HomeMy WebLinkAbout2011.08.23 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2819
AUGUST23,2011
CALLTOORDER:5:00P.M.
4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:CityCouncilConferenceRoom,
SecondFloor,CityHall
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.WhencalledforwardbytheMayor,beforebeginning theirremarks,speakers
areaskedtogotothepodiumandstatetheirnameandaddressfortherecord.
I.CALLTOORDER
A.INVOCATION:CityManagerBobLivingston
B.PLEDGEOFALLEGIANCE:CityManagerBobLivingston/BoyScouts
C.INTRODUCTIONOFCOUNCIL:MayorProTemporeJerryGrable
D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston
II.CONSENTAGENDA
A.CONSIDERANDACT:onrequestbyTheRotaryClubofParkCitiestodisplaya
helicopteratGoarParkduringtheJuly4,2012paradeandpicnic - Livingston Pg 3
B.CONSIDERANDACT:toawardBidNo.11-07,ConcreteSandandPeaGravel–
AnnualContract - Green Pg 11
C.CONSIDERANDACT:onpurchaseofasphaltforrepavingproject - Green Pg 16
D.CONSIDERANDACT:onH-GACPurchaseofMICUfortheFireDepartment - Green Pg 17
E.CONSIDERANDACT:toreviewbidsandawardacontractforstreetreconstruction
alongWestwick,southfromShannontoSt.Andrews,andthereplacementofwater,
sanitarysewer,andalleypavementintheblockboundedbyShannon,Windsor,and
Westwick - Smallwood Pg 25
F.CONSIDERANDACT:onaproposalfromDFWCommunicationsfortheinstallation
ofamonopoleatthePeekServiceCenter - Smallwood Pg 33
G.CONSIDERANDACT:onanagreementtosupporttheannualPublicWorksprogram
attheNorthCentralTexasCouncilofGovernments(NCTCOG) - Smallwood Pg 55
H.CONSIDERANDACT:onapprovalofanupgradetotheCity'semailsystemfrom
Exchange2003toExchange2010 - Irvin Pg 60
I.CONSIDERANDACT:onapprovaloftheRaceJUDICATA5KRunbenefitingthe
WoundedWarriorProject - Adams Pg 76
J.CONSIDERANDACT:onordinanceapprovingASCS/Atmos2011RRMsettlement
agreement - Austin Pg 79
K.CONSIDERANDACT:toadoptthe2011CertifiedPropertyAppraisalRoll - Austin Pg 94
Page 1 of 184
L.CONSIDERANDACT:onaresolutionapprovingtheAgreementofCooperation
betweentheCityofUniversityParkandDallasCountyqualifyingtheCountyforthe
CDBG/HOMEentitlementprograms - Spector Pg 97
M.CONSIDERANDACT:onminutesoftheJuly19,2011CityCouncilMeeting - Spector Pg 100
N.CONSIDERANDACT:onminutesoftheJuly28,2011CityCouncilMeeting - Spector Pg 107
III.MAINAGENDA
A.CONSIDERANDACT:onpresentationofproposedFY2012CityManager'sBudget
andpublichearingsonbudgetandtaxrate - Austin Pg 109
B.CONSIDERANDACT:toreviewbidsandawardacontractforPardoePark/
HuntersGlenmedianimprovements - Bradley Pg 182
IV.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis
meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspecificfactualinformationora
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate
commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately
followingthemeeting.
AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
Page 2 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:BobLivingston,CityManager
SUBJECT:CONSIDERANDACT:onrequestbyTheRotaryClubofParkCitiestodis playa
helicopteratGoarParkduringtheJuly4,2012par adeandpicnic
BACKGROUND:
Thedisplaywillbeinthesameplaceandmanneras atthe2011eventwhichwasverywellattended.
TheRotaryClubwillhandleallarrangementsandpr ovidethenecessaryinsurancecoverage.Acopy
ofthemilitaryaerialsupportrequestforthe2012 eventisincludedaswellasacopyofthecurrent
year'sinsurancepolicy.
RECOMMENDATION:
Staffrecommendsapproval.
ATTACHMENTS:
RotaryClubRequestLtr
MilitaryAerialSupportRequestForm
2011InsurancePolicy
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Page 10 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:toawardBidNo.11-07,Concrete SandandPeaGravel–
AnnualContract
BACKGROUND:
TheCitysolicitedbidsforanannualcontractfor ConcreteSandandPeaGravelforusebythe
InfrastructureMaintenanceDepartment.Wereceived ninebidsinall.
DFWMaterialsisthelowbidderwithabidof$16.0 0pertonforconcretesandand$16.50pertonfor
peagravel.Thedepartmentestimatesthatitwills pend$58,100onthesematerialsviathiscontract.
Abidtabulationfollowsthismemo.
RECOMMENDATION:
StaffrecommendsawardingBid#11-07forthepurcha seofconcretesandandpeagraveltoDFW
Materialsintheestimatedannualamountof$58,100 .
ATTACHMENTS:
Bid#11.07DFWMtls
Page 11 of 184
Bid #11-07 -CONCRETE SAND & PEA GRAVEL -ANNUAL CONTRACT
Creation Date Jul 29, 2011 End Date Aug 11, 2011 10:00:00 AM CDT
Start Date Jul 29, 2011 5:00:20 PM CDT Awarded Date Not Yet Awarded
DFW MATERIALS $58,100.00 (2/2 items)
Bid Contact CHRISTOPHER L LOY
chrisloy@dfwmaterials.com
Ph 817-378-8133
Address P.O. BOX 79026
SAGINAW, TX 76179
Agency Notes:Supplier Notes:
Item
# Line Item Unit Price Qty/Unit Total Price
11-
07--
01-
01
CONCRETE SAND -First Offer $16.00 2600 /
ton
$41,600.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
11-
07--
01-
02
PEA GRAVEL -First Offer $16.50 1000 /
ton
$16,500.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
CJA Enterprises LLP $64,520.00 (2/2 items)
Bid Contact Carla Peacock
astrideapp@msn.com
Ph 540-840-1960
Address 362 Crossroads Rd
Collinsville, TX 76233
Bid Notes delivery 24 hours ARO minimum delivery 25 tons
Agency Notes:Supplier Notes:delivery 24 hours ARO minimum delivery
25 tons
Item
# Line Item Unit Price Qty/Unit Total Price
11-
07--
01-
01
CONCRETE SAND -First Offer $18.20 2600 /
ton
$47,320.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
11-
07--
01-
02
PEA GRAVEL -First Offer $17.20 1000 /
ton
$17,200.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
Tim Beaty Builders $67,250.00 (2/2 items)
Bid Contact Max Roberson
mroberson@tbbuilders.com
Ph 940-453-7074
Address 421 E. Hickory
Denton, TX 76201
Bid Notes Please see attachments for Conflict of Interest and Reference documents.
Feel free to call me (Max Roberson) at 940-453-7074 with any questions, or if there is
anything else we can do for you.
City of University Park
Aug 17, 2011 1:08:23 PM CDT p. 1
Page 12 of 184
Thank you,
Max Roberson
mroberson@tbbuilders.com
940-453-7074
Agency Notes:Supplier Notes:Please see attachments for Conflict of
Interest and Reference documents.
Feel free to call me (Max Roberson) at 940-453-7074 with
any questions, or if there is anything else we can do for
you.
Thank you,
Max Roberson
mroberson@tbbuilders.com
940-453-7074
Item
# Line Item Unit Price Qty/Unit Total Price
11-
07--
01-
01
CONCRETE SAND -First Offer $18.75 2600 /
ton
$48,750.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:Please see attachments for Conflict of
Interest and Reference documents.
Feel free to call me (Max Roberson) at 940-453-7074 with
any questions, or if there is anything else we can do for
you.
Thank you,
Max Roberson
mroberson@tbbuilders.com
940-453-7074
11-
07--
01-
02
PEA GRAVEL -First Offer $18.50 1000 /
ton
$18,500.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:Please see attachments for Conflict of
Interest and Reference documents.
Feel free to call me (Max Roberson) at 940-453-7074 with
any questions, or if there is anything else we can do for
you.
Thank you,
Max Roberson
mroberson@tbbuilders.com
940-453-7074
Denton Sand & Gravel, Inc.$70,640.00 (2/2 items)
Bid Contact Steve Shackelford
ShackMail@EarthLink.net
Ph 940-566-4664
Fax 940-458-3278
Address 10531 FM 2450
Sanger, TX 76266
Agency Notes:Supplier Notes:
Item
# Line Item Unit Price Qty/Unit Total Price
11-
07--
01-
01
CONCRETE SAND -First Offer $19.90 2600 /
ton
$51,740.00
City of University Park
Aug 17, 2011 1:08:23 PM CDT p. 2
Page 13 of 184
Product Code: 750-77
Agency Notes:
Supplier Product Code:Concrete Sand
Supplier Notes:
11-
07--
01-
02
PEA GRAVEL -First Offer $18.90 1000 /
ton
$18,900.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:Pea Gravel -Tan
Supplier Notes:
Lowery Sand & Gravel Co. Inc.$70,950.00 (2/2 items)
Bid Contact Keith Lowery
klowery55@gmail.com
Ph 817-265-5572
Address P O Box 120395
Arlington, TX 76012
Agency Notes:Supplier Notes:
Item
# Line Item Unit Price Qty/Unit Total Price
11-
07--
01-
01
CONCRETE SAND -First Offer $19.50 2600 /
ton
$50,700.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
11-
07--
01-
02
PEA GRAVEL -First Offer $20.25 1000 /
ton
$20,250.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
Turf Materials Inc.$84,346.00 (2/2 items)
Bid Contact Tony Campagna
tony@turfmaterials.com
Ph 972-412-3425
Fax 972-692-6623
Address PO Box 1194
Rowlett, TX 75030
Agency Notes:Supplier Notes:
Item
# Line Item Unit Price Qty/Unit Total Price
11-
07--
01-
01
CONCRETE SAND -First Offer $22.31 2600 /
ton
$58,006.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
11-
07--
01-
02
PEA GRAVEL -First Offer $26.34 1000 /
ton
$26,340.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
Neese Materials, Inc.$90,460.00 (2/2 items)
Bid Contact Heather Mayes
sales@neesematerials.com
Ph 972-278-1585
Fax 972-421-1856
Address 1919 S. Shiloh Rd.
Suite 312-LB2
Garland, TX 75042
Agency Notes:Supplier Notes:
Item Line Item Unit Price Qty/Unit Total Price
City of University Park
Aug 17, 2011 1:08:23 PM CDT p. 3
Page 14 of 184
#
11-
07--
01-
01
CONCRETE SAND -First Offer $24.85 2600 /
ton
$64,610.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:Prices are quoted in trailers.
11-
07--
01-
02
PEA GRAVEL -First Offer $25.85 1000 /
ton
$25,850.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:Prices are quoted in trailers.
Lone Star Trucking & Excavation $91,500.00 (2/2 items)
Bid Contact Carmelo Chavez
lstae@hotmail.com
Ph 817-412-8996
Fax 817-926-4486
Address 215 e mason st
ft worth, TX 76110
Agency Notes:Supplier Notes:
Item
# Line Item Unit Price Qty/Unit Total Price
11-
07--
01-
01
CONCRETE SAND -First Offer $25.00 2600 /
ton
$65,000.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
11-
07--
01-
02
PEA GRAVEL -First Offer $26.50 1000 /
ton
$26,500.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
The LETCO Group, LLC (dba) Living Earth Technology, Elliott's Agri-Service $105,800.00 (2/2
items)
Bid Contact Lora Hinchcliff
PTomaso@letcogroup.com
Ph 972-506-8575
Address 1901 California Crossing
Dallas, TX 75220
Agency Notes:Supplier Notes:
Item
# Line Item Unit Price Qty/Unit Total Price
11-
07--
01-
01
CONCRETE SAND -First Offer $28.00 2600 /
ton
$72,800.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
11-
07--
01-
02
PEA GRAVEL -First Offer $33.00 1000 /
ton
$33,000.00
Product Code: 750-77
Agency Notes:
Supplier Product Code:
Supplier Notes:
City of University Park
Aug 17, 2011 1:08:23 PM CDT p. 4
Page 15 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:onpurchaseofasphaltforrepavi ngproject
BACKGROUND:
TheCitysolicitedbids(Bid#11-06)fortheupcomi ngin-placerecyclingofasphaltpavementsproject
tobeperformedbyCutlerRepaving.Wereceivedone bidfromAustinAsphaltintheamountof$55
perton.AustinAsphaltalsohasanannualcontract withTarrantCountyCooperativePurchasing
Program.Thepriceonthecontractis$53.40perto n,andweareallowedtopickuptheasphaltfrom
theirDallasplant.
APACdidnotsubmitabidorprovidetheircooperat ivecontractpricing.
Belowisasummaryofthetwooptionsforpurchasin gasphaltforthisproject:
Vendor Price/tonEst.qty.Est.to tal
AustinAsphalt(TarrantCountyCoop)$53.4 07700tons$411,180
AustinAsphalt(Bid#11-06)$55.007700tons$423,500
RECOMMENDATION:
StaffrecommendsrejectingthebidreceivedforBid #11-06andpurchasingasphaltinsteadfrom
AustinAsphaltviatheTarrantCountyCooperativeP urchasingProgram.
Page 16 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:onH-GACPurchaseofMICUforthe FireDepartment
BACKGROUND:
ThismemosupplementsChiefHowell’smemoregardingthepurchaseofareplacementMICU forthe
FireDepartment.ThisequipmentisavailablefromF razerviaContractNo.AM04-10withthe
Houston-GalvestonAreaCouncilofGovernments(H-GA C)CooperativePurchasing
Program.HGACcontractpurchasessatisfythestatut orycompetitivebidrequirements.
DallasDodgeChryslerJeepisthelocaldealerfor Frazerandwillbethecontractvendor.
ATTACHMENTS:
ChiefHowell'sAgendaMemo
MICUpurchase-supportingdocuments
Page 17 of 184
AGENDA MEMO
(8/23/2011 AGENDA)
TO:Honorable Mayor and City Council
FROM:Randy Howell, Fire Chief
SUBJECT:CONSIDER AND ACT: Purchase of Replacement M.I.C.U.
BACKGROUND:
The existing fire department fleet includes a 2001 Frazer M.I.C.U that serves as the primary reserve.
This unit has exceeded its ten year projected service life and is in need of replacement.
A committee based approach has been utilized to research purchase options and make a
recommendation on the unit most suited for our unique needs and requirements. In order to ensure
that all factors were taken into consideration, this committee included practicing fire department
paramedics and representatives from fleet maintenance. After reviewing the committee's findings, I
agree with their recommendation and consider the unit selected to be both cost effective and
functional.
Please find attached the selected vendor’s proposal for the replacement unit and related equipment.
Also included are documents providing costs associated with the mobile computer and related IT
equipment.
Itemized:
GPS unit for CAD automatic vehicle locator-$646.67
CF-31TB vehicle computer docking station-$5,204
Frazer Type I 14' Generator Powered Module and 2012 Dodge Ram 4500 6.7L diesel chassis and
related equipment-$200,900
Total amount of funding being requested for this replacement purchase is $206,750.67.
FUNDING SOURCE:
Vehicle Replacement Fund
ATTACHMENTS:
M.I.C.U. Purchase Docs.
Page 18 of 184
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Page 24 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:toreviewbidsandawardacontractforstreetreco nstruction
alongWestwick,southfromShannontoSt.Andrews,andthereplacementofwater,
sanitarysewer,andalleypavementintheblockbou ndedbyShannon,Windsor,and
Westwick.
BACKGROUND:
Asstatedabove,Project49150includesreconstruct ionofWestwicksouthfromShannontoSt.
Andrews.Water,sanitarysewer,andalleypavement willbereplacedintheWindsor-Shannonalley
betweenShannonandWestwick.Priortothestreetr econstruction,thewater,andsanitarysewer
replacementwillextendsouthinWestwick(fromthe westendoftheWindsor-Shannonalley)toSt.
Andrews.Citystaffwillcoordinatethisprojectw ithATMOSEnergy,whowillbereplacingtheirgas
maininthealley.
ThisprojectwasadvertisedintheParkCitiesNews on07.21.11and07.28.11,andbidswerereceived
onTuesday,08.10.11.Thelowbidfortheworkwas submittedbyCPS-Civil,LLCintheamountof
$530,775.Thecontractormeetsalltechnicalspeci ficationsfortheproject,andfundsareavailable in
theCapitalProjectsFund.Thecontractorhasexpe riencewiththeCity,havingrecentlycompleted
constructionofthe24"emergencywatermainalong Roland,northfromMockingbirdtothenew
boosterpumpingstationinGermanyPark.
Acopyofthebidtabulationsheetisattachedfor yourreview.
RECOMMENDATION:
StaffrecommendstheCityCouncilapprovethebids andauthorizetheCityManagertoexecutea
contractwithCPS-Civil,LLCintheamountof$530,775.
FUNDINGSOURCE:
CAPITALPROJECTFUND
AcctNo42.42.4430
ProjectNo49150.2300
ATTACHMENTS:
SiteMap
BidTabulation
Page 25 of 184
Page 26 of 184
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements - Project No. 49150 August 9, 2011
Item UnitTotalUnitTotalUnitTotalUnitTotal
No.Quantity Unit Description Amount Amount Amount Amount Amount Amount Amount Amount
SECTION 1 - SANITARY SEWER
S1 4EA.Remove Existing Manhole (4'-0")$500.00$2,000.00$300.00$1,200.00$500.00$2,000.00$400.00$1,600.00
S2 2EA.Cut & Plug Existing 8" Sanitary Sewer
(Concrete Plug)$750.00$1,500.00$300.00$600.00$500.00$1,000.00$170.00$340.00
S3 505LF
8" PVC-SDR-35 Gravity Sewer Pipe w/
Recycled Concrete Mix Backfill &
Embedment
$75.00$37,875.00$83.00$41,915.00$119.50$60,347.50$125.00$63,125.00
S4 450LF
8" PVC-SDR-26 Class 160 PSI Pressure
Sewer Pipe w/ Recycled Concrete Mix
Backfill & Embedment
$75.00$33,750.00$115.00$51,750.00$124.50$56,025.00$194.00$87,300.00
S5 10LF
8" PVC-SDR-26 Class 160 PSI Pressure
Sewer Pipe Stub-Out w/ Recycled
Concrete Mix Backfill & Embedment
$65.00$650.00$85.00$850.00$130.00$1,300.00$207.00$2,070.00
S6 13EA.4" Sanitary Sewer Service w/ Two Way
Cleanout $800.00$10,400.00$1,100.00$14,300.00$1,050.00$13,650.00$1,135.00$14,755.00
S7 6EA.
Construct 4.0' Dia. Manhole w/ Cover &
Frame (Pamrex 32", East Jordon Iron
Works 30" Ergo XL)
$4,000.00$24,000.00$4,000.00$24,000.00$3,400.00$20,400.00$5,100.00$30,600.00
S8 1EA.Connect 6" SDR-35 PVC Drop Connection
(Outside of Manhole)$1,200.00$1,200.00$550.00$550.00$1,150.00$1,150.00$2,400.00$2,400.00
S9 1EA.Connect 8" SDR-35 PVC Drop Connection
(Outside of Manhole)$1,500.00$1,500.00$660.00$660.00$1,300.00$1,300.00$2,600.00$2,600.00
S10 1EA.Connect 12" PVC-SDR-26 Class 160 PSI
Pressure Sewer Pipe to Existing Manhole $1,000.00$1,000.00$800.00$800.00$1,000.00$1,000.00$1,750.00$1,750.00
S11 1LSTrench Safety Design and Installation$2,000.00$2,000.00$1,500.00$1,500.00$2,500.00$2,500.00$3,000.00$3,000.00
S12 1LSSystem Test$500.00$500.00$1,800.00$1,800.00$500.00$500.00$850.00$850.00
SECTION 1 - SANITARY SEWER TOTAL BASE BID $116,375.00 $139,925.00 $161,172.50 $210,390.00
CPS Civil, LLCRKM Utility ServicesJohn Burns ConstructionSYB Construction
Page 27 of 184
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements - Project No. 49150 August 9, 2011
W11235LF
3" Yelomine PVC Pipe Class 250
Temporary Water Line (Cost includes
placement, maintenance, and removal)
$15.00$18,525.00$8.00$9,880.00$10.00$12,350.00$9.50 $11,732.50
W24EA.
Connect 3" Temporary Water to Existing
Water Lines Per Location (Cost includes
placement, maintenance, and removal)
$500.00$2,000.00$1,500.00$6,000.00$1,500.00$6,000.00$4,200.00$16,800.00
W318EA.
