HomeMy WebLinkAbout2012.04.03 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2833
APRIL3,2012
CALLTOORDER:5:00P.M.
4:00-4:30P.M.EXECUTIVESESSION:TheCouncilwillconveneintoClosedExecutiveSession
underTGC551.071toreceiveconfidentiallegaladvicefromtheCityAttorney
regardingright-of-wayencroachmentsandunderTGC551.072fordeliberations
regardingpossibleacquisitionofrealpropertylocatedadjacentto2525University
Blvd.Noactionwillbetaken.ExecutiveConferenceRoom,1stFloor,CityHall.
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.WhencalledforwardbytheMayor,beforebeginning theirremarks,speakers
areaskedtogotothepodiumandstatetheirnameandaddressfortherecord.
I.CALLTOORDER
A.INVOCATION:CommunityInformationOfficerSteveMace
B.PLEDGEOFALLEGIANCE:CommunityInformationOfficerSteveMace/Boy
Scouts
C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis
D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston
II.CONSENTAGENDA
A.CONSIDERANDACT:onminutesoftheMarch20,2012CityCouncilMeeting - Spector Pg 3
B.CONSIDERANDACT:onanordinanceestablishingshort-termparkingspacesalong
the6900blockofHillcrestandalongthe4300blockofLoversLane - Smallwood Pg 8
III.MAINAGENDA
A.CONSIDERANDACT:onproposalsforimprovementstoBarnsandWilliamsParks - Bradley Pg 14
B.CONSIDERANDACT:onaResolutionamendingtheFY2012capitalbudget - Austin Pg 19
C.CONSIDERANDACT:onaproposalintheamountof$18,000plusexpensesfrom
DanBradburyofBradburyAssociatestoconductasearchforanewLibraryDirector - Hanford Pg 25
D.CONSIDERANDACT:tocallaSpecialCouncilMeetingforMay22,2012to
canvassElectionresults - Spector Pg 26
IV.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis
meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspecificfactualinformationora
Page 1 of 26
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureage ndaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeeting toexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayo rand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate
commentsfortheCityCouncilorStaffshouldbedi rectedtothatindividualimmediately
followingthemeeting.
AsauthorizedbySection551.071(2)oftheTexasGo vernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofse ekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
Page 2 of 26
AGENDAMEMO
(4/3/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onminutesoftheMarch20,2012 CityCouncilMeeting
BACKGROUND:
MinutesoftheMarch20,2012CouncilMeetingarea ttachedfortheCouncil'sapproval.
ATTACHMENTS:
03.20.2012CCMtgMin
Page 3 of 26
MINUTES
AGENDA #2832
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER – CITY HALL
TUESDAY, MARCH 20, 2012, 5:00 P.M.
3:00 - 3:25 P.M. THE COUNCIL CONVENED INTO CLOSED EXECUTIVE SESSION UNDER
TGC 551.072 TO DELIBERATE THE POSSIBLE ACQUISITION OF PROPERTY ADJACENT
TO 2525 UNIVERSITY BLVD. EXECUTIVE CONFERENCE ROOM, 1ST FLOOR, CITY
HALL.
Mayor Pro Tempore Grable, Councilmembers Clark and Stewart, City Attorney Dillard and City
Manager Bob Livingston were present during the Executive Session. Mayor Davis and
Councilmember Begert were excused. No action was taken.
3:30 - 4:00 P.M. DIRECTOR OF PARKS GERRY BRADLEY UPDATED THE COUNCIL ON
STATUS OF WILLIAMS PARK AND BARNS PARK IMPROVEMENT PLANS. COUNCIL
CONFERENCE ROOM, 2ND FLOOR, CITY HALL.
Director of Parks Bradley updated the Council regarding landscape improvements for Williams
Park. He said during previous discussions with the Council and the Capital Improvement Projects
Committee, it was determined to reduce the scale of planned improvements to Williams Park due to
financial conditions. He said he has $45,000 in the current year budget to address the most urgent
needs. Mr. Bradley said he plans to remove certain plantings due to their age and condition and
replace with Nellie R. Stevens hollies, needlepoint hollies, Burford hollies and crepe myrtles. He
said would also like to redo the irrigation and add ground cover to certain areas. Mayor Pro Tem
Grable asked if any of the walkways were planned to be repaired in this area and Mr. Bradley said
yes.
Mr. Bradley said that after reviewing the areas with the most urgent needs, he estimates the cost of
the project to be $100,000. He said by reducing planned expenditures for landscaping at the Peek
Center by $10,000 and landscaping costs for the Daniel/Hillcrest median project by $50,000, he
will be able to accumulate enough funds to cover the Williams Park improvements if the Council
approves.
Mr. Bradley then discussed landscape needs for Barns Park. He said he estimates a budget of
$80,000 for the project which will provide decorative lighting, a small walkway, decorative
benches, seasonal color and flowering shrubs.
Public Works Director Bud Smallwood said he would like to extend the curb and gutter on the
northeast side of Barns Park to create a better aligned four-way stop at Turtle Creek and Purdue.
