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HomeMy WebLinkAbout2011.10.04 City Council AgendaCITYOFUNIVERSITYPARK REGULARCITYCOUNCILMEETING LOCATION:CITYHALLCOUNCILCHAMBER AGENDA#2822 OCTOBER4,2011 CALLTOORDER:5:00P.M. 3:00-4:00P.M.EXECUTIVESESSION:TheCouncilwillconveneunderTexasGovernmentCode 551.071toreceiveconfidentiallegaladvicefromthecityattorneyonzoningmatters andTGC551.072fordeliberationsregardingthepossibleacquisitionof realpropertylocatedat7305TurtleCreekBlvd.Noactionwillbetaken.Executive ConferenceRoom,CityHall. 4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:CouncilConferenceRoom,Second Floor,CityHall. TOSPEAKONANAGENDAITEM AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand returnittotheCitySecretary.Whencalledforwardby theMayor,beforebeginningtheirremarks,speakers areaskedtogotothepodiumandstatetheirnameandaddressfortherecord. I.CALLTOORDER A.INVOCATION:MayorProTemporeJerryGrable B.PLEDGEOFALLEGIANCE:MayorProTemporeJerryGrable/BoyScouts C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston II.AWARDSANDRECOGNITION A.RECOGNITION:2011AchievementofExcellenceinProcurement(AEP)Award - Austin Pg 3 III.CONSENTAGENDA A.CONSIDERANDACT:onanInterlocalAgreementforHealthServiceswithDallas CountyDepartmentofHealthandHumanServices(DCHHS)forFY2012 - Spector Pg 5 B.CONSIDERANDACT:onacontractforFoodEstablishmentInspectionsand EnvironmentalHealthServiceswithDallasCountyHealthandHumanServices (DCHHS)forFY2012 - Spector Pg 14 C.CONSIDERANDACT:onminutesoftheSeptember20,2011CityCouncilMeeting - Spector Pg 20 D.PROCLAMATION:insupportofArborDay2011 - Bradley Pg 27 E.CONSIDERANDACT:onanInterlocalAgreementwiththeNorthCentralTexas CouncilofGovernmentsconcerningtheRegionalStormWaterManagementProgram - Smallwood Pg 29 F.CONSIDERANDACT:onalicenseagreementwithCircleGCarriagestooperate horse-drawncarriageridesduringtheholidayseason - Adams Pg 33 G.CONSIDERANDACT:ontheHGACpurchaseoftwoFordF-150trucksforthe CommunityDevelopmentDepartment - Green Pg 40 Page 1 of 121 H.CONSIDERANDACT:onthecooperativepurchaseofa2012FordF-550crewcab truckfortheParksDepartment - Green Pg 45 I.CONSIDERANDACT:onthepurchaseofthree2012ChevroletTahoepolice vehiclesviatheTarrantCountyCooperativePurchasingProgram - Green Pg 50 J.CONSIDERANDACT:ontheBuyBoardPurchaseofthree16-yardRearLoadersfor theSanitationDept. - Green Pg 56 K.CONSIDERANDACT:ontheHGACPurchaseofFordF-150truckfor theInfrastructureMaintenanceDivision - Green Pg 76 L.CONSIDERANDACT:ontheBuyBoardPurchaseof2012FreightlinerBrushClaw TruckforSanitation - Green Pg 81 IV.MAINAGENDA A.CONSIDERANDACT:onanordinanceapprovingPlannedDevelopmentDistrict PD-37andaconceptualsiteplanforamixed-usedevelopmenttoinclude,butnot limitedto,hotel,onesingle-familyunit,offices,retailandbelow-gradeparking - Persaud Pg 104 B.CONSIDERANDACT:onresidentrequestforreimbursementofexpensesdueto sewerback-up - Hanford Pg 117 C.CONSIDERANDACT:onrequestfromSMUtotemporarilycloseHillcrestAve. fromDanieltoMockingbirdduringtheirHomecomingParade - Adams Pg 118 D.CONSIDERANDACT:toconsiderchangestoNovember,DecemberandJanuary CityCouncilMeetingschedule - Livingston Pg 121 V.PUBLICCOMMENTS AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscuss oractatthis meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a Councilmembermayrespondwithastatementofspecificfactualinformationora recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately followingthemeeting. AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity AttorneyonanyAgendaitemslistedherein. Page 2 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:KentR.Austin,DirectorofFinance SUBJECT:RECOGNITION:2011AchievementofExcellenceinProc urement(AEP)Award BACKGROUND: TheAEPAwardprogramissponsoredbytheNational PurchasingInstitute,inpartnershipwithseven otherpublicpurchasingorganizations.Eachyeart heAwardisgiventoorganizationswho demonstrateprocurementexcellenceinareaslikein novation,e-procurement,productivity,and leadership. OnJune30thisyearNPIannouncedthattheCityof UniversityPark'sPurchasingDivisionhad receivedtheAEPAwardforthe11thconsecutiveyea r.Astheattachedletternotes,UniversityPark isoneofonly57governmentsnationwidetoreceive thisaward. PurchasingAgentChristineGreenisaCertifiedPur chasingManagerandaformerpresidentofNPI. PurchasingAssistantSandyPerkinsisaCertifiedP rofessionalPublicBuyer.TheCityisfortunateto havetwosuchcapableindividualsoverseeingitspr ocurementefforts. RECOMMENDATION: AnnouncetheCity'sdesignationasanAEPwinnerfo r2011andpresenttheawardtrophy,a distinctiveblackobelisk. ATTACHMENTS: AEP2011Awardletter Page 3 of 121 RECEIVED JUL 1 1,20111 Kent Austin, Finance Dior City of UniversityPark 3 800 Unr'venity Boulevard University Park, TX 75205 Subject: Achievement of Excellence in Prmmmcnt Award DEW Mr. Austin: The Achievement of Excellence in Procurement award is &signed to recognize organizational excellence in pmurement. The rmd is achieved by those organdions tba~ demonsme excellence in procurement by obtaining a high mre on a rating of standardized criterh The program is bigned to measure innovation, prafaionalism, e-~~urement, productivity, and leadetsbip attributes of the pmcmmcnt hclion. The Acbievmem of Exr;tllenct in Procurement is sponsored bj the National Pudding Institute (NPI), the California Association of Public Pr~~~remmt OPIicers (CAPPO), (ke Florida Aswxiation of Pub%c hurement Officers (FAPPOj, the lnsr irute of Supply Management (ISM), the National Institute of GovmenEal -g WIGP), the Nat hal Amhion of Sta& Pmmmear Ofic ials (N ASPO), thc National Associatiom.of Educational Procurement (NAP), and the Texas WIlc Panhasing Asmiation (TxPPA). It is my pleasure to notiQ you !hat the Procurement kpamnenl of your agency has tanasd the 16' Anuual Acbievtrnmt cf Excellem in Pmwement Award for 20 1 1. Moreover, the City of University Park is 1 of o111y 35 government agencics in Texas and 1 of only 57 cities in the. United Sw to mceive the award. Tbe City of University Park has received the award for 1 I consecutive yews. Tbe, city of University hrk is fortunate to have Christine Green, C,P.M., to represent your agtacy on *is national canmittac. . A hutifbl trophy, which bas &vetopod into rl?c AEP icon, will 5e presented to your entity at either the confwence specfifiqd or mailed @ indicpcd on the application. - Congiatulatinns on rhe Achicveme~~t of Exccllcm in Prncl~remcnt Award! f-een Bender, C;P.M, CPPB Achievement of Exctllence in Yrocurtmtnt Awmd Committee a: Chisthe Gm, c.P.M., Whasing Agent Page 4 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:LizSpector,CitySecretary SUBJECT:CONSIDERANDACT:onanInterlocalAgreementforHealthServiceswith Dallas CountyDepartmentofHealthandHumanServices(DCH HS)forFY2012 BACKGROUND: Eachyear,theCitycontractswithDallasCountyHe althandHumanServicestoprovideservices relatedtothecontroloftuberculosis,sexuallytr ansmitteddiseases,andcommunicablediseasesas wellascertainlaboratoryservices.TheCityagree stopayDallasCountythesumof$48.00forthe fiscalyearbeginningOctober1,2011andendingSep tember30,2012,whichistheagreed uponportionoftotalcostlessfederalandstatef unding. RECOMMENDATION: Staffrecommendsrenewalofthisannualagreement. FUNDINGSOURCE: 01-40-3060 ATTACHMENTS: FY12HlthSvcsContract Page 5 of 121 Page 6 of 121 Page 7 of 121 Page 8 of 121 Page 9 of 121 Page 10 of 121 Page 11 of 121 Page 12 of 121 Page 13 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:LizSpector,CitySecretary SUBJECT:CONSIDERANDACT:onacontractforFoodEstablishmentInspectionsan d EnvironmentalHealthServiceswithDallasCountyHe althandHumanServices (DCHHS)forFY2012 BACKGROUND: EachfiscalyearthecitymustrenewtheInterlocal AgreementwithDCHHSforfoodestablishment inspectionservicesandotherenvironmentalhealth services.TheagreementtermisOctober1,2011 throughSeptember30,2012. DCHHSprovidestwostandardinspectionsperfoodse rviceestablishmentannually.Additional inspectionsareperformedasdeemednecessarybyth ecounty.Theseinspectionsincludeexamination offoodandfoodprotection,personnel,foodequipm entandutensils,watersource,sewage,plumbing, toiletandhand-washingfacilities,garbagedispos al,insect,rodentandanimalcontrol,floors,wall s, ceiling,lights,ventilationandotheroperationsf orallestablishmentsinthecitythatvendfood products.Thisincludesallcateringtruckslicens edtooperateinthecity.Thereare150permitted foodestablishments(includingallSMUandHPISDloc ations)andcateringtruckscurrentlyoperating inUniversityPark. DCHHSprovidesCitystaffwithquarterlyinspection reportsandapprovaltoissuehealthpermits. Thecostofthisannualcontractis$150perestabl ishmentfortwoinspectionswithanadditional chargeof$75foranysubsequentinspections.The amountpaidbythecityfortheseservicesinthe previousfiscalyearwas$16,870andanequivalent chargeisexpectedforthecurrentyear. RECOMMENDATION: Staffrecommendsapprovalofthecontractrenewal. FUNDINGSOURCE: 01-02-3060 ATTACHMENTS: FY12FoodServicesContract Page 14 of 121 Page 15 of 121 Page 16 of 121 Page 17 of 121 Page 18 of 121 Page 19 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:LizSpector,CitySecretary SUBJECT:CONSIDERANDACT:onminutesoftheSeptember20,2 011CityCouncilMeeting BACKGROUND: Minutesofthe9/20/11CouncilMeetingareattached fortheCouncil'sreview. ATTACHMENTS: Sept.20,2011CityCouncilMtgMinutes Page 20 of 121 MINUTES AGENDA #2821 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER – CITY HALL TUESDAY, SEPTEMBER 20, 2011, 5:00 P.M. 