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MINUTES
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CITY COUNCIL MEETING
CITY OF LINIVERSITY PARK, TEXAS
COUNCIL CHAMBER - CITY HALL MODULAR BUILDING
TUESDAY, OCTOBER 7, 2008, 5:00 P.M.
3:00 - 4:00 P.M. PRESENTATION: CPR AND AED TRAINING FOR CITY OF UNIVERSITY
PARK LEADERSHIP, FIRE DEPARTMENT TRAINING ROOM, CITY HALL
4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW;FIRE DEPARTMENT TRAINING
ROOM, CITY HALL
L CALL TO ORDER
A. Introduction of Council
Mayor Holmes opened the regular City Council Meeting at 5:00 p.m. in the Council Chamber in
the City Hall Modular Building. Present were Mayor Holmes, Mayor Pro Tem Walker, and
Councilmember Carter. Councilmember Clark, and Councilmember Grable were absent and
excused. Also in attendance were City Manager Livingston, and City Attorney Dillard.
B. Invocation
C. Pledge of Allegiance
Mayor Holmes asked the Boy Scouts in attendance to come to the podium and assist
Community Information Officer Steve Mace lead the meeting in the Pledge of Allegiance.
The Boy Scouts in attendance were as follows: Jackson Bruner, Troop 80, Citizenship in the
Nation/Community; Taylor Carrigan, Troop 80, Citizenship in the Community and Nation;
Peter Johnson, Troop 80, Citizenship in the Community; Parker McCabe, Troop 80,
Citizenship in the Community; Stephen Hamby, Troop 80, Citizenship of the Community
and Communications. Michael Mann, Troop 70, Communications; Alex Wolf, Troop 80,
Citizenship in the CommuniTy; and Ian Wolf, Troop 80, Citizenship in the Cammunity.
D. Introduction of Staff
As City Manager Bob Livingston was suffering from laryngitis, the Mayor suggested that
City Staff introduce themselves. The staff in attendance was Information Services staff Ken
Irwin, Director of Info Services Jim Criswell, Fire Chief Randy Howell, Police Chief Gary
Adams, Director of Parks, Gerry Bradley, Community Development Director Robbie
Corder, Finance Director Kent Austin, Assistant Director of Public Works Jacob Speer,
Community Information Officer Steve Mace, Assistant City Secretary Brandy Voge,
Assistant City Secretary/Payroll Specialist Liz Spector and Director of Public Works Bud
Smallwood.
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II. AWARDS AND RECOGNITION
A. Recognition of Purchasing Division for Achievement of Excellence in Procurement Award
Finance Director Austin introduced Christine Green, Purchasing Agent, and Sandy Perkins,
Administrative Assistant. The Purchasing Department recently was awarded the
"Achievement in Excellence in Procurement." The City received this award for the 8th
consecutive year and is one of a handful of cities around the country to be annually
recognized. Mr. Austin stated that this award requires completion of a rigorous and lengthy
application and measures the city's purchasing operation in areas like procurement,
innovation, "e-procurement" and leadership. Mr. Austin stated that the award is a credit to
the small but efficient staff. Mayor Holmes presented Ms. Green and Ms. Perkins with the
award and stated that it was a great reflection on the city.
III. CONSENT AGENDA
The Consent Agenda is a group of items that can be passed in one motion by Council. A
councilmember can remove an item if so wished.
A. Consider and Act on Initiating the Appraisal Process for Potomac Park and Certain Street
and Alley Rights-of-way
SMU and the City have agreed on a process to develop another appraisal of the following
properties: Potomac Park; Potomac, Airline west to NCE; Alley north of Potomac, between
Airline and Dublin; Dublin, Mockingbird north to Airline; Binkley, between Dublin and
NCE; McFarlin, between Airline and Ownby; McFarlin-Fondren alley, between Airline and
Ownby; Fondren, between Airline and Ownby; Fondren-University alley, between Airline
and Ownby. The University and the City have agreed to a three-person appraisal board.
The composition of the board is to be an appraiser selected by the University, an appraiser
selected by the City, and a third independent appraiser. The third appraiser will be selected
jointly by the first two. That third member will conduct the actual appraisal. Once that
appraisal is done, they will report their findings to the board. Then the board will come to a
mutual agreement on the finding and present that finding to the University and the
City. Council agreed that the City will contract for surveying services to develop accurate
descriptions of each parcel. Staff proposed that SMU and the City share the costs equally.
Staff also proposed that MacKenzie Bottum & Associates represent the City in the
aforementioned appraisal process. ..