Temporary 1" Water Service to Meter
(Cost includes placement, maintenance,
and removal)
$50.00$900.00$150.00$2,700.00$500.00$9,000.00$225.00$4,050.00
W43
Temporary 2" Water Service to Meter
(Cost includes placement, maintenance,
and removal)
$100.00$300.00$400.00$1,200.00$950.00$2,850.00$680.00$2,040.00
W58EA.Remove Existing Valve$200.00$1,600.00$150.00$1,200.00$275.00$2,200.00$235.00$1,880.00
W62EA.Remove and Salvage Existing Fire Hydrant$500.00$1,000.00$200.00$400.00$700.00$1,400.00$400.00$800.00
W72EA.Construct Fire Hydrant Assembly With 6"
Valve $4,000.00$8,000.00$3,600.00$7,200.00$4,000.00$8,000.00$4,275.00$8,550.00
W810EA.Cut & Plug Existing Water Mains (Water
Tight, Concrete/Mechanical Joint)$400.00$4,000.00$425.00$4,250.00$1,500.00$15,000.00 $350.00$3,500.00
W91EA.4" Ductile Iron Resilient Wedge Gate Valve$500.00$500.00$850.00$850.00$825.00$825.00$740.00$740.00
W107EA.8" Ductile Iron Resilient Wedge Gate Valve$1,000.00$7,000.00$1,400.00$9,800.00$1,425.00$9,975.00$1,225.00$8,575.00
W1120LF
4" D.I. Pipe Class 51 w/ Poly Wrap w/
Recycled Concrete Backfill and
Embedment
$50.00$1,000.00$75.00$1,500.00$125.00$2,500.00$108.00$2,160.00
W121EA.Connect to Exist 8" Water $750.00$750.00$750.00$750.00$1,000.00$1,000.00$1,950.00$1,950.00
W131EA.Connect to Exist 6" Water $650.00$650.00$850.00$850.00$1,000.00$1,000.00$1,900.00$1,900.00
W143EA.Connect to Exist 4" Water $500.00$1,500.00$500.00$1,500.00$1,000.00$3,000.00$1,850.00$5,550.00
SECTION 2 - WATER
Page 28 of 184
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements - Project No. 49150 August 9, 2011
W151LS
Relocate Sample Station - CUP (Includes
1" service connection from proposed 8"
water main and testing station)
$2,500.00$2,500.00$1,350.00$1,350.00$1,500.00$1,500.00$1,400.00$1,400.00
W161LSTrench Safety Design & Installation$2,000.00$2,000.00$1,500.00$1,500.00$2,500.00$2,500.00$1,250.00$1,250.00
W171LSSystem Test $2,000.00$2,000.00$1,800.00$1,800.00$500.00$500.00$1,400.00$1,400.00
SECTION 2 - WATER TOTAL BASE BID $54,225.00 $52,730.00 $79,600.00 $74,277.50
ALTERNATE BID ITEM 1. (PVC PIPE C900)
W8-A11185LF
8" C-900 DR14 PVC Pipe w/ Poly Wrapped
Fittings, Recycled Concrete Backfill and
Embedment
$65.20$77,262.00$65.00$77,025.00$110.00$130,350.00$86.00$101,910.00
W11-A118EA.New 1" Copper Service w/ Meter Box
(Includes Tapping Saddle)$950.00$17,100.00$975.00$17,550.00$1,000.00$18,000.00$815.00$14,670.00
W12-A14EA.New 1.5" Copper Service w/ Meter Box
(Includes Tapping Saddle)$1,003.00$4,012.00$2,200.00$8,800.00$2,600.00$10,400.00$1,905.00$7,620.00
ALTERNATE BID ITEM 1. (PVC PIPE C900) TOTAL $98,374.00 $103,375.00 $158,750.00 $124,200.00
ALTERNATE BID ITEM 2. (DI PIPE CLASS 51)
W8-A21185LF
8" D.I. Pipe Class 51 w/ Poly Wrap w/
Recycled Concrete Backfill and
Embedment
$80.00$94,800.00$75.00$88,875.00$140.00$165,900.00$96.00$113,760.00
W11-A118EA.New 1" Copper Service w/ Meter Box$1,025.00$18,450.00 $800.00$14,400.00$1,150.00$20,700.00$700.00$12,600.00
W12-A14EA.New 2" Copper Service w/ Meter Box $1,000.00$4,000.00$2,200.00$8,800.00$2,650.00$10,600.00$1,440.00$5,760.00
ALTERNATE BID ITEM 2. (DI PIPE CLASS 51) TOTAL $117,250.00 $112,075.00 $197,200.00 $132,120.00
SECTION 3 - PAVING
P11LSMobilization $30,000.00$30,000.00$63,800.00$63,800.00$25,000.00$25,000.00$17,500.00$17,500.00
P24,650LFSawed Breakout Line-Full Depth $2.00$9,300.00$2.00$9,300.00$2.00$9,300.00$2.00$9,300.00
P3515SYRemove Concrete Alley Pvmt.$10.00$5,150.00$11.00$5,665.00$10.00$5,150.00$9.00$4,635.00
P41,150SYRemove Asphalt Pvmt. - Westwick Rd$15.00$17,250.00$11.00$12,650.00$10.00$11,500.00$12.50$14,375.00
P51,215SFRemove Concrete Sidewalk$1.00$1,215.00$0.70$850.50$1.80$2,187.00$2.00$2,430.00Page 29 of 184
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements - Project No. 49150 August 9, 2011
P680SY Remove Reinforced Concrete Driveway
Approach $10.00$800.00$11.00$880.00$10.00$800.00$10.00$800.00
P755SY Remove Reinforced Concrete Alley
Approach $10.00$550.00$11.00$605.00$10.00$550.00$8.00$440.00
P8525LF Remove Existing Reinforced Concrete
Curb & Gutter $3.00$1,575.00$3.50$1,837.50$7.00$3,675.00$2.50$1,312.50
P9375SY
Remove Existing Asph. Concrete Pvmt.
w/Reinf. Concrete Base (4" HMAC
Average and 6" Concrete Base)
$15.00$5,625.00$13.00$4,875.00$10.00$3,750.00$23.00 $8,625.00
P9A375SY
Replace Asph. Concrete Pvmt. w/Reinf.
Concrete Base (4" HMAC Average and 6"
Concrete Base)
$55.00$20,625.00$76.00$28,500.00$68.50$25,687.50$58.00$21,750.00
P10360SY
Temporary Pavement Repair (2" HMAC
and Recycled Concrete Mix Backfill and
Compacted Selected Backfill) (Cost
includes placement, maintenance, and
removal)
$20.00$7,200.00$24.00$8,640.00$17.50$6,300.00$9.00$3,240.00
P111,250SY 6" Reinforced Concrete Pvmt Class "C", 6
Sack, 3600 PSI @ 28 Days $50.00$62,500.00$45.00$56,250.00$40.25$50,312.50$49.00$61,250.00
P121,050LF 6" Integral Reinforced Concrete Curb Class
"C", 6 Sack, 3600 PSI @ 28 Days $2.00$2,100.00$1.15$1,207.50$2.00$2,100.00$10.00$10,500.00
P131,850SF 4" Reinforced Concrete Sidewalk Class
"A", 5 Sack, 3000 PSI @ 28 Days $4.00$7,400.00$4.50$8,325.00$3.90$7,215.00$33.50$61,975.00
P149EA Barrier-free Ramps (ADA Compliant) (Brick
to be supplied by City of University Park)$1,000.00$9,000.00$900.00$8,100.00$1,200.00$10,800.00$1,045.00$9,405.00
P1555SY 6" Reinforced Concrete Alley Approach
Class "C", 6 Sack, 3600 PSI @ 28 Days $40.00$2,200.00$56.00$3,080.00$40.00$2,200.00$42.00 $2,310.00
P16515SY 8"-5"-8" Reinforced Concrete Alley Class
"C", 6 Sack, 3600 PSI @ 28 Days $38.00$19,570.00$44.00$22,660.00$62.00$31,930.00$45.00$23,175.00
P17145SY Alley - Surface Gravel w/ Aggregate Sub-
base (Complete in Place)$25.00$3,625.00$34.00$4,930.00$20.00$2,900.00$77.00 $11,165.00
P1812SY
8" Reinforced Concrete Pvmt Class "A", 5
Sack, 3000 PSI @ 28 Days - Slope
Protection
$50.00$600.00$150.00$1,800.00$100.00$1,200.00$55.00 $660.00
Page 30 of 184
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements - Project No. 49150 August 9, 2011
P19250SY
Replace Plant Material (Bermuda, St.
Augustine, Asian Jasmine, or Other)
(Contractor Must Replace w/ Same Plant
Material)
$10.00$2,500.00$10.00$2,500.00$5.00$1,250.00$9.00$2,250.00
P201LS Repair and Replace Irrigation Lines,
Valves, Heads, etc. as Needed $5,000.00$5,000.00$2,000.00$2,000.00$1,000.00$1,000.00$1,450.00$1,450.00
P211LS Remove Exist Rock Wall, Brick Column &
Foundation $2,500.00$2,500.00$1,000.00$1,000.00$2,250.00$2,250.00$1,750.00$1,750.00
P22171SF Remove, Replace and Add to Exist Stack
Stone Wall as Needed to Match Exist.$40.00$6,840.00$64.00$10,944.00$50.00$8,550.00$47.00$8,037.00
P231LSHorizontal & Vertical Control$3,500.00$3,500.00$11,000.00$11,000.00$2,500.00$2,500.00$5,000.00$5,000.00
P246SYRemove and Replace Concrete Flume$100.00$600.00$65.00 $390.00$175.00$1,050.00$70.00$420.00
SECTION 3 - PAVING TOTAL BASE BID $227,225.00 $271,789.50 $219,157.00 $283,754.50
SECTION 4 - STORM SEWER
ST11EA Combination Double Grate Inlet Per CUP
Design Standards $3,000.00$3,000.00$4,200.00$4,200.00$3,500.00$3,500.00$3,400.00$3,400.00
ST234LF
21" Class III RCP w/ Embedment and
Recycled Concrete Backfill Per CUP
Standards
$300.00$10,200.00$80.00$2,720.00$200.00$6,800.00$130.00$4,420.00
ST31LS Const 4' Dia Storm MH w/ Pressure Cover
& Frame Over Existing 6'x5' RCB $2,500.00$2,500.00$3,500.00$3,500.00$4,000.00$4,000.00$7,900.00$7,900.00
SECTION 4 - STORM SEWER TOTAL BID $15,700.00 $10,420.00 $14,300.00 $15,720.00
Page 31 of 184
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements - Project No. 49150 August 9, 2011
ALTERNATE ITEM 1. (PVC PIPE C900) BID
$116,375.00 $139,925.00 $161,172.50 $210,390.00
$54,225.00 $52,730.00 $79,600.00 $74,277.50
$98,374.00 $103,375.00 $158,750.00 $124,200.00
$227,225.00 $271,789.50 $219,157.00 $283,754.50
$15,700.00 $10,420.00 $14,300.00 $15,720.00
BID TOTALS FOR ALTERNATE ITEM 1. (PVC PIPE C900) $511,899.00 $578,239.50 $632,979.50 $708,342.00
ALTERNATE ITEM 2. (DI PIPE CLASS 51) BID
SECTION 1 - SANITARY SEWER TOTAL BASE BID $116,375.00 $139,925.00 $161,172.50 $210,390.00
SECTION 2 - WATER TOTAL BASE BID $54,225.00 $52,730.00 $79,600.00 $74,277.50
ALTERNATE ITEM 2. (DI PIPE CLASS 51) BID $117,250.00 $112,075.00 $197,200.00 $132,120.00
SECTION 3 - PAVING TOTAL BASE BID $227,225.00 $271,789.50 $219,157.00 $283,754.50
SECTION 4 - STORM SEWER TOTAL BASE BID $15,700.00 $10,420.00 $14,300.00 $15,720.00
BID TOTALS FOR ALTERNATE ITEM 2. (DI PIPE CLASS 51) $530,775.00 $586,939.50 $671,429.50 $716,262.00
SECTION 3 - PAVING TOTAL BASE BID
SECTION 1 - SANITARY SEWER TOTAL BASE BID
SECTION 2 - WATER TOTAL BASE BID
ALTERNATE ITEM 1. (PVC PIPE C900) BID
SECTION 4 - STORM SEWER TOTAL BASE BID
Page 32 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onaproposalfromDFWCommunicationsforthe
installationofamonopoleatthePeekServiceCent er
BACKGROUND:
Attheir07.19.11meeting,theCityCouncildirecte dstafftomeetwithHPISDconsultantJames
Chilestodeterminethefeasibilityofcellularpro vidersco-locatingontheproposedmonopole.
CouncilmemberBegertmetwithstaffandMr.Chiles toreviewtheCity'sproposedproject.
Followingconsiderablediscussion,Mr.Chilesrecom mendedtheCityproceedwiththeirproject.He
wasnotawareofanypotentialcellularinterestin thevicinityofthePeekCenter.
NewconstructionnorthoftheFred&HaroldPeekSe rviceCenterrequirestheCity'semergencyradio
systemstobemodified.Atthe03.17.09Councilme eting,staffdetailedconstructionof450+
apartmentsproposedforconstructionontheoldSha mburgerLumberYardproperty.That
constructionwillblockthelineofsitebetweenan tennaeontheroofofthePeekCenterandthe
repeaterontopoftheFondrenelevatedstoragetan k.FollowingdevelopmentbyDFW
Communicationsofarevised"pathstudy,"theconsu ltantrecommendedinstallationofa120-foot
monopoleatthePeekCenter.Theattachedproposal fromDFWCommunicationsintheamountof
$110,600providesthematerials,equipment,andser vicesnecessarytoinstallthemonopole.
AnadditionalpieceofequipmentthatDFWCommunica tionsrecommendedwasthepurchaseand
installationofaUPS(uninterruptedpowersupply)fortheradioequipmentroominsidetheFondren
tank.Theexistingunitfailed,andthecostofre placementis$4500.Thatcostisseparatefromthe
monopole,andisnotincludedintheproposal.
RECOMMENDATION:
StaffrecommendstheCityCouncilapprovethepropo salfromDFWCommunications,directtheCity
Managertoexecuteacontractforthemonopole,and authorizethepurchaseoftheUPSforthe
FondrenTank.
FUNDINGSOURCE:
CAPITALPROJECTSFUND
AcctNo:44.44.4410
ProjectNo:33500.2300
ATTACHMENTS:
DFWCOMMPROPOSAL1
DFWCOMMPROPOSAL2
Page 33 of 184
DFWCOMMPROPOSAL3
Page 34 of 184
DFW Communications City of University Park, Texas
DFW Communications 1 of 3 Microwave Relocation
Confidential and Proprietary Project
Section 1
System Description
1.1 General Understanding
The purpose of this section is to provide the City with a description of the new
system configuration, system equipment, and other features offered in this
proposal. It is understood that the City’s Microwave Path between the Peek
Service Center and the Fondren Water tower will be blocked with a new building
currently under construction.
It is also understood that an additional building is being proposed at Fondren and
Central Expressway that will not block the Fondren Water Tower to the City Hall
Microwave radio path. A letter from the Architect of this project has been
submitted to the city stating this.
DFW Communications has done preliminary site studies and has determined two
possible options for the city to consider. These options must be further
investigated with an on the ground path Study to verify the actual path for
clearance of objects that will not be visible thru Mapping software. If any building
trees, poles, bridges or other objects are present in the path, they may pose threats
of impediment to the path or Fresnel Zones of the Radio signal and could cause
blockage or interference.
Therefore the City needs to move forward with a phased approach at
implementing and selecting the correct option for Tower Size and
Reconfiguration of Paths.
1.2 CURRENT SYSTEM
The City’s Current Radio System consists of the Following:
1) Main Radio Site
This is the Northwest Water Tower. This site consist of (3) each Motorola
800Mhz Quantar Repeaters. They are used for the (3) main channels for
the City (Police, Fire, and Local Government). This site is connected to
both City Radio Consoles at the Peek Service Center Dispatch and the
City Hall Dispatch (Currently under renovation). The transport medium
Page 35 of 184
DFW Communications City of University Park, Texas
DFW Communications 2 of 3 Microwave Relocation
Confidential and Proprietary Project
for the control circuitry is via T1 connection on NEC 18 GHz Microwave
Radios.
Microwave Radio Links are:
Northwest – Peek
Northwest – City Hall
2) Backup Radio Site
This is the Fondren Water Tower. This site is identical to the Main Site
and is configured for use as back up due to a radio failure at the Main site.
Control of this site is also via the NEC 18 GHz Microwave radio
equipment.
Microwave Radio Links are:
Fondren – Peek
Fondren – City Hall
3) Peek Service Center
This is the Backup Dispatch Center for the City. It consists of (2)
Motorola MCC5500 Consoles and Radio Control Stations for
Interoperability and backup channels. This Site is connected to Both Main
and Backup Radio Sites and the Main Dispatch via the NEC 18 GHz
Microwave Radio System.
Microwave Radio Links are:
Peek - Fondren
Peek - Northwest
4) City Hall
This site is the Main Public Safety Dispatch Center and PSAP for
University Park. It consist of (3) Motorola MC5500 Consoles and Radio
Control Stations for Interoperability and Backup channels. This site is
connected to the Main, Backup and Peek Service Center via NEC 18 GHz
Microwave radio equipment.
Microwave Radio Links are:
City Hall – Northwest
City Hall - Fondren
Page 36 of 184
DFW Communications City of University Park, Texas
DFW Communications 3 of 3 Microwave Relocation
Confidential and Proprietary Project
1.3 Microwave Impediments
1) Peek to Fondren Microwave Path
a. Directly adjacent to and on the North Side of the Peek Service Center
a New building is under construction. This building is proposed to
reach 65 feet in height. This will block the current Microwave link.
b. This will require raising the Microwave link to a new height of at least
120 feet and relocate further south of its current position.
c. A Microwave Monopole is being proposed to accommodate the new
location.
1.4 Microwave System Enhancements
The Microwave Solutions has been evaluated and considered by the City.
1) Path
a. Leave all current Paths as is, but relocate the Peek Microwave
Radio Dishes to a new Tower that will give a height advantage
over the new building.
b. This will require Engineering and relicensing the Peek to Fondren
and the Peek to Northwest Microwave Path.
1.5 Radio Tower Options
Four different Tower Options were offered. The decision is a 120 foot Monopole.
The Cellular Type Monopole design consists of a single tubular rolled steel pole.
The Choices of Towers are as follows:
1) One Hundred Twenty Foot Monopole
Page 37 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 1
Section 2
Statement of Work
2.1 General Understanding
This Statement of Work (SOW) describes the work to be performed for the
Relocation of the Microwave Radio facilities at the Peek Service Center. It
delineates responsibilities between DFW Communications and the City of
University Park as agreed to by contract.
2.2 Statement of Work
DFW Communications will perform the Project Management, Installation, and
Optimization Duties for the City of University Park. It is understood that all of the
new equipment will be installed in areas specified by the City at the Peek Service
Center.
2.2.1 General Tasks
1) Upon receipt of the “Notice to Proceed” and a purchase order, DFW
Communications will begin the acquisition of the materials
designated on the enclosed equipment list. Once the equipment and
Services has been ordered, updated equipment delivery times will be
provided to the City’s Project Manager.
2) DFW Communications will appoint a Project Manager who will
remain as the single point of contact throughout the project. The PM
will coordinate the project kick-off meeting with the City. This initial
meeting would include the following discussions along with any
other points requested by the City:
a) Introduce project team to the City and establish “Point of
Contact” for both Motorola and the City. This would
include exchanging contact information (email address,
phone numbers, etc.).
b) Review City responsibilities and timeline of their
completion.
Page 38 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 2
c) Review equipment delivery schedules with City.
d) Review installation schedule
e) Discuss any on-site requirements of the City. This would
include establishing access requirements, onsite contacts,
and any special work conditions or safety requirements
(hardhats, work location hazards, etc.).
3) All materials will be stored delivered to the Peek Service Center.
DFW Communications will be responsible for all shipping and
transportation costs as part of this proposal.
4) All project installation will be performed in accordance with
recognized industry standards for system installation. Motorola R56
guidelines will be followed where applicable.
5) Prior to beginning system implementation, verify proper operation of
the existing system microwave radio system.
2.2.2 Microwave Path Survey and Report
1) System Performance Calculations
The surveyed paths had the proper clearance during a survey
preformed in 2008. This design of the microwave paths using NEC
18 GHz equipment is based upon these findings. The antenna sizes
required to meet 99.999% of reliability are already in place and
will be reused.
2) Frequency Coordination
DFW Communications will submit the system design to the
frequency coordination company to obtain the required
frequencies. For the radio equipment that is being repositioned the
frequency coordinator will be requested to keep the same
frequencies, if possible. This will eliminate the retuning of the
equipment.
3) FCC 601 Applications Preparation and Submission
Assuming the frequencies are available, DFW Communications
will prepare and submit the FCC 601 application for each site.
There are a total of three FCC applications required for and four
applications for option 2. File numbers of FCC applications will be
submitted to DFW Communications. FCC filings located in the
FCC’s ULS database may be accessed using the appropriate file
numbers. Hard copy is available on request.
Page 39 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 3
4) FCC Schedule K
Once the system is installed and working then DFW
Communications will prepare the required Schedule K’s for the
FCC. These filings may also be located in the FCC’s ULS
database. Hard copy is available on request.
5) FCC Application Fees
DFW Communications will pay for all FCC fees at the time the
FCC forms are filed. FCC fees are dependent on the situation.
There are several rules that dictate what the fees will be. At the
time the FCC applications are submitted DFW Communications
will know the FCC’s charges.
