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HomeMy WebLinkAboutMn. 2011.11.15 417 MINUTES AGENDA #2825 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER - CITY HALL TUESDAY, NOVEMBER 15,2011,5:00 P.M. 3:30 - 4:00 P.M. DISCUSS PARK ADVISORY COMMITTEE CHAIR BILL PARDOE WILL DISCUSS WITH THE COUNCIL PLANS FOR POTENTIAL IMPROVEMENTS TO WILLIAMS PARK. COUNCIL CONFERENCE ROOM, 2ND FLOOR, CITY HALL. 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL CONFERENCE ROOM, 2ND FLOOR, CITY HALL. I. CALL TO ORDER The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Councilmember Stewart, Mayor Davis, Councilmember Clark, and Councilmember Begert. Also in attendance were City Manager Livingston, and City Attorney Dillard. Mayor Pro Tempore Grable was excused. A. INVOCA TION: Director ofInformation Services Jim Criswell B. PLEDGE OF ALLEGIANCE: Director of Information Services Jim Criswell / Boy Scouts Mayor Davis thanked several Boy Scouts for attending the meeting and asked them to introduce themselves after assisting in leading the Pledge of Allegiance. The Boy Scouts included: Field Parsons, Troop 80, working on his Communications merit badge; Sam Miller, Troop 80, Communications; Jaran Ravi, Troop 70, Communications; Yash Pathak, Troop 80, Communications; Wyatt Spicer, Troop 68, Citizenship in the Community; and, JD Cochran, Troop 70, Communications. C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis D. INTRODUCTION OF STAFF: City Manager Bob Livingston Staff in attendance included: Community Information Officer Steve Mace, Director of Information Services Jim Criswell, Police Chief Gary Adams, Director of Public Works Bud Smallwood, City Secretary Liz Spector, Director of Finance Kent Austin, Administrative Assistant George Ertle, Chief Planning Official Harry Persaud, Director of Human Resources Luanne Hanford, Director of Community Development Robbie Corder, Fire Chief Randy Howell, and Director of Parks Gerry Bradley. 418 II. CONSENT AGENDA A. CONSIDER AND ACT: on an ordinance designating 2-hour parking restrictions along the south side of McFarlin, west from High School to Golf and for the parking spaces surrounding Burleson Park. ORDINANCE 11/28 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING ON THE SOUTH SIDE OF MCFARLIN BETWEEN HIGH SCHOOL AND GOLF, ON THE SOUTH SIDE OF DANIEL BETWEEN DUBLIN AND DURHAM, ON THE EAST SIDE OF DURHAM BETWEEN UNIVERSITY AND DANIEL, ON THE NORTH SIDE OF UNIVERSITY BETWEEN DUBLIN AND DURHAM, AND ON THE WEST SIDE OF DUBLIN BETWEEN DANIEL AND UNIVERSITY, IN EXCESS OF TWO HOURS AT ANY TIME FROM 8:00 A. M. TO 5:00 P.M., MONDAY THROUGH FRIDAY, EXCEPT HOLIDAYS; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. B. CONSIDER AND ACT: on Change Order No.1 to the City's contract with CPS-Civil for construction of certain water and sanitary sewer improvements CPS-Civil was previously awarded a contract for water and sanitary sewcr improvements along numerous streets and alleys. During construction, the contractor discovered the existing sanitary sewer was not in the location identified on the enginccring drawings. A plan was developed to bypass pump wastcwater in the existing line while excavating and installing the new main. The proposed change in the scope of work will cost $101,825. C. CONSIDER AND ACT: on final payment to Cutler Repaving for resurfacing numerous streets throughout the City. The Council approved the final payment of $32,330.31 to Cutler Repaving for thc recently completed strect resurfacing project. D. CONSIDER AND ACT: on an addendum to the contract with Nathan D Maier Consulting Engineers for work associatcd with the renovation of the Fondren elevated water storage tank The Council approved the addendum to the Nathan D Maier contract in the amount of $51,304.27 for engineering work outside the scope of the initial contract for research and a rcport related to metallizing the interior of the water tank. E. CONSIDER AND ACT: on minutes ofthc Novcmber 1,2011 City Council Meeting 419 City Manager Bob Livingston summarized the items on the Consent Agenda. He statcd they were routine in nature and could be passed in one motion by the Council. He said any Councilmember may remove an item for individual consideration if requested. No items wcre requested to bc removed from the Consent Agenda and Mayor Davis asked for a motion. Councilmember Begert made a motion to approve the Consent Agenda. Councilmember Stewart secondcd, and the motion carried unanimously. III. MAIN AGENDA A. PUBLIC HEARING: on a request to change the zoning on a tract ofapprox. 