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Home My WebLink AboutAgenda 02-01-05 Names Tabs.doc4:00-5:00P.M. Ie II. III. IV. Ve VI. AGENDA //2503 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, FEBRUARY 1, 2005 AT 5:00 P.M. WORK SESSION FOR AGENDA REVIEW INVOCATION- City Attorney Robert L. Dillard, III INTRODUCTION OF STAFF- City Manager Bob Livingston AWARDS & RECOGNITION RECOGNITION: Municipal Court Associate Judges Winfield Scott and Charles Caperton for their years of service to the City RECOGNITION' Police Officer A1 Rosales, Employee of the Year DEPARTMENT PINS' Fire Department Lt. Shane Schindler, 25 years and Driver/Engineer Nelson Shaw, 25 years; Building Department, Code Enforcement Officer Russell Craig, 15 years ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. CONSENT AGENDA A. CONSIDER: Ordinance abandonment of right-of-way at 5701 Armstrong Parkway- Smallwood Tab I B. CONSIDER: Bid #05-07, annual contract for crushed stone- Green Tab II C. CONSIDER: Approval of City Council Meeting Minutes for January 19, 2005 - Wilson Tab III MAIN AGENDA A. CONSIDER: Award of bank services proposal- Austin Tab IV B. CONSIDER: Ordinance for No Parking on Dublin from Dyer north to McFarlin- Corder Tab V C. CONSIDER: Ordinance amending parking for handicapped or disabled persons - Corder Tab VI D. CONSIDER: Ordinance adding CIO position- Hanford Tab VII E. CONSIDER' AT&T Telecom Easement at Drane Drive- Speer Tab VIII F. CONSIDER' Park Cities YMCA Facility Utilization Agreement- Bradley Tab IX G. CONSIDER' Award of RFP No. 05-04, Digital Imagery Collection- Corder Tab X H. DISCUSS: Rest and Recuperation Program at D/FW Airport- Smith Tab XI As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. VII. INFORMATION AGENDA- Tab XII REPORTS, BOARD AND COMMITTEE MEETING MINUTES A. BOARD OF ADJUSTMENT B. EMPLOYEE BENFITS ADVISORY COMMITTEE C. FINANCE ADVISORY COMMITTEE D. PARK ADVISORY COMMITTEE Ee PLANNING & ZONING COMMISSION Minutes for September 20, 2004 Fo PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY COMMITTEE G. PUBLIC SAFETY ADVISORY COMMITTEE H. PUBLIC WORKS ADVISORY COMMITTEE I. URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE J. ZONING ORDINANCE ADVISORY COMMITTEE K. CAPITAL PROJECTS REVIEW COMMITTEE AGENDA MEMO (02-01-0S AGENDA) DATE' January 27, 2005 TO' Bob Livingston City Manager FROM' SUBJECT' Gene R. Smallwood, P.E. Director of Public Works Consider Ordinance No. abandoning certain excess street right-of-way adjacent to 5701 Armstrong. Background. At their 01.19.05 meeting, the City Council heard a request from the property owner at 5701 Armstrong for the City to abandon a strip of excess street right-of-way along his Armstrong frontage. The Council was amenable to the request and directed staff to determine the "Fair Market Value" (FMV) and to develop the enabling abandonment ordinance. The FMV of the 196 SF strip of land was calculated at $42.3736 per SF, or $8,305.23. The City Attorney developed the attached abandonment ordinance for the Council's consideration. If the Council approves the ordinance, staff will provide, upon receipt of the aforementioned FMV, the property owner with a certified copy of the ordinance, which he must file at Dallas County. He must then submit an amending plat consolidating his existing lot with the abandoned out parcel. No utilities will be impacted by the proposed sale of R-O-W, and it is staff's opinion the City has no current or future use of the subject parcel. Recommendation. Staff abandonment ordinance. recommends City Council approval of the 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3~AM R-O-W aband 5701 Armstrong 02 01 05.doc 9:04 AM 01/27/05 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING A 'PORTION OF THE STREET RIGHT-OF-WAY OF ARMSTRONG PARKWAY, AS MORE PARTICULARLY DESCRIBED AND DEPICTED IN EXHIBIT "A", TO THE ABUTTING OWNER IN CONSIDERATION OF THE PAYMENT OF THE APPRAISED MARKET VALUE BY THE OWNER TO THE CITY; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF D3/LLAS COUNTY, TEXAS, AS A QUIT CLAIM DEED; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of University Park, Texas, has determined that certain street right-of-way described and depicted in Exhibit "A" is no longer needed or necessary for street purposes by the City; and WHEREAS, the City has secured an appraisal of the interests being conveyed by the City to determine the market value of the interests being conveyed; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That for and in consideration of the payment of the sum of $8,305.23 by Thomas P. Flood and Jene' M. Flood, the receipt and sufficiency of which is hereby acknowledged, the City of University Park hereby abandons and quitclaims in favor of Thomas P. Flood and Jene' M. Flood, the abutting owners, all that certain tract or parcel of land more particularly described and depicted in Exhibit "A" attached hereto and made a part hereof for all purposes, the same as if fully copied herein. SECTION 2. That the rights being abandoned in the property described in Exhibit "A" consist of street right-of-way of Armstrong Parkway as shown on Exhibit "A". 71199 SECTION 3. That the City of University Park does not abandon any other interests other than those described herein on the tract identified in Exhibit "A", but does hereby abandon all of its right, title, or interest therein, either by fee simple or by easement, or otherwise, in the described property, together with any and all improvements thereon. SECTION 4. That upon payment of the consideration stated in Section 1 hereof, the City Secretary is authorized and directed to prepare a certified copy of this ordinance and furnish the same to Thomas P. Flood and Jene' M. Flood, and the recording of this abandonment ordinance in the real property records of Dallas County, Texas, shall serve as a quitclaim deed of the City of University Park to the said Thomas P. Flood and Jene' M. Flood of such right, title or interest of the City of University Park in and to such street right- of-way described in Exhibit "A", either in fee simple or by easement or otherwise. SECTION 5. This ordinance shall take effect immediately from and after its passage, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the __ day of 2005'. APPROVED: CITY ATTORNEY (RLD/I-25-05) JAMES H. HOLMES III, MAYOR ATTEST: NINA WILSON, CITY SECRETARY 71199 DATE: 0 ! - ! 4-05 JOB NO. R-563_row SHEET I OF 2 RIGHT-OF-WAY PURCHASE OF ARMSTRONG PARKWAY BEING SITUATED IN THE S. POPPLEWELL SURVEY, ABSTRACT NO. 1145 AND BEING A PORTION OF ARMSTRONG PARKWAY RIGHT-OF-WAY, ADJACENT TO THE EAST LINE OF LOT lA, BLOCK 6, FIRST SECTION, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 2004210, PAGE 110, DEED RECORDS, DALLAS COUNTY, TEXAS, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A 1/2" IRON ROD FOUND FOR CORNER AT THE INTERSECTION OF THE PRESENT EAST RIGHT-OF-WAY LINE OF ARMSTRONG PARKWAY (100' R.O.W.) WITH THE SOUTH RIGHT-OF-WAY LINE OF A 10' ALLEY RIGHT-OF-WAY, AND BEING THE NORTHEAST CORNER OF SAID LOT lA; THENCE NORTH 89'16'24" EAST ALONG THE PROJECTED SOUTH RIGHT-OF-WAY LINE OF SAID ALLEY, A DISTANCE OF 4.10 FEET TO A 1/2" IRON ROD SET FOR CORNER IN THE NEW RIGHT-OF-WAY LINE OF SAID ARMSTRONG PARKWAY AND BEING IN A CURVE TO THE RIGHT HAVING A RADIUS OF 697.00 FEET, A CENTRAL ANGLE OF 04'01'41", AND A CHORD WHICH BEARS SOUTH 11'42' 45" WEST, A DISTANCE OF 48.99 FEET; THENCE IN A SOUTHERLY DIRECTION ALONG SAID NEW CURVING RiGHT-OF-WAY AN ARC DISTANCE OF 49.00 FEET TO A 1/2" IRON ROD SET FOR CORNER; THENCE SOUTH 89'25'22" WEST, A DISTANCE OF 4.05 FEET TO A 1/2" IRON ROD SET FOR CORNER IN THE PRESENT EAST RIGHT-OF-WAY LINE OF SAID ARMSTRONG PARKWAY AND BEING IN THE EAST LINE OF SAID LOT lA, SAID POINT BEING IN A CURVE TO THE LEFT, HAVING A RADIUS OF 69.3.00 FEET, A CENTRAL ANGLE OF 04'03'04", AND A CHORD WHICH BEARS NORTH 11'42'43" WEST, A DISTANCE OF 48.99 FEET; THENCE IN A NORTHERLY DIRECTION ALONG SAID PRESENT CURVING RIGHT-OF-WAY, AN ARC DISTANCE OF 49.00 FEET TO THE PLACE OF BEGINNING AND CONTAINING 196.00 SOUARE FEET OR 0.005 ACRES OF LAND. R.P.L.:3. NO. 5963 ADJACENT TO LOT lA, BLOCK 6 LO)IA LINDA, FIRST SECTION CiTY OF UNIVERSITY PARK DALLAS COUNTY, TEXAS PREPARED BY: ROBERT C. MYERS R.P.L.S. NO. 5963 ANALYTICAL SURVEYS, INC. PO. BOX 2797 GARLAND, TEXAS 75047 OFFICE: (972) 272-6287 FAX' (972) 272-8407 E-MAiL: C MYERSoANALYTICALINC.COM DATE: 01 - 14-05 JOB NO. R-563_row SHEET 2 OF 2 RIGHT-OF-WAY PURCHASE OF ARMSTRONG PARiO~AY RIGHT-OF-WA ',,,v.' .... ..... .... 1 O' ALLEY R.O.W. BEGI~ DEBORAH D. HINES VOL. 90020, PG. 2833 D.R.D.C.T. LOT IA, BLOCK 6 LOMA LINDA, FIRST SECTION VOLUME 20042 I0, PAGE 110 D.R.D.C.T. REMAINDER LOT i, BLOCK 6 L OMA LINDA NO. I VOL. 3, PG. 250 M.R.D.C.T. MOCKINGBIRD PARKWAY GI~J~IIC 5CAi~: CURVE RADIUS DELTA 01 697.00 04'01'41" 62 695.00 04'0~'04" ARC TANGENT BEARING CHORD 49.00 24.51 S 11'~8'51" E 48.99 49.00 24.51 N 11'42'43" W 48.99 LINE DISTANCE BEARING L1 4.10' N 89'16'24" E L2 4.05' S 89'25'22" W NnTI:'~: 1) ALL 1/2" IRON RODS SET FOR CORNER (SET 1/2" I.R.) AS SHOWN HEREON HAVE A YELLOW PLASTIC CAP STAMPED "RPLS 3965". 2) ALL BEARINGS SHOWN HEREON ARE BASED ON LOT lA, BLOCK 6, LOMA LINDA, FIRST SECTION OF RECORD IN VOLUME 2004210, PAGE 110 ADJACENT TO LOT lA, BLOCK 6 LOMA LINDA, FIRST SECTION CITY OF UNIVERSITY PARK DALLAS COUNTY, TEXAS PREPARED BY: ROBERT C. MYERS R.P.L.S. NO. 3963 ANALYTICAL SURVEYS, INC. PO. BOX 2797 GARLAND, TEXAS 75047 OFFICE. (972) 272-6287 FAX: (972) 272-8407 E-MAIL: CMYERS~ANALY'rlCALINC.COM AGENDA MEMO (2/1/05 AGENDA) DATE: TO: FROM: SUBJECT: January 28, 2005 Honorable Mayor and City Council Christine Green, Purchasing Agent Bid #05-07, Annual Contract for Crushed Stone Bid #05-07 for the purchase of crushed stone was opened December 30, 2004. This bid was posted on RFP Depot: 177 vendors received e-mail or fax notice about the bid; ten vendors downloaded a copy of the bid; four vendors returned bids. TXI submitted the low bid of $6.10 per ton with an $8.73 per ton delivery fee ($14.83 per ton total). This price is $1.19 per ton more than our expired contract price solicited in September 2002. The Street Division expects about 80% of its orders will be delivered with the remaining 20% picked up by City employees. Based on this ratio, this contract is worth approximately $34,018.40. RECOMMENDATION: Staff recommends accepting the low bid of TXI in the estimated annual amount of $34,018.40. A bid tabulation with price history is attached. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal SettingsVl-emporary Internet Files\OLK3\0507memo.doc 2:18 PM 01/28 BID #05-07, CRUSHED STONE ANNUAL CONTRACT BID TABULATION OPENED 12/30/04, 10:00 A.M. 1 .TXI 2. Martin Marietta 3. Earth Haulers, Inc. 4. Mater ANN. DESCRIPTION QUAN. UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT PRICE PRICE PRICE PRICE PRICE PRICE PRICE Crushed Stone (Delivered) 2600 TON $ 6.10 $15,860.00 $12.00 $ 31,200.00 $7.25 $ 18,850.00 $ 7.75 Delivery Charge (applies to 80% of orders) 2080 TON $ 8.73 $18,158.40 $ 3.10 $ 6,448.00 $9.58 $ 19,926.40 $ 8.97 GRAND TOTAL $ 37,648.00 $ 38,776.40 PRICE HISTORY: 2002-04 Bid Price: $13.64 per ton - TXI 2001-02 Bid Price: $14.68 per ton - Hanson Aggregates 1999 Bid Price (2-year contract) $13.67 per ton - Hanson Aggregates 1998 Bid Price: $12.68 per ton - Gifford-Hill (now Hanson Aggregates) 1997 Bid Price $11.95 per ton - Marock Inc. 1995-96 Bid Price: $15.00 per ton - Texas Industries BID #05-07, CRUSHED STONE ANNUAL CONTRACT BID TABULATION OPENED 12/30/04, 10:00 A.M. Turf · ials, Inc. TOTAL PRICE $ 20,150. O0 $18,657.60 $ 38,807.60 MINUTES #2502 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM WEDNESDAY, JANUARY 19, 2005, 7:30 A.M. Mayor Blackie Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Harry Shawver, Kelly Walker and Syd Carter. Also in attendance were City Attorney Rob Dillard and City Manager Bob Livingston. City Secretary Nina Wilson was absent and excused. ITEMS FROM THE FLOOR Boy Scouts Brian Banks and Craig Archibald, who are working on their Citizenship in the Community Merit Badges, introduced themselves. Mayor Pro Tem Roberts moved acceptance of the Consent Agenda. seconded, and the vote was unanimous to approve the Consent Agenda: Councilmember Shawver CONSENT AGENDA CONSIDER BID #05-08 FOR ANNUAL CONTRACT OF CRUSHED CONCRETE BASE: Big City Crushed Concrete was awarded the bid in the amount of $5.00 per ton for the 3/8" fine material and $6.10 for the flex-type material with a $2.00 per ton delivery fee. These prices have gone down by $0.25 and $0.15 per ton respectively since the last bid in October 2002. The Street Division expects about 80% of its orders will be delivered with the remaining 20% picked up by City employees. Based on this ratio, this contract is worth approximately $50,160. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For January 4, 2005. MAIN AGENDA CONSIDER RIGHT-OF-WAY LICENSE AGREEMENT FOR 4044 GLENWICK: Mr. Jack Little requested Council consideration of a license agreement giving him permission to work within the City's right-of-way. Mr. Little is making drainage improvements to his property, and has requested permission to tap a surface drain into the City's storm sewer system. Councilmember Shawver moved approval of the license agreement. Councilmember Carter seconded, and the vote was unanimous to approve a right-of-way license agreement for 4044 Glenwick. CONSIDER REQUEST TO ABANDON STREET RIGHT-OF-WAY ADJACENT TO 5701 ARMSTRONG PARKWAY: Mr. Thomas Flood is interested in the purchase of a certain street right-of-way along his Armstrong Parkway frontage. The property line is approximately eight feet west of the sidewalk. Mr. Thomas requested the City abandon a strip approximately four to five feet wide, from the alley south approximately fifty feet. Staff will request an independent appraisal to determine the fair market value for the right-of-way and request the City Attorney develop an abandonment ordinance, which will be placed on the February 1, 2005 Agenda for Council consideration. Mayor Pro Tem Roberts moved approval of the request. Councilmember Kelly seconded, and the vote was unanimous to abandon the street right-of-way adjacent to 5701 Armstrong to Mr. Thomas Flood. CONSIDER RESOLUTIONS TO INTERVENE IN NATURAL GAS COST PRUDENCE REVIEW AND SUSPEND PROPOSED RATES AUTHORIZED BY GRIP: The first resolution referred to as the Gas Cost Prudence Review deals with the cost of the gas component of the bill. The second resolution deals with Atmos' notice of intent to implement a new type of rate increase, called a GRIP increase, which applies to the second component of a gas bill, the cost of service charge. With this GRIP filing, Atmos is attempting to increase the profit component of its cost of service rates due to claimed increases in capital investment in its utility system in the calendar year 2003, substantially above 2002 investment levels. Atmos' current rates are designed to recover $98 million in annual profits. Atmos has stated publicly that its operating costs for 2005 will be as much as $45 million less than TXU's for operating the same system, resulting in additional profits in that amount. If so, Atmos should not be allowed to impose another $8.5 million rate increase on customers, but should be required to reduce its rates to avoid over-earning. Atmos has also stated that it plans to file for another GRIP increase in April of this year. Under the GRIP statute, unless the cities intervene, Atmos can continue to impose these increases without disclosing its full cost information for five and one-half years after its first GRIP increase. The cities' only remedy is to suspend implementation of the GRIP increase and require the utility to disclose sufficient information to determine whether another rate increase so soon after the May 2004 increase is justified. The second resolution suspends the planned implementation of the GRIP increase. Approval of the resolution authorizing City intervention in the gas cost prudence review and of the resolution suspending the proposed GRIP gas rate increase ensures that the City is fulfilling its duty as regulator