2.2.3 Tower Installation
1) 120’ Monopole Tower
120' Monopole Tower. Survey and mark the site. Saw cut and
remove approximately 6'X6' concrete from existing parking lot.
Remove and dispose of NORMAL soil to >14'. Supply and tie
rebar cage to manufacturer’s specifications. Install (3) grounding
rods exothermically welded to #2 solid tinned conductor, connect
to tower base and run (1) #2 solid tinned conductor to the building
for customer grounding bar. Fabricate concrete form and jig and
place anchor bolts/base section. Pour and vibrate >8.25 yds
3000psi concrete. Finish concrete to top of form. The Foundation
is designed for NORMAL SOIL. Pending results of the soil sample
a change order for a larger foundation may be required. Install, and
level tower. Install Mounts, antennas, and cables. Engineering,
Geotechnical soil analysis, permits, rock removal, not included.
DFW Communications to supply Labor and expertise, P.E
Certified Tower and Foundation Design, Rebar materials,
grounding materials, concrete and forms, spoils removal and site
clean-up. 120' Monopole Tower, 32"' tapering to 15" at top, Hot-
Dipped Galvanized, Dish Mounts, Omni Antenna Mount, Anchor
Bolts, Step Bolts and safety climb cable system, P.E. Certified
Tower Profile, design and Foundation design based on customer
supplied soils report, Grounding Kit Tower Foundation
(NORMAL SOIL) 8.25 yds, 28day/3000psi, Rebar ASTM A615
Grade 60 (2) 4"X42" Protection Bollards, Broom Finish
Aluminum Cable Tray Extension (Rooftop)
Page 40 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 4
2.2.4 Microwave Relocation Path
1) Peek to Northwest Link
a) Switch Radio Consoles to Fondren Radio site for operations.
b) Run New Andrews Heliax Low Loss ½” Diameter Coax from Radio
room To New Tower Mounting Location. In preparation of faster
deployment.
c) Document system performance of Radio Link prior to relocation.
Capture RSSI and BER at Both Ends of Radio Link.
d) Remove and relocate to Tower the Northwest Water Tower Radio and
Antenna Dish.
e) Align Microwave Radio Path at Northwest radio Tower and Peek
Service Center for New Tower.
f) Switch Radio Consoles to the Northwest Radio Site
2) Peek to Fondren Link
a) Run New Andrews Heliax Low Loss ½” Diameter Coax from Radio
Room To New Tower Mounting Location. In preparation of faster
deployment.
b) Document system performance of Radio Link prior to relocation.
Capture RSSI and BER at Both Ends of Radio Link.
c) Remove and relocate to Tower the Fondren Water Tower Radio and
Antenna Dish.
d) Align Microwave Radio Path at Fondren Radio Tower and Peek
Service Center for New Tower.
e) Switch Radio Consoles to the Fondren Radio Site and test radios.
2.2.5 NEPA/ SHPO
Service Center Site addressed at 4420 Worcola Street in Dallas, Texas. DFW
Communications through DFW Communications through Terracon will conduct
the NEPA/Section 106 submittal and review process to conform with FCC NEPA
Land Use new tower construction in accordance with 47 CFR Section 1.1307 (a)
(1) through (8), to determine whether any of the listed FCC special interest items
would be significantly affected if a tower structure and antenna and associated
equipment control cabinets were constructed at the proposed site location which
will include the filing of Form FCC 620 for the site per the National
Programmatic Agreement between the FCC and Council on Historic Preservation
2.2.5.1 NEPA/ SHPO-SECTION 106 SCOPE OF SERVICES
2.2.5.1.1 NEPA Evaluation
Federal Communications Commission (FCC) regulations implementing National
Environmental Policy Act (NEPA) requirements are found in 47 CFR Sections
Page 41 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 5
1.1301 through 1.1319. As found in 47 CFR Part 1.1307(a), these federal
regulations require that nine (9) items potentially impacted by tower construction
and licensing must be addressed in a screening process. These items are
summarized below in the form of a list of questions, which must be answered and
documented to determine whether the action may be excluded from further NEPA
processing.
1. Is the facility to be located in an officially designated "Wilderness Area"?
2. Is the facility to be located in an officially designated "Wildlife Preserve"?
3. Will/may the facility affect listed "Threatened or Endangered Species"?
4. Will/may the facility affect properties that are listed or eligible for listing
in the "National Register of Historic Places"?
5. Will/may the facility affect "Indian Religious Sites"?
6. Is the facility located in a "Flood Plain"?
7. Will/may construction of the facility involve "Significant Change in
Surface Features" (e.g., wetland fill, deforestation or water diversion)?
8. Is the facility an antenna tower and/or supporting structure that is
equipped with "High Intensity White Lights" which are to be located in
"Residential Neighborhoods", as defined by local zoning laws"?
9. Will the facility result in human exposure to radio-frequency radiation in
excess of the applicable safety standards specified in §1.1307(b).
DFW Communications through DFW Communications through Terracon’s state-
approved archaeologist will conduct a desk top archaeological review of the site.
If through the archaeological research process, a Phase I archaeological survey,
consisting of visual reconnaissance and shovel tests, is deemed necessary, the
client will be advised and provided with a cost estimate to perform these services.
2.2.5.1.2 NEPA Implementation Review (Section 106 -Form 620) Evaluation
In addition, DFW Communications through DFW Communications through
Terracon will submit site-specific information to specified state and federal
agencies to include the Texas State Historic Preservation Office as required. Upon
receipt of correspondence from the state and federal agencies, a copy of a final
NEPA implementation review will be submitted that present the results of this
screening. If "yes" is answered to any of these items, the tower site may require
further NEPA assessment prior to construction, such as an architectural survey, or
biological survey.
To conduct the NEPA implementation review, the following tasks will be
performed for the location:
x Review of proposed tower construction documents;
x Correspondence and/or interviews with necessary federal/state/city agency
personnel
x Filing Public Notice in the locality of the proposed tower;
x Phase I archaeological survey, if required; Tower Construction
Notification System (TCNS) filing and corresponding;
Page 42 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 6
x A Visual effects study, if required.
The NEPA implementation review report will contain the results of our findings
and our opinions and interpretation of these findings. DFW Communications
through DFW Communications through Terracon will provide the appropriate
supporting documentation and/or explanation, if available.
Please note that with the exception of the Phase I archaeological survey, this
scope of work does not include an agency file review or conducting additional
services that might be required by a “Yes” response to the NEPA review. At your
request, DFW Communications through DFW Communications through Terracon
can provide supplemental proposals and cost estimates for any additional services
related to a “Yes” response.
2.2.5.1.3 Schedule
Services will be initiated upon receipt of the written notice to proceed. Results of
the NEPA implementation review will be submitted within approximately 90-120
days from receipt of the written notice to proceed, assuming site access can be
gained upon approval. This accounts for a minimum 30 day response time from
the agencies contacted regarding possible environmental impacts and 60 days
allowance for TCNS. In order to comply with the proposed schedule, the
following items are required to be provided by the client at the time of notification
to proceed in order to meet the project completion date.
x Right of entry to conduct the assessment, including access to building
interiors, if any Notification of any restrictions or special requirements
(such as confidentiality) regarding accessing the site.
x An accurate, legal description and a diagram of the site such as a
surveyor’s plat map or scaled architect’s drawing (if such diagrams exist)
Copies of TCNS notifications filed with the FCC and any responses
received
x Copies of relevant correspondence with governmental agencies
x Copies of any environmental reports that were previously prepared for the
site
x Any information relating to known or suspect environmental conditions at
the site
x Information about environmental liens and activity and use limitations for
the site, if any
x A signed Agreement for Services evidencing acceptance of this scope of
services
Consideration of information not received by the issuance date of the report is
beyond the scope of these NEPA services.
2.2.5.1.4 Reliance
The NEPA report will be prepared for the exclusive use and reliance of DFW
Communications (the client). Reliance by any other party (other than a regulatory
agency with jurisdiction) is prohibited without the written authorization of DFW
Page 43 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 7
Communications and DFW Communications through DFW Communications
through Terracon.
If the client is aware of additional parties that will require reliance on the NEPA
report, the names, addresses and relationship of these parties should be provided
for DFW Communications through DFW Communications through Terracon
approval prior to the time of authorization to proceed. DFW Communications
through DFW Communications through Terracon will grant reliance on the
Report to those approved parties upon receipt of a fully executed Reliance
Agreement (available upon request). If, in the future, the client and DFW
Communications through DFW Communications through Terracon consent to
reliance on the Reports by a third party, DFW Communications through DFW
Communications through Terracon will grant reliance upon receipt of a fully
executed Reliance Agreement and receipt of an additional fee of $250.00 per
relying party.
Reliance on the Report by the client and all authorized parties will be subject to
the terms, conditions and limitations stated in the Agreement (and sections of this
proposal incorporated therein), the Reliance Agreement, and Reports.
2.2.5.1.5 Scope and Report Limitations
The findings and conclusions presented in the final reports will be based on the
site’s current utilization and the information collected as discussed in this
proposal. Please note that we do not warrant database or third party information
(such as interviewees) or regulatory agency information used in the compilation
of reports.
NEPA reviews, such as those proposed for these sites, are of limited scope, are
noninvasive and cannot eliminate the potential that environmental consequences
are present beyond what is identified by the limited scope of this NEPA review.
In conducting the limited scope of services described herein, certain sources of
information and public records will not be reviewed. It should be recognized that
environmental concerns may be documented in public records that are not
reviewed. This NEPA review does not include subsurface or other invasive
assessments, business environmental risk evaluations or other services not
particularly identified and discussed herein. No NEPA review can wholly
eliminate uncertainty regarding the potential for environmental consequences.
The limitations herein must be considered when the user of this report formulates
opinions as to risks associated with the proposed sites. No warranties, express or
implied, are intended or made.
Page 44 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 8
NEPA Review (Tower site located in Dallas, Texas) * $ 3,100.00
U.S. Fish and Wildlife Service biological review (if required) Project Specific
Tribal review/consultation fees (if required) Project Specific
Legal Notice/Public Notification (required)
Cost plus 25%
each
Follow Up Correspondence/Consultation with FCC at Clients Request ** Project Specific
Phase I Archaeological Survey (if required)***
Cost plus 25%
each
Additional Filings, Mitigation or Surveys (if required) Project Specific
SUBTOTAL $ 3,100.00
LUMP SUM TOTAL * $ 3,100.00
* Pricing is based upon the assumption of a one-time mobilization.
** Not included in the scope of services per the client’s direction.
*** Costs associated with performance of a Phase I Archaeological Survey
will vary depending
on the site. A typical price for a stand-alone survey for one site is typically in the $2,000 to
$3,000 range.
2.2.5 Geotechnical Services
2.2.5.1 Field and Laboratory Services
In the boring cohesive soils will be sampled using thin walled tubes. Cohesionless
soils will be sampled during the performance of the standard penetration test.
Sampling will be continuous to ten feet and intermittently thereafter at a maximum
interval of five feet. All samples will be extruded, logged, sealed, and packaged in
the field to maintain their moisture content and reduce disturbance during
transportation to the laboratory. The load carrying capacity of the bedrock will be
evaluated in the field using the Texas Department of Transportation Cone
Penetration Test. Following the completion of drilling, the pavement surface will be
patched with secrete if necessary.
DFW Communications through Terracon will contact DigTESS, the one call locator
service, to avoid underground utilities. We will not be responsible for damage
resulting from encountering utilities of which we are not made aware of.
An experienced geotechnical engineer will review the boring logs and samples.
Laboratory tests will be conducted on representative samples to evaluate the
pertinent engineering properties of the materials encountered. Afterberg limits will
be preformed to classify the clay soils and as an indication of their volume change
potential. In-situ moisture contents will be preformed to evaluate the consistency of
the soils. Unconfined compression tests may be used to evaluate the strength of the
cohesive soils. Samples will be discarded 30 days after the geotechnical report is
issued.
2.2.5.2 Geotechnical Engineering Report
The results of the field an laboratory studies will be combined into an engineering
Page 45 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 9
report presenting DFW Communications through Terracon’s analysis, comments
and recommendations on geotechnical considerations pertinent to the design of the
communications monopole. These wil include the following:
x Boring log, boring location diagram, groundwater information, and laboratory data.
x Appropriate foundation types, depths, and design parameters with alternatives, if
necessary.
x The presence of groundwater along with its effect on construction
x Site class per Table 1613.5.2 of the 2006 IBC
2.3 City of University Park’s Responsibilities
This section discusses the responsibilities and tasks expected of the City of
University Park. Each of these items will be addressed in the Detailed Design
Review meeting held at the time of signing the contract.
1. Provide a designated project manager for system implementation and work
with DFW Communications in scheduling all meetings and site visits.
2. Supply primary commercial power, wiring, and cable terminations.
3. Obtain all FCC, FAA, zoning, site access, and other permits (including, but not
limited to, easements, impact studies, planning commission approval,
variances, etc) necessary for this project and any other agreements required to
gain use of sites except where noted in SOW that DFW is providing FCC
coordination efforts for new Microwave links.
4. Post the RF license for radio sites prior to testing.
5. Secure the right to use new site location.
6. Provide Building and Civil Drawings for proposed Tower Site.
7. Provide Dig Test Services of proposed site to insure there are not any
underground utilities or plumbing structures that could be damaged or impede
the construction of tower and foundation.
8. Take responsibility for all Civil Engineering of Building to accommodate
Cable tray extension and Ice Bridge to the new Radio tower.
9. Provide all authorizations to perform the installation services.
10. Obtain and provide all approvals, permits, and agreements as required at all
sites and locations.
11. Provide site access and escort as required, in a timely manner during normal
work hours.
Page 46 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 10
12. Provide adequate space for equipment to be installed.
13. Provide primary electrical power at the site.
14. Provide all roof penetrations required by the project.
15. Provide connectivity and connections at the equipment locations.
16. Sign “Installation Completion Form” upon satisfactory completion of project.
17. Provide all buildings, equipment shelters, and towers required for system
installation
18. Insure communications sites meet space, grounding, power, and connectivity
requirements for the installation of all equipment.
19. Customer will provide a dedicated delivery point, such as a warehouse, for
receipt, inventory and storage of equipment prior to delivery to the site(s).
2.4 Assumptions
DFW Communications has developed a comprehensive engineered solution contained
within this proposal with the best intentions of satisfying the needs of University
Park. Certain assumptions were made in order for DFW Communications to design
this system. The following is a list of site requirements and design assumptions for
the system.
1. All existing sites or equipment locations will have sufficient space available for
the system described as required/specified by R56.
2. All existing sites or equipment locations will have adequate electrical power in
the proper phase and voltage and site grounding to support the requirements of the
system described.
3. Any site/location upgrades or modifications are the responsibility of the customer.
4. Approved local, State, Federal third party permits as may be required for the
installation and operation of the proposed equipment are the responsibility of
University Park.
5. Any required system interconnections not specifically outlined here will be
provided by University Park. These may include dedicated phone circuits,
microwave links, Ethernet or other types of connectivity.
6. No coverage guarantee is included in this proposal.
7. DFW Communications is not responsible for interference caused or received by
the DFW Communications provided equipment. Should the University Park’s
system experience interference, DFW Communications can be contracted to
investigate the source and recommend solutions to mitigate the issue.
8. The Path study preformed in 2008 is still valid.
Page 47 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 11
2.5 Site Preparation
DFW Communications will begin work at a site only after mutual agreement by
the City of University Park and DFW Communications that the site is deemed
ready. At a minimum, Site Ready requires a site to have adequate room in an
existing building or shelter to accommodate the equipment to be installed, and
electrical service and internal distribution in place. In addition, network testing
must have been satisfactorily completed.
Sites are required to meet or exceed the requirements as defined in the Motorola
document “Fixed Network Equipment Installations” (“R56 Standard”). Site
requirements must be met before DFW Communications will begin installation of
system equipment. The City of University Park will be responsible for any project
delay costs if sites do not meet the site ready condition within the time required
by the project schedule.
2.5.1 Site Access
Requirement – the City of University Park shall provide site access
for scheduled site walks, installation, optimization, system
troubleshooting and completion of ATP. the City of University
Park shall use its best efforts to provide site access including
transportation to sites that are not accessible by regular four-wheel
drive vehicles. The City of University Park shall be responsible for
coordinating and scheduling with the DFW Communications
Project Manager for access to sites not directly controlled by the
City of University Park.
2.6 Implementation
Implementation of the project will proceed according to the mutually agreed upon
Statement of Work presented in this section. DFW Communications phased
approach to implementation includes factory staging, site development,
infrastructure and subscriber unit installation, optimization and programming, and
testing of the communications network.
Installation and optimization of system equipment
Perform Installation of DFW Communications Supplied Equipment
DFW Communications will install the equipment as defined by the
Equipment List and this statement of work.
Perform On-Site Optimization and Test of DFW Communications
Supplied Equipment
Page 48 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 12
DFW Communications will verify correct operation of all supplied
equipment as the equipment is installed. After the equipment has been
correctly installed, DFW Communication’s Field Engineering Team will
optimize the entire system.
2.7 System Acceptance
The ATP section of this proposal details the procedures to confirm that the system
provided by DFW Communications is complete and meets the acceptance test
criteria.
Each segment will be tested independently using detailed check sheets to be
provided by DFW Communications, as appropriate, and approved by the City of
University Park prior to commencement of acceptance testing. If deficiencies are
found during the testing, both the deficiencies and resolutions to the deficiencies
shall be agreed upon and documented. If the documented deficiencies do not
prevent productive operational use of the system, then the test will be deemed to
have been completed. DFW Communications will, however, remain responsible
for the resolution of the documented deficiencies.
DFW Communications must review any system testing that the City of University
Park wants performed that is not specified in the ATP section of this proposal for
feasibility and acceptability. Any additional tests will represent a change in the
project’s scope.
2.7.1 Microwave Acceptance Testing
1) Bit Error Rate Testing of T1
a. Acceptance testing will consist of documenting for
customer the Bit error Rate of all T1 circuits with alarm
free operation over a 24 hour period.
2) Testing of Circuit Loop Protection Device
a. After all Microwave radio sites are in full operation the
system can loose anyone site and fully recover the
microwave path from the Working to the Protected path
or the reverse thereof. This will be demonstrated by
powering off selected Microwave radios to simulate path
losses.
2.7.2 Radio Tower Acceptance
1) Tower Engineering
a. A Certified P.E. Stamp will be provided for the Tower
upon completion.
b. Tower will be built to supplied specification and be
satisfactory in appearance and structural integrity and
workmanship by professional tower company.
Page 49 of 184
DFW Communications City of University Park
Microwave Relocation Project Page 13
c. All material waste and debris will be removed from city
property.
2.8 System Documentation
DFW Communications provides documentation of the system configurations, and
system testing. Documentation is created and updated during the project.
2.8.1 Design Documentation
DFW Communications will create or update the following documents
during the design phase:
Equipment list
System description
Acceptance test procedures
Programming parameters
2.8.2 Equipment Manual
DFW Communications will provide equipment manuals covering
both standard and optional features. The content of these manuals
is standardized and may not be specific to the City of University
Park.
Some equipment manuals are only available in Hard Copy. Some
equipment manuals are available electronically. We do not
guarantee which format you will receive for each manual.
Page 50 of 184
DFW Communications City of University Park
DFW Communications 1 of 4 Microwave Relocation
Confidential and Proprietary Project
Section 3
System Implementation Price Proposal
3.1 Overview of System Pricing
The following tables show the pricing for the equipment and services offered in
this proposal. Installation and optimization includes all of the services described
in the Statement of Work along with the acceptance testing procedures.
Tower Cost
120’ Monopole $84,000.00
Field Service Engineering
Optimization of 2 New Paths $12,900.00
New Coax and Connectors $2,550.00
Project Management Services $4,200.00
Geotechnical Services $3,850.00
Estimated NEPA / SHPO $3,100.00
Not Including:
• U.S. Fish and Wildlife Service biological review (if required)
• Tribal review/consultation fees (if required)
• Legal Notice/Public Notification (required)
• Follow Up Correspondence/Consultation with FCC at Clients Request
• Phase I Archaeological Survey (if required)
• Additional Filings, Mitigation or Surveys (if required)
Total $110,600.00
Proposal Pricing is subject to Outcome of Path Engineering Results and Assumptions of
Normal Soil at Tower Location.
Page 51 of 184
DFW Communications City of University Park
DFW Communications 2 of 4 Microwave Relocation
Confidential and Proprietary Project
3.2 Clarifications
1) This price proposal is valid for 90 days
2) All work will be performed during normal working hours (Monday through
Friday, 8AM to 4:30PM).
3) All manufacturer warranties apply. The warranty period shall begin once the
City has begun beneficial use of any part of the system not to exceed 90 days
beyond the date of delivery.
4) Installation charges include full system installation and optimization,
acceptance testing, training.
5) Prior to execution of a contract between the City and DFW Communications
and after a letter of intent has been received from the City, a meeting will be
held to thoroughly discuss this proposal and provide all of the detailed
information about the new system offered. This meeting is referred to as the
Detailed Design Review.
6) Any additional work required to complete this project not addressed in this
proposal will be addressed utilizing a Change Order Request Form shown
below.
