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HomeMy WebLinkAbout09-17-03303 MINUTES #2318 CITY COUNCIL MEETING/WORK SESSION CITY OF UNIVERSITY PARK, TEXAS CITY HALL CONFERENCE ROOM WEDNESDAY, SEPTEMBER 17, 2003 AT 7:30 A.M. Mayor Harold Peek opened the meeting. Present were Mayor Pro Tempore Dick Davis and Councilmembers Jim Roberts, Harry Shawver and Blackie Holmes. Also in attendance were City Manager Bob Livingston, and City Secretary Nina Wilson. City Attorney Rob Dillard was absent and excused. Councilmember Holmes moved acceptance of the Consent Agenda. Mayor Pro Tem Davis seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER ORDINANCE FOR BUDGET AMENDMENT INCREASING GENERAL FUND REVENUE AND POLICE DEPARTMENT EXPENDITURE BUDGET: The purpose of the amendment is to record the receipt of a $40,000 anonymous donation, authorizing it for Police Department equipment, and amending the FY2003 (current year) budget. ORDINANCE NO. 03/26 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE 2002-2003 FISCAL YEAR BUDGET, ORDINANCE NO. 02/18, TO APPROPRIATE $40,000.00 TO THE FISCAL YEAR 2003 GENERAL FUND POLICE DEPARTMENT BUDGET AND THE SAME AMOUNT TO GENERAL FUND OTHER REVENUE; AND PROVIDING AN EFFECTIVE DATE. CONSIDER IBM AS/400 iSERIES COMPUTER UPGRADE FOR PUBLIC SAFETY: In July 1999, the City began a computer system migration for Police, Fire and Computer-Aided Dispatch to the HTE suite of software. The conversion was completed on December 12, 1999. The City added mobile data computers to the squad cars and fire vehicles in September of 2001, and the ability for police officers to complete crime reports from the field in September of 2002, allowing officers more time on the streets. The primary computing platform supporting these operations is an IBM AS/400 iSeries Model 720. The system is now four years old and, besides the age of the system, there were several other reasons for a Model 810 upgrade to be considered. For instance, the Police and Fire Departments are both planning to install new applications from HTE to provide support for mug shots and evidence, property room bar- coding, mobile computing and mapping for cellular 911. These applications will require additional computer capacity. Also, the Model 810 system will contain hot-swap disk drives, which will allow the system to continue processing information even if a physical disk drive fails. This feature will insure system availability for the City's most critical applications. The additional system capacity will provide the necessary file growth and enhanced processing speed 3O4 required to support the City for the next three-to-five years. The contract is with MMI Intemetworking for $69,464. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For September 2, 2003. MAIN AGENDA CONSIDER REQUEST FOR CITY TO ABANDON CERTAIN UTILITY EASEMENT AT 3309 COLGATE: Mr. Robert W. Teeter requested the City abandon part of the storm sewer easement that runs along the east side of his property from Colgate south to the alley. The storm sewer is no longer in service, and the City has no future use of the easement. Mayor Pro Tem Davis moved approval of the request. Councilmember Roberts seconded, and the vote was unanimous to approve the abandonment of part of the storm sewer easement that runs along the east side of the Teeter property from Colgate south to the alley. CONSIDER REQUEST FOR CITY TO ABANDON CERTAIN EXCESS STREET RIGHT-OF- WAY AT 3500 TURTLE CREEK BOULEVARD: A request was made from the property owner at 3500 Turtle Creek Boulevard for the City to abandon excess fight-of-way that might be available because of the realignment of the intersection. The street is being moved to the east, creating a very large parkway, and the City has no current or future use of the remaining triangular remnant. Councilmember Holmes moved approval of the request. Mayor Pro Tem Davis seconded, and the vote was unanimous to abandon the excess right-of-way. CONSIDER REQUEST TO DONATE A DECORATIVE STREET LIGHT TO THE CITY: A request was made by Mr. Jim Doster, 3200 Northwest Parkway, for the City to accept his donation of a decorative streetlight, which he installed along Airline frontage adjacent to his property. Since the Airline right-of-way belongs to the City of Dallas, the City of University Park cannot accept the streetlight. A letter will be written to Mr. Doster thanking him for his offer and explaining that the City cannot accept something in the right-of-way of the City of Dallas. DISCUSSION OF PRIVATE UTILITIES ON PUBLIC RIGHTS-OF-WAY: A letter was received from Mr. Lev Prichard requesting the City allow him to bury his aerial utilities (electric, cable TV, and telephone) across the alley right-of-way to his property. The City's policy for public utilities is to provide aerial service for each customer to their home and/or accessory structure or to a pole on private property from which the service can be buffed to the structure. Due to the condition of the City's infrastructure, staff is required to make emergency repairs, many times at night, without time to call for utility locations. The City is concemed about someone being seriously injured by coming into contact with electrical service lines, which cannot be sufficiently marked. Additionally, the alley rights-of-way are very narrow with barely enough room for the public utilities. Council affirmed the existing policy to require private utility services to be aerial only to the property line. A