B. Consider and Act on Approval of a Contract with Max-A-Million Carriage Rides for
Operation of Carriage Rides during Holiday Season
This Resolution authorized Max-A-Million Carriage Rides to operate horse-drawn carriage
rides through University Park during the Christmas holiday season, or between
Thanksgiving and Christmas 2008.
Staff recommended approval of this request with certain conditions required of Max-A-
Million, i.e., a$500.00 fee with $300.00 to be refunded if all conditions are met; cleaning of
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storage places and other areas affected by the horses, including locations along the route
- where a horse may urinate on a public street; a design or plan for the use of the parking
spaces to be approved by the Chief of Police (the same as used the last several years); an
indemnity clause; a one million dollar public liability insurance policy with a Certificate of
Insurance.
C. Consider and Act on a Reservation Request for Burleson Park - Leukemia and Lymphoma
Society
City Council approved the request ofthe Leukemia and Lymphoma Foundations based on
the following criteria: Secure at least two (2) additional restroom facilities; Contact the UP
Police Department and secure two (2) officers for the event; Send notice letters to
surrounding homeowners about the event up to 600 feet from the park site one week prior to
event. The required fees are: Reimbursable Security Deposit $250.00 and Rental fees of
$500.00.
D. Consider and Act on Approval of a Contract with Dallas County Health and Human Services
for Food Establishment Inspections and Environmental Health Services
This is the annual renewal with Dallas County Health and Human Services forthe Food
Establishment Inspection and Enviromental Health Services Agreement. The contract is
valid from October 1, 2008 through September 30, 2009.
E. Consider and Act on Approval of Minutes from September 30, 2008 City Countil Meeting
Mayor Holmes asked if Council wished to pull any item off the Consent Agenda and heard no
requests.
Mayor Pro Tem Walker made a motion to approve the CONSENT AGENDA. Councilmember
Carter seconded, and the motion carried unanimously.
IV. MAIN AGENDA
A. Consider and Act on Locally Enforced Idling Restriction in Conjunction with a Statewide
Pro,ect
On May 8, 2008, the Regional Transportation Council (RTC), which is the policy body for
the North Central Council of Governments (NCTCOG) Transportation Department,
approved a resolution supporting locally enforced motor vehilce Idling restrictions in North
Central Texas. As a result, the RTC is encouraging local government adoption of the Texas
Commission on Environmental Quality's (TCEQ) idling limitations rules as well as entrance
into a North Texas memorandum of agreement (MOA) with the TCEQ for the pospose of
enforcement.
City Manager Livingston stated that the City of University Park, along with other North
Texas cities, was asked by the State of Texas to adopt this ordinance to help reduce ozone
and other pollutants in environment in support of the Texas Clean Air Act. Mayor Holmes
clarified that this ordinance applied to all vehicles at the size stated in the ordinance, rather
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than just city-owned vehicles.
Mayor Holmes made a motion to approve the ordinance adopting locally enforced idling
restrictions in conjunction with the statewide project. Councilmember Carter seconded, and
the motion carried unanimously.
B. Consider and Act on A~proval of an Ordinance Authorizing a Special Sign for 6601 Snider
Plaza
Community Development Director Robbie Corder presented a Power Point presentation
after giving a little background on this item. On September 9, 2008, the City Council
unanimously approved an ordinance authorizing consideration of special signs for specific
properties. This ordinance gave Council and UDADAC the ability to approve a special sign
whose purpose and design would be to promote the general architectural, historic, cultural,
or scenic character of a building, lot or tract of land, based on its unique function or location,
in relation to surrounding properties. On September 30, 2008, the Urban Design and
Development Advisory Committee (UDADAC) considered this application by the owners of
the property at 6601 Snider Plaza (Kuby's) for a special sign and made their
recommendations to council.
Mayor Pro Tem Walker asked if the owner, Mr. Kuby, would be willing to work with city
on decibals levels of the sign and he said yes.
Mayor Pro Tem Walker made a motion to approve the ordinance authorizing a special sign
for 6601 Snider Plaza. Councilmember Carter seconded, and the motion carried
unanimously.
V. ITEMS FROM THE FLOOR
Police Chief Gary Adams announced that National Night Out was being celebrated in Goar
Park that night and everyone was invited to Goar Park far the festivities.
Seeing no one else who wished to speak, Mayor Holmes adjourned the meeting.
PASSED AND APPROVED this 7th day of October 2008.
ATTEST:
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randy Voge, City cretary