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MINUTES
#2318
CITY COUNCIL MEETING/WORK SESSION
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL CONFERENCE ROOM
WEDNESDAY, SEPTEMBER 17, 2003 AT 7:30 A.M.
Mayor Harold Peek opened the meeting. Present were Mayor Pro Tempore Dick Davis and
Councilmembers Jim Roberts, Harry Shawver and Blackie Holmes. Also in attendance were
City Manager Bob Livingston, and City Secretary Nina Wilson. City Attorney Rob Dillard was
absent and excused.
Councilmember Holmes moved acceptance of the Consent Agenda. Mayor Pro Tem Davis
seconded, and the vote was unanimous to approve the following:
CONSENT AGENDA
CONSIDER ORDINANCE FOR BUDGET AMENDMENT INCREASING GENERAL FUND
REVENUE AND POLICE DEPARTMENT EXPENDITURE BUDGET: The purpose of the
amendment is to record the receipt of a $40,000 anonymous donation, authorizing it for Police
Department equipment, and amending the FY2003 (current year) budget.
ORDINANCE NO. 03/26
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE
2002-2003 FISCAL YEAR BUDGET, ORDINANCE NO. 02/18, TO APPROPRIATE $40,000.00
TO THE FISCAL YEAR 2003 GENERAL FUND POLICE DEPARTMENT BUDGET AND
THE SAME AMOUNT TO GENERAL FUND OTHER REVENUE; AND PROVIDING AN
EFFECTIVE DATE.
CONSIDER IBM AS/400 iSERIES COMPUTER UPGRADE FOR PUBLIC SAFETY: In July
1999, the City began a computer system migration for Police, Fire and Computer-Aided
Dispatch to the HTE suite of software. The conversion was completed on December 12, 1999.
The City added mobile data computers to the squad cars and fire vehicles in September of 2001,
and the ability for police officers to complete crime reports from the field in September of 2002,
allowing officers more time on the streets. The primary computing platform supporting these
operations is an IBM AS/400 iSeries Model 720. The system is now four years old and, besides
the age of the system, there were several other reasons for a Model 810 upgrade to be
considered. For instance, the Police and Fire Departments are both planning to install new
applications from HTE to provide support for mug shots and evidence, property room bar-
coding, mobile computing and mapping for cellular 911. These applications will require
additional computer capacity. Also, the Model 810 system will contain hot-swap disk drives,
which will allow the system to continue processing information even if a physical disk drive
fails. This feature will insure system availability for the City's most critical applications. The
additional system capacity will provide the necessary file growth and enhanced processing speed
3O4
required to support the City for the next three-to-five years. The contract is with MMI
Intemetworking for $69,464.
CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For September 2, 2003.
MAIN AGENDA
CONSIDER REQUEST FOR CITY TO ABANDON CERTAIN UTILITY EASEMENT AT
3309 COLGATE: Mr. Robert W. Teeter requested the City abandon part of the storm sewer
easement that runs along the east side of his property from Colgate south to the alley. The storm
sewer is no longer in service, and the City has no future use of the easement. Mayor Pro Tem
Davis moved approval of the request. Councilmember Roberts seconded, and the vote was
unanimous to approve the abandonment of part of the storm sewer easement that runs along the
east side of the Teeter property from Colgate south to the alley.
CONSIDER REQUEST FOR CITY TO ABANDON CERTAIN EXCESS STREET RIGHT-OF-
WAY AT 3500 TURTLE CREEK BOULEVARD: A request was made from the property owner at
3500 Turtle Creek Boulevard for the City to abandon excess fight-of-way that might be available
because of the realignment of the intersection. The street is being moved to the east, creating a very
large parkway, and the City has no current or future use of the remaining triangular remnant.
Councilmember Holmes moved approval of the request. Mayor Pro Tem Davis seconded, and the
vote was unanimous to abandon the excess right-of-way.
CONSIDER REQUEST TO DONATE A DECORATIVE STREET LIGHT TO THE CITY: A
request was made by Mr. Jim Doster, 3200 Northwest Parkway, for the City to accept his donation
of a decorative streetlight, which he installed along Airline frontage adjacent to his property. Since
the Airline right-of-way belongs to the City of Dallas, the City of University Park cannot accept the
streetlight. A letter will be written to Mr. Doster thanking him for his offer and explaining that the
City cannot accept something in the right-of-way of the City of Dallas.
DISCUSSION OF PRIVATE UTILITIES ON PUBLIC RIGHTS-OF-WAY: A letter was received
from Mr. Lev Prichard requesting the City allow him to bury his aerial utilities (electric, cable TV,
and telephone) across the alley right-of-way to his property. The City's policy for public utilities is
to provide aerial service for each customer to their home and/or accessory structure or to a pole on
private property from which the service can be buffed to the structure. Due to the condition of the
City's infrastructure, staff is required to make emergency repairs, many times at night, without time
to call for utility locations. The City is concemed about someone being seriously injured by coming
into contact with electrical service lines, which cannot be sufficiently marked. Additionally, the
alley rights-of-way are very narrow with barely enough room for the public utilities. Council
affirmed the existing policy to require private utility services to be aerial only to the property line.
A letter will be written to Mr. Prichard advising him that the City is unable to accommodate his
request.