of natural gas rates. Mayor Holmes moved approval of both resolutions. Councilmember Shawver seconded, and the vote was unanimous to approve the resolution authorizing City intervention in the gas cost prudence review and the resolution suspending the proposed GRIP gas rate increase. RESOLUTION NO. 05-02 A RESOLUTION BY THE CITY OF UNIVERSITY PARK, TEXAS SUSPENDING THE PROPOSAL BY ATMOS ENERGY CORP. TO IMPLEMENT INTERIM GRIP RATE ADJUSTMENTS FOR GAS UTILITY INVESTMENT IN 2003; AUTHORIZING PARTICIPATION WITH OTHER CITIES SERVED BY ATMOS ENERGY CORP., MID- TEX DIVISION, IN A REVIEW AND INQUIRY INTO THE BASIS AND REASONABLENESS OF THE PROPOSED RATE ADJUSTMENTS; AUTHORIZING INTERVENTION IN ADMINISTRATIVE AND COURT PROCEEDINGS INVOLVING THE PROPOSED GRIP RATE ADJUSTMENTS; DESIGNATING A REPRESENTATIVE OF THE CITY TO SERVE ON A STEER1NG COMMITTEE; REQUIRING REIMBURSEMENT OF REASONABLE LEGAL AND CONSULTANT EXPENSES. RESOLUTION NO. 05-03 A RESOLUTION BY THE CITY OF UNIVERSITY PARK, TEXAS AUTHORIZING INTERVENTION BEFORE THE RAILROAD COMMISSION OF TEXAS IN GAS UTILITIES DOCKET (GUD) NO. 9530; AUTHORIZING PARTICIPATION WITH OTHER CITIES SERVED BY ATMOS ENERGY CORPORATION, FORMERLY KNOWN AS TXU GAS COMPANY, IN ADMINISTRATIVE AND COURT PROCEEDINGS INVOLVING A GAS COST PRUDENCE REVIEW RELATED TO A FILING MADE IN SEPTEMBER OF 2004 AS REQUIRED BY THE FINAL ORDER 1N GUD NO. 8664; DESIGNATING A REPRESENTATIVE OF THE CITY TO SERVE ON A STEERING COMMITTEE; REQUIRING REIMBURSEMENT OF REASONABLE LEGAL AND CONSULTANT EXPENSES. CONSIDER AGREEMENT WITH NEWMAN, JACKSON, BIEBERSTEIN LANDSCAPE ARCHITECTURE (NJB) FOR UNIVERSITY BOULEVARD DRAINAGE AND LANDSCAPE IMPROVEMENTS' As part of the City Hall/Goar Park Project, staff presented a proposal in the amount of $7,200 from (NJB) to provide architectural services for plans to develop specifications to build headwalls south of University Boulevard similar to the new City Hall culvert, providing aesthetic continuity along Turtle Creek, and allow for landscaping enhancements at Williams Park along University Boulevard. Park Director Gerry Bradley made a power point presentation showing the University Boulevard headwall and landscape enhancements. Councilmember Shawver moved approval of the agreement. Mayor Pro Tem Roberts seconded, and the vote was unanimous to approve the agreement with Newman, Jackson, Bieberstein Landscape Architecture for University Boulevard drainage and landscape improvements. CONSIDER ORDINANCE AMENDING FY 2005 BUDGET' The amendment increases the General Fund expenditure budget of several departments for specific items, many of which were cut from the FY 2005 budget during preparation. The amendment also increases the General Fund revenue budget by $1,000 to account for a donation to the Police Department. Councilmember Walker moved approval of the ordinance. Councilmember Carter seconded, and the vote was unanimous to approve the ordinance amending FY 2005 Budget. ORDINANCE NO. 05/02 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE 2004- 2005 FISCAL YEAR BUDGET, ORDINANCE NO. 04/35, TO APPROPRIATE $109,590 FROM THE GENERAL FUND UNRESERVED FUND BALANCE BY INCREASING EXPENDITURES $110,590 AND INCREASING REVENUES $1,000; AND PROVIDING AN EFFECTIVE DATE. CONSIDER PROPOSAL FROM BUCHER, WILLIS & RATLIFF CORPORATION (BWR) FOR ENGINEERING SERVICES FOR DESIGN OF PUMPING STATION ASSOCIATED WITH EMERGENCY CONNECTION BETWEEN DALLAS WATER UTILITIES AND CITY OF UNIVERSITY PARK: The proposal from BWR in the amount of $122,000 provides professional engineering services to design the recommended emergency water supply facilities. The proposal covers the design of a proposed pumping station associated with an emergency interconnection between Dallas Water Utilities and the City; connection to a Dallas Water Utilities' water main on Hillcrest, north of Northwest Highway; construction of a transmission main from that location to the City's Northwest Highway elevated storage tank, and installation of a booster pumping station at that site. Mayor Holmes moved approval of the proposal. Councilmember Walker seconded, and the vote was unanimous to approve engineering services for the design of a pumping station associated with the emergency connection between Dallas Water Utilities and the City. CONSIDER RESOLUTION OPPOSING LEGISLATION THAT WOULD NEGATIVELY AFFECT LOCAL GOVERNMENT REVENUES AND SERVICES: In the 2004 Texas legislative regular and special sessions, lawmakers debated several proposals that would have severely impacted the City's ability to raise revenue and fund needed services. Among the proposals was a 3% limitation of annual property appraisal increases, compared with 10% now, and the limiting of local government expenditure increases to the rate of inflation, with any additional increase requiring a citywide vote of approval. With the initiation of another special session on January 11, 2005, these same types of proposals are again being introduced. These measures are similar to California's infamous Proposition 13, which greatly impaired the ability of local governments to raise revenue. The proposed resolution "opposes all school finance or tax reform efforts by the Texas Legislature that negatively impact the ability of local governments" to provide essential services and fund their operations. Mayor Holmes moved approval of the resolution. Councilmember Carter seconded, and the vote was unanimous to oppose legislation that would negatively impact local governments to provide essential services and fund their operations. RESOLUTION NO. 05-04 RESOLUTION OPPOSING ANY SCHOOL FINANCE OR TAX REFORM MEASURES THAT WOULD NEGATIVELY AFFECT LOCAL GOVERNMENT REVENUES AND SERVICES. DISCUSS ENCROACHMENT OF FRONT LINE BUILDING LINE AT 3739 BINKLEY: A staircase has been constructed onto the front of the two-story residence at 3739 Binkley so that it extends into the required front yard setback by approximately twelve feet. The existing staircase has evidently been in its current location and configuration prior to November 2000 and was built without a permit. In order to bring the property into compliance, the two landings, along with the steps that lead to the ground from these landings, must be removed. Once the landings and adjacent steps have been removed, the remaining stairs must be extended along the front of the house down to the ground. Council suggested the homeowner appear in front of the Board of Adjustment and, if the Board does not offer any relief, the stairs must be torn down. DISCUSS RECONSTRUCTION OF GERMANY PARK BOOSTER PUMPING STATION: The booster pumping station is in need of replacement; therefore, the Dallas County Park Cities Municipal Utilities District (DCPCMUD) has been working with an engineering consultant and City staff on the design of a new facility. The City's contract places the responsibility for the reconstruction, operation and maintenance on the DCPCMUD, and they have earmarked funds for the $2 million project. The design phase is nearing completion, and staff requested direction from the Council on whether the City should pay for, build and own the booster station and contract with or pay DCPCMUD to operate and maintain it, or should DCPCMUD pay for the replacement of the booster station with the City paying higher rates to DCPCMUD. Council decided that the City should build and own its own booster pumping station and contract with DCPCMUD to operate it. Mayor Holmes adjourned the meeting and called the Council into Executive Session at 4:55 p.m. for a consultation with the City Attorney regarding possible litigation under Section 551.071 of the Government Code. The Executive Session ended at 5:35 p.m. No action was taken during the meeting. PASSED AND APPROVED this 1 st day of February 2005. ATTEST: James H. Holmes III, Mayor Luanne Hanford, Deputy City Secretary DATE: TO: FROM: SUBJECT: AGENDA MEMO (02/01/200S MEETING) January 27, 2005 Honorable Mayor and City Council Kent Austin, Director of Finance Banking services contract recommendation Background The City of University Park uses a variety of contemporary banking services in conducting its daily financial operations. These services include controlled disbursement, online banking, ACH and wire services, positive pay, and retail lockbox, as well as traditional use of zero-balance accounts and interest-bearing checking. The City's current depository bank is Bank of Texas, which was chosen in 1999 from among four finalists in a competitive proposal process. The contract with Bank of Texas expired in 2004, and in October the City issued a Request for Proposals (RFP) for banking services. City staff circulated a draft RFP among the potential proposing banks before releasing the final RFP. The RFP specifications described the following selection criteria, based on a 100-point ranking system: · Comprehensiveness of response · Pricing · Strength of references/relationship team · Convenience of location 30 points 3O 25 15 In addition to advertising the RFP, the City invited the following seven banks to propose: · Bank of Texas · Bank One (now JPMorgan Chase Bank) · Comerica Bank · Compass Bank · Lone Star Bank · Texas Capital Bank · Wells Fargo Bank Staff conducted a mandatory pre-proposal meeting on October 28, 2004; fifteen representatives of seven banks attended. Comerica Bank and Wells Fargo Bank later notified the City that they would not be submitting proposals. The remaining five banks submitted comprehensive proposals on November 12, 2004, the proposal deadline. 1 of 3 C:\Documents and Settings\nwilson. UNIVPARK\kocal Settings\Temporary Internet Files\OkK3\Bank recommendation 2005.doc 01/27/05 Evaluation Two members of the City's Finance Advisory Committee, Russ Coleman and John Stuart, agreed to participate in the selection process. Both Committee members and Finance Director Kent Austin studied all five proposals, submitted comments, and decided to interview two proposers, Bank of Texas and Texas Capital Bank. In addition to submitting outstanding proposals, these two banks proposed the lowest pricing. On January 19, 2005, the committee members met first with Bank of Texas, represented by: Tom Swiley, President; Alan Aaron, Senior Vice President/Manager, Treasury Services; Alicia Birl, Treasury Sales Officer; Shellie Williams, Treasury Sales Officer; and Tina Merrit, Commercial Client Services Representative. Next the committee met with Texas Capital Bank, represented by: Jody Grant, Chairman; George Jones, CEO and President; Robert Surko, Executive Vice President, Manager/Cash Management; Gayle Hammond, Senior Vice President, Treasury Management Support; and Tricia Linderman, Senior Vice President/Marketing, Communications, and Investor Relations. The selection committee was impressed with both groups and their genuine interest in having the City of University Park as a customer. Although pricing is only 30 of the possible 100 points in the selection criteria, the wide range in prices proposed merited further review. Austin talked with all five proposing banks to clarify and confirm prices. The results are summarized below: ..... C UR RENT T EXA S ON E ~ B A NE ~ BAN K ~ B AN K ..... ..... $2,184.96 $1,489.23 $3,097.51 $3,676.90 $3,011.77 $2,794.30 As can be seen, Bank of Texas drastically reduced its charges and is the low bidder by far. Bank of Texas officials confirmed that the prices are correct and are designed to demonstrate the Bank's desire to maintain the ongoing relationship with the City. Using the selection criteria described in the RFP, the selection committee awarded the following points' Completeness of response/Ability to perform requested services 30 30 25 25 25 30 Pricing 30 30 18 5 20 25 Strength of references and relationship team 25 23 18 18 22 23 Convenience of location 15 12 9 15 6 9 TOTAL POINTS 100 95 70 63 73 87 2of3 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal Settings\Temporary Internet Files\OLK3\Bank recommendation 2005.doc 01/27/05 Recommendation While Texas Capital Bank submitted an aggressive proposal and attractive prices, the sharply lower fees proposed by Bank of Texas are too advantageous to forego. Further, the level of service provided by Bank of Texas has been satisfactory. The selection committee, and the Finance Advisory Committee as a whole, recommend awarding the three-year contract for banking services to Bank of Texas. The contract includes two additional one-year extensions if agreeable to both parties. All of the proposing banks will receive letters thanking them for their genuine interest and effort in serving the City. 3 of 3 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3\Bank recommendation 2005.doc 01/27/05 AGENDA MEMO (2/1/05 AGENDA) DATE: January 26, 2005 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT: No Parking Ordinance, Dublin from Dyer north to McFarlin ITEM: The City is preparing to open the new section of Dublin from Dyer north to McFarlin. This new section of Dublin is approximately 200 feet in length, and is adjacent to the new SMU parking lot on the east side of campus. Staff has identified a need for no parking on the east and west side of Dublin for public safety and fire lane protection. RECOMMENDATION: Staff recommends approval of the ordinance. ATTACHMENTS: Ordinance 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal SettingsVl-emporary Internet Files\OLK3XAGENDAMEMO (4).doc 11:01 AM 01/2 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING ON DUBLIN STREET FROM THE POINT OF ITS INTERSECTION WITH DYER TO THE POINT OF ITS INTERSECTION WITH MC FARLIN BOULEVARD; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person to leave, stand, or park a motor vehicle at any time on Dublin Street from the point of its intersection with Dyer north to the point of its intersection with McFarlin Boulevard. SECTION 2. That all provisions of other ordinances of the City of University Park in conflict with the provisions of this ordinance be, and the same are hereby, repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 4. That any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each offense. 