0.3074 acre more or less from Single Family SF-4 to PD-37 and approving a detailed site plan for the expansion of an existing surface parking lot. The subiect tract is described as Lots 14 and 15, Block 2, University Court Addition and situated on the south west corner of University Boulevard and Dublin Street, City of University Park, Dallas County, Texas. Chief Planning Official Harry Persaud addressed the Council. He said SMU submitted an application to rezone two lots from SF-4 to UC-2. He said the two lots abut an existing university parking lot and SMU wants to incorporate them into that lot. Mr. Pcrsaud said the existing lot has 221 parking spaces and by incorporating thc new area, the total would be increased by 54 spaces. He said 27 of those spaces would in the proposcd PD. Mr. Persaud said nearby property owners were notified of the rezoning request as required by state law. He said of the 35 notices that were mailed, 9 were returned in opposition and 12 were returned in favor. Mr. Persaud mentioned that the 12 notices in favor were all from properties owned by SMU. Hc stated that due to the percentage of notices returned in opposition, the rezoning request will need to be approved by a 4/5 majority of the Council. Mr. Paul Ward, General Counsel for SMU, addressed the Council. Mr. Ward said in support of thc City's attempts to redirect students and faculty to park on-campus rather than in residential neighborhoods, SMU is constructing an 800-space parking garage in connection with the sophomore residential commons project. Mr. Ward statcd that many surface lots on the campus will be closed during this construction, and will ultimatcly be taken out of service. Mr. Ward said one answer to this parking shortage is to incrcase the number of parking spaces in the lot across from Burleson Park. Mr. Ward said during public hearings by P & Z, neighbors voiced concerns that a parking garage or other related structure could be built. He said any such structurc would not be a permitted use by the PD's site plan. He also said neighbors did not want SMU to use this lot to park their service vehicles and SMU had agreed to abide by this requcst. Mr. Ward stated the University was taking strides to ensure that this parking lot will not be a detriment to the neighborhood. He said all parking spaces in the PD will face eithcr 420 University Blvd. or the alley, landscaping has been planned to obscure the lot and all access to the lot will be from University Blvd. Mr. Ward said the University plans to begin construction immediately to allow use of the lot during the spring semester. He said that the lot will bc used during home football games and will be staffed starting at 7 a.m. on those dates. He said RVs are currently allowed to park in the lot as long as they do not restrict normal circulation. Mr. Ward stated that it would be difficult to restrict RVs from parking in one portion of the combined lot. He said there arc few places on campus where vehicles of that size can bc accomodated. He did mention that campus policy does not permit open-flame grilling in this lot. Mr. Philip Jabour, Associate Vice-President for Planning, Design and Construction at SMU, addressed the Council regarding the plans for the parking lot's landscaping. He said the existing red oak trees on University Blvd. and the pecan tree on Dublin are retained in the proposed design. He said they would supplement thosc trees with additional live oaks on Dublin. Mr. Jabour said a 30" to 32" berm planted with perennial grasses will be installed to act as a buffering screen. He said an SMU monument sign will be constructed on the corner of University and Dublin, enhanced by ground cover, shrubbery and 4 small palatka hollies. Mr. Jabour stated that as requested by the neighbors, the monument sign has been reduced in size to 16 feet long with a maximum height in the middlc of 5'4" feet tall. Mr. Jabour displayed a photometric layout showing standard walkway lights which he stated would have minimal impact across Dublin. Mayor Davis called resident Jennifer Calhoun to the lectern. Ms. Calhoun said she lives at 2936 University. She thanked Mr. Ward and Mr. Jabour for working with the neighborhood to address some of their concerns. She requested the Council consider one more condition to the proposed ordinance which would restrict RVs or motorcoaches from parking in the newly incorporated part of the parking lot. Mayor Davis asked Mr. Ward about parking ofRVs in this lot. Mr. Ward said the lot is used during home football games, and prohibitting R V s in a portion of the lot could be difficult to manage by contract parking staff. Councilmember Clark asked ifSMU could accept a restriction on RVs in the PD. Mr. Ward said they would abide by thc Council's decision. There were no further requests to speak and Mayor Davis closed the public hearing. B. CONSIDER AND ACT: on an ordinance granting a change of zoning from Single Family SF-4 to PD-37 and approving a detailed site plan for the expansion of an existing surface parking lot. Councilmember Stewart stated that he has driven past the existing lot many timcs, 421 frequently finding it 80% full. He said it is not attractive now, but the landscaping planned for the renovated lot will be a great asset. Councilmember Clark agreed that the proposed landscaping will improve the site and benefit the neighborhood. He said he is sympathetic to the neighbors' concern over parking over-sized vehicles in the PD and would like to consider adding that condition to the ordinance. Councilmember Clark made a motion to approve an ordinance granting a change of zoning from Single Family SF-4 to PD-37 and approving a detailed site plan for thc