HomeMy WebLinkAbout2011.10.04 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2822
OCTOBER4,2011
CALLTOORDER:5:00P.M.
3:00-4:00P.M.EXECUTIVESESSION:TheCouncilwillconveneunderTexasGovernmentCode
551.071toreceiveconfidentiallegaladvicefromthecityattorneyonzoningmatters
andTGC551.072fordeliberationsregardingthepossibleacquisitionof
realpropertylocatedat7305TurtleCreekBlvd.Noactionwillbetaken.Executive
ConferenceRoom,CityHall.
4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:CouncilConferenceRoom,Second
Floor,CityHall.
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.Whencalledforwardby theMayor,beforebeginningtheirremarks,speakers
areaskedtogotothepodiumandstatetheirnameandaddressfortherecord.
I.CALLTOORDER
A.INVOCATION:MayorProTemporeJerryGrable
B.PLEDGEOFALLEGIANCE:MayorProTemporeJerryGrable/BoyScouts
C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis
D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston
II.AWARDSANDRECOGNITION
A.RECOGNITION:2011AchievementofExcellenceinProcurement(AEP)Award - Austin Pg 3
III.CONSENTAGENDA
A.CONSIDERANDACT:onanInterlocalAgreementforHealthServiceswithDallas
CountyDepartmentofHealthandHumanServices(DCHHS)forFY2012 - Spector Pg 5
B.CONSIDERANDACT:onacontractforFoodEstablishmentInspectionsand
EnvironmentalHealthServiceswithDallasCountyHealthandHumanServices
(DCHHS)forFY2012 - Spector Pg 14
C.CONSIDERANDACT:onminutesoftheSeptember20,2011CityCouncilMeeting - Spector Pg 20
D.PROCLAMATION:insupportofArborDay2011 - Bradley Pg 27
E.CONSIDERANDACT:onanInterlocalAgreementwiththeNorthCentralTexas
CouncilofGovernmentsconcerningtheRegionalStormWaterManagementProgram - Smallwood Pg 29
F.CONSIDERANDACT:onalicenseagreementwithCircleGCarriagestooperate
horse-drawncarriageridesduringtheholidayseason - Adams Pg 33
G.CONSIDERANDACT:ontheHGACpurchaseoftwoFordF-150trucksforthe
CommunityDevelopmentDepartment - Green Pg 40
Page 1 of 121
H.CONSIDERANDACT:onthecooperativepurchaseofa2012FordF-550crewcab
truckfortheParksDepartment - Green Pg 45
I.CONSIDERANDACT:onthepurchaseofthree2012ChevroletTahoepolice
vehiclesviatheTarrantCountyCooperativePurchasingProgram - Green Pg 50
J.CONSIDERANDACT:ontheBuyBoardPurchaseofthree16-yardRearLoadersfor
theSanitationDept. - Green Pg 56
K.CONSIDERANDACT:ontheHGACPurchaseofFordF-150truckfor
theInfrastructureMaintenanceDivision - Green Pg 76
L.CONSIDERANDACT:ontheBuyBoardPurchaseof2012FreightlinerBrushClaw
TruckforSanitation - Green Pg 81
IV.MAINAGENDA
A.CONSIDERANDACT:onanordinanceapprovingPlannedDevelopmentDistrict
PD-37andaconceptualsiteplanforamixed-usedevelopmenttoinclude,butnot
limitedto,hotel,onesingle-familyunit,offices,retailandbelow-gradeparking - Persaud Pg 104
B.CONSIDERANDACT:onresidentrequestforreimbursementofexpensesdueto
sewerback-up - Hanford Pg 117
C.CONSIDERANDACT:onrequestfromSMUtotemporarilycloseHillcrestAve.
fromDanieltoMockingbirdduringtheirHomecomingParade - Adams Pg 118
D.CONSIDERANDACT:toconsiderchangestoNovember,DecemberandJanuary
CityCouncilMeetingschedule - Livingston Pg 121
V.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscuss oractatthis
meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspecificfactualinformationora
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate
commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately
followingthemeeting.
AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
Page 2 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:RECOGNITION:2011AchievementofExcellenceinProc urement(AEP)Award
BACKGROUND:
TheAEPAwardprogramissponsoredbytheNational PurchasingInstitute,inpartnershipwithseven
otherpublicpurchasingorganizations.Eachyeart heAwardisgiventoorganizationswho
demonstrateprocurementexcellenceinareaslikein novation,e-procurement,productivity,and
leadership.
OnJune30thisyearNPIannouncedthattheCityof UniversityPark'sPurchasingDivisionhad
receivedtheAEPAwardforthe11thconsecutiveyea r.Astheattachedletternotes,UniversityPark
isoneofonly57governmentsnationwidetoreceive thisaward.
PurchasingAgentChristineGreenisaCertifiedPur chasingManagerandaformerpresidentofNPI.
PurchasingAssistantSandyPerkinsisaCertifiedP rofessionalPublicBuyer.TheCityisfortunateto
havetwosuchcapableindividualsoverseeingitspr ocurementefforts.
RECOMMENDATION:
AnnouncetheCity'sdesignationasanAEPwinnerfo r2011andpresenttheawardtrophy,a
distinctiveblackobelisk.
ATTACHMENTS:
AEP2011Awardletter
Page 3 of 121
RECEIVED
JUL 1 1,20111
Kent Austin, Finance Dior
City of UniversityPark
3 800 Unr'venity Boulevard
University Park, TX 75205
Subject: Achievement of Excellence in Prmmmcnt Award
DEW Mr. Austin:
The Achievement of Excellence in Procurement award is &signed to recognize organizational excellence in
pmurement. The rmd is achieved by those organdions tba~ demonsme excellence in procurement by
obtaining a high mre on a rating of standardized criterh The program is bigned to measure innovation,
prafaionalism, e-~~urement, productivity, and leadetsbip attributes of the pmcmmcnt hclion. The
Acbievmem of Exr;tllenct in Procurement is sponsored bj the National Pudding Institute (NPI), the California
Association of Public Pr~~~remmt OPIicers (CAPPO), (ke Florida Aswxiation of Pub%c hurement Officers
(FAPPOj, the lnsr irute of Supply Management (ISM), the National Institute of GovmenEal -g WIGP),
the Nat hal Amhion of Sta& Pmmmear Ofic ials (N ASPO), thc National Associatiom.of Educational
Procurement (NAP), and the Texas WIlc Panhasing Asmiation (TxPPA).
It is my pleasure to notiQ you !hat the Procurement kpamnenl of your agency has tanasd the 16' Anuual
Acbievtrnmt cf Excellem in Pmwement Award for 20 1 1.
Moreover, the City of University Park is 1 of o111y 35 government agencics in Texas and 1 of only 57 cities in the.
United Sw to mceive the award. Tbe City of University Park has received the award for 1 I consecutive yews.
Tbe, city of University hrk is fortunate to have Christine Green, C,P.M., to represent your agtacy on *is national
canmittac. .
A hutifbl trophy, which bas &vetopod into rl?c AEP icon, will 5e presented to your entity at either the confwence
specfifiqd or mailed @ indicpcd on the application.
-
Congiatulatinns on rhe Achicveme~~t of Exccllcm in Prncl~remcnt Award!
f-een Bender, C;P.M, CPPB
Achievement of Exctllence in Yrocurtmtnt Awmd Committee
a: Chisthe Gm, c.P.M., Whasing Agent
Page 4 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onanInterlocalAgreementforHealthServiceswith Dallas
CountyDepartmentofHealthandHumanServices(DCH HS)forFY2012
BACKGROUND:
Eachyear,theCitycontractswithDallasCountyHe althandHumanServicestoprovideservices
relatedtothecontroloftuberculosis,sexuallytr ansmitteddiseases,andcommunicablediseasesas
wellascertainlaboratoryservices.TheCityagree stopayDallasCountythesumof$48.00forthe
fiscalyearbeginningOctober1,2011andendingSep tember30,2012,whichistheagreed
uponportionoftotalcostlessfederalandstatef unding.
RECOMMENDATION:
Staffrecommendsrenewalofthisannualagreement.
FUNDINGSOURCE:
01-40-3060
ATTACHMENTS:
FY12HlthSvcsContract
Page 5 of 121
Page 6 of 121
Page 7 of 121
Page 8 of 121
Page 9 of 121
Page 10 of 121
Page 11 of 121
Page 12 of 121
Page 13 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onacontractforFoodEstablishmentInspectionsan d
EnvironmentalHealthServiceswithDallasCountyHe althandHumanServices
(DCHHS)forFY2012
BACKGROUND:
EachfiscalyearthecitymustrenewtheInterlocal AgreementwithDCHHSforfoodestablishment
inspectionservicesandotherenvironmentalhealth services.TheagreementtermisOctober1,2011
throughSeptember30,2012.
