HomeMy WebLinkAbout2011.09.06 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2820
SEPTEMBER6,2011
CALLTOORDER:5:00P.M.
1:00-2:00P.M.DISCUSS:LibraryfundingoptionswithClarkson-DavisandFriendsofthe
Library.CouncilConferenceRoom,SecondFloor,CityHall.
2:00-3:00P.M.EXECUTIVESESSION:TheCouncilwillconveneintoclosedExecutiveSession
underTexasGovernmentCode551.071torecieveconfidentiallegaladvicefromthe
cityattorneyregardingstaff'sinterpretationof"adjacency."Noactionwillbetaken.
ExecutiveConferenceRoom,CityHall.
3:00-4:00P.M.DISCUSS:andprovidedirectiontostaffregardingdraftingofOrdinanceforLegacy
PD.CouncilConferenceRoom,SecondFloor,CityHall.
4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:CouncilConferenceRoom,Second
Floor,CityHall.
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.WhencalledforwardbytheMayor,beforebeginningtheirremarks,speakers
areaskedtogotothepodiumandstatetheirnameandaddressfortherecord.
I.CALLTOORDER
A.INVOCATION:CouncilmemberRobertClark
B.PLEDGEOFALLEGIANCE:CouncilmemberRobertClark/BoyScouts
C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis
D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston
II.AWARDSANDRECOGNITION
A.RECOGNITION:CityofUniversityParkEmployeeoftheMonth - Holman 3
III.CONSENTAGENDA
A.CONSIDERANDACT:ConsideranOrdinanceamendingtheresidentialparking
districtsurroundingHighlandParkHighSchool. - Smallwood 6
B.CONSIDERANDACT:toreviewbidsandawardacontractforreplacementofwater,
sanitarysewerandalleyorstreetpavementatvariouslocations. - Smallwood 12
C.CONSIDERANDACT:MemorandumofUnderstandingregardinginmatetransfer
betweentheCityofUniversityParkandDallasCounty,Texas - Holman 23
D.CONSIDERANDACT:onminutesoftheAugust23,2011CityCouncilMeeting - Spector 30
IV.MAINAGENDA
A.CONSIDERANDACT:onanordinanceadoptingtheintegratedStormWater
Management(iSWM)ManualdevelopedbythePublicWorksCommitteeoftheNorth
CentralTexasCouncilofGovernmentsforsitedevelopment,redevelopment,and
construction. - Smallwood pg. 36
B.CONSIDERANDACT:OrdinanceAmending28-105oftheComprehensiveZoning
OrdinanceRegardingFenceHeightsintheRearYard - Corder pg. 45
C.DISCUSS:ResidentialConstructionSigns - Corder pg. 50
D.CONSIDERANDACT:onapprovalofanOrdinanceamendingFY2011budget - Austin pg. 53
E.PUBLICHEARING:ProposedFY2012Budget-FinalPresentation - Austin pg. 60
F.CONSIDERANDACT:onOrdinanceadoptingFY2012payplan - Austin pg. 135
G.CONSIDERANDACT:onapprovalofanOrdinanceadoptingtheFY2012budget - Austin pg. 143
H.CONSIDERANDACT:onapprovalofOrdinancelevying2011propertytax - Austin pg. 148
I.CONSIDERANDACT:onaResolutionamendingCityfinancialmanagement
policiessectiononfundbalance - Austin pg. 152
V.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis
meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspecificfactualinformationora
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate
commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately
followingthemeeting.
AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:RECOGNITION:CityofUniversityParkEmployeeoftheMonth
BACKGROUND:
DetectiveRobertKeenanisbeingrecognizedasEmployeeoftheMonthforhisoutstandingserviceto
thecommunity.DetectiveKeenanwasassignedtoIncident#11-00546,whichwasreportedinJune
2011asanidentitytheftcrimewithstolenfundstotallingmorethan$60,000.Thiscomplicatedtheft
tookplaceoverseveralmonthsandinvolvedaresident’sbusinessaccount.
DetectiveKeenanworkeddiligentlyonthecase,keepingincontactwithandgainingfurther
informationfromthevictim,compilingallthefactsonwhowasinvolvedintheincident,identifyinga
keysuspect,obtainingawarrantforthesuspect’sarrest,andultimately,arrestingthesuspect.The
residentwasbeyondthrilledwiththeoutcomeandthinksofDetectiveKeenanasa"hero."
DetectiveKeenan'sperformanceonthiscasedemonstrateshiscontinueddedicationtotheCityof
UniversityParkanditsresidents.
ATTACHMENTS:
UPPDPublicRelationsQuestionnaire
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:ConsideranOrdinanceamendingtheresidentialparking
districtsurroundingHighlandParkHighSchool.
BACKGROUND:
Staffrecentlyreceivedarequestfromthecondominiumassociationforthepropertyatthesouthwest
cornerofGlenwickandPrestonRoad.TheresidentsareconcernedaboutHPHSactivitiesatthe
tenniscourtsandsoftballfieldnegativelyimpactingtheparkingalongtheirfrontage,giventhe
parkinggarageimmediatelytothewest.
Theattachedsiteplansillustratetheexistingresidentialparkingdistrictandthelocationofthe
requestedresidentialparkingalongthesouthsideofthe4100blockofGlenwick.Thefrontagealong
Glenwickrunsapproximately220LFwestfromPrestonRoad.
TheCityAttorneydraftedtheattachedordinancetoamendtheexistingparkingdistrict.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovaloftheordinanceamendingtheexistingresidentialparking
districtintheareasurroundingHighlandParkHighSchool.
ATTACHMENTS:
ExistRPD
RPD-GlenwickRequest
HPHSRPD-Glenwick
City of University Park - Residential Parking District
The City of University Park strives to provide timely, accurate data, but does not make any guarantee of accuracy. This data is continually under review and therefore subject to change without notice. Use of the information is the sole responsibility of the user.
File: WM_Res_PrkZne Legend: Res_Prkg Rev: 1.0 06/19/08
HPISD
GARAGEHPISD
HS
HPISD
EMERSON
GLENWICK
LOMO ALTO
DRUID
GRASSMERE
HYER
ARMSTRONG
UNIVERSITY
EMERSON
GLENWICK
DOUG
L
AS
WESTCHESTER
DRUID
GRASSMERE
PRESTO
N
HYER
LOVERS
Legend
HPISD Property
Permit Parking
51063
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042
(a) TO PROVIDE FOR DESIGNATION OF AN ADDITIONAL RESIDENT-
PARKING-ONLY ZONE IN THE 4100 BLOCK OF GLENWICK; PROVIDING
FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE ERECTION
OF SIGNS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS:
SECTION 1. That Chapter 12, Article 12.05 “Parking”, Section 12.05.042 (a), of
the Code of Ordinances, City of University Park, Texas, is hereby amended in part to add a
resident-parking-only zone, as follows:
"Sec. 12.05.042 Zones Designated; issuance of permits
(a) The following are designated as resident-parking-only zones, to wit:
…
(24) On the south side of the 4100 block of Glenwick, from Preston Road west a
distance of two hundred twenty feet (220’).”
SECTION 2. That all provisions of the Code of Ordinances of the City of
University Park, Texas, in conflict with the provisions of this ordinance are hereby repealed.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause,
phrase or section of this ordinance or of the Code of Ordinances, as amended hereby, be
adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which
shall remain in full force and effect.
51063
SECTION 4. Any person, firm or corporation violating any of the provisions of this
ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal
court of the City of University Park, Texas, shall be punished by a fine not to exceed the sum
of two hundred dollars ($200.00) for each offense.
SECTION 5. That this ordinance shall take effect immediately from and after the
publication of the caption, as the law and Charter in such cases provide, subject to the
erection of appropriate signs giving notice of the resident -parking-only zone provided for
herein.
DULY PASSED by the City Council of the City of University Park, Texas, on the
6th day of September 2011.
APPROVED:
______________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
________________________ _________________________________
CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY
(RLD/9-2-11/51063)
51063
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042
(a) TO PROVIDE FOR DESIGNATION OF AN ADDITIONAL RESIDENT-
PARKING-ONLY ZONE IN THE 4100 BLOCK OF GLENWICK; PROVIDING
FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE ERECTION
OF SIGNS.
DULY PASSED by the City Council of the City of University Park, Texas, on the
6th day of September 2011.
APPROVED:
______________________________
MAYOR
ATTEST:
______________________________
CITY SECRETARY
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:toreviewbidsandawardacontractforreplacementof
water,sanitarysewerandalleyorstreetpavementatvariouslocations.
BACKGROUND:
Project47017includesreconstructionofthefollowingimprovements:
*Water,sanitarysewer,andstreetpavementalongTulanenorthfromtheBrynMawr-Southwestern
alleytotheCaruth-Colgatealley;
*Water,sanitarysewer,andstreetpavementalongthe3900blockofCaruthwestfromTulaneto
Pickwick,andnorthonPickwicktotheCaruth-Colgatealley;
*Water,sanitarysewer,andpavementreplacementalongthePurdue-Hanoveralleywestfrom
BaltimoretoTulane;
*Water,sanitarysewer,andpavementreplacementalongtheHanover-BrynMawralleywestfrom
BaltimoretoTulane;
*Sanitarysewerandpavementreplacementwestalongthe3500blockofRankintoThackery,south
onThackery,andwest(intheRankin-Miltonalley)toGolfDrive;
*ReplacementofstreetpavementalongThackery,betweenUniversityBlvdandHaynie;
CitystaffwillcoordinatethisprojectwithATMOSEnergy,whowillreplacesomeoftheirfacilities
intheaforementionedalleys.
ThisprojectwasadvertisedintheParkCitiesNewson08.11.11and08.18.11,andbidswerereceived
onTuesday,08.30.11.ThelowbidfortheworkwassubmittedbyCPSCivilintheamountof
$2,546,226.Thecontractormeetsallofthetechnicalspecificationsfortheproject,andfundsare
availableintheCapitalProjectsFund.
Acopyofthebidtabulationsheetisattachedforyourreview.
RECOMMENDATION:
StaffrecommendCityCouncilapprovalofthebidsandauthorizationfortheCityManagertoexecute
acontractwithABCConstructionintheamountof$2,546,226.
FUNDINGSOURCE:
CAPITALPROJECTSFUND
AcctNo42.42.4430
ProjectNo47017.2300
ATTACHMENTS:
SiteMap
BidTabulation
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements and Sewer in Tulane - Project No. 47017 August 30, 2011
Item UnitTotalUnitTotalUnitTotalUnitTotalUnitTotal
No.Quantity Unit Description Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount
SECTION 1 - SANITARY SEWER
North Texas ConstructionCPS Civil, LLC RKM Utility ServicesJohn Burns ConstructionSYB Construction
SSS
S14015LF
8" PVC-SDR-26 Class 160 PSI Pressure
Sewer Pipe w/ Recycled Concrete Mix Backfill
& Embedment
100.00$401,500.0096.00$385,440.00124.00$497,860.00170.00$682,550.00205.00$823,075.00
S21239LF
20" PVC-DR-25 Class 165 CIOD Pressure
Sewer Pipe w/Recycled Concrete Mix Backfill
& Embedment
140.00$173,460.00143.00$177,177.00226.00$280,014.00212.00$262,668.00270.00$334,530.00
S310LF
16" PVC-DR-25 Class 165 CIOD Pressure
Sewer Pipe w/Recycled Concrete Mix Backfill
& Embedment
115.00$1,150.00133.00$1,330.00250.00$2,500.00200.00$2,000.00220.00$2,200.00
S45EA.Conn Proposed 8" Sanitary Sewer Line to
Existing 6"/8" Sanitary Sewer Line 500.00$2,500.00700.00$3,500.00770.00$3,850.00900.00$4,500.001,400.00$7,000.00
S5 75 LF 8" Sanitary Sewer BOTOC in 24" Casing, 35000 $2625000 43500 $3262500 45000 $3375000 35500 $2662500 35000 $2625000S575LF8 Sanitary Sewer BOTOC in 24 Casing,
Price Includes Carrier & Casing Pipe 350.00 $26,250.00 435.00 $32,625.00 450.00 $33,750.00 355.00 $26,625.00 350.00 $26,250.00
S625LF 20" Sanitary Sewer BOTOC in 30" Casing,
Price Includes Carrier & Casing Pipe 500.00$12,500.00520.00$13,000.00690.00$17,250.00500.00$12,500.00470.00$11,750.00
S71EA.Plug 20" PVC-SDR-26 Class 160 PSI
Pressure Sewer Pipe (Mechanical Plug)1,500.00$1,500.002,200.00$2,200.001,400.00$1,400.003,000.00$3,000.003,500.00$3,500.00
S81EA.Connect Prop. 20" PVC-DR-25 Class 165
CIOD Pressure Sewer Pipe To Ex. Manhole 1,500.00$1,500.001,100.00$1,100.002,350.00$2,350.002,500.00$2,500.004,000.00$4,000.00
S91EA.Connect Prop. 16" PVC-DR-25 Class 165
CIOD Pressure Sewer Pipe To Ex. Manhole 1,250.00$1,250.001,000.00$1,000.002,200.00$2,200.001,825.00$1,825.004,000.00$4,000.00
S1010EA.Abandon 4'/5' Dia. Manhole 1,000.00$10,000.00760.00$7,600.00600.00$6,000.00300.00$3,000.001,000.00$10,000.00
S113EA.Construct 5.0' Dia. Manhole 5,800.00$17,400.005,200.00$15,600.007,500.00$22,500.004,800.00$14,400.009,000.00$27,000.00
S123EA.Construct 5.0' Dia. Manhole With 8" Drop6,000.00$18,000.006,300.00$18,900.0014,120.00$42,360.005,900.00$17,700.0011,000.00$33,000.00
S137EA.Construct 4.0' Dia. Manhole With Drop 4,000.00$28,000.004,650.00$32,550.008,400.00$58,800.004,000.00$28,000.005,000.00$35,000.00
S14 7 EA.Construct 4.0' Dia. Manhole Over Ex. 6" & 8"
Mi 3,800.00 $26,600.00 4,000.00 $28,000.00 4,500.00 $31,500.00 5,500.00 $38,500.00 4,000.00 $28,000.00S147EA.Main 3,800.00 $26,600.00 4,000.00 $28,000.00 4,500.00 $31,500.00 5,500.00 $38,500.00 4,000.00 $28,000.00
S1515EA.Construct 4.0' Dia. Manhole 3,800.00$57,000.003,850.00$57,750.004,700.00$70,500.003,600.00$54,000.003,800.00$57,000.00
S163EA.Remove 4'/5' Manhole 500.00$1,500.00660.00$1,980.00450.00$1,350.00400.00$1,200.002,000.00$6,000.00
S1719EA.Cut & Plug Existing 8"/6" Sanitary Sewer500.00$9,500.00285.00$5,415.00155.00$2,945.00400.00$7,600.00500.00$9,500.00
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements and Sewer in Tulane - Project No. 47017 August 30, 2011
S182EA.Cut & Plug Existing 6" Sanitary Sewer Main in
Existing Manhole (Concrete Plug)1,000.00$2,000.00300.00$600.00165.00$330.00400.00$800.001,000.00$2,000.00
S194EA.Cut & Plug Existing 15" Sanitary Sewer 800.00$3,200.00600.00$2,400.00250.00$1,000.00500.00$2,000.001,000.00$4,000.00
S205EA.Remove/Abandon Ex. Cleanout 500.00$2,500.00280.00$1,400.0050.00$250.00150.00$750.00400.00$2,000.00
S213LSRemove Sewer Pipe From Box Culvert 2,000.00$6,000.00660.00$1,980.002,200.00$6,600.001,000.00$3,000.002,000.00$6,000.00
S22 12 EA PlEBClt 100000 $1200000 29000 $348000 30000 $360000 65000 $780000 50000 $600000S2212EA.Plug Ex. Box Culvert 1,000.00$12,000.00290.00$3,480.00300.00$3,600.00650.00$7,800.00500.00$6,000.00
S231EA.Temporary 15" Connection 3,000.00$3,000.001,350.00$1,350.004,650.00$4,650.001,200.00$1,200.007,000.00$7,000.00
S241EA.Plug 8" Sewer 500.00$500.00435.00$435.00175.00$175.00500.00$500.00800.00$800.00
S2516LF
6" PVC-SDR-26 Class 160 PSI Pressure
Sewer Pipe w/ Recycled Concrete Mix Backfill
& Embedment
80.00$1,280.00100.00$1,600.00115.00$1,840.00200.00$3,200.00170.00$2,720.00
S262EA.Plug Ex. 39" RCP 1,500.00$3,000.00500.00$1,000.00340.00$680.00775.00$1,550.00500.00$1,000.00
S271LSRemove Sewer Pipe From 39" RCP 2,000.00$2,000.00600.00$600.00700.00$700.001,000.00$1,000.001,000.00$1,000.00
S2840LFConcrete Encasement for 8"/6"60.00$2,400.0026.00$1,040.0018.00$720.00100.00$4,000.0060.00$2,400.00
S291EA.Install Wastewater Access Device W/ Drop W/
Bends 2,000.00$2,000.003,200.00$3,200.003,250.00$3,250.003,500.00$3,500.003,000.00$3,000.00
S301EA.Install Wastewater Access Device 1,500.00$1,500.002,500.00$2,500.002,600.00$2,600.002,500.00$2,500.003,000.00$3,000.00
S311LSSystem Test (6 Locations)1,500.00$1,500.004,100.00$4,100.006,000.00$6,000.0010,000.00$10,000.0018,000.00$18,000.00
S321EA.
Connect Proposed 8" PVC-SDR-26 Class 160
PSI Pressure Sewer Pipe to Existing Sanitary
Sewer Main
500.00$500.00700.00$700.001,000.00$1,000.00750.00$750.001,500.00$1,500.00
4"SanitarySewerServicew/TwoWayS3377EA.4 Sanitary Sewer Service w/ Two Way
Cleanout (Alley)1,200.00$92,400.001,080.00$83,160.001,140.00$87,780.00600.00$46,200.00900.00$69,300.00
S347EA.4" Sanitary Sewer Service w/ Two Way
Cleanout (Street)1,300.00$9,100.001,320.00$9,240.001,400.00$9,800.001,000.00$7,000.001,200.00$8,400.00
S351LS Trench Safety Design and Installation
(6 Locations)8,000.00$8,000.007,000.00$7,000.003,000.00$3,000.001,000.00$1,000.0025,000.00$25,000.00
ConnectProposed8"PVC-SDR-26Class160
S362EA.
Connect Proposed 8 PVC-SDR-26 Class 160
PSI Pressure Sewer Pipe to Existing Manhole
and Construct 8" Drop Using Existing Stub
Out (External Drop)
1,500.00$3,000.001,200.00$2,400.003,100.00$6,200.002,500.00$5,000.003,000.00$6,000.00
S371EA.Connect Existing 8" Sanitary Sewer Main to
Proposed Manhole 750.00$750.00600.00$600.00180.00$180.001,500.00$1,500.001,000.00$1,000.00
SECTION1 -SANITARYSEWERTOTALBASEBID $94624000 $91395200 $121748400 $126581800 $159192500SECTION 1 - SANITARY SEWER TOTAL BASE BID $946,240.00 $913,952.00 $1,217,484.00 $1,265,818.00 $1,591,925.00
W14870LF
3" Yelomine PVC Pipe Class 250 Temporary
Water Line (Cost includes placement,
maintenance, and removal)
5.00$24,350.009.50$46,265.008.50$41,395.0010.00$48,700.0020.00$97,400.00
SECTION 2 - WATER
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements and Sewer in Tulane - Project No. 47017 August 30, 2011
W210EA.
Connect 3" Temporary Water to Existing
Water Lines Per Location (Cost includes
placement, maintenance, and removal)
500.00$5,000.001,620.00$16,200.003,000.00$30,000.001,000.00$10,000.00900.00$9,000.00
W343EA.
Temporary 3/4" Water Service to Meter (Cost
includes placement, maintenance, and
removal)
100.00$4,300.00190.00$8,170.00200.00$8,600.00350.00$15,050.00600.00$25,800.00
W445EA.
