Troup 82, volunteered to head a trapping program in the city, presented his plans and recommended the purchase of Have a Hart 3A traps as the best available. Mayor Coffee motioned and Commissioner Drake seconded to approve the program and the purchase of three traps by the city. They also asked that Bowen Diehl coordi- nate his efforts with Chief Beidelman and the animal control officer, and get a commitment from the Boy Scouts as to continuation of the program. The citizens are to be informed through the Citizens' Newsletter and cable television. Motion passed unanimously. SMU FIREWORKS DISPLAY. Rick Foster of the Student Foundation explained that the fireworks would climax Peruna's Birthday Celebration on Campus on April 3rd. Atlas Enterprises, Inc., would be hired to do the 20-minute show. The Board expressed its concern about the potential hazards and postponed decision to the next meeting. Mr. Foster is to present proof of sufficient liability insurance, plan to police the area with off duty firemen, and find a new display site that is centrally located within the campus. GEORGE LEWIS, property owner and builder in 0niversity Park, requested that the ten-foot sideyard requirement be relaxed for corner lots that are less than 60 feet wide. Mayor Coffee moved and Commissioner Drake seconded to refer the request to the Planning and Zoning Commission. 4TH EASTER SEAL RACE. Mayor Coffee motioned and Commissioner Drake seconded to approve the route and benefit race scheduled for April 17, 1982, from 9:00 to 10:30 a.m. Motion passed unanimously. PLEDGE RUN, HIGHLAND PARK PRESBYTERIAN CHURCH. Mayor Coffee moved and Commissioner Williams seconded to approve the pledge run which is scheduled for Saturday, April 24th at 9-10:00 am. Motion passed unanimously. The ordinance establishing new building, electrical, plumbing and mechanical permit fees was postponed to the next meeting. Mayor Coffee moved and Commissioner Williams seconded to approve RESOLUTION NO. 82-4, ORDERING A GENERAL ~NICIPAL ELECTION on April 3, 1982, and appointing election judge and clerks. Motion passed unanimously. BID-SANITARY SEWER PROJECT, CLEBURNE-UNIVERSITY. Six bids were received. Commission Williams moved, Mayor Coffee second- ed, to approve the low bid from Stimson Contracting Co. in the amount of $80,574.80, which was some $40,000 less than the second lowest bid. Motion passed unanimously. INVOICES. Commissioner Williams moved, Mayor Coffee seconded, to approve the following invoices for payment. Motion passed unanimously. 1. R.L. Goodson, Jr., Inc., $13,806.55, for consulting fees. 2. Stimson Contracting Co., $86,682.19, for water and sewer renovation project. 3. Datapoint Corporation, $1,878.00, for lease and mainten- ance on printer, terminal and ARC system. 4. Bill's Transmission Service, Inc., $1,032.95, rebuilt transmission and miscellaneous parts. 5. Richard Dudzinski, $246.60, facsimile check for miscella- neous carperter work. EMERGENCY OPERATIONS PLAN. Mayor Coffee moved and Commission- er Drake seconded to approve the plan as presented by the city staff in accordance with Chapter I, Section 17 of the Code of Ordinances. The basics of the plan are to be publi- cized in the newspapers and displayed on cable television. Motion passed unanimously. CITY HEALTH OFFICER. Mayor Coffee moved, Commissioner Drake seconded, to re-appoint Dr. Dean C. K±pp as City Health Officer for a term which will end on March 31, 1984. Motion passed unanimously. ~ARCH MEETING DATES. Mayor Coffee motioned and Commissioner Drake seconded to hold the March Board of Commission meetings at 8:00 a.m. on the 4th and 22nd days of the month. Motion passed unanimously. BUFORD McMILLAN, 4401 Bryn Mawr. Mr. McMillan inquired about the status of the city plans to replace his driveway, which was torn up due to water main break. The Board informed him that a decision will be made at the next meeting, after the city attorney has studied the utility easement, a copy of which is to be received from the County. There being no further business, the meeting adjourned. PASSED AND APPROVED this 4th day of March, 1982. MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK THURSDAY, MARCH 4, 1982, AT 8:00 A.M. Mayor Roy C. Coffee Jr. called the meeting to order. Present were Co~iss~.oners Joel T. Williams Jr. and Edward J. Drake. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Margy Ruether Mr/Mrs. B. McMillan Mary Ann Wheeler 3110 Daniel 4401 Bryn Mawr Park Cities News Fireman Wayne Gilcrease gave the invocation. Commissioner Drake moved and Commissioner Williams seconded to approve the minutes of the February 18, 1982, meeting as correct. Motion passed unanimously. PROCLAMATION. Mayor Coffee signed document proclaiming the week of May 16-22 as National Insurance Women's Week, at the request of the Insurance Women of Dallas. BUFORD McMILLAN, 4401 Bryn Mawr. Mayor Coffee explained that the utility easement on the property clearly states that the City is not liable for damages to the property in case of water main break or maintenance. Mayor Coffee moved, Commis- sioner Drake seconded, that the City repair only the section of the driveway which was disrupted. Also that the city engineer survey the necessity of replacing some dirt which Mr. McMillan claims was washed away by the runoff. Motion passed unanimously. RICK FOSTER, SMU FIREWORKS DISPLAY on April 3, 1982. He presented to the Board the following information which was requested at the previous meeting: permit to transport the fireworks through the city, fire control plans, $1 million liability insurance plus the SMU Umbrella policy, and the new shoot-off site at Ownby Stadium. Mayor Coffe motioned and Commissioner Drake seconded to approve the request as long as the event is coordinated with the Fire and Police Departments. Motion passed unanimously. GEORGE McDANIEL, 3645 Haynie, represented Amelia B. McDaniel his wife and property owner. Hie requested that the Board waive penalty and interest on their belated tax payment. He gave many reasons for being late in paying: non receivement of a statement, old age, broken leg, death in the family, etc. City Manager Leland Nelson emphasized to the Board that under state statutes tax penalties cannot be waived. Mayor Coffee moved and Commissioner Williams seconded to waive the $19.80 penalty and interest by allowing Mr. McDaniel to write a check dated January 31, 1982, the deadline for payment without penalties. Motion passed unanimously. Mayor Coffee motioned and Commissioner Williams seconded to approve the following ordinance. It establishes fees to be charged by the building department provided that the fees for new construction on Section 1.D.(2), Building Code, apply only to Single Family residences. Motion passed unanimously. ORDINANCE NO. 82-1 (!AMENDMENT NO. 1) AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES BY ADDING FOUR SEC- TIONS TO CHAPTER 3, PERTAINING TO BUILDING PERMIT FEES, ELECTRICAL PERMIT FEES, MECHANICAL PERMIT FEES, PLUMBING PERMIT FEES, AND PROVIDING A PENALTY. Mayor Coffee moved and Commissioner Drake seconded to approve RESOLUTION NO. 92-5, APPOINTING A CITY HEALTH OFFICER, Dean C. Kipp, M.D., his new term being from April 1, 1982 through March 31, 1984. This puts into effect the unofficial appointment made at the last meeting. Motion passed unani- mously. Commissioner Drake moved and Mayor Coffee seconded to approve the following invoices for payment. Motion passed unanimously. 1. Albert H. Halff Associates, Inc., $5,395.68, first payment on storm sewer engineering study. 2. Uvalde Construction Co., $8,699.37, for paving the 7600 block of Boedecker. 3. Powell & Powell, Engineers, $10,162.49, for bond consult- ing work. 4. American Clay Co., $2,618.98, for white and yellow traffic buttons and epoxy. 5. JPon Glass, $2,586.00, partial payment for installation of vestibule doors. 6. Sears, Roebuck & Co., $1,597.95, for several screw- drivers, pliers, wrenches and hammers. 7. Industrial International, Inc., $1,706.25, for 75 galva- nized meter boxes. 8. Miracle Ford, Inc., $1,373.46, for hood, fenders and fan shroud for a sanitation truck. 9. Stewart Automotive, $1,878.64, facsimile check for payment requested on a one-month old invoice. 10. Richard Dudzinski, $364.50, facsimile check for carpenter work at city hall to be paid weekly. APPOINTMENT TO APPRAISAL DISTRICT ADVISORY BOARD. Commission- er Williams moved and Commissioner Drake seconded to re- appoint City Manager Leland Nelson as the University Park's representative to the DCAD Advisory Board. Motion passed unanimously. REALLOCATION OF FUNDS FOR STREET IMPROVEMENT PROGRAM. Mayor Coffee moved, Commissioner Williams seconded, to reallocate saved capital funds ($35,000) and unused revenue sharing funds ($20,000) to acquire the following e~uipment necessary for a street patching program in University Park: Asphalt lay down machine, modifications to heater-planner, liquid asphalt distributor, porta-patcher, silk screen stretcher, and other unforseen contingency items, a total of $54,900. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 22nd day of March, 1982. 84 MINUTES BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK MONDAY, MARCH 22, 1982, AT 8:00 A.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Commissioners Edward J. Drake was present and Commissioners Joel T. Williams, Jr., was absent. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Darrell Lafitte George Patterson C. N. Townsend, Jr. June & Trevor Rees-Jones Ray Fletcher Max Mallicote John Roach May Waters Elizabeth Packer Johnny & Casey Koons Kristen & Shannon Koons Helen Koons Mr/Mrs. Tom A. Koons Maribeth Coffee Luke & Bea Coffee Brantley Booe 3542 Caruth 4700 Drexel Dr. 2704 Purdue 3615 Centenary 1712 Belgrade, Plano 907 Hadrian, Irving 4433 Larchmont 4136 Greenbrier 4129 Stanford 4129 Stanford 3604 Rosedale 5928 Fredrick 4113 Shenandoah 4113 Shenandoah 4521 Belclaire Johnny Koons, Judge John Koons' son, gave the invocation. Mayor Coffee signed document proclaiming March 21-27 as University Park's Job Safety and Health Week, as reauested by the TML, Risk and Insurance Management Services. Commissioners Drake motioned and ~ayor Coffee seconded to approve the minutes of the March 4, 1982, meeting as correct. Motion passed unanimously. C. N. TOWNSEND, JR., 2704 PURDUE. He expressed his feelings in regard to the proposed Central Expressway project and urged %he Board to reaffirm its 1979 resolution which support- ed the widening project. It was decided that a hearing on the subject shall be held after the new Board of Commissioners is elected this coming April. ZONING HEARING, REZONING OF DALLAS COUNTRY CLUB PROPERTY. Mayor Coffee opened the hearing. There being no one in favor or against the request, Commissioners Drake motioned and Mayor Coffee seconded to approve the following ordinance. 85 Motion passed unanimously. ORDINANCE NO. 77/328 (A~ENDMENT NO. 18) AN ORDINANCE AMENDING AND SUPPLEMENTING THE COMPRE- HENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, WHICH WILL CHANGE THE ZONING FROM SF-2 TO PLANNED DEVELOPMENT DISTRICT-RECREATIONAL (COUNTRY CLUB AND GOLF COURSE) AS PErmITTED UNDER ARTICLE 8-401 THROUGH 8-404 OF THE ZONING ORDINANCE ON THE PROPERTY DESCRIBED AS THE DALLAS COUNTRY CLUB PROPERTY, 6200 SHANNON AVENUE, ABSTRACT 1351, 2.88 ACRES, JOHN SCURLOCK SURVEY IN DALLAS COUNTY, TEXAS. Mayor Coffee motioned, Commissioner Drake seconded to approve RESOLUTION NO. 82-6, IN APPRECIATION OF JUDGE JOHN KOONS' fifteen years of service to the City of University Park. A commemorative plaque was delivered to the Judge. Motion passed unanimously. The meeting was temporarily adjourned at this point for a reception to Judge Koons. The meeting was re-called to order 45 minutes later. INVOICES. Commissioner Drake moved and Mayor Coffee seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $73,090.51, for sanitary sewer renovation. 2. Uvalde Construction Co., $51,998.11, final estimate for street repaying. 3. Thurman-Norris Concrete Co., $80,620.72, final estimate for street renovation. 4. Ed Bell Construction Co., $6,879.47, final estimate for miscellaneous paving work. 5. Shur-Flo, Inc., $5,042,88, first estimate for cleaning and televising the sewer lines. 6. Powell & Powell, Engineers, $7,597.96, for consulting engineering services. 7. R. L. Goodson, Jr., Inc., $8,841.75, for consulting engineering services. 8. The Weber Company, Inc., $4,100.00, for completion of repair and resurfacing of Williams Park's tennis courts. 9. Joe M. Nall& Associates, $7,726.97, for data management services for the month of February. 10. Dowco Data Service, Inc., $1,585.00, for programming and cartridge ribbons for police computer. 11. Datapoint Corporation, $1,819.00, for lease and mainten- ance of ARC System and printer, police deDartment. 12. General Electric Mobil Radio, $2,760.00, for three mobil radios for the utility department. 13. General Electric Mobil Radio, $6,018.30, for two-way radios, antennas, voice pagers, encoder for police dept. 14. Goodyear Truck Tire Center, $1,171.28, for six tires and forty tubes to be put in stock. 15. Trans-Tex Supply Co., $1,906.97, for clamps, stops, cut- in-sleeves, valves to replenish stock. 16. Agricultural Chemicals, Inc., $1,824.00, for turf herbi- cide and fertilizer. 17. Sharon Scott, $1,700.00, for human relations workshop for police officers. 18. G & M Sales Company, Inc., $1,316.25, for five sets of brackets for pedestrian signals. 19. Naylor Supply Co., $2,439.50, for rods, root saws, cork- screws, spear heads, etc., to be put in stock. 20. Richard Dudzinski, $130.05, facsimile check for carpenter work at City Hall. CHANGE ORDERS. Mayor Coffee moved and Commissioner Drake seconded to approve the following change orders. Motion passed unanimously: C.O. #1 (Project l-A), Stimson Contracting Co., $7,535.00, for replacement of approximately 17 feet of sanitary sewer at alley between Purdue and Stanford. C.O. #1 (Project 2-C), Stimson Contracting Co., $101,155. for extra work resulted from deeper sewer excavation at alley between Douglas and Preston. C.O. #6, Thurman-Norris Concrete Co., $8,100.00, to repair inlet top at Lovers Lane and Snider Plaza, for ditch repair on Turtle Creek and extra heater scarifying. CONTRACT FOR COMPUTER CONSULTING. Mayor Coffee motioned and Commissioner Drake seconded to hire Peat, Marwick & Mitchell to assist (1) in conducting a data processing review of our water billing computer project, and (12) in determining the appropriate course of action. Motion passed unanimously. CITY/COUNTY AGREEMENT. Mayor Coffee motioned and Commissioner Drake seconded to approve the agreement for reimbursing the County if street rehabilitation work is done by the County within the University Park city limits. Since the County will not be responsible for liability or damages, this approval will only be into effect if it is determined that our present insurance would cover such liability or damages. Motion passed unanimously. USE OF SWIMMING POOL BY THE LONE STAR ~ASTERS SWIMMING CLUB. Mayor COffee moved and Commissioner Drake seconded to approve the Club's use of the municipal pool from 5:40 to 8:00 a.m. The conditions for the approval are: that the Club itself be responsible for liability, clean-up, and for providing life- guards; that resident swimmers purchase a swim tag and the non-residents pay a fee of $32.00. Motion passed unanimous- ly. BRANTLEY BOOE, 4521 Belclaire, requested some clarification of Zoning Ordinance requirements on multi-family dwellings. The Board postponed consideration once the City Engineer informed them that the subject is in the process of being reviewed by our consultant and would be on the agenda for a Planning & Zoning Commission hearing in the near future. There being no further business, the meeting was adjourned. PASSED AND APPROVED this the 5th day of April, 1982. CITY 8 M I N U T E S BOARD OF COMMISSION MEETING CITY OF UNIVERSITY PARK MONDAY, APRIL 5,~1982, AT 7:30 P.M. Mayor Roy C. Coffee, Jr., called the meeting to order. Present were Commissioner Joel T. Williams, Jr., and Commis- sioner Edward J. Drake. Also present were Commissioner-Elect Don M. Houseman, City Attorney Dick Wood, and City Manager Leland Nelson. Many citizens and guests signed the register which is filed with the agenda for this meeting. Dr. Herbert Howard, former pastor of the Park Cities Baptist Church gave the invocation. Commissioner Williams moved and Commissioner Drake seconded to approve the minutes of the March 22, 1982 meeting as correct. Motion passed unanimously. INAUGURATION CEREMONIES. Commissioner Drake moved and Commis- sioner Williams seconded to review the election totals and to adopt RESOLUTION NO. 82-7, DECLARING RESULTS of the city officers' election. Motion passed unanimously. OATH OF OFFICE. Judge John Koons administered the oaths to the newly elected officers: Mayor Joel T. Williams, Jr., Commissioners Edward J. Drake and Don M. Houseman. Mayor Williams moved and Commissioner Housemand seconded to appoint Edward J. Drake as MAYOR PRO-TEM. Motion passed unanimously. APPOINTMENT OF CITY JUDGE. Commissioner Drake moved and Commissioner Don HOuseman seconded to approve RESOLUTION NO. 82-8, appointing Wilfred John Allison, Jr., as judge of the municipal court for two years, or until another judge is appointed. Motion passed unanimously. Comments were made by the outgoing and incoming Board of Commission members. At this point, the meeting was inter- rupted for a reception honoring the new Board of Commission. It was reconvened one hour later. CRAIG LANKFORD. Mayor Williams motioned and Commissioner Drake seconded to approve Mr. Lankford"s Eagle Scout project in University Park. In coordination with the City Manager, he will place historical markers-through the city. Motion passed unanimously. 89 Commissioner Houseman moved and Mayor Williams seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/1 (A3~ENDMENT NO. 2) AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES, CHAPTER 3, PERTAINING TO BUILDING PE~IT FEES TO BE CHARGED FOR NEW CONSTRUC- TION OF 2F-l, 2F-2, SF-A, MF-1, MF-2, AND MF-3, AND PROVIDING A PENALTY. Mayor Williams moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Dowco Data Service, Inc., $3,325.00 for computer programming. 2. Southland Corporation, $1,776.00 for traffic paint/thinner. 3. Lee-Boy Asphalt Equipment, $11,900.00, for asphalt lay down machine. The money is provided for in revenue sharing. 4. Rockwell International, $6,098.70, for 174 water meters. 5. Bowles & Edens Co., $1,167.40, for 30 meter stops and 50 relocators. 6. Goodyear Truck Tire Center, $1,379.83, for tires and tubes. 7. Trinity Equipment Co., $1,006.55, to repair power steering on John Deere tractor. 8. EMCO, $3,352.74, misc. parts to repair a side loader. 9. Stewart Automotive Warehouse, $2,310.80 facsimile check for outstanding invoice on auto parts. WATER CONTRACT. Mayor Williams moved and Commissioner Houseman seconded to approve the contract with the Park Cities Water District subject to passage of an additional contract for exchange of capital ('water tanks-distribution system). Motion passed unanimously. SET-BACK OF FENCES BY TEN-FOOT ALLEYS. The Board asked the city attorney to come up with a legal way to give relief to the city in regard to easements, water meter locations, etc. There being no further business, the meetin~ adjourned. PASSED AND APPROVED this 22nd day of April, 1982. CI~MANA. , - ~ ~ MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, APRIL 22, 1982, AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Dusty Dansby W. H. Roberts Elaine Tanner A. L. Pierce Bob Stephens Mary Ann Wheeler Frank B. Rhea, Jr. John M. Marshall Leo Corrigan III Nell Farmer Dr. William Farmer W. H. Huey, Jr. Richard Westsmith Vicki V. Rogers 3541 Normandy ~102 6220 Preston Road 2900 Yale 3201 Dartmouth 2900 Yale Park Cities News 6527 W. Northwest Hwy. 3309-B Rosedale 1807 Commerce 4103 Emerson 4103 Emerson 3636 Lemmon 3636 Lemmon 3121 Park Lane Commissioner Ed Drake gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the April 5, 1982, meeting as correct. Motion passed unanimously. PLANNING & ZONING HEARINGS. After opening the hearing and there being no opposition, Commissioner Houseman moved and Commissioner Drake seconded to approve the following applica- tions which were recommended by the Planning and Zoning Commission. Motion passed unanimously. 1. Tanner-Stephens Intown Homes, Inc., prospective owners. Replatting of 3412-14 and 3416-18 Potomoc, Lots 11 and 12, Block 6, Walker's Addition, into one lot. 2. Proposed amendments to the Zoning Ordinance as stated in the followzng ordinance: ORDINANCE NO. 77/328 (AMENDMENT NO. 19) AN ORDINANCE OF THE BOARD OF COM~ISSIONERS AMENDING AND SUPPLEMENTING THE COMPREHENSIVE ZONING ORDINANCES OF THE CITY OF UNIVERSITY PARK WHICH WAS ADOPTED ON 11/7/77. THIS AMENDS, SUPPLEMENTS, OR ADDS THE FOLLOWING SECTIONS 9-102, 9-802.2, 9-802.4, 11-106, 13-103, 21-101.7, AND 21-101.40, ALL IN REGARD TO MULTI-F~ILY DWELLINGS. DUSTY DANSBY, PARK CITIES CATV, proposed to combine into one the two channels that are now available to the City of Univer- sity Park and the Town of Highland Park in order to give the cable company one extra channel. The number of pages avail- able to each city would still be eleven. Commissioner Houseman moved and Commissioner Drake seconded to approve the request. Motion passed unanimously. ALBERT L. PIERCE, PIERCE PROPERTIES, proposed to sign an agreement with the city whereby he could lease approximately 35 feet of alley right-of-way. This is encroached by three sections of brick fence built at his condominium development located at 3419-23 Rosedale. The Board of Commissioners postponed the item for further consideration. JOHN MARSHALL, 3309-11 Rosedale. He requested permission to eliminate the curb by his paved front yard in order to allow for one extra head-in parking space. Since this would require an amendment to the zoning ordinance, Commissioners Drake moved and ~ayor Williams' seconded to refer the request to the Planning & Zoning Commission. Motion passed unanimously. FRANK RHEA, CORRIGAN PROPERTIES. He requested a lease agree- ment to keep a private water line (serving air conditioning equipment at Corrigan Properties) on city property. The line in the alley connects both buildings to a common cooling tower. Commissioner HOuseman moved and Commissioner Drake seconded to grant the request. Also, that Mr. Rhea contact the city attorney for the necessary document. Motion passed unanimously. MRS. DOROTHY VOLK, 7000 Vassar, reauested postponement until the bill is received from the plumber who fixed the city water main in her property. Commissioner Drake moved and Commissioner HOuseman seconded to approve the following ordinance. ~otion passed unanimously: ORDINANCE NO. 82/2 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING AMENDMENT NO. 11, APPENDIX A (ZONING ORDI- NANCE) AS ADOPTED IN THE CODE OF ORDINANCES, TO INCLUDE ONE LOT IN PLANNED DEVELOPMENT DISTRICT ~7. BIDS. Commissioner Drake moved and Commissioner Houseman seconded to approve the following low bids. Motion passed unanimously: 1. SILK SCREEN STRETCHER to be used at the sign shop. Texas Screen Process Supply Co. was the only bid received, $3,328.20. $3,500 is budgeted in revenue sharing for this item. 2. FIRE DEPARTMENT TRAINING TOWER EXTENSION, from HoC.Maxwell & Sons, Inc., in the amount of $8,794. Although this low bid exceeds the budgeted amount of $6,000., the department has enough money available to cover for the extra expense. 3. ADDITIONAL SEWER/WATER RENOVATION PROJECTS. For Project No. l-D, Barr Constructors, Inc., $80,017.40. For Project No. 2-D, Stimson Contracting Co., $54,995.60. Two other bids were received on each project which is part of the Bond program. INVOICES. Mayor Williams moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell, Engineers, $6,566.27, consulting services. 2. Raymond Goodson, Jr., Inc., $17,166,25, consulting services. 3. Stimson Contracting Co., $162,261.32, for sanitary sewer renovations. 4. Shur-Flo, Inc., $10,639.76, for televising of sanitary sewer lines. 5. Jan Person Consulting, $1,822.50, to implement changes and enhancement to real estate tax system. 6. Joe M. Nall& Associates, $3,898.22, data management services for the month of March. 7. Datapoint Corporation, $1,959.00, for lease and maintenance on ARC system and printer and two service calls. 8. Smith & Wesson Academy, $1,125.00, for training services provided to three police sergeants. 9. Donovan Uniform Co., $4,289.60, for caps, shirts, etc. for the police department. 10. The Rohan Co., $2,275.00, for 100 meter boxes. 11. Bowles & Edens Co., $1,135.72, for stops and relocators. 12. Rockwell International, $6,098.70, for 174 water meters. 13. Van Waters & Rogers, $1,992.60, for 90 bags of Balan. 14. Bill's Transmission Service, $1,024.95, to rebuild and install transmission on city pickup. 15. Roy Hance Automotive Service, $3,371.29, for repairs to two police vehicles. 16. Austin Paving Co., $2,999.00, facsimile check for two steel wheel asphalt rollers, used equipment. 17. Richard Dudzinski, $54.00, facsimile check for miscellaneous carpenter work. 18. James F. Carpenter, $200.00, facsimile check to reimburse for some tree trimming work. 19. Jim Greggs, C.O.P.S., $150.00, facsimile check for Officer Garner to attend combat oriented school. REPORT OF STUDY OF CITY STORM SEWERS. Richard Westsmith, of Albert Halff & Associates, reported on the completed portion of the study which covers the critical flooding areas of in University Park: Golf Drive-just north of Haynie, and Emerson-just east of Westchester and down to the creek. A written report will be delivered to the city subsequently. NORTHPARK BANK PLEDGED SECURITIES. The list of securities pledged by the bank as collateral to city deposits of $15,146,191.15 is to be examined further by Commissioner Houseman prior to approval by the Board. CONTRACT WITH DAL-TEX UTILITIES, INC. Commissioner Drake moved and Commissioner Don Houseman seconded to approve the proposal for emergency rehabilitation of sanitary sewer lines on private properties abutting Turtle creek, between Lovers Lane and Vassar. The contract with Dal-Tex amounts to $65,067.50. Motion passed unanimously. Commissioner Houseman moved and Commissioner Drake seconded to approve CHANCE ORDER NO. 4(l-B), STIMSON CONTRACTING CO., in the amount of $35,075.02. This covers work completed in August 1981. The official approval was needed for record keeping purposes. Motion passed unanimously. BIKE-A-THON. Commissioner Houseman moved and Commissioner Drake seconded to approve the American Diabetes Association's pledge race which is scheduled for Sunday, April 25th, from 1-4:00 p.m. Motion passed unanimously. ADDITIONAL MONEY FOR ~INTENANCE OF FORNEY PROPERTY. Mayor Williams motioned and Commissioner Drake seconded to approve an extra $297.91 (beyond the $500 established by the lease agreement with fireman Shane Schindler) for rehabilitation of fence at the Forney property. The additional money is for seven rolls of barbed wire, one 16 foot gate plus nails and hardware. Motion passed unanimously. The MANAGEMENT LETTER from Peat, Marwick & Mitchell, our auditors, was accepted by the Board of Commissioners. The 1982 HOMESTEAD EXEMPTION SCHEDULE was postponed for further consideration by the Board. There being no further business, the meeting adjourned. PASSED AND APPROVED this 3rd day of May, 1982. MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK SPECIAL MFETING THURSDAY, APRIL 29, 1982, AT 8:30 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. This special meeting was called as an emergency due to the stated deadline of May 1, 1982, for a decision on the follow- ing: HOMESTEAD EXEMPTIOD OPTIONS USING 1982 APPRAISALS OF THE DALLAS COUNTY APPRAISAL DISTRICT. After much discussion, the Board of Commissioners deferred consideration because the DCAD has not given enough information for a decision. PROCLAMATION. Mayor Williams signed a document proclaiming May 2-9, 1982, as American Music Week in University Park, at the request of the Texas Federation of Music Clubs. There being no further business, the meeting adjourned. PASSED AND APPROVED this 3rd day of May, 1982. CITY ~NAGER-CLERK / / MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MAY 3,1982 , AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The list of citizens and guests who signed the register is filed with the official copy of the Agenda for this meeting. Rev. Nancy Danson, Perkins School of Theology, gave the invocation. Mayor Williams signed a document proclaiming May as Better Hearing and Speech Month, as requested by the Speech, Language and Hearing Association. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the April 22 and 29, 1982, meetings. Motion passed unanimously. Albert L. Pierce's appearance was re-scheduled because he had to go out of town. JOHN F. STULL, 3141 Bryn Mawr, requested a one year extension to comply with the requirements of the sidewalk ordinance. Commissioner Drake moved and Commissioner Houseman seconded to grant the request under the following conditions: Mr. Stuhl's attorney is to present a document whereby the property owner agrees (1) to abide by the one year period, (2) to install the sidewalk prior to any change of title, in case the property is sold during this one year period, and (3) to pay for all legal costs if the city has to enforce compliance through the courts. Motion passed unanimously. MRS. ROLAND COX, 2909 Southwestern. On her behalf, Mr. D.E. Singleton requested that the city share 50% of the cost of paving the area between the alley paving and the property line. Prior to making a decision, the Board directed the staff to review what the city has done in previous cases and to report back at the next meeting. Commissioner Drake motioned and Commissioner Houseman seconded to approve the following resolutions. Motion passed unanimous- ly. RESOLUTION NO. 82-9 , appointing a Planning and Zoning Commission for 1982-84. RESOLUTION NO. 82-10, the 1982-84. appointing a Board of Adjustment for RESOLUTION NO. 82-11, appointing a Fringe Benefits Committee. RESOLUTION NO. 82-12, appointing a Finance Committee. Mayor Williams motioned and Commissioner Drake seconded to approve the following resolutions. Motion passed unanimously: RESOLUTION NO. 82-13, appointing an Environmental Standards Committee. RESOLUTION NO. 82-14, in appreciation of Roy C. Coffee, Jr., previous Mayor of the City of University Park. Commissioner Houseman motioned and Commissioner Drake seconded to approve RESOLUTION NO. 82-15, SUSPENDING TARIFF OF DP&L for extra 30 days. Motion passed unanimously. BID, SANITARY SEWER IMPROVEMENTS, PROJECT 2-E. Commissioner Drake moved and Mayor Williams seconded to approve the low bid from Haught Construction Co., Inc. in the amount of $125,184.85. The other two bids were from Bar Constructors, Inc., and Stimson Contracting Co. Motion passed unanimously. INVOICES. Commissioner Houseman motioned and Commissioner Drake seconded to approve the following invoices for payment. Motion carried unanimously. 1. Dowco Data Services, Inc., $1,920.00, for programming. 2. Forrest Morrow Co., $1,291.81, for miscellaneous office supplies. 3. Texas Ice Machine Co., $2,968.00, ice machine for service center. Reallocation of revenue sharing. 4. EMCO, $2,250.00, for ten 3 -yard trash containers. 5. The Weber Co., $3,275.00, facsimile check for final payment on resurfacing of tennis courts. 6. A1 Phillips/Steve Farwell, $780.75, two facsimile checks ($380.25 and $400.50) for weekly payment on misc. repairs and painting of City Hall. 7. Jones Paint & Art Center, $133.43, facsimile check to cover past due invoice for paints and rollers. CONTRACT WITH PEAT, MARWICK & MITCHELL. Commissioner Houseman moved and Commissioner Drake seconded to approve a contract for computer consulting services in the amount of $ 30~000. The firm will assist us in conducting an infor- matio~ systems requirement study. A budget allocation will be made for the purpose. This contract supersedes the 97 original one approved on March 22, 1982. unanimously. Motion passed A list of securities pledged by NorthPark Bank was postponed to the next meeting. CHANGE ORDER #3, THE WEBER CO., $125.00. Commissioner Houseman moved and Commissioner Drake seconded to approve the change order to apply additional coat of resurfacer to Smith Park's tennis court. This is to cover up damage caused when city crews put in a french drain. Motion passed unani- mously. CHANGE ORDER NO.2 (PROJECT 2-C), STIMSON CONTRACTING CO., $44,070.85. Mayor Williams moved and Commissioner seconded to approve the change order. This is to install water line in the 4100 block of San Carlos. Motion passed unanimously. RHETT STEIN, 6600 Westchester. He appeared in behalf of Betty Minyard Stein. They feel it is unfair that she has to pay $600 for water bills issued to unoccupied apartments that she owns. The Board explained that the City has a minimum compulsory charge and that she had better pay the arrears by May 10th in order to avoid penalty. JERRY BYWATERS, 3625 Amherst, representing other residents in the area, appeared to remind the Board that they also have had flooding problems and would like to have assistance in solving those problems. The Board explained that the study is in progress and some action will be taken in the ~ut~re, There being no further business, the meeting adjourned. PASSED AND APPROVED this 20th day of May, 1982. ATTEST' 98 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, MAY 20, 1982, AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Also present were Assistant City Attorney Dick Wood, Jr., and City Manager Leland Nelson. The following guests and citizens signed the register: A. L. Pierce, Jr. Junior Dunlap John M. Jackson Steve Chapman 3201 Dartmouth City staff 3508 Caruth Blvd. 3508 Stanford PROCLAMATIONS. At the request of the respective organizations Mayor Williams signed the following documents proclaiming May 22-26, 1982 as Community Associations Week, and the month of May as National Transportation Month. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the May 3, 1982, meeting as correct. Motion passed unanimously. ALBERT L. PIERCE. He would like to lease approximately 35 feet of alley right-of-way that is encroached by three sections of brick fence at 3419-23 Rosedale. Mayor Williams moved and Commissioner Houseman seconded to allow Mr. Pierce to sign a lease agreement with the City. The agreement is to be filed in the County Deed Records and the future property owners are to be apprised of the fact that such agreement exists and can be terminated at any time the City deems it necessary. Motion passed unanimously. Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/3 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING SECTION I(i) BY ADDING SUB-SECTION NUMBER (4) TO THE CODE WHICH PROVIDES FOR MASONRY CONSTRUCTION ON EXTERIOR WALLS AND FLAME RETARDANT ROOFING ON STRUCTURES IN ZONING CLASSIFICATIONS SF-A, MF-1, AND MF-3, AND PROVIDING A PENALTY. Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/4 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3, BY ADDING SECTION 20, PRESCRIBING PARKING REQUIRE- MENTS FOR ALL PARKING SPACES REQUIRED IN THE CITY OF UNIVERSITY PARK. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Raymond L. Goodson, Jr., Inc., $11,156.35, for consulting work. 2. Stimson Contracting Co., $201,950.76, for sewer and water renovation projects. 3. Powell & Powell, Engineers, $9,174.81, for engineering consulting work. 4. Joe M. Nall& Associates, $2,256.97, for data management services for the month of April. 5. Jan Person Consulting, $1,890.00, for computer programming. 6. Poole Tile Co., $1,460.40, for labor and materials to repair swimming pool. 7. General Electric Mobil Radio, $2,757.00, for radios for police department. 8. Alarm Systems of Dallas, $1,000.00, for used tape player, video with remote control for police department. 9. EMCO, $2,250.00, for ten 3-yard trash containers. 10. Bowles and Edens Co., $1,236.75, for several eye bolts and sleeves to replenish stock. 11. Poole Tile Co., $1,111.00, facsimile check for labor and materials to repair swimming pool. 12. A1 Phillips/Steve Farwell, $576.00, facsimile check for painting City Hall. AGREEMENT WITH THE PARK CITIES WATER DISTRICT. Commissioner Houseman moved and Commissioner Drake seconded to approve the agreement transferring ownership of certain water storage tanks to the Water District and ownership of certain water distribution facilities to the City of University Park. This is a supplement to the Water Contract approved by the Board of Commissioners on April 4, 1982. Motion passed unanimously. COMPUTER TERMINAL FOR COURTROOM. Recently, Peat, Marwick & Mitchell were hired to make a study and recommendation in regard to computer system options for the City. Therefore, the Board decided to postpone Judge Allison's request for a computer terminal for the courtroom until the study and recommendation are available. Motion passed unanimously. 100 CONTRACT FOR COLLECTION OF UNPAID BILLS. Commissioner Drake moved and Commissioner Houseman seconded to sign a contract with National Credit Consultants for collection of past due ambulance and water bills from those' hard to find, out of town residents. The accepted fee is 50% of the amount collected. Motion passed unanimously. ADDITION TO CONTRACT WITH DR. MOON. Mayor Williams moved and Commissioner Houseman seconded to add to the contract with Dr. Robert E. Moon, horticulturist consultant. He will extend inspection services and maintenance evaluation reports to the medians and parkways. The new monthly fee will be $600. Motion passed unanimously. NORTHPARK BANK PLEDGED SECURITIES. Mayor Williams moved and Commissioner Houseman seconded to approve the list as presented. However, from now on, as security for the deposits of the City and the Firemen's Fund, the City will approve only those bonds which meet the standards of the Treasury Department of the State of Texas. Motion passed unanimously. CHANGE ORDER NO. 1 (PROJECT 2A), Stimson Contracting Co., in the amount of $48,075.50. Commissioner Houseman moved and Commissioner Drake seconded to approve this change order to replace water main in Lomo Alto, from the alley south of University to Drain Street. Motion passed unanimously. JOHN M. JACKSON, 3400 University, inquired if the Board would consider abandoning the alley between Hillcrest and Auburn- dale, if the Planning and Zoning Commission were to approve the plans for his development at Auburndale and Binkley. The Board indicated that they would consider the abandonment if that were the recommendation from the Planning and Zoning Commission. CHANGE OF MEETING DATE. The first meeting in june was changed to Tuesday, June 8, 1982, at 8:00 a.m. The Mayor and Commis- sioners will be in Austin for a TML Conference on the date of the regularly scheduled meeting. There being no further business, the meeting adjourned. PASSED AND APPROVED this 8th day of May, 1982 CITY/MANAGER-CLERK 101 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JUNE 8, 1982, AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Also present were City Attorney Dick Wood, City Manager Leland Nelson. The following guests and citizens signed the register: Jim Augur Jack Harvard Winston Power Bill Wymond 4133 Shenandoah NorthPark Bank 3206 Hanover 8911 Rolling Road PLAZA THEATRE PLANS. Jim Augur, architect hired by the Univer- sity Park Foundation, presented the plans for the remodeling of the theater. PLANNING AND ZONING HEARING. The Board of Commissioners heardthe following applications which were recommended by the Planning and Zoning Commission at its meeting of May 19, 1982: (1) HIGHLAND PARK INDEPENDENT SCHOOL DISTRICT requested a specific use permit to construct and operate an indoor tennis-racketball facility in the southwest corner of the school practice field, Lots 1 through 10, Block 1, Oxford Manor Addition, known as 7015 Westchester. Dr. Winston Power, Superintendent, was at the hearing and stated that a letter from the HPISD is forthcoming outlining what the school has agreed to do in order to satisfy the previous objections outlined by the city staff. There being no further discussion, Commissioner Houseman motioned and Commissioner Drake seconded to approve the request. Also approved was the related ordi- nance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 20) AN ORDINANCE AMENDING AND SUPPLEMENTING THE COMPRE- HENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, KNOWN AS ORDINANCE NO. 77/328, ADOPTED ON NOVEMBER 9, 1977, AND AMENDMENT NO.9 ADOPTED APRIL 7, 1980. THE AMENDMENT PROVIDES FOR AN ALTERED SPECIFIC USE PERMIT ON THE FOLLOWING DESCRIBED PROPERTY: LOTS 1-10, BLOCK 1,:OXFORD MANOR ADDITION, KNOWN AS 7015 WESTCHESTER. (2) ALLAN W. HALL, INC., requested the replatting of Lot 12, Block E., University Annex Addition, known as 3546-48 Binkley, into two Single Family-Attached lots. There being no opposition, Commissioner Drake moved and Commissioner Houseman seconded to approve the request. Motion passed unanimously. Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously: ORDINANCE NO. 82/5 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK AMEND- ING CHAPTER 8, SECTION 4D(3) OF THE CODE OF ORDINANCES WHICH AMENDMENT CLARIFIES THE CITY ENGINEER'S RESPONSIBILITY FOR THE ENFORCEMENT OF THE ZONING, BUILDING, ELECTRICAL, PLUMBING AND MECHANICAL CODES OF THE CITY OF UNIVERSITY PARK. In two separate motions, Commissioner Drake moved and Commis- sioner Houseman seconded to approve the following ordinances. Motion passed unanimously: ORDINANCE NO. 82/6 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK AMEND- ING CHAPTER 5, SECTION 5, BY CHANGING THE TITLE AND ADDING (E) WHICH REGULATES THE INSTALLATION OF UNDERGROUND STORAGE TANKS AND PROVIDING A PENALTY. ORDINANCE NO. 82/7 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, AMEND- ING CHAPTER 5 OF THE CODE OF ORDINANCES BY ADDING SECTION 18, REGULATING THE PENETRATIONS OF FLOOR OR CEILINGS REQUIRING FIRE PROTECTED COVERINGS AND PROVIDING A PENALTY. Commissioner Houseman motioned and Commissioner Drake seconded to approve RESOLUTION NO. 82-16, providing for a "RENT-A-TRUCK" PROGRAM AND FEES for special sanitation service to the citi- zens of University Park. Motion passed unanimously. Mayor Williams moved and Commissioner Drake seconded to approve RESOLUTION NO. 82-17, THANKING DR. FREDERICK OLDEN for donating money for a tree to be planted in memory of Stewart Blaylock. Motion passed unanimously. BANK DEPOSITORY BIDS, 1982-84. After examining the tabulation of bids received, the Board of Commissioners postponed the awarding of a bid until a recommendation is received from the Finance Committee of the City of University Park. INVOICES. Commissioner Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 4. 5. 6. 7. 8. 9. 17. 18. 19. 20. 21. 22. 23. 24. Raymond L. Goodson Jr., Inc., $11,960.65, for consulting services. Raymond L. Goodson Jr., Inc., $1,354.00, for structure engineering work for the fire tower extension. Stimson Contracting Co., $159,439.27, for sewer and water renovation projects. Shur-flo, Inc., $7,895.93, televising of sewer lines. City of Dallas, $4,650.00, for biomedical communications network from 6/1/82 through 5/31/83. Peat, Marwick, Mitchell & Co., $3,394.00, for professional services, Phase I, Data Processing Study. (Partial) Datapoint Corporation, $1,882.00, for computer services to the Police Department. Joe M. Nail & Associates, $2,197.47, for data management services for the month of May. Poole Tile Co., $5,280.00, to replace coping around pool. IBM, $3,043.25, for two typewriters (Executive and Finance Departments) plus miscellaneous supplies. Conley-Lott Nichols, $7,850.51, for parts to repair the heater plainer. Dallas Brush Manufacturing Co., $1,096.00, for misc. brooms for the street department. Traffic Signal Equipment, $4,350.00, for three mast arm poles and three sets of anchor bolts. The Rohan Co., $1,845.00, for 50 heavy duty meter boxes. Industrial International, Inc., $2,462.93, for 100 galva- nized meter boxes, gate and gasket sets. Goodyear Truck Tire Center, $1,420.56, for 16 tires. H.W. Lumpkin, Association, $1,350.00, for 25 helmets for fire department. Checks signed by facsimile machine: Poole Tile Co., $1,216.10, for swimming pool repairs. Roy Star Plastering Co., $3,800.00, to repair plastering on bottom of pool. Firemen's Fund Insurance, $15.00, insurance for RAM pager for swimming pool. Arhill Repair & Maintenance, $1,112.00, two separate pay- ments ($512 and $600) for painting of City Hall. Cathleen Cunningham, $95.14, reimbursement for copies of 10-year budget projection. ICX, INC., $59.24, freight charges to ship commode in jail to California for repair. Gem Products, $588.00, for car wash detergent. SMOKE TESTING PROJECT. Commissoner Drake moved and Commis- sioner Houseman seconded to approve the project. The approxi- mate cost for equipment, labor, materials for smoke testing the sanitary sewer between Mockingbird and University is $2,450.00. Motion passed unanimously. 104 CERTIFICATE OF CREDIT TO TAX ROLLS. Commissioner Houseman motioned and Commissioner Drake seconded to aprove the amount of $2,174.43 in the list of refunds or exemptions to be made according to state statutes. Motion passed unanimously. FEES TO BE PAID TO THE COUNTY HEALTH DEPARTMENT. Mayor Williams moved and Commissioner Houseman seconded to approve the fee structure and "user fees" to be paid by both the City and citizens for use of County facilities for certain health related services. Motion passed unanimously. MONTHLY CONTRIBUTION TO INTERIM REGIONAL TRANSPORTATION AUTHORITY. The City of University Park's share would be $463.64 per month, retroactive to January 1982. At our request, the Assistant City Attorney for Dallas informed us that the activities of the Authority are a public purpose and, therefore, an authorized subject for the expenditures of public funds. Also, that such funds would not be used for political advertising. Mayor Williams read a letter received from R. B. Kincheloe, Jr., 4020 University Boulevard, in opposition to any financial help from the City for the purpose. The Mayor then stated that he has been following the activities of the Authority and finds them to be worthwhile. There being no further discussion or opposition, Mayor Williams moved and Commissioner Houseman seconded to approve the City's contribution of $463.64 per month, retroactive to January 1981. Motion passed unanimously. SELLING AT GOAR PARK TO BENEFIT MUSTANG BAND. Mayor Williams moved and Commissioner Drake seconded to allow Kuby's Sausage House to furnish picnic lunches at Goar Park during Mustang Band Concert (April 1983) with all proceeds going to the band. Motion passed unanimously. The request was made by the Goar Park Pavilion Committee. BICYCLE RACE. Bill Wymond requested permission to hold the usual bicycle race on July 5, 1982. Mayor Williams moved and Commissioner Drake seconded to approve the request subject to the presentation of a certificate of insurance and to the approval of the route by the Police Department. Motion passed unanimously. CHANGE OF MEETING DATE. The second meeting in June was re- scheduled to Monday, June 28th at 8:00 a.m. The~"~ng no further business, the meeting, adjourned. PASSED AN~,~APPROVED this 28th day o/~Juhe, 1982. CI~ MANAGER-ELE~K b 105' MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, JUNE 28, 1982, AT 8:00 A.M. The meeting was called to order by Mayor Joel T. Williams Jr. Present were Commissioners Edward J. Drake and Don Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Mrs. Eddie C. Case Mrs. & Mrs. Clifton Blackmon Slayden Diehl Bowen Diehl Michael Caolo Susan Ralston Dorothy Davis 4301 Bryn Mawr 4044 Druid Lane 4405 Bryn Mawr 4020 Druid Lt. C. D. Mallicote gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the June 8, 1982, meeting as correct. Motion passed unanimously. RETIREMENT AWARD. Mayor Williams gave a retirement watch to Gregory G. Gevara in recognition of his 27 years of service to the City in the utility/street department. MICHAEL CAOLO, 4044 Druid Lane, requested a "no-parking" restriction for both sides of the 4000 block of Druid within 200 feet of the intersection with Preston Road. A letter was received from Jerry S. Stover, 4025 Druid, requesting a parking restriction for the entire 4000 block. John Woodard, 4040 Druid, and Dorothy Davis, 4020 Druid, spoke in favor of the second request. After much discussion, Commissioners Drake moved and Commissioner Houseman seconded to approve a two-hour parking restriction, from 8:00 a.m. to 4:00 p.m., Monday through Friday, as suggested by Mr. Stover, plus "no-parking" 100 feet N.side of Druid at Preston. Corresponding ordinance to be on the agenda for next meeting. Motion passed unanimously. RACCOON TRAPPING PROGRAM. Bowen Diehl, Scout Troup 82, gave the final report on the program he initiated in February '82, after approval by the Board of Commissioners. MRS. CLIFTON BLACKMON, 4301 Bryn Mawr, requested an extention to the permit to keep a temporary metal storage building in the backyard. The permit expires September 18, 1982. A petition against her request was signed by 102 neighbors, some of which were at the meeting and voiced their opposi- tion: Mrs. Hubert Owens, 4300 Hanover; Dennis Dineen, 4229 Bryn Mawr; Elizabeth Branch, 4320 Bryn Mawr; and Susan Ralston, 4408 Bryn Mawr. After much discussion, Mayor Williams informed Mrs. Blackmon that both the City Commis- sion and the Environmental Standards Committee are adamant about eliminating non-conformances in order to maintain the quality of life in University Park. Therefore, her permit would not be extended. PLANNING AND ZONING HEARING. Mayor Williams motioned and Commissioner Houseman seconded to refer the proposed amend- ments to the Zoning Ordinance to the Environmental Standards Committee for their recommendation, prior to any action by the Board of Commissioners. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/8 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING A 15 FOOT PUBLIC ALLEY LOCATED WEST OF LOT 26, BLOCK 6, WESTMINSTER PLACE ADDITION, UNIVER- SITY PARK, TEXAS, CONTAINING 1798.65 SQUARE FEET OF LAND, TO THE LAKEWOOD BANK & TRUST COMPANY. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 82-18, PROVIDING FOR THE PURCHASE OF CITY MAILING LISTS of water customers for a fee of $75. Motion passed unaninously. Mayor Williams motioned and Commissioner Houseman seconded to approve RESOLUTION NO. 82-19, APPOINTING JAMES P.BARKLOW, JR. as acting judge of the municipal court. Motion passed unanimously. Commissioner Houseman moved and Commissioner Drake seconded to approve RESOLUTION NO. 82-20, ESTABLISHING A $10 CHARGE FOR CHECKS RETURNED by banks for the lack of funds. Motion passed unanimously. Mayor Williams moved and Commissioner Drake seconded to pass RESOLUTION NO. 82-21, APPOINTING THE GOAR PARK PAVILION COMMITTEE for a period of two years. Motion passed unanimously. Mayor Williams moved and Commissioner Drake seconded to approve RESOLUTION NO. 82-22, APPOINTING A TEXAS SESQUICENTENNIAL COMMITTEE for the Park Cities. Motion passed unanimously. BANK DEPOSITORY BIDS. After hearing the recommendation from Max Nygaard, Chairman of the Finance Committee, Commissioner 107 Houseman moved and Commissioner Drake seconded to award the bid from NorthPark National Bank for the period of August 1, 1982 to July 31, 1984. Motion passed unanimously. BID - PROJECT i-E, SANITARY SEWER/WATER MAIN REPLACEMENT AND ALLEY REPAVING at the 3900 block of Villanova and at the alley between Wentwood and Centenary, the 3900 block. Four bids were received. Commissioner Drake moved and Commis- sioner Houseman seconded to accept the low bid from Haught Construction Co., in the amount of $224,998.70. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Haught Construction Co., $49,632.75, for sanitary sewer renovations. 2. Dal-Tex Utilities, Inc., $46,848.60, for sanitary sewer renovations. 3. Cullum Construction Co., $24,182.24, final payment-sanitary sewer renovations. 4. Shur-Flo, Inc., $7,687.89, sanitary sewer renovations. 5. Peat, Marwick, Mitchell & Co., $14,330.00, expenses in connection with Phase I, data processing study. 6. Datapoint Corporation, $1,819.00, computer lease/mainten- ance at police department. 7. W. H. Lumpkin, Assoc., $3,567.78, for 1350 feet of fire hose. 8. Law Enforcement Equipment Co., $1,514.00, for 22 stainless steel pistols. 9. The Rohan Co., $1,107.00, for 30 heavy duty meter boxes. 1~. City Truck Parts, Inc., $4,000.00, for parts to repair a diesel truck. 11 HYDROTEX, $1,348.60, for three 55-gallons drums of diesel fuel conditioner. 12. Ro~ckwell International, $1,310.24, for seven il inch water meters. 13. Southwest Landscape Nursery Co., $1,165.00, to replace damaged planting at Preston Road and St. Andrews. 14. Agricultural Chemicals, Inc., $1,801.25, for 275 50- pound bags of fertilizer for park department. Checks signed by facsimile machine: 15. Arhill Repair & Maintenance, $912.00, for two week work painting city hall. 16. U.S. Post Office, $109.35, for difference in bulk and regular mailing (water bills not sorted correctly). Mayor Williams motioned and Commissioner Drake seconded to approve the following invoice for payment. Don Houseman disqualified himself because of his past connection with the firm: Marsh & McLennan, $4,400.00, public official bond for department heads. Motion passed with one abstention. CHANGE ORDER #1 (PROJECT G-3), DAL-TEX UTILITIES, in the amount of $7,000.00. Commissioner Houseman moved and Commissioner Drake seconded to approve the addition of one fibre glass manhole, ring and cover and exploratory hand and machine excavation, covered by this change order. Motion passed unanimously. CHANGE ORDER #3 (PROJECT l-C), CULLUM CONSTRUCTION CO., in the amount of $13,171.38. Commissioner Houseman moved and Commissioner Drake seconded to approve this change order which establishes final contract quantities. The above amount is covered by the final payment approved at this same meeting under invoices. Motion passed unanimously. PARK CITIES HISTORICAL SOCIETY. Commissioner Drake moved and Commissioner Houseman seconded to allow the society to have a booth in Goar Park on July 4th for the purpose of receiving membership applications. Motion passed unanimously. OUTDOOR LIGHTING OF CITY HALL. Commissioner Houseman motioned and Commissioner Drake seconded to allow the City to expend up to $2,000 in order to bring electric power service to where it can be tied in to the outdoor lighting system that has been donated by Mr. and Mrs. Charles Seay. An allocation of funds is to be made for the purpose in the City Hall budget. Motion passed ~animously. HEARING FOR LEO DIDWAY. A closed personnel hearing was scheduled for after the Board of Commissioners' meeting of July 12, 1982. This is to hear Leo Didway's appeal of his dismissal by the Police Department. There being no further business, the meeting adjourned. PASSED AND APPROVED this 12th day of July, 1982. TTEST: C I T'/' MANAGER- CLERK 10 ) M I N U T E S BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, JULY 12, 1982, AT 7:30 P.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. R. B. Kincheloe, Jr., 4020 University Blvd., signed the register. Commissioner Ed Drake gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the June 28, 1982, meeting as correct. Motion passed unanimously. WARNER AMEX CABLE COMMUNICATIONS, INC. John DelGarza made his company's request. There being no opposition, Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/9 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK GRANTING A LICENSE TO WARNER AMEX CABLE COMMUNICATIONS, INC. TO OCCUPY, MAINTAIN AND UTILIZE CERTAIN PUBLIC PROPERTY ALONG LOMO ALTO DRIVE, WITHIN THE LIMITS HEREINAFTER MORE FULLY DESCRIBED, FOR THE PURPOSE OF INSTALLING AND MAINTAINING BURIED CABLES IN ORDER TO BRING CABLE TV SERVICE TO A SEGMENT OF DALLAS, TEXAS; PROVIDING FOR THE ANNUAL COMPENSATION TO BE PAID TO THE CITY OF UNIVERSITY PARK; PROVIDING FOR PAYMENT OF THE PUBLICATION FEE; AND PROVIDING FOR THE EFFECTIVE DATE ON THIS LICENSE AND ORDINANCE. SMU HOMECOMING PARADE. Commissioner Houseman moved and Commissioner Drake seconded to approve the parade which is scheduled for October 30, 1982, from 9:30 to 11:00 a.m. Motion passed unanimously. PEAT, MARWICK, MITCHELL & CO., INC. Michael Moore presented his company's proposal to do the City audit for the budget year 1981-82. City Attorney was of the opinion that no decision should be made prior to advertising for proposals from other auditing firms. PLANNING AND ZONING HEARING. The Board heard the proposed 110 amendments to the Zoning Ordinance which were recommended by the Planning and Zoning Commission at its meeting of May 15, 1982. There being no opposition, Mayor Williams motioned and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 21) AN ORDINANCE OF THE CITY OF UNIVERSITY PARK AMENDING AND SUPPLEMENTING APPENDIX A, ZONING ORDINANCE, BY AMENDING SECTIONS 9-602(c), 13-103(a) AND 13-103(c), WHICH SAID SECTIONS DEAL WITH CORNER LOT SET-BACKS, REAR LOT SET-BACKS AND ACCESSORY BUILDINGS, AND FURTHER AMENDING AMENDMENT NO.4, TO APPENDIX A, FOR A TYPOGRAPHICAL ERROR, SAID AMENDMENT PASSED AUGUST 24, 1978, AND FURTHER PROVIDING A PENALTY. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimous- ly. ORDINANCE NO. 82/10 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROVIDING FOR A NO-PARKING AND A TWO-HOUR PARKING LIMITATIONS IN THE 4000 BLOCK OF DRUID LANE AND PROVIDING A PENALTY. Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/11 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO. 81/13, THE PRESENT PAY PLAN AS PROVIDED BY CHAPTER 8, SECTION 10, OF THE CODE OF ORDINANCES, SUCH AMENDMENT TO PROVIDE A NEW PAY SCALE FOR MULTIPLE BUILDING INSPECTOR. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/12 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3, SECTION 14, PARAGRAPH H. OF THE CODE OF ORDINANCES TO ESTABLISH KIND OF MATERIAL ALLOWED WHEN BUILDING A SIDEWALK ON PUBLIC PROPERTY AND PROVIDING A PENALTY. An ordinance establishing minimum standards of occupancy for all residential and non-residential structures in the City was postponed for input from citizens and hearing at the next Board of Commissioners meeting. 111 An ordinance prohibiting mobile homes or portable accessory buildings in University Park was postponed for review by the City Attorney. INVOICES. Mayor Williams motioned and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Raymond L. Goodson, Jr., Inc., $16,905.40, for consulting engineering services. 2. Gutierrez, Smouse, Wilmut & Associates, Inc., $20,049.52, for consulting engineering services. 3. Stimson Contracting Co., $156,470.23, for sanitary sewer renovations. 4. Albert A. Halff Associates, Inc., $23,234.83, first pay- ment for consulting work on storm water drainage. 5. Hall Sprinkler Co., $1,645.90, for sprinkler system parts. 6. Dallas County Appraisal District, $6,795.00 for third quarter allocations. 7. City of Dallas, $5,068.50, for backup emergency ambulance service from 6/1/82 through 5/31/83. 8. Sharon Scott, $1,400.00, for professional services to Fire Department. 9. Mack Trucks, Inc., $2,428.42, for parts to repair a city truck. 10. Clarke & Courts, Inc., $1,212.00, for four swivel chairs for dispatcher and court clerk's offices. 11. Arhill Repair & Maintenance, $1,152.00, for two facsimile checks for painting City Hall. REQUEST FROM RUSSELL PERRY. The Board ruled it would not be legal for the City to contribute any money toward a booth that the Dallas Postal Customer Council will have at the National Postal Forum XVI in Washington, D.C. F~ES IN REGARD TO UTILITY HEARINGS. Mayor Williams moved and Commissioner Drake seconded to approve our City's shares of cost of TML representation as follows: $778.89 for the Southwestern Bell Telephone Co's rate increase request hearing, and $890.16 for the Lone Star Gas Co's hearing. Motion passed unanimously. R.B. Kincheloe, Jr., 4020 University Blvd., expressed his concern in regard to the appraisals made by the Dallas County Appraisal District. The Board inform him that there was nothing the City could do about the matter. There being no further business, the meeting adjourned. PASSED AND APPROVED this 22nd day of July, 1982. 112 ACTING CITY MANAGER 1'3 MINUTES BOARD OF COb~MISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JULY 22, 1982, AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Also present were City Attorney Dick Wood and Acting City Manager David N. Beidelman (Chief of Police and Fire). City Manager Leland Nelson was out of town on vacation. A large number of citizens signed the register which is enclosed with the official copy of the Agenda for this meeting. Dick Johnson of the City staff gave the invocation. Commissioner Drake moved and Mayor Williams seconded to approve the minutes of the July 12, 1982, meeting as correct. Motion passed unanimously. ZONING HEARING. The application from Terra Properties, Inc., requesting rezoning of 6400 N. Central Expressway had been recommended to the Board of Commissioners by the Planning and Zoning Commission with a set of requirements. Mayor Williams opened the hearing. There being no one in opposition to the request, Mayor Williams moved and Commissioner Drake seconded to approve the rezoning and the following ordinance which puts it into effect. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 22) AN ORDINANCE AMENDING AND SUPPLEMENTING THE COMPRE- HENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS. THIS AMENDMENT SUPPLEMENTS SECTION 8-400 OF SAID ORDINANCE BY ADDING SECTION 8-405(10) WHICH AUTHORIZES A PLANNED DEVELOPMENT DISTRICT ON LOTS 1 AND 2, ROBERT JOHNSON SUBDIVISION, PROVIDING A COMPREHENSIVE SITE PLAN FOR THE DEVELOPMENT; IT ALSO CHANGES THE ZONING ON SAID LOTS FROM C, COMMERCIAL DISTRICT, TO PD, PLANNED DEVELOPMENT DISTRICT, AS PERMITTED BY ARTICLE 8-401(e) OF THE ZONING ORDINANCE. HEARING ON PROPOSED ORDINANCE which would establish minimum standards of occupancy for residential and non-residential structures. At the request of the Board of Commissioners, this hearing was publicized in our cable television channel, and copies of the proposed ordinance were furnished to all the newspapers and were available at City Hall to any 114 interested persons, whose input was requested by the Board. Around 600 citizens were present and there were requests that the hearing be re-scheduled to a larger auditorium at a more convenient time. However, Mayor Williams proceeded with the hearing in order to give the residents already in attendance a chance to express their opinion. The following citizens spoke against the ordinance. Their main objection was in regard to the enforcement section, particularly the right of entry, which they viewed as unconstitutional and as an invasion of individual rights: Jackson Bogert, 3231 Rosedale Polly Davis, 3020 Milton Mrs. John L. McGrael, 3925 Hanover Mary Hamilton, 3119 Milton Ruby Colleen Baggarly, 3109 Lovers Lane Jo Ellen Bogert, 3231 Rosedale Colleen Perry, 4205 Amherst Mr. Ludwig, 3216 Stanford Thomas Arp, 4017 Amherst Ross Cass, 3712 Stanford James W. Shoecraft, 3213 Marquette Jeneva T. Jones, 4216 Larchmont Robert B.~ Swann, 2920 McFarlin Thomas S. Wright, 6701 Golf Drive Kemp Johnson, 4437-39 Glenwick Karen and Chris Kuebler The following citizens spoke not in favor of the ordinance as written, but willing to consider it if revised: John C. Thompson, 3521 Hanover Kathy Jonas (mother lives in University Park) Marie B. Chandler, 4132 Purdue Sam G. Winn, Sr., 3904 Southwestern Albert D. Huddleston, 4044 Hanover Dorothy Winston, 3944 Centenary J. E. Glover, 34000 Caruth After much discussion, Commissioner Houseman moved not to approve the ordinance. Motion died for lack of a second. Then, Commissioner Drake moved to re-schedule the hearing for August 2, 1982, at 7:30 p.m., at a larger auditorium. Mayor Williams seconded the motion which passed unanimously. INVOICES. Commissioner Drake moved and Mayor Williams second- ed to approve the following invoices for payment. Motion passed unanimously. 1. Dal-Tex Utilities, Inc., $25,218.90, final estimate for sanitary sewer renovation in the Turtle Creek area. 2. Haught Construction Co., Inc., $52,972.60, for sanitary sewer renovation. 115 3. Dowco Data Services, Inc., $1,518.13, for computer programming at Police Department. 4. Datapoint Corporation, $1,819.00, computer lease and maintenance at Police Department. 5. Mustang Service Center, $2,168.75, for wrecker fees from 4-24-82 through 6-19-82. 6. Industrial International, Inc., $1,945.00, for 50 meter boxes. 7. Dal-Tex Pipe & Steel Corp., $78.00, facsimile check for steel for window and door at Police Department, payment due when material was picked up. AUDIT ENGAGEMENT FOR BUDGET YEAR 1981-82. Mayor Williams moved and Commissioner Houseman seconded to accept Peat, Marwick, Mitchell & Co., Inc.'s proposal to do the City audit for the ongoing budget year. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 3rd day of August, 1982. ATTEST: AC~VING CITY MANAGER 116 MINUTES BOARD OF COMMISSIONERS HEARING CITY OF UNIVERSITY PARK HIGHLAND PARK HIGH SCHOOL AUDITORIUM MONDAY, AUGUST 2, 1982, AT 7:30 P.M. Mayor Joel T. Williams, Jr., called the hearing to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The roster.of this hearing is filed with the official copy of the Agenda. Commissioner Drake gave the invocation. Mayor Williams opened the hearing on the proposed ordinance which would establish minimum standards of occupancy for residential and non-residential structures. Mayor Williams motioned that the ordinance as proposed not be adopted. Commissioner Houseman seconded the motion which was unanimously passed. Then, Mayor Williams proposed that an ad-hoc committee of citizens representing a cross-section of the University Park population be appointed to study the ordinance and, subsequently, either re-draft it or recommend that nothing be considered. The following citizens spoke against any sort of ordinance in regard to minimum standards of occupancy: Paul Comfort, 3201 Amherst James Shoecraft, 3213 Marquette, presented a petition with 1300 signatures Sandy Mosley, 7232 Turtle Creek Ed Crissey, 3220 Villanova Bryan Walters, 4333 Southwestern Robert Mandrolly, 4140 Normandy Bill Ward, 3804 Villanova T. C. Knight, 3944 Purdue The following citizens spoke in favor of some sort of ordinance if re-drafted by a properly chosen ad-hoc committee: Thomas Arp, 4017 Amherst E. L. DeLoache, 3428 Bryn Mawr Jackson Bogert, 3231 Rosedale, volunteered his services The following citizens proposed that a committee be formed to help the old and the needy to keep up their properties: 117 James Augur, Bill Morgan, 3908 Purdue Zane Gray, 3922 Shannon The following citizens spoke in defense of the Board of Commissioners' intentions and praised their performance in office: Elizabeth Branch, Bryn Mawr Myro Jo McFarlin, 4328 Bryn Mawr Lucille Jones, John Jackson, 3501 Caruth Mrs. Sam Allen, 4205 Stanford, suggested that the citizens present should attend the meeting where the tax rate will be set by the Board of Commissioners. There were some inquiries as to why the meetings are not publicized in the water bill. The Mayor, City Attorney and City Manager took turns in explaining that, since water bills are mailed in two cycles, it would be impossible to notify all citizens of all meetings. However, public participation has always been encouraged: agendas of the meetings are always posted on the bulletin-' board at City Hall; there are recorded messages in the City "hotline" - 363-9585 (number is always stamped in red on the envelope that carries the water bills); and information is put in the City cable Channel 13. Addition- ally, all citizens should by now be aware of the established two monthly meeting dates. There being no further discussion, the Mayor asked that, in two turns, citizens in favor of revising the ordinance and citizens against any such effort, to stand up. The majority was in favor of eliminating from consideration any kind of minimum standards of occupancy. Mayor Williams then stated that, according to the citizens' will, nothing would be done. There being no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of August, 1982. ATTEST 118 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, AUGUST 3, 1982, AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward Drake and Don Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guest and citizen signed the register: Marj Waters Rodney Hautt Park Cities News Burroughs Junior Dunlap of the city staff gave the invocation. PROCLAMATION. Mayor Williams signed a document proclaiming August 9-16 as Back to School Week in University Park. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the July 22, 1982 meating as correct. Motion passed unanimously. REQUEST TO SELL PUMPKINS IN GOAR PARK. The request was made by Lawrence B. Dunlap, 3842 Normandy, on behalf of the Dallas Area Parkinsonism Society. Pumpkins would be sold on October 21, 22, 23 to benefit the Society. Mayor Williams moved and Commissioner Drake seconded to deny the request since selling on city property is prohibited by ordinance and the Board would not like to create a precedent. Motion passed unanimously. SELECTION OF COMPUTER SYSTEM FOR UNIVERSITY PARK. Peat, Marwick & Mitchell selected three vendors for our consideration from the seven proposals received. The three were: Burroughs Corp., C & J Systems Design, and Xerox Computer Systems. After much discussion, Commissioner Drake motioned and Commissioner Houseman seconded to accept the proposal from C & J Systems Design and to authorize the agreement, subject to further investigation by Mayor Williams. Also that a budget allocation in the amount of $122,560 be made for the purpose. Motion passed unanimously. BID-SEWER SLIP LINING AND ALLEY REPAVING. Four bids were received. Commissioner Drake moved and Commissioner Houseman seconded to award the low bid from Stimson Contracting Co. in the amount of $474.301.30. Motion passed unanimously. The work will be done in six different location in the city. 119 INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell, Engineers, $38,477.26, for consulting engineering services. 2. Stimson Contracting Co., $193,151.21, for water and sani- tary sewer renovation program. 3. Shur-Flo, Inc., $9,342.72, for televising sanitary sewers. 4. Dal-Tex Utilties, Inc., $7,219.61, final payment on slip lining of sanitary sewer G-3. 5. ABS/AG CONSTRUCTION, $5,385.00, for~rther remodeling of police department (work done last year). 6. Pak-Rite Corporation, $1,417.50, for 50 cases of trash bags to be used at service center. 7. Daltex, $2,095.95, for a 50-ton air hydraulic jack. 8. Rockwell International, $6,098.70, for 174 water meters. 9. The Rohan Co., $2, 103.30, for 57 water meter boxes. 10. Fire Protection Training Division, $500.00, facsimile check tuition for school attended by four firemen. 11. Arhill Repair & Maintenance, $1,876.00, facsimile check, three weekly payments for painting of City Hall. EMERGENCY SEWER REPAIR. Commissioner Drake moved and Mayor Williams seconded to allow the city to contract with Dal-Tex Utilities, Inc. to do emergency sewer repairs in the St. Andrews Addition, for the amount of $43,656. Motion passed unanimously. PROPOSED NEW PROCEDURE FOR SIGNING OF CHECKS UNDER $1,000. After hearing the recommendation from Peat, Marwick & Mitchell and after hearing the City Attorney's opinion in regard to statutory requirements, Mayor Williams moved and Commissioner Houseman seconded that the following people be allowed to co-sign checks under $1,000: Mayor and Commissioners, City Manager, Finance Director, and Assistant Finance Director when Finance Director is absent. A resolution to that effect shall be prepared for official approval at the next meeting. Motion passed unanimously. BANK DEPOSITORY BOND. Commissioner Houseman moved and Commis- sioner Drake seconded to approve the bank depository bond that covers city deposits, as presented by the NorthPark National Bank. Motion passed unanimously. WATER COST SERVICE ANALYSIS. The Board postponed consider- ation on this item since a meeting for clarification purposes has been scheduled with the Park Cities Water District for August 10, 1982. A decision to endorse resolution adopted by the Mesquite City Council (expressing opposition to the proposed 1983 fiscal year budget of the Dallas County Appraisal District) was postponed. Our Finance Director will make an analysis of such proposed budget and present his recommendation. 120 FIRST MEETING IN SEPTEMBER. Due to Labor Day holiday, the first Board of Commissioners meeting in September will be on Tuesday, September 7th at 7:30 p.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of August, 1982. AT / /~ ..... NAGER~ C~_~ . / MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, AUGUST 19, 1982, AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Commissioner Edward J. Drake was present and Commissioner Don M. Houseman was absent, out of town. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Wayne Gilcrease of the fire department gave the invocation. Commissioner Drake moved and Mayor Williams seconded to approve the minutes of the August 2 and 3, 1982 meetings as correct. Motion passed unanimously. The following guests and citizens signed the register: Herbert Owens Bob Floyd Mary Kesner MayBelle Sartain Peter Anderson Rick Baker William B. Maddox, Jr. James A. Kuhn Nell Farmer Len Keiles 4300 Hanover 3705 Bryn Mawr 6005 Hillcrest 6017 Hillcrest 3000 Druid SMU-Moody Coliseum 3912 Lovers Lane 3546 Purdue 4123 Emerson 2913 Westminster SMU FIRE WORKS DISPLAY. Peter Anderson of the Alumni Associ- ation requested permission to have a fire works display on campus to help celebrate the beginning of the football season. It would be on September 9th. After much discussion in regard to safety and insurance, and after the fire marshal requested that such displayes no longer be allowed in the city, Mayor Williams moved and Commissioner Drake seconded to deny the request due to the large number of highly, combustible wood shingle roofs in the city. Motion passed unanimously. PARK CITIES FAMILY LEAGUE. David "Bob" Floyd explained the purpose and goals of the league which is concerned with alcohol and drug abuse by Park Cities' youngsters. PETITIONERS FOR PARKING RESTRICTION-6000 Block of Hillcrest. Mary Kesner, 6005 Hillcrest, stated that the residents on that block would like to see the restriction established because most of the spaces available were often taken up by SMU students and there was never room left for the residents and their guests. 122 Charles Ayran, Divinity student at SMU, stated that the parking situation in and around the school was already too difficult as it is. Cpt. Stayton Jones, SMU Public Safety, asked that the request not be granted. David Beidelman, our Chief of Police and Fire, also recommended that the request either be denied because of enforcement problems or postponed until the SMU's ongoing study and plans in regard to student parking are completed. Cpt. Jones stated that the City would be kept informed of any developments. There being no further discus- sion, the Board decided to postpone any action on the request until it hears frc~SMU. ORDINANCES In separate motions, Commissioner Drake moved and Mayor Williams seconded to approve the following ordinances. Motions passed unanimously. ORDINANCE NO. 82/13 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3, SECTION I.D. (4) OF THE CODE OF ORDINANCES IN REGARD TO THE TIME LIMITS OF BUILDING PERMITS, THE CLEANLINESS DURING CONSTRUCTION AND PROVIDING A PENALTY. ORDINANCE NO. 82/14 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3, SECTION F(1) AND (2) OF THE CODE OF ORDINANCES IN REGARD TO DEPOSITS FOR REMOVAL OF CONSTRUCTION DEBRIS. ORDINANCE NO. 82/15 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3, SECTION 1.I(3) OF THE CODE OF ORDINANCES, WHICH SAID SECTION WILL PROVIDE FOR FIRE RETARDANT WALLS IN SINGLE FAMILY-ATTACHED, TWO FAMILY, AND MULTIPLE FAMILY DWELLINGS; AND FURTHER PROVIDING A PENALTY. ORDINANCE NO. 82/16 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3, SECTION 20, DESCRIBING PARKING REQUIREMENTS FOR MULTI-FAMILY AND TWO-FAMILY DWEL- LINGS IN THE CITY OF UNIVERSITY PARK. ORDINANCE NO. 82/17 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS PROVIDING FOR A ONE-WAY TRAFFIC DESIGNATION ON PARK STREET, BETWEEN UNIVERSITY BOULEVARD AND McFARLIN BOULEVARD AND PROVIDING A PENALTY. 123 ORDINANCE NO. 82/18 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, REVISING THE FUEL COST FACTOR TARIFF SCHEDULE OF DALLAS POWER & LIGHT COMPANY, PROVIDING A PROCEDURE FOR APPROVAL OF PAYMENTS TO AFFILIATES OF DALLAS POWER & LIGHT COMPANY, AND PROVIDING CONDITIONS UNDER WHICH SAID REVISED FUEL COST FACTOR TARIFF SCHEDULE MAY BE CHANGED, MODIFIED, AMENDED OR WITHDRAWN. Mayor Williams moved and Commissioners Drake seconded to adopt RESOLUTION NO. 82-13, ESTABLISHING NEW PROCEDURE for the signing of city checks. Motion passed unanimously. The resolution appointing Joe Nathan Boudreaux as acting city judge was postponed until the City Attorney determines whether it is legal to have two people appointed to the same position. James P. Barklow, Jr. was previously appointed for the position on June 28, 1982. INVOICES. Mayor Williams moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell, Engineers, $26,134.14, past due invoice for consulting engineering services, June 1982. 2. Powell & Powell, Engineers, $23,504.95, current invoice for consulting engineering services. 3. R. L. Goodson, Jr., Inc., $13,541.50, for consulting engineering services. 4. Bar Constructors, Inc., $32,488.20, for sanitary sewer renovations. 5. Haught Construction Co., $76,072.01, for sanitary sewer renovations. 6. Albert H. Halff Associates, Inc., $21,435.39, for engineer- ing services in regard to flood study (Thackeray, Caruth Homeplace, Turtle Creek, and individual lot development). 7. Wood & Wood, .$6,465.00, for legal services in connection with Marules vs. University Park (Fine Arts Theatre). 8. Peat, Marwick, Mitchell & Co., $7,476.00, fourth billing in connection with Phase I, Data Processing study. 9. Joe M. Nall& Associates, $1,934.47, data management services for the month of July. 10. Datapoint Corporation, $1,819.00, computer lease and maintenance at police department. 11. Doran Chevrolet, $5,336.40, for purchase of used 1981 Malibu Classic to replace the police car that was totalled recently. 12. Goodyear Truck Tire Center, $1,879.32, for 16 tires to replenish stock. 13. Bill's Transmission Service, Inc., $1,033.45, to rebuild transmission in a sanitation truck. 14. Mustang Service Center, $1,379.00, for wrecker fees. 15. Rockwell International, $6,098.70, for 174 water meters. 16. Industrial International, Inc., $1,265.00, for 50 water meter boxes. 17. Acorn Engineering Co., $1,027.43, security fixtures for City jail. 18. General Portland, Inc., $4,410.00, for 1080 sacks of cement. 19. W. F. Willis, $8,994.18, to repair utility cuts in alley pavement. - Checks signed by facsimile machine: 20. M.L.A. Consultants & Engineers, $1,272.00, consulting work for building department in regard to foundations. 21. Arhill Repair & Maintenance, $672.00, for painting of city hall. 22. Travelogue Inc., $199.00, discount air fare for city manager to attend ICMA meeting. 23. Ramon Montes, $60.00 of gasoline to take wrecker to San Antonio to pick up stranded city vehicle. CHANGE ORDER NO.3 (PROJECT i-H), DAL-TEX UTILTIES in the amount of $3,413.46. The contractor had to uncover part of the sewer line that was crushed before televising in the alley between Normandy and St. Andrews. Mayor Williams motioned and Commissioner Drake seconded to approve the change order. Motion passed unanimously. WATER RATE INCREASE. Commissioner Drake moved and Mayor Williams seconded to approve the request made by the Dallas County Park Cities Water District for a rate increase from 36¢ to 45¢ per thousand gallons of water, effective October 1, 1982. Motion passed unanimously. SELLING AT CITY PARKS. In answer to Peter Chantilis' request, the Board agreed with the placement of temporary booths and/or lemonade stands in the parks, but only during functions sponsored by either the Goar Park Pavilion Committee or the Fourth of July Parade Committee. Also that the committees themselves were to be responsible for the clean up after the events. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of September, 1982. M I N U T E S BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, SEPTEMBER 7, 1982, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Commis- sioner Edward J. Drake was present and Commissioner Don Houseman was absent, out of town. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. The list of citizens and guests who signed the register is enclosed with the official copy of the Agenda for the meeting. Richard R. Johnson of the city staff gave the invocation. PROCLAMATIONS. Mayor Williams signed two documents (1) proclaim- ing September 17-23 as Constitution Week, and (2) praising SMU and its football team during SMU '82 Season Spectacular. Commissioner Drake moved and Mayor Williams seconded to approve the minutes of the August 19, 1982 meeting as correct. Motion passed unanimously. REPORTS FROM TWO COMMITTEES IN REGARD TO 1982-83 BUDGET. City Manager Leland Nelson reported that both the Fringe Benefits Committee and the Finance Committee had met and recommended the budget as proposed by the city staff. He also summarized their recommendations. Commissioner Drake moved and Mayor Williams seconded to accept the recommendations from the two appointed citizens' committees. Motion passed unanimously. FIRST PUBLIC HEARING ON REVENUE SHARING. Mayor Williams opened the first hearing required by law on how the city should spend the funds expected from revenue sharing. There being no input from citizens, the city staff recommendation was presented to the Board. There being no further input, the hearing was closed. PLANNING AND ZONING HEARING. At its meeting of August 17, 1982, the Planning and Zoning Commission recommended the follow- ing applications to the Board of Commissioners: (1) Jackson/Chapman, Inc., requesting rezoning (from MF-2 to PD) of part of Block 2, Walkers Addition, Lots 1,2,3,4,5,6,7,12, 13,14 and part of Lots 8 and 11, in order to build condominium residential complex with underground parking. Hanna Howell, 4521 Highland Drive, spoke against the request and in favor of preserving the single-family-residence character of the Park Cities. There was discussion in regard to traffic flow and safety. DeShazo, Starek & Tang, traffic consultants for Jackson/ Chapman, Inc., proposed that its client be allowed to erect an island crosswise at the intersection of Shenandoah and Auburndale in order to make traffic going west on Shenandoah turn north on Auburndale, and traffic going north on Auburn- dale turn west on Shenandoah. This was their counter- proposal to requirement No. 4 (one of the 11 requirements established by the Planning & Zoning Commission as conditions for granting the rezoning), Appendix "A" to ordinance which details the planned development. There being no further discussion, Commissioner Drake motioned and Mayor Williams seconded to approve the rezoning and ordinance with the 11 requirements set out by the Planning and Zoning Commission, and that requirement No.4 be held in abeyance until a public hearing is held on the counter-proposal made by the traffic consultants. As part of the motion, an ordinance was approved abandoning the alley in the block in question, a quit claim deed and an easement were prepared for signatures. Motion passed unanimously. Ordinances passed are as fotlows~ ORDINANCE NO. 77/328 (AMENDMENT NO. 23) AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING AND SUPPLEMENTING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK. THIS AMENDMENT SUPPLEMENTS SECTION 8-400 OF SAID ORDINANCE BY ADDING SECTION 8-405(11), WHICH AUTHORIZES A PLANNED DEVELOPMENT DISTRICT ON PART OF BLOCK 2, WALKERS ADDITION, LOTS 1,2,3,4,5,6,7,12,13,14 AND PART OF LOTS 8 AND 11, PROVIDING A COMPREHENSIVE SITE PLAN FOR THE DEVELOPMENT; IT ALSO CHANGES THE ZONING ON SAID LOTS FROM MULTIPLE FAMILY-2 DISTRICT TO PD, PLANNED DEVELOPMENT DISTRICT, AS PE~4ITTED BY ARTICLE 8-401(b) OF THE ZONING ORDINANCE. ORDINANCE NO. 82/20 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING A 15 FOOT PUBLIC ALLEY LOCATED IN BLOCK 2 OF WALKERS ADDITION, UNIVERSITY PARK, TEXAS, CONTAINING 4661.55 SQUARE FEET OF LAND. (2) William A. Shirley, Jr., requested the replatting of 3441 University Boulevard, which is the east 10 feet of Lot 1 and the west 45 feet of Lot 2, Block 1, University Park Addition, to include the additional 1.5 foot wide strip of land out of Lot 1. Such strip of land would commence 9.4 feet north of the south property line extending 68.35 feet in a northerly direction, containing 102.53 square feet of land. There being no opposition, Commissioner Drake moved and 127 Mayor Williams seconded to approve the replatting. passed unanimously. Motion The application from Dal-Fed Development Corporation was refer- red back to the Planning and Zoning Commission due to incomplete advertisement in the legal notice. (3) Vision clearance on corner lots. There being no opposition, Commissioner Drake moved and Mayor Williams seconded to approve the two ordinances in regard to the subject. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 24) AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING APPENDIX A, ZONING ORDINANCE, BY REPEALING AND DELETING SECTION 9-803, VISION CLEARANCE, AND ILLUSTRATION NO. 10 THEREOF. ORDINANCE NO. 82/19 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES BY ADDING SECTION 25, CHAPTER 10, REQUIRING VISION CLEARANCE ON CORNER LOTS FOR TRAFFIC PURPOSES AND PROVIDING A PENALTY. Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 25) AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING AND SUPPLEMENTING APPENDIX A, ZONING ORDINANCE, BY AMENDING SECTION 13-103(a), WHICH SAID SECTION DEALS WITH REAR LOT SET-BACKS, AND FURTHER PROVIDING A PENALTY. BID, WATER/SANITARY SEWER RENOVATION AND ALLEY PAVEMENT REPLACEMENT. Five bids were received. Commissioner Drake moved and Mayor Williams seconded to accept the low bid of Stimson Contracting Co., in the amount of $640,758.75, which was $22,000 lower than the next low bid. Motion passed unanimously. INVOICES. Commissioner Drake motioned and Mayor Williams seconded to approve the following invoices for payment. Motion passed unanimously: 1. Gutierrez, Smouse, Wilmut & Associates, Inc., $7,810.58, for consulting engineering services rendered in July '82. 2. Bar Constructors, Inc., $17,958.96, for sewer renovation. 3. R. M. Carpenter Co., Inc., $6,310.32, to repair air condi- tioning compressor at City Hall. 4. Moody-Day Co., Inc., $1,710.94, for two generators to run concrete vibrator and provide emergency power. 198 5. Bowles & Edens Co., $1,228.50, for 50 couplings and 100 stops to replenish stock. 6. The Rohan Co., $2,066.40, for 31 heavy duty meter boxes. 7. Clow Corporation, $3,004.72, for 15 hydrant extensions. 8. KAMCO Contractors Supply, Inc., $1,568.00, for two pave- ment breakers. 9. The 3-D Investment, Inc., $1,016.70, for 10,000 rounds of ammunition. 10. 3M Company, $1,255.00, for 100 stop signs. 11. The Southland Corporation, $2,805.75, for traffic paint and thinner. 12. Goodyear Truck Tire Center, $2,277.40, for tires and tubes. Checks signed by facsimile machine: 13. American Airlines Co., $378.00, discount air fare for Chief Beidelman to attend convention in Philadelphia. 14. Arhill Repair and Maintenance, $806.00, two weekly invoiees for painting City Hall. HEALTH SERVICE AGREEMENT WITH DALLAS COUNTY FOR FY '83. Commissioner Drake moved and Mayor Williams seconded to approve the agreement with the exclusion of Section V. which requires that the city provide facilities to be used for public health programs. Motion passed unanimously. FY '83 CONTRACTS WITH COUNTY FOR FIRE AND FIRE-RESCUE SERVICES to unincorporated areas of Dallas County. Mayor Williams moved and Commissioner Drake seconded to approve the two contracts. Motion passed unanimously. As part of the contracts, the County will allocate money for training of our paramedics, will reimburse us for any contracted fire and ambulance runs and will give us a $1,000 fee waiver at the County Crime Lab. CHANGE ORDERS TO DAL-TEX UTILITIES' CONTRACT. The contract provided for the sliplining of sanitary sewers in the St. Andrews/Normandy project. However, replacement work had to be done. Commissioner Drake moved and Mayor Williams seconded to approve the following change orders: C.O. #1 (l-J), in the amount of $6,000., to install fiber glass manhole and to bore under existing building in order to install a 6" sanitary sewer pipe between manholes. C.O. #2 (l-J), in the amount of $1,500., to install 6" sewer line under another line. Motion passed unanimously. CHANGE ORDER NO. 2 (2-A), STIMSON CONTRACTING CO., in the amount of $1,694.75. Commissioner Drake moved and Mayor Williams seconded to approve this change order for the instal- lation of a 8" water main cross connection in Armstrong at the alley between Grassmere and Druid Lane. Motion passed unanimously. ROLLS ROYCE PARADE ON PRESTON. At the request of the Juvenile Diabetes Foundation, Mayor Williams moved and Commissioner Drake seconded to allow the parade to travel Preston Road 129 on September 21, 1982. This parade will kick-off a publicity and fund raising campaign for the Foundation. Motion passed unanimously. The next meeting of the Board of Commissioners was transferred to September 27, 1982 at 7:30 p.m. to make it easier for all interested citizens to attend the budget hearing, which is scheduled for that date. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of September, 1982. ATTESTs' [ / /~ z ,~ ~ CITY/ MANAGER-CI~ERK / / / 130 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, SEPTEMBER 27, 1982, AT 7:30 P.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. A large number of citizens signed the register which is filed with the official copy of the Agenda for this meeting and made part of these minutes. Mary Boehning of the city staff gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the September 7, 1982, meeting as correct. Motion passed unanimously. RESOLUTION IN REGARD TO CENTRAL EXPRESSWAY. Due to the large number of citizens present, most of them because of this resol- ution, the Board of Commissioners Considered this item first. After Mayor Williams explained the Board's position in regard to Central Expressway, he opened the floor for discussion. The following citizens spoke against T-decking and in favor of the proposed resolution. A few asked that the last paragraph of the resolution be either removed or changed to include a stronger stance against T-decking: C. N. Townsend William Weston, Jr. Myron Miller James Shoecraft Carol Anne Gordon Forrest E. Keene James McNeil E. L. DeLoache Burt Moore Hal Copeland Lelda Ben Reddick John Nodd Michelle 'Weston Robert O. Cooper 2704 Purdue 2812 Milton 2880 Peavy Rd. 3213 Marquette 3201 Milton 2801 Daniel 3428 Bryn Mawr 2820 University 2800 McFarlin 2709 Purdue 2812 Milton 2904 Yale Mr. Richard E. Gray, 6815 Hunters Glen, spoke in favor of the ordinance. Mr. Jerry Stover, 4025 Druid, spoke in favor of the plans for Central Expressway and urged the Board to protest 131 the upcoming fee increase for the Dallas North Tollway. Commissioner Drake acknowledge the receipt of many notes against T-decking. City Manager Leland Nelson, at the writer's request, read a letter received from George T. Connell, 7320 Turtle Creek, expressing support to the plans for Central Expressway and making some suggestions for rezoning. After protesting some detrimental remarks made by some citizens at the meeting in regard to Robert Dedman, Chairman of the Highway and Public Transportation Commission, Commissioner Drake read a letter Mayor Williams had just received from Mr. Dedman. It states that Hwy. Con~nission is required~¥1aw to do threethings: (1) Prepare preliminary design plans, (2) prepare and dissemi- nate an environmental impact statement, and (3) hold a public hearing, which will be sometime next spring. There being no further discussion, Commissioner Drake moved and Mayor Coffee seconded to approve the resolution as drafted. Motion passed with an abstention from Commissioner Houseman. FINAL HEARING ON REVENUE SHARING. There being no input from any citizen in regard to the disbursement of the entitlement funds, Commissioner Houseman moved and Commissioner Drake seconded to approve the revenue sharing budget as proposed by the city staff. The revenues expected are estimated to be $77,585. Motion passed unanimously. HEARING ON THE PROPOSED BUDGET, FY 1982-83. Mayor Williams gave a detailed explanation of the budget and of the tax rate and proposed exemptions. He also listed the interest earned through investment of the various city funds. There being no input from the citizens, Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordi- nances. Motion passed unanimously. ORDINANCE NO. 82/21 MAKING THE TAX LEVY FOR 1982 ON ALL TAXABLE PROPERTY WITHIN THE CITY OF UNIVERSITY PARK, AND LISTING AN AD VALOREM TAX OF 30¢ ON EACH AND EVERY $100 VALUATION, AN OVER 65 EXEMPTION OF $50,000. AND A 40% HOMESTEAD EXEMPTION. ORDINANCE NO. 82/22 ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1982, AND ENDING SEPTEMBER 30, 1982, AUTHORIZING EXPENDITURES AS SET OUT IN SUCH BUDGET. Mayor Williams motioned and Commissioner Houseman seconded to approve the following ordinances. Motion passed unanimously. 132 ORDINANCE NO. 82/23 AN ORDINANCE AMENDING SECTION 2-188 OF THE CODE OF ORDINANCES BY PROVIDING AN AMENDED PAY SCALE FOR THE CITY OF UNIVERSITY PARK. ORDINANCE NO. 82/24 AN ORDINANCE AMENDING CHAPTER 11, SECTIONS 3 (A) (B), INCREASING WATER RATES BY 9¢ PER 1000 GALLON. ORDINANCE NO. 82/25 AN ORDINANCE AMENDING CHAPTER 11, SECTION 4.A (1) (b) AND A (2) (b), INCREASING SEWER RATES BY 5¢ PER 1000 GALLON. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 82-25, requesting that the PUBLIC UTILITY COMMISSION REQUIRE AND SOUTHWESTERN BELL AGREE TO UPDATE telephone exchange number 52, which serves part of University Park. Motion passed unanimously. BIDS- 2175 WATER METERS to be delivered throughout the year. The only bid received was from Rockwell International in the amount of $84,775. Commissioner Drake moved and Mayor Williams seconded to accept the bid. Motion passed unanimous- ly. INVOICES. Mayor Williams motioned and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously in all cases but one. (See Marsh & McLennan.) 1. R.L. Goodson, Jr., Inc., $17,479.50, consulting engineering. 2. Powell & Powell, Eng., $10,789.92, consulting engineering. 3. Bar Constructors, Inc., $27,792.61, for sanitary sewer renovation project. 4. Dal-Tex Utilities, Inc., $43,738.38, for sanitary sewer renovation project. 5. Haught Construction Co., $53,188.74, for water and sewer renovation projects. 6. Haught Construction Co., $21,374.69, for water and sewer renovation projects. 7. Stimson Contracting Co., $274,899.50, for water, sewer and alley renovation projects. 8. Dowco Data Services, Inc., $2,220.00, for training, program- ming plus maintenance of computer at police department. 9. Dowco Data Services, Inc., $1,155.00, for programming by consultant. 10. Joe M. Nall& Associates, $1,916.97, for programming new water bills. 11. Marsh & McLennan, $5,211.00, for additions, cancellations and audits on our automobile and multi-peril policies which 133 expired 12/01/81. Commissioner Houseman abstained to vote on this motion. 12. Rockwell International, $9,775.50, for 194 water meters. 13. The Rohan Company, $6,457.50, for 175 heavy duty meter boxes. 14. W.F. Willis, $13,514.63, to repair alley pavement for damage due to utility cuts. 15. KAMCO Contractors Supply, Inc., $1,983.00, for three pumps to repair water main breaks. Budgeted capital item. 16. Dixie Petro-Chem, Inc., $2,437.50, chlorine for pool. 17. Ace Furnace Service, $1,735.86, to install A/C compressor at Peek Service Center. 18. Doran Chevrolet, $1,024.70, to repair the patrol vehicle which was damaged during a chase. 19. E.W. Dahl Tool Co., $3,109.00, for a tire balancer, a capital item in the 81-82 budget. 20. W.F. Willis, $6,095.78, facsimile signed check for further repair to alley pavement damaged by utility cuts. CONTRACT WITH PEAT, MARWICK & MITCHELL. Mayor Williams moved and Commissioner Houseman seconded to approve the contract for Phase II, Implementation of In-House Computer System. Fees and expenses are estimated not to exceed $15,000 with funds provided in the 1982-83 budget. Motion passed unanimously. CHANGE ORDER #1 (2-E), HAUGHT CONSTRUCTION CO., in the amount of $9,167.20. Mayor Williams moved and Commissioner Drake seconded to approve the change order which covers the extension of sewer line across Rosedale and the correction of drainage problems along the curb. Motion passed unanimously. CHANGE OF MEETING DATE. Commissioner Drake moved and Commis- sioner Houseman seconded that the second meeting next month shall be on Friday, October 22, 1982, at 8:00 a.m. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 4th day of October, 1982. ATTEST: CITY MANAGER- CL]ERK -- 134 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, OCTOBER 4, 1982, AT 7:30 P.