HomeMy WebLinkAbout2011.09.20 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2821
SEPTEMBER20,2011
CALLTOORDER:5:00P.M.
4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:CouncilConferenceRoom,
SecondFloor,CityHall.
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.WhencalledforwardbytheMayor,beforebeginning theirremarks,speakers
areaskedtogotothepodiumandstatetheirnameandaddressfortherecord.
I.CALLTOORDER
A.INVOCATION:CommunityInformationOfficerSteveMace
B.PLEDGEOFALLEGIANCE:CIOSteveMace/BoyScouts
C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis
D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston
II.AWARDSANDRECOGNITION
A.RECOGNITION:TwoScoutrecognitionsforprojectsimprovingElena'sChildren's
ParkandCoffeePark - Bradley Pg 3
III.CONSENTAGENDA
A.CONSIDERANDACT:onrenewalofaninter-localagreementwithDallasCounty
forparticipationintheHouseholdHazardousWasteProgram - Speer Pg 4
B.CONSIDERANDACT:onaparkreservationrequestandracerouteapprovalforthe
SusanG.Komen3-DayWalk - Adams Pg 9
C.REPORT:InvestmentreportforquarterendedJune30,2011 - Austin Pg 22
D.CONSIDERANDACT:ontherenewaloftheCity'sProperty,Liability,andWorker's
CompensationcoveragewithTexasMunicipalLeagueInter-GovernmentalRiskPool
(TML-IRP) - Hanford Pg 33
E.CONSIDERANDACT:onaresolutionaffirmingtheappointmentRayNoahasthe
City'srepresentativeontheDARTBoardofDirectorssubsequenttotheDART
ReapportionmentPlan - Spector Pg 36
F.CONSIDERANDACT:onminutesoftheSeptember6,2011CityCouncilMeeting - Spector Pg 42
IV.MAINAGENDA
A.CONSIDERANDACT:onanordinanceamendingtheresidentialparking
districttoincludethe3000blockofMiltonAvenue - Adams Pg 50
Page 1 of 70
B.CONSIDERANDACT:onCentralExpresswayoverpasslandscapeimprovements - Bradley Pg 55
C.CONSIDERANDACT:onresolutionamendingtheFY2011capitalbudget - Austin Pg 58
D.CONSIDERANDACT:onresolutionadoptingtheFY2012capitalbudget - Austin Pg 68
V.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis
meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspecificfactualinformationora
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate
commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately
followingthemeeting.
AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
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AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GerryBradley,ParksDirector
SUBJECT:RECOGNITION:TwoScoutrecognitionsforprojectsimprovingElena 'sChildren's
ParkandCoffeePark
BACKGROUND:
Overthepastseveralmonths,staffhasbeenworkin gwithindividualscoutsonprojectstosatisfythe ir
requirementsforvariousawardsanddesignations.D uringtheSeptember20,2011CityCouncil
meeting,staffwouldliketorecognizethesescouts forcompletingtheircertificationprojects.
GirlScout-GoalAwardProject
StephanieLinkBrogdon
AudreyElizabethFigari
Project:4B’sGardenatElena’sChildrenPark
BoyScout-EagleScoutProject
ChrisGilbert
Project:WWIIMemorialPlaqueandLandscapeProject atCoffeePark
RECOMMENDATION:
StaffwouldliketohavetheMayorandCityCouncil recognizethesescoutsfortheircompleted
projects.
Page 3 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:JacobSpeer,AssistantDirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onrenewalofaninter-localagreementwithDallasCounty
forparticipationintheHouseholdHazardousWaste Program
BACKGROUND:
TheproposedInterlocalAgreementwithDallasCount yisanannulrenewaloftheHousehold
HazardousWasteDisposalPrograminitiatedin1994.ResidentsofUniversityParkutilizetheDallas
CountyHomeChemicalCollectionCenter(locatedat 11234PlanoRoad)todisposeoftheirpaint,
pesticides,herbicides,etc.UniversityPark’sannu alcontributiontotheprogramisfundedat$25,000 .
Theproposedrenewalcontainsthesametermsasthe currentagreementwiththeexceptionof
updatingtheeffectivedates.
RECOMMENDATION:
StaffrecommendsapprovaloftheInterlocalAgreeme ntforparticipationintheDallasCounty
HouseholdHazardousWasteNetwork.
FUNDINGSOURCE:
FY2012SanitationOperatingBudget,04-60-7601.
ATTACHMENTS:
ProposedILA
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1-lHW lnterlocal Agreement for FY2O12 Amendment No.4 Page 1 of2
STATE OF TEXAS
COUNTY OF DALLAS
AMENDMENT NO.4
TO THE HOUSEHOLD HAZARDOUS WASTE INTERLOCAL AGREEMENT
(The "Agreement")
BETWEEN
DALLAS COUNTY
AND
GITY OF UNIVERSITY PARK
(The "City")
A MEMBER GITY OF
THE DALLAS AREA HOUSEHOLD HAZARDOUS WASTE NETWORK
WHEREAS, on August 16, 2011, the Dallas County Commissioners Court was
briefed on a request from the cities of the Dallas Area Household Hazardous Waste
Network to renew and revise the effective term and specify new fiscal year budgets for the
Household Hazardous Waste Program lnterlocal Agreement ("Agreement") that was
authorized by Court Order 2007-1474; and
WHEREAS, Amendment No. 4 will extend the Agreement for a fifth and final year,
from October 1 , 2011 through September 30, 2012, as provided in Section I of the
Agreement, which permits up to four additional one-year renewals of the contract term; and
WHEREAS, the requested amended ExhibitA2012, attached herein, willalloweach
participating city to update its individual budget limit for FY12; and
WHEREAS, the requested amended Exhibit B.2012, attached herein, will update
overall program budget amounts for the new fiscal year; and
WHEREAS, Amendment No. 4, along with the attachments, will serve to continue
the Household Hazardous Waste Program through fiscalyear2012, with no otherchanges
in the basic terms and conditions of the Agreement, at no cost to Dallas County;
NOW THEREFORE, by execution of this Amendment No. 4, the Agreement is
amended hereby as set forth below.
l.
PURPOSE
Amendment No. 4 amends the Agreement to reflect changes in the effective term and
fiscal year budget, as those changes are indicated in Exhibits A2012 and 82012.
s
s
s
Page 5 of 70
HHW lnterlocal Agreement for FY2012 Amendment No.4 Page 2 of 2
il.
EFFECT OF THE AGREEMENT
By execution of this Amendment No. 4, the Agreement is amended hereby with respect to
the Exhibits described below. No other sections, provisions, clauses or conditions of the
Agreement are waived, deleted or changed hereby, and shall all remain in full force and
effect throughout the term of the Agreement and any duly authorized amendments.
ilt.
AMENDED PROVISIONS
The new term of the Agreement shall be October 1,2011 , through September 30,
2012.
First, Exhibit A2011 of the FY2O11 Agreement entitled Changes to lnterlocal
Agreement FY2010 Between Dallas County and HHW Network MemberCity, as contained
in Amendment No. 3, shall be deleted in its entirety and shall be replaced with the attached
Exhibit 42012 entitled Changes to Interlocal Agreement FY2011 Between Dallas County
and HHW Network Member City.
Second, Exhibit 8.2011 of the FY2011 Agreement entitled FY2011 HHW Program
Budget Summary, as contained in Amendment No. 3, shall be deleted in its entirety and
shall be replaced with the attached Exhibit 82012 entitled FY2012 HHW Program Budget
Summary.
lN WITNESS WHEREOF, by their signatures below, the duly authorized
representatives of Dallas County and City of Dallas, a member city of the Dallas Area
Household Hazardous Waste Network, do hereby agree and append this Amendment No.
4 to the Agreement.
EXECUTED THIS the
DALLAS COUNTY:
day of 2011.
CITY OF UNIVERSITY PARK:
BY: Clay Jenkins
County Judge
APPROVED AS TO FORM:
BY:
TITLE:
lli. Richard Davis
NIayor
Chief
Civil Section
Dallas County District Attorney's Office
Page 6 of 70
HHW lnterlocal Agreement Fy2O12 Exhibit A2012 Page 1 of 1
EXHIBIT A2012
CHANGES TO INTERLOCAL AGREEMENT FY2O11
BETWEEN DALLAS COUNTY AND HHW NETWORK MEMBER CITY
The following replaces the language contained in Exhibit A2O11of the agreement.