68013 SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. DULY PASSED by the City Council of the City of University Park, Texas, on the 1 st day of February 2005. APPROVED: JAMES H. HOLMES III, MAYOR ATTEST: APPROVED AS TO FORM: NINA WILSON, CITY SECRETARY CITY ATTORNEY (RLD/71203 (1/25/05) 68013 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING ON DUBLIN STREET FROM THE POINT OF ITS INTERSECTION WITH DYER TO THE POINT OF ITS INTERSECTION WITH MC FARLIN BOULEVARD; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 1 st day of February 2005. APPROVED: MAYOR ATTEST' CITY SECRETARY 68013 AGENDA MEMO (2/1/05 AGENDA) DATE: January 24, 2005 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT: Ordinance Amending Section 10.1208, Parking for Handicapped or Disabled Persons ITEM: Staff has identified proposed amendments to Section 10.1208 of the city code regarding parking requirements for handicap or disabled persons. The proposed amendments include a revised schedule of fines and penalties for the owners of vehicles parking in or blocking access to a designated parking spot that do not have a license plate or placard bearing the international symbol of accessibility. Under existing code, a person could be fined up to a maximum of $200 per violation. The proposed changes increase the minimum fine to $250, with increased fines and penalties for repeat offenders. Staff is also recommending amendments that would remove the requirement that the city post the fine amount beneath the sign designating an accessible parking space. Additional amendments include language modifications to bring the code up-to-date. RECOMMENDATION: Staff recommends approval of the ordinance. ATTACHMENTS: Ordinance 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal SettingsVl-emporary Internet Files\OLK3XAGENDAMEMO (4).doc 2:55 PM 01/24 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 10, SECTION 10.1208 TO PROVIDE REGULATIONS FOR PARKING FOR HANDICAPPED OR DISABLED PERSONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF ONE THOUSAND ($1,000.00) DOLLARS FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That Chapter 10, Article 10.1200, Section 10.1208, of the Code of Ordinances of the City of University Park, is hereby amended to read as follows: "Section 10.1208 Parking For Handicapped or Disabled Persons (a) The City or a person who owns or controls property used for parking may designate one or more parking spaces or a parking area for the exclusive use of vehicles transporting persons with disabilities. (b) The City must designate a parking space or area by conforming to the standards and specifications adopted by the Texas Commission of Licensing and Regulation relating to the idemification and dimensions of parking spaces for persons with disabilities. (c) A person who owns or controls private property used for parking must designate a parking space or area by conforming to those standards and specifications referred to in Subsection (b) above. (d) A private property owner or private person who controls property used for parking and who designates one or more uncovered parking spaces for the exclusive use of vehicles transporting persons with disabilities shall assign at least half of those spaces for the exclusive use of vehicles displaying a white on blue shield disabled parking placard, except that if an odd number of spaces is designated, only the number of spaces that is the largest whole number less than half of the number of designated spaces must be assigned for the exclusive use of vehicles displaying a white on blue placard. Van-accessible parking spaces shall be counted as assigned spaces under this subsection. These assigned spaces must be the spaces located closest to an accessible rome to an entrance accessible to a person with a disability. The remaining designated parking spaces may be used by vehicles displaying a 71047 white on blue shield disabled parking placard, a white on red shield disabled parking placard, or license plates issued by the state to persons with disabilities. This subsection applies only to a property used for parking that serves a building or other facility required to be accessible to persons with disabilities and which was completed on or after September 1, 1999. (e) Each accessible parking space shall be designated as reserved by a vertically mounted or suspended sign showing the symbol of accessibility provided in the Texas Manual on Uniform Traffic Control Devices. For appropriate spaces, an additional sign "Van-Accessible" shall be mounted below the symbol of accessibility. Characters and symbols on such signs shall be located a minimum of sixty inches above the ground, floor, or paving surface, so they cannot be obscured by a vehicle parked in the space. (f) The provisions of Section 681.011 of the Transportation Code shall apply to a parking space or area for persons with disabilities on private property that is designated in compliance with the idemification requiremems referred to herein. Parking spaces assigned as handicapped or disabled parking spaces may be supplemented with pavement markings where there is a suitable pavement surface. Such markings shall be in compliance with the manual. (g) A vehicle bearing a license plate or placard bearing the imemational symbol of accessibility and issued by the State of Texas may be parked in any parking area or space designated for parking by persons with disabilities at any time when such vehicle is being operated by or for the transportation of a disabled person. (h) The owner of a vehicle displaying a license plate or placard bearing the international symbol of accessibility and issued by the State of Texas while being operated by or for the transportation of a disabled person, shall be exempt from payment of fees or penalties imposed by the City for parking at a meter or in a space with a limitation on the length of time for parking. (i) A person commits an offense if the person leaves, stands, or parks a vehicle on which a license plate or placard bearing the international symbol of accessibility and issued by the State of Texas is not displayed in a parking space or area designated specifically for individuals with disabilities by the City or private property owner who owns or controls property used for parking. (j) A person commits an offense if the person stands a vehicle so that the vehicle vehicle blocks an architectural improvemem designed to aid persons with disabilities, including an access aisle or curb ramp. 71047 (k) A person commits an offense if the person stands a vehicle on which is displayed license plates or a disabled placard issued by the State of Texas in a parking space or area for which there is an exemption under this section, but the person does not have a disability, is not transporting a person with a disability, and does not pay the applicable fee related to use of the space or area or exceeds a limitation on the length of time for standing in the space or area. (1) In a prosecution under this Section, it is presumed that the registered owner of the motor vehicle is the person who left the vehicle standing at the time and place the offense occurred. (m) An offense under this Section is a misdemeanor punishable by a fine of not less than $250 or more than $500. If it shown on the trial of an offense under this Section that the person has been previously convicted one time of an offense under this Section, the offense is punishable by a fine of not less than $300 or more than $600. If it is shown on the trial of an offense under this Section that the person has been previously convicted two times of an offense under this Section, the offense is punishable by a fine of not less than $300 or more than $600 and not less than ten or more than twenty hours of community service. If it is shown on the trial of an offense under this Section that the person has been convicted three times of an offense under this Section, the offense is punishable by a fine of not less than $500 nor more than $1,000 and not less than twenty or more than fifty hours of community service. If it is shown on the trial of an offense under this Section that the person has been previously convicted four times of an offense under this Section, the offense is punishable by a fine of $1,000 and fifty hours of community service." SECTION 2. That all other ordinances of the City of University Park in conflict with the provisions of this ordinance be, and the same are hereby, repealed. SECTION 3. That should any semence, paragraph, subdivision, clause, phrase or section of this ordinance or the Code of Ordinances, as amended hereby, be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, unconstitutional or illegal and shall not affect the validity of the Code of Ordinances as a whole. SECTION 4. That any person violating any of the provisions of this ordinance or the Code of Ordinances as amended hereby, shall be deemed guilty of a misdemeanor and, upon conviction in 71047 the municipal court of the City of University Park, shall be fined in an amount not to exceed the sum of One Thousand ($1,000.00) Dollars for each offense. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the 1 st day of February 2005. APPROVED: JAMES H. HOLMES III, MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY (RLD/meh/1/19/05) NINA WILSON, CITY SECRETARY 71047 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 10, SECTION 10.1208 TO PROVIDE REGULATIONS FOR PARKING FOR HANDICAPPED OR DISABLED PERSONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF ONE THOUSAND ($1,000.00) DOLLARS FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 1 st day of February 2005. APPROVED: JAMES H. HOLMES III, MAYOR ATTEST: NINA WILSON, CITY SECRETARY 71047 AGENDA MEMO (02/01/05 AGENDA) DATE: January 27, 2005 TO: Honorable Mayor and Members of the City Council FROM: Bob Livingston SUBJECT: ORDINANCE ADDING THE COMMUNITY INFORMATION OFFICER ORDINANCE POSITION OF TO THE SALARY Approval of the ordinance will add an additional job description to the salary ordinance. RECOMMENDATION: Approve the addition. ATTACHMENTS Ordinance ORDINANCE NO. 0~/ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO. 04/2~, THE PAY PLAN FOR EMPLOYEES FOR FY 2004- 200~, BY ADDING THE POSITION OF COMMUNITY INFORMATION OFFICER; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS' Section 1. That Section I of Ordinance No. 04/28 be, and the same is hereby, amended in part by adding the position of Community Information Officer and providing an appropriate range of pay to compensate such position for FY 2004-2005 as follows' SECTION I 1. PAY PLAN BY CATEGORIES EXEMPT EMPLOYEES TITLE POINTS MIN. MARKET MAX. Community Information E 382 4405 5099 6088 Officer Section 2. This ordinance shall take effect immediately from and after its passage as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the 1 st day of February, 2005. APPROVED' APPROVED AS TO FORM: MAYOR ATTEST' CITY ATTORNEY CITY SECRETARY AGENDA MEMO (02/01/05 AGENDA) DATE: January 13, 2005 TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Consider Telecommunications Easement for AT&T Wireless Along West Side of Roland Avenue Right-of-Way ITEM: As discussed at the December, 2004 meeting, AT&T Wireless plans to install wireless communication antennas on a TXU pole along the Dallas North Tollway across from the DCPCMUD booster pump station. AT&T plans to place the base cabinets associated with that installation in the southwest corner of Germany Park on land owned by the NTTA. The cables between the TXU pole and the base cabinets will need to run along a 5 foot wide strip of land between the sound wall and the Roland Avenue curb line. They also need to install underground conduits in the same area for electric and telephone service to the site. That strip of land is owned by the City. Consequently, AT&T Wireless has requested a utility easement in the above mentioned strip of land to allow for the placement of their cables and associated hardware. AT&T has requested an easement for subterranean and surface rights on a 77 foot long, 1 foot wide strip of land beginning at the NTTA property and extending south to the TXU pole. Appraisal Brokerage & Consulting Co. has valued that part of the easement at $3,386.00. AT&T has also requested subterranean rights on a 289 foot long, 1 foot wide strip of land beginning at the TXU monopole and extending south to a wooden utility pole near the Stanhope alley. That part of the easement was valued at $3,972.00. The total easement was valued at $7,358.00. Payment from AT&T will also include reimbursement for appraisal expenses in the amount of $650. Thus, the total payment will be $8,008.00. RECOMMENDATION: Staff recommends approval of a telecommunications easement to AT&T Wireless as described in the attached easement document and exhibits for a fee of $8,008. ATTACHMENTS: · Proposed Easement Agreement with Exhibits. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal SettingsVl-emporary Internet Files\OLK3XATT utlty easemnt Germany Pk 2-1-05.doc 11:34 AM 01/27/05 COMMUNICATION SYSTEMS EASEMENT THE STATE OF TEXAS COUNTY OF DALLAS Grant of Easemem by: the City of University Park. ("Grantor"). For the sum of Eight Thousand Eight Dollars ($8,008.00) and other valuable consideration, Grantor grants to METROPLEX TELEPHONE COMPANY d/b/a AT&T WIRELESS SERVICES, whose address is 5601 Legacy Drive, Piano, Texas 75024, its respective successors, assigns, associated and allied companies ("Grantee"), subject to the terms stated below, a perpetual easement ("Easement") to construct, operate, maintain, expand, replace and remove a communication system that Grantee may, from time to time, in perpetuity, require, consisting of: (a) underground cables, (b) wires, (c) conduits, (d) splicing boxes and (e) surface location markers upon, over, through, and under a parcel of land legally described on Exhibit "A" and only as depicted on 'Exhibits "B" and "C", said exhibits being' attached hereto and.incorporated herein by reference for all purposes. This grant of Easement also includes any right of ingress or egress over and across the Land owned or controlled by Grantor, as described above. . . Grantor warrants that Grantor is the owner of the Land and will defend title to the Land against the claims of any and all persons, and that Grantor has full authority to grant this Easement according to its terms. Grantor further warrants that to the best of the Grantor's knowledge the property is free from any form of contamination and contains no hazardous, toxic or dangerous substances. Executed by Grantor this day of ,2005 By: James H. Holmes, III Mayor ACKNOWLEDGEMENT STATE OF TEXAS COUNTY OF DALLAS Before me, a notary public in and for said County and State, on this day of ,2005, personally appeared James H. Holmes, III, known to me to be the identical person who executed this foregoing instrument, and acknowledged to me that he executed the same for the uses and purposes therein set forth. NOTARY PUBLIC EXHIBIT "A" 1' COAX SURFACE EASEMENT BEING a tract of land situated in the A. Bledsoe Survey, Abstract No. 88, City of University Park, Dallas County, Texas, also being out of and a portion of that certain tract of land conveyed to the City of University Park by Volume 74079, Page 1331, Deed Records, Dallas County, Texas, and being more particularly described by metes and bounds as follows: COMMENCING at a X found on the northeast corner of Roland Avenue a 27 feet right-of-way, also being the northwest corner of Block 1, Lot 6, Potomac Park Second Installment, an addition to the City of University Park, Dallas County, Texas, according to the map or plat thereof recorded in Volume 6, Page 358, Map Records, Dallas County, Texas; THENCE along the north line of Roland Avenue, also being the south line of said City of University Park tract, South 89 degrees 41 minutes 49 seconds West, a distance of 27.13 feet to a Point, also being on the east right-of-way line of the Dallas North Tollway (right-of-way varies); THENCE along the east right-of-way of the Dallas North Tollway, North 05 degrees 17 minutes 26 seconds East, a distance of 253.25 feet to the POINT OF BEGINNING hereof; THENCE continuing along the easterly right-of-way of the Dallas North Tollway the following two (2) courses: 1.South 85 degrees 15 minutes 14 seconds East, a distance of 72.15 feet to a Point; 2.South 85 degrees 15 minutes 14 seconds East, a distance of 1.00 feet to a Point; THENCE through the interior of said City of University Park tract the following four (4) courses: 1.South 05 degrees 17 minutes 26 seconds West, a distance of 71.16 feet to a Point; 2.South 84 degrees 42 minutes 34 seconds East, a distance of 4.36 feet to a Point; 3.South 05 degrees 17 minutes 26 seconds West, a distance of 1.00 feet to a Point; 4. North 84 degrees 42 minutes 34 seconds West, a distance of 5.36 feet to the POINT OF BEGINNING hereof, and containing 0.0018 acres or 77 square feet of land, more or less. Page 1 of 2 EXHIBIT "A" 1' UTILITY SUBTERRANEAN EASEMENT BEING a tract of land situated in the A. Bledsoe Survey, Abstract No. 88, City of University Park, Dallas County, Texas, also being out of and a portion of that certain tract of land conveyed to the City of University Park by Volume 74079, Page 1331, Deed Records, Dallas County, Texas, and being more particularly described by metes and bounds as follows: COMMENCING at a X found on the northeast corner of Roland Avenue a 27 feet right-of-way, also being the northwest corner of Block 1, Lot 6, Potomac Park Second Installment, an addition to the City of University Park, Dallas County, Texas, according to the map or plat thereof recorded in Volume 6, Page 358, Map Records, Dallas County, Texas; THENCE along the north line of Roland Avenue, also being the south line of the said University Park tract, South 89 degrees 41 minutes 49 seconds West, a distance of 27.13 feet to a Point, also being on the east right-of-way line of the Dallas North Tollway (right-of-way varies); THENCE along the easterly right-of-way of the Dallas North Tollway, South 89 degrees 38 minutes 26 seconds West, a distance of 37.21 feet to a Point; THENCE through the interior of