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HomeMy WebLinkAbout2012.05.01 City Council Minutesno MINUTES AGENDA #2835 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER — CITY HALL TUESDAY, MAY 1, 2012,5:00 P.M. 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL CONFERENCE ROOM, 2ND FLOOR, CITY HALL Staff met to brief the City Council on agenda items. Chief of Police Gary Adams reviewed the resident request to conduct a 5k fundraiser on May 31 starting at 6:30 p.m. on the SMU campus. The Council discussed referring study of future race events to the Public Safety Advisory Council to get their input on how many should be held per year, traffic and safety concerns, times of day, and other details. Chief Adams also discussed a resident request to include the north side of the 3600 block of McFarlin in the Residential Parking District. Chief Adams said a 58% majority of that block returned notices sent by the City indicating their approval of the request. Councilmember Clark asked why this block had SMU - related parking congestion. Chief Adams said the food - service workers are parking in this block and walking to their on- campus jobs. Director of Public Works Bud Smallwood said he spoke to SMU's legal counsel, Paul Ward, and Mr. Ward confirmed that these employees were encouraged to park at Mockingbird Station and take the free shuttle service provided by SMU to campus, but not many employees were using the system. Director of Finance Kent Austin discussed the proposal to contract with Wells Fargo Insurance to provide an analysis of non - health insurance coverages. Councilmember Begert stated this type of analysis has not been performed by an outside entity in nine years according to information he received during a recent meeting of the Property, Casualty and Liability Insurance Committee. He said three firms presented proposals to the committee and after presentations by all three, the committee selected Wells Fargo to perform the analysis. Mr. Smallwood reviewed the proposed interlocal agreement with the City of Mesquite to allow the transfer of the City's yard waste and brush to Mesquite's composting facility. He said Mesquite had actually reduced their charge per cubic foot from $2.90 to $2.25 and would extend the contract to three years. Smallwood said this price was the lowest of four proposals obtained by staff. Mr. Smallwood also mentioned the agenda item awarding a contract to C & P Engineers for design services and surveying related to mile - per -year construction in the next fiscal year budget. He stated that the $120,565 fee was a very competitive price due in part because more contractors are bidding on the work. Mr. Austin briefly discussed the main agenda item which proposes an update to the City's Resolution adopting the Fee Schedule. He said the annual financial impact of the fee increases was minimal and he anticipates they will not increase revenue by more than $10,000 to $15,000 per year. I. CALL TO ORDER The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at � •i City Hall. Present were Councilmember Stewart, Mayor Pro Tern Grable, Mayor Davis, Councilmember Clark, and Councilmember Begert. Also in attendance were Director of Finance Kent Austin, and City Attorney Dillard. A. INVOCATION: Councilmember Tommy Stewart B. PLEDGE OF ALLEGIANCE: Councilmember Tommy Stewart C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis D. INTRODUCTION OF STAFF: Director of Finance /Acting City Manager Kent Austin Staff in attendance included: Community Information Officer Steve Mace, Director of Information Services Jim Criswell, Chief of Police Gary Adams, Director of Public Works Bud Smallwood, City Secretary Liz Spector, Director of Parks Gerry Bradley, Assistant to the City Manager George Ertle, Director of Community Development Robbie Corder, Fire Chief Randy Howell, Police Captain Leon Holman, Administrative Assistant Dawn Kossmann, Parking Enforcement Officer Shannon Jones, Police Captain Greg Spradlin and recently retired Communications Specialist Wilford Davis. II. AWARDS AND RECOGNITION A. RECOGNITION: of promotion of Officer Victor Williams to Sergeant Chief Adams introduced University Park Police Department Officer Victor Williams. Chief Adams said Officer Williams has been selected for promotion to the rank of Sergeant and presented him with a Certificate of Promotion. Mayor Davis congratulated Sgt. Williams. III. CONSENT AGENDA A. CONSIDER AND ACT: on a request by Friends of the Lost Boys to conduct a 5K benefit run The fundraising benefit includes a 5k race to be run on certain public streets and