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL CONFERENCE ROOM, SECOND FLOOR, CITY HALL. The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Councilmember Stewart, Mayor Pro Tem Grable, Mayor Davis, and Councilmember Begert. Also in attendance were City Manager Livingston, and City Attorney Dillard. Councilmember Bob Clark was excused. Girl Scouts Audrey Figari and Stephanie Brodgon, from Troop 14, and Boy Scouts Max Hodges, Joe Cox, George Pulles, Grant Gloesmann, Jack McGuire and Carson DeBauge assisted the Council in leading the Pledge of Allegiance. All the Boy Scouts are members of Troop 72 and are working on their Citizenship in the Community merit badge. Eagle Scout Chris Gilbert also was present. Staff in attendance included: Director of Information Services Jim Criswell, Police Chief Gary Adams, City Secretary Liz Spector, Fire Chief Randy Howell, Director of Community Development Robbie Corder, Assistant Director of Public Works Jacob Speer, Director of Parks Gerry Bradley, Director of Finance Kent Austin, and Community Information Officer Steve Mace. Director of Parks Gerry Bradley recognized two Girl Scouts, Stephanie Brogdon and Audrey Figari, for a Gold Scout project they completed at Elena’s Children’s Park. He said the girls raised $800 through cookie sales to purchase the landscape materials. He also said they assisted in the design and plant selection and installed all the plants under the guidance of Park Department staff. Mayor Davis thanked the two Girl Scouts and presented them with certificates of I. CALL TO ORDER A. INVOCATION: Community Information Officer Steve Mace B. PLEDGE OF ALLEGIANCE: CIO Steve Mace / Boy Scouts C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis D. INTRODUCTION OF STAFF: City Manager Bob Livingston II. AWARDS AND RECOGNITION A. RECOGNITION: Two Scout recognitions for projects improving Elena’s Children’s Park and Coffee Park Page 21 of 121 appreciation. Gerry Bradley recognized Boy Scout Chris Gilbert who planned an Eagle Scout project to install a plaque to honor World War II veterans in Coffee Park. Chris assisted in designing the plaque, raised over $1200 and helped with the installation of the plaque and landscaping. Mayor Davis thanked Chris and presented him with a certificate of appreciation. This agreement allows residents of University Park to utilize the Dallas County Home Chemical Collection Center (located at 11234 Plano Road) to dispose of paint, pesticides, herbicides, etc. at a cost to the City of $25,000 for FY2012. The Susan G. Komen Foundation requests to use Curtis Park as a pass-through to a "pit stop" in Goar Park when the 3-day walk passes through the City during the November 6, 2011 event. The event is anticipated to occur between 7:00 a.m. and 12:00 noon and have over 3,000 participants. The City has been insured through TML-IRP for property, liability and worker's compensation coverage since 2005. The renewal premiums for FY2012 total $184,873. Due to population changes uncovered by the 2010 Census, the Dallas Area Rapid Transit Board of Directors has reapportioned the areas covered by its board. This resolution presented affirms the reappointment of Ray Noah as the representative for the municipalities of University Park, Addison, Richardson and Highland Park through the end of his term on June 30, 2012. RESOLUTION NO. 11-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AFFIRMING THE APPOINTMENT OF RAY NOAH AS THE CITY’S DALLAS AREA RAPID TRANSIT ("DART") BOARD REPRESENTATIVE DESIGNATED IN THE DART REAPPORTIONMENT PLAN BASED ON THE 2010 CENSUS; AND PROVIDING AN EFFECTIVE III. CONSENT AGENDA A. CONSIDER AND ACT: on renewal of an interlocal agreement with Dallas County for participation in the Household Hazardous Waste Program B. CONSIDER AND ACT: on a park reservation request and race route approval for the Susan G. Komen 3-Day Walk C. REPORT: Investment report for quarter ended June 30, 2011 D. CONSIDER AND ACT: on the renewal of the City’s Property, Liability, and Worker’s Compensation coverage with Texas Municipal League Inter-Governmental Risk Pool (TML-IRP) E. CONSIDER AND ACT: on a resolution affirming the appointment Ray Noah as the City’s representative on the DART Board of Directors subsequent to the DART Reapportionment Plan Page 22 of 121 DATE. City Manager Livingston summarized the consent agenda items. Mayor Davis asked if anyone wished to remove any of the items for individual consideration. There were no requests and Mayor Davis asked for a motion. Mayor Pro Tem Grable made a motion to approve the Consent Agenda. Councilmember Stewart seconded, and the motion carried unanimously. Police Chief Gary Adams was provided a petition submitted by residents of the 3000 block of Milton. Chief Adams said they petitioned the City to include their block in the Residential Parking District in their area. He said the petition was signed by residents of 14 of the 22 homes of the 3000 block of Milton which exceeds the number of signatures required by the City for a petition to be considered. Chief Adams said according to the petitioners, the new parking restrictions created by the parking district have moved SMU student parking to their block and this has created parking congestion issues. Mayor Davis asked if there was anyone present who wished to address this issue. As there were no requests, he asked for a motion. Councilmember Stewart made a motion to approve an ordinance amending the Residential Parking District to include the 3000 block of Milton Avenue. Mayor Pro Tem Grable seconded, and the motion carried unanimously. ORDINANCE 11/23 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042 (a) TO PROVIDE FOR DESIGNATION OF RESIDENT-PARKING- ONLY ZONES IN THE 3000, 3100, 3200, AND 3300 BLOCKS OF MILTON; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE ERECTION OF SIGNS. Director of Parks Gerry Bradley addressed the Council regarding the proposed collaboration between TxDOT and the City of Dallas for landscape improvements to certain Central Expressway overpasses which feed into University Park. Mr. Bradley mentioned that the only overpass actually within University Park city limits is the University Blvd. overpass. F. CONSIDER AND ACT: on minutes of the September 6, 2011 City Council Meeting IV. MAIN AGENDA A. CONSIDER AND ACT: on an ordinance amending the residential parking district to include the 3000 block of Milton Avenue B. CONSIDER AND ACT: on Central Expressway overpass landscape improvements Page 23 of 121 Mr. Bradley said TxDOT had previously submitted plans to provide basic landscaping, to include native grasses with no irrigation and with all maintenance to be performed by the City of Dallas Streets Department. Mr. Bradley said if the landscape plan is followed as submitted by TxDOT, the planting areas will be nearly barren during the months of November through March. Mr. Bradley stated that he and his staff have been working with representatives from TxDOT, the City of Dallas, SMU, and George W. Bush Presidential Library Foundation to develop alternative landscape plans for the bridge overpasses, including, Southwestern Blvd., Lovers Lane, University Blvd., SMU Blvd. and Mockingbird Lane. He said he recommends fairly drought tolerant native plants, including crepe myrtles, youpon hollies and others and also recommends the installation of an irrigation system to help maintain the plantings. Mr. Bradley said TxDOT has agreed to install more desirable and seasonally aesthetic plant materials, new soil amendments and automated irrigation systems to the overpasses if the City of University Park agrees to enter into a five-year maintenance agreement which would include planting bed maintenance and watering costs. Mr. Bradley said he estimated maintenance costs for all five landscaped overpasses at approximately $57,000 for the first year, with decreasing expenditures as the plant material matures. He anticipated entering into a contract with SMU and the GWB Presidential Library Foundation to share these costs and that both of the entities had indicated their interest in this collaboration. Mr. Bradley mentioned the potential of private sector financial support as well. Mr. Bradley said if the Council was amenable to exploring this plan, he will finalize contract specifics with the other entities and present the contract to the Council for approval. He said he anticipated beginning the landscape work in the 2011/12 winter season. Mr. Bradley said project could be completed in late May 2012 and for the first five months, TxDOT will