Page 52 of 184
DFW Communications City of University Park
DFW Communications 3 of 4 Microwave Relocation
Confidential and Proprietary Project
Change Order Request Form
Change Order Request No.
Requester: Title
Phone No. Department
Description of Request:
Equipment Required:
SOW Modification
Time Line Modification:
Additional Services Required:
Justification:
Budgetary Dollar Value:
Equipment: Services: Total:
Payment Terms:
Other Terms:
Unless amended above, all other terms and conditions of the Agreement shall remain in full force
and effect.
Approved:
City of University Park Project Manager Date
DFW Communications, Inc. Project Manager Date
DFW Communications, Inc. Engineer Date
DFW Communications, Inc. Account Manager Date
Page 53 of 184
DFW Communications City of University Park
DFW Communications 4 of 4 Microwave Relocation
Confidential and Proprietary Project
3.3 Terms and Conditions
1) Service agreement on equipment can be written to cover all infrastructure on a
24 x 7 basis. If the City so chooses after the warranty period has expired, a
maintenance agreement could be developed to cover malfunctions, electronic
components, and failure. Negligence, abuse and Acts of God are not covered
under a service agreement.
2) Manufacturers’ standard equipment warranty (which will be furnished upon
request) applies to all ordered equipment.
3) DFW Communications, Inc. disclaims all other warranties with respect to the
ordered products express or implied including the implied warranties of
merchantability and fitness for a particular purpose.
4) Warranty Service is provided Monday through Friday, 8AM to 4:30PM. After
hours warranty service is available, pricing for this service can be discussed
during the detailed design review meeting.
5) Unless otherwise stated, payment will be due within thirty days after invoice.
What the Warranty Does Not Cover
Defects or damage resulting from use of the Product in other than its
normal and customary manner.
After hours service
Defects or damage from misuse, accidents, water, lightning, or neglect
Defects or damage from improper testing, operation, maintenance,
installation, alteration, modification, or adjustment.
Breakage or damage to antennas unless caused directly by defects in
material workmanship.
Products, which have had the serial number removed or made illegible.
Scratches or other cosmetic damage to Product surfaces that does not
affect the operation of the Product.
A Product subjected to unauthorized Product modifications, disassemblies
or repairs.
Normal and customary wear and tear.
Page 54 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onanagreementtosupporttheannualPublicWorks
programattheNorthCentralTexasCouncilofGover nments(NCTCOG)
BACKGROUND:
MembercitiesoftheNorthCentralTexasCouncilof Governmentsparticipateinandfundannual
workprograms.UniversityParkhasbeenapartner inthePublicWorksprogramforanumberof
years.Basedonpopulation,theCity'sproposedsh areforthe2012programis$3,790.Thecollective
citiesreceivebenefitsonsuchissuesas:
*iSWMprogram
*SustainablePublicRights-of-way
*PublicWorksConstructionStandards(specificat ions)
*Hydrologic/floodingtechnicalsupport
*Generalpublicworkssupport
Detailsofeachoftheseissuesareprovidedinthe attachments.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovaloftheagree menttosupporttheNCTCOGPublicWorks
program.
FUNDINGSOURCE:
StormwaterUtilityBudget
AcctNo02.23.7150$3,750
ATTACHMENTS:
NCTCOGAuthorizationLetter
Page 55 of 184
North CentralTexas Council Of Governments
Gene Smallwood
Director of Public Works, City of University Park
DATE: July 28,20II
FROM: John Promlse, P.E.
Director of Environment and Development
SUBJECT: FiscalYear 201-2 Regional Public Works Program
Thankyouforyourcontinuedinterestinandsupportof regionalcooperationforpublicworks. TheFiscalYear(FY) 2012
RegionalPublicWorksProgramwasunanimouslyapprovedbyNCTCOG'sPublicWorksCouncil. Attachedisanoverviewofthe
work program. We will continue our integrated Storm Water Management (iSWM) Program for Construction and Development
andSustainablePublicdightsof Way(SPROW) activitiesinthecomingfiscal year. WewillalsobegineffortstoupAate*e
Public Works Construction Standa rds.
With the recent release of the new |SWM documents, we are initiating an effort to inform and assist local governments in
adoptingandimplementingthemanuals. Inaddition,acurriculumisbeingdevelopedtooffer|SWMtrainingclassestolocal
government staff and private consultants,
In FY 2012, the SPROW Committee will maintain the "Roadmap to a Sustainable Public Right of Way" interactive website
launched in 20L0 and pursue additional outreach, education, and research activitiesto furtherthe utilization ofthe resource.
The Public Works Council established the Public Works Construction Standards Working Group to oversee an effort to
determine proposed changes and to develop a proposal, including a cost estimate, for updating the standards over a two-year
oeriod.
Various other activities will include administrative and technical assistance, continued public education, cooperative meetings,
overall coordination throughout the region, and the 2012 Public Works Roundup. After assessing the funding needed to
conduct the activities identified for next year and considering the region's current economic conditions, the Public Works
Council determined that the cost share amounts will remain the same as in FY 2011. The cost share remains unchanged since
FY 2005. Please sign and return the attached FY 20L2 Commitment Form indicating your jurisdiction's participation and support
of these important regional initiatives.
Thankyouforyourconsiderationofthisfundingrequestandyourcontinuedsupport. lfyouhaveanyquestions,pleasecontact
me by phone at 817.695,9211, or by email at ioromise@nctcos.ors. You may also contact Jack Tidwell of my staff at
8L7 .695.9220, or by ema i I at itidwel l@ nctcos.ors.
JP lez
Attachments
616 Six Flags Drive, Cenierpoint Two
P. O. Box 5888, Arlington, Texas 76005-5888
(817) 640-3300 FAX:817-64O-7806 @ recycled paper
www.nctcog.org
TO:
Page 56 of 184
FY 2012
October 1,2011 to September 30,2012
FY 2012 Gomponents
o iSWM Program
. Sustainable Public Rights of Way
. Public Works Construction Standards
. Hydrologic/Flooding Technical Assistance
. General Public Works Support
|SWM Proqram lmplementation & Traininq
o Assist local governments in adopting |SWM
o Create educational forums and materials for local government staff and
officials
o Expand |SWM Tools to incorporate brochures and design examples for
local government staff as well as other design professionals
. Offer formal |SWM training classes
o Develop template presentations for all levels of government staff and
officials that can be given by NCTCOG or local government staff
o Develop and offer |SWM training classes
o Track emerging federal and state stormwater requirements for addressing
construction and post-construction
Sustainable Public Riqhts of Wav
. Continue Sustainable Public Rights of Way (SPROW Committee as a quarterly
Task Force
o Maintain online resource center
. Within available resources, pursue:
o Connectivigfacilitation
o Educational series
o Economic implications research
o Examine expansion into new topics
Public Works Construction Standards Update
o Create a subcommittee to lead construction standards update effort
. ldentify priority topics for changes to Standards through subcommittee
. Develop proposal, including costs, to update Standards over a two year period
May 2011
Page 57 of 184
Hvdrologic/Floodinq Technical Assistance
. Assist FEMA RiskMAP update activities
. FEMA CTP (Cooperative Technical Partner) activities including outreach, training
and general support of FEMA NFIP and mapping activities
General Public Works Support
o Administratively support committees, including Public Works Council and
subcommittees
. 13th Annual Public Works Roundup in Spring 2012
o TechnicalAssistance
. Maintain web sites - |SWM, SPROW, PW Standards
. Make Presentations to various groups on |SWM, Sustainable Public Rights of
Way, Public Works Standards, etc.
The local cost share will be the same as in FY 2011
integrated Storm Water Management (|SWMrM)
www.iswm.nctcoo.orq
Regional Storm Water Program
www.dfirustormwate r. co m
For more information contact
NCTCOG's Dept of E&D
817.695.9220 voice
817.695.9191 fax
Approved by the Public Works Council on May 11,2011
May 2Q11
Page 58 of 184
Authorizing Official:
Name
Local Government
Title or Position
Signature
Gene Smallwood
City of University Park
Director of Public Works
_ | hereby indicate my entity's
Program. Please bill me after
_ | hereby indicate my entity will
commitment to participate in the FY2012
October 1,2011 for the amount of $3790.
not participate in the Regional Public Works
Regional Public Works
Program.
Primary Contact:
(please print)
Name
Local Government
Title or Position
Address
Phone
Email
Fax
Please mail this form to.Liz Zecckine
Department of Environment & Development
North Central Texas Council of Governments
P. O. Box 5888
Arlington, TX 76005-5888
or fax to the attention of Liz Zecckine at 817,695.9191
Questions? Jack Tidwell at 817 .695.9220, jtidwell@nctcog.org
Page 59 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KenIrvin,Sr.NetworkAdministrator
SUBJECT:CONSIDERANDACT:onapprovalofanupgradetotheCity'semailsyste mfrom
Exchange2003toExchange2010
BACKGROUND:
TheCity'sexistingExchange2003serverhardwarew asinstalledinNovemberof2005.AstheCity
constantlyreliesmoreonelectroniccommunication,ouremailenvironmentbecomesincreasingly
criticaltoemployeeproductivity.Withthesefact orsinmind,ithasbecomenecessarytoreplacethe
existingserverhardwareandupdateouremailserve rsoftwaretothelatestavailableversion.
Inourchargetoprovidesecurityofdataforourc itizensandemployees,wehavealsofoundit
necessarytoaddemailencryptioncapabilitiestot hesystem.Thiswillallowthesendingemployee
theabilitytoselectasecuremethodofdeliveryf ortheCity'smoresensitivedocuments.Doingso
willbringusintocompliancewithrequirementsset forthbytheFBIandHIPPA.Theimplementation
ofthisfeaturewillbeviatheadditionofalicen setoourexistingIronportemailsecurityandSPAM
filteringappliance.
Finally,wehavefounditnecessarytoprovideempl oyeeswithbettermethodstoscheduleconference
roomsanddosoinatightlyintegratedmanner.Th eCrestronRoomviewproductprovidesemployees
withthecapabilitytoseetheavailabilityofconf erenceroomresourcesatCityfacilities,schedule
theseresources,andlaterviewthedailyschedule forconferenceroomsatthePeekServiceCenter
andCityHall.Thiswillgreatlyimprovetheprodu ctivityofdepartmentemployeesandourabilityto
routeoutsidepartiestotheappropriatemeetinglo cations.
RECOMMENDATION:
StaffreccomendsthattheCityCouncilapprovethe purchaseofthefollowingitemsforasumof
$60,953.72comprisedofthefollowingcomponents:
WindowsServer2008andExchange2010Licensing:$2 3,934.31
DellServerHardware:$14,597.91
ProfessionalServices:$7,150.00
IronportEmailEncryption:$3,631.50
CrestronRoomViewSoftwareandInstallation:$11,64 0.00
FUNDINGSOURCE:
CapitalProjectnumber13600hasbeenapprovedbyt heCapitalProjectsCommitteefortheFiscal
Year2011.
Page 60 of 184
ATTACHMENTS:
SoftwareQuote
ProfessionalServicesQuote
EmailEncryptionQuote
RoomViewQuote
HardwareQuotes
Page 61 of 184
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Page 63 of 184
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Page 64 of 184
DELL QUOTATION
QUOTE #: 594501441
Customer #: 28037257
Contract #: 48ABO
CustomerAgreement #: DIR-SDD-890-TX
Quote Date: 8/17/11
Date: 8/17/11 9:52:04 AM Customer Name: CITY OF UNIV PARK
TOTAL QUOTE AMOUNT: $8,602.94
Product Subtotal: $8,602.94
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $8,602.94 GROUP TOTAL: $8,602.94
Base Unit: PE R710 with Chassis for Up to 8, 2.5-Inch Hard Drives (224-8461)
Processor: PowerEdge R710 Shipping (330-4124)
Memory: 24GB Memory (6x4GB), 1333MHz Dual Ranked LV RDIMMs for 2 Procs, Optimized (317-7334)
Monitor: Embedded Broadcom, GB Ethernet NICS with TOE (430-1764)
Monitor: Embedded Broadcom, GB Ethernet NICS with TOE and ISCSI Offload Enabled (430-2970)
Video Card: Intel Xeon X5660, 2.8Ghz, 12M Cache,Turbo, HT, 1333MHz Max Mem (317-4108)
Video Memory: PowerEdge R710 Heat Sinks for 2 Processors (317-1213)
Video Memory: Intel Xeon X5660, 2.8Ghz, 12M Cache,Turbo, HT, 1333MHz Max Mem (317-4120)
Hard Drive: HD Multi-Select (341-4158)
Hard Drive Controller: PERC H700 Integrated RAID Controller, 512MB NV Cache, x8 (342-1146)
Floppy Disk Drive: Power Saving BIOS Setting (330-3491)
Floppy Disk Drive: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
Operating System: No Operating System (420-6320)
Mouse: 300GB 10K RPM Serial-Attach SCSI 6Gbps 2.5in Hotplug Hard Drive (342-0429) - Quantity 6
Mouse: 146GB 15K RPM Serial-Attach SCSI 6Gbps 2.5in Hotplug Hard Drive (342-0427) - Quantity 2
NIC: Intel Gigabit ET NIC,Dual Port, Copper, PCIe-4 (430-0651)
Modem: VFlash, 8GB SD Card for iDRAC6 Enterprise (342-1413)
Modem: iDRAC6 Enterprise (467-8648)
CD-ROM or DVD-ROM Drive: DVD ROM, SATA, INTERNAL (313-9092)
Sound Card: Bezel (313-7517)
Speakers: Riser with 2 PCIe x8 + 2 PCIe x4 Slot (320-7886)
Documentation Diskette: Electronic System Documentation and OpenManage DVD Kit (330-3485)
Feature RAID 1/RAID 10 for H700 or PERC 6/i Controllers (341-8705)
Feature ReadyRails Sliding Rails With CableManagement Arm (330-3477)
Service: Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport
or call 1-800-9 (989-3439)
Service: Non-Mission Critical: 4-Hour 7x24 On-site Service After Problem Diagnosis, 3 Year Extended
(989-5293)
Service: ProSupport : 7x24 HW / SW Tech Support and Assistance , 4 Year (989-5493)
Service: Non-Mission Critical: 4-Hour 7x24 On-site Service After Problem Diagnosis, Initial Year (993-
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Page 65 of 184
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
2160)
Service: Dell Hardware Limited Warranty Plus On Site Service Initial Year (993-8447)
Service: Dell Hardware Limited Warranty Extended Year (993-8458)
Installation: On-Site Installation Declined (900-9997)
Support: Proactive Maintenance Service Declined (926-2979)
Misc: High Output Power Supply Redundant, 870W (330-3475)
Misc: No Power Cord (310-9057)
SALES REP: Eddie Reyes PHONE: 1-866-537-0706
Email Address: eduardo_reyes@dell.com Phone Ext: 5139046
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Page 66 of 184
DELL QUOTATION
QUOTE #: 594503225
Customer #: 28037257
Contract #: 48ABO
CustomerAgreement #: DIR-SDD-890-TX
Quote Date: 8/17/11
Date: 8/17/11 9:52:05 AM Customer Name: CITY OF UNIV PARK
TOTAL QUOTE AMOUNT: $5,994.97
Product Subtotal: $5,994.97
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $5,994.97 GROUP TOTAL: $5,994.97
Base Unit: PowerEdge R410 Chassis w/ up to 4 Hot-Plug Hard Drives,LCD diagnostics (224-8690)
Processor: Shipping Material,PowerEdge R410 (330-4137)
Memory: 8GB Memory (4x2GB), 1333MHz Single Rank LV RDIMMs for 2 Processors, Advanced ECC (317-
5884)
Video Card: Intel XeonE5620 2.4Ghz, 12M Cache,Turbo, HT, 1066MHz Max Mem (317-4112)
Video Memory: PowerEdge R410 Heat Sync for 2Processors (317-1276)
Video Memory: Intel Xeon E5620 2.4Ghz, 12M Cache,Turbo, HT, 1066MHz Max Mem (317-4124)
Hard Drive: HD Multi-Select (341-4158)
Hard Drive Controller: PERC H700 Adapter, RAID Controller NVDIMM 1GB Cache (342-1485)
Hard Drive Controller: PERC H700 Cable for Hot Plug Chassis (342-2519)
Operating System: Windows Server 2008 R2, Standard Edition, Includes 5 CALS (421-1622)
Modem: iDRAC6 Enterprise (313-7837)
CD-ROM or DVD-ROM Drive: Optical Cable R410 (313-7834)
CD-ROM or DVD-ROM Drive: DVD ROM, SATA, INTERNAL (313-9126)
Sound Card: Bezel (313-7839)
Documentation Diskette: Electronic System Documentation and OpenManage DVD Kit (330-4148)
Feature RAID 5 for PERC6i/H700 Controllers (342-2709)
Feature ReadyRails Sliding Rails with CableManagement Arm (330-4140)
Service: Dell Hardware Limited Warranty Plus On Site Service Initial Year (994-6627)
Service: Dell Hardware Limited Warranty Plus On Site Service Extended Year (994-6058)
Service: Pro Support : Next Business Day Onsite Service After Problem Diagnosis, 3 Year Extended (990-
3913)
Service: Pro Support : Next Business Day Onsite Service After Problem Diagnosis, Initial Year (994-2830)
Service: ProSupport : 7x24 HW / SW Tech Support and Assistance , 4 Year (990-3953)
Service: Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport
or call 1-800-9 (989-3439)
Extended Service: Dell Proactive Systems Management - visit www.dell.com/Proactive to configure your service
(909-0269)
Installation: On-Site Installation Declined (900-9997)
Misc: Power Supply, Redundant, 500W (330-4141)
Misc: Microsoft SQL Server 2008R2 Standard,OEM, Includes 5 CALs, NFI, With Media (421-3600)
Page 1 of 2
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Page 67 of 184
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
Misc: Windows Server 2008SP2,Standard Edition, x86/x64, Downgrade Media (421-6266)
Misc: 146GB 15K RPM Serial-Attach SCSI 3Gbps 3.5in Hotplug Hard Drive (341-8718)
Misc: 146GB 15K RPM Serial-Attach SCSI 3Gbps 3.5in Hotplug Hard Drive (341-8718)
Misc: 146GB 15K RPM Serial-Attach SCSI 3Gbps 3.5in Hotplug Hard Drive (341-8718)
USB Server Interface Pod, includes 2x CAT 5 Cables (310-9960)
SALES REP: Eddie Reyes PHONE: 1-866-537-0706
Email Address: eduardo_reyes@dell.com Phone Ext: 5139046
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Page 68 of 184
Page 69 of 184
Page 70 of 184
Page 71 of 184
Page 72 of 184
Quote No.
Customer Name:
Date:
Expiration:
Email:
Phone:
Submitted By:
Qty Item ID PriceTotal
150 PXE-GV $24.21$3,631.50
Subtotal $3,631.50
Shipping $0.00
$3,631.50
Print Name:
Phone:Ext.Company
DUNS #:
Date:
Print Name:
Phone:Ext.
Tax Not Included
Ironport PXE Encryption Subscription
Description
TEXAS DIR Contract # DIR-SDD-1456
Authorized Agent Information
214.987.5437
Duke Lamb
By execution of the signature line below, I represent that I am an authorized agent of the company and hereby agree to the terms, conditions and pricing contained
in this estimate. In addition, I understand that this is a binding document that supercedes all prior verbal and written correspondence.
kirvin@uptexas.org
Customer Authorization
QUOTE INFO:TO:
Ken Irvin 081111e
The City of University Park
Contact/Remit To Address:
Signature of Authorized Agent:
Quote Total (USD):
Fx: 214-420-5888
duke@mandstech.com
www.mandstech.com
M&S Technologies
2727 LBJ Freeway, Suite 810
Dallas, TX 75234
Phone: 214-420-5813
Purchasing Agent (if different):
8/11/11
8/31/11
Standard payment terms for M&S Technologies, Inc. are Net-30 pending credit approval unless otherwise indicated on this
quotation. All multiple Invoice Proposals are W.A.C.
IronPort Encryption Subscription
Purchasing Agent Information
Page 73 of 184
PROPOSAL
Company:Date:August 3, 2011
Address:Prepared by:Jerry Hartzell
Address 2:Email: jhartzell@mmgt.com
City State Terms:Net 30
City of University Park
3800 University Blvd.
University Park Texas 75205City, State,
Zip
Terms:Net 30
Contact:Freight:FOB Destination
Telephone:Prepay & Add
Email:Via:Best Way
FAX:Proposal:Valid for 30 days
Project:Proposal Revision 0
OPTION 1 - SOFTWARE ONLY
Equipment
Crestron RoomView Proposal
University Park, Texas 75205
Ken Irvin
(214) 987-5390
kirvin@uptexas.org
Equipment
QTYMFG. MODELDESCRIPTION UNIT PRICEEXTENSION
1Crestron SW-ROOMVW-
SERVER
RoomView Server Software. Includes Room System
Management and MS Outlook Integration. Requires Server.