Mr. Bradley said he will include the additional area in his landcaping plans. Mr. Bradley said he
would prefer to bid the Williams Park and Barns Park projects together for maximum cost savings.
He asked the Council to allow him to solicit bids for the proposed projects. The Council agreed
and asked him to present the proposals during the next Council Meeting.
Director of Finance Kent Austin said he will bring a budget amendment to the Council at the
same meeting to reallocate the budgeted funds for the landscaping project.
4:00 - 4:30 P.M. DIRECTOR OF PUBLIC WORKS BUD SMALLWOOD AND DIRECTOR OF
Page 4 of 26
PARKS GERRY BRADLEY WILL PROVIDE INFORMATION TO THE COUNCIL
REGARDING THE REBUILD OF MCFARLIN BLVD. STREET AND MEDIANS. COUNCIL
CONFERENCE ROOM, 2ND FLOOR, CITY HALL.
Mr. Smallwood addressed the Council. He stated that during discussions with Mr. Bradley related
to curb and gutter replacement of the medians along McFarlin Blvd. between Golf Dr. and the alley
west of Hillcrest, he mentioned the possibility of rebuilding the entire boulevard.
After further investigation, Mr. Smallwood said he determined that the reconstructability of the
entire street would create major accessibility problems for the residents of that street. He said he
decided to stay with the plan to redo the curb and gutter of the medians as currently configured.
Mr. Bradley said he will proceed with landscape upgrades to those medians to include some ground
cover, turf, and perennial color in areas. Mr. Bradley said he was considering using a sensor-based
irrigation system which will not only detect air temperature, but will also detect soil moisture and
soil temperature. He said this will trigger irrigation based on actual soil conditions rather than by
a pre-determined schedule. He said he has contracted with RL Goodson to perform a topological
survey of the medians and expects the results within a month. Mr. Bradley also said he is working
with Naud Barnett Landscape for median design plans to present to the Council in late June. He
said he hopes to begin this work in October. He estimates a budget for the median project to
include $20,000 for the survey and design, $180,000 for landscaping and irrigation, and $100,000
for curb and gutter replacement for a total cost estimated to be $300,000. Mr. Bradley said he
plans to present the landscape design to the Council in late May.
4:30 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW CITY COUNCIL CONFERENCE
ROOM, 2ND FLOOR, CITY HALL.
The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City
Hall. Present were Councilmember Stewart, Mayor Pro Tem Grable, and Councilmember Clark. Also in
attendance were City Manager Livingston, and City Attorney Dillard.
Boy Scout Michael Geisler, from Troop 412, assisted in leading the Pledge of Allegiance.
He was attending the meeting as part of earning his Citizenship in the Community merit
badge.
Staff in attendance included: Director of Human Resources Luanne Hanford, Fire Chief
Randy Howell, Director of Finance Kent Austin, Chief Planning Official Harry Persaud,
Director of Parks Gerry Bradley, Director of Community Development Robbie Corder,
Assistant Director of Public Works Jacob Speer, Administrative Assistant George Ertle, City
Secretary Liz Spector, Director of Public Works Bud Smallwood, Police Chief Gary Adams,
Director of Information Services Jim Criswell, Community Information Officer Steve Mace
I. CALL TO ORDER
A. INVOCATION: City Manager Bob Livingston
B. PLEDGE OF ALLEGIANCE: City Manager Bob Livingston / Boy Scouts
C. INTRODUCTION OF COUNCIL: Mayor Pro Tempore Jerry Grable
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
Page 5 of 26
and Purchasing Agent Christine Green.
This 2012 Ford F150 extended cab truck will replace a 2002 Chevrolet C1500 pickup. The
2012 F150 is available on a BuyBoard contract through Philpott Motors for $21,253.75.
Purchases made through BuyBoard satisfy all competitive bidding requirements.
A petition for removal from the Residential Parking District submitted and signed by
residents of 11 of the 17 homes on the 2900 block of Daniel Avenue meets the City’s
requirement for consideration. The amending ordinance will remove that block from the
district.
ORDINANCE 12/07
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, CHAPTER
12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042 (a) (12) TO
REMOVE DESIGNATION OF THE 2900 BLOCK OF DANIEL AS A RESIDENT-
PARKING-ONLY ZONE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
Bids were solicited from nine firms for electrical rough-in (installation of floor boxes for
power and data) at the new library in Preston Center. CEC Electrical submitted the only bid
in the amount of $21,528.00. This solicitation process meets the statutory competitive
bidding requirements for purchases greater than $3,000 in that bids were requested from
HUB (Historically Underutilized Business) vendors.
Councilmember Clark made a motion to approve the Consent Agenda. Councilmember Stewart
seconded, and the motion carried unanimously.
Chief Planning Official Harry Persaud addressed the Council regarding a proposed
amendment to the sign ordinance. He said the ordinance provides the framework for signage
at the Plaza at Preston Center. He said the proposed amendment to the sign ordinance
addresses sign sizes, placement, lighting, number of signs allowed, and other details. Mr.