DCHHSprovidestwostandardinspectionsperfoodse rviceestablishmentannually.Additional
inspectionsareperformedasdeemednecessarybyth ecounty.Theseinspectionsincludeexamination
offoodandfoodprotection,personnel,foodequipm entandutensils,watersource,sewage,plumbing,
toiletandhand-washingfacilities,garbagedispos al,insect,rodentandanimalcontrol,floors,wall s,
ceiling,lights,ventilationandotheroperationsf orallestablishmentsinthecitythatvendfood
products.Thisincludesallcateringtruckslicens edtooperateinthecity.Thereare150permitted
foodestablishments(includingallSMUandHPISDloc ations)andcateringtruckscurrentlyoperating
inUniversityPark.
DCHHSprovidesCitystaffwithquarterlyinspection reportsandapprovaltoissuehealthpermits.
Thecostofthisannualcontractis$150perestabl ishmentfortwoinspectionswithanadditional
chargeof$75foranysubsequentinspections.The amountpaidbythecityfortheseservicesinthe
previousfiscalyearwas$16,870andanequivalent chargeisexpectedforthecurrentyear.
RECOMMENDATION:
Staffrecommendsapprovalofthecontractrenewal.
FUNDINGSOURCE:
01-02-3060
ATTACHMENTS:
FY12FoodServicesContract
Page 14 of 121
Page 15 of 121
Page 16 of 121
Page 17 of 121
Page 18 of 121
Page 19 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onminutesoftheSeptember20,2 011CityCouncilMeeting
BACKGROUND:
Minutesofthe9/20/11CouncilMeetingareattached fortheCouncil'sreview.
ATTACHMENTS:
Sept.20,2011CityCouncilMtgMinutes
Page 20 of 121
MINUTES
AGENDA #2821
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER – CITY HALL
TUESDAY, SEPTEMBER 20, 2011, 5:00 P.M.
4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL CONFERENCE
ROOM, SECOND FLOOR, CITY HALL.
The Regular City Council Meeting was called into session at 5:00 p.m. in the Council
Chamber at City Hall. Present were Councilmember Stewart, Mayor Pro Tem Grable, Mayor
Davis, and Councilmember Begert. Also in attendance were City Manager Livingston, and
City Attorney Dillard.
Councilmember Bob Clark was excused.
Girl Scouts Audrey Figari and Stephanie Brodgon, from Troop 14, and Boy Scouts Max
Hodges, Joe Cox, George Pulles, Grant Gloesmann, Jack McGuire and Carson DeBauge
assisted the Council in leading the Pledge of Allegiance. All the Boy Scouts are
members of Troop 72 and are working on their Citizenship in the Community merit
badge. Eagle Scout Chris Gilbert also was present.
Staff in attendance included: Director of Information Services Jim Criswell, Police
Chief Gary Adams, City Secretary Liz Spector, Fire Chief Randy Howell, Director of
Community Development Robbie Corder, Assistant Director of Public Works Jacob
Speer, Director of Parks Gerry Bradley, Director of Finance Kent Austin, and
Community Information Officer Steve Mace.
Director of Parks Gerry Bradley recognized two Girl Scouts, Stephanie Brogdon and
Audrey Figari, for a Gold Scout project they completed at Elena’s Children’s Park. He
said the girls raised $800 through cookie sales to purchase the landscape materials. He
also said they assisted in the design and plant selection and installed all the plants under
the guidance of Park Department staff.
Mayor Davis thanked the two Girl Scouts and presented them with certificates of
I. CALL TO ORDER
A. INVOCATION: Community Information Officer Steve Mace
B. PLEDGE OF ALLEGIANCE: CIO Steve Mace / Boy Scouts
C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
II. AWARDS AND RECOGNITION
A. RECOGNITION: Two Scout recognitions for projects improving Elena’s Children’s
Park and Coffee Park
Page 21 of 121
appreciation.
Gerry Bradley recognized Boy Scout Chris Gilbert who planned an Eagle Scout project
to install a plaque to honor World War II veterans in Coffee Park. Chris assisted in
designing the plaque, raised over $1200 and helped with the installation of the plaque
and landscaping.
Mayor Davis thanked Chris and presented him with a certificate of appreciation.
This agreement allows residents of University Park to utilize the Dallas County Home
Chemical Collection Center (located at 11234 Plano Road) to dispose of paint,
pesticides, herbicides, etc. at a cost to the City of $25,000 for FY2012.
The Susan G. Komen Foundation requests to use Curtis Park as a pass-through to a "pit
stop" in Goar Park when the 3-day walk passes through the City during the November 6,
2011 event. The event is anticipated to occur between 7:00 a.m. and 12:00 noon
and have over 3,000 participants.
The City has been insured through TML-IRP for property, liability and worker's
compensation coverage since 2005. The renewal premiums for FY2012 total $184,873.
Due to population changes uncovered by the 2010 Census, the Dallas Area Rapid
Transit Board of Directors has reapportioned the areas covered by its board. This
resolution presented affirms the reappointment of Ray Noah as the representative for the
municipalities of University Park, Addison, Richardson and Highland Park through the
end of his term on June 30, 2012.
RESOLUTION NO. 11-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AFFIRMING THE APPOINTMENT OF RAY NOAH AS THE
CITY’S DALLAS AREA RAPID TRANSIT ("DART") BOARD
REPRESENTATIVE DESIGNATED IN THE DART REAPPORTIONMENT
PLAN BASED ON THE 2010 CENSUS; AND PROVIDING AN EFFECTIVE
III. CONSENT AGENDA
A. CONSIDER AND ACT: on renewal of an interlocal agreement with Dallas County for
participation in the Household Hazardous Waste Program
B. CONSIDER AND ACT: on a park reservation request and race route approval for the
Susan G. Komen 3-Day Walk
C. REPORT: Investment report for quarter ended June 30, 2011
D. CONSIDER AND ACT: on the renewal of the City’s Property, Liability, and Worker’s
Compensation coverage with Texas Municipal League Inter-Governmental Risk Pool
(TML-IRP)
E. CONSIDER AND ACT: on a resolution affirming the appointment Ray Noah as the
City’s representative on the DART Board of Directors subsequent to the DART
Reapportionment Plan
Page 22 of 121
DATE.
City Manager Livingston summarized the consent agenda items. Mayor Davis asked if
anyone wished to remove any of the items for individual consideration. There were no
requests and Mayor Davis asked for a motion.
Mayor Pro Tem Grable made a motion to approve the Consent Agenda. Councilmember
Stewart seconded, and the motion carried unanimously.
Police Chief Gary Adams was provided a petition submitted by residents of the 3000
block of Milton. Chief Adams said they petitioned the City to include their block in the
Residential Parking District in their area. He said the petition was signed by residents of
14 of the 22 homes of the 3000 block of Milton which exceeds the number of signatures
required by the City for a petition to be considered. Chief Adams said according to the
petitioners, the new parking restrictions created by the parking district have moved
SMU student parking to their block and this has created parking congestion issues.
Mayor Davis asked if there was anyone present who wished to address this issue. As
there were no requests, he asked for a motion.
Councilmember Stewart made a motion to approve an ordinance amending the
Residential Parking District to include the 3000 block of Milton Avenue. Mayor Pro
Tem Grable seconded, and the motion carried unanimously.
ORDINANCE 11/23
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION
12.05.042 (a) TO PROVIDE FOR DESIGNATION OF RESIDENT-PARKING-
ONLY ZONES IN THE 3000, 3100, 3200, AND 3300 BLOCKS OF MILTON;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR
THE ERECTION OF SIGNS.
Director of Parks Gerry Bradley addressed the Council regarding the proposed
collaboration between TxDOT and the City of Dallas for landscape improvements
to certain Central Expressway overpasses which feed into University Park. Mr. Bradley
mentioned that the only overpass actually within University Park city limits is
the University Blvd. overpass.
F. CONSIDER AND ACT: on minutes of the September 6, 2011 City Council Meeting
IV. MAIN AGENDA
A. CONSIDER AND ACT: on an ordinance amending the residential parking
district to include the 3000 block of Milton Avenue
B. CONSIDER AND ACT: on Central Expressway overpass landscape improvements
Page 23 of 121
Mr. Bradley said TxDOT had previously submitted plans to provide basic landscaping,
to include native grasses with no irrigation and with all maintenance to be performed by
the City of Dallas Streets Department.
Mr. Bradley said if the landscape plan is followed as submitted by TxDOT, the planting
areas will be nearly barren during the months of November through March.
Mr. Bradley stated that he and his staff have been working with representatives
from TxDOT, the City of Dallas, SMU, and George W. Bush Presidential Library
Foundation to develop alternative landscape plans for the bridge overpasses,
including, Southwestern Blvd., Lovers Lane, University Blvd., SMU Blvd. and
Mockingbird Lane. He said he recommends fairly drought tolerant native plants,
including crepe myrtles, youpon hollies and others and also recommends the installation
of an irrigation system to help maintain the plantings.
Mr. Bradley said TxDOT has agreed to install more desirable and seasonally aesthetic
plant materials, new soil amendments and automated irrigation systems to the
overpasses if the City of University Park agrees to enter into a five-year maintenance
agreement which would include planting bed maintenance and watering costs.