said University Park tract, South 84 degrees 42 minutes 34 seconds East, a distance of 7.29 feet to the POINT OF BEGINNING hereof; THENCE continuing through'the interior of said University Park tract the following three (3) courses: 1 .North 05 degrees 04 minutes '35 seconds East, a distance of 1.00 feet to a Point; 2.South 84 degrees 55 minutes 25 seconds East, a distance of 0.42 feet to a Point; 3. North 05 degrees 04 minutes 35 seconds East, a distance of 287.25 feet to a Point, same being on a northerly line of said City of University Park tract; THENCE along the said northerly line, South 85 degrees 15 minutes 14 seconds East, a distance of 1.00 feet to a Point; THENCE through the interior of said University Park tract the following two (2) courses: 1 .South 05 degrees 04 minutes 35 seconds West, a distance of 288.25 feet to a Point; 2.North 84 degrees 55 minutes 25 seconds West, a distance of 1.42 feet to the POINT OF BEGINNING hereof, and containing 0.0066 acres or 289 square feet of land, more or less. Page 2 of 2 EXHIBIT "B" SEE SHEET A02 FOR DETAIL TH] S AREA NEW COAX TO BE ROUTED IN CABLE TRAY INSIDE t' 0" WIDE x 70' LONG CABLE ESMT. E) -'1 TRACK AND FIELD AREA ANTENNAS TO BE MOUNTED ON EXIS']ING TXU TRANSMISSION TOWER EXISTING CONCRETE WALL EXISTING O/H TRANSMISSI LINES EXISTING AWS ELEC SERVICE METER LOCATION EXIST1NG O/H ELEC POLE W/ TRANSFORMER NEW 1'-0" WIDE x LONG CABLE ESM- o o o lNG AREA PROPERTY LiNE EXHIBIT "C" NEW TELCO & ELECTRIC LINES TO BE BORE DRILLED AT A MINIMUM DEPTH OF 48". NOTE TO CONTRACTOR: BORE PITS TO BE CREATED AS NECESSARY TO VERIFY BORING ACCURACY. COORDINATE BORE PITS WITH CiTY PRIOR TO STARTING WORK. 1'x70' WIDE CABLE TRAY ABOVE GROUND EXISTING CONCRETE WALL EXISTING SHRUBS ELECTRICAL, TELCO DETAIL AGENDA MEMO (02/01/2005 AGENDA) DATE: TO' FROM: SUBJECT: January 26, 2005 Honorable Mayor and Members of the City Council Gerry Bradley, Director of Parks Park Cities YMCA- Facility Utilization Agreement BACKGROUND: The Park Cities YMCA and City have cooperated for years to provide youth athletic facilities and recreational programming for residents of University Park, Highland Park and the surrounding north Dallas area. The City Council is on record giving the YMCA the right of first refusal for use of all City fields. In recent years, in addition to the YMCA, we have provided practice and game facilities for the HPHS girl's softball teams, HPHS Lacrosse teams, HPHS soccer teams, and other groups. The frequency of requests from all groups continues to increase due to the limited amount of practice and league game field space available in our area. Our Park Advisory Committee has to continually struggle with balancing these requests fairly. In an effort to provide continued support for YMCA youth programming, both University Park Staff and the Park Cities YMCA Staff have been working together to establish a facility utilization agreement regarding athletic field usage. The following is a list of key issues that required identification and explanation within the agreement to protect the interest of both organizations: · Secure accurate/actual field schedules · Reduce conflicts with other potential user groups · Establish field maintenance responsibilities and user fees · Establish procedures for special events/tournaments/clinics/practices · Establish field closure procedures during inclement weather The agreement provides direction regarding both the City's and YMCA's responsibilities associated with field scheduling, user fees, field maintenance practices and field closures. The agreement also provides a schedule for 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3WMCA Contract.doc 2:31 PM 01/28 meetings between the City and the YMCA after each season to evaluate the field usage and the successes of the agreement. The agreement is structured to cover a five (5) year period from January 2005 until June 2010. RECOMMENDATION' Staff is requesting that City Council approve the facility utilization agreement between the City of University Park and the Park Cities YMCA. ATTACHMENTS' Facility Utilization Agreement 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3\YMCA Contract.doc 2:31 PM 01/28 CITY OF UNIVERSITY PARK / PARK CITIES YMCA FACILITIES UTILIZATION AGREEMENT THE STATE OF TEXAS COUNTY OF DALLAS The parties to this agreement are the City of University Park, Texas, herein called "City" and the Park Cities YMCA, herein called "Association." FOR AND IN CONSIDERATION of the mutual undertakings herein set out, the parties agree as follows: City agrees to permit the use of its facilities known as Caruth Park, Coffee Park, Curtis Park, Goat Park, Williams Park and Germany Park, (the "Fields") for the Athletic Activities of the Association through its Sports and Programs departments. All Germany Park activities will be coordinated through the HPISD Administration office during the school year and the City for all other times. II. "Athletic Activities" shall be defined as seasonal games, practices, try-outs, scrimmages, playoff games or other related events associated with the sports and program departments of the Association. III. The term of this agreement shall be from January 1, 2005, through June 30, 2010. IV. Prior to the termination of this agreement, the Association shall have a right of first refusal to enter into a new agreement with the City. If the Association fails or refuses to enter into a new agreement at least thirty (30) days after the termination of the agreement, the City shall have the right to enter into an agreement for use of the facilities with other organi- zations. The Association shall have thirty (30) days to remove its owned movable equipment, which is not of a permanent nature, upon termination of this agreement. V, Association shall not assign this lease nor shall it sublease or rent out any property of the City without prior written consent of City. By its approval of this agreement, the City does not waive its defense of sovereign immunity to tort liability for the operation of the parks, nor shall this agreement be construed to grant any rights to third parties. VI. The Association shall not engage in any business on the Fields or do anything in connection therewith, which shall be in violation of any existing state or federal law or municipal ordinances, or use the same in such manner as to constitute a nuisance. VII. Association shall indemnify and hold harmless the City, its agents, officials and employees and any umpire or official from any and all claims for bodily injury, illness, death, personal injury and property damage arising out of the activities of Association and its members in exercising its rights under this contract. All food or drink prepared, served, sold, or stored shall be done so in strict conformity with all city ordinances, state, county and federal statutes. IX. The Association shall furnish to the City (Parks Department) on August 1st and December 1st of each year in which this agreement is binding, a proposed utilization schedule for the Fields and the seasonal Athletic Activities. A final utilization schedule will be furnished to the City within two weeks after final registration is completed for each seasonal athletic activities. In an effort to optimize field usage for the Association and other potential user groups, the City and the Association will meet in August 2005 and January 2006 to review the actual hours used during the previous season. The meeting will allow the City to review/determine the total permitted hours of field usage, based on the Association's previous season's actual field usage. This scheduled review will allow the City to consider the total hours of field use to be granted to the Association during the subsequent season. X. The Association agrees to not begin play before 8:00 a.m. and stop play by 8:00 p.m. XI. The Association agrees to pay the City a field utilization cost based on an annual fee schedule for the hours scheduled and agreed to with the City through the final utilization schedule. The Association will make these payments to the City semi annually in arrears in the months of May and November through the termination of this agreement. These funds will be used by the City to provide turf aerification, fertilizer and infield amendments to ensure the continuous safe programming, Annual Fee Schedule January 1, 2005 through June 30, 2005 July 1, 2005 through June 30, 2007 July 1, 2007 through June 30, 2010 $ 6,000.00 spring season $ 15,000.00 annually $ 18,000.00 annually XII. The Association agrees to annually provide the City a copy of the Association's current insurance policy that names the City as an additional insured on the policy. This policy shall be provided to the City upon execution of this agreement and then provided fifteen (15) days prior to the termination of the insurance policy. This agreement will supersede all previous agreements between the City and the Park Cities YMCA regarding field usage, whether in writing or verbal. Any amendments to the agreement must be presented by either party in writing for review, prior to approval and incorporation into the agreement. In the event that any issues or proposed amendments to the agreement are suggested, the following representatives of each organization should be notified in letter form for review: Director of Parks City of University Park 3800 University Blvd. University Park, Texas 75206 VP of Operations Park Cities YMCA 6000 Preston Road Dallas, Texas 75205 XIV. Notice XV. It is especially provided and agreed by and between the Association and the City that the exhibits hereto attached shall be part and parcel of this agreement as if set out in their entirety said exhibits being: 1. FIELD MAINTENANCE EXHIBITS "A" - City-Owned Field Maintenance Agreement 2. CLOSURE OF ATHLETIC FIELDS EXHIBITS "B" - Field Inspection and Closure Agreement XVI. The City reserves the right to utilize the facilities when the Association Athletic Activities are not scheduled. Any violation of any of the provisions of this agreement shall result in the termination of this agreement. Notwithstanding the foregoing, the City shall notify the Association of the violation and the Association shall have fifteen (15) days to cure the violation. Failure of either party to enforce any breach of this agreement shall not act as a waiver of the right to do so for subsequent breaches. This agreement is made and entered into on the~ · day of City of University Park City Secretary by: Mayor City of University Park Approved as to form City Attorney YMCA - Authorized Representative EXHIBIT "A" CITY-OWNED FIELD MAINTENANCE AGREEMENT . The Parks Department (City) shall maintain the infield and all turf areas in the outfield to include mowing, weed control, fertilizing and herbicide spraying. . The City shall perform all pre-season clay and turf maintenance to include adding clay, clay renovation, and cutting infield arcs and base paths. The City shall also provide clay, sand, soil, etc. to be used in leveling or backfilling Iow areas when deemed necessary. . The City shall drag the infields weekly, weather permitting, during regularly- scheduled league games only. Note: Field will not be prepared by the City for any game(s) unless the game(s) are on the utilization schedule. . The City shall maintain all back-stops, fences and gates in a safe and secure condition. . The City shall maintain all bleachers and dugouts in a safe and secure condition. , The City shall be responsible for the maintenance of the irrigation system. , The City shall be responsible for the maintenance of any outfield and adjacent park irrigation systems and the watering of the outfield and of non-athletic turf areas. , , The Association shall provide bases, goals and nets including those items supporting recreational play. The Association is responsible for keeping the support features in safe and attractive manner during the season. The Association will be responsible for the field markings and daily infield preparation associated with the athletic fields. 10. The Association shall be responsible for daily game day policing of all litter on their field(s) to include playing areas, dugouts, fences, backstops, bleachers, and adjacent grounds. All litter shall be placed in the bins, cans, and receptacles pro- vided by the City. The City shall provide pick up for these receptacles. 11. The Association shall be prohibited from performing any major maintenance to any infield areas without permission from the City and such permission shall not be unreasonably withheld. 12. If the Association desires to request any special park components or other special services be provided by the City for tournaments or other special events, such request shall be submitted to the City at least two weeks prior to the start of the tournament or event. 13. All rescheduled Athletic Activities must be approved by the City unless the Association can reschedule the Athletic Activities within the utilization schedule furnished to the City. Association must provide at least 24 hours notice to City for any rescheduled Athletic Activities outside of the utilization schedule. EXHIBIT "B" FIELD INSPECTION AND CLOSURE AGREEMENT Reasons for Athletic Field Closure , It is raining at game time. Baseball, soccer or softball infields and/or outfields too wet. , If the City of University Park determines that athletic fields need to be closed in the interest of participant safety and/or preservation of good playing surfaces. City Procedures for Athletic Field Closure (Weekdays) , , Inspect Athletic Fields by 2:00 p.m. Make a decision based upon field condition or weather. Consult with the appropriate Athletic Association's Field Manager of YMCA, or his/her designate, about the status of the field(s). Should the Association's Field Manager and the Parks Department representative not agree, the decision of the Parks Department representative shall take precedence. (Weekends) , , , Inspect Athletic Fields by 5:00 p.m. on Friday for Saturday and Sunday. Make a decision based upon field condition or weather at the time if possible. If a decision at 5:00 p.m. Friday is not possible, a Parks Department Employee familiar with the Athletic Fields will monitor the weather and field conditions throughout the weekend and make decisions on field closure as needed. Parks Department Employee shall consult with the Association's Field Manager (YMCA) about the status of the fields. Should the Association's Field Manager and the Parks Department Employee not agree, the decision of the Parks Department Employee shall be final. City Responsibility for Implementation , , , , The primary responsibility for making field closure decisions rests with the Director of Parks or his designee responsible for athletic field maintenance. In the Director of Parks absence the designated employee shall make the decision concerning Athletic Field closures. The designated employee shall consult with the Director of Parks or the Parks Superintendent on any decision concerning athletic field closures. The appropriate Association's Field Manager has the responsibility to inform the Association and the participants about the field closure decision. AGENDA MEMO (2/1/05 AGENDA) DATE: January 27, 2005 TO: Honorable Mayor and Council FROM: Robbie Corder, Assistant to the Director of Public Works SUBJECT' Award RFP No. 05-04, Digital Imagery Collection ITEM: On January 6, 2005 the Purchasing Division received and opened two proposals in response to an RFP for digital imagery collection of the city's rights-of-way. The RFP was advertised as required and additional vendors were contacted but did not choose to submit a proposal. Proposals were received from Infrastructure Management Services (IMS) and GEOSPAN Corporation in the amounts of $71,095 and $38,500 respectively. After reviewing each proposal and evaluating each on specific criteria, staff recommends the award go to GEOSPAN for an amount not to exceed $38,500. In August 2004, Council approved for purchase Cartegraph work order and asset management software. The software will be utilized to direct and assign all citizen inquiries/requests, and