be responsible for maintenance of plant materials. After that time, he said the City, SMU, and the Library will take over maintenance. Mr. Bradley asked the City Council members to let him know if they preferred to let the City of Dallas continue with current plans, or allow City staff to move forward with the collaboration with TxDOT, SMU, and the Library. Councilmember Stewart said he had received several calls from University Park residents expressing displeasure with current look of the overpasses. He said he would like to see the City enter into the collaboration. Mayor Davis said he thinks it is important to move forward with the alternative plan. He said it is an overall excellent plan, but he does want the plan brought to Council for approval before it is finalized. Councilmember Begert made a motion to request that City staff move forward with a plan to improve Central Expressway overpasses in a shared plan with TxDOT, SMU, Page 24 of 121 and the Bush Library Foundation. Mayor Pro Tem Grable seconded, and the motion carried unanimously. NOTE: Consideration of Item C (a resolution amending the FY2011 capital budget) and Item D (a resolution adopting the FY2012 capital budget) were considered in one item. Director of Finance Kent Austin addressed the Council regarding a proposed amendment to the current year capital budget. He said he and other staff met with the Capital Projects Review Committee on September 12, 2011, to propose a final amendment of the FY2011 capital budget that would reduce FY2011 expenditures from $10,803,495 to $5,461,125, and increase FY2012 expenditures from $7,434,518 to $14,007,821. Mr. Austin said the change over the two years is an increase of $1,337,173, the change over the FY2011-2015 period is actually a decrease of $562,827. Mr. Austin said several capital projects budgeted for FY11 have been rescheduled to 2012. He said the revenue budget for FY12 is $5,232,607 with total fund expenditures budgeted at $14,007,821. He said this amount includes an emergency fund of $2 million. Mayor Davis explained to the audience the budget process prior to its consideration. He said it is reviewed by staff and citizen committees before the Council takes any action. He said that the Capital Projects Review Committee unanimously recommended the Council's approval. Councilmember Stewart made a motion to approve a resolution amending the FY2011 capital budget and approving a resolution adopting the FY2012 capital budget as presented. Mayor Pro Tem Grable seconded, and the motion carried unanimously. RESOLUTION NO. 11-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE FY2011 CAPITAL PROJECTS BUDGET FOR THE CITY; AND PROVIDING AN EFFECTIVE DATE. NOTE: This item was considered and approved along with an amendment to the FY2011 capital budget in Item C in one combined motion. RESOLUTION 11-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING THE FY2012 CAPITAL PROJECTS BUDGET FOR THE CITY; AND PROVIDING AN EFFECTIVE DATE. Mr. Paul Gleiser, 3444 Asbury, addressed the Council. He stated his concern regarding an ongoing problem in the neighborhoods surrounding SMU. He said the City’s response is C. CONSIDER AND ACT: on resolution amending the FY2011 capital budget D. CONSIDER AND ACT: on resolution adopting the FY2012 capital budget V. ITEMS FROM THE FLOOR Page 25 of 121 lacking to the problem of loud student parties being held in private homes off-campus. He asked the City to respond more forcefully to control the problem. Ms. Cheri Copley, 3422 Asbury, addressed the Council. She also asked that the Council address the problem created by student parties on Asbury. She asked for the sake of the neighborhood that the City enforce the laws that are already in place to deal with these situations. Mayor Davis thanked Mr. Gleiser and Ms. Copley for their comments and then adjourned the meeting. Considered and approved this 4th day of October 2011. ____________________________________ W. Richard Davis, Mayor ATTEST: ____________________________ Elizabeth Spector, City Secretary Page 26 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:GerryBradley,ParksDirector SUBJECT:PROCLAMATION:insupportofArborDay2011 BACKGROUND: Since1982,theCityofUniversityParkhasplanted over3,600treeswithinthecommunityaspartof theverysuccessful“TreesforTown”program.Inan efforttocontinuetodemonstratetheCity’s commitmenttothehealth,well-beingandaestheticsofthecommunity,staffreques tstheCityCouncil considertheapprovalofaproclamationestablishin gFriday,November11,2011as “ArborDay ”in theCityofUniversityPark. RECOMMENDATION: StaffrequeststheCityCouncilapprovetheproclam ationestablishingArborDayintheCityof UniversityParkonFriday,November11,2011.Staff believesthatthiswillbeanexcellent opportunitytoremindresidentsoftheimportanceo fplantingtreesduringthistimeofyear. ATTACHMENTS: ArborDay2011Proclamation Page 27 of 121 City of University ParkCity of University ParkCity of University ParkCity of University Park ProclamationProclamationProclamationProclamation Office of the Mayor In Recognition of In Recognition of In Recognition of In Recognition of Arbor DayArbor DayArbor DayArbor Day 2011 2011 2011 2011 WHEREAS, the City of University Park encourages and supports conservation of its parks and public properties; and WHEREAS, the beautification of University Park is enhanced by the planting of trees and is important to the community; and WHEREAS, the City of University Park has planted an estimated 3,600 trees since 1982 when the “Trees for Town” program was first established; and WHEREAS, Arbor Day serves as a symbol to encourage University Park residents to plant a tree as a reminder of the importance of our nation’s forests and natural resources; NOW, THEREFORE, I, Mayor W. Richard Davis of the City of University Park, Texas do hereby proclaim, Friday, November 11, 2011 as “Arbor Day” within the City of University Park, Texas. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of University Park to be affixed this 4th day of October, 2011. ________________________ W. Richard Davis Page 28 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:GeneR.Smallwood,P.E.,DirectorofPublicWorks SUBJECT:CONSIDERANDACT:onanInterlocalAgreementwiththeNorthCentralT exas CouncilofGovernmentsconcerningtheRegionalStor mWaterManagementProgram BACKGROUND: InOctober2008,theCouncilauthorizedtheCity’s participationinafive(5 )yearInterlocal AgreementwiththeNorthCentralTexasCouncilofG overnments(NCTCOG)fortheRegionalStorm WaterManagementProgram.Participationintheprog ramprovidesmunicipalitiesresourcesforstaff anddevelopertraining,publiceducation,andguida ncewithTCEQmandatedannualreporting concerningcompliancewiththeCity’sStormWaterM anagementProgram(SWMP). AnnualduesassociatedwiththeInterlocalAgreemen tareassessedtoeachcooperatingmunicipality basedonpopulation.The2012cost-sharefortheCi tyis$2,943.00 .Staffanticipatesutilizingnewly producedconstructioninspectiontrainingmaterials andpubliceducationandoutreachbrochuresand currentlytakesadvantageoftheinformationandgu idanceprovidedbytheRegionalStormWater ManagementProgram. RECOMMENDATION: Staffrecommendsapprovaloftheauthorizationlett erforparticipationintheRegionalStormWater ProgramwithNCTCOGandpaymentfortheassociated FY2012WorkProgram. FUNDINGSOURCE: StormwaterUtilityFund 02.23.7150 ATTACHMENTS: FY2012ProgramDeliverables FY2012AuthorizationLetter Page 29 of 121 Page 30 of 121 Page 31 of 121 AUTHORIZATION LETTER Regional Storm Water Management Program of North Central Texas: North Central Texas Council of Governments (NCTCOG) FY2012 Administrative and Implementation Assistance The NCTCOG and the City of University Park (hereafter referred to as the "participant") have executed an Interlocal Agreement to provide a structure through which the participants can pursue initiatives that assist with the Regional Storm Water Management Program. The Interlocal Agreement established a structure by which a Regional Storm Water Management Coordinating Council may identify specific activities to be carried out by NCTCOG, and/or professional agencies, with cost allocations to be determined through Coordinating Council consensus. The participants to this agreement have reviewed the NCTCOG proposed work plan for FY2012, which includes NCTCOG assistance to the participants for administrative and implementation support of storm water related activities and the cost-share arrangement for funding of this effort. In accordance with Article 2, Paragraph 5, and Article 4 of the Interlocal Agreement, the purpose of this letter is to authorize the participant's cost-share of $2,943.00 for the FY2012 Work Program. Execution of this Authorization Letter is considered a formal part of the Interlocal Agreement, and obligates the participant's cost share as identified above. If the participant fails to execute this agreement prior to January 15, 2012, a 5% penalty will be added to the above cost-share amount for every complete quarter of delay after the