HomeMy WebLinkAbout2012.04.03 City Council MinutesI •
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MINUTES
AGENDA #2833
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER — CITY HALL
TUESDAY, APRIL 3,2012,5:00 P.M.
4:03 - 4:20 P.M. THE COUNCIL CONVENED INTO CLOSED EXECUTIVE SESSION UNDER
TGC 551.071 TO RECEIVE CONFIDENTIAL LEGAL ADVICE FROM THE CITY ATTORNEY
REGARDING RIGHT -OF -WAY ENCROACHMENTS AND UNDER TGC 551.072 FOR
DELIBERATIONS REGARDING POSSIBLE ACQUISITION OF REAL PROPERTY
LOCATED ADJACENT TO 2525 UNIVERSITY BLVD. NO ACTION WAS TAKEN.
EXECUTIVE CONFERENCE ROOM, IST FLOOR, CITY HALL.
4:30 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW. COUNCIL CONFERENCE
ROOM, 2ND FLOOR, CITY HALL.
The City Council met in an open work session to receive briefings from staff on agenda items.
Director of Public Works Bud Smallwood discussed the proposal on the agenda to create short -term
parking in specific areas of one block of Hillcrest. Mayor Pro Tern Grable said he had concerns
that if time limits were shortened in front of specific businesses as requested by shop owners, then
other businesses may want the same option. Mr. Smallwood stated that he had recently brought an
ordinance to the Council, which they approved, that was intended to bring more cohesive parking
time limits to Snider Plaza. Councilmember Begert asked if the limits were changed to 30 minutes
and found to be unworkable or unenforceable, could they be returned to the standard 2 -hour limit.
Mr. Smallwood said yes.
Director of Parks Gerry Bradley reviewed the proposals for landscape renovations to Barns and
Williams Parks with the Council. He mentioned that after using the TIPS /TAPS bid process that
the total proposed costs were less than previously estimated to the Council. Mr. Bradley said he
would plan for the Williams Park project to be completed before the July 4 event in Goar Park and
for the Barns Park project to be completed by the end of July 2012.
Director of Finance Kent Austin discussed the proposed resolution amending the FY2012 Capital
Budget. He said the budget will be reduced by $495,000, due primarily to the postponement of a.
$1,000,000 joint project with Highland Park until the next fiscal year.
Director of Human Resources Luanne Hanford briefed the Council about the potential contract with
a recruitment firm to assist the city in hiring a library director.
I. CALL TO ORDER
A. INVOCATION: Community Information Officer Steve Mace
B. PLEDGE OF ALLEGIANCE: Community Information Officer Steve Mace
C. INTRODUCTION OF COUNCIL: Mayor Pro Tem Jerry Grable
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
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Staff present included: Police Captain Leon Holman, Director of Human Resources Luanne
Hanford, Development of Community Development Robbie Corder, Director of Parks Gerry
Bradley, Director of Finance Kent Austin, Fire Chief Randy Howell, Assistant to the City
Manager George Ertle, City Secretary Liz Spector, Director of Public Works Bud
Smallwood, Director of Information Services Jim Criswell, and Community Information
Officer Steve Mace.
The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at
City Hall. Present were Councilmember Begert, Councilmember Clark, Mayor Pro Tern Grable,
and Councilmember Stewart. Also in attendance were City Attorney Dillard, and City Manager
Livingston.
Mayor Davis was excused from the meeting due to illness.
II. CONSENT AGENDA
A. CONSIDER AND ACT: on minutes of the March 20, 2012 City Council Meeting
B. CONSIDER AND ACT: on an ordinance establishing_ short-term parking spaces along the
6900 block of Hillcrest and along the 4300 block of Lovers Lane
Resident and business owner Lauren Sharng requested to address Item B on the consent
agenda. Mayor Pro Tern Grable called her to the lectern.
Lauren Sharng addressed the Council. She stated she owns a pilates studio in Snider Plaza
located at 6915 Hillcrest Ave. She said she received phone call earlier in the afternoon
informing her that the Council was taking action on a request to change parking times near
her business from a 2 hour maximum to a 30 minute maximum. Ms. Sharng said the classes
at her studio last 50 minutes. She told the Council that such a reduction of allowed parking
times would have a very negative impact on her business because her clients would have
nowhere to park. She said that her clients are usually parked for only one hour. Ms. Sharng
also mentioned that most of her business is conducted during off -peak times for the other
businesses in that area. She said the majority of her classes are scheduled between 6 and 10
in the morning and after 5 in the evening. She also stated her employees park behind the
studio.
Ms. Sharng said the property owner from whom she leases her space also owns the property
for some of the shop owners who are requesting the change. She said he was not aware of
the petition until this afternoon when she contacted him. Ms. Sharng said he said he was not
supportive of the request to change parking times.
Mayor Pro Tern Grable asked Ms. Sharng how many students are in each class. She said
there are 12 machines so there are no more than 12 students at one time.
Councilmember Begert asked Ms. Sharng how many classes per day she conducted. She
responded that some days there may only be three or four classes but some days there may be
eight.