$ 3,340.00 $ 3,340.00
2Crestron TPMC4SM4" Color Room Scheduling Panel (PoE) $ 690.00 $ 1,380.00
Equipment Total 4,720.00$
Project Materials
QTYMFG. MODEL DESCRIPTION PRICE
1MMGTTech OpsCables, Connectors, Hardware and Materials200.00$ 200.00$ p ,,$$
Materials Total 200.00$
Professional Services and Installation
DESCRIPTION PRICE
1MMGTTech OpsProject Installation, Engineering, Control Programming,
Commissioning, Project Management, Training and
Documentation
$ 6,295.00 6,295.00$
Installation Total 6,295.00$
EQUIPMENT TOTAL 4,720.00$
MATERIALS TOTAL 200.00$
INSTALLATION TOTAL 6,295.00$
SHIPPING, HANDLING AND INSURANCE 425.00$
PROPOSAL TOTAL 11,640.00$
S f Wk Scope of Work:
Install 2 scheduling panels outside rooms without control systems. Panels require PoE. Panels will be on client's network. Install RoomView software on client provided server.
Integrate RoomView software with client's MS Exchange server. Modify control system programming for RoomView control.
Clinet to provide:
IP Addressess for color scheduling panels and control systems.
Media Management LLC 1801 Royal Lane, Ste 906 Dallas, TX 75229 p 972.409.0900 f 972.409.0903 www.mmgt.com
1 Page 74 of 184
PROPOSAL
Company:Date:August 3, 2011
Address:Prepared by:Jerry Hartzell
Address 2:Email: jhartzell@mmgt.com
City State Terms:Net 30
City of University Park
3800 University Blvd.
University Park Texas 75205City, State,
Zip
Terms:Net 30
Contact:Freight:FOB Destination
Telephone:Prepay & Add
Email:Via:Best Way
FAX:Proposal:Valid for 30 days
Project:Proposal Revision 0Crestron RoomView Proposal
University Park, Texas 75205
Ken Irvin
(214) 987-5390
kirvin@uptexas.org
OPTION 2 - PRECONFIGURED SERVER WITH SOFTWARE
Equipment Equipment
QTYMFG. MODELDESCRIPTION UNIT PRICEEXTENSION
1Crestron CEN-RVS-310PreConfigured Dell Server with RoomView Software
Preinstalled. Includes Room System Management and MS
Outlook Integration. Dell Server has 3 Year Warranty.
$ 13,340.00 $ 13,340.00
2Crestron TPMC4SM4" Color Room Scheduling Panel (PoE) $ 690.00 $ 1,380.00
Equipment Total 14,720.00$
Project Materials
QTYMFG. MODELDESCRIPTION PRICEQ
1MMGTTech OpsCables, Connectors, Hardware and Materials 200.00$ 200.00$
Materials Total 200.00$
Professional Services and Installation
DESCRIPTION PRICE
1MMGTTech OpsProject Installation, Engineering, Control Programming,
Commissioning, Project Management, Training and
Documentation
$ 6,295.00 6,295.00$
Installation Total 6,295.00$ ,
EQUIPMENT TOTAL 14,720.00$
MATERIALS TOTAL 200.00$
INSTALLATION TOTAL 6,295.00$
SHIPPING, HANDLING AND INSURANCE 1,325.00$
PROPOSAL TOTAL 22,540.00$
Scope of Work:
Install 2 scheduling panels outside rooms without control systems. Panels require PoE. Panels will be on client's network. Install server with preconfigured RoomView software.
Integrate RoomView software with client's MS Exchange server. Modify control system programming for RoomView control.
Clinet to provide:
IP Addressess for color scheduling panels and control systems.
Accepted by:
Print/Type Name:
Print/Type Title:
Signature:Signature:
Date:
Media Management LLC 1801 Royal Lane, Ste 906 Dallas, TX 75229 p 972.409.0900 f 972.409.0903 www.mmgt.com
2 Page 75 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:CONSIDERANDACT:onapprovaloftheRaceJUDICATA5KRunbenefiting the
WoundedWarriorProject
BACKGROUND:
RaceJUDICATAisa5KraceputonbytheSMULawSc hool.Lawschoolstudentswillmarkthe
routewithhumansignposts,particpateintherun,andraisemoneyfortheWoundedWarriorProject
whichisanon-profitorganizationwiththefollowi nggoals:
Toraiseawarenessandenlistthepublic'saidfor theneedsofinjuredservicemembers
Tohelpinjuredservicemembersaidandassisteach other
Toprovideunique,directprogramsandservicesto meettheneedsofinjuredservicemembers
TherouteissituatedonthecampusofSouthernMet hodistUniversity,aswellasresidentialstreets
throughUniversityPark.Saturday,September24th istherequesteddatefortherace.Thestarttime
is9:00amandthefinishisanticipatedtobe10:0 0am.
ThePoliceDepartmenthasapprovedtheroute;andd uetothedayoftheweekandtime,notraffic
relatedissuesareanticipated.Furthermore,this sameroutehasbeenusedpreviouslywithout
incident.
RECOMMENDATION:
Staffrecommendsallowingtherequestforthisrun.
ATTACHMENTS:
JUDICATARaceLetter
JUDICATARaceRoute
Page 76 of 184
August 18, 2011
Chief Gary W. Adams
University Park Police Department
3800 University Boulevard
University Park, Texas 75205
Chief Adams,
I am helping to organize a 5k run called the ³Race Judicata,´ which is an annual race put on by
the law school. Law students will raise money for the Wounded Warrior Project, volunteer to
mark the route, and participate in the run. We are hoping to hold the Race Judicata on Saturday,
September 24th at 9:00 a.m. The race should conclude before 10:00 a.m.
The route, unless otherwise determined by the City Council or other body, will be the same as
the one used in 2008 and 2009, as outlined on the attached page.
I will serve as the primary contact. My contact information is below. I will be present at the
August 23rd City Council meeting to answer any questions. If any questions need to be answered
before then, please feel free to contact me.
Sincerely,
Jane Cherry
J.D. Candidate, May 2013
SMU Dedman School of Law
jwcherry@smu.edu
336-407-8583
Page 77 of 184
Page 78 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentAustin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onordinanceapprovingASCS/Atmos2011RRMsettleme nt
agreement
BACKGROUND:
OnApril1,2011AtmosMid-TexDivision(Atmos)fil edanapplicationforanannual
revenueincreaseof$15.7million,withaproposed effectivedateofAugust15,
2011.Theincreaseinnaturalgasrateswouldaffec tUniversityParkandothercities
accordingtotheRateReviewMechanism(RRM)proces sestablishedin2007.This
processanticipatesaratechangeeachAugust.Atmo sestimatestheimpactonthe
averageresidentialcustomerwouldbe$0.56permon th.
UniversityParkisamemberoftheAtmosCitiesSte eringCommittee(ASCS),agroupof
154citiesthatjointoreviewraterequestsandre commendactionbymembers.Ashas
occurredinthepreviousthreeannualRRMcases,th eCommitteeandAtmoshave
reachedanegotiatedsettlement,effectiveSeptembe r1,2011.Astheattachedreport
describes,thesettlementauthorizesrevenueof$6.6milliontoberecoveredthroughthe
customerchargecomponentofrates,specificallyto covercostsrelatedtotheongoing
steelservicelinereplacementprogram.
Atmosestimatestheimpactontheaverageresidenti alcustomertobe$0.31per
month.Thecurrentresidentialcustomercharge(bas echarge)willrisefrom$7.15to
$7.50/monthbutbepartlyoffsetbylowervolumetri c(consumption)charges.
CityactionisrequiredbySeptember1.Thealterna tivestoapprovingthesettlement
agreementareacontestedratecaseproceedingbefo retheRailroadCommission,which
wouldlikelytakeseveralmonthsandmillionsofdo llarsinratecaseexpenses,or
acceptanceoftheoriginalhigherraterequest.
Moredetailedinformationisprovidedintheattach edmodelstaffreport,preparedby
ASCSlegalcounselLloydGosselink.
RECOMMENDATION:
Citystaffrecommendsapprovaloftheordinancerat ifyingthesettlementagreement
betweenAtmosandACSC.
ATTACHMENTS:
Page 79 of 184
Staffreportonsettlementagreement
OrdinanceapprovingAtmos-ACSCsettlementagreement
Ordinanceexhibit--RRM-4tariffs
Page 80 of 184
1327115/Atmos Mid-Tex RRM-4 Ordinance Staff Report 1
MODEL STAFF REPORT
The City, along with approximately 154 other cities served by Atmos Energy Mid-Tex
Division (“Atmos Mid-Tex” or “Company”), is a member of the Atmos Cities Steering
Committee (“ACSC” or “Steering Committee”). On or about April 1, 2011, Atmos Mid-Tex
filed with the City an application to increase natural gas rates pursuant to the Rate Review
Mechanism (“RRM”) tariff approved by the City as part of the settlement of the Atmos Mid-Tex
2007 Statement of Intent to increase rates. This is the fourth annual RRM filing.
The Atmos Mid-Tex RRM filing sought a $15.7 million rate increase. The City worked
with ACSC to analyze the schedules and evidence offered by Atmos Mid-Tex to support its
request to increase rates. The Ordinance and attached rate and RRM tariffs are the result of
negotiations between ACSC and the Company to resolve issues raised by ACSC during the
review and evaluation of ACSC’s RRM filing. The Ordinance resolves the Company’s RRM
filing by authorizing supplemental revenue of $6.6 million to be recovered through the customer
charge component of rates to cover direct incremental costs associated with a steel service line
replacement program approved as part of last year’s rate adjustment. All other relief requested
by Atmos Mid-Tex is denied.
The ACSC Settlement Committee and ACSC legal counsel recommend that all ACSC
Cities adopt the Ordinance implementing the rate change.
RRM Background:
The RRM tariff was approved by ACSC Cities as part of the settlement agreement to
resolve the Atmos Mid-Tex 2007 system-wide rate filing at the Railroad Commission. Atmos
Mid-Tex’s current action represents an extension to the three-year trial project known as the Rate
Review Mechanism (“RRM”) process. The RRM process was created collaboratively by ACSC
and Atmos Mid-Tex as an alternative to the legislatively authorized GRIP surcharge process.
ACSC opposed GRIP because it constituted piecemeal ratemaking, did not allow any
reasonableness review, and did not allow participation by cities or recovery of cities’ rate case
expenses. The RRM process has allowed for a more comprehensive rate review and annual
adjustment as a substitute for GRIP filings during the three-year trial period specified by the
tariff.
Purpose of the Ordinance:
Rates cannot change and the Settlement Agreement with Atmos Mid-Tex cannot be
implemented without passage of rate ordinances by cities. No related matter is pending at the
Railroad Commission. The purpose of the Ordinance is to approve rate tariffs (“Attachment A”)
that reflect the negotiated rate change pursuant to the RRM process and to ratify a Settlement
Agreement recommended by the ACSC Settlement Committee and Executive Committee.
As a result of the negotiations, ACSC was able to reduce the Company’s requested $15.7
million RRM increase to $6.6 million, allowing only incremental revenues necessary to cover
direct costs associated with the steel service line replacement program approved by ACSC Cities
Page 81 of 184
1327115/Atmos Mid-Tex RRM-4 Ordinance Staff Report 2
in 2010. Approval of the Ordinance will result in the implementation of new rates that increase
Atmos Mid-Tex’s revenues effective September 1, 2011.
Reasons Justifying Approval of the Negotiated Resolution:
During the time that the City has retained original jurisdiction in this case, consultants
working on behalf of ACSC cities have investigated the support for the Company’s requested
rate increase. While the evidence does not support the $15.7 million increase requested by the
Company, ACSC consultants agree that the Company can justify an increase in revenues of $6.6
million, a result consistent with Cities’ approval of a steel service line replacement program last
year. The agreement on $6.6 million is a compromise between the positions of the parties.
The Settlement Agreement of 2010 which included an extension of the RRM process,
included an allowance for recovery of direct costs, excluding overheads, of the steel service line
replacement program. Current year recovery factors of $00.15 for residential customers and
$00.41 for commercial customers per month were authorized last year. The 2010 Settlement
Agreement contemplated that the steel service line replacement program would be adjusted
annually, but shall be capped at $00.44 cents for residential customers and $1.22 for commercial
customers. The increase in this case is consistent with the caps contemplated last year for the
steel service line replacement program, and nothing more.
The alternative to a settlement of the RRM filing would be a contested case proceeding
before the Railroad Commission on the Company’s current application, would take several
months and cost ratepayers millions of dollars in rate case expenses, and would not likely
produce a result more favorable than that to be produced by the settlement. The ACSC
Settlement Committee recommends that ACSC members take action to approve the Ordinance
authorizing new rate tariffs.
Steel Service Line Replacement:
Under pressure from the Railroad Commission to establish a comprehensive program to
replace service lines that contain steel which is subject to corrosion and leaks, ACSC worked
with Atmos Mid-Tex in 2010 to establish a risk based approach to steel service line replacement
that accomplishes the following goals:
1. Replace all service lines throughout the Mid-Tex Region with the highest degree
of risk within two years;
2. Coordination between ACSC city members and Atmos Mid-Tex to minimize
disruption of rights of way without compromising safety;
3. To minimize and spread the rate impact on customers of the replacement
program, the service lines with little relative risk of leaks should be replaced over a 10-year
period; and
4. Current recovery of incremental (above and beyond normal maintenance and
repair addressed in RRM proceedings) direct (excluding Atmos Mid-Tex overheads) cost of
service line replacement should be permitted as an adder to customer charges.
Page 82 of 184
1327115/Atmos Mid-Tex RRM-4 Ordinance Staff Report 3
Fulfillment of these goals in the 2010 case led to $00.15 and $00.41 added to residential
and commercial customer charges, respectively. The annual customer charge adder to cover the
steel service line replacement program may not exceed $00.44 and $1.22 for residential and
commercial customers, respectively, prior to the entry of a Final Order in the next system-wide
Statement of Intent rate proceeding.
Changes to Customer Charges:
The Settlement Agreement approved in 2010 contemplated that incremental revenues to
cover future steel service line replacement costs would be recovered through customer charges.
Consistent with that approach, the $6.6 million in additional revenues to be recovered following
passage of the Ordinance is accomplished by increasing customer charges.
The tariffs to be approved by the Ordinance set monthly customer charges at $7.50 and
$16.75 for residential and commercial customers, respectively.
The commodity portion of the commercial rate will decline slightly from existing rates.
Explanation of “Be It Ordained” Paragraphs:
1. This paragraph approves all findings in the Ordinance.
2. This section adopts the attached tariffs (“Attachment A”) in all respects and finds
the rates set pursuant to the attached tariffs to be just, reasonable and in the public interest. Note
that only new tariffs or existing tariffs being revised are attached to the Ordinance. Existing
tariffs not being changed in any way are not attached to the Ordinance.
3. This section requires the Company to reimburse ACSC for reasonable rate
making costs associated with reviewing and processing the RRM application.
4. This section repeals any resolution or ordinance that is inconsistent with this
Ordinance.
5. This section finds that the meeting was conducted in compliance with the Texas
Open Meetings Act, Texas Government Code, Chapter 551.
6. This section is a savings clause, which provides that if any section(s) is later
found to be unconstitutional or invalid, that finding shall not affect, impair or invalidate the
remaining provisions of this Ordinance. This section further directs that the remaining
provisions of the Ordinance are to be interpreted as if the offending section or clause never
existed.
7. This section provides for an effective date upon passage.
8. This paragraph directs that a copy of the signed Ordinance be sent to a
representative of the Company and legal counsel for ACSC.
Page 83 of 184
1327084/Atmos Mid-Tex RRM-4 Ordinance 1
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF UNIVERSITY PARK, TEXAS, (“CITY”) APPROVING A
NEGOTIATED RESOLUTION BETWEEN THE ATMOS
CITIES STEERING COMMITTEE (“ACSC” OR
“STEERING COMMITTEE”) AND ATMOS ENERGY
CORP., MID-TEX DIVISION (“ATMOS MID-TEX” OR
“COMPANY”) REGARDING THE COMPANY’S FOURTH
ANNUAL RATE REVIEW MECHANISM (“RRM”) FILING
IN ALL CITIES EXERCISING ORIGINAL JURISDICTION;
DECLARING EXISTING RATES TO BE
UNREASONABLE; ADOPTING TARIFFS THAT REFLECT
RATE ADJUSTMENTS CONSISTENT WITH THE
NEGOTIATED SETTLEMENT AND FINDING THE RATES
TO BE SET BY THE ATTACHED TARIFFS TO BE JUST
AND REASONABLE; REQUIRING THE COMPANY TO
REIMBURSE CITIES’ REASONABLE RATEMAKING
EXPENSES; REPEALING CONFLICTING RESOLUTIONS
OR ORDINANCES; DETERMINING THAT THIS
ORDINANCE WAS PASSED IN ACCORDANCE WITH
THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS
ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN
EFFECTIVE DATE; AND REQUIRING DELIVERY OF
THIS ORDINANCE TO THE COMPANY AND THE
STEERING COMMITTEE’S LEGAL COUNSEL.
WHEREAS, the City of University Park, Texas (“City”) is a gas utility customer of
Atmos Energy Corp., Mid-Tex Division (“Atmos Mid-Tex” or “ Company”), and a regulatory
authority with an interest in the rates and charges of Atmos Mid-Tex; and
WHEREAS, the City is a member of the Atmos Cities Steering Committee (“ACSC” or
“Steering Committee”), a coalition of approximately 154 similarly situated cities served by
Atmos Mid-Tex that have joined together to facilitate the review of and response to natural gas
issues affecting rates charged in the Atmos Mid-Tex service area (such participating cities are
referred to herein as “ACSC Cities”); and
WHEREAS, pursuant to the terms of the agreement settling the Company’s 2007
Statement of Intent to increase rates, ACSC Cities and the Company worked collaboratively to
Page 84 of 184
1327084/Atmos Mid-Tex RRM-4 Ordinance 2
develop a Rate Review Mechanism (“RRM”) tariff that allows for an expedited rate review
process controlled in a three-year experiment by ACSC Cities as a substitute to the current GRIP
process instituted by the Legislature; and
WHEREAS, the City took action in 2008 to approve a Settlement Agreement with Atmos
Mid-Tex resolving the Company’s 2007 rate case and authorizing the RRM Tariff; and
WHEREAS, the 2008 Settlement Agreement contemplates reimbursement of ACSC
Cities’ reasonable expenses associated with RRM applications; and
WHEREAS, the Steering Committee and Atmos Mid-Tex agreed to extend the RRM
process in reaching a settlement in 2010 on the third RRM filing; and
WHEREAS, on or about April 1, 2011, the Company filed with the city its fourth annual
RRM filing, requesting to increase natural gas base rates by $15.7 million; and
WHEREAS, ACSC coordinated its review of Atmos Mid-Tex’s RRM filing by
designating a Settlement Committee made up of ACSC representatives, assisted by ACSC
attorneys and consultants, to resolve issues identified by ACSC in the Company’s RRM filing;
and
WHEREAS, independent analysis by ACSC’s rate expert concluded that Atmos Mid-Tex
is unable to justify an increase over current rates except for undisputed costs of $6.6 million to
cover the steel service line replacement program initiated in 2010; and
WHEREAS, the ACSC Settlement Committee, as well as ACSC lawyers and consultants,
recommend that ACSC Cities approve the attached rate tariffs (“Attachment A” to this
Ordinance), which will increase the Company’s revenue requirement by $6.6 million to extend
current recovery of incremental direct costs of the steel service line replacement program
authorized by ACSC Cities in ordinances passed in 2010; and
Page 85 of 184
1327084/Atmos Mid-Tex RRM-4 Ordinance 3
WHEREAS, the attached tariffs implementing new rates are consistent with the
negotiated resolution reached by ACSC Cities and are just, reasonable, and in the public interest.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF UNIVERSITY PARK, TEXAS:
Section 1. That the findings set forth in this Ordinance are hereby in all things approved.
Section 2. That the City Council finds the existing rates for natural gas service provided
by Atmos Mid-Tex are unreasonable and new tariffs which are attached hereto and incorporated
herein as Attachment A, are just and reasonable and are hereby adopted.
Section 3. That Atmos Mid-Tex shall reimburse the reasonable ratemaking expenses of
the ACSC Cities in processing the Company’s rate application.
Section 4. That to the extent any resolution or ordinance previously adopted by the
Council is inconsistent with this Ordinance, it is hereby repealed.
Section 5. That the meeting at which this Ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
Section 6. That if any one or more sections or clauses of this Ordinance is adjudged to be
unconstitutional or invalid, such judgment shall not affect, impair or invalidate the remaining
provisions of this Ordinance and the remaining provisions of the Ordinance shall be interpreted
as if the offending section or clause never existed.
Section 7. That this Ordinance shall become effective from and after its passage with
rates authorized by attached Tariffs to be effective for bills rendered on or after September 1,
2011.
Page 86 of 184
1327084/Atmos Mid-Tex RRM-4 Ordinance 4
Section 8. That a copy of this Ordinance shall be sent to Atmos Mid-Tex, care of David
Park, Vice President Rates and Regulatory Affairs, at Atmos Energy Corporation, 5420 LBJ
Freeway, Suite 1862, Dallas, Texas 75240, and to Geoffrey Gay, General Counsel to ACSC, at
Lloyd Gosselink Rochelle & Townsend, P.C., P.O. Box 1725, Austin, Texas 78767-1725.
PASSED AND APPROVED this 23rd day of August, 2011.