Temporary 1" Water Service to Meter (Cost
includes placement, maintenance, and
removal)
100.00$4,500.00195.00$8,775.00235.00$10,575.00350.00$15,750.00700.00$31,500.00
W521EA.8" Ductile Iron Resilient Wedge Gate Valve1,300.00$27,300.001,500.00$31,500.001,220.00$25,620.001,400.00$29,400.002,000.00$42,000.00
W619EA.Connect to Existing 4"/6"/8" Water Line Per
Location 1,000.00$19,000.00835.00$15,865.002,000.00$38,000.001,000.00$19,000.001,500.00$28,500.00
W729EA.Cut & Plug Existing 4"/6" Water Mains
(Concrete Plug)750.00$21,750.00560.00$16,240.00340.00$9,860.00625.00$18,125.00500.00$14,500.00
W875LF 8" Water BOTOC in 16" Casing, Price Includes
Carrier & Casing Pipe (Thru Ex. Box Culvert)250.00$18,750.00160.00$12,000.00220.00$16,500.00300.00$22,500.00160.00$12,000.00
W911EA.Abandon/Remove Existing Valve250.00$2,750.00275.00$3,025.00200.00$2,200.00125.00$1,375.00100.00$1,100.00g,,,,,
W101EA.Fire Hydrant Assembly 3,500.00$3,500.003,800.00$3,800.004,200.00$4,200.004,000.00$4,000.008,000.00$8,000.00
W111EA.Remove/Salvage Ex. Fire Hydrant 500.00$500.00570.00$570.00400.00$400.00500.00$500.001,000.00$1,000.00
W123LSRemove Ex. Water Line From Box Culvert 1,600.00$4,800.00540.00$1,620.002,250.00$6,750.001,000.00$3,000.001,500.00$4,500.00
W132Remove Existing Valve 150.00$300.00300.00$600.00200.00$400.00500.00$1,000.00300.00$600.00
W1412EA.Plug Ex. Box Culvert 500.00$6,000.00300.00$3,600.00350.00$4,200.00500.00$6,000.00500.00$6,000.00W1412EA.Plug Ex. Box Culvert 500.00 $6,000.00 300.00 $3,600.00 350.00 $4,200.00 500.00 $6,000.00 500.00 $6,000.00
W151EA.8"x8" Cut-In Sleeve & Valve 1,250.00$1,250.002,700.00$2,700.005,200.00$5,200.005,000.00$5,000.005,000.00$5,000.00
W161EA.12" x 8" Cut-In Sleeve & Valve 1,500.00$1,500.003,700.00$3,700.008,000.00$8,000.005,000.00$5,000.006,000.00$6,000.00
W171EA.6" x 6" Cut-In Sleeve & Valve 1,000.00$1,000.002,200.00$2,200.004,700.00$4,700.005,000.00$5,000.004,000.00$4,000.00
W181LS Trench Safety Design & Installation (6
Locations)1,500.00$1,500.006,000.00$6,000.001,000.00$1,000.001,000.00$1,000.0024,000.00$24,000.00
W191LSSystem Test (6 Locations)1,200.00$1,200.008,000.00$8,000.006,000.00$6,000.002,700.00$2,700.0012,000.00$12,000.00
9000
SECTION 2 - WATER TOTAL BASE BID $149,250.00 $190,830.00 $223,600.00 $213,100.00 $332,900.00
50000ALTERNATE BID ITEM 1. (PVC PIPE C900)
W20A 62 LF
6" C-900 DR18 PVC Pipe w/ Poly Wrapped
FittingsRecycledConcreteBackfilland 5000 $310000 13400 $830800 6000 $372000 13000 $806000 9000 $558000W20-A 62 LF Fittings, Recycled Concrete Backfill and
Embedment
50.00 $3,100.00 134.00 $8,308.00 60.00 $3,720.00 130.00 $8,060.00 90.00 $5,580.00
W21-A4212LF
8" C-900 DR18 PVC Pipe w/ Poly Wrapped
Fittings, Recycled Concrete Backfill and
Embedment
85.00$358,020.0063.00$265,356.0077.00$324,324.00130.00$547,560.00100.00$421,200.00
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements and Sewer in Tulane - Project No. 47017 August 30, 2011
W22-A88EA.New 1" Copper Service w/ Meter Box
(Includes Tapping Saddle)1,300.00$114,400.00850.00$74,800.00830.00$73,040.001,100.00$96,800.00500.00$44,000.00
ALTERNATE BID ITEM 1. (PVC PIPE C900) TOTAL $475,520.00 $348,464.00 $401,084.00 $652,420.00 $470,780.00
ALTERNATE BID ITEM 2. (DI PIPE CLASS 51)
W20-B 62LF
6" D.I. Pipe Class 51 w/ Poly Wrap w/
Recycled Concrete Backfill and
Embedment
60.00$3,720.00150.00$9,300.0061.00$3,782.00144.00$8,928.00100.00$6,200.00
W21-B 4212LF 8" D.I. Pipe Class 51 w/ Poly Wrap w/
Recycled Concrete Backfill and 95.00$400,140.0074.00$311,688.0085.00$358,020.00140.00$589,680.00111.00$467,532.00
W22-B 88 EA.New1"CopperServicew/MeterBox 1,400.00 $123,200.00800.00 $70,400.00726.00 $63,888.001,100.00 $96,800.00500.00 $44,000.00W22B88EA.New 1 Copper Service w/ Meter Box 1,400.00 $123,200.00 800.00 $70,400.00 726.00 $63,888.00 1,100.00 $96,800.00 500.00 $44,000.00
ALTERNATE BID ITEM 2. (DI PIPE CLASS 51) TOTAL $527,060.00 $391,388.00 $425,690.00 $695,408.00 $517,732.00
SECTION 3 - STORM SEWER
STRM
1 14EA.Remove Existing Reinforced Concrete Storm
Sewer Curb Inlets ( Double 5' )500.00$7,000.00640.00$8,960.00500.00$7,000.001,000.00$14,000.001,000.00$14,000.00()
STRM
2 1EA.Remove Existing Reinforced Concrete Storm
Sewer Curb Inlets ( 3'-0" )500.00$500.00380.00$380.00250.00$250.00750.00$750.00900.00$900.00
STRM
3 1EA.Remove Existing Reinforced Concrete Storm
Sewer Curb Inlets ( 4'-0" )750.00$750.00440.00$440.00250.00 $250.00750.00 $750.001,000.00$1,000.00
STRM
4 12EA.
Plug Existing 24" Reinforced Concrete Pipe at
Existing 2- 9x5 Reinforced Concrete Box 300.00$3,600.00580.00$6,960.00270.00$3,240.00750.00$9,000.00200.00$2,400.004g
Culvert
STRM
5 12EA.
Connect Proposed 24" Reinforced Concrete
Storm Sewer Pipe to Existing Reinforced
Concrete Box Culvert
250.00$3,000.00580.00$6,960.001,200.00$14,400.001,650.00$19,800.00200.00$2,400.00
STRM
6 7 EA.
Connect Proposed 24" Reinforced Concrete
Storm Sewer Pipe/16" PVC SDR 26 CL 160
PSIPitEiti24"RifdCt 250.00 $1,750.00 900.00 $6,300.00 650.00 $4,550.00 650.00 $4,550.00 200.00 $1,400.0067EA.PSI Pipe to Existing 24" Reinforced Concrete
Storm Sewer Pipe
250.00 $1,750.00 900.00 $6,300.00 650.00 $4,550.00 650.00 $4,550.00 200.00 $1,400.00
STRM
7 200LF
24" Class III Reinforced Concrete Pipe
w/Recycled Concrete Mix Backfill and
Embedment Select Backfill Material (Avg. Cut
@ Flow line 6'-6" )
100.00$20,000.00110.00$22,000.00142.00$28,400.00115.00$23,000.00150.00$30,000.00
16"PVCSDR26Class160PSIPressureSTRM
7A 70LF
16" PVC-SDR-26 Class 160 PSI Pressure
Sewer Pipe w/ Recycled Concrete Mix Backfill
& Embedment
60.00$4,200.00110.00$7,700.00115.00$8,050.00 No BidNo Bid 150.00$10,500.00
STRM
8 16EA Construct 10' Curb Inlet (Top to Flow line
Depth 4'-6" )3,000.00$48,000.002,700.00$43,200.003,150.00$50,400.002,650.00$42,400.003,000.00$48,000.00
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements and Sewer in Tulane - Project No. 47017 August 30, 2011
STRM
9 186EARemove/Dispose of Ex. 24" RCP 10.00$1,860.0016.00$2,976.0033.00$6,138.009.00$1,674.0015.00$2,790.00
STRM
10 7EAAdjust/Replace PVC Curb Drain 225.00$1,575.00800.00$5,600.00145.00$1,015.00100.00$700.00200.00$1,400.00
STRM
11 3LSTrench Safety Design & Installation (3
Locations)1,000.00$3,000.001,400.00$4,200.00200.00$600.001,000.00$3,000.004,000.00$12,000.00
STRM
12 3LSHorizontal & Vertical Control 1,000.00$3,000.00 1,100.00$3,300.00500.00$1,500.002,000.00$6,000.001,000.00$3,000.00
SECTION 3 - STORM SEWER TOTAL BASE BID $98,235.00 $118,976.00 $125,793.00 $125,624.00 $129,790.00
SECTION 4 - PAVING
P1 1 EA Mobiliation(6Locations)6800000 $6800000 23850000 $23850000 600000 $600000 4000000 $4000000 35000000 $35000000P11EAMobilization (6 Locations)68,000.00 $68,000.00238,500.00 $238,500.006,000.00 $6,000.0040,000.00 $40,000.00350,000.00 $350,000.00
P211135LFSawed Breakout line-Full Depth 3.00$33,405.001.90$21,156.505.00$55,675.002.00$22,270.003.00$33,405.00
P3683SY
Temporary Pavement Repair (2" HMAC and
Recycled Concrete Mix Backfill and
Compacted Selected Backfill) (Cost includes
placement, maintenance, and removal)
10.00$6,830.0020.00$13,660.009.00$6,147.0025.00$17,075.0028.00$19,124.00
placement, maintenance, and removal)
P4828SY
Remove Asph. Concrete Pvmt. w/Reinf.
Concrete Base (4" HMAC Average and 6"
Concrete Base) (Utility Trench Cut)
10.00$8,280.0013.75$11,385.0014.25$11,799.0010.00$8,280.0020.00$16,560.00
P5828SY
Replace Asph. Concrete Pvmt. w/Reinf.
Concrete Base (4" HMAC Average and 6"
CtB)(UtilitThRi)
60.00$49,680.0065.00$53,820.0057.50$47,610.0066.00$54,648.00110.00$91,080.00
Concrete Base) (Utility Trench Repair)
P651SY Remove Existing 4" +/- Reinforced Concrete
Sidewalk 10.00$510.0013.00$663.004.00$204.0010.00$510.0020.00$1,020.00
P7838SY Remove Existing 6" +/- Reinforced Concrete
Driveway 10.00$8,380.0010.50$8,799.009.00$7,542.006.00$5,028.0020.00$16,760.00
P82821SY Remove Existing 6" +/- Reinforced Concrete
AllePaement 9.00$25,389.0010.00$28,210.009.00$25,389.007.00$19,747.005.00$14,105.00P82821SYAlley Pavement 9.00 $25,389.00 10.00 $28,210.00 9.00 $25,389.00 7.00 $19,747.00 5.00 $14,105.00
P9412SY Remove Existing Reinforced Concrete Alley
Approach 10.00$4,120.0010.65$4,387.807.00$2,884.007.00$2,884.0020.00$8,240.00
P1055LF Remove Existing 30" Reinforced Concrete
Paving w/ 6" Reinforced Concrete Curb 20.00$1,100.006.25$343.752.40$132.008.00$440.0015.00$825.00
P1118SY Remove Existing 2' Reinforced Concrete Step
OutSidewalk(4"Thickness)20.00$360.008.50$153.004.00$72.0010.00$180.0025.00$450.00Out Sidewalk (4" Thickness)$$$$$
P121115SY
Remove Asph. Concrete Pvmt. w/Reinf.
Concrete Base (4" HMAC Average and 6"
CtB)
10.00$11,150.0012.65$14,104.7513.20$14,718.0010.00$11,150.0020.00$22,300.00
P131090SY Remove Existing Reinforced Concrete Pvmt.(
6" +/- Average) 10.00$10,900.009.40$10,246.0013.20$14,388.007.00$7,630.0020.00$21,800.00
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements and Sewer in Tulane - Project No. 47017 August 30, 2011
P142495SY
Replace Plant Material (Bermuda, St.
Augustine, Asian Jasmine, or Other)
(Contractor Must Replace w/ Same Plant
Material)
5.00$12,475.008.60$21,457.006.20$15,469.004.00$9,980.003.00$7,485.00
P15828SYGravel Alley ROW (Complete in Place)15.00$12,420.0041.00$33,948.0057.00$47,196.0010.00$8,280.0010.00$8,280.00
P161lsHorizontal & Vertical Control (6 Locations)4,500.00$4,500.0030,000.00$30,000.0013,500.00$13,500.006,500.00$6,500.006,000.00$6,000.00()
P1715EA Barrier-Free Ramps (ADA Compliant) (Brick to
be supplied by City of University Park)1,000.00$15,000.001,015.00$15,225.001,045.00$15,675.001,000.00$15,000.001,000.00$15,000.00
P182EARemove Existing Reinforced Concrete Inlet 500.00$1,000.00300.00$600.00485.00$970.00500.00$1,000.001,000.00$2,000.00
P191EARemove Existing Grate Inlet 1,000.00$1,000.00300.00$300.00485.00$485.00500.00$500.001,400.00$1,400.00
Pl24"EitiStSPit
P203EA
Plug 24 " Existing Storm Sewer Pipe at
Existing 2-8.8x4.5 Box Culvert and Backfill w\
Recycled Concrete Mix
500.00$1,500.00740.00$2,220.00140.00$420.00820.00$2,460.001,000.00$3,000.00
P211LS
Sta. 7+30 ~ Install Double~Triple Grate Inlet In
Ex. Box Culvert. Including 14" Pipe Steel
Casing, Inserting 8" Wtr. Line, Remove Ex.
Grates, RCM Backfill & all labor & materials.
24,000.00$24,000.0022,000.00$22,000.0011,300.00$11,300.0015,500.00$15,500.0020,000.00$20,000.00
,
P221LS
Sta. 8+20 ~ Install Double~Triple Grate Inlet In
Ex. Box Culvert. Including 14" Pipe Steel
Casing, Inserting 8" Wtr. Line, Remove Ex.
Grates, RCM Backfill & all labor & materials.
24,000.00$24,000.0015,000.00$15,000.0011,300.00$11,300.0015,500.00$15,500.0020,000.00$20,000.00
P232EAInstall Six Grate Inlet at Sag 5,500.00$11,000.008,200.00$16,400.005,730.00$11,460.0010,000.00$20,000.0010,000.00$20,000.00
P24 51 SY 4" Reinforced Concrete Sidewalk Class "A", 5 3500 $178500 4200 $214200 3200 $163200 5000 $255000 6500 $331500P2451SY4 Reinforced Concrete Sidewalk Class A, 5
Sack, 3600 PSI@28 Days 35.00 $1,785.00 42.00 $2,142.00 32.00 $1,632.00 50.00 $2,550.00 65.00 $3,315.00
P25838SY 6" Reinforced Concrete Driveway Class "C", 6
Sack, 3600 PSI@28 Days 80.00$67,040.0045.00$37,710.0041.50$34,777.0047.00$39,386.0070.00$58,660.00
P262821SY 8"-5"-8" Reinforced Concrete Alley Pavement
Class "C", 6 Sack, 3600 PSI@28 Days 40.00$112,840.0046.00$129,766.0042.50$119,892.5061.00$172,081.0060.00$169,260.00
P27 412 SY 6" Reinforced Concrete Alley Approach Class 4000 $1648000 4460 $1837520 4200 $1730400 4700 $1936400 7000 $2884000P27412SYypp
"C", 6 Sack, 3600 PSI@28 Days 40.00 $16,480.00 44.60 $18,375.20 42.00 $17,304.00 47.00 $19,364.00 70.00 $28,840.00
P2855LF 30" Reinforced Concrete 6" Curb & Gutter
Class "C", 6 Sack, 3600 PSI@28 Days 30.00$1,650.0035.00$1,925.0019.00$1,045.0020.00$1,100.0040.00$2,200.00
P2918SY
2' Reinforced Concrete Tep Out Sidewalk (4"
Thickness) Class "A", 5 Sack, 3600 PSI@28
Days
80.00$1,440.0068.00$1,224.0059.00$1,062.0050.00$900.0070.00$1,260.00
P3018EA Storm water Curb Openings (Neenah R3262-
1)
300.00$5,400.00150.00$2,700.00330.00$5,940.00100.00$1,800.00300.00$5,400.00
P314410SY3" Hot Mix Asphaltic Concrete Overlay 15.00$66,150.0019.20$84,672.0013.75$60,637.5015.00$66,150.0015.00$66,150.00
P323737LF6" Monolithic Variable Height Curb 1.00$3,737.001.65$6,166.0512.00$44,844.004.00$14,948.002.00$7,474.00
P331730SY Proposed 8" Reinforced Concrete Pavement
W/ Paving Bracket Support 60.00$103,800.0051.85$89,700.5038.00$65,740.0054.00$93,420.0070.00$121,100.00
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements and Sewer in Tulane - Project No. 47017 August 30, 2011
P341730SY Remove Existing Reinforced Concrete
Pavement W/ Existing Curb&Gutter 10.00$17,300.008.50$14,705.0010.00$17,300.007.00$12,110.0020.00$34,600.00
P351115SY
Construct 6" Reinforced Concrete Pavement
w/ 6" Mono Curb Class "C", 6 Sack, 4000
PSI@28 Days (Includes 4" +/- Compacted
RCM Level-up)
38.00$42,370.0047.00$52,405.0041.40$46,161.0047.00$52,405.0080.00$89,200.00
Construct6"ReinforcedConcretePavement
P361090SY
Construct 6" Reinforced Concrete Pavement
w/ 6" Mono Curb Class "C", 6 Sack, 4000
PSI@28D
38.00$41,420.0043.50$47,415.0041.50$45,235.0047.00$51,230.0070.00$76,300.00
P372280SY8" Cement Modified Soil (8% Cement)5.00$11,400.003.85$8,778.007.50$17,100.005.00$11,400.0010.00$22,800.00
P382.1TONCement 300.00$630.00182.00$382.20170.00$357.00100.00$210.00800.00$1,680.00
P391LSDemobilization and Remobilization 5,000.00$5,000.00 1.00$1.005,000.00$5,000.007,500.00$7,500.0020,000.00 $20,000.00
$$$$$SECTION4PAVINGTOTALBASEBID $833,441.00 $1,060,645.75 $804,362.00 $831,116.00 $1,407,073.00SECTION 4 - PAVING TOTAL BASE BID
Bid Tabulations for Water, Sanitary Sewer and Alley Improvements and Sewer in Tulane - Project No. 47017 August 30, 2011
SECTION 1 - SANITARY SEWER TOTAL BASE BID $946,240.00 $913,952.00 $1,217,484.00 $1,265,818.00 $1,591,925.00
$149,250.00 $190,830.00 $223,600.00 $213,100.00 $332,900.00SECTION 2 - WATER TOTAL BASE BID
$475,520.00 $348,464.00 $401,084.00 $652,420.00 $470,780.00
$95,235.00 $118,976.00 $125,793.00 $125,624.00 $129,790.00
$82844100 $106064575 $80436200 $83111600 $140707300
ALTERNATE ITEM 1. (PVC PIPE C900) BID
SECTION4 -PAVINGTOTALBASEBID
SECTION 3 - STORM SEWER TOTAL BASE BID
$828,441.00 $1,060,645.75 $804,362.00 $831,116.00 $1,407,073.00
BID TOTALS FOR ALTERNATE ITEM 1. (PVC PIPE C900) $2,494,686.00$2,632,867.75 $2,772,323.00 $3,088,078.00 $3,932,468.00
ALTERNATE ITEM 2. (DI PIPE CLASS 51) BID
SECTION 4 - PAVING TOTAL BASE BID
SECTION 1 - SANITARY SEWER TOTAL BASE BID $946,240.00 $913,952.00 $1,217,484.00 $1,265,818.00 $1,591,925.00
SECTION 2 - WATER TOTAL BASE BID $149,250.00 $190,830.00 $223,600.00 $213,100.00 $332,900.00
ALTERNATE ITEM 2. (DI PIPE CLASS 51) BID $527,060.00 $391,388.00 $425,690.00 $695,408.00 $517,732.00ALTERNATE ITEM 2. (DI PIPE CLASS 51) BID $527,060.00 $391,388.00 $425,690.00 $695,408.00 $517,732.00
$95,235.00 $118,976.00 $125,793.00 $125,624.00 $129,790.00
$828,441.00 $1,060,645.75 $804,362.00 $831,116.00 $1,407,073.00
SECTION 3 - STORM SEWER TOTAL BASE BID
SECTION 4 - PAVING TOTAL BASE BID
BID TOTALS FOR ALTERNATE ITEM 2. (DI PIPE CLASS 51) $2,546,226.00$2,675,791.75 $2,796,929.00 $3,131,066.00 $3,979,420.00
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:CONSIDERANDACT:MemorandumofUnderstandingregardinginmatetransfer
betweentheCityofUniversityParkandDallasCounty,Texas
BACKGROUND:
ThepurposeoftheagreementisinreferencetothetransportationofinmatesfromtheCityof
UniversityParkPoliceDepartmentHoldingFacilitytoDallasCounty'sfacilitiesfollowingarrestby
theDallasCountySheriffDepartment.
RECOMMENDATION:
StaffrecommendsapprovalofthisMemorandumofUnderstanding.
FUNDINGSOURCE:
2011-2012Budget
Theapproximatecostassociatedwiththisitemis$200annually.
ATTACHMENTS:
MemorandumofUnderstanding
51004 1
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF UNIVERSITY PARK
AND DALLAS COUNTY, TEXAS
STATE OF TEXAS
COUNTY OF DALLAS
§
§
§
This Memorandum of Understanding ³MOU´ LVPDGHEHWZHHQWKHCity of Farmers
Branch, a Texas home rule municipality (³City´) and Dallas County, Texas a county
governmental entity ³&ounty´ , pursuant to the authority granted by Texas Government Code
Chapter 791, Interlocal Cooperation Act.
For and in consideration of the promises and covenants herein, City and County agree as
follows:
1. PURPOSE
The purpose of this MOU is to set forth the agreement of City and County with respect to the
WUDQVSRUWDWLRQRILQPDWHVIURP&LW\¶VODZHQIRUFHPHQWIDFLOLWLHVWR'DOODV&RXQW\¶V facilities
following arrest. City and County acknowledge and agree that this MOU is structured in
anticipation of County entering substantially similar memoranda of understanding with other
PXQLFLSDOLWLHV ³3DUWLFLSDWLQJ0XQLFLSDOLWLHV´ LQ'DOODV&RXQW\for similar services.
2. TERM
This MOU shall be effective commencing October 1, 2011, and ending September 30, 2012 (the
³,QLWLDO7HUP´ XQOHVVRWKHUZLVHterminated earlier or extended as provided herein.
3. SCOPE OF SERVICES
County agrees to provide to City and each Participating Municipality the services of the type
generally described in its Standard Operating Procedures document (as that document may be
amended by the County from time to time) regarding the transport of inmates from municipal
facilities to County¶V IDFLOLWLHV ³Transport Assistance SHUYLFHV´ Notwithstanding the Standard
2SHUDWLQJ3URFHGXUHV6KHULII¶V'HSDUWPHQWSHUVRQQHOLQWKHLUVROHGLVFUHWLRQPD\GHFLGHQRWWR
transport certain individual inmates because of health and/or safety issues.
The Parties agree to cooperate in the transport of inmates from &LW\¶V facilities to County¶V
facilities, including, but not limited to, communications, coordination, training, investigations,
and all other activities that will enhance the ability of all Parties to fulfill their missions.
51004 2
4. TERMINATION
A. City may terminate its participation in this MOU during the Initial Term or any
Renewal Period if:
(1) County ceases providing Transport Assistance Services as provided herein and
continues to not provide such services for more than five (5) days after written request by
City to resume such services; or
(2) County is otherwise in default of this MOU and fails to cure such default on or
before the 30th day following delivery of notice to the other party of such default.
In the event City terminates this MOU prior to the end of the Initial Term or any Renewal Period
pursuant to this Section 4.A, County shall pay to City within thirty (30) days after the date of
termination, an amount equal to the amount paid by City to County pursuant to Section 7, below,
multiplied by a fraction, the numerator of which is the number of days remaining in the Initial
Term or the Renewal Period (whichever is applicable) after the date of termination, and the
denominator of which is 365, said repayment being the sole and exclusive remedy of City for
&RXQW\¶VGHIDXOWRIWKLV028
B. County may terminate this MOU prior to the end of the Initial Term or any
Renewal Period if City is in default of this MOU and fails to cure such default on or before the
30th day following delivery of notice by County to City of such default. In the event County
terminates this MOU pursuant to this Section 4.B., County shall not be obligated to repay City
any amounts paid by City pursuant to Section 7, below, the retention of such amounts being the
VROHDQGH[FOXVLYHUHPHG\RI&RXQW\IRU&LW\¶VGHIDXOWRIWKLV028
5. RENEWAL
Not later than the June 1, 2012, County agrees to provide to City and the Participating
Municipalities D³1RWLFHRI5HQHZDO´ setting forth the pro rata share of &LW\¶VDQGWKH
3DUWLFLSDWLQJ0XQLFLSDOLWLHV¶ cost RIWKH&RXQW\¶VTransport Assistance Services for the next
WZHOYHPRQWKSHULRGFRPPHQFLQJRQWKHDQQLYHUVDU\RIWKHHIIHFWLYHGDWHRIWKLV028 ³WKH
Renewal Period´ .