first. Once executed, billing of the participant by NCTCOG for these services will be made no more frequently than quarterly, and, if quarterly, will be based on the prorated share of deliverables received by the participant. NCTCOG will invoice the participant for its costs incurred resulting from the FY2012 work program, and the participant shall remit the amount of the invoice to NCTCOG within thirty (30) calendar days of receipt of the invoice. In the event that the participant does not accept the goods or services or finds an error in the invoice, the participant shall notify the NCTCOG Manager who is responsible for executing this program as soon as possible within the 30 calendar day period, and shall make payment not less than ten (10) calendar days after the problem(s) are corrected or the error is resolved to the satisfaction of all parties. In the event that payment of invoiced goods or services is not received by the NCTCOG within 30 calendar days of receipt of the accepted invoice, NCTCOG is authorized to charge the participant interest in accordance with the Prompt Payment Act. Work under this program will be carried out from October 1, 2011 through September 30, 2012. It may become necessary for work to continue beyond September 30, 2012 in order to complete the authorized FY2012 work program. However, costs for the work program will not exceed the participant’s cost-share as agreed to in this authorization letter. The undersigned, duly authorized to make such obligations, represent the agreement of NCTCOG and the City of University Park to these provisions. ________________________________________ (Signature) ________________________________________ Mike Eastland, Executive Director North Central Texas Council of Governments ________________________________________ (Date) ________________________________________ (Date) Page 32 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:GaryW.Adams,ChiefofPolice SUBJECT:CONSIDERANDACT:onalicenseagreementwithCircleGCarriagestoo perate horse-drawncarriageridesduringtheholidayseaso n BACKGROUND: CircleGCarriagesisabusinessofferingcarriage ridesforafee.Similarhorse-drawncarriageride s havebeenofferedinSniderPlazathelastseveral years.TheproprietorofCircleGCarriages,Linda Baker,workedwiththepreviouscarriagecompany,M ax-A-Millionandisfamiliarwithproper operatingproceduresrequiredbytheCityofUniver sityPark.Twosignsaretobesetupandtaken downatthebeginningandendofeachdayofoperat ion.CircleGCarriagesrequeststobeallowedto operateseven(7)daysaweek6:00pm-10:00pmf romDecember10throughDecember31,2011. TheCitywillrequirealicenseagreementandfeeo f$600fromCircleGCarriagestoconductthe carriagerides.Ifallconditionsoftheagreement aremettothesatisfactionoftheCityManager,$300 ofthe$600feewillberefunded.Theseconditions include:cleaningofstorageplacesandotherarea s affectedbythehorses,includinglocationsalongt heroutewhereahorsemayurinateonapublic street;adesignorplanfortheuseoftheparking spacestobeapprovedbytheChiefofPolice(the sameasusedthelastseveralyears);anindemnity clause;and,a$1,000,000publicliabilityinsuranc e policywithaCertificateofInsurancetobeonfil ewiththeCity. RECOMMENDATION: Staffrecommendsapprovalofgrantingthelicenset oCircleGCarriagestooperateduringtheholiday season. ATTACHMENTS: LetterRequestingCarriageRideApproval 2011CarriageRoute CertificateofLiabilityInsurance CircleGCarriages2011UPLicenseAgreement Page 33 of 121 Page 34 of 121 Revised 09-27-2011 2020202011111111 Circle GCircle GCircle GCircle G Carriage Carriage Carriage Carriagessss Christmas Carriage RouteChristmas Carriage RouteChristmas Carriage RouteChristmas Carriage Route The Town Of University ParkThe Town Of University ParkThe Town Of University ParkThe Town Of University Park Snider Plaza Christmas Snider Plaza Christmas Snider Plaza Christmas Snider Plaza Christmas Tree Departure Tree Departure Tree Departure Tree Departure ---- South onSouth onSouth onSouth on Snider Plaza, Snider Plaza, Snider Plaza, Snider Plaza, Right onRight onRight onRight on Rosedale Rosedale Rosedale Rosedale out of Shopping Center,out of Shopping Center,out of Shopping Center,out of Shopping Center, Dickens, rightDickens, rightDickens, rightDickens, right Milton, Milton, Milton, Milton, leftleftleftleft Golf, leftGolf, leftGolf, leftGolf, left Haynie/Vassar rightHaynie/Vassar rightHaynie/Vassar rightHaynie/Vassar right Turtle CreTurtle CreTurtle CreTurtle Creek, leftek, leftek, leftek, left Hunters Glen, rightHunters Glen, rightHunters Glen, rightHunters Glen, right Druid, leftDruid, leftDruid, leftDruid, left Westwick, leftWestwick, leftWestwick, leftWestwick, left University Blvd., rightUniversity Blvd., rightUniversity Blvd., rightUniversity Blvd., right UUUU----turn turn turn turn left, left, left, left, in Uin Uin Uin U----turn provided before Prestonturn provided before Prestonturn provided before Prestonturn provided before Preston Turtle Creek, leftTurtle Creek, leftTurtle Creek, leftTurtle Creek, left Vassar, rightVassar, rightVassar, rightVassar, right Turning into Haynie, continueTurning into Haynie, continueTurning into Haynie, continueTurning into Haynie, continue Thackery, leftThackery, leftThackery, leftThackery, left Rosedale, rightRosedale, rightRosedale, rightRosedale, right Dickens, leftDickens, leftDickens, leftDickens, left RRRRight ight ight ight on on on on MiltonMiltonMiltonMilton, , , , intointointointo Snider Plaza Snider Plaza Snider Plaza Snider Plaza Page 35 of 121 Page 36 of 121 38583 LICENSE AGREEMENT This License Agreement ("Agreement"), between the City of University Park, Texas, a municipal corporation organized as a home rule city under the statutes of the State of Texas, and Linda Baker d/b/a Circle G Carriages ("Licensee"), is executed on the ____ day of _________ 2011, to be effective as herein stated. I. Licensee is in the business of furnishing horse-drawn carriage rides for a fee during holiday periods. By approving this license, the City Council authorizes the use of the public streets of the City for such purpose during the period between Thanksgiving and Christmas, 2011, subject to the approval of all routes, equipment, lighting, and safety markings of the carriages by the Chief of Police. II. Licensee also desires to use four on-street parking spaces on the south curb side of the 3500 block of Lovers Lane, adjacent to the swimming pool, for the parking of carriages and equipment for its carriage ride operation. III. The City Council of the City of University Park finds that it will serve the public purpose to grant, and it does hereby grant, the Licensee a revocable license to use the parking spaces described herein between Thanksgiving and Christmas, 2011, under the conditions as herein set out. In consideration of such license, Licensee agrees to pay the City a license fee of $600. If Licensee meets the conditions of the Agreement and the requirements of the Chief, and cleans up the area at the end of the term hereof to the satisfaction of the City Manager, $300 of the fee will be refunded IV. Within thirty (30) days of the execution of this Agreement, the Licensee shall submit to the Chief of Police of the City of University Park a plan for the arrangement and design of the use of the four on-street parking spaces. The Chief shall, if he finds such plan to be appropriate, approve the plan and notify Licensee of such approval. If he shall suggest amendments or changes to the plan, then he will have the authority to do so and cause such amendments to be made as will satisfy him in his sole judgment. Page 37 of 121 38583 V. At no time during the term of this License will Licensee allow the use of the parking spaces or the public streets of the City for its operations to interfere with, or create a hazard for, pedestrians or vehicles using Lovers Lane and the adjacent sidewalks or any other public street, sidewalk or public property of the City. VI. LICENSEE (“INDEMNITOR”) AGREES TO UNCONDITIONALLY INDEMNIFY AND HOLD HARMLESS THE CITY OF UNIVERSITY PARK, ITS OFFICERS, AGENTS AND EMPLOYEES (“INDEMNITEES”), FROM ANY LIABILITY OR DAMAGES THAT ANY OF SUCH INDEMNITEES OR ANY THIRD PARTY MAY AT ANY TIME SUFFER OR SUSTAIN OR BECOME LIABLE FOR AS A RESULT OF CLAIMS, DEMANDS, SUITS, JUDGMENTS, COSTS, OR EXPENSES, INCLUDING EXPENSES OF LITIGATION AND ATTORNEYS FEES, ARISING OUT OF OR IN ANY WAY CONNECTED TO THE ACTS OR OMISSIONS OF THE OFFICERS OR EMPLOYEES OF EITHER PARTY OR OTHER PARTIES IN ANY MATTER INVOLVING THE USE, MAINTENANCE, OR OPERATION OF THE LICENSEE’S CARRIAGES IN OR ON ANY PARKING SPACE, PUBLIC STREET, SIDEWALK OR OTHER PROPERTY OF THE CITY, INCLUDING BUT NOT LIMITED TO ANY NEGLIGENT ACT OR OMISSION OF INDEMNITEES, REGARDLESS OF CAUSE OR OF THE SOLE, JOINT, COMPARATIVE OR CONCURRENT NEGLIGENCE OR GROSS NEGLIGENCE OF INDEMNITEES. VII. The City of University Park agrees to give Licensee written notice of any claim made against the City of University Park or any of such indemnitees with regard