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HomeMy WebLinkAboutMn. 2011.05.03 356 MINUTES AGENDA #2813 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER - CITY HALL TUESDAY, MAY 3, 2011,5:00 P.M. 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL CONFERENCE ROOM, 2ND FLOOR, CITY HALL I. CALL TO ORDER The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Councilmember Stewart, Mayor Pro Tem Grable, Mayor Davis, and Councilmember Clark. Also in attendance were City Manager Livingston, and City Attorney Dillard. A. INVOCA TION: Councilmember Tommy Stewart B. PLEDGE OF ALLEGIANCE: Counci1member Tommy Stewart / Boy Scouts C. INTRODUCTION OF COUNCIL: Mavor W. Richard Davis Mayor Davis asked the Boy Scouts in attendance to introduce themselves. They were all members of Troop 577 and included: Grant Hemingway, Communications merit badge; James Hands, Communications merit badge; Max Roberts, Communications merit badge; Coleman Hands, Communications merit badge; Nicholas Snyder, Communications merit badge; Luke Hands, Communications merit badge; Brooks Roberts, Communications merit badge; Nicholas Hemingway, Communications merit badge; Parker Jesberg, Communications merit badge; Jack Farmer, Communications merit badge; Cole Jesberg, Communications and Citizenship in the Community merit badges; Parker Arnspiger, Communications and Citizenship in the Community merit badges; Pax Wilbur, Communications merit badge; Alexander Eggers, Communications merit bage; Boone Munson, Communications merit badge; David Boruff, Communications merit badge; Carson Hill, Communications merit badge; Jackson Carroll, Communications merit badge; Gray Davis, Communications merit badge; Jack Pierce, Citizenship in the Community merit badge; Jack Neuhoff, Citizenship in the Community merit badge; William Malouf, Communications merit badge; and, Mason Conine, Communications merit badge. --- Mayor Davis thanked the Boy Scouts for attending the meeting. D. INTRODUCTION OF STAFF: City Manager Bob Livingston City Manager Bob Livingston introduced staff in attendance as Community Information Officer Steve Mace, Information Services Director Jim Criswell, Chief of Police Gary Adams, Public Works Director Bud Smallwood, City Secretary Liz Spector, Finance Director Kent Austin, Human Resources Director Luanne Hanford, Community Development Director Robbie Corder, Assistant Public Works Director 357 Jacob Speer, Fire Chief Randy Howell, and Controller Tom Tvardzik. II. CONSENT AGENDA A. CONSIDER AND ACT: on award of contract for secondary bank depository services to BB&T Bank Award of this contract to BB&T Bank provides the city with an alternate location for its banking services should the primary depository be unavailable for any reason. B. CONSIDER AND ACT: on bids received for water, sanitary sewer, and pavement reconstruction along certain street and alley rights-of-way This project will include reconstruction of water mains, sanitary sewer mains, and pavement improvements along the following streets and alleys: Key Street, north from Potomac to the Shenendoah-Binkley alley; Potomac-Normandy alley, east from Key to Hillcrest; Normandy-Shenandoah alley, east from Key to Auburndale; Shenandoah-Binkley alley, east from Key to Auburndale; Normandy, west from Auburndale approximately 200 feet; and, Hillcrest, south from Potomac approximately 100 feet. Portions of this project will disrupt traffic in the areas surrounding the middle school and will be scheduled to minimize impact. C. CONSIDER AND ACT: on a proposal from RL Goodson to provide surveying services to locate property lines at the southwest corner of Lovers Lane and North Central Expressway. A survey of property owned by St. Christopher's Episcopal Church at the southeast corner of Lovers Lane and Central Expressway will be performed by R.L. Goodson at a cost of $1,700. This is a coordinated effort to potentially obtain an easement to allow for a portal entry into the City at this location. D. CONSIDER AND ACT: on approval of minutes of the April 19, 2011 City Council Meeting City Manager Bob Livingston summarized the Consent Agenda items. He stated that any of the items can be removed from the consent agenda for individual consideration if requested. There were no requests to remove any items and Mayor Davis asked for a motion. Mayor Pro Tem Grable made a motion to approve the Consent Agenda subject to the deletion of the "limit of liability" clause in the RL Goodson contract for surveying services. Councilmember Clark seconded, and the motion carried unanimously. III. MAIN AGENDA A. CONSIDER AND ACT: on request from the Park Cities Rotary to have a static display of an Army Apache Helicopter at Goar Park during the July 4 parade / picnic 358 City Manager Livingston said staff received a request from the Park Cities Rotary to have an Army Apache helicopter present at Goar Park as part of the 2011 Fourth of July festivities. Mr. Livingston asked a representative of the club to address the Council to provide specifics. Mr. Cleve Clinton, representing the Rotary Club of Park Cities, addressed the Council. He said the Rotary requests the Council allow an Apache helicopter, piloted by Capt. Thomas Fitch, a University Park resident, to land near Goar Park during the July 4 festivities. Mr. Clinton said he recognizes there are safety concerns and assured the Council these concerns will be addressed. He said the helicopter will be secured at Love Field Airport prior to flying into University Park. He said Capt. Fitch will fly the helicopter into the city and land on the apron in front of the fire department before 7 a.m. the day of the parade. He said the Rotary would like for the helicopter to be displayed on the apron throughout the day's festivities to allow residents the opportunity to view it. He said the pilot would fly it out once the event is over and the area is secured. Mr. Clinton mentioned that the club has contacted Rotary International for an insurance policy to include liability for a helicopter at the event and they requested the