Not later than July 1, 2012, City shall notify County if City desires to renew this MOU for the
Renewal Period. This MOU shall terminate if City fails to notify County that it desires to renew
this MOU for the Renewal Period. The process of providing a Notice of Renewal and notifying
County regarding renewal of this MOU for an additional one-year term, inclusive of the
deadlines for notification on June 1 and July 1, respectively, shall continue for each subsequent
year until City fails to renew for a subsequent Renewal Period or County notifies City that it will
no longer provide Transport Assistance Services.
51004 3
6. ANNUAL EVALUATION.
The parties agree to cooperate in an annual evaluation of this MOU in order to calculate the
number of inmates transferred by the County from each individual municipal facility to the
&RXQW\¶VIDFLOLWLHV6XFKGDWDVKDOOEHXVHGWRGHWHUPLQHWKHDPRXQWVWR be paid by City and the
Participating Municipalities for Transport Assistance Services for the Renewal Period.
7. PAYMENT
City agrees to pay County WKH&LW\¶V share of the cost for the Transport Assistance Services in
accordance with Attachment A hereto. City and County understand and acknowledge that the
amounts set forth in Attachment A represent &LW\¶VDQGWKHRWKHU3DUWLFLSDWLQJ0unicipalities¶
pro rata shares of the cost of transporting inmates from various municipal facilities to County¶V
facilities during the term of the MOU. Unless otherwise agreed, each payment due pursuant to
this MOU, inclusive of the payment due for each Renewal Period, will be paid to the County on
each October 1 during the term of the MOU.
8. RESPONSIBILITY FOR NEGLIGENT CONDUCT
County and City, including their respective employees and elected officials, agree that each shall
be responsible for its own negligent acts or omissions or other tortious conduct in the course of
performance of this Agreement, without waiving any governmental immunity available to
County or City under Texas and other applicable laws, and without waiving any available
defenses under Texas and other applicable laws. Nothing in this paragraph shall be construed to
create or grant any rights, contractual or otherwise, in or to any third persons or entities.
9. INSURANCE
City and County agree that they will at all times during the term of this MOU maintain in full
force and effect insurance, or self-insurance, to the extent permitted by applicable law under a
plan of self-insurance, that is also maintained in accordance with sound accounting practices. It
is expressly agreed that City and County will be solely responsible for all cost of their respective
insurance or self insurance; and solely responsible for any and all deductible amounts in any
policy.
10. NOTICE
Any notice or certification required or permitted to be delivered under this Agreement shall be
deemed to have been given when personally delivered, or if mailed, seventy-two (72) hours after
deposit of the same in the United States Mail, postage prepaid, certified, or registered, return
receipt requested, properly addressed to the contact person shown at the respective addresses set
forth below, or at such other addresses as shall be specified by written notice delivered in
accordance herewith:
51004 4
COUNTY CITY OF UNIVERSITY PARK
Marlin Suell, Chief Deputy Gary Adams
'DOODV6KHULII¶V'HSDUWPHQW Chief of Police
Detention Services Bureau University Park Police Department
133 N. Riverfront, LB 31 3800University Blvd.
Dallas, Texas 75207 University Park, TX 75205
With Copy to:
Robert L. Dillard III
Nichols, Jackson, Dillard,
Hager & Smith, LLP
500 N. Akard, Suite 1800
Dallas, Texas 75201
11. ENTIRE AGREEMENT AND AMENDMENT
This MOU, including any Exhibits and Attachments, constitutes the entire agreement between
the parties and supersedes any other agreements concerning the subject matter of this transaction,
whether oral or written. No modification, amendment, novation, renewal or other alteration of
this MOU shall be effective unless mutually agreed upon in writing and executed by the parties.
12. COUNTERPARTS, NUMBER/GENDER AND HEADINGS
This MOU may be executed in multiple counterparts, each of which shall be deemed an original,
but all of which shall constitute one and the same instrument. Words of any gender used in this
MOU shall be held and construed to include any other gender. Any words in the singular shall
include the plural and vice versa, unless the context clearly requires otherwise. Headings are for
the convenience of reference only and shall not be considered in any interpretation of this MOU.
13. SEVERABILITY
If any provision of this MOU is construed to be illegal, invalid, void or unenforceable, this
construction will not affect the legality or validity or any of the remaining provisions. The
unenforceable or illegal provision will be deemed stricken and deleted, but the remaining
provisions shall not be affected or impaired, and such remaining provisions shall remain in full
force and effect.
14. FISCAL FUNDING CLAUSE
Notwithstanding any provisions contained in this MOU, the obligations of City and County
under this MOU are expressly contingent upon the availability of funding for each item and
obligation for the term of the MOU and any pertinent extensions. Neither party shall have a right
of action against the other in the event the other party is unable to fulfill its obligations under this
MOU as a result of lack of sufficient funding for any item or obligation from any source utilized
to fund this MOU or failure to budget or authorize funding for this MOU during the current or
future fiscal years.
51004 5
15. DEFAULT/CUMULATIVE RIGHTS/MITIGATION
It is not a waiver of default if the non-defaulting party fails to immediately declare a default or
delays in taking any action. The rights and remedies provided by this MOU are cumulative, and
HLWKHUSDUW\¶VXVHRIDQ\ULJKWRUUHPHGy will not preclude or waive its right to use any other
remedy. These rights and remedies are in addition to any other rights the parties may have by
law, statute, ordinance or otherwise. Both parties have a duty to mitigate damages.
16. IMMUNITY
This MOU is expressly made subject to City¶V DQG&RXQW\¶VGovernmental Immunity, including,
without limitation, Title 5 of the Texas Civil Remedies Code and all applicable State and federal
Laws. The parties expressly agree that no provision of this MOU is in any way intended to
constitute a waiver of any immunities from suit or from liability, or a waiver of any tort
limitation, that City or County has by operation of law, or otherwise. Nothing in this MOU is
intended to benefit any third party beneficiary. No term or provision of this MOU is intended to,
or shall, create any rights in any person, firm, corporation or other entity not a party hereto, and
no such person or entity shall have any cause of action hereunder.
17. COMPLIANCE WITH LAWS; GOVERNING LAW AND VENUE
In providing services required by this MOU, City and County must observe and comply with all
licenses, legal certifications, or inspections required for the services, facilities, equipment, or
materials, and all applicable federal, State, and local statutes, ordinances, rules, and regulations.
Texas law shall govern this Agreement and venue shall lie exclusively in a state court in Dallas
County, Texas.
18. RELATIONSHIP OF PARTIES
City is an independent contractor and not an agent, servant, joint enterpriser, joint venturer or
employee of County. County is an independent contractor and not an agent, servant, joint
enterpriser, joint venturer or employee of City. City and County agree and acknowledge that
each entity shall be responsible for its own acts, forbearance, negligence and deeds, and for those
of its agents or employees in conjunction with the performance of work covered under this
MOU.
51004 6
19. SIGNATORY WARRANTY
City and County represent that each has the full right, power and authority to enter and perform
this MOU in accordance with all of the terms and conditions, and that the execution and delivery
of MOU have been made by authorized representatives of the parties to validly and legally bind
the parties to all terms, performances and provisions set forth in this MOU.
The County of Dallas has executed this MOU pursuant to Commissioners Court Order No.
________________, on this _______ day of _______________________ 2011.
EXECUTED THIS _________ DAY OF ________________________ 2011.
DALLAS COUNTY: CITY OF UNIVERSITY PARK:
_____________________________ ________________________________
BY: Clay Lewis Jenkins BY: Bob Livingston
County Judge City Manager
Recommended:
____________________________________ _____________________________
BY: Lupe Valdez BY: Gary Adams
Sheriff of Dallas County Chief of Police
Approved as to Form:
______________________________________
BY: City Attorney
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onminutesoftheAugust23,2011CityCouncilMeeting
BACKGROUND:
MinutesoftheAugust23CityCouncilMeetingareattachedfortheCouncil'sreview.
ATTACHMENTS:
2011.08.23Minutes
MINUTES
AGENDA #2819
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER – CITY HALL
TUESDAY, AUGUST 23, 2011, 5:00 P.M.
4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW CITY COUNCIL
CONFERENCE ROOM, SECOND FLOOR, CITY HALL
The Regular City Council Meeting was called into session at 5:00 p.m. in the Council
Chamber at City Hall. Present were Mayor Pro Tem Grable, Councilmember Clark, and
Councilmember Begert. Also in attendance were City Manager Livingston, and City Attorney
Dillard.
Mayor Davis and Councilmember Stewart were excused.
The Boy Scouts in attendance were Gavin Jones, a member of Troop 125, working on
his Citizenship in the Community merit badge, Alberto Bambach, a member of Troop
70, working on his Citizenship in the Community merit badge, and Phillip Eisner, a
member of Troop 730, working on the Communications merit badge.
City Manager Livingston introduced staff in attendance as Community Information
Officer Steve Mace, Information Services staffer Ken Irvin, City Secretary Liz Spector,
Director of Public Works Bud Smallwood, Assistant Director of Public Works Jacob
Speer, Director of Community Development Robbie Corder, Administrative Assistant to
the City Manager George Ertle, Director of Human Resources Luanne Hanford,
Director of Finance Kent Austin, Director of Parks Gerry Bradley, Fire Chief Randy
Howell, Police Captain Leon Holman, and Purchasing Agent Christine Green.
DFW Materials is the low bidder with a bid of $16.00 per ton for concrete sand and
$16.50 per ton for pea gravel. The department estimates that it will spend $58,100 on
these materials via this annual contract.
I. CALL TO ORDER
A. INVOCATION: City Manager Bob Livingston
B. PLEDGE OF ALLEGIANCE: City Manager Bob Livingston / Boy Scouts
C. INTRODUCTION OF COUNCIL: Mayor Pro Tempore Jerry Grable
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
II. CONSENT AGENDA
A. CONSIDER AND ACT: on request by The Rotary Club of Park Cities to display a
helicopter at Goar Park during the July 4, 2012 parade and picnic
B. CONSIDER AND ACT: to award Bid No. 11-07, annual contract for concrete, sand and
pea gravel
The Council voted to purchase asphalt from Austin Asphalt via the Tarrant County
Cooperative Purchasing Program for $53.40 per ton. It is estimated the City will require
7700 tons of asphalt for the year for a total estimated cost of $411,180.
The Fire Department is retiring the ten-year-old backup ambulance. The current
primary unit will be moved to backup and a new ambulance will be purchased. The cost
for the new ambulance, a 2012 Frazer Type I, is $206,750.67.
The contract for street and alley reconstruction is awarded to CPS-Civil, LLC in the
amount of $530,775.
Approval of this item awarded DFW Communications a contract to construct a
monopole for $110,600 at the Peek Center, and authorized the purchase of an
uninterrupted power supply for the Fondren water tank in the amount of $4,500.
Member cities of the North Central Texas Council of Governments (NCTCOG)
participate in and fund annual public works programs. The cost of participation for the
City is $3,790 and is based on population.
This item approves licensing and hardware costs and professional fees in the amount of
$60,953.72 to upgrade the City’s email system.
This item approves the SMU Law School 5k scheduled for Saturday, September 24,
2011 starting at 9:00 a.m. The race route will be through campus and on certain
residential streets in the city.
C. CONSIDER AND ACT: on purchase of asphalt for repaving project
D. CONSIDER AND ACT: on H-GAC Purchase of MICU for the Fire Department
E. CONSIDER AND ACT: to review bids and award a contract for street reconstruction
along Westwick, south from Shannon to St. Andrews, and the replacement of water,
sanitary sewer, and alley pavement in the block bounded by Shannon, Windsor, and
Westwick.
F. CONSIDER AND ACT: on a proposal from DFW Communications for the installation
of a monopole at the Peek Service Center
G. CONSIDER AND ACT: on an agreement to support the annual Public Works program
at the North Central Texas Council of Governments (NCTCOG)
H. CONSIDER AND ACT: on approval of an upgrade to the City’s email system from
Exchange 2003 to Exchange 2010
I. CONSIDER AND ACT: on approval of the Race JUDICATA 5K Run benefiting the
Wounded Warrior Project
J. CONSIDER AND ACT: on ordinance approving ASCS/Atmos 2011 RRM settlement
agreement
This ordinance ratifies the settlement agreement between Atmos and Atmos Cities
Steering Committee and will result in an approximate rate increase of $0.31 per month
for the average consumer.
This resolution adopts the 2011 certified tax roll of $8,149,526,370 total market value,
with taxable value of $5,568,088,524, and new construction value of $45,708,824 as
submitted by the Dallas County Appraisal District.
This resolution approves the agreement between the City of University Park and Dallas
County to use the population of the City to assist the county in qualifying for the
Community Development Block Grant entitlement program.
City Manager Livingston read through the consent agenda items and summarized them for the
audience. He stated that the items would be considered in one motion unless any Council
member requested an item be considered individually.
No items were requested to be removed from the consent agenda and Mayor Pro Tem asked
for a motion.
Councilmember Clark made a motion to approve the Consent Agenda. Councilmember Begert
seconded, and the motion carried unanimously.
City Manager Livingston introduced the city’s finance director, Kent Austin. Austin
stated the budget is "quiet" and includes no rate increases for water, sewer or sanitation,
no pay increases for city staff, and advances no new programs or major expenditure
changes. He said the total budget is decreasing by $215,000, or one-half of one
percent. He stated there would be no change in the property tax rate, which is 27.845
cents per $100 valuation. Austin said that the appraised property values in the city have
decreased for the second year, and the property tax bill for the average homeowner will
decrease by approximately $60.
Mr. Austin mentioned there is substantial cost savings realized this year due to a
reduction in the rate the City pays for retirement contributions.
Mr. Austin stated that sales tax revenues are improving and an increase for the fiscal
year is anticipated. He also stated the Direct Alarm program is expected to realize more
K. CONSIDER AND ACT: to adopt the 2011 Certified Property Appraisal Roll
L. CONSIDER AND ACT: on a resolution approving the Agreement of Cooperation
between the City of University Park and Dallas County qualifying the County for the
CDBG / HOME entitlement programs
M. CONSIDER AND ACT: on minutes of the July 19, 2011 City Council Meeting
N. CONSIDER AND ACT: on minutes of the July 28, 2011 City Council Meeting
III. MAIN AGENDA
A. CONSIDER AND ACT: on presentation of proposed FY2012 City Manager’s Budget
and public hearings on budget and tax rate
revenue and building permit revenues are on the upswing as well.
Mr. Austin asked if there were any questions. No one in the audience requested to
speak about the budget. Mayor Pro Tem Grable closed the public hearing.
Mayor Pro Tem Grable thanked staff for the hard work that had been put into preparing
the budget.
Mayor Pro Tem asked if the budget had been reviewed by citizen advisory committees.
City Manager Livingston said that there were two committees that had reviewed the
budget and one remaining to review it. He said those recommendations would be
presented to the Council at the next meeting.
City Manager Bob Livingston thanked the Council for making the difficult and
unpopular decision last year to raise the property tax rate by one cent. He said their
foresight allowed the budget process to be much more smooth this year. He said it got
the City through this fiscal year, even with a 5.5% appraised value decrease and ensures
that the 2.4% decrease for the upcoming year will be tolerable with no reduction in
services.
City Manager Livingston asked Director of Parks Gerry Bradley to address the Council
about the proposed upgrades planned for specific medians in the City.
Bradley stated that staff had advertised for bids on two projects, Hunters Glen / Druid
medians and Pardoe Park, also known as the University Blvd. medians. He described
the Hunters Glen / Druid medians as being four medians that were situated very close to
each other that will bring a cohesive look to the area. The University Blvd. medians
were named for the chair of the Parks Advisory Committee for the past twenty-six
years, Bill Pardoe. Bradley said both of the median areas were in need of upgrades.
Mr. Bradley said that upgraded irrigation systems, planting materials, ground cover, tree
removal and trimming, LED decorative lighting and tree/street lighting along median
corridors were planned for the medians.
Bradley stated that the low bid was for $244,000. He said he removed certain
components of the bid and reduced the bid to $218,000. He also said that Gallagher
Construction Serivces will receive an 8% fee and there is a $10,000 contingency amount
built in to the contract for a total project cost of $247,000.
Bradley said he plans to begin the projects simultaneously near the end of September
2011, with an anticipated completion date by the end of January 2012. He also said he
would like to have an official dedication for Pardoe Park the first week of April 2012.
Councilmember Clark asked about the funding for the projects. City Manager Bob
Livingston said capital improvements were proposed by staff well in advance, with
funds budgeted each year to be set aside for improvements such as these. He said
the projects are voted on, considered by the Capital Projects Review Committee and
approved in concept by the Council. Mr. Livingston said such projects are usually on
B. CONSIDER AND ACT: to review bids and award a contract for Pardoe Park / Hunters
Glen median improvements
the improvements schedule 3 to 5 years in advance.
Mayor Pro Tem Grable asked if there were any further questions. There were none and
he asked for a motion.
Councilmember Begert made a motion to approve bids and award a contract for Pardoe
Park / Hunters Glen median improvements. Councilmember Clark seconded, and the
motion carried unanimously.
Resident Carolyn Loy addressed the Council. She said she would like to see the plans that
Legacy has for the Chase Bank property approved. She said it would benefit all the residents
and would make a nice entrance to Snider Plaza. She also thanked the Fire Department for the
plans they had for a 9/11 remembrance ceremony.
Melanie Rudebeck of the Community School of the Park Cities addressed the Council. She
asked the Council to reconsider the parking restrictions in front of the Community School so
her employees would have somewhere to park.
Mr. David Hunt in also spoke in support of the request by the Community School of the Park
Cities to remedy the lack of parking in front of their school.
Mayor Pro Tem thanked the speakers for their comments and said they would look into the
issue. As there were no further requests to address the Council, Mayor Pro Tem Grable
adjourned the meeting.
Considered and approved this 6th day of September, 2011.
_______________________________
W. Richard Davis, Mayor
ATTEST:
____________________________
Elizabeth Spector, City Secretary
IV. ITEMS FROM THE FLOOR
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onanordinanceadoptingtheintegratedStormWater
Management(iSWM)ManualdevelopedbythePublicWorksCommitteeofthe
NorthCentralTexasCouncilofGovernmentsforsitedevelopment,redevelopment,
andconstruction.
BACKGROUND:
TheiSWMProgramdevelopedbytheNCTCOG’sPublicWorksProgramprovidesmunicipalitiesin
theNorthTexasregionacomprehensiveguidancemanualforaddressingstormwaterconcerns,
specificallyconstructionanddevelopment.The1,099 pagemanualprovidesatechnicalmanual,a
criteriamanual,programguidanceandtoolstoassistlocalgovernmentsinachievingstreambank
protection,floodcontrol,andwaterqualityprotection.Becausewatershedsdonotfollowcitylimits,
morethan80 localgovernmentsarecooperatingtocreatesoundstormwatermanagementguidance
fortheregionthroughtheiSWMmanual.TheCityofUniversityParkfinanciallysupportsthePublic
WorksProgramandhasbeenaparticipantinthemanual’sdevelopment.
TheCity’sStormWaterManagementPlan(SWMP),approvedbytheTexasCommissionon
EnvironmentalQuality(TCEQ)inNovember2008 ,requiresadoptionoftheiSWMmanual,andstaff
fromEngineering,InfrastructureMaintenance,andCommunityDevelopmenthavereviewedthe
manual.
ALicenseAgreementwiththeNorthCentralTexasCouncilofGovernmentsisrequiredforuseofthe
manual.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovaloftheordinance,enteringintotheLicenseAgreementwith
theNCTCOGfortheiSWMmanual,andadoptionbyreferenceoftheintegratedStormWater
Management(iSWM)Manual.
FUNDINGSOURCE:
Therearenonewcostsassociatedwiththisagreement.ParticipationintheNCTCOGPublicWorks
program(annualrenewalapprovedatthelastCouncilmeeting)providestheCity'sshareoffunding
fordevelopmentofthemanual.
ATTACHMENTS:
iSWMOrdinance
iSWMLiscAgr
ORDINANCE NO. __________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
SECTION 3.07.004 (b) OF THE CODE OF ORDINANCES BY ADOPTING THE
INTEGRATED STORM WATER MANAGEMENT PLAN CRITERIA MANUAL FOR
SITE DEVELOPMENT’ REDEVELOPMENT AND CONSTRUCTION OF THE NORTH
CENTRAL TEXAS COUNCIL OF GOVERNMENTS REGULATING THE
DISCHARGE OF STORM WATER ASSOCIATED WITH CONSTRUCTION
ACTIVITIES; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of University Park owns and operates a Municipal Separate Storm
Sewer System (MS4) which discharges storm water to the waters of the United States; and,
WHEREAS, Title 40 of the Code of Federal Regulations Part 122 (40 CFR part 122)
requires the City to regulate storm water discharged into the City’s Municipal Separate Storm
Sewer System (MS4), to develop, implement, and enforce a storm water management program,
and to use an ordinance or other regulatory mechanism to address storm water runoff from
construction sites, and post-construction storm water runoff from new site development,
redevelopment and construction projects; and,
WHEREAS, the City recognizes the integrated Storm Water Management (“iSWM”)
program developed by the North Central Texas Council of Governments (“NCTCOG”)
addresses both storm water quantity and quality; and,
WHEREAS, the City Council of the City of University Park, Texas, finds that it is to
the benefit of the public health, safety, and welfare to amend its regulations relating to the
quantity and quality of storm water into the City’s MS4 ; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. The Code of Ordinances, City of University Park, Texas, is hereby
amended by amending section 3.07.004 (b) to read as follows:
“Sec. 3.07.004 Post-construction storm water management requirements; adoption
of iSWM program
…
(b) The “integrated Storm Water Management Criteria Manual for Site Development and
Construction” (“iSWM”), promulgated by the NCTCOG and as may be amended from time to
time, a true and complete copy of which is incorporated herein by reference, is hereby adopted as
the City’s official program for addressing storm water and drainage issues associated with new
construction, site development and redevelopment. A true and complete copy of the Manual
shall be kept on file and available at all times during regular business hours in the offices of the
City Secretary and Director of Public Works. The BMP published in such Manual or by the
Environmental Protection Agency (“EPA”) guidance documents may be utilized to comply with
this section.”
