HomeMy WebLinkAboutMn. 2011.04.19
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MINUTES
AGENDA #2812
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER - CITY HALL
TUESDAY, APRIL 19,2011,5:00 P.M.
3:00 - 3:45 P.M. UNDER TEXAS GOVERNMENT CODE 551.071, THE COUNCIL
CONVENED INTO EXECUTIVE SESSION TO RECEIVE CONFIDENTIAL
LEGAL ADVICE FROM THE CITY ATTORNEY. NO ACTION WAS TAKEN.
EXECUTIVE CONFERENCE ROOM, CITY HALL.
4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL
CONFERENCE ROOM, SECOND FLOOR, CITY HALL.
I. CALL TO ORDER
The Regular City Council Meeting was called into session at 5:00 p.m. in the
Council Chamber at City Hall. Present were Councilmember Begert,
Councilmember Clark, Mayor Davis, Mayor Pro Tem Grable, and Councilmember
Stewart. Also in attendance were City Attorney Dillard, and City Manager
Livingston.
A. INVOCATION: Fire Chief Randy Howell
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B. PLEDGE OF ALLEGIANCE: Fire Chief Randy Howell! Boy Scouts
C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
City Manager Bob Livingston introduced staff in attendance as: Director of
Information Services Jim Criswell, Director of Public Works Bud Smallwood,
City Secretary Liz Spector, Fire Chief Randy Howell, Director of Parks Gerry
Bradley, Administrative Intern George Ertle, Director of Finance Kent Austin,
Director of Community Development Robbie Corder, Assistant Director of
Public Works Jacob Speer, Director of Human Resources Luanne Hanford,
and, Police Department Captain Leon Holman.
II. AWARDS AND RECOGNITION
A. RECOGNITION: of two Eagle Scouts for their recentlv completed projects for
the City
Gerry Bradley addressed the Council and introduced two Boy Scouts who
recently fulfilled requirements to earn their Eagle Scout designation. He said
each of the scouts had completed a valuable project for the city.
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Mr. Bradley said Christian Lundberg constructed ten screech owl nesting
boxes and installed them in several parks around the city. Christian explained
that four of the nesting boxes were made out of hollowed-out tree stumps and
six were constructed out ofrough cedar. He said owls should begin nesting
activities soon.
Mayor Davis thanked Christian and gave him a proclamation on behalf of the
city.
Mr. Bradley next introduced Boy Scout Clayton Murtha. He said Clayton
assisted the Parks Department with a tree inventory and evaluation project.
Clayton said he and his assistants inventoried trees in a quadrant of the city.
He said the inventory included information about tree location, size, species
and overall condition. Clayton said he inventoried and evaluated 875 trees
and found that 28% of them were red oaks and 23% were live oaks.
Mr. Bradley said the tree inventory assists the city in its attainment of Tree
City USA status.
Mayor Davis thanked Clayton and gave him a proclamation.
Mayor Davis asked the other Boy Scout in attendance at the meeting to
approach the lectern. He introduced himself as Hayden Mann, from Troop
730, and said he was at the meeting for his Communications merit badge.
III. CONSENT AGENDA
A. REPORT: 2nd Quarter (03/31/2011) FY2011 fund report and investment
report
The March 20 II fund report and 2Q FY20 11 (03/31/2011) investment
report were presented to the City Council for their review.
B. CONSIDER AND ACT: on approval of a proposal from Imaginuity
Interactive, Inc. to relocate the City website to a new server at the AT&T
Hosting Facility, and migrate uptexas.org from ColdFusion to a Microsoft
ASP.NET content management system.
Enhancements and upgrades are identified for the desired website stability and
enhancements necessary as the Internet has become the primary means for
citizens to conduct business with the City. The project is scheduled to begin in
20 II and span two years into 2013. Staff is recommending approval of phases
one and two of this project: Imaginuity Interactive-Phase I-Migration to a
new server at A T&T-$23,500; Dell Computer Corporation-Phase I-Microsoft
SQL Server 2008-$4,521.40; and, Imaginuity Interactive-Phase 2-Migration
from ColdFusion to ASP.NET-$76,250.