to Licensee’s use of this License for its operations. VIII. The Licensee agrees to carry and maintain public liability insurance in the face amount of not less than One Million Dollars ($1,000,000.00) with a company or companies authorized to conduct business in the State of Texas. The City and its officers, agents, and employees will be named as additional insureds in such policy or policies. Licensee will furnish proof of insurance, including a copy of the policy or policies and a Certificate of Insurance, to the Risk Manager of the City prior to commencement of its operations under this License. The Certificate will provide that the City be given notice by the insurer at least ten (10) days before such policy is cancelled or terminated for any reason. Page 38 of 121 38583 IX. This License may be terminated by either party, provided that if the City of University Park shall undertake to terminate and cancel this License, at least thirty (30) days' written notice will be given to Licensee. X. Miscellaneous A. This license shall not be assignable by Licensee. B. This Agreement shall be performable only in University Park, Texas. C. This Agreement shall be governed by the laws of the State of Texas, and venue of any action to enforce or construe the same shall lie exclusively in Dallas County, Texas. D. This is the entire agreement of the parties with respect to the subject matter and shall supersede any prior agreement, written or oral, with respect thereto. E. This Agreement may be amended only by writing signed by both parties. F. This Agreement has been duly authorized by the City Council of the City of University Park, Texas, and the City Manager has been directed to sign the same on behalf of the City. IN WITNESS WHEREOF, the parties have executed this document in duplicate originals, this the ____ day of _______________ 2011. CITY OF UNIVERSITY PARK 3800 University Boulevard Dallas, Texas 75205-0005 By: __________________________ Bob Livingston, City Manager CIRCLE G CARRIAGES By: _____________________ Linda Baker Page 39 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:ChristineGreen,PurchasingAgent SUBJECT:CONSIDERANDACT:ontheHGACpurchaseoftwoFord F-150trucksforthe CommunityDevelopmentDepartment BACKGROUND: AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseoftwoFordF-150trucks fortheCommunityDevelopmentDepartment.Thesetru cksarescheduledreplacementsoftwo existingvehicles. ThesevehiclesareavailableonanHGACcontractth roughPhilpottMotorsforacostof$18,034.60 plusanHGACfeeof$300pertruck.Purchasesmade throughHGACsatisfyallcompetitivebidding requirements. RECOMMENDATION: Staffrecommendspurchaseoftwo2012FordF-150tr ucksfromPhilpottMotorsviatheHGAC purchasingcooperativeinthetotalamountof$36,6 69.20. ATTACHMENTS: JimGauMemo,VPR,andHGACContractPricingWorksh eet Page 40 of 121 Page 41 of 121 Page 42 of 121 Page 43 of 121 Page 44 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:ChristineGreen,PurchasingAgent SUBJECT:CONSIDERANDACT:onthecooperativepurchaseofa 2012FordF-550crewcab truckfortheParksDepartment BACKGROUND: AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseofaFordF-550CrewCab truckfortheParksDepartment.Thistruckwillbe equippedwithatwo-yarddumpbedanddump- throughliftgate.Twoexistingtruckswillbetake noutofserviceandreplacedwiththisonevehicle . ThisvehicleisavailableonaBuyBoardcontractth roughPhilpottMotorsforatotalcostof $41,993.27.PurchasesmadethroughBuyBoardsatisfy allcompetitivebiddingrequirements. RECOMMENDATION: Staffrecommendspurchaseofthe2012FordF-550Cr ewCabtruckfromPhilpottMotorsviathe BuyBoardpurchasingcooperativeintheamountof$4 1,993.27. ATTACHMENTS: MemofromJimGau,VPR,BuyBoardProductPricingSu mmary Page 45 of 121 Page 46 of 121 Page 47 of 121 Page 48 of 121 Page 49 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:ChristineGreen,PurchasingAgent SUBJECT:CONSIDERANDACT:onthepurchaseofthree2012ChevroletTahoepolic e vehiclesviatheTarrantCountyCooperativePurchas ingProgram BACKGROUND: AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseofthree2012Chevrolet TahoePolicePackageVehicles. ThesevehiclesareavailableontheTarrantCounty CooperativePurchasingProgramfromCaldwell CountryinCaldwell,Texas,eachatacostof$26,9 32forthevehicleplus$3,945foranextended warranty. RECOMMENDATION: Staffrecommendspurchaseofthree2012ChevroletT ahoePolicePackageVehiclesfromCaldwell CountryChevroletinthetotalamountof$92,631P urchasesmadethroughtheTarrantCounty CooperativePurchasingProgramsatisfyallcompetit ivebiddingrequirements. ATTACHMENTS: MemofromJimGau,FleetManager,VPRForm,Contrac tPricingWorksheet Page 50 of 121 Page 51 of 121 Page 52 of 121 Page 53 of 121 Page 54 of 121 Page 55 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:ChristineGreen,PurchasingAgent SUBJECT:CONSIDERANDACT:ontheBuyBoardPurchaseofthree 16-yardRearLoadersfor theSanitationDept. BACKGROUND: AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseofthree2012RearLoaders (FreightlinercabandchassiswithNewWayCobra16 -yardrearloader)fortheSanitation Department.Thesetrucksreplacethreeexistingtru cks,usedfortheCity’salleytrashcollection. ThesevehiclesareavailableonaBuyBoardcontract throughFreightlinerofAustinforatotalcostof $342,475.PurchasesmadethroughBuyBoardsatisfya llcompetitivebiddingrequirements. Jim’smemoexplainsthattheFreightlinerdealerwa suncertainabouttheavailabilityofthe2012year modelswhenheproducedthequote,buthenowfeels surethatwewillbeabletoreservethesethree unitsplustheunitforthebrushandclawtruckde scribedinanothermemoincludedinthisagenda. RECOMMENDATION: Staffrecommendspurchaseofthethree16-yardRear fromFreightlinerofAustinviatheBuyBoard purchasingcooperativeinthetotalamountof$342,475. ATTACHMENTS: MemofromJimGau,VPR,BuyBoard/Freightliner/NewW ayPricing Page 56 of 121 Page 57 of 121 Page 58 of 121 Page 59 of 121 Page 60 of 121 Page 61 of 121 Page 62 of 121 Page 63 of 121 Page 64 of 121 Page 65 of 121 Page 66 of 121 Page 67 of 121 Page 68 of 121 Page 69 of 121 Page 70 of 121 Page 71 of 121 Page 72 of 121 Page 73 of 121 Page 74 of 121 Page 75 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:ChristineGreen,PurchasingAgent SUBJECT:CONSIDERANDACT:ontheHGACPurchaseofFordF-150truckfor theInfrastructureMaintenanceDivision BACKGROUND: AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseofaFordF-150truckfor InfrastructureMaintenance.Thispurchaseisasche duledreplacement. ThisvehicleisavailableonanHGACcontractthrou ghPhilpottMotorsforatotalcostof$21,828.14 plusa$200HGACfee.PurchasesmadethroughHGACs atisfyallcompetitivebiddingrequirements. RECOMMENDATION: Staffrecommendspurchaseofthe2012FordF-150tr uckfromPhilpottMotorsviatheHGAC purchasingcooperativeintheamountof$22,028.14. ATTACHMENTS: MemofromJimGau,FleetManager,VPRForm,HGACCo ntractPricingWorksheet Page 76 of 121 Page 77 of 121 Page 78 of 121 Page 79 of 121 Page 80 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:ChristineGreen,PurchasingAgent SUBJECT:CONSIDERANDACT:ontheBuyBoardPurchaseof2012FreightlinerBrush Claw TruckforSanitation BACKGROUND: AttachedisamemofromJimGau,Jr.,FleetManager ,regardingthepurchaseofa2012BrushClaw Truck(FreightlinercabandchassiswithPetersonc lawandbrushbody)fortheSanitation Department.Thistruckisareplacementfortheexi stingtruck,usedfortheCity’sweeklybrush collection. Jim'ssecondmemoexplainsthatwhiletheattached Freightlinerquoteisfora2013modelyear,we intendtopurchasea2012modelatasavingsof$1,500.Thedealerwasuncertainaboutthe availabilityofthe2012yearmodelswhenheproduc edthequote,buthenowfeelssurethatwewill beabletoreserveone. ThisvehicleisavailableonaBuyBoardcontractth roughFreightlinerofAustinforatotalcostof $127,205.PurchasesmadethroughBuyBoardsatisfy allcompetitivebiddingrequirements. RECOMMENDATION: Staffrecommendspurchaseofthe2012Freightliner BrushClawTruckfromFreightlinerofAustin viatheBuyBoardpurchasingcooperativeintheamou ntof$127,205. ATTACHMENTS: MemosfromJimGau,FleetManager,VPRForm,BuyBoa rd/Freightliner/Peterson Quotes Page 81 of 121 Page 82 of 121 Page 83 of 121 Page 84 of 121 Page 85 of 121 Page 86 of 121 Page 87 of 121 Page 88 of 121 Page 89 of 121 Page 90 of 121 Page 91 of 121 Page 92 of 121 Page 93 of 121 Page 94 of 121 Page 95 of 121 Page 96 of 121 Page 97 of 121 Page 98 of 121 Page 99 of 121 Page 100 of 121 Page 101 of 121 Page 102 of 121 Page 103 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:HarryPersaud,MRTPI,AICP,ChiefPlanningOfficial SUBJECT:CONSIDERANDACT:onanordinanceapprovingPlannedDevelopmentDistr ict PD-37andaconceptualsiteplanforamixed-usedevelopmenttoinclude,butnot limitedto,hotel,onesingle-familyunit,offices,retailandbelow-gradeparking BACKGROUND: ThePlanningandZoningCommissionconductedapubl ichearingontheproposed zoningchangeatitsregularmeetingonFebruary8,2011andcontinueddiscussionand considerationofthisitematitsregularmeetings inMarchandApril.Thefinal recommendationsofP&Zwereincorporatedintoad raftordinanceandforwardedtothe CityCouncilonJuly19,2011.Thedraftordinance wasamendedfollowingCouncil