_________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
__________________________________
ELIZABETH SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT L. DILLARD, III, CITY ATTORNEY
Page 87 of 184
Page 88 of 184
Page 89 of 184
Page 90 of 184
Page 91 of 184
Page 92 of 184
Page 93 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentAustin,DirectorofFinance
SUBJECT:CONSIDERANDACT:toadoptthe2011CertifiedPrope rtyAppraisalRoll
BACKGROUND:
EachyearbyJuly25 ,theDallasCentralAppraisalDistrict(DCAD)prov idestheCitywiththe
certifiedtaxroll.Therollisalistofallprop ertyparcelsinthecityandtheirassociatedmarke tand
taxablevalues.Thesumofthetaxablevaluesist hetaxbaseuponwhichtheCityappliesitstaxrat e
supportingthenextfiscalyearbudget.Officiala doptionofthetaxrolloccursbyCityCouncil
resolution.
Thetablebelowdisplaysthisyear'smarketvalue,taxablevalue,newconstructionvalue,andover-65
homesteadexemptionamountscomparedwithlastyear .Forthesecondyearinarow,theoverall
valueofpropertyfellinUniversityPark,thistim eby2.44%.Theover-65 homesteadexemptiontotal
decreasedby$19,436,783,duetothereductionoft heexemptionfrom$297,000to$280,000 andthe
decreaseinthenumberofeligibleparcels(from1,160to1,157).
MarketValue TaxableValue
New
Construction
Over-65
Exemption
2011 $8,149,526,370$5,568,088,524$45,708,824$318,701,501
2010$8,340,551,340$5,707,112,954$75,680,187$338,138,284
Change$($191,024,970)($139,024,430)($29,971,363)($19,436,783)
Change%-2.29%-2.44%-39.60%-5.75%
RECOMMENDATION:
Citystaffrecommendsapprovaloftheresolutionad optingthe2011certifiedtaxrollof
$8,149,526,370marketvalue,$5,568,088,524taxable value,and$45,708,824newconstructionvalue.
ATTACHMENTS:
Certifiedpropertyappraisalrollletter2011
Resolutionadopting2011certifiedpropertyapprais alroll
Page 94 of 184
DALLAS CENTRAL APPRAISAL DISTRICT
CERTIFICATION OF APPRAISAL ROLL
Year: 2011
Jurisdiction: UNIVERSITY PARK
In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01, paragraphs (A) and
(B), the following values are hereby certified:
Market ValueTaxable Value
*Total Value of New Construction in Certified Market Value above
I, W. Kenneth Nolan, Executive Director/Chief Appraiser of the Dallas Central Appraisal District, do hereby
certify the aforementioned values and totals to the taxing jurisdiction indicated above, in accordance with the
requirements of the laws of the State of Texas on this 20th day of July, 2011.
Dallas Central Appraisal District
W. Kenneth Nolan
Executive Director/Chief Appraiser
$8,149,526,370
$5,568,088,524
$45,708,824
Market Value of all Real & Business Personal Property
Before Qualified Exemptions*
Taxable Value of all Real & Business Personal
Property
In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01, paragraph (C), the
following values are hereby certified as disputed values and are not included in the above totals:
Values under protest as determined by
the Appraisal District**
Values under protest as claimed by property
owner or estimated by Appraisal District in
event property owner's claim is upheld
Freeport Estimated Loss
Estimated Net Taxable
**Value of Disputed New Construction in Protested Market Value Above
$0
$5,895,820 $950,000
$0
$665,000
$5,285,440 $665,000
2949 N Stemmons Fwy, Dallas, TX 75247-6195 (214) 631-0520
Page 95 of 184
RESOLUTION NO. ________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, ADOPTING THE 2011 APPRAISAL ROLL OF THE DALLAS
CENTRAL APPRAISAL DISTRICT FOR THE CITY; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City’s assessor and collector of taxes has submitted to the City
Council the 2011 tax appraisal roll compiled by the Dallas Central Appraisal District; and
WHEREAS, the City Council is of the opinion that the 2011 appraisal roll should
be approved and adopted;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That the 2011 appraisal roll for the City of University Park, as
presented by the Dallas Central Appraisal District, be, and the same is hereby, approved
and adopted in all respects showing a total appraised property value of $8,149,526,370,
new property added to the tax roll of a taxable value of $45,708,824, and a total taxable
value of property, after exemptions, for 2011 of $5,568,088,524.
SECTION 2. This Resolution shall take effect immediately from and after its
passage, and it is accordingly so resolved.
DULY PASSED by the City Council of the City of University Park, Texas, on
the 23rd day of August, 2011.
APPROVED:
__________________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________
CITY ATTORNEY CITY SECRETARY
Page 96 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector
SUBJECT:CONSIDERANDACT:onaresolutionapprovingtheAgreementofCooperat ion
betweentheCityofUniversityParkandDallasCoun tyqualifyingtheCountyforthe
CDBG/HOMEentitlementprograms
BACKGROUND:
AttheJuly19,2011CityCouncilMeetingtheCoun cilapprovedanInterlocalAgreementwith
DallasCountyauthorizingtheCountytoincludethe populationcountoftheCityofUniversityPark
whenqualifyingforU.S.DepartmentofHousingand UrbanDevelopmentblockgrants.This
agreementhasbeenexecutedandforwardedtoKimNo blesattheCounty'sPlanningandZoning
department.
IsubsequentlyreceivedaphonecallfromMs.Noble srequestingaresolutionapprovingthis
agreement.Theattachedresolutionconfirmsyourp reviousauthorizationtoenterintotheInterlocal
Agreement.
ATTACHMENTS:
CDBGInterlocalResolution
Page 97 of 184
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK,
TEXAS, APPROVING AN AGREEMENT BETWEEN THE CITY AND DALLAS COUNTY
FOR THE COUNTY TO QUALIFY FOR THE URBAN COUNTY CDBG PROGRAM;
STATING THE UNDERSTANDINGS AND AGREEMENTS OF THE PARTIES;
AUTHORIZING THE MAYOR TO SIGN AN INTERLOCAL COOPERATION AGREEMENT
WITH DALLAS COUNTY UNDER CHAPTER 791 OF THE TEXAS GOVERNMENT CODE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the 93rd Session of the Congress passed, and the President of the United States signed into
law, the Housing and Community Development Act of 1974 (PL93-383) which created the Urban
County Community Development Block Grant (CDBG) program; and
WHEREAS, Dallas County, Texas is applying to the U.S. Department of Housing and Urban
Development for Urban County CDBG entitlement status; and
WHEREAS, in order to qualify for this status, Dallas County must enter into cooperative agreements
with local governments and have the collective population of the County’s unincorporated area and the
participating local governments total at least 100,000 people; and
WHEREAS, Texas cities and counties are authorized under Chapter 373, Local Government Code, and
Section 381.003, Local Government Code, to conduct essential Housing and Community Development
activities; and
WHEREAS, Texas cities and counties are authorized under Chapter 791, Government Code, to enter
into cooperative agreements with one another,
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS:
SECTION 1. That the City of University Park supports the efforts of Dallas County, Texas to
qualify for the Urban County CDBG program and asks that its population be included in such a program
beginning for Federal Fiscal Years 2012, 2013 and 2014.
SECTION 2. This agreement covers the CDBG entitlement program and when applicable, the
HOME Investment Partnership and Emergency Shelter Grant (ESG) programs.
SECTION 3. This agreement remains in effect until the CDBG (HOME and ESG, where
applicable) funds and program income received with respect to the three year qualification period are
expended and the funded activities completed, and that the County and City may not terminate or
withdraw from the agreement while the agreement remains in effect.
SECTION 4. The Mayor or his designee is hereby authorized to sign any additional forms on
behalf of the City of University Park that the U. S. Department of Housing and Urban Development may
require.
Page 98 of 184
SECTION 5. This Resolution shall take effect immediately from and after its passage and it is
accordingly so resolved.
DULY RESOLVED AND ADOPTED by the City Council of the City of University Park, Texas this
23rd day of August, 2011.
APPROVED:
____________________________________
JERRY GRABLE, MAYOR PRO TEMPORE
ATTEST:
_____________________________________
ELIZABETH SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
____________________________
CITY ATTORNEY
Page 99 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector
SUBJECT:CONSIDERANDACT:onminutesoftheJuly19,2011C ityCouncilMeeting
BACKGROUND:
MinutesoftheJuly19,2011CityCouncilMeetinga reattachedfortheCouncil'sreview.
ATTACHMENTS:
July19,2011Minutes
Page 100 of 184
MINUTES
AGENDA #2817
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER – CITY HALL
TUESDAY, JULY 19, 2011, 5:00 P.M.
2:02 - 2:50 P.M. EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE 551.071
THE COUNCIL CONVENED INTO CLOSED EXECUTIVE SESSION TO RECEIVE
CONFIDENTIAL LEGAL ADVICE FROM THE CITY ATTORNEY REGARDING
POTENTIAL ELECTION CHANGES DUE TO SB 100 AND POTENTIAL LITIGATION
REGARDING SEWER BACKUP. NO ACTION WAS TAKEN. EXECUTIVE
CONFERENCE ROOM, CITY HALL.
3:00 - 4:00 P.M. PARKS AND PUBLIC WORKS STAFF PRESENTED INFORMATION TO
THE COUNCIL REGARDING POTENTIAL PROJECTS FOR IMPROVEMENTS TO
VARIOUS LOCATIONS INCLUDING CENTRAL EXPRESSWAY OVERPASSES, SNIDER
PLAZA AND MIRACLE MILE SHOPPING AREAS, MCFARLIN BLVD., SEVERAL
MEDIAN AREAS, THE PEEK SERVICE CENTER, AND THE CURTIS PARK
FOOTBRIDGE. EXECUTIVE CONFERENCE ROOM, FIRST FLOOR, CITY HALL.
4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW EXECUTIVE CONFERENCE
ROOM, FIRST FLOOR, CITY HALL.
The Regular City Council Meeting was called into session at 5:00 p.m. in the Council
Chamber at City Hall. Present were Councilmember Begert, Councilmember Clark, Mayor
Davis, Mayor Pro Tem Grable, and Councilmember Stewart. Also in attendance were City
Attorney Dillard, and City Manager Livingston.
City Manager Livingston introduced staff as follows: Community Information Officer
Steve Mace, Director of Information Services Jim Criswell, Police Chief Gary Adams,
Director of Public Works Bud Smallwood, City Secretary Liz Spector, Chief Planning
Official Harry Persaud, Administrative Assistant George Ertle, Director of Parks Gerry
Bradley, Director of Community Development Robbie Corder, Assistant Director of
Public Works Jacob Speer, Director of Finance Kent Austin, and Fire Chief Randy
Howell.
I. CALL TO ORDER
A. INVOCATION: Mayor W. Richard Davis
B. PLEDGE OF ALLEGIANCE: Mayor W. Richard Davis
C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
II. AWARDS AND RECOGNITION
A. PROCLAMATION: in appreciation of cast stone markers donated by Russ and Melissa
Rieman
Page 101 of 184
ORDINANCE NO. 11/13
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING CHAPTER 13 OF THE CODE OF ORDINANCES BY AMENDING
SECTION 13.04.066 (c) REGULATING CONNECTIONS TO THE PUBLIC
SANITARY SEWER SYSTEM AND THE STORM SEWER SYSTEM;
AUTHORIZING INSPECTIONS; REQUIRING DISCONNECTION OF ILLICIT
CONNECTIONS; PROVIDING FOR NOTICE AND OPPORTUNITY TO
DISCONNECT; AUTHORIZING DISCONNECTION FROM WATER SUPPLY;
AUTHORIZING CITY TO PERFORM WORK AND CLAIM LIEN ON
PROPERTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
ORDINANCE NO. 11/14
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK TEXAS,
ABANDONING A PORTION OF THE STREET RIGHT-OF-WAY OF
MCFARLIN BOULEVARD, AS MORE PARTICULARLY DESCRIBED AND
DEPICTED IN EXHIBIT “B”, TO THE ABUTTING OWNER, SOUTHERN
METHODIST UNIVERSITY, IN EXCHANGE FOR DEDICATION OF NEW
STREET RIGHT-OF-WAY FOR AIRLINE ROAD, AS MORE
PARTICULARLY DESCRIBED AND DEPICTED IN EXHIBIT “A”; AND
PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS
III. CONSENT AGENDA
A. CONSIDER AND ACT: on a resolution approving an Interlocal Agreement for
Cooperative Purchasing with the City of McKinney
B. CONSIDER AND ACT: on a resolution approving an Interlocal Agreement with TIPS
Purchasing Cooperative
C. REPORT: receive 3rd Quarter (06/30/2011) FY2011 fund report
D. CONSIDER AND ACT: on renewal of a cooperative agreement with Dallas County for
the CDBG/HOME Program
E. CONSIDER AND ACT: on an ordinance regulating connections to the sanitary and
storm sewer systems
F. CONSIDER AND ACT: on a proposal from DFW Communications for the installation
of a monopole at the Peek Service Center
G. CONSIDER AND ACT: to review bids and award a contract for in-place recycling of
asphalt pavement at various locations
H. CONSIDER AND ACT: on a request to abandon certain street rights-of-way
I. CONSIDER AND ACT: on an ordinance abandoning certain property adjacent to the
McFarlin Avenue right-of-way to SMU
Page 102 of 184
ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF
DALLAS COUNTY, TEXAS, AS A QUITCLAIM DEED OF THE CITY IN
EXCHANGE FOR A DEDICATION DEED FROM SOUTHERN METHODIST
UNIVERSITY; AND PROVIDING AN EFFECTIVE DATE.
City Manager Livingston read through the items included on the Consent Agenda. Mayor
Davis reminded the Council that during the work session he requested that Item F, a proposal
from DFW Communications to install a monopole at the Peek Service Center, be
removed from the Consent Agenda until further study.
Councilmember Stewart made a motion to approve all items on the Consent Agenda except
Item F, a proposal from DFW Communications to install a monopole at the Peek Service
Center. Councilmember Clark seconded, and the motion carried unanimously.
Mayor Davis asked Chief Planning Official Harry Persaud for a brief summary. He also
requested the applicant to limit their presentation to 15 minutes and asked that the total
time allowed to speak against the application be limited to 15 minutes.
Chief Planning Official Harry Persaud addressed the Council. He said 41 notices were
mailed to surrounding property owners. He stated that 14 notices were returned
opposed, and none were returned supporting the application. Mr. Persaud said
this created an oppositional response of 33.76% which triggers the 20% rule requiring a
supermajority of the Council to approve this item. He said a supermajority would
require 4 out of 5 of the Council to approve the rezoning request.
Mayor Davis asked City Attorney Dillard to explain the 20% rule. Mr. Dillard
explained the Texas Code Section which addresses this issue.
Mr. Persaud said that several petitions opposing the proposition were delivered to city
staff and copies are included in the agenda packet for the Council’s review. He also
stated that a map was created to show the location of the addresses of negative
responses.
Mr. Persaud said the current proposal from Legacy Hillcrest includes the O-2
(Office) and P (Parking) tracts. He said unlike the developer’s previous
submissions, the MF-2 tract is not included. Mr. Persaud said this rezoning request was
received on January 24, 2011 and included a site plan with 150,000 square feet
of leasable space. He said of this total, the developer requested a maximum of
130,000 sf for office space, a maximum of 20,000 sf for restaurant and retail, a
maximum of 50,000 sf for hotel space and 30,000 sf for underground space and one
J. CONSIDER AND ACT: on approval of minutes of the June 21, 2011 City Council
Meeting
IV. MAIN AGENDA
A. PUBLIC HEARING: on a request by Legacy Hillcrest Investments for a change of
zoning from Parking "P" and Office "O-2" zoning district classification to Planned
Development District "PD-37" and consideration of a Conceptual Site Plan for a mixed-
use development to include, but not limited to, Hotel, one Single-Family unit, Offices,
Retail and Parking below grade.
Page 103 of 184
single-family unit.
Mr. Persaud said the plan was presented to the Planning & Zoning Commission for
public hearings on March 8, 2011 and April 12, 2011. He said after the P & Z
deliberations, they unanimously forwarded a recommendation to the Council for final
consideration. Mr. Persaud said a draft ordinance incorporating those recommendations
was provided to the Council in the agenda packet.
Mayor Davis opened the public hearing.
Mr. Art Anderson, representing the applicant, addressed the Council. He said his
client supported the P &Z recommendation to the Council. Mr. Anderson mentioned
that an alley abandonment application has been filed. Mr. Anderson said comments
that had been received from neighborhood residents indicated they were tired
of attending public hearings to voice their opinion, and so his client has submitted the
bottom-line level of density and subsurface parking that can realistically be built and
still allow a quality development.
Mr. Anderson said under existing zoning, a development of 108,000 sf could be built.
He said this would require a 3-level above ground parking garage to meet requirements
of today’s code. He said his client felt it would not be economically feasible to build
subsurface parking with that floor-to-area ratio.
He displayed a chart comparing Legacy Hillcrest’s four submissions on this rezoning
request: 2001, 2007, the original 2011 application and the 2011 P & Z
recommendation.
He stated his client has reduced the proposed development size from 270,500 square
feet to 135,000 sf. to satisfy the residents and the Council. He said the building height
has been decreased from 120 feet to 72.5 feet. Mr. Anderson stated the developer has
requested flexibility regarding number of floors on the low-rise building. He said due to
the slope on the site, there is a potential for a half floor but the number of floors will not
impact the maximum allowable square footage. He said the amount of occupiable space
will remain within the parameters as requested by P & Z.
Mr. Anderson said the references points used to measure the building heights are same
points used in all the previous applications.
Mr. Anderson stated this development would be beneficial for the community. He said
Planned Development zoning requires a detailed site plan review by the City, but under
existing zoning, no site plan review is required. He said his client has included
siginificant landscaping for the development.
Mr. Anderson mentioned that under PD requirements, if the number of trips incurred
due to the development are not less, there is a procedure within 18 months to reevalute
with a traffic study and make sure the traffic patterns are as represented and no
additional improvements are needed.
Mr. Anderson said the petitions submitted by the residents in opposition to the proposal
stated there will be a devaluation of their properties. Mr. Anderson said his client thinks
there will be an increase to their property values because the development will be an
Page 104 of 184
improvement to the area. He stated that P & Z took care to ensure the adjacency issue
was addressed by requiring a 25 ft. setback on Haynie, subsurface parking, enhanced
landscaping, special facade treatment, and no direct access or balconies facing Haynie.
Resident Duncan Fulton addressed the Council regarding his opposition to the proposed
development. He requests the Council deny approval of the application. Mr. Fulton
compared the density of the proposed project to the surrounding areas and said if built
as presented, the development would be 3.5 times as dense as the commercial property
to the south, 1.75 times as dense as the commercial property to the north, and 30% more
dense than current development rights. He said this is contrary to good zoning practice.
Mr. Fulton said a typical response to zoning that is close to residential is to require
transitional zoning, down zoning rather than up.
He said by allowing the accessory uses in the basement to not count towards the total
allowable square footage, the developer is actually receiving a benefit of more leasable
space in the building.
Mr. Fulton stated that Snider Plaza is currently 700 parking spaces short according a
study done for the City in May 2008, and he said the proposed development stands to
make that situation worse and is inconsistent with good public policy.
Mayor Davis addressed Mr. Anderson regarding a letter he wrote. Mayor Davis said the
letter stated if the Council were to make any further reductions to the allowable square
footage of the development, the applicant would withdraw their rezoning request. Mr.
Anderson said that was the intent of his client. He said the developer felt that any
further reductions would eliminate the economic feasibility of constructing subsurface
parking at the site.
Councilmember Clark asked if Mr. Anderson agreed with Mr. Fulton's and staff’s FAR
calculations. Mr. Anderson said no. He said he considers the development a combined
project, with FAR of around 2:1, with the properties one unified development project.
He said that he thinks the development will be overparked, but his client is willing to
abide by the City's parking requirements, althought it will be costly. Mr. Anderson said
this development is more of a transitional development, from the 3:1 FAR in Snider
Plaza down to the GR. He said the development will attempt to address the transition
about what the development will look like from a home across Haynie.
No one wished to speak to the item further and Mayor Davis closed the public hearing.
Mayor Davis stated that the Council plans to continue discussions on this rezoning
request at the September 6, 2011 Council Meeting.
No action was taken on item B.
Community Development Director Robbie Corder addressed the Council regarding a
B. CONSIDER AND ACT: on 5-Year Capital Projects recommendations and resident
requests and provide direction to staff
C. DISCUSS: fence heights in rear yards
Page 105 of 184
proposed amendment to the Zoning Ordinance to allow residential lots with grade
changes between the alley and the rear yard significant enough to require a retaining
wall to have fences taller than the maximum 8-foot height currently set in the Code.
Mr. Corder said staff recommends making this change because there have been many
similar cases before the Board of Adjustment requesting additional heights on fences.
He said the Council referred the issue to ZOAC in June and they unanimously
recommended the City proceed with an amendment to allow homeowners with a rear
yard grade change to apply for fences with a 10-foot maximum rather than the standard
8-foot maximum. He said the limitations would be a two-foot retaining wall with an 8-
foot fence on top of that.