letter will be written to Mr. Prichard advising him that the City is unable to accommodate his request. CONSIDER RESOLUTION REGARDING CAPP SIGNATORY AUTHORITY: The City of University Park and 80 other member cities comprise CAPP, the Cities Aggregation Power Project. CAPP has solicited bids for electric service for the past two years and will do so again for 2004. Once bids are received, a response must be made within 24 hours. To facilitate this rapid turnaround, the CAPP Board has recommended that member cities authorize CAPP Chairman Jay Doegey (City Attorney for Arlington, Texas) to act on their behalf. Mayor Pro 305 Tem Davis moved approval of the signatory authority. Councilmember Holmes seconded, and the vote was unanimous to approve CAPP Chairman Jay Doegey to act on behalf of the City of University Park. RESOLUTION NO. 03-13 A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN ELECTRIC SUPPLY AGREEMENT PURSUANT TO THE CONTRACT TO BE SIGNED BY CITIES AGGREGATION POWER PROJECT, INC. FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2004; AUTHORIZING ELIGIBLE DESIGNEES TO INCLUDE THE CHAIRMAN OF CAPP CONSIDER CHANGE ORDER #2 TO THE CONTRACT WITH KEN-DO CONSTRUCTION FOR REPLACEMENT OF CURBS AND GUTTERS ALONG VARIOUS STREETS: During the course of work on some of the thirty (30) locations, field changes were necessary to correct site- specific problems. Also, several blocks of curbs and gutters were added as a result of citizen requests regarding standing water and their concern about the West Nile Vires. Change Order #2 to the Ken-Do contract in the amount of $115,736.18 will amend the scope of work. Councilmember Roberts moved approval of the Change Order. Councilmember Holmes seconded, and the vote was unanimous to approve the second Change Order to Ken-Do Construction for replacement of curbs and gutters along various streets. CONSIDER BID RELIGHT1NG THREE SETS OF TENNIS COURTS: A bid was received from Lighting Specialist of Texas, Inc. in the amount of $66,627.00 to re-light three (3) of the cities' tennis courts at Curtis, Caruth and Williams Parks. Mayor Pro Tern Davis moved approval of the bid. Councilmember Shawver seconded, and the vote was unanimous to approve Lighting Specialist of Texas, Inc. to do the work. DISCUSS LOCATION OF BASKETBALL GOAL STRUCTURES IN FRONT YARDS: A letter was received from Mr. Kenneth Crumbley, 2723 Daniel, regarding basketball goal structures located in the front yard. He requested our ordinance be amended to allow residents to have these type structures in the front yard. Section 8-608 of the Zoning Ordinance defines permitted accessory objects in the required front yard in residential districts. Basketball goals are not included in this list of permitted objects. City Council requested that a clearer ordinance be drawn up and that the issue be referred to the Zoning Ordinance Advisory Commission (ZOAC). DISCUSS DRIVEWAY CONSTRUCTION MATERIALS: Article 3.600 of the University Park Code of Ordinances prohibits an "unpaved surface" in the front or side yard from being used for parking or storage of vehicles. Gravel, crushed stone, or other similar loose materials do not constitute a paved surface. Mr. Rusty Goff requests the city look at this requirement in the context of some of our current impermeable surface issues to see if these type materials could be permitted in order to provide needed permeable square footage. Council referred the issue to the Zoning Ordinance Advisory Committee (ZOAC). 306 CONSIDER ANNUAL MEETING OF THE HIGHLAND PARK INDEPENDENT SCHOOL DISTRICT WITH CITY OF UNIVERSITY PARK AND TOWN OF HIGHLAND PARK: Councilmembers verified the availability for the date of October 21 to meet for an update on the actions of the school district. DISCUSS CITY HALL FLOOD PLAIN ELEVATIONS AND PLANS: Staff has been working on alternatives to accomplish several goals for City Hall. Specific problems being addressed include improving drainage in order to lower the 100-year flood plain elevations for the area around City Hall, space for the Fire Department to handle larger fire and MICU equipment with isolated areas to clean equipment contaminated during medical runs, moving fire personnel living and sleeping quarters closer to equipment, sleeping and changing areas for Police and Fire personnel of both sexes, providing Police Department personnel additional space for adequate briefing, meeting and locker facilities, a secure way to bring prisoners to and from jail, an additional secured, larger area for a combined police/fire dispatch center, moving dispatch equipment into an adjacent location so that operators have access to it when problems occur, providing centralized secure facilities for all computers, alarm and other equipment, a complete upgrade of electrical, HVAC, plumbing and security systems in the building, and to provide adequate off-street parking for employees and visitors rather than using the streets surrounding the building. Park Director Thom Hanford presented the realignment of the two (2) playing fields in the lower portion of Goar Park. There will be 20' between the new building and the fields. Sidewalks will also be realigned increasing the width of the sidewalk off Vassar leading to the gazebo, and a plaza will be created around the gazebo. Council was in agreement to start the project. There being no further business, the meeting was adjourned. Passed and approved this 7th day of October 2003. ATTEST: rNi~}y/fls~, ~cretary Harold Peek, Mayor