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HomeMy WebLinkAboutAgenda 02-15-05 Names Tabs.doc AGENDA #2504 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM TUESDAY, FEBRUARY 15, 2005 AT 7.'30AM i. ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having questions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. ii. CONSENT AGENDA B. C. D. CONSIDER: Request for Easter Sunday Sunrise Service at Goar Park from Highland Park Presbyterian Church - Bradley Tab I CONSIDER: Changing the City Public Safety Wireless Solution - Criswell Tab II CONSIDER: Dates for 2005 Employee Holidays - Livingston Tab III CONSIDER: Approval of City Council Meeting Minutes for January 19, 2005 - Wilson Tab IV iii. MAIN AGENDA D. E. F. G. CONSIDER: Kerwin Memorial Project - Bradley Tab V CONSIDER: Request to abandon sanitary sewer easement at 6809 Golf- Smallwood Tab VI CONSIDER: Contract for Master Plan Development for Snider Plaza/Hillcrest South - Livingston Tab VII CONSIDER: Snider Plaza Spring Banners - Bradley Tab VIII DISCUSS: Zoning requirement associated with residential construction on corner lots - Smallwood Tab IX DISCUSS: Park Information Signs - Bradley Tab X REVIEW: Quarterly financial statements - Austin Tab XI As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. 8:30-9:00A.M. EXECUTIVE SESSION TO RECEIVE LEGAL ADVICE FROM CITY ATTORNEY UNDER SECTION 551.071 OF THE GOVERNMENT CODE AGENDA MEMO (02/15/05AGENDA) DATE' February 9, 2005 TO' Honorable Mayor and Members of the City Council FROM' Gerry Bradley, Director of Parks SUBJECT' Easter Morning Church Service at Goar Park Each year, the Highland Park Presbyterian Church hosts an hour long sunrise service on Easter morning at Goar Park. The church begins their set-up at approximately 4:00 a.m. and usually leaves the park no later than 8:00 a.m. The set up for the event includes a PA system, 5- 6 tables and a large tarp for the congregation to sit on. The church estimates approximately 700 participants will be in attendance Easter morning. RECOMMENDATION' Based on past history, staff has received no complaints regarding the church's event. The church will pay a refundable $250.00 security deposit and the typical $500.00 land use fee for the use of the park site. Staff is recommending City Council approve the use of Goar Park by the Highland Park Presbyterian Church for Easter morning services. ATTACHMENTS' Letter of request from Highland Park Presbyterian Church 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3\Easter- Church Service (3).doc 5:24 PM 02/09/05 Jan 27 05 05: 30p HPPC Mus i c Department 2 i 4-559-53?0 Janua~ 27, 2005 Nathan Cadet Highland Park Prebyterian Church 3821 University Blvd Dallas, TX 75205 Gerw Bradley University Park City Hall 3800 University Blvd Dallas, TX 75205 Dear Mr. Bradley: Per Amber Johnson's instructions, Highland Park Prebyterian Church would like to request the use of Goar Park on the morning of March 2:5 (Easter Sunday) for the annual Easter Sunrise Se~ice. Although the se~ice itself only lasts an hour and will not begin until 6:30, am,. we would need to, requisition the Park from approximately 4:00 am to 8:00, am that morning. We expect .approximately seven hundred people at: the event, it has been a great success in years past, and we look forward to working with the City on~ again. Sincerely, Nathan A. CaAer Associate Director of Music in Contempor2w Worship AGENDA MEMO (02/15/05 AGENDA) DATE: TO: FROM: SUBJECT: February 9, 2005 Honorable Mayor and Members of the City Council Jim Criswell, Director of Information Services Changing the City Public Safety Wireless Solution BACKGROUND: In August of 2001, the City first implemented mobile data computing for the Police and Fire Departments. To provide a secure, reliable connection to each laptop computer, CDPD (Cellular Digital Packet Data) wireless technology was implemented. The exclusive provider of that service for our area was AT&T Wireless. In early 2004, the City received a letter from AT&T announcing the end of life for the CDPD network effective June 30, 2004, and incentive to migrate to their new GPRS (General Packet Radio Services) network. Due to advances in wireless communications technology, the City published an RFP in March, 2004 to explore other alternatives. Three bidders responded, and staff began the process of determining the best solution for the future. Subsequently, due to the number of Public Safety agencies that complained to AT&T about the short termination notice for CDPD, a follow up letter from AT&T moved the CDPD network termination date to June 30, 2005. This move allowed our staff to slow down the replacement process and take advantage of additional technological advances that have been implemented over the past year. RECOMMENDATION: Staff has evaluated responses from Verizon Wireless, AT&T Wireless, and Sprint. The major evaluation criteria were network security, static IP addressing (the specific fixed address of each laptop), transmission speeds, technological growth without replacement, the ability to add additional City Departments in the future, and cost. One solution has surfaced as the best fit to meet all of those objectives. The service is called EVDO (Evolution Data Optimized) and is provided by Verizon Wireless. All three vendors can provide security, static IP, and the ability to add additional departments. The area where EVDO has a major advantage is SUBJECT: Changing the City Public Safety Wireless Solution Page 2 transmission speed and growth capability. As an example of speed, consider the analogy of miles per hour (mph). Below is listed the relative speeds of the four solutions. Vendor Technology AT&T Wireless CDPD AT&T Wireless GPRS Sprint CDMA Verizon Wireless EVDO Speed 12 mph (Current solution) 30-40 mph 50-70 mph 400-700 mph The EVDO speeds will allow streaming video, web cam transmission from an emergency event, City map transmission along with cellular 911 pin-mapping, etc. It is also easy to add additional users later for areas such as Building Inspectors or Utility Supervisors. The monthly cost breakdown by vendor is: Verizon Wireless 19 devices @ $55 Frame Relay Circuit Static IP Addresses Total $1,045.00 698.00 .00 $1,743.00 Sprint 19 devices @ $60 Frame Relay Circuit Static IP Addresses Total $1,140.00 698.00 62.50 $1,900.00 AT&T Wireless 19 devices @ $59.49 Frame Relay Circuit Static IP Addresses $1,130.31 698.00 57.00 Total $1,885.31 Staff recommends awarding a contract for Public Safety Wireless Services to Verizon Wireless for $1,743.00 per month. Funding has been included in the 2005 Information Services Budget for the Frame Relay Circuit, and in the Police and Fire Budgets for the 19 devices. AGENDA MEMO (02/15/05 AGENDA) DATE' TO: February 9, 2005 Honorable Mayor and Members of the City Council FROM: Bob Livingston SUBJECT: 2005 Holiday Schedule On nine holidays each year, City Hall and most departments, except for police and fire, are closed. In 2005 the City will recognize the same holidays