City be a named payee on the policy. Mayor Davis asked Mr. Clinton if the Council could have more time to make their decision. Mr. Clinton said the Rotary Club will need some lead time to secure the requested insurance policy, but he thinks they can wait two weeks if the Council needs more time. Mayor Davis said having the helicopter at the parade was a good idea. He said he understood the Council's concerns regarding safety and insurance. He mentioned when Army played SMU at Gerald Ford Stadium the military brought in two helicopters and noise and safety concerns were voiced by several residents. Mayor Davis said he thought the city could take informative measures to allay any concerns residents may have. Mr. Clinton suggested the Rotary Club include mention of the helicopter in their weekly publicity advertisements published in both local newspapers. He said the Rotary could promote that the helicopter with resident Thomas Fitch as the pilot will be at the parade and will be landing early in the morning. He said that would help to allay residents' concerns. Mayor Davis agreed. Mayor Pro Tem Grable said having the helicopter at the picnic site was a good idea, but he did have concerns regarding accident and liability costs. He asked if the helicopter could be brought in on a truck. Mr. Clinton said he was unsure. Councilmember Clark asked Mr. Clinton to find out more information related to additional insurance coverage and let the Council know at their next meeting. Mr. Clinton said he will be happy to do that. Stewart said having the Apache helicopter at the July 4 event is a tremendous idea considering current world events. He reiterated that the request for the liability insurance be addressed. 359 Mr. Clinton said the concerns raised by the Council are valid and he will bring more information back to the Council at the May 17 meeting. Mayor Davis said the Rotary is a partner with the City for this event and he doesn't want to cause a problem for them, but he said the City Council needs to be careful and considerate of resident concerns. Resident Kitty Holleman asked to address the Council. She reminded them that they previously allowed a private contracting firm to use helicopters to install mechanical equipment on the roof of a local elementary school and there had been no issues related to that use. Mayor Davis thanked her for her comments. Councilmember Clark made a motion to table the request from the Park Cities Rotary to have a static display of an Army Apache Helicopter at Goar Park during the July 4 parade / picnic until the May 17, 2011 City Council Meeting. Mayor Pro Tem Grable seconded, and the motion carried unanimously. B. REPORT: Receive FY2010 Comprehensive Annual Financial Report (CAFR) Finance Director Kent Austin addressed the Council. He said state law requires municipalities to have their financial records audited annually by an external certified public accountant to determine the reliability of its financial records. Mr. Austin said this is an important project the finance department undertakes each year. '-- Mr. Austin said the firm of Weaver LLC has completed its audit of the City's financial statements for the fiscal year ended September 30, 2010 and asked a representative of the firm to address the Council. Mr. Dale Jensen addressed the Council. He said Weaver LLC rendered an unqualified audit opinion to the city regarding the fair presentation of its financial statements, a copy of which the Council was presented during the work session. He said the documents consist of an MD&A, a management discussion and analysis, the firm's opinion letter, and the supplemental schedules and statistical sections. Mr. Jensen said the unqualified opinion is the highest level of approval a city can receive on their financial statements. Mayor Davis requested a motion to formally received the CAFR and audit report. Mayor Pro Tem Grable made a motion to receive the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2010. Councilmember Clark seconded, and the motion carried unanimously. C. CONSIDER AND ACT: on an ordinance requiring inspection of private construction within the City's rights-of-way City Manager Livingston introduced the agenda item to the Council. He said during the pre-meeting work session, Public Works Director Bud Smallwood proposed an amendment to the Code of Ordinances to allow the city to collect an inspection fee when construction in the city's right-of-way is performed by private companies. Smallwood said he proposed a fee of two-percent of the construction value to defer 360 some of the costs incurred by the city when providing right-of-way inspections. He said it was akin to the building permit fees charged to defer costs of city inspectors granting approval for construction. Councilmember Clark made a motion to approve an ordinance requiring inspection of private construction within the City's rights-of-way. Mayor Pro Tem Grable seconded, and the motion carried unanimously. IV. ITEMS FROM THE FLOOR City Manager Livingston read through the conditions to which the Council must abide when addressing items from the floor. Ms. Nancy Parks addressed the Council. She requested the City consider the purchase of property located at 3343 Southwestern Blvd., on the southeast corner of Hillcrest and Southwestern, to act as a greenbelt in the City. Ms. Parks said a park easement would fit the aesthetics of the overall ambience of the city. Ms. Parks mentioned that the property across the street was taken back in foreclosure, partially due to the location and traffic. She also stated that builders are not interested in the property due to the history of other properties in the neighborhood. Mayor Davis thanked Ms. Parks for her comments. He said if the Council determined this was something the city should consider, they would request staff include it on the May 17, 2011 agenda. There were no further requests to address the Council and Mayor Davis adjourned the meeting. .../ Considered and approved this 17th day of May, 2011. {J~r W. Richard Davis, Mayor