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioner Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Dale Wootton F. I. Watson D. H. Dolin J. S. Stahl Steve Chapman Bill Blayder W. John Allison, Jr. 3429 Shenandoah 330 Union Station 3443 Shenandoah 6001 Hillcrest 3508 Stanford 9628 Dartridge Dr. 4329 Stanhope City Manager Leland Nelson gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the September 27, 1982, meeting as correct. Motion passed unanimously. HEARING ON THE CLOSING OF SHENANDOAH AT AUBURNDALE. Jackson/Chapman, Inc., the developers of part of Block 2, Walkers Addition, have proposed to erect an island crosswise at the above mentioned intersection in order to make traffic going west on Shenandoah turn north on Auburndale, and traffic going north on Auburndale turn west on Shenandoah. Mr. Steve Chapman represented the developers at the hearing. The following property owners went on record as being opposed to the street closing: Mrs. D. H. Dolin, 3443 Shenandoah, Algerene Sanders, 3448-50 Shenandoah, and Elaine Luttrell, property owner at Normandy and Key. Dale Wootton, 3429 Shenandoah, spoke in favor if Auburndale south of Shenandoah were not made one way. After much discussion, Mayor Williams moved and Commissioner Houseman seconded to postpone decision until the next meeting after they have reviewed the traffic access study done by consultants for Jackson/Chapman, Inc., and after they'have visited the lOCation and further studied the matter. Motion passed unanimously. 135 INVOICES. Commissioner Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Gutierrez, Smouse, Wilmut & Assoc., $17,366.53, for consul- ting engineering services. 2. Dal-Tex Utilities, Inc., $3,413.36, for sanitary sewer renovations. 3. Educational Research Institute, $1,945.55, for a projector and four training films for the service center. 4. Flo-Max, Inc., $3,412.97, for sewer camera, monitor, etc., to investigate lines and contract compliance. 5. Rockwell International, $5,228.70, for 348 water meters. 6. Industrial International, Inc., $4,006.00, for 140 meter boxes. 7. General Texas Asphalt Co., $4,525.50, for several tons of hot mix. 8. Harrington Frame & Alignment Co., Inc., $1,166.93, repairs to police vehicle damaged when it hit traffic buttons. 9. Dowco Data Services, $1,172.50, for software, service and supplies for police computer 10. Jan Person Consulting, $2,367.50, transfer DCAD tax values to city computer and related work. WATER NETWORK ANALYSES ON COMPUTER. Because of potential problems with our water distribution network, Commissioner Drake moved and Mayor Williams seconded that the city hire Albert Halff Associates to do a computer analyses of the system. The cost will be approximately $10,000. Motion passed unanimously. CHANGE ORDER NO.5 (i-B), STIMSON CONTRACTING CO., in the amount of $161,707.39. This consolidates all the previously approved change orders, which were based on estimated figures. This final change order actually represents a net saving to the city of $1,037.61. Motion passed unanimously. DETERMINATION IN REGARD TO ALTERNATE JUDGES. The City Attorney informed the Commission that, according to state statutes, general law cities cannot have more than one temporary/replace- ment judge. Also, that the resolution which appointed the present alternate judge had given him powers beyond those allowed by statutes. Therefore, Mayor Williams motioned and Commissioner Houseman seconded that the appointment of James?. Barklow Jr. be remanded and that a proper resolution be prepared for the next'meeting aPpoih~ing Joe~ N~~ Boudreaux as ~he tempor- ary replacement judge of our municipal court. Motion passed unanimously. There_~b~eing no further business, the mee~g was adjourned. ~ PASSED AN~PPROVED this ~22nd day of 0 ~o~r, 1982. ATTEST: CITY MANAGER- ~LERK 136 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK FRIDAY, OCTOBER 22, 1982, AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The list of citizens and guests who signed the register is enclosed with the official copy of the Agenda of this meeting. B. R. McMurray of the City staff gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the September 13 (Special Meeting) and of the October 4, 1982, meetings as correct. Motion passed unanimously. HEARING ON PROPOSED ORDINANCE IN REGARD TO INSPECTIONS OF FOOD SERVICE ESTABLISHMENTS. Notices of the hearing and copies of the proposed ordinance were mailed to all food service establishments in the City. Mayor Williams opened the hearing. Karl KBby, of Kuby's Sausage House, had two objections to the ordinance as proposed: the suspension of a permit without notice and the inspection report being a public record immedi- ately after the inspection is made. Jim Temple, of Barry's Sandwich Shop, asked for a grace period between the passage of the ordinance and the enforcement of it. The city attorney explained that all city records are public records. As to the two other items mentioned, Mayor Williams moved and Commissioner Houseman seconded that the city attorney reword two sections in order to define the cases where immediate suspension of license is required and to include a grandfather clause as to replacement of outdated equipment. The ordinance is to be approved at the next meeting. Motion passed unanimously. HEARING ON DIVERSION OF TRAFFIC AT SHENANDOAH AND AUBURNDALE. After hearing the presentation from John Jackson and there being no opposition, Commissioner Drake moved and Commissioner Houseman seconded to approve the new traffic pattern as long as the developers also provide, at their expense, a fire hydrant for the area. Jackson/Chapman, Inc., had proposed to build an island crosswise at the intersection in order to make traffic going west on Shenandoah turn north on Auburndale, and traffic going north on Auburndale turn west on Shenandoah. Only the concept of the island was approved. The developers are supposed to work with the City staff to make sure that the island meets the standards of the City. Motion passed unanimously. 137 HEARING ON PROPOSED CLOSING OF THE 7400 BLOCK OF DICKENS. Stagg Renz, Ronnie Ward, Wayne McCollum and Joe Murphy, residents in the area, requested that the 7400 block of Dickens be turned into a "mall area" in order to break up and slow down the traffic. Stagg Renz and Ronnie Ward spoke in favor of the closing, Ewing Mosely and Steve Chapman spoke against it. Commissioner Houseman moved and Commissioner Drake seconded to deny the request as it was the feeling of both the Board and the City staff that such closing would create more problems than it would solve by diverting the problem to other streets and by creating a precedent. Also that no dedicated street could be closed without an affirmative vote at a city-wide election. Motion passed unanimously. PROPOSED STOP SIGN ON GREENBRIER AT WESTCHESTER. Janet Peters, 4125 Greenbrier, requested the stop sign, which would make a four-way stop intersection, in order to slow down the traffic. She could not be present at the meeting and asked that her letter be read. Both our police and traffic departments recommended against granting the request for the following reasons: It is a clear and unobstructed intersection where no motor vehicle accidents have ever occurred, and the traffic count does not warrant it. Mayor Williams moved and Commis- sioner Drake seconded to deny the request. Motion passed unanimously. PROPOSED TWO-HOUR PARKING ON THE EAST SIDE OF KEY STREET, between Binkley and Shenandoah. Evelyn Taylor, 3459 Binkley, made the request but did not appear at the hearing. Consider- ation was postponed to the next meeting. PLANNING AND ZONING HEARING. The following application were recommended by the Planning and Zoning Commission at its meeting of September 28, 1982: 1. General American Oil Co. of Texas Retirement Fund request- ed the rezoning of a strip of land it owns in order to conform with the rest of the property located east of Central Expwy. There being no opposition, Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 26) AN ORDINANCE OF THE CITY OF UNIVERSITY PARK AMENDING THE COMPREHENSIVE ZONING ORDINANCE. THIS AMENDMENT CHANGES THE OFFICIAL ZONING MAP AND REZONES FROM SF-3, SINGLE FAMILY, TO C, COMMERCIAL DISTRICT, THE TRIANGULAR TRACT OF LAND OUT OF THE OLD COIT ROAD RIGHT-OF-WAY, DESCRIBED AS THE GENERAL AMERICAN OIL COMPANY OF TEXAS RETIREMENT FUND'S PROPERTY. 2. Dal-Fed Development Corporation requested s specific use permit to build an SF-A structure in a 2F-2 district. Commis- 138 sioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 27) AN ORDINANCE AMENDING AND SUPPLEMENTING THE COMPREHEN- SIVE ZONING ORDINANCE TO PROVIDE A SPECIFIC USE PERMIT ON THE FOLLOWING DESCRIBED PROPERTY: EAST 10 FEET OF LOT 1 AND WEST 45 FEET OF LOT 2, BLOCK E, CAMPUS HEIGHTS #2 ADDITION, KNOWN AS 3521-23 ROSEDALE. 3. Pierce Properties, Inc., requested the replatting of 3643-45 McFarlin Boulevard into two SF-A lots. Mayor Williams moved and Commissioner Houseman seconded to approve the request. Motion passed unanimously. In three separate motions, Commissioner Houseman moved and Commissioner Drake seconded to approve the following requests. Motion passed unanimously: 4. Joe Reynolds, the replatting of 3653-54 Asbury Avenue into two SF-A lots. 5. James M. Stabler, the replatting of 3532, 3536 and the east five feet of 3540 Granada into one single family lot. 6. Tanner-Stephens Intown Homes, Inc., the replatting of 3648- 50 Asbury into two SF-A lots. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/26 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK AFFECTING PARTICIPATION OF CITY EMPLOYEES IN THE TEXAS MUNICI- PAL RETIREMENT SYSTEM; GRANTING THE ADDITIONAL RIGHTS, CREDITS AND BENEFITS AUTHORIZED BY SECTIONS 62.105 AND 64.202 OF TITLE ll0B, REVISED CIVIL STATUTES OF TEXAS, 1925, AS AMENDED; PROVIDING THAT SUCH RIGHTS SHALL BE SUPPLEMENTARY TO THOSE HERETOFORE ALLOWED AND THAT ARE IN FORCE ON THE EFFECTIVE DATE OF THIS ORDINANCE; AND PRESCRIBING THE EFFECTIVE DATE OF THIS ORDINANCE. Mayor Williams moved and Commissioner Drake seconded to approve RESOLUTION NO. 82-26, APPOINTING JOE NATHAN BOUDREAUX as the temporary/replacement judge of the municipal court. Motion passed unanimously. BID-FOUR INTERMEDIATE SIZE POLICE VEHICLES. Three bids were received from the following Chevrolet dealers, Steakley, Doran and Young. Commissioner Drake moved and Commissioner Williams seconded to accept the low bid from Steakley 139 Chevrolet in the amount of $39,344.48. Motion passed unanimously. BID-TWO PASSENGER CARS. Bids were received from Doran Chevrolet, Steakley Chevrolet, Meador Plymouth, Young Chevrolet and Miracle Ford. Commissioner Drake moved and Commissioner Houseman seconded to approve the low bid from Doran Chevrolet in the amount of $15,872.56. Motion passed unanimously. BID-WATER, SANITARY SEWER AND ALLEY.PAVEMENT REHABILITATION. Bids were received from Haught Construction Co., E. L. Dalton, Tex-Structures, Inc., and Stimson Contracting Co. Commissioner Houseman moved and Commissioner Drake seconded to approve the low bid from Haught Construction Co. in the amount of $497,830.50. This was some $23,000 less than the next lowest bid. Motion passed unanimously. Mayor William moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. R. L. Goodson Jr., Inc., $9,957.45, for consulting engineer- ing services. 2. Powell & Powell, Engineers, $4,563.25, for consulting engineering services. 3. Bar Constructors, Inc., $4,492.88, for sanitary sewer improvements. 4. Dal-Tex Utilities, Inc., $7,417.62, final estimate on the St. Andrews-area project. The total cost was $51,156.00. 5. Shur-Flo, Inc., $4,512.13, final estimate on the televising of sanitary sewers. The total cost was $45,121.31. 6. Stimson Contracting Co., $342,330.71, for water and sanitary sewer renovations. 7. Dowco Data Services, Inc., $1,347.50, for programming and consulting services. 8. Hooper Plumbing Co., $1,542.00, for labor and materials to build a shower stall in the ladies'room at City Hall. 9. Putnam Electric Services, $1,612.51, to bring electric power supply to the outdoor lighting system which was donated by Charles Seay. t0. Bowles & Edens Co., $1,796.00, for one hydraulic pipe cutter to be used in water main repairs. 11. Central Steel & Supply, $1,825.48, for ten sheets of flat metal to be used during street repairs. 12. Caruth Building Service, $1,106.90, for 10560 feet of rebar and one bundle of tie wires to be used in street repairs. 13. General Portland, $4,070.00, for cement to replenish stock. 14. Wright Asphalt Products Co., $2,666.58, for 102 drums of crack sealer for street repairs. 15. Harpool Seed, Inc., $1,110.00, for 100 bails of peat moss. 16. Tyler Fertilizer Co., $1,761.12, for several sacks of fertilizer. 17. Roy Hance Automotive Services, $1,991.75, for body work on police vehicle which was damaged during a chase. Money to be recovered from insurance of individual involved. 140 18. Goodyear Truck Tire Centers, $1,882.80, for 19 tires and four tubes to replenish stock. 19. Max Hamrick, $3,500.00, facsimile check for a used tree spade and crawler tractor. Mayor Williams moved and Commissioner Houseman seconded to approve CHANGE ORDER NO. 1 (l-D), BAR CONSTRUCTORS, INC., in the amount of $2,715.25. This is for adjustment of final quantities to represent actual work done and for addition work including complete alley replacement east of Hillcrest for 31 feet, concrete slabs next to garages, and asphaltic concrete for street patching at Hillcrest. This change order is part of the project just paid off by invoice included above. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 1st day of November, 1982. MINUTES SPECIAL MEETING OF THE BOARD OF COMMISS!ONERS CITY OF UNIVERSITY PARK September 13, 1982, at 5:00 p.m. This open meeting was called at the request of Leo Didway who wanted to appeal his dismissal from the University Park Police Department. Mayor Joel T. Williams, Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. Others present were Leo Didway, Warren C. Lyon-Attorney, Chief David N. Beidelman, Lt. Bobby Brown, Corporal Michael Pappas, Captain Ray Fletcher and Officer Shawn Hearn. Mayor Williams stated that the order of business as distributed prior to the meeting would be followed. CHIEF DAVID N. BEIDELMAN stated that on April 12, 1982, he had dis- missed Leo Didway for violating General Order ADM 3.1-80, Use of Force, Section V.D.; and General Order PRS-1.0-80~ Code of Conduct: Section II.A and III.A. - Unbecoming Conduct, Section iV.G. - Un- satisfactory Performance, and Section iV.U. - Treatment of Persons in Custody. Chief Beidelman further stated that Leo Didway~s dismissal was based upon the following facts and violations: On March 27, 1982, at 12:10 a.m., Leo Didway assisted in the arrest of Edward M. Bauerle in the 3400 block of Lovers Lane for unauthorized use of motor vehicle. During the course of the arrest and during the booking-in procedure, Leo Didway was accused by the arrestee and witnessing Officer of slapping the arrestee's face and of throwing him against the wall while the subject was handcuffed. Leo Didway used excessive force when the prisoner was already in custody and of no danger. Chief Beidelman also stated that he asked. Leo Didway to take a polygraph test to which he agreed. The test was administered by Eric J. Holden on April 9, 1982. Leo Didway did not pass the test and was dismissed by Chief Beidelman on April 12, 1982, under pro- bationary rules, City Administrative Order No. 4. At that occasion, he was informed of his right to appeal the dismissal to City Manager Leland Nelson, according to C.A.O. #19. LEO DIDWAY reaffirmed that he did not use violence against Mr. Bauerle. In answer to the City Attorney's questions~ Leo Didway stated that he was the second officer on the scene, that Corporal Pappas was visibly tired of struggling with the large prisoner, that he (Didway) restrained Mr. Bauerie only enough to allow Officer Shawn Hearn to handcuff the prisoner. Also that, in the booking-in area, although handcuffed, Mr. Bauerle was very rest- less and verbally abusive. That the only thing he (Didway) did was to point his finger close to Mr. Bauerle's face and say "You'll have a hard time at Huntsville" Also that, on his own, he (Didway) decided to take another polygraph test in order to clear the result from the first test. At Phil Barker's (Didway's previous attorney) indication he took a second polygraph test but did not pass it either. ROBERT C. LYONS, Leo Didway's attorney~ pointed out what he consi- dered as discrepancies in the case: The fact that Corporal Pappas' first memorandum did not report Leo Didway's use of force while his second statement did. The fact that Mr. Bauerle's written affidavit accused all the police officers of using force and not Didway in particular. He also questioned the validity of our probationary rules versus the right of appeal we grant to all employees, probationary or permanent. During the meeting, Mr. Lyon cross-examined Chief Beidelman, Cor- poral Pappas, City Manager Leland Nelson and Leo Didway. CORPORAL MICHAEL PAPPAS stood by his statement that Leo Didway slapped Mr. Bauerle's face and threw him against the wall. Mike Pappas stated that he did not say anything to that respect in the offense and arrest report (3/29/82) because he wanted Leo Didway to come forth on his own and admit his actions. When Corporal Pappas realized that Leo Didway was not going to do it, he called and told Didway that he was going to make the second report and reveal Didway's use of force, which he did (4/20/82). OFFICER SHAWN HEARN was also present at the scene and in the booking-in room but did not make any statements against Leo Didway as he left this meeting before it was over. In answer to the City Attorney's questions, LELAND NELSON, City Manager stated that, as provided by City Administrative Order No. 4, he heard Leo Didway's appeal on April 29, 1982, at 3:00 p.m., and after examining all the evidence he upheld the dismissal by Chief Beidelman. Mr. Nelson also stated that the City abides by its probationary rules and gives the benefit of a hearing to any employee, probationary or not. LEO DIDWAY then stated that he was only 22 years old and was very concerned about the effect of this dismissal on his record and chances of finding employment. Since he felt that many important questions were still unanswered, he asked that he be reinstated with backpay, credited with all employment benefits for the time he had lost, that his file be purged of the charges, and that he be reimbursed for reasonable attorney's fees incurred in the pro- cess of this appeal. ROBERT C. LYON then stated that the polygraph tests should be dis- regarded as evidence, that there were alot of discrepancies between the testimonies, that disciplinary action should have been taken prior to dismissal. Finally, that he did not believe there was 1403 evidence sufficient to justify the dismissal of Leo Didway, and asked that his client be reinstated in the University Park Police force. After hearing all the testimonies, Commissioner Drake stated that, under the City Administrative Orders, a probationary employee can be discharged for any reason. Therefore, he moved to uphold the discharge of Leo Didway and that the city give support to the hiring of this Officer by another entity. Mayor Williams seconded Commissioner Drake's motion which passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 22nd day of October, 1982. Attest: City Mai ager-C 14.1 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, NOVEMBER 1, 1982, AT 7:30 P.M. Mayor Joel T. Williams, Jr., called the meeting to order. Commissioners present were Edward J. Drake and Don Houseman. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: C. N. Townsend Buford McMillan L. M. Schwalb T. C. Schwalb Charles E. Seay Jerry Grable Pat Brock · 2704 Purdue 4401 Bryn Mawr 4807 Bluffview Blvd. same 3851 Windsor 4000 Normandy SMU, Dept. Public Safety Commissioners Edward J Drake gave the invocation. BUFORD McMILLAN, 4401 Bryn Mawr, presented a picture of the American flag to Chief David Beidelman and made a patriotic speech. Mayor Williams asked that a proclamation expressing our appreCiation be presented to Mr. McMillan at the next meeting. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the Oct'ober 22, 1982, meeting as correct. Motion passed unanimously. C. N. TOWNSEND~ 2704 Purdue, thanked the Mayor and Commissioners for passing the resolution in regard t6 Central Expressway. He stated that the Board of Commissioner's support enhanced the efforts of the University Park residents who oppose the plans for T-decking the thoroughfare. TWO-HOUR PARKING ON KEY STREET between Binkley and Shenandoah. There being no oppostion, Commissioner Houseman moved and Commissioner Drake seconded to approve the request made by Evelyn Taylor of 3459 Binkley. An ordinance is to be prepared for formal approval at the next meeting. Motion passed unani- mously. STOP SIGN ON DANIEL AT DUBLIN. Sgt. Grady Newton of SMU security proposed that a stop sign be installed at the intersection for safety reasons. This would create a four-way stop interSection. Since the request did not meet the criteria for four-way stops and since both our police and street departments recommended against it, Commissioner Drake moved and Mayor Williams seconded to deny the request. Motion passed unanimously. An ordinance increasing the rate of deposits to TMRS by the employees of University Park was postponed to the next meeting, since Commissioner Houseman would like to study it further. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance in regard to inspections of food service establishments as long as the following sentence is included in Section M. of the ordinance: "No food service establishment shall be constructed, extensively remodeled or converted, involving an expenditure in excess of one thousand dollars ($1,000), without the review and approval of the regulatory authority." Motion passed unani- mously. ORDINANCE NO. 82/27 AN ORDINANCE OF THE BOARD OF CO~4ISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, ESTABLISHING HEALTH RULES ON FOOD SERVICE SANITATION IN ACCORDANCE WITH THE 1978 EDITION OF THE TEXAS DEPARTMENT OF HEALTH'S "RULES ON FOOD SERVICE SANITATION", WITH THE EXCEPTION THAT THIS ORDINANCE INCLUDES~RETAIL FOOD MARKETS; AND PROVIDING A PENALTY. Commissioner Drake moved and Mayor Williams seconded to approve RESOLUTION NO. 82-28, THANKING THE TEXAS CRIMINAL JUSTICE SYSTEM for the grant that the City of University Park received in order to acquire video surveillance equipment to be installed at Snider Plaza. Motion passed unanimously. BIDS. Commissioner Houseman moved and Commissioner Drake seconded to approve the following bids. Motion passed unani- mously. All bids are budgeted items and come within the allocations: Refurbishing of the M.I.C.U., the only bid received was from Superior Remount in the amount of $26,762.51. Four Pick-Up Trucks (three for the water department and one for public works). Three bids were received the low bids being as follows: On one VS, Steakley Chevrolet in the amount of $7,766.88, and on three 6-cyl., Lee Jarmon Ford, in the amount of $7,055.17 each or a total of $21,165.51. One Dump Body for the street department. Three bids were received, the low bid being from Fontaine Truck Equipment in the amount of $5,011.25. One Truck Chassis for the street department. The only bid received from Gateway Ford in the amount of $37,612.22. Two Truck Chassis for the sanitation department. Two bids received, the low being 'from Steakley Chevrolet in the amount of $29,373.00. Asphalt Patching Unit for the street department, the only bid received from RGS Equipment in the amount of $20,668.52. 143 Engine Driven Air Compressor for the water department, the only bid from Sullair was in the amount of $9,211.40. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve.the following invoices for payment. Commis- sioner Houseman abstained on the invoice from Marsh & McLennan. Motion passed unanimously. 1. Haught Construction Co., $92,870.64, for water and sanitary sewer renovations. 2. Marsh & McLennan, $3,744.00, for endorsements and amendments to the current'automobile insurance policy. Commissioner Drake moved, Mayor Williams seconded, motion passed with an abstention from Don Houseman. 3. Dowco Data Services, $10,670.00, for three computer terminals and printers, cables and installation at police department. 4. Datapoint Corporation, $1,916.00, for lease on printer and Arc System and maintenance on communication interface at police department. 5. Prographic Business Forms, Inc., $1,438.32, for diskettes, magazines, ~computer ribbons, etc., for finance department. 6. W. Hines Wholesale Nursery, $1,175.50, for 200 Holly and 50 Hawthorne plants. 7. Trans-Tex Supply Co., $2,995.74, for sleeves and tees to replenish stock. 8. Clow Corporation, $2,696.16, for hydrant extensions. 9. KAMCO Contractors Supply, Inc., $3,661.80, for two paving breakers and misc. signs to warn the public about construc- tion in progress. 10. The Rohan Co., $3,690.00, for 100 heavy duty meter boxes. 11. National Welding & Grinding Co., $1,197.64, to overhaul the engines of two trucks. 12. Postmaster-U.S.' Post Office, $3,920.00, facsimile check to cover needed postage to mail tax statements. 13. Josh Stanley Contractors, $2,975.00, facsimile check for painting the roof of the building at Peek Service Center. 14. Halco Fence & Wire Co., $500.00, facsimile chack for one tank trailer. FOOD ESTABLISHMENT INSPECTION AGREEMENT WITH THE COUNTY. Commis- sioner Drake moved and Commissioner Houseman seconded to approve the agreement whereby the City delegates the inspection author- ity to a sanitarian employed by the County Health Department. For an yearly fee of $75.00 to be paid by each food service establishment, a minimum of three inspections will be performed. If needed, there will be additional inspections to insure compliance. Motion passed unanimously. CHANGE ORDERS. commissioner Drake moved and Commissioner Houseman seconded to approve the following change orders to two different contracts with Stimson Contracting Co. Motion passed unanimously: 1. C.0.#2 (Project l-A), $24,132.50, to replace 6" water line at 3904 Lovers Lane. 144 2. C.O.~3 (Project I-A), $245.00, to construct 18" walkway extension and 12" wide concrete flume to provide drainage at 2804 Hanover. 3. C.O.~2 (Project l-F), $58,809.00, to replace 4" water main running from High School to Hillcrest with 6" ductile water main, between Asbury and Granada. 4. C.O.~3 (Project 1LF), $49,594.00, to replace~6'' water main running from Dublin to Cleburne, between Westminster and Lovers Lane. 5. C.O.#4 (Project l-F), $66,252.50, to ~replace 6" water main from Golf to High School, between McFarlin and Asbury. Also, to install new 6" sanitary sewer across High School. 6. C.O.#5 (Project l-F), $5,598.00, to abandon line on east side of High School between Binkely and Asbury and tie existing lines in alleys to remaining line on the west. There being no further business, the meeting adjourned. PASSED AND APPROVED this the 18th day of November, 1982. ATTE$ 14.5 M'I N U T E S BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, NOVEMBER 18, 1982, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Commissioner Don Houseman was present, Commissioner Edward J. Drake was out of town. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Bill Parson Glenn Duphorne Buford E. McMillan Wm. G. Maddox, Jr. James A. Kuhn Mrs. T. A. M. Mitt James B. Riley Duncan Equipment, Inc. 4540 Arcady 4401 Bryn Mawr 3912 Lovers Lane 3546 Purdue 3500 Southwestern 3926 McFarlin Blvd. Mayor Williams read RESOLUTION NO. 82-29, THANKING BUFORD E. McMILLAN for his presentation of a picture of the American Flag to our Chief of Police and Fire. Mayor Williams signed a document proclaiming December '82 as Holidays Ahead Campaign Month in University Park, at the request of the Dallas Council on Alcoholism. Commissioner Houseman moved, Mayor Williams seconded to approve the minutes of the November i, 1982 meeting as correct. Motion passed unanimously. RUN FOR MISSIONS. On behalf of the Highland Park Presbyterian Church, Glen Duphorne requested permission to conduct the annual pledge run from 9:00'a.m. to 10:00 p.m. on Saturday, April 16, 1983. Since the police department had no problems with the request, Commissioner Houseman moved and Mayor Williams seconded to approve the race as requested. Motion passed unanimously. BONFIRE AT SMU CAMPUS. At the request of the SMU Alumni Asso- ciation, a~nd after hearing the opinion of the Chief of Police and Fire, Mayor Williams moved and Commissioner Houseman seconded to approve the bonfire that has been scheduled for November 18th at 8:30 p.m. by Moody Coliseum, as part of the Mustang Pep-Rally. All the precautionary measures prescribed by our Fire Marshall are to be followed. Motion passed unanimously. This was an exception granted from requirements of Chapter 5, Section 4, Code of Ordinances. 146 Commissioner Housemand moved and Mayor Williams seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/28 AN ORDINANCE ESTABLISHING A TWO-HOUR PARKING RESTRIC- TION ON THE EAST SIDE OF THE 6000 BLOCK OF KEY STREET AND PROVIDING A PENALTY. Commissioner Houseman moved and Mayor Williams seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/29 AN ORDINANCE TO INCREASE THE RATE OF DEPOSITS TO THE TEXAS MUNICIPAL RETIREMENT SYSTEM BY THE EMPLOYEES OF THE CITY OF UNIVERSITY PARK. Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 82/30 AN ORDINANCE GRANTING A LICENSE TO WARNER AMEX CABLE COMMUNICATIONS, INC., WHICH AMENDS AND SUPERCEDES ORDINANCE NO. 82/9, TO OCCUPY, MAINTAIN AND UTILIZE CERTAIN PUBLIC PROPERTY ALONG LOMO ALTO DRIVE AND IN ALLEYS AND STREETS SERVING SECTIONS OF COLGATE, GREENBRIER, BRYN MAWR, LOVERS LANE AND PRESTON ROAD, WITHIN THE LIMITS HEREINAFTER MORE FULLY DESCRIBED, FOR THE PURPOSE OF INSTALLING AND MAINTAINING CABLES IN ORDER TO BRING CABLE TV SERVICE TO SEGMENTS OF DALLAS, TEXAS; PROVIDING FOR THE TERMS AND CONDITIONS OF THIS LICENSE; PROVIDING FOR THE ANNUAL COMPENSATION TO BE PAID TO THE CITY OF UNIVERSITY PARK; PROVIDING FOR PAYMENT OF THE PUBLICATION FEE; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS LICENSE AND ORDINANCE. BIDS. Mayor Williams moved and Commissioner Houseman seconded to award the following low bids from the following companies. Motion passed unanimously: (1) One truck chassis (to be used with the asphalt patching unit), three bids were received, the low being from Metro Ford, a Ford C7000, in the amount of $27,277.00. (2) One 75/_yd transfer trailer for the sanitation department. Two bids were received, the low being from Park-Mor in the amount of $27,900.00. (3) Painting of roof and walls at the service centers (2525 University Blvd. and 4419 Worcola). The only bid was from Josh Stanley, in the amount of $10,775.00. (4) Two pick-up trucks. The following trucks were added to the low bids approved at the last meeting: One V8 for the water department, from Steakley Chevrolet in the amount of 117 $7,766.88; and one 6-cyl fOr the park department from Lee Jarmon Ford in the amount of $7,055.17. (5) Two refuse collection packer bodies. Three bids were received. The City staff did not recommend the low bid from Martco Waste Systems in the amount of $23,520 because of previous unsatisfac- tory experience with Martco's equipment. The second lowest bid from Duncan Equipment, in the amount of $26,890 was the one approved for the following reasons: The company uses a unique nylon slide which is a very desirable feature; also, the net difference between the two lowest bids was reduced .by $700 because Duncan will install a more expensive power take-off. INVOICES. Commissioner Houseman moved and Mayor Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. R. L. Goodson, Jr., Inc., $6,743.35, for consulting engineer- ing services. 2. Haught Construction Co., $50,383.80, for sanitary sewer renovations. 3. Stimson Contracting Co., $332,396.43, for sanitary sewer renovations. 4. Albert Halff Associates, $15,928.15, for progress payment on drainage study. 5. Datapoint Corporation, $1,949.00, for lease-maintenance on printer and terminal at police department. 6. Dowco Data Services, Inc., $2,100.00, for programming and software services. 7. U.T. Health Center of Dallas, $5,500.00, for contracted EMS in-service training. 8. Texas Municipal League, $1,726.00, annual fee for magazine subscriptions and cost of League services. 9. E. Forrest Morrow Co., $2,227.74, for window envelopes. 10. National Port-a-Test, $4,476.00, to test, repair and reset seven compound meters. 11. Rockwell International, $9,498.70, for 214 water meters. 12. Traffic Signal Equipment, Inc., $2,396.00, for eight aluminUn signals. JOEL H. ROBUCK, IRTA. Commissioner Houseman moved and Mayor Williams seconded to reappoint Mr. Robuck as the representative of the City of University Park (and other northern suburbs) to the IRTA Board, and also request that he come before our Board of Commissioners on a quarterly basis to keep us updated on the Authority's progress. Motion passed unanimously. CHANGE ORDERS. Commissioner Houseman moved and Mayor Williams seconded to approve the following change orders to contracts for bond projects. Motion passed unanimously. (1) Haught Construction Co., C.O.#i (Project 2-F), a reduction of $1,896.00 because flexible base was used in lieu of concrete base at certain locations. 148 (2) Stimson Contracting Co., on projects 1-A and i-F: Project 1-A - C.0.#4, $2,165.50, for water line extension across Preston Road, between Purdue and Stanford. - .C.O.~5, $1,547.80, for water line extension across Preston Road, between Purdue and Hanover. - C.0.#6, $19,016.17, for water and sanitary lines across Baltimore, between Purdue and Stanford. - C.0.#7, $73,076.44, for water and sanitary lines across Tulane, between Lovers Lane and Amherst. - C.O.~8, $63,059.54, for water and sanitary lines east to Douglas, between Purdue and Stanford. - Gen. (4), $11,022.08~ for dummy joints and expansion joints in alley concrete pavement. Project 1-F - C.O.#6, $3,039.10, to slip line 200 lin.ft, of 6" sanitary sewer between manholes at Lovers Lane and Westminster. DECEMBER MEETING DATES. Due to the Christmas Holidays, Mayor Williams moved and Commissioner Houseman seconded that the second meeting of the month be held on December 20th at 8:00 a.m. The first meeting stays as regularly scheduled, December 6th at 7:30 p.m. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this the 6th day of December, 1982. 149 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PAARK MONDAY, DECEMBER 6, 1982, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Mr/Mrs. James Flanagan Bob Floyd Jim Roberts W. F. Sanderson Bruce Taylor Robert L. Taylor Jr. R. B. Kincheloe 10440 Oak Gate, Dallas 3705 Bryn Mawr 3513 Stanford 3104 Bryn Mawr 3800 Caruth 3612 Hanover 4020 University Dr. William Farmer, SMU Perkins School of Theology, gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the November 18, 1982, meeting as correct. Motion passed unanimously. DAVID R. FLOYD presented the recommendation of the Fringe Benefits Committee in regard to question of staying in or wit~- drawing from the Social Security System. The committee was of the opinion that no decision should be made until the U.S. Congress determines whether to require or not that all munici- pal employees be covered under the System. The recommendation was accepted by the Board of Commissioners. TREES FOR TOWN PROGRAM. Bruce Taylor, 3800 Caruth, proposed a "tree planting on the parkway" program for the 3800 block of Caruth Boulevard. The City is only to be responsible for (1) the staking of the areas to be planted, (2) the digging of holes, and (3) the planting of the trees. This is a citizens' project and the City is not responsible for any care or maintenance of the trees, or for the replacement of dead ones. Commissioner Drake moved and Mayor Williams seconded to approve the project as long as the conditions above are accepted and the trees are of the types approved by the City. Motion passed unanimously. REQUEST IN REGARD TO MATERNITY BENEFITS. Sandra Flanagan, wife of one of our paramedics, asked that the City consider providing maternity coverage for spouses of employees. 150 Commissioner Drake moved and Mayor Williams seconded that the matter be referred to the Fringe Benefits Committee for study. Motion passed unanimously. Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously: ORDINANCE NO. 82/31 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROVIDING A FIRE LANE ON THE NORTH SIDE OF THE 3000 BLOCK OF EAST BINKLEY AVENUE AND PROVIDING A PENALTY. BID, TWO THREE-WHEEL MOTORCYCLES for the Police Department. Two bids were received: Trident Motors, $7,308 per unit, did not meet specifications in regard to a tank mounted shift with foot clutch. Commissioner Houseman moved and Commissioner Drake seconded to approve the second lowest bid from Municipal Industries, in the amount of $7,364 each or a total price of $14,728. Motion passed unanimously. BID, JANITORIAL SERVICES AT CITY HALL. Six bids were received. Commissioner Houseman moved and Commissioner Drake seconded to approve the second lowest bid, KC Systems-S750 per month, because the low bid, M&M Maintenance-S640, did not meet all city requirements. Motion passed unanimously. INVOICES. Commissioner Drake motioned and Mayor Williams seconded to approve the following invoices for payment. Motion passed unanimously, except for one abstention in regard to the invoice from Marsh and McLennan. Commissioner Houseman abstained. 1. Powell & Powell Engineers, $5,021.35, for consulting engineering services. 2. W.F. Willis General Contractor, $14,361.31, to repair utility cuts in the alleys. 3. Jan Person Consulting, $4,050.00, for programming services in regard to payroll, water and taxes. 4. Datapoint Corporation, $1,420.99, for disk drive lease and maintenance at the Police Department. 5. Dowco Data Services, Inc., $1,450.00, programming for the Police Department. 6. Wood & Wood Law Office, $1,380.00, for legal services in connection with Betty Stein vs. University Park. 7. Marsh & McLennan, $56,744.50, for binder of insurance continuing the following coverages: (a) Comprehensive automobile liability, $31,992.00 (b) Multi-peril, $12,872.00 (c) Ambulance professional liability, $3,115.50 (d) Umbrella excess liability, $6,000.00 (e) Contractors equipment, $2,765.00 Commissioner Don Houseman abstained from voting on the motion. 151 8. The Rohan Co., $3,690.00, for 100 heavy duty meter boxes. 9. Rockwell International, $17,573.70, for 309 water meters. 10. EMCO, $5,098.65, for ten three-yard trash containers, several lids, and parts to repair the side loaders. 11. Mustang Service Center, $1,528.00, for wrecker services. APPROVAL OF SUPPLEMENTAL FUNDS TO SUPPORT THE IRTA PROJECT BUDGET. The current budget was based on a ten-month project~ the revised version ($804,500) covers a twenty-month project due to the referendum being scheduled for August 13, 1983. Dick Kincheloe, 4020 University, 'spoke against any such contributions by the City. There being no further discussion, Mayor Williams moved and Commissioner Houseman seconded to authorize the additional funding in the amount of $4,443. Motion passed unanimously. WAIVER IN REGARD TO THE MONTHLY FINANCIAL REPORT. The city ordinances require that a monthly financial report be presented to the governing body. Due to internal problems, the reports for October and November have not yet been presented. Commis- sioner Houseman moved and Commissioner Drake seconded to post- pone the requirement to a later date this year. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 20th day of December, 1982. C I T~J M~ANAGE R- CLERK/ 152 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, DECEMBER 20, 1982, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: L. S. Stanton Adrianne Stanton T. LivathinOs Junior Dunlap 6001 Hillcrest 6001 Hillcrest 2328 Harwood 1007 Rancho Dr. Junior Dunlap of the City staff gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the December 6, 1982, meeting as correct. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended to the Board of Commissioners by the Planning and Zoning Commission at its meeting of November 30, 1982: Lawrence and Adrianne Stanton. Mr. Stanton requested rezoning from Multiple Family-2 to Planned Development District of the S.E. corner of Block 2, Walkers Addition, Lots 9 and 10 and part of Lots 8 and 11. The tract of land is located at Hillcrest and Shenandoah. The purpose is to build a condominium residential complex (15 Units) with 2½ parking spaces per unit. There being no discussion, Mayor Williams moved and Commissioner Drake seconded to approve the rezoning and the related ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 28) AN ORDINANCE AMENDING AND SUPPLEMENTING THE COMPRE- HENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, SECTION 8-400, BY ADDING SECTION 8-405(12), WHICH AUTHORIZES A PLANNED DEVELOPMENT DISTRICT ON PART OF BLOCK 2, WALKERS ADDITION, LOTS 9 AND 10 AND PART OF LOTS 8 AND 11, PROVIDING A COMPREHENSIVE SITE PLAN FOR THE DEVELOPMENT; IT ALSO CHANGES THE ZONING ON SAID LOTS FROM MULTIPLE FAMILY-2 DISTRICT TO PD, PLANNED DEVELOPMENT DISTRICT, AS PERMITTED BY ARTICLE 8-401(b) OF THE ZONING ORDINANCE. 153 Wynne Woolley requested the replatting of Lot 2, Block 1, Asbury Addition, known as 3635 McFarlin Boulevard, into two Single Family-Attached lots. Commissioner Houseman moved and Commissioner Drake seconded to approve the replatting. Motion passed unanimously. INVOICES. Commissioner Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $177,170.92, for water, sanitary sewer and alley renovation. 2. Gutierrez, Smouse, Wilmut & Associates, Inc., $3,948.01, for water and sanitary sewer renovations. 3. Haught Construction Co., $122,884.56, for water and sani- tary sewer renovation. 4. Datapoint Corporation, $2,372.00, for lease and maintenance on terminals at the Police Department. 5. Dowco Data Services, Inc., $1,450.00, for programming at the Police Department. 6. Peat, Marwick, Mitchell & Co., $8,000.00, second billing in regard to the audit in progress. 7. Perdue, Brandon, Blair & Fielder, $1,864.57, fee for legal assistance in the collection of delinquent taxes. 8. Traffic Signal Equipment, Inc., $1,450.00, for two traffic poles and two sets of anchor. 9. 3M Company, $3,387.18, for eight rolls of barricade material. 10. R.M. Carpenter Co., Inc., $3,001.69, to repair the heating and air conditioning system at City Hall. 11. Smith Alarm System, $2,079.40, to install smoke detectors at City Hall. 12. Gifford-Hill Co.,Inc., $1,668.36, for 417 tons of aggregate for street repairs. 13. General Portland, Inc., $4,356.00, for 1080 sacs of cement for street repairs. 14. The Rohan Co., $3,690.00, for 100 heavy duty meter boxes. 15. Clow Corporation, $5,673.75, for 35 hydrant extensions. There being no further business, the meeting adjourned. PASSED AND APPROVED this 3rd day of January, 1983. C I TYt-- ".ER.~MANAGER- CLER~ 154 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, JANUARY 3, 1983, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens signed the register: Sharon Manno Jeff Cameron 5927 Hillcrest 3536 Milton Mary Boehning of the City staff gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the December 20, 1982, meeting as correct. Motion passed unanimously. ORDINANCES. In two separate motions, Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinances. Motion passed unanimously. ORDINANCE NO. 83/1 AMENDING CHAPTER 11, SECTION 4A(1) OF THE CODE OF ORDINANCES, IN ORDER TO CLARIFY THE LANGUAGE IN THE SEWER SERVICE CHARGES ORDINANCE. ORDINANCE NO. 83/2 AMENDING CHAPTER 3 OF THE CODE OF ORDINANCES BY ADDING SECTION 1, PARAGRAPH C, ITEM 29, REGULATING MINIMUM STANDARDS OF FIRE RESISTANT CONSTRUCTION AND FIRE RESISTIVE MATERIALS OF ALL GROUP OCCUPANCIES, EXCEPT GROUP R, AND M, REGARDLESS OF FLOOR AREA OR HEIGHT OF BUILDING AND PROVIDING A PENALTY. BIDS. Commissioner Drake moved and Commissioners Houseman seconded to approve the following low bids. Motion passed unanimously: 35 Bullet-proof vests for the Police Department. Two bids were received and the low bid from Sa-So, in the amount of $172.75-$189.87 each-depending on size-was awarded. Coronary Observation Unit for the M.I.C.U. The sole bid from Motorola Communications, $7,278.00, was approved. 155 The bid on radio communication system for the Police Department is to be examined by Jerry Stover, a citizen who showed interest in the matter. Consideration will be postponed to a future meeting. INVOICES. Commissioner Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell Engineers, $5,227.17, for consulting engi- neering services. 2. Datapoint Corporation, $2,370.00, for lease and maintenance of police department computer. 3. Steakley Chevrolet, $6,500.00, for 1982 Maliby four-door to replace totaled police vehicle. 4. Goodyear Truck Tire Center, $8,105.32, for 92 tires and 32 tubes to replenish stock. 5. UARCO Inc., $3,347.87, for one forms burster, two tables and three conveyors to be used in conjunction with the computer at finance department. 6. Bowles & Edens Co., $1,421.50, for 100 curb stops and 50 meter couplings. 7. The Rohan Co., $3,690.00, for 100 heavy duty meter boxes. 8. Rockwell International, $6,098.70, for 174 water meters. 9. EMCO, $2,250.00, for ten three-yard trash containers with lids. 10. Vernon Reeves, $1,317.89, facsimile check for labor and material to correct problems which resulted from sliplining the sewer main in the back yard of 6900 Turtle Creek. Mayor Williams moved and Commissioner Drake seconded to approve CHANGE ORDER #8, PROJECT l-F, STIMSON CONTRACTING CO., in the amount of $72,565.00. This was to replace the 4' water main running from Hillcrest to Thackeray, between Purdue and Stanford, with a 6' ductile main. Motion passed unanimously. EASEMENT TO TEXAS MUNICIPAL POWER AGENCY. At the Agency's request, Commissioner Houseman moved and Commissioner Drake seconded, to give it an easement on the property that the City owns in Garland in order to run overhead electric transmission lines. The three acres requested are in a flood zone. TMP will pay $2,500 per acre or a total of $7,500. Motion passed unanimously. APPOINTMENTS TO THE GOAR PARK PAVILION COMMITTEE. As suggested by outgoing members, the following people were appointed to serve in the committee: Cindrette McDaniel (Mrs. Rege), and Betty Swanson (Mrs. Frank). Motion passed unanimously. EDUCATIONAL LEAVE FOR FIRE TRAINING CHIEF DAVID LEDBETTER. David is one of five area men selected by Rotary District 581 to represent D/FW in Hanover, Germany, in a group exchange program, April 15-May 16, 1983. Commissioner Houseman moved and Mayor Williams seconded to grant Mr. Ledbetter a leave 156 with pay so that he can join the group. mous ly. Motion passed unani- There being no further business the meeting adjourned. PASSED AND APPROVED this 20th day of January, 1983. ATTEST: ~-~I-~ CITY MANGER MAYOR 157 'M I N U T E'S BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JANUARY 20, 1983, AT 8:00 A.M. Mayor Pro-Tem Edward J. Drake called the meeting to order. Commissioner Don Houseman was present. Mayor Joel Williams Jr. was out of town. Others present were City Attorney Dick Wood and acting City Manager James Murphy. City Manager Leland Nelson was also out of town. The following citizens and guests signed the register: Bob Floyd W. F. Sanderson J. A. Rochelle Martha Rochelle 3705 Bryn Mawr 3104 Bryn Mawr 4421 McFarlin 4421 McFarlin Bennett McMurray of the City staff gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the January 3, 1983, meeting as correct. Motion passed unanimously. AL ROCHELLE, 4421 McFarlin. He protested the delivery of the Park Cities People to his residence. Although the city attorney explained to him that the First Amendment prevents the city from prohibiting the delivery of a legitimate newspaper, Mr. Rochelle asked that the city enforce its ordinance in regard to door-to-door delivery of non-commercial material. Reid Slaughter, owner and editor of the Park Cities People, was present at the meeting and assured Mr. Rochelle that the newspaper would no longer be delivered to his residence. Mr. Rochelle was satisfied with Mr. Slaughter's statement, but, at the same time, asked the City Commission to pass an ordinance further protecting the residents who do not want to receive any kind of door-to-door delivered matter. FIRST HEARING ON THE PROPOSED FALSE ALARM ORDINANCE. Chief Beidelman gave a short explanation of the ordinance. Commissioner Drake recommended that the City consider granting the present owners of alarm systems a grace period within which to comply with the new requirements. Chief Beidelman explained that this would be done as a matter of policy. There being no further comments, the second hearing was set for February 3 and the final hearing for February 17, 1983. 158 PROPOSAL FOR A POLICE/FIRE COMMUNICATION SYSTEM. The only proposal received was from Motorola Communications, Inc., in the amount of $162,647. Due to the cost and the importance of the item in question, the Commissioners decided to postpone a decision until Mayor Williams returns. A meeting with Mr. Jerry Stover, the citizen who volunteered his time to study the proposal and make a recommendation, is to be scheduled prior to the Board meeting of February 3, 1983. GROUP HEALTH/LIFE INSURANCE COVERAGES FOR CITY EMPLOYEES. The Fringe Benefits Committee had been asked by the Board of Commissioners to study the proposals and make a recommendation. The special committee studied the only bid received, from Blue Cross/Blue Shield of Texas, and Mr. W. F. Sanderson recom- mended the following plans: (1) Group Health. The city pays $45 per month per employee, the employee pays a $200 deductible, BC/BS pays 80% of doctors' bills and 100% of hospitalization costs. Maternity coverage for employee or dependent is added. (2) Life Insurance (accidental death and dismemberment) is the same coverage that we had last year but transferred to Group Life and Health Insurance Co. of Dallas, a subsidiary of BC/BS. There being no further discussion, Commissioner Houseman moved and Commissioner'Drake seconded to accept the proposal which shall be effective beginning February 1, 1983. Motion passed unanimously. INVOICES. Commissioner Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $247,497.24, for water and sanitary sewer renovations. 2. Haught Construction Co., $46,326.75, for water and sanitary sewer renovations. 3. R. L. GOODSON JR., INC., $11,904.15, for consulting engi- neering services. 4. W. F. WILLIS, $9,170.84, to repair utility cuts. 5. Datapoint Corporation, $2,372.00, for lease and maintenance of police computer. 6. W. H. Lumpkin, Associates, $1,347.00, for foam and one pair of hip boots for fire department. 7. Sargent-Sowell, Inc., $1,005.00, for 20 cases of flares for the police department. 8. Naylor Supply Co., $1,113.00, for one drain cleaner. 9. Bowles & Edens Co., $5,474.41, for valves, tees, glands, etc. 10. The Rohan Co., $6,109.50, for 130 meter boxes with lids. 11. Custom-Crete, Inc., $1,372.26, for 27½ cu.yds, of concrete. 12. Wright Asphalt Products Co., $2,767.88, for drums/crack sealer. 13. Pak-Rite Corp., $1,417.50, for 50 cases of plastic bags. 14. Bill's Transmission Service, $1,154.35, to rebuild transmis- sion on sanitation truck. 1,59 15. Mack Trucks, Inc., $5,451.12, to repair engine of sanitation truck. PARK RESERVATIONS FOR 1983. Commissioner Drake moved and Commissioner Houseman seconded to approve the schedule of use as submitted by Paula Smith, the employee in charge of park reservations. Motion passed unanimously. SMITH PARK TENNIS COURT REPAIR. Due to water seepage, the south end of the court has settled approximately six inches causing water to stand after each rain. Arnold Weber & Co., the contrac- tor that renovated the tennis courts last year, gave us an estimate of $5,100. to correct the problem. The city attorney's opinion was that, since the company was the low bidder last year and since the present estimate quotes last year's unit prices, there should be no need to put the job up for bids. There being no further discussion, and being satisfied that the problem did not result from faulty contractor's work, Commis- sioner Houseman moved and Commissioner Drake seconded to approve the project. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 3rd day of February, 1983. YoR 160' MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 3, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Manager Leland Nelson and City Attorney Dick Wood. The following guests and citizens signed the register: Mr/Mrs. E H. Koepf Mrs. Karl Roehrig Don McIlyar Josh Dowdell Forrest Keene Winston Power Herman Bailey W. Cecil Holmes Jr. Connie Patrick 3607 Greenbrier 3601 Greenbrier 4404 Larchmont 4033 Colgate 2801 Daniel 3206 Hanover 4125 Purdue 3729 Binkley 4520 San Carlos Wayne Gilcrease of the Fire Department gave the invocation. RETIREMENT AWARDS were presented to Officer Woodrow "Woody" Blachley (40 years) and Corporal Jerry R. Hawkins (25 years) for their service to the City of University Park. The City's appreciation was expressed by Mayor Williams, ex-police chief Forrest Keene, Chief David Beidelman, and City Manager Leland Nelson. A party for the retirees was held subsequent to the Board of Commissioners meeting. PROCLAMATION. At the request of the Texas Federation of Music Clubs, Mayor Williams signed a document proclaiming February as American Music Month in the City of University Park. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the January 20, 1983, meeting as correct. Motion passed unanimously. ERNEST KOEPF, 3607 Greenbrier, complained about the delay of repairs to their parkway yard which was damaged by Miller House Movers at the latter part of December, 1982. Mrs. Koepf asked for an expedient resolution of the problem. Also, Mrs. Karl Roehrig, 3601 Greenbrier, complained about damages to her own yard. After much discussion in regard to responsibilities-of the mover, bonding company, and city-and the mover's refusal to pay the amount requested by the owner, Mayor Williams asked that Commissioner Don Houseman meet with both the property owners and representatives from the house moving company and try to come up with a solution that is satisfactory to all concerned. This was agreeable to the Koepfs and Mrs. Roehrig. AL ROCHELLE's request for an amendment to our solicitation ordinances was postponed because Mr. Rochelle had to be in court. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/3 AN ORDINANCE AMENDING CHAPTER 8 OF THE CODE OF ORDI- NANCES BY REPEALING AND DELETING SECTION 9 WHICH PROVIDES MATERNITY BENEFITS FOR WOMEN EMPLOYEES. SECOND HEARING ON PROPOSED FALSE ALARM ORDINANCE. There being no comments for or against the ordinance, Mayor Williams announced that it would be put on the agenda for action at the February 17, 1983, meeting. Mayor Williams moved and Commissioner Drake seconded to approve RESOLUTION NO. 83-1, APPOINTING DR. DONELSON N. SHANNON as the City Health Officer. Also that a resolution thanking Dr. Dean C. Kipp for his years of service be placed on the next Commis- sioners meeting agenda. Motion passed unanimously. COMMUNICATIONS SYSTEM FOR THE POLICE/FIRE DEPARTMENTS. Mayor Williams moved and Commissioner Houseman seconded to accept the proposal from Motorola Communications in the amount of $162,647. Because only $45,000 is budgeted in revenue sharing for the purpose, the balance is to be borrowed from the City's emergency fund and paid back in two years at 14% interest. Motion passed unanimously. The decision on the proposal was made after several meetings with Jerry Stover, a communications engineer who volunteered his services, and representatives from Motorola. INVOICES. Commissioner Drake moved and Mayor Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell Engineers, $6,569.98, for consulting engi- neering services. 2. E. Forrest Morrow Co., $1,883.00, printed forms for the water and meter reading departments. 3. IBM Corporation, $1,432.03, for service agreement on eleven typewriters. 4. The Rohan Co,, $3,690.00, for 100 heavy duty meter boxes. 5. Bowles & Edens Co., $1,896.50, for 50 meter relocators. 6. EMCO Manufacturing Co., $2,250.00, for 10 three-yard trash containers. 7. Wright Asphalt Co., $3,029.50, for 120 drums of crack sealer. 162 8. Tyler Fertilizer Co., $1,792.50, for ten tons of fertilizer. 9. Fred W. Wray, $1,494.00, for washed sand, loam and fill. PROPOSED CHANGE TO JOINT AGREEMENT IN REGARD TO USE OF FIELD AND TRACK AT GERMANY PARK. Dr. Winston Power, Superintendent, stated that the H.P.I.S.D. would like to have exclusive use of the facilities (1) from 3:30 to 6:00 p.m., Monday through Friday, during the months of January, February, March, April, through May 14th, and (2) from 9:00 a.m. to 5:00 p.m. for three Saturday meets in March and April. Mrs. Brooks Patrick, 4520 San Carlos, spoke in favor of the school's request. Mr. Don McIlyar, 4404 Larchmont, spoke against exclusive use from 5:00 to 6:00 p.m., when most of the citizens/ joggers use the track. Because of the legal ramifications of such an amendment and its consequences to the citizens, Mayor Williams suggested that Mrs. Patrick and Mr. McIlyar meet with school representatives and try to come up with a solution that could be acted upon at the next Board of Commissioners meeting. He also requested ample coverage of the school's request by the local newspapers. POLICY ON PLACEMENT OF SIGNS AT CITY PARKS. The Board of Commissioners established that any signs advertising city related events-without any mention to its donor-can be placed at parks. However, such signs have to be previously approved by the Environmental Standards Committee as to aesthetics. The request to place a sign by the Goar Park Pavilion in order to advertise upcoming events is to be referred to that committee. CITY/COUNTY AGREEMENT. Commissioner Drake moved and Mayor Williams seconded to approve the 1983 agreement for the mainte- nance or improvement of city streets by the County. Motion passed unanimously. This will help us in the second phase of resurfacing at Miracle Mile. CHANGE ORDER NO.3 (PROJECT i-G), STIMSON CONTRACTING CO., in the amount of $37,463. Mayor Williams moved and Commissioner House- man seconded to approve this change order for the upgrading of lines from 6" to 10" between Amherst and Lovers Lane from Hillcrest to Dickens, as well as the extensions going east across Hillcrest and south along Dickens. Motion passed unani- mously. MARCH MEETING DATES. The next Board of Commissioners meetings were re-scheduled for Thursday, March 10th at 8:00 a.m., and Monday, March 21st at 7:30 p.m. There· being no further business, the m~g adjourned. PASSED""~NQ~A~.~.PPROVED this 17th day of~ebr~ry, 1983. 163 M I N U T E S BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 17, 1983, AT 8:00 A.M. Mayor Joel Williams Jr. called the meeting to order. Present were Commissioners Edward Drake and Don Houseman. Others present were Asst. City Attorney Dick Wood Jr., and City Manager Leland Nelson. The following guests and citizens signed the register: Connie Patrick Ed R. Crissey Herman Bailey Steven Volski Marvin Wise Chris Tabor Martha Nielsen Don McIlyar E. H. Koepf Winston Power Rowan 4520 San Carlos 3320 Villanova 4125 Purdue 6103 Bullcreek, Austin, TX 3444 University 6815 Preston Road 3445 Rankin 4404 Larchmont 3607 Greenbrier 3206 Hanover 4406 University Max Mallicote of the police department gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the Minutes of the February 3, 1983, meeting as correct. Motion passed unanimously. RESOLUTION THANKING DR. DEAN KIPP. Commissioner Houseman moved and Commissioner Drake seconded to approve Resolution No. 83-2 thanking Dr. Dean C. Kipp for almost ten years of service as city health officer. Dr. Kipp was present at the meeting. PRESTON CAR WASH. David Myracord, counsel, spoke on behalf of Chris Tabor (car wash). He stated that, although Mr. Tabor recognized that he failed to take a permit for the addition of wood to the exterior of the structure, he would like to appeal the fire marshal's order that the wood be removed. He further stated that the city ordinance prohibiting the use of untreated wood in commercial buildings was passed after most of the construction had been completed. Also that, in order to avoid some $30,000 extra expense and in an attempt to comply with city requirements, Mr. Tabor was requesting permission to have the wood treated in place. Fire Marshal Bill Davis explained that treatment in place would not comply with fire code requirements because such treatment would not impregnate the wood and the external coating provided would wear out in the weather. 164 After much discussion, Mayor Williams asked that the Fire Marshal meet with representatives of Preston Car Wash and try to reach a satisfactory solution, keeping in mind that they had violated the ordinances by not taking a permit, and that safety standards were not to be compromised. PLANNING AND ZONING HEARINGS. The following applications were recommended by the Planning and Zoning Commission at its meeting of January 25, 1983: (1) Pierce Properties, Inc. There being no opposition, Commis- sioner Houseman moved and Commissioner Drake seconded to approve the replatting of Lots 2 and 3, Block 5, Hursey Addition known as 3441-45 Rankin Avenue, into one lot. The purpose is to construct two four-unit condominiums. Motion passed unanimously. (2) Proposed amendments .to Zoning Ordinance and Code of Ordinances. Although all the amendments would almost exclusively clarify the language presently in the codes, Mayor Williams moved and Commissioner Drake seconded to postpone any consideration to the next meeting. The two ordinances related to this application were also postponed. Motion passed unanimously. OLYMPIC BICYCLE RACE REQUEST. Steven P. Volski, technical director of the race, and Bud Melton of University Cycle requested permission to hold a 25-mile bicycle race in University Park on Sunday, March 20th, from 1-5:00 p.m. The course would basically run around Goar and Williams Parks. The participants would be 220 top olympic hopefuls. After much discussion, Mayor Williams moved and Commissioner Drake seconded to deny the request because it would disrupt traffic after church services and would cause undue burden to our citizens. Motion passed with an abstention from Don Houseman. Mr. Volski asked for and was granted the opportunity to present another route for consideration. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/4 AN ORDINANCE AMENDING CHAPTER 8, SECTION 5, ADMINISTRA- TIVE ORGANIZATION STRUCTURE, AND CHAPTER 9, SECTION i(E) (3), CHIEF OF POLICE DUTIES, ALL IN THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK. The ordinance regulating the MOVING OF HOUSES out of the city was considered and scheduled for second hearing at the next meeting. Commissioner Houseman moved and Commissioner DraKe seconded to approve RESOLUTION NO. 83-3, changing the committee name from Fringe Benefits to EMPLOYEE BENEFITS COMMITTEE. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously: 1. Raymond L. Goodson Jr., Inc., $4,395.70, for consulting engineering services. 2. Stimson Contracting Co., $195,540.28, for water, sanitary sewer and alley renovations. 3. Haught Construction Co., $53,718.85, for water and sanitary sewer renovation. 4. Dowco Data Services, Inc., $5,487.50, for computer program- ming and maintenance at police department. 5. Datapoint Corporation, $2,277.00, for lease-maintenance on printer, disk, and arc system at police department. 6. Trans-Tex Supply Co., $1,415.73, for 35 full circle clamps to replenish stock. 7. Custom Crete, Inc., $1,987.50, for 46 cu.yds, of concrete. 8. Putnam Electric Service, $2,072.30, for repairs to the car wash. 9. Ramco Equipment Co., $1,333.36, for repairs to the mobil concrete mixer. 10. Miracle Ford, Inc., $1,100.10, for repairs to a sanitation truck. 11. Goodyear Truck Tire Center, $1,373.86, for 22 tires. 12. R.E. Dodson Oil CO., $1,350.94, for motor oil, transmission fluid and oil-dri. 13. Hydrotex, $1,348.60, for three 55-gal drums of lube. USE OF TRACK/FIELD AT GERMANY PARK. After meeting with the ad hoc committee and receiving its recommendation, Commissioner Houseman moved and Commissioner Drake seconded not to change the Joint Use Agreement (between city and school district) but to grant the HPISD a temporary permit for exclusive use of the facilities from January through May 14, 1983, Monday through Friday, from 3:30 to 5:30 p.m. Also, that the school is responsible to inform the public, post the exclusive use times at the park, and hire someone to do the enforcement. Motion passed unanimously. TWO-HOUR PARKING ON KEY STREET. McCulloch Middle School's request for elimination of parking restriction on the west side of Key Street, adjacent to the school, was postponed to the next meeting when a hearing will be held. There being no further business, the meeting adjourned. PAS~ED..3~ND APPROVED this 10th day of h, 1983. ATTEST: 166 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, MARCH 10, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Ed Drake and Don Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. Mary Boehning of the City staff gave the invocation. PROCLAMATION. At the request of the Greater Dallas Board of Realtors, Mayor Williams proclaimed the first week of April as Private Property Week. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the February 17, 1983, meeting as correct. Motion passed unanimously. ELIMINATION OF THE TWO-HOUR PARKING RESTRICTION on the 5900 and 6000 blocks of Key Street, west side. The hearing was opened. There being no discussion and no opposition, Mayor Williams moved and Commissioner Drake seconded to approve the request and the related ordinance. Motion passed unanimously. ORDINANCE NO. 83/5 AN ORDINANCE ELIMINATING THE TWO-HOUR PARKING RESTRICTION ON THE 5900 AND 6000 BLOCKS OF KEY ST., WEST SIDE. 4TH OF JULY PARADE. Harvey Goff, 5335 Meders Lane, requested permission to once again drive a tank through the streets of University Park as part of the 4th of July Parade. The Mayor and Commissioners were unanimous in denying the request because the tank has caused too much damage to the streets in past parades. However, they praised Mr. Goff's interest on the parade and asked that he come up with some other "patriotic" idea that does not entail damage to city property. REQUEST FOR MID-BLOCK STREET LIGHT. Patty Morrison delivered a petition signed by twelve property owners in the 2900 block of McFarlin Boulevard. They requested that a mid-block street light be placed on McFarlin, between Boedecker and Dublin, for the safety of the residents, citizens, and pedestrians. Since it has been the city policy to deny requests for mid- block street lights, the Board agreed to delay action on this particular request pending further study. 168 PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meet- ing of February 22, 1983: Karoly Godo requested permission to increase the floor area of Miracle Mile Cleaners, 4415 Lovers Lane. There being no opposition, Commissioner Houseman moved and Commissioner Drake seconded to grant the request. Motion passed unanimously. Bernard L. Fulton requested the replatting of 3313-15 and 3317-19 Rosedale into one condominium lot. There being no opposition, Commissioner Drake moved and Commissioner Houseman seconded to grant the replatting. Motion passed unanimously. The following application was recommended by the Planning and Zoning Commission at its meeting of January 25, 1983: Amendments to Zoning Ordinance and COde of Ordinances basically to clarify the language. There being no opposi- tion, Commissioner Drake moved and Mayor Williams seconded to approve the following ordinances. Motion passed unani- mously. ORDINANCE NO. 77/328 (AMENDMENT NO. 29) AMENDING AND SUPPLEMENTING APPENDIX A, ZONING ORDINANCE, BY AMENDING SECTIONS 8-101 USE CHART, 8-600 A(28) AMUSEMENT, COMMERCIAL (INDOORS), 9-102(a) MINIMUM LOT AREA-RESIDENTIAL, 9-102(b) MINIMUM LOT AREA-NON RESI- DENTIAL, 9-201(a) MINIMUM LOT WIDTH FOR 2F-l, 9-502(k) CIRCULAR DRIVES, 9-502(n) DOUBLE FRONTAGE LOTS, 9-802.4 LOCATION OF REQUIRED PARKING, ll-101(e) SINGLE FAMILY- ATTACHED, 11-106 TO BE DELETED, AND 21.101.36 PARKING SPACES, OFF-STREET; AND FURTHER PROVIDING A PENALTY. ORDINANCE NO. 83/6 AMENDING CHAPTER III, SECTION 6, OF THE CODE OF ORDI- NANCES, IN REGARD TO CIRCULAR DRIVEWAYS AND FRONT PARK- ING SPACE REQUIREMENTS. The PROPOSED HOUSE MOVING ORDINANCE would increase city control over every step of the operation, require the movers to notify all residents involved, and add a $2,500 cash deposit. Many house movers spoke against Section A(4) which establishes width, length, and height limits of structures to be moved. They were of the opinion that such limits would preclude any house moving in University Park. They would like for the city to be flexible and consider each moving situation individually. Those movers were Loran McMillan (who also spoke against the $2,500 cash deposit), Albert Huddleston, and Bill Brown. Mike Lewis, a citizen who wants to have his house moved, also 169 spoke against stringent limits. E. H. Koepf, 3607 Greenbrier, spoke in favor of the ordinance as presented. The Board unanimously agreed to delay action on this ordinance. Mayor Williams suggested that the movers present, Mr. Koepf, and representatives of the City get together to work out some regulation that would be satisfactory to all parties. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/7 AMENDING CHAPTER I, SECTION 19(I) (2) AND (3) IN ORDER TO REGULATE THE USE OF SWI~ING POOLS BY DAY CARE CENTERS LOCATED IN THE CITY. Mayor Williams moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously, except for the invoice from Marsh & McLennan which passed with an abstention from Commissioner Don Houseman. 1. Powell & Powell Engineers, $6,074.72, for consulting engineering services. 2. Marsh & McLennan, $3,505.00, for the balance on the compre- hensive liability policy which expires December 83. We have previously paid $31,992.00 on a binder. 3. Dowco Data Service, $1,300.-00, for several hours of computer programming for Police and Fire Departments. 4. Prographic Business Forms, Inc., $1,023.58, for computer paper for the Finance Department. 5. Parrott Oil Corporation, $1,042.50, for kerosene for service center. 6. Hydrotex, $2,709.90, for four drums of hydraulic oil for the sanitation compactor. 7. Dallas Brush Manufacturing Co., $1,253.30, for gutter-brooms and air filters for the Park Department. 8. Boots & Coots, $475.00 facsimile check for basic rapelling training for firemen. BUDGET APPROPRIATION. Commissioner Houseman moved and Commis- sioner Drake seconded to approve an additional budget appropri- ation ($23,603) for installation of the in-house computer at the Finance Department. Further modifications were made to the "connect" system, and outside personnel had to fill in for a terminated employee. Motion passed unanimously. At the PERSONNEL HEARING for OFFICER LARRY C. SCHOOLCRAFT Commissioner Drake moved and Mayor Williams seconded to uphold the five-day suspension that was determined by the City Manager and which had been the reason for Officer Schoolcraft's appeal. Motion passed unanimously. There being no further business, the meeting adjourned. 170 PASSED AND APPROVED this 21st day of March, 1983. CITy MkNAGER- CLERK~~ MINUTES BOARD OF COM~MISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, MARCH 21, 1983, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Forrest Keene E. H. Koepf C. A. Bulloch Patty Morrison Mark Morrison Garry G. Johnson Hallie H. Gibbs II Elizabeth Jones Cynthia Smith Tommy L. Carter William R. Farmer Maurice Armentrout Rita Armentrout 2801 Daniel 3607 Greenbrier 7318 Wentwood 2912 McFarlin 2912 McFarlin 6412 Marquita 6424 Fisher 2928 McFarlin 2932 McFarlin 2908 McFarlin 4103 Emerson 4821 Gaston 4821 Gaston Dr. William Farmer, Perkins School of Theology, gave the invocation. MAURICE ARMENTROUT DAY. Mayor Williams read and signed a proclamation declaring March 25, 1983, the date of his 80th birthday, as Maurice "Army'' Armentrout Day. Army, a retired civil engineer, has been managing the bond projects in University Park for almost ten years. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the March 10, 1983, meeting as correct. Motion passed unanimously. MUSTANG MINI-MARATHON. After learning that the Police Depart- ment has no problems with the proposed route for the race, Commissioner Houseman moved and Commissioner Drake seconded to approve the mini-marathon that has been scheduled for 10:00 a.m. on March 26th. Motion passed unanimously. AL BULLOCH. Mr. Bulloch resigned from the University Park Police Department in February, 1983. He appealed the City policy of paying for accumulated sick leave only at retire- 172 ment as defined by the Texas Municipal Retirement System. He argued that, since ten-year vesting had been adopted on December 1, 1982, he should be eligible to receive payment for his unused sick leave at least at retirement age as determined by TMRS. The Board decided to delay action on the request until City Attorney Dick Wood issues an inter- pretation of the City policy in light of Mr. Bulloch's argument. Mayor Williams then gave A1 Bulloch a plaque holding his police badge as a token of the City's appreciation for his 19 years of service to the police force. MID-BLOCK STREET LIGHT. The residents on the 2900 block of McFarlin had signed a petition requesting the placement of a mid-block street light for security reasons. Mayor Williams moved and Commissioner Drake seconded to deny the request but, at the same time, ask that DP&L move two light poles from the south to the north side of McFarlin at its intersections with Boedecker and Dublin. On the north side the street lights will not be obstructed by shrubbery and trees. Motion passed unanimously. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/8 AN ORDINANCE ADOPTING THE 1982 UNIFORM FIRE CODE AND ITS STANDARDS PRESCRIBING REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE OR EXPLOSION, PROVIDING FOR THE ISSUANCE OF PERMITS FOR HAZARDOUS USES OR OPERATIONS. ESTABLISHING A BUREAU OF FIRE PREVENTION, PROVIDING OFFICERS THERE- FOR AND DEFINING THEIR POWERS AND DUTIES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/9 AN ORDINANCE AMENDING AND REVISING CERTAIN SECTIONS OF CHAPTER 3, SECTION 1 OF THE CODE OF ORDINANCES TO ADOPT THE 1982 UNIFORM BUILDING CODE WITH AMEND- MENTS, ADDITIONS AND DELETIONS THERETO REQUIRING COMPLIANCE THEREWITH; PROVIDING FOR INSPECTION, THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES THEREFOR; PROVIDING FOR A PENALTY NOT TO EXCEED $200 FOR ANY SINGLE VIOLATION THEREOF; AND PROVIDING A SERVICEABILITY CLAUSE, TO REPEAL ANY EXISTING BUILD- ING CODE AND ALL AMENDMENTS THERETO, TO PROVIDE AN EFFECTIVE DATE. 173 BIDS. Commissioner Drake moved and Commissioner Houseman seconded to award the following low bids. Motion passed una- nimously: (1) Pick-Up Truck for Sewer Department. Metro Ford in the amount of $8,248.57. The amount budgeted is $8,950. (2) Backhoe-Loader for Street Department. Zimmerer Kubota Inc. in the amount of $26,997.75. Budgeted is $32,058. (3) Three Dial Controller and Cabinet Pole Mounting for the traffic light at Hillcrest and Binkley. Traffic Signal Equipment Co. in the amount of $3,296.00. This item will be covered by "supplies" in the Public Works budget. (4) Air Bags and Air Plugs for Fire Department. Riggs Equip- ment in the amount of $7,000. Budgeted is $7,317. INVOICES. Mayor Williams moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Raymond L. Goodson Jr., Inc., $6,147.75, for consulting engineering services. ~ 2. Powell & Powell Engineers, $4,801.42, for consulting engineering services. 3. Stimson Contracting Co., $186,734.46, for water and sanitary sewer renovations. 4. Haught Construction Co., $68,398.60, for water and sanitary sewer renovations. 5. Air Power Tool & Hoist, $1,673.00, for conversions from 20 to 50 ton air over hydraulic jacks. 6. Peat, Marwick & Mitchell, $2,472.00, for professional services in the implementation of an automated accountinq system. 7. Superior Tech Mark, Inc., $3,045.00, for logos to be used in signs. 8. EMCO, $2,300.00 for ten three-yard sanitation containers. 9. Trinity Equipment Co., $3,800.00, for a front end loader bucket to replace the old one that failed structurally. 10. Romco Equipment Co., $3,256.60, one conveyor belt for the mobile concrete mixer. 11. Wright Asphalt Co., $2,516.25, for 100 drums of crack sealer. 12. Rockwell International, $16,793.40, for 373 water meters to replenish stock. RESURFACING OF MIRACLE MILE AND DOUGLAS STREET. Commissioner Houseman moved and Commissioner Drake seconded to approve $78,743.62, the estimated cost for the above mentioned projects. This has been quoted by Austin Paving Co., the present contrac- tor for County projects. The resurfacing of Miracle Mile from Douglas to west City limits will cost $46,555.82 shared 50/50 with Dallas County. The City will pay for the total cost of resurfacing Douglas from Lovers Lane to north City limits. As part of the Miracle Mile project, the same traffic pattern 174 and buttons are to be kept. Motion passed unanimously. A decision in regard to a PAY PLAN CONSULTANT was delayed for further consultation with members of the Employee Benefits Committee. DRAINAGE AT WESTWICK AND ST. ANDREWS. Mayor Williams moved and Commissioner Drake seconded to approve $10,000 to enlarge the conduits underneath the intersection of Westwick and St. Andrews in order to improve drainage in the area. This motion is pending on the receival of a letter from Albert Halff Associates confirming the improvement plans. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 4th day of April, 1983. CITY MANAGER-CLERK MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, APRIL 4, 1983, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Robert Sanders Ron Shultz Harold Edmundson Larry Hill E. H. Koepf 208 Mokina, Sunnyvale 3504 Ridgehaven, Bedford 301 Briarwood, Wylie 321 Biscay, Garland 3607 Greenbrier Fireman Wayne Gilcrease gave the invocation. NATIONAL INSURANCE WOMEN'S WEEK. The Mayor proclaimed the week of May 15-21 as National Insurance Women's Week as requested by the Insurance Women of Dallas, Inc. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the March 21, 1983, meeting as correct. Motion passed unanimously. HEARING ON THE PROPOSED FALSE ALARM ORDINANCE. Harold Edmundson, director of security for the Inter/First Bank, requested that the city postpone passage of the ordinance until the Legislature acts on a bill that would make security alarm records private. Mr. Edmundson spoke for the security directors of other banks who were also present at the meeting. No action was taken on the proposed ordinance at this time. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/10 AMENDING CHAPTER 3, 'SECTION 14(H), TO ESTABLISH THAT ANY VARIATION TO THE BRUSH FINISHED CONCRETE REQUI- REMENT FOR PUBLIC SIDEWALKS MAY BE ESPECIFICALLY APPROVED BY THE ENVIRONMENTAL STANDARDS COMMITTEE. The proposed ordinance that would REGULATE THE MOVING OF HOUSES in the City of University Park was re-scheduled for the next 176 meeting in order to give the city staff enough time to improve the way it reads. BIDS-WATER/SANITARY SEWER IMPROVEMENTS and alley paving repla- cement. Of the four bids received, Mayor Williams moved and Commissioner Houseman seconded to approve the one from Stimson Contracting Co. in the amount of $427,297.55. The amount quoted is almost $100,000 less than the second lowest bid. Motion passed unanimously. The bond project will include: Haynie and Rosedale alleys from Golf to Thackeray, Lovers Lane and Amherst alleys from Hillcrest to Airline, and Villanova Street from Preston to Pickwick. INVOICES. Commissioner Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Albert Halff & Associates, Inc., $10,000.00, payment for a computer analysis of our water distribution system. 2. Dowco Data Services, $1,000.00, programming for police department. 3. Dowco Corporation, $1,000.00, four computer terminal stands for the police department. 4. American Business Products, $2,184.00, for copy machine for the municipal court. 5. Rohan Co., $3,690.00, 100 heavy duty water meters. 6. Rockwell International, $6,098.70, for 174 water meters. 7. Trans-Tex Supply Co., $4,675.03, for 26 misc. clamps. 8. Cronk Co., Inc., $1,992.77, for sewer pipe and clean-outs. 9. Standard Pipe Supply, $2,020.40, for 30 joints of galva- nized pipe. 10. Vermeer Equipment, $2,100.00, for five-day rental of a rock cutting machine for the traffic department. 11. KMS Construction Supply, $1,387.00, for a compaction plate for the street department. 12. Van Waters & Rogers, $4,880.00, for forty 100 lb. drums HTH. 13. EMCO, $3,808.64, ten 3-yd.sanitation containers and four side loader assemblies. 14. Goodyear Truck Tire Center, $1,514.86, recaps to be used on sanitation vehicles only. 15. Lectrict Lights Co., $1,500.00, for 100 Crime Watch signs. 16. Sargent Sowell, Inc., $6,255.00, for 36 bullet proof vests, bid approved 1/3/83. 17. Alexander McCoo, $275.00, facsimile check for travel advancement to attend postal forum in San Antonio. CHANGE ORDER NO.3 (PROJECT 2-F), HAUGHT CONSTRUCTION CO. Commissioner Drake moved and Mayor Williams Seconded to extend the construction period from 250 to 330 calendar days due to project plan changes, inclement weather and supervisor's physical disability. Motion passed unanimously. WATER MAIN ACROSS CENTRAL EXPRESSWAY. After our consultants, Albert Halff & Associates, confirmed the emergency of this 177 project, Commissioner Drake moved and Mayor Williams seconded to allow the City to go out for bids on the proposed 12" water main across Central Expressway. This would supply enough water and pressure to handle a fire emergency at the buildings located east of Central and in the City limits. Motion passed unanimously. HIRING OF INSURANCE CONSULTANTS. The City's contract with the present insurance carrier will soon expire. As recommended by the City staff, Mayor Williams moved and Commissioner Houseman seconded to hire RIMCO, Inc., to prepare the specifications, analyse the bids received from insurance companies, and make a recommendation to the Board of Commissioners. RIMCO's fee of $3,000 will be paid out of revenue sharing (copy machine the City has decided not to buy). Motion passed unanimously. HIRING OF CONSULTANT TO UPDATE THE CITY PAY PLAN. As recom- mended by the Employee Benefits Committee and the City staff, Commissioner Houseman moved and Commissioner Drake seconded to accept the proposal from Main Hurdman. For a fee of $18,600 they will do a market study and an evaluation of salaries, write job descriptions and performance appraisals, devise a way through which we can continuously update the plan, and improve the administration of the current system. The fee will be paid out of professional fees ($15,000) and out of revenue sharing ($3,600) which had previously been allocated for a copy machine. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of April, 1983. 178 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, APRIL 21, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and Citv Manager Leland Nelson. ~ · The following guests and citizens signed the register: Jim Temple George C. Morris Wm. B. Thomas Jr. 6710 Snider Plaza 6632-34 Snider Plaza 2812 Daniels Bennett McMurray of the City staff gave the invocation. NATIONAL MUSIC WEEK. As requested by the Texas Federation of Music Clubs, Mayor Williams signed the proclamation for the week of May 1-8, 1983. JOB SAFETY WEEK. At the request of the Texas Safeq¥ Associ- ation, Mayor Williams declared April 24-30, 1983, as Job Safety Week in University Park. Commissioners Drake moved and Mayor Williams seconded to approve the Minutes of the April 4, 1983, meeting as correct. Motion passed unanimously. JIM TEMPLE, OF BARRY'S SANDWICH SHOP. Mr. Temple requested permission to place four chair/tables on the sidewalk by Barry's at 6710 Snider Plaza. Commissioner Houseman moved and Commissioner Drake seconded to allow the placement only from mid-spring through mid-fall. Also that the City has the right to revoke the permit at any time we feel it necessary. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Committee at its meeting of March 22, 1983: (1) Karoly Godo, requested permission to increase the floor area of the building located at 4347 Lovers Lane, part of the Avon Cleaners. Commissioner Drake moved and Commissioner Houseman seconded to approve the request for both the lower and upper floor additions with the condition that they be masonry structures. Motion passed unanimously. 179 (2) George C. Morris, owner of 6632-34 Snider Plaza, requested permission to cover the vacant area in the back of the property in order to increase storage space. Mayor Williams moved and Commissioner Drake seconded to approve the request with the express understanding that the east wall of the new addition will have to be a masonry wall. Motion passed unanimously. The ordinance establishing a Program of Emergency Management for the City of University Park was withdrawn for revisions. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/11 AMENDING AND SUPPLEMENTING CHAPTER 3, SECTION i.D., AMENDMENTS TO THE BUILDING CODE, OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, IN ORDER TO ADD SECTION 5.07(5) HEIGHT OF A RESIDENTIAL STRUC- TURE, AND SECTION 5.07(6) DEFINITION OF STORY, AND IN ORDER TO DELETE LINES R.1 AND R.3 OF TABLE 5-D. MAXIMUM HEIGHT OF BUILDINGS. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-4, APPOINTING A PUBLIC SAFETY COMMITTEE which will give input in regard to issues and concerns that involve safety. Motion passed unanimously. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-5, ADOPTING THE PROJECTS PLANNED BY THE SESQUICENTENNIAL COMMITTEE. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $236,208.97, for water and sanitary sewer renovations. 2. Haught Construction Co., $102,278.31, for water and sanitary sewer renovations. 3. R.L.Goodson Jr.., Inc., $3,914.35, for bond consulting work. 4. Wood & Wood, $2,750.00, for legal services in regard to Sara Creek Properties vs. City of University Park. 5. Marsh & McLennan, $4,250.00, public offical bonds for city manager, director of public works, tax collector, and finance director. 6. Dowco Data Services, Inc., $1,575.00, programming for the Police Department. 7. Datapoint Corporation, $2,561.00, lease/maintenance on printer, disk drive, and ARC system at Police Department. 8. Wright Line Inc., $4,433.00, for terminal stands, work stations, storage units, and chairs for Finance Department. 180 9. E. Forrest Morrow Co., $1,818.72, for water bill envelopes. 10. Rockwell International, $17,000.00, for 200 water meters. 11. Co Mac, $1,809.00, for ten drums of crack sealer. 12. Industrial Truck Parts, $1,450.00, for parts to repair a sanitation truck. AGREEMENT BETWEEN SAMMONS COMMUNICATIONS AND C.U.P. Mayor Williams moved and Commissioner Houseman seconded to approve the agreement through which Sammons would allow the Police Department to use certain bandwidth on its system to transmit television pictures from the Snider Plaza surveillance System on a 24-hour basis. Motion passed unanimously. DECISION IN REGARD TO WEBWORM SPRAYING. Some citizens request- ed that, due to the severity of the problem, the City do a wholesale spraying of trees on private properties prior to the summer season. Commissioner Houseman moved and Commissioner Drake seconded to deny the request for two reasons: (1) the City is not responsible for private property, and (2) the City should not compete with the private sector. Motion passed unanimously. PURCHASE OF USED MOTOR GRADER. Mayor Williams moved and Commissioner Drake seconded to approve the purchase at a cost not to exceed $21,500. This motor grader will be used to provide motive power for an additional asphalt street heater. Street bond funds will be used for purchase. Motion passed unanimously. MAY MEETING DATES. The next two Board of Commissioners meetings will be on May 2nd at 7:30 p.m., and on May 19th at 8:00 a.m. A work session to study the DART Service Plan was also scheduled for May 3rd at 4:00 p.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 2nd day of May, 1983. 181 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, MAY 2, 1983, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Ed R. Crissey R. G. Bradshaw Chris Rador Mr/Mrs. E.H. Koepf C. A. Awalt 3320 Villanova 11144 Lawnhaven 8806 Rolling Rock 3607 Greenbrier 3430 Rankin Commissioner Ed Drake gave the invocation. CHILD ABUSE AWARENESS WEEK. At the request of Parents Anonymous of the Metroplex, Mayor Williams signed a document proclaiming the week of May 1-7 as Child Abuse Awareness Week in the City of University Park. NATIONAL SALVATION ARMY WEEK. Mayor Williams signed a proclamation declaring May 9-14, 1983, as Salvation Army Week in the City of University Park. Commissioner Hoseman moved and Commissioner Drake seconded to approve the minutes of the April 21, 1983, meeting as correct. Motion passed unanimously. SIGMA CHI FRATERNITY HOUSE (SMU). Chris Rador, architect, requested a waiver from the new ordinance which established the 35-foot maximum height of buildings in order to proceed with the already completed plans for the above mentioned Fraternity house. Commissioner Houseman moved and Commission- er Drake seconded to grant the waiver since an amendment soon to be approved will exclude university campus, commercial and retail districts from the constraints of the 35-foot maximum height regulation. Motion passed unanimously. LONE STAR MASTERS SWIM CLUB. Mayor Williams moved and Commissioner Houseman seconded to allow the swim club to use Curtis Park pool from June 1-August 31, Monday-Friday from 5:45-8:00 a.m., and on Saturday from 6:45-8:00 a.m., for a flat fee of $1,000 payable on June 20, 1983. The approval is given with the understanding that the city 182 will not provide lifeguards and that the swim club is covered for personal injury and general liability during practice times. Motion passed unanimously. M. E. MOSES, 6828 SNIDER PLAZA. R. G. Bradshaw, Vice President, asked permission to display and sell seasonal merchandise on sidewalk in front of the store. Commissioner Drake moved and Commissioner Houseman seconded to grant permission for the period begining April 15 and ending July 15, 1983. Motion passed unanimously. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously: ORDINANCE NO. 83/12 DESIGNATING A STOP INTERSECTION AT MOCKINGBIRD PARK- WAY AND ARMSTRONG PARKWAY AND PROVIDING A PENALTY. In two separate motions, Commissioner Drake moved and Commis- sioner Houseman seconded to approve the following ordinances. Motions passed unanimously. ORINANCE NO. 83/13 PROVIDING FOR A LEFT TURN ONLY LANE ON UNIVERSITY BOULEVARD AT ITS INTERSECTION WITH THE SOUTHBOUND SERVICE ROAD OF NORTH CENTRAL EXPRESSWAY, AND PROVIDING A PENALTY. ORDINANCE NO. 83/14 INCREASING SWIMMING POOL TAG FEES TO $18 FOR RESIDENTS, $36 FOR NON-RESIDENTS, INCREASING SWIM- MING INSTRUCTION FEE TO $10, PROVIDING FOR SPECIAL USE OF THE POOL, AND PROVIDING A PENALTY. In two separate motions, Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordi- nances. Motion passed unanimously. ORDINANCE NO. 83/15 REGULATING THE MOVEMENT AND TRANSPORTATION OF HOUSES, BUILDINGS, STRUCTURES, AND MOBILE HOMES OVER THE STREETS, HIGHWAYS, AND ALLEYS OF THE CITY OF UNIVERSITY PARK; REQUIRING A PERMIT TO BE ISSUED BASED ON AN APPLICATION THEREFOR; ESTABLISHING BONDING REQUIREMENTS AND CASH DEPOSIT; PROVIDING FOR AN APPEAL; AND PROVIDING A PENALTY. 183 ORDINANCE NO. 83/16 REQUIRING A PERMIT FOR THE INSTALLATION AND USE OF SECURITY ALARM SYSTEMS; PROVIDING FOR ISSUANCE AND CANCELLATION OF PERMITS; PROVIDING FOR INSTALLATION, OPERATION AND MAINTENANCE OF SECURITY SYSTEMS; AND PROVIDING FEES FOR FALSE ALARMS; PROVIDING A PENALTY AND AN EFFECTIVE DATE. Mayor Williams moved and Commissioner Drake seconded to approve RESOLUTION NO. 83-6, THANKING MR/MRS. JOHN C. BIGGERS for the donation of a magnolia tree now planted at Goar Park. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Mayor Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $124,578.53, for water and sewer renovations. 2. Powell & Powell Engineers, $7,539.78, for engineering consulting work. 3. Sepco Industries Inc., $1,524.00, pump for withdrawing reclamite from storage tank. 4. Tools Unlimited, Inc., $1,700.00, for one used guillotine pipe saw for the Utility Department. 5. Graybar Electric Co., Inc., $1,520.71, for materials needed to install the surveillance system at Snider Plaza. 6. Traffic Signal Equipment Co., $1,400.00, for two 30-foot steel poles with anchor bolts for the Snider Plaza surveil- lance sytem. 7. Emco Manufacturing Corp., $1,322.72, repair parts for a side loader. 8. Emco Manufacturing Corp., $1,231.00, for ten three-yard lid assemblies, and twenty hinges for three-yard containers. 9. Vermeer Equipment of Texas, Inc., $2,472.60, for rental of a rock cutting machine. 10. Goodyear Truck Tire Centers, $1,838.38, for 26 tires to replenish stock. AUDIT REPORT/MANAGEMENT LETTER. The Board of Commissioners received the two documents prepared by Peat, Marwick, Mitchell & Co. APPROVAL OF DP&L COSTS-BYRD PARK. Mayor Williams moved and Commissioner Drake seconded to approve the payment of $2,500 to DP&L for the moving of two light poles at Byrd Park. Motion passed unanimously. Action on the proposal presented by the Soil Conservation Service to rehabilitate the eroded soil of our Forney Farm was delayed. The Board of Commissioners wishes to receive further information from the Soil and Water Conservation Board. 184 NLC/CATV COMPROMISE LEGISLATION. The Board took no action in regard to joining other cities in opposing S.66, the compromise bill simply because the bill is already out of committee and the cities interested in opposing it are in the process of drafting a version of their own for introduc- t ion soon. There being no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of May, 1983. 185 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, MAY 19, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Russell Moehle Wm. B. Thomas Jr. Phil Stephens William R. Cooper 4424 Emerson 2812 Daniels Park Cities People 6601 Turtle Creek NATIONAL TRANSPORTATION WEEK. Mayor Williams signed a document proclaiming the week of May 15-21, 1983, as Transportation Week in the City of University Park. Mr. William B. Thomas Jr. received the proclamation. Ellen Cole, Administrative Intern, gave the invocation. MINUTES. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the May 2, 1983, meeting as correct. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Committee at its meeting of May 3, 1983: (1) ALLAN WALTON HALL, INC., owner, requesting the replatting of Lot 2, Block 4, Walkers Addition, known as 3455 Shenandoah, into two 25-foot wide Single Family-Attached lots. There being no opposition, Commissioner Houseman moved and Commissioner Drake seconded to approve this routine replatting. Motion passed unanimously. (2) RUSSELL MOEHLE CONSTRUCTION, owner, requesting the replat- ting of the W.10' of Lot 15, the E.42' of Lot 16, the W.18' of Lot 16, and E.34' of Lot 17, Block 1, Idlewild No.1 Addition, known as'4120 and 4124 Lovers Lane, into four Single Family- Attached lots. A letter against the request was received from Thomas and Linda Barton, residents in the area. There being no further opposition, and this replatting being allowed by the Zoning Ordinance, Commissioner Houseman moved and Commissioner Drake seconded to approve the request. Motion passed unanimously. 186 (3) WILLIAM R. COOPER, owner of 6601 Turtle Creek Boulevard, south part of Block 7, University Park Estates Addition. He requested a specific use permit to construct a tennis court with a twelve-foot chain link fence and six twenty-four-foot high poles with lights. The tennis court would be located on the northwest corner of the property. There being no opposition, Commissioner Drake moved and Commis- sioner Houseman seconded to approve the specific use permit subject to the lights being of a certain type, and the owner's agreement to curfew hours. The motion also approved the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 30) AMENDING AND SUPPLEMENTING THE COMPREHENSIVE ZONING ORDINANCE TO PROVIDE FOR A SPECIFIC USE PERMIT ON THE FOLLOWING DESCRIBED PROPERTY: SOUTH PART OF BLOCK 7, UNIVERSITY PARK ESTATES ADDITION, KNOWN AS 6601 TURTLE CREEK BOULEVARD. (4) PROPOSED AMENDMENT TO THE ZONING ORDINANCE in regard to defining the height of a building. There being no opposition Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 31) AMENDING AND SUPPLEMENTING APPENDIX A, ZONING ORDINANCE, BY AMENDING SECTION 10-102, SPECIAL HEIGHT REGULATIONS, SECTION 21-101(24) GENERAL DEFINITIONS (HEIGHT), AND SECTION 21-101(40) GENERAL DEFINITIONS (STORY), AND FURTHER PROVIDING A PENALTY. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/17 AMENDING CHAPTER 1, SECTION 18 (C)(1) TO INCREASE AMBULANCE FEES TO $85.00. Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously: ORDINANCE NO. 83/18 AMENDING AND SUPPLEMENTING CHAPTER 1, SECTION 17, EMERGENCY MANAGEMENT, ESTABLISHING A COMPREHENSIVE PROGRAM WHICH INCLUDES THE MITIGATION, PREPAREDNESS, RESPONSE, AND RECOVERY PHASES OF CIVIL PREPAREDNESS; ACKNOWLEDGING THE OFFICE OF EMERGENCY MANAGEMENT DIRECTOR; APPOINTING ACITY EMERGENCY MANAGEMENT COORDINATOR; AND PROVIDING THE DUTIES AND RESPONSI- 187 BILITIES OF THOSE OFFICES; IDENTIFYING AN OPERATIONAL ORGANIZATION; GRANTING NECESSARY POWERS TO COPE WITH ALL PHASES OF EMERGENCY MANAGEMENT WHICH THREATEN LIFE AND PROPERTY IN THE CITY OF UNIVERSITY PARK. Commissioner Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-7, APPROVING THE SERVICE PLAN AND RATE OF TAX ADOPTED BY THE DART BOARD and to incorporate, as part of the approval, the letter of May 9, 1983, signed by Adlene Harrison and Maurice Carter and addressed to City Manager Leland Nelson. This letter clarifies the final service plan. Motion passed unanimously. BIDS, CLOSED CIRCUIT TELEVISION SYSTEM FOR SURVEILLANCE. Two bids were received: One from HUTCO in the amount of $26,495.74, and the other from Dallas Security Systems in the amount of $26,974.50. 75% of the funds will come from a State Criminal Justice grant, and 25% from City funds. The City portion is $6,623.94 which will come out of the Police Department budget. The State of Texas recommended the acceptance of the low bid. Commissioner Drake moved and Commissioner Houseman seconded to accept the bid from HUTCO. Motion passed unanimously. INVOICES. Mayor Williams moved and Commissioner Drake seconded to approve the' following invoices for payment. Motion passed unanimously. 