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HomeMy WebLinkAbout2012.04.03 City Council MinutesI • • MINUTES AGENDA #2833 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER — CITY HALL TUESDAY, APRIL 3,2012,5:00 P.M. 4:03 - 4:20 P.M. THE COUNCIL CONVENED INTO CLOSED EXECUTIVE SESSION UNDER TGC 551.071 TO RECEIVE CONFIDENTIAL LEGAL ADVICE FROM THE CITY ATTORNEY REGARDING RIGHT -OF -WAY ENCROACHMENTS AND UNDER TGC 551.072 FOR DELIBERATIONS REGARDING POSSIBLE ACQUISITION OF REAL PROPERTY LOCATED ADJACENT TO 2525 UNIVERSITY BLVD. NO ACTION WAS TAKEN. EXECUTIVE CONFERENCE ROOM, IST FLOOR, CITY HALL. 4:30 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW. COUNCIL CONFERENCE ROOM, 2ND FLOOR, CITY HALL. The City Council met in an open work session to receive briefings from staff on agenda items. Director of Public Works Bud Smallwood discussed the proposal on the agenda to create short -term parking in specific areas of one block of Hillcrest. Mayor Pro Tern Grable said he had concerns that if time limits were shortened in front of specific businesses as requested by shop owners, then other businesses may want the same option. Mr. Smallwood stated that he had recently brought an ordinance to the Council, which they approved, that was intended to bring more cohesive parking time limits to Snider Plaza. Councilmember Begert asked if the limits were changed to 30 minutes and found to be unworkable or unenforceable, could they be returned to the standard 2 -hour limit. Mr. Smallwood said yes. Director of Parks Gerry Bradley reviewed the proposals for landscape renovations to Barns and Williams Parks with the Council. He mentioned that after using the TIPS /TAPS bid process that the total proposed costs were less than previously estimated to the Council. Mr. Bradley said he would plan for the Williams Park project to be completed before the July 4 event in Goar Park and for the Barns Park project to be completed by the end of July 2012. Director of Finance Kent Austin discussed the proposed resolution amending the FY2012 Capital Budget. He said the budget will be reduced by $495,000, due primarily to the postponement of a. $1,000,000 joint project with Highland Park until the next fiscal year. Director of Human Resources Luanne Hanford briefed the Council about the potential contract with a recruitment firm to assist the city in hiring a library director. I. CALL TO ORDER A. INVOCATION: Community Information Officer Steve Mace B. PLEDGE OF ALLEGIANCE: Community Information Officer Steve Mace C. INTRODUCTION OF COUNCIL: Mayor Pro Tem Jerry Grable D. INTRODUCTION OF STAFF: City Manager Bob Livingston 459 Staff present included: Police Captain Leon Holman, Director of Human Resources Luanne Hanford, Development of Community Development Robbie Corder, Director of Parks Gerry Bradley, Director of Finance Kent Austin, Fire Chief Randy Howell, Assistant to the City Manager George Ertle, City Secretary Liz Spector, Director of Public Works Bud Smallwood, Director of Information Services Jim Criswell, and Community Information Officer Steve Mace. The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Councilmember Begert, Councilmember Clark, Mayor Pro Tern Grable, and Councilmember Stewart. Also in attendance were City Attorney Dillard, and City Manager Livingston. Mayor Davis was excused from the meeting due to illness. II. CONSENT AGENDA A. CONSIDER AND ACT: on minutes of the March 20, 2012 City Council Meeting B. CONSIDER AND ACT: on an ordinance establishing_ short-term parking spaces along the 6900 block of Hillcrest and along the 4300 block of Lovers Lane Resident and business owner Lauren Sharng requested to address Item B on the consent agenda. Mayor Pro Tern Grable called her to the lectern. Lauren Sharng addressed the Council. She stated she owns a pilates studio in Snider Plaza located at 6915 Hillcrest Ave. She said she received phone call earlier in the afternoon informing her that the Council was taking action on a request to change parking times near her business from a 2 hour maximum to a 30 minute maximum. Ms. Sharng said the classes at her studio last 50 minutes. She told the Council that such a reduction of allowed parking times would have a very negative impact on her business because her clients would have nowhere to park. She said that her clients are usually parked for only one hour. Ms. Sharng also mentioned that most of her business is conducted during off -peak times for the other businesses in that area. She said the majority of her classes are scheduled between 6 and 10 in the morning and after 5 in the evening. She also stated her employees park behind the studio. Ms. Sharng said the property owner from whom she leases her space also owns the property for some of the shop owners who are requesting the change. She said he was not aware of the petition until this afternoon when she contacted him. Ms. Sharng said he said he was not supportive of the request to change parking times. Mayor Pro Tern Grable asked Ms. Sharng how many students are in each class. She said there are 12 machines so there are no more than 12 students at one time. Councilmember Begert asked Ms. Sharng how many classes per day she conducted. She responded that some days there may only be three or four classes but some days there may be eight. Mayor Pro Tem Grable mentioned to Ms. Sharng that the three spaces in front of her business would remain 2 hour spaces. Ms. Sharng said she was aware of that however, those spaces would not be limited for use by her clients only, so this is not necessarily beneficial •l for her