1. "A sum not to exceed $ 2b.000.00
for disposal, setup, ope HWcollection for residents of the city during the period from octob er 1,2011through September 30, 2012.a. collection, setup, and disposar costs wiil be paid after-the-fact, based on actual usage by the city at events and at the
collection center.b. operationar and capitar costs shail be paid quarterry in
advance.c. ln th.e event of early withdrawal, the operational and cap1al
costs will not be pro-rated for partial quarter participation bui will
become immediately due and payable in full.';
Page 7 of 70
HHW lnterlocal Agreement FY 20 12 Page 1 of 1
Exhibit B,20'12
FY2O12 HHW PROGRAM BUDGET SUMMARY
This exhibit summarizes the total program funding for FY2012 as approved by the
Dallas Area Household Hazardous Waste Network at its regular meeting on April 13,2011,
and replaces the language contained in Exhibit B2o11of the agreement. -
Fixed costs include personnel and operating costs, which are shared by the Network
cities based on single-family household projections published by North Central Texas Council
of Governments. Personnel costs include all HHW staff salaries and fringe. Operatinq costsinclude supplies, equipment, advertising, public education, volunteer support, staff
development, printing, postage, facility maintenance, utilities, and all other direct programming
costs.
Capital costs are provided by the cities based on single-family household projections
published by North Central Texas Council of Governments and set aside for capital
maintenance and improvements including building repairs, equipment repair or replacement,
mechanical upgrades, and expansion projects.
Variable costs are comprised of vendor costs for collection, contract labor, and disposal,
which vary according to actual usage and are indicated in the budget summary for planning
purposes only. Funding for collection, contract labor, and disposal cosfs wiil be
collected from the cities after the fact, on an as-used basis.
Budget adjustments made during the term of the agreement shall not result in a City
Funding amount that exceeds the approved budget total shown herein. The County may make
line item transfers within the operating budget when these transfers do not exceed $5,000.
Budget adjustments in excess of $5,000 must be approved by the HHW Network.
BUDGET SECTION CITY FUNDING
OPERATIONAL BUDGET (FIXED COSTS)
Personnel Costs $ 376,301
Operatinq Costs $ 200.575
Sub-Total $ 576,876
CAPITAL EXPENSE BUDGET $ 20,000
COLLECTION / LABOR / DISPOSAL BUDGET
(VARIABLE COSTS)$ 752,750
TOTAL PROGRAM BUDGET $1.349.626
Page 8 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:CONSIDERANDACT:onaparkreservationrequestandracerouteapprov alforthe
SusanG.Komen3-DayWalk
BACKGROUND:
StaffwascontactedbyrepresentativesoftheSusan G.KomenFoundationregardinga3-daywalkto
raisefundsforbreastcancerresearchendinginFa irPark.Foundationrepresentativeshave
requestedpassingthroughCurtisParkontheparkt railandsettingupa"pitstop"atGoarPark.The
eventisscheduledforSunday,November6,2011fro m7:00a.m.toapproximately12:00noonandis
anticipatedtohaveover3,000participants.
IfthisreservationisapprovedbytheCityCouncil ,staffwouldrecommendthefollowing criteriabe
followedbytheSusanG.KomenFoundation:
Developanddistributeformlettertobedistribute dtoresidentswithin600ft.ofthepark
Provideadequaterestroomfacilitiesbasedonnumbe rofparticipants
PayGoarParkRefundableDepositof$250.00
PayLandUse-GoarPark$500.00
ProvidePolicesecurityattheFoundation’sexpense
RECOMMENDATION:
Duetothesizeoftheeventandthepotentialimpa cttoarearesidents,staffisrequestingdirection
fromCityCouncilregardingthisrequest.Thiseve nthastakenplaceinthecityforthepastthree
yeatsandhasbeenverysuccessfulandwascomplete dwithoutanyproblems.
ATTACHMENTS:
LetterofRequestforSusanG.KomenWalk,Route&RelatedDetails
Komen2011Timeline
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Susan G. Komen 3-Day for the Cure® 205 N. Michigan Avenue, Suite 2630 Chicago, IL 60601-5927
p: 800-996-3DAY f: 888-646-5823 The3Day.org
2011 SUSAN G. KOMEN DALLAS FORT WORTH 3-DAY FOR THE CURE™
UNIVERISTY PARK/ GOAR PARK ROUTE TIMELINE
SATURDAY, NOVEMBER 5
Mid- Morning Route: Route Marking Crew installs route signage
Evening Goar Park: Portable toilets are delivered
SUNDAY, NOVEMBER 6
5:00 am Goar Park: Road staff arrives on site
5:30 am Goar Park: Supplies arrive on site via semi and are dropped by forklift
Route: Route Marking is checked to ensure installation is correct
6:00 am Goar Park: Crew arrives on site
6:30 am Goar Park: Snack & Ice delivery (24’ box truck)
7:30 am Route: 1st walker enters jurisdiction
8:00 am Goar Park: Site is open to walkers, first walker arrives on-site
10:30 am Goar Park: Site is closed to walkers, last walker departs site
11:00 am Route: Last walker exits jurisdiction
12:00 pm Goar Park: Supplies picked up
Goar Park: Portable toilets are removed
Route: Jurisdiction is clear of route marking
Page 21 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:REPORT:InvestmentreportforquarterendedJune30 ,2011
BACKGROUND:
ThequarterlyinvestmentreportfortheCity'sthir dquarterofFY2011isprovided.Thereporthas
alsobeendistributedtotheFinanceAdvisoryCommi ttee.
RECOMMENDATION:
Receivethereport.
ATTACHMENTS:
Quarterlyinvestmentreport3QFY2011(6/30/2011)
Page 22 of 70
CITY OF UNIVERSITY PARK, TEmS
QUARTERLY INVESTMENT REPORT
April - June 2011
Submitted by authorized investment ofleers
In accordance with
me Public Fun& Investment Act and
Ci@ of Universit), Park investment policy
Page 23 of 70
Page 1 of 5
CITY OF UNIVERSITY PARK, TEXAS
September 6, 2011
TO: Honorable Mayor and City Council
City Manager
Finance Advisory Committee
FROM: Kent Austin, Director of Finance
SUBJ: Quarterly investment report – April-June 2011
Introduction
The City’s investment portfolio shrank in size from $59,436,086 to $55,409,473 during the
second quarter of calendar 2011, following the typical decline in the quarter after property taxes
have been paid. The portfolio’s average yield continued to sag, dropping from 0.4177% to
0.3885%, directly reflecting the overall ultra-low rate environment. During the quarter,
$13,095,883 matured, was called, or was withdrawn, and $9,042,280 was invested.
The quarter continued the ongoing pattern of overall low interest rates, with expectations for
more of the same going forward. The chart below displays the change in yields over the past
year. The overall yield continues to drop as reinvestment occurs at lower rates.
COMPARATIVE INVESTMENT YIELDS,
LAST FIVE QUARTERS 2010-2011
The Federal Reserve Open Market Committee (FOMC) met April 26-27, June 21-22, and August
9, 2011, each time affirming their maintenance of the target fed funds rate at a range of 0.0-
Page 24 of 70
Page 2 of 5
0.25%. In fact, at the August 9 meeting, the Fed announced their intention to keep rates at that
level for another two years.
Current market conditions and economic developments
Short-term rates fell all across the Treasury curve during the April-June quarter. The 91-day
Treasury yield averaged 0.05% during the quarter, compared to 0.13% in January-March. The
TexPool average daily rate dropped from 0.1481% in March to 0.08% in June. Two-year
Treasury note yields fell from 0.82% on March 31, 2011 to 0.54% at the end of June 2011.