cxpansion of an existing surfacc parking lot with the added condition that no recreational vehicles, motorcoaches or buses be allowed to park within the PD. Councilmember Stewart seconded, and the motion carried unanimously. ORDINANCE NO. 11/29 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO GRANT PLANNED DEVELOPMENT DISTRICT NO. 37 FOR THE PROPERTY DESCRIBED AS ALL OF LOTS 14 AND 15, BLOCK 2, UNIVERSITY COURT ADDITION, IN THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS; APPROVING A DETAILED SITE PLAN ATTACHED AS EXHIBIT "A"; PROVIDING SPECIAL CONDITIONS AND DEVELOPMENT STANDARDS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. C. CONSIDER AND ACT: on an ordinance amending Chapter 6 of the Code of Ordinances (Health & Sanitation) regarding code enforcement rcsponsibilities Director of Community Development Robbie Corder addressed the Council. Mr. Corder said the City's Code Enforcement Officers were previously in two departmcnts and staff determined it would be more efficient to consolidate them into onc. In addition, he stated that the Code Enforcement Officers would all be retitlcd Codc Compliance Officers and they would be under the purview of the Community Development Department. There were no questions from the Council and Mayor Davis asked for a motion. Councilmember Begert made a motion to approve an ordinance amending Chapter 6 of the Code of Ordinances (Health & Sanitation) regarding code enforccment responsibilities. Councilmember Stewart seconded, and the motion carried unanimously. ORDINANCE NO. 11/30 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, 422 AMENDING ARTICLE 6.03 OF THE CODE OF ORDINANCES TO CHANGE THE NAME NEIGHBORHOOD INTEGRITY OFFICER TO CODE COMPLIANCE OFFICER; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. D. CONSIDER AND ACT: on an ordinance amending FY2012 budget to carry forward FY2011 encumbrances Director of Finance Kent Austin addresscd the Council. He stated that each year the Council is requested to approve an ordinance to carry forward the open purchase orders from the previous fiscal year into the current fiscal year. He said the total amounts are $711,398 for the General Fund, $254,397 for the Utility Fund and $18,131 for thc Sanitation Fund. Mayor Davis asked if the Council had any questions for Mr. Austin. There were none and he asked for a motion. Councilmember Begert made a motion to approve an ordinance amending thc FY2012 budget to carry forward FY2011 encumbrances. Councilmember Clark seconded, and thc motion carried unanimously. ORDINANCE NO. 11/31 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE 2011-2012 FISCAL YEAR BUDGET, ORDINANCE NO. 11/20, TO CARRY FORWARD ENCUMBRANCES FROM THE 2010-2011 FISCAL YEAR BUDGET, INCLUDING TOTAL GENERAL FUND ENCUMBRANCES OF $711,398, UTILITY FUND ENCUMBRANCES OF $254,397, AND SANITATION FUND ENCUMBRANCES OF $18,131; AND PROVIDING AN EFFECTIVE DATE. E. CONSIDER AND ACT: on approval of an agreement between the City of University Park and Friends of the Library (FOL) for operation of the University Park Public Library in its new location in Preston Center Mr. Livingston addressed the Council regarding a proposed agreement for library operations. He said Mayor Davis and Councilmember Stewart have bcen working with the Friends of the UP Library for quite some time to craft this agreement. Mr. Livingston said the Friends of the Library have executed the agreement and he acknowledged Board President Bill Skelton and the immediate past president, Susan Hall. Mr. Livingston said the agreement calls for a transitional period for the City take over operations of the library once it moves to the new location in Preston Center. He said the Friends are in the process of beginning a fundraising effort and have committed to trying to provide $500,000 each year towards funding library operations. Mr. Livingston said this will help prevent the library from facing budget cutbacks like many libraries across the metroplex have the past few years. He said this is a momentous occasion for the University Park Public Library. 423 Mr. Livingston asked Friends Board President Bill Skelton to address the Council. Mr. Skelton said the Board voted unanimously last week to approve this agreement. He said this parncrship is a major step in making the library a vibrant center of learning for the City. Councilmember Stewart made a motion to approve the agreement between the City of University Park and Friends of the Library (FOL) for operation of the University Park Public Library in its new location in Preston Center subject to correction of any non- substantive typographical errors in the document. Councilmember Clark seconded, and thc motion carried unanimously. IV. ITEMS FROM THE FLOOR Ms. Jennifer Calhoun addressed the Council. She requested the Council consider upgrading the University Blvd. entrance into the City and said she planned to bring a proposal to thcm in the future towards this endeavor. There were no additional requests to address the Council and Mayor Davis adjourned the meeting. Considered and approved this 6th day of December, 20 II. 0~~ W. Richard Davis, Mayor ATTEST: