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HomeMy WebLinkAboutMn. 2011.08.23 385 MINUTES AGENDA #2819 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER - CITY HALL TUESDAY, AUGUST 23,2011,5:00 P.M. 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW CITY COUNCIL CONFERENCE ROOM, SECOND FLOOR, CITY HALL I. CALL TO ORDER The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Mayor Pro Tern Grable, Councilmember Clark, and Councilmember Begert. Also in attendance were City Manager Livingston, and City Attorney Dillard. Mayor Davis and Councilmember Stewart were excused. A. INVOCA TION: City Manager Bob Livingston B. PLEDGE OF ALLEGIANCE: City Manager Bob Livingston I Boy Scouts The Boy Scouts in attendance were Gavin Jones, a member of Troop 125, working on his Citizenship in the Community merit badge, Alberto Bambach, a member of Troop 70, working on his Citizenship in the Community merit badge, and Phillip Eisner, a member of Troop 730, working on the Communications merit badge. C. INTRODUCTION OF COUNCIL: Mayor Pro Tempore Jerry Grable D. INTRODUCTION OF STAFF: City Manager Bob Livingston City Manager Livingston introduced staff in attendance as Community Information Officer Steve Mace, Information Services staffer Ken Irvin, City Secretary Liz Spector, Director of Public Works Bud Smallwood, Assistant Director of Public Works Jacob Speer, Director of Community Development Robbie Corder, Administrative Assistant to the City Manager George Ertle, Director of Human Resources Luanne Hanford, Director of Finance Kent Austin, Director of Parks Gerry Bradley, Fire Chief Randy Howell, Police Captain Leon Holman, and Purchasing Agent Christine Green. II. CONSENT AGENDA A. CONSIDER AND ACT: on request by The Rotary Club of Park Cities to display a helicopter at Goar Park during the July 4,2012 parade and picnic B. CONSIDER AND ACT: to award Bid No. 11-07, annual contract for concrete, sand and pea gravel DFW Materials is the low bidder with a bid of$16.00 per ton for concrete sand and $16.50 per ton for pea gravel. The department estimates that it will spend $58,100 on these materials via this annual contract. 386 C. CONSIDER AND ACT: on purchase of asphalt for repaving project The Council voted to purchase asphalt from Austin Asphalt via the Tarrant County Cooperative Purchasing Program for $53.40 per ton. It is estimated the City will require 7700 tons of asphalt for the year for a total estimated cost of $411,180. D. CONSIDER AND ACT: on H-GAC Purchase ofMICU for the Fire Department The Fire Department is retiring the ten-year-old backup ambulance. The current primary unit will be moved to backup and a new ambulance will be purchased. The cost for the new ambulance, a 2012 Frazer Type I, is $206,750.67. E. CONSIDER AND ACT: to review bids and award a contract for street reconstruction along Westwick, south from Shannon to St. Andrews, and the replacement of water, sanitary sewer, and alley pavement in the block bounded by Shannon, Windsor, and Westwick. The contract for street and alley reconstruction is awarded to CPS-Civil, LLC in the amount of$530,775. F. CONSIDER AND ACT: on a proposal from DFW Communications for the installation of a monopole at the Peek Service Center Approval of this item awarded DFW Communications a contract to construct a monopole for $110,600 at the Peek Center, and authorized the purchase of an uninterrupted power supply for the Fondren water tank in the amount of $4,500. G. CONSIDER AND ACT: on an agreement to support the annual Public Works program at the North Central Texas Council of Governments (NCTCOG) Member cities of the North Central Texas Council of Governments (NCTCOG) participate in and fund annual public works programs. The cost of participation for the City is $3,790 and is based on population. H. CONSIDER AND ACT: on approval of an upgrade to the City's email system from Exchange 2003 to Exchange 2010 This item approves licensing and hardware costs and professional fees in the amount of $60,953.72 to upgrade the City's email system. I. CONSIDER AND ACT: on approval of the Race JUDICATA 5K Run benefiting the Wounded Warrior Project This item approves the SMU Law School 5k scheduled for Saturday, September 24, 2011 starting at 9:00 a.m. The race route will be through campus and on certain residential streets in the city. 1. CONSIDER AND ACT: on ordinance approving ASCS/Atmos 2011 RRM settlement agreement 387 This ordinance ratifies the settlement agreement between Atmos and Atmos Cities Steering Committee and will result in an approximate rate increase of $0.31 per month for the average consumer. K. CONSIDER AND ACT: to adopt the 2011 Certified Property Appraisal Roll This resolution adopts the 2011 certified tax roll of$8,149,526,370 total market value, with taxable value of $5,568,088,524, and new construction value of $45,708,824 as submitted by the Dallas County Appraisal District. L. CONSIDER AND ACT: on a resolution approving the Agreement of Cooperation between the City of University Park and Dallas County qualifying the County for the CDBG I HOME entitlement programs This resolution approves the agreement between the City of University Park and Dallas County to use the population of the City to assist the county in qualifying for the Community Development Block Grant entitlement program. M. CONSIDER AND ACT: on minutes of the July 19,2011 City Council Meeting N. CONSIDER AND ACT: on minutes of the July 28,2011 City Council Meeting City Manager Livingston read through the consent agenda items and summarized them for the audience. He stated that the items would be considered in one motion unless any Council member requested an item be considered