Mr. Bradley said he estimated maintenance costs for all five landscaped overpasses at
approximately $57,000 for the first year, with decreasing expenditures as the plant
material matures. He anticipated entering into a contract with SMU and the GWB
Presidential Library Foundation to share these costs and that both of the entities had
indicated their interest in this collaboration.
Mr. Bradley mentioned the potential of private sector financial support as well.
Mr. Bradley said if the Council was amenable to exploring this plan, he will finalize
contract specifics with the other entities and present the contract to the Council for
approval. He said he anticipated beginning the landscape work in the 2011/12 winter
season.
Mr. Bradley said project could be completed in late May 2012 and for the first five
months, TxDOT will be responsible for maintenance of plant materials. After that time,
he said the City, SMU, and the Library will take over maintenance.
Mr. Bradley asked the City Council members to let him know if they preferred to let the
City of Dallas continue with current plans, or allow City staff to move forward with the
collaboration with TxDOT, SMU, and the Library.
Councilmember Stewart said he had received several calls from University Park
residents expressing displeasure with current look of the overpasses. He said he would
like to see the City enter into the collaboration.
Mayor Davis said he thinks it is important to move forward with the alternative plan.
He said it is an overall excellent plan, but he does want the plan brought to Council for
approval before it is finalized.
Councilmember Begert made a motion to request that City staff move forward with a
plan to improve Central Expressway overpasses in a shared plan with TxDOT, SMU,
Page 24 of 121
and the Bush Library Foundation. Mayor Pro Tem Grable seconded, and the motion
carried unanimously.
NOTE: Consideration of Item C (a resolution amending the FY2011 capital budget)
and Item D (a resolution adopting the FY2012 capital budget) were considered in one
item.
Director of Finance Kent Austin addressed the Council regarding a proposed
amendment to the current year capital budget. He said he and other staff met with the
Capital Projects Review Committee on September 12, 2011, to propose a final
amendment of the FY2011 capital budget that would reduce FY2011 expenditures from
$10,803,495 to $5,461,125, and increase FY2012 expenditures from $7,434,518 to
$14,007,821. Mr. Austin said the change over the two years is an increase of
$1,337,173, the change over the FY2011-2015 period is actually a decrease of
$562,827.
Mr. Austin said several capital projects budgeted for FY11 have been rescheduled to
2012. He said the revenue budget for FY12 is $5,232,607 with total fund expenditures
budgeted at $14,007,821. He said this amount includes an emergency fund of $2
million.
Mayor Davis explained to the audience the budget process prior to its consideration. He
said it is reviewed by staff and citizen committees before the Council takes any action.
He said that the Capital Projects Review Committee unanimously recommended the
Council's approval.
Councilmember Stewart made a motion to approve a resolution amending the FY2011
capital budget and approving a resolution adopting the FY2012 capital budget as
presented. Mayor Pro Tem Grable seconded, and the motion carried unanimously.
RESOLUTION NO. 11-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AMENDING THE FY2011 CAPITAL PROJECTS BUDGET
FOR THE CITY; AND PROVIDING AN EFFECTIVE DATE.
NOTE: This item was considered and approved along with an amendment to the
FY2011 capital budget in Item C in one combined motion.
RESOLUTION 11-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, ADOPTING THE FY2012 CAPITAL PROJECTS BUDGET
FOR THE CITY; AND PROVIDING AN EFFECTIVE DATE.
Mr. Paul Gleiser, 3444 Asbury, addressed the Council. He stated his concern regarding an
ongoing problem in the neighborhoods surrounding SMU. He said the City’s response is
C. CONSIDER AND ACT: on resolution amending the FY2011 capital budget
D. CONSIDER AND ACT: on resolution adopting the FY2012 capital budget
V. ITEMS FROM THE FLOOR
Page 25 of 121
lacking to the problem of loud student parties being held in private homes off-campus. He
asked the City to respond more forcefully to control the problem.
Ms. Cheri Copley, 3422 Asbury, addressed the Council. She also asked that the Council
address the problem created by student parties on Asbury. She asked for the sake of the
neighborhood that the City enforce the laws that are already in place to deal with these
situations.
Mayor Davis thanked Mr. Gleiser and Ms. Copley for their comments and then adjourned the
meeting.
Considered and approved this 4th day of October 2011.
____________________________________
W. Richard Davis, Mayor
ATTEST:
____________________________
Elizabeth Spector, City Secretary
Page 26 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GerryBradley,ParksDirector
SUBJECT:PROCLAMATION:insupportofArborDay2011
BACKGROUND:
Since1982,theCityofUniversityParkhasplanted over3,600treeswithinthecommunityaspartof
theverysuccessful“TreesforTown”program.Inan efforttocontinuetodemonstratetheCity’s
commitmenttothehealth,well-beingandaestheticsofthecommunity,staffreques tstheCityCouncil
considertheapprovalofaproclamationestablishin gFriday,November11,2011as “ArborDay ”in
theCityofUniversityPark.
RECOMMENDATION:
StaffrequeststheCityCouncilapprovetheproclam ationestablishingArborDayintheCityof
UniversityParkonFriday,November11,2011.Staff believesthatthiswillbeanexcellent
opportunitytoremindresidentsoftheimportanceo fplantingtreesduringthistimeofyear.
ATTACHMENTS:
ArborDay2011Proclamation
Page 27 of 121
City of University ParkCity of University ParkCity of University ParkCity of University Park
ProclamationProclamationProclamationProclamation
Office of the Mayor
In Recognition of In Recognition of In Recognition of In Recognition of Arbor DayArbor DayArbor DayArbor Day 2011 2011 2011 2011
WHEREAS, the City of University Park encourages and supports
conservation of its parks and public properties; and
WHEREAS, the beautification of University Park is enhanced by the planting
of trees and is important to the community; and
WHEREAS, the City of University Park has planted an estimated 3,600 trees
since 1982 when the “Trees for Town” program was first established; and
WHEREAS, Arbor Day serves as a symbol to encourage University Park
residents to plant a tree as a reminder of the importance of our nation’s forests
and natural resources;
NOW, THEREFORE, I, Mayor W. Richard Davis of the City of University
Park, Texas do hereby proclaim, Friday, November 11, 2011 as “Arbor Day”
within the City of University Park, Texas.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal
of the City of University Park to be affixed this 4th day of October, 2011.
________________________
W. Richard Davis
Page 28 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.,DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onanInterlocalAgreementwiththeNorthCentralT exas
CouncilofGovernmentsconcerningtheRegionalStor mWaterManagementProgram
BACKGROUND:
InOctober2008,theCouncilauthorizedtheCity’s participationinafive(5 )yearInterlocal
AgreementwiththeNorthCentralTexasCouncilofG overnments(NCTCOG)fortheRegionalStorm
WaterManagementProgram.Participationintheprog ramprovidesmunicipalitiesresourcesforstaff
anddevelopertraining,publiceducation,andguida ncewithTCEQmandatedannualreporting
concerningcompliancewiththeCity’sStormWaterM anagementProgram(SWMP).
AnnualduesassociatedwiththeInterlocalAgreemen tareassessedtoeachcooperatingmunicipality
basedonpopulation.The2012cost-sharefortheCi tyis$2,943.00 .Staffanticipatesutilizingnewly
producedconstructioninspectiontrainingmaterials andpubliceducationandoutreachbrochuresand
currentlytakesadvantageoftheinformationandgu idanceprovidedbytheRegionalStormWater
ManagementProgram.
RECOMMENDATION:
Staffrecommendsapprovaloftheauthorizationlett erforparticipationintheRegionalStormWater
ProgramwithNCTCOGandpaymentfortheassociated FY2012WorkProgram.
FUNDINGSOURCE:
StormwaterUtilityFund
02.23.7150
ATTACHMENTS:
FY2012ProgramDeliverables
FY2012AuthorizationLetter
Page 29 of 121
Page 30 of 121
Page 31 of 121
AUTHORIZATION LETTER
Regional Storm Water Management Program
of North Central Texas:
North Central Texas Council of Governments (NCTCOG)
FY2012 Administrative and Implementation Assistance
The NCTCOG and the City of University Park (hereafter referred to as the "participant") have executed an
Interlocal Agreement to provide a structure through which the participants can pursue initiatives that assist
with the Regional Storm Water Management Program. The Interlocal Agreement established a structure by
which a Regional Storm Water Management Coordinating Council may identify specific activities to be carried
out by NCTCOG, and/or professional agencies, with cost allocations to be determined through Coordinating
Council consensus. The participants to this agreement have reviewed the NCTCOG proposed work plan for
FY2012, which includes NCTCOG assistance to the participants for administrative and implementation
support of storm water related activities and the cost-share arrangement for funding of this effort.
In accordance with Article 2, Paragraph 5, and Article 4 of the Interlocal Agreement, the purpose of this letter
is to authorize the participant's cost-share of $2,943.00 for the FY2012 Work Program.
Execution of this Authorization Letter is considered a formal part of the Interlocal Agreement, and obligates
the participant's cost share as identified above. If the participant fails to execute this agreement prior to
January 15, 2012, a 5% penalty will be added to the above cost-share amount for every complete quarter of
delay after the first. Once executed, billing of the participant by NCTCOG for these services will be made no
more frequently than quarterly, and, if quarterly, will be based on the prorated share of deliverables received
by the participant. NCTCOG will invoice the participant for its costs incurred resulting from the FY2012 work
program, and the participant shall remit the amount of the invoice to NCTCOG within thirty (30) calendar days
of receipt of the invoice. In the event that the participant does not accept the goods or services or finds an
error in the invoice, the participant shall notify the NCTCOG Manager who is responsible for executing this
program as soon as possible within the 30 calendar day period, and shall make payment not less than ten
(10) calendar days after the problem(s) are corrected or the error is resolved to the satisfaction of all parties.
In the event that payment of invoiced goods or services is not received by the NCTCOG within 30 calendar
days of receipt of the accepted invoice, NCTCOG is authorized to charge the participant interest in
accordance with the Prompt Payment Act.
Work under this program will be carried out from October 1, 2011 through September 30, 2012. It may
become necessary for work to continue beyond September 30, 2012 in order to complete the authorized
FY2012 work program. However, costs for the work program will not exceed the participant’s cost-share as
agreed to in this authorization letter.
The undersigned, duly authorized to make such obligations, represent the agreement of NCTCOG and the
City of University Park to these provisions.
________________________________________
(Signature)
________________________________________
Mike Eastland, Executive Director
North Central Texas Council of Governments
________________________________________
(Date)
________________________________________
(Date)
Page 32 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:CONSIDERANDACT:onalicenseagreementwithCircleGCarriagestoo perate
horse-drawncarriageridesduringtheholidayseaso n
BACKGROUND:
CircleGCarriagesisabusinessofferingcarriage ridesforafee.Similarhorse-drawncarriageride s
havebeenofferedinSniderPlazathelastseveral years.TheproprietorofCircleGCarriages,Linda
Baker,workedwiththepreviouscarriagecompany,M ax-A-Millionandisfamiliarwithproper
operatingproceduresrequiredbytheCityofUniver sityPark.Twosignsaretobesetupandtaken
downatthebeginningandendofeachdayofoperat ion.CircleGCarriagesrequeststobeallowedto
operateseven(7)daysaweek6:00pm-10:00pmf romDecember10throughDecember31,2011.
TheCitywillrequirealicenseagreementandfeeo f$600fromCircleGCarriagestoconductthe
carriagerides.Ifallconditionsoftheagreement aremettothesatisfactionoftheCityManager,$300
ofthe$600feewillberefunded.Theseconditions include:cleaningofstorageplacesandotherarea s
affectedbythehorses,includinglocationsalongt heroutewhereahorsemayurinateonapublic
street;adesignorplanfortheuseoftheparking spacestobeapprovedbytheChiefofPolice(the
sameasusedthelastseveralyears);anindemnity clause;and,a$1,000,000publicliabilityinsuranc e
policywithaCertificateofInsurancetobeonfil ewiththeCity.
RECOMMENDATION:
Staffrecommendsapprovalofgrantingthelicenset oCircleGCarriagestooperateduringtheholiday
season.
ATTACHMENTS:
LetterRequestingCarriageRideApproval
2011CarriageRoute
CertificateofLiabilityInsurance
CircleGCarriages2011UPLicenseAgreement
Page 33 of 121
Page 34 of 121
Revised 09-27-2011
2020202011111111 Circle GCircle GCircle GCircle G Carriage Carriage Carriage Carriagessss
Christmas Carriage RouteChristmas Carriage RouteChristmas Carriage RouteChristmas Carriage Route
The Town Of University ParkThe Town Of University ParkThe Town Of University ParkThe Town Of University Park
Snider Plaza Christmas Snider Plaza Christmas Snider Plaza Christmas Snider Plaza Christmas Tree Departure Tree Departure Tree Departure Tree Departure ----
South onSouth onSouth onSouth on Snider Plaza, Snider Plaza, Snider Plaza, Snider Plaza,
Right onRight onRight onRight on Rosedale Rosedale Rosedale Rosedale out of Shopping Center,out of Shopping Center,out of Shopping Center,out of Shopping Center,
Dickens, rightDickens, rightDickens, rightDickens, right
Milton, Milton, Milton, Milton, leftleftleftleft
Golf, leftGolf, leftGolf, leftGolf, left
Haynie/Vassar rightHaynie/Vassar rightHaynie/Vassar rightHaynie/Vassar right
Turtle CreTurtle CreTurtle CreTurtle Creek, leftek, leftek, leftek, left
Hunters Glen, rightHunters Glen, rightHunters Glen, rightHunters Glen, right
Druid, leftDruid, leftDruid, leftDruid, left
Westwick, leftWestwick, leftWestwick, leftWestwick, left
University Blvd., rightUniversity Blvd., rightUniversity Blvd., rightUniversity Blvd., right
UUUU----turn turn turn turn left, left, left, left, in Uin Uin Uin U----turn provided before Prestonturn provided before Prestonturn provided before Prestonturn provided before Preston
Turtle Creek, leftTurtle Creek, leftTurtle Creek, leftTurtle Creek, left
Vassar, rightVassar, rightVassar, rightVassar, right
Turning into Haynie, continueTurning into Haynie, continueTurning into Haynie, continueTurning into Haynie, continue
Thackery, leftThackery, leftThackery, leftThackery, left
Rosedale, rightRosedale, rightRosedale, rightRosedale, right
Dickens, leftDickens, leftDickens, leftDickens, left
RRRRight ight ight ight on on on on MiltonMiltonMiltonMilton, , , , intointointointo Snider Plaza Snider Plaza Snider Plaza Snider Plaza
Page 35 of 121
Page 36 of 121
38583
LICENSE AGREEMENT
This License Agreement ("Agreement"), between the City of University Park, Texas, a
municipal corporation organized as a home rule city under the statutes of the State of Texas,
and Linda Baker d/b/a Circle G Carriages ("Licensee"), is executed on the ____ day of
_________ 2011, to be effective as herein stated.
I.
Licensee is in the business of furnishing horse-drawn carriage rides for a fee during
holiday periods. By approving this license, the City Council authorizes the use of the public
streets of the City for such purpose during the period between Thanksgiving and Christmas,
2011, subject to the approval of all routes, equipment, lighting, and safety markings of the
carriages by the Chief of Police.
II.
Licensee also desires to use four on-street parking spaces on the south curb side of the
3500 block of Lovers Lane, adjacent to the swimming pool, for the parking of carriages and
equipment for its carriage ride operation.
III.
The City Council of the City of University Park finds that it will serve the public
purpose to grant, and it does hereby grant, the Licensee a revocable license to use the parking
spaces described herein between Thanksgiving and Christmas, 2011, under the conditions as
herein set out. In consideration of such license, Licensee agrees to pay the City a license fee of
$600. If Licensee meets the conditions of the Agreement and the requirements of the Chief,
and cleans up the area at the end of the term hereof to the satisfaction of the City Manager,
$300 of the fee will be refunded
IV.
Within thirty (30) days of the execution of this Agreement, the Licensee shall submit to
the Chief of Police of the City of University Park a plan for the arrangement and design of the
use of the four on-street parking spaces. The Chief shall, if he finds such plan to be appropriate,
approve the plan and notify Licensee of such approval. If he shall suggest amendments or
changes to the plan, then he will have the authority to do so and cause such amendments to be
made as will satisfy him in his sole judgment.
Page 37 of 121
38583
V.
At no time during the term of this License will Licensee allow the use of the parking
spaces or the public streets of the City for its operations to interfere with, or create a hazard for,
pedestrians or vehicles using Lovers Lane and the adjacent sidewalks or any other public street,
sidewalk or public property of the City.
VI.
LICENSEE (“INDEMNITOR”) AGREES TO UNCONDITIONALLY INDEMNIFY
AND HOLD HARMLESS THE CITY OF UNIVERSITY PARK, ITS OFFICERS, AGENTS
AND EMPLOYEES (“INDEMNITEES”), FROM ANY LIABILITY OR DAMAGES THAT
ANY OF SUCH INDEMNITEES OR ANY THIRD PARTY MAY AT ANY TIME SUFFER
OR SUSTAIN OR BECOME LIABLE FOR AS A RESULT OF CLAIMS, DEMANDS,
SUITS, JUDGMENTS, COSTS, OR EXPENSES, INCLUDING EXPENSES OF
LITIGATION AND ATTORNEYS FEES, ARISING OUT OF OR IN ANY WAY
CONNECTED TO THE ACTS OR OMISSIONS OF THE OFFICERS OR EMPLOYEES OF
EITHER PARTY OR OTHER PARTIES IN ANY MATTER INVOLVING THE USE,
MAINTENANCE, OR OPERATION OF THE LICENSEE’S CARRIAGES IN OR ON ANY
PARKING SPACE, PUBLIC STREET, SIDEWALK OR OTHER PROPERTY OF THE
CITY, INCLUDING BUT NOT LIMITED TO ANY NEGLIGENT ACT OR OMISSION OF
INDEMNITEES, REGARDLESS OF CAUSE OR OF THE SOLE, JOINT, COMPARATIVE
OR CONCURRENT NEGLIGENCE OR GROSS NEGLIGENCE OF INDEMNITEES.