Auction rate 3/31/20116/30/2011
3-mo0.05%0.09%0.01%
6-mo0.10%0.17%0.10%
2-yr0.54%0.82%0.46%
5-yr1.85%2.28%1.76%
10-yr3.224%3.47%3.16%
TREASURY YIELDS
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
3-mo 6-mo 2-yr 5-yr 10-yr
TREASURY YIELDS AT END OF QUARTER
3/31/2011 and 6/30/2011
3/31/2011 6/30/2011
Investment strategies employed in most recent quarter
Most of the quarter’s activity was reinvesting matured and called holdings and keeping the
overall portfolio liquid. Two million dollars in agency bonds matured, another two million were
called, and $4.5 million in CD’s were renewed. One callable agency, two agency bullets, and
one Treasury note were purchases with terms from one year (0.23% yield) to two years (0.84%
Page 25 of 70
Page 3 of 5
callable). Pool yields ranged from 0.14% to 0.08%, with the only pool deposits resulting from
monthly interest credits. At the end of June, the City opened its new secondary bank deposit
accounts with BB&T, reflected below in the $500,000 cash balance. This account balance is
intended to remain static, with the monthly earnings credit offsetting the bank fees. The chart
below displays the investment activity by class during the quarter, while the pie chart shows how
much of the portfolio was comprised by each class at the quarter’s end.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
Cash Pools CD'sAgenciesTreasuries
CITY INVESTMENT ACTIVITY BY CLASS 3Q 2011
IN OUT
CITY INVESTMENT PORTFOLIO COMPOSITION 6/30/2011
U.S. Treasuries 2%
U.S. Agencies 45%
CD's 23%
Investment pools
29%
Cash 1%
Page 26 of 70
Page 4 of 5
Interest income fell sharply, from $73,020 in January-March to $48,455 in the April-June
quarter, as seen below.
$94,373
$80,046 $81,981
$87,777
$93,534 $90,705
$73,020
$48,455
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
9/30/0912/31/093/31/106/30/109/30/1012/31/103/31/116/30/2011
CITY QUARTERLY INTEREST INCOME
LAST EIGHT QUARTERS 2009-2010
Portfolio description and conformance to Policy regarding diversification and term
As of June 30, 2011, the portfolio is in compliance with the investment policy’s maximum
exposure guidelines, as shown in the below table:
Asset Category
Current
quarter
Maximum
allowed
U.S. Treasuries 2% 100%
U.S. Agencies 45% 60%
Certificates of Deposit 23% 30%
Investment Pools 29% 50%
Cash 1% 100%
During the April-June quarter, the portfolio’s weighted average maturity, a reflection of the
portfolio’s overall time to maturity, dropped from 203 days to 192 days. The change is the result
of the boost in proportion of investment pool holdings, which have an average maturity of one
day.
Anticipated investment conditions
In the prior quarterly investment report, gasoline prices had risen to $3.80/gallon in mid-April
from $3.00 early in the year, and a run-up in oil prices was feared. Now, gas prices are
averaging $3.66 nationally, due to slack demand and high unemployment, and the world
economy struggles with the debt crises in Europe. The very public and unsettling battle in
Congress over the debt ceiling and the federal budget heightened anxiety among investors. On
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Page 5 of 5
August 12, Standard & Poor’s downgraded U.S. debt, which ironically was immediately
followed by a surge in the purchase of Treasuries.
Scott McIntyre of First Southwest Asset Management commented, “August was a month full of
uncertainty . . . with luck it will mark the low point of the year, although both the Administration
and the Fed are calling for little change in the unemployment rate through the end of next year.”
Faced with two more years of low fed funds target rates, City staff will continue to reduce pool
holdings in favor of agency securities and collateralized CDs. Callable agency bonds offer more
attractive coupon rates but are typically called away at the first opportunity.
Jeff Flynn of TRACS Financial advocates exploring alternatives like outside money managers
and municipal obligation money market funds. With TexPool yielding below 10 basis points,
Flynn believes the Federated Municipal Obligations money fund, currently paying 23 basis pints,
is a safe and prudent alternative for public portfolios.
During the July-September quarter, $4.9 million in CDs will mature, $4 million in agencies will
mature, and $5 million in agencies will likely be called. All investments will continue to be made
with safety of principal and liquidity as primary goals, and yield a secondary goal. It is worth
remembering that while quarterly income continues to fall, not a penny of principal has been
lost. The statutory and policy elements that constrain public funds investment also protect it.
Given enough time, yields and income will improve.
Attachments:
• Investment Portfolio Summary Report
• Quarterly Investment Report by Security Sector
• Quarterly Investment Transaction Report
Page 28 of 70
CITY OF UNIVERSITY PARK, TEXAS
INVESTMENT PORTFOLIO SUMMARY REPORT
QUARTER ENDED JUNE 30, 2011
End of quarter market value55,409,473$
End of quarter book value 55,361,018
Unrealized gain/(loss)48,455$
End of quarter market value55,409,473$
Beginning of quarter market value 59,436,086
Change in market value(4,026,613)$
End of quarter book value55,361,018$
Beginning of quarter book value 59,420,150
Change in book value(4,059,133)$
Weighted average maturity (WAM) in days (max. 548)
Current period WAM 192
Prior period WAM203
Change in WAM(11)
City investment portfolio performance
Average yield for period 0.3885%
Average yield for prior period0.4177%
Basis points change(3)
Benchmark performance - 91-day U.S. Treasury bill average
April-June 2011 0.047%
January-March 20110.134%
Basis points change (9)
City portfolio basis points above/(below) benchmark34
Asset CategoryCurrent QuarterMaximum AllowedIn compliance?
U.S. Treasuries2%100%Yes
U.S. Agencies45%60%Yes
Municipal Bonds0%60%Yes
Certificates of Deposit23%30%Yes
Investment pools29%50%Yes
Cash1%100%Yes
100%
NOTE: THE CITY'S PRACTICE IS TO HOLD INVESTMENTS TO MATURITY,
THEREBY AVOIDING ACTUAL DOLLAR LOSSES ON SECURITIES WHOSE
MARKET VALUE FLUCTUATES FROM MONTH TO MONTH.
Page 29 of 70
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Page 2 of 2Page 32 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LuanneHanford
SUBJECT:CONSIDERANDACT:ontherenewaloftheCity'sProperty,Liability,a ndWorker's
CompensationcoveragewithTexasMunicipalLeagueI nter-GovernmentalRiskPool
(TML-IRP)
BACKGROUND:
TheCityhasbeeninsuredthroughTML-IRPsince200 5.TherenewalpremiumsforFY2012total
$184,873andare$10,961lowerthanthepremiumsfo rFY2011.TheProperty,Casualty&Liability
InsuranceCommitteehasmettoreviewtherenewald ocumentsandrecommendsapproval.
RECOMMENDATION:
Staffrecommendsapprovalofrenewingcoveragewith TML-IRPforFY2012.
FUNDINGSOURCE:
FundsareavailableintheSelf-InsuranceFund.
ATTACHMENTS:
InsuranceCommitteeMtgMinutes
Page 33 of 70
MINUTES
Property, Casualty & Liability Insurance Committee
September 9, 2011
A meeting of the Property, Casualty & Liability Insurance Committee was held
on Friday, September 9, 2011. Committee members present at the meeting
were Chairman Frank Swingle, Bruce Klingman, Scott Ragland, John Palter, and
Bill Minick. Also attending the meeting were Councilmember Bob Begert, City
Manager Bob Livingston, and Human Resources Director Luanne Hanford.
Chairman Frank Swingle called the meeting to order at 7:30 AM.
Mr. Swingle introduced Councilmember Bob Begert and City Manager Bob
Livingston. Councilmember Begert thanked the committee for their valuable
contribution to the City. Mr. Swingle thanked Ms. Hanford for her work on the
insurance program. Mr. Swingle said he would like to review all open claims and
asked Ms. Hanford to obtain a claims run without names with the date the
claims were open and date they were paid/closed. John Palter asked if there
was an aggregate limit and, if not, should we have one. Ms. Hanford
responded that, to her knowledge, TML does not offer aggregate limits. Mr.
Swingle asked Ms. Hanford to ask TML if they would be able to provide an all
lines aggregate and also to ask if TML would benchmark our limits and claims
with similar cities. He also asked Ms. Hanford to ask TML if the Governmental
Immunities law has held firm and have they seen any claims pierce the
governmental immunity law.
Mr. Minick said he thought we should do a coverage analysis: compare current
coverage form and compare the coverage to the marketplace. He said the
committee should meet more frequently. He said that TML has great rates, but
no one is presenting options to keep TML accountable. He was also concerned
that TML did not cover claims made for non-monetary damages, and he
thought it was important that the City have that type of coverage. John Palter
asked why that coverage was urgent and what the need was for that
coverage. Mr. Minick explained that the City would not have coverage if
someone sued because of a City Council decision (i.e., a planning and zoning
case). Mr. Palter said he thought that someone ouside the committee should
evaluate the city’s coverages. Bruce Klingman asked if we could get a quote
Page 34 of 70
on that one line and asked what the standard is in the marketplace for that
type of coverage. Ms. Hanford said she had talked to Cyndi Boehle at AJG
about that coverage. Mr. Minick said that Arthur J. Gallagher does not want to
bid on the city’s coverage and would prefer to stay on the committee rather
than present a conflict by bidding on the city’s coverage. Mr. Swingle asked if
we could get outside quotes on just the E&O coverage.