SECTION 2. The City of University Park agrees to participate in the iSWM program,
adjusted to meet the City’s guidelines, requirements and ordinances in the Local Provisions
Boxes.
SECTION 3. Penalties; Enforcement
(A) That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall, upon conviction, be punished by a fine not to exceed the sum of
two thousand dollars ($2,000.00) for each offense and each and every day such violation shall
continue shall be deemed to constitute a separate offense.
(B) The City may institute any appropriate actions or proceeding in a court of
competent jurisdiction to enjoin the violation of this ordinance. Nothing in this ordinance shall
preclude the City from seeking any and all injunctive or other relief allowed by state law even if
a criminal complaint has been filed based on the same incident or event.
SECTION 4. In the event stricter rules or regulations are set forth elsewhere in this
Code of Ordinances or are otherwise promulgated by the TCEQ or the EPA regarding the same
subject matter affected by this Article, then the more stringent regulations shall apply. In the
event any other provision of the Code of Ordinances or any Code adopted thereby relating to
storm water pollution or discharge from a construction site irreconcilably conflicts with the
provisions of this ordinance, the provisions of the Manual adopted by this ordinance shall be
controlling.
SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or
section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same
shall not affect the validity of this ordinance as a whole, or any part or provision thereof other
than the part so decided to be invalid, illegal or unconstitutional.
SECTION 6. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the ordinance in effect when the offense was committed and the
former law is continued in effect for this purpose.
SECTION 7. This ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases provide, and shall apply
to construction, site development and redevelopment commenced by the filing of a permit
application on or after __________________.
DULY PASSED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, ON THE ____ DAY OF ____________ 2011.
APPROVED:
___________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
______________________________________
ELIZABETH SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
______________________________
City Attorney
(rld, 8/4/11, 50582)
ORDINANCE NO. __________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING THE
INTEGRATED STORM WATER MANAGEMENT PLAN CRITERIA MANUAL FOR
SITE DEVELOPMENT, REDEVELOPMENT AND CONSTRUCTION OF THE NORTH
CENTRAL TEXAS COUNCIL OF GOVERNMENTS REGULATING THE
DISCHARGE OF STORM WATER ASSOCIATED WITH CONSTRUCTION
ACTIVITIES; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
Duly passed by the City Council of the City of University Park, Texas, on the ____ day
of __________ 2011.
APPROVED:
________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
________________________________
ELIZABETH SPECTOR, CITY SECRETARY
License Agreement for iSWMTM Criteria Manual for Site Development and Construction
Between
North Central Texas Council of Governments and
{City, Town, County} of
WHEREAS, the North Central Texas Council of Governments (NCTCOG) is a voluntary
association of, by and for local governments, established to assist local governments in
planning for common needs, cooperating for mutual benefit and coordinating for sound regional
development; and
WHEREAS, NCTCOG assists member local governments through cost-share funding to
meet state storm water permit requirements, address flooding and stream bank erosion issues,
maintain and improve water quality and protect valuable natural resources; and
WHEREAS, NCTCOG has developed and released the integrated Storm Water
Management (iSWMTM) Criteria Manual for Site Development and Construction, dated
December 2009 (hereinafter referred to as the iSWM Criteria Manual) and will from time to time
release updates and/or new editions; and
WHEREAS, the {City, Town, County} of (Community), which is a member of
NCTCOG, desires to use the iSWM Criteria Manual; and
WHEREAS, it is recognized that the iSWM Criteria Manual with accompanying “Local
Provisions” and “Additional Local Requirements” may be used by the Community to assist in
meeting discharge permit requirements for storm water and/or other regulatory requirements of
state and federal agencies.
NOW, THEREFORE, the parties, Community and NCTCOG, agree to the following
terms and conditions regarding the Community’s use of the iSWM Criteria Manual.
I. LICENSE AGREEMENT
The following provisions are a License Agreement between NCTCOG and the Community with
respect to the iSWM Criteria Manual. The personnel specified in Appendix A will serve as
points of contact for their respective organizations. NCTCOG is the owner of and has the right
to grant a license to use the said products free of all liens, claims, encumbrances and other
restrictions and without otherwise violating any rights of any third party, including any patent,
copyright, trade secret or other proprietary rights. If the Community fails to carry out the
provisions of this License Agreement, NCTCOG may withdraw this License Agreement upon
submission of a certified 60-day notice to the Community’s Administrative Contact indicated in
Appendix A. The Community may appeal this proposed withdrawal to NCTCOG’s Executive
Director, who shall have final authority in this matter.
A. Reference to iSWM
The term “iSWM” is trademarked by NCTCOG for use within the State of Texas. The iSWM
Criteria Manual is copyrighted by NCTCOG. The Community may refer to and use the iSWM
Criteria Manual, but only in the context of the formal actions and provisions of this Agreement,
and must show the trademark and copyright designations wherever applicable. The TM need
only appear in the first or most prominent mention of iSWM in all documents.
B. Formal Actions by Community
The iSWM Criteria Manual is designed to assist the Community in meeting water quality
protection, stream bank protection and flood control goals by managing storm water on a site-
by-site basis throughout all phases of development.
The iSWM Criteria Manual must be formally adopted by ordinance or other official means, and
made a regulatory requirement of the Community. The iSWM Criteria Manual may be adopted
without modification, or may be modified by the Community to meet the particular needs and
conditions of the Community in accordance with Item C “Modification and Distribution of
Manual” as stated below. However, modifications made to the iSWM Criteria Manual by the
Community may not eliminate or substantially change the following:
x Requirements that Concept, Preliminary and Final iSWM Plans be prepared for each site
consistent with the descriptions contained in the iSWM Criteria Manual (Community may
expand upon the suggested checklists provided in Chapter 5).
x Requirements that integrated Site Design Practices be considered and evaluated at the
earliest stages of site planning.
x Requirements that a downstream assessment be conducted for three storm events in
accordance with Section 3.3, “Acceptable Downstream Conditions.”
Once the Community has adopted the iSWM Criteria Manual by ordinance or other official
means, and made it a regulatory requirement of the Community, the Community may then use
the terms iSWMTM and iSWMTM Criteria Manual for Site Development and Construction. The
Community may title its Community Manual with any name that is appropriate.
NCTCOG expressly disclaims any responsibility for any damage arising from the use,
application or reliance on the information contained within the iSWM Criteria Manual and/or
Community Manual.
C. Modification and Distribution of Manual
The iSWM Criteria Manual has been structured so that the content can only be directly modified
by NCTCOG. The iSWM Criteria Manual is available in digital format as a protected Microsoft
Word document. The Community may not alter the content (i.e., remove sections or chapters);
it must be made available as a whole even if portions are not required by the Community. The
Community may not retype or reconstruct the iSWM Criteria Manual in whole or part or
authorize anyone else to do so. However, the iSWM Criteria Manual contains “Local
Provisions” boxes in each section wherein the Community may insert language that adds to,
modifies or deletes the provisions of the section. In addition, the Community may add its own
products, such as standard drawings, to Chapter 5, “Additional Local Requirements.”
NCTCOG will from time to time release updates and/or new editions of the iSWM Criteria
Manual as well as updates to the other iSWM Program Areas including the iSWM Technical
Manual, Program Guidance and Tools.
The Community is authorized to distribute its Community Manual in digital or hard-copy form as
provided for in this section, and to charge whatever price it decides is appropriate or no cost.
The iSWM Program for Construction and Development materials will be available directly from
NCTCOG, as well as viewable and downloadable from the Internet or in other digital formats.
The Community may not transfer the License Agreement rights to any other entity. If any other
entity desires to utilize, adopt or otherwise put into effect any provisions of the iSWM Criteria
Manual, including but not limited to reference to or use of the Community Manual, it must
execute its own separate License Agreement with NCTCOG.
II. AFFIDAVIT OF PROHIBITED INTEREST
NCTCOG acknowledges and represents it is aware of the laws, City Charter, and City Code of
Conduct regarding prohibited interests and that the existence of a prohibited interest at any time
will render this Agreement null and void.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
NORTH CENTRAL TEXAS COUNCIL {CITY, TOWN, COUNTY} OF ___________
OF GOVERNMENTS
__________________________________ ___________________________________
Mike Eastland Name: _____________________________
Executive Director Title: ______________________________
616 Six Flags Drive, Suite 200 Street Address: _____________________
Arlington, Texas 76011 City, State, Zip: ______________________
Date: _____________________________ Date: ______________________________
APPROVED AS TO FORM:
___________________________________
APPENDIX A
Contact Information for iSWMTM Criteria Manual for Site Development and Construction
NCTCOG
ADMINISTRATIVE CONTACT TECHNICAL CONTACT
Name: John Promise, P.E. John E. (Jack) Tidwell, Jr., AICP, CFM
Title: Director Manager
Department Environment & Development Environment & Development
Organization: North Central Texas Council of Governments North Central Texas Council of Governments
Mailing Address: P. O. Box 5888 P. O. Box 5888
City, State, Zip Arlington, Texas 76005-5888 Arlington, Texas 76005-5888
Phone/Fax: 817-695-9211 817-695-9191 817-695-9220 817-695-9191
E-mail: jpromise@nctcog.org jtidwell@nctcog.org
{City, Town, County} of
ADMINISTRATIVE CONTACT TECHNICAL CONTACT
Name:
Title:
Department
Organization:
Mailing Address:
City, State, Zip
Phone/Fax:
E-mail:
As of _______________________ (date)
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:RobbieCorder,DirectorofCommunityDevelopment
SUBJECT:CONSIDERANDACT:OrdinanceAmending28-105oftheComprehensiveZoning
OrdinanceRegardingFenceHeightsintheRearYard
BACKGROUND:
Withinthelastcoupleyears,theBoardofAdjustment(BOA)hasruledonseveralcasesrelatedto
fenceheightsintherearyardthatabutanalley.Thesecasestypicallyinvolveapropertythathasa
significantgradechangebetweenthepropertyandthealleyright-of-way.Duetothegradechanges,
whichtypicallyrequirearetainingwall,propetyownerssubmitanapplicationtotheBOAfora
variancetothefenceheightregulationsthatlimitarearyardfencetoamaximimuheightofeightfeet
(8').
DuringtheMay17thCityCouncilmeeting,staffpresentedtheCityCouncilwithaproposedZoning
Ordinanceamendmentthatwouldgivestaffthelatitudetopermitfencesinexcessofeightfeet(8')
wherearetainingwallisrequired.Subsequently,theZoningOrdinanceAdvisoryCommitteeandthe
Planning&ZoningCommissionreviewedtheproposedamendment,andhaverecommendedtheCity
CouncilapprovethefollowingamendmenttoSection28-105:
Wheretheexistinggradeofalotslopestowardtheabuttingalleyinsuchawaythataretainingwall
isnecessaryforconstructionofanewfence,themaximumheightoftheretainingwallandfence
locatedintherearyardshallnotexceedtenfeet(10’)inheightwhenmeasuredfromtheabutting
gradeonthealleyside,providedthefenceportionshallnotexceedeightfeet(8’)inheight.Building
upthesurfaceofalotinanattempttochangethegradetojustifythenecessityforaretainingwallis
prohibited.
RECOMMENDATION:
StaffrecommendsapprovaloftheproposedZoningOrdinanceamendment.ThePlanning&Zoning
CommissionandZoningOrdinanceAdvisoryCommitteealsounanimouslyrecommendedapprovalof
theamendment.
ATTACHMENTS:
Ordinance
ORDINANCE NO. _____________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY
OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING
SECTION 28-105 IN PART TO PERMIT FENCES UP TO TEN FEET (10’) IN
HEIGHT IN REAR YARD UNDER CERTAIN CONDITIONS; PROVIDING FOR
THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Planning and Zoning Commission of the City of University Park
and the City Council of the City of University Park, in compliance with the laws of the
State of Texas with reference to the granting of zoning classifications and changes, have
given the requisite notices by publication and otherwise, and have held due hearings and
have forwarded a full and fair hearing to all property owners generally, and City Council
of the City of University Park is of the opinion and finds that said zoning changes should
be granted and that the Comprehensive Zoning Ordinance should be amended; Now,
Therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance of the City of
University Park, Texas, is hereby amended by amending Section 28-105 (1) in part to add
subsection (c) as follows:
“Section 28-105 Fence Requirements in the SF, SF-A, D, and MF Districts
(1) …
…
(c) Where the existing grade of a lot slopes toward the abutting alley in such a
way that a retaining wall is necessary for construction of a new fence, the maximum
height of the retaining wall and fence located in the rear yard shall not exceed ten feet
(10’) in height when measured from the abutting grade on the alley side, provided the
fence portion shall not exceed eight feet (8’) in height. Building up the surface of a lot
in an attempt to change the grade to justify the necessity for a retaining wall is
prohibited.”
SECTION 2. All ordinances of the City of University Park in conflict with the
provisions of this ordinance are hereby repealed.
SECTION 3. Should any word, sentence, paragraph, subdivision, clause, phrase
or section of this ordinance, or the Comprehensive Zoning Ordinance, as amended
hereby, be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole or any part or provision thereof, other than
the part so declared to be invalid, illegal or unconstitutional, and shall not affect the
validity of the Comprehensive Zoning Ordinance as a whole.
SECTION 4. That any person, firm or corporation violating any of the
provisions of this ordinance or the Comprehensive Zoning Ordinance, as amended
hereby, shall be deemed guilty of a misdemeanor and, upon conviction in the municipal
court of the City of University Park, Texas, shall be punished by a fine to exceed the sum
of two thousand dollars ($2,000.00) for each offense, and each and every day such
violation shall continue shall be deemed to constitute a separate offense.
SECTION 5. This ordinance shall take effect immediately from and after its
passage and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on
the _______ day of _______________________ 2011.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
LIZ SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
CITY ATTORNEY
(RLD/08/10/11)(50662)
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF
UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING
SECTION 28-105 IN PART TO PERMIT FENCES UP TO TEN FEET (10’) IN
HEIGHT IN REAR YARD UNDER CERTAIN CONDITIONS; PROVIDING FOR
THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
Duly passed by the City Council of the City of University Park, Texas, on the
____ day of ________________ 2011.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
LIZ SPECTOR, CITY SECRETARY
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:RobbieCorder,DirectorofCommunityDevelopment
SUBJECT:DISCUSS:ResidentialConstructionSigns
BACKGROUND:
In2003and2004,theCityCouncilandtheUrbanDesign&DevelopmentAdvisoryCommittee
(UDADAC)developedsignregulationsthatlimitedthesize,type,andnumberofconstructionand
realestatesignsallowedonresidentialproperties.Atthattime,theCitywasreceivingcomplaintson
signsthatessentiallyservedascontractoradvertising.SignregulationswereadoptedwithintheCode
ofOrdinancestohelpalleviatetheproliferationofsignswithinneighborhoods.
Article3.09oftheUniversityParkCodeofOrdinancescurrentlyprohibitsallconstructionsigns
withinresidentialzones;however,realestatesignsarepermittedwithlimitations.Staffstill
encountersproblemswithcontractorsplacing"ForSale"ridersontheirconstructionsigns,
eventhoughthepropertyisnotactuallyforsale.Determiningifapropertyisforsaleistime
intensiveanddifficultforcodeenforcementofficerstoproveotherwise.
DuringarecentZoningOrdinanceAdvisoryCommitteemeeting,onecommitteemembersuggested
theCityadoptrequirementsforconstructionsignnoticessimilartotheCityofDallas.TheCityof
Dallasrequiresanoticeofconstructionsignonthepropertythatcontainsthefollowinginformation:
Contractornameandcontactinformation;
Propertyaddress;
Permittedconstructionhours;and
ContactinformationforreportingviolationstotheCity.
Duetothedifficultyofenforcingexistingregulations,staffwouldliketodiscussadoptingsimilar
requirementsthattheCityofDallasutilizesforconstructionsitenotices.IftheCityCouncilis
interestedinadoptingnewregulations,staffrecommendsthisitembereferredtotheUrbanDesign&
DevelopmentAdvisoryCommittee.
ATTACHMENTS:
NoticeofConstructionSite-CityofDallas
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onapprovalofanOrdinanceamendingFY2011budget
BACKGROUND:
TheSeptember6,2011,CityCouncilagendaincludesanordinancethatwouldamendtheFY2011
GeneralFundrevenueandexpenditurebudgetsforavarietyofmid-yearprojectsandexpenditures.
Belowisabriefsummaryofeachitem.
Revenues
1.$6,733FireGrants/Donations–thisamountrecognizesanawardbytheNorthCentralTexas
TraumaRegionalAdvisoryCouncilfortheFireDepartment’sparticipationinatraumacare
study.
2.$400FireGrants/Donations–thisamountrepresentsmileagereimbursementforFire
DepartmentparticipationinanAmericanHeartAssociationstudy.
3.$660FireGrants/Donations–thisamountistheCity’sannualstipendfromtheTexasLaw
EnforcementOfficerStandardsandEducationprogram.
4.$86,365OtherRevenue–thisamountistheCity’sshareofagrantfromtheTexasState
EnergyConservationOffice(SECO).TheawardpartiallyoffsetsthecostofrooftopHVAC
unitreplacementatthePeekServiceCenter.
5.$1,500OtherRevenue–thisamountisatransferfromtheUniversityParkCivicFoundation
tofundsurveyingworkattheintersectionofNorthCentralExpresswayandLovers
Lane.AnidenticalamountwasdonatedtotheFoundationbyUPresidentWaltHumannin
2009foruseinparkorgatewayprojects.
Expenditures
1.$1,500Engineering/ProfessionalServices–thisamountwillreimbursetheCityforsurveying
workattheintersectionofNorthCentralExpresswayandLoversLane.
2.$50,000FacilitiesMaintenance/RemodelingProjects–thisamountwillfundtheinstallationof
aBMS(BuildingManagementSystem)andExhaustAirprojectatCityHall
3.$25,000FacilitiesMaintenance/RemodelingProjects–thisamountwillfundreplacementof
theCRAC(ComputerRoomAirConditioning)unitsonthethirdfloorofCityHall.
4.$40,000FacilitiesMaintenance/RemodelingProjects–thisamountwillfundtheCityHall
sealing(insulation)project.
5.$153,068FacilitiesMaintenance/RemodelingProjects–thisamountrepresentsthetotalcost
ofthePeekCenterrooftopHCACreplacementproject.Seven14-yearoldunitswerereplaced
withnewhigh-efficiencyunits.ASECOgrantoffsets$86,365oftheprojectcost.
6.$12,133Fire/MICUDrugsandSupplies–thisamountauthorizesuseoftheAmericanHeart
AssociationandNCTTRACawardsforpurchaseofMICUdrugsandsupplies.
7.$660Fire/FirePrevention–thisamountauthorizesuseoftheLEOSEawardforfire
preventiontraining.
AmemofromGeorgeErtledescribingtheenergyefficiencyprojectsinmoredetailisattached.
Impactonbudgetandfinancialposition
Theproposedbudgetamendmentwouldincreasebudgetedexpendituresby$292,361andbudgeted
revenuesby$95,658,sothattheamendedFY2011budgetexpenditureswouldexceedrevenuesby
$196,703.WhencombinedwithbudgetamendmentnumberonefromlastNovember($512,671)the
combinednetreductioninfundbalancesis$709,374,asshowninthebelowtable:Thisdecreaseis
morethanoffsetbytheincreasedrevenuefromoperationsthisyear:
GeneralFund
Fundbalance,beginningFY2011 $3,440,239
Lessbudgetamendmentno.1 -512,671
Lessbudgetamendmentno.2 -196,703
IncreasefromFY2011operations +3,500,000
Fundbalance,endofFY2011 $6,230,865
RECOMMENDATION:
Citystaffrecommendsapprovaloftheproposedbudgetamendment.
ATTACHMENTS:
OrdinanceamendingFY2011budget
Memoregardingenergyefficiencyprojects
S:\FINANCE\BUDGET\BUDGET11\Amendments\Ordinance 2 amending FY2011 budget 09-06-2011.docx
10:54 AM 09/01/11
ORDINANCE NO. 11______
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE 2010-2011 FISCAL YEAR BUDGET, ORDINANCE NO. 10-32, TO
APPROPRIATE $196,703 FROM THE GENERAL FUND UNRESERVED FUND
BALANCE BY INCREASING EXPENDITURES $292,361 AND INCREASING
REVENUES BY $95,658; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of University Park has determined that it is in
the public interest to amend Ordinance No. 10-32 to transfer funds from unreserved fund balance
of the General Fund into specific accounts;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That Ordinance No. 10-32, the 2010-2011 fiscal year budget ordinance of
the City of University Park, Texas, be, and the same is hereby, amended to appropriate
unreserved fund balances of $196,703 from the general fund by increasing expenditures
$292,361 and revenues by $95,658 in the specific accounts listed on Exhibit “A” attached hereto
and made part hereof for all purposes, and such expenditures are herby authorized and made a
part of the 2010-2011 fiscal year budget of the City.
SECTION 2. This ordinance shall take effect immediately from and after its passage,
as the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the 6th
day of September, 2011.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
S:\FINANCE\BUDGET\BUDGET11\Amendments\Ordinance 2 amending FY2011 budget 09-06-2011.docx
10:54 AM 09/01/11
____________________________________
ELIZABETH SPECTOR, CITY
SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
S:\FINANCE\BUDGET\BUDGET11\Amendments\Ordinance 2 amending FY2011 budget 09-06-2011.docx
10:54 AM 09/01/11
ACCOUNT
NUMBERACCOUNT DESCRIPTIONAMOUNT DESCRIPTION
GENERAL FUND REVENUES
1.01-11-3745Fire Grants/Donations 6,733North Central Texas Regional Advisory Council stipend
2.01-11-3745Fire Grants/Donations 400American Heart Association study stipend
3.01-11-3745Fire Grants/Donations 660Peace Officer Allocation (Fire) 2011
4.01-11-3999Other Revenue 86,365State of Texas SECO grant for HVAC replacement
5.01-11-3999Other Revenue 1,500UP Civic Foundation transfer: NCE/Lovers surveying
TOTAL GENERAL FUND REVENUES95,658$
GENERAL FUND EXPENDITURES
ENGINEERING
1.01-20-3060Professional Services 1,500For NCE/Lovers Lane surveying fees
TOTAL ENGINEERING DEPARTMENT1,500
FACILITY MAINTENANCE
2.01-35-9950Remodeling Projects 50,000BMS and Exhaust Air projects
3.01-35-9950Remodeling Projects 25,000Replacement of CRAC units
4.01-35-9950Remodeling Projects 50,000City Hall sealing project
5.01-35-9950Remodeling Projects 153,068Peek Center rooftop HVAC replacement (SECO)
TOTAL FACILITY MAINT. DEPT.278,068
FIRE
6.01-40-2345MICU Drugs and Supplies 12,133Use of AHA and NCTTRAC study stipends
7.01-40-7725Fire Prevention 660Use of LEOSE peace officer allocation
TOTAL FIRE DEPARTMENT 12,793
TOTAL GEN. FUND EXPENDITURES 292,361$
FUND BALANCE INCREASE/(DECREASE)(196,703)$
EXHIBIT "A"
CITY OF UNIVERSITY PARK, TEXAS
FY2011 BUDGET AMENDMENT NO. 2
9/6/2011
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
AGENDA MEMO
(09/6/2011 AGENDA)
DATE: September 1, 2011
TO: Honorable Mayor and City Council
FROM: George Ertle, Assistant to the City Manager
SUBJECT: FY2011 Budget Amendment for Energy Related Projects
Background
As part of the City’s commitment to sustainability, several projects are underway or
proposed to improve the energy efficiency of City Hall and the Peek Service Center.
These projects were identified by two professional engineering firms who performed
thorough energy audits of each city building.
The total cost of these projects is approximately $268,000. These building enhancements
are projected to save the City tens of thousands of dollars annually in utility costs. Staff
is requesting a budget amendment to the FY2011 in order to fund the project’s
completion.
Peek Center Enhancements
The State Energy Conservation Office (SECO) awarded the City a grant in FY2010 for
energy improvements to City buildings. The grant, totaling $86,365, was used to help
purchase seven new high-efficiency air conditioning units for the Peek Service Center.
These units were installed in March 2011 at a cost of $153,068. The City has applied to
SECO for reimbursement and expects to receive the funds this calendar year.
City Hall Enhancements
Three projects are currently underway to improve energy efficiency at City Hall. The
first is the ‘sealing’ of the building’s exterior. An investigation of the building’s
envelope uncovered several areas of the building where there is a complete lack of
insulation, causing air infiltration from outside. This infiltration causes the HVAC
systems to run constantly to compensate for the inability to maintain a constant
temperature. The solution is to spray these areas with insulating foam. This will provide
a tighter building seal and eliminate most exterior air infiltration. This project is
estimated to cost between $40,000 and $50,000. Bids for this project will be received
Thursday, September 8th; the work is projected to begin before October.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
The second project is the replacement of a third floor computer room air conditioner
(CRAC). It is essential that the third floor computer room temperate be maintained
below 90 degrees or else computer equipment may be damaged or malfunction. The
current air conditioner for the room is undersized and has trouble maintaining a constant
temperature during the summer months. The cost for a new unit is $24,855.
The third project is the reconfiguration of the building’s energy management system and
rebalancing of fan controls. The purpose of this project is to ensure that the entire
building is maintained at a constant temperature so that the HVAC units are not unduly
overworked. This cost for this project is $49,840.
Recommendation
City staff recommends approval of the energy efficiency projects included in the budget
amendment.
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:BobLivingston,CityManager
SUBJECT:PUBLICHEARING:ProposedFY2012Budget-FinalPresentation
BACKGROUND:
TheproposedFY2012budgethasbeenreviewedandrecommendedbythreeAdvisoryCommittees--
EmployeeBenefits,Finance,andProperty/Casualty/LiabilityInsurance.TheCapitalProjectsReview
CommitteewillreviewtheFY2012capitalbudgetattheirmeetingSeptember12.
TheCityCouncilheldapublichearingonthebudgetandproposedtaxrateAugust23,andstaffhas
publishedtherequirednoticesinthelocalnewspaperandCitywebsite.Adoptionofthebudgetoccurs
byordinance,asdoesthepropertytaxrateandpayplan.
REQUIREMENTSFROMHB3195
During2007theTexasLegislatureapprovedHouseBill3195.Thislawrequiresthatbudgetsraising
morerevenuefrompropertytaxesthaninthepreviousyearmustincludeacoverpagewiththe
followingstatementin18-pointorlargertype:
“Thisbudgetwillraisemoretotalpropertytaxesthanlastyear’sbudgetby$X,andofthat
amount,$Yistaxrevenuetoberaisedfromnewpropertyaddedtothetaxrollthisyear.”
Thisyear,theproposedtaxratewilllower taxesby$387,311comparedtotheprioryear,becausethe
taxrateisremainingthesamewhilethetaxablebasedecreases.
RECOMMENDATION:
IrecommendthattheCounciltakethefollowingactionstoapprovetheFY2012budgetandrelated
items:
1.HoldafinalhearingontheFY2012budget.Attheconclusionofthehearing,thebudgetis
readyforaction.
2.ApprovetheordinanceadoptingtheFY2012budget.Thetotalbudgetof$43,027,730 is0.51%
lowerthanlastyear’s$43,242,989adoptedbudget.TheCity’sthreebudgetedfundsinclude
theGeneral,Utility,andSanitationFunds.
3.Approvetheordinanceadoptingthetaxyear2011(FY2012)propertytaxrateof$0.27845per
$100taxablevalue.Theentirerateisdedicatedformaintenanceandoperations,including
budgetedamountstobetransferredtothecapitalprojectsfund;thereisnodebtservice.The
“effectivetaxrate”is$0.286086—thisistheratethatwouldraiseasmuchpropertytax
revenueaslastyearwhenappliedagainstthecurrenttaxbase.Consequently,theproposedtax
rateof$0.27845isa2.67%effectivetaxdecrease .
4.ApprovetheordinanceadoptingtheFY2012salaryplan.Theplanincludesthesamepay
rangesandstepsasFY2011.Totalfull-timeheadcountis241employees,twofewerthanlast
year.
ATTACHMENTS:
CityManager'sproposedbudgetmemowithsupportingdetail,8/5/2011
FinanceAdvisoryCommitteemeetingminutes8/11/2011
EmployeeBenefitsAdvisoryCommitteemeetingminutes8/23/2011
Property/Casualty/LiabilityInsuranceAdvisoryCommitteeminutes8/2011
CITY OF UNIVERSITY PARK, TEXAS
FY2012 PROPOSED BUDGET
October 1, 2011 – September 30, 2012
August 5, 2011
This budget will lower total property taxes versus last year’s
budget by -$387,311 or -2.44%, and of that amount, $127,276 is
tax revenue to be raised from new property added to the tax roll
this year.
This statement is required by HB 3195 of the 80th Texas Legislature.
1
M E M O
DATE: August 5, 2011
TO: Honorable Mayor and City Council
FROM: Bob Livingston, City Manager
SUBJECT: Proposed FY2012 budget
INTRODUCTION
This memo presents the City Manager’s proposed budget for Fiscal Year 2012 (FY2012, the period
October 1, 2011 – September 30, 2012).
The proposed FY2012 expenditure budget totals $43,027,730, a reduction of 0.51% from FY2011. Lower
personnel costs, from the deletion of two positions, a sharply lower TMRS contribution rate, and reduced
health insurance contributions, have allowed the budget to drop compared to last year.
While the overall economy continues to sputter, during this past year we have begun to see some evidence
locally that a recovery has started. Some examples:
• Sales tax revenues have turned upward--we expect to collect $3,304,000 this year compared with
the FY2011 budget amount of $3,028,851. In FY2010 we collected $3,121,443. This turnaround
allows us to increase our sales tax projection for FY2012.
• Single family home starts have begun to rebound--starts in FY 2011 should exceed the previous
year by 50%. During FY2011 the permits for the George W. Bush Presidential Center
($1,670,697) helped to offset the decreased number of single family permits early in the year.
Permit revenue for the first ten months of FY2011 totaled $2,535,436, compared with a budget of
$1,400,000. While FY2012 will not feature another presidential library permit, we propose to
leave the revenue projection at $1,400,000.
• Direct alarm monitoring and swimming pool revenues continue to be bright spots—alarm
monitoring revenue has increased from $652,999 in FY2008 to a projected $798,016 in FY2011,
while swimming pool revenues have jumped from $180,572 in FY2008 to an estimated $302,855
in FY2011.
However, other major revenue sources continue to lag. For example:
• Property values fell for the second year in a row, by 2.44%. The proposed budget maintains the
2
same property tax rate as last year, $0.278945, which will generate $387,311 less current property
tax revenue than in FY 2011. The drop in revenue is offset by expenditure reductions and
increases in other revenue estimates. It is worth noting that the step by the Council to increase
the tax rate last year has mitigated the loss in property tax revenue for FY2012. If the tax rate had
remained at $0.26548 last year, the loss of property tax revenue in FY2012 would have been
$722,181.
• Interest rates continue to be at all-time lows. Citywide, investment income has fallen from
$1,128,619 in FY2008 to an estimated $303,000 in FY2011. Even a one percent increase in
yields would generate an additional $500,000 in revenue.
As in previous years, the department heads have done an excellent job of maintaining current expenditure
levels wherever possible. Department budgets in most cases propose little or no increase over the
previous year’s expenditure requests.
Thanks to the lower personnel costs, the resulting expenditure budgets for the General Fund and
Sanitation Fund propose slight decreases (1.23% and 1.64%). The proposed Utility Fund budget is up
1.30% because of higher wholesale wastewater charges (up $312,481, or 14.9%) from Dallas Water
Utilities. This increase results from sharply higher winter water consumption last year (up 21.4%), which
is the basis for computing wastewater charges. On the positive side, this also means higher wastewater
revenues for the City with no change in the wastewater rate.
Other highlights of the proposed $43,027,730 budget:
• The General, Utility, and Sanitation Fund budgets are balanced.
• Two full-time positions have been eliminated, reducing the number of full-time employees from
243 to 241.
• No market-based raise is included for City employees, following last year’s 3% salary increase.
About 20% of employees may be eligible for 3% merit increases.
• No water, wastewater, or sanitation rate increases are included.
• Support for the University Park public library is continued at the existing level ($196,555), while
discussions about the library’s future move to the Plaza at Preston Center continue.
• The City’s investment in automation and effective use of technology continues. Four major
software upgrades were completed over the last 12 months – Finance/Utility Billing, Police, Fire,
and Municipal Court.
• Pay-as-you-go capital project funding of $5.2 million is maintained.
As I have said in the past two budgets, I want to commend our department heads and employees for
preparing budgets that balance the current economic climate with continued delivery of quality services.
Over the last two years, the General Fund budget has decreased 0.3%, compared to a 4.7% rise in the
Consumer Price Index for Dallas-Fort Worth and an 8.3% increase in the Municipal Cost Index (MCI).
The MCI is a statistic developed by American City & County magazine that is designed to show the
specific effects of inflation on the cost of providing city services. It differs from the Consumer Price
Index by including elements common to cities, like health care, fuel, construction materials, and so on.
The table below compares total expenditures for the City’s three budgeted funds – General, Utility, and
Sanitation. Three other funds – Capital Projects, Equipment Services, and Self-Insurance – are not
included in the formal budget, because their revenues originate from line-items in the three budgeted
funds. A summary page showing the proposed budget by fund and department is attached, as is a
worksheet detailing the property tax impact of the proposed FY2012 budget.
3
Total Budgeted Expenditures Comparison
Fund
FY2010
Adopted
Budget
FY2011
Adopted
Budget
FY2012
Proposed
Budget
Change $
Change %
General $26,803,045$27,058,111$26,724,086-$334,025 -1.23%
Utility 12,823,36813,268,97513,435,168$166,193 1.30%
Sanitation 2,887,655 2,915,903 2,868,476 -$47,427 -1.64%
Total $42,514,068$43,242,989$43,027,730-$215,259 -0.51%
CITYWIDE ISSUES
Six categories account for most of the budget’s expenditures; the impact of these categories compared to
last year is shown below:
Major expenditure categories comparison
Category FY2011 FY2012 Change $ Change %
Personnel costs $23,385,195 $22,784,129 -$601,066-2.6%
Treatment charges $6,580,092 $6,737,387 +$157,295+2.4%
Capital projects $5,227,602 $5,227,602 $00.0%
Electricity costs $588,320 $627,253 $38,9346.6%
Equip. replacement $495,759 $540,061 $44,3028.9%
Fuel costs $433,653 $436,840 $3,1870.7%
PERSONNEL
Salaries and benefits comprise 53% ($22.8 million) of the $43 million total budget. Two positions have
been deleted from the proposed FY2012 budget, leaving the City with 241 full-time positions:
• An open firefighter position included in last year’s budget has been removed, resulting in a
$108,884 savings.
• A custodian position in Parks has been deleted following the incumbent’s retirement. This is the
second custodial position to be eliminated; its $56,216 annual cost is partially offset by a
$43,000 increase in the Parks contract maintenance account. The City began contracting for
City Hall janitorial service in December 2009 and the Peek Center in 2010.
Salary changes
No market-based raise is included in the proposed budget. A 3% market raise was included in the
FY2011 budget.
Under the City’s pay plan, about 20% of employees remain eligible for 3% merit-based pay raises. The
City continues to enjoy a very low employee turnover rate, which is an indicator that our salaries and
benefits are competitive with other area cities and private employers. Maintaining a competitive salary
and benefits plan is essential for retaining and recruiting quality employees.
4
Benefit changes
Employee health insurance
No change is proposed for employee health insurance benefits or employee contributions, but the budget
does include a $99,000 reduction in City contributions to the self-insurance program, from $2,214,000 to
$2,015,000. In calendar 2007-2010 and so far in 2011, the plan has operated at a surplus, and the Self-
Insurance Fund’s balance has grown. Reducing the contributions to the fund seems to be a prudent and
appropriate change.
Texas Municipal Retirement System (TMRS) costs
As is the case with many cities this year, University Park is benefiting from sharply reduced TMRS
employer contribution rates. A change in state law allowed TMRS to reconfigure their internal fund
structure, which in turn lowered the related revenue requirement. TMRS has determined the City
contribution rate for 2012 to be just 7.5%, compared to last year’s 13.10%. The City has been paying in
at a rate of 13.87% of payroll to more quickly pay down its unfunded liability. Rather than budget for an
entire rate reduction to 7.5%, the proposed FY2012 budget includes a contribution rate of 10.5%. This
provides room for another reduction next year. No cost of living adjustment (COLA) for retirees or
service credit update for current employees is included in the rate.
Firefighters’ Relief and Retirement Fund (FRRF) costs
University Park Fire Department personnel belong to a separate retirement system that is governed by a
local board made up of three firefighters, two local residents, and two City representatives. The FRRF is
structured as a defined benefit plan and is currently underfunded on an actuarial basis, although its status
has improved due to changes in the plan.
Most importantly, in 2008 the firefighters voted to increase their own contribution rate from 10% of gross
pay to 15% over a three year period, beginning in FY2010. This move is designed to restore the plan to
actuarial soundness and ultimately match the City’s contribution rate, which is 15.54%. In FY2011 the
firefighters paid in 14% of gross salary, up from 12%. Since the 2008 plan amendments, the FRRF plan
has been changed so that no employee contribution increases will be made in years with no overall pay
increases. Consequently the firefighter contribution rate will remain at 14% of their gross salary.
Treatment charges
This category’s two components partially offset each other – wholesale water costs are going down, but
wholesale wastewater charges are going up—the exact opposite of FY2011. After a series of sizable rate
increases related to its plant renovation, the DCPCMUD announced an FY2012 increase of only 0.7%,
from $2.0142 to $2.0281 per 1,000 gallons.
By contrast, one year ago the forecasted FY2012 rate was $2.17, and the FY2011 budget used $2.0751 as
a purchases assumption. MUD representatives report that construction delays in the transmission line
project outside the plant have caused the temporary respite in rate increases. When coupled with a
reduced purchases forecast of 2,135,813,000 gallons, down 1.2% from FY2011, the result is a 3.5%
reduction in budgeted water treatment charges.
WATER PURCHASES FY2010 FY2011 FY2012 Change $ Change %
Rate per 1,000 gallons $1.7828$2.0751$2.0281$0.0470 -2.3%
Forecast gallons (000) 2,138,2382,162,3372,135,813-26,433 -1.2%
Budgeted purchases $3,812,051$4,486,876$4,331,642-$155,234 -3.5%
As such, no retail water rate increase is proposed in the FY2012 budget. The chart on the next page
depicts the impact of the MUD plant conversion on wholesale water rates
5
The double-digit percentage rate increases are projected to resume next year, so that by FY2014 rates will
have risen to $2.57. This is a perfect opportunity to conduct a rate study to integrate the higher rates with
issues like conservation incentives and allocation of the retail rate between base amount and consumption
charges. City staff plans to propose a formal utility rate study during FY2012.
The other major treatment cost item is wastewater treatment, which is provided by the City of Dallas
Water Utilities. For FY2012, University Park will pay $2,405,697, up $312,481 from FY2011 charges of
$2,093,216. As with water charges, external wastewater charges are the product of two factors—
consumption and rate. Compared with one year ago, consumption (monthly winter household water use)
rose by 21.4%, from 65,315,000 gallons to 79,294,000. This is multiplied against the proposed rate per
1,000 gallons (up 3.1%) and infiltration/inflow factor (down 8.1%). Because winter month consumption
is also the base for determining University Park’s retail charges, City wastewater revenues will also
increase in FY2012, from $4,270,261 to $4,504,745. While this increase is less than the rise in treatment
charges, the difference is not large enough to warrant a City retail rate increase.
Capital project contributions
The FY2012 budget continues the City’s successful practice of funding its capital projects on a pay-as-
you-go rather than debt basis. As with the prior three years, no increases are proposed for the Utility
Fund contribution of $2,195,415 or the General Fund contribution of $3,032,187. These amounts are
included in the Transfers Departments in the General and Utility Funds.
The budgeted transfers and other sources help fund the City’s Capital Improvements Program (CIP), so
that in a given year the amount of project expenditure may be sharply higher or lower than the annual
budgeted contribution. The Capital Projects Review Committee will meet with City staff to consider the
capital budget for FY2012 and projections for FY2013-2016. Once approved by the City Council by
resolution, any subsequent changes to the FY2012 capital budget and five-year CIP must first be reviewed
by the Committee before being considered by the City Council.
Electricity
Electricity consumption has risen over the past three years, as additional meters are installed for fountains
$1.21 $1.21 $1.32
$1.78
$2.01 $2.03
$2.49 $2.53 $2.52 $2.57
$0.00
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16
MUD water rate per 1,000 gallons
6
and facilities. The City purchases electricity via its membership in TCAP, the Texas Coalition for
Affordable Power. Rates dropped 4% for the year beginning July 2011. Citywide electric costs for the 12
months ended June 30, 2011 totaled $616,506, versus the FY2011 budget of $588,319. For FY2012 the
budget includes $627,253 for electricity.
Equipment replacement
As with the Self-Insurance Fund, the City’s Equipment Services Fund is supported by operating
departments, and over time the Fund’s balance has grown. Working capital (current assets minus current
liabilities) in the Fund totaled $6,834,564 at the end of FY2010. City departments contribute to the Fund
for Garage and Warehouse operations and equipment replacement. This latter item is calculated by
dividing the purchase cost of a department’s vehicles by their useful lives. Last year the budget included
$495,759 for equipment replacement, which was 80% of the calculated $619,699 amount. The FY2012
budget includes replacement contributions of $540,061, which is 90% of the calculated $600,069 total.
Fuel
The City is budgeting for $3.25 per gallon for gasoline and $3.45 for diesel, compared with $3.00 and
$3.40 last year. Citywide fuel purchases are projected to total $429,991 for FY2011, versus budget of
$433,653. For FY2012 the budget includes $436,840 for fuel purchases.
DISCUSSION OF TAXES AND UTILITY RATES
GENERAL FUND
Revenue considerations
Non-property tax revenues comprise $11,009,658 of the City’s $26,758,000 General Fund revenue
budget. For FY2012, non-property tax revenues are projected to increase $87,200, or 0.8%. This is the
first increase since FY2008. Last year budgeted non-property tax revenues decreased $202,945.
Sales tax
City sales tax revenues have improved consistently since FY2009 and are expected to exceed budget in
FY2011. The City’s sales tax consultants have continued to work at submitting requests for retroactive
recoveries of taxes distributed to other jurisdictions. The chart below displays recent sales tax history.
$3.46
$3.03 $3.03 $3.18
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
$3.50
$4.00
FY09 FY10 FY11 FY12
Mi
l
l
i
o
n
s
Sales tax revenue
Budget Actual
7
Building permits
As expected last year, building permit revenue spiked in FY2011 thanks to the construction of the
President George W. Bush Presidential Center. The chart below illustrates the specifics:
The building permit revenue budget for the last four years has remained at $1,400,000 and is proposed to
remain there for FY2012. Single-family home building activity has begun to improve, and commercial
projects should help push the revenue total further.
Interest revenues
The interest rate climate remains unhelpful to City investment revenues. Two years ago, overnight
investment pools were paying 0.33%, and one year ago 0.23%. Today they are paying less than 0.10%,
and the City’s overall portfolio yield is about 0.40%. Budgeted General Fund interest revenue is
proposed to drop from $300,000 to $265,000.
Other revenues
One final change should be noted in the General Fund revenues. The category “Other Revenue” last year
included a placeholder of $451,077, which represented the amount needed to balance the budget if no
other revenues exceeded projections. If this were the case, a transfer from another City fund, like Self-
Insurance or Equipment Services, would have been proposed to balance the General Fund. Thanks to the
Bush Library building permit and rights of way sales to SMU, this transfer was not needed in FY2011.
For FY2012, $180,000 of the original $451,077 has been removed. If General Fund revenues
underperform in FY2012, an internal transfer can be considered.
Property tax impact
For the second time since 1991, the City’s total certified taxable value fell (2.44%), as did the certified
market value (4.44%). Single family home values fell 2.66%, with the mathematical average home
dropping from $1,120,199 to $1,093,015 in market value. Residential property comprises 83% of the
city’s market value but fully 93% of its taxable value. Of that amount, 88% is single family.