as in previous years on the following days' New Year Day Employee Picnic Memorial Day 4th of July Labor Day Thanksgiving Holiday Christmas Eve & Day Monday, January 3rd Friday, May 27th, Close at noon Monday, May 30th Monday, July 4th Monday, September 5th Thursday & Friday, November 24th & 25th Friday, December 23rd& Monday, December 26th As in 2004, I am proposing to combine the two one-half day Christmas Eve and New Year's Eve holidays and let our employees celebrate it on Friday, December 23rd. The Christmas Holiday would be celebrated on Monday, December 26th. Sanitation collection will resume on Tuesday, December 27th. The 2006 New Year Holiday will be celebrated on Monday, January 2nd. RECOMMENDATION: Approve the Holiday Schedule as Proposed ATTACHMENTS: None Cc~ Department Heads 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal Settings\Temporary Internet Files\OLK3\2005HOLIDAYS020905.doc 12'11 PM 02/10/05 MINUTES #2503 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, FEBRUARY 1, 2005, 5:00 P.M. Mayor Holmes opened the meeting of the City Council. Present were Mayor Pro Tempore Jim Roberts and Councilmembers Syd Carter, Kelly Walker and Harry Shawver. Also in attendance were City Manager Bob Livingston, City Attorney Rob Dillard and City Secretary Nina Wilson. AWARDS & RECOGNITION PROCLAMATION' Mayor Pro Tem Jim Roberts presented Mayor Blackie Holmes with a proclamation from the City Council honoring him as a Distinguished Alumni Award Recipient for Private Practice from the Dedman School of Law, Southern Methodist University for the Year 2004-2005. Mayor Holmes has also received numerous other awards including 2004 Texas Trial Lawyer of the Year and the Lola Wright Foundation Award for Outstanding Public Service in 2002. BOY SCOUTS: Boy Scouts Dean Hawn and Courtney Strachan introduced themselves and stated they were working on Citizenship in the Community Merit Badges. RECOGNITION: Municipal Court Associate Judges Winfield Scott and Charles Caperton for their years of service to the City. Municipal Court Judge presented them with plaques and Mayor Holmes thanked them for their years of service. RECOGNITION: Police Officer A1 Rosales was unable to attend to receive the Employee of the Year Awards from the Police Department. His appearance will be rescheduled at a future meeting. DEPARTMENT PINS' Fire Department Lt. Shane Schindler and Fire Department Drive/Engineer Nelson Shaw were awarded 25-year pins and Building Department Code Enforcement Officer Russell Craig was awarded a 15-year pin for a total of 65 years of service to the City. ITEMS FROM THE FLOOR Ms. Susan Eldredge, 6805 Golf Drive, Ms. Sylvia LaRue, 6720 Golf Drive, Mrs. Frank Bradley, 6709 Golf Drive and Mr. Kenny Stephens, 6701 Golf Drive spoke in opposition to the home being built at Golf and Rosedale. The size of the home and the setback from Golf Drive were of major concern. Mrs. Bradley distributed pictures of the view on Golf Drive to the Councilmembers. The Mayor thanked them for coming before the Council with their concerns and stated the builder would be contacted and everything possible would be done to soften the impact aesthetically on the west side of the home. Mayor Holmes also invited them to go before the Board of Adjustment to express their concerns. He then requested the City Attorney and City Manager to investigate City ordinances regarding whether a home can change from the street on which it faces to a different street if the home is torn down. If possible, an ordinance will be passed immediately prohibiting that change. Mayor Pro Tem Roberts moved acceptance of the Consent Agenda. Councilmember Shawver seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER ORDINANCE ABANDONMENT OF RIGHT-OF-WAY AT 5701 ARMSTRONG PARKWAY: The Fair Market Value of the 196 square foot strip of land was calculated at $42.3736 per square foot for $8,305.23. No utilities will be impacted by the proposed sale of the right-of-way, and the City has no current or future use of the subject parcel. ORDINANCE NO. 05/03 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ABANDONING A PORTION OF THE STREET RIGHT-OF-WAY OF ARMSTRONG PARKWAY, AS MORE PARTICULARLY DESCRIBED AND DEPICTED IN EXHIBIT "A", TO THE ABUTTING OWNER IN CONSIDERATION OF THE PAYMENT OF THE APPRAISED MARKET VALUE BY THE OWNER TO THE CITY; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF DALLAS COUNTY, TEXAS, AS A QUIT CLAIM DEED; AND PROVIDING AN EFFECTIVE DATE. CONSIDER BID #05-07, ANNUAL CONTRACT FOR CRUSHED STONE: TXI submitted the low bid of $6.10 per ton with an $8.73 per ton delivery fee ($14.83 per ton total). This price is $1.19 per ton more than our expired contract price solicited in September 2002. The Street Division expects about 80% of its orders will be delivered with the remaining 20% picked up by City employees. Based on this ratio, this contract is worth approximately $34,018.40. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For January 19, 2005. MAIN AGENDA CONSIDER AWARD OF BANK SERVICES PROPOSAL' The City of University Park uses a variety of contemporary banking services in conducting its daily financial operations. The City's current depository bank is Bank of Texas. Five banks submitted comprehensive proposals on November 12, 2004, the proposal deadline. Two members of the City's Finance Advisory Committee participated in the selection process and interviewing two proposers, Bank of Texas and Texas Capital Bank. These two banks proposed the lowest pricing with Bank of Texas being the low bidder, and Bank of Texas has provided excellent service during the time of it's contract with the City. The selection committee and the Finance Advisory Committee recommended awarding the three-year contract for banking services to Bank of Texas. The contract includes two additional one-year extensions if agreeable to both parties. Councilmember Walker moved approval of the award. Councilmember Shawver seconded, and the vote was unanimous to award a three-year contract for banking services to Bank of Texas. CONSIDER ORDINANCE FOR NO PARKING ON DUBLIN FROM DYER NORTH TO MCFARLIN: The City is preparing to open this new section of Dublin, which is approximately 200 feet in length and adjacent to the new SMU parking lot on the east side of campus. The need for no parking on the east and west side of Dublin is for public safety and fire lane protection. Councilmember Shawver moved approval of the ordinance. Councilmember Carter seconded, and the vote was unanimous to approve no parking on Dublin from Dyer north to McFarlin. ORDINANCE NO. 05/04 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING ON DUBLIN STREET FROM THE POINT OF ITS INTERSECTION WITH DYER TO THE PO1NT OF ITS INTERSECTION WITH MC FARL1N BOULEVARD; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES 1N CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF F1NE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER ORDINANCE AMENDING SECTION 10.1208 PARKING FOR HANDICAPPED