individually. No items were requested to be removed from the consent agenda and Mayor Pro Tern asked for a motion. Councilmember Clark made a motion to approve the Consent Agenda. Councilmember Begert seconded, and the motion carried unanimously. III. MAIN AGENDA A. CONSIDER AND ACT: on presentation of proposed FY2012 City Manager's Budget and public hearings on budget and tax rate City Manager Livingston introduced the city's finance director, Kent Austin. Austin stated the budget is "quiet" and includes no rate increases for water, sewer or sanitation, no pay increases for city staff, and advances no new programs or major expenditure changes. He said the total budget is decreasing by $215,000, or one-half of one percent. He stated there would be no change in the property tax rate, which is 27.845 cents per $100 valuation. Austin said that the appraised property values in the city have decreased for the second year, and the property tax bill for the average homeowner will decrease by approximately $60. Mr. Austin mentioned there is substantial cost savings realized this year due to a reduction in the rate the City pays for retirement contributions. Mr. Austin stated that sales tax revenues are improving and an increase for the fiscal year is anticipated. He also stated the Direct Alarm program is expected to realize more 388 revenue and building permit revenues are on the upswing as well. Mr. Austin asked if there were any questions. No one in the audience requested to speak about the budget. Mayor Pro Tern Grable closed the public hearing. Mayor Pro Tern Grable thanked staff for the hard work that had been put into preparing the budget. Mayor Pro Tern asked if the budget had been reviewed by citizen advisory committees. City Manager Livingston said that there were two committees that had reviewed the budget and one remaining to review it. He said those recommendations would be presented to the Council at the next meeting. City Manager Bob Livingston thanked the Council for making the difficult and unpopular decision last year to raise the property tax rate by one cent. He said their foresight allowed the budget process to be much more smooth this year. He said it got the City through this fiscal year, even with a 5.5% appraised value decrease and ensures that the 2.4% decrease for the upcoming year will be tolerable with no reduction in servIces. B. CONSIDER AND ACT: to review bids and award a contract for Pardoe Park / Hunters Glen median improvements City Manager Livingston asked Director of Parks Gerry Bradley to address the Council about the proposed upgrades planned for specific medians in the City. Bradley stated that staff had advertised for bids on two projects, Hunters Glen / Druid medians and Pardoe Park, also known as the University Blvd. medians. He described the Hunters Glen / Druid medians as being four medians that were situated vcry closc to each other that will bring a cohesive look to the area. The University Blvd. medians were named for the chair of the Parks Advisory Committee for the past twenty-six years, Bill Pardoe. Bradley said both of the median areas were in need of upgrades. Mr. Bradley said that upgraded irrigation systems, planting materials, ground cover, tree removal and trimming, LED decorative lighting and tree/street lighting along median corridors were planned for the medians. Bradley stated that the low bid was for $244,000. He said he removed certain components of the bid and reduced the bid to $218,000. He also said that Gallagher Construction Serivces will receive an 8% fee and there is a $10,000 contingency amount built in to the contract for a total project cost of $247,000. Bradley said he plans to begin the projects simultaneously near the end of September 2011, with an anticipated completion date by the end of January 2012. He also said he would like to have an official dedication for Pardoe Park the first week of April 2012. Councilmember Clark asked about the funding for the projects. City Manager Bob Livingston said capital improvements were proposed by staff well in advance, with funds budgeted each year to be set aside for improvements such as these. He said the projects are voted on, considered by the Capital Projects Review Committee and approved in concept by the Council. Mr. Livingston said such projects are usually on 389 the improvements schedule 3 to 5 years in advance. Mayor Pro Tern Grable asked if there were any further questions. There were none and he asked for a motion. Councilmember Begert made a motion to approve bids and award a contract for Pardoe Park / Hunters Glen median improvements. Councilmember Clark seconded, and the motion carried unanimously. IV. ITEMS FROM THE FLOOR Resident Carolyn Loy addressed the Council. She said she would like to see the plans that Legacy has for the Chase Bank property approved. She said it would benefit all the residents and would make a nice entrance to Snider Plaza. She also thanked the Fire Department for the plans they had for a 9/11 remembrance ceremony. Melanie Rudebeck of the Community School of the Park Cities addressed the Council. She asked the Council to reconsider the parking restrictions in front of the Community School so her employees would have somewhere to park. Mr. David Hunt in also spoke in support of the request by the Community School of the Park Cities to remedy the lack of parking in front of their school. Mayor Pro Tern thanked the speakers for their comments and said they would look into the issue. As there were no further requests to address the Council, Mayor Pro Tern Grable adjourned the meeting. Considered and approved this 6th day of September, 2011. {JftV~ W. Richard Davis, Mayor