directiontoclarifythatthesizearestaurantloc atedinahotelwillbeincludedinthe approvedgrossfloorareaforrestaurantuse. TheCitynotifiedownersofpropertieslocatedwith in200feetofthesubjecttractofthe proposedzoningchangeandpostedlegalnoticesin theParkCitiesNewsonJanuary27, 2011andJune30,2011.Fourteenoftheforty-onepropertyownersnotifiedresponded inwriting,opposedtotheproposedzoningchangea ndnoonerespondedinfavor.The totalpercentageoflandareaopposedtothecasei s33.76exceedingthe20percentwhich triggersthethreefourthsrule.Inaccordancew ithSection15-101ofthecomprehensive zoningordinancetheapprovalofthiscasebytheC ityCouncilwillrequirethe affirmativevoteofatleastfourcouncilmembers. RECOMMENDATION: ThefinalrecommendationsofthePlanningandZonin gCommissionareincorporatedintheattached draftordinance ATTACHMENTS: DraftOrdinanceforPD-37 Page 104 of 121 1 ORDINANCE NO. ___________________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO GRANT PLANNED DEVELOPMENT DISTRICT NO. 37 FOR THE PROPERTY DESCRIBED AS ALL OF LOTS 7-12, BLOCK 3, UNIVERSITY PARK ADDITION, IN THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS; APPROVING A CONCEPTUAL SITE PLAN ATTACHED AS EXHIBIT “A”; PROVIDING SPECIAL CONDITIONS AND DEVELOPMENT STANDARDS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission of the City of University Park and the City Council of the City of University Park, in compliance with the laws of the State of Texas with reference to the granting of zoning classifications and changes, have given the requisite notices by publication and otherwise, and have held due hearings and afforded a full and fair hearing to all property owners generally and to all persons interested and situated in the affected area and in the vicinity thereof, and the City Council of the City of University Park is of the opinion and finds that said zoning change should be granted and that the Comprehensive Zoning Ordinance and Map should be amended; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of University Park, Texas, are hereby amended to grant Planned Development District No. 37 (“PD- 37”) for the property described as Lots 7-12, University Park Addition, an addition to the City of University Park, Dallas County, Texas (the “property”). SECTION 2. The Conceptual Site Plan for PD-37, attached hereto as Exhibit “A” and made a part hereof for all purposes, the same as if fully copied herein, is approved as the Conceptual Site Plan for said Planned Development District as required by Section 17-101 (1) of the Comprehensive Zoning Ordinance of the City of University Park, Texas. The Detailed Site Plan for PD-37 as required by Section 17-101 (2) of the Zoning Ordinance, will be submitted for review by Page 105 of 121 2 the Planning and Zoning Commission and approval by the City Council prior to the issuance of any building permit, provided that there will be no additional public hearing required. Approval of the Conceptual and Detailed Site Plans is subject to the following special conditions: A. The property shall be developed only in conformance with the requirements of this Planned Development District 37 and the approved Detailed Site Plan; B. Development of the property must be in substantial conformance with the Conceptual Site Plan approved by the City Council. The PD-37 Conceptual Site Plan contemplates the abandonment of the existing alley and the right turn corner clip from Daniel to Hillcrest. A Detailed Site Plan must be approved prior to issuance of any building permit; C. Maximum Gross Floor Area (GFA) of Buildings and Structures: 1. The Gross Floor Area (GFA) for all buildings and structures constructed above and below grade in this PD-37, except the required off-street parking uses, shall not exceed 135,000 square feet GFA, provided that the utility, accessory and incidental uses permitted by subsection D (6) b. below, not exceeding 5,000 square feet, shall not be included in the calculation of the total GFA; 2. Retail uses may not exceed 20,000 square feet of GFA, including restaurant uses not to exceed 10,000 square feet of GFA. The GFA of a restaurant in the Hotel permitted in this PD-37 shall be included in the allowed 10,000 square feet of GFA for restaurant uses; 3. Office uses may not exceed 135,000 square feet of GFA; 4. A Hotel not to exceed 50,000 square feet of GFA, provided the Hotel use on the site shall be located east of the center line of the existing alley; D. Permitted Uses; Parking Requirements; Area Regulations; Miscellaneous Conditions: 1. Educational, Institutional and Special Uses listed in section 20-102 of the Comprehensive Zoning Ordinance shall be permitted, except the following uses: a. Church; b. Community center; c. Fraternal organization, lodge or civic club; and, d. School; Page 106 of 121 3 2. The Retail and Service type uses, as defined in Section 20-102 of the Comprehensive Zoning Ordinance, will be permitted, to wit: a. Retail uses may not exceed 20,000 square feet of GFA, including restaurant uses not to exceed 10,000 square feet of GFA; b. Office uses, including bank and professional offices (such as title companies, mortgage companies, medical, dental etc.) not exceeding 135,000 square feet of GFA; c. The gross floor area for specific uses in this category will be shown on the Detailed Site Plan; d. All uses permitted in the PD, including retail, restaurant, office and service type uses must front on and have direct access only on Hillcrest Avenue and Daniel Avenue, except for fire and emergency exits that may be required on Haynie Avenue by applicable building codes; 3. One single-family residential unit (“unit”) may be located east of Lot 10 within the maximum building height; 4. Private safe deposit box services; 5. Parking structure, commercial, provided that at-grade or above-grade structured parking shall be prohibited; 6. Utility, Accessory and Incidental Uses as listed in Section 20-102 of the Comprehensive Zoning Ordinance, except as provided in subsection E. below: a. Any infrastructure and facilities for the receipt or transmission of communications services, broadband services, and information services, including but not limited to those that fall within the jurisdiction of the FCC Wireless Telecommunications Bureau; b. A gross floor area not exceeding 5,000 square feet located below grade and used for any or all of the following utility, incidental and accessory uses, intended primarily for tenants and guests shall be excluded from the gross floor area calculation for the buildings approved for this PD-37, to wit: i. Mailroom; ii. Maintenance office and work area; iii. Maintenance storage (light bulbs, cleaning supplies and equipment); iv. Fitness center for tenants only; Page 107 of 121 4 v. Deli or vending machine areas; vi. Car wash and auto detailing services below-grade only for use by tenants, their guests and parkers only, not exceeding 2 bays; c. The specific accessory and incidental uses’ locations and gross floor areas, and a list of below-grade uses and activities primarily for use by tenants and their guests, will be shown on the Detailed Site Plan; 7. Storage of wine, in accordance with TABC regulations, as provided in Section 20- 102 of the Comprehensive Zoning Ordinance. The storage of wine shall be for private collections only and not storage related to sale, tasting events or wholesale distribution of wine; 8. A Hotel not to exceed 50,000 square feet of GFA, provided the Hotel use on the site shall be located east of the center line of the existing alley. E. Prohibited Uses. The following uses shall not be allowed on the property: a. College or university; b. Nursing home or residence for aged; c. Fire station or similar public safety building; d. Tennis court (private); e. Tennis court (unlighted); f. Telephone exchange (call center); g. Church; h. Community center; i. Fraternal organization, lodge, or civic club; and, j. Any drive through associated with a primary or accessory use at or above grade; F. Building Setbacks. The Detailed Site Plan must satisfy the following setbacks: 1. Hillcrest Avenue: Page 108 of 121 5 a. Comply with setback requirements in Section 23-102 (4) (a) (iii) of the Comprehensive Zoning Ordinance, in effect as of the effective date of this PD-37. Zero setback is required; b. A minimum 10 feet 6 inches wide sidewalk, with a 5 feet wide tree planting zone and 1 foot wide dismount area adjacent to on-street parallel parking spaces, will be provided. Four (4) valet parallel parking spaces, 23 feet long by 8 feet wide, will be provided along the frontage; 2. Daniel Avenue: A minimum 10 feet wide sidewalk, with a 5 feet wide tree planting zone and a minimum 1 foot wide dismount area adjacent to on-street parallel parking spaces, will be provided. Four (4) valet parallel parking spaces, 23 feet long by 8 feet wide, will be provided along the frontage west of the center line of the existing alley; 3. Haynie Avenue: a. East of the center line of the existing alley, a minimum 7½ feet wide sidewalk with a 5 feet wide tree planting zone shall be provided, and ten (10) angled head-in parking spaces, marked as shown on the Conceptual Site Plan, will be provided; b. West of the center line of the existing alley, a building setback of 25 feet from the property line will be provided. A minimum 5 feet wide sidewalk and a 5 feet wide tree planting zone will be provided; c. The building setback for Lot 7 shall be 10 feet from the west property line, provided driveways and ramps shall be setback 3 feet from the property line and screened by a 6 feet high masonry wall set back not less than twenty-five feet (25’) from the property line on Haynie and shall terminate at the property line fronting on Daniel Avenue. G. Building Height 1. Mid Rise Building a. The Mid Rise building shall not exceed a maximum building height of seventy-two point five feet (72.5’) from reference point “A” as shown on the Conceptual Site Plan; b. Screening walls for roof-top mechanical equipment shall be limited to twenty feet (20’) in height for the Mid Rise building shown on the Conceptual Page 109 of 121 6 Site Plan, and shall follow a slope of 1.5 feet in vertical height to 2 feet of horizontal setback, starting at the rooftop at the exterior wall of the building. 