1. R.L.Goodson Jr., Inc., $4,356.12, for consulting engineer- ing services. 2. Haught Construction Co., $88,770.78, for water and sanitary sewer renovations. 3. Donovan Uniform Co., Inc., $4,071.85, for shirts, chevrons, and trousers for the Police Department. 4. Bill's Transmission Service, Inc., $1,028.95, for transmis- sion repair on a sanitation truck. 5. Steakly Chevrolet, $1,407.35, for repairs to a wrecked police vehicle. 6. Goodyear Tire Center, $1,520.12, for tires and tubes to replenish stock. 7. Fuel Systems, Inc., $2,270.00, for a fiber glass storage tank and straps for reclamite. 8. Fred F. Wray, $1,064.00, for gravel and fill for the Street Department. 9. Custom-Crete, Inc., $4,083.25, for several yards of concrete. 10. Rockwell International, $1,102.12, for 12 water meters. 11. Clow Corporation, $2,964.20, parts for fire hydrants. 12. The Rohan Co., $1,845.00, for 50 heavy duty meter boxes. 13. Industrial International, $1,920.07, for sewer pipe and miscellaneous parts to be put in stock. 14. ARMCO, Inc., $3,240.00, for material used in the storm sewer project at the St. Andrews area. 188 PREVAILING WAGE RATES FOR BOND CONTRACTOR WORKERS. Commission~ er Houseman moved and Mayor Williams seconded to approve the table of per-diem wages appropriate for the type of personnel used by bond project contractors in the City of University. These wages are the ones adopted by the County of Dallas on May 5, 1983. Motion passed unanimously. ADMINISTRATIVE ORDER-PAYMENT OF SICK LEAVE ON RETIREMENT. AS recommended by the City staff and the Employee Benefits Committee, Mayor Williams moved and Commissioner Houseman seconded to approve this amended Administrative Order. It establishes that accumulated sick leave is paid only to those employees who leave the payroll of the City at the same time they are eligible to receive retirement benefits. Motion passed unanimously. MEETING DATES IN JUNE. The regular meeting dates stay as scheduled, on Monday, June 6th, and on Thursday, June 23rd. However, the Board of Commissioners decided to try a 4:30 p.m. time from now on and see how it is received by the citizens. There being no further business, the meeting adjourned. PASSED AND APPROVED this 6th day of June, 1983. ATTEST: CITY MANAGER-CLERK M I N U T E S BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, JUNE 6, 1983, AT 4:30 P.M. Mayor Pro-Tem Edward J. Drake called the meeting to order in the absence of Mayor Joel T. Williams Jr. Present was Commissioner Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Mrs. Roger Allspaugh R. K. Harlan Mrs. James W. Keay Kjehl Rasmussen Mrs. Vance C. Miller Jean Jarmon Nell Bednarz Phil Stephens 4580 Bordeaux 3625 Granada 6617 Golf 3437 Rosedale #7 3815 Beverly Drive 4120 Windsor Pkwy. Box 430, Terrell 75160 Park Cities News Mary Boehning of the City staff gave the invocation. PROPOSAL FOR FORNEY FARM. A. Nell Bednarz explained why the Soil and Water Conservation Service has proposed a joint project with the City of University Park for soil rehabilita- tion at Forney Farm. She stated that (1) all gulleys should be leveled out, the soil sodded, and wild grass planted in order to control erosion and help improve water quality in the east fork of the Trinity River; (2) the project would prevent damages to two privately maintained flood prevention structures downstream; (3) the improvements as proposed would enhance the'market value of our property; and (4) that the project cost would be share 80% by Soil Conservation Service and 20% by University Park, payable in two budget years. There being no further discussion, the Board of Commissioners decided to postpone action for further study of the proposal and asked that City Attorney Dick Wood review the proposed contract. REQUEST IN REGARD TO THE PLAZA THEATRE OPENING FESTIVITIES. Mrs. Vance C. Miller, member of the Women's Committee of the Plaza Theatre, and Kjehl Rasmussen of MCH Theatres, Inc., requested permission to erect a 135' x 75' tent on Milton Street behind the theater. The tent would be used during the opening festivities (September 14-18, 1983) and would require the closing of Milton Street. 190 After much discussion, Commissioner Houseman moved and Commissioner Drake seconded to grant the request with the following conditions: Representatives of the Plaza Theatre Committee are to meet with our Fire Marshal, abide by all the requirements of the Fire Code in regard to tents, obtain a permit for erecting the tent, and take the necessary liability insurance policies. The closing of the street should also be worked out with the Police Department. Motion passed unanimously. ORDINANCE INCREASING RENTAL FEES FOR THE GOAR PARK PAVILION. Mrs. James W. Kea~ of 6617 Golf Drive, complained about the loudspeakers sometimes used at the pavilion and asked that they be banned. Due to this request, the Board decided to delay action on the ordinance in order for a section to be added requiring that loudspeakers be toned down so that the neighborhood is not disturbed. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/19 AN ORDINANCE AMENDING CHAPTER 11 OF THE CODE OF ORDINANCES BY ADDING SECTION 3.C., WHICH SAID SECTION SHALL READ AS FOLLOWS: ANY DUPLEX OR MULTI-FAMILY DWELLING, WHICH IS SERVED BY A SINGLE WATER METER, SHALL BE BILLED A MINIMUM CHARGE FOR EACH UNIT, OCCUPIED OR VACANT. The ordinance requiring that FIRE ALARM SYSTEMS be installed in certain buildings at SMU was also postponed to a future meeting to give time for further discussion with concerned officials of the University. BID: TRAINING TOWER EXTENSION-FIRE DEPARTMENT. Two bids were received but the one from H.C. Maxwell & Sons was disqualified for not quoting on the specified paving work, and for not furnishing the required bid bond. Commissioner Houseman moved and Commissioner Drake seconded to accept the bid from Ed Bell Construction Co. in the amount of $27,374. Motion passed unanimously. Although only $17,000 have been budgeted for the extension of the training tower, the difference will be covered by two other budgeted items that are not going to be purchased and by $4,576 encumbered from last year's fire tower budget. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. Powell & Powell, Engineers - $2,915.64, for consulting engineering services. 2. Stimson Contracting Co., $172,277.57, for water and sani- tary sewer renovations. 3. W. F. Willis Contractor, $6,901.84, labor for storm sewer installation in St. Andrews (week of May 23-28). 4. Datapoint Corporation, $2,277.00, for computer lease- maintenance at the Police Department. 5. Rockwell International, $1,470.72, for 8 water meters. 6. The Rohan Co., $1,845.00, for 50 heavy duty meter boxes. 7. ARMCO, Inc., $2,760.00, for 4 pieces galvanized sewer pipe. 8. Cronk Co., Inc., $1,578.00, for pipes, bends, gaskets. 9. BSN Corporation, $1,062.00, for 12 tennis nets and 24 center straps. 10. C & S Auto/Trailer Sales, $1,780.00, for tires, wheels, pipe, channel iron, floor, and other misc. items. 11. Goodyear Truck Tire Center, $1,683.48, for 12 tires and 44 tubes to replenish stock. 12. Goodyear Truck Tire Center, $1,365.50, for 18 tires. The following are invoices previously paid as an emergency: 13. 14. 15. W. F. Willis Contractor, $4,724.17, contract labor for paving work on Normandy and storm sewer work on Westwick (week of April 23-30). W. F. Willis Contractor, $5,150.14, labor to install storm sewer culvert in St. Andrews (week of May 9-14). Roy Star Plastering Co., $2,800.00, for repairs to the swimming pool. PAYMENT OF ACCUMULATED SICK LEAVE TO C. A. BULLOCH. Due to an improperly written city administrative order, ex-employee A1 Bulloch requested payment of his unused sick leave time. In June, 1997 (his elibility date for collecting retirement benefits under TMRS), he would be due sick leave benefits of $7,009.49. However, he accepted the City's proposal to pay him now, but only 25% of that figure. Commissioner Drake moved and Commissioner Houseman seconded to approve the payment of 25% or $1,752.37. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 23rd day of June, 1983. ATTEST: TY MANAG~ ~ MAYOR P R~EM 192 193 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JUNE 23, 1983, AT '4:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Commissioner Edward J. Drake was present and Commissioner Don Houseman washout of town. Others present were City Attorney Dick Wood, and acting city manager James Murphy. The following guests and citizens signed the register: Craig Matthews K. Lynch Sybil Robertson Mrs. V. C. Miller Kjehl Rasmussen Doren Kutzing Florence DeLoach Phil Stephens 4437 Hyer Street 4300 University 2925 Bryn Mawr 3815 Beverly 3437 Rosedale #2 3544 Haynie 3237 Southwestern Park Cities People George Dowling of the City staff gave the invocation. Commissioner Drake moved and Mayor Williams seconded to approve the minutes of the June 6, 1983, meeting as correct. Motion passed unanimously. SYBIL B. ROBERTSON, 2925 Bryn Mawr, requested that the Board give adult residents of University Park the same privileges granted to senior citizens in the use of Curtis Park pool. It was her feeling that the presently designated adult swim time (ten minutes every hour from 1:00 to 6:00 p.m.) is too short add when the pool is already crowded with children. She would like to see the pool opened earlier for adult lap swimming, from 8:00 to 8:30 a.m., June through September. Mrs. Robertson also presented a petition to that effect signed by 18 residents interested in lap swimming. A letter was received from Mr. and Mrs. J. H. Houze, of the senior citizens group, against ~he request on the basis that the lap swimmers might "squeeze" the senior citizens out of their appointed time. Mrs. Florence DeLoach also spoke of her opposition for the same reason. After much discussion, Mayor Williams stated that it was already late in the season to make any schedule changes but that Mrs. Robertson's request would be considered for next year. She was encouraged to appear before the Board again prior to the next swimming season. 194 Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/20 AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES BY ADDING SECTION 19, REGULATING MINIMUM STANDARDS OF FIRE RESISTIVE CONSTRUCTION AND FIRE RESISTIVE MATERIALS OF ALL COMMERCIAL OCCUPANCIES, FLOOR AREA, OR HEIGHT OF THE BUILDING AND PROVIDING A PENALTY. Commissioner Drake moved and Mayor Williams seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/21 AMENDING CHAPTER 1, SECTION 19.J. OF THE CODE OF ORDINANCES WHICH PROVIDES FOR THE RENTAL OF THE GOAR PARK PAVILION. Commissioner Drake moved and Mayor Williams seconded to approve RESOLUTION NO. 83-8, INCREASING CHARGES for tax and real estate inquiries from $1 to $2. Motion passed unanimously. INVOICES. Mayor Williams moved, Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Haught Construction Co., $4,932.31, final estimate on Project l-E, water line at Villanova. 2. Haught Construction Co., $31,415.89, for water and sewer project 2-F at St. Andrews and Preston, 70% complete. 3. Dowco Data Services, Inc., $3,500.00, programming for police computer. 4. Traffic Signals, Inc., $2,675.61, miscellaneous materials for signal department. 5. EMCO, $4,525.00, for 20 three-yard sanitation containers. 6. The Rohan Co., $3,690.00, for 100 heavy duty meter boxes. 7. Caruth Building Services, $1,036.70, for rebar and wire ties for stock. 8. Trailways, Inc., $66.55, emergency check to cover shipping charges. COLLECTION OF DELINQUENT ACCOUNTS. Mayor Williams moved and Commissioner Drake seconded to allow the City to contract with the following companies that have proposed to collect delinquent out-of-town bills for the City: (1) Financial Collection Agencies, with a commission rate of 35% of the amount collected, and (2) Advanced Collections System, with a rate of 45%. Motion passed unanimously. HEALTH SERVICES AGREEMENT WITH DALLAS COUNTY, FY'84. Mayor Williams moved, Commissioner Drake seconded to approve this agreement through which the citizens of University Park are allowed to use the County health facilities. The City contract cost for FY'84 is $594. Motion passed unanimously. TENT BY PLAZA THEATRE. At the last meeting, the Board had approved the erection of a 135' x 75' tent and the closing of Milton Street on September 14-18, 1983, opening festivities of the Plaza Theatre. At this meeting, a request for a 180' x 60' tent was made. The Board decided to delay action on the request until July 5th for further study of the traffic and safety problems entailed. MEETING DATES IN JULY have been scheduled as follows: Tuesday, July 5th at 7:30 p.m., and Thursday, July 21st at 8:00 a.m. MRS. K. LYNCH, 4300 University, expressed her support to the three policemen recently involved in a court case. There being no further business, the meeting adjourned. PASSED AND APPROVED this 5th day of July, 1983. 196 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JULY 5, 1983, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Jeff Gordon Khehl Rasmussen 3725 Purdue 6719 Snider Plaza City Manager Leland Nelson gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the June 23, 1983, meeting as correct. Motion passed unanimously. JULY 4TH COMMEMORATIVE POSTER. Abio & Adleta Realtors presented copies of the poster they provided for the 1983 4th of July celebrations. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell Engineers, $1,305.24, for engineering consulting services. 2. Stimson Contracting Co., $153,292.76, for water and sewer renovations. 3. W. F. Willis Contractor, $9,476.31, labor for drainage structures in the St. Andrews area. This is an emergency payment. 4. Rockwell International, $12,162.60, for 348 water meters. 5. The Rohan Company, $1,845.00, for 50 heavy duty water meter boxes. 6. Trans-Tex Supply Co., $1,068.95, for full circle clamps and sewer tape. 7. Goodyear Truck Tire Centers, $4,049.02, for 47 tires and several tubes. 8. Ben Griffin Tractor Co., $1,340.20, for one clutch, wheel assembly, brake oil, muffler, and other misc. parts. 9. EMCO, $2,250.00, for ten three-yard sanitation containers. 10. A & A Lawn Equipment & Repair, $1,286.20, for ten lawn mower engines. 197 TENT ON SNIDER PLAZA. Kjehl Rasmussen requested that the Board allow the Plaza Theatre Committee to close the 6700 block of Snider Plaza beginning 10:00 a.m. Thursday, September 15, 1983, and ending before 10:00 a.m. Monday, September 19th. The purpose is to erect a 180' x 60' tent that will be used in conjunction with the opening festivities of the Plaza Theatre. After much discussion, the Board delayed action until the next meeting in order for the City Attorney to analyze our liabil- ity in case the City is sued by a store owner. In the interim, the Plaza Theatre Committee is supposed to inform all store owners in Snider Plaza of the request to be considered by the City and get their signatures, whether they are for or against the closing. CITY CONTRIBUTION TO TML EFFORT. Mayor Williams moved and Commissioner Drake seconded to approve the payment of $890.16 (4¢ x 22,254 population) to the Texas Municipal League. TML will represent Texas cities in their intervention in the PUC proceedings in regard to the Southwestern Bell rate increase request. Motion passed unanimously. The proposal from DP&L in regard to a new street light billing system was postponed until the Dallas City Council acts on the similar request made to it. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of July, 1983. 198 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JULY 21, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Commissioner Edward J. Drake was present and Commissioner Don Houseman was out of town. Other present were City Attorney Dick Wood and City Manager Leland Nelson. Several citizens and guests signed the register which is enclosed with the official copy of the Agenda. Junior Dunlap of the City staff gave the invocation. Commissioner Drake moved and Mayor Williams seconded to approve the minutes of the July 5, 1983, meeting as correct. Motion passed unanimously. TENT ON SNIDER PLAZA. Kjehl Rasmussen requested that the Plaza Theatre Committee be allowed to close the 6700 block of Snider Plaza beginning 10 a.m. Thursday, September 15th, and ending 10 a.m. Monday, September 19th. The purpose is to erect a 180' x 60' tent that would be used in conjunction with the opening festivities of the Plaza Theatre. Tincy Miller stated that almost all merchants had been personally contacted. Three merchants on the block spoke against the closing: Jim Temple of Berry's (6710), Mickey Roberts of Suzann's (6718) and Hans Roodschield of Plaza Grill (6700). After much discussion in regard to the theater's long range advantages to the merchants in Snider Plaza, and the meaning of this particular opening to the community, Mayor Williams moved and Commissioner Drake seconded to allow the closing of the block with the following condition: That the theater managment provide the City with an indemnity bond in an amount substantial enough to cover any claims, suits or damages that may be asserted against the City, including attorney's fees. This shall apply to the entire length of the 6700 block of Snider Plaza and to all establishments which are affected by the erection of the tent. Motion passed unanimously. NO PARKING RESTRICTION FOR THE 3500 BLOCK OF HAYNIE. Larry and Nancy Newman, 3529 Haynie, presented a petition signed by 26 property owners in the area requesting that no-parking signs be placed on both sides of the 3500 block of Haynie between Dickens and Thackeray, 8 a.m.- 5 p.m., Monday-Friday. The reason for the request is basically SMU student parking. The following residents on the 3600 block of Haynie spoke against the request: Patricia Davis, Hugh Ferguson, and Walter Emerson. Suzanne Barnes (3500) suggested that SMU try to solve the problem. Clyde Seedman, president of the SMU Student Bar Association, explained how vital those parking places are for the law students. After all arguments were heard, and after stating that a restriction on the 3500 block would only transfer the problem to another block, Mayor Williams asked that Mr. Seedman meet with Mr/Mrs. Newman and try to come up with a suggestion on how to solve the problem. ICE CREAM MAN. Sally Kelly and Mary Harris asked that the vending ordinance be amended or a special permit be given so that selected ice cream trucks, and especially John Kuehn's, be allowed to sell in University Park. They were specific, however, in pointing out that they were not asking for any changes in the ordinances as far as other vendors were concerned. After explaining potential liability problems in barring some vendors and allowing others, Mayor Williams asked that the City Attorney determine whether it would be legal to approve such an amendment. The subject was postponed to a future meeting. CARE CAR FOR DISABLED PEOPLE. Gloria Jackson, 3137 Lovers Ln., asked that the City make arrangements with the Care Car so that she would have its services available and would be able to hold a full time job. The Board delayed consideration until Mrs. Jackson comes up with a list of disabled University Park citizens who would be interested in using such service. CONTRACT WITH SOIL CONSERVATION SERVICE. Since the subject had been discussed in two previous meetings and all questions had been answered, Mayor Williams moved and Commissioner Drake seconded to approve the rehabilitation project for our Forney Farm, which is part of the so-called "watershed". The project cost is to be shared 80% by Soil Conservation Service and 20% by University Park, payable in two budget years (in 1984:' $8,400-SC and $2,100-CUP; in 1985: $8,145-SC and $2,036-CUP). The contract will be signed after all the details are worked out between the City and Soil Conservation Service. Motion passed unanimously. SMU HOMECOMING PARADE. Bill Fey of the Student Foundation requested a parade permit for November 5, 1983. The parade would start earlier (9:30 a.m.) and it would use the customary route. Mayor Williams moved and Commissioner Drake seconded to approve the request. Motion passed unanimously. FIRE ALARM SYSTEMS AT SMU. At the University's request, once again the ordinance requiring the installation of such systems at SMU was postponed to a later date. 200 Commissioner Drake moved and Mayor Williams seconded to approve the following ordinance, Motion passed unanimously. ORDINANCE NO. 83/22 PROVIDING FOR THE INSTALLATION OF TRAFFIC SIGNALS AT HILLCREST AVENUE AND BINKLEY AVENUE AND THE SMU PARKING LOT ENTRANCE/EXIT ON THE EAST SIDE OF HILLCREST AND PROVIDING A PENALTY. Mayor Williams moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. R. L. Goodson Jr., Inc., $8,135.00, for engineering consulting services. 2. Gutierrez, Smouse, Wilmut & Associates, Inc., $4,040.06, for engineering consulting services. 3. Haught Construction Co., $127,032.97, for water and sewer renovations. 4. Putnam Electric Services, Inc., $1,559.12, to replace switch at the Curtis Park pool. 5. Putnam Electric Services, Inc., $5,441.67, for electrical work done at 4419 Worcola. 6. General Portland, Inc., $4,320.00, for 1080 sacks of cement. 7. Trans-Tex Supply Co., $1,352.70, for bell joint clamps at 4419 Worcola. 8. MTI Teleprograms, Inc., $2,762.00, film for the Police Department. TML/CITIES EFFORT TO DEFEAT S.66. Mayor Williams moved and Commissioner Drake seconded to approve the contribution of $222.54 (1¢ per each 22,254 residents) to TML in support of its efforts in Washington to defeat the cable television bill, which is highly detrimental to all cities. Motion passed unanimously. PRELIMINARY D.C.A.D. BUDGET. The Board deferred any consider- ation and asked that the Finance Committee study.and make a recommendation as to the City's position in regard to the preliminary budget of the Dallas County Appraisal District. There being no further business, the meeting adjourned. PASSED AND APPROVED this 1st day of August, 1983. ATTEST' .,~~~/~ f I~O~R'~- ' ' ' ~ MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, AUGUST 1, 1983, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Eleven guests and citizens signed the register which is enclosed with the official copy of the Agenda for this meeting. Mary Boehning of the City staff gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the August 1, 1983, meeting as correct. Motion passed unanimously. PROPOSALS FROM AUDITING FIRMS. Representatitives of four firms presented proposals to do the 1982-83 audit of the City: (1) Howard J. Schulman, of Brown Schulman & Co., (2) A.-E. Krutilek Jr., of Elms, Faris & Company, (3) Larry Mullen, of Peat, Marwick, Mitchell & Company, and (4) Tim Foster, from Timothy W. Foster Accountants. Only the second and third firms above have experience in municipal audit. The Board of Commissioners accepted the proposals and postponed decision to the next meeting for further study. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-9, of APPRECIATION TO KIT COLLINS and DON McKAY for their efforts toward the rehabilitation of the Windsor triangle parkway. Motion passed unanimously. Commissioner Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-10, SUSPENDING PROPOSED DP&L TARIFF SCHEDULE for 120 days in order to study its effects on the rates and regulatory responsibility of the cities. Motion passed unanimously. Commissioner Houseman moved and Commissioner Drake seconded to approve RESOLUTION NO. 83-11, REQUESTING REMOVAL OF PORTIONS OF U.S. 75 from the federal interim highway network for larger commercial vehicles. Motion passed unanimously. INVOICES. Commissioner Drake moved and Mayor Williams second- ed to approve the following invoices for payment. Motion passed unanimously. 1. Powell & Powell Engineers, $2,285.13, for consulting engineering services. 202 2. W. F. Willis, $14,037.27, for various street projects. 3. Wood & Wood, $12,451.00, for legal services rendered in connection with Betty M. Stein vs. City of University Park. 4. Wood & Wood, $1,062.50, for research and briefing on Haught Construction Co.'s contract. 5. Datapoint Corporation, $2,394.00, lease-maintenance on police computer. 6. The Color Place, $1,695.00, color processing and enlarge- ment for a DWI criminal case. 7. Custom-Crete, Inc., $1,251.25, for several yards of concrete. 8. Austin Paving Co., $1,435.77, for several tons of hot mix. 9. Omega Coatings Co., $1,477.25, for paint and thinner for traffic department. 10. Rockwell International, $6,081.30, for 174 water meters. PROPOSED UNIVERSITY PARK CIVIC FOUNDATION. Mayor Williams moved and Commissioner Houseman seconded to approve the proposed bylaws and articles of incorporation of the U.P. Civic Foundation, as proposed by the Finance Committee. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 18th day of August, 1983. CITY/MANAGER-CLERK 203 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, AUGUST 18, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Many guests and citizens signed the register which is enclosed with the official copy of the Agenda for the meeting. City Manager Leland Nelson gave the invocation. CONSTITUTION WEEK. Mayor Williams signed a document proclaiming September.I7-23 as Constitution Week in the City of University Park. This was requested by the local chapter of the DAR. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the August 1, 1983 meeting as correct. Motion passed unanimously. CLOSING OF ST. ANDREWS STREET. William H. Clark III, attorney for the residents in the area, requested that St. Andrews be closed during bank business hours by means of a gate which would be located on St. Andrews, approximately 150 feet east of Preston Road. This gate would prevent traffic exiting from the future drive-in facility of the InterFirst Bank Park Cities from travelling down St. Andrews. The Bank would be responsible for closing the gate and for opening it after banking hours. Mr. Clark also explained that the plans include brick pillars that would match the fencing at the Bank and lights that would match those installed in the St. Andrews area. He also request- ed that the city help pay for some one third of the construction cost. The area residents present at the meeting expressed their support of the request. Mayor Williams moved and Commissioner Drake seconded to approve the request but denying any city contribution and advising the InterFirst that no parking lot traffic should exit or enter on St. Andrews. Motion passed unanimously. An ordinance approving the closing is to be put on the agenda for the next meeting. SELECTION OF FIRM FOR THE 1982-83 CITY AUDIT. After all ~the proposals presented at the last meeting were analyzed, Commis- sioner Drake moved and Commissioner Houseman seconded to stay with Peat,~Marwick, Mitchell & Co., Inc. for the 1982-83 city audit. Motion passed unanimously. 204 ICE CREAM VENDING. Mrs. Mary Harris, 3125 Bryn Mawr, stated that, after reading the City Attorney's opinion in regard to amending our solicitation ordinance and since the summer season is about to be over, she agreed that any amendment should be carefully researched and prepared. The Board then postponed action until the attorney for the citizens and the City Attorney have prepared the ordinance itself. PLAZA THEATRE FUN RUN. Mayor Williams moved and Commissioner Drake seconded to approve this 6.2 mile race scheduled for Saturday, September 17th, beginning at 9:00 a.m., using the route approved by the Police Department. Motion passed unani- mously. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/23 AMENDING CHAPTER 11, SECTION 2.F. OF THE CODE OF ORDINANCES IN REGARD TO WATER CUT OFF FOR NONPAY- MENT OF BILLS AND PROVIDING A PENALTY. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/24 ~ENDING CHAPTER 5 OF THE CODE OF ORDINANCES BY ADDING SECTION 20, REGULATING MINIMUM STANDARDS OF TYPE AND APPLICATION OF WOOD SHINGLES, AND PROVIDING A PENALTY. BIDS -APPLICATION OF NEW ROOF on two areas~of City Hall. Two bids were received from Nordco Inc., in the amount of $7,652., and from Metro Foam Roofing Inc., in the amount of $5,735. Commissioner Houseman moved and Commissioner Drake seconded to approve the'low bid from Metro Foam. Motion passed unanimously. BIDS -INSTALLATION OF A PRE-COOLER SYSTEM for the air-condition- er at City Hall. Two bids were received from Nordco Inc., in the amount of $6~813., and from Entech Sales & Service in the amount of $6,603. Commissioner Drake moved and Mayor Williams seconded to approve the low bid from Entech Sales & Service. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Haught Construction Co., $108,122.59, for water and sewer replacement program, Project 2-G. 2. Haught Construction Co., $43,701.67, for project 2-F, water and sewer replacement. 205 3. Stimson Contracting Co., $38,209.66, for water, sanitary sewer and alley renovation. 4. Dalworth Slurry Seal Inc., $12,186.20, for slurry seal applied to the St. Andrews area. 5. J.F. McGill Contracting Co., $7,685.36, for 5651 gals. of reclamite concentrate for street repairs. EMERGENCY CONTRACT WITH STIMSON CONTRACTING CO. Commissioner Drake moved and Commissioner Houseman seconded to award contract to Stimson, on an emergency basis (sewer line collapsed in a yard) to slip line 478 feet of 12" sewer line in Turtle Creek near Hanover. The cost is $16,500. Motion passed unanimously. CHANGE ORDER NO.4 (PROJECT 2-F), HAUGHT CONSTRUCTION CO., extending contract period for 45 days, due to rain and mud days, increase in scope of water service line, sewer line in San Carlos located under fences, and for extra effort to protect Highland Park portion of the concrete in alley. 'Mayor Williams moved and Commissioner Houseman seconded to approve the change order. Motion passed unanimously. FINAL CHANGE ORDER (PROJECT i-E), HAUGHT CONSTRUCTION CO. Commissioner Housemand moved and Commissioner Drake seconded to approve a final quantity adjustment of $21,616.87. Motion passed unanimously. FINAL CHANGE ORDER (PROJECT l-F), -STIMSON CONTRACTING CO. Commissioner Houseman moved and Commissioner Drake seconded to approve a final quantity adjustment of $155,418.50. Motion passed unanimously~. CONTRACT WITH WILLIAM K. HALL & CO. CommisSioner Drake moved and Mayor William seconded to approve this $2,500 contract for consulting work Qn-renovation of the Curtis Park swimming pool. Motion passed unanimously. SEPTEMBER MEETING DATES. The next two meetings will be on Tuesday, September 7th at 7:30 p.m., and on Monday, September 19th at 4:45 p.m. APPEAL OF FINAL DECISION ON DISMISSAL OF CURTIS MACK, Park Department ex-employee. John L. Burke, attorney, made the appeal on the grounds that Curtis Mack did not understand that the document he had previously signed stated that he would be discharged after violating any further provision of the City Administrative Orders. The Board of Commissioners upheld the City Manager's decision based on the fact that it is documented that many written and oral warnings were given to Mr. Mack in the past. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of September, 1983. 206 MANAGER-CL~K 7 2O7 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, SEPTEMBER 6, 1983, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward Drake and Don Houseman. Others present were Assistant City Attorney Dick Wood, Jr., and City Manager Leland Nelson. The following guests.and citizens signed the register: Mrs. Edward L. DeLoach C. N. Townsend Jr. Mr/Mrs. Barney T. Young Mr/Mrs. Morris Harrell R.B. Kincheloe J. E. Dittmar William C. Malaise Wm. P. Weston, Jr. Michelle Weston Jim Shocraft Phil Stephens P. A. D. D. 6901 Turtle Creek 6629 Golf Drive 4020 University 6900 Turtle Creek 2721 Amherst 2812 Milton 2812 Milton 3213 Marquette P. C. People Dr. William Farmer, Perkins School of Theology, gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the August 18, 1983, meeting as correct. Motion passed unanimously. FIRST HEARING ON REVENUE SHARING ALLOCATION. The City Manager explained that the revenue expected for the 1983-84 budget year is $7~7,500 plus additional funds there were not used by the city during last year in the amount of $20.000. The proposed expenditures are as follows: $45,000 repayment of loan fund on police radio, $10,171 interest at 14% of balance ($72,647), $25,000 for plastic application machine, $17,000 reserve for conversion of snorkel, $329 for periodicals and publications on revenue sharing. There was no input from citizens. The second hearing will be held on September 19, 1983. HEARING ON THE PROPOSED 1983-84 BUDGET. After Mayor Williams opened the hearing, Max Nyggard and James Gardner, members of the U.P. Finance Committee, made the committee's recommendation as to the proposed 1983-84 budget: an ad valorem.tax of 39¢ on each and every $100 valuation (31¢ for maintenance and oper- ations, and 8¢ for interest and bond indebtedness, 1980 Bond. The following citizens inquired as to the proposed tax 2O8 increase: Barney T. Young of 6901 Turtle Creek, J. E. Dittmar of 6900 Turtle Creek, and Jim Shocraft of 3213 Marquette. There being no further questions, Mayor Williams moved and Commissioner Drake seconded to approve the following ordinances. Motion passed unanimously: ORDINANCE NO. 83/25 ENACTING THE TAX LEVY FOR THE YEAR 1983 ON ALL TAXABLE PROPERTY WITHIN THE CITY OF UNIVERSITY PARK, TEXAS. An ad valorem tax of 39¢ on each/every $100 valuation. General homestead exemption of 40% of assessed value. Over age 65 exemption of $50,000 on assessed value. ORDINANCE NO. 83/26 ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1983, AND ENDING SEPTEMBER 30, 1984, AUTHORIZING EXPENDITURES AS SET OUT IN SUCH BUDGET WHICH IS FILED WITH THE ASSISTANT CITY CLERK AND BECOMES A PART OF THIS ORDINANCE. REPLATTING HEARING. At its meeting of August 9, 1983, the Planning and Zoning Commission recommended the application to the Board of Commissioners. There being no opposition, Commissioner Houseman moved and Commissioner Drake seconded to approve the application from Rami Construction Co., owner, replatting of Lot 13, Block 7, Mount Vernon ~2 Addition, known as 3609-11 Binkley, into two 25-foot Single Family-Attached lots. Motion passed unanimously. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/27 CLOSING ST. ANDREWS DRIVE EAST OF PRESTON ROAD DURING CERTAIN BANKING HOURS. Consideration to an ordinance in regard to abatement of nuisance weeds and grass was postponed to a future meeting for further study by the City Attorney. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-12, Expressing the official policy of the City in regard to NORTH CENTRAL EXPRESSWAY IMPROVEMENTS. Motion passed unanimously. Mayor Williams moved and Commissioner Houseman seconded to approve the following resolutions in regard to LONE STAR GAS CO. rate increase request: RESOLUTION NO. 83-13, Suspending the rates for 120 days, and RESOLUTION NO. 83-14, Turning down the interim rates and surcharge. Motion passed unanimously. 209 BIDS-EMERGENCY ELECTRICAL GENERATOR for the City Hall. Four bids were received: From Stewart-Stevenson ($14,682), Lightbourn Equipment Co. ($15,182), D.C.I. International Inc. ($16,792), and Sullair of Dallas Inc. ($21,516). Commissioner Drake moved and Commissioner Houseman seconded to approve the alternate proposal from the low bidder, Stewart-Stevenson, which substi- tutes a diesel engine for a price of $15,100. Motion passed unanimously. BIDS-REPAINTING AND REPAIR OF FIRE SNORKEL. Two bids were received from American LaFrance ($9,569) and Crash Rescue Equipment Service ($4,970). Commissioner Drake moved and Commissioner Houseman seconded to approve the low bid from Crash Rescue Equipment Service. Motion passed unanimously. INVOICES. Commissioner Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $97,707.98, for Project l-G, water sanitary sewer, and alley replacement. 2. Stimson Contracting Co., $91,633.08, for Project 2-J, water, sanitary sewer, and alley replacement. 3. Stimson Contracting Co., $24,485.29, to slipline a 10" sewer line at Turtle Creek and Dickens. 4. W. F. Willis, $10,451.41, for various street projects. 5. Rockwell International, $12,180.00, for 348 water meters. (This was paid in two separate checks.) LEASE AGREEMENT WITH MR/MRS. ED ESBER. Commissioner Drake moved and Commissioner Houseman seconded to allow the Esbers to keep the 24" high brick flower bed they have constructed on the city right-of-way, between the sidewalk and the curb. The City, however, keeps its right to full and free access for maintenance of city facilities. Motion passed unanimously. There beinc no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of September, 1983. 210 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, SEPTEMBER 19, 1983, AT 4:45 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Bill Lyke Jr. Pete Bennett Craig Matthews G. W. Zimmerman Jerry Zimmerman R. D. Walden (M.E.Moses) D. C. Wally R. B. Kincheloe 4508 Abbott 900 Glen Lakes Tower 4437 Hyer 3242 Hanover 3242 Hanover 6828 Snider Plaza 3557 Marquette 4020 University City Manager Leland Nelson gave the invocation. Commissioner Drake moved and Mayor Williams seconded to approve the minutes of the September 6, 1983, meeting as correct. Motion passed unanimously. PARK CITIES TRANSIT CO. Bill Lyke Jr., David Walling, and Attorney C. Bennett Jr. presented their basic plan for a Park Cities Transit Co. The Board of Commissioners requested that they submit the plans to the Dallas Area Rapid Transit and that the proponents make a full inquiry into the legality of the exclusive franchise they are requesting. FINAL HEARING ON REVENUE SHARING. Since there was no input from citizens, Commissioner Houseman moved and Mayor Williams seconded to approve the allocations of funds to be received from revenue sharing as proposed by the City staff. The esti- mated amount for FY' 1983-84 is $77,500 plus an additional $20,000 that was not used by the City during last year. Motion passed unanimously. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/28 AMENDING CHAPTER 1, SECTION 5, GENERAL PENALTY FOR VIOLATIONS OF THE CODE OF ORDINANCES. Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/29 ESTABLISHING A PAY PLAN FOR THE FISCAL YEAR 1983-84. Commissioner Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-15, in regard to the ICMA DEFERRED COMPENSATION TRUST. Motion passed unanimously. The resolution forming a coalition of cities, to be represented in the DART Board by the same person, was postponed for further negotiations. BID -BORING AND INSTALLATION OF A 12" WATER LINE under Central Expressway at Fondren Drive. Mayor Williams moved and Commis- sioner Drake seconded to accept the only bid which was received from Boring and Tunneling Co. of America, in .the amount of $59,600. This was recommended by our consultant, Raymond L. Goodson Jr., Inc. Motion passed unanimously. INVOICES. Commissioner Drake moved and Mayor Williams second- ed to approve the following invoices for payment. Motion passed unanimously. 1. Haught Construction Co., $106,793.66, for Project 2-G, water, sanitary sewer, and alley renovations. 2. Haught Construction Co., $21,856.65, for Project 2-F, water, sanitary sewer, and alley renovations. APPROVAL OF ENERGY COSTS TO THE CITY. Robert E. Glaze, 6307 Preston Pky., wants to donate the installation and the Christmas lights to decorate the tree on the traffic island at Preston and Windsor. Commissioner Houseman moved and Mayor Williams seconded to approve {he costs that the City will incur: $6.45 per month year round for the meter plus the energy charge. Motion passed unanimously. INTERLOCAL AGREEMENT FOR MATERIALS. Commissioner Drake moved and Commissioner Houseman seconded to approve the agreement whereby the City of University Park would be allowed to buy materials, used for the construction and maintenance of water and wastewater systems, directly from the City of Dallas' stock. Motion passed unanimously. CHANGE ORDER NO. 3(2-G), HAUGHT CONSTRUCTION CO., $11,089.45. Commissioner Drake moved and Commissioner Houseman seconded to approve this change order which includes emergency removal and replacement of sewer, water, and storm water mains in three different locations. Motion passed unanimously. PERMIT TO M.E. MOSES CO. Commissioner Drake moved and Commis- sioner Houseman seconded to grant M.E.Moses-Snider Plaza a 212 permit to display fresh pumpkins at the store's sidewalk from October 10th through November 10, 1983, as long as enough room is left for pedestrian use. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 3rd day of October, 1983. MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, OCTOBER 3, 1983, AT 7:30 P.M. Mayor Pro-Tem Edward J. Drake called the meeting to order. Commissioner Don Houseman was present. Mayor Joel T. Williams Jr. was out of town. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: David W. Bywaters Florence B. DeLoach Jim Augur Phil Stephens R. B. Kincheloe Jr. Josh Dowdell 7044 Turtle Creek Blvd. 3237 Southwestern 4133 Shenandoah Park Cities People 4020 University Blvd. 4033 Colgate Rev. John Buehrens, Senior Minister of First Unitarian Church, gave the invocation. Commissioner Houseman moved, Commissioner Drake seconded to approve the minutes of the September 19, 1983, meeting as correct. Motion passed unanimously. DAVID W. BYWATERS, 7044 Turtle Creek. He appeal our insurance carrier's denyal of liability for a $386.14 bill to repair his hot water circulating pump. Mr. Bywaters stated that the incident happened during the sudden lack of water due to a water main break on July 31st. Although the main break happened at 4:00 a.m., Mr. Bywaters stated that he should have been notified. After much discussion, the Board asked that the City resubmit the bill to our insurance company. PLANNING AND ZONING HEARING. The following applications had been recommended by the Planning and Zoning Commission at its meeting of September 20, 1983: Erle Rawlins, Jr., owner, requested a specific use permit to build a two-story structure at 6801 Snider Plaza, Lots 1, 2, and S.10' of Lot 3, Block F, Campus Heights No.1 Addition. The plans maintain retail on the ground floor (5,500 s.f.), create office space on the second floor (5,300 s.f.) that would be used by the store owner, and provide seventeen (17) parking spaces by the property, twelve by the street and five by the alley. Commissioner Drake'moved and Commissioner Houseman seconded to approve the request, subject to the ground floor being all retail, except for the reception area. Motion passed unanimous- ly. 214 B. Wynne Woolley, owner, requested the replatting of Lot 4, Block 1, Thackeray Place Addition, known as 3517 McFarlin, into two 25-foot Single Family-Attached lots. There being no opposition, Commissioner Drake moved and Commissioner Houseman seconded to approve the replatting. Motion passed unanimously. B. Wynne Woolley, owner, requested the replatting of Lot 1, Block 1, Asbury Addition, known as 3633 McFarlin, into two 25-foot SF-A lots. There being no opposition, Commissioner Drake moved and Commissioner Houseman seconded to approve the replatting. Motion passed unanimously. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/30 PROVIDING FOR A FIRE LANE IN THE 4400 BLOCK OF MOCKINGBIRD PARKWAY AND PROVIDING A PENALTY. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/31 AMENDING CHAPTER 10 OF THE CODE OF ORDINANCES BY SUPPLEMENTING SECTION 23 E., IMPOUNDMENT FEES, AMENDING SECTION 24 H., WRECKER SERVICE FEES, AND SECTION 24 I., STOP, GE FEES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/32 AMENDING CHAPTER 11, SECTION 4, SEWER CHARGES, OF THE CODE OF ORDINANCES AND PROVIDING A PENALTY. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed.unanimously. ORDINANCE NO. 83/33 AMENDING AND SUPPLEMENTING CHAPTER 3, SECTION 1.C (13) OF THE BUILDING CODE BY ADDING A PARAGRAPH TO SECTION 2905(f), RUNOFF WATER, AND PROVIDING A PENALTY. An ordinance eliminating the construction of parking in the parkway was postponed for further study. Commissioner Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-16, FORMING A COMBINATION OF 215 CITIES and appointing William H. Clark III as the coalition's member of the Dallas Area Rapid Transit Board. Motion passed unanimously. Commissioner Houseman moved and Commissioner Drake seconded to approve RESOLUTION NO. 83-17, APPROVING THE 1983 TAX APPRAISAL ROLL for the City of University Park. Motion passed unanimous- ly. PROPOSALS-RENTAL OF CITY PROPERTY FOR BILLBOARD PLACEMENT. Proposals were received from Signature Sign/Albert Sign for a ten-year contract at $2,500 per year for a new billboard; Foster and Kleiser: Proposal #1 -for a three-year contract at $1,200 per year for use of existing billboard, and Proposal #2 for a five year contract at $3,000 per year for a new billboard. Commissioner Drake moved and Commissioner Houseman seconded to approve Proposal #2 from Foster and Kleiser. Motion passed unanimously. INVOICES. Commissioner Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Austin Paving Co., $7,936.38, for asphalt overlay of Miracle Mile and Douglas. The cost of repaving Miracle Mile was shared 50/50 with Dallas County. Austin Paving is the present contractor for County projects. 2. Stimson Contracting Co., $24,511.32, for Project 2-J, water, sanitary sewer, and alley renovation. Consideration in regard to an agreement with Dowco Data Services, Inc., was postponed to the next meeting when Mayor Williams will be present. APPROVAL OF CITY PARTICIPATION IN PAVEMENT COSTS. A condo- minium development is being built at Shenandoah and Auburndale. As a condition for granting the building permit, the developer was required to pave half block on the east side of Auburndale. As a part of our policy in permanent paving program, Commis- sioner Drake moved and Commissioner Houseman seconded to approve an estimated city participation at $2,170, which is one third of the total cost excluding curb and gutter. Motion passed unanimously. STREET CLOSING FOR BLOCK PARTIES. Since the policy as proposed by the city was challenged by Florence DeLoache, a resident at Southwestern, the Board delayed action for further study. THE PRIORITY LIST FOR STREET RENOVATION by city forces was approved by the Board as presented by the dity staff. PARADE TO BENEFIT THE JUVENILE DIABETES FOUNDATION. Commission- er Drake moved and Commissioner Houseman seconded to allow the Rolls Royce parade, to go through Preston Road on November 9th. Motion passed unanimously. 216 The Board also decided to delay establishing a public hearing date for the Park Cities Transit Co. until Mayor Williams has returned. ENGINEERING STUDY OF CURTIS PARK SWIMMING POOL. As recommen- ded in the study, the Board authorized the consultants - William K. Hall & Co., to prepare bid specifications for pump, filters and pipe replacement. There being no further business, the meeting adjourned. PASSED AND APPROVED this 26th day of OctOber, 1983. ATTEST: MANAGER-CL! MAYOR P RQ~- T ~M - 217 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, OCTOBER 26, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: George Lewis Florence DeLoache Jim Scott J. T. Elliott James Elliott Mrs. Robert Ritchie Ben Bywaters Dick Davis Edward L. Jarrett 3604 Princeton 3237 Southwestern 8441 San Fernando Way 4320 McFarlin 4320 McFarlin 3939 Marquette 4205 Amherst 3726 Binkley 6641 Avalon Bob Hicks of the city staff gave the invocation Commissioner Houseman moved, Commissioner Drake seconded to approve the Minutes of the October 3, 1983, meeting as correct. Motion passed unanimously. The appearance of Don Hardin, 2841 Fondren, was postponed to the next meeting at his request. MRS. ROBERT RITCHIE, 3939 Marquette, suggested that the city erect a security fence at the northeast corner of Coffee Park in order to prevent the kids in the park playground from straying into Hillcrest or Northwest Highway, which have constant and heavy traffic. The Board promised to consider Mrs. Ritchie suggestion. CHEMICAL PEOPLE MONTH. As requested by the Governor's Office, Mayor Williams proclaimed the month of November, 1983, as Chemical People Month in the City of University Park. This is part of a statewide effort against drug use. Commissioner Houseman moved, Commissioner Drake seconded to approve the' following ordinance. Motion passed unanimously. ORDINANCE NO. 83/34 ADDING A PERSONAL HOLIDAY FOR CITY EMPLOYEES AND MAKING SICK LEAVE AVAILABLE AFTER 6 MONTHS OF WORK. 218 Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/35 PROVIDING FOR THE APPOINTMENT OF ACTING JUDGES OF THE MUNICIPAL COURT. Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/36 PROVIDING FOR PERPETUAL COMMISSIONS SUBJECT TO TERMI- NATION FOR MEMBERS OF THE POLICE RESERVE UNIT. The ordinance in regard to amendments to the height of resi- dential structures was postponed for study by the Environ- mental Standards Committee. The following builders spoke against the amendment: George Lewis, Cy Barcus, and Dick Davis. They stated that, if the amendment were approved, certain building styles that are common in the Park Cities would be banned. The Board asked that the builders meet with the city committee and make a recommendation to the Board of Commissioners. BID-ONE HEAT LAMP VACUUM APPLICATOR for the Sign Department. Only the 3M Company-Traffic Sign Division bid. However, it offered two alternatives: One dual-volt applicator for $7,460, and one single-volt for $8,045. Commissioners Drake moved and Commissioner Houseman seconded to accept the low bid in the amount of $7,460. $10,000 is budgeted for the purpose. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Raymond L. Goodson Jr., Inc., $5,824.15, for consulting engineering services. 2. Haught Construction Co., $90,786.37, for Project 2-G, water, sanitary sewer, alley renovations. 3. Haught Construction Co., $47,443.75, for Project 2-F, water, sanitary sewer, and alley renovations. 4. W. F. Willis, $8,254.06, for various street projects. 5. W. F. Willis, $7,841.83, for various street projects. 6. Austin Paving Co., $11,558.68, for several tons of hot mix asphalt for street repairs (several invoices). 7. Rockwell International, $6,098.70, for 174 water meters. 8. U.T. Health Science Center, $6,500.00, for evaluation and in-service education of paramedics for 1983-84. POLICY ON STREET CLOSING FOR BLOCK PARTIES. Mayor Williams moved and Commissioner Drake seconded to approve the policy proposed by the Police Department and recommended by the Public Safety Committee. Mrs. Florence DeLoache, a resident at Southwestern Blvd. who had voiced some objections origi- nally, was present at the meeting and expressed her approval of the policy as proposed. Motion passed unanimously. CHANGE ORDER #4 2-G, HAUGHT CONSTRUCTION CO., $54,618.25. Mayor Williams moved and Commissioner Houseman seconded to approve the addition of water, sanitary sewer and pavement improvements in the alley between University and Daniel, from Cleburne to Central Expressway. Motion passed unanimously. SMU HOMECOMING RACE. Mayor Williams moved and Commissioner Drake seconded to approve the race and its proposed route. It will run immediately after the traditional Homecoming Parade, in the morning of November 5, 1983. Motion passed unanimously. NOVEMBER MEETING DATES. The Board of Commissioners will meet on Monday, November 7th at 7:30 p.m., and on Tuesday, November 22nd at 8:00 a.m. At 6:30 p.m., prior to the regular meeting of November 7th, the Board will hold a public hearing for the proposed Park Cities Transit Co. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of November, 1983. 220 MINUTES BOARD OF COM~ISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, NOVEMBER 7, 1983, AT 7:30 P.M. On this date at 6:30 P.M., a hearing for the PARK CITIES TRANSIT CO. was held in the City Hall Council Chambers at the proponents' request. David Walling made the presentation and answered questions. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The roster of citizens and guests who attended the meeting is filed with the official copy of the Agenda for this meeting. Mary Boehning of the City staff gave the invocation. commissioner Houseman moved and Commissioner Drake seconded to approve the Minutes of the October 26, 1983, meeting as correct. Motion passed unanimously. SMU NONPROFIT CORPORATION. Max Nygaard and James Gardner stated that the U.P. Finance Committee, after detailed study of the proposed nonprofit corporation, had decided to unani- mously recommend it for approval by the Board of Commissioners. Others speaking in favor of creating the "Southwest Higher Education Authority" were Paul Corley, Chairman of Budget Committee-SMU Board of Trustees, and Lawrence Landry, Vice President for Finance Administration-SMU. Mayor Williams stated that the Board of Commissioners would take the recommendation under advisement and that the proposed ordinance would be considered at the meeting of November 22nd. DON HARDIN, 2841 Fondren. He stated that the two sewer billing cycles combined with the November-December-January averaging method of calculation penalize the citizens residing south of Lovers Lane. He asked for equity in billing. The Board asked that the City staff take into consideration Mr. Hardin's observations and come up with a proposal in the near future. MR/MRS. T.M. RAE, 3417 Colgate. Mrs. Rae appealed the provi- sior~s~ of the drainage ordinance recently adopted by the City. She stated that they bought the house on August 22nd, discussed the remodeling and addition plans with the building department around September 12th and could have taken a permit prior to the adoption of the ordinance on October 3rd, if she had been advised to do so. After much discussion, Mayor Williams stated that the Board would refrain from granting case-by-case exceptions, especially since the Environmental Standards Committee would review the ordinance at its meeting of November 9th and an amendment would probably be made at the Board of Commissioners meeting of November 22, 1983. Commissioner Drake then suggested that Mrs. Rae meet with City Engineer James Murphy~and try to come up with a solution without circumventing the ordinance, or else wait for the passage of the amendment. RUTH HUDMAN, 4300 Dyer, also stated that the drainage ordinance caused her some concern. Due to the parking problem throughout the school area, where she resides, she had planned to build a circular driveway for the family cars. This would now be impossible under the new ordinance. Pointing out that the upcoming review of the ordinance will probably address problems such as Ms. Hudman's, Mayor Williams asked that she postpone any plans until the amended provisions are approved, to what she agreed. TWO-HOUR PARKING IN FRONT OF SEAY TENNIS CENTER. As requested by the Highland Park Independent School District and reinforced at the meeting by Mrs. Charles Seay, and there being no oppo- sition, Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/40 PROVIDING FOR TWO-HOUR PARKING ON EIGHT PARKING SPACES IN FRONT OF SEAY TENNIS CENTER, AND PROVIDING PENALTY. REZONING AND REPLATTING HEARINGS. The following applications were recommended by the Planning and Zoning Commission at its meeting of October 24, 1983: Luther B. Weaver, William M. Kirkham, James J. Ellis, owners, requested the rezoning of Lot 1, Block 11, Highland Park High School Addition, known as 4501-03-05 Glenwick Lane, from Single Family-4 to Multiple Family-2 in order to comply with prevalent zoning of immediately surrounding properties. Marvin Wise, 3444 University Blvd.[ inquired as to the Board's policy in regard to rezonings. Mayor Williams explained that the Board is against any rezoning, excepting this particular case. There being no opposition, Commissioner Drake moved and Commis- sioner Houseman seconded to approve the following ordinance. Motion passed unanimously: 222 ORDINANCE NO. 77/328 (AMENDMENT NO. 32) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY MAKING THE FOLLOWING CHANGE IN THE ZONING DISTRICT MAP: REZONING LOT 1, BLOCK 11, HIGHLAND PARK HIGH SCHOOL ADDITION, KNOWN AS 4501-03-05 GLENWICK LANE, FROM SINGLE FAMILY-4 TO MULTIPLE FAMILY-2, AND PROVIDING A PENALTY. Joseph B. Reynolds, Inc., requesting the replatting of the following three lots, each into two Single Family-Attached lots: (1) Lot 12, Block F, University Annex Addition, known as 3548 Granada Avenue; (2) Lot 4, Block 2, Thackeray Place Addition, known as 3607 Asbury Avenue; and (3) Lot 3, Block 2, Thackeray Place Addition, known as 3613 AsburY Avenue. There being no opposition, Mayor Williams moved and Commis- sioner Houseman seconded to approve the replattings.' Motion passed unanimously. Amendment to residential lot area for clarification purposes. There being no opposition, Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordi- nance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 33) ~4ENDING APPENDIX A, ZONING ORDINANCE, BY ELIMINATING ONE PARAGRAPH OF SECTION 9-101, LOT AREA, AND FURTHER PROVIDING A PENALTY. Maximum $1,000 Penalty. There being no opposition, Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. ORDINANCE NO. 77/328 (AMENDMENT NO. 34) AMENDING APPENDIX A, SECTION 22-100, PENALTY FOR VIOLATIONS OF THE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING A MAXIMUM PERMISSIBLE FEE OF $1,000. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/37 REQUIRING THE OWNER AND/OR OCCUPANT OF A LOT IN THE CITY OF UNIVERSITY PARK TO KEEP SAID LOT FREE FROM WEEDS, RUBBISH, BRUSH, ETC.; PROVIDING FOR NOTICE TO BE GIVEN TO THE OWNER/OCCUPANT TO MAKE A LOT AND PREMISES SANITARY. AND SIGHTLY; THAT THIS WORK MAY BE DONE BY THE CITY AND THE EXPENSES INCURRED CHARGED TO THE OWNER/OCCUPANT; PROVIDING FOR A LIEN AGAINST SUCH LOT FOR SUCH IMPROVEMENT. 223 Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/38 AMENDING CHAPTER 4, SECTION 3 "SECURITY SYSTEMS" OF THE CODE OF ORDINANCES BY MAKING ALARM PERMITS PERPETUAL IN NATURE; PROVIDING FEES FOR FALSE ALARM NOTIFICATIONS ON TWELVE MONTH BASIS; AND PROVIDING AN EFFECTIVE DATE. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/39 AMENDING CHAPTER 9 OF THE CODE OF ORDINANCES BY ADDING SECTION 6 WHICH PROVIDES FOR A TWENTY-FIVE DOLLAR ($25.00) ISSUANCE AND SERVICE FEE FOR A WARRANT OF ARREST. Commissioner Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-18, providing for the investment of City idle funds and appointing ROBERT E. HICKS, JR. as the employee responsible for the investments. Motion passed unanimously. Commissioner Houseman moved and Mayor Williams seconded to approve RESOLUTION NO. 83-19, voting for the election of THOMAS B. LANDRUM as the suburban citie's representative to the Board of DirectOrs of the Dallas County Appraisal District. A copy of this resolution is to be mailed to the Dallas County Election Department, which is handling this election. Motion passed unanimously. INVOICES. Mayor Williams moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Stimson Contracting Co., $95,641.02, for Project 2-J, water, sanitary sewer, and alley renovations. 2. Haught Construction Co., $32,953.24, final estimate on Project 2-F. It includes all change orders accrued to date. 3. Raymond L. Goodson Jr., Inc., $5,495.30, for consulting engineering services. 4. Albert Halff & Associates, $36,517.57, for drainage study of the Emerson/High School area. A maximum of $89,000 was approved on 10/22/81 for the complete update of the old storm sewer master plan. 5. Peat, Marwick & Mitchell, $5,~000.00, first progress bill- ing for 1982-83 Audit. There being no further business, the meeting adjourned. 224 PASSED AND APPROVED this 22nd day of November, 1983. MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, NOVEMBER 22, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The register signed by citizens and guests is filed with the official copy of the Agenda for this meeting. Max Mallicote of the Police Department's staff gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the MinUtes of the November 6, 1983, meeting as correct. Motion passed unanimously. At the pre-meeting, RIMCO INC., our insurance consultants presented their recommendation in regard to the proposals the city received from four insurance companies for property and casualty coverage: Arthur J. Gallagher & Co.-Dallas, Employers Insurance of Texas-TML, Marsh & McLennan, and~Sleeper Sewell & Company. At this meeting, Mayor Williams moved and Commis- sioner Drake seconded to appoint a committee to study Rimco's recommendation. The committee members are Don Houseman, John Stevens, Peter Rush, and Mark Martin. Due to an insurance coverage deadline of December 1st, the committee was given the power to award a bid. Motion passed with an abstention by Commissioner Houseman. LEE RITCHIE, prospective purchaser of the residence located at 4001 Hanover, expressed interest in leasing a portion of the right-of-way on Tulane to provide additional play area in the back yard. The area in question is 25 foot wide. After explaining~that the City approves such leases~ only in hardship cases, Mayor Williams moved and Commissioner Drake seconded to deny the request in order not to create a precedent, especially when such a large area is involved. Motion passed unanimously. : PETITION FOR TWO-HOUR PARKING, north half of 6200 block of Hillcrest.~ John Berry, owner of Alphagraphics, stated that he and the owners of Henry's and Fox Photo were requesting a return to the original two-hour parking restriction so that it could be enforced by our police officers. The present restriction is one-hour with private enforcement. After much discussion, Chief Beidelman requested that any consideration be delayed until his department make a thorough study of the 226 parking situation in the area beginning at the post office and ending at the 6200 block of Hillcrest, to what the Board agreed. Commissioner Drake moved and Commissioner Houseman seconded to accept the recommendation of the U.P. Finance Committee and approve the following ordinance. Motion passed unani- mously. ORDINANCE NO. 83/41 AN ORDINANCE OF THE BOARD OF COMMISSIONERS, CITY OF UNIVERSITY PARK, TEXAS, ORDERING THE CREATION OF A (SMU) NONPROFIT CORPORATION UNDER SECTION 53.35(b), TEXAS EDUCATION CODE, AS AMENDED; DESIG- NATING THE INCORPORATORS THEREOF; APPROVING ARTICLES OF INCORPORATION AND APPOINTING THE INITIAL DIRECTORS THERETO; APPROVING THE BYLAWS OF THE CORPORATION; CONTAINING OTHER PROVISIONS AND MAKING CERTAIN FINDINGS RELATING THERETO. AMENDMENT in regard to Height of Residential Structures. Since a sub-committee of the Environmental Standards Committee studied the present ordinance and proposed the following amendment, Mayor Williams asked that Tie Davis, Chairman of the Committee, explained what was being proposed. Also, questions asked by Paul Ditto of 3600 Greenbrier and Virgil Lipitak of 4204 Lovers Lane were answered by either Mr. Davis or by a member of the Board. There being no further discussion, Mayor Williams moved and Commissioner Drake seconded to approve the following ordi- nance. Motion passed unanimously. ~ORDINANCE NO. 83/42 AMENDING AND SUPPLEMENTING CHAPTER 3, SECTIONS 1.C. (14) AND (15), AMENDMENTS TO BUILDING CODE, BY REVISING SECTIONS 507(5), HEIGHT OF A RESI- DENTIAL STRUCTURE, AND 507(6), DEFINITION OF STORY, AND PROVIDING A PENALTY. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/43 AMENDING CHAPTER 3, SECTION 1.C. (13), AMENDMENTS TO BUILDING CODE'OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, BY REVISING SECTION 2905(f), RUNOFF WATER, AND PROVIDING A PENALTY. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/44 AMENDING AND SUPPLEMENTING CHAPTER 3, SECTION 6 OF THE CODE OF ORDINANCES, ALLOWING GRAVEL DRIVE- WAYS AND TANDEM PARKING, AND PROVIDING A PENALTY. BIDS, UPGRADE OF DATAPOINT 4730 COMPUTER SYSTEM. Commissioner Drake moved and Commissioner Houseman seconded to approve the only bid received from Dowco Data Services, Inc. The bid is as follows: $41,135 for the equipment, $1,125 for the instal- lation, $385 per month for the maintenance agreement, plus the proposed data services fee schedule of $100/hr. for consulting, $75/hr. for analysis, and $50/hr. for programming. Motion passed unanimousl~v, BIDS, INSTALLATION OF WATER LINE IN FONDREN BOULEVARD from Airline to Central.Expressway. Ten bids were received and analyzed by the City staff and by consultants Raymond Goodson Inc. Mayor Williams moved and Commissioner Houseman seconded to accept the low bid from Cole Williams, Inc. in the amount of $166,125. Motion passed unanimously. BIDS. Mayor Williams. moved and'~Commissioner Drake seconded to accept the low bids on the following items. Motion passed unanimously~ 1. One 50,000 GVW Truck Chassis, Gateway Ford Truck Sales, in the amount of $38,659.10. (Two bids were received.) 2. One Pickup Truck, Doran Chevrolet, in the amount of $7,039.37. (Six bids were received.) 3. One 75 yd. Transfer Trailer, Pak-Mor, in the amount of $28,900. (Four bids were received.) The following bids were postponed for further consideration: One 31,000 GVW truck chassis, one refuse collection packer body, one dump body. All bids on one passenger car were rejected. INVOICES. Commissioner Houseman moved and Commissioner Williams seconded to approve the following invoices for payment. Motion passed unanimously. 1. Haught Construction Co., $73,927.72, for Project 2-G, water, sanitary sewer and alley renovations. 2. Boring & Tunneling Co. of America, Inc., $32,718.00, for boring under Central Expressway. 3. Powell & Powell Engineers, $2,377.07, for engineering consulting work. 4. Austin Paving Co., $29,012.46, for hot mix asphalt. 5. Austin Paving Co., $9,727.27, for hot mix asphalt. 6. W. F. Willis, $9,048.85, for various street projects. DECEMBER MEETING DATES. It was decided that there will be two 8:00 a.m. meetings this coming month: December 7th and December 22nd. 228 BOB WRRTHHEIMER, 4428 Mockingbird Lane, requested a variance from the drainage standards ordinance just passed at this Board of Commissioners meeting. The variance would allow him to build a circular driveway at 3529 Centenary. Mayor Williams then asked that Commissioner Don Houseman meet with Mr. Werthheimer and try to come up with a solution whereby no variance to the ordinance is required. CLOSED PERSONNEL MEETING. Two items were discussed at this meeting. (1) The "Non-Exclusive License and Confidentiality Agreement" with Dowco Data Services was postponed for further information. (2) The Board agreed that the City pay half of the attorneys fee of $1,702.43 !to the law firm of Ludlum & Ludlum for services rendered to Richard Acree in civil action, Paschall case. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of December, 1983. 229 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, DECEMBER 7, 1983, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens signed the register: A. S. Crosby of 2820 McFarlin, and Don Hardin of 2841 Fondren. George Dowling of the City staff gave the invocation. BILL OF RIGHTS DAY. Mayor WiLliams signed a document proclaim- ing December 15, 1983, as Bill of Rights Day as requested by the local chapter of the D.A.R. Commissioner Drake moved and Commissioner Houseman seconded to approve the Minutes of the November 22, 1983, meeting as correct. Motion passed unanimously. SPECIFIC USE PERMIT. As recommended by the Planning and Zoning Commission at its meeting of August 9, 1983, Commissioner Houseman moved and Commissioner Drake seconded to grant Signature Sign Co. a specific use permit to erect a billboard on leased land, the northwest corner of Lot 3, Robert Johnson. Subdivision, known as 6400 N. Central Expressway. This will be a 50-foot tall single-pole construction with a. two-faced 14-foot by 48-foot billboard. The permit is subject (1) to the start of any Planned Development construction, and (2) to the removal of the old billboard located on the southwest corner of the same lot. The corresponding ordinance was also approved: ORDINANCE NO. 77/328 (AMENDMENT NO. 35). AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING A SPECIFIC USE PERMIT FOR BILLBOARD PLACEMENT ON THE NORTHWEST CORNER OF LOT 3, ROBERT JOHNSON SUBDIVI- SION, AND PROVIDING A PENALTY. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance, Motion passed unanimously. ORDINANCE NO. 83/45 AMENDING CHAPTER 11, SECTION 4(f) OF THE CODE OF 23O ORDINANCES TO FURTHER DEFINE THE PROCESS OF DETERMINING THE ANNUAL SEWAGE FEE. Commissioner Drake moved and Mayor Williams seconded to approve RESOLUTION NO. 83-20, APPOINTING JOHN WILLARD CLARK, JR., as the second acting judge of the municipal court. Motion passed unanimously. Commissioner Houseman moved and Commissioner Drake seconded to approve Resolution No. 83-21, APPOINTING THREE ADDITIONAL MEMBERS to the Employee Benefits and Insurance Committee: Mark Martin, Peter A. Rush, and John F. Stephens (Insurance Subcommittee). Motion passed unanimously. BIDS -TELECOMMUNICATIONS SYSTEM. Seven bids were received but five had to be eliminated based on nonconformance to bid specifications. Mary Boehning, Purchasing Agent, stated that the City staff recommended the bid from Communications Corp. of America in the amount of $61,143. Tom May, from AT&T, inquired as to why his company's bid was nonconforming. Mayor Williams accepted the recommendation from the City staff but delayed any action on this subject for further study by the Board. BIDS -FOUR POLICE CARS. Two bids were received from Steakley Chevrolet (44,825.40) and from Doran Chevrolet ($44,371.76). Commissioner Drake moved and Mayor Williams seconded to accept the low bid from Doran Chevrolet. Motion passed unanimously. BIDS -SEWER ROD MACHINE. Two bids were received from Naylor Supply ($13,683.26) and from R.N. Pierce & Associates, Inc. ($11,961.00). As recommended Dy the city staff, the Board accepted the higher priced unit for the following reasons: (1) The low bid is a new unit which is not available for inspection. There has never been any sold in this area; (2) spare parts are located in Minneapolis; (3) our existing unit is of the same type as the higher priced unit and parts are interchangeable. Spare parts are available overnight from Houston; (4) the low bidder's first unit was built only eight months ago and they have only manufactured a total of twelve units; (5) we know nothing of the company's financial stability. commissioner Houseman moved and Commissioner Drake seconded to accept the bid from Naylor Supply in the amount of $13,683.26. Motion passed unanimously. BIDS -ONE DUMP BODY. Four bids were received from Motor Truck Equipment ($5,731), Fleet Equipment Co. ($5,685), Fontaine Truck & Equipment ($5,529), and Ace Body Company ($5,200). Commissioner Drake moved and Mayor Williams seconded to accept the low bid from Ace Body Company. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. 231 Motion passed unanimously: Stimson Contracting Co., $57,823.31, for Project 2-J, water, sanitary sewer, and alley renovations. W. F. Willis Contractor, $6,726.12, for various street and alley projects. W. F. Willis Contractor, $7,426.36, for various street and alley projects. CONFIRMATION OF INSURANCE BID AWARD TO MARSH & McLENNAN. As recommended by RIMCO, Inc., our insurance consultants, and awarded by the Insurance Subcommittee of the Employee Benefits Committee, Mayor Williams moved and Commissioner Drake seconded to confirm the acceptance of proposal from Marsh & McLennan, in the amount of $82,036, as the best proposed insurance coverage for the year beginning December 1, 1983. Motion passed unanimously. Other proposals were received from Arthur J. Gallagher & Co.-Dallas, Employers Insurance of Texas-TML, and Sleeper Sewell & Co. CONTRACT WITH DOWCO DATA SERVICES INC. Mayor Williams moved and Commissioner Drake seconded to approve the Non-Exclusive License and Confidentiality Agreement between Dowco and C.U.P plus Schedule A, relating to software franchise fees. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 22nd day of December, 1983. CIT MANAGE~'CBERK / 232 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, DECEMBER 22, 1983, AT 8:00 A.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. City Manager Leland Nelson gave the invocation. Mayor Williams moved and Commissioner Houseman seconded to approve the Minutes of the December 7, 1983, meeting as correct. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications had been recommended by the Planning and Zoning Commission at its meeting of November 29,1983: Preston Court Joint Venture requested that its application be withdrawn at this time and rescheduled for the meeting of January 19, 1983. Dal-Mac Land Corporation, owner, requested the replatting of Lot 5, Block 4, Walkers Addition, known as 3441 Shenandoah Street, into two 25-foot Single Family-Attached lots. Commis- sioner Houseman moved and Commissioner Drake seconded to approve the replatting. Motion passed unanimously. Mullen & Cheatham, owners, requested the replatting of Lot 2, Block 1, Walkers Addition, known as 3453 Binkley Street, into two 25-foot Single Family-Attached lots. Motion passed unanimously. Park Cities-North Dallas YMCA requested a Planned Development zoning for its property described as Lot 1 through 8, Block D, St. Andrews Place Addition, known as 6000 Preston Road. It also requested the approval of the site plan. The Board decided to delay action on this request until the next meeting. The amendment to the ordinance in regard to fees for warrant of arrest was postponed for study by the City Attorney. Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 83/46 PROVIDING FOR THE APPROVAL OF A SCHEDULE OF RATES FOR NATURAL GAS SERVICE TO BE SUPPLIED BY LONE STAR GAS COMPANY, A DIVISION OF ENSERCH CORPORATION, FOR RESIDENTIAL AND COMMERCIAL RATES, AS CONTAINED IN SAID SCHEDULE OF RATES, ATTACHED HERETO AS EXHIBIT B, AND MADE A PART HEREOF PROVIDING FOR THE REPEAL OF PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-22, SUSPENDING THE DP&L RATES for an additional period of thirty days for further rate study. Motion passed unanimously. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 83-23, COMMENDING DAVE RICHARDS for being named by Parade magazine "the best High school football player in the country". Richards is an offensive tackle for the Highland Park Scots. Motion passed unanimously. BIDS, TELECOMMUNICATIONS SYSTEM FOR C.U.P. Seven bids were received but onlyi'.two conformed to bid specifications: Communications Corporation of America ($61,143), 'and Dallas Communications ($49,325). The amount budgeted for the purpose was $60,000. Commissioner Houseman moved and Commissioner Drake seconded for acceptance of the bid from Communications Corporation of America as the best suited to the City's need. Motion passed unanimously. BIDS, SWIMMING POOL EQUIPMENT. Invitations were sent to eleven firms requesting proposals for equipment and installation materials to rehabilitate the pumping and filtering system at the Curtis Park swimming pool. The amount budget is $70,000. Commissioner Houseman moved and Commissioner Drake seconded to accept bids from the following firms for the various items: 1. PoolQuip McNeme ($28,127.61) for filters, pumps, chlorine house, filter media and other associated parts; 2. Eggelhoff Engineers ($2,291.10) for basket strainer; 3. Stranco, Inc. ($2,990.00) for two automatic chlorine controllers; 4. Carr-Tech Inc. ($1,982.13) for plastic pipe and fittings; and 5. Trans Tex Supply Co. ($2,560.86) for gate valves and hinges. Motion passed unanimously. BIDS, TWO 60-MINUTE SELF CONTAINED BREATHING APPARATUS for the Fire Department. Commissioner Drake moved and Commissioner Houseman seconded to approve the only bid received from Fire Protection Service Co. in the amount of $4,986. Budgeted for the purpose is $5,500. Motion passed unanimously. BIDS, ONE CHEVROLET AUTOMOBILE. Four bids were received from Doran Chevrolet ($8,477.40), Steakley Chevrolet ($8,406.56), Friendly Chevrolet ($8,399.00), and Jack Williams Chevrolet ($8,335.00). The amount budgeted is $10,000. Commissioner Drake moved and Commissioner Houseman seconded to approve the low bid from Jack Williams Chevrolet. Motion passed unani- mously. 234 Mayor Williams moved and Commissioner Drake seconded to approve payment of invoice from HAUGHT CONSTRUCTION CO., in the amount of $63,848.17. This is for Project 2-G, water, sanitary sewer and alley renovations. Motion passed unani- mously. ALLOCATION FOR BYRD PARK PROJECT. In the rehabilitation of Byrd Park it was necessary to provide additional electric power. 'The total bill from DP&L is $3,554.25 and the balance in the Byrd Park account is $770.08. Mayor Williams moved and Commissioner Drake seconded to amend the budget in order to allocate an extra $2,748.17 to pay the bill. Motion passed unanimously. UTILITY EASEMENT AT OUR GARLAND PROPERTY. At the request of the City of Garland, Commissioner Drake moved and Commissioner Houseman seconded to grant an utility easement through our property so that the City of Garland can build a sanitary sewer trunk main. Motion passed unanimously. PARK CITIES TRANSIT CO. After many meetings of the Bus Committee (Councilmen and staff members of both Park Cities), a position statement in regard to the request from the Park Cities Transit Company was presented to the Board of Commissioners. Mayor Williams moved and Commissioner Drake seconded to approve it as the official position statement of our City. Copies are to be sent to the officials of the proposed Park Cities Transit Company. Motion passed unanimously. JANUARY MEETING SCHEDULE. The Board of Commissioners established the following meeting dates: Tuesday, January 3rd at 8:00 a.m., and Thursday, January 19th at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 3rd day of January, 1984. CITY MAN~AGER- CLERK / 235 MINUTES #8401 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JANUARY 3, 1984, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Mary Boehning of the City staff gave the invocation. RECOGNITION OF WATER UTILITY CREW. The Mayor and Commissioners thanked Fred Carroll (Assistant to the City Engineer), Leon Gagne (Quality Control Officer), and Leonard Montgomery (Utility Foreman) for their intensive work and of their crews repairing water main breaks through the holidays. Their dedi- cation was above andbeyond the call of duty and the City is grateful for having such good and capable employees on board. Commissioner Houseman moved and Commissioner Drake seconded to approve the Minutes of the December 22, 1983, meeting as correct. Motion passed unanimously. HEARING ON THE YMCA REZONING AND SITE PLAN. The Park Cities- North Dallas YMCA requested a Planned Development zoning for its property described as Lot 1 through 8, Block D, St. Andrews Place Addition, known as 6000 Preston Road. Presently, the property has no zoning classification. The zoning and the site plan were recommended by the Planning and Zoning Commission under the conditions outlined in the amendment to the zoning ordinance that relates to this case. There being no opposition, Commissioners Drake moved and Commissioner Houseman seconded to approve the rezoning and the site plan through the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 36) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY ADDING SECTION 8-405(12), WHICH AUTHORIZES A PLANNED DEVELOPMENT DISTRICT ZONING FOR THE PROPERTY DESCRIBED AS LOTS 1 THROUGH 8, BLOCK D, ST.ANDREWS PLACE ADDI- TION, KNOWN AS 6000 PRESTON ROAD. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance subject to approval by the Judge of the Municipal Court. Motion passed unanimously. 236 ORDINANCE NO. 84/1 AMENDING CHAPTER 9 OF THE CODE OF ORDINANCES BY ADDING SECTION 6 WHICH PROVIDES FOR A TWENTY-FIVE DOLLAR ($25.00) ISSUANCE AND SERVICE FEE FOR A WARRANT OF THE CITY OF UNIVERSITY PARK ON MISDEMEANOR CHARGES. Mayor Williams moved and Commissioner Houseman seconded to approve the following resolutions. Motion passed unanimously. RESOLUTION NO. 84-1, FORMING A COMBINATION OF CITIES to appoint a member of the Dallas Area Rapid Transit Board; and RESOLUTION NO. 84-2, reappointing WILLIAM H. CLARK III as our representative to the DART Board. BIDS, ONE CHEVROLET CAPRICE STATION WAGON for the Fire Depart- ment. Two Dids were received from Bob Hayes Chevrolet ($11,510.67) and Friendly Chevrolet ($12,228.00). Mayor Williams moved and Commissioner Houseman seconded to accept the low bid of Bob Hayes Chevrolet. Motion passed unanimously. AGREEMENT -GREATER DALLAS/FORT WORTH REGIONAL LAW ENFORCEMENT INTERLOCAL ASSISTANCE. Commissioner Houseman moved and Commis- sioner Drake seconded to approve this agreement that has been innitiated by the City of Dallas. Motion passed unanimously. CHANGE ORDER NO.1 (PROJECT 2-H), BORING & TUNNELING CO. OF AMERICA, in the amount of $4,591.18. Mayor Williams moved and Commis- sioner Drake seconded to approve this change order which covers additional anchoring of the 12-inch water main on both sides of Central Expressway. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of January, 1984. ATTEST: 237 MINUTES #8402 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JANUARY 19, 1984, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward Drake and Don Houseman. Other present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Emmett McFarlin Daniel F. Fisher Jr. James M. Augur Dallas Power & Light Co. 4409 Grassmere 4133 Shenandoah 3401 Potomac Commissioner Drake gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the January 3, 1984, meeting as correct. Motion passed unanimously. REMOVAL OF STOP SIGNS. Dr. Daniel Fisher, 4409 Grassmere, requested that the north-south stop signs on Lomo Alto, where it intersects with Druid Lane, be removed as unnecessary. Mayor Williams then suggested that the request be considered again after all the new construction going on in the area is completed. He also asked that the Police Department make a study of traffic needs and make a recommendation for the future. Two letters were received, one against the removal (M. B. Lowe, 4425 Grassmere) and one in favor of it (Noel Temple, 4430 Glenwick). PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meetings of November 29, 1983 (1), and of December 20, 1983 (2) and (3): Preston Court Joint Venture, prospective owner, requested approval of the parking provisions related to the enlargement of the building located on Lot 17 and south 40 feet of Lot 16, Block 1, Preston Heights Addition, known as 7001-05 Preston Road. The application had been recommended with the following condi- tions: (a) That sixteen additional parking spaces for the new building be provided under the Hyer Street right-of-way, and (b) that seven additional spaces for the old building be provided somewhere else in the property. 238 James Augur, the architect for the project, explained however that the plans had been modified to provide all parking spaces required under the Zoning Ordinance. Commissioner Houseman moved and Commissioner Drake seconded to approve the parking provisions and to authorize the applicant to sign a lease agreement with the City for the use of the Hyer Street right-of-way. Motion passed unanimously. Lawrence and Adrianne Stanton, owners, requested an amendment to the Planned Development District granted on 12/20/82 for Lots 9 and 10 and part of Lots 8 and 11, Block 2, Walkers Addition. They would like to add a swimming pool and a green- house to the approved plans. There being no opposition, Commissioner Drake moved and Commissioner Houseman seconded to approve the following amendment to the ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 37) AN ORDINANCE AMENDING AND SUPPLEMENTING SECTION 8-405 (ll.B) OF THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, WHICH AMENDMENT AUTHORIZES THE ADDITION OF A SWIMMING POOL AND OF A GREENHOUSE TO THE PLANNED DEVELOPMENT DISTRICT GRANTED FOR LOTS 9 and 10 AND PART OF LOTS 8 AND 11, BLOCK 2, WALKERS ADDITION, AND PROVIDING A PENALTY. Proposed amendments to the Zoning Ordinance in regard to drainage standards, special height regulations, fences in minimum retail areas, and parking in General Retail Districts. This was postponed for revision by the Environmental Standards Committee. BIDS, INSTALLATION OF SIX METAL DOORS on the vehicle storage building at the Worcola site. Two bids were received: Overhead Door Co. of Dallas ($12,613) and ABC Doors of Dallas ($10,800). Since only $7,400 was budgeted, a price was nego- tiated with ABC Doors for the City to install the necessary support channels with its own forces and the company to install the doors for $7,250. Commissioner Houseman moved and Commissioner Drake seconded to award the contract to ABC Doors of Dallas for $7,500. Motion passed unanimously. Bids were opened for a multi-channel logging recorder for the Police Dispatcher's office. However, more time is needed for the bid evaluation. BIDS, HEATING SYSTEM MODIFICATION at City Hall. The only bid was received from Entech Sales & Services, Inc., in the amount of $19,356.00. Commissioner Drake moved and Commissioner Houseman seconded to approve the bid. Motion passed unanimous- ly. Pa~mnt will bemade out of account #180-983.94 in the budget. INVOICES. Mayor Williams moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed 239 unanimously. 1. Marsh & McLennan, insurance coveraged for the year 1984: Multi-peril property binder ($19,860), Excess liability umbrella ($16,147), Professional liability-other law enforcement professional liability ($10,098), Contractor's equipment binder ($3,313), and Public official liability ($2,403). 2. Boring & Tunneling Co. of America, Inc., $34,289.23, final estimate less 5% retainage for the water line under Central Expressway. 3. W.F. Willis, $8,629.33, for emergency street repair work. PROMOTION OF ROBERT E. HICKS JR. Mayor Williams moved and Commissioner Drake seconded to approve the promotion of Mr. Hicks to the position of Finance Director as of January 15, 1984. Motion passed unanimously. BUDGET AMENDMENT. Commissioner Drake moved and Commissioner Houseman seconded to approve a budget amendment in the amount of $10,198.00 to purchase a Professional liability-other law enforcement professional liability policy for this year. This will cover punitive damages. Motion passed unanimously. BLUE CROSS/BLUE SHIELD COVERAGE. As recommended by the Employee Benefits and Insurance Committee, Commissioner Drake moved and Commissioner Houseman seconded to adopt "Alternative II" for health and life insurance coverages for the City employees. Motion passed unanimously. PLAY FIELD RESERVATIONS FOR THE YEAR 1984. Commissioner Drake moved and Mayor Williams seconded to approve the reservation schedule as presented by the City staff. Motion passed unani- mously. COSTS TO THE CITY FOR RATE OF RETURN STUDY. The City of Dallas hired Bill R. McMorries & Associates, Inc., to review the Lone Star Gas Co's request to increase rates, and to prepare a rate of return study. Since the two Park Cities always benefits from the studies and hearings conducted by the City of Dallas in rate cases, Commissioner Drake moved and Mayor Williams seconded to share the cost of the study with the Town of Highland Park on a population basis. Our share of the costs is $2,249.47 (the total bill being $3,150.00). Motion passed unanimously. TML FUND-BOARD OF TRUSTEES ELECTION. Commissioner Houseman moved and Commissioner Drake seconded to vote for the five candidates who are up for re-election as members of TML Fund Board of Trustees. Motion passed unanimously. CHANGE ORDER NO.2 (2-J), STIMSON CONTRACTING CO., in the amount of $66,925.25. This is for labor and materials in connection with emergency installation of a new 4-inch water line in the alley between Greenbrier and Southwestern, from Douglas to 240 Preston Road. Commissioner Houseman moved and Commissioner Drake to approve the change order and the contract for the work. Motion passed unanimously. FEBRUARY MEETING DATES. The Board of Commissioners scheduled the following meeting dates, both at 8:00- a.m., February 2 and 16, 1984. The following ordinances were considered as emergency amend- ments to the Agenda for this meeting: Mayor Williams moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/2 REGULATING UTILITY RATES TO BE CHARGED BY DALLAS POWER & LIGHT CO. BY ADOPTING A SCHEDULE OF RATES REFERENCED HEREIN. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/3 PROVIDING FOR RECOVERY OF THE RESIDENTIAL CONSERVATION SERVICE COSTS TO LONE STAR GAS CO. THROUGH A SURCHARGE TO RESIDENTIAL, COMMERCIAL, INDUSTRIAL, AND PUBLIC SCHOOL CLASSES OF CONSUMERS; AND PROVIDING AN EFFECTIVE DATE. There being no further business, the meeting adjourned. The Board then convened in closed session to discuss personnel matters. PASSED AND APPROVED this 2nd day of February, 1984. E ~/~/MAN~-~--~- CZ E RK 241 MINUTES #8403 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 2, 1984, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Also present were City Attorney Dick Wood and City Manager Leland Nelson. R. B. Kincheloe Jr., 4020 University, signed the register. Sgt. Charlie Myers was recognized for his invaluable performance during a recent apartment fire. Junior Dunlap of the city staff gave the invocation. Commissioner Houseman moved and Commissioner Drake seconded to approve the minutes of the January 19, 1984, meeting as correct. Motion passed unanimously. CATV RATE INCREASE REQUEST. William Strange, Vice President for Corporate Development-Sammons Communications, Inc., and Dusty Dansby, General Manager-Park Cities Cable Television, made a presentation and requested permission to increase rates by 54%. This would mean an increase of cable rate from $6.45 to $9.95 per month. After much discussion, the Board of Commissioners decided to refer the request to Joe Nall& Associates, our cable consul- tants, for a recommendation. Afterwards, a public hearing is to be held on the rate increase request. BIDS-REFUSE PACKER BODY ON CHASSIS. Two bids were received: from EMCO ($58,849) and from PakMor ($54,317). Commissioner Drake moved and Commissioner Houseman seconded to accept the low bid from PakMor. The amount budgeted is $56,264. Motion passed unanimously. BIDS-FIRE TRAINING TOWER EXTENSION. Two bids were received: from Falcon Steele ($12,699) and from Goodwin Barns Manufac- turing ($9,545). Commissioner Drake moved and Commissioner Houseman seconded to accept the low bid from Goodwin Barns. The amount budgeted is $14,000. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoices for payment. Motion passed unanimously: 242 1. Cole Williams, Inc., $54,365.89, for the 12" water line on Fondren, Project 2-H(A), which is 33% complete. 2. Stimson Contracting Co., $27,034.58, for project 2-J, water, sanitary sewer, and alley improvement. 3. Haught Construction Co., Inc., $27,000.00, for Project 2-G, water, sanitary sewer and alley replacement. Final estimate less 5% retainage. 4. Peat, Marwick, Mitchell & Co., Inc., $9,000.00, second progress billing for professional services rendered in connection with the city audit. CHANGE ORDER NO.5(2-G), HAUGHT CONSTRUCTION CO., $9,643.78. Bond contracts are based on estimated quantities. This change order represents the overruns that were actually installed. Commissioner Houseman moved, Commissioner Drake seconded to approve the change order. Motion passed unanimously. There being no further business the meeting adjourned. PASSED AND APPROVED this 16th day of February, 1984. ATT ~ / 243 MINUTES #8404 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 16, 1984, AT 8:00 A.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. City Manager Leland Nelson gave the invocation. RECOGNITION OF NANCY DeFEO. Mayor Williams thanked Ms. DeFeo, Communications Manager for Texas Federal Savings, for her voluntary assistance to the City staff in the analysis of bid proposals for a telecommunications system for the City Hall. Commissioner Houseman moved and Mayor Williams seconded to approve the minutes of the February 2, 1984, meeting as correct. Motion passed unanimously. HOBBY McCALL and RICK PORTER of McCall, Parkhurst & Horton explained their role in the Southwest Higher Education Authority (SMU nonprofit corporation) and stated there is no conflict of interest. McCall, Parkhurst & Horton were the bond attorneys for the City. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meet- ing of January 7, 1984: (1) SanmonsConmunications, Inc., dba Park Cities Cable Television. Dusty Dansby, Manager, requested an amendment to the PD-1-R (Snider Plaza) for the north 48 feet of Lot 2 and south 22 feet of Lot 3, Block D, Campus Heights #1 Addition, known as 6906-10- 12-14-16 Snider Plaza. The amendment would allow the cable television company to use two parking spaces in the rear of 6912 Snider Plaza for additional satellite antenna site. The application had been recommended to the Board with the condition that two off-site parking spaces be provided by the cable company for its service vehicles. Since the condition was met by the company (Dusty Dansby's letter dated 2/9/84) and there being no opposition, Mayor Williams moved and Commis- sioner Houseman seconded to approve the request and the related amendment to the Zoning Ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 39) AMENDING AND SUPPLEMENTING SECTION 8-400 PLANNED 244 DEVELOPMENT DISTRICT, SUBSECTION PD-1-R (SNIDER PLAZA) OF THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, WHICH AMENDMENT AUTHORIZES PARK CITIES CABLE TELEVISION TO USE TWO PARKING SAPCES IN THE ALLEY FOR A NEW SATELLITE ANTENNA SITE, AND PROVIDING A PENALTY. (2) Atkinson Land Company, Inc., requested the replatting of Lots 1,2,3,4,5,6,12,13,14, and part of Lots 7,8, and 11, Block 2, Walkers Addition (a tract of land bounded by Hillcrest, Binkley, Auburndale and Shenandoah) into one condominium lot. This replatting had been recommended to the Board of Commissioners with five conditions imposed by the Plan~ing and Zoning Commission (see minutes of P&Z Hearing, 1/17/84) . Wallace Borger, Vice President of Landmark Properties, Inc. (a Vernon, James, and Paul Smith Co.) the developers in partnership with Atkinson Land Co., requested the replatting and stated the partnership's intention to abide by the five conditions established by the Planning and Zoning Commission. Eleonor Skinner, 6033 Hillcrest, a condominium owner at the adjacent The Highlands, inquired as to who would be respon- sible for maintenance of the new alley/access to parking/ utility easement, since the City was ho longer involved. After much discussion which also involved Bill Blackburn (attorney for Vernon, James, and Paul Smith Co.), the Board of Commissioners unanimously decided to postpone consideration on this replatting until a workable solution, satisfactory to all parties, is presented by the developers of the property. In answer to City Manager Leland Nelson's question, attorney Bill Blackburn waived the statutory deadline on the replatting request. ORDINANCES. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinance only for official record. All amendments to PD-1-R (Snider Plaza) and to PD-2-R (Miracle Mile) that are included herein have already been approved by minute-orders of both the Planning and Zoning Commission and the Board of Commissioners. However, these amendments should have been approved by ordinances instead. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 38) AMENDING AND SUPPLEMENTING SECTION 8-400 PLANNED DEVELOPMENT DISTRICT OF THE ZONING ORDINANCE, SUBSECTIONS PD-1-R AND PD-2-R, IN REGARD TO INCREASE OF FLOOR AREA AT THE FOLLOWING LOCATIONS: ADELE HUNT FURNITURE STORE (7015 SNIDER PLAZA), GEORGE C.MORRIS (6632-34 SNIDER PLAZA), ERLE RAWLINS (6801 SNIDER 245 PLAZA), MIRACLE MILE CLEANERS (4415 LOVERS LANE), AND AVON CLEANERS (4347 LOVERS LANE), AND PROVIDING A PENALTY. Commissioner Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 40) SUPPLEMENTING APPENDIX A, ZONING ORDINANCE, BY ADDING SECTION 9-408 (CONTROL OF RUN-OFF WATER) AND AMENDING SECTION 9-502(k), SECTION 9-702, SECTION 10-102, SECTION ll-103(d), SECTION 11-104, SECTION 13-103(c), AND SECTION 21-101.40, AND FURTHER PROVIDING A PENALTY. Commissioner Drake moved and Commissioner Houseman seconded to adopt the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/4 ADOPTING SUPPLEMENTS NUMBER 1 THROUGH 4 TO "THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, 1982," AND PROVIDING A PENALTY. Mayor Williams moved and Commissioner Houseman seconded to approve the following ordinanGe. Motion passed unanimously. ORDINANCE NO. 84/5 AMENDING CHAPTER 5, FIRE PROTECTION, OF THE CODE OF ORDINANCES BY ADDING SECTION 19, "ELECTRICAL APPLI- ANCE USAGE IN COLLEGE DORMITORIES, SORORITY AND FRATERNITY HOUSES"; PROHIBITING OVERLOADING OF POWER SUPPLY RECEPTACLES; REGULATING THE CONDITION AND MAINTENANCE OF ELECTRICAL EXTENSION CORDS AND ELECTRICAL APPLIANCE WIRING; PROVIDING A PENALTY AND PROVIDING AN EFFECTIVE DATE. Commissioner Drake moved and Commissioner Houseman seconded to approve the f.ollowing ordinance. 'Motion passed unanimously. ORDINANCE NO. 84/6 AMENDING CHAPTER 3, SECTION 20, PARKING STANDARDS AND REQUIREMENTS OF THE CODE OF ORDINANCES TO INCLUDE SUBSECTION D., CONVERSION OF PARKWAY FOR PARKING PURPOSES, AND PROVIDING A PENALTY. Mayor Williams moved and Commissioner Houseman seconded to approve RESOLUTION NO. 84/3, ORDERING A GENERAL MUNICIPAL ELECTION in the City. of University Park for Saturday, April 7, 1984. The Notice of Election was also approved. Motion passes unanimously. 