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C. CONSIDER AND ACT: on award of Bid #11-05, Best Value Bid for Turf
Maintenance - Annual Contract
Staff recommended award of Bid #11-05, Best Value Bid for Turf
Maintenance - Annual Contract, to Carruthers Landscape Management, Inc. in
the first year annual amount of $99,330.
D. CONSIDER AND ACT: on approval of minutes of the April 5, 2011 City
Council Meeting minutes
City Manager Livingston briefly detailed the items for consideration on the Consent
Agenda. Mayor Davis asked if anyone wished to remove any item from the Consent
Agenda for individual consideration. There were no such requests and Mayor Davis
asked for a motion.
Councilmember Stewart made a motion to approve the Consent Agenda.
Councilmember Clark seconded, and the motion carried unanimously.
IV. MAIN AGENDA
A. CONSIDER AND ACT: on a request to abandon the Hillcrest-Dickens alley
right-of-way between Daniel and Haynie
Director of Public Works Bud Smallwood addressed the Council regarding a
request from Legacy Investment, Inc. for the City to abandon the alley right-
of-way immediately west of the Chase Bank building, between Daniel and
Haynie. He said that although their zoning case has not yet been considered by
the City Council, the applicant asked that the City proceed with the
abandonment. Mr. Smallwood asked the Council for direction.
Councilmember Begert stated he did not have enough information to make a
ruling on this abandonment request and made a motion to table action until
more information was received.
Councilmember Begert made a motion to table consideration of a request to
abandon the Hillcrest-Dickens alley right-of-way between Daniel and Haynie.
Councilmember Clark seconded, and the motion carried unanimously.
B. CONSIDER AND ACT: on a request to install a sidewalk along the Hursey
Street frontage of the property at 3434 Westminster
Director of Public Works Bud Smallwood said a request was made by a
resident for the city to construct a sidewalk at its expense where no sidewalk
currently existed. He said the request was originally presented to the Council
at the March 15 meeting. Mr. Smallwood said after considerable discussion,
the Council requested staff gather more information for them to review at a
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future meeting.
Mr. Smallwood said staff contacted the homeowners of the property located at
3434 Westminster to determine if they would be amenable to sharing the cost
of sidewalk installation on the east side of the property. The homeowners said
they did have future plans for construction at the home which would require
them to obtain a permit (triggering the requirement to install a sidewalk),
however they had no immediate plans for that work.
Mr. Smallwood also stated staff monitored the location for pedestrian and
vehicular traffic during times that children would be walking to and from
school. He said no pedestrian traffic was observed and very little vehicular
traffic.
Mr. Smallwood said if the sidewalk were to be constructed, the existing
handicap ramp on the corner and a portion of the homeowner's driveway
approach would need to be reconstructed in order to meet ADA standards.
He said the cost to install a sidewalk and ADA-compliant ramps would be
approximately $5,000.
Mr. Michael Mamminga, 3430 Lovers Lane, addressed the Council. He said
he made the original request and he asked the Council to seriously consider
installing a sidewalk at this location. Mr. Mamminga said that the street
is typically parked bumper-to-bumper on both curb lines of Hursey which
forces pedestrians to walk in the street. He also said this location is very close
to Snider Plaza, University Park Elementary,Curtis Park and the pool. He also
said this is a unique situation in that there are no sidewalks on either side of
the street.
He asked the Council to consider the inherent safety and liability issues at this
location and construct a sidewalk to reduce danger to pedestrians.
Councilmember Clark said he did not disagree with Mr. Mamminga, however,
historically, he said it has been the responsibility of the property owner to
construct or maintain sidewalks on their property. He also said that if the city
were to install a sidewalk at its expense, it would become difficult to defend
the city's policy that requires homeowners to install them at other locations.