2. Low Rise Building: a. The maximum building height for a building west of the east line of the alley shall be thirty-five feet (35’) from reference point “B” as shown in the Conceptual Site Plan; b. Screening walls for roof-top mechanical equipment shall be limited to eight feet (8’) in height and shall be set back twenty feet (20’) from the perimeter walls; c. The elevator or bulkhead structures on top of a building may project not more than twelve feet (12’) above the maximum building height, provided they are set back at least twenty feet (20’) from all perimeter walls. H. Off-Street Parking 1. The total number of required off-street parking spaces for this PD-37 will be calculated using the parking standards contained in Section 26-100 of the Comprehensive Zoning Ordinance. The Detailed Site Plan will show all parking spaces to be constructed in this PD-37 and will specify the number of required off-street parking spaces for the PD; 2. Underground parking on the property may be accessed from street level by the ramps shown on the Conceptual Site Plan. The owner will obtain and file with the Community Development Director a comprehensive traffic study approximately 18 months after the Certificate of Occupancy is issued for the new buildings, and the owner shall pay the cost of any additional traffic control measures or studies recommended by the study and deemed necessary by the City Council. The traffic study or studies will focus on the impacts of additional traffic generated by and attributable to the development approved by this PD-37 and will be performed by a consultant selected by the City Council; 3. The private safe deposit box services and storage of wine uses will require one parking space per 300 square feet of GFA. In the event the use of this floor area is changed in the future, parking shall be calculated for the new uses in accordance with the parking standards contained in §26-100 of the Comprehensive Zoning Ordinance; 4. No additional parking spaces shall be calculated or required for the following accessory uses, not to exceed 5,000 square feet of GFA, located below grade and for use by tenants and guests only, to wit: a. Mailroom; Page 110 of 121 7 b. Maintenance office and work area; c. Maintenance storage (light bulbs, cleaning supplies and equipment etc.); d. Fitness center for tenants only; e. Deli or vending machine areas; and, f. Car wash and auto detailing services below grade for use by tenants, their guests, and parkers (2 bays); 5. Clubs, restaurants or other uses located in a hotel and intended for use by the public other than guests shall provide parking in accordance with Section 26-100 of the Comprehensive Zoning Ordinance; I. Additional Conditions: 1. Wireless Communication Services a. Any infrastructure and facilities for the receipt or transmission of communications services, broadband services, and information services, including those that fall within the jurisdiction of the FCC Wireless Telecommunications Bureau, which may not project more than twenty feet (20’) above the approved building height of the Mid Rise building as shown on the Conceptual Site Plan and set back a minimum of twenty feet (20’) from the parapet walls of the building. Such facilities and related equipment located on top of a building are expressly prohibited on a building west of the center line of the existing alley; b. Must be screened and/or integrated into the structure to minimize views from public streets, sidewalks and open spaces and neighboring residential uses and shown on the Detailed Site Plan approved by City Council. The materials for the screens must be architecturally compatible with the building(s) on which they are located; 2. Exterior Façades and Landscaping: a. On the south side of the Low Rise building along Haynie Avenue, exterior façades and landscaping will be designed in a manner that softens visual impact to the residential uses, will be shown on the Detailed Site Plan, and are subject to City Council approval. Landscaping in those areas will maximize green space, as approved by the City Council. Final landscaping must be shown on the Detailed Site Plan; b. The detailed landscape plan to be submitted with the Detailed Site Plan shall provide the species, caliper, specific location and height of trees to be Page 111 of 121 8 installed on the site. All plant material must be irrigated and maintained in a healthy condition at all times; 3. Architectural Articulation. Building façades for each building fronting a public street must have offsets in the plane of the façade, and no more than 75 percent of the total face area may occur in a single vertical plane (minimum 25 percent cumulative offsets required). The required offsets must consist of projections or recesses from the primary façade. The architectural articulation for the external building facades shall be approved with the Detailed Site Plan; 4. Exterior Façade Materials. The following shall apply to all exterior walls of buildings and parking structures that are clearly visible from a public street, walkway, open space, or adjacent residential area: a. Exterior walls, excluding windows, doors, and other openings, shall be constructed of one hundred percent (100%) masonry, including, without limitation, brick, stone or cultured stone, cast stone, pre-cast concrete or Portland cement stucco on the exterior façade; b. EIFS (Exterior Insulating and Finishing System), unpainted metal, or metal subject to ordinary rusting shall not be used as an exterior building material. Factory finished metal elements as well as metals that develop an attractive oxidized finish, such as copper, galvanized metal, stainless steel or weathering steel, may be used as architectural accents; 5. Tenant Parking. Each lease for space in the improvements in this PD-37 must include a provision requiring the tenants and their employees to park in the underground parking garage. In the event that a fee is charged for parking in the underground garage, tenants in the building shall be required to validate parking tickets for customers and clients; 6. Signage. Signage in this PD-37 shall be in accordance with Article 12.200 of the Code of Ordinances. Applicant may also request the creation of a special sign district under Section 12.258 of the Code of Ordinances; 7. Site Utilities. Location and capacity of utilities, including specific locations, number, and spacing of fire hydrants, water, sanitary and storm sewer, solid waste disposal, electric and gas, shall be submitted with the Detailed Site Plan, and reviewed and approved by the Director of Public Works prior to the issuance of a building permit. All wires, cables, lines, conduits, and other appurtenances designed to serve this PD-37 development will be buried. The developer will be responsible for all costs of utility installation and relocation. Owner will be responsible for all above-grade and below-grade utility improvements, installation and relocation costs within the property. The allocation Page 112 of 121 9 of costs for all off site infrastructure improvements shall be determined at the time of the Detailed Site Plan approval; 8 Valet Parking. Applicant will submit details of lane configuration, storage and transition with the Detailed Site Plan for further review. Valet parking will be allowed in the parallel parking spaces along Daniel Avenue and Hillcrest Avenue in conformity with the requirements of Article 10.2700 of the Code of Ordinances; 9 Trash Receptacles. The final locations of trash receptacles will be shown on the Detailed Site Plan and must comply with requirements of the Public Works Department. Dumpsters may not be located in public