to assign work orders within the streets, utilities, sanitation, and traffic divisions. In addition, the software will serve as an asset management tool for "inventorying" and tracking work completed on specific assets. The digital imagery from GEOSPAN will provide the initial inventory of city assets. GEOSPAN's technology incorporates van mounted cameras that take a 360-degree picture of the ROW every fifteen feet. The van is synchronized with a Global Positioning System that is capable of collecting precise GPS coordinates for every asset through utilization of the Geovista software and the digital imagery. GEOSPAN will drive all city streets and alleys for a period of two to three days to capture the imagery. The digital imagery will be used to collect specific information on the following city assets: · Signs · Signals · Water Valves · Street Intersections · Manholes · Fire Hydrants · Decorative Street Lights 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local SettingsVl-emporary Internet Files\OLK3XAGENDAMEMO (4).doc 1:39 PM 01/27 RECOMMENDATION: Staff recommends the award to GEOSPAN Corporation. ATTACHMENTS: Digital Imagery Collection Proposal from GEOSPAN 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3XAGENDAMEMO (4).doc 1:39 PM 01/27 January 20, 2005 GEOSPAN CORPORATION Robbie Corder City of University Park, Texas 3800 University Blvd. University Park, Texas 75205 Re: RFP#05-04, Digital ROW Imagery Collection Dear Mr. Corder, I have attached a revised cost section reflecting the additional work you have' requested in conjunction with the RFP #05-04. The increased scope of work increases the proposal by $6,000 for a total amount not to exceed $38,500. To address your concerns regarding data accuracy, GEOSPAN guarantees the accuracy of the data collected. If the city determines accuracy deficiencies exist, GEOSPAN will make any necessary adjustments to the data to meet the specified accuracy levels. If the adjustments to the data are not successful in meeting the accuracy levels, GEOSPAN will arrange for additional on;site data collection at its own expense. Please feel free to contact me with any questions or concerns regarding these changes. We look forward to working with the City of University Park. Sincerely, Theodore M. Lachinski, President GEOSPAN Corporation 10900 - 73"~ Avenue North * Suite 136 * Maple Grove, MN * 55369 * (763) 493-9320 * Fax (763) 424-6633 Letter of Transmittal ........................................................................................................ 1 List of References Collecting Similar Data for Population of Cart~Graph Software 2 Cost Section ....................................................................................................................... 5 Technical specification sheets for GEOVISTA 360° Visual SurVeyor Software ......... 7 Methodology/Methods/Time Line ......................................................................... ... · . ..... 8 CITY OF UNIVERSITY PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY COLLECTION Letter of Transmittal January 03, 2005 CITY OF UNIVERSITY PARK PURCIIASING DIVISION 4420 WORCOLA STREET DALLAS, TX 75206 PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY COLLECTION On behalf of the GEOSPAN team assembled to respond to your request for an Infrastmcttu~ Inventory Data Collection Project, we look forward to the opportunity to earn your business. We believe that GEOSPAN's unique ability to bring 360 desktop data collection and viewing meets the City's GASB 34 inventory objectives and the City's desire to use the project imagery to support desktop of viewing of the City's road network We understand the data extraction component of your RFP includes the tools and consultant services to extract accurate GPS coordinate locations of your infrastructure including: University Park's signs, signals, street intersections, manholes, water valves, decorative street fights, and fire hydrants. GEOSPAN's pioneering work in this field dates back to 1990. Our experience and patented technology position us as the GPS coordinate accuracy leader. All work will be completed within 90 days of the issuance of a Purchase Order from the City. The following individuals are authorized to make representations for GEOSPAN: Theodore M. Lachin~qki, President OEOSPAN Corporation 10900 73ra Avenue North, Suite 136 Maple Grove, MN 55369 tedl~geospan.com 763-493-9320 (office) 763424-6633 (fax) Steven H. Cfilkey, Director of Business Development GEOSPAN Corporation 10900 73r~ Avenue North, Suite 136 Maple Grove, MN 55369 Gilkey~geospan.com 763-493-9320 (office) 7634246633 (fax) Steven. H . Gilkey ~_ Director of Business Development IGEOSPAN Corporation · 10900 73r° Ave, N. Suite 136 Maple Grove, MN 55369 · 80.D-GEOSPAN I List of References Collecting Similar Data for Population of Cart~Graph Software GEOSPAN has collected GEOVISTA survey accurate imagery for approXimately 100,000 miles of roadway including twelve (12) projects involving the population of Cart~Graph databases. City .of Inver Grove Heights, MN Mr. Patrick Mylan 8150 Barbara Avenue Inver Grove Heights, MN 55077 651-450-2511 The City had a database of sign records which had valuable historical information however was incomplete. The project process included: · Collect survey accurate video for all 120 miles of road managed by the City · Desktop validation of all City maintained sign records · Create new sign record with MUTCD code if not in City maintained database · Complete a desktop visual assessment of all signs (Good, Fair or Poor) · Desktop extraction of GPS coordinates for all signs · Delivered Approximately 2500 sign records in a SIGNview 5.0 format Sioux City, IA Scott Carlson Traffic Coordinator 712-279-6397 A complete sign, signal, and pavement markings inventory completed in 2003 as a subcontractor to CartOGraph. The project involved a close range spatially accurate video survey of 250 miles of City maintained streets followed by: SIGNview database deliverables: · X, Y, and Z coordinate GPS locations for all City maintained signs · MUTCD or local sign code · Sign location distance down block from nearest intersection · Intended travel direction for sign · Name of street that sign is located on · GEOVISTA frame # to support bi-directional integration into SIGNview MARKINGview database inventory of all City maintained pavement markings SIGNALview database inventory for all traffic signal data extracted for 140 intersections Page - 2 - 1/4/05 IGEOSPAN'Corporation · 10900 73r° Ave, N. Suite 136 Maple Grove, MN 55369 · 800-GEOSPAN I ! City of Fridley, MN Jon H. Haukaas City of Fridley Public Works Director 6431 University Avenue NE Fddley, MN 55432 763-572-3550 haukaa~j ~,ci.fridley.mn.us 2001 - close range spatially accurate video survey of approximately 120 miles to complete inventory of all City maintained assets. Delivered 6218 sign records; 831 hydrant records; 2160 utility pole records; 788 manhole cover records; 78 valve location records; and 1463 catch basin records in the appropriate Cart~Graph databases. City of Boca Raton, FL Sean McGinn GIS Manager/Project Manager City of Boca Raton 201 West Palmetto Park Road Boca Raton, FL 33432-3730 561-393-7880 spmcginn~ci.boca-mton.fl.us December 2000 - close range spatially accurate video survey of all 500 miles that the Transportation Department manages. City had spreadsheet for 3700 signs with textual description of sign location. Surveying procedure was used to locate signs within the GEOVISTA imagery and then associate with existing survey spreadsheet data or create a new sign record. Completed 15,000 sign records in Cart~Graph SIGNview within 12 weeks from start date for field collection. Completed i~ventory locgting 500 signals and associating data from City provided paper blueprints; the results were delivered in Cart~Graph SIGNALview. December 2003 -New close range spatially accurate video survey of all 500 miles that the Transportation Department manages. SIGNview database of all new sign locations placed in service since 2000 along with a complete sign inventory in a sub-division annexed by the City. Page - 3 - 1/4/05 IGEOSPAN Corporation · 10900 73~° Ave, N. Suite 136 Maple Grove, MN 55369 · 800-GEOSPAN I ~' III - City of Maple Grove, MN Mike Eberle GIS Manager/Project Manager 763-494-6157 City has had a GEOVISTA data licensing subscription service since 1995. GEOVISTA data updated with a July 2000 close range spatially indexed video survey of all 375 miles that the Transportation Department manages. City had spreadsheet for 5000 signs with textual description of sign location. Surveying procedure was locate sign in GEOVISTA data and then associate with City provided spreadsheet data or create new sign record. Completed 6,000 sign records in Cart~Graph SIGNview within 12 weeks from start date for field collection. Minnesota DOT District 6A Steve Skree Sign Shop Manager 507-285-7403 Mn/DOT District 6 2000 - 48th St. NW P.O. Box 6177 Rochester, MN 55903-6177 steven, skree~dot, state .mn.us Bernie Arseneau Dist 6A Manager 507-285-7376 December 1999 close range spatially accurate video survey of 1000 miles of Mn/DOT roadway. An inventory was completed for 23,000 sign~, and delivered in CartOGraph SIGNview. Gary, Indiana Edward Rudd Robinson Engineering 17000 South Park Ave. South Holland, IL 60473-0386 708-585-5462 As a sub-contractor to this CartOG-raph Global Works Partner, GEOSPAN completed a collection of close range spatially accurate video survey of the entire road network maintained by the City of Gary, Indiana during spring of 2002. First asset inventory extraction phase was inventorying all stop signs, signals and streetli~hts. Inventory records delivered in CartgGraph database formats Page - 4 - ~ 1/4/05 PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY COLLECTION Cost Section Imaging of Streets - GEOVISTA Video field Collection $18,000 Includes driving all divided roads both directions and non-divided roads one direction. (approximately 120 miles ~ $100 per mile) Includes all alleys within City limits (approximately 60 miles~ $100 per mile) GEOVISTA Video will be delivered on DVD format with optional viewing software. Storage requirement estimated to be 60 gigabytes. Sign Inventory $10,000 Includes the following attribute data for all signs: X, Y, and Z coordinates of the bottom center of each sign. City's established sign type code and description. Spatially indexed digital image. Unique identifier. Location distance from nearest intersection. Intended travel direction for sign. Name of street where sign is located. MUTCD or local sign code. Delivered in SIGNview csv format Signal Inventory $1000 Includes the following attribute data for all signals: X, Y, and Z coordinates for each signal poles, signal heads, and signal control box. Spatially indexed digital image. Unique identifier. Intersection name Supports (Location, Type, and Pedestrian crossing controls) Signal heads (Number and Direction) Control cabinet ~on and Cabinet Type) Delivered in SII3NALview esv format Water Valve Inventory $1500 Includes attribute data for all water valves visible from the digital imagery: X, Y, and Z coordinates for all water valves Spatially indexed digital image. Unique identifier. Water valve location distance down block from nearest intersection. Name of street where water valve is located. Delivered in WATERview csx, format Street Intersection Inventory $1000 Includes attributes listed below for all intersections: X, Y, and Z coordinates for each intersectionfmtersection centerline Spatially indexed digital image. Unique identifier. Curb widths measured at the end of intersection radius returns. Delivered in a STREETview esv format PROPOSAL NO. 0S~04 DIGITAL R-O-W IMAGERY COLLECTION Manhole Inventory Includes the attribute data for all manholes visible from the digital imagery: $1500 X, Y, and Z coordinate locations for each all manholes (Non UP utilities, storm, and sanitary sewer). Spatially indexed digital image. Diameter of manhole. Unique identifier. Manhole locations distance measured down block from nearest intersection. Name of street where manhole is located Delivered in STORMvie,, and SANITARYvie,, esv format Fire Hydnmt Inventory $1000 Includes the attribute data for all hydrants visible from the digital imagery: X, Y, and Z coordinates for each fire hydrant measured at the center of pamper nozzle. Spatially indexed digital image. Unique identifier. Fire hydrant location distance measured down block from nearest intersection. Name of street where fire hydrant is located. Delivered in WATERvie,, esv format l)eeorative Street Light Inventory $500 Includes the attribute data for all decorative Street Lights: X, Y, and Z coordinates for all decorative street lights Spatially indexed digital image. Unique identifier. Decorative street light location distance down block from nearest intersection. Name of street where decorative street light is located Delivered in a Versaview esv format GEOVISTA 360° Visual Surveyor Software (Optional) $2500 Standard system uses Access database for Point-In-Time inventory with the ability to import into ~h Bi4ireetional integration with View series databases at $1000 each. AreView 9.0 GEOVISTA Viewer Site License Includes first year maintenance and support Inst~lhfion ~md Tr~fining (Optional) $1500 Includes one (1) day on-site Training for Viewing/extraction Software IGEOSPAN Corporation * 10900 73'~ Ave, N. Suite 136 Maple Grove, MN 55369 · 8{30-GEOSPAN I Technical specification sheets for GEOVISTA 360° Visual Surveyor Software GEOVISTA 360° Visual Surveyor GEOSPAN's unique 360° desktop data collection and viewing capability will bring maximum imagery to the desktop to meet your asset inventory objectives. Optional AreView GEOVISTA Plug-in allows an existing ArcView application to communicate with a GEOVISTA Viewer (Active X Control) to provide viewing access to the imagery. The 360° Visual Surveyor sofhvare allows easy access to asset inventory information by any of the following methods: · Point at a location on the map (Brings up camera looking at the location) · Select asset location symbol from map (Brings up asset data form) · Select asset location symbol in video (Brings up asset data form) Once the 360° Visual Surveyor software brings up the Video Viewer, the user has control to change views, and to drive forward or backward. Up to 4 Video Viewers can be open at a time. The 360° Visual Surveyor software enables GPS point extraction for any location viewable in the GEOVISTA Imagery by simply selecting the same pixel representing the desired location in at least two different images. GPS point locations are then displayed in every GEOVISTA video frame within a specified distance from the viewer. Imagine being able to view any location along your citywide street network with the click of a mouse. This software provides visual confmnation of what has been inventoried and allows retrieval of the database records by simply clicking on the object in the GEOVISTA imagery. GEOVISTA 360° Visual Surveyor software is compatible with all Microsoft WindowsTM operating systems. PC hardware/software requirements: Penfium II or equivalent pro~ssor 128 MB Memory Windows 95 15" or larger monitor Graphics card to support 1024 x 768 resolution 200 MB of available space on hard drive DVD, additional hard drive, or network (100 tobit) to access imagery Preferrext: Penfium III or newer CPU 256 MB+ Memory Windows 2000 19" monitor Graphics card to support 1280 x 1024 or higher resolution 200 MB+ of available space on hard drive DVD, additional hard drive, or network (100 tobit) to access imagery First year telephone user support during normal business hours is included with GEOVISTA 360° Visual Surveyor software licensing along with user manuals. Annual software and maintenance support is available for a fee of 18% per year.. Page - 7 - I/4/05 CITY OF UNIVERSITY PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY C.QLLECTION [ Methodology/Methods/Time Line Oblique Photogrammetry GEOSPAN received a United States patent on its GEOVISTA technology for the real- time