Councilmember Begert noted that in the photograph of the location, the area
between the fence and the street looked wide enough for pedestrians to walk
on, rather than walking in the street. Mr. Smallwood agreed that there was a
path on the property next to the fence line that pedestrians could use.
There was no further discussion and Councilmember Clark made a motion.
Councilmember Clark made a motion to deny the request to install a sidewalk
along the Hursey Street frontage of the property at 3434 Westminster at city
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expense. Mayor Pro Tem Grable seconded, and the motion carried
unanimously.
C. CONSIDER AND ACT: on a resolution amending the FY20 II capital
budget
Director of Finance Kent Austin addressed the Council. He said a resolution
adopting the FY20 11 capital budget of $10,769,995 was approved November
16, 20 I O. He said since that time, city staff has identified needed changes to
funding amounts for projects in FY20 11 and in years 2 and 3 of the five-year
Capital Improvements Program. Mr. Austin said while nine projects in
FY20 11 are the subject of change requests, the net impact to the FY2011
capital budget is an increase of only $33,500.
Mr. Austin said the Capital Projects Review Committee met April 4, 2011 to
review the requested changes. He said following their disucssion, the CPRC
recommended approval of the changes. Mr. Austin mentioned some changes
were for the Fondren Water Tower project and the University Blvd. pavement
reconstruction project
Council member Stewart made a motion to approve the resolution amending
the FY2011 capital budget. Councilmember Begert seconded, and the motion
carried unanimously.
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D. DISCUSS: Proposed Distributed Antenna System (DAS) proiect from
American Tower Corporation (A TC)
Director of Finance Kent Austin addressed the Council regarding the
Distributed Antenna System proposal. He said the City was approached by
A TC regarding the construction of a DAS system throughout the city. He said
the system would boost cell service within the city and takes the place of a
single high-powered cell tower. He asked A TC representative Karmen
Rajamani, Regional Director, DAS Strategic Relations, South Region, to
address the Council.
Ms. Rajamani addressed the Council. She said A TC is an infrastructure
provider, traditionally for large telecommunications companies. She said they
provide wireless outsourcing in places where use of traditional towers may be
inappropriate. Ms. Ramajani said A TC is a very large company and has built
many DAS systems all over the world.
Ms. Rajamani said the DAS system consists of three components, a hub, fiber-
optic lines and nodes which would be installed on existing poles in the city.
She said several nodes were proposed for installation in the city to cover the
geographic area and they would work with the pole owners, such as Oncor, to
make sure the system was installed to match their requirements.
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Mayor Davis stated that the Council had received a letter hours earlier from
Dr. Dawson Orr, the superintendent for HPISD. Mayor Davis said in his
letter, Dr. Orr requested the city turn down the offer from A TC to allow the
school district to pursue similar offers.
Mayor Davis said he proposed to table action on the proposal from A TC until
further information could be received. He also asked to refer this item to the
Public Utilities Advisory Committee for their recommendation.
E. DISCUSS: ZOAC Recommendations
During the pre-meeting work session, Director of Community Development
Robbie Corder addressed specifics of this item with the Council. He said the
Zoning Ordinance Advisory Committee recommended that the Council take
no action to adopt masonry requirements for single-family homes. Mr.
Corder also said that ZOAC recommended the Council consider an
amendment to the Zoning Ordinance to allow eight foot (8') gates and eight
foot (8') columns which are physically attached to gates at a driveway in the
SF-l District. He said in order to initiate this action, the Council would need
to refer the item to the Planning and Zoning Commission.
Councilmember Clark made a motion to take no action to adopt masonry
requirements and to refer a proposal to allow 8 foot gates and 8 foot columns
which are physically attached to gates at driveways in the SF-l District to the
Planning and Zoning Commission for further study and recommendation.
Council member Begert seconded, and the motion carried unanimously.
V. ITEMS FROM THE FLOOR
There were no requests to address the Council further and Mayor Davis adjourned
the meeting.
Considered and approved this 3rd day of May, 2011.
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W. Richard Davis, Mayor