CONSIDER RESOLUTION REGARDING CAPP SIGNATORY AUTHORITY: The City of
University Park and 80 other member cities comprise CAPP, the Cities Aggregation Power
Project. CAPP has solicited bids for electric service for the past two years and will do so again
for 2004. Once bids are received, a response must be made within 24 hours. To facilitate this
rapid turnaround, the CAPP Board has recommended that member cities authorize CAPP
Chairman Jay Doegey (City Attorney for Arlington, Texas) to act on their behalf. Mayor Pro
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Tem Davis moved approval of the signatory authority. Councilmember Holmes seconded, and
the vote was unanimous to approve CAPP Chairman Jay Doegey to act on behalf of the City of
University Park.
RESOLUTION NO. 03-13
A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS,
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN
ELECTRIC SUPPLY AGREEMENT PURSUANT TO THE CONTRACT TO BE
SIGNED BY CITIES AGGREGATION POWER PROJECT, INC. FOR
DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2004;
AUTHORIZING ELIGIBLE DESIGNEES TO INCLUDE THE CHAIRMAN OF
CAPP
CONSIDER CHANGE ORDER #2 TO THE CONTRACT WITH KEN-DO CONSTRUCTION
FOR REPLACEMENT OF CURBS AND GUTTERS ALONG VARIOUS STREETS: During the
course of work on some of the thirty (30) locations, field changes were necessary to correct site-
specific problems. Also, several blocks of curbs and gutters were added as a result of citizen
requests regarding standing water and their concern about the West Nile Vires. Change Order #2 to
the Ken-Do contract in the amount of $115,736.18 will amend the scope of work. Councilmember
Roberts moved approval of the Change Order. Councilmember Holmes seconded, and the vote was
unanimous to approve the second Change Order to Ken-Do Construction for replacement of curbs
and gutters along various streets.
CONSIDER BID RELIGHT1NG THREE SETS OF TENNIS COURTS: A bid was received
from Lighting Specialist of Texas, Inc. in the amount of $66,627.00 to re-light three (3) of the
cities' tennis courts at Curtis, Caruth and Williams Parks. Mayor Pro Tern Davis moved
approval of the bid. Councilmember Shawver seconded, and the vote was unanimous to approve
Lighting Specialist of Texas, Inc. to do the work.
DISCUSS LOCATION OF BASKETBALL GOAL STRUCTURES IN FRONT YARDS: A
letter was received from Mr. Kenneth Crumbley, 2723 Daniel, regarding basketball goal
structures located in the front yard. He requested our ordinance be amended to allow residents to
have these type structures in the front yard. Section 8-608 of the Zoning Ordinance defines
permitted accessory objects in the required front yard in residential districts. Basketball goals
are not included in this list of permitted objects. City Council requested that a clearer ordinance
be drawn up and that the issue be referred to the Zoning Ordinance Advisory Commission
(ZOAC).
DISCUSS DRIVEWAY CONSTRUCTION MATERIALS: Article 3.600 of the University Park
Code of Ordinances prohibits an "unpaved surface" in the front or side yard from being used for
parking or storage of vehicles. Gravel, crushed stone, or other similar loose materials do not
constitute a paved surface. Mr. Rusty Goff requests the city look at this requirement in the
context of some of our current impermeable surface issues to see if these type materials could be
permitted in order to provide needed permeable square footage. Council referred the issue to the
Zoning Ordinance Advisory Committee (ZOAC).
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CONSIDER ANNUAL MEETING OF THE HIGHLAND PARK INDEPENDENT SCHOOL
DISTRICT WITH CITY OF UNIVERSITY PARK AND TOWN OF HIGHLAND PARK:
Councilmembers verified the availability for the date of October 21 to meet for an update on the
actions of the school district.
DISCUSS CITY HALL FLOOD PLAIN ELEVATIONS AND PLANS: Staff has been working
on alternatives to accomplish several goals for City Hall. Specific problems being addressed
include improving drainage in order to lower the 100-year flood plain elevations for the area
around City Hall, space for the Fire Department to handle larger fire and MICU equipment with
isolated areas to clean equipment contaminated during medical runs, moving fire personnel
living and sleeping quarters closer to equipment, sleeping and changing areas for Police and Fire
personnel of both sexes, providing Police Department personnel additional space for adequate
briefing, meeting and locker facilities, a secure way to bring prisoners to and from jail, an
additional secured, larger area for a combined police/fire dispatch center, moving dispatch
equipment into an adjacent location so that operators have access to it when problems occur,
providing centralized secure facilities for all computers, alarm and other equipment, a complete
upgrade of electrical, HVAC, plumbing and security systems in the building, and to provide
adequate off-street parking for employees and visitors rather than using the streets surrounding
the building. Park Director Thom Hanford presented the realignment of the two (2) playing
fields in the lower portion of Goar Park. There will be 20' between the new building and the
fields. Sidewalks will also be realigned increasing the width of the sidewalk off Vassar leading
to the gazebo, and a plaza will be created around the gazebo. Council was in agreement to start
the project.
There being no further business, the meeting was adjourned.
Passed and approved this 7th day of October 2003.
ATTEST:
rNi~}y/fls~, ~cretary
Harold Peek, Mayor