OR DISABLED PERSONS: The proposed amendments, updated by state law, include a revised schedule of fines and penalties for the owners of vehicles parking in or blocking access to a designated parking spot without a license plate or placard bearing the international symbol of accessibility. Under existing code, the fine is a maximum of $200 per violation. The proposed changes increase the minimum fine to $250, with increased fines and penalties for repeat offenders. Staff also recommended amendments be removed which would require the City to post the fine amount beneath the sign designating an accessible parking space. Mayor Pro Tem Roberts moved approval of the ordinance. Councilmember Carter seconded, and the vote was unanimous to amend parking for handicapped or disabled persons. ORDINANCE NO. 05/05 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 10, SECTION 10.1208 TO PROVIDE REGULATIONS FOR PARK1NG FOR HANDICAPPED OR DISABLED PERSONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES 1N CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF F1NE NOT TO EXCEED THE SUM OF ONE THOUSAND ($1,000.00) DOLLARS FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER ORDINANCE ADDING COMMUNITY INFORMATION OFFICER (CIO) POSITION: An additional job description will be added to the salary schedule. Councilmember Walker moved approval of the ordinance. Mayor Pro Tem Roberts seconded, and the vote was unanimous to add the CIO position. ORDINANCE NO. 05/06 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO. 04/28, THE PAY PLAN FOR EMPLOYEES FOR FY 2004-2005, BY ADDING THE POSITION OF COMMUNITY INFORMATION OFFICER; AND PROVIDING FOR AN EFFECTIVE DATE. CONSIDER AT&T TELECOM EASEMENT AT DRANE DRIVE' AT&T Wireless plans to install wireless communication antennas on a TXU pole along the Dallas North Tollway across from the Dallas County Park Cities Municipal Utilities District booster pump station. AT&T plans to place the base cabinets associated with that installation in the southwest corner of Germany Park on land owned by the North Texas Tollway Authority (NTTA). The cables between the TXU pole and the base cabinets will need to run along a 5-foot wide strip of land between the sound wall and Roland Avenue curb line. They also need to install underground conduits in the same area for electric and telephone service to the site. That strip of land is owned by the City. Consequently, AT&T Wireless has requested a utility easement in the above-mentioned strip of land to allow for the placement of their cables and associated hardware. AT&T has requested an easement for subterranean and surface rights on a 77-foot long, 1-foot wide strip of land beginning at the NTTA property and extending south to the TXU pole. Appraisal Brokerage & Consulting Co. has valued that part of the easement at $3,386.00. AT&T has also requested subterranean rights on a 289-foot long, 1-foot wide strip of land beginning at the TXU monopole and extending south to a wooden utility pole near the Stanhope alley. That part of the easement was valued at $3,972.00. The total easement was valued at $7,358.00. Payment from AT&T will also include reimbursement for appraisal expenses in the amount of $650.00. Thus, the total payment will be $8,008.00. Councilmember Shawver moved approval of the easement. Councilmember Carter seconded, and the vote was unanimous to approve the telecommunications easement for AT&T Wireless along the west side of the Roland Avenue right-of-way. CONSIDER PARK CITIES YMCA FACILITY UTILIZATION AGREEMENT: The Park Cities YMCA and City have cooperated for years to provide youth athletic facilities and recreational programming for residents of University Park, Highland Park and the surrounding north Dallas area. The City Council is on record giving the YMCA the right of first refusal for use of all City fields. In recent years, in addition to the YMCA, we have provided practice and game facilities for the HPHS girl's softball teams, HPHS Lacrosse teams, HPHS soccer teams, and other groups. The frequency of requests from all groups continues to increase due to the limited amount of practice and league game field space available in our area. The agreement provides direction regarding both the City's and YMCA's responsibilities associated with field scheduling, user fees, field maintenance practices and field closures. The agreement also provides a schedule for meetings between the City and the YMCA after each season to evaluate the field usage and the successes of the agreement. The agreement is structured to cover a five (5) year period from January 2005 until June 2010. Mayor Holmes moved approval of the agreement with suggested changes addressed in the pre-meeting. Councilmember Shawver seconded, and the vote was unanimous to approve the YMCA Facility Utilization Agreement. CONSIDER AWARD OF RFP NO. 05-04, DIGITAL IMAGERY COLLECTION: GEOSPAN for an amount not to exceed $38,500. The Cartegraph work order and asset management software approved for purchase in August 2004 will be utilized to direct and assign all citizen inquiries/requests and to assign work orders within the streets, utilities, sanitation, and traffic divisions. It will also serve as an asset management tool for maintaining inventory, tracking work completed on specific assets and providing the initial inventory of City assets. GEOSPAN's technology incorporates van-mounted cameras that take a 360-degree picture of the right-of-way every fifteen feet. The digital imagery will be used to collect specific location on the following city assets: signs, signals, water valves, street intersections, manholes, fire hydrants and decorative street lights. It was suggested that the City be listed as additional insured GEOSPAN Proposal. Mayor Pro Tem Roberts moved approval of the award. Councilmember Walker seconded, and the vote was unanimous to approve the award for digital imagery collection to GEOSPAN for an amount not to exceed $38,500. DISCUSS REST AND RECUPERATION PROGRAM AT D/FW AIRPORT' The City, along with The Town of Highland Park and the Highland Park Independent School District, has volunteered to participate in the Rest and Recuperation Program at D/FW Airport February 21- 27 to greet our troops as they return home. The City will furnish goodie bags, decorated by the Highland Park Elementary Schools, and will display welcome home banners and signs. All University Park employees are eligible to volunteer for this program. The City Council will greet the troops on February 23rd. There being no further business, the meeting was adjourned. PASSED AND APPROVED this 15th day of February 2005. ATTEST: James H. Holmes III, Mayor Nina Wilson, City Secretary AGENDA MEMO (02/15/05 AGENDA) DATE' February 9, 2005 TO' Honorable Mayor and Members of the City Council FROM' Gerry Bradley, Director of Parks SUBJECT' Kerwin Memorial Project As you are aware, two weeks ago staff met with Barbara and Colin Kerwin to discuss a memorial for their daughter Ann Kathryn. Mr. Kerwin