Mr. Corder requested the Council to refer the proposed amendment to P & Z for a
public hearing.
Mayor Davis asked if the Council had any objections, and as there were none, he
instructed staff to refer the issue to the Planning & Zoning Commission.
Mr. Livingston said if anyone present wished to address the Council they may do so at this
time.
Resident Carolyn Loy thanked the Council for approving the Apache helicopter to be on-site
during the July 4 parade and picnic.
Resident Mitchell Foote, 4501 Druid, addressed the Council. Mr. Foote requested the City to
bring the section of Turtle Creek between University and Turtle Creek Blvd. on the west side
of Goar Park up to the same standards as the rest of the parks and waterways in the City. He
said the drainage structures under University Blvd. should be reviewed to ensure they are
working properly. He said the focus should be on the sediment and debris in the creek. He
also mentioned that it may be beneficial for the City to install fencing in the lower areas of the
creek for safety reasons and to prevent soccer balls and other items from falling into the creek
and clogging up the waterway.
Mayor Davis thanked Mr. Foote for his comments. As there were no more requests to address
the Council, Mayor Davis adjourned the meeting.
Considered and approved this 23rd day of August, 2011.
_____________________________
W. Richard Davis, Mayor
ATTEST:
____________________________
Elizabeth Spector, City Secretary
V. ITEMS FROM THE FLOOR
Page 106 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector
SUBJECT:CONSIDERANDACT:onminutesoftheJuly28,2011C ityCouncilMeeting
BACKGROUND:
TheminutesoftheJuly28,2011CityCouncilMeeti ngareattachedfortheCouncil'sreview.
ATTACHMENTS:
July28,2011Minutes
Page 107 of 184
MINUTES
AGENDA #2818
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER – CITY HALL
THURSDAY, JULY 28, 2011, 11:00 A.M.
The Regular City Council Meeting was called into session at 11:00 a.m. in the Council
Chamber at City Hall. Present were Mayor Pro Tem Grable, Mayor Davis, Councilmember
Clark, and Councilmember Begert. Also in attendance were City Manager Livingston, and
City Attorney Dillard.
Under Texas Government Code 551.071, the Council recessed into Executive Session to
receive confidential legal advice from the City Attorney regarding Legacy Hillcrest
Investments, L.P. at 11:01 a.m. Present at the Executive Session were Mayor Davis, Mayor
Pro Tem Grable, Councilmember Begert, Councilmember Clark and City Attorney Dillard.
Councilmember Stewart joined the Executive Session at 11:30 a.m.
The Council reconvened into Open Session at 12:00 p.m.
No action was taken on Item A under the Main Agenda and Mayor Davis asked for a motion to
adjourn the meeting.
Councilmember Begert made a motion to adjourn. Mayor Pro Tem Grable seconded, and the motion
carried unanimously.
Considered and approved this 23rd day of August, 2011.
_________________________________
W. Richard Davis, Mayor
ATTEST:
____________________________
Elizabeth Spector, City Secretary
I. CALL TO ORDER
II. MAIN AGENDA
A. CONSIDER AND ACT: to provide direction to staff regarding the issuance of a
building permit to Legacy Hillcrest Investments, L.P.
Page 108 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentAustin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onpresentationofproposedFY2012CityManager'sB udget
andpublichearingsonbudgetandtaxrate
BACKGROUND:
StateofTexasstatutesrequirecitiestoproviden oticeandholdpublichearingsbeforeadoptingan
annualbudgetandpropertytaxrate.
ProposedFY2012budget
Section102oftheTexasLocalGovernmentCoderequ iresthatabudgethearingbeheldnosooner
than15daysaftertheproposedbudgetisfiledwit hthemunicipalclerk.UsingAugust5,2011,asa
filingdate,ahearingsetforAugust23,2011meet sthisrequirement.
AsecondbudgethearingisproposedfortheSeptemb er6,2011,CityCouncilmeeting.Afterthis
hearing,theCouncilisscheduledtoactonthepro posedbudgetandtaxrate.
TheproposedFY2011budgetof$43,027,730is0.51%lowerthantheFY2011adoptedbudgetof
$43,242,989.Thebudgetincludesapropertytaxde creaseandnochangeinwater,wastewater,or
sanitationrates.Nonewfull-timepositionsarep roposed,andnomarket-basedpayraiseisincluded.
Detailsontheproposedbudget'sexpendituresandr evenuesareprovidedintheattachedCity
Manager'sbudgetmemo.
TheFinanceAdvisoryCommitteemetAugust11,2011,toreviewtheproposedbudgetand
recommendeditsadoptionasproposed.Twootherad visorycommittees--EmployeeBenefitsand
Property,Casualty,andLiabilityInsurance--are meetinginAugusttoreviewthebudgetandmakea
recommendationtotheCouncil.
Proposedpropertytaxrate
ThepropertytaxistheGeneralFund'sprimarysour ceofrevenue.InthecurrentFY2011budget,
$15,891,653ofthe$27,058,111GeneralFundrevenue isderivedfromcurrentyearpropertytaxes.
The2011certifiedtaxrollfell2.29%inmarketva lueand2.44%intaxablevaluecomparedtolast
year.Thisisthesecondyearinarowandjustth esecondtimesince1991thatpropertyvalueshave
falleninthecity.Theaveragesingle-familyhome inUniversityParkhasa2011marketvalueof
$1,093,015,down2.43%fromlastyear.Reducingth isvaluebythe20%homesteadexemptionyields
anaveragetaxablevalueof$874,412.Theproposed budgetincludesataxrateof27.845centsper
$100taxablevalue,thesameasthecurrentyear.Theaveragesingle-familyhomeownerwouldpay
$60lessinpropertytaxes($2,435in2011vs.$2,4 95in2010).
TheCity'staxcollector,theDallasCountyTaxOff ice,providestheofficialEffectiveTaxRate(ETR)
calculation.TheETRisthetaxratethatwouldra isethesameamountoftaxrevenueinthenewyear
Page 109 of 184
asintheoldonpropertiesonthetaxrollbothye ars.Thisissignificantbecauseitdrivesthenot ice
andhearingrequirementsacitymustmeetpertheT exasTruth-in-Taxationlaw(TexasTaxCode,
Section26).Citiesproposinganeffectivetaxinc reasegreaterthantheprioryearmustholdtwo
separatepublichearingsaboutthetaxrate.
TheETRthisyearis$0.286086,whichislessthan theproposedrateof$0.27845.Accordingtothe
formulasandassumptionsusedintheofficialETRc alculation,theproposed$0.27845rate
woulddecreasetaxesby$387,311,or2.44%,fromla styear'sbudget.Consequently,nospecial
publicnoticesandhearingsarerequired.
RECOMMENDATION:
Citystaffrecommendsholdingpublichearingsatth eAugust23andSeptember6,2011,CityCouncil
meetings.Thiswillallowresidentsachancetoas kquestionsorprovidecommentsaboutthe
proposedbudgetandtaxrate.
ATTACHMENTS:
CityManager'sbudgetmemoFY2012withdetail
PowerPointslidesFY2012proposedbudget
Page 110 of 184
CITY OF UNIVERSITY PARK, TEXAS
FY2012 PROPOSED BUDGET
October 1, 2011 – September 30, 2012
August 5, 2011
This budget will lower total property taxes versus last year’s
budget by -$387,311 or -2.44%, and of that amount, $127,276 is
tax revenue to be raised from new property added to the tax roll
this year.
This statement is required by HB 3195 of the 80th Texas Legislature.
Page 111 of 184
1
M E M O
DATE: August 5, 2011
TO: Honorable Mayor and City Council
FROM: Bob Livingston, City Manager
SUBJECT: Proposed FY2012 budget
INTRODUCTION
This memo presents the City Manager’s proposed budget for Fiscal Year 2012 (FY2012, the period
October 1, 2011 – September 30, 2012).
The proposed FY2012 expenditure budget totals $43,027,730, a reduction of 0.51% from FY2011. Lower
personnel costs, from the deletion of two positions, a sharply lower TMRS contribution rate, and reduced
health insurance contributions, have allowed the budget to drop compared to last year.
While the overall economy continues to sputter, during this past year we have begun to see some evidence
locally that a recovery has started. Some examples:
• Sales tax revenues have turned upward--we expect to collect $3,304,000 this year compared with
the FY2011 budget amount of $3,028,851. In FY2010 we collected $3,121,443. This turnaround
allows us to increase our sales tax projection for FY2012.
• Single family home starts have begun to rebound--starts in FY 2011 should exceed the previous
year by 50%. During FY2011 the permits for the George W. Bush Presidential Center
($1,670,697) helped to offset the decreased number of single family permits early in the year.
Permit revenue for the first ten months of FY2011 totaled $2,535,436, compared with a budget of
$1,400,000. While FY2012 will not feature another presidential library permit, we propose to
leave the revenue projection at $1,400,000.
• Direct alarm monitoring and swimming pool revenues continue to be bright spots—alarm
monitoring revenue has increased from $652,999 in FY2008 to a projected $798,016 in FY2011,
while swimming pool revenues have jumped from $180,572 in FY2008 to an estimated $302,855
in FY2011.
However, other major revenue sources continue to lag. For example:
• Property values fell for the second year in a row, by 2.44%. The proposed budget maintains the
Page 112 of 184
2
same property tax rate as last year, $0.278945, which will generate $387,311 less current property
tax revenue than in FY 2011. The drop in revenue is offset by expenditure reductions and
increases in other revenue estimates. It is worth noting that the step by the Council to increase
the tax rate last year has mitigated the loss in property tax revenue for FY2012. If the tax rate had
remained at $0.26548 last year, the loss of property tax revenue in FY2012 would have been
$722,181.
• Interest rates continue to be at all-time lows. Citywide, investment income has fallen from
$1,128,619 in FY2008 to an estimated $303,000 in FY2011. Even a one percent increase in
yields would generate an additional $500,000 in revenue.
As in previous years, the department heads have done an excellent job of maintaining current expenditure
levels wherever possible. Department budgets in most cases propose little or no increase over the
previous year’s expenditure requests.
Thanks to the lower personnel costs, the resulting expenditure budgets for the General Fund and
Sanitation Fund propose slight decreases (1.23% and 1.64%). The proposed Utility Fund budget is up
1.30% because of higher wholesale wastewater charges (up $312,481, or 14.9%) from Dallas Water
Utilities. This increase results from sharply higher winter water consumption last year (up 21.4%), which
is the basis for computing wastewater charges. On the positive side, this also means higher wastewater
revenues for the City with no change in the wastewater rate.
Other highlights of the proposed $43,027,730 budget:
• The General, Utility, and Sanitation Fund budgets are balanced.
• Two full-time positions have been eliminated, reducing the number of full-time employees from
243 to 241.
• No market-based raise is included for City employees, following last year’s 3% salary increase.
About 20% of employees may be eligible for 3% merit increases.
• No water, wastewater, or sanitation rate increases are included.
• Support for the University Park public library is continued at the existing level ($196,555), while
discussions about the library’s future move to the Plaza at Preston Center continue.
• The City’s investment in automation and effective use of technology continues. Four major
software upgrades were completed over the last 12 months – Finance/Utility Billing, Police, Fire,
and Municipal Court.
• Pay-as-you-go capital project funding of $5.2 million is maintained.
As I have said in the past two budgets, I want to commend our department heads and employees for
preparing budgets that balance the current economic climate with continued delivery of quality services.
Over the last two years, the General Fund budget has decreased 0.3%, compared to a 4.7% rise in the
Consumer Price Index for Dallas-Fort Worth and an 8.3% increase in the Municipal Cost Index (MCI).
The MCI is a statistic developed by American City & County magazine that is designed to show the
specific effects of inflation on the cost of providing city services. It differs from the Consumer Price
Index by including elements common to cities, like health care, fuel, construction materials, and so on.
The table below compares total expenditures for the City’s three budgeted funds – General, Utility, and
Sanitation. Three other funds – Capital Projects, Equipment Services, and Self-Insurance – are not
included in the formal budget, because their revenues originate from line-items in the three budgeted
funds. A summary page showing the proposed budget by fund and department is attached, as is a
worksheet detailing the property tax impact of the proposed FY2012 budget.
Page 113 of 184
3
Total Budgeted Expenditures Comparison
Fund
FY2010
Adopted
Budget
FY2011
Adopted
Budget
FY2012
Proposed
Budget
Change $
Change %
General $26,803,045$27,058,111$26,724,086-$334,025 -1.23%
Utility 12,823,36813,268,97513,435,168$166,193 1.30%
Sanitation 2,887,655 2,915,903 2,868,476 -$47,427 -1.64%
Total $42,514,068$43,242,989$43,027,730-$215,259 -0.51%
CITYWIDE ISSUES
Six categories account for most of the budget’s expenditures; the impact of these categories compared to
last year is shown below:
Major expenditure categories comparison
Category FY2011 FY2012 Change $ Change %
Personnel costs $23,385,195 $22,784,129 -$601,066-2.6%
Treatment charges $6,580,092 $6,737,387 +$157,295+2.4%
Capital projects $5,227,602 $5,227,602 $00.0%
Electricity costs $588,320 $627,253 $38,9346.6%
Equip. replacement $495,759 $540,061 $44,3028.9%
Fuel costs $433,653 $436,840 $3,1870.7%
PERSONNEL
Salaries and benefits comprise 53% ($22.8 million) of the $43 million total budget. Two positions have
been deleted from the proposed FY2012 budget, leaving the City with 241 full-time positions:
• An open firefighter position included in last year’s budget has been removed, resulting in a
$108,884 savings.
• A custodian position in Parks has been deleted following the incumbent’s retirement. This is the
second custodial position to be eliminated; its $56,216 annual cost is partially offset by a
$43,000 increase in the Parks contract maintenance account. The City began contracting for
City Hall janitorial service in December 2009 and the Peek Center in 2010.
Salary changes
No market-based raise is included in the proposed budget. A 3% market raise was included in the
FY2011 budget.
Under the City’s pay plan, about 20% of employees remain eligible for 3% merit-based pay raises. The
City continues to enjoy a very low employee turnover rate, which is an indicator that our salaries and
benefits are competitive with other area cities and private employers. Maintaining a competitive salary
and benefits plan is essential for retaining and recruiting quality employees.
Page 114 of 184
4
Benefit changes
Employee health insurance
No change is proposed for employee health insurance benefits or employee contributions, but the budget
does include a $99,000 reduction in City contributions to the self-insurance program, from $2,214,000 to
$2,015,000. In calendar 2007-2010 and so far in 2011, the plan has operated at a surplus, and the Self-
Insurance Fund’s balance has grown. Reducing the contributions to the fund seems to be a prudent and
appropriate change.
Texas Municipal Retirement System (TMRS) costs
As is the case with many cities this year, University Park is benefiting from sharply reduced TMRS
employer contribution rates. A change in state law allowed TMRS to reconfigure their internal fund
structure, which in turn lowered the related revenue requirement. TMRS has determined the City
contribution rate for 2012 to be just 7.5%, compared to last year’s 13.10%. The City has been paying in
at a rate of 13.87% of payroll to more quickly pay down its unfunded liability. Rather than budget for an
entire rate reduction to 7.5%, the proposed FY2012 budget includes a contribution rate of 10.5%. This
provides room for another reduction next year. No cost of living adjustment (COLA) for retirees or
service credit update for current employees is included in the rate.
Firefighters’ Relief and Retirement Fund (FRRF) costs
University Park Fire Department personnel belong to a separate retirement system that is governed by a
local board made up of three firefighters, two local residents, and two City representatives. The FRRF is
structured as a defined benefit plan and is currently underfunded on an actuarial basis, although its status
has improved due to changes in the plan.
Most importantly, in 2008 the firefighters voted to increase their own contribution rate from 10% of gross
pay to 15% over a three year period, beginning in FY2010. This move is designed to restore the plan to
actuarial soundness and ultimately match the City’s contribution rate, which is 15.54%. In FY2011 the
firefighters paid in 14% of gross salary, up from 12%. Since the 2008 plan amendments, the FRRF plan
has been changed so that no employee contribution increases will be made in years with no overall pay
increases. Consequently the firefighter contribution rate will remain at 14% of their gross salary.
Treatment charges
This category’s two components partially offset each other – wholesale water costs are going down, but
wholesale wastewater charges are going up—the exact opposite of FY2011. After a series of sizable rate
increases related to its plant renovation, the DCPCMUD announced an FY2012 increase of only 0.7%,
from $2.0142 to $2.0281 per 1,000 gallons.
By contrast, one year ago the forecasted FY2012 rate was $2.17, and the FY2011 budget used $2.0751 as
a purchases assumption. MUD representatives report that construction delays in the transmission line
project outside the plant have caused the temporary respite in rate increases. When coupled with a
reduced purchases forecast of 2,135,813,000 gallons, down 1.2% from FY2011, the result is a 3.5%
reduction in budgeted water treatment charges.
WATER PURCHASES FY2010 FY2011 FY2012 Change $ Change %
Rate per 1,000 gallons $1.7828$2.0751$2.0281$0.0470 -2.3%
Forecast gallons (000) 2,138,2382,162,3372,135,813-26,433 -1.2%
Budgeted purchases $3,812,051$4,486,876$4,331,642-$155,234 -3.5%
As such, no retail water rate increase is proposed in the FY2012 budget. The chart on the next page
depicts the impact of the MUD plant conversion on wholesale water rates
Page 115 of 184
5
The double-digit percentage rate increases are projected to resume next year, so that by FY2014 rates will
have risen to $2.57. This is a perfect opportunity to conduct a rate study to integrate the higher rates with
issues like conservation incentives and allocation of the retail rate between base amount and consumption
charges. City staff plans to propose a formal utility rate study during FY2012.
The other major treatment cost item is wastewater treatment, which is provided by the City of Dallas
Water Utilities. For FY2012, University Park will pay $2,405,697, up $312,481 from FY2011 charges of
$2,093,216. As with water charges, external wastewater charges are the product of two factors—
consumption and rate. Compared with one year ago, consumption (monthly winter household water use)
rose by 21.4%, from 65,315,000 gallons to 79,294,000. This is multiplied against the proposed rate per
1,000 gallons (up 3.1%) and infiltration/inflow factor (down 8.1%). Because winter month consumption
is also the base for determining University Park’s retail charges, City wastewater revenues will also
increase in FY2012, from $4,270,261 to $4,504,745. While this increase is less than the rise in treatment
charges, the difference is not large enough to warrant a City retail rate increase.
Capital project contributions
The FY2012 budget continues the City’s successful practice of funding its capital projects on a pay-as-
you-go rather than debt basis. As with the prior three years, no increases are proposed for the Utility
Fund contribution of $2,195,415 or the General Fund contribution of $3,032,187. These amounts are
included in the Transfers Departments in the General and Utility Funds.
The budgeted transfers and other sources help fund the City’s Capital Improvements Program (CIP), so
that in a given year the amount of project expenditure may be sharply higher or lower than the annual
budgeted contribution. The Capital Projects Review Committee will meet with City staff to consider the
capital budget for FY2012 and projections for FY2013-2016. Once approved by the City Council by
resolution, any subsequent changes to the FY2012 capital budget and five-year CIP must first be reviewed
by the Committee before being considered by the City Council.
Electricity
Electricity consumption has risen over the past three years, as additional meters are installed for fountains
$1.21 $1.21 $1.32
$1.78
$2.01 $2.03
$2.49 $2.53 $2.52 $2.57
$0.00
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16
MUD water rate per 1,000 gallons
Page 116 of 184
6
and facilities. The City purchases electricity via its membership in TCAP, the Texas Coalition for
Affordable Power. Rates dropped 4% for the year beginning July 2011. Citywide electric costs for the 12
months ended June 30, 2011 totaled $616,506, versus the FY2011 budget of $588,319. For FY2012 the
budget includes $627,253 for electricity.
Equipment replacement
As with the Self-Insurance Fund, the City’s Equipment Services Fund is supported by operating
departments, and over time the Fund’s balance has grown. Working capital (current assets minus current
liabilities) in the Fund totaled $6,834,564 at the end of FY2010. City departments contribute to the Fund
for Garage and Warehouse operations and equipment replacement. This latter item is calculated by
dividing the purchase cost of a department’s vehicles by their useful lives. Last year the budget included
$495,759 for equipment replacement, which was 80% of the calculated $619,699 amount. The FY2012
budget includes replacement contributions of $540,061, which is 90% of the calculated $600,069 total.
Fuel
The City is budgeting for $3.25 per gallon for gasoline and $3.45 for diesel, compared with $3.00 and
$3.40 last year. Citywide fuel purchases are projected to total $429,991 for FY2011, versus budget of
$433,653. For FY2012 the budget includes $436,840 for fuel purchases.
DISCUSSION OF TAXES AND UTILITY RATES
GENERAL FUND
Revenue considerations
Non-property tax revenues comprise $11,009,658 of the City’s $26,758,000 General Fund revenue
budget. For FY2012, non-property tax revenues are projected to increase $87,200, or 0.8%. This is the
first increase since FY2008. Last year budgeted non-property tax revenues decreased $202,945.
Sales tax
City sales tax revenues have improved consistently since FY2009 and are expected to exceed budget in
FY2011. The City’s sales tax consultants have continued to work at submitting requests for retroactive
recoveries of taxes distributed to other jurisdictions. The chart below displays recent sales tax history.