$-
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
FY2007FY2008FY2009FY2010FY2011FY2012
Mi
l
l
i
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n
s
Building permit revenue
Budget Actual
8
Single Family Homes comparison, 2009 (FY2010) to 2011 (FY2012)
200920102011CHANGECHANGE%
Market value6,518,615,770$ 6,134,207,860$ 5,971,142,920$ (163,064,940)$ -2.66%
Taxable value4,926,224,160$ 4,691,822,953$ 4,601,145,414$ (90,677,539)$ -1.93%
No. of parcels5,481 5,476 5,463 (13)$ -0.24%
Avg. market value1,189,311$ 1,120,199$ 1,093,015$ (27,183)$ -2.43%
Avg. taxable value898,782$ 856,797$ 842,238$ (14,560)$ -1.70%
Capped value loss172,225,050$ 40,455,480$ 12,008,715$ (28,446,765)$ -70.32%
Capped parcels1,425 332 89 (243)$ -73.19%
New construction133,904,714$ 72,206,656$ 43,435,074$ (28,771,582)$ -39.85%
Over-65 exemption295,000$ 297,000$ 280,000$ (17,000)$ -5.72%
Over-65 parcels992 1,031 1,028 (3)$ -0.29%
Total over-65 exem p 290,592,374$ 303,384,760$ 285,284,301$ (18,100,459)$ -5.97% The FY2012 budget proposes to maintain the property tax rate at its current level, 27.845 cents per $100
taxable value. This will result in a property tax revenue decrease of $387,311, which will be made up
with the expenditure reductions and non-property tax revenue increases discussed earlier. The table
below compares this year with the past three:
Property tax rate comparison, FY2009 – FY2012
Tax purpose
Adopted
FY2009
Adopted
FY2010
Adopted
FY2011
Proposed
FY2012
Op. & Maint. 0.26548 0.265480.278450.27845
Debt Service 0.00000 0.000000.000000.00000
Total Tax Rate $0.26548 $0.26548$0.27845$0.27845
The owner of a home whose value decreased by the citywide average would pay $60 less in City property
taxes, from $2,495 to $2,435. The owner of an average home with a homestead exemption whose value
did not change in assessed value this year would pay $2,495, the same as last year.
Property tax levy comparison, FY2009 – FY2012
Adopted
FY2009
Adopted
FY2010
Adopted
FY2011
Proposed
FY2012
Assessed Value (Market) $1,183,170$1,189,311$1,120,199$1,093,015
Less 20% Hmstd Exmp (236,634)(237,862)(224,040)(218,603)
Taxable Value $946,536$951,449$896,159$842,238
Tax Rate per $100 $0.26548$0.26548$0.27845$0.27845
City Tax Levy $2,513$2,526$2,495$2,435
The proposed $0.27845 rate is below the effective tax rate of $0.286086. This means the City will not
have to hold the additional public hearings required by State Truth in Taxation law when taxes increase.
UTILITY FUND
As described earlier in this memo, the City is fortunate this year in being able to absorb modest increases
in treatment costs from DCPCMUD and Dallas Water Utilities. While the FY2012 budget proposes no
increases to City retail water or wastewater rates, the projected wholesale water rate increases are a
perfect opportunity to reevaluate the City’s retail water and wastewater rate structure. As noted earlier,
staff proposes that a formal rate study be conducted during FY2012. This will provide a chance to factor
in issues like conservation incentives and allocation of costs between base and consumption elements of
the rate. A request for proposal (RFP) process will be used to select a qualified rate consultant and work
with City staff, Council, and advisory committees to develop a recommended rate structure for FY2013
and beyond.
9
SANITATION FUND
As with water and wastewater rates in FY2012, no change is proposed for City sanitation (solid waste and
recycling collection) fees. Rates were last increased in FY2009. The proposed FY2012 expenditure
budget of $2,868,476 is down 1.63% from FY2011; the revenue budget of $3,070,451 results in a
budgeted Fund surplus of $201,975.
Consistent with past years, the Sanitation Budget contains a $100,000 placeholder (labeled “Disposal
Fees Contingency” in the line-item budget), which is intended to allow accumulation of reserves toward
future landfill needs.
CONCLUSION
The proposed budget is now ready for review by the Employee Benefits, Finance, and Insurance Advisory
Committees. Staff proposes the following schedule to satisfy the public hearing and notice requirements
for the FY2012 budget’s adoption:
Date Day Description
August 5 Friday Submit proposed budget to City Council and file with City
Secretary
August 23 Tuesday Receive staff briefing on budget and hold public hearing
September 6 Tuesday Hold public hearing and adopt budget and tax rate
October 1 Saturday New budget takes effect
Staff looks forward to meeting with the City Council and advisory committees to discuss the budget in
more detail. We will be happy to provide any additional information that will be helpful during your
consideration.
CITY OF UNIVERSITY PARK, TEXAS
FY2012 PROPOSED BUDGET BY FUND AND DEPARTMENT
8/5/2011
Fund / Org Unit / Department
FY2010 Adopted
Budget
FY2011 Adopted
Budget
FY2012
Proposed Budget $ Change% Change
GENERAL FUND
Revenues
01-11 REVENUES$26,809,979$27,058,111$26,758,000 ($300,111)-1.11%
Total Revenues$26,809,979$27,058,111$26,758,000 ($300,111)-1.12%
Expenditures
01-02 EXECUTIVE$1,213,408 $1,209,006$1,187,135 ($21,871)-1.81%
01-03 FINANCE1,098,754 1,100,8501,059,604 (41,246)-3.75%
01-04 HUMAN RESOURCES368,854 374,810363,849 (10,961)-2.92%
01-05 INFORMATION SERVICES923,209 982,336996,662 14,3261.46%
01-10 COURT286,434 319,960331,720 11,7603.68%
01-19 COMMUNITY DEVELOPMENT1,018,781 1,028,7451,016,899 (11,846)-1.15%
01-20 ENGINEERING862,540 759,212744,212 (15,000)-1.98%
01-25 TRAFFIC885,109 864,221848,934 (15,287)-1.77%
01-35 FACILITY MAINTENANCE743,556 774,247755,293 (18,954)-2.45%
01-40 FIRE5,004,667 5,096,1364,860,342 (235,794)-4.63%
01-50 POLICE6,459,559 6,701,7286,666,922 (34,806)-0.52%
01-70 PARKS2,803,238 2,797,9042,834,510 36,6061.31%
01-75 SWIMMING POOL233,720 220,198269,583 49,38522.43%
01-80 STREETS1,869,029 1,796,5711,756,234 (40,337)-2.25%
01-85 TRANSFERS3,032,1873,032,1873,032,18700.00%
Total Expenditures$26,803,045$27,058,111$26,724,086 ($334,025)-1.23%
General Fund Surplus/(Deficit)$6,934 $0 $33,914$33,914
UTILITY FUND
Revenues
02-11 REVENUES $12,888,14113,269,089$ $13,445,004$175,9151.33%
Total Revenues $12,888,141$13,269,08913,445,004$ $175,9151.36%
Expenditures
02-21 UTILITY OFFICE$7,397,795 $7,741,108$7,882,997 $141,8891.83%
02-22 UTILITIES3,230,158 3,245,5023,266,306 20,8040.64%
02-23 STORM WATER0 86,95090,450 3,5004.03%
02-85 TRANSFERS2,195,4152,195,4152,195,415$00.00%
Total Expenditures$12,823,368$13,268,975$13,435,168$166,1931.30%
Utility Fund Surplus/(Deficit)$64,773 $114 $9,836 $9,722
SANITATION FUND
Revenues
04-11 REVENUES $3,087,251$3,070,451$3,070,451 $00.00%
Total Revenues $3,087,251$3,070,451$3,070,451 $00.00%
Expenditures
04-60 SANITATION$2,887,655$2,915,903$2,868,476 ($47,427)-1.63%
Total Expenditures$2,887,655$2,915,903$2,868,476 ($47,427)-1.64%
Sanitation Fund Surplus/(Deficit)$199,596$154,548$201,975$47,427
TOTAL REVENUES $42,785,371$43,397,651$43,273,455 ($124,196)-0.29%
TOTAL EXPENDITURES 42,514,06843,242,98943,027,730 ($215,259)-0.51%
TOTAL SURPLUS/(DEFICIT)$271,303$154,662$245,725$91,063
S:\FINANCE\BUDGET\BUDGET12\FY2012 Proposed Budget by Dept.xlsx SUMMARY BY FUND AND DEPT 8/5/2011 4:08 PM PAGE 1 OF 49
CITY OF UNIVERSITY PARK, TEXAS
FY2012 PROPOSED BUDGET
PROPERTY TAX IMPACT
8/5/2011
FY2010FY2011FY2012
ADOPTEDADOPTEDPROPOSEDDOLLARPERCENT
BUDGETBUDGETBUDGETCHANGECHANGE
TOTAL CERTIFIED TAXABLE VALUE 5,986,007,682$ 5,707,112,954$ 5,568,088,524$ (139,024,430)$ -2.44%
TOTAL GENERAL FUND REVENUES NEEDED:26,809,979$ 27,058,111$ 26,758,000$ (300,111)$ -1.11%
#DIV/0!
NON PROPERTY TAX REVENUE #DIV/0!
Sales tax 3,028,851$ 3,028,851$ 3,178,851$ 150,000$ 4.95%
Franchise fees 2,195,000 1,910,000 1,910,000 -$ 0.00%
Building permits 1,400,000 1,400,000 1,400,000 -$ 0.00%
Traffic/parking fines 516,000 516,000 531,000 15,000$ 2.91%
Service charges 915,475 1,036,530 1,042,730 6,200$ 0.60%
Direct alarm monitoring fees 700,000 731,000 819,000 88,000$ 12.04%
Interest income 375,000 300,000 265,000 (35,000)$ -11.67%
Utility Fund contribution 600,000 600,000 600,000 -$ 0.00%
Miscellaneous 944,000 1,400,077 1,263,077 (137,000)$ -9.79%
TOTAL NON PROPERTY TAX REV.10,674,326$ 10,922,458$ 11,009,658$ 87,200$ 0.80%
PROPERTY TAX REVENUE
Operations & Maintenance (O&M) need 15,891,653$ 15,891,653$ 15,504,342$ (387,311)$ -2.44%
Penalty/interest & attorney's fees 145,000 145,000 145,000 -$ 0.00%
Delinquent (prior years) taxes 99,000 99,000 99,000 -$ 0.00%
TOTAL PROP TAX OP REQUEST 16,135,653$ 16,135,653$ 15,748,342$ (387,311)$ -2.40%
REVENUES LESS EXPENDITURES - - -
DEBT SERVICE REQUIREMENT -$ -$ -$ -$ #DIV/0!
PROPERTY TAX RATE
Operations & Maintenance (O&M)0.26548$ 0.27845$ 0.27845$ (0)$ 0.00%
Debt Service - - - -$ #DIV/0!
Total Property Tax Rate per $100 0.26548$ 0.27845$ 0.27845$ (0.00000)$ 0.00%
IMPACT ON HOMEOWNER
Average single-family market value 1,189,311$ 1,120,199$ 1,093,015$ (27,183)$ -2.43%
Less: 20% homestead exemption (237,862) (224,040)$ (218,603)$ 5,437$ -2.43%
Average single-family taxable value 951,449 896,159 874,412 (21,747)$ -2.43%
-$
Tax levy 2,526$ 2,495$ 2,435$ (61)$ -2.43%
FILENAME: FY2012 Proposed Budget by Dept.xlsx PROP TAX IMPACT
LAST PRINTED: 8/5/2011 4:08 PM PAGE 2 OF 49
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PAGE 3 OF 49
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PAGE 4 OF 49
CI
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Y
O
F
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N
I
V
E
R
S
I
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Y
P
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FY
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PAGE 12 OF 49
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PAGE 13 OF 49
CI
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PAGE 18 OF 49
CI
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PAGE 20 OF 49
CI
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PAGE 24 OF 49
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PAGE 25 OF 49
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PAGE 27 OF 49
CI
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PAGE 49 OF 49
http://www.uptexas.org/Index.cfm?FuseAction=Page&PageID=408&PageContentID=4587&Preview=1
City Council considers proposed FY2012 budget
The City Council will hold public hearings for August 23 and September 6 on the fiscal year 2011-2012 (FY2012) proposed
budget and tax rate. City Manager Bob Livingston describes the proposed budget as “quiet—there is no tax increase, no water
or sewer or sanitation rate increases, no new positions, and no market based pay raises.”
The resulting $43.0 million budget is actually 0.51% lower than last year’s $43.2 million budget, and it collects fewer property
taxes than last year. For the second year in a row, the city’s assessed taxable property value fell, by 2.44%. The assessed
market value of the average single-family home fell from $1,120,199 to $1,093,015, a 2.43% decline.
Key elements of the proposed FY2012 budget include:
● Lower property tax revenues, which result from keeping the $0.27845 tax rate while the taxable base declines 2.44%.
This means $387,311 less in new property taxes. The average single family homeowner will pay $60 less in taxes than
last year.
● No increase in water, wastewater, or sanitation rates.
● Balanced General, Utility, and Sanitation Fund budgets.
● A reduction of two full-time positions.
● No market based pay raise for employees. About 20% of the employees may be eligible for separate 3% merit
increases.
● Level support for the University Park public library -- $196,555, the same as FY2011 – while preparation for the
library’s move to the Plaza at Preston Center continues.
● Continued investment in automation and effective use of technology, totaling $695,000.
● Level pay-as-you-go capital project funding, $5.2 million.
The City’s tax levy makes up just 14% of a University Park taxpayer’s total bill. Dallas County (and related entities) and
HPISD comprise the majority of the local tax bill.
The budget adoption process includes several opportunities for residents to review and comment upon the proposed FY 2012
budget. First, the City Council refers the proposed budget to three City advisory committees: Employee Benefits; Finance; and
Property and Casualty Liability Insurance. The committees review the budget and make a recommendation to the City
Council regarding adoption.
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Next, the Council holds public hearings about the budget. Fewer hearings are required this year because property taxes are not
increasing. Hearings will occur at the August 23 and September 6. Finally, the budget and property tax rate will be
considered for action at the September 6 City Council meeting. The new budget will take effect October 1, 2011.
To learn more about the proposed FY2012 budget, click here: FY2012 CM Proposed Budget package.pdf
Copyright 2006 City of University Park. All Rights Reserved. Legal Statment.
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1
CITY OF UNIVERSITY PARK, TEXAS
FINANCE ADVISORY COMMITTEE
THURSDAY, AUGUST 11, 2011 at 7:30 a.m.
UNIVERSITY PARK CITY HALL
SECOND FLOOR – CITY COUNCIL OVERFLOW ROOM
M I N U T E S
Attending: Absent: City Council and Staff:
Atwood, John Coleman, Russ Austin, Kent – Director of Finance
Cinatl, Cynthia Noble, Julie Grable, Jerry—Mayor ProTem
Gilbert, Gwen Thompson, Brad Livingston, Bob—City Manager
Groves, Irving
Stuart, John – Chair
Reeder, Dotti
Russell, Thomas
Touchstone, Neill
Wilson, Claude
1. Call to order.
Chair John Stuart called the meeting to order at 7:32 a.m.
2. Review and approve minutes of June 9, 2011, Committee meeting.
Irving Groves moved approval of the June 9, 2011, Committee minutes. John Atwood
seconded, and the motion was approved 9-0.
3. Review and make recommendation regarding proposed FY2012 budget.
Kent Austin directed the Committee’s attention to the City Manager’s budget memo and
schedules for FY2012. The proposed budget features no change in the tax rate or utility
rates and is actually 0.51% lower overall than FY2011. Proposed property tax revenue is
down 2.44% from lowered appraisals. On the expenditure side, a sharp reduction in the
TMRS employer contribution rate (from 13.87% to 10.5%) means hundreds of thousands
of dollars in savings. The City Council will be briefed on the proposed budget at their
August 23 meeting; adoption is scheduled for September 6.
Discussion ensued. Austin noted that the wholesale water rate from the MUD is not rising
this year as much as projected, but that FY2013 is expected to include a sharp increase
(from $2.0281 per 1,000 gallons to $2.49). He suggested that this made the coming year a
good time to initiate a formal rate study conducted by an outside consultant. The study
would integrate issues like projected wholesale rate increases, conservation goals and
pricing, and allocation of rates between base and consumption. Austin suggested having an
advisory committee comprised of Finance Advisory Committee and Public Works
Advisory Committee members, along with City staff and maybe City Council members.
He said he fully expected the results of the study to be an increase in rates.
2
Austin pointed out that sales tax revenues and direct alarm revenues are projected to
increase for FY2012, which helps to offset the decrease in property tax revenues. He noted
that the TMRS rate reduction was a tremendous help in balancing this year’s budget.
Discussion concluded. Atwood moved to recommend the proposed FY2012 budget to the
City Council for approval. Groves seconded, and the motion was approved 9-0.
4. Review and make recommendation regarding change to fund balance policy (pp. 3-11).
Austin directed the Committee’s attention to materials prepared by Controller Tom
Tvardzik regarding a change brought about by Governmental Accounting Standards
Board’s (GASB) Statement 54. The Statement changes the way governmental fund
balances are classified and reported. It takes effect this year and as such necessitates a
change to the City’s financial management policies and annual financial report format.
Tvardzik’s memo explains the new classifications of fund balance—spendable versus
nonspendable, and restricted, committed, assigned, and unassigned—compared to the
existing distinctions of reserved vs. unreserved, and designated vs. undesignated. Austin
said the proposed change in the City’s financial management policies would be brought to
the City Council so that a resolution amending the policies could be approved before
September 30, 2011. Atwood moved to recommend approval of the proposed changes.
Dotti Reeder seconded, and the motion was approved 9-0.
5. Review fund report for June 30, 2011.
The Committee reviewed the June 30, 2011, fund report. The utility fund balance chart
shows the balance consistently below the 60-day operating expenditures target. Members
asked if the target should be kept if nothing was being done to raise the balance above it.
Staff said they had expected the balance to rise; last year’s water sales were below average,
but the current streak of hot weather has boosted this year so that the target may be met.
Austin said fund balance could be another component of a formal rate study.
6. New business.
There was no new business.
7. Schedule next meeting
The Committee will meet Wednesday, September 14, 2011 (instead of Thursday the 15th as
initially determined at the meeting) at 7:30 a.m. The focus of the meeting will be review of
the City’s two pension plans, Texas Municipal Retirement System (TMRS) and the
Firefighters’ Relief and Retirement Fund (FRRF).
8. Adjourn.
The meeting adjourned at 8:50 a.m.
_________________________________ ___________________________________
John Stuart, Chair Kent Austin, Director of Finance
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onOrdinanceadoptingFY2012payplan
BACKGROUND:
Seeagendaitemtitled"publichearing--FY2012proposedbudgetfinalpresentation."
RECOMMENDATION:
ApprovetheordinanceadoptingtheFY2012payplan,whichsupportstheFY2012budget.Theplan
includesthesamepayrangesandstepsastheFY2011payplan.
ATTACHMENTS:
OrdinanceadoptingFY2012payplan
ORDINANCE NO. _____________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
REPEALING AND REPLACING ORDINANCE NO. 10/34 BY ADOPTING A
REVISED PAY PLAN FOR EMPLOYEES OF THE CITY OF UNIVERSITY
PARK FOR FY 2011-2012, AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
Ordinance No. 10/34 is repealed and the following ordinance is adopted to replace it:
SECTION I
As provided in Chapter 8, Article 8.500, of the Code of Ordinances of the City of
University Park, Texas, a pay plan to compensate employees of the City of University
Park for FY 2011-2012 is adopted to wit:
1. PAY PLAN BY CATEGORIES:
EXEMPT EMPLOYEES
_____________________________________________________________________________________
TITLE POINTS MIN. MARKET MAX.
DIRECTOR OF PUBLIC WORKS E 904 9648 11169 13336
DIRECTOR OF FINANCE E 755 8421 9748 11640
FIRE CHIEF E 732 8233 9531 11380
DIRECTOR OF HUMAN RESOURCES E 677 7781 9007 10755
DIRECTOR OF PARKS E 636 7443 8616 10288
DIRECTOR OF COMMUNITY DEVELOPMENT E 611 7238 8379 10005
CITY ENGINEER E 611 7238 8379 10005
POLICE CAPTAIN – (OLD RANGE) E 594 7098 8217 9811
ASSISTANT FIRE CHIEF E 594 7098 8216 9811
DIRECTOR OF INFORMATION SERVICES E 588 7048 8159 9742
CONTROLLER E 551 6743 7806 9321
ASST. DIR. OF PUBLIC WORKS E 551 6743 7806 9321
POLICE CAPTAIN – (NEW RANGE) E 516 6456 7474 8924
INFRASTRUCTURE MAINT. SUPT. E 479 6216 7196 8592
CHIEF PLANNING OFFICIAL E 466 5961 6901 8240
CHIEF BUILDING OFFICIAL E 466 5961 6901 8240
SANITATION SUPERINTENDENT E 421 5675 6570 7844
MGMT. SYSTEMS COORDINATOR E 417 5644 6534 7802
FLEET MANAGER E 406 5552 6427 7674
CIP COORDINATOR/CONST. MANAGER E 393 5453 6313 7537
SR. NETWORK ADMINISTRATOR E 393 5453 6313 7537
COMMUNITY INFORMATION OFFICER E 382 5355 6199 7537
CITY SECRETARY E 382 5355 6199 7537
TRAFFIC SUPERINTENDENT E 366 5381 6229 7438
ACCOUNTING MANAGER E 344 5043 5838 6971
NETWORK SUPPORT SPECIALIST E 344 5043 5838 6971
GIS COORDINATOR E 344 5043 5838 6971
ASSET MANAGEMENT COORDINATOR E 344 5043 5838 6971
RIGHT OF WAY MANAGER E 344 5043 5838 6971
PURCHASING AGENT E 332 4923 5699 6805
POLICE ACCREDITATION MGR (PT) E 332 4923 5699 6805
POLICE COMM./RECORDS SUPERVISOR E 332 4923 5699 6805
ASSISTANT PARK DIRECTOR E 318 4830 5591 6676
PARKS SUPERINTENDENT E 318 4830 5591 6676
COURT ADMINISTRATOR E 308 4746 5494 6560
UTILITY BILLING MANAGER E 291 4607 5333 6368
ADMINISTRATIVE INTERN 3573 4136 4939
ASSTISTANT CITY SECRETARY (PT) E 223 3834 4438 5300
NON-EXEMPT EMPLOYEES
_____________________________________________________________________________________
TITLE GRADE PTS. MIN. MARKET MAX.