integration of 6-Degrees of Freedom (6-DOF) spatial information with the collection of oblique images from a moving platform and its photogrammetrie surveying methodology using oblique imagery. The significance of the GEOSPAN patent is that accurate surveying can be now accomplished using oblique and panoramic imagery. Oblique imagery has always been more desirable because it contains more information (such as the sides of buildings) than traditional aerial vertical photography. Furthermore, many more images are captured from different perspectives providing maximum detail of partially obscured objects. Method and Apparatus for Collecting and Processing Visual and Spatial Position Information from a Moving Platform- United States Patent Number 5,633,946. Patents also issued in Canada, ,dustralia, and Europe. GEOVISTA Six-Degrees-of-Freedom Digital Imagery Six-Degrees-of-Freedom (6-DOF) information describes the precise location of where the camera is located and where it was looking when the image is captured. The position is defined by the latitude, longitude, and height in WGS-84 coordinates. How the camera is pointed is defined by the roll, pitch and yaw of the camera. When the latitude and 'longitude of thousands of images are mapped in a GIS system the map can be used as an index to all the images contained in your GIS. This ability to organize large numbers of images is required to effectively use images within a GIS. The patented technology permits the collection of this 6-DOF information for every image in real-time so that images can be collected at low cost for large geographic areas without the need for supplemental ground control. GEOSPAN uses integrated GPS and INS location systems to provide precise 6-DOF data collection within all urban environments. This collection also is correlated to. the cameras, Page - 8 - 1/4/05 CITY OF UNIVERSITY PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY COLLECTION,~ such that, precise location is available for every single image collected. To enable latitude, longitude, and elevation to be collected in real-time, a Olobal Positioning Satellite (GPS) receiver is used. Since these three pieces of information alone only account for half the required 6-DOF data, a second device is also employed. This device is referred to as an Inertial Navigation System or INS. The INS unit employs ring-laser gyroscopes to measure very tiny changes in angular velocity. Every subtle motion of the vehicle is captured and integrated with the GPS data to provide precise roll, pitch and yaw information for each image to within 0.1 degrees. The combined use of these two systems also provides for position and rotational redundancy. Once the system has received GPS location data, the INS system can be used to calculate position information. The concept is that if you know where you are and you can measure all the changes in Velocity over time, you can also determine where any new position is simply by keeping track of all the movements over time. This redundancy is what enables GEOSPAN collection vehicles to always know where they are even inside tunnels and the dense urban canyons. GPS alone cannot provide continuous coverage in the urban landscape. All GPS systems must have a clear view of the sky to receive the satellite signals. In many cases the satellite signals that are received have bounced off many buildings before they reach the receiver and cause a false reading. The redundancy from the INS system provides the information required to eliminate these limitations of GPS technology while at the same time takes advantage of the GPS information when it is available. The combined precision of these systems eliminates the need for traditional Distance Measuring Equipment. To extend the 6-DOF information accuracy collected in the field, OEOSPAN also employs stationary GPS base stations located with a clear view of the satellites. This ground-based receiver is used to remove additional satellite signal errors caused by the ear's atmosphere and any errors that may be introduced by the US Department of Defense. Data collected from base stations is then processed along with the vehicle collection data to update all image locations to sub-meter accuracy. GEOVISTA Data Accuracy There are three components of oblique imagery desktop surveying accuracy: · Accuracy of the vehicle navigation solution · Accuracy of each camera's calibration · Particular Survey Geometry Each component will be described in detail. The combined horizont[l accuracy of surveyed points within 100 feet of the GEOVAN will be within oneimeter 95% of the time. The combined horizontal accuracy of surveyed points within 1200 feet of a light airplane will be within two meters 95% of the time. The Accuracy is crosschecked to ensure that we achieve this result. Crosschecking is accomplished buy surveying the same point from different points in time. For example, the same building comer can be surveyed from the imagery taken from the GEOVAN on two differeflt days. Page - 9 - 1/4/05 CITY OF UNIVERSITY PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY COLLECTION Vehicle navigation solution GEOVISTA technology combines Global Positioning System (GPS) data (augmented by real-time differential corrections) and Inertial Navigation System 0NS) data to provide real-time position to the van. In post-processing, the base station data replaces the real- time differential corrections. The differentially corrected GPS solution provides intermittent location data while the INS provides a continuous reference trajectory. The end result of post-processing is that the INS data and the GPS data are best fit into a unified navigation solution. Precise location of the Base Station (in WGS-84 coordinates) is critical to achievement of the required accuracy. Attitude accuracy (roll, pitch, and yaw) is better than a tenth of a degree in all axes. .dccuracy of each camera's calibration Camera calibration includes both the 6-DOF offset of the camera with respect to the vehicle navigation solution and also the characterization of how image pixels map into lines-of-sight in camera coordinates. In the design of the system, care was taken to assure that the fixed cameras retain their geometry with respect to the navigation system. GEOSPAN's camera calibration techniques typically result in residual errors that are sub- pixel in magnitude. Particular survey geometry In oblique imagery desktop surveying, the user is free to choose which two (or more) images of an object will be used in the survey. Images, which were taken close together typically, yield nearly parallel lines of sight in a survey, resulting in greater range uncertainty than would result from lines of sight with high crossing angles. GEOSPAN's desktop surveying sofhatare computes the uncertainty of the survey measurement, taking the uncertainties in the original image locations and factors them through the geometry of the particular survey, reporting the composite uncertainty. Gathering the Imagery on the Ground In one pass, a GEOVISTA camera system collects spatial information defining all the geographic elements that can be seen from a public way. The rapid collection process creates a single point-in-time reference that enables accurate inventory procedures for building and mapping your infrastructure database. Page- 10- 1/4/05 CITY OF UNIVERSITY PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY COLLECTION T High Resolution Panorandc Catneras Collection Vehicles contain up to 8 cameras mounted 9 feet above the street pointed in all directions to provide a complete panoramic coverage of the street scene. High Resolution (1360x1024) digital cameras are triggered simultaneously at prescribed intervals to ensure multiple images of every asset. Since this process is fully automatic, up to eight cameras can be operated in the variable lighting environments within urban areas. Sunlight and shadow compensation is resolved to the highest capability of modern digital The GEOVISTA Video will require approximately 1.0 gigabyte of storage space per 3 lineal miles. This includes a complete panoramic view consisting of six 1360x1024 images every 15 ft. GEOSPAN ground vehicles (GEOVANS) can travel in all areas accessible to the public along established roads and access ways. The following diagram shows a typical camera 2 2 Page - 11 - 1/4/05 I CITY OF UNIVERSITY PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY COLLECTION I I Six cameras located around the GEOVAN are designed to provide a complete panoramic view to all things visible from the street. Three special camera settings provide for optimal views with special emphasis on the right of way. Cameras numbered #1 and #3 are used for front and rear views plus special focus on the boulevards. Cameras numbered #2 are special wide-angle lenses with the widest possible field of view. At 40 feet from the van, we cam typically capture two story buildings and still see the sidewalk. They are specifically set up to provide full view of sidewalks, shoulders and right-of-way. As the GEOVAN moves down the street, camera images are captured every 15 feet. This assures that every possible camera angle is captured for each asset. During database extraction, each camera view is evaluated to determine which specific image best shows the full features of each asset. GEOVAN cameras are mounted approximately 9 feet above the ground. This higher viewpoint means that all cameras will see over ~e top of all parked ears and mini-vans. Panoramic cameras will introduce some ghosting or star beams when looking into the sun. Hours of collection are limited to ensure that a minimum number of images are unusable for this reason. In addition, some dark images may result in moving form bright sunlight to shaded areas. Our quality control programs will automatically identify images that are too dark for review and correction prior to delivery. Overall image quality will be at least 97% acceptable. Images are considered in focus as long as the window and door trim can be distinguished after compression. Database Maintenance Once a complete Point-In-Time database is compiled from the GEOVISTA imagery with the GEOVISTA 360° Visual Surveyor and imported into the Cart~Graph View Series database, the City will need to implement its maintenance procedures. From the time the imagery is captured, the City should create work orders to keep track of all asset inventory changes. GEOSPAN will locate an approximhte location for any assets that require a field visit because the asset cannot be seen in thb imagery. These work orders along with any field visits required to complete the inventory will need to be used to modify the database supplied by GEOSPAN. A general location of the asset can be established with the GEOVISTA 360° Visual Surveyor. The missing data is captured in the field and entered directly into the Cart~Graph database. Time Line Description Who* Completion Dependency Date 1 Written Notification of Contract UP, G 01/19/05 2 Complete Video Survey G 02/15/05 1,2 3 Process and Edit Video G 03/01/05 1,2,3 4 Deliver (3EOVISTA data O 03/10/05 1,2,3 5 Asset Record Extraction O 04/10/05 1,2,3 6 QA/QC Extracted Data G 04/17/05 1,2,3 7 Database Record Delivery G 04/19/05 1,2,3 * UP = City University Park, G = GEOSPAN Page- 12- 1/4/05 CITY OF UNIVERSITY'PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY C.O. LLECTION [ j Task 1. City of University Park/GEOSPAN Contract Signed GEOSPAN will be able to begin work within two weeks of written notification. The following map information to be provided by the City: · Digital Street centerlines (Derived from Parcel Layer) · Orthophotos Water Main, Sanitary Sewer, and Storm Drainage paper maps with the understanding these maps are not necessarily up to date. Task 2. Complete Video Survey Complete capture of approximately 100 miles of spatially indexed video is estimated to take a total of 3 good weather days. The City may wish to flag or spray any assets that may not otherwise be visible from the imagery (i.e., water valves in lawns). Task 3. Process and Edit Video Positional accuracy is crosschecked to ensure that we achieve sub-meter results. This process involves comparing survey results from differerit runs that overlap as well as comparing the results to the available orthophotos. If the results do not meet specs, the data is rejected. The video is edited to remove any unnecessary video. This includes extra passes and/or elimination of any eXcess video. Each road segment is also checked for video quality Task 4. Deliver GEOVISTA data GEOVISTA Spatially indexed video will be delivered on a library of DVDs GEOSPAN with purchase of optional GEOVISTA software. GEOSPAN will retain one copy for support purposes. Task 5. Asset Inventory Extraction GEOSPAN will use highly automated techniques to survey asset inventory locations. City supplied maps of manhole and valve locations will be used as supplemental information since maps are not up to date. Task 6. QA/QC Extracted Data A second operator will check all asset attribute data before passing our quality assurance program. GEOSPAN is unique in our ability to display GPS point locations and associated attribute data in its video imagery. This simplifies the QA process because the operator can "see" the location, size and orientation of the sign drawn around the sign in the video. The QA personnel can flag any questionable value for verification in the field. Task 7. Database Record Delivery Once the data is ready for delivery, the each inventoried asset type is imported into the appropriate CartgCrraph View Series database in csv format. Page- 13- 1/4/05 PROPOSER CERTIFICATION I, the undersigned, by signing the following statement agree that I have read and understand all of the terms and conditions, specifications, pricing, and vendor information contained on each page of this proposal and that I understand that by signing this proposal that I agree that if accepted by the City of University Park that all of the terms and conditions, specifications, pricing, and vendor informatioil and any additions, changes, or deletions made during negotiations will be made a part of this proposal under a binding contract between the City of University Park and the successful proposer. I also certify that this proposal is made without previous understanding, agreement, or connection with any person, firm, or corporation making a proposal for the same materials, and is in all fair and without collusion or fraud: Authorized Company Representative Please Sign Below: NAME (TYPED/PRINTED): ~r~~ IV. ~'Z~'; DATE: Witnessed By: NAME (TYPED/PRINTED): ~/--~.~ -~-'.o,o0,~ ~ DATE: /~ Y'- o,)'~ GEOVISTA 360° Visual Surveyor License A.qreement This GEOVISTA license agreement, including the GEOVISTA license Terms and conditions, GEOVISTA Product description and addendum if any, are the complete agreement between licensee and GEOSPAN Corporation. Licensee Information Name: Address: City: Telephone: The City of Univemity Park 4420 WORCOLA STREET University Park State: TX ZIP: 75206 214-987-5460 GEOSPAN Corporation GEOVISTA~M 360° Visual Surveyor License Agreement This License Agreement ('Agreement') between GEOSPAN Corporation ('GEOSPAN") and the undersigned Licensee determines the rights and licenses grant.ed to Licensee in the Licensed Products (as thereafter defined), which am provided to Licensee subject to these additional terms and conditions. 1.) License - GEoSPAN Corporation (GEOSPAN) hereby grants to Licensee, subject to the terms of this Agreement, a limited and non-~ransferable right and. license (License) to use the enclosed licensed software and/or data, together with any supporting documentation, instructions and other materials, ordered and delivered hereunder (the 'Licensed Products') except in the normal course of business. Licensee agrees not to alter, modify, reformat or otherwise change the Licensed Products, nor will Licensee make any copies of the Licensed Products or re-license, resell or transfer the Licensed Products, or copies or derivative products of the Licensed Products, to any other business or individual without the priOr written consent of GEOSPAN which shall not be reasonably withheld. 