$3.46
$3.03 $3.03 $3.18
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
$3.50
$4.00
FY09 FY10 FY11 FY12
Mi
l
l
i
o
n
s
Sales tax revenue
Budget Actual
Page 117 of 184
7
Building permits
As expected last year, building permit revenue spiked in FY2011 thanks to the construction of the
President George W. Bush Presidential Center. The chart below illustrates the specifics:
The building permit revenue budget for the last four years has remained at $1,400,000 and is proposed to
remain there for FY2012. Single-family home building activity has begun to improve, and commercial
projects should help push the revenue total further.
Interest revenues
The interest rate climate remains unhelpful to City investment revenues. Two years ago, overnight
investment pools were paying 0.33%, and one year ago 0.23%. Today they are paying less than 0.10%,
and the City’s overall portfolio yield is about 0.40%. Budgeted General Fund interest revenue is
proposed to drop from $300,000 to $265,000.
Other revenues
One final change should be noted in the General Fund revenues. The category “Other Revenue” last year
included a placeholder of $451,077, which represented the amount needed to balance the budget if no
other revenues exceeded projections. If this were the case, a transfer from another City fund, like Self-
Insurance or Equipment Services, would have been proposed to balance the General Fund. Thanks to the
Bush Library building permit and rights of way sales to SMU, this transfer was not needed in FY2011.
For FY2012, $180,000 of the original $451,077 has been removed. If General Fund revenues
underperform in FY2012, an internal transfer can be considered.
Property tax impact
For the second time since 1991, the City’s total certified taxable value fell (2.44%), as did the certified
market value (4.44%). Single family home values fell 2.66%, with the mathematical average home
dropping from $1,120,199 to $1,093,015 in market value. Residential property comprises 83% of the
city’s market value but fully 93% of its taxable value. Of that amount, 88% is single family.
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
FY2007FY2008FY2009FY2010FY2011FY2012
Mi
l
l
i
o
n
s
Building permit revenue
Budget Actual
Page 118 of 184
8
Single Family Homes comparison, 2009 (FY2010) to 2011 (FY2012)
200920102011CHANGECHANGE%
Market value6,518,615,770$ 6,134,207,860$ 5,971,142,920$ (163,064,940)$ -2.66%
Taxable value4,926,224,160$ 4,691,822,953$ 4,601,145,414$ (90,677,539)$ -1.93%
No. of parcels5,481 5,476 5,463 (13)$ -0.24%
Avg. market value1,189,311$ 1,120,199$ 1,093,015$ (27,183)$ -2.43%
Avg. taxable value898,782$ 856,797$ 842,238$ (14,560)$ -1.70%
Capped value loss172,225,050$ 40,455,480$ 12,008,715$ (28,446,765)$ -70.32%
Capped parcels1,425 332 89 (243)$ -73.19%
New construction133,904,714$ 72,206,656$ 43,435,074$ (28,771,582)$ -39.85%
Over-65 exemption295,000$ 297,000$ 280,000$ (17,000)$ -5.72%
Over-65 parcels992 1,031 1,028 (3)$ -0.29%
Total over-65 exemp 290,592,374$ 303,384,760$ 285,284,301$ (18,100,459)$ -5.97% The FY2012 budget proposes to maintain the property tax rate at its current level, 27.845 cents per $100
taxable value. This will result in a property tax revenue decrease of $387,311, which will be made up
with the expenditure reductions and non-property tax revenue increases discussed earlier. The table
below compares this year with the past three:
Property tax rate comparison, FY2009 – FY2012
Tax purpose
Adopted
FY2009
Adopted
FY2010
Adopted
FY2011
Proposed
FY2012
Op. & Maint. 0.26548 0.265480.278450.27845
Debt Service 0.00000 0.000000.000000.00000
Total Tax Rate $0.26548 $0.26548$0.27845$0.27845
The owner of a home whose value decreased by the citywide average would pay $60 less in City property
taxes, from $2,495 to $2,435. The owner of an average home with a homestead exemption whose value
did not change in assessed value this year would pay $2,495, the same as last year.
Property tax levy comparison, FY2009 – FY2012
Adopted
FY2009
Adopted
FY2010
Adopted
FY2011
Proposed
FY2012
Assessed Value (Market) $1,183,170$1,189,311$1,120,199$1,093,015
Less 20% Hmstd Exmp (236,634)(237,862)(224,040)(218,603)
Taxable Value $946,536$951,449$896,159$842,238
Tax Rate per $100 $0.26548$0.26548$0.27845$0.27845
City Tax Levy $2,513$2,526$2,495$2,435
The proposed $0.27845 rate is below the effective tax rate of $0.286086. This means the City will not
have to hold the additional public hearings required by State Truth in Taxation law when taxes increase.
UTILITY FUND
As described earlier in this memo, the City is fortunate this year in being able to absorb modest increases
in treatment costs from DCPCMUD and Dallas Water Utilities. While the FY2012 budget proposes no
increases to City retail water or wastewater rates, the projected wholesale water rate increases are a
perfect opportunity to reevaluate the City’s retail water and wastewater rate structure. As noted earlier,
staff proposes that a formal rate study be conducted during FY2012. This will provide a chance to factor
in issues like conservation incentives and allocation of costs between base and consumption elements of
the rate. A request for proposal (RFP) process will be used to select a qualified rate consultant and work
with City staff, Council, and advisory committees to develop a recommended rate structure for FY2013
and beyond.
Page 119 of 184
9
SANITATION FUND
As with water and wastewater rates in FY2012, no change is proposed for City sanitation (solid waste and
recycling collection) fees. Rates were last increased in FY2009. The proposed FY2012 expenditure
budget of $2,868,476 is down 1.63% from FY2011; the revenue budget of $3,070,451 results in a
budgeted Fund surplus of $201,975.
Consistent with past years, the Sanitation Budget contains a $100,000 placeholder (labeled “Disposal
Fees Contingency” in the line-item budget), which is intended to allow accumulation of reserves toward
future landfill needs.
CONCLUSION
The proposed budget is now ready for review by the Employee Benefits, Finance, and Insurance Advisory
Committees. Staff proposes the following schedule to satisfy the public hearing and notice requirements
for the FY2012 budget’s adoption:
Date Day Description
August 5 Friday Submit proposed budget to City Council and file with City
Secretary
August 23 Tuesday Receive staff briefing on budget and hold public hearing
September 6 Tuesday Hold public hearing and adopt budget and tax rate
October 1 Saturday New budget takes effect
Staff looks forward to meeting with the City Council and advisory committees to discuss the budget in
more detail. We will be happy to provide any additional information that will be helpful during your
consideration.
Page 120 of 184
CITY OF UNIVERSITY PARK, TEXAS
FY2012 PROPOSED BUDGET BY FUND AND DEPARTMENT
8/5/2011
Fund / Org Unit / Department
FY2010 Adopted
Budget
FY2011 Adopted
Budget
FY2012
Proposed Budget $ Change% Change
GENERAL FUND
Revenues
01-11 REVENUES$26,809,979$27,058,111$26,758,000 ($300,111)-1.11%
Total Revenues$26,809,979$27,058,111$26,758,000 ($300,111)-1.12%
Expenditures
01-02 EXECUTIVE$1,213,408 $1,209,006$1,187,135 ($21,871)-1.81%
01-03 FINANCE1,098,754 1,100,8501,059,604 (41,246)-3.75%
01-04 HUMAN RESOURCES368,854 374,810363,849 (10,961)-2.92%
01-05 INFORMATION SERVICES923,209 982,336996,662 14,3261.46%
01-10 COURT286,434 319,960331,720 11,7603.68%
01-19 COMMUNITY DEVELOPMENT1,018,781 1,028,7451,016,899 (11,846)-1.15%
01-20 ENGINEERING862,540 759,212744,212 (15,000)-1.98%
01-25 TRAFFIC885,109 864,221848,934 (15,287)-1.77%
01-35 FACILITY MAINTENANCE743,556 774,247755,293 (18,954)-2.45%
01-40 FIRE5,004,667 5,096,1364,860,342 (235,794)-4.63%
01-50 POLICE6,459,559 6,701,7286,666,922 (34,806)-0.52%
01-70 PARKS2,803,238 2,797,9042,834,510 36,6061.31%
01-75 SWIMMING POOL233,720 220,198269,583 49,38522.43%
01-80 STREETS1,869,029 1,796,5711,756,234 (40,337)-2.25%
01-85 TRANSFERS3,032,1873,032,1873,032,18700.00%
Total Expenditures$26,803,045$27,058,111$26,724,086 ($334,025)-1.23%
General Fund Surplus/(Deficit)$6,934$0$33,914$33,914
UTILITY FUND
Revenues
02-11 REVENUES$12,888,14113,269,089$ $13,445,004$175,9151.33%
Total Revenues$12,888,141$13,269,08913,445,004$ $175,9151.36%
Expenditures
02-21 UTILITY OFFICE$7,397,795 $7,741,108$7,882,997 $141,8891.83%
02-22 UTILITIES3,230,158 3,245,5023,266,306 20,8040.64%
02-23 STORM WATER0 86,95090,450 3,5004.03%
02-85 TRANSFERS2,195,4152,195,4152,195,415$00.00%
Total Expenditures$12,823,368$13,268,975$13,435,168$166,1931.30%
Utility Fund Surplus/(Deficit)$64,773$114$9,836$9,722
SANITATION FUND
Revenues
04-11 REVENUES$3,087,251$3,070,451$3,070,451$00.00%
Total Revenues$3,087,251$3,070,451$3,070,451$00.00%
Expenditures
04-60 SANITATION$2,887,655$2,915,903$2,868,476 ($47,427)-1.63%
Total Expenditures$2,887,655$2,915,903$2,868,476 ($47,427)-1.64%
Sanitation Fund Surplus/(Deficit)$199,596$154,548$201,975$47,427
TOTAL REVENUES $42,785,371$43,397,651$43,273,455 ($124,196)-0.29%
TOTAL EXPENDITURES 42,514,06843,242,98943,027,730 ($215,259)-0.51%
TOTAL SURPLUS/(DEFICIT)$271,303$154,662$245,725$91,063
S:\FINANCE\BUDGET\BUDGET12\FY2012 Proposed Budget by Dept.xlsx SUMMARY BY FUND AND DEPT 8/5/2011 4:08 PM PAGE 1 OF 49Page 121 of 184
CITY OF UNIVERSITY PARK, TEXAS
FY2012 PROPOSED BUDGET
PROPERTY TAX IMPACT
8/5/2011
FY2010FY2011FY2012
ADOPTEDADOPTEDPROPOSEDDOLLARPERCENT
BUDGETBUDGETBUDGETCHANGECHANGE
TOTAL CERTIFIED TAXABLE VALUE 5,986,007,682$ 5,707,112,954$ 5,568,088,524$ (139,024,430)$ -2.44%
TOTAL GENERAL FUND REVENUES NEEDED:26,809,979$ 27,058,111$ 26,758,000$ (300,111)$ -1.11%
#DIV/0!
NON PROPERTY TAX REVENUE #DIV/0!
Sales tax3,028,851$ 3,028,851$ 3,178,851$ 150,000$ 4.95%
Franchise fees2,195,000 1,910,000 1,910,000 -$ 0.00%
Building permits1,400,000 1,400,000 1,400,000 -$ 0.00%
Traffic/parking fines516,000 516,000 531,000 15,000$ 2.91%
Service charges915,475 1,036,530 1,042,730 6,200$ 0.60%
Direct alarm monitoring fees700,000 731,000 819,000 88,000$ 12.04%
Interest income375,000 300,000 265,000 (35,000)$ -11.67%
Utility Fund contribution600,000 600,000 600,000 -$ 0.00%
Miscellaneous944,000 1,400,077 1,263,077 (137,000)$ -9.79%
TOTAL NON PROPERTY TAX REV.10,674,326$ 10,922,458$ 11,009,658$ 87,200$ 0.80%
PROPERTY TAX REVENUE
Operations & Maintenance (O&M) need15,891,653$ 15,891,653$ 15,504,342$ (387,311)$ -2.44%
Penalty/interest & attorney's fees145,000 145,000 145,000 -$ 0.00%
Delinquent (prior years) taxes99,000 99,000 99,000 -$ 0.00%
TOTAL PROP TAX OP REQUEST16,135,653$ 16,135,653$ 15,748,342$ (387,311)$ -2.40%
REVENUES LESS EXPENDITURES - - -
DEBT SERVICE REQUIREMENT -$ -$ -$ -$ #DIV/0!
PROPERTY TAX RATE
Operations & Maintenance (O&M)0.26548$ 0.27845$ 0.27845$ (0)$ 0.00%
Debt Service- - - -$ #DIV/0!
Total Property Tax Rate per $1000.26548$ 0.27845$ 0.27845$ (0.00000)$ 0.00%
IMPACT ON HOMEOWNER
Average single-family market value1,189,311$ 1,120,199$ 1,093,015$ (27,183)$ -2.43%
Less: 20% homestead exemption(237,862) (224,040)$ (218,603)$ 5,437$ -2.43%
Average single-family taxable value951,449 896,159 874,412 (21,747)$ -2.43%
-$
Tax levy2,526$ 2,495$ 2,435$ (61)$ -2.43%
FILENAME: FY2012 Proposed Budget by Dept.xlsx PROP TAX IMPACT
LAST PRINTED: 8/5/2011 4:08 PM PAGE 2 OF 49Page 122 of 184
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PAGE 3 OF 49Page 123 of 184
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PAGE 4 OF 49Page 124 of 184
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PAGE 5 OF 49Page 125 of 184
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PAGE6 OF 49 Page 126 of 184
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PAGE7 OF 49 Page 127 of 184
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PAGE 12 OF 49Page 132 of 184
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PAGE 15 OF 49Page 135 of 184
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PAGE 16 OF 49 Page 136 of 184
CI
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PAGE 17 OF 49 Page 137 of 184
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PAGE 18 OF 49Page 138 of 184
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PAGE 21 OF 49Page 141 of 184
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PAGE 22 OF 49Page 142 of 184
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PAGE 23 OF 49Page 143 of 184
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PAGE 24 OF 49Page 144 of 184
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PAGE 25 OF 49Page 145 of 184
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P
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PAGE 26 OF 49Page 146 of 184
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PAGE 29 OF 49Page 149 of 184
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PAGE 31 OF 49Page 151 of 184
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PAGE 33 OF 49Page 153 of 184
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PAGE 36 OF 49Page 156 of 184
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PAGE 38 OF 49Page 158 of 184
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PAGE 40 OF 49Page 160 of 184
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PAGE 41 OF 49Page 161 of 184
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PAGE 45 OF 49Page 165 of 184
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PAGE 46 OF 49Page 166 of 184
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PAGE 47 OF 49Page 167 of 184
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PAGE 48 OF 49Page 168 of 184
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PAGE 49 OF 49Page 169 of 184
http://www.uptexas.org/Index.cfm?FuseAction=Page&PageID=408&PageContentID=4587&Preview=1
City Council considers proposed FY2012 budget
The City Council will hold public hearings for August 23 and September 6 on the fiscal year 2011-2012 (FY2012) proposed
budget and tax rate. City Manager Bob Livingston describes the proposed budget as “quiet—there is no tax increase, no water
or sewer or sanitation rate increases, no new positions, and no market based pay raises.”
The resulting $43.0 million budget is actually 0.51% lower than last year’s $43.2 million budget, and it collects fewer property
taxes than last year. For the second year in a row, the city’s assessed taxable property value fell, by 2.44%. The assessed
market value of the average single-family home fell from $1,120,199 to $1,093,015, a 2.43% decline.
Key elements of the proposed FY2012 budget include:
● Lower property tax revenues, which result from keeping the $0.27845 tax rate while the taxable base declines 2.44%.
This means $387,311 less in new property taxes. The average single family homeowner will pay $60 less in taxes than
last year.
● No increase in water, wastewater, or sanitation rates.
● Balanced General, Utility, and Sanitation Fund budgets.
● A reduction of two full-time positions.
● No market based pay raise for employees. About 20% of the employees may be eligible for separate 3% merit
increases.
● Level support for the University Park public library -- $196,555, the same as FY2011 – while preparation for the
library’s move to the Plaza at Preston Center continues.
● Continued investment in automation and effective use of technology, totaling $695,000.
● Level pay-as-you-go capital project funding, $5.2 million.
The City’s tax levy makes up just 14% of a University Park taxpayer’s total bill. Dallas County (and related entities) and
HPISD comprise the majority of the local tax bill.
The budget adoption process includes several opportunities for residents to review and comment upon the proposed FY 2012
budget. First, the City Council refers the proposed budget to three City advisory committees: Employee Benefits; Finance; and
Property and Casualty Liability Insurance. The committees review the budget and make a recommendation to the City
Council regarding adoption.
HOME REGISTER CONTACT
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Page 170 of 184
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Next, the Council holds public hearings about the budget. Fewer hearings are required this year because property taxes are not
increasing. Hearings will occur at the August 23 and September 6. Finally, the budget and property tax rate will be
considered for action at the September 6 City Council meeting. The new budget will take effect October 1, 2011.
To learn more about the proposed FY2012 budget, click here: FY2012 CM Proposed Budget package.pdf
Copyright 2006 City of University Park. All Rights Reserved. Legal Statment.
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Page 171 of 184
1
August 23, 2011
Page 172 of 184
2
FY2012 budget proposes same tax rate as
FY2011=27.845 cents
Decrease in tax base and home values
means lower tax revenues and smaller tax
bills
Average single-family home will pay $60 g g ypy
less than last year because of value drop
Page 173 of 184
3
Page 174 of 184
4
City property tax as
percent of total tax bill
Pl 6%Personnel -2.6%
Treatment charges +2.4%
Capital projects +0%
Electricity costs +6.6%
Equipment replacement +8.9%
Fl %Fuel + 0.7%
Page 175 of 184
5
Page 176 of 184
6
Page 177 of 184
7
Page 178 of 184
8
Building permits level
Sales tax up
Direct alarm sales up
Page 179 of 184
9
Page 180 of 184
10
No increase in water rates
No increase in sewer rates
No increase in sanitation rates
Page 181 of 184
AGENDAMEMO
(8/23/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GerryBradley,ParksDirector
SUBJECT:CONSIDERANDACT:toreviewbidsandawardacontractforPardoePar k/
HuntersGlenmedianimprovements
BACKGROUND:
OnThursday,August11,2011,staffreceivedbidsf orlandscapeupgradesforbothPardoePark
(UniversityBlvd.medians)andmedianimprovements atHuntersGlenandDruid.Bothofthese
projectsareidentifiedwithintheParksDepartment s2011-12CIPprogram.Atotalofeight
contractorsreviewedtheplansandtwocontractors submittedbidsontheproject.Thefollowingare
thebidstabulationfortheprojects:
StaffmetwithCannonLandscapeandIrrigationtod iscussseveralitemsinvolving“Value
Engineering”tonegotiateanactualprojectcost.Thenegotiationhasresultedinthefollowingcost
breakdown:
Company BidProposal
CannonLandscapeandIrrigation $244,600.00
ColeConstruction $277,004.00
ProjectScope Contractor BaseBid
Landscapingandirrigation Cannon $218,700.00
ConstructionManagement
Fees
GCS$17,498.00
FeesandOwner’s
Expenses
ArchitecturalFees ByCity
Printing $1,000.00
BuildingCode
Review/Inspections
ByCity
Miscellaneous
Contingencies
ConstructionContingency $10,000.00
ProjectTotalBudget $247,196.00
RECOMMENDATION:
StaffrecommendstheCityCouncilapprovethetotal projectbudgetforPardoeParkandHuntersGlen
mediansfor $247,196.00.
Page 182 of 184
FUNDINGSOURCE:
2011-2012ParksCIPBudget
ATTACHMENTS:
LetterfromGallagherConstruction
Page 183 of 184
August 23, 2011
Mr. Bob Livingston, City Manager
City Of University Park
3800 University Drive
University Park, TX 75205
Re: University Boulevard/Hunter’s Glen/Druid Lane Median Modifications – 2011
Mr. Livingston:
The City of University Park received competitive sealed proposals for the above referenced project on Thursday,
August 11, 2011. Please refer to the following proposal tabulation for results.
After evaluating each competitive proposal, Gallagher Construction Services recommends that the City of University
Park award a contract to Cannon Landscaping in the amount of Two Hundred Eighteen Thousand Seven
Hundred Dollars ($218,700) and establish the budget for this project based on the attached project total sheet.
We recommend that the City award this contract contingent upon further negotiations with the City’s Representative
and receipt of the required insurance and bonds and if the awarded contractor does not provide them, award is
made to the next responsible low proposer pending successful price negotiation.
Gallagher Construction Services is once again honored for the opportunity to work with the City of University Park.
Sincerely,
GALLAGHER CONSTRUCTION SERVICES
Von Gallagher, President
cc:
Bud Smallwood – City of University Park
Gerry Bradley – City of University Park
PO Box 941209
Plano, TX 75094-1209
2600 Technology Dr., Suite 400
Plano, TX 75074
972.633.0564
972.633.0164 Fax
www.gallaghertx.com
Page 184 of 184