is scheduled for Thursday, May 31, 2012 from 6:30 p.m. to 8:30 p.m. B. CONSIDER AND ACT: on an ordinance amending the Residential Parking District to include the north side of the 3600 block of McFarlin Boulevard ORDINANCE NO. 12/10 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042 (a) TO PROVIDE FOR DESIGNATION OF A RESIDENT- PARKING -ONLY ZONE ON THE NORTH SIDE OF THE 3600 BLOCK OF MC FARLIN BOULEVARD; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE ERECTION OF SIGNS. rN C. CONSIDER AND ACT: on a proposal from Wells Fargo Insurance Services to provide consulting services in the amount of $7,950 Wells Fargo Insurance Services will evaluate the City's non - health insurance coverages to ensure the City's coverages are adequate and cost - effective. The contract is for $7,950. D. CONSIDER AND ACT: on a proposed Interlocal Agreement with the City of Mesquite for use of their composting facility The interlocal agreement allows the City to transfer yard waste and brush to the City of Mesquite's composting facility for three years at $2.25 per cubic yard. E. CONSIDER AND ACT: on a proposal from C & P Engineering to provide surveying and design services associated with water, sanitary sewer, and paving improvements at certain locations in the City The contract with C & P Engineering for $120,565 will provide the City mile - per -year improvements design and surveying services for several planned projects in FY2013. F. CONSIDER AND ACT: on minutes of the April 17, 2012 City Council Meeting Councilmember Begert said he will move approval of the consent agenda with the understanding that guidance is needed before any future fundraising runs are held in the City. He requested the Public Safety Advisory Committee review the issue and make recommendations to the Council. Mayor Davis stated he shares Councilmember Begert's concerns about the growing number of 5k races requested to be held in the City and said he would also like advisory committee and staff input before approving any future races. Councilmember Begert made a motion to approve the Consent Agenda. Councilmember Stewart seconded, and the motion carried. IV. MAIN AGENDA A. CONSIDER AND ACT: on a resolution amending: the Master Fee Schedule Director of Finance Kent Austin discussed the proposed amendment to the fee resolution. He said the resolution is a catalog of fees charged by the City. He said the amendments are mainly housekeeping items and minor fee changes to keep the Master Fee Schedule consistent with City Code. Mr. Austin displayed a summary of the updates in table format for the Council. Mr. Austin reviewed some of the proposed changes. He said one of the changes deletes after - hours rentals of City Hall meeting space which is no longer allowed because of concerns expressed by Information Services staff as well as CALEA requirements for the Police Department. He said another change adds a 2% fee for review and inspection of private improvements in public rights -of -way. Mr. Austin said sections of the resolution dealing with towed vehicles were deleted because the City no longer owns an impound lot. He said the City contracts with a wrecker service 470 and individuals pay the wrecker service directly. Austin said an increase in animal impoundment fees is proposed to recover additional costs due to driving distance to the veterinary clinic. He said clarifying language is added regarding certain municipal court fees, but no fee change. Austin said fees have been added to allow rental of the City's fire training facility by other fire agencies. He mentioned three parks - related fee changes related to swimming pool parties, private lesson fees and the inclusion of a tree removal penalty per the City's tree ordinance. Mr. Austin stated that the annual budget impact of the updates to the fee resolution will amount to no more than $10,000 to $15,000. He said staff recommends the updates and advises the Council's approval. Councilmember Clark made a motion to approve a resolution amending the Master Fee Schedule. Mayor Pro Tern Grable seconded, and the motion carried unanimously. RESOLUTION NO. 12 -03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING RESOLUTION 08 -18, MASTER FEE RESOLUTION, NOW CODIFIED IN APPENDIX A OF THE CODE OF ORDINANCES BY AMENDING SUBSECTIONS A1.002 ET AL AND ADDING NEW SUBSECTIONS A2.016 ET AL; AND PROVIDING AN EFFECTIVE DATE. V. ITEMS FROM THE FLOOR There were no requests to address the Council from the floor and Mayor Davis adjourned the meeting. Considered and approved this 15th day of May, 2012. Spector, • 1 ecretary W. Richard Davis, Mayor