II. CONSENT AGENDA
A. CONSIDER AND ACT: on minutes of the March 6, 2012 City Council Meeting
B. CONSIDER AND ACT: on the BuyBoard Purchase of a 2012 Ford F150 Extended Cab
Truck for the Engineering Division
C. CONSIDER AND ACT: on an ordinance amending the residential parking district to exclude
the 2900 block of Daniel Avenue
D. CONSIDER AND ACT: on a contract for electrical rough-in at the University Park Public
Library in Preston Center
III. MAIN AGENDA
A. PUBLIC HEARING: on an ordinance amending the Special Sign District for the Plaza at
Preston Center
Page 6 of 26
Persaud said during the work session, Councilmember Stewart requested to reduce the
allowed height of ground monument signs from fifteen feet (15 ft.) to eight feet (8 ft.) above
grade. Councilmember Clark requested to add a tenant sign for the University Park Public
Library to the monument sign on Wentwood. Mr. Persaud this will change the proposed
ordinance by stating the Wentwood monument sign will be restricted to four tenants rather
than three. Mr. Persaud stated that Mr. Mike Geisler, the Plaza’s property manager, is
present for any additional questions the Council may have.
There were no requests to address the item and Mayor Pro Tem Grable closed the public
hearing.
Councilmember Stewart made a motion to approve an ordinance amending the Special Sign
District for the Plaza at Preston Center as proposed subject to reduction of the height of
ground monument signs from fifteen feet (15 ft.) to eight feet (8 ft.) at grade, and to increase
the permitted number of tenant signs on the Wentwood sign from three (3) to four (4) to
allow for a University Park Public Library sign. Councilmember Clark seconded, and the
motion carried unanimously.
ORDINANCE 1208
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
ORDINANCE NO. 90/6, A SPECIAL SIGN DISTRICT FOR THE PLAZA AT
PRESTON CENTER, BY ADOPTING SIGN STANDARDS ATTACHED AS
EXHIBIT “A”; APPROVING SITE PLAN, SIGN DETAILS AND LOCATIONS
ATTACHED HERETO; PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS
($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
There were no requests to address the Council from the floor and Mayor Pro Tem Grable adjourned
the meeting.
Considered and approved this 3rd day of April, 2012.
_________________________________
W. Richard Davis, Mayor
ATTEST:
____________________________
Elizabeth Spector, City Secretary
B. CONSIDER AND ACT: on an ordinance amending the Special Sign District for the Plaza at
Preston Center
IV. ITEMS FROM THE FLOOR
Page 7 of 26
AGENDAMEMO
(4/3/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onanordinanceestablishingshor t-termparkingspacesalong
the6900blockofHillcrestandalongthe4300bloc kofLoversLane
BACKGROUND:
Staffisinreceiptofrequestsforshort-termpark inginthefollowinglocations:
SniderPlaza .Merchantsalongthe6900blockofHillcrest(we stside),fromRankinnorthto
Westminster,petitionedtheCityfor30-minutepark ingspacesinfrontoftheirbusinesses.Onlythe
occupantof6915wasnotinfavoroftherequest.Theattachedordinancedesignatestherequested
short-termlimitsexceptinfrontof6915,whichwo uldremain2-hourparking.
ParkCitiesAnimalHospital .TheCityCouncilpreviouslyapproveda30-minut espacealongthe
ArmstrongfrontageofPCAH.However,priortoinsta llationofthesign,theyrequestedtheshort-
termspaceberelocatedtotheLoversLanefrontage .Inaccordancewithpolicy,theothermerchants
alongthe4300blockofLoverswerepetitionedfor theiropinionofthePCAHrequest.Noobjections
werereceived.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovaloftheordin ancedesignatingshorttermparkingatthe
aforementionedlocations.
ATTACHMENTS:
HillcrestSiteMap
LoversLnSiteMap
Ordinance
Page 8 of 26
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING IN EXCESS OF THIRTY MINUTES ON THE SPACES
ADJACENT TO 6913, 6923, 6927, AND 6929-35 HILLCREST AS SHOWN ON EXHIBIT A;
PROHIBITING PARKING IN EXCESS OF THIRTY MINUTES ON THE SPACE
ADJACENT TO 4365 LOVERS LANE AS SHOWN ON EXHIBIT B; PROVIDING FOR
THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS
($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or
park any motor vehicle in excess of thirty (30) minutes at any time on the spaces adjacent to 6913,
6923, 6927, and 6929-35 Hillcrest, as shown on Exhibit “A”, or on the space adjacent to 4365
Lovers Lane, as shown on Exhibit “B”, said exhibits attached hereto and made part hereof for all
purposes.
SECTION 2. That all ordinances of the City of University Park in conflict with the
provisions of this ordinance are hereby repealed.
SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part
decided to be invalid, illegal or unconstitutional.
SECTION 4. That any person violating any of the provisions of this ordinance shall be
deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of
University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars
($200.00) for each offense.