Ms. Hanford mentioned that Johnny Fontenot of McGriff had conducted a brief
analysis of the city’s program. She told the committee she would forward Mr.
Fontenot’s letter to the committee. Mr. Palter asked if we could retain Mr.
Fontenot to evaluate our coverage and tell us what we need before we bid the
coverage out. Mr. Minick suggested that we have Mr. Fontenot pursue this one
line of coverage. Then, between January and March we should conduct a
broker selection process. In April or May, the committee should meet with the
selected broker to talk about renewal strategy. Mr. Minick said he could
provide a sample RFP for broker selection. The committee approved the TML
renewal which will become effective on October 1, 2011.
Councilmember Begert provided the committee with an update on current
issues before the City Council and thanked the committee members again for
their service.
The meeting was adjourned at 8:15 AM.
Submitted by:
_____________________________________ __________________________________
Frank Swingle, Chairman Luanne Hanford, Director of HR
Page 35 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onaresolutionaffirmingtheappointmentRayNoah asthe
City'srepresentativeontheDARTBoardofDirector ssubsequenttotheDART
ReapportionmentPlan
BACKGROUND:
Aresolutionadoptedin1994establishedamethodo fappointmenttoasharedpositionontheDART
BoardofDirectors.Becausedatafromthe2010Cen susindicatedaneedforareapportionmentofthe
DARTBoardofDirectors,thisresolutionisrequest edtoaffirmourapprovaloftheplanproposedby
DART.
Theresolutionpresentedtodayaffirmsthereappoin tmentofRayNoahastherepresentativeforthe
municipalitiesofUniversityPark,Addison,Richard sonandHighlandParkthroughtheendofhis
termonJune30,2012.
ATTACHMENTS:
DARTLetter2011.08.24
DARTReapprtnmntRes
Page 36 of 70
Page 37 of 70
Page 38 of 70
Page 39 of 70
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AFFIRMING THE APPOINTMENT OF RAY NOAH AS THE
CITY’S DALLAS AREA RAPID TRANSIT (“DART”) BOARD
REPRESENTATIVE DESIGNATED IN THE DART REAPPORTIONMENT
PLAN BASED ON THE 2010 CENSUS; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Section 452.577 of the Texas Transportation Code requires that the DART
Board be restructured when needed because of population changes as of September 1
after the date that the census data becomes available; and
WHEREAS, data from the 2010 Census indicates a need for such a reapportionment at
this time; and
WHEREAS, the DART Board has deliberated this matter in three briefing sessions and
has received and considered comments from the municipalities in the DART service area;
and
WHEREAS, the DART Board of Directors selected Ray Noah to continue to represent
the municipalities of Addison, Highland Park, Richardson and University Park; and
WHEREAS, under Section 452.573 of the Texas Transportation Code, municipalities in
the DART service area must either affirm the appointment of the member designated in
the DART Board Reapportionment Plan, or appoint a new member for the designated
group on or before October 31, 2011,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1: That the City Council of the City of University Park hereby concurs with
and hereby affirms the appointment of Raymond D. Noah as the City’s representative
designated in the DART Board Reapportionment Plan.
SECTION 2: That the provisions of Resolution No. 94-8, and as amended by Resolution
No. 10-10, are affirmed and continue to apply.
SECTION 3: This Resolution shall take effect immediately from and after its adoption,
and it is accordingly so resolved.
DULY PASSED AND APPROVED by the City Council of the City of
University Park, Texas, on this the 20th day of September 2011.
(SIGNATURE PAGE TO FOLLOW)
Page 40 of 70
APPROVED:
________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
___________________________________
ELIZABETH SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
CITY ATTORNEY
Page 41 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onminutesoftheSeptember6,20 11CityCouncilMeeting
BACKGROUND:
MinutesareattachedfortheCouncil'sreview.
ATTACHMENTS:
Sept.6,2011CouncilMtgMinutes
Page 42 of 70
MINUTES
AGENDA #2820
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER – CITY HALL
TUESDAY, SEPTEMBER 6, 2011, 5:00 P.M.
1:00 - 2:00 P.M. DISCUSS LIBRARY FUNDING OPTIONS WITH CLARKSON DAVIS
AND FRIENDS OF THE LIBRARY. COUNCIL CONFERENCE ROOM, SECOND
FLOOR, CITY HALL.
Mayor Davis, Mayor Pro Tem Grable, Councilmember Begert and Councilmember Clark met
with Friends of the Library Board President Susan Hall, Wyatt Davis of Clarkson Davis, and
various City staff to discuss strategic planning for University Park Public Library related to
future services and location.
After some discussion, the Council agreed that the first step should be for the governance
agreement to be finalized. City Manager Livingston said he would schedule a meeting of the
governance group for early next week to finalize the agreement to be presented to the library
board. Susan Hall stated that the newly elected board would be installed on September 20 and
she would like the governance agreement to be completed before that time. Wyatt Davis
suggested that the agreement be signed before approaching potential donors.
Mr. Wyatt Davis said the next steps for the UPPL should be to finalize the strategic plan,
tighten the financial numbers to more accurately reflect the City’s contribution and, after
October 4, begin contacting potential donors. Mr. Livingston said he would provide the
financial data to Mr. Davis as soon as possible. Mayor Davis said he looked forward to
working with everyone for a successful outcome for the library and thanked them for their
hard work.
2:00 - 2:35 P.M. EXECUTIVE SESSION THE COUNCIL CONVENED INTO CLOSED
EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE 551.071 TO RECEIVE
CONFIDENTIAL LEGAL ADVICE FROM THE CITY ATTORNEY REGARDING
STAFF’S INTERPRETATION OF "ADJACENCY." PRESENT WERE MAYOR DAVIS,
MAYOR PRO TEM GRABLE, COUNCILMEMBER BEGERT AND COUNCILMEMBER
CLARK. COUNCILMEMBER STEWART WAS EXCUSED. NO ACTION WAS TAKEN.
EXECUTIVE CONFERENCE ROOM, CITY HALL.
3:00 - 4:00 P.M. DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING
DRAFTING OF AN ORDINANCE FOR LEGACY PD. COUNCIL CONFERENCE ROOM,
SECOND FLOOR, CITY HALL.
The Council met to discuss developments regarding the rezoning request made by Legacy
Hillcrest, LLP for the Chase Bank property at Hillcrest, Daniel and Haynie. Chief Planning
Official Harry Persaud distributed copies of the ordinance the Council planned to adopt in
2010 before the applicant withdrew their rezoning request along with the proposed ordinance
for the current request. He compared the two ordinances for the Council.
Mayor Davis said that the Council had planned to provide guidance to the requestor with
conditions for the proposed PD prior to formal consideration of the ordinance. He said they
were prepared to inform them today and Mayor Davis asked the councilmembers to voice their
Page 43 of 70
opinions.
Councilmember Begert stated that he was generally in favor of the rezoning request. He said
the previous Council worked very hard to arrive at an ordinance they felt would retain the
character of the neighborhood yet also be agreeable for the builder. Councilmember Begert
said the he thought the height of the building in the currently proposed ordinance was too tall,
but overall, he said the parameters were acceptable.
Councilmember Grable said he planned to vote against the proposed ordinance rezoning the
Chase Bank site.
Councilmember Clark said he intended to vote against the rezoning request as submitted. He
said the project's scale was inconsistent with the look and feel of neighboring areas.
Mayor Davis said that he will not vote in favor of the proposed ordinance and the rezoning
request will fail. He asked if anyone had anything else to say regarding the application by
Legacy Hillcrest. No one requested to speak so Mayor Davis asked to move on to the regular
work session.
4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL CONFERENCE
ROOM, SECOND FLOOR, CITY HALL.
The Regular City Council Meeting was called into session at 5:00 p.m. in the Council
Chamber at City Hall. Present were Mayor Pro Tem Grable, Mayor Davis, Councilmember
Clark, and Councilmember Begert. Also in attendance were City Manager Livingston, and
City Attorney Dillard.
Councilmember Stewart was excused due to a family emergency.
City Manager Livingston introduced staff in attendance as Community Information
Officer Steve Mace, Director of Information Services Jim Criswell, Director of Public
Works Bud Smallwood, City Secretary Liz Spector, Director of Finance Kent Austin,
Administrative Intern George Ertle, Director of Human Resources Luanne Hanford,
Director of Community Development Robbie Corder, Assistant Director of Public
Works Jacob Speer, Fire Chief Randy Howell, Director of Parks Gerry Bradley, Police
Captain Leon Holman, Police Dept. Administrative Assistant Dawn Kossmann,
Detective Ken Ardanowski and Sgt. Travis Vavra.
I. CALL TO ORDER
A. INVOCATION: Councilmember Robert Clark
B. PLEDGE OF ALLEGIANCE: Councilmember Robert Clark
C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
II. AWARDS AND RECOGNITION
A. RECOGNITION: City of University Park Employee of the Month
Page 44 of 70
Captain Leon Holman addressed the Council. He introduced Detective Robert Keenan
as the City’s employee of the month for the work he did to arrest an individual in a
complicated identity theft case.
Mayor Davis asked Detective Keenan to come to the lectern. He presented the detective
with a certificate and a check as tokens of the City’s appreciation.
The south side of the 4100 block of Glenwick has been added into the residential
parking district by Highland Park High School. The frontage along Glenwick runs
approximately 220 linear feet west from Preston Road.
Bids for replacement of water, sanitary sewer and alley/street pavement repair in various
areas of the City were received on August 30, 2011. The low bid for the project was
submitted by CPS Civil in the amount of $2,546,226. The contractor meets all of the
technical specifications for the project, and funds are available in the Capital Projects
Fund.
The Memorandum of Understanding between the City and Dallas County Sheriff’s
Department details the method of inmate transport from the UPPD holding facility to
Dallas County facilities by the Sheriff’s Department. The agreement is estimated to cost
the City $200 per year and may be renewed annually.
Mayor Davis asked if the Council wished to remove any item from the Consent Agenda for
individual deliberation. There was no request to remove any item and Mayor Davis asked for
a motion.
Councilmember Clark made a motion to approve the Consent Agenda. Councilmember Begert
seconded, and the motion carried unanimously.
City Manager Livingston said the Integrated Storm Water Management Manual details
III. CONSENT AGENDA
A. CONSIDER AND ACT: Consider an Ordinance amending the residential parking
district surrounding Highland Park High School.
B. CONSIDER AND ACT: to review bids and award a contract for replacement of water,
sanitary sewer and alley or street pavement at various locations.
C. CONSIDER AND ACT: Memorandum of Understanding regarding inmate transfer
between the City of University Park and Dallas County, Texas
D. CONSIDER AND ACT: on minutes of the August 23, 2011 City Council Meeting
IV. MAIN AGENDA
A. CONSIDER AND ACT: on an ordinance adopting the integrated Storm Water
Management (iSWM) Manual developed by the Public Works Committee of the North
Central Texas Council of Governments for site development, redevelopment, and
construction.
Page 45 of 70
methods to safely manage water runoff from site developments, redevelopments and
construction areas. He said the manual was developed by the Public Works Committee
of the North Central Texas Council of Governments (NCTCOG) and is adopted by
virtually every other city in the NCTCOG region.
Councilmember Begert made a motion to approve an ordinance adopting the integrated
Storm Water Management (iSWM) Manual developed by the Public Works Committee
of the North Central Texas Council of Governments for site development,
redevelopment, and construction. Mayor Pro Tem Grable seconded, and the motion
carried unanimously.
Director of Community Development Robbie Corder addressed the Council. He said
his department had received many requests for variances to the allowed maximum fence
height due to homes having significant slope in the rear yard. He said this change will
allow a homeowner with such rear yard slope to construct a maximum two-foot
retaining wall with an eight-foot maximum fence on top. Mr. Corder said this item was
referred to ZOAC and P & Z previously by the Council and both bodies unanimously
recommended City Council approval.
Councilmember Clark made a motion to approve an ordinance amending Section 28-
105 of the Comprehensive Zoning Ordinance regarding fence heights in the rear yard.
Mayor Pro Tem Grable seconded, and the motion carried unanimously.
Director of Community Development Corder addressed the Council regarding
residential construction signs. He said a member of the Zoning Ordinance Advisory
Committee suggested that the City revisit adopted regulations regarding contractor
signage on construction sites. Mr. Corder said if the Council was amenable to exploring
this request, he recommended they refer it to UDADAC to clarify some aspects of the
existing sign ordinance.
Councilmember Clark made a motion to refer study of residential construction signage
regulations to the Urban Design and Development Advisory Committee.
Councilmember Begert seconded, and the motion carried unanimously.
Director of Finance Kent Austin addressed the Council regarding an amendment to the
current fiscal year budget. He said there were a few items that staff requested to include
in this year’s budget. Mr. Austin said revenues will be increased by $95,658 and
expenditues will be increased by $292,361. He said revenues include several grants
received by the City from various organizations, including an $85,365 SECO grant to
help fund air conditioning improvements at the Peek Center as well as a transfer of
$1,500 from the Civic Foundation to fund surveying work for a gateway project at
Central Expressway and Lovers Lane. Austin said the majority of the
expenditures reflect City facilities maintenance projects and energy efficiency projects
for the Peek Center. The SECO grant will offset a portion of the energy efficiency
B. CONSIDER AND ACT: Ordinance Amending Section 28-105 of the Comprehensive
Zoning Ordinance Regarding Fence Heights in the Rear Yard
C. DISCUSS: Residential Construction Signs
D. CONSIDER AND ACT: on approval of an Ordinance amending the FY2011 budget
Page 46 of 70
project. Austin said expenditures for ambulance medical supplies are also included. He
said the net effect to the budget is a fund balance reduction of $196,703.
Mayor Davis asked if there were any questions for Mr. Austin. There were none and
Mayor Davis asked for a motion.
Mayor Pro Tem Grable made a motion to approve an ordinance amending the FY2011
budget. Councilmember Clark seconded, and the motion carried unanimously.
Director of Finance Kent Austin addressed the Council on the second and final
scheduled public hearing on the proposed budget for Fiscal Year 2012. Mr. Austin said
the proposed budget of $43.0 million is lower than the previous year's budget of $43.2
million. He said the tax rate is unchanged although the overall tax base declined 2%
due to a reduction in appraised property tax values. Austin said the full-time employee
count will decrease by two through attrition, there will be no market-based employee
pay increase, and no changes in water, sewer or sanitation rates.
Mayor Davis asked if anyone present wished to address the Council regarding the
proposed budget. There were questions from the audience and Mayor Davis closed the
public hearing.
Councilmember Begert made a motion to approve the ordinance adopting the FY2012
budget. Councilmember Clark seconded, and the motion carried unanimously.
Director of Finance Kent Austin addressed the Council. He said this ordinance supports
the budget and holds the property tax rate at $0.27845 per $100 valuation.
Mayor Davis asked for a motion to levy the 2011 property tax.
Councilmember Clark made a motion to approve the ordinance levying the 2011
property tax. Councilmember Begert seconded, and the motion carried unanimously.
City Manager Livingston stated the FY2012 pay plan is unchanged from the FY2011
pay plan adopted the previous year. Mayor Davis asked if there was any discussion on
this item and as there was none, he asked for a motion.
Councilmember Clark made a motion to approve the ordinance adopting the FY2012
pay plan. Mayor Pro Tem Grable seconded, and the motion carried unanimously.
Director of Finance Austin addressed the Council. He said this resolution amends the
E. PUBLIC HEARING: Proposed FY2012 Budget -Final Presentation
G. CONSIDER AND ACT: on approval of an Ordinance adopting the FY2012 budget
H. CONSIDER AND ACT: on approval of Ordinance levying 2011 property tax
F. CONSIDER AND ACT: on Ordinance adopting FY2012 pay plan
I. CONSIDER AND ACT: on a Resolution amending City financial management policies
section on fund balance
Page 47 of 70
section of the City’s financial management policy addressing fund balance. Austin said
GASB (Governmental Accounting Standards Board) requires cities to conform to
Generally Accepted Accounting Principles (GAAP). He said GASB has taken actions
to redefine definitions in the fund balance section of the governmental fund balance
sheet.
Austin said in addition to the definition changes to the fund balances, the resolution
reconfirms the City Council’s selection of retaining an emergency fund in the amount of
$2.5 million dollars. Austin said the emergency fund was originally designed to assist
the City in paying down debt early, but as the City has no debt, the Council should be on
record clarifying the intent for the emergency fund. Austin said the policy also will
change the minimum fund balance level from 60 days of expenditures to 30 days of
expenditures. He said this translates to a change from fund balances of $4.4 to $2.2
million. Mr. Austin said the Finance Advisory Committee recommends approval of this
resolution.
Mayor Davis asked if there were any questions regarding the financial management
policies. There were none and Mayor Davis asked for a motion.
Councilmember Begert made a motion to approve the resolution amending the Financial
Management Policies for the City. Councilmember Clark seconded, and the motion
carried unanimously.
Mayor Davis addressed the audience regarding the work session held at three o’clock that
afternoon. He said the Council indicated during the work session they would most likely vote
against the proposal by Legacy Hillcrest to redevelop the Chase Bank property when the item
comes before them at the October 4, 2011 Council Meeting. He said the Council previously
advised the applicant they would be given prior notice of how the Council would most likely
vote on their proposal. Mayor Davis said that today, the Council advised representatives of
Legacy Hillcrest there is clear indication that the Council will not approve their requested
zoning change. Mayor Davis said that the developer has an opportunity to withdraw their
application. He said if the developer does not withdraw the PD application before October 4,
the Council will formally vote at that meeting to deny the rezoning request.
Mayor Davis said concurrent with the PD application by Legacy Hillcrest, plans were
submitted to construct a three-story parking structure on the same site. He said the Council
awaits the final decision by staff on that application.
Mayor Davis said the decision on the parking garage will not be made by the Council but by
City staff. He said it appears that staff will generally approve the permit for the structure but
if their decision is appealed, the Board of Adjustment will be the ruling authority. Mayor
Davis said if the determination made by the Board of Adjustment is appealed, it will go
to District Court in Dallas.
There were no requests to address the Council further and Mayor Davis adjourned the
meeting.
[SIGNATURE PAGE TO FOLLOW]
V. ITEMS FROM THE FLOOR
Page 48 of 70
Considered and approved this 20th day of September 2011.
_____________________________
W. Richard Davis, Mayor
ATTEST:
_____________________________
Elizabeth Spector, City Secretary
Page 49 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:CONSIDERANDACT:onanordinanceamendingtheresidentialparking
districttoincludethe3000blockofMiltonAvenue
BACKGROUND:
Residentsofthe3000blockofMiltonhavepetition edthecitytoincludetheirblockintheResidenti al
ParkingDistrictintheirarea.Apetitionsubmitt edandsignedby14separateresidentsofthe22
homesinthe3000blockofMiltonmeetstheCity's requirementforapetitiontobeconsidered.
Accordingtothepetitioners,thenewparkingrestr ictionscreatedbytheparkingdistricthaveonly
displacedSMUstudentparkingfromthedistrictand havecreatedparkingissuesfortheirblock.
RECOMMENDATION:
StaffrecommendstheCityCouncilapprovethisrequ est.
ATTACHMENTS:
PetitionforInclusioninResidentialParkingDistr ict
OrdinanceAmendingtheResidentialParkingDistrict
Page 50 of 70
Page 51 of 70
51313
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042
(a) TO PROVIDE FOR DESIGNATION OF RESIDENT-PARKING-ONLY ZONES
IN THE 3000, 3100, 3200, AND 3300 BLOCKS OF MILTON; PROVIDING FOR
THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE ERECTION
OF SIGNS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS:
SECTION 1. That Chapter 12, Article 12.05 “Parking”, Section 12.05.042 (a), of
the Code of Ordinances, City of University Park, Texas, is hereby amended in part to
designate resident-parking-only zones, as follows:
"Sec. 12.05.042 Zones Designated; issuance of permits
(a) The following are designated as resident-parking-only zones, to wit:
…
(19) The 3000, 3100, 3200 and 3300 blocks of Milton;
…”
SECTION 2. That all provisions of the Code of Ordinances of the City of
University Park, Texas, in conflict with the provisions of this ordinance are hereby repealed.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause,
phrase or section of this ordinance or of the Code of Ordinances, as amended hereby, be
adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which
shall remain in full force and effect.
Page 52 of 70
51313
SECTION 4. Any person, firm or corporation violating any of the provisions of this
ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal
court of the City of University Park, Texas, shall be punished by a fine not to exceed the sum
of two hundred dollars ($200.00) for each offense.
SECTION 5. That this ordinance shall take effect immediately from and after the
publication of the caption, as the law and Charter in such cases provide, subject to the
erection of appropriate signs giving notice of the resident -parking-only zone provided for
herein.
DULY PASSED by the City Council of the City of University Park, Texas, on the
20th day of September 2011.
APPROVED:
______________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
________________________ _________________________________
CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY
(RLD/9-14-11/51313)
Page 53 of 70
51313
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042
(a) TO PROVIDE FOR DESIGNATION OF RESIDENT-PARKING-ONLY ZONES
IN THE 3000, 3100, 3200, AND 3300 BLOCKS OF MILTON; PROVIDING FOR
THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE ERECTION
OF SIGNS.
DULY PASSED by the City Council of the City of University Park, Texas, on the
20th day of September 2011.
APPROVED:
______________________________
MAYOR
ATTEST:
______________________________
CITY SECRETARY
Page 54 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GerryBradley,ParksDirector
SUBJECT:CONSIDERANDACT:onCentralExpresswayoverpassla ndscapeimprovements
BACKGROUND:
Inthespringof2011,TxDOTandtheCityofDallas begantheimplementationofacost-saving
landscapeplanalongtheCentralExpresswaycorrido r.Theprojectincludestheremovalofalltrees,
shrubsandgroundcoversanddripirrigationandins tallingnativegrasseswithnoirrigation.PhaseI of
theprojectisnearingcompletionalongCentralExp resswaymediansbetweenInterstate635and
DowntownDallas.PhaseIIofthelandscapeproject isscheduledtobegininthelatefallof2011and
isscheduledtoincludetheinstallationofnative grassesalongserviceroadsandbridgeoverpasses.
UniversityParkstaffhavebeenworkingwithTxDOT,CityofDallas,SouthernMethodistUniversity
andTheGeorgeBushLibraryFoundationtodevelopl andscapeplansthatutilizealternativeplant
materialsonthebridgeoverpasseswhichfeedinto theCityofUniversityPark.Theoverpassesbeing
consideredareSouthwesternBlvd.,LoversLane,Uni versityBlvd.,SMUBlvd.andMockingbird
Lane.
TxDOThasagreedtoinstallmoredesirableandseas onallyaestheticplantmaterials,newsoil
amendmentsandautomatedirrigationsystemstothe overpassesiftheCityofUniversityParkagrees
toenterintoafive-yearmaintenanceagreementwhi chwouldincludebedmaintenanceandwater
costs.Theonlyoverpassactuallylocatedwithinth eCityofUniversityParkisUniversityBlvd.which
meanstheCityofUniversityParkwouldbemaintain ingpropertywithintheCityofDallas.
Estimatedmaintenancecostforallfivelandscapeo verpassesareapproximately$57,000forthefirst
year,decreasingastheplantmaterialmatures.Sta ffrecommendsthatSMUandtheGeorgeBush
LibraryFoundationprovidemaintenancefundingfor bothSMUBlvd.andMockingbirdLane
overpasses,whileUniversityParkwouldprovidefun dingforthemaintenanceofSouthwestern,
LoversLaneandUniversityBlvd.overpasses.
RECOMMENDATION:
StaffisseekingdirectionfromCityCouncilonwhe thertopursueenteringintoafive-year
maintenancecontractwithTxDOT,SMUandtheGeorge BushLibraryFoundationtosupport
alternatativelandscapeplansfortheCentralExpre sswayoverpassesorsupportTxDOTplansto
installnativegrassesontheoverpasseswithnoir rigationtobemaintainedbytheCityofDallasStr eet
Department.
FUNDINGSOURCE:
GeneralOperatingBudget
Page 55 of 70
ATTACHMENTS:
AlternateLandscapePlan
Page 56 of 70
Page 57 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onresolutionamendingtheFY2011 capitalbudget
BACKGROUND:
EachyeartheCityCouncilapprovesacapitalbudge tbyresolution,followingreviewand
recommendationbyCitystaffandtheCapitalProjec tsReviewCommittee
(CPRC).Historically,thecapitalbudgetisamended duringthefiscalyeartoreflect
changesinprojectscopeortimingorprojectexpen ditures.TheFY2011capitalbudget
wasamendedonApril19,2011tosetatotalexpend iturebudgetof$10,803,495,
including$1,500,000inunplannedprojectscontinge ncy.
Asfiscalyear2011nearsitsendSeptember30,man yoftheprojectexpenditures
approvedforthisyearwillnotbecompletedasori ginallyplanned.Consequently,City
staffreviewedthestatusofeachprojecttodeterm inewhetheritsbudgetshouldbe
modifiedforthisyearandwhetherthosechangeswo uldimpacttheFY2012capital
budget.
StaffmetwiththeCPRCSeptember12,2011,toprop oseafinalamendmentofthe
FY2011capitalbudgetthatwouldreduceFY2011expe ndituresfrom$10,803,495to
$5,461,125,andincreaseFY2012expendituresfrom$7,434,518to$14,007,821.While
thechangeoverthetwoyearsisanincreaseof$1,337,173,thechangeovertheFY2011-
2015periodisactuallyadecreaseof$562,827.Adm ittedly,someofthisdecreaseresults
fromdeferringprojectsintotheFY2016andbeyond period.
Followingarobustdiscussion,theCPRCvotedtore commendthechangestothe
FY2011andFY2012capitalbudgets.
RECOMMENDATION:
ApprovetheresolutionamendingtheFY2011capital budget.Thisisthe
secondamendmenttothecurrentyear'sbudgetandi sdesignedtoworkin
tandemwiththeproposedFY2012capitalbudget.
ATTACHMENTS:
ResolutionamendingFY2011capitalbudget9-20-2011
Page 58 of 70
CPRC9-12-2011meetingdraftminutes
FY2011-FY2015CIPSummary
FY2011-FY2015CIPprojects9-12-2011
Page 59 of 70
RESOLUTION NO. ________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AMENDING THE FY2011 CAPITAL PROJECTS BUDGET FOR
THE CITY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of University Park uses a five-year Capital Improvement
Program (CIP) to plan and fund its capital projects; and
WHEREAS, the first year of the CIP serves as the City’s capital budget; and
WHEREAS, the City Council approved Resolution 10-23 on November 16, 2010,
adopting an FY2011 capital budget of $10,769,955, and Resolution 11-XX on April 19,
2011, amending the FY2011 capital budget to $10,803,495; and
WHEREAS, the Capital Projects Review Committee has met with City staff to
review and consider additional changes to the FY2011-2015 CIP and capital budget; and
WHEREAS, the Committee recommends amending the FY2011 capital projects
budget so that it totals $5,567,365;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That the FY2011 capital projects budget for the City of University
Park is hereby amended as shown on Exhibit “A.”
. SECTION 2. This Resolution shall take effect immediately from and after its
passage, and it is accordingly so resolved.
DULY PASSED by the City Council of the City of University Park, Texas, on the
20th of September, 2011.
APPROVED:
__________________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________
CITY ATTORNEY ELIZABETH SPECTOR,
CITY SECRETARY
Page 60 of 70
EXHIBIT “A”
CITY OF UNIVERSITY PARK, TEXAS
FY2011 CAPITAL BUDGET AMENDMENT – 9/20/2011
AMENDED9/20/2011FINAL AMENDED
BUDGETCHANGESBUDGET
Revenues
Transfers from General Fund (budgeted)3,032,187 - 3,032,187
Transfers from Utility Fund (budgeted)2,195,420 - 2,195,420
Investment income 30,000 - 30,000
Other -- UPCF donations 45,000 - 45,000
Total Revenues 5,302,607 - 5,302,607
Expenditures
Personnel (Civil Engineer) & other expenses 106,240 - 106,240
Tot. Proj. Est.Budgeted Projects:
INFORMATION TECHNOLOGY
88,50011960Microsoft Server Platform - Public Safety976 0 976
59,03613120Enterprise GIS system upgrade 47,020 (47,020)-
103,42813200Court software replacement 14,188 (10,688)3,500
358,54213300Finance/UB software upgrade-NewWorld Sys.201,502 (46,502)155,000
200,00013400Community Development software replacement 200,000 (200,000)-
220,00013500City Web site enhancement/upgrade 55,000 (25,000)30,000
70,00013600Microsoft Exchange email upgrade 80,000 (18,000)62,000
45,00013700Time & Attendance system replacement 45,000 (45,000)-
1,144,506 INFORMATION TECHNOLOGY SUBTOTAL 643,686(392,210)251,476
PARKS
1,379,72624500Swimming pool renovation - phase II - 21,700 21,700
362,50024600Germany Park South 314,500 (39,500) 275,000
50,00024700Curtis Park bridge reconstruction 50,000 (50,000) -
52,00024900 Germany Park tennis court resurfacing and lighting 40,000 12,000 52,000
53,00025000Walt Humann Park 50,000 3,000 53,000
1,897,226 PARKS SUBTOTAL 454,500 (52,800)401,700
PUBLIC SAFETY
32,13632500Handheld Ticket Writing Project 32,864 (32,864)-
620,00133000Fire training tower renovation 307,747 (9,012)298,735
125,00033500Microwave Radio Path/Tower Relocation 100,000 (98,000)2,000
476,48333600Public Safety software upgrade-OSSI/Firehouse123,017 (13,017)110,000
1,253,620 PUBLIC SAFETY SUBTOTAL 563,628(152,893)410,735
PUBLIC WORKS
042699Asphalt Overlay Program 2010-11 (see 42731)650,000 (650,000) -
3,869,97342996Curb & Gutter Replacement 2007-08 997,360 (303,026) 694,334
53,00044401Hillcrest-Daniel intersection revision 48,000 (40,000) 8,000
1,283,66047010MPY 4000 Hanover/Purdue & Other Alley s60,000 (60,000) -
503,23447015MPY 4100-4200 Bryn Mawr/Hanover 21,200 - 21,200
1,968,66047016 MPY Baltimore/3800-3900 Amherst-Stanford & Other Alleys1,500,000 (100,000) 1,400,000
2,875,00047017MPY Tulane-Bryn Mawr north to Caruth 516,000 (386,000) 130,000
1,461,00047030MPY 4400 San Carlos/Potomac & Other Alleys 664,820 (564,820) 100,000
1,550,00047200MPY Key Street et al 600,000 (100,000) 500,000
969,53748100Fondren Water Tank Renovation 921,017 (254,629) 666,388
3,890,64548410Booster pump station - 5,000 5,000
100,00048600Wastewater metering stations 44,186 (37,194) 6,992
856,16049000Emergency water supply interconnect 622,000 (57,000) 565,000
661,54249150 Westwick Pavement/Drainage Recon. (Specific Alley Pavement Improvements)483,458 (443,458) 40,000
1,349,30049210University-Boedeker pavement reconstruction 149,300 (30,000) 119,300
132,00049250Traffic signal Lovers@Baltimore 118,100 (110,100) 8,000
38,00049350 High water ALERT flashers -- McFarlin@Turtle Creek 50,000 (12,000) 38,000
95,00049400Bush Presidential Center utility line 90,000 5,000 95,000
21,656,711 PUBLIC WORKS SUBTOTAL 7,535,441(3,138,227)4,397,214
Projects contingency:
1,500,000 Unplanned projects 1,500,000 (1,500,000) -
1,500,000 Unplanned subtotal 1,500,000 (1,500,000) -
27,452,063 Total project expenditures 10,697,255 (5,236,130) 5,461,125
Total Fund expenditures 10,803,495 (5,236,130) 5,567,365
Excess/(deficiency) of revenues (5,500,888) 5,236,130 (264,758)
Transfers, Special - - -
Net change in fund balance (5,500,888) 5,236,130 (264,758)
Working Capital - beginning 9,361,368 - 9,361,368
Working Capital - ending 3,860,480 5,236,130 9,096,610 Page 61 of 70
1
CITY OF UNIVERSITY PARK, TEXAS
CAPITAL PROJECTS REVIEW COMMITTEE
MONDAY, SEPTEMBER 12, 2011, AT 4:00 P.M.
UNIVERSITY PARK CITY HALL
SECOND FLOOR CITY COUNCIL OVERFLOW ROOM
M I N U T E S
Attending:
Cooke, Steve
Davis, Dick
Holmes, James
Lane, Olin
Metzger, Steve
Murzin, Chris
Peek, Harold
Roach, John
Strodel, Dan
Walker, Kelly
Absent:
DeLorenzo, Dave
Hamm, Fred
Ibarra, Raquel
City staff:
Austin, Kent
Bradley, Gerry
Corder, Robbie
Criswell, Jim
Howell, Randy
Ledat, Jodie
Livingston, Bob
Mace, Steve
Smallwood, Bud
Whaling, Bob
1. Call to Order
Chairman Olin Lane called the meeting to order at 4:05 p.m.
2. Review and approve minutes from June 6, 2011 meeting.
John Roach moved to approve the June 6, 2011 meeting minutes. Mayor Davis seconded, and the
motion was approved unanimously.
3. Review FY2011 budget to actual project expenditures.
Kent Austin drew the committee’s attention to pages 3-4 of the agenda packet, which displayed the
Capital Projects Fund Report fiscal year-to-date as of August 31, 2011 and asked committee
members if there were any questions. Chairman Lane noted the fact that expenditures for FY2011
were only about half of the amount budgeted and noted this suggests a poor job of budgeting.
Steve Cooke suggested the discrepancies with the budget vs. actual seemed to be a matter of
timing. Dan Strodel explained the difficulty is clearly seeing the changes by project in the reports.
He noted an explanation for the changes would make it easier for committee members to see what
the changes were and what factors led to the changes.
The department heads said they will provide Kent Austin with explanations of changes so the
explanations can be passed to the committee in the future. Austin said there are many factors
affecting the budget noting it is sometimes difficult to carve out an individual year’s budget with
multi-year projects. Many times projects are delayed due to third parties, and other times the staff
simply is overly optimistic about how much may be accomplished in a single year. Austin said that
the budget may be ambitious, but he would rather the departments run under budget rather than
over budget.
Page 62 of 70
2
Bud Smallwood noted lots of changes were made to the Public Works portion of the capital
projects budget most due to timing, but the five-year “bottom line” has not changed. He said FY12
would see three large Mile-per-Year (MPY) projects.
4. Review and make recommendation regarding proposed changes to the FY2011 and FY2012 capital
budgets.
Austin directed the committee’s attention to pages 5-7 of the agenda packet, the Summary of
Project Changes for the five –year CIP period. Discussion ensued regarding changes to specific
projects in Information Technology, Public Works, Parks and Public Safety, and department heads
answered various questions.
Austin noted pages 8-9 of the agenda packet exhibit the proposed changes for FY11 and FY12.
Chairman Lane noted the budget for FY12 is quite large and asked if we are setting ourselves up
for the same scenario as FY11, regarding actual vs. budgeted expenditures. Austin replied there
are three large MPY projects and a large software project slated for FY12, which should help
actual expenditures more closely match budget.
Chairman Lane stated the 5-year budget is fairly new and there will be a little trial and error in
setting it. He asked if the committee was ready to approve the FY11 and FY12 capital budgets.
Steve Metzger moved to approve the proposed FY11 and FY12 capital budgets. James “Blackie”
Holmes seconded the motion, and the motion was approved unanimously.
5. Updates and questions and answers regarding specific projects.
Please see above.
6. New Business
There was no new business.
7. Schedule next meeting date: October 10, 2011 or November 14, 2011
Chairman Lane asked committee members if the November 14th meeting date would work for
them, and all agreed meeting in two months was best. The next meeting date is scheduled for
Monday, November 14, 2011 at 4pm.
8. Adjourn
Chairman Lane adjourned the meeting at 5:08pm.
_________________________________ ___________________________________
Olin Lane, Chair Kent Austin, Director of Finance
Page 63 of 70
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Page 3 of 3Page 67 of 70
AGENDAMEMO
(9/20/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onresolutionadoptingtheFY2012 capitalbudget
BACKGROUND:
Seeagendaitem"ResolutionamendingFY2011capital budget."TheFY2011andFY2012budgets
arepartoftheCity'sfive-yearCapitalImprovemen tsProgram.
RECOMMENDATION:
ApprovetheresolutionadoptingtheFY2012capital budget.
ATTACHMENTS:
ResolutionadoptingFY12CapitalBudget
Page 68 of 70
RESOLUTION NO. ________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, ADOPTING THE FY2012 CAPITAL PROJECTS BUDGET FOR
THE CITY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of University Park uses a five-year Capital Improvement
Program (CIP) to plan and fund its capital projects; and
WHEREAS, City staff has identified a series of specific projects for implementation
in the fiscal years 2012 through 2016; and
WHEREAS, the first year of the five-year CIP serves as the City’s capital budget;
and
WHEREAS, the Capital Projects Review Committee has met with City staff to
review and consider the proposed FY2012-2016 projects; and
WHEREAS, the Committee recommends adoption of the FY2012 capital projects
budget totaling $14,007,821;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That the FY2012 capital projects budget for the City of University
Park is hereby adopted as shown on Exhibit “A.”
SECTION 2. This Resolution shall take effect October 1, 2011, and it is accordingly
so resolved.
DULY PASSED by the City Council of the City of University Park, Texas, on the
20th day of September, 2011.
APPROVED:
__________________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________
CITY ATTORNEY ELIZABETH SPECTOR,
CITY SECRETARY
Page 69 of 70
Revenues
Transfers from General Fund (budgeted)3,032,187
Transfers from Utility Fund (budgeted)2,195,420
Investment income 5,000
Other revenue -
Total Revenues 5,232,607
Expenditures
Personnel (Civil Engineer) & other expenses 112,614
Tot. Proj. Est.Budgeted Projects:
INFORMATION TECHNOLOGY
59,03613120Enterprise GIS system upgrade 47,020
103,42813200Court software replacement 10,000
358,54213300Finance/UB software upgrade-NewWorld Sys.46,502
200,00013400Community Development software replacement 200,000
220,00013500City Web site enhancement/upgrade 150,000
70,00013600Microsoft Exchange email upgrade 8,000
45,00013700Time & Attendance system replacement 45,000
75,00013800Network security upgrades 75,000
50,00014300Peek Center dispatch equipment replacement 50,000
1,181,006 INFORMATION TECHNOLOGY SUBTOTAL 631,522
PARKS
60,00022900Park decorative and security lighting 30,000
261,43023400University Blvd. medians 241,904
100,00024000Daniel and Hillcrest medians 100,000
50,00024700Curtis Park bridge reconstruction 50,000
120,00025100Barns-Douglas-Dublin medians upgrade 120,000
200,00025200McFarlin medians upgrade (Hillcrest to Golf)20,000
25,00025500Peek Service Center landscape 25,000
45,00025600Williams Park improvements 45,000
861,430 PARKS SUBTOTAL 631,904
PUBLIC SAFETY
620,00133000Fire training tower renovation 9,012
125,00033500Microwave Radio Path/Tower Relocation 123,000
476,48333600Public Safety software upgrade-OSSI/Firehouse 103,000
1,221,484 PUBLIC SAFETY SUBTOTAL 235,012
PUBLIC WORKS
1,300,00042731Asphalt Overlay Program 2011-12 1,300,000
3,869,97342996Curb & Gutter Replacement 2007-08 953,026
53,00044401Hillcrest-Daniel intersection revision 45,000
151,124 45500Old Peek Center screening wall 125,000
2,875,000 47017MPY Tulane-Bryn Mawr north to Caruth 2,745,000
1,461,000 47030MPY 4400 San Carlos/Potomac & Other Alleys 1,314,820
1,550,000 47200MPY Key Street et al 1,050,000
969,537 48100Fondren Water Tank Renovation 254,629
3,890,645 48410Booster pump station 15,000
100,000 48600Wastewater metering stations 37,194
661,54249150Westwick Pavement/Drainage Recon. (Specific Alley Pav605,000
1,349,300 49210University-Boedeker pavement reconstruction 1,230,000
2,400,000 49230Water meter replacement 600,000
132,000 49250Traffic signal Lovers@Baltimore 122,100
20,763,122 PUBLIC WORKS SUBTOTAL 10,396,769
Projects contingency:
2,000,000 Unplanned projects 2,000,000
2,000,000 Unplanned subtotal 2,000,000
26,027,041 TOTAL PROJECT EXPENDITURES 13,895,207
Total Fund expenditures 14,007,821
Excess/(deficiency) of revenues (8,775,214)
Transfers, Special -
Net change in fund balance (8,775,214)
Working Capital - beginning 9,096,610
Working Capital - ending 321,396
CITY OF UNIVERSITY PARK, TEXAS
FY2012 CAPITAL BUDGET
9/20/2011
EXHIBIT "A"
Page 70 of 70