246 EXTENSION OF LAST YEAR'S WATER METER BID. At the City's request for telephone quotes, Rockwell International offered to extend the contract bid price that was negotiated last year for 5/8" and 1" water meters. Of the other two companies called, only Trans Tex Supply gave us a quote, but the prices were higher. Commissioner Drake moved and Commissioner Houseman seconded to approve the extension of the Rockwell contract in the amount of $52,184. Budgeted is $60,500. Motion passed unanimously. The bids on micro-filming equipment were postponed for further study. Commissioner Houseman moved and Commissioner Drake seconded to approve the following invoice for payment: W. F. Willis, Contractor - $6,918.47, for emergency street repairs. Motion passed unanimously. WHOLESALE WASTEWATER CONTRACT WITH DALLAS WATER UTILITIES. Mayor Williams moved and Commissioner Drake seconded to approve this revised contract with all Customer cities. It does not change the rates for wastewater service nor the conditions under which service will be provided to our city. Motion passed unanimously. AGREEMENT FOR MUTUAL AID IN DISASTER ASSISTANCE. Commissioner Drake moved and Mayor Williams seconded to approve this agree- ment with other political entities in the Metroplex area subject to insurance coverage. The agreement would protect fire fighters in assisting other cities during large fires. Motion passed unanimously. URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. Rick Loessberg, Grants Administrator for Dallas County, explained that the County could apply for such grant program if the total population of its participating cities was at least 200,000. After much discussion, Commissioner Drake moved and Mayor Williams seconded not to participate since the City of Univer- sity Park is philosophically opposed to entitlement programs. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 5th day of March, 1984. ATTEST: ~>/~,,..' l'i /7 CITY ~ANAGER-CLER~ MINUTES #8405 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, MARCH 5, 1984, AT 7:30 P.M. Mayor Joel T. Williams, Jr., called the meeting to order. Present were Commissioners Edward J. Drake and Don Houseman. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following citizens and guests signed the register: Forrest Keene Victoria Irwin B. W. Nutt Christopher Bogan Phil Stephens R. B. Kincheloe Jr. H. R. Patterson Jr. J. Pace Gerry Stocks 2801 Daniel 3301 Marquette 4409 Amherst Dallas Times Herald Park Cities People 4020 University S.M.U. 3937 Amherst 3913 Amherst Robert E. Hicks of the City staff gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the Minutes of the February 16, 1984, meeting as correct. Motion passed unanimously. The recommendation of the Finance Committee in regard to the proposed budget amendment to take care of the Finance Depart- ment's reorganization and computer-related expenses was postponed to a later meeting. FOURTH ANNUAL RUN FOR MISSIONS. Commissioner Drake moved and Commissioner Houseman seconded to permit the H.P. Presbyterian Church to hold its annual race on Saturday, April 7, 1984, from 9:30 to 10:30 a.m. The proposed route was also approved. Motion passed unanimously. Commissioner Houseman moved and Commissioner Drake seconded to approve the following ordinances (separate motions): ORDINANCE NO. 84/7 DELETING CHAPTER 11, SECTION 7, INDUSTRIAL SEWER USE REGULATIONS, AND SUBSTITUTING A NEW SECTION, THEREFOR ADOPTING THE INDUSTRIAL SEWER USE REGULATIONS OF THE CITY OF DALLAS. ORDINANCE NO. 84/8 AMENDING SECTION 12 OF CHAPTER 10, TRAFFIC CODE, OF THE CODE OF ORDINANCES, PROHIBITING THE REMOVAL OF OVERTIME PARKING ENFORCEMENT MARKINGS; PROHIBITING UNAUTHORIZED PERSONS FROM APPLYING OVERTIME PARKING ENFORCEMENT MARKINGS; PROVIDING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BIDS. The Micro-Filming Equipment bids were postponed for two reasons: For the staff to look into a lease-purchase agreement, and/or re-bid specifying the~req~irement for !an ammonia-free system. BIDS. Commissioner Drake moved and Mayor Williams seconded to approve the following two bids. The amount budgeted for both is $53,460. Motion passed unanimously: ONE DUMP BODY. Four bids were received from Fontaine Truck Equipment Co. ($5,285), Fleet Body Engineering ($5,280), Motor Truck Equipment Co. ($5,199), and Ace Body Co.($5,000). The low bid of Ace Body Co. was accepted. ONE TRUCK CHASSIS. Two bids were received from Gateway Ford ($36,777.94) and Metro Ford ($36,492). The low bid from Metro Ford was accepted. INVOICES. Mayor Williams moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. W. F. Willis, Contractor, $8,764.24, for alley and street repairs related to last year's ice storm. 2. Boring & Tunneling Co. of America, Inc., $16,375.39, third and final estimate on the 12" water line bored under Central Exwy. It includes Change Order No.2 which out- lines extra work required as a result of field conditions. The original contract price was $59,600. After two change orders the final contract price is $83,382.62. 3. Cole Williams, Inc. - $116,941.62, Estimate No.2 for the 12" water line in Fondren. It includes Change Order No.1 for lowering the line by 3.5 feet in order to miss a telephone conduit. 4. Stimson Contracting Co., $39,027.20. This is Estimate No. 10 (Project 2-J). It covers Change Order No.2, new 4" water line to replace 2" line in the 4100 and 4200 blocks of the alley between Greenbrier and Southwestern. TML CABLE TV DEFENSE FUND. "Cities for Responsible Cable Policy" had requested that the City of University Park help finance efforts to defeat H.R. 4103 and other detrimental federal cable TV legislation by contributing $750 to the effort. Mayor Williams moved and Commissioner Houseman seconded to deny our city's participation, but, at the same time, continue monitoring the developments in Congress. Motion passed unanimously. 249 UNCOLLECTIBLE PAVING ASSESSMENTS. The City staff requested approval to remove from the books and execute "release of liens" on outstanding paving assessment deemed uncollectible (not valid liens). Without a "release of lien" a partial release has to be filed each time a piece of property in one of the districts changes hand. After hearing the City Attorney's opinion, Mayor Williams moved and Commissioner Drake seconded to grant the City staff's request. Motion passed unanimously. SMU PARKING BY BURLESON PARK. H. R. Patterson, Facilities Engineer-Southern Methodist University, requested that the City allow SMU to use the parkway on the east and north sides of Burleson Park for parking purposes, thereby creating approxi- mately 100 additional parking spaces. SMU would be solely responsible for the project and its cost, it would replace the sprinkler system in the periphery of the park, and would provide the holding tanks for drainage reasons. Some residents in the area, who were present at the meeting, asked for clarification whether any of the park area per se would be lost to parking. The answer was "no", only the designated parkway would be affected and no trees or bushes would be cut. These citizens, however, expressed concern for any loss of green area. Forrest Keene (2801 Daniel) expressed his concern about the fact that parked cars would be backing up into a busy street-. r Daniel. Dick Kincheloe (4020 University) reinforced Mr. Keene's concern. Chief Beidelman than stated that he would recommend the placement of four,way stop signs at the inter- sections of Daniel-DUrham and Daniel-Dublin to slow the traffic. After much discussion, the Board decided to postpone consider- ation on the request until a traffic count is made and all aspects and consequences of the project are reviewed. CLOSING OF CURTIS PARK POOL AFTER LABOR DAY FOR REPAIRS. As requested by the City staff, Mayor Williams moved and Commis- sioner Drake seconded that the swimming pool be closed immediately after Labor Day in order to allow sufficient time to accomplish all the work (replacement of scum gutter and recirculation lines) during the off-season. Motion passed unanimously. STREET RENOVATION SCHEDULE. Mayor Williams moved and Commis- sioner Drake seconded to approve the revised street renovation schedule. The work will be performed by city crews. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 22nd day / ~ITY fMA~AGER-CLERK (Acting) o~~ 1984. MAYOR PROEM 25O MINUTES #8406 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, MARCH 22, 1984, AT 8:00 A.M.. Mayor Pro-Tem Edward J. Drake called the meeting to order. Commissioner Don M. Houseman was present, Mayor Joel T. Williams Jr. was absent. Others present were City Attorney Dick Wood and James E. Brown, Acting City Manager. The following guests and citizens signed the register: Steven C. Metzger Wallace Borger H. R. Patterson Becky Walker Bill Blackburn Paul Smith Mrs. Donald M. Skinner M. F. Werner Mary Kesner Natalie D. Nielsen Lloyd Blaylock Harold H. Ginsburg Owner of 2939 Daniel Atkinson Land Co. SMU Greater Dallas Board of Realtors 2800 One Main Place Atkinson Land Co. 6033 Hillcrest 6029 Hillcrest 6005 Hillcrest 6041 Hillcrest 5923 Lakehurst 2610 Fairmount (3400 Normandy) Bennett McMurray of the City staff gave the invocation. PRIVATE PROPERTY WEEK. Mayor Pro-Tem Edward J. Drake signed a proclamation declaring April 8-14, 1984 as Private Property Week in the City of University Park. Becky Walker of the Greater Dallas Board of Realtors received the proclamation. Commissioner Houseman moved and Mayor Pro-Tem Drake seconded to approve the Minutes of the March 5, 1984, meeting as correct. Motion passed unanimously. The recommendation from the Finance Committee in regard to a proposed budget amendment was again postponed. PLANNING AND ZONING HEARINGS. The following applications were recommended by the Planning and Zoning Commission at its meeting of January 7, 1984 (Application No.1) or of February 21, 1984: 1. Atkinson Land Company, Inc., requested the replatting of Lots 1,2,3,4,5,6,12,13,14, and part of Lots 7,8, and 11, Block 2, Walkers Addition (a tract of land bounded by Hillcrest, Binkley, Auburndale, and Shenandoah). The hearing on the application had been recessed on February 16th in order for the developer and some property owners at the adjacent New Highlands Condominiums to reach an agreement as to maintenance of easements. William Blackburn, attorney for the developer, prepared two documents under the specification of City Attorney Dick Wood: (1) a Deed Granting Utility and Access Easements to the City of University Park, and (2) a Parking Easement to the New Highlands Residents Association. Both easements put the responsibility of maintenance on Atkinson Land Co. or its successors and the secondary responsibility on the City, in case the developers fail to comply. Some of the New Highland's residents were present at the hearing. After they agreed to the solution, Commissioner Houseman moved and Commissioner Drake seconded to approve the replatting of the above described property into one condomi- nium lot and also to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/10 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ACCEPTING THE DEED GRANTING UTILITY AND ACCESS EASE- MENTS ON THE PROPERTY LOCATED IN BLOCK 2, WALKER'S ADDITION IN THE CITY OF UNIVERSITY PARK, FROM ATKINSON LAND COMPANY, INC., TO THE CITY OF UNIVERSITY PARK, TEXAS, AND THE PARKING EASEMENTS FROM THE ATKINSON LAND COMPANY, INC., TO THE NEW HIGHLAND RESIDENTS ASSOCIATION. 2. Steven C. Metzger, owner, requested the replatting of Lots 1 and 2, Block 4, Berkley Annex Addition, known as 2939 Daniel Avenue. He would like to reverse lot sizes so that the corner lot would be 70 feet in width and the interior lot 50 feet. Both lots would face Daniel and would hold single family resi- dences. There being no opposition, Mayor Pro-Tem Drake moved and Commissioner Houseman seconded that the lots be replatted. Motion passed unanimously. 3. Graham Associates, Inc., requested the replatting of Lot 7, Block F, University Annex Addition, known as 3528 Granada Ave., into two Single Family-Attached lots. There being no opposi- tion, Commissioner Houseman moved and Mayor Pro-Tem Drake seconded to grant the replatting. Motion passed unanimously. 4. Park Cities Builders, Inc., requested permission to enclose an existing covered drive-through at 6901 Hillcrest Avenue (south 113 feet of Lot 2, Block B, University Park Resubdivi- sion) in order to add approximately 211 sq.ft, to the building that will be occupied by Park Cities Savings. More than the required parking would be provided. There being no opposition, Mayor Pro-Tem Drake moved and Commissioner Houseman seconded to approve the request and its 252 related ordinance, which follows. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 41) AMENDING AND SUPPLEMENTING SECTION 8-400 (SNIDER PLAZA) OF THE COMPREHENSIVE ZONING ORDINANCE, WHICH AMENDMENT AUTHORIZES THE ADDITION OF FLOOR AREA AT 6901 HILLCREST AVENUE, AND PROVIDING A PENALTY. 5. Proposed amendment to definition of University Campus District. There being no opposition, Mayor Pro-Tem Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 42) AMENDING THE ZONING ORDINANCE BY SUPPLEMENTING SECTION 4-109 UC, UNIVERSITY CAMPUS DISTRICT, AND FURTHER PROVIDING A PENALTY. PROPOSED FIRE LANE, 3400 block of Normandy, south side. The Police and Fire Departments proposed the establishment of this fire lane because the 3400 block of Normandy, with cars parked on both sides of the street, does not allow a 20-foot access for emergency equipment, as required by state statutes. Letters to the residents affected and within 200 feet of the 3400 block were mailed ten days prior to the hearing. A call was received from the Highland Park Independent School District stating that the Highland Park High School had no problems with the proposed fire lane. However, Robert D. Wilson Jr., 3437 Normandy, was at the hearing and stated that he and his neighbors were in favor of the fire lane, but only from Hillcrest to Auburndale. He also stated that he received the notice only one day before the hearing. The Board decided to postpone consideration on the request for further study by the City and further input by the residents involved. REQUEST FROM SMU IN REGARD TO PARKING BY BURLESON PARK. H. R. Patterson, Facilities Engineer, again stated that SMU was requesting the City's permission to pave the parkway on the east and north sides of Burleson Park for parking purposes, thereby creating approximately 80 additional parking spaces. Although a traffic count made by the City during this Spring brake showed a slightly larger amount of traffic on University than on Daniel, H. R. Patterson stated that a count taken by SMU when the school was in session revealed much heavier traffic on University Boulevard. Steven Metzger, 2939 Daniel, wrote a letter to the Board of Commissioners and spoke at the meeting in favor of the request only if the parking on the Dublin side of the park were to be 253 angular instead of head-in, as proposed by SMU. He also protested the lack of notification by the City to the property owners in the park's neighborhood. There being no further objection, Mayor Pro-Tem Drake moved and Commissioner Houseman seconded to approve SMU's request with the following conditions: That the new parking facilities on both the north and east sides of Burleson Park be angle parking, that SMU relocate the existing sprinkler system in the periphery of the park, and provide holding tanks for water percolation purposes. Also that, anytime there is a request on the Agenda in regard to City property, all residents within 200 feet of the location in question be notified of the hearing. Motion passed unanimously. Mayor Pro-Tem Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/9 ADOPTING SUPPLEMENT NUMBER 5 TO THE REVISED CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK. Mayor Pro-Tem Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 84-5, authorizing the FILING OF APPLI- CATION for a Criminal Justice Division Grant for video surveil- lance at the business district of the 4400 block of Lovers Lane. Motion passed unanimously. BIDS -POLICE TAPE/LOGGING EQUIPMENT. Commissioner Houseman moved and Mayor Pro-Tem Drake seconded to accept the only bid from Dictaphone in the amount of $14,346.85. Although this is $2,846.85 over budget, the Police Department will pay for the difference out of its underspent Auto Repairs budget. Motion passed unanimously. MICRO-FILMING EQUIPMENT BIDS. At the Board's request, the City staff looked into a lease purchase agreement ($16,366.52/year), leasing ($9,280/year) and came to the conclusion that buying the equipment was the best alternative available. Mayor Pro- Tem Drake moved and Commissioner Houseman seconded to accept the bid from 3M Co. in the amount of $14,371.00 plus one-year maintenance agreement in the amount of $982.53. Motion passed unanimously. Other bids were received from American Fisher Graphix, Texas American Microfilming, Inc., and Metroplex Office Systems. Mayor Pro-Tem Drake moved and Commissioner Houseman seconded to approve the final estimate from Cole Williams, Inc., in the amount of $26,790.87. It includes Change Order No. 2 which covers the contract overruns on all items. Motion passed unanimously. The original contract price was $166,125 and the final price is $198,098.30. 254 1984 CITY/COUNTY AGREEMENT. Commissioner Houseman moved and Commissioner Drake seconded to renew this agreement in order to get County participation on projects for maintenance or improvement of major city streets. Motion passed unanimously. CONTRACT FOR HEAT SCARIFICATION. Commissioner Drake moved and Commissioner Houseman seconded to contract with DC Company (Marvin Crow) for the heat scarification of certain city streets. Their charge is $.39 per sq/yd, compared to $.80 per sq/yd., the price of doing it with city forces. Motion passed unanimously. The Board of Commissioners officially accepted the Letter to Management on Internal Accounting Control received from Peat, Marwick, Mitchell & Co., Inc., the city auditors. A report by the City Manager on item-by-item compliance is forthcoming. APRIL AND MAY MEETING DATES. The Board of Commissioners will meet on Tuesday, April 10, 1984 at 7:30 p.m.; on Monday, April 16 at 7:30 p.m.-Inauguration Ceremonies; on Friday, May 11 at 5:00 p.m.; and on Tuesday, May 22 at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 10th day of April, 1984. ~ ~NAGER-CL~.RK f ' / MINUTES #8407 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, APRIL 10, 1984, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Commissioners Edward J. Drake and Don M. Houseman. Others present were City Attorney Dick Wood, City Manager Leland Nelson, and Commissioner-Elect John Roach. Phil Stephens of Park Cities People, and Tom Stimson of Stimson Contracting Co. signed the register. Mary Boehning of the City staff gave the invocation. Commissioner Drake moved and Commissioner Houseman seconded to approve the minutes of the March 22, 1984, meeting as correct. Motion passed unanimously. CANVASS OF CITY OFFICERS ELECTION. The Board of Commissioners reviewed the totals presented by the Assistant City Clerk and confirmed that they were mathematically correct. Commissioners Houseman moved and Mayor Williams seconded to approve RESOLUTION NO. 84-6, DECLARING RESULTS of the City Officers Election of April 7, 1984. There were 284 votes cast. 274 votes cast for Ed Drake for Mayor, 264 votes for Don Houseman-Commissioner, and 254 votes for John Roach-Commissioner. There were two write-in votes for Commissioner. Motion passed unanimously. BUDGET AMENDMENT, FINANCE DEPARTMENT. Trevor Rees-Jones presented the Finance Committee's recommendation in regard to a proposed budget amendment that will (1) make possible the reorganization of the Finance Department, and (2) cover computer related expenses. Commissioner Houseman moved and Commissioner Drake seconded to accept the recommendation and approve an amendment to the 1983-84 budget in the amount of $63,313. Motion passed unanimously. TOM STIMSON, Board Chairman of Stimson Contracting Company, our major bond contractor, read a letter thanking the Board of Commissioners and certain city personnel for a good work rela- tionship during the last three years. INVOICES. Commissioner Houseman moved and Mayor Williams seconded to approve the following invoices for payment. Motion passed ~unanimously. 1. Stimson Contracting Co., $37,034.04. This is the eleventh and final estimate on their last bond contra~t. The payment also includes Change Order No.3 ($43,720.91) which covers 256 the contract overruns on all items. The original contract price was $427,297.55. After three change orders the total price is $561,590.82. 2. Mrs. W. F. Willis, Contractor. Two invoices, one dated 3/13/84 in the amount of $10,116.33; the other date 3/30/84 in the amount of $8, 996.60. These are for street repairs and miscellaneous concrete work. The Agreement for Food Service Inspection was postponed for the next meeting. MAP OF THOROUGHFARES ON FEDERAL AID URBAN SYSTEM. After being assured by the Engineering Department that the City would not be in anyway obligated to accept federal funding, Commissioner Drake moved and Commissioner Houseman seconded to allow the Mayor to sign the map which shows the thoroughfares designated as being on the Federal Aid Urban System. The only University Park street included is Preston Road. Motion passed unanimously. PARK CITIES BAPTIST CHURCH'S EASEMENT. Commissioner Houseman moved and Commissioner Drake seconded to allow the church to install new piping for its air conditioning system in the park- way, within the right-of-way lines of Villanova. However, the easement to be prepared shall especifically state that the City has the right to terminate this easement at the City's convenience. Motion passed unanimously. SANITARY SEWER EASEMENT AT THE GARLAND PROPERTY. The City of Garland requested a sanitary sewer easement that would run almost parallel to the present utility easement, which they believe to be insufficient for the nearby development needs. The proposed easement would be located in the desig- nated floodway of Rowlette Creek, on virtually unusable land. Also, the installation of the new sanitary sewer main would probably make our property more valuable because another utility would be available. Also, the proposed State Highway is planned to cross our property at its western portion while the easements would be located at the far eastern portion of the property. There being no opposition, Commissioners Drake moved and Commissioner Houseman seconded to approve the request. Motion passed unanimously. DEFERRAL OF INCOME TAX ON F.R.R.F. CONTRIBUTIONS. Mayor Williams moved and Commissioner Houseman seconded to allow our firefighters to defer federal income taxes on their contribu- tions into the Firemen's Relief and Retirement Fund. Motion passed unanimously. This approval was necessary to qualify the U.P.F.R.R.F. with the Internal Revenue Service. APPOINTMENT OF DARRELL LAFITTE. Mayor Starke Taylor of Dallas requested that our Board appoint a person from University Park to serve on the Citizen's Task Force for North Central Express- way. Mayor Williams moved and Commissioner Drake seconded 257 to confirm Mr. Darrell M. Lafitte as the official choice of our Board. Mr. Lafitte is President and Chairman of the Board of North Dallas Bank & Trust Co. and a resident of University Park. Motion passed unanimously. CONFIRMATION OF APRIL AND MAY MEETING DATES: Monday, April 16th at 7:30 p.m.-Inauguration Ceremonies. Thursday, April 19th at 8:00 a.m. - Regular meeting. Friday, May llth at 5:00 p.m. - Regular meeting. Tuesday, May 22nd at 8:00 a.m. - Regular meeting. There being no further business, the meeting adjourned. PASSED AND APPROVED this 16th day of April, 1984. ATTEST:' 'CitY m / 258 MINUTES #8408 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, APRIL 16, 1984, AT 7:30 P.M. Mayor Joel T. Williams Jr. called the meeting to order. Present were Mayor-Elect Edward J. Drake, and Commissioner- Elect John G. Roach. Commissioner-Elect Don M. Houseman was sick and unable to attend the meeting. Others present were City Attorney Dick Wood and City Manager Leland Nelson. About 120 citizens and guests attended the meeting. Mayor Williams moved and Commissioner Drake seconded to approve the Minutes of the April 10, 1984 meeting as correct. Motion passed unanimously. MAYOR WILLIAMS PRESIDED AT THE INNAUGURATION CEREMONIES of the newly elected Board of Commissioners. He made a speech thanking the 1982-84 Board members and wishing the best to the newly elected Board. OATH OF OFFICE. City Judge W. John Allison Jr. administered the Oath of Office to Mayor Drake and Commissioner Roach. Mayor Drake and Commissioner Roach then made comments about their election, the City, and their plans as Commissioners. Mayor Drake then introduced Mr. Zig Ziglar and asked him to give a dedicatory prayer. There being no further business, the meeting adjourned. A reception followed at the University Park Fire Station. PASSED AND APPROVED this April 19, 1984. ATTEST: \ ~? ) /) / :'/~ /~/ ~ CITY ~ANAGER-CL~RK , 259 M I N U T E S #8409 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, APRIL 19, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don Houseman and John Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Junior Dunlap of the City staff gave the invocation. Mayor Drake administered the OATH OF OFFICE to Commissioner Don Houseman who could not attend the Inauguration Ceremonies on April 16th. DESIGNATION OF MAYOR PRO-TEM. Mayor Drake designated Commis- sioner Don Houseman as the Mayor Pro-Tem fOr the 1984-86 term of office. PRESENTATION OF SERVICE AWARDS TO FIREMEN. Chief David Beidelman introduced four Fire Department employees to whom Mayor Drake presented Twenty-Year Service Awards: Fire Marshal Bill Davis, and Fire Captains Charles Curtis, Ron Brignon and Bert Gauntt. ' Commissioner Houseman moved and Commissioner Roach seconded to approve the Minutes of the April 16, 1984, meeting as correct. Motion passed unanimously. REPORT ON FIRST YEAR OF HEALTH INSPECTIONS. Chester Vaughn, Director of Environmental Health-Dallas Countywide Health Department gave an account of the County inspectors' findings in regard to food service establishments in our city. For FY 82-83, the average score for all food service establishments in the City was 94.4, which is excellent. The average scores by categories were as follows: Restaurants (91.8), grocery stores (94.6), school cafeterias (95), and churches (96.5). FOOD ESTABLISHMENT INSPECTION AGREEMENT FOR FY'84. Commission- er Roach moved and Commissioner Houseman seconded to approve the agreement renewal with Dallas County for the ongoing year. Their inspection fee is $75 per establishment per year. Motion passed unanimously. (Contract #8409-01) Mayor Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/11 INCREASING THE HEALTH PERMIT FEE CHARGED BY THE CITY TO FOOD SERVICE ESTABLISHMENTS TO $100. 26O A resoltion supporting increased state highway funding, passage of the pothole bill, and increased highway user charges was postponed for further study. City Manager Leland Nelson was asked to contact Representative Patricia Hill for further input. TAX OVERPAYMENT REFUNDS. Mayor Drake moved and Commissioner Houseman seconded to approve the list of tax refunds of more than $500 that was presented by the Finance Department. These refunds are the result of duplicate payments ($15,723.51) or D.C.A.D. adjustments ($3,417.58), a total of $19,141.09. The State Property Tax Code was changed in August 1983 to require approval of refunds of $500 or more by the governing body. Motion passed unanimously. FORNEY FARM. Due to a prospective purchaser, the City staff inquired whether the Board of Commissioners~haS~ any~plans for using or selling the 140 acres the City owns in Forney, Texas. Due to depressed land values in that area, the Board unanimously decided to postpone any such considerations for at least one year. ORIENTATION MEETING of the Board of Commissioners with the Department Heads and other city staff members was scheduled for Saturday, May 12, 1984, from 8:00 a.m. to 12:00 noon. MEETING DATES IN MAY. The Board of Commissioners will hold regular meetings on Friday, May llth at 5:00 p.m. and on Wednesday, May 23rd at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this llth day of May, 1984. ATTEST: CITY FIANAGER-C~ER 261 #8410 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK Friday, May 11, 1984, at 5:00 p.m. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Tamara E. Watson Fred E. Carroll Mate Rainwater Kathy Kee Eugene Wacker Natalie Nielsen Wyatt Noinsea City employee City employee 3405 Bryn Mawr 3605 McFarlin 3516 Asbury 6041 Hillcrest 3408 Centenary Robert E. Hicks of the city staff gave the invocation. RECOGNITION OF EMPLOYEES. The following employees were recog- nized for their tenure and good service to the City: Avon Curtis "A.C." Flanagan (mechanic foreman-37 years), Junior D..Dunlap (superintendent of sanitation and parks-36 years), and James D. "Woody" Woodard (tax collector-33 years). PROCLAMATION. Mayor Drake signed the following proclamations: POLICE WEEK (May 13-19), and CLEAN AIR WEEK (May 7-13) in the City of University Park. Commissioner Houseman moved and Commissioner Roach seconded to approve the minutes of the April 19, 1984 meeting as correct. Motion passed unanimously. LONE STAR MASTERS SWIM CLUB. Mr. John Alexander requested that the swim club be given exclusive use of the University Park pool from May 30 through September 1 with the following schedule: 5:45-8:00 a.m. and 7:45-9:00 p.m. Monday through Friday, and 6:45-9:00 a.m. on Saturdays. They proposed to pay a flat fee of $2,000 for 200 swimmers, only 33 are University Park residents. Letters in favor of the request were received from 10 of the 33 residents. One of them, Natalie Nielsen, also spoke in favor. After much discussion, Mayor Drake stated his concern in exclu- ding citizens from the pool during prime time use so that non- residents could use it and paying much less then the citizen swim tag fee of $18. It was the Board's unanimous decision that the Swim Club come up with a different proposal for consideration. This proposal should not include prime time use and should 262 include proper payment to the City for the use of the swimming pool. The Board also suggested that club members meet with the Manager of the pool and a member of the City staff in order to come up with a proposal that can be beneficial to all concerned. Commissioner Houseman moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/12 AMENDING CHAPTER 1, SECTION I(9) OF THE CODE OF ORDI- NANCES, IN REGARD TO $10 ENROLLMENT FEE FOR SWIMMING LESSONS TO CHILDREN UNDER SIX YEARS OF AGE, AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/13 AMENDING CHAPTER 8 BY ADDING SECTION 13.D. TO THE CODE OF ORDINANCES, PERMITTING THE FIREFIGHTERS WHO ARE MEMBERS OF THE UNIVERSITY PARK FIREMEN'S RELIEF AND RETIREMENT FUND TO DEFER FEDERAL INCOME TAXES ON THEIR MONTHLY CONTRIBUTIONS TO THE PENSION FUND FROM THE TIME CONTRIBUTIONS ARE MADE TO THE LATER TIME BENEFITS ARE RECEIVED FROM THE FUND. BID- MICROCOMPUTER for Building Department to computerize the building permit system. Two bids were received from Personal Computer Store ($11,185.) and P. C. Place Inc. ($8,597.). The bids include printer, hard disk system, and programming. Commissioner Houseman moved and Commissioner Roach seconded to approve the low bid from P.C. Place Inc. in the amount of $8,597. The item is to be purchased with money left over from the amount budgeted for the microfilming equipment. Motion passed unani- mously. Mayor Drake moved and Commissioner Houseman seconded to approve the invoice from Mrs. W. F. Willis, $9,863.48, for miscellaneous repair work due to the ice storm. Motion passed unanimously. Consideration in regard to transferring $211,481. from the emer- gency fund to the general fund-in order to cover unbudgeted costs resulting from last winter's freeze-was postponed to the next meeting. There__~eing no further business, the meeting adjourned. ~ ~i~D~APPROVEDPASSED the 23rd day of May,~984. ATTE~ cIT/ MANAGER-CLERK~ MINUTES #8411 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, MAY 23, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: R. D. Wilson Robert D. Wilson, Jr. Phil Stephens 3437 Normandy same Park Cities People George Dowling of the City staff gave the invocation. Commissioner Houseman moved and Mayor Drake seconded to approve the Minutes of the May 11, 1984, meeting as correct. Motion passed unanimously. HEARING ON PROPOSED FIRE LANE on south side of the 3400 block of Normandy, from Hillcrest to Key Street. This was proposed by the Police and Fire Departments in order to allow 20-foot access for emergency equipment. Mr. R. D. Wilson (3437 Normandy) spoke in favor of the fire lane for half block, from Hillcrest to Auburndale only. However, he would prefer that any such decision would be postponed until the condominium construction in the area was completed. Commissioner Houseman moved and Commissioner Roach concurred and moved to postpone any action for the time being. Motion passed unanimously. Mr. R. D. Wilson also presented a petition signed by 20 residents in the area. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meeting of May 1, 1984. Hugo Schoellkopf, owner, requesting a specific use permit for Lot 3A, Block E, St. Andrews Place Addition, known as 4006 Shenandoah Street. He would like to construct a sports court with two basketball goals and fence. There being no opposition, Commissioner Houseman moved and Mayor Drake seconded to approve the following ordinance. Motion passed unanimously: ORDINANCE NO. 77/328 (AMENDMENT NO. 43) AMENDING THE ZONING ORDINANCE BY PROVIDING A SPECIFIC USE PERMIT FOR SPORTS COURT CONSTRUCTION AT 4006 SHENANDOAH AND PROVIDING A PENALTY. 264 B. Wynne Woolley, owner, requesting the replatting of Lot 9, Block D, University Annex Addition, known as 3419-21 Granada Avenue, into two Single Family-Attached lots. There being no opposition, Commissioner Roach moved and Commissioner Houseman seconded to approve the reptatting. Motion passed unanimously. B. Wynne W_ootley, owner, requesting the replatting of Lot 11, Block C, University Annex Addition, known as 3438 Granada Ave., into two Single Family-Attached lots. There being no opposition, Commissioner Roach moved and Commissioner Houseman seconded to approve the replatting. Motion passed unanimously. Thomas W. Black Construction Co., owner, requesting the replat- ting of Lot 7, Clogenson Addition, known as 3508 Asbury, into two Single Family-Attached lots. There being no opposition, Mayor Drake moved and Commissioner Roach seconded to approve the replatting. Motion passed unanimously. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/14 AMENDING CHAPTER 11, SECTION 2.E(2) OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, TEXAS, IN REGARD TO ADMINISTRATIVE HEARING FOR CUSTOMERS WHO FAIL TO PAY A WATER BILL, AND PROVIDING A PENALTY. Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/15 AMENDING CHAPTER 11, SECTION 5 OF THE CODE OF ORDI- NANCES, CITY OF UNIVERSITY PARK, TEXAS, PROVIDING FOR A NEW SCHEDULE OF UTILITY SERVICE. CONNECTION FEES, AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/16 AMENDING AND SUPPLEMENTING CHAPTER 6, SECTION 1, SUBSECTIONS F(4) AND H. OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, TEXAS, IN REGARD TO GARGABE COLLECTION FEES, AND PROVIDING A PENALTY. Commissioner Houseman ~oved.':~and Commissioner Roach seconded to approve the following ordinance in regard to increased building permit fees for new construction, additions, altera- tions, and repairs. Motion passed unanimously. 265 ORDINANCE NO. 84/17 AMENDING CHAPTER 3, SECTION 1.C. (6) (b) OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, TEXAS, INCREASING BUILDING PERMIT FEES FOR NEW CONSTRUCTION, ADDITIONS, ALTERATIONS, AND REPAIRS, AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 84-7, APPOINTING THE PLANNING AND ZONING COMMIS- SION for the 1984-86 term. The new members are: Richard E. Gray (Chairman), Felix B. Goldman, James H. Holmes III, Barbara Hitzelberger, and Christopher G. Sharp. Motion passed unani- mously. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 84-8, APPOINTING THE BOARD OF ADJUSTMENT for the 1984-86 term. The new members are: Harold Peek (Chairman), Robert V. Lentz, Dan W. Stansbury, Justin S. McCarty Jr., and Webb Wallace. Alternate members are: Paul W. Flowers, Michaux Nash Jr., Olin B. Lane Jr., and Ted O. Bartholow. Motion passed unanimously. Mayor Drake moved and Commissioner Houseman seconded to approve the invoice from MRS. W. F. WILLIS, CONTRACTOR, in the amount '~ of $9,664.56. This is for miscellaneous street repair projects. Motion passed unanimously. MEETING DATES IN JUNE were scheduled as follows: Monday, June 4 at 5:00 p.m., and Thursday, June 21 at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 4th day of June, 1984. ATTEST: CITY M~NAGER-CLER~ 266 MINUTES ~8412 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, JUNE 4, 1984, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. City Manager Leland Nelson was present and City Attorney Dick Wood was absent. The following citizens and guests signed the register: Dusty Dansby Don Amick Craig Matthews Carlton C. Wyche V. Liptak Sandy Hearn Florence B. DeLoache Pete Matte Phil Stephens Ben Miller Irene Perry Ann Ahrns Park Cities CATV Park Cities CATV 4437 Hyer 4204 Hanover 4204 Lovers Lane 3237 Southwestern 5815 Palm Lane, 3613 Granada 3021 Westminster The Park Cities News 3424 Granada 3013 Centenary Mary Boehning of the City staff gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the minutes of the May 23, 1984, meeting as correct. Motion passed unanimously. REQUEST FOR CABLE TV RATE INCREASE. Dusty Dansby, Manager of Park Cities Cable Television, requested a rate increase on basic cable service from $6.45 to $9.95 a month. She also requested commensurate increases in installation, additional outlets, second outlets, transfers, reconnections, etc. Seth Stephens of Joe Nall& Associates, our consultants in regard to cable television, made a study of the request and recommended it to the Board as reasonable (Sammons Communica- tions would earn 4% annually on capital invested in PCCTV). The request was also recommended by the joint committee of both Park Cities. Two residents asked questions in regard to the rate increase, Florence DeLoache and Dave Bertel. There being no further discussion, Commissioner Houseman moved and Mayor Drake seconded to approve the cable television rate increase as requested, and the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/18 AMENDING CITY OF UNIVERSITY PARK ORDINANCE NO. 79/10, THE SAMMONS COMMUNICATIONS, INC., CABLE TELEVISION FRANCHISE, BY REPLACING SCHEDULE A, THE SCHEDULE OF RATES SET FORTH THEREIN WITH A NEW SCHEDULE OF RATES. LONE STAR MASTERS SWIM CLUB REQUEST TO USE CURTIS PARK POOL. After meeting with representatives of the City staff, Jim Montgomery, coach of the swim club, requested the use of the swimming pool as follows: (1) 5:45 to 8:00 a.m., Monday through Saturday, $1,000 flat fee for the whole club that would use the pool from the beginning to the end of the swimming season; and (2) 8:00 to 9:00 p.m., Monday through Thursday, only three'lanes for use by the club members who are U.P. residents or otherwise qualified swim tag owners. The evening program would run from July 2 to August 30. Other interested tag owners could join this evening training session by paying a fee of $25 to the Lone Star Masters Swim Club. Three residents appeared in opposition to the request: Florence DeLoache, Carlton C. Wyche, and Irene Perry. However, Mayor Drake stated that the request was reasonable, consistent with City policy, beneficial to and desired by many citizens who either appeared at the previous meeting or wrote letters in favor of the request. There being no further discussion, Mayor Drake moved and Commissioner Houseman seconded to approve the request. Motion passed unanimously. PETE MATTE, who is about to build his home at 3613 Granada, requested that he be allowed to pay a building permit fee of $450 -what he would have paid under the old ordinance- rather than the $2,600 the revised ordinance requires. He said he had already been. in contact with the building department in regard to his plans when the ordinance was surprisingly adopted. He also protested the lack of advance notice to all citizens. After stating that all ordinances have to establish a cut-off point, Mayor Drake moved and Commissioner Roach seconded to deny Mr. Matte's request. Motion passed unanimously. CHARLES R. PETERS, 4512 Stanhope, requested permission to continue parking behind his home "on the grass" across the alley. His family has used the unpaved space for the last 15 years and just now received a ticket for the violation. After stating that all ordinances should be enforced equally, Commissioner Houseman moved and Commissioner Roach seconded to deny the request. Motion passed unanimously. ROBERT B. HOLLAND III, 4428 Amherst, requested permission to pave the parkway area for parking. This would not give him an extra parking space but would eliminate the curb parking. Since the ordinance prohibiting the conversion of parkways for parking purposes was recommended by the Environmental Standards 268 Committee, it was the Board's unanimous decision to refer this matter to that Committee for further consideration and recom- mendation. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 84-9, APPOINTING THE EMPLOYEE BENEFITS AND INSURANCE COMMITTEE for the 1984-86 term. The members are David R. Floyd (Chairman), Robert B. Holland III, James E. Roberts, William F. Sanderson, Robert L. Taylor Jr., Jon B. White, Robert M. Olmsted Jr., and John F. Stephens. Motion passed unanimously. Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 84-10, APPOINTING THE FINANCE COMMITTEE for the 1984-86 term. The members are Thomas Max Nygaard (Chairman), James B. Gardner, Frank C. Carter, Alex Bul, Martin C. Cude Jr., Trevor Rees-Jones, Ronald J. Case, and James E. Brown. Motion passed unanimously. PHASE II, SWIMMING POOL MODIFICATIONS: Installation of a gutter system and associated piping. Mayor Drake moved and Commission- er Roach seconded to employ William K. Hall Engineers to prepare plans and specifications in order to obtain bids for the work this summer and be able to commence work as soon as the pool closes. The estimated cost of this contract is $9,000. Motion passed unanimously. For City records: Contract #8412-02. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of June, 1984. CIT~~AGER-CLERK ~ MINUTES ADMINISTRATIVE HEARING BEFORE THE BOARD OF COMMISSIONERS CITY OF UNIVERSITY PARK Tuesday, May 29, 1984, at 4:00 p.m. Mayor Edward J. Drake called to order the hearing requested by Officer Carmen Valdivia. Present were Commissioners Don M. Houseman and John G. Roach. Also present were City Manager Leland Nelson, Chief David N. Beidelman, Personnel Manager Mary Boehning, and the attorney for the City, George D. Dunlap, of Strasburger & Price. Others present were Officer Carmen Valdivia and her attorney, Ronald E. Deutsch, of True & McLain. Citizens and guests in attendance were Reid Slaughter and Carol Renfroe. On April 16, 1984, Officer Valdivia was placed on leave without pay by Chief Biedelman pending her medical release (from inju- ries incurred in a November 1982 auto accident) for return to work as a Police Officer. On May 7, 1984, City Manager Leland Nelson upheld Chief Beidelman's decision after hearing Officer Valdivia's appeal. At the hearing before the Board of Commissioners, Officer Valdivia appealed the City Manager's decision and requested that she be allowed to remain in her temporary assignment in Support Services until she is released by her doctor to return to full police duties. Those who testified during the administrative hearing were City Manager Leland Nelson, Chief David Beidelman, and Officer Carmen Valdivia. They were cross-examined by both attorneys Dunlap and Deutsch. After hearing all the evidence presented by both the City and the grievant, Mayor Drake moved and Commissioner Houseman sec- onded to uphold the decision of Chief Beidelman and Leland Nelson in regard to the leave without pay applied to Officer Carmen Valdivia. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day CI TY~ MANAGER-'CLE~K 1984. 270 MINUTES #8413 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JUNE 21, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Craig Matthews (4437 Hyer) and A1 Krutilek (12900 Preston Road). Junior Dunlap of the City staff gave the invocation. Commissioner Houseman moved and Mayor Drake seconded to approve the Minutes of the June 4, 1984, meeting as correct. Motion passed unanimously. Mayor Drake moved and Commissioner Houseman seconded to approve the Minutes of the May 29, 1984, Administrative Hearing as correct. Motion passed unanimously. PRESENTATION OF PROPOSALS FOR AUDIT of financial statements for year ending September 30, 1984. Representatives of the follow- ing firms presented proposals: Brown Schulman & Co./Elms Faris & Co., Coopers & Lybrand, Deloitte Haskins & Sells, Peat Marwick Mitchell & Co., Shaw & Allen. Two other companies sent their proposals but were not represented at the meeting: Timothy Foster, and After hearing the presentations, the Board of Commissioners unanimously decided to forward the proposals to the City Finance Committee for a recommendation. Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance increasing M.I.C.U. fees. Motion passed unanimously. (In regard to the ambulance, Mr. Craig Matthews of 4437 Hyer requested that it be checked for carbon monoxide emissions.) ORDINANCE NO. 84/19 AMENDING CHAPTER 1, SECTION 18(C) (1), TO INCREASE M.I.C.U. FEE FROM $85 to $120 (ONE HUNDRED TWENTY DOLLARS). Commissioner Roach .moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimous- ly. ORDINANCE NO. 84/20 APPROVING RATE SCHEDULES TO BE CHARGED BY TEXAS UTIL- ITIES ELECTRIC COMPANY IN THE CITY OF UNIVERSITY PARK, TEXAS, PROVIDING FOR SCHEDULES, CONDITIONS, SEVERABIL- ITY; REPEAL OF CONFLICTING ORDINANCES. Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 84-11, APPOINTING THE PUBLIC SAFETY COMMITTEE for the 1984-86 term. The members are Winfield Scott (Chairman), Walter Humann, Trevor Rees-Jones, Mark Martin, Janis Coffee, Robert M. Reed, Stan Wright, and Joseph H. McCracken III. Motion passed unanimously. Mayor Drake moved and Commissioner Roach seconded to approve RESOLUTION NO. 84-12, APPOINTING THE ENVIRONMENTAL STANDARDS COMMITTEE for the 1984-86 term. The members are Tie Davis (Chairman), Hal McGraw, Robert H. Clark, Martha Carlson, E. Taylor Armstrong Jr., W. Roy Howell Jr.,. William H. Pardoe, and Charles R. Little. Motion passed unanimously. BANK DEPOSITORY BIDS. The City received two bids. from Northpark Bank and Texas Commerce Bank. Commissioner Houseman moved and Commissioner Drake seconded to accept the bid from Northpark Bank for the following reasons: (1) Better. interest rate, (2) free checks on the two most active accounts, and (3) better rate if the City elects to borrow money. Also, by staying with Northpark Bank there will be no extra expense for new checks and transition. Motion passed unanimously. Mayor Drake moved and Commissioner Roach seconded to approve the invoice from Putnam Electric Co., $7,059,76, for replace- ment of all electrical switches and installation of new equip- ment at the swimming pool. Motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. The State Property Tax Code requires.that all tax refunds $500 and over be approved by the taxing unit's governing body. Mayor Drake moved and Commis- sioner Houseman seconded to approve refunds due to the follow- ing property owners: John M. Richardson (6312 Douglas) in the amount of $519.86, and to George E. Seay Jr. (6007 St. Andrews) in the amount of $715.63. Motion passed unanimously. WRECKER SERVICE ARRANGEMENT. Since our ordinance requires that the wrecker company servicing the Police Department be located within the City limits of University Park, Mayor Drake moved and Commissioner HOuseman seconded to approve the concept of making the following arrangement with Mr. Lowell English of Mustang Service Center: That Mr. English locate the wrecker service at our Fondren property, place a. portable building next~ to the Auto Pound to serve as office and sleeping quarters. The City would not charge a rental fee but would be benefited from security and convenience standpoints since Mr. English would provide a full time employee who would secure and release - 3 - 272 impounded vehicles. The Board also asked that City Attorney Dick Wood prepare the contractual papers for approval at the next meeting. Motion passed unanimously. BOARD MEETING DATES FOR JULY AND AUGUST. The meetings have been scheduled as follows: Monday, July 2nd at 5:00 p.m.; Thursday, July 19th at 8:00 a.m.; Monday, August 6th at 5:00 p.m.; and Thursday, August 30th at 8:00 a.m. All meetings will be preceded by 45-minute pre-meetings. CRAIG MATTHEWS, 4437 Hyer, inquired as to whether the City of University Park had received any notice from the City of Dallas in regard to the proposed rezoning of the plot of land located at Dallas North Tollway, Lovers Lane and Lomo Alto. City Manager Leland Nelson stated that we had been notified and that the hearing had been postponed. Also that City of Dallas zoning cases are an internal matter over which the City of Universitv Park has no jurisdiction. Furthermore, even with the present zoning a 150-foot tall structure can be built at the location. GLEN JONES, of a religious groUp called Liberty One, stated that they intended to have a religious event at Highlander Stadium as part of the Republican Convention. They were inquiring whether or not it would be possible to have some screen-contained fireworks during the program. The Board informed him that he should get in touch with our Fire Safety Director and the Chief of Police and Fire in order to comply with all requirements and come up with a proposal that would be acceptable to the Board of Commissioners, at a later meeting. There being no further business, the meeting adjourned. PASSED AND APPROVED this 2nd day of July, 1984. 273 MINUTES #8414 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, JULY 2, 1984, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Manager Leland Nelson and City Attorney Dick Wood. The register of the meeting, signed by 22 guests and citizens, is filed with the official copy of the Agenda. Bob Hicks of the City staff gave the invocation. Mayor Drake signed and presented a proclamation to CATHERINE AWALT of 3430 Rankin, the.recipient of a Good Citizen Award for her role in the neighborhood crime watch and for helping in the apprehension of the so-called "gypsy burglars." Mayor Drake moved and Commissioner Houseman seconded to approve the Minutes of the June 21, 1984, meeting as correct. Motion passed unanimously. ROBERT V. LENTZ, 4502 Lovers Lane, requested some relief from the commercial garbage fees presently charged to small busines- ses. He is paying $10.50 for the collection of no more than a wastebasket full of paper a week. There being no opposition, Commissioner Houseman moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/21 AMENDING CHAPTER 6, SECTION l(I) (1)' OF THE CODE OF ORDINANCES PROVIDING FOR MINIMUM COMMERCIAL GARBAGE COLLECTION FEES OF $5.50 FOR ONCE-A-MONTH SERVICE AND $10.50 FOR TWICE-A-WEEK SERVICE. GRADY JORDAN JR., 6032 Connerly, requested that the City move a sanitary sewer line from the middle of his backyard to as close as possible to his rear property line. He would like for the City to at least share the expense because the utility easement was not recorded in the abstract of the property. After much discussion, the Board unanimously recommended that Mr. Jordan's contact should be with the seller of the property and the title company that handled the transaction and produced the abstract. 274 A letter was received from Jim Montgomery of LONE STAR MASTERS SWIM CLUB withdrawing the request for use of Curtis Park Pool from 8:00-9:00 p.m., Tuesday through Thursday. MRS. MARY HARRIS once again appeared and requested that the Board of Commissioners approve the so-called ice-cream vending ordinance that she had proposed and was revised by City Attorney Dick Wood. She also thanked the City for its cooperation and for giving her the apportunity to be a part of "democracy in action." Commissioner Houseman moved and Mayor Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/22 SUPPLEMENTING CHAPTER 4, SECTION 1, BY ADDING SECTION 1.1 PROVIDING FOR THE REGULATION OF VENDORS WHO WILL OBTAIN A PERMIT FROM THE CITY TO DISTRIBUTE FROZEN DAIRY FOOD PRODUCTS FROM A MOBILE FOOD UNIT; PROVIDING FOR AN APPLICATION PROCESS, A PERMIT FEE, A PERMIT CARD; PROVIDING FOR REVOCATION OF PERMIT AND APPEAL IF THE PERMIT HAS BEEN DENIED; PROVIDING FOR LOCATIONS AND TIMES WHEN SOLICITATION IS ALLOWED OR PROHIBITED; AND PROVIDING A PENALTY. E. L. DeLOACHE JR., 3428 Bryn Mawr. Although the Lone Star Masters Swim Club withdrew its request for evening use of the Curtis Park Pool, Mr. DeLoach presented a petition signed by 107 University Park residents protesting the Use of the muni- cipal pool by any for-profit organizations. He and some other citizens also protested the use of lane ropes. They were of the opinion that such ropes restrict the use of the pool to the great majority of residents who are leisure swimmers only. However, two residents also present at the meeting requested that at least two lanes continue to be roped off for adult lap swimming during the evening hours. After much discussion, Mayor Drake requested that the City staff evaluate the needs of all residents using the pool and come up with an accomodation that is acceptable to all concerned. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 84-13, PROVIDING FOR A BOND to be posted by people who use non-rubber tired vehicles on City streets. Motion passed unanimously. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 84-14, APPOINTING Donelson N. Shannon, M.D., as CITY HEALTH OFFICER for the 1984-86 term. Motion passed unanimously. FY'85 HEALTH SERVICES AGREEMENT with Dallas County. Mayor Drake moved and Commissioner Roach seconded to approve the renewal 275 of the Health Service Agreement. This year's contract cost is $274 compared to last year's $598. The cost is based on previous year's usage of miscellaneous health services. Motion passed unanimously. Contract #08414-03. APPROVAL OF TAX REFUNDS OF $500. As required by the State Property Tax Code, Mayor Drake moved and Commissioner Houseman seconded to approve tax refunds (duplicate payments) to the following property owners. Motion passed unanimously. Hugo Schoellkopf, Acct.#45-0005-0300 $1,264.67 Roy K. Furr, Acct.#56-3600-1200 $ 729.34 There being no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of July, 1984. ATTEST: CITY M/ANAGER-CLERK ' MAYOR 276 MINUTES #8415 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JULY 19, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Commis- sioner Don M. Houseman was present and Commissioner John G. Roach was absent (on vacation). Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Maurice Carlson Bill Clark Tony McClung Floyd Burke James Gardner 6116 Westwick 3528 Milton 3408 Caruth Bennett McMurray of the City staff gave the invocation. Commissioner Houseman moved and Mayor Drake seconded to approve the Minutes of the July 2, 1984, meeting as correct. Motion passed unanimously. Maurice Carter, 3520 Centenary, presented to the Mayor the July 4th Parade Poster and an American Flag that had been flown over the U.S. Capitol Building. James B. Gardner made the following recommendations from the City Finance Committee: (1) That the Board accept the City Manager's response to the suggestions made by the auditors in their Management Letter for the year 1982-83, and (2) that Peat, Marwick & Mitchell continue to be our auditors until the new City administration is elected in 1986. Mayor Drake moved and Commissioner Houseman seconded to accept and adopt the two recommendations. Motion passed unanimously. ABANDONMENT OF EASEMENT. William H. Clark III, 6116 Westwick, requested that the utility easement across his property be abandoned since it is no longer required for utility lines. Water mains were installed in the street last year. There being no opposition, Commissioner Houseman moved and Mayor Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/24 ABANDONING AN EASEMENT ACROSS LOTS 1, 2, AND 3, BLOCK F, ST. ANDREWS PLACE ADDITION. 277 PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meeting of June 19, 1984: 1. Providence Oil Tool, Inc., owner, requesting the replatting of East 35' of Lot 7 and Lot 8, Block 60, University Heights #8 Addition, known as 3230 Centenary (a 105-foot lot); and Lot 9, Block 60, same addition, known as 3224 Centenary (a 70-foot lot). The applicant wished to replat the properties into two equal single-family lots of 87.5 feet each. As requested by the Planning and Zoning Commission, the two old structures were demolished. There being no opposition, Commissioner Houseman moved and Mayor Drake seconded to approve the replatting. Motion passed unanimously. 2. Joseph B. Reynolds, Inc.., owner, requesting the replatting of Lot 1, Block 3, Wesley' ~lace Addition, known as 3612 Asbury Avenue, into two single family-attached lots. There being no opposition, Commissioner Houseman moved and Mayor Drake seconded to approve the replatting. Motion passed unanimously. 3. W.A./M.C. Pettinger, owners, requesting the replatting of Lot 8, Block 3, Wesley Place Addition, known as 3513-15 McFarlin Boulevard, into two single family-attached lots. There being no opposition, Mayor Drake moved and Commissioner Houseman seconded to approve the replatting. Motion passed unanimously. 4. Amendment to Zoning Ordinance. The City staff proposed one word change, f~om sponsorship to operation in the definition of use applicable to School - Public or Denominational. This is to prevent an individual or private concern from renting church or school property for use as day care center or school. There being no opposition, Mayor Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 44) AMENDING SECTION 8-600, SUBSECTION A.13. OF THE ZONING ORDINANCE, IN REGARD TO SCHOOL, PUBLIC OR DENOMINATION- AL, AND PROVIDING A PENALTY. Commissioner Houseman moved and Mayor Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/23 AMENDING CHAPTER 7 (OFFENSES AND NUISANCES), SECTION i.D. OF THE CODE OF ORDINANCES IN REGARD TO VENDING FROM PUBLIC PROPERTY, AND PROVIDING A PENALTY. BIDS-OFFICE SUPPLIES. Bids were received from Stewart Office Supply ($6,192.12), Boise Cascade Office Products ($4,712.31), and Miller Business Systems ($4,368.25), with prices guaranteed for only six months. Mayor Drake moved and Commissioner Houseman seconded to accept the low bid from Miller Business Systems. Motion passed unanimously. SEWER EASEMENT. The City of Garland requested another sani- tary sewer easement (305 feet in length) at our Garland property. It would connect a proposed main to an existing main in a previously approved easement. Since the proposed easement will be located in the flood plain in otherwise use- less land, Mayor Drake moved and Commissioner Houseman seconded to approve the request. Motion passed unanimously. ADMINISTRATIVE ORDER. Commissioner Houseman moved and Mayor Drake seconded to approve the administrative order in regard to discipline guidelines and procedures, rules of conduct, appeals and grievances. Motion passed unanimously. SCHEDULED MEETING DATES. The next two meetings will be on Monday, August 6 at 5:00 p.m.; and on Thursday, August 30 at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 6th day of August, 1984. CITY ~NAGER-CLER~K ' 979 MINUTES #8416 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, AUGUST 6, 1984, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Dusty Dansby John Greshan Junior Dunlap Tamara Watson Jeanette Rowtan Margaret A. Smith Bill Broughman Ron & Clair Anderson Ben Miller 6916 Snider Plaza 3220 Colgate 1008 Rancho Drive 1919 W. Tarrant Road Abio & Adleta Abio & Adleta 345 Plymouth Park N., Irving 3522 Rankin 6060 N. Central George Dowling of the City staff gave the invocation. PARADE POSTER. Jeanette Rowtan and Margaret A. Smith, of Abio & Adleta, presented the Fourth of July Parade Poster to Mayor Drake. Commissioner Houseman moved and Commissioner Roach seconded to approve the Minutes of the July 19, 1984, meeting as correct. Motion passed unanimously. LEASE OF PROPERTY TO PARK CITIES CABLE TV. The cable:company would like to move its office and technical facilities to the office building at the Fred Peek Service Center. Dusty Dansby, Manager of PCCTV, requested a long-term lease (length of franchise) with the City. The cable company would pay $1,500 per month for the rental, pay for all utilities, remodel the building for the company's use and add a small storage building. Other terms would be written in the proposed contract. After much discussion about additional building, escalation clause, cancellation clause, rental rates charged in the general vicinity, the Board of Commissioners asked that a contract be prepared for their study and consideration. ABOVE GROUND POOL. Ron Anderson, 3522 Rankin, requested a variance of the Code of Ordinances to allow installation of the above ground swimming pool he has bought for his property. After much discussion in regard to neighbors' rights to privacy 28O and size of the structure, the Board referred the request to the Environment Standards Committee for a recommendation. Commissioner Roach moved and Commissioner Houseman seconded to approve RESOLUTION NO. 84-15, appointing a PUBLIC WORKS COMMITTEE for the 1984-86 term. The members are Arthur Z. Barnes (Chairman), Don C. McIlyar, Murphy Dalton, James W. Porter, Marion B. Solomon, and Barton B. Wallace Jr. Motion passed unanimously. Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 84-16, designating WILLIAM H. CLARK III as a member of the DART Board of Directors, effective September 1, 1984. Motion passed unanimously. Mr. Clark will represent the coalition formed by our city, the Town of Highland Park, Cockrell Hill, Glenn Heights, and Rowlett. BIDS - UPGRADE OF TRAFFIC CONTROL SYSTEM ON HILLCREST. This bid involves eight traffic signals (from Binkley ~to Lovers Lane). It is to install a master control system and to upgrade the local controllers from electro-mechanical to solid state equip- ment. Invitations were mailed to three companies but only one responded. Mayor Drake moved and Commissioner Houseman seconded to accept Alternate Bid "A" from Signal Equipment, Inc., in the amount of $25,625. Motion passed unanimously. The amount budgeted for this capital item is $25,000. The remaining $625 will be transferred from the microfilming account which was not totally utilized. BIDS - 18 FIRE HYDRANTS. Bids were received from three cc~panies: Tru-Vel Industries bid Ludlow hydrants ($11,650), Clow Corpora- tion bid Iowa hydrants ($9,239.67), and ITT Grinnel bid Kennedy hydrants (8,316.00). The City replaces 12-18 hydrants per year due to damage from vehicles; it has used the Iowa hydrants for several years and finds the ability to salvage and interchange parts a source of savings and convenience. For these reasons, Mayor Drake moved and Commissioner Houseman seconded to accept the next to the lowest bid, the one from Clow Corporation, in the amount of $9,239.67. Motion passed unanimously. The amount budgeted is $9,000. The remaining $239.67 will be covered by the water main maintenance fund. BIDS, CITY-WIDE FORMS (YEARLY CONTRACT). We received bids from three different companies. Mayor Drake moved and Commissioner Houseman seconded to accept parts of each one of the three bids as follows: Hollis Business Forms ($8,021.71), D&D Printing and Office Supply ($3,257.32), and Vanier Graphics Corporation ($2,727.63), for a total yearly price of $14,006.66. Any price escalation based on paper manufacturer's increases may be approved after substantial documentation. Motion passed unani- mously. BIDS - COMPUTER PAPER (YEARLY CONTRACT). We received eight bids with corresponding prices. Mayor Drake moved and Commis- sioner Houseman seconded to accept the low bid by Data Documents in the amount of $7,576.73. Any price escalation based on paper manufacturers' increases may be approved after substantial docu- mentation. Motion passed unanimously. BIDS - MAINTENANCE/REPAIR OF CITY RADIO EQUIPMENT (General Elec- tric). Bids were received from Aarcom Services-for maintenance contract ($10,122) and total system inspection/evaluation ($1,050) with 48-hour estimated response time; and from Metroplex Two Way Radio-for maintenance contract ($5,190) and system inspection/evaluation ($1,025), with same day service if notified by 10:00 a.m. Mayor Drake moved and Commissioner Houseman seconded to accept the low bid from Metroplex Two-Way Radio for a total bid price of $6,215. Motion passed unanimous- ly. LEASE AGREEMENT. Commissioner Houseman moved and Mayor Drake seconded to sign a lease agreement with John G. Roach for fence encroachment at 4101 San Carlos. The fence will be built next to the sidewalk along the Preston Road side of the property. All set back requirements will be met but the fence itself will be located approximately four feet on City property. This will match the wall line of the property to the north. Since Ccmmissioner Roach withdrew himself from deliberation, the motion carried with one absenting vote. TAX REFUND IN EXCESS OF $500. Mayor Drake moved and Commission- er Roach seconded to approve a tax refund (duplicate payment) on tax account #62-0003-3200-00, Martin C. Cude Jr., in the amount of $576.44. Motion passed unanimously. APPEAL HEARING. Mr. Larry Pinson, who was to appeal his employment termination with the City, failed to appear at the scheduled hearing. His final opportunity to appeal was then rescheduled for the August 30, 1984, hearing. Con~issioner Houseman moved and Commissioner RoaCh seconded to approve the following ordinance as an emergency item. Motion passed unanimously. ORDINANCE NO. 84/25 AMENDING CHAPTER 3, SECTION 14-C OF THE CODE OF ORDINANCES, REQUIRING A PERMIT FOR SIDEWALK CONSTRUC- TION, CURB BREAK OUT, DRIVEWAY APPROACH, AND PROVIDING A PENALTY. - There being no further business, the meeting adjourned. PASSED AND APPROVED this the 30th day of August, 1984. PASSED AND APPROVED this 30th day of August, 1984. MAYOR ATTESt, CITY ~NAGE R- C LE~RK~/ × 283 MINUTES #8417 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, AUGUST 30, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: H. R. Patterson Dusty Dansby John Washburn Deborah Hairston S. L. Bennett Nichey L. Oates Craig Matthews Richard E. Gray Harry C. Gear Southern Methodist University 6916 Snider Plaza 3220 Colgate 11311 Crest Brook Southern Methodist University 4433 Larchmont 4437 Hyer 6815 Hunters Glen 4416 Stanhope Junior Dunlap of the City staff gave the invocation. Mayor Drake signed a document proclaiming September 17-23, 1984, as Constitution Week in the City of University Park. This was requested by the local chapter of the DAR. Commissioner Roach moved and Commissioner Houseman seconded to approve the minutes of the August 6, 1984, meeting as correct. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recc~nended by the Planning and Zoning Con~nission at its meeting of 7/31/84 and again by the CGmmittee Chainnan, Richard Gray, at this meeting. A. JOSEPH B. REYNOLDS, INC., owner, requested the replatting of Lot 1, Block 1, Wesley Place Addition, known as 3601 Asbury Avenue, into two SF-A lots. There being no opposition, Mayor Drake moved and Commissioner Roach seconded to approve the replatting. Motion passed unanimously. B. JAMES P. PRICHARD, owner, requested the replatting of Lots 7 and 8, Block 4, Preston Place #3 Annex Addition, known as 4225 Shenandoah, into two 62'6" lots for SF construction. There being no opposition, Commissioner Roach moved and Commis- sioner Houseman seconded to approve the replatting. Motion passed unanimously. .... C. SOUTHERN METHODIST UNIVERSITY, owner, requested permission 284 to eliminate 207 parking spaces in the area immediately south- east of Dedman Center and to create 225 parking spaces north- west of Moody Coliseum. Commissioner Roach moved and Commis- sioner Houseman seconded to approve the request with the following conditions that were imposed by the Planning and Zoning Commission: (1) That fraternity house parking be moved off during sporting events, (2) that SMU provide appropriate security to insure that there is orderly ingress and egress off the grassy parking area in order not to imped traffic flow, and (3) that the temporary parking facility (across Binkley from Moody Coliseum) be ready for use by December 1, 1984. Motion passed unanimously. D. NICHEY L. OATES, dba. CARLISLE PROPERTY CO., owner of E.50' of Lot 2, Block B, Idlewild No.2 Addition, known as 4412-16 Lovers Lane, requested permission to extend the existing build- ing by 20 feet in order to match the depth of the adjacent buildings. There being no opposition, Mayor Drake moved and Commissioner Houseman seconded to approve the application with the conditions expressed in the ordinance (below) which puts their approval into effect. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 45) AMENDING AND SUPPLEMENTING SECTION 8-400, PLANNED DEVELOPMENT DISTRICT, SUBSECTION PD-2-R (MIRACLE MILE) OF THE COMPREHENSIVE ZONING ORDINANCE, AND PROVIDING A PENALTY. E. DEBORAH HAIRSTON requested that the category "tanning salon" be included in Paragraph 8-107 of the Zoning Ordinance as a service use. The applicant would like to open a tanning salon at 6923 Snider Plaza, part of Lot 1, Block B, University Park Resubdivision. There being no opposition, Commissioner Houseman moved and Commissioner Roach seconded to approve the application with the conditions stated in the ordinance (below) which puts the approval into effect. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 46) AMENDING AND SUPPLEMENTING PARAGRAPH 8-107 OF THE ZONING ORDINANCE BY ADDING A NEW CATEGORY, TANNING SALON, TO RETAIL AND SERVICE TYPES USES, AND PROVIDING A PENALTY. F. AMENDMENT IN REGARD TO LOT FRONTAGE. Mr. Harry Gear, 4416 Stanhope, asked questions of a clarifying nature. There being no opposition, Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 47) AMENDING APPENDIX A, SECTION 21-101.22(a) OF THE ZONING ORDINANCE IN REGARD TO DEFINITION OF LOT FRONTAGE, AND PROVIDING A PENALTY. Commissioner Houseman moved and Mayor Drake seconded to approve the following ordinance. Motion passed unanimously: ORDINANCE NO. 84/26 ADOPTING SUPPLEMENT NUMBER 6 TO THE "REVISED CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, 1981." AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Houseman seconded to approve the following ordinance requested by the Lone Star Gas Co. Motion passed unanimously. ORDINANCE NO. 84/27 ESTABLISHING A NEW MAIN LINE EXTENSION RATE APPLICABLE TO MAIN LINE EXTENSIONS BY LONE STAR GAS COMPANY WITHIN THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND PROVIDING AN EFFECTIVE DATE. BIDS-PHASE II, RENOVATION OF CURTIS PARK POOL. Out of five prospective bidders, only one was received from Hanna Construc- tion Co. in the amount of $321j646. The consultant engineer's estimate for the project had been $146,420. Mayor Drake moved and Commissioner Roach seconded to approve a modified bid as follows: Base bid ($216,702) plus Alternates #3 and #6 ($8,016) for a total of $224,718. The difference ($78,298) will be covered by Revenue Sharing. Motion passed unanimously. Contract ~ 08412-02 BIDS-FULL CIRCLE CLAMPS. Two bids were received from Trans-Tex Supply Co. ($20,322.95) and from The~Rohan Co. ($23,988.85). Commissioner Roach moved and Mayor Drake seconded to accept the low bid from Trans-Tex Supply Co. Motion passed unanimous- ly. BIDS-COPY PAPER (YEARLY CONTRACT). Bids were received from four companies for three sizes of copy paper: MPS Business, Jim Walter Papers, Miller Business Systems, and Business Machines, Inc. Commissioner Roach moved and Mayor Drake seconded to accept the low bids in each category as follows: 8½"xll" and ll"x17" from MPS Business Products, and 8½"x14" from Jim Walter Papers. Motion passed unanimously. EMERGENCY CHECKS. Commissioner Houseman moved and Commis- sioner Roach seconded to approve the following checks signed on facsimile machine on an emergency basis. Motion passed unanimously. 1. Rosemary Carr, $768.00, for temporary secretarial help to the Police and Executive Departments, June 1984. 2. Rosemary Cart, $844.80, for secretarial help to Executive 286 Department, August 1984. 3. Alexander McCoo, $1,000.00, for withdrawal from the ICMA Deferred Compensation Plan. ICMA had written the check to the City. 4. C.U.P. ACCOUNTS PAYABLE IMPREST FUND, $121,439.25, to cover the check written to the Dallas County Park Cities Municipal Utility District for water purchases. LEASE AGREEMENT WITH SAMMONS COMMUNICATIONS. Commissioner Houseman moved and Commissioner Roach seconded to sign the lease agreement with Sammons (Park Cities Cable TV) for the rental of office building at the Fred Peek Service Center. The agreement, however, is contingent on Sammons being able to get rid of its present lease on Snider Plaza. Motion passed unanimously. LIABILITY INSURANCE FOR MUNICIPAL JUDGES. Due to the Supreme Court case Pulliam vs. Allen, cities may have to purchase insurance to cover liability of judges and police officers in case of incarceration of an indigent for outstanding warrant on a non-jailable offense. Mayor Drake moved and Commissioner Houseman seconded that the City obtain quotations on such insurance coverage. Motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. As required by the State Property Tax Code, Mayor Drake moved and Commissioner Roach seconded to approve to following tax refunds, the total amount being $3,741.37: Martin G. Greenburg ($996.58), John W. Rhea III ($540.42), James W. Stabler ($828.91), Hunt/Fields ($559.19), and Providence Development Co. ($816.27). These refunds were due either to DCAD adjustment or duplicate payment. Motion passed unanimously. APPEAL HEARING-LARRY PINSON. On June 27, 1984, Larry Pinson was placed on indefinite suspension from his job with the~ Sanitation Department for violation of rules and policies in the area of reporting absences.~ On July 10, 1984, City Manager Leland Nelson upheld the suspension after hearing Mr. Pinson's appeal. At the hearing before the Bo:ard of Commissioners,'Mr. Pinson appealed the City Manager's decision emphasizing that he (Pinson) was a ten-year employee with a heart condition. City Attorney Dick Wood and City Manager Leland Nelson cross- examined Mr. Pinson and his direct supervisors Junior Dunlap. After hearing all the evidence presented by both the grievant and the City, Mayor Drake motioned and Commissioner Roach seconded to sustain Mr. Pinson's indefinite suspension. Motion passed unanimously. Having exhausted the appeal process, Mr. Pinson's indefinite suspension became termination status following the Board of Commissioners' determination. There being no further business, the meeting adjourned. PASSED AND APPROVED this the 4th day of September, 1984. MAYOR 288 MINUTES #8418 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, SEPTEMBER 4, 1984, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Sharon Coffin Bonnie Rowsy Brenda Stansell Ben Miller Trevor Rees-Jones 3632 Stratford 4316 Druid Lane 4324 Druid Lane The Park Cities News 3615 Centenary Leland Nelson of the City Staff gave the invocation. MRS. R. DOUGLAS COFFIN requested permission for Zeta Tau Alpha Mothers Club of SMU to hold a bake sale on election day, November 6th, as close as possible to the U.P. Fire Station (polling place) as a fund raiser for the Club's special projects. It was the Board's unanimous decision that Mrs. Coffin should seek permission to use either the Presbyterian Church's grounds or other private property for two reasons: Election Law prohibits any other activity within 100 feet of %he polls and city ordinances prohibit any sale out of public property. 20 MPH SPEED LIMIT REQUEST. Mrs. Bonnie Rowsy presented a petition signed by 21 residents in the 4300 block of Druid Lane requesting that a 20 mph. speed limit be created for that block during school hours because of speeding of high school students on that one-way street. Prior to establishing any further restrictions, the Board asked that the Police Depart- ment do a speed check and make a concerted effort to issue tickets to violators. This should last through a 90-day trial period. BIDS-REINFORCED CONCRETE PIPE AND JOINT MATERIAL. Although three companies were invited to bid, just one did, Hydro Conduit Corporation: $24,867.20 for 1,216 1.f. of pipe, and $1,720.20 for 61 ctns. of joint material, for a total of $26,587.40. The money is budgeted out of account #180-331.75 in the 1983-84 budget. Mayor Drake moved and Commissioner'Houseman seconded to approve the bid. Motion passed unanimously. INVOICE- Commissioner Roach moved and Commissioner Houseman seconded to approve the following invoice for payment. William K. Hall & Co., $7,200.00, for consulting work in regard to preparation of plans and specifications for Phase II, swimming pool modifications. This is the first invoice out of the $9,000 approved fee. Motion passed unanimously. VOTE ON INTENT TO RAISE TAXES. The Board of Commissioners, in a motion by Commissioner Houseman, seconded by Commissioner Roach and approved unanimously, voted on a statement of intent to raise taxes al%hough retaining the $.39/$100 tax rate. According to State statutes, this vote was required prior to publication of a Notice of Public Hearing on Tax Increase. The first hearing will be on September 13, 1984, and the second on September 27th, both at 8:00 a.m. This vote came after Trevor Rees-Jones, member of the Finance Committee, presented his committee's recommendation for acceptance of the proposed budget for the 1984-85 year. PROJECT, PRESTON AT NORTHWEST HIGHWAY. Commissioner Houseman moved and Commissioner Roach seconded to approve $3,000 for the modification of curb in order to create a third lane at the southeast corner of Preston Road and Northwest Highway, and to alleviate traffic problems at Preston and Villanova. The project would be done by city crews and the money is provided in the street repairs budget. Motion passed unani- mously. There being no further business, the meeting adjourned. PASSED AND APPROVED this the 27th day of September, 1984. 290 MINUTES #8419 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, SEPTEMBER 13, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Susie Robertson, 2925 Bryn Mawr, signed the register. Others present were Finance Committee chairman, Thomas Max Nygaard, and member Trevor Rees-Jones. Bob Hicks of the City staff gave the invocation. FIRST STATUTORY HEARING ON TAX INCREASE. Trevor Rees-Jones presented the Finance Committee's recommendation that a 6.2% tax Lncrease, due to increased revenues from DCAD appraisals, be approved although maintaining the tax rate of $.39/$100. Also that the proposed $12,000,000.00 1984-85 Budget be approved. Mayor Drake opened the hearing. There being no objections, Commissioner Houseman moved and Commissioner Roach seconded that the Board should proceed with the tax rate and budget as recommended, and that the second and final hearing shall be held on Thursday, September 27, 1984, at 8:00 a.m. Motion passed unanimously. LAP SWIMMING. Susie Robertson, 2925 Bryn Mawr, thanked the Board for the lane ropes for lap swimming at the Curtis Park pool this last summer season. There being no further business, the meeting adjourned. PASSED AND APPROVED this 27th day of September, 1984. c TY/ NASER-C ,ER / 291 MINUTES #8420 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, SEPTEMBER 27, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Mr. & Mrs. M. L. Armentrout R. L. Powell James E. Brown Phil Stephens 3548 Bryn Mawr 3021 Westminster Mary Boehning of the City staff gave the invocation. RECOGNITION OF M.L. ARMENTROUT. Mr. Armentrout, whose employ- ment with the city ends tomorrow, was recognized by the Mayor for his 11 years of "temporary employment" as supervisor of the 1972 and 1980 bond projects. Army, who is now 81 years of age, was given a gift as a token of our City's appreciation for his invaluable work. MINUTES. Commissioner Houseman moved and Mayor Drake seconded to approve the minutes of the September 13, 1984, meeting as correct. Motion passed unanimously. FINANCE COMMITTEE'S RECOMMENDATION. Trevor Rees-Jones made the Committee's rec®mmendation for approval of both the base tax increase and of the proposed 1984-85 Budget. FINAL STATUTORY HEARING ON TAX INCREASE. Although the City is maintaining the tax rate of $.39/$100, the revenues from the DCAD appraisals constitute a '6.2% tax increase. There being no opposition, Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/28 ENACTING THE TAX LEVY FOR THE YEAR 1984 ON ALL TAXABLE PROPERTY WITHIN THE CITY OF UNIVERSITY PARK, TEXAS. HEARING ON THE PROPOSED 1984-85 BUDGET. The total budget is $12,897,803.00 (General. Fund-S9,281,890.00, and Utility Fund- $3,615,913.00), a 22% increase over last year's. There being no opposition, Commissioner Roach moved and Commissioner 292 Houseman seconded to approve the following ordinance. passed unanimously. Motion ORDINANCE NO. 84/29 ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1984, AND ENDING SEPTEMBER 30, 1985, AUTHORIZING EXPENDITURES AS SET OUT IN SUCH BUDGET WHICH IS FILED WITH THE ASSISTANT CITY CLERK AND BECOMES A PART OF THIS ORDINANCE. Ms. Dusty Dansby of Park Cities Cable TV cancelled her scheduled appearance before the Board. PLAZA THEATRE FUN RUN. Reid Slaughter of Park Cities People requested permission to hold the race on Saturday, September 29, 1984, beginning at 8:45 a.m. Proceeds will benefit the Plaza Theatre. The route being approved by the Police Depart- ment and there being no opposition, Commissioner Houseman moved and Commissioner Roach seconded to approve the request. Motion passed unanimously. DIABETES FOUNDATION'S ROLLS ROYCE PARADE. Mayor Drake moved and Commissioner Houseman seconded to allow the Foundation to run its annual parade through Preston Road, on its way from downtown to Prestonwood Mall, on Tuesday, October 23, 1984. Proceeds will go directly to the Juvenile Diabetes Foundation. Motion passed unanimously. Mayor Drake moved and Commissioner Houseman seconded to approve the following ordinance which has been recommended by both the Employee Benefits Committee and the Finance Committee. Motion passed unanimously. ORDINANCE NO. 84/30 PROVIDING FOR AN AMENDED PAY SCALE FOR CITY EMPLOYEES. Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/31 AMENDING WATER AND SEWER RATES AND PROVIDING AN EFFECTIVE DATE. Mayor brake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/32 AMENDING THE ORDINANCE TO ALLOW THE APPOINTMENT OF THREE ALTERNATE MEMBERS TO THE PLANNING AND ZONING COMMISSION. 293 Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 84-17, ADOPTING THE 1984 TAXABLE ROLL provided by the Dallas County Appraisal District in the amount of $1,149,089,372.00 and producing revenues of $4,481,448.55. Motion passed unanimously. BIDS-FIRE HYDRANT PARTS. Two bids were received from Trans-Tex Supply Co. ($5,906.50) and from Utility Industrial Supply Co. ($6,563.11). Commissioner Houseman moved and Commissioner Roach seconded to approve the low bid from Trans-Tex. The amount will be covered by the water main maintenance account. Motion passed unanimously. WATER DISTRIBUTION STUDY. Mayor Drake moved and Commissioner Roach seconded to approve the following invoice for payment. Albert Halff & Associates, in the amount of $22,500., our 50% share of the costs of a water distribution study made for our City and the Park Cities MUD. The expenditure had been infor- mally approved by the past Board of Co~missioners in a' meeting with representatives of MUD and Albert Halff. Motion passed unanimously. MEETING DATES IN OCTOBER. The two upcoming meetings were scheduled for Monday, October 1st at 5:00 p.m., and Thursday, October 18th at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 1st day of October, 1984. C I TY~ANAGE/R- C LE RK ' 294 MINUTES #8421 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, OCTOBER 1, 1984, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Con~nissioner John G. Roach was present and Commissioner Don M. Houseman was absent. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Marjorie Waters of Park Cities News signed the register. Wayne Gilcrease of the Fire Department gave the invocation. Mayor Drake moved and Con~nissioner Roach seconded to approve the minutes of the September 27, 1984, meeting as correct. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meeting of September 11, 1984. Felix Goldman, a committee member, lwas present at the meeting and confirmed the recommen- dations. A. Mr/Mrs. Charles Yater, owners, requesting the replatting of Lot 17, Block 1, Vanderbilt Place Addition, known as 3629-31 McFarlin Boulevard, into two SF-A lots. There being no opposition, Commissioner Roach moved and Mayor Drake secon- ded to approve the replatting. Motion passed unanimously. B. William Chris Florance, owner, requesting the replatting of Lot 8, Block D,~ Mount Vernon Addition, known as 3628-30 Binkley Avenue, into two SF-A lots. Mayor Drake moved and Commissioner Roach seconded to approve the replatting subject to tear down of the present structure. Motion passed unani- mously. C. Foundation Tendons, Inc., requesting a specific use permit for the property described as Lot 3, Block 7, University Park Estates Addtion, known as 6929 VasSar Drive. The.purpose is to build a tennis court with Elsco "down" lighting and ten- foot high fence on the north side of, the property whose owners are Mr. and Mrs. John S. Appleton. There being no opposition (a truly estate sized lot), Mayor Drake moved and Commissioner Roach seconded to approve the request and the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 48) GRANTING A SPECIFIC USE PERMIT FOR TENNIS COURT CON- STRUCTION AT 6929 VASSAR DRIVE. 295 APPROVAL OF BIDS. Commissioner Roach moved and Mayor Drake seconded to approve the following bids as recommended by the City staff: A. FULL CIRCLE CLAMPS (YEARLY CONTRACT). Bids were received from Trans-Tex Supply Co. ($117,503.29) and The Rohan Company ($122,618.90). The low bid from Trans-Tex was accepted. The expenditure will be covered by the water main maintenance account. (Project # 08421-04) B. ENGINE DRIVEN AIR COMPRESSOR. Two bids were received from Moody-Day Inc. ($8,278.00 for 160 c.f.m, unit, or alternate bid $9,936.00 for 185 c.f.m, unit), and from Sullaire of Dallas (alternate bid of $9,210.00 for 185 c.f.m, unit). The low bid from Sullaire of Dallas for a 185 c.f.m, unit was accepted ($9,210.00). This is a budgeted capital item. (Project #08421-05) C. CAST IRON MECHANICAL JOINTS. Although bid invitations were sent to four companies, only Trans-Tex Supply Co. responded with a total bid of $22,530.82, which was accepted. The amount is budgeted in the water main maintenance account. (Project #08421-06) D. SPRAY PAINT '(YEARLY.CONTRACT). Bids were received from Hunt Supply Company ($4,110.36, estimated), and Briggs-Weaver, Inc. ($4,312~00, estimated). The low bid from Hunt Supply Co. was accepted. (Project # 08421-07) E. FIRE HYDRANT EXTENSION AND VALVE BOX. Although bid invita- tions were sent to five companies, only Trans-Tex Supply Co. responded with a total bid of $2,106.25, which was accept. Funds are available in the water main maintenance account. (Project # 08421-08) Motion passed unanimously. Mayor Drake moved and Commissioner Roach seconded to approve the following payment: Hannah Construction Co., Inc. - $36,042.00, Estimate No. 1 for Phase II -Swimming Pool Renova- tion. The total contract price is $224,718.00. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 18th day o~g~, 1984. MAY O R ~/ 296 MINUTES #8422 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, OCTOBER 24, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Commis- sioner John G. Roach was present and Commission Don Houseman was absent. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Foy Mitchell Jr. John R. Volk Phil Stephens Pete Chantilis Bob Sypult Bob Fischer Dallas County Appraisal District 4121 Normandy 3021 Westminster 3502 Bryn Mawr 3624 Asbury PROCLAMATION. At the request of Mr. Walter Humann and the SMU Alumni Association, Mayor Drake signed a dOcument proclaim- ing October 28-November 3, 1984, as HOMECOMING WEEK, and October 31, 1984 as CHILDREN'S DAY AT SMU. Commissioner Roach moved and Mayor Drake seconded to approve the Minutes of the October 1, 1984, meeting as correct. Motion passed unanimously. FOY MITCHELL JR., Director/Chief Appraiser of the Dallas County Appraisal District, introduced himself and conveyed the Appraisal District's awareness of its duty to our City and its commitment to conduct our appraisals both efficiently and competently. TREES FOR THE TOWN PROJECT-LEAFLET. Peter Chantilis and Bob Sypult, members of the Park Cities Sesquicentennial Committee, requested a waiver from Chapter 7, Section 8.E. of the Code of Ordinances, so that the "Trees-for-Town" leaflet can be distributed door-to-door by Boy Scouts. Since this is public service project, Mayor Drake moved and Commissioner Roach seconded to grant the waiver. Motion passed unanimously. At the same time, the Board asked that all phases of the project be discussed with and approved by the Director of Public Works. SMU HOMECOMING PARADE. Both Walt Humann (Alumni Association) and Joan Heggen (Student Foundation) requested permission for the annual parade that has been scheduled for Saturday, November 3, beginning at 10:00 a.m., with the route approved by the police department. Commissioner Roach moved and Mayor 297 Drake seconded to approve the request. mously. Motion passed unani- SMU BONFIRE. Again Mr. Humann and Ms. Heggen requested permis- sion to have a bon-fire at the athletic field bounded by Airline, Binkley, and Yale, an event (Aggie Roast) scheduled for Friday, November 2nd at 10:30 p.m. as part of the Homecoming celebrations. Deputy Chief David Ledbetter expressed the opposition of the fire department· due to the large number of residential units in the neighborhood that have wood shingle roofs. Mayor Drake moved and Commissioner Roach seconded to turn down the request. Motion passed unanimously. J. R. VOLK, 4121 Normandy, expressed concern in regard to single family-attached construction. Mayor Drake explained that one ordinance on the agenda (No. 84/34) would take care of one of the points made by Mr. Volk, although it would not apply to construction already in progress. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/33 AMENDING CHAPTER 3, SECTION 1.C. (6) (b) OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, INCREASING BUILD- ING PERMIT FEES FOR NONRESIDENTIAL NEW CONSTRUCTION, AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/34 AMENDING AND SUPPLEMENTING CHAPTER 3, SECTION 1.C. (14), OF THE BUILDING CODE BY REVISING SECTION 507(5), HEIGHT OF RESIDENTIAL STRUCTURES, AND PROVIDING A PENALTY. Mayor Drake moved and'Commissioner Roach seconded to approve RESOLUTION NO. 84-18, appointing the following alternate members to the Planning and Zoning Commission: Walter G. Dahlberg, Wilson Walter Crook Jr.,. and Mike Massad. They also thanked the 41 citizens who applied for the three posi- tions. Motion passed unanimously. BIDS-ASPHALT MELTING KETTLE. Three bids were received from Blackwelt Burner Co. ($15,016.00), C-W Equipment Company ($13,200.00), and Crafco Texas Inc. ($11,132.41). Commis- sioner Roach moved and Mayor Drake seconded to accept the low bid from Crafco' Texas, Inc. Motion passed unanimously. The item is provided for in the 1983-84 budget under the Street account. (Project # 08422-09) BIDS,ONE HALF-TON WAGON. Although bids were sent to nine 298 vendors, only Doran Chevrolet Inc. responded with a quote of $14,282.37. Commissioner Roach moved and Mayor Drake seconded to accept the bid. Motion passed unanimously. Funding is available through 1983-84 budget (Fire Marshal's vehicle- $13,385.80) and 1984-85 (Fire Supplies-S896.57). (Project # 08422-10) SNIDER PLAZA FOUNTAIN. Mrs. Ben (Dorothy) McKinley, 3601 McFarlin Blvd., suggested that a new fountain be provided for Snider Plaza. Mayor Drake asked that she get in touch with the chairman of the Environmental Standards Committee and give him the ideas she has on the subject. MEETINGS IN NOVEMBER. The meetings were scheduled for Monday, November 5 at 5:00 p.m., and Wednesday, November 21 at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 5th day of November, 1984. MAYOR 299 MINUTES #8423 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, NOVEMBER 5, 1984, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The list of citizens and guests in attendance is filed with the official copy of the Agenda for this meeting. Robert E. Hicks, Finance Director, gave the invocation. Mayor Drake moved and Commissioner Houseman seconded to approve the Minutes of the October 24, 1984, meeting as correct. Motion passed unanimously. REQUEST FOR STOP SIGNS ON GOLF DRIVE. Nine residents on Golf and 12 on crossing streets petitioned the City for stop signs at either the intersection of Golf at Rosedale or of Golf at Milton in order to slow down and potentially diminish traffic on Golf Drive. Mr. John LaRue (6720 Golf) made the presentation. However, other residents in that portion of Golf Drive appeared against the placement of any stop signs and had hired the firm of DeShazo, Starek & Tang to do a traffic study of the area. Mark Goode, a representative of the firm, explained that both intersections do not meet either the City or the State criteria for stop sign installation, to which the City staff agreed. Mr. Goode also stated that, under the tort claims law, the City would be liable for an accident occurred in a non-warranted stop sign location. The following residents on Golf, between Haynie and Rankin, spoke against the request but emphasized the need for police surveillance of speeders: Margaret S. Wood, H. P. Miles, David D. Jackson, and Tom Wright. After hearing all pros and cons and after asking the residents in attendance for a hand vote, Commissioner Houseman moved and Mayor Drake seconded that the request for stop signs be denied but, at the same time, that the Police Department make a concerted effort to catch speeders in this and other neighbor- hood streets in the City. Adding to the motion, Mayor Drake asked that Judge Allison be given a copy of the minutes of this meeting in which the Board recommended stiffer penalties for people who speed on neighborhood streets, even when it is 300 a first offense. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning at its meeting of October 16, 1984: 1. LOUIS G. REESE, INC., owner, requesting (1) a Planned Development District for Block 4, Lots 1 through 10, known as 4117 through 4167 Druid Lane; for Block 4, Lots 18 through 28, known as 4112 through 4180 Glenwick Lane; and for Block 5, Lots 1 through 8, known as 4125 through 4153 Glenwick Lane, all in the Preston Heights Addition. The present zoning is Multiple Family-2. And (2) the replatting of the 29 existing lots into 51 Single Family-Attached lots for townhouse con- struction. Jim Augur, architect, made the presentation. Richard E. Gray, Chairman, explained why the Planning and Zoning Commission was unanimously recommending the application to the Board of Commissioners: The project would considerably reduce density, would provide better parking -although four public parking spaces would be lost on Westchester, would replace structures that are in bad condition, and would provide better tax base. The Planning and Zoning Commission was also recommending the abandonn~nt of parts of alley and street, although this is strictly a decision of the Board. Morton Newman, 6725 Golf, who owns property on Glenwick Lane, advised against the closing of public street and alley and of the possible consequences of covering a larger area with impermeable surface. Denny Hunt, 4119 Glenwick Lane, spoke of the application as being favorable to property values in the neighborhood due to the quality of the proposed development. After much discussion in regard to the topics mentioned above, in regard to a phased replatting as construction progresses, and in regard to the long term interest of the City and its citizens, Mayor Drake moved and Commissioner Roach seconded to approve (1) Ordinance No. 77/328 (Amendment No. 49) listed below, which rezones the area from Multiple Family-2 to Planned Development District-under ten expressed conditions, and (2) to approve all subsequent plats, as long as they conform to the original plat approved by the Planning and Zoning Commis- sion and kept on file with the City of University Park. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 49) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY ADDING SECTION 8-405(13), WHICH AUTHORIZES A PLANNED DEVELOPMENT DISTRICT ZONING FOR 29 LOTS IN THE PRESTON HEIGHTS ADDITION, THE 4100 BLOCKS OF GLENWICK AND DRUID LANES, AND PROVIDING A PENALTY. 301 (2) VILLAGE CONSTRUCTORS, owner, requesting the replatting of Lot 2, Block H, Francis Daniel Park Addition #1, known as 3548-50 Rosedale Avenue, into two Single Family-Attached lots. There being no opposition, Commissioner Roach moved and Commissioner Houseman seconded to approve the replatting. Motion passed unanimously. (3) VILLAGE CONSTRUCTORS, owner, requesting the replatting of Lot 4, Block B, Mount Vernon Annex Addition, known as 3725-27 Binkley Avenue, into two Single Family-Attached lots. There being no opposition, Commissioner Houseman moved and Commissioner Roach seconded to approve the replatting. Motion passed unanimously. INVOICES. Commissioner Houseman moved and Commissioner Roach seconded to approve the following invoices for payment. Motion passed unanimously. 1. Hannah Construction Company, $35,159.00, second estimate on swimming pool renovation, phase II. The total contract price is $224,718 and the work is 35% complete. 2. Parrott Oil Company, $21,638.82, for emergency gasoline and diesel fuel. This should fulfill our needs until the new contract is into effect at the end of November. HIRING OF J. T. DUNKIN & ASSOCIATES, urban planners, to revise our zoning ordinance. Total consulting fee would range from $10,000 to $12,000. Commissioner Houseman moved and Mayor Drake seconded to approve the hiring. Motion passed unanimous- ly. AMENDMENT TO JAMES MURPHY'S DEFERRED COMP PLAN. Commissioner Houseman moved and Commissioner Roach seconded to approve the amendment as proposed by the Executive and Finance Departments. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of November, 1984. ATTEST: MAYOR PRO TEM CITY ./MANAGER- CLERK / 302 MINUTES #8424 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, NOVEMBER 21, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Walter Emerson Peggy Wildman Phil Stephens Joel T. Williams, Jr. 3637 Haynie 3648 Haynie 3021 Westminster Bennett McMurray of the City Staff gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the minutes of the November 5, 1984, meeting as correct. Motion passed unanimously. WALTER EMERSON, 3237 Haynie, and PEGGY WILD,N, 3648 Haynie, requested that city ordinances be amended to prohibit construc- tion work which creates noise on Saturday and Sundays. Mr. Emerson argued that this would provide a reasonable amount of peace and quiet on weekends, especially to older persons who are ill. After explaining that the city cannot pass an ordinance to regulate every single instance in our community, the Board unanimously requested that the city staff evaluate all complaints received in that respect and write letters to owners,~whose properties are under construction, asking for their cooperation in curtailing construction noise during the weekends and in making provisions for off street parking for construction workers. Mayor Drake moved and Commissioner Roach seconded to approve RESOLUTION NO. 84-18, HONORING CAPT. MARVIN RAY FLETCHER's life. Ray, who just died of cancer, was a faithful city employee for fifteen years. Motion passed unanimously. BIDS-OPEN OFFFICE SYSTEM COMPONENTS for Police Department. Bids were received from West Supply Dallas Inc. ($5,817.25), Scott- Rice of Texas ($6,140.32), and General Office Outfitters ($6,531.00). Commissioner Houseman moved and Commissioner Roach seconded to approve the low bid from West Supply Dallas, Inc. The amount is encumbered in 1983-84 Police budget, furniture account. Motion passed unanimously. (Project #08424-11) 303 BIDS-RUBBER SEALANT ASPHALT (YEARLY CONTRACT). We received bids from Crafco Texas Inc. (.228¢/lb.) , Arizona ' Refining Co. (.288¢/lb.)3, and Sf-T-Mark Supply Co. (.237¢/lb.). Commissioner Roach moved and Commissioner Houseman seconded to approve the low bid from Crafco Texas Inc., with a total estimated yearly price of $54,720.00. The amountbudgete'd in the street material account is $68,000. Motion passed unanimously. (Project #08424-12) Mayor Drake moved and Commissioner Roach seconded to approve the following invoice for payment - Crafco Texas Inc, $9,120.00. Due to critical need of rubber sealant asphalt for street repairs, 40,000 lbs. were bought on an emergency basis. Motion passed unanimously. TREE STUMP REMOVAL SERVICE. The Board of Commissioners unani- mously agreed that the City, after cutting a tree in the park- way at a citizen request, also remove the tree stump for a fee. An ordinance establishing the fees should be considered at the next meeting. TRIMMING OF OVERHANGING GROWTH AT THE ALLEYS. The Board unani- mously agreed that the City authorize Texas Utilities Electric Co. to trim all overgrowth on alley right-of-ways, whether or not allowed by the abutting property owner. This should benefit all property owners against power failures due to lines downed by a possible ice storm. The Board requested that a letter be put in the water bill advising all property owners of this city policy. There being no further business, the meeting adjourned. PASSED AND APPROVED this 3rd day of December, 1984. ATTEST: MANAGER-CLERK 304 MINUTES #8425 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, DECEMBER 3, 1984, AT 5:00 P.M. Mayor Pro Tem Don M. Houseman called the meeting to order. Commissioner John G. Roach was present and Mayor Edward J. Drake was absent (out of town). City Attorney Dick Wood was also out of town, City Manager Leland Nelson was in attendance. The following guests and citizens signed the register: Nancy Newman Ben Miller Mary A. Brown Alice C. Connally Mary Deniger Neil Waterman 3529 Haynie 6060 N. Central 3545 N.W. Parkway 3824 Wentwood 4061 Bryn Mawr 6800 Turtle Creek Mary Boehning of the City staff gave the invocation. Mayor Pro-Tem Don Houseman signed a document proclaiming December 1st through January 1st as HOLIDAYS AHEAD CAMPAIGN MONTH in the City of University Park. Commissioner Roach moved and Mayor Pro-Tem Houseman seconded to approved the minutes of the November 21, 1984, meeting as correct. Motion passed unanimously. REQUEST FOR A MASTER PLAN. Nancy Newman (3529 Haynie),presented a petition signed by 198 residents requesting that a master plan be developed for the City of University Park. The Board informed her that J. T. Dunkin & Associates was in the process of helping the city update its zoning ordinance and that a Public Meeting, for the purpose of obtaining citizen input for the study, had been scheduled for January 8, 1984, at 7:00 p.m. in the Auditorium of the University Park Elementary School. Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 84/35 AMENDING AND SUPPLEMENTING CHAPTER 3, SECTION 19 OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, ESTABLISHING A TREE STUMP REMOVAL SERVICE FOR PARK- WAYS ONLY AND PROVIDING A SCHEDULE OF FEES. 3O5 BIDS-MEMORY INCREASE FOR IBM SYSTEM 34 COMPUTER. Bids were received from four companies for a fifty percent increase in memory capacity: IBM ($13,800), Data Comp ($6,000), Computer Resources Inc. ($6,000) and Maintain 34 ($5,500). Funds are are available in the Data Processing budget. Commissioner Roach moved and Commissioner Houseman seconded to accept the low bid from Maintain.34 in the amount of $5,500. Motion passed unanimously. (Project # 08425-13) BIDS-IBM TERMINAL AND PRINTER AND TWO MODEMS for the Peek Service Center. Bids were received from Maintain 34 ($10,500 with modems), Computer Resources Ltd. ($9,900 with modems), IBM ($8,291 without modems), and Data Comp ($7,000 without modems). Commissioner RAnch moved and Commissioner Houseman seconded to accept the low bid of $9,900 from Computer Resources L~d. Motion passed unanimously. $15,000 is avail- able in the Data Processing budget. (Project # 08425-14) BIDS-DIE CUTTER MACHINE. We received bids from Texas Screen Process Supply ($9,350), and Reece Supply Co. ($9,749). Mr. Roach moved and Mr. Houseman seconded to accept the low bid of $9,350 from Texas Screen Process Supply. Motion passed unanimously. $10,000 is budgeted in the Traffic Control account. (Project # 08425-15) BIDS-LAWN TRACTOR AND MOWER. Bids were received from Trinity Equipment Co. ($12,685.96 and alternate bid of $14,157.40), Ben Griffin Tractor Co. ($12,082.97 and alternate bid of $10,989.86), and Dentex Ford Tractor ($10,417.00). Mr. Roach moved and Mr. Houseman seconded to accept the bid from Ben Griffin Tractor Co. because the low bid from Dentex did not include a reversed rotation on the mower. Motion passed unanimously. $17,800 was budgeted for the item in the Park account. (Project # 08425-16) BIDS,SIX PICKUP TRUCKS. Bids were received from five companies for a total of six pickup trucks (three different models). Mr. Roach moved and Mr. Houseman seconded to accept the follow- ing bids: Three 1/2-ton pickup trucks, Graff Chevrolet at $7,262.00 each; two 3/4-ton pickup trucks, Lee Jarmon Ford at $8,814.00 each; one 6000-GVW pickup truck, Lee Jarmon Ford at $8,007.38. For the last item, although Hudiberg Chevrolet was the lowest bidder at $7,788.00, the truck offered had a 262 CID engine versus the specified 300 CID minimum, therefore, the next to lowest bid was chosen. Motion passed unanimously. These pickup trucks are budgeted in the public works, parks, water, or sewer service accounts. (Project # 08425-17) BIDS-REFUSE CONTAINERS AND PARTS. Although bids were sent to six companies, only Emco Manufacturing Corporation responded with a total quote of $7,688.10 for 30 three-cubic yard trash containers and 10 sets of lids. Commissioner Roach moved and Commissioner Houseman seconded to approve the only bid. Motion passed unanimously. Funds are available in the sanitation account. (Project # 08425-18) 306 BIDS-FIVE DUMP TRUCK BODIES. Bids were received from six companies on five truck bodies (four different models). Mr. Roach moved and Mr. Houseman seconded to accept the following low bids. Motion passed unanimously. (2) 12/14 yd.: B&M Truck Equipment Co. at $5,189.00 each and $200 each for retractable material covers. (1) 5/6 yd.: Hobbs Trailers at $3,790.00; reject bids for the cover because of unclear specifications. Cover to be purchased separately by telephone quotations. (1) 12' with Lift: Hobbs Trailers at $2,702.00; reject bids for covers. (1) 16' Brush Dump: B&M Truck at $5,006.00 and $255 for cover. These items are all budgeted in the parks, streets, and sewer accounts. (Project # 08425-19) BIDS-SEVEN TRUCK CHASSIS. Bids were received from three companies for seven truck chassis (six different models). Mr. Roach moved and Mr. Houseman seconded to accept the follow- ing low bids meeting specifications. Motion passed unanimously. (2) 24,500 GVW-Metro Ford Truck Sales at $17,897.50 each (1) 10,000 GVW-Lee Jarmon Ford at $8,541.25 (1) 46,000 GVW-Gateway Ford Truck Sales at $36,715.98 (1) 50,000 GVW-Gateway Ford Truck Sales at $38,711.73 (1) 24,500 GVW-Metro Ford Truck Sales at $17,868.50 (1) 21,000 GVW-Metro Ford Truck Sales at $14,561.00 All of these items are budgeted in the sanitation, parks, streets, and sewer service accounts. (Project # 08425-20) BIDS-BACKHOE/LOADER. We received bids from Case Power and Equipment ($30,273.00), Dentex Ford Tractor ($30,706.00), Ben Griffin Tractor Co. ($31,747.04), Trinity Equipment Co. ($54,781.00). Mr. Roach moved and Mr. Houseman seconded to accept the low bid from Case Power & Equipment in the amount of $30,273. $69,000 is budgeted for the purpose. (Project # 08425-21) INVOICES. Commissioner Houseman moved and Commissioner Roach seconded to approve the following invoices for payment. Motion passed unanimously. 1. Hannah Construction Co. - $12,893.00, third estimate on swimming pool renovation, phase II. Project is 41% complete. 2. Reeder Distributors Inc. - $15,742.50, for emergency gasoline for both service centers. Through telephone quotations from six vendors, Reeder offered the lowest price for 8,859 gallons of regular and 9,192 gallons of unleaded gasoline. This will fulfill our needs until the contract is in effect in December. REVIEW OF INTERNAL CONTROLS OVER TRAFFIC CITATIONS. Commission- er Houseman moved and Commissioner Roach seconded to engage Peat, Marwick, Mitchell & Co. to make a study of our police 307 department computer to make sure that our computer security is as tight as possible. On a few occasions, tickets have been inadvertently put in the history file when they should not be there. The firm will do the study for a maximum fee of $5,000. Motion passed unanimously. EMERGENCY PURCHASE, LINER FOR SWIMMING POOL'S DRAIN LINE. Commissioner Roach moved and Commissioner Houseman seconded to approve the purchase of liner for the pool's drain line from Insituform Mid-America, Inc. The total price for the project is as follows: $13,000 for the liner plus $4,000 to $5,000 for concrete breaking and subsequent pouring to be done by Hannah Construction Co., the contractor for swimming pool renovation, phase II. Motion passed unanimously. (Continuation of Project ~ 08412-02) CHIEF DAVID BEIDELMAN'S RESIGNATION. Mayor Pro-Tem Don Houseman stated that Chief Beidelman had announced his resignation as Chief of Police and Fire to be effective December 21, 1984. David Beidelman has accepted the position of Director of Corpo- rate Relations for Network Security, Inc. The Board of Commissioners accepted his resignation with much regret. There being no further business, the meeting adjourned. PASSED AND APPROVED this 20th day of December, 1984. CI~NAGER- CDER~ 308 MINUTES #8426 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, DECEMBER 20, 1984, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Cpt. Tom VanDoren of the Police Department gave the invocation. JOSE A. RAMIREZ, Employee of the Month. Mayor Drake presented the Employee of the Month award to Mr. Ramirez, a 22 year old utility worker. On October 24, 1984, the employee revived a lady jogger with CPR procedures. Although she died at the hospital, Mr. Ramirez exhibited the utmost in citizenship by aiding a fellow human being and sustaining her life until the paramedics arrived for advanced life support. Commissioner Houseman moved and Commissioner Roach seconded to approve the Minutes of the December 3, 1984, meeting as correct. Motion passed unanimously. Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 84-19, thanking CHIEF DAVID N. BEIDELMAN for his service to the City which encompassed, among other things, the reorganization and modernization of the Police and Fire Departments and the implementation of the policies desired by the City Administration. Motion passed unanimously. * BIDS-TWO REFUSE COLLECTION BODIES. Commissioner Houseman moved and Commissioner Roach seconded to accept the low bid from Martco Inc. in the amount of $12,390. The other bidder was Industrial Disposal Supply Co. ($14,260). This is a budgeted item. Motion passed unanimously. (Project # 08426-22) INVOICE. Commissioner Houseman moved and Commissioner Roach seconded to approve the following invoice for payment: Mack Trucks - $13,451.83, to rebuild and install engine in a sanitation transfer truck, an emergency item. Motion passed unanimously. SIGNAGE REQUEST FOR SCHOOL ZONE AREA (U.P. Elementary). Carolyn Rietz (3301 Bryn Mawr) of the PTA requested that strict safety measures be put into effect for the area mentioned. After discussing the recommendations made by the traffic consul- tant Barton-Aschman Assoc. Inc., the Public Safety Committee and the Environmental Standards Committee, Commissioner Houseman moved and Commissioner Roach seconded to approve the following 309 at the time being: Flashing lights for the intersections of Hillcrest at Caruth and of Hillcrest at Lovers Lane, and school crossing warning signs for the intersection of Dickens at Amherst. Also that the PTA members meet with both Acting Chief Tom VanDoren and Wilfield Scott, Chairman of the Public Safety Committee, to discuss further traffic control measures if the ones just approved are not sufficient to handle the problem. Motion passed unanimously. This should be done during the 90-day period it takeS for the flashing lights to be delivered to the City. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of January, 1985. For the approval of Resolution thanking Chief David Beidelman, present were retiring Chief W. H. Gardner and his Assistant Chuck Rohre of Highland Park, and Chief Bill Caffee of the SMU Department of Public Safety. Chief Gardner spoke of David Beidelman's tenure in University Park as the best years for a constructive and profitable relationship between the police departments of the two Park Cities. 310 MINUTES #8501 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, JANUARY 7, 1985, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Winston Power, Jr. Tom Munroe Don O'Quinn Claire Anderson B. C. Byrd Richard E. Gray Phil Stephens Craig Matthews Ben Miller 3206 Hanover 3221 Caruth 10148 Timber Trail 6430 Ridgemont Drive 7015 Westchester 6815 Hunters Glen 3021 Westminster 4437 Hyer 6060 N. Central Robert E. Hicks of the city staff gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the minutes of the December 20, 1984, meeting as correct. Motion passed unanimously. HPISD'S ALTERNATIVE CLASSROOM IN BASEMENT. Dr. Winston Power, Superintendent, would like to convert the basement by the swimming pool into an alternative classroom. Since they cannot comply with the height restriction (6'8") for one of the two required exits, he requested a variance from Section 3304. (e) of the Building Code. Commissioner Houseman moved and Mayor Drake seconded to allow that the auxiliary exit be only 5 feet in height. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meet- ing of December 18, 1984. Chairman Edward J. Drake was present at the Board of Commissioners meeting to confirm his committee's recommendations. SODOVSKY, PERRY & ASSOCIATES requested the replatting of Lot 10, Clogenson Addition, known as 3513 Asbury Avenue into two single family attached lots. There being no oppostion, Mayor Drake moved and Commissioner Roach seconded to approve the replatting. Motion passed unani- mously. PROPOSED AMENDMENT TO THE ZONING ORDINANCE restricting the height of multiple family structures to a maximum of thirty-five feet (35'). There being no opposition, Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 50) AN ORDINANCE AMENDING AND SUPPLEMENTING SECTION 10-102 OF THE ZONING ORDINANCE, CITY OF UNIVERSITY PARK, BY INCLUDING SF-A, 2F-l, 2F-2, ME-l, MF-2, AND MF-3 ZONING DISTRICTS IN THE THIRTY-FIVE FOOT MAXIMUM HEIGHT REGULATION, AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/1 PROVIDING FOR THE REGULATION OF SATELLITE RECEIVING ANTENNAS AND PROVIDING A PENALTY. Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance which had been requested by the owners of Park Cities Plaza. Motion passed unanimously. ORDINANCE NO. 85/2 PROVIDING FOR TWO-HOUR PARKING RESTRICTION FOR THE ENTIRE PARK CITIES PLAZA PARKING LOT AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-1, asking our representatives to support legislation in the upcoming session of the Texas Legislature which would EXTEND ANNEXATION POWERS TO GENERAL LAW CITIES. This was requested by the TML Small Cities for Planned Growth Task Force. Motion passed unanimously. BIDS-24 SELF CONTAINED COMPRESSED AIR CYLINDERS for the Fire Department. The two bidders were Vallen Safety Supply Co. ($7,590.00) and Koetter Fire Protection Serv~e Co. ($6,888.72). Mayor Drake moved and Commissioner Houseman seconded to approve the low bid from Koetter in the amount of $6,888.72. $6,800 was budgeted for the purpose; the additional $88.72 will be transferred from the Fire Department's supply account. Motion passed unanimously. (Project # 08501-01) BIDS-SIX PORTABLE SUBMERSIBLE RADIOS with carrying case and one six-place charging unit. Although five invitations were mailed only Motorola, Inc. responded with a quote of $8,955.25. Mayor Drake moved and Commissioners Houseman seconded to approve the only bid. $9,000 was budgeted. Motion passed unanimously. (Project ~ 08501-02) LIGHTING OF OUTDOOR TENNIS cOURTS AT H.P. HIGH SCHOOL. A citizen has offered to donate lights for the six outdoor tennis courts along Douglas.i~. Dr. Winston~ Power, SuPerinten- dent, proposed to allow the citizens of University Park to play on the courts in the evenings if the City would be willing to (1) pay the utilities on such lighted courts and (2) handle the court reservations. .The school would install a Chevron System of down lights with an estimated annual energy cost to the City of $300 to $400 per court. The ischool district would expect its physical education and athletic teams to have priority to the courts during daylight hours, as is the practice presently. Mayor Drake moved and Commis- sioner Houseman seconded to approve the concept as long as the HPISD prepares a written agreement outlining use times and areas of responsibility. Motion passed unanimously. U.P. SHARE OF STUDY-INTERSECTION OF PRESTON/NORTHWEST HIGHWAY. DeShazo, Starek & Tang, traffic consultants, will prepar~e a preliminary design of a grade separation for the intersection mentioned above. The cost of the study is $16,800. Dallas County will pay half and the City of Dallas will pay one-fourth. Commissioner Roach moved and Mayor Drake seconded that the City of University Park commit up to $4,900 for our portion of the study. Motion passed unanimously. BUDGET AMENDMENT FOR COMPUTER PROGRAMMING-COURT. Several months ago we ordered a Failure to Appear Warrants program and failed to provide for it in the Municipal Court budget. Commissioner Houseman moved and Commissioner Roach seconded to approve a budget amendment in the amount of $5,950.00 in order to cover the invoice received from Dowco Data Services, Inc., which installed the program. Motion passed unanimously. INVOICES. Commissioner Roach moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. University of Texas Health Science Center, $6,500.00, for in-service training of paramedics. 2. Powell & Powell Engineers, $5,604.96, for final correction of drawings to reflect water, sewer and alley work perform- ed under the 1980 bond. 3. Hannah Construction Co., $36,108.00, 4th estimate on Phase II, swimming pool renovation, project 58% complete. CRAIG MATTHEWS, 4437 Hyer, complained about the "under utili- zation'' of cable channel 4 (news channel) and the SMU channel. He was advised to contact Park Cities CATV for input. There being no further business, the meeting adjourned. PASSED AND.~PPROVED this 24th day offS, 1985. ATTEST: CITY MANAGER-CLERK MINUTES #8502 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JANUARY 24, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Commission- er John G. Roach was present and Commissioner Don M. Houseman was absent. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Junior Dunlap of the City staff gave the invocation. TAMMY WATSON, EMPLOYEE OF THE MONTH. Tamara E. Watson was employed as Sanitation Clerk on February 5, 1979. Later she was promoted to Public Works Secretary and presently is Park Foreman/ Administrative Assistant. She has proven to be an excellent employee and supervisor. She is firm but fair, attentive to employee safety, concerned about strict controls over city equipment, and, most of all, a supervisor that gets things donerour parks have never looked this good before! There is yet another dimension to Tammy. Several months ago she volunteered and has been doing the payroll for the Service Center employees. Lately she has done the payroll for the entire city while, at the same time, training the new employees on how to do it on their own. Even more important, she has developed procedures for performing the payroll function, an invaluable contribution to our all-new Finance Department. Because Tammy is capable, hard working, cooperative, and a real asset to the City, Mayor Drake presented a plaque which declared Tammy Watson the employee of the month, gave her a check for $50, and thanked her for her good service to the City and its citizens. MINUTES. Commissioner Roach moved and Mayor Drake seconded to approve the minutes of the January 7, 1985, meeting as correct. Motion passed unanimously. APPROVAL OF NEW INSURANCE AGENCY. The insurance coverage under our present agent, Marsh & McLennan, expired January 21, 1985. Quotes were received from Texas Municipal League and Arthur J. Gallagher Co. Mayor Drake moved and Commis- sioner Roach seconded to accept the quote from Arthur J. Gallagher Co. as the agency offering the best available coverage for a total premium of $135,916 plus the estimated amount for retention or deductible of $30,000. And, since the amount budgeted for FY 84-85, excluding bonds, is $104,089, Mayor Drake also moved and Commissioner Roach seconded to approve a budget amendment in the amount of $61,827 to cover the increased insurance expense. Both motions passed unanimously. ROAD AND BRIDGE AGREEMENT WITH DALLAS COUNTY. Commissioner Roach moved and Mayor Drake seconded to renew the agreement whereby the County's assistance on certain work projects within the city limits of University Park will continue. Motion passed unanimously. PARK RESERVATIONS FOR THE YEAR 1985. Mayor Drake moved and Commissioner Roach seconded to approve the park reservation schedule for the entire year as presented by the city staff. Forty-one reservations were made on a "first come, first served" basis, the only preference being given to the YMCA due to the large number of children involved. Motion passed unanimously. FEBRUARY MEETING DATES. The Board of Commissioners will meet twice on Thursday at 8:00 a.m. (7:15 a.m. pre-meeting) on February 7 and 21, 1985. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day of February, 1985. 315 MINUTES ~8503 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 7, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Leon Bennett H. R. Patterson R. A. Arnett Foy Mitchell, Jr. Ann Gray SMU SMU SMU DCAD H.P. Presbyterian Church George Dowling of the City staff gave the invocation. Commissioner Houseman moved and Commissioner Roach seconded to approve the Minutes of the January 24, 1985, meeting as correct. Motion passed unanimously. FOY MITCHELL, JR., Director/Chief Appraiser of the Dallas County Appraisal District, updated the Board on the DCAD's activities and answered questions in regard to its operation. SMU'S REQUEST TO ABANDON ALLEY. Mr. H. R. Patterson requested that the City abandon about 700 feet'of the alley between Yale Blvd. and Binkley St., running from Airline Rd. to Dublin St. The alley serves only three houses owned by SMU. SMU would relocate all the utility lines at its expense and in a manner acceptable to the City. In the area, a parking structure would be built to provide over 800 parking spaces. There being no opposition, Commissioner Roach moved and Commissioner Houseman seconded to approve the request; and ordinance, however, will have to be approved at the next meeting. Motion passed unani- mously. RUN FOR MISSIONS '85. Ann Gray, of the H.P. Presbyterian Church, asked permission to hold the Fifth Annual Run For Missions on Saturday, April 20, 1985, from 10:00 to 11:00 a.m. There being no objection from the Police Department, Commissioner Roach moved and Mayor Drake seconded to approve the race. Motion passed unanimously. BIDS-FIRE HOSE AND ACCESSORIES. The bidders were as follows: Casco Industries Inc. ($8,300.00), Riggs First Line Equipment ($8,793.50), Halprin Supply Co. ($9,157.57), and Angus Fire Armour Corp. ($13,749.48). Commissioner Houseman moved and 316 Commissioner Roach seconded to accept the low bid from Casco Industries Inc. in the amount of $8,300. $9,500 is budgeted for these items. Motion passed unanimously. (Project #08503-03) Mayor Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously. 1. Parrott Oil Corporation, $16,892.73, for gasoline and diesel fuel. Telephone quotations were obtained from five vendors with Parrott Oil bidding the lowest prices for 6796 gal. of unleaded, 6725 gal. of regular, and 7697 gal. of diesel. All bidders guarantee prices only for 30 days. 2. Hannah Construction Co., $5,890.00, the 5th estimate on swimming pool renovations, Phase II. The total contract price is $224,718 and the project is 62% complete. TAX REFUNDS IN EXCESS OF $500. Commissioner Houseman moved and Commissioner Roach seconded to approve the following tax refunds that are due either to homestead exemption or duplicate payment. Motion passed unanimously. Robert G. Pollock, 4005 Normandy H.E. Baker Montgomery, 3720 Colgate H.E. Roy W. Howell, Jr., 3557 Colgate D.P. Robert D. Dryden, 3724 Caruth D.P. Thomas L. Brown, 3821 Colgate D.P. Wilma L. Key, 3400 Normandy # J D.P. Charles A. Angel, Jr., Box 12000 D.P. Charles T. Martin III, Box 814730 D.P. Jasper H. Baldwin, 4341 San Carlos D.P. Herbert A. Durham, 3507 Bryn Mawr D.P. For a total of .......................... $ 874.22 780.39 1,502.24 566.97 594.75 632.66 660.54 546.16 1,283.44 681.74 $ 8,123.11 There being no further business, the meeting adjourned. PASSED AND APPROVED thi~ 21st day of February, 1985. CITY MANAGER-CL~{{K ~ 317 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, FEBRUARY 11, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Although there were approximately 170 people in attendance, only 45 citizens and guests signed the register which is made part of the official copy of the Agenda for this meeting. City Manager Leland Nelson gave the invocation. Mayor Drake explained that, due to emergency, the Board of Commissioners had called this meeting to discuss and approve an ordinance that would (1) further restrict the mass of walls on main and accessory buildings, (2) define accessory buildings, setbacks and uses, and (3) require street entrance to garages. Mike Stevens and Bert Waller (3817 Stanford) spoke against prohibiting alley entrance to garages. Mrs. Claude Albritton (3436 University) and Max Harper (4145-53 Normandy) were concerned about children safety if the use of alley entrances were wide spread. A Mr. Becker, who lives on Purdue Street, suggested that all alleys should be made one way to prevent traffic problems. The following persons spoke against different aspects of the proposed restrictions on main and accessory structures: 1. Richard Davis, 4513 Travis (restricts creativity and encourages box houses) 2. David Johnson, 6329 Rincon Way (too restrictive, unfair to builders) 3. Adele Hutchins 4. Jim Augur, 4133 Shenandoah (should differentiate between small and large lots) 5. Peter Chantilis, 3502 Bryn Mawr (meat cleaver approach, needs fine tuning) 6. Guion Gregg, 3425 Marquette (against eliminating 3rd floor) 7. Cindy Rushworth (needs time to understand technical aspects) 8. John Knott, 3125 Amherst (now going through 3rd set of plans) 9. Charles Reynolds, 4072 Amherst (asked for a 30-day delay on passage) 10. Albert Huddleston, 4400 Hanover (his building plans no longer apply) The following spoke against using the Building Code to introduce new requirements: 11. Morris Bachman (should go through zoning procedure) 12. Steve Chapman, 3932 Amherst (there should be a zoning ordinance change, not building code) 13. Richard Bowles, 6477 Mimosa (asked that the City request builders' input prior to adopting such a far-reaching ordinance. The following spoke against the building of large structures: 1. Nigel Stewart, 3848 Caruth (three-story block houses in the 3800 block of Centenary) 2. John Claunch, 3316 Lovers Lane (SMU professor gives historical perspective, talks about inflated land values) 3. Martha Jean Beaty, 3915 Bryn Mawr 4. Jean Russo, 3408 Centenary (size of garages) 5. Albert Moncrieff, 3551 University (similar restrictions should be imposed on commercial construction) In answer to the questions, Mayor Drake stated that the Board of Commissioners would like to proceed with the approval of this section of the ordinance and, if needed, make revisions afterwards. He also stated that a committee of builders meet with the city engineer and give us their point of view. To those whose plans for construction are under way, Mayor Drake stated that some reasonable exceptions could be made, case by case. There being no further discussion, Commissioner Houseman moved and Commissioner Roach seconded to delete Section D. (street entrance required for garages) from the proposed requirements. Thereafter, on motion by Commissioner Roach, seconded by Mayor Drake, the following ordinance, as amended, was passed unanimously. ORDINANCE NO. 85/3 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3, SECTION 1 (14) AND (15) OF THE CODE OF ORDINANCES AND ADDING CHAPTER 3, SECTION 21, TO RESTRICT THE MASS OF WALLS ON MAIN AND ACCESSORY BUILDINGS; TO FURTHER DEFINE ACCESSORY BUILDINGS, SETBACKS AND USE; AND TO PROVIDE A PENALTY. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day/~f~.F.~bruary, 1985. A MAYOR TT.ST: ~ /2 ~ / ~ ~ MINUTES #8504 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 21, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John Go Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Thirty-two guests and citizens signed the register which is made part of the official copy of the Agenda for this meeting. Bennett McMurray of the City staff gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the Minutes of the Regular Meeting-February 7, 1985, and of the Emergency Meeting-February 11, 1985. Motion passed unanimously. PATRICIA VERNON-EMPLOYEE OF THE MONTH. Patty has been the Animal Control Officer since June of 1981 and has exhibited exceptional dedication and professionalism in her work. During the past year, Patty answered over 700 calls for animal control services and increased the City's enforcement of animal control laws by almost 25%. Last summer, Patty's alertness resulted in the arrest of two burglars whom she saw leaving a residence. She radioed the police, the pair was apprehended and the stolen property recovered. Last June, Patty suffered a severe dog bite to the face which required stitches and rabies shots. For all of the above and her continued good work, Mayor Drake presented her with a check for $50 and a plaque expressing the City's appreciation. EMPLOYEE RECOGNITION PROGRAM. Mayor Drake announced that, beginning in May of 1985, employees with two or more years of service will be presented with recognition award pins in accordance with service levels. PLANNING AND ZONING HEARING. was the following: The only application on the agenda L.A.P. Massad Venture, owner, requesting approval of new park- ing layout for the property known as Lots 11, 12 and 13, Block 1, University Park Addition, or 6423 through 6437 Hillcrest Avenue. 320 The application hadlbeen heard by the Planning and Zoning Commission on January 22, 1985, and recommended to the Board of Commissioners subject to eleven conditions. P&Z Chairman, Richard E. Gray outlined those conditions to the Mayor and Commissioners. Mr. Louis Nichols, attorney for the applicant, briefly explained the proposed plan and presented a petition in favor that was signed by 125 University Park property owners. The following property owners spoke against the plan as presented, especially against using University Boulevard as the exit and entrance point to the underground parking garage: 1. Larry Maxwell, 3411 University (health and safety, struc- ture does not comply with zoning ordinances, would require variances from the Board of Adjustment, problems with aesthetics) 2. Nancy Newman, 3529 Haynie (presented petition s.igned by 252 property owners in the immediate neighborhood) 3. Harry Hoover, 3528 University (presented an alternative plan with entrance and exit on Hillcrest) 4. George Howard, 3437 Haynie 5. Priscilla Wofford, 3124 Milton (concerned about increased traffic and pedestrian safety on Hillcrest) 6. Marvin Wise, 3444 University 7. Jim Shelton, 3441 University 8. Melanie Schonier, 3410 University 9. Claude Albritton, 3636 McFarlin After discussing the concerns raised by the neighboring property owners and the possibility of shifting the entrance/ exit from University to Hillcrest, Mayor Drake moved and Commissioner Roach seconded that any action on the application be postponed to the meeting of March 4, 1985, or whenever the new proposed plan is available. Motion passed unanimously. The Board also asked that Mr. Larry Maxwell present his points in writing to both Mr. Louis Nichols (attorney for L.A.P.Massad Venture, the applicant) and the City, and that the applicant meet with Mr. Harry Hoover and other residents to discuss the possibility of a plan that would be acceptable to all concerned. There being no further discussion, the hearing was closed. Commissioner Houseman moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/4 ABANDONING A 15-FOOT PUBLIC ALLEY LOCATED IN BLOCK 1 OF EAST UNIVERSITY PLACE ADDITION, UNIVERSITY PARK, TEXAS, CONTAINING 9750 SQUARE FEET OF LAND, TO SOUTHERN METHODIST UNIVERSITY. 321 BIDS, BI-YEARLY OFFICE SUPPLY CONTRACT. Although invitations were sent to four vendors, only Miller Business Systems responded with an estimated bi-yearly monetary total of $6,966.47. Commissioner Houseman moved and Commissioner Roach seconded accept this only bid. Motion passed unanimously. (Project #08504-04) INVOICE. Commissioner Houseman moved and Commissioner Roach seconded to approve the following invoice for payment. Motion passed unanimously: Wood & Wood, $6,076.61, for preparation and handling of the appeals of Stein vs. C.U.P. both in the Court of Appeals-Dallas and the Supreme Court of Texas. (The Supreme Court denied Mrs. Stein's motion for rehearing.) RESOLUTION. Mayor Drake moved and Commissioner Roach seconded to approve Resolution No. 85-2, Requesting that the Dallas County/Park Cities Municipal Utility District amend its proposed five-year plan to speed the building of a water storage facility in the Southeastern section of the City of University Park. Motion passed unanimously. PERMISSION FOR M.E.MOSES, SNIDER PLAZA. Mayor Drake moved and Commissioner Houseman seconded to grant Mo E. Moses permission to display spring merchandise on the sidewalk in front of the store, no more than 36 inches from the windows, from March 1 through July 15, 1985. Motion passed unanimously. Commissioner Roach moved and Commissioner Houseman seconded to approve a tax refund in the amount of $780.00 to Leonard Frey, Jr., 3455 Shenandoah, due to duplicate payment. Motion passed unanimously. MEETING DATES IN MARCH. The scheduled dates are Monday, March 4th at 5:00 p.m. and Tuesday, March 19th at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 4th day of March, 1985. MINUTES #8505 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, MARCH 4, 1985, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. 37 citizens and guests signed the register which is made part of the official copy of the Agenda for this meeting. Commissioner Don M. Houseman gave the invocation. Commissioner Houseman moved and Commissioner Roach seconded to approve the Minutes of the February 21, 1985, meeting as correct. Motion passed unanimouSly. POLICE AND FIRE ANNUAL REPORTS. At Mayor Drake's request, Acting Chief Tom Van Doren reported that there was a consider- able decrease in the number of crimes and fires in the City in 1984 at the same time fire and crime prevention practices continued to be implemented. PLANNING AND ZONING HEARING. The following application had been recommended by the Planning and Zoning Commission at its meeting of January 22, 1985, subject to eleven conditions which are listed in the Minute.s of that meeting: L.A.P. Massad Venture, owner, requested approval of new parking layout for the property known as Lots 11, 12, and 13, Block 1, University Park Addition, or 6423 through 6437 Hillcrest Ave. The permission is required under Section ll.104(f) of the Zoning Ordinance. This hearing had been recessed on February 21, 1985, in order for the applicant and the neighboring property owners have the chance to meet again and try to come up with a plan that would be acceptable to all concerned. Louis Nichols, attorney representing the applicant, stated that no compromise had been reached at the above mentioned meeting and that L.A.P. Massad Venture was asking for approval of the parking layout recommended by the Planning and Zoning Commission. Atty. Larry Maxwell (3411 University), stated that the property owners whom he represented were against the proposed ingress/ egress for the underground parking on University Boulevard and strongly believed it could be moved to Hillcrest. Others who spoke against the application were: Harry Hoover (3528 University), Anne Maxwell (3411 University), and Nancy Newman (3529 Haynie). Bill Pettinger (3548 University) asked for clarification on what was being proposed. City Manager Leland Nelson stated that the traffic department had made a pedestrian count (12 hours in one day) which revealed only 56 pedestrians going either east or west on the south side of University while there were 291 going either north or south on the west side of Hillcrest, both counts made at the Block 1 in question. He also stated that the City staff believed that the traffic flow and pedestrian safety would be better served if the entrance/exit ramps were placed on University instead of on Hillcrest. Mark Goode of DeShazo, Starek & Tang, traffic consultants hired by the applicant, came up with the same results and recommendations made by the City staff. Although the Board of Commissioner members were not satisfied with the lack of a compromise plan, Mayor Drake moved and Commissioner Houseman seconded to approve the proposed park- ing layout with the eleven conditions imposed by the Planning and Zoning Commission. Motion passed unanimously. WAIVER FROM ORDINANCE ~- 3205 CENTENARY. Dr. W. Z. Burkhead Jr., owner, requested a waiver from Ordinance No. 85/3. He was planning to convert his three-car garage into a two-car garage with quarters for one live-in maid. Commissioner Roach moved and Commissioner Houseman seconded to grant the request under the following conditions: (1) That it be restricted to one employee only, and (2) that the permission expire if and when the property is sold. Motion passed unanimously. WAIVER FROM ORDINANCE - 4004 ST. ANDREWS. D.H.Hunt, owner, requested a waiver from Ordinance No. 85/3 since his remodel- ing plans include (1) conversion of part of the attic into living space, (b) an eave line of 24 feet vertically, and (3) an addition that extends the side wall 40 feet beyond the maximum 50 feet allowed. Commissioner Houseman moved and Commissioner Roach seconded to grant the request due to the facts that the plans had been drawn in June of 1984 and that the property in question sits on an oversized lot. Motion passed unanimously. LONE STAR MASTER SWIM CLUB. Jim Montgomery once again requested to use Curtis Park pool from May 27 through i September 28, 1985, Monday through Friday from 5:45 to 8:00 a.m., and on Saturdays from 6:45 to 8:00 a.m. He proposed to pay a fee of $2,000 due on May 27th. Mayor Drake moved and Commissioner Houseman seconded to grant permission 324 through Labor Day only, unless a subsequent permit is granted to the Senior Citizen Swimmers to use the pool through the month of September. Motion passed unanimously. INVOICES. Mayor Drake moved and Commissioner Roach seconded to approve the following invoices for payment. Motion passed unanimously. 1. Hannah Construction Co., $7,727.00, for Estimate #6, Swim- ming pool renovation-Phase II. Total contract price is $224,718.00, the amount paid to date is $148,688.00 and the work is 66% complete. 2. Reeder Distributors, Inc., $6,967.11, for emergency purchase of unleaded gasoline. Telephone quotations were obtained with Reeder quoting $.7650/gal. BIDS. Commissioner Houseman moved and Commissioner Roach seconded to approve the following bids. Motion passed unani- mously: 1. TENNIS COURT RENOVATION, WILLIAMS PARK. We received bids from two companies: The Grahm Group ($47,595) and The Weber Company, Inc. ($33,000). The low bid of The Weber Company was accepted. $40,500 is budgeted for the purpose. (Project # 08505-05) 2. STEEL PRODUCTS FOR THE SERVICE CENTER. We received bids from three companies on various steel products. The low bid in each category was accepted as follows: Garland Steel at $4,080.50, Central Steel and Supply at $1,723.17, and American Iron and Metal Co. at $876.60, the total amount being $6,680.27. The expense will be covered by the individual service center accounts. (Project # 08505-06) 3. ONE AUTOMOBILE. We received two bids from W. O. Bankston Ford ($8,180.00) and Steakley Chevrolet ($8,995.47). The city specifications stated 2.5 or greater liter engine. Since Bankston Ford quoted a 2.3 liter only, the bid from Steakley Chevrolet at $8,995.47 was accepted. The item is budgeted in the Engineering account. (Project # 08505-07) HEALTH AND LIFE INSURANCE COVERAGES. Commissioner Houseman moved and Mayor Drake seconded to approve the Blue Cross and Blue Shield contract on a month-to-month basis, as recommended by the Employee Benefits Committee. The new rate is $66.08 per employee and the new coverage adds a $250 deductible, mandatory second opinions on select surgeries, pre-admission testing, and 100% coverage for out-patient surgery. Also three HMO's are offered with the City paying $66.08 per month toward any coverage level of these plans selected by the employee. Motion passed unanimously. PAINTING OF SIGN POLES. The Board decided to postpone consider- ation on this item for further study. 325 CITY PARTICIPATION IN REPLACEMENT OF CURB AND GUTTER. Commissioner Roach moved and Commissioner Houseman seconded to approve city participation (50%) in the replacement of curb and gutter that abut Mr. Robert Buatt's property, 4001 McFarlin. The City's share ($2,500) will be covered by the limited amount of money still available in the street bond fund. Motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. Commissioner Roach moved and Commissioner Houseman seconded to approve the following tax refunds due to DCAD adjustments on homestead exemptions: Baker Montgomery, 3720 Colgate, in the amount of $780.39 Alice J. Malouf, 3441 Westminster, in the amount of $588.37. Motion passed unanimously. W. A. PAYNE, 3509 Marquette, complained about the lack of enforcement of clean-up rules for construction sites and its surroundings such as sidewalks, parkways and alleys. The Board asked that the city staff look into the problem and come up with some solutions, even if they involve the passage of new rules or the hiring of enforcement personnel. JOINT HEARING OF PLANNING & ZONING/BOARD OF COMMISSIONERS. Mayor Drake announced that the two Boards will hold a joint meeting on Thursday, April 4, 1985, at 7:00 p.m. in the U.P. Elementary School Auditorium, in order to consider the rezoning of all general retail/commercial areas into Planned Development Districts. There being no further business the meeting adjourned. PASSED AND APPROVED this 19th day of March, 1985. MAYOR PRO-T 326 MINUTES #8506 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, MARCH 19, 1985, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Commis- sioner John Roach was present and Commissioner Don Houseman was to arrive later. Others present were City Attorney Dick Wood and City Manager Leland Nelson. A few citizens and guests signed the register which is filed with the official copy of the Agenda for this meeting. Mary Boehning, Personnel Manager, gave the invocation. SGT. BOBBY BROWN, EMPLOYEE OF THE MONTH. Sgt. Brown was recognized as such for his outstanding service to University Park and dedication to his profession. Sgt. Brown's reputa- tion as an innovative and thorough investigator brings requests from police departments of other cities for his assistance in solving difficult cases. In his five years with the City of University Park, Bobby has uncovered and linked evidence solving a double murder and several hundred burglaries. Sgt. Brown's professionalism and loyalty makes him an example not only to younger officers but also to all employees. Mayor Drake gave Sgt. Brown a plaque and a check for $50 in recognition of his service to the City. MINUTES. Commissioner Roach moved and Mayor Drake seconded to approve the minutes of the March 4, 1985, meeting as correct. Motion passed unanimously. At this point Commissioner Houseman arrived at the meeting. WALTER HUMANN, Chairman of the Central Expressway Task Force, updated the Board on his committee's work in regard to plans that will be proposed for the Dallas portion of Highway 75. SENIOR CITIZENS' REQUEST TO USE CURTIS PARK POOL. Mr. Carlton Wyche, 4204 Hanover, requested that the twenty or so senior citizen swimmers again be allowed to use the pool from 8:00 to 9:00 a.m., TueSday ~hrough Saturday, from May 31 through September 21, 1985, with lifeguards provided by the City. There being no opposition, Commissioner Houseman moved and Commissioner Roach seconded to approve the request. Also, that the city staff inform the Lone Star Master Swimmers that they are also allowed to use the pool from September 2nd through the 21st. Motion passed unanimously. 327 VARIANCES FROM ORDINANCE NO. 85/3. Commissioner Roach moved and Mayor Drake seconded to approve the following requests for variances. (Each individual case had been previously heard by Commissioner Roach and the plans had been ready prior to the adoption of Ordinance 85/3.) Motion passed unanimously: (1) JOHN KNOTT, 3229 Carutho The plans exceed the building depth limit by approximately 9 feet. This is a 70 x 170 foot lot. (2) ALLEN MYERS, 3404 Southwestern. The plans for his second floor addition exceed the permitted building depth by 18 feet with an eave height of 18 feet and include a small third-floor loft. This is a 70 x 160 foot lot. (3) JAMES AUGUR, 4001 University. The plans exceed the permitted depth by approximately 7.5 feet with a 23.6 foot eave. An open two-story front porch makes up for most of the depth overage. This is a 90 x 184.8 foot lot. VARIANCE FROM SATELLITE ANTENNA DISH ORDINANCE. Charles E. Paschall, Jr., 6231 St. Andrews, requested permission to retain the dish he has installed at a height of 40 feet on the north side of his property. It waS. the unanimous decision of the Board to delay.action on the request for further inspec- tion of the site by the Board members. BICYCLE RACE AT SNIDER PLAZA. Judy Niven, representing Mirage Cycling Team requested permission to hold a bicycle race in a two-block area of Snider Plaza on Sunday, June 2, 1985, from 9:00 a.m. to 2:00 p.m. The Board of Commissioners delayed action on the request until a more acceptable route is devised with the approval of the Police Department. HEARING ON REVENUE SHARING BUDGET for fiscal year ending September 30, 1985. The revenue expected for 1984-85 is $89,943. Mayor Drake moved and Commissioner Roach seconded to decline the amount allocated to the City of University Park with the express condition that such allocation be returned to the federal deficit reduction fund; also that the present city budget be amended to cover the difference. Motion passed unanimously. The Board also directed the city staff to find out whether or not the city could accomplish its purpose. At %his point, Mayor Drake left the meeting and Mayor Pro-Tem Don Houseman presided. Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/5 AMENDING CHAPTER 3, SECTION 1.Cj (8) (a) AND (b) OF THE CODE OF ORDINANCES, RELATING TO DEPOSITS REQUIRED FOR THE REMOVAL OF CONSTRUCTION DEBRIS AND PROVIDING A PENALTY. 328 Commissioner Houseman moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimous- ly. ORDINANCE NO. 85/6 AMENDING CHAPTER 10, SECTION 20 OF THE CODE OF ORDI- NANCES BY ADDING SUBSECTION (D) RESTRICTING CONCRETE TRUCKS AND OTHER TRUCKS OVER 25,000 GVW FROM USING RESIDENTIAL ALLEYS AND PROVIDING A PENALTY. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-3, PROVIDING FOR AN INTENT TO DEDICATE 21.5 ACRES of our Garland property to the City of Garland for construction of State Highway 190. It also provides for landfill rights as a trade in for the City property that will be lost to the highway. Motion passed unanimously. Commissioner Roach moved and Commissioner Houseman seconded to approve the following invoice for payment: Reeder Distri- butors, Inc., in the amount of $8,989.79 for gasoline and diesel fuel for the service centers. Telephone bids were taken and the low bid was quoted by Reeder Distributors. Motion passed unanimously. STREET RENOVATION PROGRAM. Commissioner Houseman moved and Commissioner Roach seconded to approve the schedule for street renovation by city crews. The available funds most likely will limit this year's program to renovation of parts of the following streets: Potomac, Snider Plaza, Daniel, Rosedale and Rankin. Motion passed unanimously. TAX REFUND IN EXCESS OF $500. Commissioner Houseman moved and Commissioner Roach seconded to approve a refund of $777.82 to Louis G. Reese, Inc., 8214 Westchester, due to duplicate payment. Motion passed unanimously. THOMAS HANFORD, DIRECTOR OF PARKS. Commissioner Houseman moved and Commissioner Roach seconded to approve the hiring of Thomas Hanford to fill the newly created position of Director of Parks. Motion passed unanimously. MEETING DATES IN APRIL. The two meetings will be on April 1 and 29, 1985 at 5:00 p.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 1st day ~~1, 1985. MANAGER~CL~RK MINUTES #8507 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, APRIL 1, 1985, at 5 p.m. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Three citizens and guests signed the register, which is filed with the official copy of the agenda for this meet- ing. Bennett McMurray of the staff gave the invocation. Mayor Edward Drake proclaimed May 10 and 11, 1985, as Shriners' Crippled Children Hospital and Burns Institute Day. Commissioner Houseman moved and Commissioner Roach seconded the approval of the minutes of the March 19, 1985, Board of Commissioners meeting. The motion passed unanimously. Charles E. Paschall, Jr., of 6231 St. Andrews, appeared to request permission to retain the satellite antenna dish he has installed at that location which violates the ordinances of the City of University Park as to the height. Because he had inquired from the City prior to the passing of an ordi- nance restricting the height and had been assured there was no height restriction, Commissioner Houseman moved and Mayor Drake seconded that he be allowed to retain his satellite antenna at a 40-foot height. The motion passed unanimously. Co~missioner Houseman moved and Commissioner Roach seconded that W. C. Schoeller, 3517 Villanova~ be allowed a variance from Ordinance 85/3 as long as he filed a record which would covenant that no one would ever be allowed to rent the guest house with full bath facilities which he requested to build. The motion passed unanimously. Commissioner Houseman moved and Mayor Drake seconded that Steve Meier of 3925 Druid Lane be allowed to remodel with plans to exceed the 50-foot depth limit by approximately 15 feet, which is a variance from Ordinance 85/3. The motion passed unanimously. 330 Commissioner Houseman moved and Mayor Drake seconded that Sally Schupp of 4324 Hanover be allowed a variance from Ordinance 85/3 which would extend the two-story addition approximately 5 feet beyond the currently allowed depth of a two-story structure. The motion passed unanimously. INVOICES. Mayor Drake moved and Commissioner Roach seconded to approve the following invoices for payment: (1) Peat Marwick & Mitchell - $2,000.00 for the final payment for the 1983/84 Audit. (2) Hannah Construction Co. - $66,769.00 per Estimate No. 7 on Swimming Pool Renovations, Phase II. The motion passed unanimously. Mayor Drake moved and Commissioner Roach seconded that Administrative Order PRS-3 in regard to appeal hearings be amended to provide that the final administrative appeal by all employees be made to the City Manager except for Police Department employees, who may appeal the decision of the City Manager to the Board of Commissioners. The motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. Mayor Drake moved and Com- missioner Roach seconded to approve the following tax refunds due to either duplicate payment or adjustments on homestead exemptions: Transamerica Real Estate, Arlington D.P. InterFirst Bank, Dallas, Box 35688 D.P. Evemco Corp., 4334 Lemmon Avenue D.P. Shuler-Reese, Box 163, Richardson D.P. Phillip Wiggins, 4324 Amherst D.P. Charles E. Paschall, Jr., 3448 Daniel D.P. Pamela D. Wilson, 3416 Daniel D.P. Robert G. Pollock, 4005 Normandy H.E. Hugo Schoellkopf, 4949 Joseph Hardin Rd. H.E. Eo B. Mott, 6315 Westchester H.E. Dr. Billy B. Oliver, 3416 Southwestern D.P. Roland Bandy, 3402 McFarlin, Ste. 210 D.P. John M° Jackson, 3400 University D.P. Jarrett-Scott, Inc., 5622 Dyer D.P. Fred Grinstead, 2906 Sunnybrook, Tyler D.P. Lee Po Oneacre, 4031 University H.E. $ 903.05 2,431.88 795.33 761.32 583.05 712.49 1,586.40 900.45 599.20 636.00 896.97 790.41 848.25 1,239.69 756.37 520.38 For a total of ............... $14,961.24 The motion passed unanimously. 331 Mayor Drake also informed those in the audience that the next meeting of the Board of Commissioners would be April 29, 1985, at 5 p.m., and invited everyone to the joint Planning and Zoning Commission and. Board of Commissioners meeting April 4, at 7 p.m., at the University Park Elementary School Auditorium. Also, Mayor Drake introduced Tom Hanford, Director of Parks, who assumed his position as of April 1, 1985. There being no further business, the meeting adjourned. PASSED AND APPROVED this 29th day of April, 1985. 332 MINUTES #8508 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, APRIL 29, 1985, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Seventeen guests and citizens signed ~he register which is filed with the official copy of the Agenda for the meeting. Wayne Gilcrease~.of the Fire Department gave the invocation. LILBURNE J.B. JAMES, EMPLOYEE OF THE MONTH. J.B., our night maintenance man, is sixty-nine years old and started with the City on November 15, 1963. He deserves this award for his dependable and able service, especially during emergency situations. J.B. excells as a water utility worker in his job knowledge, safety practices and loyalty. Mayor Drake gave J.B. a plaque and a check for $50 in appreciation of his good service to the city and its citizens. PROCLAMATIONS. Mayor Drake signed the following documents: (1) National Day of Prayer, May 2, (2) Private Property Week, April 29-May 4, (3) Clean Air Week, April 29-May 5, (4) Small Business Week, May 5-11, (5) National Transporta- tion Week, May 12-17. Commissioner Roach moved and Commissioner Houseman seconded to approve the Minutes of the April 1, 1985, Board of Commis- sioners meeting as correct. Motion passed unanimously. BICYCLE RACE AT SNIDER PLAZA. Commissioner Houseman moved and Commissioner Roach seconded to allow the Mirage Cycling Team to hold a bicycle race in a three-block area of Snider Plaza on Sunday, June 2, 1985, from 9:00 a.m. to 2:00 p.m., as long as the police department agrees that the route will provide spaces for the area residents to move freely in and out of their properties. Motion passed unanimously. SANDY HENRY requested permission to reserve the double tennis courts at Caruth Park on Sunday, June 16, 1985, from 11:00 am. to 2:00 pm. for a H.P. High School reunion picnic-1965 gradu- ates. After much discussion about city policy and creation of precedents, the Board unanimously decided that it would not grant permission for a "block" reservation and advised Mr. Henry that he should attempt to get the necessary reservations using the regular procedure, or one reservation by tennis 333 permit owner and made 48 hours in advance. PETITION FOR CLOSING OF POTOMAC AVENUE AT THE TOLLWAY. Mrs. Dianne Robertson (4501 Potomac) presented a petition to that effect and signed by 37 property owners in the 4400 and 4500 blocks of Potomac. They argued that, in orderlto avoid the traffic signal on Mockingbird, Potomac has been heavily used as an entrance to the North Dallas TollWay.. Others?~speaking in favor of the request were Jan Howard, Count Mays, and Gordon Cornell. After much discussion, the Board took the matter under advise- ment in order to study it further and examine the possible consequences of such closing. The subject will be put on the Agenda again for the meeting of May 22, 1985. The ordinance prohibiting the use of the alleys by trucks that weigh over 2½ tons was postponed to the next meeting for further input in regard to possible increased costs to resi- dencial construction. APPROVAL OF INVOICES. Commissioner Houseman moved and Commis- sioner Roach seconded to approve the following invoices for payment. Motion passed unanimously. 1. The Weber Company, $25,650.00, first estimate on tennis court renovation-Williams Park. The project is 86% complete. 2. Hannah Construction Co., $31,914.13, final estimate on swimming pool renovation. Also approved was a Change Order for which a budget amendment in the amount of $7,784.13 was authorized. The final adjusted contract amount is $232,502.13. 3. Parrott Oil Corporation, $16,653.30, for gasoline and diesel fuel for the service centers. Telephone bids were obtained from three vendors with Parrott Oil quoting the lowest prices. APPROVAL OF HIRING A FOURTH BUILDING INSPECTOR. Mayor Drake moved and Commissioner Roach seconded to allow the Building Department to hire one more building inspector in order to meet the demands of the department. Also, that a budget amendment in the amount of $10,600 be made for the purpose in the 1984-85 budget. Motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. Commissioner Roach moved and Mayor Drake seconded to approve the following tax refunds due either to double payment or homestead exemption: Richard Leatherwood, 3629 Rosedale DP $674.92 Gwen Knox, 3801 Miramar DP 575.17 Thomas Ting-I Yu, 4072 Lovers Lane DP 889.56 Mrs. Charles L. Lowe Jr., 4309 Normandy DP 512.17 Ralph P. Baumgardner, 4208 Larchmont HE 627.00 John A. March IV, 3309½ Rosedate HE 557.28 Mark Lovell, Shreveport, La. DP 1,125.17 William R. Baum, 3216 Stanford DP 696.98 '334 Forrest E. Lumpkin, Jr., 7414 Turtle Creek DP $1,659.19 Harlan F. Stanley, 3837 Southwestern Scott L. Campbell, 3548 Southwestern John J. Caulfield, 3212 Marquette National Toddle House (Dobbs House) First Texas Savings Association of Dallas Motion passed unanimously. DP 502.37 HE 551.76 HE 564.16 DP 697.60 TP 982.48 $10,615.81 BUDGET AMENDMENT FOR ALLEY REPAIR. Due to the critical situation of some of our alleys, Commissioner Houseman moved and Commissioner Roach seconded that a budget amendment in the amount of $100,000 be made in order to take care of some emergency repairs. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 6th day of May, 1985. 335 MINUTES #8509 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, MAY 6, 1985, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Anne Yeager Dr. & Mrs. J. S. Minnett Ron M. Conner Florence DeLoach Irene Penry John Knott 3924 Glenwick 3925 Glenwick 4208 Windsor Pkwy. 3237 Southwestern 3424 Granada 3125 Amherst Finance Director Bob Hicks gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the Minutes of the April 29, 1985, Board of Commissioners meeting as correct. Motion passed unanimously. VARIANCES FROM ORDINANCE NO. 85/3. The following property owners had previously discussed their cases with either one of the Commissioners. Mike George, 3941 Glenwick withdrew his request for a variance. 1. ROBERT EDELMAN, 3825 Bryn Mawr. Commissioner Houseman moved and Commissioner Roach seconded to allow Mr. Edelman to keep a third floor addition that will be used as game room and bath. It does not exceed 50 percent of the floor below. The lot is 69'3" x 160' Motion passed unanimously. The variance requested by Pete Callis, 3241 Stanford, was deferred until the next meeting for further study. 2. RANDY INGSTROM, 3601 Rosedale. Commissioner Roach moved and Mayor Drake seconded to allow the construction of a second floor addition that will be 62' in depth but with a side off-set. The lot is 60' x 200' Motion passed unani- mously. 3. CHRISTOPHER/KATHRYN CLINTON, 3825 Purdue. Commissioner Roach moved and Mayor Drake seconded to approve the follow- ing variances: A depth of 61', a second floor (rear of house) addition of 42', a height of 25' and a drip line of 18'5" The lot is 50' x 140' Motion passed unanimously. 336 4. JEFF WALL, 3633 Bryn Mawr. Mayor Drake moved and Com- missioner Houseman seconded to approve Mr. Wall's request for variance as follows: A 64'08" depth and 21½' drip line. The lot is 70' x 160' Motion passed unanimously. An ORDINANCE restricting trucks over 2½ tons from using the residencial alleys in University Park was postponed until the next meeting. The Board asked that a copy of the proposed ordinance be sent to the recently established committee of builders along with a letter explaining the city's reasoning behind the ordinance and asking for input as to construction cost differentials which would result from the adoption of such ordinance. BIDS-TWO ROTARY TRACTOR MOWERS. Three bids were received: Dallas Turf Equipment-Scag (gas $4,600 ea.), Colonial Motor Company-Jacobson (gas $7,190, diesel $7,090 ea.), and Goldthwaites of Dallas-Toro (gas $8,150, diesel $8,365 ea.)o Mayor Drake moved and Commissioner Roach seconded to accept the bid from Goldthwaites of Dallas on the following basis: The delivery time is shorter, the four-wheel construction of diesel is functionally more stable, it is a proven piece of equipment, mowing speed control is superior to Jacobson (which has two speeds while Toro has variable speed with foot pedal control). Also, the bid by Dallas Turf Equipment was nonconforming to specifications. Motion passed unani- mously. This is a budgeted ($19,000) capital item. The total bid amount by Goldthwaites for two mowers is $16,730 (diesel). (Project #08509-08) BIDS-REFUSE CONTAINERS AND PARTS. Although invitations were mailed to six vendors, Commissioner Roach moved and Mayor Drake seconded to approve the only bid from EMCO as follows: 30 three-yard containers at $230.00 each, and 25 sets of lids for $84.21 each, a total bid amount of $8,005.25. $15,000 is budgeted for conta%ner replacement. Motion passed unanimously. (Project #08509-09) There being no further business, the meeting adjourned. PASSED AND APPROVED this 22nd day of May, 1985. 337 MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, MAY 22, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John Go Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Mr/Mrs. Gordon L. Cornell Robert H. Clark Mrs. E. L. DeLoach Phil Stephens Paul E. Cochran Anne Yeager 4512 Potomac 7715 Turtle Creek 3237 Southwestern 3021 Westminster 3201 Amherst 3924 glenwick George Dowling, Public Works Engineer, gave the invocation. WAYNE GILCREASE, EMPLOYEE OF THE MONTH. Wayne is an outstan- ding employee of the Fire Department. He is .competent, hard- working, devoted to enhancing the City's image, and a leader of his peers. In 1981 he organized the Muscular Dystrophy Drive, which has improved significantly since then due to his efforts. He is presently working toward a degree in fire protection technology. Wayne is a Baptist minister and his interest and concern for people, both citizens and fellow employees, are evident. His human relations skills are worthy of recognition. As a token of the City's appreciation, Mayor Drake presented Wayne Gilcrease with a plaque and a check for $50. DR. E. A. SIEGLER DAY. Mayor Drake signed a proclamation declaring May 31, 1985 as Dr. Siegler Day in the City of University Park. Dr. Siegler will leave Highland Park High School to assume the duties of Superintendent for Grapevine- Colleyville. Commissioner Houseman moved and Commissioner Roach seconded to approve the minutes of the May 6, 1985, Board of Commis- sioner meeting as correct. Motion passed unanimously. VARIANCES FROM ORDINANCE NO. 85/3. The following requests had been previously heard by Commissioner Houseman. As direc- ted by the Board of Commissioners, all property owners within 200 feet of the properties mentioned below were notified of this meeting by letter mailed on May 14, 1985: 338 (1) PETE CALLIS, 3241 Stanford. Commissioner Houseman moved and Commissioner Roach seconded to approve the following variance: A covered front entry (open) which projects 2'8" beyond the permitted building depth, second floor. The lot size is 50' x 140' Motion passed unanimously. (2) JOHN MORRICAL, 3333 Greenbrier. Commissioner Houseman moved and Mayor Drake seconded to approve the following variance: A second floor addition which exceeds the maximum depth by 7' at the back of the structure. The lot size is 70' x 160' Motion passed unanimously. (3) DAVID/GWEN WATKINS, 3625 Caruth. Commissioner Houseman moved and Commissioner Roach seconded to approve the following variance: An addition that will extend the building 6' beyond the maximum allowed depth. The lot size is 70' x170' Motion passed unanimously. The variance requested by Jesse Tober, 3212 Amherst, was tabled until Mr. Tober presents his plans to four residents in the area who wrote letters against the granting of a variance in this particular case. PETITION FOR CLOSING OF POTOMAC AVENUE AT THE TOLLWAY. The petition, signed by 45 residents of the 4400 and 4500 blocks of Potomac requesting that the street be permanently closed to traffic at the intersection with the Dallas North Tollway, was considered again by the Board of Commissioners. The request was based on the fact that Potomac has turned from a residential street into a thoroughfare. Both the Police and Traffic Departments presented results which confirmed potentially hazardous conditions at Potomac, i.e., a maximum of 1,200 vehicles per hour as compared to approximately 17 vehicles per hour on a regular residential street. Although no accidents have ever been reported to the Police Department, this is only a 26 foot wide street and the potential for accidents is real. The City staff also confered with Barton- Aschman Associates; DeShazo, Starek & Tang, and the City of Dallas Traffic Department and received a confirmation of the street classification by traffic volume that was presented by the U.Po City staff~ Mr. Richard Rogers, 3916 Shannon Lane, spoke against the closing, and other spoke in favor. Afterwards, it was the unanimous decision of the Board that a temporary barricade be erected for a trial period of 90 days in order to investigate how such closing would affect the adjacent streets. Commissioner Houseman moved and Commissioner Roach seconded to approve the following Ordinance. Motion passed unanimous- ly: ORDINANCE NO. 85/7 AMENDING CHAPTER 8, SECTION 7(E) OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, RELATING TO THE ACCUMULATION OF VACATION TIME FOR CITY EMPLOYEES. BIDS, PAVING OF FIRE TRAINING TOWER. Two bids were received from Ed Bell Construction Co. ($22,000) and ABS Construction Co. ($12,425). Mayor Drake moved and Commissioner Houseman seconded to approve the low bid from ABS Construction plus the additional sum of $865 to cover the cost of work outside the specifications. The total amount is $13,290. Motion passed unanimously. The amount budgeted for the purpose is $29,000. (Project # 08510-10) BIDS, TANDEM VIBRATORY ROLLER. Bids were received from three companies: Ferguson Manufacturing Co. ($21,000), Plains Machinery Co. ($21,985), and Trinity Equipment Co. ($23,225). Commissioner Roach moved and Commissioner Houseman seconded to approve the bid from Plains Machinery Co. as the low bid from Feguson did not meet specifications. Motion passed unanimously. $22,000 is budgeted for the purpose in the Streets account. (Project # 08510-11) APPROVAL OF ADMINISTRATIVE ORDER NO. PRS-14. Mayor Drake moved and Commissioner Roach seconded to approve PRS-14 in regard to Police and Fire out of position pay. In light of recent court rulings, this administrative order was recom- mended by the City Attorney. Motion passed unanimously. MEETING DATES IN JUNE. The regular meeting dates were re- scheduled to Tuesday, June 4th and Thursday, June 27th, both at 8:00 a.m. and preceded by 45 minute pre-meetings. MEET WITH A CITY COMMISSIONER. At the Board of Commissioners decision, one of its members will be available at City Hall from 8:30 a.m. to 12:00 noon, the first Saturday of each month in order to meet with any citizen that show interest in doing so. The appointments should be made with the Assistant City Clerk. There being no further business, the meeting adjourned. PASSED AND APPROVED this 4th day of June, 1985. 34O MINUTES #8511 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JUNE 4, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Thirteen guests and citizens signed the register which is filed with the official copy of the Agenda for this meeting. Bennett McMurray of the City staff gave the invocation. Commissioner Houseman moved and Commissioner Roach seconded to approve the minutes of the May 22, 1985, meeting as correct. Motion passed unanimously. REQUESTED VARIANCES FROM ORDINANCE NO. 85/3. The following applications had been previously heard by Commissioner Roach: 1. MORTON MEYERSON, 3701 Haynie. There being no opposition, Commissioner Roach moved and Mayor Drake seconded to allow Mr. Meyerson to locate the second story on the back portion of the house he will build. The lot size is 90' x 150' Motion passed unanimously. 2. LEXINGTON PROPERTIES, 3000 Purdue. There being no oppo- sition by the neighbors, Commissioner Roach moved and Mayor Drake seconded to allow the two-story rear porch to extend beyond the permi, tted depth. Motion passed unanimously. 3. JESSE TOBER, 3212 Amherst. Since the four neighbors, who had written letters in opposition to Mr. Tober's request, withdrew their objections, Commissioner Houseman moved and Mayor Drake seconded to allow that the new structure project 5' beyond the maximum depth due to a two-story covered front porch. The front building line, however, stays as required. This is a 50' x 140' lot. Motion passed unanimously. The application by Charles Selaiden, 3132 Stanford, was with- drawn after Kristine A. Ellis (3128 Stanford) presented a petition signed by property owners in the 3100 block against the granting of a variance in regard to front yard set back. The application by Albert Huddleston, 3945 Centenary, was subject of a lot of discussion. Just one next-door neighbor, 341 Paul Spain, wrote a letter in favor of Mr. Huddleston's plans. The other neighbors, especially Jim Francis (3944 Marquette) and Richard Zadina (3940 Marquette) were displeased with the proportions of %he house wall that would face their properties. A letter in opposition was also received from Frank Carter (3936 Marquette). There being so much discrepancy and due to the fact that some neighbors had not received a notice of this hearing, the Board postponed consideration o~f tlhis case until Mr. Huddleston meets with his neighbors and makes a new application to the Board. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/8 AMENDING CHAPTER 8, SECTION 5 OF THE CODE OF ORDINANCES, ADMINISTRATIVE ORGANIZATIONAL STRUCTURE OF THE CITY OF UNIVERSITY PARK. Mayor Drake moved and Commissioner Roach seconded to approve the invoice from The Weber Company in the amount of $7,350.00. This is the second and final estimate for renovation of Williams Park tennis courts. The total contract price is $33,000. Mayor Drake moved and Commissioner Roach seconded to renew the Food Establishment Inspection Agreement, FY'85, with Dali~s County. The contract price is $75/year per establishment. In turn, the City charges $100 for each health permit. Motion passed unanimously. (Project # 08511-12) WALTER HUMANN, Chairman of Central Expressway Task Force, updated the Board on the progress of his committee's studies, research, and actions in regard to improvements to Central Expressway. CLOSED LEGAL DISCUSSION. Mayor Drake announced that the Board of Commissioners would reconvene in closed session to discuss legal matters. There being no further business, the meeting adjourned. PASSED AND APPROVED this 27th day of June, 1985. MAYOR C T MANAGER CLERK 342 MINUTES ~8512 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JUNE 27, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. No guests or citizens signed the register. Cpt. Thomas Van Doren gave the invocation. RICHARD D. BASS. Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 85-4, congratulating Mr. Bass, 6905 Vassar Drive, for not only reaching the summit of Mt. Everest on April 30, 1985, but also for being the only man ever to climb the highest peak in the Seven Continents of the world. Motion passed unanimously. RETIREMENT AWARD TO BERT GAUNTT, FIRE CAPTAIN. Cpt. Gauntt retired on May 1st after serving the City for 21 years in all ranks of the fire department. He was promoted to captain in January of 1980. Bert Gauntt was a dedicated employee, one that could be depended on to accomplish all tasks without follow-up. He assisted in the research and development of various programs in the department. He was always sympathetic to the needs of his fellow firemen and of the citizens of University Park. His dedication and loyalty were outstanding assets to the City. Bert plans to spend retirement both on his farm and at his business in Quinlan. He and his wife Alta have a son, Gary; a daughter, Diane; and grandchildren Ryan and Laura. BERNICE FOSTER, EMPLOYEE OF THE MONTH. Bernice has been an employee of the University Park water department for three years. She is reliable, loyal and punctual. She has to be told nearly each day to take her breaks and lunch hour. Most days she will leave late for lunch, return on time and work past 5:00 p.m. because of a late customer, but never claiming any overtime pay. On her own she has taken many of the computer duties. Bernice has a pleasant attitude toward her job at all times and is wonderful in dealing with the public. She is most deserving of this award. Commissioner Roach moved and Mayor Drake seconded to approve the Minutes of the June 4, 1985, meeting as correct. Motion passed unanimously. 343 VARIANCES FROM ORDINANCE NO. 85/3. Applications 1. through 3. had been previously heard by Commissioner Houseman and appli- cation 4. by Commissioner Roach. 1. SAM BOYD, 3728 Binkley. Commissioner Houseman moved and Mayor Drake seconded to give him permission to install plumbing in the accessory building for a workout room and a possible servant's quarters, as long as he signs a "covenant running with the land" that the facilities will never be rented. There being no opposition, the motion passed unanimously. 2. JOHN B. PEYTON, JR., 3541 Colgate. He requested permission to build a garage with plumbing in the maid's quarters. The lot size is 70' x 160' Jeff Baird (3545 Colgate) appeared in opposition not only to the side set back of the proposed garage but also to the maid's quarters. Since the only non-conformity is the installation of plumbing, and since this will possibly be permited under the proposed amendments to the zoning ordi- nance, Mayor Drake moved and Commissioner Roach seconded to grant the variance as long as Mr. Peyton signs a "covenant running with the land" that the facilities will not be rented by the present and future property owners. Motion passed unanimously. 3. ROBERT B. HOLLAND, III, 3228 Caruth. There being no oppo- sition, Commissioner Houseman moved and Commissioner Roach seconded to allow Mr. Holland to build a house that is 55' in depth due to a two-story front porch. The front building line, however, remains the same. Motion passed unanimously. 4. W. MICHAEL DORAMUS, 3301 Southwestern. There being no opposition and three letters in favor, Mayor Drake moved and Commissioner Roach seconded to grant permission to build a second floor addition to the back of the house. This addition will extend the building depth to 53'6" The lot size is 70' x 160' Motion passed unanimously. THE HIGHLAND PARK POSTER. Dan Cooper, 3412 Cornell, requested permission to sell his poster in Goar Park after the Fourth of July Parade. Since selling on public property is prohibited by ordinance, the Board unanimously denied the request. However, there would be no objections if Mr. Cooper were to distribute the posters free of charge. TEMPORARY MOVING OF HOUSE TO A VACANT LOT. Mayor Drake moved and Commissioner Roach seconded to deny Mr. Dan Simone's request that he be allowed to temporarily move his house at 3213 Milton to a vacant lot at Golf and McFarlin. Motion passed unanimously. REVENUE SHARING HEARING, FY 1984-85. Mayor Drake opened the hearing and stated that the revenue sharing funds available are $114,648 and the proposed capital expenditures are as 344 follows: $78,000 for swimming pool remodeling, $16,355 for computer programming and business machines, $19,943 for zoning ordinance consultants, and $350 for publications. There being no opposition or input, Mayor Drake moved and Commissioner Roach seconded to accept the revenue sharing allocation since, by federal and state laws, a municipality cannot make~a gift of the revenue sharing payment to the Treasury, even to help reduce the federal budget deficit. Motion passed unanimously. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/9 AMENDING CHAPTER 8, SECTION 5(A) OF THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, TEXAS, ADMINISTRATIVE ORGANIZATIONAL STRUCTURE OF THE CITY. Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 85-5, INCLUDING THE TOWN OF BUCKINGHAM in the combination of cities to appoint a member of the Dallas Area Rapid Transit Board. The combination is as follows: The cities of Cockrell Hill, Glenn Heights, Rowlett and University Park, and the towns of Highland Park and Buckingham. The appointed DART Board member is William H. Clark, III. Motion passed unanimously. BIDS- ONE STATION WAGON for the fire department. Two companies bid: Doran Chevrolet ($12,084.77) and W. O. Bankston Ford ($12,874.09). Mayor Drake moved and Commissioner Houseman seconded to accept the low bid by Doran Chevrolet. Funds are available through 1984-85 encumbrances. Motion passed unani- mously. (Project # 08512-13) BIDS- CONCRETE ALLEY RENOVATION. Four bids were received from Garland Concrete, Glenn Thurman, ABS Construction, and Jim Bowman Construction. Commissioner Houseman moved and Commis- sioner Roach seconded to approve the bid by Jim Bowman Con- struction as the most cost effective. Funds are provided in the streets budget. Motion passed unanimously. (Project # 1800852) INVOICES. Commissioner Houseman moved and Mayor Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. Austin Paving Co., $38,177.89, for labor and material to pave Snider Plaza. No bids were taken because the company was made available through the Dallas County Annual Contract. The cost is covered in the street materials budget. 345 2. J. T. Dunkin & Associates, $9,295.62, first estimate for consulting fees-revisions to the Zoning Ordinance. The approved contract price ranges from $10,000 to $12,000. 3. Strasburger & Price, $5,890.95, for legal services rendered in three law suits: Marcom, Schoolcraft, and Valdivia vs. U.P. 4. Mustang Service Center, $5,486.00, for monthly wrecker and towing fees. 5. Reeder Distributors, $20,748.96, for gasoline and diesel fuel to supply the service centers. Telephone bids were received from three companies with Reeder quoting the lowest prices. DART'S PROPOSAL FOR A RAILCROSSINGPOLICY. Since theproposed rail line ~Uld overpass both University Blvd. and Fondren Drive, Commis- sioner Houseman moved and Commissioner Roach seconded to approve the Rail Crossing Policy that is proposed by the Dallas Area Rapid Transit. Motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. Mayor Drake moved and Commission- er Houseman seconded to approve the following tax refunds that are due either to homestead exemption or duplicate payment: (1) Wayne R. Kirkham, 2908 University, $582.33, HE; (2) Jan T. Furr, 3801 Greenbrier, $704.05, DP; and (3) Terry Speicher, 3724 Stanford, $579.89, HE. Motion passed unanimously. HIRING OF ADDITIONAL BUILDING INSPECTOR. Commissioner Roach moved and Commissioner Houseman seconded to approve the hiring of a fifth building inspector. He will mainly inspect construction sites for cleanliness and for damages done to both Public and privatD properties by contractors. Motion passed unanimously. MEETING DATES IN JULY. The meetings will be on Monday, July 15 at 5:00 p.m., and on Wednesday, July 24 at 8:00 a.m. Both meetings will have 45-minute pre-meetings. THE FIRST MEETING IN AUGUST has been scheduled for Monday, August 5 at 5:00 p.m. One of the items on the Agenda will be the second statutory hearing on proposed amendments to the Zoning Ordinance. There being no further business, the meeting adjourned. PASSED AND APPROVED this 15th day of July, 1985. CITY/ MANAGER-QLE~K 346 MINUTES #8513 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONADY, JULY 15, 1985, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Commis- sioner John G. ROach was present, Commissioner Don Houseman was out of town. Also present was City Manager Leland Nelson, and City Attorney Dick Wood was out of town. Mary A. Brown (3545 Northwest Hgwy.) and Phil Stephens (3021 Westminster) signed the register. George Dowling, Public Works Engineer, gave the invocation. Commissioner Roach moved and Mayor Drake seconded to approve the Minutes of the June 27, 1985, meeting as correct. Motion passed unanimously. FIRST READING OF ORDINANCES. Mayor Drake asked City Manager Leland Nelson to summarize the two ordinances that the City is proposing: 1. ORDINANCE RESTRICTING THE USE OF RESIDENTIAL ALLEYS by concrete trucks and trucks over two and one half tons. Excep- tion would be made for repair vehicles of utility companies and municipal vehicles. Tom Blackwell, 3833 Wentwood Drive, made some suggestions in regard to the use of the alleys and to the expedient repair of damages caused by contractors to private property. 2. ORDINANCE REQUIRING FENCE AROUND CONSTRUCTION SITES. City Manager Leland Nelson explained that fences would be required only for residential new construction or major remodeling. No one appeared in regard to this proposed ordinance. CHANGE ORDER NO.1, FIRE TRAINING TOWER PAVEMENT. Commissioner Roach moved and Mayor Drake seconded to approve this change order in the amount of $2,306.42, to cover the following work to prevent further erosion: Addition of six inches to concrete drive, curb and gutter, and concrete repair. Motion passed unanimously. The paving -first phase of the total project- had been previously completed and the total contract price had been $13,290. $29,000 is budgeted for both phase one and two. MEETING DATES IN AUGUST are as follows: Monday, August 5th at 5:00 p.m., and Thursday, August 22nd at 8:00 a.m. Both meetings will be preceded by 45-minute pre-meetings. 347 There being no further business, the meeting adjourned. PASSED AND APPROVED this 24th day of July, 1985. 348 MINUTES #8514 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, JULY 24, 1985, AT 8:00 A.M. Mayor Edward Jo Drake called the meeting to order. Commission- er Don M. Houseman was present and Commissioner John G. Roach was absent. Also absent were City Manager Leland Nelson and City Attorney Dick Wood; they were represented by Chief Robert O. Dixon-Acting City Manager, and Dick Wood Jr.-Assistant City Attorney. The following guests and citizens signed the register: William R. Weston, Jr. C. N. Townsend, Jr. Mrs. E. L. DeLoach Tamara Watson Jack Manning Stephen Courtin Eileen Steensen Phil Stephens Aline & Kit Collins Nancy Kilgore E. J. DeLoach, Jr. Julia Baltser 2812 Milton 2704 Purdue 3237 Southwestern Adm. Asst.-Park/Sanitation 3221 Lovers Lane 5426 W. Bryn Mawr 4121 Hanover 3021 Westminster 4200 Windsor 4417 Druid Lane 3428 Bryn Mawr 3616 Binkley Junior Dunlap, Sanitation Superintendent, gave the invocation. AMADO MARTINEZ, EMPLOYEE OF THE MONTH. Amado has been employed by the City since March 5, 1971, as a gardener. Presently he leads the crew that~ maintains approximately half of the park acreage in the City. He is talented and shows a lot of interest in his job. On his own initiative he often splits plant material and, recently, he took a large cutting from a willow tree, rooted and planted it in the park. This type of innitiative and pride in his work earned him this official recognition by Mayor Drake who gave Amado a plaque and a check for $50. Mayor Drake moved and Commissioner Houseman seconded to approve the Minutes of the July 15, 1985, meeting as correct. Motion passed unanimously. WALTER J. HUMANN, Chairman of the North Central Task Force, and Steve Lockwood, urban planner, made oral and slide presen- tations on the four options developed by the North Central Task Force: Alternatives (A) Tunnel, (B) Aerial, (C) At-Grade- in-the-Median, and (D) Split. Mr. Humann pointed out that on July 23rd the DART Board had voted 16-7 in favor of the Tunnel Alternative (A)~ also, that (A) was the Alternative recommended by the Task Force -although the most expensive-.for the following reasons: (1) Tunneling offers the opportunity to provide earlier service to suburban communities, (2) it permits construction of the rapid transit line to take place independent of highway construction and vice versa, (3) the right-of-way requirements of the Tunnel Aiternative in the Southern Segment are reduced with fewer business and residential takings and less park/cemetery impacts, and (4) while the least expensive Tunnel Alternative is $55M more than the At-Grade-in-the-Median Alter- native, this amounts to a 10-11% difference in the total cost. Other people speaking in favor of Tunne~ Alternative A were C. N. Townsend, Jr. (2704 Purdue) and William R. Weston, Jr. (2812 Milton), the two outspoken members of the organization previously known as Citizens Against Double Decking. After hearing all the arguments, Mayor Drake moved and Commis- sioner Houseman seconded that the City of University Park lend its support to Tunnel Alternative (A). Motion passed unani- mously. JACK MANNING, 3221 Lovers Lane, who was scheduled for hearing at this time had to leave the Board meeting earlier in order to attend court. His appearance was re-scheduled for August 5. TREE PROGRAM. At the request of citizens involved in the Sesquicentennial Parkway Tree Planting program, Mr. Larry Schaapveld of Texas Forest Service explained the desirability and importance of tree planting in a residential community and how the benefits by far outweigh the occasional damage to sidewalks and streets. Then, Judge .Pat Robertson spoke for the group and asked the Board of Commissioners to eliminate the restriction that only parkways over six feet in width be planted. Since the Board of Commissioners is unanimously in favor of parkway planting throughout the city, they suggested that the leaders of the program meet with the city staff and come up with a plan that is acCeptable and understood by both parties. VARIANCE FROM ORDINANCE NO. 85/3. Commissioner Houseman moved and Mayor Drake seconded to approve the following variance that had been previously heard and recommended by Commissioner Roach. Motion passed unanimously: C. P. Pofahl, 4315 Shenandoah. The second story portion of the house will protrude 3' beyond the allowed 50' building depth. However, the existing front porch accounts for 4' of the planned 53' dimension. The lot size is 59' x 119' Letters in favor of the request were received from Mrs. Royce Goodbread (4309 Shenandoah) and Nannette McClintock (4312 Shenandoah). ORDINANCES. There being no opposition and this being the second reading of the proposed ordinance, Mayor Drake moved and Commis- 35O sioner Housemand seconded to adopt the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/10 AMENDING CHAPTER 3, SECTION 1.C. (8) OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, BY ADDING SUBSECTION (c) FENCE REQUIRED AROUND RESIDENTIAL CONSTRUCTION/EXTENSIVE REMODELING SITES, AND PROVIDING A PENALTY. Consideration of ordinance that would impose restrictions on the use of residential alleys by concrete trucks and trucks over 2½ tons was postponed for further study. There were questions raised by the City engineer and by one swimming pool contractor, Mr. Marshall Moore. Also, one letter against the proposed ordinance was received from Go-Crete Concrete Co. and signed by John D. yowell Jr., President. Notice of this meeting and copy of the proposed ordinance had been mailed in advance to swimming pool and concrete ready-mix contractors. EXCESS LIABILITY INSURANCE. Commissioner Houseman moved and Mayor Drake seconded to approve the purchase of one million dollars in excess liability insurance through Alexander & Alexander with the U.S. Fire Insurance Company (best Rating A+) through January 1, 1986, for a premium of $18,320. The policy has a self-insured retention of $25,000 and excludes public official liability and police professional liability. Motion passed unanimously. -We already have a binder on this insurance. There being no further business, the meeting adjourned. PASSED AND APPROVED this 5th day of August, 1985. / 351 MINUTES #8515 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, AUGUST 5, 1985, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Ten guests and citizens signed the register which is filed with the official copy of the Agenda for this meeting. Mayor Edward J. Drake gave the invocation. 4TH OF JULY PARADE POSTER. Abio & Adletta Realtors presented a copy of the poster to three Board members. Commissioner Houseman moved and Mayor Drake seconded to approve the minutes of the July 24, 1985, meeting as correct. Motion passed unanimously. JACK MANNING, 3221 Lovers Lane, requested that the City adopt an ordinance allowing the residents in the 3200 block of Lovers Lane to park on the parkway instead of on the street in order to alleviate the traffic problem. Les Keliher, 4400 Southv~stern, suggested that "cut-in parking" could be a solution. After much discussion, Mayor Drake asked that Mr. Manning draft a proposed ordinance for the Board's consideration. He emphasized, however, that the problem in question is common to many areas of the city and much study should be given to any such changes. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its hear- ing of July 16, 1985: (1) Louis G. Reese, Inc., owner, requested that certain changes be made to the site plan of the Planned Development District approved for Block 4, Lots 1-10, known as 4117 through 4167 Druid Lane; Block 4, Lots 18-28, known as 4112 through 4180 Glenwick Lane; and block 5, Lots 1-8, known as 4125 through 4153 Glenwick Lane, all in the Preston Heights Addition. The revisions to the site plan would reduce the unit density from 51 townhouses, as approved on 11/5/84, to 28 townhouse units plus related site changes including provision of more parking spaces on Westchester than the 11 spaces previously approved. Architect James Augur made the presentation. Richard E. Gray, Chairman of the Planning and Zoning Commis- 352 sion, stated that his C0mmi%tee recommended the approval of the application subject to the eleven conditions that were made part of the proposed ordinance amendment. There being no opposition, Drake moved and Commissioner Houseman seconded to adopt the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 51) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY ADDING SECTION 8-405(13), WHICH AUTHORIZES A PLANNED DEVELOPMENT DISTRICT ZONING 28 LOTS IN THE PRESTON HEIGHTS ADDITION, AND PROVIDING A PENALTY. (2) DOOLEY DEVELOPMENT CORPORATION, owner, requested the replatting of Lot 13, Block 4, Walkers Addition, known as 3444 Normandy Street, into two Single Family-Attached lots (25-feet each). There being no opposition, Commissioner Houseman moved and Commissioner Roach seconded to approve the replatting. Motion passed unanimously. VARIANCE FROM ORDINANCE NO. 85/3. ROBERT FELDMAN, 4225 Shenandoah, requested permission to build (1) a 68' long two- story structure that would exceed the permitted building depth by 18', plus (2) a half-story (third floor) that would be used as exercise and play rooms. The lot size is 125' x 119'. Carl L. Phinney, 4204 Shenandoah, wrote a letter in opposition to the request -house is too big for the lot size. Clark Stowe, 4201 Shenandoah, appeared in opposition. Les Keliher (4400 Southwestern) and James Augur (4133 Shenandoah) asked for clarification of interpretation of city rules. There being no further comments, Commissioner Roach moved and Mayor Drake seconded to approve the variances. Motion carried with one abstention by Commissioner Houseman due to conflict of interest. RUN FOR MISSIONS. Commissioner Houseman moved and Commissioner Roach seconded to allow the Park Cities Baptist Church to conduct a 5K and a 1-mile fun run on Saturday, September 28th at 9:00 a.m., to benefit the state missions. The proposed routes were approved by the police department. Motion passed unanimously. It was the unanimous decision of the Board to delay action on rescinding ordinance which prohibits the use of residential alleys by trucks over 25,000 GVW. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-6, RE-APPOINTING WILLIAM H. CLARK III as our City's representative in the DART Board of Directors. This appointment is made jointly with a coalition of cities. Motion passed unanimously. 353 Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-7, CHOOSING "TUNNEL ALTERNATIVE A" as our preferred plan for improvement of Central Expressway. Motion passed unanimously. BIDS-FIRE TRAINING TOWER EXTENSION. Although invitations were sent to five vendors, only GoOdwin Barns Manufacturing Co., Inc., responded with a $10,499.00 ($12,422 is budgeted). Mayor Drake moved and Commissioner Roach seconded to accept the only bid. Motion passed unanimously. (Project #08510-10) BIDS-800 YDS. OF SANDY LOAM for the park department. Three bids were received from County Line Sand & Gravel ($5,800), A & A Sand & Gravel ($9,368), and Lewis Fields Hauling ($13,328). Mayor Drake moved and Commissioner Roach seconded to approve the low bid by County Line Sand & Gravel in the amount of $5,800. Motion passed unanimously. (Project #08515-14) BIDS-TYPEWRITER MAINTENANCE CONTRACT. Bids were received from three companies to service 25 typewriters at all U.P. locations. Creative Office Systems ($1,743/year), Jim Erwin Office Equip- ment ($2,040/year), and Southwest Office Systems ($1,965/year). Mayor Drake moved and Commissioner Roach seconded to accept the bid by Jim Erwin Office Equipment in the amount of $2,040/year because the other two bidders cannot service alll the typewriters in the bid specification. Motion passed unanimously. Funds will be taken from the appropriate Repairs/Non-Vehicle accounts. (Project #08515-15) Mayor Drake moved and Commissioner Roach seconded to approve the invoice from Communications Corporation of America, in the amount of $5,456.68, to install new phone lines at 4419 Worcola and 2525 University. Motion passed unanimously. HEALTH SERVICES AGREEMENT WITH DALLAS COUNTY, FY'86. Commis- sioner Houseman moved and Mayor Drake seconded to approve the renewal of this standard agreement. Its cost for 1986 will be $351. Motion passed unanimously. The following MEETING DATES were established in advance in order for the staff to meet the statutory deadlines for publications, notifications and hearings: Thursday, August 22nd at 8:00 a.m. at City Hall Tuesday, September lQth at 7:00 p.m. at one of the schools Thursday, September 12th at 8:00 a.m. at City Hall Monday, September 23rd at 8:00 a.m. at City Hall There being no further business, the meeting adjourned. PASSED AND PROVED this 22nd day ug 't, 1985. 354 MINUTES #8516 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY; AUGUST 22, 1985~ AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Commis- sioner John G. Roach was present and Commissioner Don M. Houseman was absent. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. 