presented staff with a concept of a sculpture and hopes to place the statue in a botanical bed on the western boundary of Caruth Park (see attachment). Mr. Kerwin indicated that the entire project would cost somewhere in the $40,000 to $70,000 range. These costs would include the hiring of a sculptor and the foundry charges for statue. Funding for the project to date is supported by the following contributions: · Kerwin Family Personal Donation $30,000.00 · University Park Civic Foundation Kerwin Memorial Account Total $10,629.96 $40,629.96 If the memorial project costs (on the high end) $70,000.00, this would leave the project approximately $29,370.04 short of being funded. The Kerwin Family has requested that the City Council consider utilizing funding from the UPCF Playground Project to offset the deficit within the Kerwin Memorial project. Although this project is extremely worthy of consideration, staff has two concerns regarding the use of the playground funds for the memorial. Staff Concerns · Funding in the UPCF Playground Project has already been identified to support the design and installation of the Williams Park Playground. Staff has anticipated construction to begin by June 2005. Cost of the playground is estimated at $40,000 - $50,000. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3\Kerwin Request (5).doc 5:21 PM 02/09 Staff is also concerned about setting a precedent of utilizing funds identified from various donations for playground improvements to develop a memorial. RECOMMEDATION Based on a review of this matter with our City Attorney, there are two alternatives that City Council can consider to support the Kerwin Family's request for matching funds for the memorial. First, City Council can direct staff to budget tax dollars to support the Kerwin Memorial or secondly, the Kerwin Family can continue to solicit support from private donations until all necessary funds have been identified. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3\Kerwin Request (5).doc 5:21 PM 02/09 Barbara and Co~ Ke~n 3304 Purdue Da~as, ~ 75225 Giving Wings to Others Januaw 28, 2005 Ci~ of Un. iversi~ Park 3.800 Universi~ Blvd. Universi~ Park, TX 75205 Dear Ci~ Council:: Ever since the tragic death of om preCious daughter Ann Kath~n, th~ greater communi~, of the Park Cities has been extremely suppo~ive of our family. While we were new to the com. muni~, Ann. Kathryn was not. She: was born April 7, ! 997 .at Presb~erian Hospital, just 3 miles from whe:re her life: ~would be taken a li~le more than six years later. In the sho~ time that she lived here, she grew to love Caruth Park. Just a sho~ walk no~h of our home, she would play there ogen with her ii~le sister and best friend Erin. Whether running in the rieids, playing on the playground, riding her bike .or having a picnic, th.e park was always a great getaway. In memory of these joyous moments and as a small gesture of th.anks to a loving communi~, we would like to donate the necessary' fun.ds to. the Universi~ Park Civic Foundation to commission a bronze sculpture of children playing it is .our desire to have this sculpture pe~anently placed at the entrance to Caruth Park on the Tuale Creek Parkway side. A~ached is an. example of how such statua~ might look in. this location.. If this is acceptable to the Council, we plan. to do, nate the necessaw funds to the Civic Foundation from Ann Kathwn's Fund, a charitable program we've recently established in. her memory. Together with other 'funds so generously contributed by other:s, it is anticipated that the Ci~ would then directly contract for the statuap.~~ with the artist's studio. Depending on our' final design choice, total costs are estimated to be in the $4,0-$70K range As it has done in tl.~e pas:t, Williams Park in Ann Kathwn's memo~. We appreciate your kind consideration of this pr.oposai. Sincerely, and Colin K~rwin Vanward Charitable Endowment Program PO Box 3075, Souttheastern, PA 19398-99i7 (888)-383-4483 www.vai~g3mrdchafitabie, org AGENDA MEMO (01-19-05 AGENDA) DATE' February 10, 2005 TO' Bob Livingston City Manager FROM' SUBJECT' Gene R. Smallwood, P.E. Director of Public Works Consider request to abandon sanitary sewer easement across the residential property located at 6809 Golf. Background. The owner of the property at 6809 Golf is requesting that the City abandon an easement for a previously-abandoned sanitary sewer that crossed the residential lot. Even though the sewer is no longer in service, the City still retains the easement which encumbers his property. No utilities will be impacted by the proposed sale of the easement, and it is staff's opinion the City has no current or future use of the subject parcel. If the Council is amenable to the request, staff will determine the fair market value for the easement and request that the City Attorney develop an abandonment ordinance, which would then be placed on the 03.07.05 agenda for Council consideration. Recommendation. Staff recommends City Council authorization to proceed with details for sale of the above-referenced sanitary sewer easement. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3~AM San Sewer aband 6809 Golf 02 15 05.doc 11:55 AM 02/10/05 AGENDA MEMO (02/15/2005 AGENDA) DATE: February 1, 2005 TO: Honorable Mayor and Members of the City Council FROM: Bob Livingston SUBJECT: Contract for Master Plan Development for Snider Plaza/Hillcrest South One of the goals from the October Council/Staff Planning session was: Commercial Vitality' Redevelop commercial areas with an emphasis on Snider Plaza and Miracle Mile. This issue has been developing over the past few years; particularly, in the Snider Plaza/Hillcrest South area and has become a priority. This is due to potential development of the Chase Bank site, the construction of the medical building at Snider Plaza and Rankin, as well as ongoing development, zoning and parking issues throughout both areas. Over the past several months, Bud Smallwood and I have met with Dennis Wilson and Jim Richards of Townscape Planning Inc. to discuss how to approach developing a plan for the redevelopment. Townscape has assisted many Dallas area communities with a complete range of planning services including community master plans and downtown plans. Mr. Wilson consulted with the City during the 1989-1990 Master Plan and is quite familiar with the City including its commercial areas. During our discussions, staff emphasized the need for a high level of public involvement in this process. That, coupled with the significant differences between the two shopping areas, led us to determine that it would be best to deal with each area individually. Since there is a potential for immediate development in the Snider Plaza/Hillcrest South Area, as well as the fact that specific zoning issues need to be addressed, this proposal is to perform the first study on Snider Plaza/Hillcrest South. Once this area is completed, (approximately 1 year), we can then determine a scope and timeframe for the work on the Miracle Mile. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal SettingsVl-emporary Internet Files\OLK3\SNIDERCoNTRACT012605 (2).doc 3:50 PM 02/03/05 The attached proposal totals $95,212, which is more expensive than originally anticipated. It includes several workshops, a one-half day design charrette, meetings with property owners and lessees, and other interested parties. These will be necessary in order to obtain maximum input. They will necessitate allowing the consultant significant time to revise plans based on the comments and suggestions received during the meeting and workshops. Additionally, funds are included to allow for traffic studies to be sure that recommended changes will result in parking and traffic flow improvements. Finally, we have asked that the final product include a comprehensive list of all actions necessary to implement the plan once it has been adopted by the Planning and Zoning Commission and the City Council. This will include drafts of necessary Zoning Ordinance changes, financial needs for infrastructure improvements and other items. RECOMMENDATION: I recommend Council approve the Agreement. ATTACHMENTS: Proposed Agreement. Cc~ Park Director Public Works Director 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal Settings\Temporary Internet Files\OLK3\SNIDERCoNTRACT012605 (2).doc 3:50 PM 02/03/05 21 December 2004 Bob Livingston City of University Park PO Box 8005 Dallas, TX 75205-0008 RE' Letter of Agreement for Snider Plaza and Hillcrest Avenue Dear Mr. Livingston' This letter will serve as the Agreement between the City of University Park (Client) and Townscape Planning, Inc. (Consultant) for the performance of professional services toward providing a plan, strategies and public involvement for Snider Plaza and the commercial portion of Hillcrest Avenue south of Snider Plaza. The Consultant will perform the scope of services attached as Exhibit A. The fee for these services shall be $95,212. Monthly billing to the City of University Park will be based on a percent complete basis, according to the following table: I. Project Initiation $11,627 II. Assessment of Issues and Opportunities $20,622 III. Principles and Actions $43,218 IV. Final Plan Recommendations $19,744 Total $95,212 Any additional assignments will be billed at the firms' customary hourly rate, and expenses will be billed at cost. The hourly rate for Dennis Wilson and Jim Richards is $150/hr. plus expenses. If you are in agreement with these terms, please sign and return one of the enclosed copies. We are looking forward to working with the City of University Park on this project. Sincerely, Dennis Wilson, AICP Principal TOWNSCAPE PLANNING, INC. Attachment: Exhibit A Snider Plaza Scope of Services and Fees Exhibit B Schedule of Terms and Conditions Bob Livingston, City Manager City of University Park Date Page 2 of 2 _~Snider Plaza* ~ ~ / { Formatted: Font: 10 pt ~SCOPE OF SERVICES ~ ~ Formatted: Right ~ecember 14 2004 ~ ~ ~SNIDER PLAZA REDEVELOPMENT MASTER PLAN ~ ~PROPOSED SCOPE OF SERVICES '~'~', Step 1' Project Initiation 1.1 Kickoff meeting ., Meet with the client representative(s) in University Park to review this scope of ,,, ( Formatted: Font: 10 pt services and work plan, clarify expectations, and receive base mapping of the project '~( Formatted: Centered area as well as copies of any previous studies historical background data that would be helpful in the course of the project. We would also ~ ~ identify any additional data needs, establish lines of communication, and clarify ~ ~ Deleted: or timetables. Formatted: Font: Times New Roman MT Extra Bold, 9 pt, All caps ii F°rmatted: F°nt: Times New Roman, 10 pt, Not All caps Formatted: Font: Times New Roman, 10 pt, Not All caps ~(Formatted: Font: 10 pt ~I Formatted: Top: 1.3" IFormatted: Font: Times New Roman IVlT Extra Bold 1.2 Review Existing Plans, Ordinances and Projects Review the City's existing comprehensive plan, zoning ordinance, subdivision ordinance and other applicable plans and ordinances. We will discuss projects currently under consideration within the project area with appropriate stakeholders and agency staff., 1.3 Prepare Base Maps I ~ existing mapping provided by the client, prepare project base maps of the project area. Miracle Mile Plan?)¶ Deleted: Based on Step 2: Assessment of Issues and Opportunities 2.1 On-Site Assessment Conduct an on-site assessment and photo documentation of key planning and design issues, opportunities and constraints, including: · Existing land use patterns · Major vehicular circulation patterns · Major pedestrian circulation patterns · Parking patterns and · Building footprints, uses and character · Infill and redevelopment opportunities · Streetscape character · Visual quality issues · Projects in progress or under consideration 2.2 Stakeholder Workshop 1: Issue Identification Conduct an informal workshop with project area stakeholders, community leaders, residents and city staff to determine key planning and urban design issues from the community's perspective. This would include both the commercial ~ owners and adjacent residents in ~arate workshops. _~Snider Plaza~- ~ ~ / { Formatted: Font: 10 pt ~SCOPE OF SERVICES ~~ ~ Formatted: Right ~ecember 14 2004 ~ ~ - -~ [ Formatted: Font: Times New Roman ~?- IVlT Extra Bold, 9 pt, All caps 2.3 Summary Analysis Prepare a plan diagram and related illustrations of key observations, issues, opportunities and constraints that characterize the essential qualities and potential of the project area. This summary diagram will document agreed-upon observations that will be the foundation for planning and urban design recommendations. Roman, 10 pt, Not All caps Formatted: Font: Times New Roman, 10 pt, Not All caps Formatted: Font: Times New I Formatted: Font: 10 pt 2.4 Staff Workshop: Analysis Findings Meet with the client representative(s) to review the team's preliminary observations and the Summary Analysis, and to reach consensus on the issues raised. Step 3: Preliminary Alternatives and Recommendations 3.1 Prepare Conceptual Alternatives Prepare and review with staff_two alternative sketch plan concepts for the project area to serve as basis for discussion at the design charrette (Task 3.2). Deleted: 3.2 Stakeholder Workshop 2: Design Charrette Conduct a half-day public design charrette in University Park to: · Provide a common understanding of the project's opportunities and constraints · Review successful placemaking strategies for similar projects · Explore alternative concepts for redevelopment, and assess their strengths and weaknesses · Based upon participant input, establish guiding principles, a vision statement and a preferred direction for redevelopment. 