Page 9 of 26
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases provide. The parking
restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall
have been erected as provided by the Code of Ordinances.
DULY PASSED by the City Council of the City of University Park, Texas, on the ____ day
of _____ 2012.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
ELIZABETH SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________
CITY ATTORNEY
(RLD/3-28-12/54774)
ORDINANCE NO. ___________
Page 10 of 26
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING IN EXCESS OF THIRTY MINUTES ON THE SPACES
ADJACENT TO 6913, 6923, 6927, AND 6929-35 HILLCREST AS SHOWN ON EXHIBIT A;
PROHIBITING PARKING IN EXCESS OF THIRTY MINUTES ON THE SPACE
ADJACENT TO 4365 LOVERS LANE AS SHOWN ON EXHIBIT B; PROVIDING FOR
THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS
($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of University Park, Texas, on the ____ day
of _____ 2012.
APPROVED:
____________________________________
MAYOR
ATTEST:
____________________________________
CITY SECRETARY
Page 11 of 26
Page 12 of 26
Page 13 of 26
AGENDAMEMO
(4/3/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GerryBradley,ParksDirector
SUBJECT:CONSIDERANDACT:onproposalsforimprovementsto BarnsandWilliamsParks
BACKGROUND:
DuringtheCityCouncilpre-sessionmeetingon3/20 /12,staffpresentedlandscapeplansandcost
estimatesforimprovementsatbothBarnsandWillia msParks.Thetwoparkprojectshavebeen
reviewedbytheCapitalImprovementsCommitteeand theParkAdvisoryCommittee.Theattached
projectcostsarebasedontheTIPS/TAPSCooperativ ePurchasingContractandarewithinthecurrent
establishedprojectbudgets.Fundingfortheprojec tsisidentifiedwithintheParksDepartmentFY
2011-2012CapitalImprovementsProgram.
BarnsParkImprovements-$65,300.00
WilliamsParkImprovements-$84,900.00
RECOMMENDATION:
StaffrecommendstheCityCouncilapprovethepropo sedbudgetsforlandscapeimprovementsto
thetwoparks.
FUNDINGSOURCE:
ParksDepartmentFY2011-2012CapitalImprovements Budget
ATTACHMENTS:
BarnsParkProposal
WilliamsParkProposal
Page 14 of 26
PO Box 941209
Plano, TX 75094-1209
2600 Technology Dr., Suite 400
Plano, TX 75074
972.633.0564
972.633.0164 Fax
www.gallaghertx.com
March 21, 2012
Mr. Gerry Bradley
City of University Park
4420 Worcola
Dallas, TX 75206
RE: Barns Park Landscaping
Proposal #TT12-062
Mr. Bradley,
Gallagher Construction Services is pleased to present the following proposal based on our TIPS/TAPS
Cooperative Purchasing Contract for your consideration.
To provide the necessary labor and materials required to install landscaping at Barns Park, the total cost
will be Sixty Five Thousand Three Hundred Dollars ($65,300).
The scope of work included in this proposal is as follows:
x 2 ea – 6” Live Oak
x 47 ea – 5 gallon Indian Hawthorne (Elenar Taber)
x 14 ea – 5 gallon Carrissa Holly
x 5 ea – 3 gallon Knockout Rose
x 4 ea – 8’-9’ tall Crepe Myrtle
x 2715 ea – 4” Asian Jasmine
x 53 ea – 5 gallon Lorapetulum (Suzanne)
x 3 ea – 6’-7’ tall x 2” caliper Japanese Maple Blood Good
x 1000 sq yd – Sod
x 110 yd – Soil Mix
x 54 yd – Shredded Hardwood Mulch
x 390 lf – 3/16” x 4” Steel Edging
x 6 ea – Tree Stakes
x 1000 sq ft – Curlex
x Paver Wall System
This proposal includes a $5,000 Owner’s Contingency to be used at the discretion of the City of University
Park.
This proposal excludes design fees, permit/inspection fees, impact fees, sales tax, bonds, hazardous
materials removal or remediation, accessibility reviews or modifications, taps, meters, or electrical work.
Page 15 of 26
Page 2
Mr. Gerry Bradley
March 21, 2012
If this proposal is acceptable to the City, please issue a purchase order and forward a copy via fax or e-
mail to Gallagher Construction Services.
Please feel free to contact me at (214) 536-7024 or by e-mail at jeff@gallaghertx.com should you have
any questions regarding this proposal.
Gallagher Construction Services would appreciate the opportunity to work with the City of University Park
on this project.
Sincerely,
Jeff Fisher
Gallagher Construction Services
Page 16 of 26
March 21, 2012
Mr. Gerry Bradley
City of University Park
4420 Worcola
Dallas, TX 75206
RE: Williams Park Landscaping
Proposal #TT12-061
Mr. Bradley,
Gallagher Construction Services is pleased to present the following proposal based on our TIPS/TAPS
Cooperative Purchasing Contract for your consideration.