27 guests and citizens signed the register. B. R. McMurray of the City staff gave the invocation. Mayor Drake moved and Commissioner Roach seconded to approve the minutes of the August 5, 1985, meeting as correct. Motion passed unanimously. CONSTITUTION WEEK. At the request of the DAR, Mayor Drake signed a document proclaiming September 17-23 as Constitution Week in the City of University Park. Commissioner Roach moved and Mayor Drake seconded to approve RESOLUTION NO. 85-8, declaring September 3, 1985, as FRANK BEVERS DAY in the City of University Park. Motion passed unanimously. MARGARITO ESPARZA, Employee of the Month. Margarito Esparza has been a utility worker fOr 13 years. At age 72, he can still outwork most of the youngsters on the street crew. Mr. Esparza is recognized by his supervisors and co-workers for his dependability and conscientiousness. His expertise in the lost art of building brick manholes and luting asphalt will be missed when he retires. Mayor Drake presented a plaque and a check for $50 to Margarito Esparza in recognition of his work performance. MADD NATION-WIDE MARCH ACROSS AMERICA. Mayor Drake moved and Commissioner Roach seconded to permit about 200 participants to march along Preston Road from Mockingbird Lane to Park Cities YMCA on Sunday afternoon, September 22, 1985. This is part of the nation-wide March Across America that is being promoted by the organization. Motion passed unanimously. HEARING ON PERMANENT CLOSING OF POTOMAC AT THE TOLLWAY. After 90 days of temporary and experimental closing of the Potomac access to the tollway, the U.P. Police and Traffic Departments found that it not only gave the desired relief to.the residents of Potomac but also did not create any substantial problem to the adjacent thoroughfares. Based on these facts, Mayor Drake 355 opened the hearing. The following residents spoke in favor of permanent closing: Gordon Cornell (4512 Potomac), Jan Howard (4525 Potomac), Diane Robertson (4501 Potomac), Dorothy Higberg (4508 Potomac), and Mrs. George Edgley (4515 Potomac). Della Rice (4527 Potomac) brought up the point that atley traffic has increased since the street closure and asked that something be done to prevent aggravation of the problem. The following people spoke against the closing of Potomac: Jean Jarmon (4120 Windsor), ~;irginia Beams (4500 Mockingbird), James W. Griffin (Dallas Turnpike Authority), and Tom Jarmon (4120 Windsor). After hearing all the arguments and after asking Chief D~xon to find a solution for the traffic and speeding at the alley, Mayor Drake stated that there.~had been no convincing evidence that Potomac should not be closed. Since he believed the advan- tages by ~ar outweighed the disadvantages, Mayor Drake moved and Commissioner Roach seconded to permanently close Potomac at the North Dallas Tollway. Motion passed unanimously. VARIANCES FROM ORDINANCE NO. 85/3. Ail applications were previously heard by either Commissioner Houseman or Commission- er Roach. 1. MR. AND MRS. MIKE GEORGE, 3941 Glenwick Lane. They requested a second-story depth of 85' and a fixed stairway to the attic. The lot size is 100' x 235' Commissioner Roach moved and Mayor Drake seconded to approve the variance. Motion passed unanimously. 2. ELLIS BENTLEY, 4200 San Carlos Drive. He requested variance for a second-story depth of 62' for the proposed new home. The lot size is 55' x 156'26". Four neighbors expressed their oppo- sition to this request (by letter and telephone call): E. Frances Haensel (4217 San Carlos), James B. and Sylvia Sara (4216 San Carlos), Milton and Nancy Fechtel (4214 San Carlos), and Annadelle Pitt (4201 San Carlos). Since the application will meet the requirements of the proposed changes to the zoning ordinance, Mayor Drake moved and Commissioner Roach seconded to approve the variance. Motion passed unanimously. 3. DAVID WATKINS, 3625 Caruth Boulevard. He requested permis- sion to build a new 1½ story garage with plumbing, guest quarters and studio. The lot size is 70' x 170', Mayor Drake moved and Commissioner Roach seconded to approve the variance as long as Mr. Watkins sign a document stating that the facilities will never be rented. Motion passed unanimously. 4. S.W. HEPWORTH, 3700 Amherst Street. He plans to build a second story over the existing garage and requested permission to install plumbing for guest quarters and a small kitchen. The lot size is 50' x 140' Lisa Little (7270 Turtle Creek) spoke against a second story above the garage. Commissioner Roach explained to her that, acording to the zoning ordinance, 356 Mr. Hepworth is allowed to build the second story; the variance requested is only for plumbing installation. There being no further opposition, Commissioner Roach moved and Mayor Drake seconded to approve the variance as Bong as Mr. Hepworth sign a document stating that the guest house will never be rented. Motion passed unanimously. Mr. Daniel Ball withdrew his variance request for 3810 Hanover. 5. DANIEL BALL, 3828 Colgate Avenue, He requested permission to build a third floor, 500 sq.ft., to be used as a playroom and to install plumbing in the accessory building for bathroom and maid's quarters. A petition against the application, signed by 12 residents in the 3800 block of Potomac was acknowledged by Mayor Drake. Patricia Martin and John McClellan, residents in the block spoke against a "spec" home being built with third floor and maid's quarter. For these same reasons, Mayor Drake moved and Commissioner Roach seconded to deny the variance. Motion passed unanimously. 6. MR. AND MRS. JAMES B. GARDNER, 3408 Caruth Boulevard. Their remodeling plans include a second-story depth of 70'9" (storage room, bath, and family room) but this second floor addition would be built only on the back portion of the house. There being no opposition, Commissioner Roach moved and Mayor Drake seconded to approve the variance. Motion passed unani- mously. VARIANCES FROM ORDINANCE NO. 85/1. There were two applications for variances from the Satellite antenna dish ordinance from Charles Yater (3629-31 McFarlin) and John L. Ferris (6324 Golf). By unanimous agreement, the Board postponed consideration of the two requests for a period of 60 days in order to allow time for the Environmental Standards Committee to study the ordinance and come up with a new version that imposes necessary restric- tions instead of the present blanket prohibition. APPROVAL OF INVOICES. Commissioner Roach moved and Mayor Drake seconded to approve the following invoices for payment. Motion passed unanimously. 1. DCPC Municipal Utility District, $140,514.00, this was an emergency check and needed subsequen%~approval by ~he Board. 2. Dalvest Energy, $14,154.98, gasoline for the service centers. 3. Alexander & Alexander, $18,400.00, for liability insurance. SWIMMING IN SEPTEMBER BY SENIOR CITIZENS. The Board was informed that of the 35 or so senior citizens that used the pool last year, only 15 or so are doing the same this year. It was also informed that the City has not yet been able to find a lifeguard to work at the pool after school starts. After much discussion, it was the unanimous decision of the Board (1) to keep the pool open for the senior citizens until September 21st as promised as long as a lifeguard is located, (12) to reconsider the decision to keep 357 the pool open through September if next year the number of senior citizen swimmers has not ~substan~ially increased. AMENDMENT TO BY-LAWS, Southwest Higher Education Authority. The Authority's Board of Directors had already unanimously approved an amendment to Section 1.8 of the by-laws (Servicing and Closing Fees) for higher closing fees for bond issues in excess of $7,500,000. As required by the by-laws, Mayor Drake moved and Commissioner Roach seconded to approve the amendment. Motion passed unanimously. APPROVAL OF TAX REFUNDS IN EXCESS OF $500. Mayor Drake moved and Commissioner Roach seconded to approve the following refunds: Robert W. Delk, 4416 University Blvd., $536.08 (H.E.), and Jody D./Noral L. Lane, $1,028.44 (H.E.). Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 12th day of September, 1985. CIT~ MANAGER-CLERK 358 M I N U T E S SPECIAL MEETING OF THE BOARD OF COMMISSIONERS CITY OF UNIVERSITY PARK FRIDAY, AUGUST 30, 1985, AT 8:00A.M. Mayor Edward J. Drake called the meeting to order. Commis- sioner John G. Roach was present and Commissioner Don Houseman was out of town. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Leland Nelson gave the invocation. Afterwards he explained that this meeting had been called according to requirements of the State Statutes of Texas. INTENT TO PROPOSE A TAX INCREASE FOR FY 1985-86. Mr. Max Nyggard, Chairman of the Finance Committee, introduced James Eo Brown, committee member, who made the following recommenda- tion as to the upcoming budget year: "The Finance Committee has considered the City Manager's proposed budget over the past three months. The Finance Committee has met a number of times with the city manager and his staff to obtain information and discuss the proposed budget. Following our examination of the needs of the City of University Park and the city's resources, the Finance Committee unanimously recommends the adoption of a fiscal year 1985-86 budget of $15,404,290 ($15,032,290 plus $372,000 for increased raw water costs). In addition, we recommend a FY 85-86 tax rate of $.4035 per $100. There being no opposition, Mayor Drake moved and Commissioner Roach seconded to accept the recommendation of the Finance Committee and propose the budget and tax rate increase as stated above. The two statutory hearings will be on September 12 and 23, 1985, at 8:00 a.m. Motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 12th day of September, 1985. ATTEST.: CITY -MANAGER-CL]~RK 359 M I N U T E S BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK AT UNIVERSITY PARK ELEMENTARY SCHOOL AUDITORIUM TUESDAY, SEPTEMBER 10, 1985, AT 7:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. 35 citizens and guests signed the register which is filed with the official copy of the Agenda for this meeting. City Manager Leland Nelson gave the invocation. PLANNING AND ZONING HEARING. The following proposed amendments and applications were previously heard on August 13, 1985, by the Planning and Zoning Commission which recommended them to the Board of Commissioners. Richard E. Gray, P&Z Chairman, presented the applications and the committee's recommendations. 1. Proposed Amendments to Three Sections of the Zoninq Ordinance. Section 9-Side yard and building wall regulations, Section 10- Special height regulations, and Section 13-Accessory building and structure regulations. Chairman Gray stated that the amendments were recommended by the P&Z Committee with the following changes: (a) That, in Section 9-602(b), in the near ~uture, a change be made in regard to those wide lots that are shallow in depth: It should restrict structures with a side wall in excess of 12'6" in height at the plate line to 40% of the total lot depth (measured from front building line). However, further consideration was urged due to the fact that, on such lots, the 40% guideline may be unduly restrictive. (2) That, in Section 10-101(d), Third Story Occupancy, a change be made to allow the utilization of third floor areas up to 50% of the area of the floor below, as long as the entire envelope is in compliance with the zoning laws and building codes. (3) That, in Section 13-101, the last two sentences be replaced by the following: Plumbing and/or cooking facil- ities may be allowed .by Specific Use Permit. After this presentation, Mayor Drake open the floor for discus- sion. The following residents asked clarification questions: James Augur (4133 Shenandoah) and Tom Blackwell (3833 Wentwood). Kenneth Crozier (4305 Greenbrier) spoke against the so-called garage apartments. 360 There being no further discussion, Commissioner Houseman moved and Commissioner Roach seconded to approve the amendments and its related ordinance, as shown!below. Motion passed unani- mously. ORDINANCE NO. 77/328 (AMENDMENT NO. 52) AMENDING AND SUPPLEMENTING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, KNOWN AS ORDINANCE NO. 77/328, WHICH WAS ADOPTED ON NOVEMBER 7, 1977. THIS AMENDMENT SUPPLEMENTS OR AMENDS THE FOLLOWING SECTIONS: 9-601(a), 9-602(1), 9-602 (2), 9-602(3) (a) (b)~ 10-100(m), 10-101(a) (b) (c) (d) , 13-100, 13-101, 13-102, 13-103, 13-104 (a) (b) , 21, ILLUSTRATIONS NO. 3 (a) (b) (c) (d), NO.14, AND PROVIDING A PENALTY. Immediately afterwards, Mayor Drake moved and Commissioner Roach seconded to ~escind the Stop.~gap ~omdinance (No. 85/3) which was made null and void by the adoption of Amendment No. 52 above. Motion passed unanimously. ORDINANCE NO. 85/11 RESCINDING ORDINANCE NO. 85/3, WHICH AMENDED SEVERAL SECTIONS AND SUBSECTIONS OF CHAPTER 3, BUILDING REGUL- ATIONS, CODE OF ORDINANCES, CITY OF UNIVERSITY PARK. 2. Robert Prenderqast, owner, requesting the replatting of Lot 6, Block 1, Thackeray Place Addition, known as 3624 Asbury Street, into two Single Family-Attached lots. The present lot is 50 feet in width. There being no opposition, Mayor Drake moved and Commissioner Roach seconded to approve the replatting as requested by the applicant and recommended by the P & Z Commission. Motion passed unanimously. 3. Binkley Palce Joint Venture, owner, requested the replatting of Lots 22, 23, 24, Block D, University Annex Addition, known as 3420, 3424, 3428 Binkley Avenue, into six Single Family- Attached lots. Each replatted lot would be 25 feet in width. There being no opposition, Commissioner Roach moved and Commis- sioner Houseman seconded to approve the replatting. Motion passed unanimously. 4. Hanover Joint Venture/Daniel H. & Susan Ball, owners, requested the replatting of the E. 42 feet of Lot 12, the W. 14 feet of Lot 13, and the E. 56 feet of Lot 13, Block 34, University Heights No.4 Addition, known as 3808 and 3810 Hanover Street. The owners would like to replat the two 56-foot lots into one 60-foot lot (3808 Hanover) and one 52-foot lot (3810 Hanover). 361 There being no opposition, Mayor Drake moved and Commissioner Roach seconded to approve the replatting. Motion passed una- nimously. 5. John M. Jackson/Bradford D. Corriqan, owners, requested a variance from requirements of Planned Development zoning for Lot 1, Block D, University Park Resubdivision, known as 6725 Hillcrest Avenue. The present structure has an interior balcony in the rear of the building. In order to provide enough head room for both first floor and balcony, the appli- cants requested permission to either lower the ground by 3 feet or raise the roof by 3 feet at the rear of the building. Richard Gray, Chairman, stated that the P&Z recommended that the applicant be allowed to raise the roof by 3 feet since, after construction, the visual effect would be the same. There being no opposition, Mayor Drake moved and Commissioner Houseman seconded to grant the request and approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 53) AMENDING AND SUPPLEMENTING SECTION 8-400 (SNIDER PLAZA) OF THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, WHICH AMENDMENT AUTORIZES THAT THE ROOF BE RAISED BY THREE FEET AT THE BACK OF THE PROPERTY KNOWN AS 6725 HILLCREST AVENUE, AND PROVIDING A PENALTY. There being no further business, the meeting adjourned. PASSED AND APPROVED this 23rd day of September, 1985. MINUTES BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, SEPTEMBER 12, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present Were City Attorney Dick Wood and City Manager Leland Nelson. Only Charles DiBella, 6630 Snider Plaza, signed the register. George Dowlingj Public Works Engineer, gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the minutes of the August 22 and 30, 1985, meetings as correct. Motion passed unanimously. FIRST STATUTORY HEARING ON PROPOSED TAX INCREASE. Mayor Drake announced that, as recommended by the city staff and the citi- zen's Finance Committee, the Board of Commissioners is proposing the adoption of a FY 1985-86 budget which includes a tax rate of $.4035 per $100 valuation, an increase of $.0135 or 7.96% over thelpresent budget year. The tax rate, if approved, would be divided as follows: $.3065 for maintenance and operations, and $.970 for debt services. Mayor Drake also announced that the second and final hearing on the tax increase, plus the hearing on the overall budget and proposed increases on water and garbage charges will be on Monday, September 23rd at 8:00 a.m. No citizen or guest spoke at the meeting or wrote letters to the Board of Commissioners in regard to the proposed tax increase. FRUSEN GLADJE Ice Cream Store. Charles DiBella, general manager, requested permission to place 2 tables with SMU umbrellas on the sidewalk by the store at 6630 Snider Plaza: The tables are 27" high and i32" round,l and the u~rellas are 6½' high and. 5½' round. For lack of enouqh room in front of the store, Mayor Drake moved and Commissioner Roach seconded to allow the placement of only one table/umbrella on the sidewalk by Frusen Gladje, from February through November. Motion passed unanimously. M.E.MOSES STORE-Snider Plaza. As requested by R.D. Walden, Manager, Mayor Drake moved and Commissioner Roach seconded to allow the store to display pumpkins on the sidewalk by the store during the month of October, 1985. Similar permission has been given during the last few years. Motion passed unanimously. 363 FIRST READING ON THE FOLLOWING PROPOSED ORDINANCES: A. PROHIBITING CONSTRUCTION WORK between the hours of 9 p.m. and 7 a.m. on weekdays, and 7 p.m. to 10 a.m. on Saturday and Sunday. Emergency work done for municipal, utility and security reasons is exempted from the regulations. This ordinance was proposed in response to a petition signed by 13 property owners in the 4000 block of Stanford. Commissioner Houseman suggested that the ordinance should, instead, allow construction during the hours of 7:30 a.m. and 9:00 p.m. every day of the week, in order to city enforcement easier. However, Linda Kay Wilde (4060 Shenandoah), one of the 13 petitioners mentioned above, disagreed with the sugges- tion above and insisted that residents be given a day off from construction noise, and stated that the City of Dallas has such an ordinance. Mayor Drake then.!asked that the City Manager contact the City of Dallas and other cities for copies of their ordinances in regard to the subject. B. RESTRICTING CONCRETE TRUCKS AND TRUCKS OVER 2½ TONS from using residential alleys. The ordinance provides for signs on major thoroughfares, "buggies" to transport concrete from the truck on the street to the alley, transportation of exca- vators to job sites under certain conditions, etc. No one spoke either in favor or against the proposed ordinance. C. ORDINANCE PROHIBITING THE DISPLAY OF SEXUALLY EXPLICIT material within 1000 feet of schools. This ordinance was requested by former Commissioner Peter Chantilis. Although there are no such displays at stores in University Park, the ordinance might prevent the problem from being created. No one spoke either in favor or against the proposed ordinance. BIDS-HAND HELD COMPUTER METER READING SYSTEM. Three bids were received from Rockwell International-S18,715, Syscom Corporation at $25,425, and Radix Corporation-S29,330, being $26,830 for the system and $2,500 for installation and training. In addi- tion, for either one of the three systems, it will be required an IBM PC/XT micro-computer to ransfer data to and from the IBM S/34 computer, and special programming for the S/34 and cables in the amount of $7,600. Mayor Drake moved and Commissioner Roach seconded to accept the bid by Radix Corporation, in the amount of $29,330, because the computer it quoted is water proof, more shock resistant, and has longer and wider range in the field. Also that $7,600 be approved for the acquisition of a micro-computer, special programming and cables. Motion passed unanimously. Funds are encumbered or provided in the FY 84-85 budget. (Project #08517-16) 364 BIDS, TWO 2-TON TRUCKS FOR THE PARK DEPARTMENT. Although ten invitations were mailed, only one bid was received from Gateway Ford Truck Sales, Inc., in the amount of $50,084.70. Although the amount budgeted for the purpose is $46,800., enough money is left in, the "tractor-mower" account to make up for the difference. Mayor Drake moved and Commissioner Roach seconded to accept the only bid by Gateway Ford in the amount of $50,084.70. Motion passed unanimously. (Project # 08517-17) INTERLOCAL AGREEMENT FOR DART BUS STOPS. This is in regard to signage for DART bus stop locations in University Park. The agreement provides for City approval before any signs are located in the City and gives University Park the right to call on DART to repair or remove any signs that would pose a safety hazard. All expenses of replacement and removal of signs are DART's responsibility. After hearing City Attorney Dick Woods's opinion, Commissioner Houseman moved and Commissioner Roach seconded to approve the Interlocal Agreement for DART Bus Stops. Motion passed unani- mously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 23rd day of September, 1985. :CITY / MINUTES #8518 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY~ SEPTEMBER 23, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Six citizens and guests signed the register which is filed for record with the official copy of the Agenda for this meet- ing. Robert E. Hicks Jr., Finance Director, gave the invocation. NATHANIEL DECKARD JR., EMPLOYEE OF THE MONTH. Employed 12/2/74, Mr. Deckard is a Utility Worker I. He supervises a crew of 14 water department workers. Mr. Deckard is a versatile employee. Although a supervisor for the water department, he is thorough- ly cross-trained in sewer and street department operations. He is currently our only certified operator of the heater scarifier. Mr. Deckard is always dependable, especially in winter emergencies. On more than one occasion he returned from vacation to assist with water main breaks. Mayor Drake gave Mr. Deckard a plaque and a check for $50 in appreciation of his good service to the city. MINUTES. Commissioner Houseman moved and Commissioner Roach seconded to approve the Minutes of the September 10, 1985, and of the September 13, 1985, Board of Commissioners meetings. Motion passed unanimously. FINAL STATUTORY HEARING ON PROPOSED TAX INCREASE. Mayor Drake stated that the proposed budget for FY 1985-86 includes a tax rate of $.4035 per $100 valuation, an increase of $.0135 or 7.96% over last year's budget. There being no discussion and no opposition, Mayor Drake moved and Commissioner Houseman seconded to approve the tax rate increase as proposed and.~its related ordinance. Motion passed unanimously. ORDINANCE NO. 85/12 AN ORDINANCE OF THE BOARD OF COMMISSIONERS ENACTING THE TAX LEVY FOR THE YEAR 1985 ON ALL TAXABLE PROP- ERTY WITHIN THE CITY OF UNIVERSITY PARK, TEXAS. HEARING ON THE PROPOSED BUDGET FOR FY 1985-86. Mayor Drake stated that the total proposed budget is $15,404,290, which 366 includes $370,000 for increased raw water cost. There being no comments either in favor or against, Commissioner Roach moved and Commissioner Houseman seconded to approve the budget as proposed and its related ordinance. Motion passed unani- mously. ORDINANCE NO. 85/13 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1985, AND ENDING SEPTEMBER 30, 1986, AUTHORIZING EXPENDITURES AS SET OUT IN SUCH bUDGET WHICH IS FILED WITH THE ASSISTANT CITY CLERK AND BECOMES A PART OF THIS ORDINANCE. CHARLES E. PASCHALL JR., 6231 St. Andrews, requested permission to retain the satellite antenna dish he has installed on the roof, the northwest side of his property. Due to the fact that Mr. Paschall had talked to the building department and ordered the dish prior to the adoption of the city ordinance which prohibits such antenna dishes, on April 1, 1985, the Board allowed Mr. Paschall to place it at a height of 40 feet on the north side of his property where it would be properly hidden by trees. However, a wind storm bent the pole that sustained the antenna and redered it useless. After much discussion, Mayor Drake moved and Commissioner Roach seconded that Mr. Paschall immediately remove the dish from the roof on the northwest side of the property, where it is highly visible. Also, Mr. Paschall was given the options of either re-installing the dish on the north side, or presenting a new location for the Board's consideration. Motion passed unanimously. DEBRA SHTOFMAN, THE MERONA STORE at 4400 Lovers Lane. Ms. Shtofman requested a variance from the fire code in order to erect two tents behind the store at 4400 Lovers Lane for a 300-guest party to honor the Special Events Committee of the Dallas Societe for Crippled Children. The party is planned for Wednesday, November 6, from 7:00 to 10:00 p.m. There being some problems i'n regard to the fire code, Commis- sioner Houseman moved and Commissioner Roach seconded to permit the variance (i) if all the details can be worked out to the fire marshal's satisfaction, and (2) if Ms. Shtofman secures the appropriate insurance and hold the city harmless for any ]~iability that ~might be created by the event. Motion passed unanimously. The Board postponed action on ordinance providing for Updated Service Credits in TMRS and asked that it be further studied by the Employee Benefits and Insurance Committee and, subsequently brought back on the Agenda for first reading. 367 Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/14 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 11, SECTION 3 A. and B. -WATER RATES~ AND SECTION 4 A. (1) (d) (e), (2) AND (3) -SEWER RATES, AND PROVIDING AN EFFECTIVE DATE. Commissioner Houseman moved and Mayor Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/15 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 6, SECTION 1, SUBSECTIONS H. (1) AND I. (1) OF THE CODE OF ORDINANCES, PROVIDING FOR A MINIMUM ON RESIDENTIAL AND COMMERCIAL GARBAGE COLLECTION FEES, AND PROVIDING AN EFFECTIVE DATE. Commissioner Houseman moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/16 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING AND SUPPLEMENTING CHAPTER 8, SECTION 8.B. OF THE CODE OF ORDINANCES, ESTABLISHING AN HOURLY SICK LEAVE ACCRUAL FOR FIREFIGHTERS AND OTHER EMPLOYEES, AOD PROVIDING AN EFFECTIVE DATE. Commissioner Houseman moved and Mayor Drake seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/17 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER lQ, SECTION 10.A. OF THE CODE OF ORDINANCES BY ADDING SUBSECTION (8) WHICH ESTABLISHES A 15-MILE PER HOUR SPEED LIMIT ON PARK STREET, AND PROVIDES A PENALTY. Commissioner Houseman moved and Commissioners Roach seconded to adopt the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/18 AN ORDINANCE PROHIBITING THE DISPLAY OF SEXUALLY EXPLICIT MATERIAL TO MINORS AND PROHIBITING THE SALE OF SEXUALLY EXPLICIT MATERIAL WITHIN 1000 FT. OF CERTAIN AREAS OF THE CITY OF UNIVERSITY PARK; AND PROVIDING A PENALTY FOR VIOLATION THEREOF. 368 Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/19 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 10, SECTION 20: TRUCKS AND HEAVY EQUIPMENT REGULATIONS, BY ADDING (D) PROHIBITING CONCRETE TRUCKS AND TRUCKS OVER 2½ TONS FROM USING RESIDENTIAL ALLEYS, AND PROVIDING A PENALTY. FIRST READING OF ORDINANCES: 1. ORDINANCE REGULATING CONSTRUCTIONS HOURS. The proposed construction hours are from 7:00 a.m. to 6:00 p.m., Monday through Saturday. There was some discussion in regard to allowing an early starting time for roofing during summer. Mrs. Linda K. Wilde, one of the people who signed a petition requesting a day off from construction activities, was present at the meeting and expressed her satisfaction at the proposed hours. The second a last reading of this ordinance will be on Monday, October 7. 2. ORDINANCE REGULATING PARKING ON STREETS, SIDEWALKS, AND PARKWAYS. For many years we had such restrictions which were inadvertently omitted when the ordinances were recodified. The proposed ordinance would prohibit parking on sidewalks and parkways and the parking of motor homes on residential streets. George Lewis, builder, was present at the meeting and requested that some consideration be given to the parking problem faced by builders during residential construction in University Park. Commissioner Roach also suggested that commercial-size trucks should also be prohibit to park over- night on city streets. Second reading on October 7, 1985. Mayor Drake moved and Commissioners Roach seconded to approve the following RESOLUTION NO. 85-9, ESTABLISHING A $3 FEE FOR TAX AND REAL ESTATE INQUIRIES, in order to help reimburse the City for the time spent in responding to such inquiries. Motion passed unanimously. Mayor Drake moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-10, SUSPENDING LONE STAR GAS CO. RATES FOR 90 DAYS in order to study the effect of the rate schedule on the residents of University Park and the regulatory responsi- bility of the City. Motion passed unanimously. BIDS-TRAFFIC SIGNAL AND EQUIPMENT (One complete system for Douglas/University, replacement ~or controllers at Lovers Lane/ Turtle Creek, and Lovers Lane/Boedecker. Two bids were received from Traffic Signal Inc. ($20,168) and Traffic Signal Equipment Inc. ($20~387). Since the low bidder's 389 actuation equipment does not comply with specifications, Commissioner Roach moved and Mayor Drake seconded to accept the bid by Traffic Signal Equipment, Inc., in the amount of $20,387. Motion passed unanimously. Budgeted!for the purpose is $25,000. (Project # 08518-18) BIDS-ASPHALT SEALER. Two bids were received from Crafco, Inc. ($13,940) and Blackwell Burner Co. ($19,305). Budqeted for the purpose is $20,350. Commissioner Roach moved and Mayor Drake seconded to accept the low bid by Crafco, Inc., in the amount of $13,940. Motion passed unanimously. (Project # 08518-19) BIDS-TANDEM VIBRATOR ROLLER. Bids were received from Hertz Equipment Rental ($11,495), Plains Machinery ($12,965) and J. W. Bartholow ($20,593). Budgeted is $20,350., Since the low bid by Hertz does not meet drive, steering and drum speci- fications, Commissioner Roach moved and Mayor Drake seconded to accept the bid by Plains Machinery in the amount of $12,965. Motion passed unanimously. (Project # 08518-20) BIDS, ONE 8-PASSENGER 3/4-TON VEHICLE for C.I.D. operations. Bids were received from Steakley Chevrolet ($12,218.27), Irby Chrysler Dodge ($12,750), and Gateway Truck Sales ($15,560.88). $44,000 is budgeted ~or police vehicles. Commissioner Roach moved and Mayor Drake seconded to approve the low bid by Steakley Chevrolet in the amount of $12,218.27. Motion passed unanimously. (Project # 08518-21) TAX OVERPAYMENT REFUND IN EXCESS OF $500. Mayor Drake moved and Commissioner Roach seconded to approve a refund iR the amount of $733.93 to Mrs. Elliott Mendenhall, 4013 Glenwick, due to D.C.A.D. authorized homestead exemption. Motion passed unanimously. MEETING DATES IN OCTOBER. The meetings were scheduled for Monday, October 7, 1985, at 5:00 p.m. and on Wednesday, October 23, 1985, at 8:00 a.m., both meetings preceded by 45-minute pre-meetings. CLOSED MEETING. Mayor Drake announced that the Board of Commis- sioners would reconvene in the City Manager's Conference Room for a closed meeting in regard to internal matters. There being no further business, the meeting adjourned. PASSED AND APPROVED this 7th day ol ~ober, li~/ 370 MINUTES #8519 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, OCTOBER 7, 1985, AT 5:00 P.M. Mayor Pro-Tem Don Houseman called the meeting to order. Present was Commissioner John G. Roach. Mayor Edward J. Drake was out of town on vacation. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Two citizens signed the register: Frank L. Sizer Jr. (3436 Granada) and Kay Wilde (4060 Stanford). Mary Boehning of the City staff gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the Minutes of the September 23, 1985, meeting as correct. Motion passed unanimously. There being no opposition, Commissioner Roach moved and Commis- sioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/20 AMENDING CHAPTER 8, SECTION 10 OF THE CODE OF ORDINANCES BY PROVIDING AN AMENDED PAY SCALE FOR THE CITY OF UNIVER- SITY PARK. After much discussion in regard to construction hours in the City, and after receiving further input from Kay Wilde, 4060 Stanford, Commissioner Houseman moved and Commissioner Roach seconded to approve the ordinance with the following addition to Section 3.B., end of first paragraph, "e.~cept by special permission given by the building department". Motion passed unan imou sly. ORDINANCE NO. 85/21 AMENDING AND SUPPLEMENTING CHAPTER 7, SECTION 3, OF THE CODE OF ORDINANCES, REGULATING CONSTRUCTION HOURS AND PROVIDING A PENALTY FOR VIOLATION. FRANK L. SIZER JR., 3436 Granada, appeared against the prohi- bition of parking of motor homes on city streets. For many years he has been parking his motor home in front of his house and moving it every twenty-four hours in order to comply with the present ordinances. The prohibition of parking on the street would force him to pave part of his back yard at great expense to him. After promising Mr. Sizer that the City would grant him a reasonable grace period while his back yard was being paved to accomodate the motor home, Commissioner Houseman moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/22 AMENDING AND SUPPLEMENTING CHAPTER 10, SECTION 12 OF THE CODE OF ORDINANCES, PROHIBITING THE PARKING OF MOTOR HOMES ON RESIDENTIAL STREETS; PROHIBITING PARKING ON SIDEWALKS AND PARKWAYS; AND PROVIDING A PENALTY. The ordinance providing for Updated Service Credits in TMRS was postponed for further study. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-11, RECOGNIZING FIRE PREVENTION WEEK, October 7-11, 1985, in the City of University Park. Motion passed unanimously. Commissioner Roach moved and Commissioner Houseman seconded to approve RESOLUTION NO. 85-12, APPOINTING A PARKS ADVISORY COMMITTEE and establishing a slate of officers. Motion passed unanimously. Commissioner Roach moved and Commissioner Houseman seconded to approve RESOLUTION NO. 85-13, ADOPTING THE 1985 TAX APPRAISAL ROLL OF DCAD (Dallas County Appraisal District). Motion passed unanimously. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-14, NOMINATING THOMAS B. LANDRUM as the University Park candidate for member of the DCAD Board of Directors. Motion passed unanimously. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-15, FOR MEMBERSHIP IN THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS. The resolution enables the City to take full advantage of COG programs as members. Annual dues are $.10 per capita, or $2,315.00 for 1985-86. Motion passed unanimously. BIDS-EMERGENCY REPLACEMENT OF SIX-INCH WATER LINE behing the 4400 block of Larchmont. We received two bids: Haught Construction Co.,Inc. ($66,161.50) and Stimson Contracting Co. ($73,475.00). Commissioner Roach moved and Commissioner Houseman seconded to accept the low bid by Haught Construction Co. in the amount of $66,161.50. The expense will be covered by the remaining water bond fund, $69,000. Motion passed unanimously. (Project # 2500853) BIDS-NINETEEN FIRE HYDRANTS. Bids were received from four companies for nine 36" and ten 30" hydrants as follows: The Rohan Co. ($9,210.00) , Trans-Tex Supply ($12,378.26) , U.S. Foundry & Pipe Co. ($12,598.00), and Clow Corporation ($12,795.45). Because the low bid by The Rohan Co. is offering Darling hydrants which are not compatible with our existent hydrants and stock parts, Commissioner Houseman moved and Commissioner Roach seconded to accept the next to low bid by Trans-Tex Supply Co. in the amount of $12,378.26. The expense will be covered by both the 84-85 and 85-86 fire hydrant accounts. Motion passed unanimously. (Project # 08519-22) BIDS-AIR COMPRESSOR. We received bids from five companies: Sullair Corporation ($8,700.00), J.W. Bartholow ($9,124.00), Moody Day ($9,442.00), Hertz Equipment Rental ($10,447.75), Irving Rental ($13,645.00) plus alternate bid ($13,365.00). Commissioner Roach moved and Commissioner Houseman seconded to accept the low bid by Sullair Corporation in the amount of $8,700. This is a budgeted item in the water account. (Project # 08519-23). Commissioner Houseman moved and Commissioner Roach seconded to approve the following invoices for gasoline and diesel fuel for the service centers. Prices were obtained from three vendors and the order was split between the two lowest bids: Parrot Oil, $17,728.27 for gasoline; and Reeder Distributors, $5,016.95 for diesel fuel. Motion passed unanimously. BLUE~'CROSS AND BLUE SHIELD OF TEXAS. After analyzing bids from seven companies, the Employee Benefits and Insurance Committee recommended that the City retain Blue Cross and Blue Shield as our insurers, not only for health, life, accidental death and dismemberment (present coverage) but also for long term disability. The proposal also includes a conversion of our conventional premium plan ($214,458.82 for 1984-85) to a minimum premium/split-funded plan ($210,759.68 for 1985-86) . The proposal, does not include any new or increased charges to city employees. There being no opposition, Commissioner Houseman moved and Commissioner Roach seconded to accept the recommendation by the citizens' committee and accept the proposal by Blue Cross and Blue Shield of Texas. Motion passed unanimously. no further business, the meeting adjourned. PASSED AND ~ROVED this 23rd day o~~, 1985. C~/MANAGER-~L~R-----' ..... l f k _ fi--K - '~ ~AYOR f[ / 3?3 MINUTES #8520 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, OCTOBER 23, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. Mrs. Florence DeLoach, 3237 Southwestern, signed the register. Robert E. Hicks Jr. of the City staff gave the invocation. LEONARDO GARCIA, EMPLOYEE OF THE MONTH. Mr. Garcia has demon- strated efficiency in the sewer, water and street departments. He is a prompt, dependable worker and has been with the City since 1982. Mr. Garcia commands a lot of respect by supervi- sors and peers alike for his leadership, willingness to work hard and respond to any and all work challenges. He gets along well with everyone and is an asset to the City. A plaque and a check for $50.00 were presented by Mayor Drake to Leonardo Garcia. Commissioner Houseman moved and Commissioner Roach seconded to approve the Minutes of the October 7, 1985, meeting as correct. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meeting of September 24, 1985: 1. L.J.N. Keliher d/b/a Keliher Development, owner, requested the replatting of Lot 13, Block A, Preston Place No. 2 Addition, known as 4149-51 Normandy, into two Single Family-Attached lots. Commissioner Roach moved and '~ Commissioner Houseman seconded to approve the replat. Motion passed unanimously. o Andrew J. McRoberts, owner, requested the replatting of Lot 8, Block A, Mount Vernon Annex Addition, known as 3708-10 Binkley, into two Single Family-Attached lots. Commissioner Roach moved and Mayor Drake seconded to approve ~he replat. Motion passed unanimously. Villaqe Constructors Inc., owner, requested the replatting of Lot 9, Block B, Mount Vernon Annex Addition, known as 3705-07 Binkley, into two Single Family-Attached lots. 374 Mayor Drake moved and Commissioner Roach seconded to approve the replat. Motion passed unanimously. Mayor Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/23 ADOPTING SUPPLEMENTS NUMBER 7, 8 AND 9 TO THE "REVISED CODE OF ORDINANCES OF THE CITY OF UNIVER- SITY PARK, 1981", AND PROVIDING A PENALTY. TEXAS HIGHER EDUCATION AUTHORITY, INC. Max Nyggard and James Gardner, members of both the Finance Committee and the South- west Higher Education Authority Inc., recommended that the Board of Commissioners approve the creation of a non-profit corporation to be known as Texas Higher Education Authority, Inc. This Authority would use our City's tax exempt status in issuing bonds and loan funds to private institutions of higher education in Texas. In return, the City would receive an initial fee of fifteen basis points plus an annual fee of ten basis points of the bond issues. ?~ The enabling ordinance was given a first reading. There being no opposition, the Board of Commissioners expressed its willing- ness to approve the ordinance at the next meeting as long as an independent legal counsel confirms that there will be no liability on the City. Commissioner Roach moved and Commissioner Houseman seconded to approve RESOLUTION NO. 85-16, appointing CHARLES LEE CAPERTON as Acting Judge of the municipal court. Motion passed unanimously. BIDS-PLAYGROUND EQUIPMENT. After proper advertisement, only one bid was received. Mod!ing Recreation Equipment bid at $6,840.00. This quote reflects the significant discount of $8,814.10 due to the fact that the equipment bid had been delivered to a company that just went bankrupt. $100,000 is budgeted for the purpose. Mayor Drake moved and Commissioner Houseman seconded to accept the bid. Motion passed unanimous- ly. (Project # 08520-24) BIDS-SIDE LOADING SANITATION VEHICLE. Due to an emergency situation at the sanitation department, telephone bids were received from two firms: Davis Truck & Equipment ($57,025.00) and Emco Manufacturing Co. ($57,612.30). A purchase order has already been issued to Davis Truck & Equipment Co. for $57,025.00 and the expenditure has been covered by two garbage truck accounts in the 1985-86 budget. Mayor Drake moved and Commissioner Houseman seconded to approve both the city's emergency action and the low bid as stated. Motion passed unanimously. (Project # 08520-25) 3?5 GRANT APPLICATION, THE NATIONAL FITNESS CAMPAIGN. The Wells Fargo Bank is heading a nationwide program to promote fitness. Commissioner Roach moved and Commissioner Houseman seconded (1) to allow the City to apply for a $12,000 grant toward the building of a Fitness Court at Curtis Park and a WalKing Course for Seniors at Caruth Park; and (2) to allow the City to expend $4,000 in order to cover the entire cost of the project. This money is available in the parks budget. Motion passed unanimously. MEETING DATES IN NOVEMBER. The two meetings were scheduled for Monday, November 4 at 8:00 a.m., and Wednesday, November 20 at 8:00 a.m., both preceded by 45-minute pre-meetings. There being no further business, the meeting adjourned. PASSED AND APPROVED this 4th day of November, 1985. ~ MAYOR ATTEST: 376 MINUTES #8521 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, NOVEMBER 4, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Commission- er Don M. Houseman was present and Commissioner Roach was absent. Others in attendance were City Attorney Dick Wood Sr. and City Manager Leland Nelson. Fireman Wayne Gilcrease gave the invocation. CITIZEN COMMENDATIONS. Chief Robert Dixon introduced and Mayor Drake recognized the following people for their help with law enforcement in University Park: (1) Marshall Minshew and Thomas Herrera, the SMU students who chased and caught a suspected rapist in the 3100 block of University Boulevard. (2) Peter Carl and Judith Maumus whose call to the Police Department led to the apprehension of one adult and three juvenile suspects. 'The four people were charged with vadal- ism at Curtis Park, miscellaneous criminal mischief and burglary. (3) Catherine Dean and Steven Werther who, by catching one burglary suspect, enabled the investigators to arrest the other three, recover two stolen vehicles and three stolen bicycles. Mayor Drake moved and Commissioner Houseman seconded to apDrove the minutes of the October 23, 1985, meeting as correct. Motion passed unanimously. Commissioner Houseman moved and Mayor Drake seconded to approve Ordinance No. 85/24, ordering the creation of the "Texas Higher Education Authority, Inc." since a hold-harmless clause has been included. Motion passed unanimously. ORDINANCE NO. 85/24 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, ORDERING THE CREATION OF A NONPROFIT CORPORATION UNDER SECTION 53.35(b), TEXAS EDUCATION CODE, AS AMENDED; DESIGNATING THE INCORPORATORS THEREOF; PROVIDING ARTICLES OF INCORPO- RATION AND APPOINTING THE INITIAL DIRECTORS THERETO; APPROVING THE BYLAWS OF THE CORPORATION; CONTAINING OTHER PROVISIONS AND MAKING CERTAIN FINDINGS THERETO. 377 Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 85-17, CASTING VOTE FOR THOMAS B. LANDRUM as the fourth member of the Board of Directors of the Dallas County Tax Appraisal District. Motion passed unanimously. BIDS-CHRISTMAS LIGHTS FOR CITY HALL. Two bids were received from Putnam Electric ($18,000) and Wade Electric ($33,000). These bids were taken on an emergency basis. Mayor Drake moved and Commissioner Houseman seconded to approve the low bid by Putnam Electric at $18,000. Although only $17,358 is budgeted in the City Hall-Exterior Lighting account, the difference will be covered by City Hall-Heat Modification account. Motion Dassed unanimously. (Project # 08521-26) BIDS-NINE POLICE VEHICLES. Bids were received from five vendors: Champion Ford ($11,804.00 each), Doran Chevrolet ($11,828.25 ea.) Steakley Chevrolet ($11,922.00 each), Lee Jarmon Ford ($12,013.15) and Ward Ford ($12,050.00 each). The low bid by Champion Ford was verbally increased by $191.70 per car in order to obtain a 130 amp (cold rating) alternator. Mayor Drake moved and Commis- sioner Houseman seconded to approve the low bid by Champion Ford the total amount being $107,961.30. The expenditure will be covered by both the 1985-85 and 1985-86 police accounts. Motion passed unanimously. (Project ~ 08521-27) INVOICES. Mayor Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously: 1. Jim Bowman Construction Co., Inc., $46,006.47. This is Estimate No.2 for concrete alley renovation. 2. J. T. Dunkin & Associates, Inc., $10,454.08. Estimate No.2 for planning services toward the general revision of the zoning ordinance. With this estimate, $19,749.70 will have been paid on the project. The Board initially approved a consulting fee of $12,000.00. Funds for this payment are available in the FY 84-85 revenue sharing account ($8,906.00) and in the FY 85-86 legislative budget ($1,548.00). REQUEST BY M.E.MOSES-SNIDER PLAZA. There being no opposition, Mayor Drake moved and Commissioner Houseman seconded to allow M.E.Moses to display 24 Christmas trees on the abutting side- walk as long as the trees occupy the same (or less) space on the sidewalk as the bedding plants displayed during springtime. Motion passed unanimously. COMPLIANCE WITH FAIR LABOR STANDARDS ACT. There being no opposition, Commissioner Houseman moved and Mayor Drake seconded to approve Administrative Order PRS-16, the City's compliance with requirements of the Fair Labor Standards Act. Motion passed unanimously. SERVICE AWARDS PROGRAM. In recognition of its fine employees, the City of University Park began presentation of service awards 378 at this meeting. The first honorees were employees with service of twenty or more years. Mayor Drake presented the awards as follows: - A 14K gold pin with a .6 diamond for 30+ years of service: Junior Dunlap, Sanitation Superintendent (38 years) A. C. Flanagan, Garage Foreman (38 years) James D. Woodard, Tax Assessor/Collector (34 years) Dick Wood Sr., City Attorney (33 years) - A 14K gold pin with a .4 diamond for 25-29 years of service: Bennett McMurray, Bldg. Official/Traffic Supt. Charles Mallicote, Police Sergeant Charles Myers, Police Sergeant Glenn Ueckert, Sign/Signal Foreman (29 years) ( 28 years) (27 years) (27 years) - A 14K gold pin with a .3 diamond for 20-24 years of service: Felix Orozco, Sanitation Foreman James Brignon, Fire Captain Arden C. Curtis, Fire Captain Lilburne James, Night Maintenance Man Bill Davis, Fire Marshal John Chavez, Janitor-Public Works (24 years) (22 years) (22 years) (22 years) ( 21 years) (20 years) Mayor Drake announced that a reception for the employees and their guests would be held immediately after this meeting. There being no further business, the meeting adjourned. PASSED AND APPROVED this 20th day of November, 1985. ATTEST: CITY MANAGER-CLERK MAYOR 379 MINUTES #8522 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, NOVEMBER 20, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Flo DeLoach Phil Stephens Peter Chantilis Adena Goodson Mary Ann Colleas Irene Blanton Joe B. Hyden J. Milhartz Campbell Reed Joan Roberts Joseph A. Roberts Angelique Foster 3237 Southwestern 3021 Westminster 3502 Bryn Mawr 3005 Fondren 3560 Marquette 3053 Fondren 3000 Fondren 3424 Purdue SMU 3056 Fondren 2957 Binkley #28 3632 Maplewood Junior Dunlap of the City staff gave the invocation. HALDON PURDY, EMPLOYEE OF THE MONTH. He is a Utility Worker III and is responsible for turning on and off all water service in the City. Mr. Purdy has been with the City since 1981 and has always been recognized by supervisors and co-workers as a dependable, hard working man. He has excellent public relations skills which are essential in his "un, popular" position. Even citizens whose water has been turned off for non-payment of bills have been known to compliment Mr. Purdy. His supervisor states that Hal Purdy is the best employee we have had in this capacity. Mayor Drake gave Mr. Purdy a plaque and a check for $50 in recognition of his good service to the City of University Park. Commissioner Houseman moved and Commissioner Roach seconded to approve the Minutes of the November 4, 1985, meeting as correct. Motion passed unanimously. JOAN ROBERTS, 3056 Fondren, requested a permit to keep fowl in cages in her back yard. She is a member of the Phoenix Bird Rehabilitation Center. Dr. George Stewart then spoke about the Center and the importance of Ms. Robert's activity. Ms. Illene H. Smith, 3052 Fondren, presented a petition signed by 28 property owners in the 3000 block of Fondren. It requested that the Board deny a permit for Ms. Roberts to house and treat birds and "harbor snakes or other reptiles" at 3056 Fondren. Ms. Smith argued that such a project would be detrimental to the neighborhood, to the property values, and a potential threat to health. Others speaking against were Joe Hyden (3000 Fondren), Adena Goodson (3005 Fondren), and Peter Livingston (3049 Fondren). Patty Vernon, the Animal Control Officer for the City, stated that she inspected 3056 Fondren three times due to complaints about the harboring of a Python. However, every time, she found only a maximum of four birds. The following property owners spoke in favor of the request: William Stallcup (6800 Airline), Peter Chantilis, and Franc s Chantilis who also rehabilitates birds in her home at 3502 Bryn Mawr. After much discussion, Mayor Drake stated that city ordinances do not regulate the keeping of birds inside a home and that the only permit required here was to keep fowl in the back yard. Due to the almost unanimous opposition by the neighbors, Mayor Drake suggested and Joan Roberts agreed to withdraw her request and to remove the cage she presently has in the back yard. CHRISTMAS AT SNIDER PLAZA FOUNTAIN. As requested, Mayor Drake moved and Commissioner Roach seconded to allow a group of Snider Plaza merchants to transform the Plaza fountain into a drop-off point for gifts to disadvantage children and to put on top of the fountain a Christmas tree to be lighted at a ceremony on December 5th. Motion passed unanimously. Jerry Washam, of The Ralph Porter Co., represented the merchants at the Board of Commissioners meeting. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meet- ing of October 15, 1985, with the condition that the applicants sign the required "Covenant Running with the Land" Dan S. Allred, owner of 3529 Villanova Drive, Lot 22, Block 67, University Park $7 Addition, requested a specific use permit to install bathroom facilities in the existing accessory building. John B. Atwood III, owner of 3428 Purdue Street, Lot 11, Block Q, University Heights #1 Addition, requested a specific use permit to install a bath with a shower on the second floor of the accessory building and a water heater on the first floor. 381 There being no opposition, Mayor Drake moved and Commissioner Roach seconded to approve the two applications as recommended by the Planning and Zoning Commission, and to adopt the following ordinance. Motion passed unanimouslyl ORDINANCE NO. 77/328 (AMENDMENT NO. 54) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMITS FOR THE INSTALLATION OF PLUMBING IN ACCESSORY BUILDINGS LOCATED AT 3529 VILLANOVA DRIVE AND 3428 PURDUE STREET, AND PROVIDING A PENALTY. Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 85/24.1 AMENDING CHAPTER 3, SECTION 19.C., WHICH DEFINES THE RESPONSIBILITY OF THE ABUTTING PROPERTY OWNER, LESSEE, OR INDIVIDUAL IN CHARGE OF PROPERTY, OVER PARKWAYS AND ALLEYS, AND PROVIDING A PENALTY. BIDS~PUBLICATION OF LEGAL NOTICES, :~ ConSideration on the two bids from The Park Cities~News ($1 per year flat ~ate) and Park Cities people ($2i~50 per agate line of 90 characters) was postponed to the next meeting. The City Attorney is to deter- mine whether or not the low bid is illegal, as alleged bY Reed Slaughter, owner of Park Cities People. BIDS-151 FORMS USED CITYWIDE (YEARLY CONTRACT). Bids were received from D&D Printing and Office Supply, Hollis Business Forms, and J-the-Printer. Mayor Drake moved and Commissioner Roach seconded to approve all three bidders on a low-bid-by- item basis. The $22,000 or so total price will be charged to different accounts according to use. Motion passed unanimously. (Project # 08522-28) Mayor Drake moved and Commissioner Houseman seconded to approve the following invoice for payment. Parrott Oil Company, in the amount of $16,963.17, for gasoline and diesel fuel for the service centers. Motion passed unanimously. WATER RATE INCREASE REQUEST. With the 1985-86 Budget, the Board of Commissioners had already approved a $.20/100 gallon increase in rate to the water users. $.ltW~s to be ea~ked for maintenance and operation of the Dallas County Park Cities Municipal Utility District, and $.09 for a City escrow account to cover future requirements. As requested by MUD, Commission- er Houseman moved and Mayor Drake seconded that the City turn its $.09/100 share over to the Water District as of November 1, 1985, to be used in its capital improvement projects. Motion paseed unanimously. POLICE COMPUTER CONSULTANT. Mayor Drake moved and Commis- sioner Roach seconded to allow the Police Department to engage Gerry Brown, consultant, to determine whether the department's computer hardware and software are able to fill present and future needs or whether another program would better suit those needs. The project cost is not to exceed $5,000. Motion passed unanimously. TREE PLANTING OVER UTILITY LINES. The Public Works Depart- ment presented evidence that trees planted over utility lines (1) cause substantial damage to the system, especially to the costly 8" to 20" water mains, and (2) increase the normal repair time of 4 hours [when no trees are involved] to 12-16 hours. Based on these facts, Mayor Drake stated that the City would not support the planting of trees, except crape myrtle, on any parkways which contain 8" to 20" water and sewer mains. Arch Kimbrough and Russell Rembert of the Sesquicentennial Parkway Tree Committee were present at the meeting. TAX REFUND IN EXCESS OF $500. Mayor Drake moved and Commis- sioner Roach seconded to approve a refund of $615.66 to Commonwealth Land Title Co., 6932 Snider Plaza, due to duplicate payment. Motion passed unanimously. THE UPCOMING MEETING DATES are as follows: Monday, December 2nd at 5:00 p.m., and Wednesday, December 18th at 8:00 a.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 2nd day of December, 1985. MAYOR CITY M~NAGER-CL~.RK 383 MINUTES #8523 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, DECE~BER 2, 1985, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. City Manager Leland Nelson gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the Minutes of the November 20, 1985, meeting as correct. Motion passed unanimously. BILL OF RIG~TS~DAY. Mayor Drake signed a document proclaiming December 15, 1985 as Bill of Rights Day in the City of Univer- sity Park. The proclamation was presented by the Colonial Dames of Texas. HOLIDAYS AHEAD CAMPAIGN MONTH. Mayor Drake signed a document proclaiming December '85 as Holidays Ahead Campaign Month in University Park. This Was requested by the Dallas Council on Alcoholism as part of its citywide campaign. Commissioner Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 85-18, which provides for the establish- ment and reimbursement of a SEPARATE BANK ACCOUNT FOR PAYMENT OF HEALTH CLAIMS and providing for the reimbursement of the bank account for claims paid. Motion passed unanimously. BIDS. In separate motions, Commissioner Houseman moved and Commissioner Roach seconded to accept to following low bids. Motion passed unanimously. 1. COMPUTER AND PRINTER, Sewer Department. Eight bids were received and the following low bids were accepted: CompuShop on one Compaq DeskPro computer with 360K disk drive ($5,225) and Businessland on one Epson #LQ1500 printer ($1,025). Funds are budgeted in the sewer and revenue sharing accounts. (Project # 08523-29) 2. WATER PARTS, Yearly Contract. Four vendors bid: Trans-Tex Supply Co., The Rohan Co., Industrial International, and Bowles & Edens. Bids from both Trans-Tex and Rohan were accepted on a low-bid-by-item basis. The contract encompasses 133 items and has an estimated yearly monetary amount of $89,000. This is covered in the water service budget. (Project # 08523-30) 384 3. FIVE VEHICLE RADIOS. Although bids were sent to three vendors, only General Electric Co. responded with a quote of $1,500 each. This was accepted and the $7,500 is budgeted in the engineering, garage, and water accounts. (Project # 08523-31) 4. SEWER FLUSHING MACHINE. Bids were received from Naylor Supply Co. ($14,964) and Environmental Sales & Service Co. ($16,900). The low bid by Naylor Supply in the amount of $14,964 was accepted. The amount is budgeted in the sewer account. (Project # 08523-32) 5. BACKHOE/LOADER. Bids were received from Ben Griffin Tractor ($26,859) and alternate bid ($31,492), Case Power & Equipment ($31,631) and alternate bid ($34,300), and Mega Equipment Co. ($33,300). The low alternate bid by Ben Griffin Tractor in the amount of $31,492 was accepted based on the fact it meets the specified digging depth, loading height and speed. The item is budgeted in the Streets account. (Project # 08523-33) 6. FIRE TRAINING TOWER EXTENSION. Bids were received from Goodwin & Co. ($12,975) , Goodwin & Barnes ($13,487) , and ABS Construction ($16,948). The low bid by Goodwin & Co. in the amount of $12,975 was accepted. $16,000 is budgeted in the fired department account. (Project # 08523-34) 7. TRACTOR, Parks Department. Bids were received from H. L. Peterson Co. ($6,012), Ben Griffin Tractor Co. ($6,329), and Zimmerer Kubota ($6,716). The low bid by H.L. Peterson Co. in the amount of $6,012 was accepted. The item is budgeted in the parks account. (Project # 08523-35) 8. ONE AUTOMOBILE, Parks Department. Of the six bids received, ~he low bid meeting specifications was accepted: John Boswell Chevrolet in the amount of $9,736.86. $10,000 is budgeted for the purpose in the parks account. (Project # 08523-36) INVOICES. In two separate motions, Mayor Drake moved and Commissioner Houseman seconded to approve the following invoices for payment. Motion passed unanimously: 1. Jim Bowman Construction Co., Inc., $31,425.03. This is Estimate No.3 for concrete alley renovation, a project that was bid by sqare yard on an annual contract basis. With this estimate, $80,131.50 will have been paid and Phase One of the project is 89% complete. 2. Haught Construction Co., Inc., $36,488.25. This is Estimate No.1 for emergency water line replacement. The total contract price is $66,161.50 and the project is 55% complete. 385 PRESENTATION OF SERVICE AWARDS TO CITY EMPLOYEES. Mayor Drake gave a 10K gold pin with ruby to employees with 15 to 19 years of service, as follows: Employee Years of Service HIRAM WILLIAMS, Police Sergeant 19 WILLIAM P. MILLER, Fire Captain 18 JESUS ESPARZA, Residential Driver Sweeper 18 JOHN BRADSHAW, Traffic Signal Foreman 18 JERRY BROWN, Fire Lieutenant 18 JOHN JIMENEZ, Commercial Driver 16 JAMES PATTON, Patrol Officer 16 JOHN HOLLOWAY, Fire Lieutenant 16 LELAND NELSON, City Manager 15 ALEXANDER McCOO, Mail Clerk 15 JERRY CATES, Ambulance Paramedic 15 JAMES LANE, Fire Driver-Engineer 15 KENNETH GARNER, Police Officer 15 JAMES MURPHY, Director of Public Works/Engineer 15 CHRISTY NANCE, Residential Driver Sweeper 15 A reception for the honored employees and their guests followed at the City Hall entrance lobby. There being no further business, the meeting adjourned. PASSED AND APPROVED this 18th day of December, 1985. MAYOR CITY MANAGER-CLERK 886 MINUTES #8524 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, DECEMBER 18, 1985, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Commis- sioner John G. Roach was present, and Commissioner Don M. Houseman was attending a meeting of the Form of Government Committee. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: James F. Mason Phil Stephens Betty Tatum Mary Hodge Pete Chantilis 4345 Fairfax 3021 Westminster 3601 Colgate 3920 Hanover 3502 Brvn Mawr Mary Boehning, Personnel Director, gave the invocation. VIRGINIA MURPHY, EMPLOYEE OF THE MONTH. Mrs. Murphv has worked for the City since July of 1979 as the Tax Clerk. Virginia has nevez been anything but polite and helpful to all customers of the Tax Department. She is always first to volunteer to help others, especially the Water Department, when she is able and customers need service. Virginia is consistently positive about her job and in her relationship with other employees. She serves as an example for all employees in the quality of her work, appearance, and ability to work with the public and other employees. In appreciation for her good service, Mayor Drake gave her a plaque and a check for $50. Commissioner Roach moved and Mayor Drake seconded to approve the minutes of the December 2, 1985, meeting as correct. The motion carried unanimously. PLANNING AND ZONING HEARING. The following application had been recommended by the Planning and Zoning Commission at its meeting of November 19, 1985: 1. Michael Caolo Jr., owner, requested the replatting of Lots 11 and 12, Block 2, University Park Estates Addition, known as 4044-56 Druid Lane, into two 100-foot frontage lots. Presently, Lot 11 is 75-foot wide and Lot 12 is 125-foot wide. 2. Hugo Schoellkopf III, owner, requesting the replatting of Lot 1, and the west 55 feet of Lot 2, Block E, St. Andrews Addition, known as 4012-14 Shenandoah, into two 82.5-foot 387 frontage lots. 55-foot wide. Presently, Lot 1 is ll0-foot wide and Lot 2 is Mayor Drake moved and Commissioner Roach seconded to approve the two above mentioned replattings. Motion passed unanimously. 3. Mary Hod~e, owner of 3920 Hanover Street, or the east 29 ft. of Lot 1 and the west 31 feet of Lot 2, Block 24, University Heights Addition. She requested a Specific Use Permit to convert an existing one story garage into servant's quarters with kitchen and plumbing. Commissioner Roach moved and Mayor Drake seconded to approve the specific use permit under two conditions: (1) That Ms. Hodge sign the convenant running with the land, and (2) that the concrete drive and parking be widened from the west property line to the west side of the accessory structure. Part of the motion was also that the related ordinance be approved. Motion passed unanimously. ORDINANCE NO.77/328 (AMENDMENT NO. 55) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING A SPECIFIC USE PERMIT FOR INSTALLATION OF PLUMBING AND KITCHEN FOR SERVANT'S QUARTERS IN THE ACCESSORY BUILDING LOCATED AT 3920 HANOVER, AND PROVIDING A PENALTY. Commissioner Roach moved and Mayor Drake seconded to approve the following ordinance. Motion passed unanimously: ORDINANCE NO. 85/25 AMENDING A SUPPLEMENTING CHAPTER 4, SECTION 1.C. (1) (d) (e) (f), SECTION 1.C. (2) (h), SECTION 1.1 C. (1) (d) (e) (f), AND SECTION 1.1 E.F.G., ALL IN REGARD TO PEDDLERS AND SOLICITORS LICENSES, AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously: ORDINANCE NO. 85/26 AMENDING AND SUPPLEMENTING CHAPTER 4, SECTION 3.J. (4), EXEMPTING PUBLIC INSTITUTIONS FROM FALSE ALARM FEES; AND PROVIDING A PENALTY. Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously: See Ordinance No. 85/27 on the next page. ORDINANCE NO. 85/27 AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO PRESENTLY ARE IN THE EMPLOYMENT OF THE CITY OF UNI- VERSITY PARK; PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES AND BENEFI- CIARIES OF DECEASED RETIREES OF THE CITY; AND ESTABLISHING DATE FOR SUCH ACTIONS. BIDS-NEWSPAPER PUBLICATION OF LEGAL NOTICES/ORDINANCES. TWO bids were received: The Park Cities People quoted $2.50 per agate line of 90 characters and The Park Cities News quoted $1.00 per year flat rate. Mayor Drake moved and Commissioner Roach seconded to accept the low bid by The Park Cities News. However, they also stated that the City shall publish notices in both papers when anything of interest to the community at large is about to take place. Motion passed unanimously. BIDS-OVERHEAD DOOR REPLACEMENT-Fire Department. Of eight invitations, only Overhead Door Company responded with a $8,430 quote. Mayor Drake moved and Commissioner Roach seconded to accept the only bid. $8,500 is budgeted for the purpose. (Project #08524-37) BIDS-TRUCK CHASSIS for pothole patching unit, Streets Dept. We received two responses out of six invitations: Metro Ford ($32,059.00) and Gateway Ford ($33,598.15). Mayor Drake moved and Commissioner Roach seconded to approve the low bid by Metro Ford in the amount of $32,059. $38,214 is budgeted for the purpose. (Project #08524-38) BIDS-POTHOLE PATCHING UNIT, Streets Department. There were five bid invitations but only one vendor, RGS Industries responded with a $21,400 quote. Mayor Drake moved and Commis- sioner Roach seconded to accept the only bid. $59,614 is available in the Streets account. (Project ~08524-39) BIDS-FOUR PICK UP TRUCKS, Streets, Water, and Sewer Departments. Twelve vendors were invited and six responded: Champion Ford ($10,131.42), Lee Jarmon Ford ($10,235.67), John Boswell Chevy ($10,565), Graff Chevrolet ($10,605), Gateway Ford ($10,707.85), and Doran Chevrolet ($11,120.02). Mayor Drake moved and Comis- sioner Roach seconded to accept the low bid by Champion Ford in the amount of $38,872.68 (four pick-up truCks). Enough money is provided in the respective accounts. Motion passed unanimously. (Project #08524-40) BIDS-METER BOXES (Yearly Contract), Water Department. Of five bid invitations two vendors responded with only one meeting specifications. Mayor Drake moved and Commissioner Roach seconded to accept the only bid by The Rohan Company in the 389 amount of $42.00 per meter box, or an estimated $23,100 per year. The money is budgeted in various water accounts. Motion passed unanimously. (Project #08524-41) BIDS-ONE AUTO/WAGON/TRUCK, Water Department. Five vendors responded: John Boswell Chevy ($11,480), Doran Chevrolet ($11,591.52), Graff Chevrolet ($11,620), Champion Ford ($11,966.92), Lee Jarmon Ford ($12,585.35). As recommended by the staff, Mayor Drake moved and Commissioner Roach second- ed to accept the bid by Champion Ford in the amount of $11,966.92 for overall mechanical, transmission, and engine test superiority over the three other vehicles with lower price stickers. Motion passed unanimously. $13,214 is budgeted in the water account. (Project #08524-42) BIDS-TRUCK CHASSIS for wrecker mechanism, Garage Department. Of seven invitations only one vendor responded. Mayor Drake moved and Commissioner Roach seconded to accept the only bid by Lee Jarmon Ford in the amount of $11,361.60. $12,861 is budgeted in the Garage account. Motion passed unanimously. (Project #08524-43) BIDS-ONE WRECKER, Garage Department. Of three invitation two vendors responded: McCullough Equipment Sales Inc. ($17,567) and Alvery Equipment Inc. ($17,888). Mayor Drake moved and Commissioner Roach seconded to accept the low bid by McCullough Equipment Sales in the amount of $17,567. $30,425 is budgeted in the garage account. Motion passed unanimously. (Project #08524-44) BIDS-PLAYGROUND EQUIPMENT, Parks Department. Of the four bids received, one did not meet specifications and the others are as follows: Modling Recreation Equipment Inc. ($54,162), Rio Grande Park & Recreation Assoc. ($61,477), and Persenaire Park & Playground Products ($62,966). Mayor Drake moved and Commis- sioner Roach seconded to accept the low bid by Modling Recre- ation Equipment in the amount of $54,162. $88,612 is budgeted in the parks account. Motion passed unanimously. (project #08524-45) BIDS-TWO PICK-UP TRUCKS/CREW CAB, Parks Department. We received six bids by unit price: Graff Chevrolet ($11,278), John Boswell Chevrolet ($11,280), Champion Ford ($11,448.96), Doran Chevrolet ($12,387.71), and Gateway Ford ($12,997.50). Mayor Drake moved and Commissioner Roach seconded to accept the low bid by Graff Chevrolet with a total price of $22,556. $30,000 is budgeted in th~ parks account. Motion passed unanimously. (Project #08524-46) BIDS-ONE AUTOMOBILE, Engineering Department. Of the six bids received only four met specifications with one withdrawing: John Boswell ($9,659.86), Doran Chevrolet ($9,756.20), and Champion Ford ($10,082.39). Mayor Drake moved and Commissioner 39O Roach seconded to accept the low bid by John Boswell in the amount of $9,659.86. $10,000 is budgeted in the engineering account. Motion passed unanimously. (Project #08524-47) BIDS-ONE AUTO/WAGON/TRUCK, Engineering Department. Of the six vendors responding, only four met specifications: Doran Chevrolet ($10,418.38), Graff Chevrolet ($10,425.75), John Boswell Chevrolet ($10,435.10), and Lee Jarmon Ford ($11,089). Mayor Drake moved and Commissioner Roach seconded to accept the low bid by Doran Chevrolet in the amount of $10,418.38. $21,000 is budgeted in the engineering account. Motion passed unanimously. (Project #08524-48) BIDS-TRUCK CHASSIS FOR LIFT SYSTEM, Traffic Control Department. Of seven invitations two vendors responded: Lee Jarmon Ford ($10,465.55 plus $105.52 for the post-added handling package) and Traffic Signal Eauipment ($14,500). Mayor Drake moved and Commissioner Roach seconded to accept the low bid by Lee Jarmon Ford in the amount of $10,571.07. The amount will be covered by the total traffic control account. Motion passed unanimous- ly. (Project #08524-49) BIDS-LIFT SYSTEM, Traffic Control. Three bids were received but one vendor withdrew sugsequently: Traffic Signal Equipment ($27,015) and Lift-A-Loft ($28,250). Mayor Drake moved and Commissioner Houseman seconded to accept the low bid by Traffic Signal Equipment in the amount of $27,015. $35,000 is budgeted. Motion passed unanimously. (Project #08524-50) BIDS-TRUCK CHASSIS for brush loader, Sanitation Department. Of six invitations two vendors responded: Metro Ford ($20,880) and Gateway Ford ($21,697.62). Mayor Drake moved and Commis- sioner Roach seconded to accept the low bid by Metro Ford in the amount of $20,880. $21,257 is budgeted for the purpose. Motion passed unanimously. (Project #08524-51) BIDS-KNUCKLEBOOM LOADER, Sanitation Department. Of five invi- tations three vendors responded with only one meeting specs. Mayor Drake moved and Commissioner Roach seconded to accept the bid by Sabine Machinery Company at $17,243. $38,500 is budgeted in the sanitation account. Motion passed unanimously. (Project #08524-52) BIDS-TWO TRUCK CHASSIS, Sanitation Department. Of six invita- tions two vendors responded: Metro Ford ($42,430) and Gateway Ford ($44,071.98) for the two units. Mayor Drake moved and Commissioner Roach seconded to accept the low bid by Metro Ford at $42,430. Only $36,502 is budgeted for the purpose but the $5,928 remaining will be covered in the public works over- all budget. Motion passed unanimously. (Project #08524-53) BIDS-OPEN TOP DUMP BODIES, Sanitation Department. Of three invitations only one bid was received from Motor Truck Equip- ment at $10,498 for the two units. Mayor Drake moved and Commissioner Roach seconded to accept the only bid. $47,000 is budgeted in the sanitation account. Motion passed unani- mously. (Project #08524-54) BIDS-TRUCK CHASSIS FOR REFUSE COLLECTION BODY, Sanitation Dept. Of six invitations two vendors responded: Metro Ford ($20,989) and Gateway Ford ($21,838.87). Mayor Drake moved and Commis- sioner Roach seconded to accept the low bid by Metro Ford. $36,707.50 is budgeted for the purpose. Motion passed unani- mously. (Project #08524-55) BIDS-HEAVY DUTY TRUCK CHASSIS for transfer service, Sanitation. Of the three vendors responding only two met specifications: Gateway Ford ($59,731.34) and Mack Trucks ($61,078). Mayor Drake moved and Commissioner Roach seconded to approve the low bid by Gateway Ford. $92,500 is budgeted in the sanitation account. Motion passed unanimously. (Project #08524-56) BIDS-ONE SANITATION BODY. There were three invitations, two bids and only one vendor meeting specifications. Mayor Drake moved and Commissioner Roach seconded to approve the bid by Industrial Disposal at $15,325 plus the optional PTO hotshift at $600, a total of $15,925. Of this amount, $206.50 will be debited from the total sanitation account. Motion passed una- nimously. (Project #08524-57) BIDS-TRANSFER TRAILER, Sanitation Department. Three vendors responded: Martco Waste Systems Equipment ($27,743), Davis Truck and Equipment ($32,000), and Industrial Disposal Supply ($32,551). Mayor Drake moved and Commissioner Roach seconded to accept the low bid by Martco in the amount of $30,605.00, based on additional $2,862 charge for increased rear axle and spring capacities and accepted option of wet line kit. $32,768.66 is budgeted for the purpose. Motion passed unani- mously. (Project $08524-58) APPROVAL OF TAX REFUNDS IN EXCESS OF $500. Mayor Drake moved and Commissioner Roach seconded to approve the following refund to be made due to duplicate payment: $781.82 to Erin B. Paschall, 4510-B University Blvd., and $1,753.41 to Hillcrest/ McFarlin Association, 6401-05 Hillcrest, the total amount being $2,535.23. Motion passed unanimously. CONTEST AND PARTY-Departmental Tree Ornament. Mayor Drake announced that the Board of Commissioners would judge the three best Christmas tree ornaments made by the departments of the city. This would be done at the foyer and would be followed by a party to honor the winning departments. Theze....b~.~.~ng no further business, the meeting adjourned. PASSED AND~PPROVED this 6th day of ~a~i~, 1986. CITY ~NAGER-CLERK ~' 392 MINUTES #8601 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, JANUARY 6, 1986, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Ten guests and citizens signed the register which is filed with the official copy of the Agenda for this meeting. George Dowling, Public Works Engineer, gave the invocation. Commissioner Roach moved and Commissioner Houseman seconded to approve the Minutes of the December 18, 1985, meeting as correct. Motion passed unanimously. PETITION FOR ALLEY RENOVATION. 21 homeowners on the south side of the 4400 block of Larchmont and the north side of the 4400 block of Windsor Parkway signed a petition requesting that the city correct the drainage problem, replace the sewer line (if necessary), and repave their alley in conjunction with the replacement of the water line just completed. Mayor Drake told the petitioners present that, after approxi- mately 20 feet of the sewer line is replaced, the pavement and correction of the drainage problems will be done as a normal extension of the work in progress. PLANNING AND ZONING HEARING. The following applications had been recommended by the Planning and Zoning Commission at its meetings of October 15 and December 10, 1985, respectively: 1. Mike C. McWilliams, owner of' 3015 Southwestern Blvd., Lot 14, Block 7, Caruth Hills Addition. He requested a specific use permit to install a service sink and water heater on the ground floor, and stub out plumbing on the second floor of the accessory building for future use. Mayor Drake moved and Commissioner Houseman seconded to accept the recommendation of the Planning & Zoning Comis- sion and approve the specific use permit with the condi- tion that the applicant sign the "covenant running with the land." Motion passed unanimously. Dan R./Greer T. Garner, owners of 4024 Hanover Street, Lot 16, Block E, University Highland Addition, requested 393 a specific use permit to install plumbing facilities in a on-story accessory structure for a cabana. Commissioner Houseman moved and Commissioner Roach seconded to accept the recommendation of the Planning & Zoning Commission and grant the specific use permit with the following conditions: (a) That the applicants sign the required covenant, and (b) that water heater, heating and air conditioning will never be installed in or supplied to the one-story accessory building. Motion passed unani- mouSly. In conjunction with the two applications above, Mayor Drake moved and Commissioner Roach seconded to approve the following amendment to the Zoning Ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 56) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMITS FOR INSTALLATION OF PLUMBING IN ACCESSORY BUILDINGS LOCATED AT 3015 SOUTHWESTERN BLVD., AND AT 4024 HANOVER STREET, AND PROVIDING A PENALTY. Commissioner Houseman moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 86/1 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, REPEALING ALL CONFLICTING ORDINANCES AND PROVIDING RATES FOR NATURAL GAS SERVICE TO BE SUPPLIED BY LONE STAR GAS COMPANY TO RESIDENTIAL (DOMESTIC), COMMERCIAL AND PUBLIC FREE SCHOOL CLASSES OR CONSUMERS; STIPULATING WHEN RATES MAY TAKE EFFECT; REQUIRING ACCEPTANCE BY LONE STAR GAS COMPANY, AND PROVIDING A PENALTY. (A 2.8% rate increase) Mayor Drake moved and Commissioner Houseman seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 86/2 AMENDING CHAPTER 10, SECTION 14 OF THE CODE OF ORDI- NANCES OF THE CITY OF UNIVERSITY PARK ALLOWING FOR THE DESIGNATION OF YIELD INTERSECTIONS AND THE ERECTION OF YIELD SIGNS. Commissioner Roach moved and Commissioner Houseman seconded to approve the following ordinance in response to requests by the Hyer School PTA. Motion passed unanimously. ORDINANCE NO. 86/3 394 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROVIDING FOR YIELD RIGHT-OF-WAY SIGNS ON CARUTH BOULEVARD AS IT INTERSECTS GREENBRIER DRIVE; AND PROVIDING A PENALTY. INVOICES. Mayor Drake moved and Commissioner Roach seconded to approve the following invoices for payment. Motion passed unanimously: 1. Parrot Oil Company, $20,582.02, for gasoline and diesel fuel for the service centers. Of the suppliers called, Parrott Oil quoted the lowest prices. 2. Jim Bowman Construction Co., Inc., $48,402.00. This is estimate No.4 for concrete alley renovation, a project bid on annual contract basis. With this estimate, $128,533.50 will have been paid and the project is 71% complete. BIDS. Mayor Drake moved and Commissioner Roach seconded to approve the following low bids. Motion passed unanimously: Water Meters. Two bids were received from Rockwell Inter- national ($282.50 each for 2" meters, and $82.25 each for 1" meters) and Trans-Tex Supply Co. ($263.09/ea. for 2" and $70.29/ea. for 1"). The low bid by Trans-Tex at $33,903.98 was approved. The meters will be in stock and charged out on an as-needed basis. (Project # 08601-01) Asphalt for Street Department. Two vendors responded: Crafco Texas Inc. at $.245/lb., and Saf-T-Mark at $.249/lb. The low bid by Crafco at $9,800 was approved. $109,440 is budgeted in the street account for the purpose. (#08601-02) MEETING DATED IN FEBRUARY. The Board members schedule the two meetings for Thursday, February 6 at 5:00 p.m.; and Thursday, February 20 at 8:00 a.m., both meetings preceded by 45-minute pre-meetings. RETIREMENT CEREMONY/RECEPTION was scheduled for Thursday, January 30, 1986, from 4:00 to 5:30 p.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 22nd day of January, 1986. - T MANAGER-CLERK 395 MINUTES #8602 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, JANUARY 22, 1986, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others in attendance were Assistant City Attorney Dick Wood Jr. and City Manager Leland Nelson. Many city employees were in attendance but no guest or citizen signed the register. Junior Dunlap, retiring Superintendent of Sanitation, gave the invocation. Commissioner Roach moved and Mayor Drake seconded to approve the Minutes of the January 6, 1986, meeting as correct. Motion passed unanimously. PARK RESERVATIONS FOR 1986. There being no opposition, Commis- sioner Houseman moved and Mayor Drake seconded to approve the schedule of playing fields reservation as presented by Paula Smith of the City Manager's Office, for the entire 1986 year. Motion passed unanimously. STOP SIGNS ON SOUTHWESTERN BLVD. at Tulane for both east and westbound traffic. The hearing on these two stops signs proposed by the Police Department was advertised by mail ten days prior to the meeting date. Eleven letters in favor of the stop signs were received. There being no opposition, Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 86/4 DESIGNATING A STOP INTERSECTION AT gOUTHWESTERN BOULEVARD AND TULANE BOULEVARD AND PROVIDING A PENALTY. Due to the difficulties the City of University Park is having in renewing its liability insurance coverages, Mayor Drake moved and Commissioner Houseman seconded to approve RESOLUTION NO. 86-1 which adopts an IDEMNITY AGREEMENT covering the Police and Fire Departments while a new insurance coverage is being negotiated. Motion passed unanimously. A similar idemnity agreement covering the mayor, commissioners and employees (officers, staff, clerks) was postponed for further study. BIDS-REVISION OF HEATING SYSTEM, Fire Department. We received three bids: Ace Furnace ($9,395 base bid, $2,450 Alt.#1, and $11,500 Alt.#2); Suburban Heating & Air Conditioning Co. ($8,704 base bid, $2,100 Alt.#1, and $10~551 Alt.#2); and Dallas Plumbing Co. ($9,290 base bid, $2,460 Alt.#1, and $10,997 Alt.#2). Commissioner Roach moved and Commissioner Houseman seconded to accept the low bid by Suburban Heating & Air Conditioning Co. for the base bid and Alternate #2 for the total amount of $19,255. The sources of funds are as follows: $16,000 (heating unit-apparatus room budget) and $3,255 (engineering-portable building budget). Motion passed unanimously. (Project # 08602-03) BIDS--ANIMAL CONTROL PICKUP. Of six bid invitations, two vendors responded but only one met specifications: John Boswell Chev- rolet at $8,563.10. $14,050 is provided in the Police account. ~n~Tssioner Roach moved and Commissioner Houseman seconded to approve the only bid meeting specifications. Motion passed unanimously. (Project # 08602-04) TAX REFUNDS IN EXCESS OF $500. Mayor Drake moved and Commis- sioner Roach seconded to approve nine tax refunds due to duplicate payments, the total amount being $6,926.25. See list below. Motion passed unanimously. James A. Dewberry Jr., 4320 Druid Lane Diane Couchman, 4416 Grassmere Eugene B. Smith Jr., 6509 Preston Rd. Unit 1 F. L. Sheung, 3240 Rankin Peter S. Vogel, 3912 AmherSt Robert Sinclair, 7301 Turtle Creek Gregg Lafitte, 3616 Caruth Robert Douglas, 3716 Wentwood Robert West, 3725 Villanova $664.28 736.83 612.67 745.75 738.53 733.66 711.78 724.48 1,258.27 $6,926.25 PRESENTATION OF SERVICE AWARDS. 10K gold service pins with emerald were presented by Mayor Drake and Department Heads to employees with 10 to 14 years of service, as follows: .Emp[sxgS ~partment Date Hired Amado Martinez John V. McDonell Alvin C. Kvapil Larry Schmitz Jerry Pennington Perry Ross Margarito Esparza James Castle James Flanagan Juan Rosales Wayne Gilcrease Parks 03/71 Police 03/71 Fire 06/71 Fire 08/71 Fire 08/72 Sanitation 08/72 Streets 09/72 Fire 10/72 Fire 01/73 Sanitation 01/73 Fire 02/73 397 Employe~ Department Date Hired Rodney Harding David Ledbetter Louis Saucedo Amelia Johnson Ron Fink Fred B. Ramirez Melvin W. Smith Edgar L. Deckard Mary Lange Sherry Zivney Humberto Chapa Lawrence Wiley Willie Wilmore Michael Carrell Jim D. Stroope Juan J. Martinez Nathaniel Deckard Jaunda Gauntt Charles Sims Leon Holman Antonio Reyes Eltee McGhee David Baird Jose B. Garcia Fire 02/73 Fire 02/73 Fire 02/73 Executive 03/73 Warehouse 08/73 Sewer 08/73 Fire 08/73 Sanitation 10/73 Court 11/73 Police 11/73 Streets 02/74 Sanitation 03/74 Sanitation 03/74 Fire 09/74 Fire 10/74 Sanitation 11/74 Water 12/74 Building 01/75 Garage 04/'75 Police 07/75 Sewer 07/75 Water 08/75 Water Office 09/75 Streets 09/75 Also, a 20-year service pin was presented to Dick Wood Jr., Assistant City Attorney. SCHEDULED MEETING DATES. The two next meetings have been scheduled for February 6 at 5:00 p.m., and February 20 at 8:00 a.m., both on Thursday and preceded by 45-minute pre- meetings. Also, a study meeting of the Board of Commission- ers with the City Manager was scheduled for February 5th at 3:00 p.m. in the Conference Room. There being no further business, the meeting adjourned. PASSED AND APPROVED this 6th day of February, 1986. 398 MINUTES #8603 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 6, 1986, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Mary Boehning of the City staff gave the invocation. No citizens and guests signed the register. Commissioner Houseman moved and Mayor Drake seconded to approve the Minutes of the January 22, 1986 meeting as correct. Motion passed unanimously. SIXTH ANNUAL RUN FOR MISSIONS. Mr. Scott Miller requested permission for the H.P. Presbyterian Church again hold its pledge races on Saturday, April 19, 1986 from 8:00 to 10:30 a.m. Mayor Drake moved and Commissioner Roach seconded to approve the races as long as the church provides its own traffic control at Turtle Creek and University Blvd,, as recommended by the police department. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications had been recommended by the Planning and Zoning Commission at its meeting of January 14, 1986, with the condition that the property owners sign the required "covenant running with the land": 1. Mr/Mrs. Phillip E. Coldwell, owners of 3330 Southwestern Boulevard (Lot 2, Block 13, University Heights #2 Addition) requested a specific use permit to install kitchen and plumbing facilities in the one-story accessory structure. Commissioner Houseman moved and Mayor Drake seconded to approve the request as long as the "covenant" is signed. Motion passed unanimously. 2. Kristine & James Ellis, owners of 3128 Stanford (west 10' of Lot 17, east 50' of Lot 18, Block 15, Caruth Hills Addition). They requested a specific use permit to install plumbing facil- ities for a game room in the existing one-story accessory build- ing. There being no opposition, Mayor Drake moved and Commis- sioner Roach seconded to approve the application. Motion passed unanimously. Also approved was the related ordinance. Commissioner Roach moved and Commissioner Houseman seconded to approve the follow- 399 ing ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 57) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMITS FOR INSTALLATION OF PLUMBING AND KITCHEN FACILITIES IN THE ACCESSORY STRUCTURE LOCATED AT 3330 SOUTHWESTERN BLVD., AND INSTALLATION OF PLUMBING FACILITIES IN THE EXISTING ACCESSORY STRUCTURE AT 3128 STANFORD STREET, AND PROVIDING A PENALTY. BIDS-THIRTY TRASH CONTAINERS. Bid invitations were sent to five vendors with only one responding. Mayor Drake moved and Commissioner Roach seconded to approve the bid by May Fabrica- ting Co., Inc., at $286.95 per container, a total-bid price of $8,608.50. $15,000 is budgeted in the sanitation account. Motion passed unanimously. (Project #08603-05) BIDS-OUTDOOR VOICE AND SIREN SYSTEM, Police & Fire Departments. Of five bid invitation only one quote was received. Mayor Drake moved and Commissioner Roach seconded to approve the bid by Whelen Engineering Company, Inc., in the amount of $37,168. $40,000 is budgeted for the purpose. Motion passed unanimously. (Project #08603-06) INVOICE. Mayor Drake moved and Commissioner Roach seconded to approve the following invoice for payment: Jim Bowman Con- struction Co., Inc., $50,678.63. This is estimate No.5 for concrete alley renovation, a project bid on annual contract basis. With this estimate, $179,212.13 will have been paid and the project is 99% complete. Motion passed unanimously. ORDER AND NOTICE OF ELECTION. Mayor Drake moved and Commission- er Houseman seconded to approve the Order and Notice of Election. The election will be on Saturday, April 5, 1986. Absentee voting will be conducted in the Assistant City Clerk's office from March 17 through April 1st. There will be only one polling place (Fire Station) on election day. Motion passed unanimously. REQUEST BY M.E.MOSES, SNIDER PLAZA. Mayor Drake moved and Commissioner Roach seconded to allow the discount store to display spring merchandise on the sidewalk in front of the store for the period of March 1 to July 15, 1986. The items will not be placed more than 36 inches from the windows. Motion passed unanimously. NEW MEETING DATES. The Board members decided that for the upcoming month they will hold a study meeting on March 5th at 3:00 p.m. and a Board of Commissioners meeting on March 19th at 8:00 a.m. From them on, there will be only one regular meeting a month on the third Tuesday of every month. 4O0 There being no further business, the meeting adjourned. PASSED AND APPROVED this 20th day of February, 1986. 401 MINUTES #8604 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, FEBRUARY 20, 1986, AT 8:00 A.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners Don M. Houseman and John G. Roach. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. George Dowling of the City staff gave the invocation. MIKE BRACKIN, EMPLOYEE OF THE MONTH for December 1985, has been with the City since 1976. He is competent in both the sewer and water departments, is dependable and has a good attendance record. In addition, Mike is an overachiever who drives his crews every bit as hard as he drives himself to provide the best possible service to the City and its citizens. He has performed as diverse tasks as sewer line work and inpec- tion of bond projects. The city administration commends the example Mike sets for fellow employees and appreciates his dedication to his work. JAMES LANE, EMPLOYEE OF THE MONTH for January 1986, has been a dedicated firefighter for 15 years. He carries out work assignments without question and requires no follow-up to assure the job is performed properly. In addition to being very competent as a driver-engineer, Mr. Lane assumes the duties of fire lieutenant in the shift officer's absence. He is also willing to lend a hand to our elderly citizens as featured in a recent newspaper article out of The Dallas Times Herald. Both employees of the month were given a plaque and a check for $50 in appreciation for their good service to the City. Mayor Drake moved and Commissioner Houseman seconded to approve the Minutes of the February 6, 1986, meeting as correct. The motion carried unanimously. Commissioner Houseman moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 86/5 AMENDING CHAPTER 8, SECTION 5(D) ND (E) OF THE CODE OF ORDINANCES AND REORGANIZING THE PUBLIC WORKS AND FINANCE DEPARTMENTS. 402 Mayor Drake moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 86/6 AN ORDINANCE AMENDING CHAPTER 6,1 SECTION 1.I. (1) (2), COMMERCIAL COLLECTION FEES; CHAPTER 11, SECTION 3.C., WATER SERVICE CHARGES; AND CHAPTER 11, SECTION 4.A. (1), SEWER SERVICE CHARGES, AND PROVIDING A PENALTY. Commissioner Roach moved and Commissioner Houseman seconded to approve RESOLUTION NO. 86-2, SUPPORTING THE ANTI-CRIME PACKAGE that will be presented by the Criminal Justice Task Force to the Texas Legislature in January of 1987. Motion passed unanimously. Mayor Drake moved and Commissioner Roach seconded to approve RESOLUTION NO. 86-3, URGING A CHANGE IN H.R. 3838 which adversely impacts all tax-exempt bonds, including general obligation bonds and municipal revenue bonds. The motion carried with one abstaintion by Commissioner Don Houseman. BIDS-ASPHALT HOT MIX, TACK COAT AND RECLAMITE (yearly contract). Commissioner Roach moved and Mayor Drake seconded to approve the bids as follows: Asphalt hot mix from Austin Paving Co. (next to low bid) at $22.30/ton (picked up) or $25.00/ton (delivered) depending on circumstances, and an alternate award to General Texas Asphalt Co. at $23.00/ton (picked up). RC-2 or tack coat from Austin Paving (the only bid) at $1.30/ gallon, plus the only bid for reclamite by J. F. McGill at $1.35/gallon. The low bid on asphalt by Pioneer/Texoline was not accepted because the company is in Bedford, too far away for delivery of hot mix. Funds will be made available through various street accounts on an as-needed-basis. Motion passed unanimously. (Project # 08604-07) BIDS-MISCELLANEOUS WATER PARTS (Turtle Creek project). We received three bids from Trans Tex SuPply Co. ($12,485.86), Industrial International ($12,565.16), and The Rohan Company ($12,736.92). Commissioner Roach moved and Mayor Drake seconded to accept the low bid by Trans Tex in the amount of $12,485.86. $75,864 is remaining in the water main maintenance budget. Motion passed unanimously. (Project # 08604-08) PROPOSAL TO LEASE GARLAND PROPERTY. Murray Don~Moweli of the Capricorn Riding Academy proposed to lease 45 to 50 acres of our Garland property for a period of 99 years (or muCh less) at $250 per month until actual~occupance, and at $500 by 1988. The Academy trains beginning and intermediate riders and, for the purpose, they would like to erect stables for a limited numbers of horses, offer trailrides, tack shop and, in the future even include hay-rides, show arena and restaurant. 403 The Board and city staff expressed their concerns in regard to the proposed lease: (1) University Park has already stated its intent to dedicate 21.5 acres to the City of Garland for the construction of S.H. 190, (2) the property would then become taxabel and the taxes due would by far exceed the revenues from the lease; and (3) we would not consider any long-term lease. After much discussion, the Board took no action and referred the item to James Murphy, Director of Public Works. He is to contact the City of Garland and research all the aspects of the proposal as to zoning and use permits, future plans and problems, etc., and report back to the Board for determination. Mayor Drake moved and Commissioner Houseman seconded to approve the AGREEMENT FOR EMERGENCY MEDICAL ASSISTANCE IN MASS CASUALTY INCIDENTS. This agreement between all Dallas/Ft.Worth cities is adopted as beneficial to all parties involved. Motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. Mayor Drake moved and Commis- sioner Roach seconded to approve the following tax refunds due to duplicate payments: Robert W. Wightman, 3917 Amherst Wallace E. Davis, 3709 Greenbrier Charles Rodman, 3840 Greenbrier Kirkwood Darby Inc., 3936 Colgate Mpact Mortgage Bankers, 3821 Northwest Pky. (Tax value lowered by DCAD) Thomas A. O'Dwyer, 5915 Hillcrest Thomas A. O'Dwyer, 5817 Hillcrest Thomas A. O'Dwyer, 5927 Hillcrest Total ................................ 672.63 754.03 616.22 1,174.14 582.69 953.67 953.67 1,221.43 $6,928.48 MEETING SCHEDULE FOR MARCH. The next Board of Commissioners meeting will be on Wednesday, March 19th at 8:00 a.m. A study meeting will be held on Wednesday, March 5th at 3:00 p.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of March, 1986. C'I TY~NAGER-CLEkK / - 104 MINUTES #8605 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, MARCH 19, 1986, AT 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioners DOn M. Houseman and John G. Roach. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Mr. Ronald J. Case gave the invocation. SERVICE AWARDS. The following employees had not been included in the previous award groups because they have worked for the City on two different occasions and their cumulative years of service had not been considered accurately: - Leonard "Monty" Montgomery, Utility Foreman, 15-Year pin. - William McClure, Night Maintenance Worker, 10-year pin. The City is proud of these two employees and thank them for their years of good service. Commissioner Roach moved and Commissioner Houseman seconded to approve the Minutes of the February 20, 1986 meeting as correct. Motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its meeting of February 11, 1986, with the condition that the applicants sign the required "covenant running with the land": (1) James/Carolyn Walley, owners of 3536 Haynie Avenue (Lot 4, Block 4, University Park Addition), requested a specific use permit to intall plumbing facilities in a new two-story acces- sory building. Mayor Drake moved and Commissioner Houseman seconded to grant the permit as recommended (with signing of document and no installation of kitchen facilities). Motion passed unanimously. (2) Jim/Sheri Francis, owners of 3248 Southwestern Blvd. (Lot 8, Block 13, University Heights No.2 Addition), requested a specific use permit to install plumbing facilities in a new two-story detached accessory structure. Commissioner Houseman moved and Commissioners Roach seconded to grant the permit as recommended. Motion passed unanimously. At the same time, Mayor Drake moved and Commissioner Roach seconded to approve the ordinance related to the two above mentioned cases. Motion passed unanimouSly: 405 ORDINANCE NO. 77/328 (AMENDMENT NO. 58) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMITS FOR INSTALLATION OF PLUMBING FACILITIES IN THE ACCESSORY STRUCTURES LOCATED AT 3536 HAYNIE AVENUE AND 3248 SOUTHWESTERN BOULEVARD, UNDER CERTAIN CONDITIONS. THOMAS FOSTER, 4200 Amherst. Mr. Foster appealed the cancella- tion of his building permit by the Building Department. The permit was issued in September '85 and, although Mr. Foster's builder was notified several times, the permit was never paid for or picked up, and the sixty (60) days established by the building code passed and the permit was cancelled. Consequent- ly, when Mr. Foster re-applies for a permit, the plans will come under the restrictions of the amended zoning ordinance and the plans will have to be changed as to side yard setbacks. After much discussion and after considering the several months spent by the special city committees in divising the new zoning regulations to address the specific problems of size and height of single family construction, it was the unanimous decision of the Board of Commissioners to deny Mr. Foster's request for a waiver. It was recommended that he apply for a variance before the Board of Adjustment. KARL KUBY, 6601 Snider Plaza. In connection with Kuby's Sausage House 25th anniversary celebration, Mr. Kuby requested permis- sion to place six 40" x 54" tables with side benches against the front wall on the sidewalk, on April 10-11-12. He also stated that, after this trial period, he would like to keep at least some of the tables permanently. Mayor Drake moved and Commis- sioner Roach seconded to grant the request for the three days in April. For a permanent situation, however, Mr. Kuby will have to re-apply at the next Board meeting after the trial period is over. Motion passed unanimously. SCOTT LEHMAN, President of the SMU Cycling Club, requested permission to hold a bicycle race on Saturday, April 19, 1986, from 9:00 a.m. to noon. The route calls for the blocking of parts of Airline, Binkley and Dublin for three hours. After hearing Chief Dixon's recommendation that the cycling club hire four off-duty police for the occasion, Commissioner Roach moved and Commissioner Houseman seconded to approve the request. Motion passed unanimously. BIDS- SKID TYPE LOADER, Parks Department. Three vendors met specifications: Gaedcke Equipment Co. ($14,548.68), Zimmerer Kubota & Equipment Co. ($15,224.00 plus alternate $19,815.00), and Witch Equipment Co. ($17,500.00). Commissioner Houseman moved and Mayor Drake seconded to accept the low bid by Gaedcke at $14,548.68. $19,000 is budgeted. Motion passed unanimously. (Project # 08605-09) 406 Commissioner Houseman moved and Mayor Drake seconded to approve the following bids. Motion passed unanimously: BIDS-COMPUTER MAINTENANCE. Four vendors met specifications: TJS Computer Services ($385/mo.), Texas Troubleshooters ($397/mo.), Frontier Computer Corp. ($428.12/mo.), and Maintain System 34 ($459.95/mo.). We used TJS in the past and its performance was inadequate and poor. TJS is the local contractor for Texas Troubleshooters, a Houston-based firm. Frontier Computer does not have an in- house disaster back-up capability. Therefore, Maintain 34's bid at $459.95/month or $5,519.40/year was accepted. There is more than enough money in the data processing account to cover the service during this budget year. (Project # 08605-10) BIDS-OFFICE SUPPLIES/YEARLY CONTRACT. Three vendors responded: Continental Office Supply ($6,889.73 and alternate $6,180.21), Miller Business Systems ($6,871.45), and Super Office Store ($7,186.50). Accepted was a combination of Continental's two bids at $6,368.16, the low bid meeting specifications. (Project # 08605-11) MAILING EQUIPMENT, CITY HALL. We did not bid for the equipment but took advantage of the Governmental Services Administration's contract with Pitney Bowes, Inc., which was competitively bid and awarded on 7/12/84 to expire 6/30/86. The City will pay $14,367 for four pieces of mailing equipment. Funds are encumbered from last budget year. (Project # 08605-12) BIDS-JANITORIAL CONTRACT, CITY HALL. We received bids from: Tolman Building Maintenance ($640/mo.), Carolyn L. Williams ($675/mo.), RKK Cleaning Systems ($750/mo.), Gylan Corporation ($895/mo.), Moore Company ($900/mo.), and Professional Building Maintenance ($1,200/mo.). The low bid by Tolman Building Maint- enance at $7,680 per year was accepted. There is more than enough money in the City Hall account to cover the service for the remainder of the budget year. (Project # 08605-13) INVOICES. Commissioner Roach moved and Commissioner Houseman seconded to approved the following invoices for payment. The motion passed unanimously: 1. Ram Wholesale Corporation, $16,776.68. Telephone quotations were received from three vendors with Ram quoting the lowest prices for gasoline and diesel fuel for the service centers. 2. Haught Construction Co. Inc., $34,132.25. Second and final estimate for emergency water line replacement at Larchmont. Total contract price is $70,620.50. 3. Jim Bowman Construction Co. Inc., $19,912.46. The sixth and final estimate on concrete alley renovation. With this pay- ment, the total project cost is $199,124.59. BUDGET AMENDMENT-STEEL POLES FOR SIRENS. As recommended by the Environmental Standards Committee, Mayor Drake moved and 407 Commissioner Roach seconded that the City acquire two steel poles (rather than wooden) to install emergency warning sirens. For that reason a $10,000 budget amendment was authorized. Motion passed unanimously. PARTICIPATION IN H.P.'S SANITARY SEWER STUDY that will be done by Camp, Dresser & McKee. Commissioner Houseman moved and Commissioner Roach seconded to agree to our city's participa- tion because the study involves one of our main sewer lines. The cost to University Park is $10,650,00 and will be covered by revenue sharing or by remaining bond fund. Motion passed unanimously. CITY/COUNTY AGREEMENT. Mayor Drake moved and Commissioners Roach seconded to approve the yearly agreement for the mainte- nance or improvement of City streets by Dallas County. Motion passed unanimously. TAX REFUND IN EXCESS OF $500. Mayor Drake moved and Commission- er Roach seconded to approve a refund in the amount of $617.07 to Clarence R. Holcombe, 3688-90 Asbury, due to duplicate payment. Motion passed unanimously. BUDGET AMENDMENT TO PAY FOR INSURANCE PREMIUMS. Due to the recently increased insurance premiums, Commissioner Houseman moved and Commissioner Roach seconded to approve a budget amend- ment in the amount of $200,000.00 to pay for the necessary insurance coverages. Motion passed unanimously. MEETING DATES IN APRIL. The next Board of Commissioners meeting will be on Tuesday, April 15th at 5:00 p.m. The official canvass of election returns will be on Thursday, April 10th at 5:00 p.m. There being no further buSiness, the meeting was adjourned. PASSED AND APPROVED this the 10th day of April, 1986. 408 MINUTES #8606 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, APRIL 10, 1986, at 5:00 P.M. Mayor Edward J. Drake called the meeting to order. Present were Commissioner and Mayor-elect Don M. Houseman, and Com- missioner John G. Roach. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. No citizens or guests signed the register. Mary Boehning of the City staff gave the invocation. The Board reviewed the returns of the city election which was held on April 5, 1986. Mayor Drake moved, and Commissioner Roach seconded, that Resolution No. 86-4, declaring the results of the April 5, 1986, election be approved. The motion passed unanimously. City Attorney Dick Wood administered the oath of office to the newly-elected Board of Commissioners: Mayor Don M. Houseman, Commissioner John G. Roach, and Commissioner Ronald J. Case. Mayor Houseman designated John G. Roach as Mayor Pro-tempore. Commissioner Roach moved, and Commissioner Case seconded, that the minutes of the March 19, 1986, meeting be approved as cor- rect. Motion passed unanimously. Employee of the Month awards were presented to James Jennings, Utility Worker II, for the month of February; Christy Nance, Residential Driver, for the month of March; and James C. Flanagan, Fire Driver Engineer, for the month of April. Commissioner Case moved, and Commissioner Roach seconded, that the following Ordinance be passed and approved. The motion car- ried unanimously. ORDINANCE NO. 86/7 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, DESIGNATING A FOUR-WAY STOP INTERSECTION AT DUBLIN STREET AND DANIEL AVENUE AND PROVIDING A PENALTY. 409 Co~missioner Case moved, and Commissioner Roach seconded, that the following Ordinance be passed and approved. The motion passed unanimously. ORDINANCE NO. 86/8 AN ORDINANCE OF THE BOARD OF COMMISSIONERS AMENDING CHAPTER 1, SECTION 19.I.-SWIMMING POOL FEES, SUBSECTIONS (3) (a) (i) (iii) (iv) , (3) (c), and (6), OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, AND PROVIDING A PENALTY. Although not a part of the ordinance, the Parks Committee had recommended that the special use fee for the Lone Star Masters Swim Club be raised from $2,000 to $5,000. Mayor Houseman told Jim Montgomery that he knew that he was pres- ent to discuss the $5,000 fee for the Club, but in the interest of time, the Board of Commissioners was asking the Parks Committee to reconvene and listen to his comments and resubmit the recommendation. BIDS - AUTOMOTIVE AND TRUCK PARTS CONTRACT. Of five bids, only two met specifications: Friendly Chevrolet offered a 25% discount off the list price of Chevrolet parts, and Champion Ford offered the same on Ford parts. Commissioner Roach moved, and Commissioner Case seconded, that both bids for an estimated $18,000 per year be accepted. The motion passed unanimously. (Project ~08606-14) BIDS - RADIO MAINTENANCE CONTRACT. The lowest bidder re- ceived poor recommendations from three of the four companies listed as references; therefore, the second lowest bid, that of Southern Hi-Tec, was accepted upon motion by Commissioner Roach, seconded by Commissioner Case, and passed unanimously. (Project # 08606-15) BIDS - AIR CONDITIONING FOR STREET FOREMAN OFFICE AND CLOCK ROOM, AND REVISIONS IN THE EXISTING SYSTEM IN THE PEEK SERVICE CENTER. Commissioner Roach moved, and Commissioner Case seconded, that the low bid of Suburban Heating & Air Conditioning Co., be accepted. The motion passed unanimously. (Project # 08606-16) Commissioner Roach moved, and Commissioner Case seconded, that the following tax refunds in excess of $500 be made. The motion passed unanimously. Clark R. VanNostrand, 4365 Potomac Harlan E. Stanley, 3637 Southwestern Morton Meyerson, for 3701 Haynie Earl L. Harris, 3637 Asbury $1,980.12 690.18 971.43 597.88 Total $4,239.61 410 SCHEDULE OF MEETINGS. The next meeting of the Board of Com- missioners will be held on Monday, April 21, 1986, at 5 p.m., to hear Planning and Zoning cases; and on Tuesday, May 20, 1986, at 5 p.m. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of April, 1986. C IT~NAGER-CLERK ~ 411 MINUTES #8607 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, APRIL 21, 1986, AT 5:00 P.M. Mayor Don Houseman called the meeting to order. Commissioner John Roach was present and Commissioner Ron Case was absent. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Director of Finance Bob Hicks gave the invocation. Commissioner Roach moved and Mayor Houseman seconded to approve the Minutes of the April 10, 1986 meeting as correct. The motion passed unanimously. PLANNING AND ZONING HEARING. The following application had been recommended by the Planning and Zoning Commission at its hearing of March 11, 1986 with certain conditions. Commissioner Roach moved and Mayor Houseman seconded to grant an specific use permit to Michael A. Myers, owner of 3925 Druid Lane (Lot 1, Block 13, Troth University Park Estates Addition), to install kitchen sink, cooktop, dishwasher, ice machine, lavatory, water closet and shower in a one-story accessory structure (pool cabana). This was granted with two conditions: (1) That the applicant signed the required "covenant", and (2) that the structure will never be used as a garage. The following ordinance was also approved as part of the application. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 59) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING A SPECIFIC USE PERMIT FOR INSTALLATION OF PLUMBING AND KITCHEN FACIL- ITIES IN THE ACCESSORY BUILDING LOCATED AT 3925 DRUID LANE, AND PROVIDING A PENALTY. FIRST HEARING ON REQUEST BY THE LYRIC OPERA OF DALLAS which is planning a gala benefiting the third summer season of perfor- mances in the Plaza Theatre. Mrs. Gwynne Wilson requested that on Saturday, June 14th, the block encompassing the theater be roped off after business hours for a street celebration with dining, dancing, and entertainment. Permission to serve free wine and beer to the guests was preemptied by the information given by the Liquor Control Board. After much discussion, the Board indicated its willingness to approve the request at the next hearing, May 20th, if it is ~ determined that the event will not cause any undue burden to the merchants of Snider Plaza. The merchants will be notified by letter of this second hearing. 412 PROPOSED ASPHALT OVERLAY OF PRESTON ROAD (First Hearing). The State Department of Highways and Public Transportation will rehabilitate SH-289 in early 1987 and is willing to pay approximately $570,000 for the construction in University Park (1.9 miles or 38% of the total project). However, the State will do that only if the City agrees to change the angle of the parkway parking in the vicinity of Grassmere/Hyer on the west side of Preston to 22½° in lieu of the existing 45°. With this, we would lose 22 of the existing 39 parking spaces. This was the first hearing on a policy decision in regard to the condition imposed by the State. Mayor Houseman asked that city manager Leland Nelson contact the district engineer and try further negotiation. APPOINTMENT OF ADVISORY COMMISSIONERS. Mayor Houseman announced the appointment of three Advisory Commissioners: James B. Gardner, Mrs. William H. Hitzelberger Jr. (Barbara), and Arthur Z. Barnes. That these three University Park citizens, who have dutifully served the City as members of the Finance Committee, Planning and Zoning/ZOAC, and Public Works Committee, respectively, would bring expert advise to the Board of Commissioners. Although they will sit at the podium and participate in discus- sions during Board meetings, they will not have voting power and will not fill in for an absent elected official. They will strictly constitute an advisory board to the Mayor and Commis- sioners. There being no further business, the meeting adjourned. PASSED AND APPROVED this 20th day of May, 1986. ~ ~ ~/i_gYb 1~ CITY ~ANAGER-CLE~RK'/ 413 MINUTES #8608 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, MAY 12, 1986, AT' 8:00 A.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case. Also in attendance was Leland Nelson, City Manager. City Attorney Dick Wood was absent. City Manager Leland Nelson gave the invocation. Mayor Houseman moved and Commissioner Roach seconded to approve the following resolution~ The motion passed unanimously. RESOLUTION NO. 86-5 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, ACCEPTING THE PROVISIONS SET FORTH BY THE TEXAS HIGHWAY AND PUBLIC TRANSPORTATION COMMISSION IN ITS MINUTE ORDER NO. 84045, DATED FEBRUARY 13, 1986, PERTAINING TO THE IMPROVEMENTS TO NORTH CENTRAL EXPRESSWAY IN ACCORDANCE WITH THE LOCALLY PREFERRED DESIGN. There being no further buSiness, the meeting was adjourned. PASSED AND APPROVED this 20th day of May, 1986. CITY MANAGE R-C L'E R~ MINUTES #8609 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, MAY 20, 1986, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case. Also present were Advisory Commissioners James B. Gardner, Barbara Hitzelberger, Arthur Z. Barnes, City Attorney Dick Wood Sr., and City Manager Leland Nelson. The following guests and citizens signed the register: Richard L. Atkins, Jr Martha Brooks Martha Ann Wade Larry Newman Douglas Saint P. Braun Tom Blackwell Melanie Schonier L. R. Maxwell Jr. Anne H. Maxwell 5501 LBJ Frwy. #4220A 4414 Lovers Lane 4000 University Blvd. 3529 Haynie 3415 University Blvd. 3415 University 3833 Wentwood 3410 University 3411 University 3411 University Bennett McMurray of the City staff gave the invocation. Mayor Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 86-6, Commending three sanitation workers - JESUS VILLARREAL JR., JOSE CASTELLANOS, and GUADALUPE GRACIA - for finding on the street and returning a purse with all its contents, including $150.00, to its owner, a resident of Uni- versity Park. Motion passed unanimously. Mr. Villarreal and Mr. Castellanos were in attendance. KELLY ANN WHITE, Employee of the Month of May. Kelly has been with the City only 15 months, however, her interest in her job, her helpfulness and immensely pleasant manners have been complimented quite often, not only by other employees and supervisors but by citizens and customers as well. We can always count on her greeting and helping everybody in a friendly and open manner, which creates a positive impression of the City. Kelly is an exemplary employee who fulfills her human relations duties as well as her job description duties. We are proud of her accomplishments and thankful for her help. Commissioner Roach moved and Commissioner Case seconded to approve the minutes of the last two Board of Commissioners meetings, April 21 and May 12, 1986. The motion passed unanimouSly. 415 KUBY'S SAUSAGE HOUSE, 6601 Snider Plaza. There being .no. opposi-~ tion by the City staff, Commissioner Roach moved and Commission- er Case seconded to grant permission for Karl Kuby to keep six tables (30" x 54") with side benches permanently on the sidewalk by Kuby's Sausage House. This was granted, however, with the understanding that the permit can be revoked at any time the City perceives a need to do so. The motion passed unanimously. LYRIC OPERA'S GALA AT SNIDER PLAZA. There being no opposition by the merchants in the area, Commissioner Roach moved and Commissioner Case seconded to allow the Lyric Opera to rope- off the 6700 block of Snider Plaza after the closing of business on Saturday, June 14, 1986 in order to hold the above mentioned Gala. The motion passed unanimously. BICYCLE RACE IN SNIDER PLAZA. Commissioner Roach moved and Commissioner Case seconded to grant the Mirage Cycling Team permission to again hold a bicycle race at Snider Plaza on Sunday, June 22, 1986 from 7:30 a.m. to 1:30 p.m., using the route recommended by the U.P. Police Department. The motion passed unanimously. PARKING BY GUARDIAN SAVINGS-SNIDER PLAZA. Ms. Kathy Burns, representing Guardian Savings & Loan, requested that certain parking spaces in front of their Snider Plaza branch be desig- nated as fifteen-minute parking. After much discussion in regard to the enforcement problems created by any parking restriction that is less than the two-hour standard, and after learning that Guardian Savings would have to provide its own enforcement if further restrictions were established at its request, Ms. Burns withdrew her request. PETITION/APPLICATION FOR ZONING RESTRICTIONS. Mr. Larry Newman submitted a petition (signed by 76 residents) and application to the Board of Commissioners requesting that the Planning and Zoning Commission be ordered to consider the following item at its June 24th hearing. The petitioners would like to add the following restrictions to the Zoning Ordinance: "That in General Retail, Retail Center, Shopping Center, Com- mercial, and Planned Development Districts (1) the maximum percentage of lot area which may be covered by building be 40% and (2) the maximum floor area-lot area ratio be 1:1." Mayor Houseman moved and Commissioner Roach seconded to refer the petition/application to the Planning and Zoning Commission for hearing to be held as soon as possible. The motion passed unanimously. PLANNING AND ZONING HEARING. Three applications for specific use permits were recommended by the Planning and Zoning Comis- sion at its hearing of April 22, 1986. However, in a motion by Commissioner Case, seconded by Commissioner Roach, two were approved and one was tabled as follows. The motion 416 passed unanimouSly. (1) A. H. Drake, owner of 3737 Purdue Street (Lot 34, Block 1, University Heights #1 Addition) requesting a specific use permit to install kitchen and plumbing facil- ities in both the existing and the recently built one story accessory structures. The two facilities will be occupied by full time help to his invalid daughter. APPROVED as long as owner signs the required "covenant." (2) Mr/Mrs. William J. Rogers, owners of 4211 McFarlin (E.50' of Lot 9 and W.30' of Lot 10, Block 16, Stratford Mannor Addition) requesting a specific use permit to install plumbing facilities in a new one-story accessory structure for guestroom and cabana. APPROVED as long as owners sign the required "covenant." The third application, however, was tabled due to the fact that a "!for sale" sign has been recently posted at the property in question. Before granting any specific use permit, the Board wants to hear the present owners' reasons for the request. So, the following is scheduled for hearing at the June 17, 1986 meeting: Mr/Mrs. James H. Wilson III, owners of 3615 Caruth, request- ing a specific use permit to install plumbing facilities in a new one-story accessory structure for a gameroom. FIRST HEARING ON REVENUE SHARING, FY 1986. The City of Univer- sity Park is schedule to receive $102,302 in revenue sharing funds for this year. There being no input by citizens in regard to the fund itself or its proposed allocation, this hearing was closed and the second/final hearing was scheduled for the next meeting. Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance. The motion passed unanimouSly. ORDINANCE NO. 77/328 (AMENDMENT NO. 60) PROVIDING SPECIFIC USE PERMITS FOR INSTALLATION OF KITCHEN AND/OR PLUMBING FACILITIES IN THE ACCESSORY BUILDINGS LOCATED AT 3737 PURDUE STREET AND 4211 McFARLIN BOULEVARD; AND PROVIDING A PENALTY. Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 86/9 AMENDING CHAPTER 1, SECTION 21 (A) (B) (C) OF THE CODE OF ORDINANCES, CREATING A MUNICIPAL COURT, APPOINTMENT OF A MUNICIPAL JUDGE, AND QUALIFICATION OF THE JUDGE OR JUDGES. Commissioner Case moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 86/10 AMENDING CHAPTER 11, SECTION 2. F. AND G. OF THE CODE OF ORDINANCES IN ORDER TO INCREASE WATER RECONNECTION FEES, AND PROVIDING A PENALTY. In two separate motions, Commissioner Case moved and Commis- sioner Roach seconded to approve the following resolutions. The motions carried unanimously: RESOLUTION NO. 86-7, Appointing the PLANNING AND ZONING COMIS- SION (1986-88) members: Felix B. Goldman (Chairman) Richard E. Gray, James H. Holmes III, Christopher G. Sharp, and Mrs. Jon G. Mosle Jr. "Paula"; and alternate members: Walter G. Dahlberg, Mike Massad, and John Morris. RESOLUTION NO. 86-8, Appointing the BOARD OF ADJUSTMENT (86-88). The members are: Harold Peek (Chairman), Robert V. Lenz, Dan W. Stansbury, Justin S. McCarty Jr., Webb L. Wallace; and alterna- te members: Paul W. Flowers, Olin B. Lane Jr., Michaux Nash Jr. BIDS- In a single motion, Commissioner Case moved and Commis- sioner Roach seconded to approve the following bids. Motion passed unanimously: 1. HEAT, SCARIFY, SCREED AND ROLL THE STREETS. Only one bid was received from D.C. Joint and Crack Sealing Co., the total unit price being $0.49 per square yard. The final payment is to be based on actual measurements of work performed. The amount budgeted is $51,310 and the 1985-86 rehabilitation program includes 60 blocks with a maximum of 104.714 sq.yds. (Project # 1800861) In regard to the street rehabilitation program, Mayor Houseman asked that the local papers publicise the list of priorities for possible input by the citizens. 2. ASPHALT OVERLAY. We will take advantage of the Dallas County contract with Austin Paving at $23.42/ton. The amount budgeted for the purpose is $320,188 and we estimate an expenditure of $290,000 for the 60-block overlay work. (#180862) 3. FIRE HOSE AND ACCESSORIES. The low bids by Casco Industries at $6,754.50 and by Halpin Supply at $2,210.00 were accepted. $11,000 is budgeted in the fire account. (Project # 08609-17) 4. POOL CHEMICAL CONTRACT (Liquid and Dry Chemicals). Of the three vendors that met specifications the following low bids were accepted: Walker Systems for liguid chemicals at $3,850 and by California Pools for dry chemicals at $2,600 (all esti- mated prices. $24,000 is budgeted for the purpose. (Prj.#08609-18) 418 Commissioner Roach moved and Commissioner Case seconded to approve the following invoices for payment. The motion passed unanimously: 1. Ram Wholesale Corporation, $8,993.63, for gasoline and diesel fuel (month of April) for the service centers. 2. Ram Wholesale Corporation, $13,057.36, for gasoline and diesel fuel (month of May) for the service centers. 3. Metro Ford Truck Sales, $7,211.10, for engine repair of the thermolay asphalt patching unit. HOMESTEAD AND OVER-65 HOMESTEAD EXEMPTIONS. Commissioner Roach moved and Commissioner Case seconded to formally approve the homestead exemption of thirty (30%) percent and the over-65 exemption of $50,000 for fiscal year 1986-87. As required by state statutes, the Dallas County Appraisal District was noti- fied of these figures prior to the May 1, 1986 deadline. The motion passed unanimously. TAX REFUND IN EXCESS OF $500. Commissioner Roach moved and Commissioner Case seconded to approve a refund in the amount of $797.35 to Morton H. Meyerson, 3453 Purdue, due to duPlicate payment. The motion carried unanimously. EXTENSION OF DEPOSITORY AGREEMENT. After recommendation by Advisory Commissioner Gardner, Commissioner Case moved and Commissioner Roach seconded to extend our current Depository Agreement with the NorthPark National Bank through July 31, 1988. With this extension, the bank will drop the ten basis point interest differential which will result in an improved interest rate fot the City. The motion passed unanimously. APPROVAL OF SECURITIES PLEDGED BY NORTHPARK BANK. Also after recommendation by Advisory Commissioner Gardner, Commissioner Case moved and Commissioner Roach seconded to approve the securities pledged. These additional approved bonds will replace a surety bond which expired May 1, 1986. The total market value of collateral pledged to the City on April 30, 1986 was $10,440,671 and the City's deposits were $9,830,308. The motion carried unanimously. DECISIONS IN REGARD TO THE 9-1-1 SERVICE. With the intention to provide the 9-1-1 service to the citizens, Commissioner Roach moved and Commissioner Case seconded (1) to allow the staff to pursue the implementation, and (2) to schedule a public hearing for the June 17, 1986 meeting, in order to meet the deadlines for Application for Service. The motion passed unanimously. EMPLOYEE COMPENSATION STUDY. At the recommendation of the Employee Benefits and Insurance Committee, Commissioner Case moved and Commissioner Roach seconded to accept the proposal by Hay Associates to review the employee compensation plan for a fee of $20,000. The other proposal was made by Ralph Andersen & Associates. The motion passed unanimously. 41.9 MARTHA BROOKS, 4414 Lovers Lane. Her application to retain an 8 x 14 storage building in ~the back of her store, Fashion Lamps, was denied by the Planning and Zoning Commission. Ms. Brooks asked that the Board of Commissioners hear her appeal of the P&Z's decision. Since Ms. Brooks was not on the agenda for this meeting, the Board promised to hear her appeal at their June 17, 1986 meeting. There being no further business, the meeting adjourned. PASSED AND APPROVED this 17th day of June, 1986. CITY MAnaGER-CLERk 420 MINUTES #8610 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JUNE 17, 1986, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; and Advisory Commissioners James Gardner, Barbara Hitzelberger, and Arthur Barnes. Others in attendance were City Attorney Dick Wood Sr. ~ and City Manager Leland Nelson. The following guests and citizens signed the register: Tamara E. Watson Bill E. Caffee Richard Absline H. R. Patterson E. J. Williams Susan Albrecht Park Department Southern Methodist University Park Cities People IN MEMORY OF M. L. "ARMY" A~ENTROUT. Mayor Don Houseman asked that the audience observe a minute of silence in memory of Maurice Armentrout, a retired employee of University Park who passed away. Army was the engineer in charge of the 1972 and 1980 bond projects for the City. He was an accomplished profes- sional and possessed a remarkable strength of character. His personality and sense of humor made him a very popular figure around City Hall where he is remembered and missed. George Dowling of the City staff gave the invocation and thanks for the long and produCtive life of Maurice Armentrout (1903-86). JUAN C. HERNANDEZ, Employee of the Month of June. Mr. Hernandez has been employed by the Parks Department for three and one half years. He has worked his way up to the position of Gardener I and is a lead man on one of the maintenance crews. He has continually strived to improve work quality and this is evident by the number of compliments the Department receives about the parks under his responsibility. Mr. Hernandez also has a good attendance and is well liked by his fellow employees. As a token of the City's appreciation, Mayor Houseman gave Mr. Hernandez a plaque and a $50 check. MINUTES. Commissioner Case moved and Commissioner Roach seconded to approve the minutes of the May 20, 1986, meeting as correct. Motion passed unanimously. SMU'S REQUEST FOR PARTIAL CLOSING OF TWO STREETS. SMU is plan- ning to commence construCtion of the new student center which 421 will be located immediately west of Patterson Hall (power plant). In order to provide for storage of materials, locate cranes and other related equipment, Mr. H. R. Patterson (Associate Vice President-SMU) requested permission to close portions of Airline Road and McFarlin Boulevard for the duration of the project, approximately one year. ConstructiOn will start at the latter part of July. After Chief Dixon of our Police-Fire Departments presented his recommendation in favor of the closing, Mayor Houseman expressed the Board's desire to postpone action on the request so that the residents in the area have the opportunity to learn about the proposed closing and express their opinion. The matter will be on the Agenda for the next Board of Commissioners meeting, July 15. REQUEST FOR ALLEY ILLUMINATION. Mr. Judson Clark Chrisney, of the University Place Homeowners Association, requested alley illumination for the four townhouse units which front 3420 Daniel Avenue. Three of these units run north up the alley where there is no light at all. Mr. Chrisney suggested that utility pole No. 3420 be used with the light unit toward the north. After assurances by City Manager Leland Nelson and City Engineer James Murphy that the City has already supplied illumination in three previous and similar situations, and that the cost to the City will be from $6 to $12 per month, depending on DP&L's interpretation of the use, Commissioner Case moved and Commis- sioner Roach seconded to agree to Mr. Chrisney's request. The motion passed unanimously. HEARING ON 9-1-1 EMERGENCY SERVICE. Prior to the hearing proper, Mr. Richard Atkins Jr. of Southwestern Bell Telephone Co. made a presentation of the 9-1-1 service and its cost to the City. The implementation will cost $50,000 which the City will have to initially pay out of its operating budget. After implemen- tation, residential customers will be charged a fee yet to be determined. The Commissioners were of the opinion that the fee should be large enough to cover all expenses incurred by the City. The customer charges could be included in the telephone bill by Southwestern Bell which, in turn, would write a check to the City minus a 2% administrative fee. After discussion in regard to a larger monthly charge to resi- dential and commercial customers, Commissioner Case moved and Commissioner Roach seconded that the City join in the 9-1-1 emergency service and that City Manager Leland Nelson is allowed to sign the "Application for Service." The motion passed unani- mously. SECOND HEARING ON REVENUE SHARING ALLOCATION. There being no input from citizens, Mayor Houseman moved and Commissioner Roach seconded to approve the following revenue sharing allocation for fiscal year 1986: Two police vehicles ($25,000), City Hall 422 remodeling ($15,000), records storage facility ($5,000), open office equipment/furniture ($15,000), personnel consultant ($20,000), management consultant ($11,000), computer program- ming and business machines ($8,000), safety training ($2,500), and periodicals ($802), a total of $102,302. The motion passed unanimously. Commissioner Case moved and Commissioner Roach seconded to approve the following ordinance. The motion passed unanimously. ORDINANCE NO. 86/11 ADOPTING SUPPLEMENT NO. 10 TO THE "REVISED CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, 1981", AND PROVIDING A PENALTY. RESOLUTIONS. Commissioner Case moved and Commissioner Roach seconded to approve the following resolutions. The motion passed unanimously: The term of office is June 1986-April 1988. RESOLUTION NO. 86-9, Appointing W. John Allison Jr. as Judge of the Municipal Court. RESOLUTION NO. 86-10, Appointing three Acting Judges of the Municipal Court: Joe Nathan Boudreaux, John Willard Clark, Jr., and Charles Lee Caperton. RESOLUTION NO. 86-11, Appointing Donelson N. Shannon, M.D., as City Health Officer. RESOLUTION NO. 86-12, Appointing a Residential Zoning Advisory Committee, chaired by Walter J. Dahlberg. RESOLUTION NO. 86-13, Appointing a Finance Committee, chaired by James B. Gardner. RESOLUTION NO. 86-14, Appointing an Employee Benefits Committee, chaired by James E. Roberts. RESOLUTION NO. 86-15, Appointing a Public Works Committee chaired by Arthur Z. Barnes. RESOLUTION NO. 86-16, Appointing a Public Safety Committee chaired by Winfield Scott. RESOLUTION NO. 86-17, Appointing a Parks Advisory Committee chaired by William H. Pardoe. RESOLUTION NO. 86-18, Appointing an Environmental Standards Committee chaired by E. Taylor Armstrong. RESOLUTION NO. 86-19, Appointing a Legal and Legislative Committee chaired by Robert L. Abbott. RESOLUTION NO. 86-20, Appointing a Joint Southern Methodist University/City of University Park Committee chaired by Ronald J. Case. RESOLUTION NO. 86-21, Appointing a Property Casualty and Liability Insurance Committee. BIDS - LINEN CONTRACT (Fire Department and City Hall). We received bids from three vendors: Superior Linen ($12.50 minimum per week), Excel Linen ($60 min/week), and National Linen ($25 min/week). Commissioner Case moved and Commissioner Roach seconded to accept the low bid by Superior Linen with an esti- mated yearly price of $6,019. The motion carried unanimouSly. This is a regularly budgeted item. (Project # 08610-19) BIDS - MINOR CONSTRUCTION PROJECTS: 1. Records storage area at 4419 Worcola, 2. Engineering office modifications, and 3. Relo- cation of court clerk's office. Two firms responded: ABS Construction (1- $11,456., 2- $1,995., 3- $2,440., or a total price of $15,900) and Hightower Construc- tion Co. (1- $13,463.58, 2- $2,548.52, 3- $4,985.78, or a total price of $20,997.88). Commissioner Case moved and Commissioner Roach seconded to approve the low bid by ABS Construction at $15,900. Motion passed unanimously. Funds are available in the revenue sharing and engineering portable building accounts. (Project # 08610-20) BIDS - REMODELING/OPEN OFFICE FURNITURE/CARPET at Finance, Water and Purchasing Departments (City Hall). Commissioner Case moved and Commissioner Roach seconded to take advantage of the City of Dallas' price agreement with Goldsmith's Inc. with the following estimated prices: $12,000 for office furniture and $6,000 for carpet. Although we have an estimate of $4,000 from Hightower Construction for the remodeling, other informal quotes should be solicited. Funds are available in the revenue sharing and engineering portable building accounts. The motion carried unanimously. (Project # 08610-21) INVOICES. Commissioner Case moved and Commissioner Roach seconded to approve the following invoices for payment: 1. Parrott Oil Company, $7,891.15, for gasoline to supply the service centers. Prices were obtained from three vendors with Parrott Oil being the low bid at $.652/gallon. 2. Dallas County-Park Cities MUD, $111,000.00. Due to an emergency, this regular water charge had to be paid by a facsimile-signed check. There being no further business, Mayor Houseman announced that the Board of Commissioners would now convene in closed session to discuss legal matters. Passed and approved this 15th day of July, 1986. 424 Passed and approved the 15th day of July, 1986. 425 MINUTES #8611 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JULY 15, 1986, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case, and Advisory Commissioners James Gardner, Barbara Hitzelberger, and Arthur Barnes. Also present were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Ed Williams (SMU), Florence Deloach (3237 Southwestern), and Susan Albrecht (Park Cities People). Robert E. Hicks of the City staff gave the invocation. FOURTH OF JULY PARADE POSTER. Lynda Adleta, of Abio & Adleta Realtors, presented the Mayor and Commissioners with framed 1986 parade posters. DON MORRISON, Employee of the month of July. Mr. Morrison has been with the Fire Department since September 1980. His positive attitude promotes good morale among his fellow employees. He is goal and safety oriented, practices excellent fire fighting and paramedicine skills and techniques, seeks out educational seminars to further his knowledge and completes all courses with top grades. Don also assisted in developing standard operating procedures for fire dispatchers. As a record holder, he will represent the City of University Park in the World Police and Fire Games to be held in San Diego in August. Mr. Morrison has received commendations from citizens to whom services have been rendered. He is a truly professional fire fighter and an employee who brings honor to the City. As a token of the City's appreciation, Mayor Houseman gave Don Morrison a plaque and a check for $50. MINUTES. Commissioner Case moved and Commissioner Roach seconded to approve the minutes of the June 17, 1986 meeting as correct. Motion passed unanimously. SECOND HEARING ON SMU'S REQUEST FOR TEMPORARY STREET CLOSING. SMU will commence construction of the new student center immediately west of Patterson Hall (power plant). In order to provide for storage of materials, locate cranes and other related equipment, one block of Airline and McFarlin should be closed during construction, approximately one year. 4.26 There being no opposition by citizens or by the Police and Fire Departments, Commissioner Roach moved and Commissioner Case seconded to approve the temporary closing with the condition that SMU repair any damage that might be caused to the street portions during the construction process. The motion passed unanimously. Commissioner Case approve RESOLUTION rates for 90-days. moved and Commissioner Roach seconded to NO. 86-22, Suspending Lone Star Gas Co. The motion passed unanimously. Commissioner Roach moved and Commissioner Case seconded to approve RESOLUTION NO. 86-23, Appointing the Commercial Zoning Advisory Commission. The members are as follows: Mrs. W.H. Hitzelberger Jr. (Chairperson), Alex Bul, Michael W. Culwell, Robert L. Dillard III, Leroy Hallman, John M. Morris, Mrs. Stanley E. Neely, Robert M. Olmsted Jr., and Marvin J. Wise. The motion passed unanimously. BIDS-MISCELLANEOUS POLICE SUPPLIES, 29 Items (Yearly Contract). Commissioner Roach moved and Commissioner Case seconded that the contract award be divided between two of the five vendors on a low-bid-per-item basis as follows: Law Enforcement Equipment Company (approx. $4,500), and Sargent-Sowell, Inc. (approx. $3,150). The motion passed unanimously. (Project 9 08611-22) The items appropriate represents 1984-85. will be ordered as needed and debited from the police and/or fire accounts. This contract an estimated $2,600 yearly savings from FY LIGHTING OF CURTIS PARK. We received two proposals from Doug Greenlee ($36,020) and John Watson Landscape Illumination Inc. ($36,054). After examination of the two proposals, the Parks Advisory Committee recommended acceptance of John Watson's plan as the best suited to our needs. Commissioner Roach moved and Commissioner Case seconded to accept the Committee's recommendation - John Watson at $36,054. The motion passed unanimously. (Project ~ 08611-23) $19,000 is currently available with $5,000 in the budget and $14,000 in restitution from the vandals. The balance can be covered by using either the $25,000 allocated for the purchase of a winch truck or $10,000 out of the supplies budget plus $9,000 out of the irrigation budget. TML'S INTERVENTION IN E.P.A. CASE. Three environmental organizations filed a law suit against the EPA in regard to the 1984 Texas Water Quality Standards. If the plaintiffs are successful, costly improvements to municipal wastewater systems throughout the State may be required. TML asked that University Park contribute $800.73 toward the funding of its intervention in the case. The Board of Commissioners decided to postpone the item for further study. There being no further business, Mayor Houseman announced that the Board would now reconvene in closed session to discuss personnel matters. The meeting was adjourned. PASSED AND APPROVED this 19th day of August, 1986. AT~: · ~ CITY MAnGER-CLERK~ / 428 MINUTES 98612 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, AUGUST 19, 1986, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioner Ronald J. Case and Advisory Commissioners Barbara Hitzelberger and Arthur Barnes. Absent were Commis- sioner John G. Roach and Advisory Commissioner James B. Gardner. Others in attendance Manager Leland Nelson. were City Attorney Dick Wood and City was the only citizen to sign the Ellis M. Skinner, II register. Mark Hindman, Administrative Aide, gave the invocation. ESEQUIL T. HERNANDEZ, Employee of the Month of August. Mr. Hernandez has been a reliable and efficient employee of the Water-Sewer-Street Department. He is always willing to fill in on weekends when additional personnel is needed. He is also willing and prepared to function under extreme stress. The workers want to be on a crew with E.T. because of his job knowhow and ability to get along with co-workers and citizens alike. As a token of the City's appreciation, Mayor Houseman gave E.T. a plaque and a check for $50. MINUTES. Commissioner Ron Case moved and Mayor Houseman seconded to approve the Minutes of the July 15, 1986 meeting as correct. The motion passed unanimously. POW/MIA RECOGNITION DAY CEREMONY AT CURTIS PARK on Friday evening, September 19, 1986. Ms. Shirley Curda asked that the Veterans of Foreign Wars be allowed to use our park for that purpose, a request that was not only approved by the Police Department but also by the Board of Commissioners. P.C. BAPTIST CHURCH RUN FOR MISSIONS. Ms. Elise David requested that her church be allowed to conduct its yearly fun races on Saturday, September 27th beginning at 9:00 a.m. Since the Police Department had no objections to the route the request was approved unanimously by the Board. CRITERIUM BICYCLE AT SNIDER PLAZA. Mr. Lee Darragh requested permission to hold the event on Sunday, October 12. The Police Department had no objections to the route and established certain conditions that were unanimously approved by the Board. 429 PLANNING AND ZONING HEARING. The first three applications were recommended by the P&Z Commission on June 24, 1986. The fourth application was denied by the P&Z on May 22, 1986. In separate motions, Commissioner Case moved and Mayor Houseman seconded to approve the first three applications and related ordinance with the condition that the owners sign the required "covenant running with the land." The motions passed unanimously. (i) MR/MRS. ELLIS M. SKINNER II, owners of 3504 Wentwood (Lot 13, Block 67, University Heights #6 Addition) received a specific use permit to install plumbing for cabana in an existing one-story accessory structure. (2) DAVID/RENEE WINTER, owners of 3124 Caruth Blvd. (Lot 5, Block 36, Caruth Hills #3 Addition) received a specific use permit to install plumbing facilities for guestroom and bath in a new two-story accessory structure. (3) DR. JACOB L. KEY, owner of 4133-35 University Blvd. (Lot 5 and E 9.8' of Lot 4, Block 21, Stratford Manor Addition) received a specific use permit to install plumbing facilities for exercise room, storage and utility area in a new two-story accessory structure. ORDINANCE NO. 77/328 (AMENDMENT NO. 61) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMITS FOR INSTALLATION OF PLUMBING FACILITIES IN THE ACCESSORY STRUCTURES LOCATED AT 3504 WENTWOOD, 3124 CARUTH, AND 4133-35 CARUTH; AND PROVIDING A PENALTY. (4) MARTHA BROOKS, lessee of 4414 Lovers Lane (the east 50 feet of Lot 2, Block B, Idlewild Addition), appealed the P&Z's denial of her request to retain a storage building located at the rear of her store, Fashion Lamps. After receiving a petition in favor (signed by 14 neighboring merchants) and there being no opposition to Ms. Brook's request, Commissioner Case moved and Mayor Houseman seconded to approve her request plus related ordinance with the understanding that the waiver is granted only for the duration of her present lease. The motion passed unanimously: ORDINANCE NO. 77/328 (AMENDMENT NO. 62) TEMPORARILY AMENDING AND SUPPLEMENTING SECTION 8-400, PLANNED DEVELOPMENT DISTRICT, SUBSECTION PD-2-R MIRACLE MILE OF THE ZONING ORDINANCE IN REGARD TO 4414 LOVERS LANE; AND PROVIDING A PENALTY. 430 The ordinances and Fire Codes Committee. adopting the Building, Mechanical, Plumbing, were postponed for study by the Public Works Commissioner Case moved and Mayor Houseman seconded to approve the following ordinance in order to bring the garbage collection fees at least a little closer to covering the expenses incurred by the City. Motion passed unanimously. ORDINANCE NO. 86/12 AMENDING CHAPTER 6, SECTION 1, SUBSECTIONS H.(1)(2)(3) AND SUBSECTIONS I.(1)(2)(3) OF THE CODE OF ORDINANCES, PROVIDING FOR A MINIMUM ON RESIDENTIAL AND COMMERCIAL GARBAGE COLLECTION FEES; AND PROVIDING AN EFFECTIVE DATE. Commissioner approve the Legal and unanimously. Case moved and Mayor Houseman seconded to following ordinance that was recommended by the Legislative Committee. The motion passed ORDINANCE NO. 86/13 AMENDING CHAPTER 1, SECTION 9 OF THE CODE OF ORDINANCES BY RE-NUMBERING SECTION 9 INTO SUBSECTIONS A. AND B., NOTICE OF CITY PREREQUISITE TO SUIT FOR DAMAGES AND C.U.P. OFFICER AND EMPLOYEE LIABILITY PLAN. Commissioner Case moved and Mayor Houseman seconded to approve RESOLUTION NO. 86-24, Specifying those EMPLOYEES WHO MAY AUTHORIZE WIRE TRANSFERS FROM CITY ACCOUNTS. Such transfers are normally made to the Credit Union, for debt service payments and when unexpectedly large accounts payable checks are issued. The motion passed unanimously. Commissioner Case moved and Mayor Houseman seconded to approve RESOLUTION NO. 86-25, Re-appointing WILLIAM H. CLARK, III as our representative in the DART Board of Directors. This will eventually be a joint appointment with five other suburban metroplex cities. The motion passed unanimously. BIDS - MULCH AND PEAT MOSS. Commissioner Case moved and Mayor Houseman seconded to approve the low bid on each item (five vendors responded) as follows: Southern Importers (for mulch) at $.78/cu.ft. or $3,725., and Lamberts (for peat moss) at $1.24/cu.ft. or $2,820. Money is available in the landscape supplies budget. The motion passed unanimously. (Project # 08612-24) INVOICES. Commissioner Case moved and Mayor Houseman seconded to approve the following invoices for payment. The motion carried unanimously. 1. Parrott Oil Company - $6,742.77, for gasoline and diesel fuel to supply the service centers. Of three telephone bids, Parrott Oil quoted the lowest prices. 431 Ram Wholesale - $7,721.58, for gasoline and diesel fuel for the two service centers. Prices were obtained from three suppliers with Ram quoting the lowest. Hay Associates, Inc. - $10,000.00 for the first half of the compensation study project. This will be debited from revenue sharing. Strasburger & Price - $8,339.59, for legal services related to the police class action suit against the City of University Park. D. C. Company - $31,807.14, for scarification of streets. This year's project is complete and the cost is in conformity with original Commission approval. FY'87 HEALTH SERVICES AGREEMENT WITH DALLAS COUNTY. Commissioner Case moved and Mayor Houseman seconded to renew our yearly contract with the Dallas County Health Department. Our pro-rata cost for 1986-87 will be $199 compared to $351 last year. The motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. In accordance with the State Property Tax Code, Commissioner Case moved and Mayor Houseman seconded to approve the following refunds due to duplicate payments: $1,778.09 to Candice Davidson (3825 McFarlin), and $997.66 to Village Constructors Inc. (3725 Binkley), a total of $2,775.75. The motion carried unanimously. RED CROSS COMMUNITY CHAIRPERSON. Pending on her acceptance, Mrs. French Snelling (Kitty) was appointed to the position by the Board of Commissioners. An appointment was requested by the American Red Cross. PUBLIC HEARING ON INTENT TO INCREASE THE TAX RATE. Mayor Houseman explained the City's intent to establish a tax rate of $.3933 for 1987, as recommended by the Finance Committee. There being no discussion or opposition, Commissioner Case moved that the Board of Commissioners vote favorably on (1) the intent to increase the effective tax rate by 36.33 percent; and (2) proposed increase 5:30 p.m. at the Houseman seconded (Commissioner John attend the meeting.) that the first public hearing on the be held on Monday, September 8, 1986, at City Hall Commissioners Chamber. Mayor the motion which carried unanimously. G. Roach was out of town and did not REDUCTION proposal, that 16 Park. follows: be paid five years shall be service plus vacation. IN FORCE. As part of the FY'1986-87 budget Commissioner Case moved and Mayor Houseman seconded positions be eliminated in the City of University The laid-off employees are to be compensated as Employees with five years and less of service shall four weeks plus vacation; and employees with over paid one week per each full year of The motion passed unanimously. TML'S INTERVENTION IN EPA CASE. The Sportsmen's Clubs of Texas/Sierra Club/Environmental Defense Fund filed a lawsuit 432 against the EPA alleging that the 1984 Texas Water Quality Standards approved by the EPA are not stringent enough to satisfy the requirements of the Federal Clean Water Act. If the plaintiffs are successful, substantial and costly improvements may be required to be made to municipal wastewater systems throughout the State. Based on this reason, Commissioner Case moved and Mayor Houseman seconded that the City of University Park participate in the funding of the TML's intervention in this litigation. Our share is $800.73, or $.035 per capita. The motion carried unanimously. There being no further business, that the Board of Commissioners session to discuss personnel matters. Mayor Houseman announced would reconvene in closed PASSED AND APPROVED this 8th day of September, 1986. 433 MINUTES #8613 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK MONDAY, SEPTEMBER 8, 1986, AT 5:30 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; Advisory Commissioners James B. Gardner, Barbara Hitzelberger, and Arthur Z. Barnes. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Twenty nine citizens and guests signed the register that is filed with the official copy of the Agenda for this meeting. Mary Boehning, Personnel Director, gave the invocation. Commissioner Case moved and Commissioner Roach seconded to approve the Minutes of the August 19, 1986 meeting as correct. The motion passed unanimously. HEARING ON THE PROPOSED INCREASE TO THE EFFECTIVE TAX RATE. Mayor Houseman stated that the proposed tax increase for the year 1986 as well as the proposed budget for fiscal year 1986-87 had been studied, reviewed and recommended by the Finance Committee. Advisory Commissioner James Gardner (the Committee chairman) and Mayor Houseman explained the reasons why the effective tax rate should be increased by 36.33 percent for the year 1986. They also stated that the tax rate for 1985 was $.4035 and the City is proposing $.3933/$100 for 1986. The following property owners either asked for clarification or spoke against the proposed increase: Alvin Lane Jr. Jan Leisner Carolyn Loy Bob Leisner Bette Weaver T. J. Blackwell John W. Wagner 3415 Colgate 3509 Stanford 4057 Bryn Mawr 3509 Stanford 4000 Windsor 3833 Wentwood 3621 Rosedale After trying to answer all questions, Mayor Houseman stated that the full versions of both the proposed tax increase and of the proposed budget have been available at City Hall since August 16th and that all interested property owners are welcome to review these records at any time. Mayor Houseman also announced that the second and final statutory hearing on the proposed tax increase is scheduled 434 for Tuesday, September 16, 1986 at 5:00 p.m. at City Hall. This will also be the statutory hearing on the proposed budget for fiscal year 1986-87. There being no further business, the meeting adjourned. PASSED AND APPROVED this 16th day of September, 1986. CITY MAN~ER-CLERK ~ i/! / 435 MINUTES 98614 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, SEPTEMBER 16, 1986, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case, and Advisory Commissioner Arthur Z. Barnes. Absent were Advisory Commissioners James B. Gardner and Barbara Hitzelberger. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. 59 guests and citizens signed the register which is filed with the official copy of the Agenda for this meeting. Mark Burgess, Utility Clerk, gave the invocation. JUAN JOSE MARTINEZ, Employee of the Month. Mr. Martinez is a twelve-year veteran of the Sanitation Department who has very good attendance and safety records. He has recently assumed the route crew leader role that has been created by a re-structuring of the sanitation department. Juan has been extremely helpful in the establishment and implementation of the new route system. He has gained the support and respect of his fellow employees due to his strong "help the other man" attitude. As a token of the City's appreciation, Mayor Hoseman gave Mr. Martinez a plaque and a check for $50. PROCLAMATION - CONSTITUTION WEEK (September 17-23, 1986). Mayor Houseman signed two copies of this proclamation for two different Chapters of the DAR, Michael Stoner and Prudence Alexander. PROCLAMATION - POW-MIA DAY (September 19, 1986). In conjunction with the festivities planned by the Veterans of Foreign Wars for Curtis Park, Mayor Houseman signed the above mentioned proclamation. Commissioner Case moved and Commissioner Roach seconded to approve the Minutes of the September 8, 1986 meeting as correct. The motion carried unanimously. SECOND AND FINAL HEARING ON PROPOSED TAX INCREASE. The Finance Committee and Board of Commissioners, after further revisions and cuts, proposed to increase the effective tax rate by 25.93% and to set the tax rate at $.3633/$100 for the year 1986. 436 Mayor Houseman opened the hearing and the following citizens spoke: 1. Mrs. George Massie (4137 San Carlos) complained about the lack of notice of this meeting in the water bill and Dallas Morning News. 2. An unidentified citizen complained about the new appraised value of his home. 3. Frank Carter (3936 Marquette) explained that he also had problems with the Dallas Central Appraisal District and was presently in litigation in regard to the appraised value of his property. 4. Douglas Perry (6319 Westchester) requested that University Park join in with Highland Park and the school district in requesting fair re-appraisals for the 1987 year by the Appraisal District. 5. Chris Kuebler (3529 Stanford) expressed opposition to the proposed increase. 6. Tie Davis (3532 Rankin) thanked the Board for its good work and expressed concern for the substantial cuts made to the Parks Department budget. 7. W. A. Payne (3509 Marquette) asked for clarifications in regard to the proposed budget. 8. Jan Leipsner (3509 Stanford) asked for clarification in regard to salary increases (no salary increase during FY 1986-87). 9. Edward J. Drake (6930 Turtle Creek) complimented the Board and City staff for a work well done. 10. Alvin Lane, Jr. (3415 Colgate) thanked the Board of Commissioners and City staff for their cooperation and for implementing some of the budget cuts he had proposed. There being no further discussion, Commissioner Case moved and Commissioner Roach seconded to approve the effective tax rate increase of 25.93% and also to approve the following ordinance. The motion passed unanimously: ORDINANCE NO. 86/14 ENACTING THE TAX LEVY FOR THE YEAR 1986 ($.3633/$100), AUTHORIZING A HOMESTEAD EXEMPTION OF THIRTY PERCENT (30%) OF THE ASSESSED VALUE AND AN OVER 65 EXEMPTION OF $50,000. HEARING ON EXPECTED REVENUE SHARING FOR FY 1986-87. The revenue expected is $65,000 and its proposed allocation is as follows: $58,000 for capital equipment-sanitation, $2,500 for computer programming and business machines, $2,000 for safety training, $1,000 for City Hall remodeling, $1,000 for furniture and equipment, and $500 for periodicals. There being no discussion, Commissioner Roach moved and Commissioner Case seconded to approve the revenue sharing allocations as proposed. The motion carried unanimously. HEARING ON THE PROPOSED BUDGET FOR FY 1986-87. Mayor 437 Houseman explained that, since the Board of Commissioners meeting of September 8, 1986, the proposed budget had been cut further by $540,000 and a total budget of $9.942 million was being recommended. There being no discussion, Commissioner Roach moved and Commissioner Case seconded to accept the recommendation and adopt the following ordinance. The motion carried unanimously: ORDINANCE NO. 86/15 ADOPTING A $9.942 MILLION BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1986, AND ENDING SEPTEMBER 30, 1987, AUTHORIZING EXPENDITURES AS SET OUT IN SUCH BUDGET WHICH IS FILED WITH THE ASSISTANT CITY CLERK AND BECOMES A PART OF THIS ORDINANCE. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its hearing of August 26, 1986. There being no opposition, in separate motions Commissioner Roach moved and Commissioner Case seconded to approve the applications. The motion carried unanimously: Jan/Richard W. Adkisson, owners of 3236 Greenbrier Street (E. 60' of Lot 7, Block 20, University Heights #3 Addition) - Specific use permit to install plumbing facilities in a new two-story accessory structure. Mr/Mrs. Mike Bryant, owners of 4208 Hanover Street (Lot 13, Block 10, Idlewild Addition) - Specific use permit to install pluming in a new two-story accessory structure. Joseph B. Reynolds, replatting of two separate duplex lots into SF-A lots as follows: (1) 3620-22 Asbury Ave. (Lot 7, Block 1, Thackeray Place Addition) into two 29.25' x 150' lots; and (2) 3608-10 Asbury Ave. (Lot 2, Block 3, Wesley Place Addition) into two 25' x 150' lots. Dr/Mrs. John W. Winter, owners of 2929 Bryn Mawr (Lot 8, Block 10, Caruth Hills Addition) - Specific use permit to install plumbing facilities in an existing two-story accessory building. James F. Mason, owner of 4012 Shenandoah Street (Lot 2R, Block E, St. Andrews Addition) - Specific use permit to install plumbing facilities in a new two-story accessory structure. At this meeting, Mr. Mason's architect requested that the applicant be allowed to install a bar sink (beyond what was allowed by the P&Z) on the second floor, to what the Board of Commissioners agreed. In regard to the applications above, Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance. The motion passed unanimously: 438 ORDINANCE NO. 77/328 (AMENDMENT NO. 63) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMITS FOR INSTALLATION OF PLUMBING FACILITIES IN THE ACCESSORY STRUCTURES LOCATED AT 3236 GREENBRIER, 4208 HANOVER STREET, 2929 BRYN MAWR, AND 4012 SHENANDOAH AVENUE, AND PROVIDING A PENALTY. WAIVER TO SELL FOOD DURING BICYCLE RACE AT SNIDER PLAZA on Sunday, October 12, 1986. After hearing Mr. Lee Darragh's request, Mayor Houseman moved and Commissioner Case seconded to grant a waiver from Chapter 7.1.D. of the Code of Ordinances to allow the sponsors of the event, Joe Willy's and Tia's restaurants, to set up charcoal grills and sell food at the Plaza to benefit Team Progress, an organization that supports athletes with Olympic potential. The motion passed unanimously. ORDINANCES, UNIFORM CODES. The following five ordinances were reviewed and recommended to the Board of Commissioners for adoption. In individual motions, Commissioner Roach moved and Commissioner Case seconded to approve the following ordinances. Motions passed unanimously: ORDINANCE NO. 86/16 AMENDING CHAPTER 3, SECTION 1 OF THE CODE OF ORDINANCES CITY OF UNIVERSITY PARK, TEXAS, BY ADOPTING THE UNIFORM BUILDING CODE, 1985 EDITION, AND THE UNIFORM BUILDING CODE STANDARDS, 1985 EDITION; INCLUDING AMENDMENTS TO SUCH CODE; AND PROVIDING A PENALTY. ORDINANCE NO. 86/17 AMENDING CHAPTER 3, SECTION 11 OF THE CODE OF ORDINANCES CITY OF UNIVERSITY PARK, TEXAS, BY ADOPTING THE UNIFORM MECHANICAL CODE, 1985 EDITION; AS THE GENERAL STANDARDS FOR MECHANICAL INSTALLATION AND EQUIPMENT; AND PROVIDING A PENALTY. ORDINANCE NO. 86/18 AMENDING CHAPTER 3, SECTION 12 OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, TEXAS, BY ADOPTING THE UNIFORM PLUMBING CODE, 1985 EDITION, AS THE GENERAL STANDARDS FOR PLUMBING INSTALLATION AND EQUIPMENT; AND PROVIDING A PENALTY. ORDINANCE NO. 86/19 ADOPTING THE UNIFORM FIRE CODE AND UNIFORM FIRE CODE STANDARDS PRESCRIBING REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE OR EXPLOSION, PROVIDING FOR THE ISSUANCE OF PERMITS FOR HAZARDOUS 439 USES OR OPERTIONS, AND ESTABLISHING A DIVISION OF FIRE PREVENTION AND PROVIDING OFFICERS THEREFOR AND DEFINING THEIR POWERS AND DUTIES. ORDINANCE NO. 86/20 AMENDING CHAPTER 5, "FIRE PROTECTION", OF THE CODE OF ORDINANCES BY ADDING SECTION 22, AMENDING THE 1985 UNIFORM BUILDING CODE, SECTIONS 505(a), 505(e), AND TABLE C, AND SECTION 506(a); AND CHAPTER 38, FIRE EXTINGUISHING SYSTEMS REQUIRED BY BUILDING AREA; PROVIDING A PENALTY AND AN EFFECTIVE DATE. Mayor Houseman moved and Commissioner Roach seconded to approve the following ordinance. The motion carried unanimously: ORDINANCE NO. 86/21 AMENDING CHAPTER 8, SECTION 8.B. OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, TEXAS, TO ESTABLISH SICK LEAVE ACCUMULATION ON THE BASIS OF HOURS, INSTEAD OF DAYS. Two proposed ordinances in regard to increase of water and sewer service charges, and run-off water control were postponed for further study. Commissioner Roach moved and Commissioner Case seconded to approve JOINT RESOLUTION NO. 86-26, Requesting that the Dallas Central Appraisal District review our status of values related to current market value and CONDUCT A COMPREHENSIVE STUDY AND REAPPRAISAL OF ALL PROPERTY within the City of University Park, the Town of Highland Park, and the HPISD. The motion passed unanimously. Commissioner Roach moved and Commissioner Case seconded to approve RESOLUTION NO. 86-27, Asking the Texas Legislature for an ADJUSTMENT IN THE DATE OF PROPERTY ASSESSMENTS from January 1 to November 1 in order to provide additional time for the property owner appeal process. The motion passed unanimously. Mayor Houseman moved and Commissioner Houseman seconded to approve RESOLUTION NO. 86-28, Asking that the Texas Legislature amend the Property Tax Code in order to GIVE THE CHIEF APPRAISER REASONABLE ACCESS TO INFORMATION CONCERNING THE SALE OF REAL PROPERTY. The motion passed unanimously. BIDS - In three separate motions, Commissioner Case moved and Commissioner Roach seconded to approve the following low bids. The motions passed unanimously: TENNIS COURTS RENOVATION, CURTIS PARK. Of the three vendors that responded, the low bid was by Arnold J. 44O Weber Co. in the amount of $35,950. $50,000 is budgeted for tennis court repairs. (Project # 08614-25) REFILTRATION OF responded and HK $32,390. Over refiltration work. BABY SWIMMING POOLS. Two vendors Industries quoted the lowest price, $65,000 remain in the budget for (Project # 08614-26) COMPANY, materials program. remain in $322,383. Commissioner Case moved and refund $1,513.18 to Bolanc Lane due to duplicate tax unanimously. 3. TRAFFIC PAINT. Of the two vendors responding only Ennis Paint Company met specifications. It quoted $7.361/gal. for white and $7.082/gal. for yellow street paint, an estimated $7,603.50 per year. This will be debited from the traffic materials account. (Project # 08614-27) 4. FIRE TRUCK REPAIR. We received two quotes with the one by American LaFrance being the lowest, $6,820.71. $17,000 is budgeted for the purpose. (Project # 08615-28) Commissioner Case moved and Commissioner Roach seconded to approve the following invoice for payment: AUSTIN PAVING $103,455.55. This is the August invoice for and services provided in the asphalt overlay After this payment, approximately $130,000 will the account. The original amount budgeted was The motion carried unanimously. Commissioner Roach seconded to & Miller, owners of 4400 Lovers payment. The motion passed There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of October, 1986. ATTES~ c TY M GER-C E ( 441 MINUTES 98615 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, OCTOBER 21, 1986, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case. Also present were Advisory Commissioners Barbara Hitzelberger and Arthur Z. Barnes, with James B. Gardner being absent. Others in attendance were City Manager Leland Nelson and Assistant City Attorney Dick Wood, Jr. The following citizens and guests signed the register: Peggy Wildman Ellen and Glenn Hutchinson Harry C. Hoover, Jr. Susan Albrecht Pete Waters Howard Longino 3648 Haynie 3136 Lovers Lane 3528 University Blvd. Park Cities People Park Cities News 2809 Daniel Ave. Bennett McMurra¥ of the City staff gave the invocation. COMMENDATION AND AWARDS. Mayor Houseman presented certificates and $600 awards (donated by a citizen) to two people who gave information that helped the CID arrest and file on a suspected murderer. These people are KAY HARP, who recognized the suspect from a composite drawing, and ZERAI-HAILE, who pointed out the suspect to investigators. VICTOR VELASQUEZ, Employee of the Month. Victor has been employed by the Police Department since July '82, first as a Patrol Officer and since July '85 as an Investigator. During his employment, Victor has received the Police Department's Meritorious Conduct Bar for the arrest of a burglar, two Shooting Bars for scoring above 90 on two consecutive qualification tests, and twelve personal commendations from citizens, police officers, firemen, and city manager. Victor arrested three burglars in February of this year thereby helping solve offenses in both University Park and Highland Park. He played an important role in a recent murder investigation and again demonstrated his skills by conducting the investigation of a rape case. Victor has a good attitude toward his work and is a true police professional who strives to bring credit to the City and its Police Department. As a token of the City's gratitude, Mayor Houseman gave Victor Velasquez a plaque and 442 a check for $50. Commissioner Roach left the meeting at this time. Commissioner Case moved and Mayor Houseman seconded to approve the Minutes of the September 16, 1986, meeting as correct. The motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended to the Board of Commissioners by the Planning and Zoning Commission at its meeting of September 22, 1986 as follows: 1. CLARITA ROBERTSON requested the replatting of Lot 13, Block 5, Walkers Addition, known as 3442-44 Potomac Street, into two 25' x 153' single family-attached lots. There being no opposition, Mayor Houseman moved and Commissioner Case seconded to approve the replatting. The motion passed unanimously. 2. ELDON AND PEGGY WILDMAN, owners of 3648 Haynie Avenue, Lot 1, Block 9, University Park Addition, requested a specific use permit for installation of plumbing facilities in the accessory building for a cabana. Harry Hoover, their architect and spokesman, requested that the Board of Commissioners approve not only the installation of the items recommended by the Planning and Zoning Commission but also of the bar sink and a Jenn-Air charcoal grill that were denied by the P&Z. After much discussion, Commissioner Case moved and Mayor Houseman seconded to allow the City to issue the Wildman's a building permit to install one washer connection, one water heater, one commode, one shower, one lavatory OR one single bar sink (not both), subject to reconsideration by the P&Z of the requested installation of bar sink and Jenn-Air charcoal grill. Also, that the required "covenant running with the land" be signed by the applicants as soon as a resolution is reached in regard to the bar sink and charcoal grill. The motion carried unanimously. The two ordinances on the Agenda were postponed for the following reasons: (1) The request for specific use permit by Eldon and Peggy Wildman was referred back to the Planning and Zoning Commission, and (2) the ordinance establishing a monthly drainage fee as an option for compliance with the impervious area limitations will be considered again at the next meeting. In the interim, the Board asked that the local papers give publicity to this last proposed ordinance. APPROVAL OF BIDS. Commissioner Case moved and Mayor Houseman seconded to approve the following low bids. The motion passed unanimously: 1. PAYROLL PROCESSING VENDOR: Automatic Data Processing at ~ 443 an estimated $8,507.52 per year. (Project # 08615-01) e TRAFFIC SIGNAL CONTROLLERS: The only bid meeting specifications was by Traffic Signal Equipment, Inc., at $22,155. $51,500 is budgeted. (Project # 08615-02) ANTENNA TOWER, Water $11,421.40. This is (Project 9 08615-03) Department: a specifically UNR-Radio at budgeted item. 33 REFUSE CONTAINERS, Sanitation. Only EMCO industries responded with a quote of $223.90/each, a total of $7,388.70. Funds are available in the Sanitation Containers account. (Project # 08615-04) FIRE HYDRANTS AND EXTENSIONS for inventory: Trans-Tex Supply at $8,961.95. The items will be debited from applicable accounts upon inventory check-outs. (Project 9 08615-05) CRUSHED STONE for the Street Department: Texas Industries at $3.75/ton, a total amount of $5,625.00. The funds are encumbered. (Project 9 08615-06) e ONE PICKUP TRUCK for Sanitation Department: Doran Chevrolet at $10,119.38. $12,369 remains budgeted for the item. (Project ~ 08615-07) CAB AND CHASSIS-COMPACTOR BODY, Sanitation Department: Doran Chevrolet at $20,040.15. Funds are available in 1985-86 sanitation funds. (Project # 08615-08) APPROVAL Houseman payment. OF INVOICES. Commissioners case moved and Mayor seconded to approve the following invoices for The motion passed unanimously: STRASBURGER & PRICE - $18,760.80, for services rendered through 9/7/86 in regard to the class-action suit, Schoolcraft vs. University Park. This is not covered under insurance because it is an employment (wage and hour) contract issue. REEDER DISTRIBUTORS - $9,002.52, for gasoline and diesel fuel for the service centers. Price quotations were obtained from three vendors with Reeder being the low bid. DEED OF GARLAND FARM PROPERTY (S.H. 190). On 3/19/85 the Board approved Resolution No. 85-3 indicating the intent of the City of University Park to deed 21.5 acres of our Garland property for construction of S.H. 190. The Texas Highway Department will receive bids in March of 1987 for the initial phase of construction (which includes our portion) and the City of Garland has established 10/27/86 as the date for the execution of the deed. 444 Due to the above reasons, Mayor Houseman moved and Commissioner Case seconded to approve the document pending on changes to be made by the city attorney to reflect a Special Warranty Deed. The motion carried unanimously. ADDITIONAL LIGHTING AT CURTIS PARK. William Pardoe, Chairman of the Parks Committee, recommended that the Board approve the proposal by John Watson Co. for fifteen additional light fixtures to cover certain areas of Curtis Park which were not adequately lit by the original plan. There being no opposition, Commissioner Case moved and Mayor Houseman seconded to approve the completion project. The motion passed unanimously. There is enough money encumbered in the Park budget to cover the $8,625.00 cost. The AUDIT PROPOSAL by Peat, Marwick & Mitchell was referred to the Finance Committee. FY 1985-86 BUDGET ADJUSTMENTS. Mayor Houseman moved and Commissioner Case seconded to approve all budget adjustments between line item amounts that were authorized by the city manager during last budget year. These adjustments were due to price changes~and internal program changes and never resulted in expenditures exceeding the total amount authorized by the Board of Commissioners. The motion passed unanimously. SMU HOMECOMING PARADE. Commissioner Case moved and Mayor Houseman seconded to approve the new route for the parade that has been scheduled for Saturday, November 1st, beginning at 10:30 a.m. The motion passed unanimously. CONTINUING EDUCATION CONTRACT (PARAMEDICS). Commissioner Case moved and Mayor Houseman seconded to renew the City's annual contract with Southwestern Medical School for continuing education of our paramedics. The price this year is $7,505. The motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 18th day of November, 1986. 445 MINUTES #8616 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, NOVEMBER 18, 1986, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case and Advisory Commissioners James B. Gardner, Barbara Hitzelberger and Arthur Z. Barnes. Others in attendance were City Attorney Dick Wood Sr. and City Manager Leland Nelson. The following guests and citizens signed the register: Roy Skiles Barbara Buholz Ralph P. Jones Myrna Ridings John Chavez, Jr. Dr. Charles Cole Mrs. Sandy Ahles Marty Myers Susan Albrecht Betsy Larkin Robert H. Clark Joshua R. Kennyon Sanitation Superintendent 2904 Bryn Mawr 6015 St. Andrews Visiting Nurse Association 1320 Burns, Dallas U.P. Elementary School ,! ,! ,! ,! ~! ,! Park Cities People 3840 Colgate 7715 Turtle Creek SMU Student George Dowling, Administrative Engineer, gave the invocation. MARY ELLA "BUZZ" LANGE, Retirement Award. Ms. Lange, our Senior Court Clerk retired on August 31st after twelve-plus years of employment with the City. She worked under Judges John Koons and John Allison. She was always patient with people who came to pay tickets, no matter how mad or discourteous they were. Ms. Lange was very loyal to the City and actively interested in the smooth functioning of her office and of the court sessions. She is remembered among the employees as a friendly and amiable person who you could count on. She is also remembered as a collector of funny hats, as an enthusiastic bowler, and the one who always spent vacations in Las Vegas and Boger City. She has two sons, Tommy and Bobby, and two grandchildren, David and Diana. Two people spoke in regard to Ms. Lange: Robert E. Hicks, Jr., her supervisor; and Judge John Koons. As a token of our appreciation of her service to the City, Mayor Houseman gave Ms. Lange her retirement gift. A reception in her honor was held immediately after this meeting. 446 JOHN "SPIDER" CHAVEZ, JR., Employee of the Month. Mr. Chavez has worked as Janitor at the Service Center since 1965. However, he also helps other departments as needed: He takes injured employees to the Launey Clinic, picks up bicycles for the Police Department, and cleans City Hall when our janitor is away. He is known in the City as a good-natured person who is always willing to help and, in other words, an all around good employee. Mayor Houseman gave Mr. Chavez a plaque and a $50 check in appreciation of his dedicated service. PROCLAMATIONS. proclamations: Hospice Month December 6). Mayor Diabetes (November), Houseman signed the following Awareness Month (November), Home and Home Care Week (November 11- Commissioner Case moved and Commissioner Roach seconded to approve the Minutes of the October 21, 1986, meeting as correct. The motion passed unanimously. BARBARA BUHOLZ, PTA Safety Chairman-U.P. Elementary School, requested the installation of several traffic control devices for the area surrounding the school: No parking, yield, one-way, left turn, and school crossing signs; flashing school lights and pedestrian activated light. The Board unanimously decided that the City would (1) temporarily prohibit parking on the south side of Amherst from the loading dock to Dickens during school hours, and (2) refer the entire request to the Public Safety Committee for study and recommendation. RALPH JONES, 6015 St. Andrews Drive, requested the Board's permission for DP&L to install, at his personal expense, a light pole between 6009-6015 St. Andrews. Although City policy does not provide for mid-block light poles, Mr. Jones believes that an exception should be made in this case where the street is curved, extremely dark, with one side bordering the Dallas Country Club. After much discussion, Commissioner Roach moved and Commissioner Case seconded to approve the request as long as Mr. Jones proves to the City that his neighbors are in agreement with the light pole installation. ROBERT H. CLARK, member of the Parks Advisory Committee, announced that his Committee had contacted the company from which the City bought the playground equipment and reached the following agreement: Some of the previously bought equipment will be returned as a contribution toward the refinishing of the pieces we want to retain. 447 PLANNING AND ZONING HEARING. After holding separate hearings and making individual motions, Commissioner Roach moved and Commissioner Case seconded to grant the following specific use permits, which had been recommended by the Planning and Zoning Commission at its hearing of October 28, 1986. The property owners are expected to sign the required "covenant running with the land". The motions carried unanimously: 1. Margaret/Wade S. Goodrich, 4024 Glenwick Lane (Lot 6, Block 12, Troth's Revised Addition). Specific use permit to install tub/shower, commode, lavatory, water heater, single compartment bar sink, and ice maker on the second floor of a new two-story accessory structure (family guest quarters). 2. Thomas W. Erickson, 3106 Greenbrier Drive (Lot 9, W.35' of Lot 10, Block 29, Caruth Hills Addition). Specific use permit to install slop sink and floor drain on the ground floor; commode, lavatory, shower, single compartment sink, and water heater on the second floor of a new accessory structure (study and game room). 3. Pavlos Papathanasiou, 3684 Asbury Street (Lot 18, Block 3, Golf Drive Addition). Specific use permit to install commode and lavatory in a new accessory building (art studio). 4. James McKee, 4236 Greenbrier Drive (Lot 20, Block 3, Preston Heights Addition). Specific use permit to install shower, lavatory, commode, water heater, bar sink, ice maker in an existing one-story accessory structure; plus lavatory and commode on the new second story addition to the structure (cabana, recreation- hobby room). Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 77/328 (AMENDMENT NO. 64) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMITS FOR INSTALLATION OF PLUMBING FACILITIES IN THE ACCESSORY STRUCTURES LOCATED AT 4024 GLENWICK LANE, 3106 GREENBRIER DRIVE, 3684 ASBURY AVENUE, AND 4236 GREENBRIER DRIVE; AND PROVIDING A PENALTY. Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance, this being its second reading. Motion passed unanimously. 448 ORDINANCE NO. 86/22 AN ORDINANCE AMENDING CHAPTER 3, SECTION 1.C.(13)(c) BY AMENDING SUBSECTION (iv) AND ADDING SUBSECTIONS (v) AND (vi) WHICH ESTABLISH A MONTHLY FEE IN LIEU OF COMPLIANCE WITH IMPERVIOUS AREA REGULATIONS; AND PROVIDING A PENALTY. Commissioner Case moved and Commissioner Roach seconded to approve the following ordinance. Motion passed unanimously. ORDINANCE NO. 86/23 AN ORDINANCE FIXING AND DETERMINING THE GENERAL SERVICE RATE TO BE CHARGED FOR SALES OF NATURAL GAS TO RESIDENTIAL AND COMMERCIAL CONSUMERS (AVERAGE 2% RATE INCREASE) IN THE CITY OF UNIVERSITY PARK, TX; PROVIDING FOR THE MANNER IN WHICH SUCH RATES MAY BE CHANGED, ADJUSTED, AND AMENDED; PROVIDING FOR A SCHEDULE OF SERVICE CHARGES; PROVIDING FOR THE ACCOUNTING OF TRANSPORTATION REVENUE; AND PROVIDING FOR THE RESIDENTIAL CONSERVATION SERVICES CHARGE AND A MAIN LINE EXTENSION CHARGE. An ordinance increasing water and sewer service charges was postponed for further study. Commissioner Roach approve RESOLUTION goals of the 1986 unanimously. moved and Commissioner Case seconded to NO. 86-29 which supports and endorses the DALLAS MOBILITY PLAN. The motion passed APPROVAL OF BIDS. Commissioner Roach moved and Commissioner Case seconded to approve the following recommended bids. The motion passed unanimously: TRUCK/TRACTOR, Street Department. Two vendors responded but only Gateway Ford, $61,746.00, met specifications. $64,000 is encumbered under account # 100-180-1-300.85. (Project ~ 08616-09) BACKHOE LOADER, Street Department. Only two vendors met specifications: Case Power & Equipment at $31,692 with a 30-45 day delivery time; and Ben Griffin Tractor Co. at $31,969 and alternate bid at $30,299 with a 120-day delivery time. The bid approved was the one by Case Power & Equipment ($31,692) based on a 75-day savings on maximum delivery time. $36,000 is budgeted in account % 100-180-5-984.50. (Project # 08616-10) 449 APPROVAL OF Commissioner for payment. INVOICES. Commissioner Roach moved and Case seconded to approve the following invoices The motion passed unanimously: Dallas County Park Cities MUD, $148,451.25 to cover September water purchase. (Acc.# 200-200-5-428.00) Peat Marwick Mitchell & Co., Inc., $6,000.00. First billing for examination of financial statements for FY 85-86. (Acc.9 100-103-5-206.00) Reeder Distributors, $12,606.20, for gasoline and diesel fuel for the service centers. Of three vendors, Reeder quoted the lowest prices. (Acc.9 100-000-0-799.00) BUDGET AMENDMENT - PARTICIPATION IN SANITARY SEWER STUDY. The Town of Highland Park hired Kemp, Dresser & McGee to study its sanitary sewer system. Since the major part of our sewage gets into Highland Park's system, Commissioner Roach moved and Commissioner Case seconded that University Park share some of the total study cost ($40,000), and approve a budget amendment in the amount of $10,650 for the purpose. The motion passed unanimously. CHANGE IN CHRISTMAS HOLIDAY. It was the unanimous decision of the Board of Commissioners that this year, only, all city employees shall have December 25 and 26 off as holidays. There being no further business, the meeting adjourned. PASSED AND APPROVED this 16th day of December, 1986. 450 MINUTES #8617 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, DECEMBER 16, 1986, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; Advisory Commissioners James B. Gardner, Barbara H. Hitzelberger, and Arthur Z. Barnes. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. The following guests and citizens signed the register: Susan Albrecht (Park Cities People), H. R. Patterson and E. J. Williams (SMU), and Paul Sorrells (4112 Hanover). Robert E. Hicks of the City staff gave the invocation. LES JACKSON, Employee of the Month. Mr. Jackson has been with the City Garage since 1982. He is an all-around mechanic and the first diesel expert the City hired. Mr. Jackson is dependable and always willing to assist in emergencies. He is also highly trainable and strives to improve his performance. As a token of the City's appreciation, Mayor Houseman gave Mr. Jackson a plaque and a check for $50. Commissioner Case moved and Commissioner Roach seconded to approve the Minutes of the November 18, 1986 as correct. The motion passed unanimously. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its hearing of November 25, 1986. In separate motions, Commissioner Roach moved and Commissioner Case seconded to approve both applications with the condition that the property owners sign the "covenant running with the land." 1. Eldon and Peggy Wildman, owners of 3648 Haynie Avenue (Lot 1, Block 9, University Park Addition) requested a specific use permit to install washer connection, water heater, commode, shower, lavatory, single compartment bar sink, and charcoal grill in a new one-story accessory building for utility room, bath, cabana/entertainment area, and two-car garage. 2. Dr. William P. (East 50' of Lot University Heights permit to install Huckin, owner of 3605 Caruth Boulevard 17 and West 20' of Lot 18, Block 28, #4 Addition) requested a specific use water heater, ice maker, tub/shower, 451 commode, lavatory, counter top sink and exterior frost-proof hose bib in a new two-story accessory structure to be used as maids quarters and two-car garage. There being no opposition to the above applications, Commissioner Roach moved and Commissioner Case seconded to approve the following amendment to the zoning ordinance. The motion passed unanimously: ORDINANCE NO. 77/328 (AMENDMENT NO. 65) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMIT FOR INSTALLATION OF PLUMBING FACILITY AND KITCHEN JENN-AIR CHARCOAL GRILL IN THE ACCESSORY STRUCTURE LOCATED AT 3648 HAYNIE AVENUE; INSTALLATION LOCATED AT 3605 CARUTH BOULEVARD; AND PROVIDING A PENALTY FOR VIOLATION. There being no opposition, Commissioner Case Commissioner Roach seconded to approve the ordinance. The motion passed unanimously: moved and following ORDINANCE NO. 86/24 AN ORDINANCE OF THE BOARD OF COMMISSIONERS AMENDING CHAPTER 8, SECTION 6. BY ADDING SUBSECTIONS C. AND D. (OFFICIAL EMPLOYEE HOLIDAYS); AMENDING CHAPTER 8., SECTION 8.D. (PAYMENT OF SICK LEAVE FOR MATERNITY LEAVE) OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, TEXAS; AND PROVIDING A PENALTY. There being no opposition, Commissioner Case Commissioner Roach seconded to approve the ordinance. The motion passed unanimously: moved and following ORDINANCE NO. 86/25 AN ORDINANCE OF THE BOARD OF COMMISSIONERS, CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 11, SECTION 3 A. AND B.; SECTION 4.(A), SUBSECTIONS (1) (d)(e), (2) (a)(b), AND (3) INCREASING WATER AND SEWER SERVICE SERVICE CHARGES; AND PROVIDING A PENALTY. There being no opposition, Mayor Houseman Commissioner Case seconded to approve the ordinance. The motion passed unanimously: moved and following ORDINANCE NO. 86/26 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 3, SECTION 4. OF THE CODE OF ORDINANCES BY ADOPTING THE NEW FLOOD DAMAGE PREVENTION REGULATIONS PROPOSED BY FEMA; AND PROVIDING A PENALTY. CHANGE ORDER FOR WADING POOLS RENOVATION, Phase III. The existing tiles on the wading swimming pools are falling off and a number of children have cut themselves on the remaining sharp edges. Therefore, Commissioner Roach moved and Commissioner Case seconded to approve a change order to Malibu Pools, in the amount of $3,480, to apply a 1/8" thick white fiberglass coating to the raised beams of the two pools. Funds are available from the FY 85-86, Account # 100-175-5-618.10. The motion passed unanimously. BIDS - Commissioner Roach moved and Commissioner Case seconded to approve the following low bids. The motion passed unanimously: 1. 73 REFUSE CONTAINERS, Sanitation. The low bid by Emco Industries, Inc. at $203.50 per container or a total of $14,855.50. Funds are budgeted in Account # 100-160-5-339.20. (Project # 08617-11) 2. MISCRLLANEOUS EQUIPMENT PARTS CONTRACT, Parks. The low bids per items were approved. Funds are available in Account # 100-170-5-620.00. (Project # 08617-12) 3. MISCELTANEOUS EQUIPMENT, Parks. The low bids per items meeting speci- fications were approved. Funds are especifically budgeted in different Parks accounts. (Project # 08617-13) CITY PARTICIPATION IN WATER SYSTEM STUDY. The committee representing the Park Cities Municipal Utility District, the Town of Highland Park and the City of University Park has selected Espey, Houston & Associates to perform the comprehensive study of the entire water production and distribution systems of the respective entities. The contract has been submitted based upon a scope of services negotiated by the three participants and a maximum limit of $30,000 is specified for each entity. Mayor Houseman moved and Commissioner Roach seconded to approve our City's participation and an expenditure of up to $30,000. Money is available in Account 9 100-120-5-206.00. The motion passed unanimously. SMU SECURITY LIGHTS/EASEMENT. The Southern Methodist University has prepared plans for the installation of security lights in front of the Sorority Houses on Daniel between Airline and Dublin. Since some of the lights will be erected behind the north curb on Daniel and will be on City right-of-way, Commissioner Case moved and Commissioner Roach seconded allowing the City Manager to negotiate and sign an easement. SMU will pay the energy cost and one existing street light will be removed. The motion passed unanimously. APPOINTMENT OF LINA GUERTIN STRINGEL, M.D., 3912 Colgate. Commissioner Roach moved and Commissioner Case seconded to appoint Dr. Stringel to represent the City of University Park on the Dallas County Public Health Advisory Board. The motion carried unanimously. 453 APPOINTMENT OF RONALD R. CATHEY Commissioner Roach moved and Commissioner Case seconded to appoint Ronald R. Catheyto the Property Casualty & Liability Insurance Committee. He will replace David R. Floyd who has recently resigned his membership. The motion passed unanimously. TAX REFUNDS Commissioner refunds to payments: 3536 Haynie, unanimously. IN EXCESS OF $500. Commissioner Roach moved and Case seconded to approve the following tax Ticor Realty Tax Service due to duplicate $1,279.74 for $3331 Southwestern and $799.96 for a total of $2,079.70. The motion passed There being no further business, the meeting adjourned. PASSED AND APPROVED this 20th day of January, 1986. MAYOR' ITY MT,AGER-CLERK ~ 454 MINUTES 98701 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JANUARY 20, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; Advisory Commissioners James B. Gardner and Arthur Z. Barnes. Advisory Commissioner Barbara Hitzelberger was absent. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Although many guests and citizens attended this meeting, no one signed the register. Mary Boehning of the City staff gave the invocation. SEVERO VARGAS, Employee of the Month. Mr. Vargas has been employed for eight years as Janitor for the Peek Service Center. In the interim period when City Hall did not have a janitor, Mr. Vargas filled in as long as needed. He is also talented as concrete finisher and as a handyman. Severo Vargas deserves this recognition. He was given a plaque and a check for $50 as tokens of the City's appreciation. SERVICE PINS TO EMPLOYEES. The following employees were presented service pins for the following years of service: Bennett McMurray (30), Felix Orozco (25), Hiram Williams (20), Alvin Kvapil, Larry Schmidt, Amado Martinez, and John McDonell (15); Kathy Anderson, Jorge Martinez, Fred Carroll, Michael Brackin, Leon Gagne, and Eulogio Martinez (10). SERVICE PINS TO RETIRED EMPLOYEES. The following retired people were presented service pins for 30 plus years of service to the City of University Park: Billy Ally (Fire), Truman Barnett (Fire), Woodrow Blachley (Police), J.D.Brown (Police), James E. Brown (Finance), Joe Churchman (Police), Mitchell Cope (Fire), Oran L. Dodd (Water), Warren Gilley (Fire), Paul Jordan (Fire), Forrest Keene (Police), Jack Kirven (Engineering), Clarence May (Fire), Floyd E. Miller (Street), Cleo Shores (Parks), Lathan Smith (Fire). MINUTES. Commissioner Case moved and Commissioner Roach seconded to approve the Minutes of the December 16, 1987, meeting as correct. The motion passed unanimously. REQUESTS FOR WAIVERS FROM SIDEWALK ORDINANCE REQUIREMENT. Two property owners made similar requests: 455 A. Jules Herlong, who is building at 7304 Turtle Creek, requested a waiver because he would have to install sidewalks around this pie-shaped island lot that he believes would never be used by pedestrians. Mr. Herlong also indicated that when he signed the building permit he did not read the "fine print" which required that a sidewalk be built. The Board postponed action in order to take a second look at the property in question. B. William S. Hooton, who is remodeling his home at 3433 Bryn Mawr, requested a waiver because he would have to remove three trees in order to build a sidewalk on the Turtle Creek side of his residence. Mayor Houseman pointed out the facts that (1) two of the trees had been condemned by the Park Director as potential liability to the City (they are on the parkway), and (2) that Mr. Hooton's wife had signed the building permit which requires that a sidewalk be built. Since there are ways to build a sidewalk while preserving trees, it was the unanimous decision of the Board to turn down Mr. Hooton's request. Mayor Houseman requested that, from now on, the person signing a building permit which requires construction/repair of a sidewalk also be given a short letter in regard to his/ her obligation to build such sidewalk. ORDINANCE. seconded to unanimously: Commissioner Roach moved and Commissioner Case approve the following ordinance. Motion passed ORDINANCE NO. 87/1 AN ORDINANCE OF THE BOARD OF COMMISSIONERS AMENDING CHAPTER 8, SECTION 10.5. (PAY PLAN ORDINANCE 85/20) OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, TEXAS, BY ELIMINATING THE INCENTIVE PAY FOR SERVICE CENTER HOURLY EMPLOYEES, AND PROVIDING FOR A TRANSITION PERIOD. APPROVAL OF BIDS. In one motion, Commissioner Case moved and Commissioners Roach seconded to approve the following low and/or only bids. The motion passed unanimously: 1. PUBLICATION OF LEGAL NOTICES (Yearly Contract): only bid was by "The Park Cities News" and at no charge. The 2. FOUR POLICE VEHICLES: The only bid - Lee Jarmon Ford at $11,581.53 for each unit or a total of $46,326.12. $54,000 is budgeted in account 9 100-150-4-984.36. (Project 9 08701-14) 3. TRACTOR/LOADER, Park Department: The low bid by Daniel Implement at $9,246.88. $13,000 is budgeted in Acct. No. 100-170-5-984.47. (Project 9 08701-15) 4. VEHICLE ALIGNMENTS CONTRACT. The only bid by Bill King's Brake-O Inc. at $34.95 per vehicle. The City will save approximately $1,000 over last year's cost of service. (Project 9 08701-16) 5. TRAFFIC SIGNAL CONTROLLERS. The only bid meeting specifications was Traffic Signal Equipment Inc. at $28,021.72. $28,000 is budgeted in FY 85-86 Traffic Signal account. The additional $21.72 will be debited from reserved encumbrances. (Project 9 08701-17) 6. UNDERGROUND PIERCING TOOL, Sewer Department. The low bid by Bacrac Supply Co. at $7,285.50. $7,245 is budgeted in Acct. 200-270-5-986.07. The remaining $40.50 will be transferred from sewer supply account. (Project 9 08701-18) 7. AIR COMPRESSOR, Water Department. The low bid by Grace Equipment Co. at $9,342. $11,000 is budgeted in Acct. 200- 250-5-956.60. (Project 9 08701-19) 8. PAVEMENT MARKING COMPOUND, Sign/Signal Department. The only vendor meeting specifications was Pave-Mark Corporation at $.90/lb. or a total of $9,000. $20,000 is budgeted in Acct. 100-125-5-330.30. (Project 9 08701-20) APPROVAL OF Commissioner for payment. INVOICES. Commissioner Case moved and Roach seconded to approve the following invoices The motion passed unanimously: 1. Reeder Distributors, $7,159.74, for gasoline and diesel fuel for the service centers. 2. Reeder Distributors, $10,888.58, for the same purpose. This fuel was provided before the $.04 state tax increase became effective. We saved approximately $800. AUTHORIZATION FOR USE OF REMAINING 1980 BOND FUNDS. Mayor Houseman moved and Commissioner Roach seconded to allow the City to expend the $54,000 remaining bond funds in appropriate projects during FY 86-87 so that this account can be closed. Of these funds, approximately $40,000 will be appropriated to cover University Park's share of the Dallas sewer infiltration study. The motion passed unanimously. BUDGET AMENDMENT FOR DATA ENTRY CLERK POSITION. As recommended by James Gardner (Advisory Commissioner and Chairman of the Finance Committee), Commissioner Case moved and Commissioner Roach seconded that a budget amendment of $9,000 be made so that the Finance Department can hire a Data Entry Clerk. The $9,000 would be for salary and benefits not covered by budgeted funds for FY 86-87. The motion passed unanimously. The additional position had to be requested because labor efficiencies expected by using an outside payroll vendor were not realized. 