VII.
The City of University Park agrees to give Licensee written notice of any claim made
against the City of University Park or any of such indemnitees with regard to Licensee’s use of
this License for its operations.
VIII.
The Licensee agrees to carry and maintain public liability insurance in the face amount
of not less than One Million Dollars ($1,000,000.00) with a company or companies authorized
to conduct business in the State of Texas. The City and its officers, agents, and employees will
be named as additional insureds in such policy or policies. Licensee will furnish proof of
insurance, including a copy of the policy or policies and a Certificate of Insurance, to the Risk
Manager of the City prior to commencement of its operations under this License. The
Certificate will provide that the City be given notice by the insurer at least ten (10) days before
such policy is cancelled or terminated for any reason.
Page 38 of 121
38583
IX.
This License may be terminated by either party, provided that if the City of University
Park shall undertake to terminate and cancel this License, at least thirty (30) days' written
notice will be given to Licensee.
X.
Miscellaneous
A. This license shall not be assignable by Licensee.
B. This Agreement shall be performable only in University Park, Texas.
C. This Agreement shall be governed by the laws of the State of Texas, and venue of
any action to enforce or construe the same shall lie exclusively in Dallas County,
Texas.
D. This is the entire agreement of the parties with respect to the subject matter and
shall supersede any prior agreement, written or oral, with respect thereto.
E. This Agreement may be amended only by writing signed by both parties.
F. This Agreement has been duly authorized by the City Council of the City of
University Park, Texas, and the City Manager has been directed to sign the same on
behalf of the City.
IN WITNESS WHEREOF, the parties have executed this document in duplicate
originals, this the ____ day of _______________ 2011.
CITY OF UNIVERSITY PARK
3800 University Boulevard
Dallas, Texas 75205-0005
By: __________________________
Bob Livingston, City Manager
CIRCLE G CARRIAGES
By: _____________________
Linda Baker
Page 39 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:ontheHGACpurchaseoftwoFord F-150trucksforthe
CommunityDevelopmentDepartment
BACKGROUND:
AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseoftwoFordF-150trucks
fortheCommunityDevelopmentDepartment.Thesetru cksarescheduledreplacementsoftwo
existingvehicles.
ThesevehiclesareavailableonanHGACcontractth roughPhilpottMotorsforacostof$18,034.60
plusanHGACfeeof$300pertruck.Purchasesmade throughHGACsatisfyallcompetitivebidding
requirements.
RECOMMENDATION:
Staffrecommendspurchaseoftwo2012FordF-150tr ucksfromPhilpottMotorsviatheHGAC
purchasingcooperativeinthetotalamountof$36,6 69.20.
ATTACHMENTS:
JimGauMemo,VPR,andHGACContractPricingWorksh eet
Page 40 of 121
Page 41 of 121
Page 42 of 121
Page 43 of 121
Page 44 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:onthecooperativepurchaseofa 2012FordF-550crewcab
truckfortheParksDepartment
BACKGROUND:
AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseofaFordF-550CrewCab
truckfortheParksDepartment.Thistruckwillbe equippedwithatwo-yarddumpbedanddump-
throughliftgate.Twoexistingtruckswillbetake noutofserviceandreplacedwiththisonevehicle .
ThisvehicleisavailableonaBuyBoardcontractth roughPhilpottMotorsforatotalcostof
$41,993.27.PurchasesmadethroughBuyBoardsatisfy allcompetitivebiddingrequirements.
RECOMMENDATION:
Staffrecommendspurchaseofthe2012FordF-550Cr ewCabtruckfromPhilpottMotorsviathe
BuyBoardpurchasingcooperativeintheamountof$4 1,993.27.
ATTACHMENTS:
MemofromJimGau,VPR,BuyBoardProductPricingSu mmary
Page 45 of 121
Page 46 of 121
Page 47 of 121
Page 48 of 121
Page 49 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:onthepurchaseofthree2012ChevroletTahoepolic e
vehiclesviatheTarrantCountyCooperativePurchas ingProgram
BACKGROUND:
AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseofthree2012Chevrolet
TahoePolicePackageVehicles.
ThesevehiclesareavailableontheTarrantCounty CooperativePurchasingProgramfromCaldwell
CountryinCaldwell,Texas,eachatacostof$26,9 32forthevehicleplus$3,945foranextended
warranty.
RECOMMENDATION:
Staffrecommendspurchaseofthree2012ChevroletT ahoePolicePackageVehiclesfromCaldwell
CountryChevroletinthetotalamountof$92,631P urchasesmadethroughtheTarrantCounty
CooperativePurchasingProgramsatisfyallcompetit ivebiddingrequirements.
ATTACHMENTS:
MemofromJimGau,FleetManager,VPRForm,Contrac tPricingWorksheet
Page 50 of 121
Page 51 of 121
Page 52 of 121
Page 53 of 121
Page 54 of 121
Page 55 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:ontheBuyBoardPurchaseofthree 16-yardRearLoadersfor
theSanitationDept.
BACKGROUND:
AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseofthree2012RearLoaders
(FreightlinercabandchassiswithNewWayCobra16 -yardrearloader)fortheSanitation
Department.Thesetrucksreplacethreeexistingtru cks,usedfortheCity’salleytrashcollection.
ThesevehiclesareavailableonaBuyBoardcontract throughFreightlinerofAustinforatotalcostof
$342,475.PurchasesmadethroughBuyBoardsatisfya llcompetitivebiddingrequirements.
Jim’smemoexplainsthattheFreightlinerdealerwa suncertainabouttheavailabilityofthe2012year
modelswhenheproducedthequote,buthenowfeels surethatwewillbeabletoreservethesethree
unitsplustheunitforthebrushandclawtruckde scribedinanothermemoincludedinthisagenda.
RECOMMENDATION:
Staffrecommendspurchaseofthethree16-yardRear fromFreightlinerofAustinviatheBuyBoard
purchasingcooperativeinthetotalamountof$342,475.
ATTACHMENTS:
MemofromJimGau,VPR,BuyBoard/Freightliner/NewW ayPricing
Page 56 of 121
Page 57 of 121
Page 58 of 121
Page 59 of 121
Page 60 of 121
Page 61 of 121
Page 62 of 121
Page 63 of 121
Page 64 of 121
Page 65 of 121
Page 66 of 121
Page 67 of 121
Page 68 of 121
Page 69 of 121
Page 70 of 121
Page 71 of 121
Page 72 of 121
Page 73 of 121
Page 74 of 121
Page 75 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:ontheHGACPurchaseofFordF-150truckfor
theInfrastructureMaintenanceDivision
BACKGROUND:
AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseofaFordF-150truckfor
InfrastructureMaintenance.Thispurchaseisasche duledreplacement.
ThisvehicleisavailableonanHGACcontractthrou ghPhilpottMotorsforatotalcostof$21,828.14
plusa$200HGACfee.PurchasesmadethroughHGACs atisfyallcompetitivebiddingrequirements.
RECOMMENDATION:
Staffrecommendspurchaseofthe2012FordF-150tr uckfromPhilpottMotorsviatheHGAC
purchasingcooperativeintheamountof$22,028.14.
ATTACHMENTS:
MemofromJimGau,FleetManager,VPRForm,HGACCo ntractPricingWorksheet
Page 76 of 121
Page 77 of 121
Page 78 of 121
Page 79 of 121
Page 80 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:ontheBuyBoardPurchaseof2012FreightlinerBrush Claw
TruckforSanitation
BACKGROUND:
AttachedisamemofromJimGau,Jr.,FleetManager ,regardingthepurchaseofa2012BrushClaw
Truck(FreightlinercabandchassiswithPetersonc lawandbrushbody)fortheSanitation
Department.Thistruckisareplacementfortheexi stingtruck,usedfortheCity’sweeklybrush
collection.
Jim'ssecondmemoexplainsthatwhiletheattached Freightlinerquoteisfora2013modelyear,we
intendtopurchasea2012modelatasavingsof$1,500.Thedealerwasuncertainaboutthe
availabilityofthe2012yearmodelswhenheproduc edthequote,buthenowfeelssurethatwewill
beabletoreserveone.
ThisvehicleisavailableonaBuyBoardcontractth roughFreightlinerofAustinforatotalcostof
$127,205.PurchasesmadethroughBuyBoardsatisfy allcompetitivebiddingrequirements.
RECOMMENDATION:
Staffrecommendspurchaseofthe2012Freightliner BrushClawTruckfromFreightlinerofAustin
viatheBuyBoardpurchasingcooperativeintheamou ntof$127,205.
ATTACHMENTS:
MemosfromJimGau,FleetManager,VPRForm,BuyBoa rd/Freightliner/Peterson
Quotes
Page 81 of 121
Page 82 of 121
Page 83 of 121
Page 84 of 121
Page 85 of 121
Page 86 of 121
Page 87 of 121
Page 88 of 121
Page 89 of 121
Page 90 of 121
Page 91 of 121
Page 92 of 121
Page 93 of 121
Page 94 of 121
Page 95 of 121
Page 96 of 121
Page 97 of 121
Page 98 of 121
Page 99 of 121
Page 100 of 121
Page 101 of 121
Page 102 of 121
Page 103 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:HarryPersaud,MRTPI,AICP,ChiefPlanningOfficial
SUBJECT:CONSIDERANDACT:onanordinanceapprovingPlannedDevelopmentDistr ict
PD-37andaconceptualsiteplanforamixed-usedevelopmenttoinclude,butnot
limitedto,hotel,onesingle-familyunit,offices,retailandbelow-gradeparking
BACKGROUND:
ThePlanningandZoningCommissionconductedapubl ichearingontheproposed
zoningchangeatitsregularmeetingonFebruary8,2011andcontinueddiscussionand
considerationofthisitematitsregularmeetings inMarchandApril.Thefinal
recommendationsofP&Zwereincorporatedintoad raftordinanceandforwardedtothe
CityCouncilonJuly19,2011.Thedraftordinance wasamendedfollowingCouncil
directiontoclarifythatthesizearestaurantloc atedinahotelwillbeincludedinthe
approvedgrossfloorareaforrestaurantuse.
TheCitynotifiedownersofpropertieslocatedwith in200feetofthesubjecttractofthe
proposedzoningchangeandpostedlegalnoticesin theParkCitiesNewsonJanuary27,
2011andJune30,2011.Fourteenoftheforty-onepropertyownersnotifiedresponded
inwriting,opposedtotheproposedzoningchangea ndnoonerespondedinfavor.The
totalpercentageoflandareaopposedtothecasei s33.76exceedingthe20percentwhich
triggersthethreefourthsrule.Inaccordancew ithSection15-101ofthecomprehensive
zoningordinancetheapprovalofthiscasebytheC ityCouncilwillrequirethe
affirmativevoteofatleastfourcouncilmembers.
RECOMMENDATION:
ThefinalrecommendationsofthePlanningandZonin gCommissionareincorporatedintheattached
draftordinance
ATTACHMENTS:
DraftOrdinanceforPD-37
Page 104 of 121
1
ORDINANCE NO. ___________________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO GRANT PLANNED
DEVELOPMENT DISTRICT NO. 37 FOR THE PROPERTY DESCRIBED AS ALL OF
LOTS 7-12, BLOCK 3, UNIVERSITY PARK ADDITION, IN THE CITY OF UNIVERSITY
PARK, DALLAS COUNTY, TEXAS; APPROVING A CONCEPTUAL SITE PLAN
ATTACHED AS EXHIBIT “A”; PROVIDING SPECIAL CONDITIONS AND
DEVELOPMENT STANDARDS; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Planning and Zoning Commission of the City of University Park and the
City Council of the City of University Park, in compliance with the laws of the State of Texas with
reference to the granting of zoning classifications and changes, have given the requisite notices by
publication and otherwise, and have held due hearings and afforded a full and fair hearing to all
property owners generally and to all persons interested and situated in the affected area and in the
vicinity thereof, and the City Council of the City of University Park is of the opinion and finds that
said zoning change should be granted and that the Comprehensive Zoning Ordinance and Map
should be amended; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
University Park, Texas, are hereby amended to grant Planned Development District No. 37 (“PD-
37”) for the property described as Lots 7-12, University Park Addition, an addition to the City of
University Park, Dallas County, Texas (the “property”).
SECTION 2. The Conceptual Site Plan for PD-37, attached hereto as Exhibit “A” and
made a part hereof for all purposes, the same as if fully copied herein, is approved as the Conceptual
Site Plan for said Planned Development District as required by Section 17-101 (1) of the
Comprehensive Zoning Ordinance of the City of University Park, Texas. The Detailed Site Plan for
PD-37 as required by Section 17-101 (2) of the Zoning Ordinance, will be submitted for review by
Page 105 of 121
2
the Planning and Zoning Commission and approval by the City Council prior to the issuance of any
building permit, provided that there will be no additional public hearing required. Approval of the
Conceptual and Detailed Site Plans is subject to the following special conditions:
A. The property shall be developed only in conformance with the requirements of this Planned
Development District 37 and the approved Detailed Site Plan;
B. Development of the property must be in substantial conformance with the Conceptual Site
Plan approved by the City Council. The PD-37 Conceptual Site Plan contemplates the
abandonment of the existing alley and the right turn corner clip from Daniel to Hillcrest. A
Detailed Site Plan must be approved prior to issuance of any building permit;
C. Maximum Gross Floor Area (GFA) of Buildings and Structures:
1. The Gross Floor Area (GFA) for all buildings and structures constructed above and
below grade in this PD-37, except the required off-street parking uses, shall not exceed
135,000 square feet GFA, provided that the utility, accessory and incidental uses permitted by
subsection D (6) b. below, not exceeding 5,000 square feet, shall not be included in the
calculation of the total GFA;
2. Retail uses may not exceed 20,000 square feet of GFA, including restaurant uses
not to exceed 10,000 square feet of GFA. The GFA of a restaurant in the Hotel permitted in
this PD-37 shall be included in the allowed 10,000 square feet of GFA for restaurant uses;
3. Office uses may not exceed 135,000 square feet of GFA;
4. A Hotel not to exceed 50,000 square feet of GFA, provided the Hotel use on the
site shall be located east of the center line of the existing alley;
D. Permitted Uses; Parking Requirements; Area Regulations; Miscellaneous Conditions:
1. Educational, Institutional and Special Uses listed in section 20-102 of the
Comprehensive Zoning Ordinance shall be permitted, except the following uses:
a. Church;
b. Community center;
c. Fraternal organization, lodge or civic club; and,
d. School;
Page 106 of 121
3
2. The Retail and Service type uses, as defined in Section 20-102 of the
Comprehensive Zoning Ordinance, will be permitted, to wit:
a. Retail uses may not exceed 20,000 square feet of GFA, including restaurant
uses not to exceed 10,000 square feet of GFA;
b. Office uses, including bank and professional offices (such as title
companies, mortgage companies, medical, dental etc.) not exceeding 135,000 square feet
of GFA;
c. The gross floor area for specific uses in this category will be shown on the
Detailed Site Plan;
d. All uses permitted in the PD, including retail, restaurant, office and service
type uses must front on and have direct access only on Hillcrest Avenue and Daniel
Avenue, except for fire and emergency exits that may be required on Haynie Avenue by
applicable building codes;
3. One single-family residential unit (“unit”) may be located east of Lot 10 within the
maximum building height;
4. Private safe deposit box services;
5. Parking structure, commercial, provided that at-grade or above-grade structured
parking shall be prohibited;
6. Utility, Accessory and Incidental Uses as listed in Section 20-102 of the
Comprehensive Zoning Ordinance, except as provided in subsection E. below:
a. Any infrastructure and facilities for the receipt or transmission of
communications services, broadband services, and information services, including but not
limited to those that fall within the jurisdiction of the FCC Wireless Telecommunications
Bureau;
b. A gross floor area not exceeding 5,000 square feet located below grade and
used for any or all of the following utility, incidental and accessory uses, intended
primarily for tenants and guests shall be excluded from the gross floor area calculation for
the buildings approved for this PD-37, to wit:
i. Mailroom;
ii. Maintenance office and work area;
iii. Maintenance storage (light bulbs, cleaning supplies and equipment);
iv. Fitness center for tenants only;
Page 107 of 121
4
v. Deli or vending machine areas;
vi. Car wash and auto detailing services below-grade only for use by tenants,
their guests and parkers only, not exceeding 2 bays;
c. The specific accessory and incidental uses’ locations and gross floor areas,
and a list of below-grade uses and activities primarily for use by tenants and their guests,
will be shown on the Detailed Site Plan;
7. Storage of wine, in accordance with TABC regulations, as provided in Section 20-
102 of the Comprehensive Zoning Ordinance. The storage of wine shall be for private
collections only and not storage related to sale, tasting events or wholesale distribution of
wine;
8. A Hotel not to exceed 50,000 square feet of GFA, provided the Hotel use on the
site shall be located east of the center line of the existing alley.
E. Prohibited Uses. The following uses shall not be allowed on the property:
a. College or university;
b. Nursing home or residence for aged;
c. Fire station or similar public safety building;
d. Tennis court (private);
e. Tennis court (unlighted);
f. Telephone exchange (call center);
g. Church;
h. Community center;
i. Fraternal organization, lodge, or civic club; and,
j. Any drive through associated with a primary or accessory use at or above grade;
F. Building Setbacks. The Detailed Site Plan must satisfy the following setbacks:
1. Hillcrest Avenue:
Page 108 of 121
5
a. Comply with setback requirements in Section 23-102 (4) (a) (iii) of the
Comprehensive Zoning Ordinance, in effect as of the effective date of this PD-37.
Zero setback is required;
b. A minimum 10 feet 6 inches wide sidewalk, with a 5 feet wide tree
planting zone and 1 foot wide dismount area adjacent to on-street parallel parking
spaces, will be provided. Four (4) valet parallel parking spaces, 23 feet long by 8
feet wide, will be provided along the frontage;
2. Daniel Avenue:
A minimum 10 feet wide sidewalk, with a 5 feet wide tree planting zone and a
minimum 1 foot wide dismount area adjacent to on-street parallel parking spaces, will be
provided. Four (4) valet parallel parking spaces, 23 feet long by 8 feet wide, will be
provided along the frontage west of the center line of the existing alley;
3. Haynie Avenue:
a. East of the center line of the existing alley, a minimum 7½ feet wide
sidewalk with a 5 feet wide tree planting zone shall be provided, and ten (10)
angled head-in parking spaces, marked as shown on the Conceptual Site Plan, will
be provided;
b. West of the center line of the existing alley, a building setback of 25
feet from the property line will be provided. A minimum 5 feet wide sidewalk and
a 5 feet wide tree planting zone will be provided;
c. The building setback for Lot 7 shall be 10 feet from the west
property line, provided driveways and ramps shall be setback 3 feet from the
property line and screened by a 6 feet high masonry wall set back not less than
twenty-five feet (25’) from the property line on Haynie and shall terminate at the
property line fronting on Daniel Avenue.
G. Building Height
1. Mid Rise Building
a. The Mid Rise building shall not exceed a maximum building height
of seventy-two point five feet (72.5’) from reference point “A” as shown on the
Conceptual Site Plan;
b. Screening walls for roof-top mechanical equipment shall be limited
to twenty feet (20’) in height for the Mid Rise building shown on the Conceptual
Page 109 of 121
6
Site Plan, and shall follow a slope of 1.5 feet in vertical height to 2 feet of
horizontal setback, starting at the rooftop at the exterior wall of the building.
2. Low Rise Building:
a. The maximum building height for a building west of the east line
of the alley shall be thirty-five feet (35’) from reference point “B” as shown in the
Conceptual Site Plan;
b. Screening walls for roof-top mechanical equipment shall be limited
to eight feet (8’) in height and shall be set back twenty feet (20’) from the
perimeter walls;
c. The elevator or bulkhead structures on top of a building may project
not more than twelve feet (12’) above the maximum building height, provided they
are set back at least twenty feet (20’) from all perimeter walls.
H. Off-Street Parking
1. The total number of required off-street parking spaces for this PD-37 will be
calculated using the parking standards contained in Section 26-100 of the Comprehensive
Zoning Ordinance. The Detailed Site Plan will show all parking spaces to be constructed
in this PD-37 and will specify the number of required off-street parking spaces for the PD;
2. Underground parking on the property may be accessed from street level by the
ramps shown on the Conceptual Site Plan. The owner will obtain and file with the
Community Development Director a comprehensive traffic study approximately 18
months after the Certificate of Occupancy is issued for the new buildings, and the owner
shall pay the cost of any additional traffic control measures or studies recommended by the
study and deemed necessary by the City Council. The traffic study or studies will focus on
the impacts of additional traffic generated by and attributable to the development approved
by this PD-37 and will be performed by a consultant selected by the City Council;
3. The private safe deposit box services and storage of wine uses will require one
parking space per 300 square feet of GFA. In the event the use of this floor area is
changed in the future, parking shall be calculated for the new uses in accordance with the
parking standards contained in §26-100 of the Comprehensive Zoning Ordinance;
4. No additional parking spaces shall be calculated or required for the following
accessory uses, not to exceed 5,000 square feet of GFA, located below grade and for use
by tenants and guests only, to wit:
a. Mailroom;
Page 110 of 121
7
b. Maintenance office and work area;
c. Maintenance storage (light bulbs, cleaning supplies and equipment etc.);
d. Fitness center for tenants only;
e. Deli or vending machine areas; and,
f. Car wash and auto detailing services below grade for use by tenants, their
guests, and parkers (2 bays);
5. Clubs, restaurants or other uses located in a hotel and intended for use by the
public other than guests shall provide parking in accordance with Section 26-100 of the
Comprehensive Zoning Ordinance;
I. Additional Conditions:
1. Wireless Communication Services
a. Any infrastructure and facilities for the receipt or transmission of
communications services, broadband services, and information services, including
those that fall within the jurisdiction of the FCC Wireless Telecommunications
Bureau, which may not project more than twenty feet (20’) above the approved
building height of the Mid Rise building as shown on the Conceptual Site Plan and
set back a minimum of twenty feet (20’) from the parapet walls of the building.
Such facilities and related equipment located on top of a building are expressly
prohibited on a building west of the center line of the existing alley;
b. Must be screened and/or integrated into the structure to minimize views
from public streets, sidewalks and open spaces and neighboring residential uses
and shown on the Detailed Site Plan approved by City Council. The materials for
the screens must be architecturally compatible with the building(s) on which they
are located;
2. Exterior Façades and Landscaping:
a. On the south side of the Low Rise building along Haynie Avenue, exterior
façades and landscaping will be designed in a manner that softens visual impact to
the residential uses, will be shown on the Detailed Site Plan, and are subject to City
Council approval. Landscaping in those areas will maximize green space, as
approved by the City Council. Final landscaping must be shown on the Detailed
Site Plan;
b. The detailed landscape plan to be submitted with the Detailed Site Plan
shall provide the species, caliper, specific location and height of trees to be
Page 111 of 121
8
installed on the site. All plant material must be irrigated and maintained in a
healthy condition at all times;
3. Architectural Articulation.
Building façades for each building fronting a public street must have offsets in the
plane of the façade, and no more than 75 percent of the total face area may occur in a
single vertical plane (minimum 25 percent cumulative offsets required). The required
offsets must consist of projections or recesses from the primary façade. The architectural
articulation for the external building facades shall be approved with the Detailed Site Plan;
4. Exterior Façade Materials. The following shall apply to all exterior walls of
buildings and parking structures that are clearly visible from a public street, walkway,
open space, or adjacent residential area:
a. Exterior walls, excluding windows, doors, and other openings, shall be
constructed of one hundred percent (100%) masonry, including, without
limitation, brick, stone or cultured stone, cast stone, pre-cast concrete or Portland
cement stucco on the exterior façade;
b. EIFS (Exterior Insulating and Finishing System), unpainted metal, or
metal subject to ordinary rusting shall not be used as an exterior building
material. Factory finished metal elements as well as metals that develop an
attractive oxidized finish, such as copper, galvanized metal, stainless steel or
weathering steel, may be used as architectural accents;
5. Tenant Parking. Each lease for space in the improvements in this PD-37 must
include a provision requiring the tenants and their employees to park in the underground
parking garage. In the event that a fee is charged for parking in the underground garage,
tenants in the building shall be required to validate parking tickets for customers and
clients;
6. Signage. Signage in this PD-37 shall be in accordance with Article 12.200 of the
Code of Ordinances. Applicant may also request the creation of a special sign district
under Section 12.258 of the Code of Ordinances;
7. Site Utilities. Location and capacity of utilities, including specific locations,
number, and spacing of fire hydrants, water, sanitary and storm sewer, solid waste
disposal, electric and gas, shall be submitted with the Detailed Site Plan, and reviewed and
approved by the Director of Public Works prior to the issuance of a building permit. All
wires, cables, lines, conduits, and other appurtenances designed to serve this PD-37
development will be buried. The developer will be responsible for all costs of utility
installation and relocation. Owner will be responsible for all above-grade and below-grade
utility improvements, installation and relocation costs within the property. The allocation
Page 112 of 121
9
of costs for all off site infrastructure improvements shall be determined at the time of the
Detailed Site Plan approval;
8 Valet Parking. Applicant will submit details of lane configuration, storage and
transition with the Detailed Site Plan for further review. Valet parking will be allowed in
the parallel parking spaces along Daniel Avenue and Hillcrest Avenue in conformity with
the requirements of Article 10.2700 of the Code of Ordinances;
9 Trash Receptacles. The final locations of trash receptacles will be shown on the
Detailed Site Plan and must comply with requirements of the Public Works Department.
Dumpsters may not be located in public rights-of-way;
10. Streetscape Details: Pedestrian lighting and streetscape furniture will be provided
and shown on the Detailed Site Plan;
11. Balconies: Balconies 10 feet or more above the sidewalk may protrude not more
than 6 feet from the building face, except that the Low Rise building located west of the
alley shall not have any balconies facing Haynie Avenue;
12. Awnings or canopies: Awnings or canopies supported off the primary structure
may encroach above the public sidewalk, provided they leave a minimum clearance of 8
feet above the sidewalk, are set back a minimum of 18 inches from back of curb, and will
not impede sidewalk tree growth. A separate building permit is required for the installation
of awnings;
13. Outdoor Dining: The private property setback areas adjacent to restaurants
may be used for dining and congregation areas as shown on the Detailed Site Plan,
providing that a clear and unobstructed sidewalk of at least 4 feet is available at all times
for pedestrian use. Specific requests for outdoor dining areas which encroach on a public
right-of-way will be permitted only by a license agreement approved by the City Council;
14. Construction Fence. An eight foot (8’) solid plywood screening fence must be
installed around the construction site during construction and remain in place while
construction is ongoing. The fence must be painted green, or as otherwise approved by the
City Counci;
15. Explosives. No explosives may be used in the demolition and construction on
the property;
16. Neighborhood Liaison. The Owner of the property will provide a liaison person
during construction to respond to questions and complaints from nearby residents. The
Owner will provide notice to residents located within 2 blocks of the property of the name
and methods of contacting the liaison person 24 hours a day, seven days a week. The
contact name and number will be posted on the construction site;
Page 113 of 121
10
17. Construction Vehicles. Construction vehicles and equipment may not be parked
on City streets, except on streets closed for construction. All construction vehicle parking
will be accommodated on-site. If additional parking is required, then Owner will provide
off-site parking and shuttle workers to the site;
18. Construction Hours. Unless written permission is granted by the Director of
Public Works, construction work on the site is restricted to Monday through Friday from
7:00 am to 6:00 pm and 8:00 am to 6:00 pm on Saturdays;
19. Background Checks. All contractors must perform background checks on all
construction workers prior to their working at the site. The contractors must keep the
background check information on file. No registered sex offender may work on the site;
20. Existing Improvements. Improvements and uses on the property existing on
the effective date of this ordinance may remain in place under Article 6 of the
Comprehensive Zoning Ordinance;
21. Cell tower on wheels. During construction, the Owner may relocate existing
telecommunication antennas to a cell tower on wheels on the site. The tower shall not
exceed 65 feet in height, measured from grade, and must maintain a minimum ”fall down”
provision equal to the height of the tower plus 10 feet to any public right-of-way line or
property line
SECTION 3. All ordinances of the City of University Park in conflict with the provisions
of this ordinance are hereby repealed.
SECTION 4. Should any sentence, paragraph, subdivision, clause, phrase or section of this
ordinance or the Comprehensive Zoning Ordinance and Map, as amended hereby, be adjudged or
held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance
as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or
unconstitutional, and shall not affect the validity of the Comprehensive Zoning Ordinance as a
whole.
SECTION 5. Any person, firm or corporation violating any of the provisions of this
ordinance or the Comprehensive Zoning Ordinance and Map, as amended hereby, shall be deemed
guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park,
Page 114 of 121
11
Texas, shall be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for
each offense, and each and every day any such violation shall continue shall be deemed to constitute
a separate offense.
SECTION 6. This ordinance shall take effect immediately from and after its passage and
the publication of the caption, as the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the ___ day
of ___________ 2011.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
_____________________________ ____________________________________
CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY
(RLD; 2/15/11; 47766)
Page 115 of 121
12
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO GRANT PLANNED
DEVELOPMENT DISTRICT NO. 37 FOR THE PROPERTY DESCRIBED AS ALL OF
LOTS 7-12, BLOCK 3, UNIVERSITY PARK ADDITION, IN THE CITY OF UNIVERSITY
PARK, DALLAS COUNTY, TEXAS; APPROVING A CONCEPTUAL SITE PLAN
ATTACHED AS EXHIBIT “A”; PROVIDING SPECIAL CONDITIONS AND
DEVELOPMENT STANDARDS; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
Duly passed by the City Council of the City of University Park, Texas, on the ____ day of
______________ 2011.
APPROVED:
________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
_________________________________________
ELIZABETH SPECTOR, CITY SECRETARY
Page 116 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LuanneHanford
SUBJECT:CONSIDERANDACT:onresidentrequestforreimbursementofexpensesd ueto
sewerback-up
BACKGROUND:
Mr.BrentHigleyfiledaclaimfordamagetohisho meduetoasewerback-up.Theclaimwas
investigatedbytheCity'sinsurancecarrierandwa sdenied.TheCityhasneverpaidsewerback-up
claimsduetogovernmentalimmunity.
RECOMMENDATION:
TheCity'sinsurancecarrier,TexasMunicipalLeagu eInter-GovernmentalRiskPool,thecity
attorney,andstaffrecommendthattheCounciltake noactiononthismatterandlettheclaimdenial
stand.
Page 117 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:CONSIDERANDACT:onrequestfromSMUtotemporarilycloseHillcrest Ave.
fromDanieltoMockingbirdduringtheirHomecoming Parade
BACKGROUND:
TheUniversityParkPoliceDepartmentwascontacted byMitchWhittenoftheSouthernMethodist
UniversityPublicAffairsOfficerequestingthatal llanesoftrafficonHillcrestAvenuebe
closedfromDanieltoMockingbirdLanefortheirCe ntennialHomecomingParadeonSaturday,
November5,from10a.m.through12p.m.
Historically,twolanesofHillcrestareclosedfor thisparade,whichhasoccurredwithoutanyissues ,
butitisbeingpresentedtotheCouncilforapprov alduetherequesttocompletelyshutdownalllane s
onthissegmentofHillcrestAvenue.
SMU'scentennialoccursthisyearandtheyareenha ncingtheircommunityoutreachtoinvitethe
surroundingneighborhoodstowatch,andforsomene wgroupstoparticipateintheparade.
RECOMMENDATION:
Staffrecommendsapprovalofthisrequest.
ATTACHMENTS:
SMUHomecoming2011Letter
SMUHomecoming2011ParadeRoute
Page 118 of 121
September 30, 2011
University Park City Council
City Hall
3800 University Blvd.
University Park, TX 75205
7KH8QLYHUVLW\LVUHTXHVWLQJ\RXUVXSSRUWDJDLQWKLV\HDUIRU608¶V+RPHFRPLQJ
parade. Our traditional route closes Hillcrest Avenue from Daniel to Mockingbird from
10 a.m. to noon on Saturday, November 5.
$VSDUWRI608¶VFHQWHQQLDOFHOHEUDWLRQ this year, we are making a point to invite our
neighbors in the Park Cities through several promotions to join us for the parade along
Hillcrest and activities on campus afterward.
Thank you for your consideration. We hope you will join us for the fun and festivities on
November 5.
Sincerely,
Mitch Whitten
Executive Director, Integrated Marketing
SMU Office of Public Affairs
214-768-7677
Page 119 of 121
SMU CENTENNIAL REUNION WEEKEND
NOVEMBER 3–6, 2011
N
Mockingbird Ln.
McFarlin Blvd.
Dyer Ct.
Hi
l
l
c
r
e
s
t
A
v
e
.
Daniel Ave.
University Blvd.
SMU Blvd.
Binkley Ave.
Bi
s
h
o
p
B
l
v
d
.
Ow
n
b
y
D
r
.
Ai
r
l
i
n
e
R
d
.
Du
b
l
i
n
S
t
.
Ai
r
l
i
n
e
R
d
.
Cen
t
r
a
l
E
x
p
y
.
University Blvd.
Schlegel St.
Ro
b
e
r
t
S
.
Hy
e
r
L
n
.
F
1Reunion Village
Saturday lunch
2Hughes-Trigg Student Center
Registration
Campus Tour starts here
Reunion Kickoff Celebration
Centennial Hall Exhibition
3Gerald J. Ford Stadium
4Mockingbird Station
Game Day parking
Complimentary shuttle service
5Homecoming parade route
2
3 4
1
5
5
5
Page 120 of 121
AGENDAMEMO
(10/4/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:BobLivingston,CityManager
SUBJECT:CONSIDERANDACT:toconsiderchangestoNovember,DecemberandJanua ry
CityCouncilMeetingschedule
BACKGROUND:
InpastyearstheCouncilhasconsideredcancelling CouncilMeetingsadjacenttomajorholidays.
Thisyear,CouncilmeetingsarescheduledforNovem ber15andDecember20.Bothmeetingdates
arefarenoughinadvanceoftheholidaythatprodu cingagendasforthemeetingswillnotbe
problematic.However,thefirstscheduledmeeting in2012isJanuary3.ThisisthefirstdayCity
HallwillbeopenfollowingtheNewYear'sholiday sinceCityofficeswillbeclosedonMonday,
January2.Becausethatmeeting'sagendamustbep roducedduringtheshortenedweekbetween
ChristmasandNewYearanditemsforthatagendawi llbesparse,IsuggestthattheCouncilcancel
theJanuary3meeting.TheJanuary17CouncilMeet ingwillbeheldasscheduled.
RECOMMENDATION:
TheCouncilshouldconsiderholdingbothNovembera ndDecembermeetingsontheirregulardates
butcanceltheJanuary3,2012meeting.
Page 121 of 121