3.3 Preliminary Redevelopment Master Plan Based upon analysis findings and charrette results, prepare a Preliminary Master Plan that will graphically summarize the key preliminary recommendations for the Project Area. The Framework Plan will be accompanied by illustrative crossections and sketches sufficient to convey its key concepts and character, and will outline recommendations for: · Land use o Key land use designations and changes o Infill and redevelopment opportunities o Parking · Vehicular circulation and street relationship issues · Urban Design o Walkability o Project area gateways and focal points o Streetscape character o Street wall character o Public open space locations and character o Public art o Other key urban design recommendations Development Standards 3.4 Preliminary Implementation Strategies Recommend preliminary implementation strategies, including: · Necessary city ordinance changes to accomplish key goals of the plan · Recommended strategies for short and long term, including regulatory, voluntary and incentive based approaches. · Parking management recommendations · Project priorities and phasing _~Snider Plaza~- ~ ~ / { Formatted: Font: 10 pt ~SCOPE OF SERYICES ~~ ~ Formatted: Right ~ecember 14 2004 ~ ~ - -~ [ Formatted: Font: Times New Roman ~?- IVlT Extra Bold, 9 pt, All caps ~.~ Formatted: Font: Times New ', Roman, 10 pt, Not All caps ,~ Formatted: Font: Times New "Roman, 10 pt, Not All caps (Formatted: Font: 10 pt 3.5 Staff Workshop: Preliminary Recommendations Meet with the client representative(s) to review the Step 3 products and recommendations and to refine direction as necessary. 3.6 Stakeholder Workshop 3: Preliminary Recommendations Conduct a final informal workshop with project area stakeholders, community leaders, residents and city staff to review the preliminary master plan recommendations and receive input for refinement. Step 4: Final Plan and Recommendations 4.1 Final Plan Development Based on feedback from tasks 3.5 and 3.6 above, revise and refine the Preliminary Master Plan products ~nd recommendations. Deleted: and recommendations 4.2 Draft Report The plans, illustrations and recommendations will be compiled into a draft report, which will include: · Introduction/Background · Key Issues and Opportunities · Snider Plaza Redevelopment Master Plan o The Vision o Guiding Principles o Land Use o Street System o Urban Design Framework o Development Standards · Implementation Strategies The report will be reviewed in a meeting with the client representatives. 4.3 Finalize Report Based on the client's review and comment, finalize the Master Plan report and forward an assembled copy and digital files to the Client. 4.4 ZOAC Review Conduct a brief review of the ~lan with the Zoning Ordinance and Advisory Commission. 4.5 Planning & Zoning Commission Conduct a presentation worksh to a recommendation to City Council. _.Snider Plaza~- ~ ~ / ( Formatted: Font: 10 pt ~SCOPE OF SERVICES ~ ~ Formatted: Right ~ecember 14 2004 ~ ~ Formatted: Font: Times New Roman -~ IVlT Extra Bold, 9 pt, All caps Formatted: Font: Times New Roman, 10 pt, Not All caps ,, Formatted: Font: Times New '~ Roman, 10 pt, Not All caps ~ (Formatted: Font: 10 pt ~ Formatted: Bullets and Numbering t Formatted: Bullets and Numbering 4.6 City Council Conduct a presentation workshop with City Council. - - - ~ Formatted: Bullets and Numbering PROJECT ASSUMPTIONS Deleted: Mapping¶ 1. ,The, Client will provide base mapping of the project area, including roadways, ' ¢ < ~ ~ buildings, significant vegetation, and contour lines, will be supplied by the ~ ~ ~ ( Formatted: Space Before: 6 pt Client, and that only minor modifications will be necessary to produce project ',~ ( Formatted: Bullets and Numbering base maps. ( Deleted: target budget assumes that 2. The Client will arrange for and provide the venue for workshops and distribution of all material. 3. The Consultant will provide the Client with a hard-co~ital files for ma_ s drawin_ s and re_ orts. TOWNSCAPE,Inc. SCHEDULE OF TERMS AND CONDITIONS EXHIBIT B: SCHEDULE OF TERMS AND CONDITIONS II. Client Responsibilities A. Information, surveys and reports which bear on the subject plan or study, which are in the possession of the Client shall be furnished to Townscape, Inc. at the Clients expense, and Townscape, Inc. will be entitled to rely upon the accuracy and completeness thereof. g. If the Client observes any fault or defect involving non- conformance with the Contract, prompt written notice thereof will be given to Townscape, Inc.. C. The Client shall furnish required information and shall render decisions expeditiously for the orderly progress of Townscape, Inc.'s services. Townscape, Inc. Compensation and Payment A. Fees under Time and Expense Contracts and extra services under Lump Sum Contracts shall be billed according to the following hourly rate schedule: Partners $150.00 Senior Planners/Graphics $95.00 Junior Planners/Graphics $60.00 Clerical $30.00 g. Reimbursable expenses under Time and Expense Contracts and extra services under Lump Sum Contracts shall be billed at actual Townscape, Inc. cost, and may include: 1. Transportation and living when traveling in connection with the project; 2. Fees paid for securing maps, plans and ordinances from authorities and/or agencies regarding the project; 3. Postage, delivery services and handling of information; and 4. Reproduction and photocopying. C. Payments are due within thirty (30) days after the bill is rendered. Payments not made within 30 days will bear interest from the end of the calendar month in which the services were rendered at the rate of one-and-one- half percent (1-1/2%) per month until paid. The provision of interest shall not be construed as authorization to make late payments. Failure of the Client to make payments when due shall be cause for suspension of services. Townscape, Inc. shall be entitled to reimbursement of all costs actually incurred in collecting overdue accounts under this contract, including without limitation, legal fees. iii. General Terms A. Termination. The Agreement shall be subject to termination upon a seven-day written notice at any time for good cause by either party. In the event of termination, full payment shall be made for services performed to termination date including reimbursable expenses then due. If the Agreement is terminated prior to the completion of the services herein, use of any interim reports or other documentation is limited to the client's internal purposes and no distribution thereof to others shall be made without Townscape, Inc.'s specific written authorization. g. Ownership of Documents. Final presentation documents are the property of the client, however, Townscape, Inc. may use such documents and copies thereof for its promotional purposes. Ideas and concepts developed as part of the project may be used freely by Townscape, Inc. for other purposes. C. Laws, Rules and Regulations. Townscape, Inc. will use its best professional efforts to identify laws, rules and regulations which apply to the project, to interpret the same in a reasonable manner, to seek the advice of government officials and/or the Client's legal counsel when questions of interpretation and/or applicability arise, and to produce reports, plans and other