2.) Corwrlaht and Ownership - The Licensed Products and any copies thereof, whether or not authorized by GEOSPAN, are owned by GEOSPAN and am protected by copyrights. GEOSPAN warrants and represents that it owns any and all copyrights, patents and/or intellectual property rights covedng the licensed products. The Licensed Products am licensed, and not sold, to Licensee for use only under this Agreement, and GEOSPAN reserves any rights not expressly granted by this AgreemenL 3.) Limited Warranty - THE MEDIA WHICH CONTAINS THE LICENSED PRODUCTS IS WARRANTED, FOR A PERIOD OF ONE YEAR AFTER UCENSEE'S RECEIPT OF THE LICENSED PRODUCTS, TO BE FREE FROM DEFECTS IN MATERIAL AND WORKMANSHIP, AND THE LICENSED PRODUCTS ARE WARRANTED, FOR THE SAME PERIOD OF TIME, TO BE FREE FROM ANY PROGRAM ERRORS OR DEFECTS. IN ORDER TO MAKE A CLAIM UNDER THIS WARRANTY, LICENSEE MUST RETURN THE DEFECTIVE ITEM, TOGETHER WITH A WRITTEN EXPLANATION OF THE DEFECT, TO GEOSPAN AT THE ADDRESS LISTED ABOVE WITHIN THE ONE YEAR WARRANTY PERIOD. IF GEOSPAN IS UNABLE TO REPAIR OR REPLACE THE DEFECTIVE MEDIA OR PROGRAM, GEOSPAN WILL REFUND THE AMOUNT LICENSEE PAID TO GEOSPAN FOR THE LICENSED PRODUCTS AND THIS AGREEMENT WILL IMMEDIATELY TERMINATE. THESE ARE YOUR SOLE AND EXCLUSIVE REMEDIES FOR ANY BREACH OF WARRANTY. LICENSEE ACKNOWLEDGE THAT THE DATA AND VISUAL IMAGES ON THE LICENSED PRODUCTS MAY CONTAIN OBSTRUCTIONS SUCH AS TREES, BUSHES, FENCES, PARKED AND MOVING VEHICLES, STANDING WATER, REFLECTIONS FROM THE SUN AND OTHER OBSTRUCTIONS THAT PREVENT LICENSEE FROM SEEING SOME DESIRED OBJECTS, AND SUCH OBSTRUCTIONS ARE NOT DEFECTS IN THE UCENSED PRODUCTS. LICENSEE ALSO ACKNOWLEDGES THAT THERE CAN BE SIGNIFICANT DIFFERENCES IN QUALITY OF THE VISUAL IMAGES WHICH MAY INTERFERE WITH LICENSEE'S INTENDED USE OF THE LICENSED PRODUCTS. GEOSPAN DOES NOT WARRANT THAT THE LICENSED PRODUCTS WILL MEET OR SATISFY UCENSEE'S NEEDS, THAT UCENSEE'S USE OF THE LICENSED PRODUCTS WILL BE UNINTERRUPTED OR ERROR FREE, OR THAT ANY OR ALL DEFECTS OR ERRORS WILL BE CORRECTED. HOWEVER, GEOSPAN WARRANTS AND REPRESENTS THAT IT SHALL TAKE ALL NECESSARY PRECAUTIONARY MEASURES TO VERIFY THAT THE LICENSED PRODUCTS ARE ACCURATE AND TRUTHFUL IN THE EVENT THAT THE LICENSED PRODUCTS ARE NOT REASONABLY ACCURATE AND TRUTHFUL, GEOSPAN SHALL TAKE ACTION TO CORRECT OR REMEDY SUCH ERRORS WITHIN 30 DAYS OF NOTIFICATION. GEOSPAN WILL HAVE NO RESPONSIBILITY TO REPLACE ANY MEDIA OR DATA OR COMPUTER HARDWARE OR PROGRAMS, ALTERED OR DAMAGED BY ACCIDENT, ABUSE OR MISAPPLICATION. EXCEPT AS EXPRESSLY PROVIDED ABOVE, THE LICENSED PRODUCTS AND THE MEDIA ON WHICH THEY ARE STORED ARE PROVIDED ON AN 'AS IS' BASIS, WITHOUT ANY WARRANTIES OF ANY KIND, WHETHER EXPRESSED OR IMPLIED, INCLUDING THE IMPMED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NONINFRINGEMENT. NO ORAL OR WRITrEN INFORMATION OR ADVICE GIVEN BY GEOSPAN, ITS EMPLOYEES, DISTRIBUTORS, DEALERS OR AGENTS SHALL INCREASE THE SCOPE OF THE ABOVE WARRANTIES OR CREATE ANY NEW WARRANTIES. SOME STATES DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO LICENSEE. IN THAT EVENT, ANY IMPLIED WARRANTIES ARE MMITED IN DURATION TO NINETY (90) DAYS FROM THE DATE OF DELIVERY OF THE UCENSED PRODUCTS. THIS WARRANTY GIVES LICENSEE SPECIFIC LEGAL RIGHTS, AND LICENSEE MAY HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. 4.) Umitaflons of Remedies - REGARDLESS OF WHETHER ANY REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE, IN NO EVENT WILL GEOSPAN BE LIABLE FOR ANY SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING ANY LOST PROFITS, LOST DATA, OR OTHER DAMAGES, ARISING OUT OF THE USE OR INABILITY TO USE THE LICENSED PRODUCTS, EVEN IF GEOSPAN OR ANYONE ELSE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY ANY OTHER PARTY. SOME STATES DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO LICENSEE. IN NO EVENT SHALL GEOSPAN'S LIABILITY TO LICENSEE, OR TO ANY THIRD PARTY, CONCERNING OR RELATED TO THE MCENSED PRODUCTS EXCEED, IN THE AGGREGATE, THE LICENSE FEE PAID TO GEOSPAN FOR THE LICENSE. 5.) Termination/Cancellation - This agreement and the License granted hereunder shall be automatically terminated without notice to Licensee, upon any breach of Licensee's obligations hereunder, including, without limitation, or the unauthorized transfer by licensee of the LicenSed Products to any third party. Upon termination of this Agreement and the License, Licensee shall retum to GEOSPAN, at the address set forth below end at Licensee's sole expense, the Licensed Products and all copies of the Licensed Products, together with all documentation, manual and other information and all copies of such documentation, manuals and other information. 7.) Notices; Returns - All correspondence and other notices from Licensee concerning the Ucensed Products, and any return of the Licensed Products or media on which they am stored under the above warranties, should be delivered or mailed, postage prepaid, to the following address: GEOSPAI~. Corporation 10900 73'u Avenue North Suite 136 Maple Grove, MN 55369 8.) Miscellaneous - This Agreement and the License shall be govemed by the laws of the State of Minnesota. This Agreement sets forth the entire understanding between Licensee and GEOSPAN with respect to the Licensed Products and the License and supersedes all prior oral, written or other representations and agreements. This Agreement may only be amended by a written instrument signed by you and an authorized officer of GEOSPAN. By signing this Agreement, the undersigned Licensee agrees to the foregoing terms and conditions and all other terms and conditions set forth in this Agreement concerning the ordering, payment, shipping and delivery, and use of the Licensed Products. If Ucensee is a corporation, partnership, trust, governmental department or agency or other legal entity, an authorized officer of the entity must sign here and indicate his er her position with such entity:. Ucensee: Date Signature of Authorized Officer Printed Name of Authorized ~r T(de/Position of Authorized Officer GEOSPAN: Date Theodore M. Lachinski, President GEOVISTA and City Tour are trademarks of GEOSPAN Coqxxation. ~ GEOSPAN Corporation t991- 2005 AMERIGUARD A~ _A_CORD. k .Ziguard Agan~%,, Ino. 1557 Coon Rapids Blvd. N W Coon I~pida ~ 55433-4799 ~eo Span Corpo=~ton 10900 N 73~d A~ CERTIFICATE OF LIABILITY INSURANC TI.II~ cER¥i~iCA'I'E IS ISSUED AS A MA11~R OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HO[J:)E~ THIs CERTII=IC~.'IP; DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. IN,ed IRERS AFFORDING COVERAGE m SbT~.'. o: t4~ 55369- , ,~-',,~: , COVERA~R- .~%N~,E Uel~D ~CLOW 14AV~- ~N ~UED Tn ~l.[E iNSURED NAMED ABOVE FOR THE POi:IOY PERI~:) INDICA~b. NOTV~fTHSTANDINO ANy' REQUIRF. MENT, ~ OR~ OONOITION O~ AJ~ CONTRACT OR OTHER DOCUMENT V~rH RE,.~=~-CT 1'0 WHICH THIS CEI~"riFIf.;A I I: MAY BE Is~I.~.D Off M~Y PERT~IN~ THE IN~E AI~'OI:~O BY THE POM~IE$ DESCRIBED HEREIN I~ SUBJECT 1'O N.t. 11-11= TERMS, F..XCtU,~ONS N~O CoNomoN$ OF SUC~ POLICIES. AGOREGATE UMtT~ 8HO~q, ld MAY GEN1, ~0A'n~ UMff~9 ~: Il l/ 02-so-~ssS~$-~ ~251200-~ 04/2s/2004 'l I I 1 ll ll pEF~ & ADV IH~ 1,000,OOG 50~000 5~000 1,000,000 2,000,000 2,000~000 1,000 II II It /I ~OUCT~ / / / / ~~~"~ / / / / o~-~c-962~95-10 04/25/2003 04/2S/2004 Al JTO Qh1.~. ~ 500,000 - ~00~000 500,000 / / / / D~.S, ONF"noN M O,I~ERA'TIOPiS&OCA~ ~ BY ENaO~s~a~t P~OVI~ONS t-aO0-685-2556 £1ur ~ 1-$63-51~6-~149 3600 D~i=uczue, ]CA S2003 CeRl'IFICAll~ ~. DATE THEREOF, THE ISSUING S~EURER WLL ~ ~ ~L CITY OF UNIVERSITY PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY CO--ION I The Total Asset Life-Cycle Management Solution GEOSPAN and ~ph Systems, the leading provider of asset management software solutions, have joined to provide customers with the required products and services to perform the complete life-cycle activities of asset management. We kave included a multimedia CD to present tke complete concept. Public works asset management can most commonly be described as the daily practice of collecting, maintaining and analyzing public assets. A good asset management system provides life-cycle coverage of each infrastrucan~ asset---be~nning with the design and construction through reconstruction or replacement. Life-~cle Management Point-In-Time Inventory GEOSPAN Corporation has developed cost-effective techniques to locate and validate GEOSPAN builds spatially accurate camera systems. These cameras record the exact location of where pictures are taken and exactly where the camera is looking at highway speeds. GEOSPAN received a patent on this technology including the ability to survey objects within any aspect spatially accurate camera imagery in 1997. Any two or more images from the same or different cameras can be used to determine a location within the overlnn, ing scene. Any aspect surveying has distinct accuracy advantages over traditional stereo surveying. Any two or more hnnges fxom the same or different camerns can be used to determine a location within the overlnpping scene. Traditional stereo pairs are subject to depth perception - especinlly in close-range applications when the distance between stereo pairs is small. CITY OF UNIVERSITY PARK PROPOSAL NO. 05-04 DIGITAL R-O-W IMAGERY COLLECTION Once an accurate Point-In-Time Inventory has been completed, ahd the Department has implemented procedures to keep the asset information data u~ to date, the cost of performing subsequent video surveys and asset validation will be greatly reduced. Visual Mapping and Validation By periodically obtaining a video survey of the asset data, it becomes possible to easily validate the accuracy of the data. For example, ifa sign is registered in the database, but not seen in the video, we know it has been removed. This could represent a serious liability issue if it was not removed intentionally. Sign symbols appgaring in the video show if they are registered in the database. Besides showing that asgets may be missing, assets can also be easily registered into the database using the survey accurate video. Work Order Processing Despite the wave of new technology, the simple truth is that one of the most crucial aspects of any management system is still the data. Nearly every organization underestimates the number of assets for which it is responsible. Cad, Graph Systems has developed flexible asset management systems that integrate the latest methods of collecting and maintaining asset data. Cart~Graph applications allow for the development of detailed databases of asset information that include history, features, inspections, images, locations, reports and work activities. The challenge of inventory management is keeping this asset information up-to-date. By considering record-keeping part of daily activities, management can assure that its data is accurate. This is the key to asset management. Without a commitment to using an effective management process, it is impossible to achieve any level of asset management accountability. Benefits of Asset Management Provides data to allow predictions to be made on assetperformance · Tracks estimated and actual costs · Helps manage maintenance activities · Generates reports on asset information including completed activities and costs incurred · Improves communication between public works organizations and the entities they serve · Helps achieve GASB 34 compliance and assists with other government mandates · Reduces liability and exposure · Maximizes existing budget dollars and helps plan future budgets · Improves community safety · Extends the life of infrastructure Reduces the labor required to plan and carry out maintenance activities · Provides appropriate information for disaster relief or other federal funding DATE: TO' FROM: SUBJECT: AGENDA MEMO (2/1/05 AGENDA) January 27, 2005 Honorable Mayor and City Council Kate Smith, Administrative Intern Rest and Recuperation Program at DFW Airport BACKGROUND: The City has volunteered to participate in the Rest and Recuperation Program at DFW Airport February 21-27. Our job will be to greet the troops as they leave customs. We will be the first people to welcome home the soldiers and will have goodie bags to hand out along with welcome home banners and signs. Basic information is outlined below. · Flights arrive daily at DFW coming direct from Kuwait and upon arrival the troops go through customs. There will be approximately 100 passengers per flight every day. · For security purposes, the arriving flight time is not posted until the night before. Flights have typically been arriving mid-morning around 9:45 a.m. or 11:45 a.m. though. Each volunteer will be given the hotline number to call the night before their volunteer date to determine the scheduled flight time. · Time allocated: Volunteers will be gone 2 ½ to 3 hours for this program for driving, parking, set up, greeting and return. Volunteers will be given a parking voucher at DFW. · The Town of Highland Park and HPISD have teamed up with us in this effort as we need 15-20 volunteers per day. Thus, approximately 7-8 people from University Park will go everyday. In addition, HPISD elementary schools are currently in the process of decorating white lunch sacks to be used as goodie bags. The bags will be filled with treats and passed out to the soldiers. The City will use money from the employee special events fund (the "Coke Fund") to pay for the treats used to fill the goodie bags. In addition, we have received several monetary donations. All University Park employees are eligible to volunteer for this program. A volunteer sign up form was emailed to all employees two weeks ago and employees are scheduled to turn in the forms by February 7.th Employees were asked to list their first and second choices of days to volunteer. Our first priority is to ensure that the delivery of city services will not be interrupted by this volunteer effort. Thus, staff will coordinate and schedule volunteers so that only 1-2 people from a given department will be absent during the volunteer time each day. ATTACHMENTS: R&R Program Volunteer Form 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 2005 Rest and Recuperation Program DFW International Airport Yes, I would like to volunteer to meet and greet our returning troops one day the week of February 21-27. Name Department Preferred day to volunteer Mon, Feb. 21 st through Sunday, Feb 27th First choice Second choice We cannot guarantee you will get your first choice if it is during the week. However, if you choose the weekend, you will NOT be scheduled for a weekday, and you will be guaranteed to volunteer on the weekend. PREFERENCE WILL BE GIVEN TO THOSE WHO ARE VETERANS OR HAVE IMMEDIATE FAMILY MEMEBERS CURRENTLY SERVING. Please check if applicable' I am a VETERAN. I served in I have an IMMEDIATE FAMILY MEMBER currently serving. name and relationship is Their *PLEASE RETURN THIS FORM TO YOUR SUPERVISOR~ ROBBIE CORDER OR KATE SMITH BY MONDAY~ FEBURARY 7TM. YOU WILL BE NOTIFIED OF YOUR DAY TO VOLUNTEER BY WEDNESDAY~ FEBRUARY l{iT".