rights-of-way; 10. Streetscape Details: Pedestrian lighting and streetscape furniture will be provided and shown on the Detailed Site Plan; 11. Balconies: Balconies 10 feet or more above the sidewalk may protrude not more than 6 feet from the building face, except that the Low Rise building located west of the alley shall not have any balconies facing Haynie Avenue; 12. Awnings or canopies: Awnings or canopies supported off the primary structure may encroach above the public sidewalk, provided they leave a minimum clearance of 8 feet above the sidewalk, are set back a minimum of 18 inches from back of curb, and will not impede sidewalk tree growth. A separate building permit is required for the installation of awnings; 13. Outdoor Dining: The private property setback areas adjacent to restaurants may be used for dining and congregation areas as shown on the Detailed Site Plan, providing that a clear and unobstructed sidewalk of at least 4 feet is available at all times for pedestrian use. Specific requests for outdoor dining areas which encroach on a public right-of-way will be permitted only by a license agreement approved by the City Council; 14. Construction Fence. An eight foot (8’) solid plywood screening fence must be installed around the construction site during construction and remain in place while construction is ongoing. The fence must be painted green, or as otherwise approved by the City Counci; 15. Explosives. No explosives may be used in the demolition and construction on the property; 16. Neighborhood Liaison. The Owner of the property will provide a liaison person during construction to respond to questions and complaints from nearby residents. The Owner will provide notice to residents located within 2 blocks of the property of the name and methods of contacting the liaison person 24 hours a day, seven days a week. The contact name and number will be posted on the construction site; Page 113 of 121 10 17. Construction Vehicles. Construction vehicles and equipment may not be parked on City streets, except on streets closed for construction. All construction vehicle parking will be accommodated on-site. If additional parking is required, then Owner will provide off-site parking and shuttle workers to the site; 18. Construction Hours. Unless written permission is granted by the Director of Public Works, construction work on the site is restricted to Monday through Friday from 7:00 am to 6:00 pm and 8:00 am to 6:00 pm on Saturdays; 19. Background Checks. All contractors must perform background checks on all construction workers prior to their working at the site. The contractors must keep the background check information on file. No registered sex offender may work on the site; 20. Existing Improvements. Improvements and uses on the property existing on the effective date of this ordinance may remain in place under Article 6 of the Comprehensive Zoning Ordinance; 21. Cell tower on wheels. During construction, the Owner may relocate existing telecommunication antennas to a cell tower on wheels on the site. The tower shall not exceed 65 feet in height, measured from grade, and must maintain a minimum ”fall down” provision equal to the height of the tower plus 10 feet to any public right-of-way line or property line SECTION 3. All ordinances of the City of University Park in conflict with the provisions of this ordinance are hereby repealed. SECTION 4. Should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance or the Comprehensive Zoning Ordinance and Map, as amended hereby, be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 5. Any person, firm or corporation violating any of the provisions of this ordinance or the Comprehensive Zoning Ordinance and Map, as amended hereby, shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Page 114 of 121 11 Texas, shall be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day any such violation shall continue shall be deemed to constitute a separate offense. SECTION 6. This ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the ___ day of ___________ 2011. APPROVED: ____________________________________ W. RICHARD DAVIS, MAYOR APPROVED AS TO FORM: ATTEST: _____________________________ ____________________________________ CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY (RLD; 2/15/11; 47766) Page 115 of 121 12 ORDINANCE NO. ______________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO GRANT PLANNED DEVELOPMENT DISTRICT NO. 37 FOR THE PROPERTY DESCRIBED AS ALL OF LOTS 7-12, BLOCK 3, UNIVERSITY PARK ADDITION, IN THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS; APPROVING A CONCEPTUAL SITE PLAN ATTACHED AS EXHIBIT “A”; PROVIDING SPECIAL CONDITIONS AND DEVELOPMENT STANDARDS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. Duly passed by the City Council of the City of University Park, Texas, on the ____ day of ______________ 2011. APPROVED: ________________________________ W. RICHARD DAVIS, MAYOR ATTEST: _________________________________________ ELIZABETH SPECTOR, CITY SECRETARY Page 116 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:LuanneHanford SUBJECT:CONSIDERANDACT:onresidentrequestforreimbursementofexpensesd ueto sewerback-up BACKGROUND: Mr.BrentHigleyfiledaclaimfordamagetohisho meduetoasewerback-up.Theclaimwas investigatedbytheCity'sinsurancecarrierandwa sdenied.TheCityhasneverpaidsewerback-up claimsduetogovernmentalimmunity. RECOMMENDATION: TheCity'sinsurancecarrier,TexasMunicipalLeagu eInter-GovernmentalRiskPool,thecity attorney,andstaffrecommendthattheCounciltake noactiononthismatterandlettheclaimdenial stand. Page 117 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:GaryW.Adams,ChiefofPolice SUBJECT:CONSIDERANDACT:onrequestfromSMUtotemporarilycloseHillcrest Ave. fromDanieltoMockingbirdduringtheirHomecoming Parade BACKGROUND: TheUniversityParkPoliceDepartmentwascontacted byMitchWhittenoftheSouthernMethodist UniversityPublicAffairsOfficerequestingthatal llanesoftrafficonHillcrestAvenuebe closedfromDanieltoMockingbirdLanefortheirCe ntennialHomecomingParadeonSaturday, November5,from10a.m.through12p.m. Historically,twolanesofHillcrestareclosedfor thisparade,whichhasoccurredwithoutanyissues , butitisbeingpresentedtotheCouncilforapprov alduetherequesttocompletelyshutdownalllane s onthissegmentofHillcrestAvenue. SMU'scentennialoccursthisyearandtheyareenha ncingtheircommunityoutreachtoinvitethe surroundingneighborhoodstowatch,andforsomene wgroupstoparticipateintheparade. RECOMMENDATION: Staffrecommendsapprovalofthisrequest. ATTACHMENTS: SMUHomecoming2011Letter SMUHomecoming2011ParadeRoute Page 118 of 121 September 30, 2011 University Park City Council City Hall 3800 University Blvd. University Park, TX 75205 7KH8QLYHUVLW\LVUHTXHVWLQJ\RXUVXSSRUWDJDLQWKLV\HDUIRU608¶V+RPHFRPLQJ parade. Our traditional route closes Hillcrest Avenue from Daniel to Mockingbird from 10 a.m. to noon on Saturday, November 5. $VSDUWRI608¶VFHQWHQQLDOFHOHEUDWLRQ this year, we are making a point to invite our neighbors in the Park Cities through several promotions to join us for the parade along Hillcrest and activities on campus afterward. Thank you for your consideration. We hope you will join us for the fun and festivities on November 5. Sincerely, Mitch Whitten Executive Director, Integrated Marketing SMU Office of Public Affairs 214-768-7677 Page 119 of 121 SMU CENTENNIAL REUNION WEEKEND NOVEMBER 3–6, 2011 N Mockingbird Ln. McFarlin Blvd. Dyer Ct. Hi l l c r e s t A v e . Daniel Ave. University Blvd. SMU Blvd. Binkley Ave. Bi s h o p B l v d . Ow n b y D r . Ai r l i n e R d . Du b l i n S t . Ai r l i n e R d . Cen t r a l E x p y . University Blvd. Schlegel St. Ro b e r t S . Hy e r L n . F 1Reunion Village Saturday lunch 2Hughes-Trigg Student Center Registration Campus Tour starts here Reunion Kickoff Celebration Centennial Hall Exhibition 3Gerald J. Ford Stadium 4Mockingbird Station Game Day parking Complimentary shuttle service 5Homecoming parade route 2 3 4 1 5 5 5 Page 120 of 121 AGENDAMEMO (10/4/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:BobLivingston,CityManager SUBJECT:CONSIDERANDACT:toconsiderchangestoNovember,DecemberandJanua ry CityCouncilMeetingschedule BACKGROUND: InpastyearstheCouncilhasconsideredcancelling CouncilMeetingsadjacenttomajorholidays. Thisyear,CouncilmeetingsarescheduledforNovem ber15andDecember20.Bothmeetingdates arefarenoughinadvanceoftheholidaythatprodu cingagendasforthemeetingswillnotbe problematic.However,thefirstscheduledmeeting in2012isJanuary3.ThisisthefirstdayCity HallwillbeopenfollowingtheNewYear'sholiday sinceCityofficeswillbeclosedonMonday, January2.Becausethatmeeting'sagendamustbep roducedduringtheshortenedweekbetween ChristmasandNewYearanditemsforthatagendawi llbesparse,IsuggestthattheCouncilcancel theJanuary3meeting.TheJanuary17CouncilMeet ingwillbeheldasscheduled. RECOMMENDATION: TheCouncilshouldconsiderholdingbothNovembera ndDecembermeetingsontheirregulardates butcanceltheJanuary3,2012meeting. Page 121 of 121