business. Ms. Sharng implored the Council to defer action on this item until she had time to speak with others involved in the request to change the time limits. Mayor Pro Tern Grable asked Director of Public Works Bud Smallwood if it was acceptable to him if the Council tabled the request for further discussion and study. Mr. Smallwood said it that was acceptable to him. Councilmember Begert made a motion to approve Item A and table Item B of the Consent Agenda. Councilmember Clark seconded, and the motion carried unanimously. III. MAIN AGENDA A. CONSIDER AND ACT: on proposals for improvements to Barns and Williams Parks Director of Parks Gerry Bradley addressed the Council about their previous discussions related to plans for landscape improvements to Barns Park and to Williams Park. He said original cost estimates for improvements at both parks totalled $185,000 but by working within the TIPS /TAPS Cooperative Purchasing Contract, the bids came in significantly less at $150,000. Mr. Bradley said that bid was received from Gallagher Construction. Mr. Bradley asked the Council to consider approval of those expenditures at this time which would allow substantial portions of the Williams Park improvements to be completed before the July 4 festivities at Goar Park. He said it would also allow the Barns Park improvements to be completed by the end of July. Mayor Pro Tem Grable asked if the Council had any questions for Mr. Bradley. Finding none, he asked for a motion. Councilmember Stewart made a motion to approve the proposed budget of $150,000 for landscape improvements to Barns and Williams Parks. Councilmember Clark seconded, and the motion carried unanimously. B. CONSIDER AND ACT: on a Resolution amending the FY2012 capital budget Director of Finance Kent Austin addressed the Council regarding proposed modifications to the FY2012 capital budget. Mr. Austin said the net result of the modifications is a reduction of the FY2012 budget by $495,000 to $13.4 million. Mr. Austin said staff reviewed the proposed changes with the Capital Projects Review Committee at their March 19, 2012 meeting and the committee approved the changes. Mr. Austin said the changes impacted the FY2012 capital budgets of Information Technology, Parks, Public Safety and Public Works. Councilmember Stewart asked about the large reduction. Mr. Austin said the reduction largely results from deferring $1 million of a Public Works project to the next fiscal year. He stated that the project is underway, but is behind schedule. Mayor Pro Tern Grable asked if there were any other questions for Mr. Austin. There were 461 none, and he asked for a motion. Councilmember Clark made a motion to approve a Resolution amending the FY2012 capital budget. Councilmember Begert seconded, and the motion carried unanimously. RESOLUTION NO. 12 -02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE FY2012 CAPITAL PROJECTS BUDGET FOR THE CITY; AND PROVIDING AN EFFECTIVE DATE. C. CONSIDER AND ACT: on a proposal in the amount of $18,000 plus expenses from Dan Bradbury of Bradbury Associates to conduct a search for a new Library Director Luanne Hanford addressed the Council. She said in anticipation of the University Park Public Library becoming a City department in October 2012, staff will need to recruit a new library director. Ms. Hanford said the current director has indicated he will stay no longer than the end of the year. Ms. Hanford said she contacted several people for recommendations for a library recruiter and Dan Bradbury & Associates was on the top of several lists. Ms. Hanford requested a proposal from Mr. Bradbury and she said the proposal was very thorough and the fees reasonable. Councilmember Clark asked if using a recruiter was consistent with other hiring searches for department directors. Ms. Hanford said recruiters were used to assist in hiring the current police chief and current fire chief. Councilmember Stewart asked how the cost of this contract compared with previous recruitment firms. Ms. Hanford said the $18,000 contract was less than the city previously paid for this level of recruitment. As there were no other questions, Mayor Pro Tern Grable asked for a motion. Councilmember Begert made a motion to approve a proposal in the amount of $18,000 plus expenses from Dan Bradbury of Bradbury Associates to conduct a search for a new Library Director. Councilmember Clark seconded, and the motion carried unanimously. D. CONSIDER AND ACT: to call a Special Council Meeting for May 22, 2012 to canvass Election results City Manager Bob Livingston addressed the Council regarding the request to hold a Special Council Meeting on May 22, 2012 to canvass the May 12, 2012 General Election results. He said the Council Meeting scheduled immediately following the Election is too soon after the Election for the City Secretary to receive the certified results from the Dallas County Commissioners Court as it is only two business days later. Mr. Livingston said the official results must be received before canvassing the Election. He said this is why staff is requesting a third May Council Meeting. There were no questions and Mayor Pro Tern Grable asked for a motion. 462 Councilmember Begert made a motion to approve calling a Special Council Meeting for May 22, 2012 to canvass Election results. Councilmember Clark seconded, and the motion carried unanimously. IV. ITEMS FROM THE FLOOR There were no requests to address the Council from the floor and Mayor Pro Tern Grable adjourned the meeting. Considered and approved this 17th day of April, 2012. rih �pector, V.. Ykgcharqavis, Mayor