CONSTRUCTION INSPECTOR N 58 296 4527 5241 6258
BUILDING INSPECTOR III N 58 296 4527 5241 6258
EQUIP. SHOP SUPERVISOR N 57 269 4204 4867 5811
SANITATION CREW LEADER N 57 269 4204 4867 5811
MAINTENANCE SUPERVISOR N 57 269 4204 4867 5811
BUILDING INSPECTOR II N 57 269 4204 4867 5811
BUILDING INSPECTOR I N 56 245 3919 4537 5417
WAREHOUSE SUPERVISOR N 56 245 3919 4537 5417
CODE ENFORCEMENT OFCR. N 56 245 3919 4537 5417
NEIGHBORHOOD INTEGRITY OFCR N 56 245 3919 4537 5417
ENGINEERING TECH. N 56 245 3919 4537 5417
TRAFFIC TECHNICIAN II N 56 245 3919 4537 5417
EQUIP SERVICES TECH-ELECTRONICS N 56 245 3919 4537 5417
PLANNING ASSISTANT N 56 245 3919 4537 5417
PAYROLL/AP SPECIALIST N 56 245 3919 4537 5417
FIRE ADMIN. ASSISTANT N 55 216 3573 4136 4939
POLICE ADMIN. ASSISTANT N 55 216 3573 4136 4939
GARDENER III N 55 216 3573 4136 4939
FORESTRY TECHNICIAN N 55 216 3573 4136 4939
HORTICULTURIST N 55 216 3573 4136 4939
IRRIGATION TECHNICIAN N 55 216 3573 4136 4939
PESTICIDE TECHNICIAN N 55 216 3573 4136 4939
EQUIP. SERVICE TECHNICIAN N 55 216 3573 4136 4939
WELDING TECHNICIAN N 55 216 3573 4136 4939
DISPATCHER/311 CALL TAKER N 55 216 3573 4136 4939
PAYROLL SPECIALIST N 54 191 3275 3791 4527
HUMAN RESOURCES ASST. N 54 191 3275 3791 4527
PURCHASING ASSISTANT N 54 191 3275 3791 4527
WAREHOUSE/EQUIP SERV ASST N 54 191 3275 3791 4527
ACCOUNTS PAYABLE SPECIALIST N 54 191 3275 3791 4527
FACILITIES MAINT. TECH. N 54 191 3275 3791 4527
ADMIN SECRETARY/311 CALL TAKER N 54 191 3275 3791 4527
ANIMAL CONTROL OFFICER N 54 191 3275 3791 4527
SIGNS/MARKINGS TECH II N 54 191 3275 3791 4527
MAINTENANCE TECH II N 54 191 3275 3791 4527
SR. UTILITY BILLING SPECIALIST N 53 160 2906 3364 4017
ADMIN. SECRETARY N 53 160 2906 3364 4017
PARKING ENFORCEMENT OFFICER N 53 160 2906 3364 4017
SANITATION DRIVER III N 53 160 2906 3364 4017
TRAFFIC TECHNICIAN I N 53 160 2906 3364 4017
POLICE ALARM PERMIT CLERK N 53 160 2906 3364 4017
RECEPTIONIST/311 CALL TAKER N 53 160 2906 3364 4017
SIGNS/MARKINGS TECH I N 52 143 2702 3128 3735
LEAD CUSTODIAN N 52 143 2702 3128 3735
CID CLERK (PT) N 52 143 2702 3128 3735
COMMUNITY DEV. CLERK (PT) N 52 143 2702 3128 3735
UTILITY BILLING SPECIALIST N 52 143 2702 3128 3735
MAIL/UTILITY BILLING SPECIALIST N 52 143 2702 3128 3735
DEPUTY COURT CLERK N 52 143 2702 3128 3735
SANITATION DRIVER II N 52 143 2702 3128 3735
GARDENER II N 52 143 2702 3128 3735
MAINTENANCE TECH I N 52 143 2702 3128 3735
SANITATION DRIVER I N 51 119 2416 2797 3340
WAREHOUSE PARTS RUNNER N 51 119 2416 2797 3340
CUSTODIAN N 50 99 2179 2522 3012
GARDENER I N 50 99 2179 2522 3012
POLICE DEPARTMENT
_____________________________________________________________________________________
TITLE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
_____________________________________________________________________________________
POLICE LT. 6873 7216
POLICE SGT. 6234 6546
POLICE OFFICER 4574 4803 5043 5295 5560 5838
POLICE RECRUIT 4142 4349
FIRE DEPARTMENT
_____________________________________________________________________________________
TITLE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
_____________________________________________________________________________________
BATTALION CHIEF 7260 7623
FIRE CAPTAIN 6590 6920
ASST. FIRE MARSHAL 6288
FIRE LIEUTENANT 6288
DRIVER/ENGINEER 5978
FIREFIGHTER 4357 4575 4804 5044 5296 5561
FF RECRUIT 3989
PART TIME AND TEMPORARY EMPLOYEES
Pay to be determined by the Director of Human Resources.
2. PAY PLAN ADMINISTRATION:
(a) Non-uniformed Pay Plan. The pay plan presented herein for positions except uniformed police
and fire defines the range of pay for each position in the city. There will be two steps between minimum
and market, with minimum designated as Step 1 and market pay designated as Step 4, that range being
designated as the desired hiring and probationary range. Market pay (Step 4) of each range is considered
the rate of pay for a fully trained, competent employee. There will be five steps between market pay and
maximum, with maximum designated as Step 10, that range being designated for merit pay. Progression
from one step to the next higher step shall be based solely on performance as approved by the department
head or city manager and will be effective on an employee’s evaluation date.
(b) Uniformed Police and Fire Pay Plan. In order to receive a step increase, each employee must meet
the time-in-service requirement and have a performance evaluation that is at least “Meets Expectations.” If
an employee does not meet the performance evaluation requirement, the supervisor may set a time for re-
evaluation and reconsideration of the step increase if improved performance is recognized.
3, ASSIGNMENT PAY:
Paramedic and Fire Inspector positions are not specified as rank, but are designated as an assignment and
receive assignment pay as follows:
PARAMEDIC $30 FOR EACH SHIFT ASSIGNED TO MICU (EFF. 05/05/10) PLUS
0-4 YRS OF SERVICE $175/MO ASSIGNMENT PAY
5-9 YRS OF SERVICE $250/MO ASSIGNMENT PAY
10-14 YRS OF SERVICE $325/MO ASSIGNMENT PAY
15+ YRS OF SERVICE $400/MO ASSIGNMENT PAY
FIRE INSPECTOR $100 PER MONTH ASSIGNMENT PAY
Paramedic and Fire Inspector assignment pay will be in addition to the pay allocated for the rank at the
time of assignment. For example, a Firefighter assigned as paramedic will receive the pay for a Firefighter
plus assignment pay appropriate to his/her years of service as a certified paramedic in the University Park
Fire Department (designated above) plus $30 for each shift assigned to the MICU. Fire Department
employees will not be eligible for assignment pay while on leave for any reason.
Police officers assigned to CID and the Warrant Officer will receive an assignment pay of 5% of base pay.
Field Training Officers will receive assignment pay of 5% of base pay when assigned and working as a
Field Training Officer.
4. WORK EXPERIENCE PERIOD:
The work experience period is one year under normal circumstances for uniformed police and fire and six
months for all other employees. Nothing herein prevents the extension of a work experience period or
prevents any department head from delaying or withholding pay increases for just and compelling reasons.
5. SHIFT DIFFERENTIAL PAY:
Dispatchers who work the evening shift will receive an additional pay of $25 per month. Police Officers,
Police Sergeants, Police Lieutenants, and Dispatchers who work deep night shift will receive an additional
pay of $50 per month. These employees must maintain a performance evaluation that “Meets
Expectations” in order to be eligible for the shift differential pay.
6. LONGEVITY:
All police and fire personnel shall receive the State of Texas mandated payment of four dollars ($4.00) per
month for each year of service up to a maximum of 25 years. All other employees of the City shall receive
longevity pay at the same rate as police and fire personnel. For the purpose of this section, longevity
accrual begins at the start of each month after the anniversary date, unless such anniversary date is on the
first of the month.
7. EDUCATION AND CERTIFICATION PAY:
(a) Uniformed personnel in the Fire Department shall receive incentive pay for college credit hours
from an accredited university. This plan does not include the rank of Captain or higher except as
designated below. Fire Lieutenant is eligible for education pay only for eighteen hours and above.
1. Twelve (12) hours $20.00 per month
2. Eighteen (18) hours $30.00 per month
3. Thirty-six (36) hours $40.00 per month
4. Assoc. degree or 60 hours $50.00 per month
5. Bachelor’s degree $100.00 per month
Fire Captains will be eligible for incentive pay for college credit hours from an accredited university under
the following plan:
1. Assoc. degree or 60 hours $25.00 per month
2. Bachelor’s degree $75.00 per month
Fire Battalion Chiefs will be eligible for incentive pay for college credit hours from an accredited
university under the following plan:
1. Bachelor’s degree $75.00 per month
The Fire Chief must review and approve the subjects and the plan of study prior to instigation by the
employee in order to eligible for the pay described above.
In addition to the above, uniformed Fire Department personnel will be eligible for the following incentive
pay for certification beyond basic. This does not pertain to ranks of Lieutenant and above except as
designated below:
1. Intermediate $50.00 per month
2. Advanced $100.00 per month
3. Master’s $150.00 per month
Fire Captains and Fire Lieutenants will be eligible for incentive pay for the following certifications:
1. Advanced $50.00 per month
2. Master’s $100.00 per month
Fire Battalion Chiefs will be eligible for incentive pay for the following certifications:
1. Master’s $50.00 per month
(b) Patrol Officers are eligible for educational incentive pay as follows:
1. Assoc. degree or 60 hours $ 50.00 per month
2. Bachelor’s degree $100.00 per month
Police Lieutenants and Sergeants are eligible for educational incentive pay as follows:
1. Bachelor’s degree $75.00 per month
In addition to the above, Patrol Officers are eligible for certification pay incentive according to the
TCLEOSE certification held:
1. Intermediate $50.00 per month
2. Advanced $100.00 per month
Police Lieutenants and Sergeants are eligible for certification pay incentive according to the following:
1. Advanced $50.00 per month
8. MASTER POLICE OFFICER:
The Master Police Officer designation is discontinued as of 10/01/00. Any Police Officer who carries the
Master Police Officer designation as of 10/01/00 will continue to hold the designation until such time
he/she no longer meets the qualifications set forth below. Any Officer who loses the designation will not
be eligible to regain it. The designation will continue to carry a fifty dollar ($50) per month assignment
pay. The qualifications for this designation are as follows:
a. Must have been with the University Park Police Department for five (5) years or with the UP
Police Department for two (2) years and hold an Advanced TCLEOSE Certification;
b. Must maintain a performance evaluation that “Meets Expectations” for the past two years;
c. Must not have had any preventable accidents within the last eighteen (18) months;
d. Must not have had any suspensions within two (2) years, any written reprimands within one (1)
year, or any oral reprimands within the past six (6) months;
e. Must complete Field Training Officer School and must qualify and perform as a Field Training
Officer;
f. Upon obtaining the Master Police Officer designation, the officer must successfully complete both
basic supervision and intermediate traffic accident training;
g. Must demonstrate proficiency with service weapons; and
h. Must complete one Criminal Investigation school.
9. OVERTIME PAY:
Overtime pay will be applied as described in Administrative Order PRS-4.
10. APPLICATION OF PAY PLAN:
The pay plan, as outlined above, applies only to regular full-time employees (except for overtime
provisions).
11. APPROVAL OF CHANGES IN CLASSIFICATION:
The city manager shall have authority to approve all changes in classification; however, the number of
classification changes subject to his/her approval shall not exceed 10% of total employees during the fiscal
year.
12. INTERPRETATION:
From time to time, it may be necessary to interpret the pay plan for its applicability to certain unforeseen
circumstances. The city manager may issue an administrative order interpreting the pay plan for specific
circumstances; however, all such interpretation may be appealed to the City Council within fifteen (15)
days.
SECTION II
This ordinance shall take effect immediately from and after its passage as the law and charter in such cases
provide, provided that the pay plan to be given effect hereby shall take effect on October 1, 2011.
DULY PASSED by the City Council of the City of University Park, Texas, on the 6th day of September,
2011.
APPROVED:
___________________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
______________________________ ___________________________________
CITY ATTORNEY (RLD/12-02-09/40795) CITY SECRETARY
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onapprovalofanOrdinanceadoptingtheFY2012budget
BACKGROUND:
SeepreviousagendaitemregardingpublichearingandfinalpresentationofproposedFY2012budget.
RECOMMENDATION:
ApprovetheordinanceadoptingtheFY2012budget.Thetotalbudgetof$43,027,730is0.51%lower
thanlastyear's$43,242,989adoptedbudget.Thebudgetiscomprisedofthreeseparatefunds--
General,Utility,andSanitation.
ATTACHMENTS:
OrdinanceadoptingFY2012budget
ORDINANCE NO. __________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING A
BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011, AND ENDING
SEPTEMBER 30, 2012; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR
SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING
FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council has heretofore approved the tax roll prepared and presented
by the Dallas Central Appraisal District as required by the Tax Code; and
WHEREAS, the City Manager of the City of University Park has submitted to the City
Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and
providing a complete financial plan for 2011-2012; and
WHEREAS, the City Council has received the City Manager's proposed budget, a copy of
which proposed budget and all supporting schedules have been filed with the City Secretary of the
City of University Park; and
WHEREAS, the City Council has conducted the necessary public hearings as required by
law; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That the proposed budget of the revenues and expenditures of conducting the
affairs of the City of University Park, providing a complete financial plan for the ensuing fiscal year
beginning October 1, 2011, and ending September 30, 2012, as submitted to the City Council by the
City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all
current revenues and expenditures of the City for the fiscal year beginning October 1, 2011, and
ending September 30, 2012.
SECTION 2. That the sum of $43,027,730 is hereby appropriated for the payment of the
expenditures established in the approved budget, attached hereto as Exhibit "A" and made part
hereof for all purposes.
SECTION 3. That the City Council reserves the authority to transfer appropriations
budgeted from one account or activity to another within any individual activity of the City and to
transfer appropriations from designated appropriations to any individual department or activity.
That all transfers of appropriations budgeted from one account or activity to another within any
individual activity for the fiscal year 2010-2011 are hereby ratified and the Budget Ordinance for
2010-2011, heretofore enacted by the City Council, be, and the same is hereby, amended to the
extent of such transfers for all purposes.
SECTION 4. That all notices and public hearings required by law have been duly
completed. That the City Secretary is directed to provide a certified copy of the budget ordinance to
the County Clerk of Dallas County for recording after final passage hereof.
SECTION 5. That all ordinances of the City of University Park in conflict with the
provisions of this ordinance be, and the same are hereby, repealed.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect
the validity of this ordinance as a whole or any part or provision thereof other than the part thereof
decided to be unconstitutional, illegal or invalid.
SECTION 7. This ordinance shall take effect immediately from and after its passage as the
law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the 6th day
of September, 2011.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
CITY SECRETARY
ELIZABETH SPECTOR
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
EXHIBIT “A”
CITY OF UNIVERSITY PARK, TEXAS
FY2012 PROPOSED BUDGET BY FUND AND DEPARTMENT
8/5/2011
Fund / Org Unit / Department
FY2010 Adopted
Budget
FY2011 Adopted
Budget
FY2012
Proposed
Budget
$ Change% Change
GENERAL FUND
Revenues
01-11 REVENUES $26,809,979$27,058,111$26,758,000 ($300,111)-1.11%
Total Revenues $26,809,979$27,058,111$26,758,000 ($300,111)-1.12%
Expenditures
01-02 EXECUTIVE $1,213,408 $1,209,006$1,187,135 ($21,871)-1.81%
01-03 FINANCE 1,098,754 1,100,8501,059,604 (41,246)-3.75%
01-04 HUMAN RESOURCES 368,854 374,810363,849 (10,961)-2.92%
01-05 INFORMATION SERVICES 923,209 982,336996,662 14,3261.46%
01-10 COURT 286,434 319,960331,720 11,7603.68%
01-19 COMMUNITY DEVELOPMENT 1,018,781 1,028,7451,016,899 (11,846)-1.15%
01-20 ENGINEERING 862,540 759,212744,212 (15,000)-1.98%
01-25 TRAFFIC 885,109 864,221848,934 (15,287)-1.77%
01-35 FACILITY MAINTENANCE 743,556 774,247755,293 (18,954)-2.45%
01-40 FIRE 5,004,667 5,096,1364,860,342 (235,794)-4.63%
01-50 POLICE 6,459,559 6,701,7286,666,922 (34,806)-0.52%
01-70 PARKS 2,803,238 2,797,9042,834,510 36,6061.31%
01-75 SWIMMING POOL 233,720 220,198269,583 49,38522.43%
01-80 STREETS 1,869,029 1,796,5711,756,234 (40,337)-2.25%
01-85 TRANSFERS 3,032,1873,032,1873,032,187 00.00%
Total Expenditures $26,803,045$27,058,111$26,724,086 ($334,025)-1.23%
General Fund Surplus/(Deficit)$6,934 $0$33,914$33,914
UTILITY FUND
Revenues
02-11 REVENUES $12,888,14113,269,089$ $13,445,004$175,9151.33%
Total Revenues $12,888,141$13,269,08913,445,004$ $175,9151.36%
Expenditures
02-21 UTILITY OFFICE $7,397,795 $7,741,108$7,882,997 $141,8891.83%
02-22 UTILITIES 3,230,158 3,245,5023,266,306 20,8040.64%
02-23 STORM WATER 0 86,950 90,450 3,5004.03%
02-85 TRANSFERS 2,195,4152,195,4152,195,415 $00.00%
Total Expenditures $12,823,368$13,268,975$13,435,168$166,1931.30%
Utility Fund Surplus/(Deficit)$64,773 $114 $9,836 $9,722
SANITATION FUND
Revenues
04-11 REVENUES $3,087,251$3,070,451$3,070,451 $00.00%
Total Revenues $3,087,251$3,070,451$3,070,451 $00.00%
Expenditures
04-60 SANITATION $2,887,655$2,915,903$2,868,476 ($47,427)-1.63%
Total Expenditures $2,887,655$2,915,903$2,868,476 ($47,427)-1.64%
Sanitation Fund Surplus/(Deficit)$199,596$154,548$201,975$47,427
TOTAL REVENUES $42,785,371$43,397,651$43,273,455 ($124,196)-0.29%
TOTAL EXPENDITURES 42,514,06843,242,98943,027,730 ($215,259)-0.51%
TOTAL SURPLUS/(DEFICIT)$271,303$154,662$245,725$91,063
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onapprovalofOrdinancelevying2011propertytax
BACKGROUND:
Seetheagendaitemtitled"Publichearing--finalpresentationofproposedFY2012budget."
RECOMMENDATION:
Approvetheordinancesettingthe2011(FY2012)propertytaxrateof$027845per$100taxable
value.Thisisthesametaxrateas2010(FY2011).
ATTACHMENTS:
Ordinanceadopting2011propertytaxrate
ORDINANCE NO. _____________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, LEVYING
THE AD VALOREM TAXES FOR THE FISCAL YEAR 2011-2012 ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF UNIVERSITY
PARK AS OF JANUARY 1, 2011, TO PROVIDE REVENUES FOR THE PAYMENT OF
CURRENT EXPENDITURES; PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, all notices have been given and public hearings held as required by law to
adopt a tax rate for 2011;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF UNIVERSITY PARK, TEXAS:
SECTION 1. That there be and is hereby levied for the year 2011, on all taxable property,
real, personal and mixed, situated within the limits of the City of University Park, Texas as of
January 1, 2011, and not exempt by the Constitution of the State and valid State laws, a tax of
$0.27845 on each $100.00 assessed valuation of taxable property, and such taxes shall be
apportioned and distributed as follows:
(A) $0.27845 on each and every $100.00 valuation of said property is hereby levied and
assessed to provide revenues for maintenance and operations of City government and
current expenses thereof; and
(B) That no rate is set for debt service because the City of University Park currently has
no bonded indebtedness.
SECTION 2. That all ad valorem taxes shall become due and payable on October 1, 2011,
and all ad valorem taxes for the year shall become delinquent after January 31, 2012. That in
addition to any statutory exemptions for the 2011 tax year, the City Council hereby authorizes a
General Homestead Exemption of twenty percent (20%) of the assessed value and an Over Sixty-
five Years of Age and Disabled Exemption of $280,000.00 on the assessed value.
SECTION 3. That a delinquent tax shall incur all penalty and interest authorized by law,
including a penalty of six percent (6%) on the amount of the tax for the first calendar month it is
delinquent, plus one percent (1%) for each additional month or portion of a month the tax remains
unpaid prior to July 1 of the year in which it becomes delinquent. A tax delinquent on July 1 incurs
a total penalty of twelve percent (12%) of the amount of the delinquent tax, without regard to the
number of months the tax has been delinquent. A delinquent tax shall also accrue at the rate of one
percent (1%) for each month or portion of a month the tax remains unpaid. Taxes that remain
delinquent on July 1, 2011, incur an additional penalty of fifteen percent (15%) of the amount of the
taxes, penalty and interest due. Such additional penalty is to defray costs of collection due to a
contract with the City's tax collection attorney pursuant to Section 33.07 of the Tax Code.
SECTION 4. That all ordinances of the City of University Park in conflict with the
provisions of this ordinance are hereby repealed.
SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole or any part or provision thereof other than the part
thereof decided to be unconstitutional, illegal or invalid.
SECTION 6. This ordinance shall take effect on October 1, 2011.
DULY PASSED by the City Council of the City of University Park, Texas, on the 6th day
of September, 2011.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
___________________________________________
CITY SECRETARY
ELIZABETH SPECTOR
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
AGENDAMEMO
(9/6/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onaResolutionamendingCityfinancialmanagement
policiessectiononfundbalance
BACKGROUND:
TheGovernmentalAccountingStandardsBoard,orGASB,isthestandard-settingbodyfor
governmentalaccountingandfinancialreporting.GASB'sofficialpronouncementsarewhat
constitute"generallyacceptedaccountingprinciples,"knownasGAAP.Thesearethestandards
againstwhichexternalauditorsexaminetheCity'srecordsandfinancialstatementseachyear.
Periodically,GASBissuesanewpronouncement(Statement)thatchangesGAAP,andinturnlocal
governmentsmustmodifytheirpractices.ThelatestexamplerelatestotheimplementationofGASB
StatementNumber54,titled"FundBalanceReportingandGovernmentalFundTypeDefinitions."
GASB54changesthewaylocalgovernmentsclassifyandreporttheirfundbalances.Theattached
memofromCityControllerTomTvardzikexplainsthischangeandcomparesittotheexisting
methodforhandlingfundbalancereporting.
ThenewStatementiseffectiveforfinancialstatementsforperiodsbeginningafterJune15,2010.
Consequently,itwillbeeffectiveforthecurrentCityfiscalyear,whichbeganOctober1,2010and
endsSeptember30,2011.
OfficialCityCouncilactionisrequiredfortheCitytocomplywiththenewstandard.Staffhas
preparedaresolutionamendingtheCity'sfinancialmanagementpolicies.Theresolutionreplaces
section6oftheexistingpolicieswithnewlanguage.TomTvardzikprovidesadraftexampleofhow
theCity'sgovernmentalfundbalancesectionsappearnowandafterGASB54implementation.