To provide the necessary labor and materials required to install landscaping at Williams Park, the total
cost will be Eighty Four Thousand Nine Hundred Dollars ($84,900).
The scope of work included in this proposal is as follows:
x 3171 ea – 4” Asian Jasmine
x 5 ea – 6’-7’ tall x 2” caliper Japanese Maple Blood Good
x 18 ea – 5 gallon Spring Bouquet
x 7 ea – 10 gallon Needle Point Holly
x 14 ea – 7 gallon Oak Leaf Hydrangea
x 29 ea – 6’-7’ tall Nellie R. Stevens
x 7 ea – 5 gallon Madison Jasmine
x 33 ea – 3 gallon Knockout Rose
x 12 ea – 3 gallon Fig Ivy
x 15 ea – 8’-9’ tall x 3-5 cane Crepe Myrtle (Choctaw/Commanche/Sioux)
x 30 ea – 5 gallon Indian Hawthorne (Elenar Taber)
x 63 ea – Dwarf Burford Holly
x 20 ea – 10” pot Blue Chip Buddleia
x 17 ea – 3 gallon Callicapra Americana
x 24 ea – 5 gallon George Taber Azalea
x 10 ea – 7 gallon Sea Green Juniper
x 15 ea – 1 gallon Tropical Salmon Canna
x 48 ea – 3 gallon Dwarf Yaupon Holly
x 75 yards – Shredded Hardwood Mulch
x 181 yards – Soil Mix with Compost
x 35 yards – Azalea Mix
x 618 lf – 3/16” x 4” Steel Edging
PO Box 941209
Plano, TX 75094-1209
2600 Technology Dr., Suite 400
Plano, TX 75074
972.633.0564
972.633.0164 Fax
www.gallaghertx.com
Page 17 of 26
Page 2
Mr. Gerry Bradley
March 21, 2012
This proposal includes a $7,000 Owner’s Contingency to be used at the discretion of the City of University
Park.
This proposal excludes design fees, permit/inspection fees, im pact fees, sales tax, bonds, hazardous
materials removal or remediation, accessibility reviews or modifications, taps, meters, or electrical work.
If this proposal is acceptable to the City, please issue a purchase order and forward a copy via fax or e-
mail to Gallagher Construction Services.
Please feel free to contact me at (214) 536-7024 or by e-mail at jeff@gallaghertx.com should you have
any questions regarding this proposal.
Gallagher Construction Services would appreciate the opportunity to work with the City of University Park
on this project.
Sincerely,
Jeff Fisher
Gallagher Construction Services
Page 18 of 26
AGENDAMEMO
(4/3/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onaResolutionamendingtheFY20 12capitalbudget
BACKGROUND:
OnSeptember20,2011,theCityCounciladoptedthe FY2012capitalbudget.Asoftenhappens,City
staffhasidentifiedchangesandmetwiththeCapit alProjectsReviewCommittee.
AtitsMarch19,2012,meeting,theCommitteeendors edamendingtheFY2012capitalbudgetsothat
thetotalFY2012expenditurebudgetisdecreasedfr om$13,895,207to$13,400,207:
DetailisprovidedintheattachedCommitteeminute sandExhibitAoftheproposedresolution.
ADOPTED NET AMENDED
BUDGETCHANGESBUDGET
InformationTechnology
projects
631,522 -631,522
Parksprojects631,904 -631,904
Publicsafetyprojects235,012 -235,012
Publicworksprojects10,396,769 (495,000)9,901,769
Unplannedprojects2,000,000 -2,000,000
13,895,207 (495,000)13,400,207
RECOMMENDATION:
CitystaffandtheCapitalProjectsReviewCommitte erecommendapprovaloftheresolution
amendingtheFY2012capitalbudget.
ATTACHMENTS:
CapitalProjectsReviewCommittee3/19/2012draftm eetingminutes
ResolutionamendingFY2012capitalbudget
Page 19 of 26
1
CITY OF UNIVERSITY PARK, TEXAS
CAPITAL PROJECTS REVIEW COMMITTEE
MONDAY, MARCH 19, 2012, AT 4:00 P.M.
UNIVERSITY PARK CITY HALL
SECOND FLOOR CITY COUNCIL OVERFLOW ROOM
M I N U T E S
Attending:
Cooke, Steve
Holmes, James
Ibarra, Raquel
Lane, Olin
Metzger, Steve
Murzin, Chris
Peek, Harold
Roach, John
Walker, Kelly
Absent:
DeLorenzo, Dave
Hamm, Fred
Roach, John
Strodel, Dan
City staff:
Austin, Kent
Bradley, Gerry
Corder, Robbie
Criswell, Jim
Howell, Randy
Irvin, Ken
Ledat, Jodie
Livingston, Bob
Mace, Steve
Smallwood, Bud
Whaling, Bob
1. Call to Order
Chairman Olin Lane called the meeting to order at 4:09 p.m.
2. Review and approve minutes from January 23, 2012 meeting.
Blackie Holmes moved to approve the minutes of the January 23, 2012 meeting. Harold
Peek seconded, and the motion was approved unanimously.