Mayor Pro Tem Grable mentioned to Ms. Sharng that the three spaces in front of her business
would remain 2 hour spaces. Ms. Sharng said she was aware of that however, those
spaces would not be limited for use by her clients only, so this is not necessarily beneficial
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for her business.
Ms. Sharng implored the Council to defer action on this item until she had time to speak with
others involved in the request to change the time limits.
Mayor Pro Tern Grable asked Director of Public Works Bud Smallwood if it was acceptable
to him if the Council tabled the request for further discussion and study. Mr. Smallwood said
it that was acceptable to him.
Councilmember Begert made a motion to approve Item A and table Item B of the Consent Agenda.
Councilmember Clark seconded, and the motion carried unanimously.
III. MAIN AGENDA
A. CONSIDER AND ACT: on proposals for improvements to Barns and Williams Parks
Director of Parks Gerry Bradley addressed the Council about their previous discussions
related to plans for landscape improvements to Barns Park and to Williams Park. He
said original cost estimates for improvements at both parks totalled $185,000 but by working
within the TIPS /TAPS Cooperative Purchasing Contract, the bids came in significantly less
at $150,000. Mr. Bradley said that bid was received from Gallagher Construction.
Mr. Bradley asked the Council to consider approval of those expenditures at this time which
would allow substantial portions of the Williams Park improvements to be completed before
the July 4 festivities at Goar Park. He said it would also allow the Barns Park improvements
to be completed by the end of July.
Mayor Pro Tem Grable asked if the Council had any questions for Mr. Bradley. Finding
none, he asked for a motion.
Councilmember Stewart made a motion to approve the proposed budget of $150,000 for
landscape improvements to Barns and Williams Parks. Councilmember Clark seconded, and
the motion carried unanimously.
B. CONSIDER AND ACT: on a Resolution amending the FY2012 capital budget
Director of Finance Kent Austin addressed the Council regarding proposed modifications to
the FY2012 capital budget. Mr. Austin said the net result of the modifications is a reduction
of the FY2012 budget by $495,000 to $13.4 million.
Mr. Austin said staff reviewed the proposed changes with the Capital Projects Review
Committee at their March 19, 2012 meeting and the committee approved the changes.
Mr. Austin said the changes impacted the FY2012 capital budgets of Information
Technology, Parks, Public Safety and Public Works.
Councilmember Stewart asked about the large reduction. Mr. Austin said the reduction
largely results from deferring $1 million of a Public Works project to the next fiscal year. He
stated that the project is underway, but is behind schedule.
Mayor Pro Tern Grable asked if there were any other questions for Mr. Austin. There were
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none, and he asked for a motion.
Councilmember Clark made a motion to approve a Resolution amending the FY2012 capital
budget. Councilmember Begert seconded, and the motion carried unanimously.
RESOLUTION NO. 12 -02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AMENDING THE FY2012 CAPITAL PROJECTS BUDGET FOR
THE CITY; AND PROVIDING AN EFFECTIVE DATE.
C. CONSIDER AND ACT: on a proposal in the amount of $18,000 plus expenses from Dan
Bradbury of Bradbury Associates to conduct a search for a new Library Director
Luanne Hanford addressed the Council. She said in anticipation of the University Park
Public Library becoming a City department in October 2012, staff will need to recruit a new
library director. Ms. Hanford said the current director has indicated he will stay no longer
than the end of the year.
Ms. Hanford said she contacted several people for recommendations for a library recruiter
and Dan Bradbury & Associates was on the top of several lists. Ms. Hanford requested a
proposal from Mr. Bradbury and she said the proposal was very thorough and the fees
reasonable.
Councilmember Clark asked if using a recruiter was consistent with other hiring searches for
department directors. Ms. Hanford said recruiters were used to assist in hiring the current
police chief and current fire chief.
Councilmember Stewart asked how the cost of this contract compared with previous
recruitment firms. Ms. Hanford said the $18,000 contract was less than the city previously
paid for this level of recruitment.
As there were no other questions, Mayor Pro Tern Grable asked for a motion.
Councilmember Begert made a motion to approve a proposal in the amount of $18,000 plus
expenses from Dan Bradbury of Bradbury Associates to conduct a search for a new Library
Director. Councilmember Clark seconded, and the motion carried unanimously.
D. CONSIDER AND ACT: to call a Special Council Meeting for May 22, 2012 to canvass
Election results
City Manager Bob Livingston addressed the Council regarding the request to hold a Special
Council Meeting on May 22, 2012 to canvass the May 12, 2012 General Election results.
He said the Council Meeting scheduled immediately following the Election is too soon after
the Election for the City Secretary to receive the certified results from the Dallas County
Commissioners Court as it is only two business days later. Mr. Livingston said the official
results must be received before canvassing the Election. He said this is why staff is
requesting a third May Council Meeting.
There were no questions and Mayor Pro Tern Grable asked for a motion.
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Councilmember Begert made a motion to approve calling a Special Council Meeting for May
22, 2012 to canvass Election results. Councilmember Clark seconded, and the motion carried
unanimously.
IV. ITEMS FROM THE FLOOR
There were no requests to address the Council from the floor and Mayor Pro Tern Grable adjourned
the meeting.
Considered and approved this 17th day of April, 2012.
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Ykgcharqavis, Mayor