Finally,oneothersubstantivechangeisproposedintheattachedresolution.Theresolutionwould
modifythepurposefortheCity's$2.5millionemergencyreserve,sothatitcouldbeusedfor
"emergencyreliefofeconomicornaturaldisasterorotherurgentpurposeforwhichtheCouncilsees
fit."Themoneywasinitiallyauthorizedbyordinancein1976and1980tobeusedforemergency
purposesorrepaymentofoutstandingCitydebt.SincetheCitynolongerhasdebt,arestatementof
purposeisneeded.
RECOMMENDATION:
CitystaffrecommendsapprovaloftheresolutionamendingtheCity'sfinancialmanagementpolicies
tocomportwiththenewaccountingstandard.TheFinanceAdvisoryCommitteereviewedand
recommendedthischangeattheirAugust11,2011meeting;draftminutesareincludedwiththe
agendaitemregardingfinalFY2012budgetpresentation.WeaverLLP,theCity'sexternalauditor,
hasalsoreviewedandrecommendedadoptionoftherevisedpolicieslanguage.
ATTACHMENTS:
MemofromControllerTomTvardzikre.GASB54implementation,8/11/2011
ResolutionamendingCityfinancialmanagementpolicies09062011
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 987-5326
S:\FINANCE\Financial management policies\GASB-54\GASB-54 MEMORANDUM.docx 10:28 AM 08/0
MEMORANDUM
DATE: August 11, 2011
TO: Kent Austin, Director of Finance
FROM: Tom Tvardzik
SUBJECT: Implementation of GASB-54
As you are aware, the City of University Park will be implementing Governmental
Accounting Standards Board Statement 54, “Fund Balance Reporting and Governmental
Fund Type Definitions” during fiscal 2011. This pronouncement enhances financial
control and reporting by clearly delineating the restrictions placed upon the various
amounts that comprise fund balance.
I have provided both a copy of the suggested policy changes and pro-forma September
30, 2010 financial statements (in both condensed and detailed versions) for your review.
Our auditors, Weaver, L.L.C., have already reviewed and approved both the policy
changes and financial statement presentation. Please share both of these with the Finance
Advisory Committee in my absence.
The implementation timeline requires the following steps be taken prior to September 30:
1. Have the Finance Advisory Committee review and approve the changes to the
Fund Balance section of the City of University Park Financial Management
Policies.
2. Have the City Council ratify those changes as part of our overall Financial
Management Policy.
3. Have the City Council authorize the Finance Director (and the City Manager?) to
“assign” funds as necessary.
4. Have City Council adopt any fund commitments they wish to make for the current
year. In this regard, the “Emergency” funds of $2.5 million (authorized in 1976
and 1980 as emergency/contingency funds for the repayment of outstanding City
debt) may need to be revisited. As all City debt was extinguished in 2002, the
purpose and classification of the funds may be questioned by our auditors.
Council should (re)commit the funds for defined economic (or natural disaster)
emergency relief. Should they decide these funds are no longer necessary, they
can also direct Staff to include the funds in the “unassigned” fund balance
category, and raise the minimum required balance to 60 days, if desired.
However, in doing so they forfeit some ability to control those funds.
3 of 24
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 987-5326
S:\FINANCE\Financial management policies\GASB-54\GASB-54 MEMORANDUM.docx 10:28 AM 08/0
For comparison purposes, the existing fund balance section of the City’s financial
management policies (adopted 6/2010) is displayed below:
. . .
6-1 Minimum fund balances
To provide the resources necessary to ensure the continued operation of the City in the
event of a natural disaster or significant shortfall in revenues, the following funds will
maintain minimum ending fund balances as follows:
• General Fund - 60 days of budgeted expenditures.
• Utility Fund - 90 days of budgeted expenditures.
Should fund balance levels fall below the above minimums, the City shall refrain from
making additional appropriations from fund balance. Additional reserves (“rainy day
funds”) may be designated by the City Council as necessary.
6-2 Fund balance appropriation
Fund balances in excess of the minimum level established may be appropriated for non-
recurring capital projects or programs. The City of University Park will exercise
diligence in avoiding the appropriation of fund balance for recurring operating
expenditures. In the event fund balance is appropriated for recurring operating
expenditures to meet the needs of the community, the budget document shall include an
explanation of the circumstances requiring the appropriation and the methods to be used
to arrest its future use.
. . .
In sum, to implement GASB 54 before the end of the current fiscal year, the City Council
will need to amend the City financial management policies to revise the fund balance
section. I recommend the attached language and am happy to respond to questions.
Attachments:
• Ordinance Nos. 283 (9/8/1976) and 80/11 (9/18/1980)
• Draft language amending financial management policies, Section 6: Fund Balance
• Existing balance sheet, governmental funds, 9/30/2010
• Pro forma balance sheets, governmental funds (condensed and detailed),
9/30/2010
4 of 24
ORDINANCE NO. 283
AN ORDNANCE OF THE 5OARD OF COMMISSIONERS OF THE CITY OF
UNIYERSlTY PARK, TEXAS, MAKING THE TAX LEVY FOR THE YEAR
1976 ON ALL PROPERTY SITUATED M THE CITY OF UNIVERSITY PARK,
BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF 7 HE C mY OF UNlVEEtSITY
PARK. TEXAS:
SECTION 1
i THAT. for the ymrr 147b. tbre Lr hormby levlod on all propa rty located
in the City 01 Unlwrslty Park, Tewam, on the tlrst day of Jwnuery 1976, *nd *at
axcmpstd from bartlon by thm Conmtitullon end hwr of the Stmm of Tmxaa. an
ad vrlarem tax of one and 491100 dellarr ($1.43) on each ~rtd mvbry ona huundrad
doltoru ($100) valumtlnn of much prop. rly tor the pu ryomeb ~pportIonsd a# follows:
(a1 $1.17 on each mad every $100 valurLlon 01 ~uch proparty lavied ad
assea-sd lo pravldm ravsnum lor carrylnu on tbu Clty Gararnmsnt
and curront oxpaaue. thereof.
(bl $. 15 on tach .ad *vary $100 v*lwtlon of #aid propsxty i* hareby
lavied and a~aesrrd far tho purpbao of pylng intcraat 8nrl bndad
indtbted~sw of iho CiY or Univarrlty Park. and provldlng a radsmp-
tnnn fund of the ul;Im,~& paylnnn t Chsrool, and for the purpoae of
plrying Intsreat on and craaking a slnklng fund lor the rdamptlon
of all bode owd by the City of Vniwtsthr Park at mrturity hrmd.
(c) $. 11 on each and awry $100 valuafiion of nid proprty ia harmby
levied md asaaood for an Enwrgoacy Fund which mhll bo mo~rm~atmd
from a11 other funds ad raid Emrgamy Fwd mkll ba mpnt only
upon majority vote of thm Boanl of Commlmsloner~, mcorded on the
official MlnuM. of the Clty. for such amaqeney purp8.m or mhll
bs t-farrad to UIE sinking fund by m nujorlty vob of the Borrd
for th purpoac of paying in14~at ad redemption d a11 bond. 4
by tho City d University Park.
SECTION 11
THAT, a11 Cowtltutlon=l provirianm and hwm of the State of Taxam that perkin
to dellnqn~ncier and rollection procudurcs are mppticablo to ihe I916 levy.
5 of 24
ACl 0ORDI)P~ OF THE Bmm OF COMMISGIONBRS MAKING
TAX LBW lEOR 'EffE YEAR P9BO OW ALL TAXMLE
~PBRTP mmm TH$ crm OF mnrmsrm PAM, mms.
BE IT ORDAINED by the Board of Codaaionera of tha City
of University Park, Texas:
THAT, for the year 1980, it is hereby levied on a11
progsrry locatad within the City of University Patk, -a,
on tbm firut day of January 1980, and not e-M by th.
Constitution and Lnwn OX the BtaM of Texas, an ad valorom tax
of two dollarm ($2.00) on each and every one hundrmd dollmra
($100) valuation of swh property for the purpose apportioaed
an tollows~
'1
(a) $1.80 on each and every $100 valuation of such
pMperty to be levied and asseasad to rpovide revenues
for carrying an city gwernaent ad current expanses
Chereoi.
(b) s.20 on each and *wry $100 valuation of said
prowrty is hareby levied and asaeased for the Surplus
Pund (formerly namd the Emrpsncy Rind) uhich shall be
asqregaad from all other funds and said surglua Fwd
skll bs apaat only upon majority vota of the Board of
Oomi~sionera, rwor&d in the offlciml minute8 of the
City, for mmrqency purposes, for the transfer to the
1972 or 19BO sinklnp funds by a mjodty vote of the
Board for the purpose of paying interest and -ion
of all bonaa mred by tho City, ox for the txansfer to
any fund which -y be in the need of -ah funds, such
tr=nefar lrut be by a wjority wte of Ula Emard of
Oomiarioners.
SBXIM 11
TBAT. Article 7244~. ~aa't'8 Twaa Statutaa arsd Wdeo,
known an the Truth in Taxation SUtute, raquiwe two publish-
ed publia h-ring8 if the levy is increamd by mre thmn 34
over .the prior gear. The @lie hoaringn in ward to the
$2.00 tax ram haw been held on SaptelPkr 2, 1980, and
S9pt-r 18, 1900.
THAT, 411 Constitutional prwieions and lawn of the State
of Texaa that perkin m del-oiem and collection proee-
durem are appliouble to tha 1980 levy.
PASSED FdlD APPRMliLO this the 18th day of Septevhr, 1980.
6 of 24
6: Fund Balance
6-1 Purpose
The purpose of this policy is to establish guidelines for governmental fund balances in
accordance with Governmental Accounting Standards Board Statement 54, Fund Balance
Reporting and Governmental Fund Type Definitions.
6-2 Definitions
6-2-1 Nonspendable fund balance - includes amounts that are not in a spendable form
or are required to be maintained intact. (Examples are inventory or permanent funds.)
6-2-2 Restricted fund balance - includes amounts that can be spent only for the
specific purpose stipulated by external resource providers either contractually,
constitutionally or through enabling legislation. (Examples include grants and child
safety fees.)
6-2-3 Committed fund balance - includes amounts that can be used only for the
specific purposes determined by a formal action of the government's highest level of
decision-making authority. Commitments may be modified or rescinded only by the
government taking the same formal action that imposed the constraint originally.
6-2-4 Assigned fund balance - comprises amounts intended to be used by the
government for specific purposes. Intent can be expressed by the governing body or by
an official or body to which the governing body delegates the authority. In
governmental funds other than the general fund, assigned fund balance represents the
amount that is not restricted or committed. This indicates that resources in other
governmental funds are, at a minimum, intended to be used for the purpose of that fund.
6-2-5 Unassigned fund balance - is the residual classification of the General Fund and
includes all amounts not contained in the above mentioned classifications. Unassigned
fund balance is available for any valid governmental purpose and may include negative
balances for any governmental fund in which expenditures exceed the amounts
restricted, committed, or assigned for its specific purpose.
6-3 Policy by category
6-3-1 Committed fund balance
The City Council is the City's highest level of decision-making authority and the formal
action that is required to be taken to establish, modify, or rescind a fund balance
commitment is a resolution approved by the Council at a City Council meeting. The
resolution must be approved, modified or rescinded, as applicable, prior to the last day
of the fiscal year for which the commitment is made. The amount subject to the
commitment may be determined in the subsequent period.
6-3-2 Assigned fund balance
The City Council has authorized both the City Manager and the Finance Director to
assign fund balance to a specific purpose.
7 of 24
6-3-3 Unassigned fund balance
The City recognizes that unassigned fund balance is an important measure of economic
stability. It is the goal of the City to achieve and maintain an unassigned fund balance
in the General Fund equal to at least 30 days of expenditures to mitigate financial risk
that can occur from unforeseen revenue fluctuations, significant unanticipated
expenditures and natural disasters. The City considers a balance of less than 30 days to
be cause for concern, barring unusual or deliberate circumstances. Should unassigned
fund balance fall below the above minimum, the City shall refrain from making
additional appropriations from fund balance.
6-4 Order of fund expenditure
When multiple categories of fund balance are available for expenditure (for example, a
construction project being funded partly by a grant, funds set aside by the City Council, and
unassigned fund balance), the City will first spend the most restricted category of funds before
spending the next most restricted category with available funds. Normally, this will result in
the use of committed, then assigned, and lastly, unassigned fund balance when expenditures are
made, with the exception of the emergency reserve established by the City Council. Under
normal circumstances, the City would first elect to utilize unassigned fund balance before
considering use of its emergency funds.
6-5 Fund balance appropriations
Fund balances in excess of the minimum level established above may be appropriated for non-
recurring capital projects or programs. The City of University Park will exercise diligence in
avoiding the appropriation of fund balance for recurring operating expenditures. In the event
fund balance is appropriated for recurring operating expenditures to meet the needs of the
community, the budget (or other authorizing) document shall include an explanation of the
circumstances requiring the appropriation and the methods to be used to arrest its future use.
6-6 Non-governmental fund balances
Insofar as the above definitions, policies and fund balance categories do not apply to
proprietary funds, the City recognizes the need to apply a different minimum balance policy to
the Utility Fund, in order to ensure continued operation in the event of a natural disaster or
significant shortfall in revenues. Therefore, the City shall maintain a minimum ending working
capital balance (current assets minus current liabilities) of at least 90 days of budgeted
expenditures. Should working capital fall below the desired minimum, the City shall refrain
from making additional appropriations from fund net assets.
8 of 24
ASSETS
Cash and ah equkralents
bwmllmb
Ad tax (net ob albwance of $100,000)
Sdesta
Fr%nchkla
mhtelw
Other
DuefrMoUwfumla
Due hm wmpanenl unit
Inventory
CrrV OF UNWERSITY PARK, TEXAS
Mmw Sheet
Gavwnrontal Funds
Total assets
LIABIU71ES AND FUND BWES
tkbllw
-mpayable
Aeavedwlilie9
-d-
Defdrevenw
Due to other funds
Dueto Rdudaryfund
Total liabilities
Fund balancw:
Resew& fw:
Encumbrances
lnventwles
Unn##Hved, rsported In:
Qsneral fund:
DesbW for emergemy expdturrw
Dwlgn&d fw Byrd Estats
Desbnaaed from SMU PILOT
DesignaRed fmm SMU Land Sale
undeslgm
Capital projects fund - undeslgneted
Spseielrm4xn9hmds
Dmigwtd fw Chlldm's Park
Desig-wweqrrim
Designabed for Kdn Memwial
Wid for Hmm Sciwlershlp
Wig nated fw orb
Undesignated
Total fund hal8~
Total IiaMlitles and fud klam
The notes b the finand statme& are en lrttegral part d this sta(ement.
9 of 24
WETS
Cash and cash equtvaW
Invwments
Re&v&h
Ad vebrem tm (net of allowance of $100,000)
Sales tax
F~~
Amldinterest
Olher
Due from othsr funds
Due from component unit
Inventory
CllT OF UNlVERSlrY PARK, TEXAS
Bdmce Sheet
Gorsmnmtal Funds
$optember 30,2010 - REVISED - COMDEWED VERSW - Oqow Governmental Other Golr~mmenM
Qmvml Cadtal Pmleeb Funds Funds
Total assets
UABILmES AND FUND BALANCES
Uab#ities:
AcauedI~
Customer mother
Defemdmue
Duetootherrunds
Dua to RdwWy fund
Fund Balanca:
Nompendsble
Spendable
R4wkted
CwnmM
hion&
Unsssigned
ToU fund balances
Total Rabilllieg and fund balrrnees
The notm lo the Rnandal stabmm am an integral pwt of !his statement.
10 of 24
Msm
Cab and cash equbalents
Bnvamem
Remlvables
An vabrun tax (net of albwance of 51 00,000)
Salestax
Fnnch(se
Aeuuedlnlerest
Other
Duefrwnotherfunds
Due horn compr>nent unit
CITY OF UNMRSITY PARK, TEXAS
Balsnce Sheet
Gowmmentd Funds
Total m
LImmm AND FUND BALANCES
hbllltigs:
Accounts wyabb
Accrued liablfities
-m-
-revenue
Duetootherws
Due to lidudary fund
Total kblws
Fund Belam:
Nonspendable
Spendable
ResWd fw:
Estata
Commmed to:
SMU land S&
E~expendbms
SMU PILOT
&3l(md to:
GenemlGovemment
Public worles
Publlc Safety
Parks
Unassigned
Total fund blames
Totd I&lhies and fund babncss
fhe m to the hmdal srtatements am en integral part of this statsmsnt
11 of 24
RESOLUTION NO. ________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AMENDING RESOLUTION 10-11, FINANCIAL
MANAGEMENT POLICIES FOR THE CITY; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, formal financial management policies serve as an ongoing context
for management decisions and thereby provide consistency and quality control; and
WHEREAS, such policies are evidence of prudent stewardship and are
recommended by the National Advisory Council on State and Local Budgeting and the
Government Finance Officers Association; and
WHEREAS, such policies promote long-term and strategic thinking and establish
guidelines that outlive their creators; and
WHEREAS, the City Council last approved a resolution adopting comprehensive
financial management policies for the City on June 1, 2010; and
WHEREAS, Governmental Accounting Standards Board (GASB) Statement
Number 54 requires local governments adhering to generally applied accounting
principles to enact specific policies regarding classification and use of fund balance in
governmental funds; and
WHEREAS, the City of University Park becomes subject to GASB Statement
Number 54 takes effect for financial statements in periods beginning after June 15, 2010;
and
WHEREAS, the attached amendment to the policies has been reviewed and
recommended for approval by the City’s Finance Advisory Committee and the City’s
external auditors;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That the Financial Management Policies, dated June 1, 2010, are
hereby amended for the City of University Park as attached hereto as Exhibit “A”, for the
reasons set out in the premises of this Resolution. The policies shall be reviewed and
renewed on a regular basis by the City Council.
SECTION 2. That the City shall commit a spendable part of fund balance in the
General Fund totaling $2,500,000, which shall be available for expenditure upon
authorization by the City Council for emergency relief of economic or natural disaster or
other urgent purpose for which the Council sees fit.
SECTION 3. This Resolution shall take effect immediately from and after its
passage, and it is accordingly so resolved.
DULY PASSED by the City Council of the City of University Park, Texas, on
the 6th day of September, 2011.
APPROVED:
__________________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________
ROBERT L. DILLARD, III ELIZABETH SPECTOR
CITY ATTORNEY CITY SECRETARY
EXHIBIT A
City of University Park, Texas
Financial Management Policies
June 1, 2010/Amended September 6, 2011
. . .
6: Fund Balance
6-1 Purpose
The purpose of this policy is to establish guidelines for governmental fund balances in
accordance with Governmental Accounting Standards Board Statement 54, Fund Balance
Reporting and Governmental Fund Type Definitions.
6-2 Definitions
6-2-1 Nonspendable fund balance - includes amounts that are not in a spendable form
or are required to be maintained intact. (Examples are inventory or permanent funds.)
6-2-2 Restricted fund balance - includes amounts that can be spent only for the
specific purpose stipulated by external resource providers either contractually,
constitutionally or through enabling legislation. (Examples include grants and child
safety fees.)
6-2-3 Committed fund balance - includes amounts that can be used only for the
specific purposes determined by a formal action of the government's highest level of
decision-making authority. Commitments may be modified or rescinded only by the
government taking the same formal action that imposed the constraint originally.
6-2-4 Assigned fund balance - comprises amounts intended to be used by the
government for specific purposes. Intent can be expressed by the governing body or by
an official or body to which the governing body delegates the authority. In
governmental funds other than the general fund, assigned fund balance represents the
amount that is not restricted or committed. This indicates that resources in other
governmental funds are, at a minimum, intended to be used for the purpose of that fund.
6-2-5 Unassigned fund balance - is the residual classification of the General Fund and
includes all amounts not contained in the above mentioned classifications. Unassigned
fund balance is available for any valid governmental purpose and may include negative
balances for any governmental fund in which expenditures exceed the amounts
restricted, committed, or assigned for its specific purpose.
6-3 Policy by category
6-3-1 Committed fund balance
The City Council is the City's highest level of decision-making authority and the formal
action that is required to be taken to establish, modify, or rescind a fund balance
commitment is a resolution approved by the Council at a City Council meeting. The
EXHIBIT A
City of University Park, Texas
Financial Management Policies
June 1, 2010/Amended September 6, 2011
resolution must be approved, modified or rescinded, as applicable, prior to the last day
of the fiscal year for which the commitment is made. The amount subject to the
commitment may be determined in the subsequent period.
6-3-2 Assigned fund balance
The City Council has authorized both the City Manager and the Finance Director to
assign fund balance to a specific purpose.
6-3-3 Unassigned fund balance
The City recognizes that unassigned fund balance is an important measure of economic
stability. It is the goal of the City to achieve and maintain an unassigned fund balance
in the General Fund equal to at least 30 days of expenditures to mitigate financial risk
that can occur from unforeseen revenue fluctuations, significant unanticipated
expenditures and natural disasters. The City considers a balance of less than 30 days to
be cause for concern, barring unusual or deliberate circumstances. Should unassigned
fund balance fall below the above minimum, the City shall refrain from making
additional appropriations from fund balance.
6-4 Order of fund expenditure
When multiple categories of fund balance are available for expenditure (for example, a
construction project being funded partly by a grant, funds set aside by the City Council, and
unassigned fund balance), the City will first spend the most restricted category of funds before
spending the next most restricted category with available funds. Normally, this will result in
the use of committed, then assigned, and lastly, unassigned fund balance when expenditures are
made, with the exception of the emergency reserve established by the City Council. Under
normal circumstances, the City would first elect to utilize unassigned fund balance before
considering use of its emergency funds.
6-5 Fund balance appropriations
Fund balances in excess of the minimum level established above may be appropriated for non-
recurring capital projects or programs. The City of University Park will exercise diligence in
avoiding the appropriation of fund balance for recurring operating expenditures. In the event
fund balance is appropriated for recurring operating expenditures to meet the needs of the
community, the budget (or other authorizing) document shall include an explanation of the
circumstances requiring the appropriation and the methods to be used to arrest its future use.
6-6 Non-governmental fund balances
Insofar as the above definitions, policies and fund balance categories do not apply to
proprietary funds, the City recognizes the need to apply a different minimum balance policy to
the Utility Fund, in order to ensure continued operation in the event of a natural disaster or
significant shortfall in revenues. Therefore, the City shall maintain a minimum ending working
capital balance (current assets minus current liabilities) of at least 90 days of budgeted
EXHIBIT A
City of University Park, Texas
Financial Management Policies
June 1, 2010/Amended September 6, 2011
expenditures. Should working capital fall below the desired minimum, the City shall refrain
from making additional appropriations from fund net assets.
. . .