3. Review budget to actual report for FY2012 and Life-to-Date (LTD).
Kent Austin directed the committee’s attention to the FY2012 budget to actual reports in the
agenda packet. Austin responded to three questions Chairman Lane posed prior to the
meeting:
1. Project 42731 Asphalt overlay program 2011-12: the comments page says “Project
complete,” but FY2012 activity is only $814,265 expended vs. $1,300,000 budget.
Austin said $291,000 in project expenditures were booked in FY2011 but budgeted in
FY2012, a timing problem, resulting in LTD expenditures of $1,105,563. Further, Bud
Smallwood would be requesting that the project total be reduced to $1,125,000.
2. Project 42996 Curb & gutter replacement 2007-2008: LTD expenditures at 2/29/2012
total $3,195,220. If the FY2012 budget of $953,026 is fully expended, it will result in the
total project exceeding its $3,869,973 estimate by $172,808. Austin explained that this
was an error in the total project calculation, rather than an overbudget project. In short,
rather than have a fixed total estimate (the original FY2008 contract award was $3.3
million), staff tried to set an annual budget based on ongoing activity each year. The
project has stayed within budget each year; the problem has been estimating the amount
Page 20 of 26
2
of work to be completed each year in progressing toward the total (in FY2011 the budget
was amended at year end):
PROJ. 42996FY2008FY2009FY2010FY2011FY2012YTD
BUDGET 1,848,284 1,484,203 1,589,481 694,334 953,026
ACTUAL427,469 1,075,431 892,521 694,334 105,465
VARIANCE1,420,815 408,772 696,960 0 847,561
3. Project 44401 Hillcrest-Daniel intersection revision: the YTD expenditures column for
FY2012 shows $2. Austin said there was indeed an expenditure of $2.17, for the
purchase of a shipping box to mail contract documents. Austin asked if there were any
other questions. Hearing no questions, Chairman Lane asked Austin to carry on.
4. Consider proposed changes to FY2012 capital budget and five-year CIP.
Austin informed the committee that staff has proposed changes to the current 5-year CIP
budget, and each director will explain the reasoning behind the proposed changes and answer
any questions the committee members may have.
Jim Criswell noted the IT Department requests three changes, and they offset one another and
will not increase the FY12 IT budget. Criswell explained the project estimate for 13400
(Community Development Software Replacement) was based on a three year-old figure
provided by New World Systems. He explained that due to added functionalities, the project
costs would exceed the estimate; the average cost of the eight proposals received is $321,243.
As a solution, Criswell proposed moving funds from projects 13300 ($40,000), 13200
($10,000), incorporating funds from project 13120 ($47,020), and adding $75,000 to the
project budget in FY2014. Discussion ensued. Criswell then provided an update on other IT
projects.
Gerry Bradley addressed the committee, noting recently completed projects including the
Curtis Park Pedestrian Bridge, Pardoe Park, the Hunters Glen/Druid Median landscaping
project, Meadows Park, the McFarlin/Douglas medians project, and the Windsor medians.
Bradley explained his proposal to increase the project budget for the Williams Park
Landscape Improvements (project 25600). He noted the original concept was to remove the
walls, but that will likely not be undertaken for some time, so the plan now is to mask the
walls, which would require additional landscaping. He explained the project budget is
currently $45,000, but will need to be increased to $100,000 to fund the additional plantings.
Bradley proposed moving $10,000 from project 25500 (Peek Center Landscaping) and
$50,000 from project 24000 (Daniel/Hillcrest Medians).
Bud Smallwood introduced a potential change to two related projects, Project 25200
McFarlin median upgrade and Project 43001 Curb & gutter replacement 2012-13. He
explained the change originated from a resident concerned about the aesthetics of medians on
McFarlin Boulevard. The original projects were intended to replace the curb and gutter
(43001) on both sides of the median and install landscaping (25200).
Page 21 of 26
3
Upon inspection, however, staff found the street condition was poor enough that it should be
replaced at the same time. Smallwood said that project 43001 would need to be increased
from its $700,117 amount in FY2013 to $1,595,117. This would result in the deferral of
projects like 47220, MPY Turtle Creek Boulevard, but constructability is the problem.
Smallwood said the project would be expensive and lengthy (over a year) and that there
would be many issues for residents and traffic.
He said the staff would appreciate direction from the committee and City Council.
Discussion ensued. Harold Peek said he feels the City needs to take care of its infrastructure
needs before aesthetics. Chairman Lane expressed his concerns about the proposed project.
Blackie Holmes said he also felt the Turtle Creek Boulevard project should be addressed first
but noted the McFarlin reconstruction project should be addressed in the future.
In general the committee’s opinion was that the McFarlin medians should be planted as is and
that McFarlin Blvd. should not be reconstructed at this time.