documents which are consistent therewith. Having done so in accordance with normal standards of good professional practice, Townscape, Inc. will have met its obligation hereunder, and will not be responsible for contrary interpretations or determinations by others. D. Miscellaneous. The Agreement constitutes the entire agreement between the parties with respect to Townscape, Inc. described herein. It supersedes all prior agreements, and may be amended only in writing. The Client and Townscape, Inc. each binds himself and his partners, successors, executors, administrators and assigns to the other party of the Agreement and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of the Agreement. Except as above, neither the Client nor Townscape, Inc. will assign, sublet or transfer his interest in the Agreement without written consent of the other. The Agreement is governed by the laws of the State of Texas. Page 1 of 1 AGENDA MEMO (02/15/05AGENDA) DATE' February 9, 2005 TO' Honorable Mayor and Members of the City Council FROM' Gerry Bradley, Director of Parks SUBJECT' Banner Program Phase II- Snider Plaza Spring Banners In an effort to support and establish additional seasonal color during the spring season, staff is proposing to implement Phase II of the Snider Plaza Banner Program. The goal of the program is to bring seasonal color to street intersections and municipally-maintained facilities by utilizing colorful banners attached to light poles for display. This type of banner program was very successful as a pilot program at Snider Plaza during the 2004 holiday season. As phase II of the banner program, staff is requesting approval to install decorative spring banners on approximately 30 light poles at Snider Plaza. The banners measure 20 inches wide by 40 inches long and are made of vinyl with image printing on both sides of each banner. Due to request from citizens and City Council Members, staff plans to install two (2) banners at each light pole to obtain a greater visual impact. The Park Advisory Board unanimously supported the projects concept during their February 8, 2005 meeting and recommended that staff review the item with City Council for approval. Due to the success of Phase I of the Holiday Banner Program, to date, the City has received $2,000.00 in donations from local business owners within Snider Plaza. This funding has been identified as support funding for the Spring Banner Program. The following is the proposed budget: Spring Banners Program Cost Estimate: Banners (double) -64 banners @ $44.95 *Hardware- 23 @ $47.00 Program Donations Banner Installation/Removal (Parks Dept.) Total Cost to City = $ 2,876.80 = $1,081.00 = ($2,000.00) = 0.00 $1,868.00 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3\spring 2005 Banners (2).doc 4:05 PM 02/09/05 * NOTE: Staff has identified funding within the 2005 Amended Budget to support the purchase of additional hardware for the Snider Plaza Holiday Banner Program, which was going to be purchased next month. The funds would reduce the City's non-budgeted financial commitment in the Spring Banner Program to approximately $787.00 RECOMMENDATION' Staff is recommending City Council consider the approval of the City's portion of funding for the Snider Plaza Spring Banner Program. Funding for the project in the amount of $787.00 has been identified within the Parks Department general operating budget. ATTACHMENTS' Banner Examples 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3\spring 2005 Banners (2).doc 4:05 PM 02/09/05 AGENDA MEMO (02-1S-0S AGENDA) DATE' February 10, 2005 TO' Bob Livingston City Manager FROM' Gene R. Smallwood, P.E. Director of Public Works SUBJECT' Discuss zoning requirement associated with residential construction on corner lots. Background. Pursuant to the discussion at the 01.19.05 Council meeting, a suggestion was made to review the zoning requirements for residential construction on corner lots. Although the structure under construction at 6700 Golf meets all of current setback requirements, there appeared to be support from the Council for amending the Zoning Ordinance to place restrictions on building frontage on corner lots - specifically, when there is consideration of reconfiguration of the structure on the lot. Discussion. Staff recommends that the City Council forward this issue to the Zoning Ordinance Advisory Committee (ZOAC) for more detailed discussion and recommendation back to Council. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3WM Zoning for Resid Cor Lots 02 15 05.doc 8:17 AM 02/10/05 AGENDA MEMO (02/15/05AGENDA) DATE' February 9, 2005 TO' Honorable Mayor and Members of the City Council FROM' Gerry Bradley, Director of Parks SUBJECT' Park information Signs In fiscal year 2004/05, City Council, the City Manager and Department Directors met to discuss important items involving the City's future and how to continue to provide excellence in customer service to UP residents. As a result, City Council developed a Strategic Plan that is supported by six (6) major goals that City staff has been directed to implement. Under the goal of "City Aesthetics", a key objective requested that staff install attractive, uniformed signs in each park site providing park history, regulations and hours of operations. Staff has been working on various examples of the sign (color, wording, symbols) and sign framework. It is staff's objective to provide City Council examples of sign and framework in an effort to obtain direction on how to proceed with the signs design and appearance. The informational signage is not intended to serve as an entrance sign at each park site, but provide a subtle, yet sophisticated presentation of the park's history and regulations. RECOMMENDATION' Based on the information provided to City Council on 2/15/05, staff is requesting direction on how to proceed with this objective. Once defined, staff will develop a detailed cost estimate involving sign design, production and framework installation for City Council review. ATTACHMENTS' Sign Concepts 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwilson. UNIVPARK\Local Settings\Temporary Internet Files\OLK3\Park Information Signs (2).doc 3:43 PM 02/09/05 4 5 6 AGENDA MEMO (02/15/2005 AGENDA) DATE' TO: FROM: SUBJECT: February 10, 2005 Honorable Mayor and City Council Kent Austin, Director of Finance Quarterly financial statements Background The February 15, 2005, agenda package includes a set of financial reports for the City. These reports show budget to actual activity by fund and department; a narrative is also provided to highlight notable events and trends. Going forward the reports will be included each quarter in the agenda package. Attachments' · Quarterly financial report 12/31/2004 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal Settings\Temporary Internet Files\OLK3XAGENDA MEMO QTRLY FINANCIALS 021005.doc 12:38 PM 02/10/05 January 13, 2005 CITY OF UNIVERSITY PARK, TEXAS TO: FROM: SUBJECT: Honorable Mayor and City Council Finance