457 There being no further business, the meeting was adjourned. PASSED AND APPROVED this 17th day of February, 1987. MINUTES 98702 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, FEBRUARY 17, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; and Advisory Commissioners James B. Gardner, Barbara Hitzelberger, and Arthur Z. Barnes. Others in attendance were City Attorney Dick Wood and City Mananager Leland Nelson. The following guests and citizens signed the register: Fred Chambers (Garland), Susan Albrecht (Park Cities News), and Joshua Kenyan (SMU student). Mark Hindman of the City staff gave the invocation. CARLOS GARCIA, Employee of the Month. Mr. Garcia has worked as a mechanic since April of 1983. He promptly responds to emergencies even though he lives in Ft. Worth. Instead of having to call in two or three people, we get the same results, and usually faster, by calling on Mr. Garcia. He has a lot of initiative, is dependable and flexible. He not only repairs light and heavy equipment but also operates them. To top it all off, his work attitude is excellent. Mayor Houseman gave Carlos Garcia a plaque and a $50 check as tokens of the City's appreciation for his good service. PRESENTATION OF SERVICE PINS TO RETIRED EMPLOYEES with 25 to 29 years of service, as follows: Eugene Ellard, Fire (29); Clarence Lee, Mechanic (29); Frank Schmitz, Sanitation (28); Lloyd West, Fire (28); Brenson Cherry, Police (27); John English, Police (27); Cecil Penn, Police (27); Vernon Sims, Fire (27); John Worthy, Sanitation (27); Tom Campbell, Fire (26); Fred Chambers, Fire (26); Gregory Gevara, Streets (26); Ora Mae Nichols, Bookkeeper (26); W. "Grady" E. Gee, Fire (25); Margaret Taylor, Purchasing (25); Brice West, Water (25). PROCLAMATION, NATIONAL NUTRITION MONTH. Mayor Houseman signed a document proclaiming the month of March as National Nutrition Month in the City of University Park, at the request of the Dallas Dietetic Association. MINUTES. Commissioner Case moved and Commissioner Roach seconded to approve the Minutes of the January 20, 1987, 459 Board of Commissioners meeting as correct. unanimously. The motion massed JULES HERLONG, 7304 Turtle Creek. Mr. Herlong again requested a waiver from the City ordinance which requires that he build a sidewalk on his property at Turtle Creek and Stanford. The Environmental Standards Committee, at the request of the Board of Commissioners, has just reviewed the sidewalk ordinance and the most recent requests for waivers from its requirement. The ESC concluded that the ordinance is essential to the goals of the City and recommended that requests for waiver be denied. In light of this recommendation, Commissioner Roach moved and Commissioner Case seconded that Mr. Herlong's request be denied. The motion passed unanimously. Mr. Herlong inquired as to the width of the sidewalk but the Board referred him to City Engineer James Murphy. PLANNING AND ZONING HEARING. The following applications were recommended by the Planning and Zoning Commission at its hearing of January 27, 1987. P&Z Chairman Pete Goldman was present at this meeting and reaffirmed his committee's recommendation. After holding a hearing on each individual application and there being no opposition, in individual motions Commissioner Roach moved and Commissioner Case seconded to approve the following applications. The motions passed unanimously: HENRY/LUCY BILLINGSLEY, owners of 6701 Turtle Creek Blvd. (Lot 5, Block 9, Brookside Estates Addition). A specific use permit to install shower/steam unit, lavatory, commode, icemaker/refrigerator, bar sink, hot water heater in an existing two-story accessory structure for guest quarters, exercise room and bath. CORY A. McGUIRE, owner of 3512 Caruth Boulevard (East 70' of Lot 9, Block 26, University Heights 94 Addition). A specific use permit to install single compartment sink, tub/shower, lavatory, commode, and water heater in an existing one-story structure for cabana/entertainment area and bath. AMENDMENT TO SECTION 13-100 (Zoning Ordinance), To empower a City staff review committee to hear and approve applications for installation of plumbing in accessory buildings. The following ordinances put the above requests into effect: 460 Commissioner approve thc unanimously: Case moved following and Commissioner Roach seconded to ordinance. The motion passed ORDINANCE NO. 77/328 (AMENDMENT NO. 66) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMITS FOR INSTALLATION OF PLUMBING FACILTIES IN THE EXISTING ACCESSORY STRUCTURES LOCATED AT 6701 TURTLE CREEK BOULEVARD AND 3512 CARUTH BOULEVARD; AND PROVIDING A PENALTY FOR VIOLATION. Commissioner approve the unanimously: Roach moved following and Commissioner Case seconded to ordinance. The motion passed ORDINANCE NO. 77/328 (AMENDMENT NO. 67) AN ORDINANCE OF THE BOARD OF COMMISSIONERS, CITY OF UNIVERSITY PARK, TEXAS, AMENDING AND SUPPLEMENTING SECTION 13-100 OF THE COMPREHENSIVE ZONING ORDINANCE, TO EMPOWER A CITY STAFF COMMITTEE TO HEAR, APPROVE AND/OR DENY APPLICATIONS FOR INSTALLATION OF PLUMBING IN ACCESSORY BUILDINGS; AND PROVIDING A PENALTY. Commissioner approve the unanimouSly. Roach moved following and Commissioner Case seconded to ordinances. The motion passed ORDINANCE NO. 87/2 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROVIDING FOR A FIRE LANE IN THE 2800, 2900, AND 3000 BLOCKS OF YALE BOULEVARD MEDIAN, NORTH AND SOUTH SIDES: AND PROVIDING A PENALTY. Commissioner Case moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-1, ELIMINATING COMPENSATION for the Mayor ($100/month), Commissioners ($50/month each), Planning aod Zoning Commission and Board of Adjustment ($10 each member per hearing attended). Commissioner Case moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-2, Appointing a SERVICE CENTER RELOCATION TASK FORCE. The members are: Fred N. Peek (Chairman), Roy C. Coffee Jr., Edward J. Drake and Robert F Spies. ' · BIDS. Commissioner Case moved and seconded to approve the following low passed unanimously. Commissioner Roach bids. The motion 461 PROPERTY, AUTOMOBILE, GENERAL, AND LIABILITY INSURANCE FOR 1987: Arthur G. Gallagher & Co. at $304,540.77. Funds are budgeted in the following accounts: 100-101-5-742.90, 100-101-5-743.00, 100-140-5-742.20, and 100-150-5-740.30; and Automobile (540.00) plus General Liability Insurance (740.20) in the various departments. ONE FOUR-DOOR SEDAN (Police Department): Graff Chevrolet at $11,090.50. $16,000 is budgeted for the purpose in FY 1985-86. (Project # 08702-21) FIRE HYDRANTS (Inventory): Trans-Tex Supply Co. at $5,318.16. Fund will be debited to inventory and charged to applicable accounts as needed. (Project 9 08702-22) SAFETY SHOES for various departments: Knapp Safety Shoes at approximately $8,400 for 134 pairs. The City and the employees receiving safety shoes will split the cost 50/50 resulting in an expense to the City of $4,200. (Project ~ 08702-23) RENEWAL OF CITY/COUNTY AGREEMENT. Commissioner Case moved and Commissioner Roach seconded to renew this yearly agreement for the maintenance and/or improvement of City streets by Dallas County. The motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. Commissioner Case moved and Commissioner Roach seconded to approve the following tax refunds due to duplicate payments: $906.51 to 3013 Bryn Mawr, $1,173.93 to 3141 Purdue, $703.93 to 4510-B University, $840.75 to 4309 Hanover, $868.54 to 3517 Hanover, $881.90 to 2925 Caruth, $603.73 to 3205 Centenary, $1,147.63 to 3541 Asbury, and $777.08 to 3025 Rosedale, for a total of $7,904.00. The motion passed unanimously. COMPUTER AIDED MAPPING and Data Management System. Mayor Houseman moved and Commissioner Roach seconded to allow the appropriation of $23,750 (from the $68,576 released by Public Works from prior year encumbered funds, account # 100-180-1- 300.86). It will be used to buy equipment, software and technical services to convert existing city maps and listed utilities into automated computer aided design format. The motion passed unanimously. There being no further business, the meeting was adjourned. ':'~ ...... P-AS$.ED..~.~.ANDA~ST~...~.~~R~!.L~E~~K/~/~~!yO~R.~/~~~~APPROVED this 17th day of~/.h, 1987· 462 MINUTES #8703 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, MARCH 17, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; of the three Advisory Commissioners, James B. Gardner and Barbara Hitzelberger were present and Arthur Z. Barnes was absent. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. City Manager Leland Nelson gave the invocation. JERRY CATES, EMPLOYEE OF THE MONTH. Jerry, a fire lieutenant/paramedic, has been with the City for sixteen years. His excellent rapport with the citizens of University Park makes him one of the best known employees of the City. Jerry takes pride in his work as a paramedic and has a true concern for people. He often follows up on the condition of a patient after treatment and transportation to an area hospital. He seeks out the senior citizens in the community who are on fixed income and need help with home repair or who just need a friendly chat. Jerry is a member of the fire suppression team and of the hazardous material response team. He has worked had to develop his skills, not only as a member of the above mentioned teams but also as a firefighter, and is willing to give 110% of himself in any given assignment. PRESENTATION OF SERVICE PINS TO RETIRED EMPLOYEES with eleven to twenty-four years of service to the City of University Park, as follows: Arble "Hank" Baker-Garage (23 yrs.), James Chadwick-Sanitation Helper (23), James Branum, Fire Lt. (21), Elbert Gauntt-Fire Cpt. (21), Euell King-Sanitation (21), Alva Montgomery-Public Works (21), Leonard Hartline-Parks (20), Lawrence Wilson-Bldg. Permit Clerk (20), Thomas Coleman- Public Works (18), David Ortiz-Streets (17), Paul Ortiz- Streets (17), Juan Espinoza-Parks (15), Earl B. James-Streets (13), and Jerry Hawkins-Police Corporal (11). APPROVAL OF MINUTES. Commissioner Commissioner Roach seconded to approve February 17, 1987 meeting as correct. unanimously. Case moved and the Minutes of the The motion passed Com. Case moved and Com. Roach seconded to approve the following ordinance. The motion passed unanimously: ORDINANCE NO. 87/3 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO. 85/24 APPOINTING S. LOUIS MOORE, JR. TO THE BOARD OF DIRECTORS OF THE TEXAS HIGHER EDUCATION AUTHORITY, INC., AND PROVIDING AN EFFECTIVE DATE. BUDGET AMENDMENT, STREET OVERLAY PROGRAM. At budget time last year, the Finance Committee recommended and the Board of Commissioners unofficially agreed that an extra $150,000 be added to the 1986-87 street overlay program. Therefore, Commissioner Case moved and Commissioner Roach seconded to officially approve the $150,000 budget amendment at this time. The motion passed unanimously. APPROVAL OF ADVANCE PAYMENT-INFILTRATION INFLOW STUDY. Several month ago the Board of Commissioners authorized the City to participate in the study of our sanitary sewer system with the City of Dallas. Dallas does not award contracts if total funds are not available. Therefore, Commissioner Roach moved and Commissioner Case seconded to allow University Park to deposit $37,413 immediately with the Dallas Water Utilities. The motion passed unanimously. $40,000 is available from the remaining 1980 bond funds. Consideration of Robert A. Massad's request for a BUILDING PERMIT EXTENSION for the Hillcrest and University project was postponed for further study by the Board. APPROVAL OF BIDS. Commissioner Case moved and Commissioner Roach seconded to accept the following low bids. The motion passed unanimously: OFFICE SUPPLY. Super Office Store, an estimated $7,240 yearly contract usage. (Project 9 08703-24). METER BOXES, yearly contract. The Rohan Company at $42 for each 18"x18" meter box, and $115 for each $28"x18" box, an estimated total price of $26,750. (P.9 08703-25) MISCELLANEOUS WATER PARTS, yearly contract. The low bids by items as follows: Trans-Tex Supply Co. (59 items), Bowles & Eden Inc. (98 items), Fegurson Enterprises Inc. (41 items), for an estimated yearly expenditure of $188,052.51. (Project 9 08703-26) TWO CHEMICAL SUITS, Fire Department. Goodall Rubber Co. at $2,994 each or $5,988 total. $5,545 will be paid by acc. 100-140-5-985.19 and $443.00 by 100-140-5-331.00. (Project ~ 08703-27) DUMP BODY AND DUMP TRUCK. Hobbs Trailers at $5,128 for a sanitation dump body, and $3,765 for a water 464 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. department dump tuck body for a total of $8,893. This will be paid by accounts 100-160-5-985.14 and 200-250-5- 984.50. (Project 9 08703-28) REFUSE COLLECTION PACKER BODY. Martco Waste Systems Equipment at $14,500. This is covered by account # 100- 160--5-953.40. (Project # 08703-29) PICK UP TRUCK, Water $10,939.24 to be paid (Project # 08703-30) Service. Lee Jarmon Ford at by account # 200-250-5-985.09. CARGO VAN, Water Service. J. Thornhill Buick/GMC at $11,818 to be paid by 200-250-5-986.21. (P.9 08703-31) PICK UP TRUCK, Sanitation. Interstate Ford at $9,977.61 to be paid by account 9 100-160-5-984.57. (P.# 08703-32) PICK UP TRUCK, Sewer Service. $10,955.91 to be paid as follows: Lee Jarmon Ford at CARGO VAN, Sewer Service. Interstate Ford at $11,179.83 to be paid by account 9 200-270-5-986.06. (P.9 08703-34) TWO PICK UP TRUCKS, Street Department. Lee Jarmon Ford at $11,962.24 each to be paid by acc. 100-180-5-984.76 and 100-180-5-951.90. (Project 9 08703-35) CARGO VAN, Facilities $11,104.15 to be paid (Project # 08703-36) Maintenance. Lee Jarmon Ford at by account 9 100-135-5-984.57. TRUCK CHASSIS, Sanitation. Gateway Ford at $21,994.09 to be paid by account 9 100-160-5-953.40 (P.# 08703-37) TRUCK CHASSIS, Sanitation. Gateway Ford at $22,651.12 to be paid by account # 100-160-5-985.14 (P.9 08703-38) TRUCK CHASSIS, Streets. Gateway Ford at $31,995.00 to be paid by account 9 100-000-1-903.05 and $17,189 to be transferred from 9 100-180-5-984.49. (P.9 08703-39) TRUCK CHASSIS, Water. Gateway Ford at $21,994.09 to be paid as follows: $19,964 by account 9 200-250-5-984.58; $1,682 transferred from 9 200-250-5-986.21, and $348.09 transferred from 9 200-250-5-985.09. (P.9 08703-40) CONCRETE MIXER. Elkin Manufacturing Inc. at $37,900.00. $52,000 is budgeted in reserve acc. 9 100-000-1-903.05. (Project 9 08703-41) CONCRETE ALLEY AND Bowman Construction $40,000 for all 45 ALLEY APPROACH RENOVATION. Jim Co.'s ($34/sq.yd.) alternate bid of listed locations and additional 465 $35,000 for 35 additional locations. $75,000 is budgeted in account 9 100-180-5-635.21. (P.9 08703-42) INVOICE. Commissioner Case moved and Commissioner Roach seconded to approve the following invoice for payment: RAM WHOLESALE, $14,688.17 for gasoline and diesel fuel for the service centers. Funds will be debited from inventory and charged out to the various departments according to use. The motion passed unanimously. TAX REFUNDS IN EXCESS OF $500. Commissioner Case moved and Commissioner Roach seconded to approve the following tax refunds due to duplicate payments: $1,404.92 (3141 Southwestern), $592.39 (2649 Lovers Lane), $1,200.32 (4126 Shenandoah), $1,310.76 (4209 Stanhope), and $1,179.60 (4037 Purdue). The motion passed unanimously. At the Mayor's request, Advisory Commissioner James Gardner made the Finance Committee's recommendation that the City of University Park DO NOT do the REFUNDING OF ITS BOND ISSUES at this time. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of April, 1987. MINUTES ~8704 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, APRIL 21, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; Advisory Commissioners James B. Gardner, Barbara Hitzelberger, and Arthur Z. Barnes. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. Mark Burgess, Mail Clerk, gave the invocation. CITIZEN COMMENDATION CERTIFICATE TO MR. MURPHY MARTIN . On Sunday, February 15th, Mr. Martin witnessed the burglary of University Cycle Shop on Hillcrest and restrained the suspect until the police arrived. Mayor Houseman thanked Mr. Murphy for his assistance to the police department and gave him the Citizen Commendation Certificate. JANIS TODD, Employee of the Month. Janis has worked as Personnel Clerk since June '84. She has proven to be a most reliable, helpful, friendly and conscientious employee. She tries very hard to project a positive image of the City in her highly visible and interactive position. Janis is equally helpful and polite to everyone, from disgruntled applicants to City administrators. Her cheerfulness and pleasant personality combined with integrity and high personal standards make her a valuable employee. Mayor Houseman expressed the City's appreciation for Janis Todd's work and gave her a plaque and a check for $50. PROCLAMATION. Realtors, Mayor 26-May 2, 1987 University Park. At the request of the Greater Dallas Board of Houseman signed a document proclaiming April to be AMERICAN HOME WEEK in the City of LIBRARY SKIT. Pack 84 Cub Scouts presented a skit in regard to the proposed Park Cities Library. They reported the collection of $4,500 in contributions and presented a petition for a library bond issue that was signed by 1,847 residents of University Park and Highland Park. MINUTES. Commissioner Roach moved and Commissioner Case seconded to approve the Minutes of the March 17, 1987 meeting as correct. The motion passed unanimously. 487 PLANNING AND ZONING HEARING. recommended by the Planning hearing of March 23, 1987: The following application was and Zoning Commission at its Shannon S. Wynne, 3309 Westminster (Lot 10, Block D, SMU Heights Addition), requesting a specific use permit to install lavatory, commode, shower/tub, icemaker/refrigerator, water heater, and sink in a new one-story accessory structure for servant's quarters and cabana. There being no opposition, Commissioner Case moved and Commissioner Roach seconded to approve the application and the following ordinance. The motion passed unanimously: ORDINANCE NO. 77/328 (AMENDMENT NO. 68) AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, BY PROVIDING SPECIFIC USE PERMIT FOR INSTALLATION OF PLUMBING FACILITIES IN A NEW ACCESSORY STRUCTURE LOCATED AT 3309 WESTMINSTER AVENUE AND PROVIDING A PENALTY FOR VIOLATION. Commissioner approve the unanimously: Roach moved following and Commissioner Case seconded to ordinance. The motion passed ORDINANCE NO. 87/4 AMENDING CHAPTER 1, SECTION 22 (PLANNING AND ZONING COMMISSION), SUBSECTIONS E. (COMPENSATION), H. (COMBINED PUBLIC HEARING AND PUBLICATION), AND I. (APPLICATION FEE) OF THE CODE OF ORDINANCES. The ordinance in regard to the City's right to collect tax on telecommunications services was postponed for further study. Commissioner approve the unanimously: Case moved following and Commissioner Roach seconded to ordinance. The motion passed ORDINANCE NO. 87/5 AN ORDINANCE RELINQUISHING THE RIGHT OF THE CITY OF UNIVERSITY PARK IN AND TO CHURCH ST., LYING BETWEEN NORTHWEST PKWY. AND VILLANOVA DRIVE AND TO A 15-FT. ALLEY BETWEEN CHURCH STREET AND TULANE BLVD., BOTH LOCATED IN BLOCK 75 OF UNIVERSITY HEIGHTS NO. 7 ADDITION; ORDERING SAID STREET AND ALLEY CLOSED; PROVIDING FOR THE EXECUTION OF A QUIT CLAIM DEED THERETO AND DECLARING AN EMERGENCY. Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance. Motion passed unanimously: 468 ORDINANCE NO. 87/6 ADOPTING SUPPLEMENT NO. 11 TO THE REVISED CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, 1981", AND PROVIDING A PENALTY. In four different motions, and there being no opposition, Commissioner Case moved and Commissioner Roach seconded to approve the following ordinances that were recommended by the Police Department. The motions passed unanimously: ORDINANCE NO. 87/7 PROVIDING FOR LIMITED PARKING IN THE 3500 BLOCK OF AMHERST STREET, SOUTH SIDE, AND PROVIDING A PENALTY. ORDINANCE NO. 87/8 PROVIDING FOR A NO-PARKING RESTRICTION IN THE 3800 BLOCK OF UNIVERSITY BLVD. (NORTH SIDE) AND PROVIDING A PENALTY. ORDINANCE NO. 87/9 DESIGNATING A FOUR-WAY STOP INTERSECTION AT AIRLINE ROAD AND YALE BOULEVARD, AND PROVIDING A PENALTY. ORDINANCE NO. 87/10 DESIGNATING A FOUR-WAY STOP INTERSECTION AT TURTLE CREEK BOULEVARD AND AMHERST STREET, AND PROVIDING A PENALTY. Commissioner Roach moved and Commissioner Case seconded to approve RESOLUTION NO. 87-3, adding the Chief of Police and Fire to the LIST OF CITY OFFICIALS WHO ARE AUTHORIZED TO SIGN CITY ISSUED CHECKS. The motion passed unanimously. APPROVAL OF BIDS. In one single motion, Commissioner Roach moved and Commissioner Case seconded to award the following low and/or only bids. The motion passed unanimously: 1. AUTO CAD SYSTEM, Public Works - CAD-Express, Inc. for hardware, software, training, and unlimited phone support for approximately $14,504.02. Funds are encumbered in account 100-180-1-300.86. (Project # 08704-43) 2. AGGREGATE CONTRACT, Streets - the low bid by item as follows: For asphalt, General TX Asphalt ($17.38/ton) and Austin Paving-alternate ($19.70/ton); for reclamite, J. F. McGill at $1.33/gal; and for RC-2, Austin Paving at $1.10/gal. This contract represents approximately $35,000 savings from last year's prices. (Project 9 08704-44) 469 3. MISCELLANEOUS STEEL PRODUCTS - the low bid by item (according to the tabulation prepared by Purchasing) presented by the following vendors: Ryerson, Central, American and Liberty. (Project # 08704-45) 4. JANITORIAL SERVICES CONTRACT, City Hall - Gylan Corporation at $575/month or $6,900/year. Funds are budgeted in Account 100-135-5-211.10. (Project # 08704-46) 5. FORD AND CHEVROLET OEM PARTS CONTRACT, City-wide - the low bids by Steakley Chevrolet and Champion Ford with Friendly Chevrolet, Love Ford and North Central Ford as alternates. Funds will be debited from applicable accounts as needed. (Project # 08704-47) 6. CONCRETE ALLEY RENOVATIONS - the only bid by Jim Bowman Construction Co. at $35,000 for the removal and replacement of 31 alleys, their approaches, and paving. Funds are encumbered in Acct. 100-180-1-300.86. (Project # 08704-48) 7. STREET SCARIFICATION - the only bid by D.C.Company- Marvin Crow at $23,677 for 59,000 sq.yds, of streets, with unit cost of $.503/sq.yd. Funds are available in Account # 100-180-1-635.21. (Project # 08704-49) Commissioner Roach moved and Commissioner Case seconded to approve the following invoices for payment. The motion passed unanimously: 1. Advance Petroleum Distributinq Co. - $12,786.37, for gasoline and diesel fuel for the service centers. Funds will be debited from inventory and charged-out to the various departments according to use. 2. Strasburger & Price (two invoices) - $7,531.89, for legal services through March 24, 1987. Funds are available in account 100-110-5-206.00. APPROVAL OF AMENDMENT TO MINUTES. The General Fund budget total approved by the Board of Commissioners for FY 1986-87 and printed in the Budget Book on file with the Assistant City Clerk was $10,191,703. Commissioner Roach moved and Commissioner Case seconded to amend the Minutes of the September 16, 1986 Board of Commissioners meeting to reflect this budget figure. The motion passed unanimously. EXEMPTION AMOUNTS FOR TAX YEAR 1987. In order to meet the May 1 statutory deadline, Commissioner Roach moved and Commissioner Case seconded to establish the following amounts for the 1987 tax exemptions: Residential homestead (30%), over 65 ($50,000), and disabled veterans (up to $3,000). The motion passed unanimously. 470 DESIGNATION OF VOTING REPRESENTATIVE to the 1987-88 North Central Texas Council of Governments General Assembly. It was the unanimous decision of the Board to again designate Commissioner Roach for the position. SUPPORT FOR THE SUPERCONDUCTING SUPER COLLIDER PROJECT. The North Texas Commission is requesting that all north Texas cities join the DFW SSC Authority and contribute toward the effort for being chosen as the site for the SSC project. University Park's share would be $1,023. Commissioner Case moved and Commissioner Roach seconded that University Park join the Authority subject to the participation of 95% of all North Texas cities. FUNDS FOR SNIDER PLAZA STUDY. As recommended by the Parks Committee, Commissioner Roach moved and Commissioner Case seconded that $2,500 be approved for study of Snider Plaza fountain renovation and general plan for the area. The motion carried unanimously. APPROVAL OF TAX REFUNDS IN EXCESS OF $500. Commissioner Roach moved and Commissioners Case seconded that the following tax refunds be made due to duplicate payments: $798.28 to 2828 Stanford, $526.70 to 3421 Purdue, $3,814.83 to 3821 Windsor, $1,617.51 to 4037 McFarlin, $683.41 to 4029 Hanover. The motion passed unanimously. APPOINTMENT OF COMMITTEE MEMBER. The Board unanimously appointed Thomas C. Bain Jr. to the position vacated by James M. Walley Jr. in the Environmental Standards Committee. There being no further business, the meeting adjourned. PASSED AND APPROVED this 19th day of May, 1987 MANAGER-CLERK, 471 MINUTES ~8705 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, MAY 19, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; and Advisory Commissioners James B. Gardner, Barbara Hitzelberger, and Arthur Z. Barnes. Others in attendance were City Attorney Dick Wood and City Manager Leland Nelson. George Dowling of the City staff gave the invocation. JOSE GUADALUPE GARCIA, Employee of the Month. Mr. Garcia is specialized in concrete work and has demonstrated competence in the sewer, water, and street departments. He has been with the City since 1975 and has an excellent attendance record. Mr. Garcia is cross-trained in any area of work assigned and can do so with minimum supervision. He has always responded well to winter emergencies and gets results when called upon. He is most deserving of this award. Mayor Houseman signed the following proclamations: 1. TEXAS BUCKLE-UP WEEK, May 18-25, requested by the Texas Coalition For sponsored by the Texas Safety Association. 1987. This was Safety Belts and 2. FLAG DAY, June 14, 1987. National Flag Day Foundation, Inc. This was requested by the MINUTES. Commissioner Roach moved and Commissioner Case seconded to approve the Minutes of the April 21, 1987, Board of Commissioners meeting as correct. The motion passed unanimously. Commissioner approve the unanimously: Roach moved following and Commissioner Case seconded to ordinance. The motion passed ORDINANCE NO. 87/11 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, RELATING TO TAXATION OF TELECOMMUNICATIONS SERVICES; REPEALING THE APPLICATION OF THE EXEMPTION PROVIDED FOR IN SECTION 4B(a) OF ARTICLE 1066C V.A.T.C.S.; PROVIDING FOR NOTIFICATION TO THE COMPTROLLER OF THE STATE OF TEXAS; PROVIDING THAT NO SUCH TAX PROVIDED FOR HEREUNDER SHALL SERVE AS AN OFFSET TO OR TO REDUCE ANY AMOUNT PAYABLE BY ANY PROVIDER OF TELECOMMUNICA- TIONS SERVICE PURSUANT TO ANY FRANCHISE, STREET USE ORDINANCE, STATUTE OR ANY OTHER IMPOSITION OF THE CITY OF UNIVERSITY PARK; MAKING THIS ORDINANCE CUMULATIVE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. APPROVAL OF BIDS. Commissioner Roach moved and Commissioner Case seconded to approve the following low or only bids. The motion passed unanimously: 1. TWO WATER METERS (Detector Check). Municipal Meter Company, the only authorized Texas supplier of Hersey meters, at $10,101.96. $8,343.00 is budgeted in 200-250-5-956.50; the remaining $1,758.96 will be transferred from 200-250-5-635.00. (Project # 08705-50) 2. REFUSE COLLECTION PACKER BODY, Sanitation Department. Martco Waste Systems at $16,000. This is covered by Act. 9 100-160-5-953.40. (Project # 08705-51) 3. VEHICLE EXHAUST SYSTEM. Co. at $8,634.78, covered (Project # 08705-52) Saunders Equipment & Service by Act. # 100-135-5-986.16. 4. SWIMMING POOL CHEMICAL CONTRACT. This bid award is to be divided between Dixie Chloride (liquid chemicals) and California Pools (dry chemicals) for an approximate cost of $5,500 per year. This is budgeted in Act.#100-175-5-338.00. (Project # 08705-53) INVOICE. Commissioner Roach moved and Commissioner Case seconded to approve the following invoice for payment: STRASBURGER & PRICE - $5,541.07, for legal services rendered in three police cases (Spillman, Adelstein, Carr). Account 9 100-110-5-206.00. AMENDMENT TO MINUTES. On March 17, 1987, the Board of Commissioners approved a contract with Jim Bowman Construction Company for replacement of defective alley approaches, but the wrong account number (100-180-5-635.21) was used in the approval. Commissioner Roach moved and Commissioner Case seconded that the minutes be amended to reflect the appropriate account number, which is 100-180-1-300.86. The motion passed unanimously. TAX REFUNDS Commissioner made due to $1,055.68 to Service, for unanimously. IN EXCESS OF $500. Commissioner Roach moved and Case seconded that the following tax refunds be duplicate payments: $1,215.44 to Fritz Bartow, Clay Hunt, and $726.60 to Ticor Realty Tax a total amount of $2,997.72. The motion passed There being no further business, the meeting adjourned. PASSED AND APPROVED this the 16th day of June, 1987. 473 ~ITY ~AGER- CLERK f 474 MINUTES 98706 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JUNE 16, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach, Ronald J. Case; Advisory Commissioners James B. Gardner, Barbara Hitzelberger, and Arthur Z. Barnes. Others in attendance were City Attorney Robert Dillard and City Manager Leland Nelson. Robert E. Hicks gave the invocation. JUDGE W. JOHN ALLISON, JR. Mayor Houseman asked that the audience observe a minute of silence in memory of our deceased Judge of the Municipal Court. SWEARING-IN OF JUDGE BARKLOW. Commissioner Case moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-4, appointing James P. Barklow, Jr. as Judge of the Municipal Court. The motion passed unanimously. Subsequently, Mr. Barklow was sworn in by Assistant Judge Charles Caperton, and Judge Barklow sworn in the Court Clerks, Linda Williams (Chief Deputy) and Kim Holland (Deputy). NICOLAS ZAVALA, Employee of the Month. Nicolas has been working the night shift in Water Maintenance since 1981. He is always prompt in executing his duties which include responding to all water emergencies. He typically tries to handle such emergencies on his own rather than calling in other employees for overtime work. You can always count on Nicolas extra efforts in seeing a job through to its completion. Commissioner Case gave Nicolas a plaque and a check for $50 as tokens of the City's appreciation. MINUTES. Commissioner Roach moved and Commissioner Case seconded to approve the Minutes of the May 19, 1987, Board of Commissioners meeting as correct. The motion passed unanimously. Commissioner approve the unanimously. Case moved and Commissioner Roach seconded to following ordinance. The motion passed ORDINANCE NO. 87/12 AMENDING SECTION 11 TO PROVIDE FOR THE REGULATION OF THE SALE OF PERSONAL PROPERTY IN RESIDENTIALLY ZONED DISTRICTS AND PUBLIC PLACES WITHIN THE CITY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE AND FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF $200 FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. Commissioner approve the unanimously. Roach moved following and Commissioner Case seconded to ordinance. The motion passed ORDINANCE NO. 87/13 AMENDING CHAPTER 11, SECTION 2.G. OF THE CODE OF ORDINANCES, CITY OF UNIVERSITY PARK, INCREASING THE EMERGENCY WATER CUT OFF SERVICE FEE TO $15 (ON-DUTY PERSONNEL) OR $45 (OVERTIME PERSONNEL) AND PROVIDING AN EFFECTIVE DATE. APPROVAL OF INVOICES. Commissioner Roach moved and Commissioner Case seconded to approve the following low bids. The motion passed unanimously: (1) FIRE ALARM SYSTEM (Peek Service Center). Three quotations were secured prior to the bidding process but no vendor could insure that the system offered would conform to the City of Dallas Fire Code, as required by our insurance company. Of eight bid invitations, only ADT responded with a quote of $8,555. This will be paid by account number 100-135-5-986.30 (funds transferred from 986.16). (Project # 08706-54) (2) MISCELLANEOUS JANITORIAL SUPPLIES (Yearly Contract), to be supplied by the following companies at a low bid meeting specification bases: Metro Chemical Supply, Bell Chemical Co., and Kaymac Paper Co. The total contract price is approximately $16,000. This represents $3,000 savings from last year's expenses. (Project # 08706-55) Commissioner Roach moved and Commissioner Case seconded to approve for payment the invoice by ENTEC SALES & SERVICE - $12,139.00. This was for recent improvements to the air compressor at City Hall. Accounts 100-135-5-211.12 and 639.40. REALLOCATION OF EXISTING PUBLIC WORKS FUNDS. Commissioner Roach moved and Commissioners Case seconded to approve the following reallocation of existing public works funds, as recommended by the Public Works Committee: 1987 paving program and priorities ($509,790), 1987 paving extension ($101,000), traffic study ($32,000), storm sewer inlet repairs ($20,000), valley gutter repairs ($16,000), alley patching repairs ($45,000), traffic signal requirements ($25,000), set aside funds for improvement of Snider Plaza ($15,000), for a total of $763,790. The motion passed unanimously. 475 FUNDS FOR SNIDER PLAZA FOUNTAIN. Commissioner Roach moved and Commissioner Case seconded that the City match two for one the private contributions given toward the renovation of the Snider Plaza fountain, but pay no more than $25,000. The motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of July, 1987. 477 MINUTES #8707 SPECIAL BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, JUNE 18, 1987, AT 7:30 A.M. Mayor Houseman called the meeting to order. Commissioner John G. Roach was present and Commissioner Ronald J. Case was absent. City Manager Leland Nelson was also present. The only item on the agenda was consideration of bids for HEAT SCARIFICATION OF CITY STREETS (approximately 59,000 square yards). Of four bid invitations two vendors responded but only one met specifications. Dustrol Inc. quoted $.55/sq.yd. with fuel and the laying of reclamite included for a total contract price of $150,000. Dustrol will carry payment and performance bonds at $125,000 each and the deadline for work completion is July '87. (Project # 08707-56) Mayor Houseman moved and Commissioner Roach seconded to approve the only bid meeting specifications. The motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of July, 1987. ~MAYOR CITY M~AGER-CLERK ~- / 478 MINUTES ~8708 SPECIAL BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, JULY 1, 1987, AT 4:30 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case. Also present were City Attorney Robert Dillard and City Manager Leland Nelson. Commissioner Roach moved and Commissioner Case seconded to approve an ordinance governing the use of propane gas within the city limits of University Park, as follows. The motion passed unanimously. ORDINANCE NO. 87/14 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES; REGU- LATING THE SALE, STORAGE, AND USE OF COMBUSTIBLE MATERIALS, INCLUDING GUN POWDER, DYNAMITE, BUTANE, PROPANE, OR OTHER LIQUIFIED PETROLEUM GASES; PROVIDING FOR PERMIT AND INSPECTION OF DEVICES OR EQUIPMENT USING LIQUEFIED PETROLEUM GASES; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT LESS THAN TWENTY-FIVE DOLLAR ($25.00) NOR MORE THAN ONE THOUSAND DOLLARS ($1,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. APPROVAL OF BIDS. In two separate motions, Commissioner case moved and Commissioner Roach seconded to approve the following bids: COMPUTER PRINTER AND ADDITIONS for the Police Department. Of four bid invitations, Dowco Data Services was the only vendor responding at $17,000.00 approximately. The motion carried with an abstention from Mayor Houseman. (Project 9 08708-57) ROTO-MILLING OF SEVERAL CITY STREETS. Dustrol, Inc. was the only bidder at $1.20 per square yard. The motion carried unanimously. (Project 9 08708-58) 479 There being no further business, the meeting adjourned. PASSED AND APPROVED this 21st day of July, 1987. 'MAYOR ATTEST: MINUTES ~8709 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, JULY 21, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; Advisory Commissioners James B. Gardner, Barbara Hitzelberger, and Arthur Z. Barnes. Also in attendance were City Attorney Robert L. Dillard III, and City Manager Leland Nelson. Leland Nelson gave the invocation. The following guests and citizens signed the register: Mollye Adams (3625 Greenbrier), Mary Deaton (6001 Preston), Robert H. Clark (7715 Turtle Creek), J. P. Miller, and Lynda Adleta (Abio & Adleta Realtors). PRESENTATION OF PARADE POSTER. Lynda Adleta, of Abio & Adleta Realtors, presented to the Mayor and Commissioners original prints of the 1987 Park Cities 4th of July Parade Poster. She stated that this is the fifth and last done by artist John Pototschnik. HERBERT MILLER JR., EMPLOYEE OF THE MONTH. Herb has been the Purchasing Clerk for twenty-one months. He is an excellent employee. His interest in the job, attention to detail, as well as the quality and quantity of his work are well noted by his supervisor and co-workers. Herb's cheerful and helpful disposition is an asset to the City. He is positive about his work and is always available to complete extra assignments in a professional manner. Herb is also working toward his college degree. The Commissioners gave Herb a plaque and a $50 check as tokens of the City's appreciation. APPROVAL OF MINUTES. Commissioner Case moved and Commissioner Roach seconded to approve the following Minutes of Board of Commissioners meetings as correct: Regular meeting of June 16, 1987, and special meetings of June 18 and July 1, 1987. The motion carried unanimously. PLANNING AND ZONING HEARING. The following applications were recommended to the Board of Commissioners by the Planning and Zoning Commission at its hearing of June 23, 1987: 1. H. Dawson French, owner of 4323 McFarlin Boulevard, requested a Specific Use Permit to install tub/shower, commode, lavatory, water heater, and sink in an existing one-story garage for an apartment that will be occupied by an 481 immediate family member. There being no opposition either by the Board members or by neighboring property owners, Mayor Houseman moved and Commissioner Case seconded to approve the request and its related ordinance, which follows. The motion passed unanimously: ORDINANCE NO. 77/328 (AMENDMENT NO. 69) AN ORDINANCE OF THE BOARD OF COMMISSIONERS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, SO AS TO GRANT A SPECIFIC USE PERMIT TO PROVIDE UTILITIES IN AN ACCESSORY BUILDING IN A SINGLE FAMILY DWELLING DISTRICT ON PROPERTY DESCRIBED AS THE EAST THIRTY-SIX (36) FEET OF LOT TEN (10) AND THE WEST FIFTY-FOUR (54) FEET OF LOT ELEVEN (11), BLOCK K, ARMSTRONG FAIRWAY ADDITION; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF ONE THOUSAND DOLLARS ($1,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. 2 Western Federal Savings and Loan Association/Reese · that the Planned Children's Trust II, owners, requested Development District zoning (PD-13) be rescinded and reverted back to Multiple-Family Dwelling zoning (MF-2) in the following area: Block 4, Lots 1-10 (known as 4117 through 4167 Druid Lane); Block 4, Lots 18-28 (known as 4112 through 4180 Glenwick Lane); and Block 5, Lots 1-8 (known as 4125 through 4153 Glenwick Lane) in the Preston Heights Addition of University Park. It was the unanimous decision of the Board postpone action on this application. The hearing continuation is scheduled for the Board meeting of August 18, 1987. DISANNEXATION HEARING. The City of University Park proposed to disannex two small tracts of land (0.0037 square miles) on the east side of the west service road of North Central Expressway. These tracts are scheduled to be annexed by the City of Dallas at its Council meeting of August 12, 1987. There being no opposition by either the Board members or by the only property owner, Sullivan Investments Inc., Commissioner Case moved and Commissioner Roach seconded to approve the disannexation and the related ordinance, as follows. The motion passed unanimously: ORDINANCE NO. 87/15 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, DISANNEXING THE HEREAFTER DESCRIBED TRACT OF LAND FROM THE CITY OF UNIVERSITY PARK SO THAT SAID TERRITORY MAY BE ANNEXED BY THE CITY OF DALLAS; PROVIDING THAT UNIVERSITY PARK RELINQUISHES ANY AND ALL EXTRATERRITORIAL JURISDICTION IT MAY HAVE IN AND TO SAID TRACT OF LAND HEREAFTER DESCRIBED; AND PROVIDING AN EFFECTIVE DATE. The proposed ordinance revising employee benefits, such as holidays, vacation, and sick leave, was postponed for further study by Commissioner Roach and Advisory Commissioner/Finance Committee Chairman James Gardner. As recommended by the Police Department and there being no opposition, Commissioner Case moved and Commissioner Roach seconded to approve the following ordinance. The motion passed unanimously: ORDINANCE NO. 87/16 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 10 OF THE CODE OF ORDINANCES BY AMENDING SECTION 12.C.(1)(b) TO PERMIT TEMPORARY PARKING OF RECREATIONAL VEHICLES; AMENDING CHAPTER 10, SECTION 12.F. TO PROVIDE AN EXCEPTION FOR THE PARKING OF RECREATIONAL VEHICLES TEMPORARILY; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PENALTY OF FINE NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. FIRST READING OF PROPOSED SIGN ORDINANCE. The ordinance was proposed by the Environmental Standards Committee. Its Chairman, E. Taylor Armstrong explained the ordinance and its intent. Mayor Houseman asked that the two Park Cities newspapers publicize the ordinance prior to the its final reading on August 18, 1987. APPROVAL OF BIDS. Commissioner Case moved and Commissioner Roach seconded to approve the following low or only bids. The motion passed unanimously: 1. Reflective Sheeting/Stripper, Yearly Contract. Texas Signs for reflective sheeting (approximately $16,433.00), and Zep Manufacturing for stripper ($4,083.75). Funds will be debited from various Sign and Signal accounts. (Project 9 08709-59) 2. Container Lid Assemblies, Sanitation. Southwestern Equipment Co. at $76.63 each for a total of $6,130.40. Funds are budgeted in accounts 100-160-5-631.80 and 339.20. (Project 9 08709-60) 483 3. Two Three-Wheel Motorcycles, Police. Only one vendor met specifications: Municipal Industries Inc. at $9,080 each. Funds are budgeted in 100-150-5-959.20 and 984.36. (Project # 08709-61) 4. Nine Two-Way Radios. General Electric Co. at $1,531 each. The nine radios will be distributed as follows: Sewer (2), Sanitation (2), Water (1), Streets (2), and Garage (2). Funds are available in the accounts already selected by the respective departments and on record with Purchasing. (Project # 08709-62) 5. One 1/2-ton Pick-Up Truck. Jim Johnson Chevrolet at $10,650. Funds are available in 100-160-5-984.57 and 439.00. (Project # 08709-63) APPROVAL OF Commissioner for payment. INVOICES. Commissioner Case moved and Roach seconded to approve the following invoices The motion passed unanimously: 1. D. C. COMPANY - $36,878.95, for heat scarification of several city streets. Of this total amount, only $7,972.85 has not been previously approved (4/21/87) by the Board. The overage is due to the fact that D.C.Co. was asked to scarify further square yards of streets. This is the first and final invoice. 2. MARSH & McLENNAN - $5,500.00, public official bonds for city manager, finance director, director of public works, chief of police and fire, and tax collector. CONTRACT, UT HEALTH SCIENCE CENTER AT DALLAS. Commissioner Case moved and Commissioner Roach seconded to renew the contract for continued in-service training of our paramedics ($7,080) and services of a medical director who oversees the EMS program ($500 shared cost), for a total contract price of $7,580. The motion passed unanimously. APPROVAL OF BID ADDITION. On 3/17/87, the Board of Commissioners approved bid by Lee Jarmon Ford for various vehicles, including a 3/4-ton van at $11,104.15. We ordered a second van (in lieu of a pick-up truck) at the bid price and, through administrative error, failed to submit the addition to the Board for consideration and approval. The 12.35% increase in the total purchase is less than the 25% permitted by state law. Since funds are available in acct. 100-170-5-951.90, Commissioner Case moved and Commissioner Roach seconded to approve the bid addition. The motion passed unanimously. APPOINTMENT TO AMERICAN RED CROSS. As requested by the Dallas Chapter of the Red Cross, the Board of Commissioners unanimously decided to re-appoint Kitty Snelling as the University Park community chairperson. 484 FINANCE COMMITTEE REPORT. Advisory Commissioner James Gardner presented the Finance Committee's recommendation in regard to the proposed budget for fiscal year 1987-88. The Board of Commissioners, however, asked the Committee to look into the possibility of including some provisions for financing the continuation of the street maintenance program. There being no further business, the meeting adjourned. PASSED AND APPROVED this 18th day of August, 1987. ATTEST CITY ~AGER-CLERK/ 485 MINUTES #8710 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, AUGUST 18, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; Advisory Commissioners James Gardner, Barbara Hitzelberger, and Arthur Barnes. Also in attendance were City Attorney Robert Dillard and City Manager Leland Nelson. 26 citizens and guests signed the register which is filed with the official copy of the Agenda for this meeting. George Dowling of the City staff gave the invocation. CONSTITUTION DAY. Mr. Ralph Cousins, member of both the State of Texas and Dallas County U.S. Constitution Bicentennial Commissions, spoke about the upcoming celebrations. Mayor Houseman then signed a document proclaiming September 17, 1987 as Constitution Day in the City of University Park. LT. C.D. "MAX" MALLICOTE, Employee of the Month. Lt. Mallicote has been with the City for 29 years. He has served under five mayors and four chiefs of police. During his tenure with the Police Department he has received over thirty personal commendations. Lt. Mallicote is often working on several projects at one time, yet he never fails to accomplish each task in a professional manner, which brings credit to himself, the department and the City. A few of his many qualities are integrity, loyalty, and dependability. He is liked and respected by all those with whom he comes in contact. Lt. Mallicote continuously strives to facilitate the day-to- day operations of the Police Department. His experience, dedication to service, and amiable disposition make him an invaluable asset to the department and to the City. MR. JOHN BRYANT, 2836 University Blvd., presented a petition signed by eighteen residents of the 2700 and 2800 blocks of University Blvd. They are concerned about overnight parties and drunken disturbances by renters in their neighborhood. Forrest Keene (2801 Daniel) and Bert Rail (2824 University) also spoke. The Board of Commissioners assured Mr. Bryant and his neighbors that both the Police and Building Departments are already involved and will take all actions 486 allowed by City ordinances. And, as requested by the petitioners, the Board also agreed to consider an ordinance that would prohibit the drying of laundry in the front yard. MINUTES. Commissioner Case moved and Commissioner Roach seconded to approve the Minutes of the July 21, 1987 meeting as correct. The motion passed unanimously. HEARING ON PROPOSED TAX LEVY FOR THE YEAR 1987. The following was proposed: An ad valorem tax of $.4136/$100 valuation, a general homestead exemption of 30% of assessed value, and an over 65 exemption of $50,000. There being no discussion or opposition by either the citizens in attendance or the Board, Commissioner Roach moved and Commissioner Case seconded to approve the proposed tax levy and its related ordinance. The motion passed unanimously: ORDINANCE NO. 87/17 AN ORDINANCE OF THE BOARD OF COMMISSIONERS, CITY OF UNIVERSITY PARK, TEXAS, ENACTING THE TAX LEVY FOR THE YEAR 1987 ON ALL TAXABLE PROPERTY WITHIN THE CITY OF UNIVERSITY PARK, TEXAS. REVENUE SHARING HEARING FOR FY 1987-88. Mayor Houseman asked for comments regarding (1) the federal Revenue Sharing budget of $3,544 that University Park is scheduled to receive in FY 87-88, and (2) the allocations being proposed for the total amount of $30,398 which includes the $26,400 still remaining from last year's revenue sharing. There being no comments, Commissioner Roach moved and Commissioner Case seconded to approve it as presented. The motion passed unanimously. HEARING ON PROPOSED BUDGET FOR FY 1987-88. The proposed budget of $14,660,900 (General Fund-S10,573,043 and Utility Fund-S4,087,857) was presented. There being no questions or opposition, Commissioner Case moved and Commissioner Roach seconded to approve the budget and the related ordinance. The motion passed unanimously: ORDINANCE NO. 87/18 AN ORDINANCE OF THE BOARD OF COMMISSIONERS, CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1987, AND ENDING SEPTEMBER 30, 1988, AUTHORIZING EXPENDITURES AS SET OUT IN SUCH BUDGET WHICH IS FILED WITH THE ASSISTANT CITY CLERK AND BECOMES A PART OF THIS ORDINANCE. REZONING REQUEST. The hearing on the application by Western Federal Savings and Loan Association/Reese Children's Trust was tabled for further study. 487 INCREASE IN SEWER CHARGES. There being no opposition, Commissioner Roach moved and Commissioner Case seconded to adopt the following ordinance which increases sewer service charges in order to recover an approximate 33% cost increase to the City by Dallas Water Utilities. The proposed minimum sewer charge is $8.85 (compared to the present $7.40). The motion passed unanimously: ORDINANCE NO. 87/19 AN ORDINANCE OF THE BOARD OF COMMISSIONERS, CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 11, SECTION 4.A, SUBSECTIONS (1)(d)(e), (2)(a)(b), AND (3) OF THE CODE OF ORDINANCES IN REGARD TO SEWER SERVICE CHARGES; AND PROVIDING A PENALTY. INSTALLATION OF TRAFFIC LIGHTS. Commissioner Case moved and Commissioner Roach seconded to approve the following ordinance. The motion passed unanimously: ORDINANCE NO. 87/20 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING THE INSTALLATION OF ELECTRONIC TRAFFIC CONTROL LIGHTS OR SIGNALS AT THE INTERSECTIONS OF DOUGLAS AVENUE - UNIVERSITY BOULEVARD, PRESTON ROAD- ST.ANDREWS DRIVE, PRESTON ROAD-CENTENARY DRIVE, AND PRESTON ROAD-SHERRY LANE (CITY OF DALLAS); PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF $200.00 FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. PAY PLAN. The proposed pay plan ordinance was tabled for further study. EMPLOYEE BENEFITS. There being no opposition, Commissioner Case moved and Commissioner Roach seconded to approve the following ordinance that had been recommended by the Employee Benefits Committee and City staff. The motion passed unanimously: ORDINANCE NO. 87/21 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 8 OF THE CODE OF ORDINANCES BY AMENDING SECTION 6 TO PROVIDE HOLIDAYS FOR EMPLOYEES, AMENDING SECTION 7 TO PROVIDE VACATION BENEFITS, AMENDING SECTION 8 TO PROVIDE SICK LEAVE BENEFITS; PROVIDING FOR REPEAL OF ALL ORDINANCE IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 488 SECOND READING ON PROPOSED SIGN ORDINANCE. After receiving input from the below listed guests and citizens, the Board decided that the proposed Sign Ordinance was not ready for passage and tabled it until the September 15, 1987 meeting. Mayor Houseman asked that, in the interim, written suggestions be sent to the Environmental Standards Committee that has been working on this ordinance for the last four years. The speakers were the following: In regard to Signs in Commercial Areas: Karl Kuby (Kuby Sausage House), James Augur (Augur & Associates, Architects & Builders), Tom Blackwell (resident), John Appleton (Banana Video), Lou Moore (The Plaza Theatre), Sergio Zacharias (Peggy's Beef Bar), MaryBeth Vineyard (Bubba's), Angelo Chantilis (Burger House), and Ken Hughes. Mr. James Augur also read a letter into record asking, among other things, that the Sign Ordinance be tabled for 90 days and that the use of neon signs continue to be allowed. In regard to Signs in Residential Areas: Tom Blackwell (political signs), Mike Stephens ("sold" signs), Jack Brennan (size of signs), and Allie Beth Allman (time limit on signs). Commissioner Case moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-5, ADOPTING THE 1987 APPRAISAL ROLL of the Dallas County Appraisal District, as follows: The total appraised value is $2,259,351,600 and the total taxable value is $1,656,287,534. The motion passed unanimously. Commissioner Case moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-6, JOINTLY DESIGNATING RICHARD M. HART to serve on the Board of Directors of DART as the representative of the following coalition of municipalities: the Towns of Buckingham and Highland Park and the Cities of Cockrell Hill, Glenn Heights, Rowlett and University Park. The motion passed unanimously. APPROVAL OF BIDS. In one motion, Commissioner Case moved and Commissioner Roach seconded to approve the following low bids. The motion passed unanimously: MULCH AND PEAT MOSS for Parks. The bid was divided between the two suppliers quoting the lowest prices: Far West Forests, Inc. for 3600 cu.ft, of cedar mulch at $2,820.00, and Lambert's for approximately 3000 cu.ft, of peat moss at $4,700. Money is budgeted in account number 100-170-5-332.81. (Project # 08710-64) ALLEY PAVING (Replacement of alley paving in the 3900 block of University Boulevard where sewer and water lines were replaced). Garland Concrete Co. quoted a base bid of $27.10 per yard. The actual total cost to be based 489 upon installed quantity is approximately $23,000. Funds are budgeted in acct.108-5-331.64. (Project # 08710-65) APPROVAL OF Commissioner for payment. INVOICES. Commissioner Case moved and Roach seconded to approve the following invoices The motion passed unanimously: DUSTROL, INC. - $63,018.45, for scarification of various city streets. The total contract price is $150,000. This is the first of two invoices. Money is available in accounts 100-180-5-635.21 and 331.64. MOTOROLA, INC. - $6,296.40, for the 1987-88 service of the police dispatch radio system. This is the third and final contract year with Motorola. Funds are available in account 100-150-5-633.00. RAM WHOLESALE - $15,889.50, for gasoline and diesel fuel for the service centers. Funds are budgeted by department. UVALDE CONSTRUCTION CO. - $119,496.18, for street resurfacing, a part of the City-County contract approved by the Board of Commissioners on 2/17/87. This is the first of two invoices and funds are provided in 100-180-5-635.21. SMU/CAMPUS PLANNING-PLANT OPERATIONS - $4,650.00, City's portion of cost of chemically treating the wood in Fincher Hall. Accts. 100-120-5-531.91 and 100-140-5- 531.90. PROPOSAL FOR TRAFFIC ENGINEERING STUDY. The Public Works Committee recommended that the City hire Barton-Aschman Associates, Inc. to conduct a traffic engineering study. It would evaluate the impact on city streets by traffic dispersion during the reconstruction of Central, and the closure of selected residential streets at the southbound frontage road. There being no opposition, Commissioner Case moved and Commissioner Roach seconded to approve the hiring and the estimated fee of $24,934.00, which will be covered by account 100-180-5-206.00. The motion passed unanimously. RENEWAL OF FOOD ESTABLISHMENT INSPECTION AGREEMENT with Dallas County. The terms of the agreement are unchanged: It charges $75 per year per each food service establishment inspected (includes three inspections). The contract's fiscal year has been changed from June 1-May 31 to October 1-September 30. There being no opposition, Commissioner Case moved and Commissioner Roach seconded to renew the contract. The motion passed unanimously. 490 There being no further business, the meeting adjourned. PASSED AND APPROVED this 15th day of September, 1987. 491 MINUTES #8711 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, SEPTEMBER 15, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; Advisory Commissioners James B. Gardner, Barbara Hitzelberger, and Arthur Z. Barnes. Others in attendance were City Attorney Robert L. Dillard III, and City Manager Leland Nelson. Robert Hicks of the City staff gave the invocation. Fifty-nine guests and citizens signed the register, however, the Council Chamber was completely filled. COMMENDATION TO RAYMOND A. BUTLER, JR. Mr. Butler (3224 Stanford) has, for the past several months, maintained a collection of water lilies at Caruth Park. Since his effort has been admired by many people, at the request of both the Parks Committee and Park Department, Mayor Houseman presented Mr. Butler with a plaque in appreciation of his efforts toward beautification. JOSE G. MUNOS, Employee of the Month. Jose has been employed by the Parks Department since January 6, 1982. In the past six years he has been off a total of five days. In fact, he has to be forced to take his vacation leave and personal holiday. Jose has been on the forestry crew since 1984. He has helped to increase the standards and efficiency of the crew as well as its safety record. He is always willing to work during extreme weather conditions helping clear the streets of downed limbs and trees. Jose has consistently received above average to excellent ratings on his evaluations. Commissioner approve the Commissioners unanimously. Roach moved and Commissioner Case seconded to Minutes of the August 18, 1987, Board of meeting as correct. The motion passed HEARING ON PROPOSED SIGN ORDINANCE. Mayor Houseman opened the hearing by reiterating that the intent of the City was to come up with an ordinance that was fair, enforceable, and effective in improving the quality of life in the City; that, although comments had been requested from interested parties, very few had been received; and that the Board was not going to act on the ordinance at this meeting. 492 The Mayor also acknowledged receipt of the following: 1. Six letters with suggestions from: James M. Augur (4133 Shenandoah), John and Julie Broad (JD's Chippery, 6601 Hillcrest), Tom M. Blackwell (3833 Wentwood), University Park Real Estate Brokers (Erle Rawlins, III), Mike Harrison (Park Cities Plaza), Allie Beth Allman Real Estate. 2. Eight letter in opposition to the proposed sign ordinance from: R. Barry Hobrecht (Balls Hamburgers-3404 Rankin), Liz Davis-Goacher and Kathy Sherman (Absolutely Necessary-4421 Lovers Lane), Nancy E. Galbraith (Monograms by Nancy-6928 Snider Plaza), R. G. Bradshaw (M.E.Moses- Snider Plaza), Mary Beth Vinyard and Lee Roy Chapman (Bubba's-6617 Hillcrest), Marc Hall (Amore Restaurant-6931 Snider Plaza), Jean Stuart (Scent Shop-4423 Lovers Lane). 3. Four petitions against the ordinance: Form letter- petition signed by 43 property owners; petition by merchants and consumers with 71 signatures; petition by 56 Miracle Mile merchants; and petition by 100 Snider Plaza merchants with a cover letter by Leonor and Sergio Zacarias, owners of Peggy's Beef Bar (6600 Snider Plaza). Mayor Houseman also introduced E. Taylor Armstrong, Chairman of the Environmental Standards Committee which originated the ordinance. Mr. Armstrong further explained the ordinance and tried to clarify some misinformation. The following guests and citizens spoke at the hearing: Gary Stark (3437 Purdue) thanked the Board for its flexibility and willingness to incorporate suggestion. Allie Beth Allman (realtor) asked for a "grandfather" clause for residential real estate signs. Erle Rawlins III (6801 Snider Plaza) asked that special attention be given to the suggestions made in the letter-petition by the U.P. Real Estate Brokers. John Jackson (3425 Colgate) suggested that the ordinance be put on hold for six months while it is re-written and thoroughly reviewed by a competent committee. Jim Augur (4133 Shenandoah) presented a second letter of suggestions and emphasized the need for revisions especially in regard to projecting signs and commercial window signs. L.C. Galbraith (Monograms by Nancy-6928 Snider Plaza) emphasized that his wife's large embroidered signs on the window are the drawing power of their business. Michael Culwell (Culwell & Sons-Hillcrest) stated that it would hurt his business if hand-made paper signs were allowed to be placed on store windows next-door. Charmin B. Lee (3422 Druid) requested that signs made by children to advertise special school or sports events be 493 allowed. Mayor Houseman assured her that such signs would be allowed. Sharman Beasley (4132 Druid) stated that ordinances aimed at preserving the quality of life in University Park are worthy of consideration. Peter Brennan (new merchant) reminded the Board that Miracle Mile is not a pedestrian shopping area and that it would be impossible for the driving customers to see the small signs being proposed. Brad Pilkinton (Pier 1 Imports-Lovers Lane) emphasized the statement by Mr. Brennan, above, by pointing out the potential hazard of a driver trying to locate a store while driving through Miracle Mile. Richard Lewis (President of Adele Hunt-Snider Plaza) suggested that signs should be proportionate to the size of the building where they are located. Buck Wilson (Schwinn-Hillcrest) suggested that projecting signs be allowed as long as they keep with the scale of the structure. Mary Beth Vinyard (Bubba's-Hillcrest) would like to have the option of replacing her present neon sign as is if or when it is destroyed. Karl Kuby (Kuby's Sausage House) commended the Board for its efforts and asked that, after revision, the ordinance be written in lay terms. Tom Blackwell (3833 Wentwood) emphasized his concern for the limitations imposed on the size of political signs. Commissioner Case and Mayor Houseman repeated many times that the suggestions heard were valuable and that the speakers should put those suggestions in writing and forward them to Commissioner Case, who will act as liaison between the Board of Commissioners and the Environmental Standards Committee. Mayor Houseman set no date for rehearing. As soon as all suggestions are received, the proposed ordinance will be reviewed by the ESC and by an ad-hoc committee consisting of Commissioner Case and the Advisory Commissioners. Only then a hearing date would be set. There being no further discussion, Mayor Houseman closed the hearing and moved on the the other items on the Agenda. AMENDED PAY SCALE FOR CITY EMPLOYEES. This ordinance had been recommended by the Employee Benefits Committee, the Finance Committee, and City staff. At Mayor Houseman's request, Advisory Commissioner James B. Gardner (who is also the Finance Committee Chairman) spoke in regard to the proposed ordinance and reiterated the recommendation. There being no opposition, Commissioner Case Commissioner Roach seconded to approve the ordinance. The motion passed unanimously: moved and following 494 ORDINANCE NO. 87/22 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 8, SECTION 10 OF THE CODE OF ORDINANCES BY PROVIDING AN AMENDED PAY SCALE FOR THE CITY OF UNIVERSITY PARK FOR THE FISCAL YEAR 1987-88. NEW COURT FEES. Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance. The motion passed unanimously: ORDINANCE NO. 87/23 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS AMENDING CHAPTER 1, SECTION 5, OF THE CODE OF ORDINANCES TO PROVIDE A SPECIAL EXPENSE OF TWENTY- FIVE DOLLARS ($25.00) FOR THE ISSUANCE AND SERVICE OF A WARRANT OF ARREST; AUTHORIZING COLLECTION OF A SPECIAL EXPENSE FOR SERVICES PERFORMED IN CASES IN WHICH DISMISSAL IS GRANTED FOR ATTENDANCE BY THE DEFENDANT AT A DEFENSIVE DRIVING COURSE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. The ordinance increasing health permit fees was postponed for further input from the Dallas County Health Department. The amended contract with the County was also postponed. Consideration on the FOUNTAIN was tabled their share of the previous Board meeting. Design Services Proposal-SNIDER PLAZA until the Plaza merchants come up with cost ($12,500), as established in a UNIVERSITY PARK MASTER PLAN STUDY. There being no opposition, Commissioner Case motioned and Commissioner Roach seconded to approve the proposal presented by Myrick, Newman, Dahlberg & Partners, Inc. The firm will conduct the master plan study for a maximum fee of $69,900. The motion passed unanimously. Funds are available as follows: $60,000 in account 100-102-5-715.01, and $9,900 in account 199-199-5-817.05. DECISION ON PRIVATIZATION OF SANITATION SERVICES. Mayor Houseman announced that, after taking bids from the private sector on sanitation services and after analyzing all proposals, the City decided to retain its own Sanitation Department. However, some cost cutting measures will be taken to make the department more efficient and competitive. BIDS. Commissioner Roach moved and Commissioner Case seconded to approve the following low bids. The motion 495 passed unanimously: 1. STREET PAINT/Yearly The bid by Ennis Paint (white), and $7.583/gal. account 100-125-5-330.30. Contract, Sign-Signal Department. Manufacturing Co. at $7.65/gal. (yellow). Funds are available in (Project # 08711-66) 2. AIR CONDITIONING-HEATING The bid by Suburban Heating $8,359. Funds are budgeted (Project $ 08711-67) for University Service Center. & Air Conditioning Co. at in account 100-135-5-211.12. 3. EXTERIOR PAINT CONTRACT for City Hall. The bid by R.L. Malcolm Painting Contractor at $6,763.20. Funds are available as follows: Account 100-135-5-211.15 ($3,000) and transferred from account 100-135-5-211.11 ($3,763.20). (Project $ 08711-68) INVOICES. Commissioner Roach moved and Commissioner Case seconded to approve the following invoices for payment. The motion passed unanimously: STRASBURGER & PRICE - $10,509.96, for legal services rendered in regard to seven different police cases. It will be payed out of account 100-110-5-206.00. PERDUE, BRANDON & FIELDER - $7,627.15, a 15% fee charge in the collection of $50,847.67 in delinquent real and personal property taxes. Account 100-104-5-200.70. RAM WHOLESALE - $14,704.15, for gasoline and diesel fuel for the service centers. This will be used by all departments and charged out accordingly. UVALDE PAVING CO. - $202,262.49, for street overlay. This will be paid by account 100-180-5-331.64. DUSTROL, INC. - $42,988.00, for street scarification. This is the second and final invoice for a total contract price of $106,007.25. $150,000 had been budgeted for the entire scarification project. Account 100-180-5-331.64. MASTER PLAN. Mayor Houseman announced the appointment of Walter J. Humann, who will head the efforts toward a Master Plan for the City of University Park. There being no further business, the meeting adjourned. AND APPROVED this 20th day of October, 1987. 496 MINUTES ~8712 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, OCTOBER 20, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach, Ronald J. Case; and Advisory Commissioners James B. Gardner and Barbara Hitzelberger. Advisory Commissioner Arthur Z. Barnes was absent. Others in attendance were City Attorney Robert Dillard and City Manager Leland Nelson. Twelve guests and citizens signed the register which is filed with the official copy of the Agenda for this meeting. Commissioners Ronald J. Case gave the invocation. Commissioner Case moved and Commissioner Roach seconded to approve the Minutes of the September 15, 1987 meeting as correct. The motion passed unanimously. SHERRY ZIVNEY, Employee of the Month. For the last fourteen years, Sherry has been the commendable and appreciated Secretary to several chiefs of police and fire. She also works for the assistant chiefs and other staff members of both departments and is always willing to assist any employee when asked to do so. Her professional demeanor, dedication, congeniality and good humor are tremendously appreciated by those with whom she works. Mrs. Zivney's performance has earned her numerous commendations which reflect favorably upon the Department and the City. FIRE PREVENTION WEEK. Mayor Houseman proclaimed October 25-31, 1987 as Fire Prevention Week in the City of University Park and reiterated the Board of Commissioners' support of the fire prevention activities conducted by the U.P. Fire Department. PROPOSED SIGN ORDINANCE. Mayor Houseman announced that fifteen letters with suggestions had been received, many of the suggestions had been incorporated, but the proposed ordinance was still not ready for consideration at this meeting. However, since several interested persons were in attendance, the floor was opened for discussion. The following people spoke at the hearing: Barry Hobrecht of Balls Hamburgers (3404 Rankin) was pleased that the existing neon signs were being "grandfathered" but 497 emphasized his belief that "taste" should not be legislated. William Clay, representing the law offices of Wendell Turley, spoke for the proposed ordinance as originally written and against any grandfathering of non-conforming signs. Several real estate people (Camille Brennan, Charles Freeman, Mike Stephens and Erle Rawlins) urged that the ordinance emphasize maintenance and timely removal of signs instead of outlawing the present well constructed, aesthetically pleasing and expensive signs due to their size only. Tom Blackwell (3833 Wentwood) spoke in favor of both neon signs and maintenance of existing real estate signs. Mayor Houseman stated that the Environmental Standards Committee would seriously consider all suggestions before drafting the proposed ordinance. Also that copies of the proposed sign ordinance would be available in the very near future. ORDINANCES. There being no input or opposition, Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance. The motion passed unanimously: ORDINANCE NO. 87/24 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TX, AMENDING CHAPTER 6, SECTION 3.0. OF THE CODE OF ORDINANCES TO INCREASE HEALTH PERMIT FEES FOR FOOD SERVICE ESTABLISHMENTS ($175 FOR ESTABLISH- MENTS UNDER 2000 SQ.FT. IN AREA, AND $275 FOR 2000 SQ.FT AND OVER); PROVIDING FOR AN EFFECTIVE DATE; AND FURTHER PROVIDING A PENALTY. There being no input or opposition, Commissioner Roach moved and Commissioner Case seconded to approve the following ordinance. The motion passed unanimously: ORDINANCE NO. 87/25 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TX AMENDING CHAPTER 4 OF THE CODE OF ORDINANCES BY AMENDING SECTION 1.C.(1)(c) TO PROVIDE A PERMIT EXPIRATION DATE; AMENDING SECTION 1.C.(1)(d) TO PROHIBIT ISSUANCE OF PERMIT TO ANY PERSON UNDER FOURTEEN (14) YEARS OF AGE; AMENDING SECTION 1.C.(6) TO PROVIDE A PERMIT EXPIRATION DATE OF NINETY (90) DAYS FROM THE DATE OF ISSUANCE; AUTHORIZING THE REFUSAL OF ISSUANCE OF A PERMIT OR REVOCATION OF AN EXISTING PERMIT ON ACCOUNT OF FRAUD, MISREPRESENTATION, CONVICTION OF A FELONY OR MISDEMEANOR INVOLVING MORAL TURPITUDE OR FAILURE TO FURNISH ITEMS REQUIRED BY THIS 498 CHAPTER; AMENDING CHAPTER 7, SECTION 8.D., OF THE CODE OF ORDINANCES TO REGULATE DISTRIBUTION OF HANDBILLS IN PUBLIC PLACES; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; PROVIDING AN EFFECTIVE DATE. RESERVE FUND FOR CAPITAL OUTLAYS. The final cash carry-over for FY '86-87 is $1,056,000. Commissioner Case moved and Commissioner Roach seconded to put $900,000 in a reserve fund for capital outlays. The fund, however, will be expended only by official approval of the Board of Commissioners. The motion passed unanimously. After two important items are received and analyzed (the final report on the infiltration study being done in conjunction with the City of Dallas, and the final water plan with priorities set) the Public Works Committee will make a proposal to the Board of Commissioners for fund expenditures based on most immediate needs. B I D S. Commissioner Case moved and Commissioner Roach seconded to approve the following low, low bid by items, or only bids. The motion passed unanimously: 1. ONE M.I.C.U. VEHICLE, Fire Department. by Select Ambulances at $50,732. Funds account 100-140-5-982.23. (Project 9 08712-69) The low bid is are budgeted in 2. ONE BACKHOE/LOADER, Streets Department. There were four bid invitations but only Case Power & Equipment bid at $29,529. Funds are budgeted in 100-180-5-984.50. (Project 9 08712-70) 3. CAMERA INSPECTION SYSTEM, Water/Sewer Department. The low bid is by Cues, Inc. at $45,200. Funds are encumbered in 200-250-5-300.86. (Project 9 08712-71) 4. TRAFFIC SIGNAL CONTROLLER at Airline and Dyer. The only bid meeting specifications is by Hi-Tech Signals at $19,500. Funds are encumbered in FY'86-87, $25,000. (Project ~ 08712-72) 5. MISC. STREETS/TRAFFIC MATERIAL, Sign/Signal Dept. The low bids by item are from Price Barricades ($1,800), Roadrunner Traffic ($636.50), and Hall Signs ($4,432.68) for a total of $6,869.18. Funds are encumbered in FY'86-87 as follows: $2,436.50 (acct. 100-125-5-330.30) for Traffic Materials, $2,098.68 (acct. 330.20) for Traffic Signs, and $2,334.00 (330.10) for Street Signs. (Project # 08712-73) 499 6. REFUSE CONTAINERS AND LIDS, Sanitation Department. The low bids by item are from Emco/Rand, Inc. at $15,825.00 and Mayfab, Inc. at $8,043.84 for a total of $23,868.84. Funds are encumbered from FY'86-87 in accounts 100-160-5-339.20 and 631.80, respectively. (Project 9 08712-74) 7. MISC. STEEL PRODUCTS for Garage and Welding. The low bids by item are from Central Steel & Supply ($4,379.60), Joseph T. Ryerson & Son ($3,389.81), and Garland Steel ($2,360.00), for a total price of $10,129.41. Funds are encumbered in FY'86-87 in account 100-130-5-331.00. (Project 9 08712-75) 8. CONCRETE ALLEY, GUTTER, AND INLET RENOVATION. The low bid was by Jim Bowman Construction Company at $101,825. Funds are available as follows: $85,459 is encumbered in FY'86-87 acct. 100-180-5-635.25 and $16,366 from the bond fund acct. 600-000-1-506.02 ($14,126.48) and acct. 506.03 ($2,239.52). (Project # 08712-76) 9. UNINTERRUPTED POWER SOURCE for City Hall. Of five bid invitations only one vendor responded, Communications Corporation of America at $3,430. Funds are encumbered in FY'86-87 acct. 100-135-5-412.10. (Project # 08712-77) 10. MISCELLANEOUS POLICE SUPPLIES, yearly contract. The low bids by items are as follows: Law Enforcement Equip. Co. at approx. $7,118.92/year, G.T. Distributors Inc. at approx. $5,249.66/year, and Entenmann-Rovin, approx. $1,100.00/year. Funds will be debited from applicable Police accounts. (Project # 08712-78) 11. MISCELLANEOUS PARAMEDIC SUPPLIES, Yearly Contract. The low bids by items are as follows: Texas Medical and Surgical Supply (approx. $6,087/yr.), General Medical Supply (approx. $1,084/yr.), LyphoMed Inc. (approx. $1,348/yr.). Funds are available in acct. 100-140-5-332.10. (Project 9 08712-79) 12. ONE MANLIFT for Facilities Maintenance. Only one vendor met specs., Strawn Merchandise Co. at $32,410. Funds are available in acct.100-135-5-986.18. (Project # 08712-80) 13. ONE HYDRAULIC HAMMER for Street Department. The low bid by Grace Equipment Company at $35,000. Funds are available in account 100-180-5-986.15. (Project # 08712-81) INVOICES. Commissioner C~se moved and Commissioner Roach seconded to approve the following invoices for payment. The motion passed unanimously: 1. DALLAS CENTRAL APPRAISAL DISTRICT - $12,149.00, for the 4th quarter budget allocation. Funds will be debited from acct. 100-104-5-214.50, FY'86-87. 500 2. PEAT, MARWICK, MAIN & COMPANY - $5,000.00, for the first payment on the FY'86-87 audit. Funds remain in account 100-103-5-206.00. AMENDED CONTRACT-INSPECTION OF FOOD SERVICE ESTABLISHMENTS. Commissioner Case moved and Commissioner Roach seconded to approve the amended contract with the Dallas County Health Department. The County fee has risen from $75 per year/per establishment to either $150 or $250, depending on square footage. The contract is retroactive to October 1, 1987. The motion passed unanimously. HEALTH SERVICES CONTRACT WITH DALLAS COUNTY. Since the contract price is based on the amount of health services used by University Park residents during the previous fiscal year, the amount we have to pay for the entire FY'87-88 is only $165. Commissioner Case moved and Commissioner Roach seconded to renew the contract. The motion passed unanimously. FY '86-87 BUDGET ADJUSTMENTS. Commissioner Case moved and Commissioner Roach seconded to approve the budget adjustments between line items that were authorized by the City Manager during the last fiscal year. These adjustments were due to price and internal program changes and did not result in expenditures exceeding the total amended budget amount authorized by the Board of Commissioners. The motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this llth day of November, 1987. 501 M I N U T E S ~8713 SPECIAL BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK WEDNESDAY, NOVEMBER 11, 1987, AT 8:00 A.M. Due to emergency and public necessity, Mayor Houseman called the special meeting to order. Notice of this meeting was posted 72 hours in advance as required by law. Present were Commissioners John G. Roach and Ronald J. Case; Advisory Commissioners James Gardner, Barbara Hitzelberger, and Arthur Barnes. City Manager Leland Nelson was Robert Dillard was absent. present and City Attorney Commissioner approve the Commissioners unanimously. Roach moved and Commissioner Case seconded to Minutes of the October 20, 1987, Board of meeting as correct. The motion passed Commissioner Case moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-7, GIVING NOTICE OF INTENTION TO ISSUE RISK MANAGEMENT CERTIFICATES OF OBLIGATION. The proceeds from the proposed certificates of obligation are required as soon as possible and without delay for necessary and urgently needed public improvements. There being some discussion but no opposition, the motion passed unanimously. Commissioner Case moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-8, CONTRACTING WITH FIRST SOUTHWEST COMPANY for financial advisory services in connection with financial planning and the issuance and sale of bonds and other debt instruments which may be authorized, issued and sold. There being no opposition, the motion passed unanimously. Commissioner Roach moved and Commissioner Case seconded to approve RESOLUTION NO. 87-9, CASTING A VOTE for THOMAS B. LANDRUM as the fourth member of the Board of Directors of the Dallas Central Appraisal District (DCAD). The motion passed unanimously. Commissioner Roach moved and Commissioner Case seconded to approve RESOLUTION NO. 87-10, COMMENDING WILLIAM H. CLARK, III, for his service on the Dallas Area Rapid Transit Board. The motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this 17th day of November, 1987. CITY ~ANAGER-CLERK / 5O3 MINUTES #8714 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, NOVEMBER 17, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach, Ronald J. Case; Advisory Commissioners Barbara Hitzelberger and Arthur Z. Barnes. Others in attendance were City Attorney Robert Dillard and City Manager Leland Nelson. Advisory Commissioner Arthur Barnes gave the invocation. Mayor Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-11, recognizing MRS. SUSAN HALL (4104 Stanhope) for having planned and organized the 1st Annual OktoberFest Celebration and the Snider Plaza Fountain restoration fund raising drive. The motion passed unanimously. Immediately afterwards, Mrs. Hall stated that the drive had earned $3,450.34 toward the fountain restoration project and gave Mayor Houseman a check for that amount. BILL OF RIGHTS DAY. As requested by the local Chapter of the Colonial Dames, Mayor Houseman signed a document proclaiming December 15, 1987 as Bill of Rights Day in University Park. PAULA SMITH, EMPLOYEE OF THE MONTH. Ms. Smith has worked for the City for six and a half years, first in the Executive Department and for the last year at the Peek Service Center. She is an asset to the Service Center. She is always friendly and courteous to the citizens and employees alike. She has taken upon herself recognition of each Peek Center employee on their birthday at her own expense and time. She is always willing to do more than is asked of her. She reorganized her office so it would run more efficiently and, as a result, the supervisors also became better organized. MINUTES. Commissioner Roach moved and Commissioner Case seconded to approve the Minutes of the Special Board of Commissioner Meeting of November 11, 1987 as correct. The motion passed unanimously. SIGN ORDINANCE. Mayor Houseman announced that copies of the proposed Sign Ordinance will be available for distribution on Thursday, November 19. The ordinance will be officially considered by the Board of Commissioners at its regular meeting of December 15, 1987, at 5:00 p.m. Commissioner approve the unanimously: Roach moved and Commissioner Case seconded to following ordinance. The motion passed ORDINANCE NO. 87/26 AN ORDINANCE OF THE BOARD OF COMMISSIONERS ADOPTING SUPPLEMENT NUMBER 12 TO THE "REVISED CODE OF ORDI- NANCES OF THE CITY OF UNIVERSITY PARK, 1981", AND PROVIDING A PENALTY. RECOMMENDATION, FUNDING OF SELF INSURANCE PROGRAM. The Finance Committee recommended that the Board of Commissioners fund the self-insurance program with the following: $1,000,000 net proceeds from issuance of $1,050,000 of Certificates of Obligation, $275,000 from FY 87-88 funds budgeted for insurance expense, and $1,000,000 from the Emergency Reserve. The remaining self-insurance funding will be provided from the insurance expense budget in subsequent years. The Board of Commissioners accepted the recommendation and instructed the City staff to proceed. OPERATING BUDGET FOR THE PARK DEPARTMENT. As recommended by the Parks Advisory Committee, Commissioner Case moved and Commissioner Roach seconded that the Park Department's operating budget for FY 87-88 be increased by $30,000. The funds will allow for the installation of two aeration fountains in the lakes at Caruth and Curtis Parks. This budget amendment will be covered by cash carry-over funds which total $1,317.000. The motion passed unanimously. THE RELOCATION OF UTILITIES FOR THE CONSTRUCTION OF CENTRAL EXPRESSWAY is complicated by the fact that all utilities must share a narrow portion of the right-of-way. It was decided by all participants to hire a consultant to solve all of the location problems. University Park's share is $9,315 of a $745,635 contract. Commissioner Case moved and Commissioner Roach seconded to pay that amount to the City of Dallas, who will administer the contract. The motion passed unanimously. Funds are available in acct. 100-000-1-903.10 (relocation fund whose revenues are derived from the Emergency Fund). CONTINUED FUNDING FOR TML'S INTERVENTION IN EPA CASE. A few years ago, three environmental organizations filed a law suit against the EPA in regard to the 1984 Texas Water Quality Standards. If the plaintiffs are successful, Dallas would have to increase substantially its plant treatment cost which would be passed through to those contracting for treatment, such as University Park. Last year University Park contributed $800.73 toward TML's intervention in the case, but, an additional voluntary contribution is being requested. The Board unanimously decided to postpone the item for further study. GERMANY PARK MAINTENANCE AGREEMENT. There being no opposition, Commissioner Roach moved and Commissioner Case seconded to approve the above mentioned agreement with the Highland Park Independent School District. According to the agreement, for an yearly fee of $11,511.73 payable by HPISD, the U.P. Park Department will maintain the areas that were previously under the responsibility of the school district (excluding restroom/ storage buildings; running track; and high jump, long jump, and pole vault areas). The motion passed unanimously. The agreement kas been previously approved by the School Board. AGREEMENT OF COOPERATION, Urban County Community Development Block Grant program. Commissioner Roach moved and Commissioner Case seconded that the City of University Park sign the above agreement only for consortium population purposes. The motion passed unanimously. TAX REFUND. Commissioner Roach moved and Commissioners Case seconded that the City refund $1,124.21 to Robert Berry, 2825 Purdue, due to duplicate tax payment. The motion passed unanimously. BIDS - EQUIPMENT FOR PARK DEPARTMENT. Commissioner Roach moved and Commissioner Case seconded to approve the following only bids (by item) meeting specifications: Thatcher/Lawn Vacuum, by Goldthwaites of Texas, at $12,013.00 (funds are available in act. 100-170-5-987.09); Top Dresser Attachment for Tractor, by Goldthwaites of Texas, at $4,863.00 (account 100-170-5-987.08); Stump Grinder, by Vermeer Equipment of Texas at $8,800.00 (account # 100-170-5-987.03). The motion passed unanimously. (Project 9 08714-82) INVOICES. Commissioner Roach moved and Commissioner Case seconded to approve the following invoices for payment. The motion passed unanimously: 2. 3. 4. RAM WHOLESALE CORPORATION - $14,359.54, for gasoline and diesel fuel for the service centers. STRASBURGER & PRICE - $10,288.24, for legal services rendered in six police cases. (Acct.100-110-5-206.00) UT HEALTH SCIENCE CENTER AT DALLAS - $8,259.00, for in-service training of paramedics. (100-140-5-716.20) MYRICK NEWMAN DAHLBERG & PARTNERS - $5,537.29, first payment on Master Plan study. The maximum contract fee is $69,900. (Acct. 100-102-1-300.87) There being no further business, the meeting adjourned. PASSED AND APPROVED .~ the day of December, 1987. 507 ? MINUTES 98715 SPECIAL BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK THURSDAY, DECEMBER 3, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order and explained that cases of emergency or urgent public necessity required the holding of this meeting, notice of which was duly posted and advertised. Present were Commissioners John G. Roach and Ronald J. Case; and Advisory Commissioners Barbara Hitzelberger and Arthur Barnes. Others in attendance were City Attorney Robert Dillard and City Manager Leland Nelson. Only Susan Albrecht register. of the "Park Cities People" signed the BIDS FROM FINANCIAL INSTITUTIONS. Larry Jordan, Vice President of First Southwest Co. (our financial advisors), opened and tabulated the bids from twelve financial institutions who are interested in selling the U.P. Certificates of Obligations. Mr. Jordan recommended acceptance of the low bid by Rotan Mosle, Inc., at an effective interest rate of 6.578751%. Commissioner Roach moved and Commissioner Case seconded to approve the low bid as recommended. The motion passed unanimously. A complete tabulation of bids follows: Rotan Mosle, Inc .................. First Southwest Co ................ Shearson Lehman Brothers, Inc ..... MBank Austin ..................... Lovett Mitchell Webb & Garrison ... Underwood Neuhaus & Co., Inc ..... Masterson & Co ................... First RepublicBank Dallas ....... Dean Witter Reynolds, Inc ........ Rauscher Pierce Hefnes, Inc ...... Prudential-Bache Securities ...... Clayton Brown & Associates ....... 6.578751% 6.637503% 6.6439229% 6.677702% 6.694233% 6.7291371% 6.7667% 6.7702% 6.7941906 6.825697% 6.9168% 7.02022% There being no opposition, Commissioner Case Commissioner Roach seconded to approve the ordinance. The motion passed unanimously: moved and following ORDINANCE NO. 87/28 AND ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF UNIVERSITY PARK, TEXAS, CERTIFICATES OF OBLIGATION, SERIES 1987, IN THE AMOUNT OF $1,050,000, TO COVER THE CITY'S SELF INSURANCE PROGRAM. 508 EMPLOYEE INSURANCE COVERAGES. As recommended by the Employee Benefits Committee, in separate motions, Commissioner Roach moved and Commissioner Case seconded to approve the following insurance coverages for City employees, effective January 1, 1988. The motions carried unanimously: (1) HEALTH INSURANCE with Metlife Healthcare Network of Texas, Inc. Metlife will provide both a standard indemnity coverage and an HMO option. The indemnity coverage has a $250 deductible with 80/20 coverage to $1,000 ($500 deductible and 80/20 to $2,000 for families) with a separate deductible of $75 for prescription drugs. The HMO coverage has a $3 co-payment for physician visits and $150 deductible for hospital admission, with 100% coverage thereafter. There is a $5 co-payment for prescription drugs. Monthly rates are as follows: Employee (City cost) Spouse (Employee cost) Children (Employee cost) Family coverage (Employee cost) $ 72.98 $ 93.70 $ 76.26 $175.59 (2) LONG TERM DISABILITY with Group America Insurance Co. This long-term disability coverage provides 60% of pre disability earnings to age 65. This coverage is completely funded by the City at .47% of payroll. (3) LIFE INSURANCE with Allstate Insurance Co. The life insurance coverage provides a benefit of two times the annual salary. This coverage is completely funded by the City at the following rate: Life - $.27 per $1,000 payroll, and AD&D - $.07 per $1,000 payroll. (4) DENTAL INSURANCE by United Dental Plan. This insurance is completely funded by the employees through payroll deduction, at the following monthly rates: Employee ($9.00), employee and one dependent ($18.00), employee and family ($27.75). (5) VISION INSURANCE by Southwest Vision Plan. The vision insurance is completely funded by the employees through payroll deduction. The following monthly rates apply: Employee ($7.50), employee and family, ($17.40). There being no further business, the meeting was adjourned. Mayor Houseman then announced that the Board of Commissioners would reconvene in executive session to discuss the City's landfill contract. PAssED'~__ APPROVED this the 15th da~ of Decem~ber,,f1987. MINUTES 98716 BOARD OF COMMISSIONERS MEETING CITY OF UNIVERSITY PARK TUESDAY, DECEMBER 15, 1987, AT 5:00 P.M. Mayor Don M. Houseman called the meeting to order. Present were Commissioners John G. Roach and Ronald J. Case; and Advisory Commissioners James B. Gardner and Barbara Hitzelberger. Others is attendance were City Attorney Robert L. Dillard and City Manager Leland Nelson. Advisory Commissioner Hitzelberger gave the invocation. The following guests and citizens signed the register: Jim Augur (4133 Shenandoah), Barry Hobrecht (3404 Rankin), Molly Adams (3625 Greenbrier), Roy Howell (3557 Colgate), Sis Germany (3508 Wentwood), W. Cantwell (6801 Snider Plaza), Mollie Combes (3541 Greenbrier), Pete Waters (PC News), Robert Clark (7715 Turtle Creek), Mark Gross (3704 Southwestern), and Camille Brennan (5500 Preston Center). RUSTY COMBES, 3541 Greenbrier. Mayor Houseman gave Mr. Combes a Certificate of Appreciation from the U.P. Police Department. Rusty Combes has been giving lectures at the HPISD and around the country against drinking and driving. He himself had a crippling and almost fatal accident during his college years due to drinking and driving. Mayor Houseman moved and Commissioner Roach seconded to approve RESOLUTION NO. 87-12, IN APPRECIATION OF JOHN M. MORRIS' twenty years of volunteer service to the City of University Park as member of the Planning and Zoning Commission, Board of Adjustment and as Chairman of the Crime Watch Program. Mr. Morris died on October 28, 1987. The motion passed unanimously. PAUL CRANE, Employee of the Month. Paul has worked as a Building Inspector since November 1984. He is dedicated and has consistently provided the City with excellent service As an example, just recently he was driving north on Preston Road at Lovers Lane when he noticed a strong smell of natural gas. So, he drove around the block to determine where the leak was and in the alley found a two-inch gas main completely severed. He plugged the leak with a rag and radioed for the gas company and the fire department. He then blocked the alley to traffic and watched the leak until the crews arrived. His quick actions prevented a possible explosion at a very busy intersection, thus avoiding possible loss of life and property. These actions clearly show his dedication and his value to the City. MINUTES. Commissioner Roach moved and Commissioner Case seconded to approve the Minutes of the December 3, 1987, Special Board of Commissioners Meeting as correct. The motion passed unanimously. SIGN ORDINANCE. After twenty one versions and hearings, Mayor Houseman moved and Commissioner seconded to approve the Sign Ordinance as proposed. motion passed unanimously: three Roach The ORDINANCE NO. 87/27 AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF THE CITY OF UNIVERSITY PARK, TEXAS, ADDING CHAPTER 12 (SIGN REGULATIONS) TO THE CODE OF ORDINANCES; INCLUDING GENERAL PROVISIONS, REGULATIONS FOR RESIDENTIAL AND NON-RESIDENTIAL ZONES; PROVIDING AN EFFECTIVE DATE; AND PROVIDING A PENALTY FOR VIOLATION OF THIS ORDINANCE. Then, Mayor Houseman stated that anyone wanting to make any comments in regard to the Sign Ordinance was welcome to do so now. Mr. Jim Augur (4133 Shenandoah) complimented the ESC for all its work on the ordinance; Barry Hobrecht (3404 Rankin) presented a petition signed by approximately 300 people requesting that the following sentence be eliminated from Section 3.G.: "Outside exposed neon or other gas filled luminous tube signs shall not be permitted." Mayor Houseman then asked the ESC to evaluate the request and propose an amendment, if the Committee feels it necessary. Commissioner approve the unanimously: Case moved and Commissioner Roach seconded to following ordinance. The motion passed ORDINANCE NO. 87/29 AN ORDINANCE CREATING THE RISK MANAGEMENT AND ASSUMPTION PLAN FOR THE CITY; PROVIDING THE TERMS AND PROVISIONS OF THE PLAN; AND CONTAINING OTHER MATTERS RELATED THERETO AS ARE MORE FULLY SET OUT HEREIN AND PROVIDING FOR AN EFFECTIVE DATE. Commissioner approve the unanimously: Roach moved and Commissioner Case seconded to following ordinance. The motion paSsed ORDINANCE NO. 87/30 AN ORDINANCE SELF-INSURANCE CREATING THE ESTABLISHING THE CITY'S DEFINED AND RISK MANAGEMENT PROGRAM; CITY'S RISK MANAGEMENT BOARD; CREATING THE RISK MANAGEMENT FUND; PROVIDING THE TERMS FOR WITHDRAWALS FROM THE FUND; CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT AS ARE MORE FULLY SET OUT HEREIN AND PROVIDING FOR AN EFFECTIVE DATE. Commissioner Case moved and Commissioner Roach seconded to approve the following ordinance and the incumbent budget amendment. The motion passed unanimously: ORDINANCE NO. 87/31 AN ORDINANCE OF THE BOARD OF COMMISSIONERS, CITY OF UNIVERSITY PARK, TEXAS, AMENDING CHAPTER 8, SECTION 10 (PAY PLAN ORDINANCE NO. 87/22), OF THE CODE OF ORDINANCES, BY PROVIDING CERTAIN CATEGORIES OF PAY FOR POLICE OFFICERS. Commissioner approve the unanimously: Case moved and Commissioner Roach seconded to following ordinance. The motion passed ORDINANCE NO. 87/32 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK-TEXAS AMENDING CHAPTER 1, SECTION 19, OF THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, BY AMENDING SUBSECTION H.(4) TENNIS PERMIT AND FEES; SUBSECTION J.(2)(3) AND (4), RENTAL OF GOAR PARK PAVILION; AND BY ADDING SUBSECTION K.(1) AND (2), PLAYING FIELD RESERVATION SYSTEM; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. Commissioner Roach moved and Commissioner Case seconded to approve RESOLUTION NO. 87-13, INCREASING THE PURCHASE COST OF MAILING LIST of U.P. water customers to $100.00 (from $75). The increase will cover the expenses incurred by the City. The motion passed unanimously. Commissioner Roach moved and Commissioner Case seconded to approve RESOLUTION NO. 87-14, ADOPTING THE 1986 APPRAISAL ROLL (including supplements through ~9/87) of the Dallas Central Appraisal District. The motion passed unanimously. Commissioner Roach moved and Commissioner Case seconded to approve RESOLUTION NO. 87-15, ENDORSING THE POLICY of the North Central Texas Council of Governments on the protection of water supply reservoirs. The motion passed unanimously. PROPOSED INCREASE IN AUDIT FEE. Peat Marwick Main & Co. has proposed to do our audit for FY 86-87 for a fee of $25,000. This represents an increase of $4,000 over last year's fee. The increased charge is due to the following: Approximately $2,000 is a one-time charge for initial preparation of the CAFR (certain statements and schedules required for submittal of the audit for the Government Finance Officers Association award); $1,000 to cover the review, preparation and printing of the CAFR; and $1,000 to cover the auditor's increased costs. Commissioner Case moved and Commissioner Roach seconded to approve the audit fee of $25,000. The motion passed unanimously. BUDGET AMENDMENT-SANITATION DEPARTMENT. Commissioner Case moved and Commissioner Roach seconded that the Sanitation budget be decreased by $319,242 to $1,166,111. The original budgeted amount of $1,485,353 was to be reduced to $1,143,111 as a cost-cutting measure. However, the unexpected replacement of one truck tractor requires $23,000, bringing the final Sanitation budget to $1,166,111. The motion passed unanimously. CONTINUED FUNDING FOR TML'S INTERVENTION IN EPA CASE. As requested by the Texas Municipal League, Commissioner Roach moved and Commissioner Case seconded that the City of University Park contribute $800.73 ($.035 per capita) toward TML's intervention in a Texas water quality case. The motion passed unanimously. Funds are available in 100-101-5-206.00. APPROVAL OF BIDS. Commissioner Roach moved and Commissioner Case seconded to approve the following low, low by item, or only bids. The motion passed unanimously: (1) TRAFFIC SIGNAL CONTROLLERS. The low bid is by Hi-Tech Signals, Inc. at $13,415. Funds will be debited as follows: $10,815 (acct. 100-125-5-987.36), $1,400 (100-125-5-987.35), and $1,200 (100-125-5-987.37). (Project # 08716-83) (2) PLOTTER, D.S.R.M. - Sign/Signal Department. The low bid is by Reece Supply Co. in the amount of $7,375. Funds are budgeted in account 100-125-5-987.33. (Project 9 08716-84) ( 3 ) PIPE LAYING I.C.M. of D.F.W. 200-270-5-984.64. LASER, Sewer Department. The low bid is by at $6,790. Funds are budgeted in account (Project 9 08716-85) (4) FRONT-END LOADER, Street Department. The low bid is by Case Power & Equipment at $47,654. Funds are budgeted in account 100-180-5-986.22. (Project # 08716-86) (5) NINE TWO-WAY RADIOS for several departments (Sewer, Water, Facilities Maintenance, Street, and Garage. The low bidder was General Electric Co. at $1,753 per radio or $15,777 total. Funds will be debited from the corresponding departments' accounts. (Project # 08716-87) (6) COMPACTOR BODY, Sanitation. The low alternate bid by Emco/Rand at $16,500. Funds are budgeted in account 100-160-5-985.13. (Project 9 08716-88) (7) THERMOPLASTIC APPLICATOR, Sign/Signal Department. The only bidder was Pave-Mark Corporation at $10,512. Funds are budgeted in account 100-125-5-987.34. (Project 9 08716-89) (8) TWO WATER METERS/ONE DETECTOR CHECK, for Inventory. The only bidder was Municipal Meter Co. at $5,025 each and $31.48 for the 4" dial, or a total of 10,081.48. Funds will be covered by inventory and debited to the user accounts. (Project # 08716-90) (9) FOUR POLICE VEHICLES. The only bidder was Ted Arendale Ford Sales, Inc. at $13,155.57 each, or a total of $52,622.28. $52,000 is budgeted in 100-150-5-984.36 and the remaining $622.28 will be transferred from account 519.00. Six vendors were invited to bid but five elected not to respond. (Project 9 08716-91) (10) AIR COMPRESSOR AND TWO CONCRETE SAWS for Street Department. The two low bids by items were: Bacrac Supply Company at $9,070 for the air compressor and Moody Day Inc. at $3,694/each concrete saw or $7,388 for two. The items are budgeted as follows: Air Compressor (acct. 100-180-5-956.60) and Two Concrete Saws (Acct. 986.20). (Project # 08716-92) (11) ONE FORKLIFT, Street Department. The low bid was by Power Lift Corporation at $20,993. Funds are available in account 100-180-5-987.26. (Project 9 08716-93) APPROVAL OF INVOICE. Commissioner Roach moved and Commissioner Case seconded to approve the following invoice for payment: Peat Marwick Main & Co. - $10,000. This is the second payment on audit work. $5,000 was paid previously from FY 86-87 funds. $26,000 is budgeted in account number 100-103-5-206.00. The motion passed unanimously. There being no further business, the meeting adjourned. PASSED AND APPROVED this the 26th day of January, 1988. CITY MAN~GER-CLER~~ /