Smallwood informed the committee that the resident also requested the repainting of the
sound wall on the frontage road between Lovers Lane and University Blvd., and that
walkway improvements be made at University Blvd. and the frontage road. He said the
estimated cost for repainting using anti-graffiti paint was $300,000, and $900,000 for
walkway replacement. Discussion ensued regarding financial responsibility of the wall
repairs and walkway, since both are located on TXDOT rights of way. The prevailing view
is that the City, as the abutting property owner, is financially responsible for any
improvements, repairs, or maintenance to the walkway and walls. Smallwood then provided
the committee with an update on current Public Works projects.
Chairman Lane called for a motion to approve proposed changes to the FY2012 budget.
Holmes moved to approve the proposed changes. Steve Cooke seconded, and the motion
passed unanimously.
5. Updates and questions & answers regarding specific projects.
Updates and questions and answers regarding specific projects were addressed in item 4.
6. New business.
There was no new business.
7. Schedule next meeting date – May 14, 2012
The next meeting is scheduled for Monday, May 14, 2012 at 4 p.m.
8. Adjourn
Chairman Lane adjourned the meeting at 5:32 p.m.
_________________________________ ___________________________________
Olin Lane, Chair Kent Austin, Director of Finance
Page 22 of 26
RESOLUTION NO. ________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AMENDING THE FY2012 CAPITAL PROJECTS BUDGET FOR
THE CITY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of University Park uses a five-year Capital Improvement
Program (CIP) to plan and fund its capital projects; and
WHEREAS, the first year of the CIP serves as the City’s capital budget; and
WHEREAS, the City Council approved Resolution 11-11 on September 20, 2011,
adopting an FY2012 capital budget of $13,895,207; and
WHEREAS, the Capital Projects Review Committee has met with City staff to
review and consider changes to the FY2012-2016 CIP and capital budget; and
WHEREAS, the Committee recommends amending the FY2012 capital projects
budget so that it totals $13,400,207;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That the FY2012 capital projects budget for the City of University
Park is hereby adopted as shown on Exhibit “A.”
SECTION 2. This Resolution shall take effect immediately from and after its
passage, and it is accordingly so resolved.
DULY PASSED by the City Council of the City of University Park, Texas, on the
3rd day of April, 2012.
APPROVED:
__________________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________
CITY ATTORNEY ELIZABETH SPECTOR,
CITY SECRETARY
Page 23 of 26
EXHIBIT “A”
CITY OF UNIVERSITY PARK, TEXAS
FY2012 CAPITAL BUDGET AMENDMENT – 4/3/2012
ADOPTEDPROPOSEDAMENDED
BUDGETCHANGESBUDGET
Revenues
Transfers from General Fund (budgeted)3,032,187 - 3,032,187
Transfers from Utility Fund (budgeted)2,195,420 - 2,195,420
Investment income 5,000 - 5,000 -
Total Revenues 5,232,607 - 5,232,607
Expenditures
Personnel (Civil Engineer) & other expenses112,614 - 112,614
Tot. Proj. Est.Budgeted Projects:
INFORMATION TECHNOLOGY
134,036 13120Enterprise GIS system upgrade47,020 - 47,020
92,740 13200Court software replacement 10,000 (10,000) -
318,542 13300Finance/UB software upgrade-NewWorld Sys.46,502 (40,000) 6,502
250,000 13400Community Development software replacement200,000 50,000 250,000
220,000 13500City Web site enhancement/upgrade150,000 - 150,000
70,000 13600Microsoft Exchange email upgrade8,000 - 8,000
45,000 13700Time & Attendance system replacement45,000 - 45,000
75,000 13800Network Security Upgrades 75,000 - 75,000
50,000 14300Peek Center Dispatch Equipment Replacement50,000 - 50,000
1,255,318 INFORMATION TECHNOLOGY SUBTOTAL 631,522 - 631,522
PARKS
60,000 22900Park Decorative and Security Lighting 30,000 - 30,000
261,430 23400University Blvd. medians 241,904 - 241,904
50,000 24000Daniel and Hillcrest Median Construction100,000 (50,000) 50,000
402,000 24600Germany Park South - - -
50,000 24700Curtis Park bridge reconstruction50,000 - 50,000
120,000 25100Barns-Dublin-Douglas medians120,000 - 120,000
200,000 25200McFarlin Median Upgrade 20,000 - 20,000
15,000 25500Peek Service Center Landscape25,000 (10,000) 15,000
105,000 25600Williams Park Improvements 45,000 60,000 105,000
1,263,430 PARKS SUBTOTAL 631,904- 631,904
PUBLIC SAFETY
620,001 33000Fire training tower renovation 9,012 - 9,012
125,000 33500Microwave Radio Path/Tower Relocation123,000 - 123,000
476,483 33600Public Safety software upgrade-OSSI/Firehouse103,000 - 103,000
1,221,484 PUBLIC SAFETY SUBTOTAL 235,012 - 235,012
PUBLIC WORKS
1,125,00042731Asphalt Overlay Program 2011-121,300,000 (175,000) 1,125,000
3,869,97342996Curb & Gutter Replacement 2007-08953,026 - 953,026
1,595,11743001Curb & Gutter Replace. 2012-13 (McFarlin Medians)- 130,000 130,000
53,00044401Hillcrest-Daniel intersection revision45,000 - 45,000
151,12445500Old Peek Center 125,000 - 125,000
2,875,00047017MPY Tulane-Bryn Mawr north to Caruth2,745,000 - 2,745,000
1,461,00047030MPY 4400 San Carlos/Potomac & Other Alleys1,314,820 (1,000,000) 314,820
1,550,00047200MPY Key Street et al 1,050,000 - 1,050,000
1,430,00047230MPY Douglas sewer main--Emerson to Lovers- 130,000 130,000
969,53748100Fondren Water Tank Renovation254,629 - 254,629
4,707,41948410Booster pump station 15,000 - 15,000
100,00048600Wastewater metering stations37,194 - 37,194
661,54249150 Westwick Pavement/Drainage Recon. (Specific Alley Pavem 605,000 - 605,000
1,769,30049210University-Boedeker pavement reconstruction1,230,000 420,000 1,650,000
3,000,00049230Water Meter replacement 600,000 - 600,000
132,00049250Traffic signal Lovers@Baltimore 122,100 - 122,100
25,450,013 PUBLIC WORKS SUBTOTAL 10,396,769 (495,000) 9,901,769
-
Projects contingency:-
2,000,000 Unplanned projects 2,000,000 - 2,000,000
2,000,000 Unplanned subtotal 2,000,000 - 2,000,000
31,190,244 Total project expenditures13,895,207 (495,000) 13,400,207
-
Total Fund expenditures 14,007,821 (495,000) 13,512,821
-
Excess/(deficiency) of revenues (8,775,214) 495,000 (8,280,214)
-
Transfers, Special - - - -
Net change in fund balance (8,775,214) 495,000 (8,280,214)
Page 24 of 26
AGENDAMEMO
(4/3/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LuanneHanford,DirectorofHumanResources
SUBJECT:CONSIDERANDACT:onaproposalintheamountof$18,000plusexpense sfrom
DanBradburyofBradburyAssociatestoconductase archforanewLibraryDirector
BACKGROUND:
EffectiveOctober1,2012,theUPLibrarywillbeco meacitydepartmentandlibraryemployeeswill
becomecityemployees.JeffRippel,thecurrentli brarydirector,hasindicatedhisintentiontoreti re
aroundtheendof2012.Inanticipationofthis,w eneedtogoforwardwithhiringanewLibrary
Director.Iaskedseveralpeople,includingthepr esidentoftheTexasLibraryAssociation,for
recommendationsfora"headhunter"foraLibraryDi rectorrecruitment.EveryoneIcontactedhighly
recommendedDanBradburyasthebestLibraryDirect orrecruiter.Atmyrequest,Mr.Bradburysent
aproposalforconductingtherecruitment.Wefoun dhisfeestobeveryreasonable,andhis
reputationappearstobetop-notch.
Mr.BradburyandIdiscussedanestimatedtimeline fortherecruitment.Heindicatedthatbytheend
ofApril,hewillmeetwithBobLivingston,theFri endsoftheLibrary,andanyotherswhomaybe
abletoprovidemeaningfulinput.Hewillthendev elopanon-linerecruitmentbrochureandopenthe
recruitmentinMayandcloseitinJune.Attheen dofJune,hewillmeetwiththeinterviewpanelto
presentfinalistshehaschosenfortheposition.InterviewswillbeconductedmidtolateJuly,and
backgroundchecksonthefinalcandidatewillbeco mpletedinanticipationofajobofferbeingmade
inlateAugustorearlySeptember.Sincethereis plentyoftime,therecruitmentschedulecanbe
adjustedasneeded.
RECOMMENDATION:
StaffrecommendsapprovaloftheproposalfromDan Bradburyintheamountof$18,000plus
expenses.
FUNDINGSOURCE:
FundsareavailableintheExecutiveandHumanReso urcesProfessionalServicesaccounts.
Page 25 of 26
AGENDAMEMO
(4/3/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:tocallaSpecialCouncilMeetingforMay22,2012 to
canvassElectionresults
BACKGROUND:
TheMay12,2012GeneralElectionfallsthreedays beforetheregularlyscheduledMay15City
CouncilMeeting.ThismaynotprovidetheDallasC ountyElectionsAdministratorenoughtimeto
countalloutstandingballots-by-mailandtheDalla sCountyCommissioner'sCourttocertifythe
electionsresultstoallowtheCitytoconductits officialcanvassatthatMay15meeting.Wesugges t
holdingtheregularlyscheduledMay15meetingtoc learanyoutstandingbusinessandaddaspecial
meetingat5p.m.,Tuesday,May22,2012tocanvass theelectionandswearinthenewly-elected
Council.
RECOMMENDATION:
WerequesttheCounciladdaSpecialCouncilMeetin gonMay22,2012tocanvasstheMay12,2012
GeneralElection.
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