Advisory Committee City Manager Tom Tvardzik, Controller Kent Austin, Director of Finance December 2004 Fund Reports Commentary The first quarter of fiscal 2005 concluded December 31. Lead sheets, financial statements, and related analysis continue to be prepared for the FY 2004 audit, which is scheduled to begin February 7, 2005. Notable trends in the December 31, 2004 reports include: · Property tax revenues are running 17% ahead of budget and are consistent with amounts collected during the prior fiscal year. Not a cause for celebration, tax collections in excess of budget are more a function of timing during the year, rather than an unanticipated increase in the revenue stream. All other General Fund revenues are in line with budget, except for Auction/Other, which received an early boost due to a sale of unused right-of-way. Overall, General Fund revenues are 10% ahead of budget, and almost 10% greater than the previous year. · General Fund expenditures are currently 3% below budget, but 15% higher than prior year. The entire increase is due to the change in the "booking" of budgeted transfers to the Capital Projects Fund, from a singular event to a (more steady) monthly transfer. Excluding the effect of the transfers, expenditures would actually be almost $90,000 less than the same period last year. · Utility Fund revenues are essentially on budget and 5% ahead of prior year, primarily due to the implementation of stormwater fees and more favorable interest earnings. Water sales are slightly (2%) ahead of prior year. · Utility Fund expenditures are tracking slightly lower than budget, but higher than last year. The increase from the prior year is due in large part to the previously mentioned change in budgeted transfers, and higher sewerage costs. · The Sanitation Fund is currently operating at a slight deficit, which is $400,000 better than budget. Revenues are on target and essentially even with the prior year. Overall, expenditures are lower than budget, due primarily to lower current land fill and disposal fees, offset slightly by higher fuel, maintenance and repair costs. Att: Summary Fund Report General Fund Report Utility Fund/Sanitation Fund Report 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Documents and Settings\nwils°n'UNIVPARK\L°cal Settingswemporary Internet Files\OLK3\FUND REPORT MEMO DEC04.doc 12:53 PM 02/10/05 CITY OF UNIVERSITY PARK, TEXAS FUND REPORT FISCAL YEAR-TO-DATE AS OF DECEMBER 31, 2004 BUDGETED FUNDS GENERALI UTILITY ISANITATION NON-BUDGETED FUNDS PROJECTS INSURANCE SERVICE INTERFUND ELIMINATIONS BUDGETED I BUDGETED TRANSFERS CONTRIBUTIONS TOTAL Revenues 7,410,431 2,474,076 541,072 1,274,683 629,093 358,682 (1,185,941 ) (944,156) 10,557,941 Expenditures 4,717,729 2,404,334 542,288 1,849,691 710,343 169,379 (1,185,941) (944,156) 8,263,667 2,692,702 69,742 (1,216) (575,008) (81,250) 189,303 Excess/(deficiency) of revenues Special Transfers Net change in fund balance 2,692,702 69,742 (1,216) (575,008) (81,250) 189,303 Working Capital - beginning 8,652,864 6,358,847 706,115 16,761,776 5,043,842 5,639,486 Working Capital - ending 11,345,566 6,428,589 704,899 16,186,768 4,962,592 5,828,789 2,294,273 2,294,273 43,162,930 45,457,203 FundReportl 2-2004N.xIsSUMMARY2/10/200512:55 PM CITY OF UNIVERSITY PARK, TEXAS FUND REPORT FISCAL YEAR-TO-DATE AS OF DECEMBER 31, 2004 GENERAL FUND Revenues Property Taxes Interfund Transfers Sales/Mixed Bev. Tax Franchise Fees Permits and Licenses Fines and Fees Park and Pool Interest Earnings Auction/Other Total Revenues Expenditures Executive Finance Human Resources Information Services Legal Building Engineering Traffic Control Facilities Maintenance Fire Police Parks Swimming Pool Streets Transfers, Budgeted Total Expenditures Exceesl(deflclency) of revenues Transfers, Special Net change In fund balance Working Capital - beginning** Working Capital - ending j BUDGET ACTUAL AS AMENDED YTD % 5,451,941 12,956,929 42% 137,500 550,000 25% 511,455 2,275,220 22% 422,451 2,060,000 21% 391,031 1,196,000 33% 274,434 1,163,160 24% 608 202,500 0% 66,036 350,000 19% 154,975 329,406 47% 7,410,431 21,083,215 35% 168,247 750,884 22% 224,248 955,847 23% 66,059 329,554 20% 137,737 740,259 19% 54,253 262,831 21% 115,134 627,831 18% 177,491 817,033 22% 149,510 788,304 19% 144,717 648,399 22% 839,582 3,873,280 22% 1,112,289 4,915,467 23% 480,590 2,131,979 23% 4,636 147,969 3% 344,947 1,647,334 21% 698,291 2,793,166 25% 4,717,729 21,430,136 22% 2,692,702 (346,921) n/a n/a 2,692,702 (346,921) n/a 8,652,864 8,652,864 100% 11,345,566 8,305,943 137% % PRIOR YEAR CHANGE 5,416,374 1% 112,500 22% 549,573 -7% 125,148 238% 293,483 33% 273,669 0% 935 -35% 16,687 296% 15,895 875% 6,804,264 9% 153,656 9% 229,621 -2% 74,039 -11% 144,044 -4% 62,235 -13% 136,664 -16% 200,540 -11% 163,790 -9% 136,379 6% 822,759 2% 1,108,434 0% 477,295 1% 3,380 37% 396,115 -13% 4,108,949 15% 2,695,315 0% 2,695,315 0% 7,512,872 15% 10,208,187 11% FundReport12-2004N.xlsGEN 2/10/200512:57 PM CITY OF UNIVERSITY PARK, TEXAS FUND REPORT FISCAL YEAR-TO-DATE AS OF DECEMBER 31, 2004 UTILITY FUND Revenues Water Sales Wastewater Fees Stormwater Fees Interest Earnings Auction/Other Total Revenues Expenditures Utility Office Utilities Transfers, Budgeted Total Expenditures Excess/(deficiency) of revenues Transfers, Special Net change in fund balance Working Capital - beginning Working Capital - ending BUDGET BUDGET ACTUAL AS ADOPTED AS AMENDED YTD % 1,260,424 5,592,625 5,592,625 23% 1,064,420 3,873,450 3,873,450 27% 126,101 501,156 501,156 25% 16,883 250,000 250,000 7% 6,248 5,600 5,600 112% 2,474,076 10,222,831 10,222,831 24% 1,314,522 5,760,061 5,760,061 23% 602,163 2,912,965 2,912,965 21% 487,649 1,950,598 1,950,598 25% 2,404,334 10,623,624 10,623,624 23% 69,742 (400,793) (400,793) n/a n/a 69,742 (400,793) (400,793) n/a 6,358,847 6,358,847 6,358,847 100% 6,428,589 5,958,054 5,958,054 108% % PRIOR YEAR CHANGE 1,234,056 2% 1,102,657 -3% 2,209 5609% 6,346 166% 260 2131% 2,345,752 5% 1,066,590 23% 567,665 2% 1,654,275 45% 691,477 -90% 691,477 -90% 6,969,072 -9% 7,660,549 -16% SANITATION FUND Revenues Refuse Collection Recycling Charges Yard Waste Bag Sales Brush/Special Pickup Fee Interest Auction/Other Total Revenues Expenditures Sanitation Dept. Total Expenditures Excess/(deficiency) of revenues Transfers Net change in fund balance Working Capital - beginning Working Capital - ending BUDGET BUDGET ACTUAL AS ADOPTED AS AMENDED YTD % 453,632 1,862,950 1,862,950 24% 49,468 210,000 210,000 24% 11,932 77,000 77,000 15% 21,209 62,500 62,500 34% 2,626 18,000 18,000 15% 2,205 1,000 1,000 220% 541,072 2,231,450 2,231,450 24% 542,288 2,664,806 2,664,806 20% 542,288 2,664,806 2,664,806 20% (1,216) (433,356) (433,356) 0% n/a (1,216) (433,356) (433,356) 0% 706,115 706,115 706,115 100% 704,899 272,759 272,759 258% % PRIOR YEAR CHANGE 460,818 -2% 50,699 -2% 12,598 -5% 17,432 22% 1,433 83% 1,474 50% 544,454 -1% 514,159 5% 514,159 5% 30,295 -104% 30,295 -104% 723,333 -2% 753,628 -6% Fund Report12-2004N.xlsUTI L_SAN2/10/20051:58 PM