* PLANNING AND ZONING COMMISSION MINUTES September 20, 2004 The Planning and Zoning Commission, of the City of University Park met on Monday, September 20, 2004 at 5:30 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University Park, Texas. The following are minutes of that meeting. Commission Members Attending Staff Members Attending Doug Roach - Acting Chairman H. Reed Shawver III Bea Humann Bill Foose Ed Freeman Wade McLaurin - Building & Zoning Administrator Jennifer Patrick - Administrative Secretary Rob Dillard - City Attorney Mr. Roach opened the public heating and introduced the commission members. Mr. Roach noted Mr. West was unable to attend the evenings meeting, and he would be acting as chairman. He then read the specifics of the first case. PZ 04-23 - Southern Methodist University requesting a replat of Lots 7 - 11 Block 2 of University Hill West Addition, and an unplatted tract of land recorded in Vol. 525, Pg.97, into a single lot to be known as Lot 7R Block 2, of Dyer Court Addition No. 2 of the City of University Park. The property is zoned UC-2. Mr. Roach inquired if the replat conformed to city regulations. Mr. McLaurin stated yes, the replat conformed to city regulations Mr. Roach inquired if there were any favoring/opposing parties in the audience. None came forward. Mr. Freeman asked Mr. Bennett, General Counsel and VP for Legal Affairs and Government Relations for SMU, why the replat was necessary. Mr. Bennett stated the replat would simplify the lot, due to the structures crossing the lot boundaries. Mr. Roach closed the public hearing. Mr. Roach asked for a motion. Mr. Freeman moved to approve the request, with a second from Mr. Foose. The motion was approved unanimously 5-0. Mr. Roach opened the public hearing and read the second case. Planning & Zoning Minutes 09/2O/2O04 Page 2 of 7 PZ 04-24 - Amy Bales, representing owner of the property, requesting a replat of Lot 8 Block 1 of Walker's Addition of the City of University Park, more commonly known as 3427 Binldey, into two (2) Single Family Attached lots. The property is zoned SF-A. Mr. Roach inquired if the replat conformed to city regulations. Mr. McLaurin stated yes, the replat conformed to city regulations Mr. Roach inquired if there were any favoring/opposing parties in the audience. None came forward. Mr. Roach closed the public hearing. Mr. Roach asked for a motion. Mr. Foose moved to approve the request, with a second from Mrs. Humann. The motion was approved unanimously 5-0. Mr. Roach opened the public hearing and read the specifics of the third case. PZ 04-17 - Consider staff recommendation to amend Sec. 24-500 of the University Park Zoning Ordinance to update the parking requirements for Southern Methodist University. Proposed amendment replaces the outdated Ownby Stadium requirements with those for Ford Stadium, and updates the provided parking count as a result of the on campus parking structures now in existence. CONTINUED FROM June 21, 2004 & August 16, 2004 meetings. Mr. Leon Bennett, General Counsel and VP for Legal Affairs and Government Relations for SMU, responded to previous questions regarding Mustang Express "ridership" figures in the 75206 zip code. In the specified zip code, there are a total of eight hundred sixty-two (862) students with either a home or mailing address. Mr. Foose confirmed the total ridership figure for the Mustang Express to be a projected two hundred eight-three (283) per the supporting documents submitted for review to members. Mr. Dillard noted the ridership figures, did not distinguish between staff or students. Mr. Foose asked for an explanation of the mass transit credit. Mr. Bennett stated if fifteen percent (15%) out of one hundred (100) students were to utilize the Dart system, SMU would receive a mass transit credit for fifteen (15) of those students. Naturally, as the population increases, there would be more of a credit. Mr. Roach thanked Mr. Bennett for providing the ridership numbers as requested. Mr. Dillard noted the Mustang Express and Dart system would help with any stadium events. Mr. Roach closed the public hearing. Mr. Roach asked for a motion. Mr. Freeman moved to approve the request, with a second from Mr. Shawver. The motion was approved unanimously 5-0. Planning & Zoning Minutes 09/20/2004 Page 3 of 7 Mr. Roach opened the public hearing and read the specifics of the final case. PZ 04-22 - William E. Strother, representing the owners of the properties of Lots 9-17 Block 45 of University Heights Addition of the City Of University Park, requesting rezoning from Single Family District 2 (SF-2) into the existing Planned Development District 20 (PD-20). Plans will be presented showing a proposed expansion of the University Park Methodist Church campus, including new classrooms & offices, a multi- purpose gymnasium, new parsonages, and on-site parking. Mr. William Strother, Chairman of the University Park Methodist Church Committee and resident of 4201 Stanhope, was introduced and made a brief statement regarding the church's intentions. Due to the acquisition of the ten (10) lots (4001-4037 Colgate) north of the existing planned development, the church would like to expand. The residential structures on the ten lots are currently utilized as rental homes and parsonages. The proposed expansion would include new classrooms, offices, a multi-purpose gym, new parsonages, and on-site parking. Mr. Strother went on to explain the various needs of the church. The church has been working with F & S Partners to create the conceptual/proposed plans for the expansion. Mr. Strother noted there would not be any expansion of the sanctuary, and existing Sunday school classrooms would have a two (2) level, three thousand square foot (3000 sq. ft.) addition constructed to the south (with new stairs and an elevator). The administrative offices will be consolidated with the choir space into the new expansion. Mr. Strother noted from the start of the process, the church was keenly aware of the need to be a good neighbor to the adjacent residents. The church had on two (2) occasions, met with residents, who resided within four hundred feet (400') of the church to address concerns. The church is hoping to be granted the approval of the proposed expansion in order to enhance the neighborhood aesthetically. Mr. Robert L. Shaw, vice president of F & S Partners and resident of 3700 Lovers Lane, was introduced and made a brief statement. All setbacks for the proposed expansion comply with the zoning ordinance requirements. The fencing facing Colgate would be constructed out of iron and red brick (noted Georgian style), with shrubs for screening vehicles. The fencing would slope up one foot (1') to keep in line with the grade. The integrity of the older trees would be preserved, with a mixture of new trees added. Mr. Shaw reviewed the traffic study, noting that by providing a total of two hundred ninety-eight (298) parking spaces, the requirements were surpassed by eighty-one (81). Mr. Dillard asked what the maximum height of the proposed structure was, along Colgate. Mr. Shaw stated the building height would be thirty-five feet (35'). Mr. Dillard inquired if the renderings included a landscape phin. Mr. Shaw replied, yes. The landscape plan included a new bell tower along Preston, which would eliminate five (5) parking spaces along Caruth. The fire lane was reviewed, which would route thru parking lot onto Pickwick. Planning & Zoning Minutes 09/20/2004 Page 4 of 7 Mr. Roach inquired on how long the construction process would take. Mr. Shaw stated based on as to how long the approval process would take, the congregation would have to give input on whether to do construction in stages or all at once. He noted more than likely, they would prefer completing the project all at one time. Mr. Roach asked how long the funds would take to raise. Mr. Strother, noted the funding raising process would take six (6) months. Mr. Shaw stated the design work would take six (6) to eight (8) months and the proposed improvements/expansion would take eighteen (18) months to construct. Mr. Roach asked how the construction personnel parking could be minimized. Mr. Shaw noted there would be plenty of room for the construction personnel parking and for equipment. The church will propose the city abandon 'the alley between Caruth and Colgate, which would be purchased by the church. A discussion ensued regarding the parsonages capacity and the parking. Mr. Roach asked Mr. Strother, what evening activities the church normally participated in. Mr. Strother stated evening activities for the new structure are not planned at this time. Normally, there would contemporary worship in the gymnasium such as youth musicals. He added it would be a matter of better facilities to hold such events, not necessarily more events themselves. Mr. Roach inquired if basketball games would be held in the evening and noted concem of more use of the gymnasium in the evening hours. Mr. Shaw stated the current gymnasium is too small for activities and with a larger facility; demand for such after school/evening use could increase. Mr. Shaw noted John DeShazo, with DeShazo, Tang and Associates Inc. was available for any questions regarding the traffic study. Mr. Roach inquired if there were any favoring/opposing parties present. Mr. Edward Slaughter, resident/owner of 4028 Colgate, was introduced and noted he was in support of the proposed expansion of the church. He added he had been living on Colgate since July 1965, and over the years had witnessed the church's acquisition of the property in the 4000 block of Colgate. Mr. Slaughter stated he has seen plans of the expansion and believes it would improve the neighborhood. Mrs. Sugie Dotson-Cline, resident/owner of 4012 Colgate, and noted she opposed the proposed expansion. Mrs. Dotson-Cline noted the following concerns: traffic flow increasing on an already narrow Colgate, increased traffic on Preston, the amelioration of the church's main egress on Colgate, the state of disrepair of the existing structures owned by the church in the 4000 block of Colgate, and decreased property value for the adjacent homes. Possible solutions presented by Planning & Zoning Minutes 09/2O/2OO4 Page 5 of 7 Mrs. Dotson-Cline were: decrease the greenbelt area and increase the street width of Colgate by adding an extra lane to accommodate traffic from the day school and other events. Mr. Roach asked Mrs. Dotson-Cline if she had voiced her opinions to the church officials. Mrs. Dotson-Cline noted she was unable to attend any meetings hosted by the church due to her prior commitments. Mr. Jeffrey Wetter, resident/owner of 4000 Marquette, was introduced and made a brief statement regarding his opposition to the expansion. Mr. Wetter added this was the first time he had heard of the churches intentions. Additional concerns noted by Mr. Wetter were: increased traffic which could endanger children, a negative impact on Hyer Elementary school during construction and during operation of the church expansion and general encroachment on the neighborhood. Ms. Carolyn Miller, resident/owner of 4016 Colgate, was introduced and noted her opposition to the expansion. Concerns noted by Mrs. Miller were: increased traffic created by the expansion and infiltration of construction workers in the neighborhood. She added she felt all ramifications had not been considered and the alley should not be abandoned. The original plans presented by the church to the local residents, in previous meetings were not reflected in this evenings meeting. Mrs. Miller again stated she was adamantly opposed to the expansion. Mr. Mark Molthan, owner of the properties at 3932 Colgate and 4000 Normandy, was introduced and noted his opposition. Mr. Molthan is a residential homebuilder, who has built a number of homes in University Park. He purchased 3932 Colgate nine (9) months ago and purchased 4000 Colgate one (1) year ago, with the intention of building a home on 4000 Colgate for his personal use. Mr. Molthan noted the following concerns: previous plans submitted indicated parsonages only, a decrease in value of both of his properties, particularly 4000 Colgate, which would face the proposed parking lot and the notification process on the churches behalf in regards to their meetings with the residents. Mr. and Mrs. Robert Carter, residents/owners of 4004 Colgate, were introduced and both stated their opposition. Both residents noted they had been informed of the Planning and Zoning meeting on Monday. The resident's home at 4004 Colgate faces the proposed parking lot; the parking lot would be a clear encroachment into the neighborhood as well as, decrease the property values, and increase traffic into the area. Mr. Carter proceeded to hand out pictures to the members, of fallen tree limbs on the adjacent properties owned by the church. Mr. Freeman asked if the Carter's had an opportunity to meet with the church. Mrs. Carter replied they met with the church on Monday. Ms. Tracey Miller, resident of 4016 Colgate, was introduced and made a brief statement in regards to her opposition. She has been a resident in University Park for thirty-five years and is a teacher at Hyer Elementary. The gymnasium expansion, without expansion of the sanctuary was questioned, and additional traffic created by church members attending services whom live outside of the Park Cities. Concerns noted by the resident were as follows: increased traffic on streets/alleys and safety issues for children. Possible solutions were: residential structures owned by the church could be refurbished and an alley or street could be constructed within the property lines of the site. Planning & Zoning Minutes 09/20/2004 Page 6 of 7 Mr. John DeShazo, with DeShazo, Tang and Associates Inc. 330 Union Station Dallas, TX., was introduced and came forward to address the numbers presented in the traffic study. Mr. DeShazo noted the proposed expansion would have a negligible impact on traffic in the area. A discussion ensued with Mr. DeShazo, members and the audience in regards to the proposed Preston drive-thru and pick up/drop off for the day school. Three cars could utilize the drive thru at one time, and it would be one way. Parents could pick up children from the day school either on Pickwick or on Colgate. It was noted by the audience if the alley was eliminated, the traffic would congest Colgate. Mr. Roach asked Mr. DeShazo if the day school was focused on in the traffic study. Mr. DeShazo stated no, the day school was not calculated. Mr. Foose asked what time children were picked up from the day school. Mr. Shaw stated the day school starts later in the morning than the local elementary schools, and children are normally picked up earlier due to half-day classes. Mr. Roach asked if members had any questions. Mr. Foose asked what sections of the proposed expansion the church prioritized. Mr. Strother stated the Sunday school expansion and parsonages were some of the priorities. He went on to reiterate the use of the gym facilities for various choir functions/musicals (not concerts). As well as, Mr. Strother addressed the concern presented by Mr. and Mrs. Carter regarding the fallen tree limbs, noting the limbs were disposed of and he had met with landscapers. He apologized for the lack of communication regarding the church's intentions, stating the architectural plans had not been knowingly been altered. Originally, the model for the expansion was three-dimensional, and three (3) different locations were discussed for the parsonage placement. Mr. Foose asked if underground parking had been considered for the project. Mr. Strother stated, yes, it had been considered, but was too costly, and there was enough area for the building addition and parking lot. Mr. McLaurin pointed out a gate included in the fence, around the parking lot, facing Colgate, and asked if the purpose was to shut off traffic flow onto Colgate. Mr. Strother replied, yes, the purpose was to direct more of the traffic flow onto Preston versus the neighborhood. Mr. McLaurin stated a primary concern would be removing the entrance on Colgate and directing the traffic on the major thoroughfares. Mr. Strother stated he agreed, and could certainly do so. Planning & Zoning Minutes 09/20/2004 Page 7 of 7 Mr. Roach closed the public hearing, noting concern of four to five different residents lack of knowledge regarding the churches intentions. Mr. Roach asked for a motion. Mr. Freeman moved to allow additional time for the church and community to work together and recommended the case be taken under advisement and continued to the October 18, 2004 Planning and Zoning Meeting, with a second from Mr. Shawver. The motion was approved unanimously 5-0. Mr. Roach asked for a motion on the minutes from the August 16, 2004 Planning & Zoning meeting. Mr. Freeman moved to approve the minutes, with a second from Mr. Foose. The motion was approved unanimously 5-0. Mr. Roach noted a boy scout from Troup #82 was in attendance, to achieve obtaining his communication merit badge. There being no further business before the Commission, Mr. Roach adjourned the meeting. Approved by: Robert West, Chairman Planning & Zoning Commission Date: