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HomeMy WebLinkAbout2011.10.18 City Council AgendaCITYOFUNIVERSITYPARK REGULARCITYCOUNCILMEETING LOCATION:CITYHALLCOUNCILCHAMBER AGENDA#2823 OCTOBER18,2011 CALLTOORDER:5:00P.M. 3:30-4:00P.M.EXECUTIVESESSION:TheCouncilwillconveneunderTexasGovernmentCode 551.072fordeliberationregardingarequesttoabandontheHaynie/Danielalleyto theadjacentpropertyowner.Noactionwillbetaken.ExecutiveConferenceRoom, firstfloor,CityHall. 4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:CouncilConferenceRoom,second floor,CityHall. TOSPEAKONANAGENDAITEM AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand returnittotheCitySecretary.Whencalledforwardby theMayor,beforebeginningtheirremarks,speakers areaskedtogotothepodiumandstatetheirnameandaddressfortherecord. I.CALLTOORDER A.INVOCATION:FireChiefRandyHowell B.PLEDGEOFALLEGIANCE:FireChiefRandyHowell/BoyScouts C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston II.AWARDSANDRECOGNITION A.PROCLAMATION:TorecognizecontributionofgaveltoCitybyDr.KentBeasley andJanFeltsBullock - Mace Pg. 3 III.CONSENTAGENDA A.CONSIDERANDACT:onfinalpaymenttoBarsonUtilityCompanyforwater, sanitarysewer,andpavingimprovementsonproject47016 - Smallwood Pg. 6 B.CONSIDERANDACT:onfinalpaymenttoBLASTCOTexasforrenovationofthe Fondrenelevatedwaterstoragetank - Smallwood Pg 12 C.CONSIDERANDACT:onthestatecontractpurchaseoftwo2012ChevyC3500 trucksfortheInfrastructureMaintenanceDivision - Green Pg. 18 D.CONSIDERANDACT:onminutesoftheOctober4,2011CityCouncilMeeting - Spector Pg. 26 IV.MAINAGENDA A.CONSIDERANDACT:onresidentrequesttoamendSection2.01.005oftheCodeof Ordinancestoallowbackyardhens - Spector Pg 32 B.DISCUSS:staffrecommendationtorevisethecurrentsidewalkreplacementprogram and provide direction to staff - Smallwood Pg. 40 Page 1 of 40 V.PUBLICCOMMENTS AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a Councilmembermayrespondwithastatementofspecificfactualinformationora recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately followingthemeeting. AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity AttorneyonanyAgendaitemslistedherein. Page 2 of 40 AGENDAMEMO (10/18/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:SteveMace,CommunityInformationOfficer SUBJECT:PROCLAMATION:TorecognizecontributionofgaveltoCitybyDr.K entBeasley andJanFeltsBullock BACKGROUND: In2006,Dr.BeasleypresentedMayorJames"Blackie "Holmeswithagavelthatwasusedtoformally closethe73rdTexasLegislature'sRegularSession.ThegavelwasgiventoDr.BeasleybyLt. GovernorBobBullocktoacknowledgehisfriend'sye arsofcareandguidance. Thispastsummer,Dr.KentBeasleycontactedformer MayorHolmes.Dr.Beasleysoughttomake thegavelapermanentgifttotheUniversityParkC ityCouncil.TherequestcarriedthesupportofLt . GovernorBullock'swidow,JanFeltsBullock.Used bytheMayorofUniversityParksince2006,the gavelwillcontinuetoopenandcloseCouncilMeeti ngsfordecadestocome.Inrecognitionoftheir generosityandsupport,proclamationswillbeprese ntedtobothindividuals. ATTACHMENTS: BeasleyProclamation Bullockproclamation Page 3 of 40 WHEREAS, Dr. Kent Beasley, in a kind gesture to a longtime friend, presented former Mayor James “Blackie” Holmes with a gavel to use as the Mayor presided over City Council Meetings from 2006 to 2010; and WHEREAS, that gavel, measuring a foot in length and six inches in height, was originally presented to Dr. Beasley by former Lt. Governor Bob Bullock in appreciation for the doctor’s friendship, medical care and guidance; and WHEREAS, Lt. Governor Bullock, a Lone Star political legend, used this same gavel to formally close the 73rd Legislature’s Regular Session in 1993; and WHEREAS, the gavel is still in use today, and Dr. Beasley has requested the gavel be used by University Park Mayors for decades to come; NOW, THEREFORE, I, Mayor W. Richard Davis of the City of University Park, do hereby extend, on behalf of the community, our thanks to Dr. Kent Beasley for his generosity and support. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of University Park to be affixed this 18th day of October 2011. ________________________ W. Richard Davis Mayor Page 4 of 40 WHEREAS, Dr. Kent Beasley, in a kind gesture to a longtime friend, presented former Mayor James “Blackie” Holmes with a gavel to use as the Mayor presided over City Council Meetings from 2004 to 2010; and WHEREAS, that gavel, measuring a foot in length and six inches in height, was originally presented to Dr. Beasley by former Lt. Governor Bob Bullock in appreciation for the doctor’s friendship, medical care and guidance; and WHEREAS, Lt. Governor Bullock, a Lone Star political legend, used this same gavel to formally close the 73rd Legislature’s Regular Session in 1993; and WHEREAS, the gavel is still in use today, and Dr. Beasley has requested the gavel by used by University Park Mayors for decades to come, and that request comes with the blessing of Lt. Governor Bullock’s widow, Jan Felts Bullock; NOW, THEREFORE, I, Mayor W. Richard Davis of the City of University Park, do hereby extend, on behalf of the community, our thanks to Jan Felts Bullock for her generosity and support. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of University Park to be affixed this 18th day of October 2011. ________________________ W. Richard Davis Mayor Page 5 of 40 AGENDAMEMO (10/18/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks SUBJECT:CONSIDERANDACT:onfinalpaymenttoBarsonUtilityCompanyforwate r, sanitarysewer,andpavingimprovementsonproject 47016 BACKGROUND: OnMay4,2010,theCityCouncilapprovedacontrac twithBarsonUtilityCompanyintheamountof $1,784,167.25.ThescopeoftheworkforMPYproje ct47016includedwater,sanitarysewer,and pavingimprovementinthefollowinglocations: *BaltimorenorthfromAmhersttoBrynMawr; *BrynMawrwestfromBaltimoretoTulane; *TulanenorthfromBrynMawrtotheSouthwestern -BrynMawralley; *Stanford-PurduealleywestfromBaltimoretoTu lane; *Amherst-StanfordalleywestfromBaltimoretoT ulane; *Southwestern-GreenbrieralleyeastfromDurham toDublin; Thecontractorcompletedallworkincompliancewit hprojectspecifications,andthe City'sEngineeringDivisionstaffacceptedtheproj ect.Finalquantitiesexceededtheestimated quantities,whichincreasedthetotalcontractamou ntto$1,850,869.70,or3.74%.Previouspayments tothecontractorof$1,758,163.76resultinafina lpaymentdueof$92,705.93. RECOMMENDATION: StaffrecommendsCityCouncilapprovaloffinalpay menttoBarsonUtilityCompanyintheamount of$92,705.93forworkcompletedonproject47016. FUNDINGSOURCE: CAPITALPROJECTSFUND AcctNo42.42.4430 ProjectNo47016.2300 ATTACHMENTS: FINALPAYESTIMATE Page 6 of 40 PROJECT NO. 47016 ESTIMATE NO.Final Work Days This Month 9 Barson Utilities, Inc.CONTRACT AMOUNT: $1,784,167.25 Previous Work Days 189 5326 W. Ledbetter Total Work Days 198 Dallas, Texas 75236 / Phone 214.941.9700 PERIOD:Contract Work Days 675 PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE SECTION 1 - SANITARY SEWER S1 Remove Existing Manhole (4'-0")EA.$400.00 8 $3,200.00 7 $2,800.00 0 $0.007$2,800.00 S2 8" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe w/ Recycled Concrete Mix Backfill & Embedment LF $107.00 3276 $350,532.00 3203 $342,721.00 0 $0.00 3203 $342,721.00 S3 20" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe w/ Recycled Concrete Mix Backfill & Embedment LF $105.00 548 $57,540.00 557 $58,485.00 0 $0.00 557 $58,485.00 S4 Construct 4.0' Dia. Manhole EA.$2,275.00 10 $22,750.00 10 $22,750.00 0 $0.00 10 $22,750.00 S5 Connect Proposed 8" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe to Existing Sanitary Sewer Manhole EA.$415.00 1 $415.00 4 $1,660.00 0 $0.004$1,660.00 S6 4" Sanitary Sewer Service w/ Two Way Cleanout EA.$500.00 112 $56,000.00 110 $55,000.00 0 $0.00 110 $55,000.00 S7 Trench Safety Design and Installation (4 Locations)LS $3,650.00 1 $3,650.00 1 $3,650.00 0 $0.001$3,650.00 S8 System Test (4 Locations)LS $3,000.00 1 $3,000.00 1 $3,000.00 0 $0.001$3,000.00 S9 Cut & Plug Existing Sanitary Sewer (Concrete Plug)EA.$300.00 18 $5,400.00 6 $1,800.00 0 $0.006$1,800.00 S10 Remove Existing Cleanout and Plug Existing 6" Sanitary Sewer Main EA.$375.00 4 $1,500.00 6 $2,250.00 0 $0.006$2,250.00 S11 Connect Proposed 20" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe To Ex. 20" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe EA.$1,200.00 1 $1,200.00 1 $1,200.00 0 $0.001$1,200.00 S12 Construct 5.0" Manhole w/ 8" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe Drop Connection (Inside Drop)EA.$6,500.00 1 $6,500.00 1 $6,500.00 0 $0.001$6,500.00 S13 Install Wastewater Access Device EA.$2,400.00 1 $2,400.00 1 $2,400.00 0 $0.001$2,400.00 S14 Construct 5.0' Dia. Manhole ***EA.$4,500.00 1 $4,500.00 1 $4,500.00 0 $0.001$4,500.00 S15 Connect Proposed 8" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe to Existing Manhole and Construct 8" Drop Using Existing Stub Out (External Drop) EA.$750.00 2 $1,500.00 0 $0.00 0 $0.000$0.00 S16 Construct 4.0' Dia. Manhole Over Existing 8" Sanitary Sewer Main EA.$2,750.00 1 $2,750.00 0 $0.00 0 $0.000$0.00 SECTION 1 - SANITARY SEWER $522,837.00 $508,716.00 SECTION 2 - WATER W1 3" Yelomine PVC Pipe Class 250 Temporary Water Line (Cost includes placement, maintenance, and removal)LF $7.50 6578 $49,335.00 6420 $48,150.00 0 $0.00 6420 $48,150.00 W2 Connect 3" Temporary Water to Existing Water Lines Per Location (Cost includes placement, maintenance, and removal) EA.$400.00 9 $3,600.00 3 $1,200.00 0 $0.003$1,200.00 W3 Temporary 3/4" Water Service to Meter (Cost includes placement, maintenance, and removal)EA.$35.00 62 $2,170.00 0 $0.00 0 $0.000$0.00 W4 Temporary 1" Water Service to Meter (Cost includes placement, maintenance, and removal)EA.$35.00 65 $2,275.00 134 $4,690.00 0 $0.00 134 $4,690.00 W5 Temporary 1.5" Water Service to Meter (Cost includes placement, maintenance, and removal)EA.$50.00 2 $100.00 0 $0.00 0 $0.000$0.00 W6 Temporary 2" Water Service to Meter (Cost includes placement, maintenance, and removal)EA.$75.00 1 $75.00 0 $0.00 0 $0.000$0.00 MONTHLY ESTIMATE Water, Sanitary Sewer and Alley Improvements at Various Locations 8/01/2011 to 9/15/2011 Page 1 of 5 Page 7 of 40 PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE W6-A2 8" D.I. Pipe Class 51 w/ Poly Wrap w/ Recycled Concrete Backfill and Embedment LF $81.50 3364 $274,166.00 3579 $291,688.50 0 $0.00 3579 $291,688.50 W7 Cut & Plug Existing Water Mains (Concrete Plug)$700.00 3 $2,100.00 1 $700.00 0 $0.001$700.00 W8 Remove Existing Valve $300.00 4 $1,200.00 6 $1,800.00 0 $0.006$1,800.00 W9 8" Ductile Iron Resilient Wedge Gate Valve LF $1,200.00 5 $6,000.00 13 $15,600.00 0 $0.00 13 $15,600.00 W9-A2 New 1" Copper Service w/ Meter Box (Includes Tapping Saddle)$600.00 127 $76,200.00 134 $80,400.00 0 $0.00 134 $80,400.00 W9-B2 New 1.5" Copper Service w/ Meter Box (Includes Tapping Saddle)EA.$1,200.00 2 $2,400.00 0 $0.00 0 $0.000$0.00 W9-C2 New 2" Copper Service w/ Meter Box (Includes Tapping Saddle)EA.$1,900.00 1 $1,900.00 1 $1,900.00 0 $0.001$1,900.00 W10 Connect to Existing Water Line Per Location EA.$1,250.00 11 $13,750.00 15 $18,750.00 0 $0.00 15 $18,750.00 W11 Trench Safety Design & Installation (3 Locations)LS $6,100.00 1 $6,100.00 1 $6,100.00 0 $0.001$6,100.00 W12 System Test (3 Locations)LS $3,000.00 1 $3,000.00 1 $3,000.00 0 $0.001$3,000.00 W14-A2 Install 8" DI Pipe Class 51 Thru 14" Steel Casing Pipe (0.250" Min Wall Thickness) Installed In Box Culvert EA.$115.00 55 $6,325.00 48 $5,520.00 0 $0.00 48 $5,520.00 SECTION 2 - WATER TOTAL BASE BID $450,696.00 $479,498.50 SECTION 3 - PAVING P1 Mobilization (4 Locations)LS $15,000.00 1 $15,000.00 1 $15,000.00 0 $0.001$15,000.00 P2 Sawed Breakout line-Full Depth LF $1.25 4541 $5,676.25 2873.6 $3,592.00 0 $0.002873.6$3,592.00 P3 Temporary Pavement Repair (2" HMAC and Recycled Concrete Mix Backfill and Compacted Selected Backfill) (Cost includes placement, maintenance, and removal) SY $20.00 401 $8,020.00 306.5 $6,130.00 0 $0.00306.5$6,130.00 P4 Remove Asph. Concrete Pvmt. w/Reinf. Concrete Base (4" HMAC Average and 6" Concrete Base) (Utility Trench Cut)SY $14.00 278 $3,892.00 400.94 $5,613.16 0 $0.00400.94$5,613.16 P5 Replace Asph. Concrete Pvmt. w/Reinf. Concrete Base (4" HMAC Average and 6" Concrete Base) (Utility Trench Repair) SY $60.00 278 $16,680.00 337.65 $20,259.00 0 $0.00337.65$20,259.00 P6 Remove Existing 4" +/- Reinforced Concrete Sidewalk SY $9.00 17 $153.00 51.30 $461.70 0 $0.0051.3$461.70 P7 Remove Existing 6" +/- Reinforced Concrete Driveway SY $9.00 186 $1,674.00 633.39 $5,700.51 0 $0.00633.39$5,700.51 P8 Remove Existing 6" +/- Reinforced Concrete Alley Pavement SY $9.00 2993 $26,937.00 2898.68 $26,088.12 0 $0.002898.68$26,088.12 P9 Remove Existing Reinforced Concrete Alley Approach SY $9.00 158 $1,422.00 144.31 $1,298.79 0 $0.00144.31$1,298.79 P10 4" Reinforced Concrete Sidewalk Class "A", 5 Sack, 3600 PSI@28 Days SY $115.00 15 $1,725.00 51.29 $5,898.35 0 $0.0051.29$5,898.35 P11 6" Reinforced Concrete Driveway Class "C", 6 Sack, 3600 PSI@28 Days SY $40.00 197 $7,880.00 633.39 $25,335.60 0 $0.00633.39$25,335.60 P12 8"-5"-8" Reinforced Concrete Alley Class "C", 6 Sack, 3600 PSI@28 Days SY $42.00 2887 $121,254.00 2898.68 $121,744.56 0 $0.002898.68$121,744.56 P13 6" Reinforced Concrete Alley Approach Class "C", 6 Sack, 3600 PSI@28 Days SY $40.00 141 $5,640.00 151.12 $6,044.80 0 $0.00151.12$6,044.80 P14 Monolithic Variable Height Curb (6" to 12" in alley) location to be determined in field LF $4.50 746 $3,357.00 113 $508.50 38 $171.00 151 $679.50 P15 Replace Plant Material (Bermuda, St. Augustine, Asian Jasmine, or Other) (Contractor Must Replace w/ Same Plant Material) SY $40.00 100 $4,000.00 12 $480.00 0 $0.00 12 $480.00 P16 Gravel Alley ROW (Complete in Place)SY $18.00 532 $9,576.00 469.83 $8,456.94 0 $0.00469.83$8,456.94 DELETEDDELETED Page 2 of 5 Page 8 of 40 PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE P17 Horizontal & Vertical Control (4 Locations)LS $10,000.00 1 $10,000.00 1 $10,000.00 0 $0.001$10,000.00 P18 Barrier-Free Ramps (ADA Compliant) (Brick to be supplied by City of University Park)EA $850.00 8 $6,800.00 2 $1,700.00 0 $0.002$1,700.00 P19 Remove Existing Reinforced Concrete Inlet (10'-0")LS $750.00 2 $1,500.00 2 $1,500.00 0 $0.002$1,500.00 P20 Plug 18 " Existing Storm Sewer Pipe at Existing 2-8.8x4.5 Box Culvert and Backfill w\ Recycled Concrete Mix EA $500.00 2 $1,000.00 3 $1,500.00 0 $0.003$1,500.00 P21 Install Double~Triple Grate Inlet In Ex. Box Culvert. Including 14" Pipe & 8" Casing Pipe, Inserting 8" Wtr. Line, Remove Ex. Grates, RCM Backfill & all labor & materials. LS $5,000.00 2 $10,000.00 2 $10,000.00 0 $0.002$10,000.00 P22 Remove Existing Reinforced Concrete Pvmt.( 8" Average) (Utility Trench Cut)SY $9.00 242 $2,178.00 107.56 $968.04 0 $0.00107.56$968.04 P23 Replace 8" Reinforced Concrete Pavement (Utility Trench Repair)SY $40.00 242 $9,680.00 107.56 $4,302.40 0 $0.00107.56$4,302.40 SECTION 3 - PAVING TOTAL BASE BID $274,044.25 $282,753.47 SECTION 1 - SANITARY SEWER ALTERNATIVE - ADDED to CONTRACT - BALTIMORE / BRYN MAWR / TULANE S1 8" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe w/ Recycled Concrete Mix Backfill & Embedment EA.$40.00 30 $1,200.00 60 $2,400.00 0 $0.00 60 $2,400.00 S2 20" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe w/ Recycled Concrete Mix Backfill & Embedment LF $93.00 1905 $177,165.00 1885 $175,305.00 0 $0.00 1885 $175,305.00 S3 Connect Proposed 8" Sanitary Sewer Line to Existing 6" Sanitary Sewer Line LF $750.00 3 $2,250.00 2 $1,500.00 0 $0.002$1,500.00 S4 Connect to Existing 20" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe EA.$1,500.00 1 $1,500.00 1 $1,500.00 0 $0.001$1,500.00 S5 Construct 5.0' Dia. Manhole EA.$4,500.00 8 $36,000.00 7 $31,500.00 0 $0.007$31,500.00 S6 Cut and Plug Existing 6" Sanitary Sewer EA.$500.00 5 $2,500.00 3 $1,500.00 0 $0.003$1,500.00 S7 Plug Existing 6" Sanitary Sewer in Existing Manhole LS $500.00 2 $1,000.00 1 $500.00 0 $0.001$500.00 S8 Construct 8" Inside Drop Connection LS $1,900.00 1 $1,900.00 2 $3,800.00 0 $0.002$3,800.00 S9 Install Wastewater Access Device EA.$1,850.00 1 $1,850.00 2 $3,700.00 0 $0.002$3,700.00 S10 Install Wastewater Access Device w/ Drop w/ Bends EA.$1,950.00 1 $1,950.00 0 $0.00 0 $0.000$0.00 S11 Install Wastewater Access Device w/ Bends EA.$1,950.00 1 $1,950.00 0 $0.00 0 $0.000$0.00 S12 Trench Safety Design and Installation EA.$1,850.00 1 $1,850.00 1 $1,850.00 0 $0.001$1,850.00 S13 System Test EA.$3,000.00 1 $3,000.00 1 $3,000.00 0 $0.001$3,000.00 SECTION 1 - SANITARY SEWER ALTERNATIVE TOTAL $234,115.00 $226,555.00 SECTION 2 - STORM SEWER ALTERNATIVE - ADDED to CONTRACT - BALTIMORE / BRYN MAWR / TULANE STM1 RemoveExistingReinforcedConcreteStormSewerCurb Inlets ( 7'-6" )EA.$600.00 1 $600.00 1 $600.00 0 $0.001$600.00 STM2 RemoveExistingReinforcedConcreteStormSewerCurb Inlets ( 9'-6" )EA.$750.00 1 $750.00 1 $750.00 0 $0.001$750.00 STM3 RemoveExistingReinforcedConcreteStormSewerCurb Inlets ( 11'-9" )EA.$1,000.00 3 $3,000.00 3 $3,000.00 0 $0.003$3,000.00 ALTERNATIVE SANITARY SEWER, STORM SEWER AND PAVING - BALTIMORE / BRYN MAWR / TULANE DELETEDDELETEDDELETED Page 3 of 5 Page 9 of 40 PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE STM4 Plug Existing 18"ReinforcedConcrete Pipe at Existing 2- 9x5 Reinforced Concrete Box Culvert EA.$500.00 3 $1,500.00 2 $1,000.00 0 $0.002$1,000.00 STM5 ConnectProposed 24"ReinforcedConcreteStormSewer Pipe to Existing 2- 9'x5' Reinforced Concrete Box Culvert EA.$500.00 1 $500.00 9 $4,500.00 0 $0.009$4,500.00 STM6 ConnectProposed 24"ReinforcedConcreteStormSewer Pipe to Existing 1- 8x4' Reinforced Concrete Box Culvert EA.$500.00 2 $1,000.00 1 $500.00 0 $0.001$500.00 STM7 ConnectProposed 24"ReinforcedConcreteStormSewer Pipe to Existing 24" Reinforced Concrete Storm Sewer Pipe EA.$500.00 2 $1,000.00 1 $500.00 0 $0.001$500.00 STM8 24"Class III ReinforcedConcrete Pipe w/Recycled ConcreteMixBackfill and EmbedmentSelectBackfill Material (Avg. Cut @ Flow line 6'-6" ) LF $80.00 100 $8,000.00 48 $3,840.00 0 $0.00 48 $3,840.00 STM9 ConstructRecessed 10'CurbInletIncludes 10'Upstrm and10'Downstrm Variable HeightCurb)(Top to Flow line Depth 4'-6" ) ( Inlet Recessed 2'-0" ) EA $4,800.00 5 $24,000.00 5 $24,000.00 0 $0.005$24,000.00 STM10 Horizontal & Vertical Control LS $6,500.00 1 $6,500.00 1 $6,500.00 0 $0.001$6,500.00 SECTION 2 - STORM SEWER ALTERNATIVE TOTAL $46,850.00 $45,190.00 SECTION 3 - PAVING ALTERNATIVE - ADDED to CONTRACT - BALTIMORE / BRYN MAWR / TULANE P1 Mobilization LS $15,000.00 1 $15,000.00 1 $15,000.00 0 $0.001$15,000.00 P2 Sawed Breakout line-Full Depth LF $1.25 8000 $10,000.00 7850.42 $9,813.03 0 $0.007850.42$9,813.03 P3 Temporary Pavement Repair (2" HMAC and Recycled Concrete Mix Backfill and Compacted Selected Backfill) (Cost includes placement, maintenance, and removal) SY $20.00 1060 $21,200.00 924.5 $18,490.00 0 $0.00924.5$18,490.00 P4 Remove Asph. Concrete Pvmt. w/Reinf. Concrete Base (4" HMAC Average and 6" Concrete Base) (Utility Trench Cut)SY $14.00 1420 $19,880.00 1901.81 $26,625.34 0 $0.001901.81$26,625.34 P5 Replace Asph. Concrete Pvmt. w/Reinf. Concrete Base (4" HMAC Average and 6" Concrete Base) (Utility Trench Repair) SY $65.00 1420 $92,300.00 1901.81 $123,617.65 0 $0.001901.81$123,617.65 P6 Remove Existing 4" +/- Reinforced Concrete Sidewalk SY $9.00 100 $900.00 61.03 $549.27 0 $0.0061.03$549.27 P7 Remove Existing 6" +/- Reinforced Concrete Driveway SY $9.00 90 $810.00 96.42 $867.78 0 $0.0096.42$867.78 P8 Remove Existing Reinforced Concrete Alley Approach SY $9.00 150 $1,350.00 8.14 $73.26 0 $0.008.14 $73.26 P9 4" Reinforced Concrete Sidewalk Class "A", 5 Sack, 3600 PSI@28 Days SY $115.00 100 $11,500.00 61.03 $7,018.45 0 $0.0061.03$7,018.45 P10 6" Reinforced Concrete Driveway Class "C", 6 Sack, 3600 PSI@28 Days SY $40.00 90 $3,600.00 96.42 $3,856.80 0 $0.0096.42$3,856.80 P11 6" Reinforced Concrete Alley Approach Class "C", 6 Sack, 3600 PSI@28 Days SY $40.00 150 $6,000.00 8.14 $325.60 0 $0.008.14$325.60 P12 Replace Plant Material (Bermuda, St. Augustine, Asian Jasmine, or Other) (Contractor Must Replace w/ Same Plant Material) SY $40.00 100 $4,000.00 438.57 $17,542.80 0 $0.00438.57$17,542.80 P13 Remove Existing Reinforced Concrete Pvmt.( 8" Average) (Utility Trench Cut)SY $9.00 60 $540.00 24.39 $219.51 0 $0.0024.39$219.51 P14 Replace 8" Reinforced Concrete Pavement (Utility Trench Repair)SY $58.00 60 $3,480.00 24.39 $1,414.62 0 $0.0024.39$1,414.62 P15 Barrier-Free Ramps (ADA Compliant) (Brick to be supplied by City of University Park)EA $850.00 2 $1,700.00 2 $1,700.00 0 $0.002$1,700.00 P16 6' Edge Milling (Varies 0" to 2") Concrete Pavement SY $17.00 70 $1,190.00 95.2 $1,618.40 0 $0.0095.2$1,618.40 DELETEDDELETED Page 4 of 5 Page 10 of 40 PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE P17 20' Butt Joint Milling (Varies 0" to 2") Concrete Pavement SY $17.00 140 $2,380.00 99.44 $1,690.48 0 $0.0099.44$1,690.48 P18 20' Butt Joint Milling (Varies 0" to 2") Asphalt Pavement SY $17.00 60 $1,020.00 0 $0.00 0 $0.000$0.00 P19 Storm water Curb Openings (Neenah R3262-1)EA $575.00 4 $2,300.00 2 $1,150.00 0 $0.002$1,150.00 P20 3" Hot Mix Asphaltic Concrete Overlay SY $20.00 670 $13,400.00 1218.47 $24,369.40 0 $0.001218.47$24,369.40 P21 Proposed 8" Reinforced Concrete Pavement W/ 6" Curb and Gutter SY $42.00 125 $5,250.00 136.45 $5,730.90 0 $0.00136.45$5,730.90 P22 Proposed 8" Reinforced Concrete Pavement W/ 6" Curb and Gutter W/ Paving Bracket Support SY $42.00 450 $18,900.00 0 $0.00 0 $0.000$0.00 P23 Remove Existing Reinforced Concrete Pavement W/ Existing Curb&Gutter SY $9.00 575 $5,175.00 136.45 $1,228.05 0 $0.00136.45$1,228.05 P24 Remove Existing Fire Hydrant and Valve EA $750.00 1 $750.00 1 $750.00 0 $0.001$750.00 P25 Install Fire Hydrant Assembly W/ Valve (15' Fire Hydrant Lead)EA $3,500.00 1 $3,500.00 1 $3,500.00 0 $0.001$3,500.00 P26 Horizontal & Vertical Control LS $9,500.00 1 $9,500.00 1 $9,500.00 0 $0.001$9,500.00 SECTION 3 - PAVING ALTERNATIVE TOTAL $255,625.00 $263,651.34 CONTRACT TOTAL $1,784,167.25 Total to Date $1,806,364.31 Field Orders Connect to Existing 8" Sanitary Sewer EA $750.00 1$750.000 $0.001$750.00 Cut and Plug Existing Water EA $500.00 8$4,000.000 $0.008$4,000.00 Install Water around Manhole w/ 4 - 45 Degree Fitting and Blocking EA $1,000.00 4$4,000.000 $0.004$4,000.00 Rip Rap SY $60.00141.86$8,511.600 $0.00141.86$8,511.60 Install temporary drain Tulane Ea $500.00 1$500.000 $0.001$500.00 Remove Temp Drain & plug box Ea $1,250.00 1$1,250.000 $0.001$1,250.00 Curb & Gutter Lf $31.50221.7$6,983.550 $0.00221.7$6,983.55 4' inlet EA $3,150.00 2$6,300.000 $0.002$6,300.00 6' inlet EA $3,500.00 2$7,000.000 $0.002$7,000.00 8' inlet EA $4,000.00 1$4,000.000 $0.001$4,000.00 Removal of Hot Mix Asphalt SY $4.00302.56$1,210.240 $0.00302.56$1,210.24 *** two manholes removed from item S-14 total and to item S-5 in the alternate items section Field Orders Total $44,505.39 Total for Contract $1,784,167.25 Total for Estimate $1,850,869.70 Contract Sum This Project: Work Completed To Date $1,850,869.70 Retainage This Project:-$ Previous Payments:1,758,163.76$ Amount Due This Estimate:$92,705.93 $1,784,167.25 DELETEDDELETEDDELETED Page 5 of 5 Page 11 of 40 AGENDAMEMO (10/18/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks SUBJECT:CONSIDERANDACT:onfinalpaymenttoBLASTCOTexasforrenovationof the Fondrenelevatedwaterstoragetank BACKGROUND: AttheirAugust2,2010meeting,theCityCouncila pprovedacontractwithBLASTCOTexasinthe amountof$711,650forrenovationoftheFondrenel evatedwaterstoragetank.Thescopeofwork generallyincludedremovaloftheexistingpaintsy stem(bothinteriorandexterior),repairofrust damagetothesteel,andinstallationofanewpain tsystem.Achangeorderwasapprovedfor$23,200 forinstallationofanewpainters'railontheint eriorofthetank.Whenorderingthepaintsystem,staff askedthecontractortomodifytheexteriorpaint,whichresultedinanadditionalcostof$6,022.16 (Changeorder2). Thecontractorcompletedworkontheprojectinacc ordancewiththeengineer'sspecifications,and theCity'sengineeringstaffhasacceptedthework.Thefinalcostoftheproject,includingthetwo changeordersis$740,872.16.Becausethecompletio noftheprojectextendedbeyondthecontract time,liquidateddamagedintheamountof$35,646.8 3wereassessedagainstthecontractor.Thiswas noreflectiononthequalityoftheirwork.Thede layswereforthemostpart,weatherrelated.The liquidateddamageshelpeddefraytheadditionalins pectioncostsduringtheperiodfollowingthe contractdate. Afterassessmentoftheliquidateddamagesandprio rpayment,thefinalpaymenttothecontractoris $20,494.93.FundsareavailableintheCapitalPro jectsFundforthiswork. RECOMMENDATION: StaffrecommendsCityCouncilapprovalofChangeOr derNo.2andauthorizationtomakefinal paymenttoBLASTCOTexas,Inc.intheamountof$20 ,494.93. FUNDINGSOURCE: CAPITALPROJECTSFUND AcctNo42.42.4420 ProjectNo48100.2300 ATTACHMENTS: FINALPAYESTIMATE48100 FINALPAYESTIMATE248100 CHANGEORDERNO248100 AFFIDAVIT48100 Page 12 of 40 INVOICE Blastco Texas, Inc. 5514 Easthampton Drive Houston, TX 77039 FEIN 20-4193192 DATE:October 11, 2011 INVOICE #4184-6 Phone 281-590-3200 Fax 281-590-3234 Bill To:Job Description: Brad Rusk Nathan D. Maier Consulting Engineers, Inc. 8080 Park Lane, Suite 600 Dallas, TX 75231 Billed Through: FINAL AMOUNT Work Completed To Date 733,722.16$ Less: 0% Retainage -$ Previous Payments (677,580.40)$ (35,646.83)$ TEXAS Exempt TX- TX- TX- SUBTOTAL: 20,494.93$ TAX: -$ TOTAL AMOUNT DUE: 20,494.93$ Make all checks payable to Blastco Texas, Inc. If you have any questions concerning this invoice, contact Rene Arnold, 281-590-3200, renea@tfwarren.com ---------- Tax Breakdown ---------- Terms: Due 30 days after engineer's recommendation APPLICATION FOR PROGRESS PAYMENT # 6 (FINAL) Backcharges City of University Park Fondren Water Tank Repairs & Painting Purchase Order No.: DESCRIPTION Page 13 of 40 UNIT CONTRACT% COMPL.% COMPL.AMOUNTAMOUNTBALANCE TO RETAINAGE ITEMQTYUNIT DESCRIPTION OF ITEM RATEAMOUNTPREVIOUSTO DATETHIS PERIODTO DATEFINISH 1 Repairs of Steel Water Storage Tank 1LSInitial abrasive blast cleaning for evaluation of pitting$3,000.00$3,000.00 100.00%100.00%$0.00 $3,000.00 $0.00 $0.00 1LSSlip-resistant interior dry ladder rungs $1,500.00$1,500.00 0.00%100.00%$1,500.00 $1,500.00 $0.00 $0.00 1LSNew interior wet container ladder and safe climbing device $6,500.00$6,500.00 80.00%100.00%$1,300.00 $6,500.00 $0.00 $0.00 1LSClosure chains at access openings $1,500.00$1,500.00 100.00%100.00%$0.00 $1,500.00 $0.00 $0.00 1LSAccess tube light fixture globe $500.00$500.00 0.00%100.00%$500.00 $500.00 $0.00 $0.00 1LSRelocation of conduits $2,500.00$2,500.00 0.00%100.00%$2,500.00 $2,500.00 $0.00 $0.00 1LSAntenna cable supports in access tube $4,000.00$4,000.00 100.00%100.00%$0.00 $4,000.00 $0.00 $0.00 1LSAntenna cable penetrations at top of access tube $1,000.00$1,000.00 100.00%100.00%$0.00 $1,000.00 $0.00 $0.00 1LSAccess tube manhole curb notch $2,000.00$2,000.00 100.00%100.00%$0.00 $2,000.00 $0.00 $0.00 1LSRoof railing toe bar $2,500.00$2,500.00 100.00%100.00%$0.00 $2,500.00 $0.00 $0.00 1LSTwo aluminum roof vents and steel exhaust fan flanges $15,000.00$15,000.00 50.00%100.00%$7,500.00 $15,000.00 $0.00 $0.00 1LSNew 24 in. diameter roof manhole $5,500.00$5,500.00 100.00%100.00%$0.00 $5,500.00 $0.00 $0.00 1LSWeld existing hasp for container roof manhole $750.00$750.00 100.00%100.00%$0.00 $750.00 $0.00 $0.00 1LSLocking tabs and chain for flanged and bolted roof manhole$750.00$750.00 100.00%100.00%$0.00 $750.00 $0.00 $0.00 1LSExisting couplings in roof $3,500.00$3,500.00 0.00%100.00%$3,500.00 $3,500.00 $0.00 $0.00 1LSManhole gaskets $1,500.00$1,500.00 0.00%100.00%$1,500.00 $1,500.00 $0.00 $0.00 2 Cleaning and Metalizing of Interior Wet Surface 1LSSurface preparation $150,000.00$150,000.00 100.00%100.00%$0.00 $150,000.00 $0.00 $0.00 1LSMetalizing $175,000.00$175,000.00 70.00%100.00%$52,500.00 $175,000.00 $0.00 $0.00 3 Cleaning and Repainting of Interior Dry Surface $0.00 $0.00 1LSSurface preparation $12,000.00$12,000.00 100.00%100.00%$0.00 $12,000.00 $0.00 $0.00 1LSPainting $16,000.00$16,000.00 95.00%100.00%$800.00 $16,000.00 $0.00 $0.00 4 Cleaning and Repainting of Exterior Surface 1LSSurface preparation $160,000.00$160,000.00 100.00%100.00%$0.00 $160,000.00 $0.00 $0.00 1LS1st coat $40,000.00$40,000.00 100.00%100.00%$0.00 $40,000.00 $0.00 $0.00 1LS2nd coat $40,000.00$40,000.00 80.00%100.00%$8,000.00 $40,000.00 $0.00 $0.00 1LS3rd coat $50,000.00$50,000.00 60.00%100.00%$20,000.00 $50,000.00 $0.00 $0.00 51LSCleaning Exterior Concrete Pedestal $9,500.00$9,500.00 100.00%100.00%$0.00 $9,500.00 $0.00 $0.00 Extra Repair Items (if required) 610LFRepair welding $160.00$1,600.00 0.00%0.00%$0.00 $0.00 $1,600.00 $0.00 73Gallon Pit Filling $350.00$1,050.00 0.00%0.00%$0.00 $0.00 $1,050.00 $0.00 860SFInterior Chipping and Grinding $75.00$4,500.00 0.00%0.00%$0.00 $0.00 $4,500.00 $0.00 91LSChange Order #1 Remove T-Rails $23,200.00$23,200.00 100.00%100.00%$0.00 $23,200.00 $0.00 $0.00 101LS Change Order #2 Alternative Exterior Paint $6,022.16$6,022.16 0.00%100.00%$6,022.16 $6,022.16 $0.00 $0.00 BASE BID TOTAL $740,872.16 $105,622.16 $733,722.16 $7,150.00 $0.00 BASE BID WORK COMPLETED THROUGH: Completion CITY OF UNIVERSITY PARK, TEXAS FONDREN WATER TANK REPAIRS AND PAINTING PROJECT NUMBER: 48100 BLASTCO TEXAS INC. PAYMENT APPLICATION NO. 6 (FINAL) 1 Page 14 of 40 Page 15 of 40 Page 16 of 40 Page 17 of 40 AGENDAMEMO (10/18/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:ChristineGreen,PurchasingAgent SUBJECT:CONSIDERANDACT:onthestatecontractpurchaseoftwo2012ChevyC3 500 trucksfortheInfrastructureMaintenanceDivision BACKGROUND: AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseoftwo2012Chevrolet C3500PickupTrucksforInfrastructureMaintenance.Thispurchaseisascheduledreplacementof twoexistingtrucks. Thesevehiclesareavailableonastatecontractth roughCaldwellCountryforatotalcostof $58,331.Purchasesmadethroughstatecontractsati sfyallcompetitivebiddingrequirements. RECOMMENDATION: Staffrecommendspurchaseoftwo2012ChevroletC35 00trucksfromCaldwellCountryviastate contractintheamountof$58,331. ATTACHMENTS: MemofromJimGau,VPR,StateContractPricingWork sheet Page 18 of 40 Of Ulri\rersm, Park RECEIVER ocr 04 a September 28,201 1 To: Harry S hearouse, lnfrastrudure Maintenance Supe~sor Subject Replamment Vehicles Attached please find the VPR and requisition to replace two pickups in your department. These units being replaced are unit 6351 a 2001 Ford F-250 with 100,000 miles and unit 6383 a 2001 Ford F-250 with 76000 miles. These units will be replaced with 2012 Chevrolet 3500 HD pickups with utility bodies and one will have a lift gate. Please review the specifications and sign and forward the paperwork if you are satisfied with the configuration. Call me if you have any questions. / Jim Gau Jr. Fleet Manager Page 19 of 40 City of University Park, Texas VEHICLE PROCUREMENT REQUISITION (VPR) Date 949- doll INSf RUCTIONS: Department manager- complete the header portion of this form and forward the VPR to the Fleet Manager. This document and its attachments serve as the official requisition for a vehicle and ensure that all approvals have been made. Vehicle description: (21 a0 1 2 ~EUY C 3 530 ?&up User Department Type of purchase: I. Planned replacement 2. Early replacement 3. Upgrade 4. Addition Dept. mgr. signature Dept. head signature Anticipated City Council meeting approval date: LO -18-201 1 1. Initial Request User Department or Fleet Manager submits VPR. User department includes brief written attachment describing need for and intended use of vehicle (not required for planned replacement of like equipment). 2. Specifications Page 20 of 40 3. Assemble prices ble quotes, conduct bid process, contracts. Purchasing Agent iews and makes selection by 4. Executive approv Fleet Manager forwards VPR and supporting documents to Finance Director who fonnrard VPR to Purchasing Agent. Date 1 Q/H 111 batd Purchasing Agent prepares agenda memo regarding complianw with City purchasing policy and State purchasing law and submits to City Secretary along with user deparhnent memo and bid tabulation. Purchasing Agent 6. City Council Approval Date Date 7. Purchase Order execution and order placement Purchasing Agent sets up Purchase Order and places order with vendor. Purchasing Agent sends PO copy to Fleet Manager 8. Vehicle delivery and acceptance Vendor delivers vehicle to Equipment Services Division. Fleet Manager or designee accepts delivery and approves payment of invoice for vehicle. Fleet Manager forwards approval to Accounts Payable Specialist for payment. Page 21 of 40 QUOTE# OOGG CONTRACT PRICING WORKSHEET I ~nd User: CITY OF UNIVERSITY PARK I Contractor: CALDWELL COZTNTRY 1 Contact Name: JIM GAU I CALDWELL COUNTRY Email : JGAU@UPT-. ORC Phone #: 214-987-5475 Fax #: 214-987-5479 Location City: UNIVERSITY PARK, TX I Product Description: 2012 CHEVROLET 35QOHD SILVERADO EXT CAB CC30953 Prepared By: Averyt Knapp Email : aknapp@caldwellcountry.com Phone #: 000-299-7283 or 979- 567-6116 Fax #: 979-567-0853 Date Prepared: SEPTEMBER 27, 2011 Contract Number: CPA 072-STATE A Base Price & Options: 1 $28,447 Address: P. 0. Box 27, Caldwell, TX 77836 Tax ID # 14-1856072 I B Published Options Code Description 10,70O#WWR, SINGLE REAR WHEEL, EXTENDED CAB, 6.0LV0 GAS, 6- SPD AUT-TIC, AIR CONDITION, AM/FM STEREO, CAMPER MIRRORS, FACTORY TRAILER BRAKE CONTROrnR, LT265/70Rl8E (51, 40-20-40 VINYL, FUU RWBBEQR EZWR, POWER SWPPLY 12V DIRECT 9L4, KNAPHEIDE 6 9 6 J1, MASTERLCOK CCPlPARTMENT LOCKS, CLASS V RECEIVER W/7-WAY PLUG Cost INCL Description P p I I I I PO BOX 27 I 1 Subtotal B I I De~cri~tion I Cost I Code Description I Cost I Subtow C D Other Brice Adjustments (Installation, Delivery, Etc,.) Page 22 of 40 Page 23 of 40 QUOTE# 0066 CONTRACT PRICING WORKSHEET End User: CITY OF UNIVERSITY PARX I Contractor: CALDWELL COUNTRY I Contact Mama: GAU I CALDWEU COUNTRY I Email : JQAU@UPTEXAs. OW I Prepared By: Avoryt Knapp I Phone #: 214-987-5475 I Email: akna~@caldwmllcountry.c~ Fax #: 214-987-5479 Phone #: 800-299-7203 or 979- 567-611 6 Location City: UNfVERSITY PARK, TX Fax #: 979-567-0853 Date Prmpared: SEPFWR 27, 2011 Address: P. 0. Box 27, Caldwell, TX 77836 Contract Number: CPA 072-STATE Tax ID # 14-1856872 I 1 Proctuct Descxi~tion: 2012 CHEVROLET 3SOOHD SILVERADO REG CAB CC30903 B Published Options Code Desoription Coat lO,QOO#GWIR, SINGLE XNCL REAR WEEL, 6.OLW GAS, 6-SW AUTOMATIC, AIR CONDITION, AM/m STEREO, CAMPER MIRRORS, FACTORY TWmR CrnRoLuR, LT265f70R18E (5) , 40-20-40 VINYL, FUWl Rm4R FLOOR, PaWER SUPPLY 12V DIRECT 9M, mHEIDE 696J1, PZA;SmRLCOK COMPAR-T m, TO5MY GATE 54-1040 TP27-1000# LIFTGATE- Bm, CLASS v RECEIVER W/7-mY - Code Dmacri~tion I Cost Subtotal 3 Code I De8~ription I Cost I Codr 1 Deaaription 1 Coat Page 24 of 40 D Othl Price Adjustment. (Installation, 1 . Subtot81 D E Upit Coat hforr ha & N-quipmmt Chugma (A+B+C+D) Quantity ordered x Subtotal P $29,804 I $29,084 F Won-Equipment Charges (Trade-In, Warranty, Eta.. ) G. Color of Vehialr: WHITE H. Total Purchase Prlce (E+F) EstiPatrd Deliwry 120 NS AgPX Date : Page 25 of 40 AGENDAMEMO (10/18/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:LizSpector,CitySecretary SUBJECT:CONSIDERANDACT:onminutesoftheOctober4,2011 CityCouncilMeeting BACKGROUND: MinutesoftheOctober4,2011CityCouncilMeeting areincludedfortheCouncil'sreview. ATTACHMENTS: Oct.4,2011CityCouncilMtgMinutes Page 26 of 40 MINUTES AGENDA #2822 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER – CITY HALL TUESDAY, OCTOBER 4, 2011, 5:00 P.M. 3:00 - 3:47 P.M. EXECUTIVE SESSION THE COUNCIL CONVENED UNDER TEXAS GOVERNMENT CODE 551.071 TO RECEIVE CONFIDENTIAL LEGAL ADVICE FROM THE CITY ATTORNEY ON ZONING MATTERS AND TGC 551.072 FOR DELIBERATIONS REGARDING THE POSSIBLE ACQUISITION OF REAL PROPERTY LOCATED AT 7305 TURTLE CREEK BLVD. NO ACTION WAS TAKEN. EXECUTIVE CONFERENCE ROOM, CITY HALL. 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL CONFERENCE ROOM, SECOND FLOOR, CITY HALL. The Regular City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Councilmember Stewart, Mayor Pro Tem Grable, Mayor Davis, Councilmember Clark, and Councilmember Begert. Also in attendance were City Manager Livingston, and City Attorney Dillard. Staff in attendance included: Director of Parks Gerry Bradley, Chief Planning Official Harry Persaud, Administrative Intern George Ertle, Director of Community Development Robbie Corder, Director of Human Resources Luanne Hanford, Assistant Director of Public Works Jacob Speer, Fire Chief Randy Howell, Police Chief Gary Adams, Director of Public Works Bud Smallwood, City Secretary Liz Spector, Director of Finance Kent Austin, Director of Information Services Jim Criswell and Community Information Officer Steve Mace. Director of Finance Kent Austin recognized the City’s purchasing operation for receiving their 11th consecutive Achievement of Excellence in Procurement award. He introduced Purchasing Agent Christine Green and Purchasing Assistant Sandy Perkins. Mayor Davis presented them with the award and thanked them for their continued efforts to provide quality purchasing for the city. I. CALL TO ORDER A. INVOCATION: Mayor Pro Tempore Jerry Grable B. PLEDGE OF ALLEGIANCE: Mayor Pro Tempore Jerry Grable C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis D. INTRODUCTION OF STAFF: City Manager Bob Livingston II. AWARDS AND RECOGNITION A. RECOGNITION: 2011 Achievement of Excellence in Procurement (AEP) Award Page 27 of 40 The City agrees to pay Dallas County Health and Human Services the sum of $48.00 for Fiscal Year 2012 services related to the control of tuberculosis, sexually transmitted diseases, and communicable diseases as well as certain laboratory services. The City agrees to contract with Dallas County to allow Dallas County Health and Human Services to provide food establishment inspections and environmental health services at the cost of $150 per year per facility. This amount provides the City with two annual inspections of each facility. This proclamation establishes Friday, November 11, 2011 as “Arbor Day” in the City of University Park. This Interlocal Agreement with the North Central Texas Council of Governments (NCTCOG) provides resources for staff and developer training, public education, and guidance with TCEQ mandated annual reporting concerning compliance with the City’s Storm Water Management Program (SWMP). The FY2012 dues for the City's participation in the program are $2,943.00. III. CONSENT AGENDA A. CONSIDER AND ACT: on an Interlocal Agreement for Health Services with Dallas County Department of Health and Human Services (DCHHS) for FY2012 B. CONSIDER AND ACT: on a contract for Food Establishment Inspections and Environmental Health Services with Dallas County Health and Human Services (DCHHS) for FY2012 C. CONSIDER AND ACT: on minutes of the September 20, 2011 City Council Meeting D. PROCLAMATION: in support of Arbor Day 2011 E. CONSIDER AND ACT: on an Interlocal Agreement with the North Central Texas Council of Governments concerning the Regional Storm Water Management Program F. CONSIDER AND ACT: on a license agreement with Circle G Carriages to operate horse-drawn carriage rides during the holiday season G. CONSIDER AND ACT: on the HGAC purchase of two Ford F-150 trucks for the Community Development Department H. CONSIDER AND ACT: on the cooperative purchase of a 2012 Ford F-550 crew cab truck for the Parks Department I. CONSIDER AND ACT: on the purchase of three 2012 Chevrolet Tahoe police vehicles via the Tarrant County Cooperative Purchasing Program J. CONSIDER AND ACT: on the BuyBoard Purchase of three 16-yard Rear Loaders for the Sanitation Dept. K. CONSIDER AND ACT: on the HGAC Purchase of Ford F-150 truck for the Infrastructure Maintenance Division Page 28 of 40 Councilmember Begert made a motion to approve the Consent Agenda, excepting to require Circle G Carriages to increase their insurance rider from $1 milllion to $5 million. Mayor Pro Tem Grable seconded, and the motion carried unanimously. Mr. Art Anderson, representing Legacy Hillcrest Investments, LP, requested to address the Council. Mr. Anderson said at the initial meeting on this application, the neighbors complained about the number of times that they have come to these types of zoning hearings. He said Legacy representatives stated this will be their last attempt to rezone the property and they will redevelop the property under existing zoning if this PD application is denied by the Council. Mr. Anderson stated that the recommendation of P &Z provided less density than Legacy Hillcrest wanted, but they agreed to accept those recommendations. He said numerous conditions not required under existing zoning were imposed and included in the proposed PD ordinance. Mr. Anderson requested a change to the ordinance included in the agenda packet. He said the square footage for a restaurant in a hotel is only to count toward the total allowed square footage for the development if the restaurant is open to the public. Mr. Anderson said that P & Z acknowledged that underground parking cannot economically be built unless there is an increase to the currently allowed 108,000 square feet. He said there is no dispute that the development of the O-2 tract at the 4:1 FAR cannot justify the underground parking costs. Mr. Anderson said Legacy Hillcrest agrees with P & Z density recommendations on traffic volume. He said city staff, the traffic consultant and P & Z agree there are no traffic issues. He also reminded the Council that P & Z recommended that if any traffic issues arise, Legacy Hillcrest will be required to correct any traffic issues directly attributable to the project. Mr. Anderson said Legacy Hillcrest has tried to create an acceptable development proposal that will benefit all parties. He said they understand from an earlier Council statement that the Council is going to deny the application today. He told the Council that Legacy currently plans to develop under existing zoning which will include a thirty- five foot parking garage, which he said is the only economically feasible option to redevelop the site. Mr. Anderson said the city has made clear for the past ten years that above-grade parking is allowed under existing zoning and Legacy Hillcrest has proceeded in good faith under those assurances. Finally, Mr. Anderson said Legacy Hillcrest has a pending application requesting the city abandon the alley between the parking lot and the office buildling. He said the city L. CONSIDER AND ACT: on the BuyBoard Purchase of 2012 Freightliner Brush Claw Truck for Sanitation IV. MAIN AGENDA A. CONSIDER AND ACT: on an ordinance approving Planned Development District PD- 37 and a conceptual site plan for a mixed-use development to include, but not limited to, hotel, one single-family unit, offices, retail and below-grade parking Page 29 of 40 has historically approved similar requests and Legacy Hillcrest requests the application be considered at the earliest possible City Council meeting. Mr. Anderson thanked the Council for allowing him to express his opinions. Mayor Davis said there would be no further speakers on this issue and he asked for a motion from the Council. Mayor Pro Tem Grable made a motion to deny the application of Legacy Hillcrest Investments, LP for Planned Development District PD-37. Councilmember Clark seconded, and the motion carried. The vote to deny the application was approved in a 3 - 2 vote with Mayor Davis, Mayor Pro Tempore Grable and Councilmember Clark voting to deny and Councilmember Begert and Councilmember Stewart voting against the denial of the application. Ms. Cheryl Higley, 2927 Lovers Lane, addressed the Council regarding a backup of sewage into her home which occurred on April 29, 2011. She said the night the backup occurred she called the city and utility workers came out within the hour. She then called a commercial plumbing company who stated the backup was on the city side. She said that city records showed that the back up was not caused by the homeowner. She said her insurance company, State Farm, would not cover the damage to her home because the backup was on the city side. Ms. Higley said after investigation by the City, workers said they found gravel in the line. She said the City then televised the sewer line and found that a brick was stuck in the line. She said the City was negligent in maintaining the sewer line and thinks the manhole collapsed and was reconstructed. She asked to be reimbursed $3,952.21 for the costs to clean and repair her home due to the sewer backup. Mayor Davis stated that he and various staff members had met with Mr. and Mrs. Higley along with their insurance adjuster. Mayor Davis said he consulted members of the city’s Property, Casualty and Liability Insurance Committee and they assured the Mayor that this type of damage is covered according to the Texas Standard Policy Insurance, Homeowner’s Form B. Mayor Davis said this form states that covered property dwellings are insured under an all-risk basis, with no exclusion for sewage backup. He said the form states the contents are also covered. Mayor Davis said after receiving information from Mr. and Mrs. Higley, he conferred with the Council and asked the City Attorney for his advice on how to proceed. He asked Mr. Dillard to address the issue. City Attorney Dillard said Texas cities are immune from liability for damages due to negligence of employees in the performance of governmental functions. Mr. Dillard said he has no knowledge of whether there was negligence involved or how the incident occurred. But, he said one of the specifically listed governmental functions for which city’s have immunity under state law is for water and sewer service. Mr. Dillard said B. CONSIDER AND ACT: on resident request for reimbursement of expenses due to sewer back-up Page 30 of 40 unless that immunity has been waived by the state legislature, then the city is immune from liability and does not serve as an insurer of its water and sewer lines. Mr. Dillard said this is why the city’s insurance carrier has denied the claim. Mayor Davis reminded Ms. Higley that these laws apply to every municipality in the state of Texas, not just the City of University Park. Ms. Higley asked for the City to make an exception to the rule. Councilmember Stewart asked the Council to not make any motion on this item to allow more time to study the request. Mayor Davis said he would ask staff to place this item on an upcoming agenda for a final decision. Chief Gary Adams addressed the council regarding SMU’s request to close Hillcrest Avenue from University Blvd to Mockingbird to public traffic from 10 a.m. through 12 noon on Saturday, November 5, 2011 for their Centennial Homecoming Parade. Chief Adams stated that the police department has no objections to the temporary closing and will be able to provide sufficient manpower for rerouting of traffic during the parade. Councilmember Clark made a motion to approve closing Hillcrest Avenue on November 5, 2011 from University to Mockingbird from 10 a.m. through noon. Councilmember Stewart seconded, and the motion carried unanimously. City Manager Livingston addressed the Council. He requested the Council’s consideration of cancelling the January 3, 2012 Council Meeting due to the shortened work week prior to the meeting as well as a lack of items scheduled for that agenda. Councilmember Stewart made a motion to approve the cancellation of the January 3, 2012 Regular City Council Meeting. Councilmember Begert seconded, and the motion carried unanimously. There were no requests to address the Council and Mayor Davis adjourned the meeting. Considered and approved this 18th day of October 2011. _______________________________ W. Richard Davis, Mayor ATTEST: ____________________________ Elizabeth Spector, City Secretary C. CONSIDER AND ACT: on request from SMU to temporarily close Hillcrest Ave. from Daniel to Mockingbird during their Homecoming Parade D. CONSIDER AND ACT: to consider changes to November, December and January City Council Meeting schedule V. ITEMS FROM THE FLOOR Page 31 of 40 AGENDAMEMO (10/18/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:LizSpector,CitySecretary SUBJECT:CONSIDERANDACT:onresidentrequesttoamendSection2.01.005ofth eCodeof Ordinancestoallowbackyardhens BACKGROUND: TheCouncilhasreceivedarequestfromMs.Dominiq ueMiller,4308Druid,toamendtheCodeof Ordinancestoallowbackyardhens.Ms.Millercurr entlyownsseveralsmallhensandhasreceiveda "complaintwarning"fromtheCity'sanimalcontrol officer.Ms.MillerrequeststheCouncilamend theordinancetoallowhertokeephersmallflock. Ms.MillerwillbepresentattheCouncilmeetinga ndwillalsohaveanexpert,Mr.DanProbst, presenttoansweranyquestionstheCouncilmayhav e.Ms.Millerhasalsoprovidedsome50emails insupportofherrequest.Asummaryoftheseemai lsisattachedaswellasheroriginalrequest. PriortoMay20,2008,theCodeofOrdinancesconta inedaprovisionallowingresidentstoapplyfora permittohousefowlinbackyards.Thelastpermit grantedwasonMay6,2008toalocalstudent whowasallowedtokeeptwochickenshehadraised,butupontheirdeath,theCouncilstatedno furtherchickenswouldbeallowedintheCity.Att heirMay20,2008meeting,theCityCouncil directedtheCityAttorneytodraftanordinanceba nningthekeepingofchickensintheCity. RECOMMENDATION: Section2.01.005oftheCodeofOrdinancesstates: Keepingfowlprohibited:Apersoncommitsanoffenseifhepossesses,keep s,orharborsachicken, rooster,chick,turkey,duck,duckling,pigeon,or anyotherfowlwithinthecity. IftheCouncilwishestoallowbackyardchickens,t hiscodesectionmustbeamended. ATTACHMENTS: ResidentLetter MillerLtr2011.10.11 Summaryofemailsinsupport Page 32 of 40 Page 33 of 40 Page 34 of 40 Page 35 of 40 Page 36 of 40 Page 37 of 40 Resident Petition to Keep Backyard Chickens Submitted by Dominique Miller, 4308 Druid Lane October 11, 2011 NameAddressCityComment Kennedy, Morgan3301 Rosedale, #EUniversity Park Marquis, Linda3426 GranadaUniversity Park Altizer, Amy3824 Lovers LaneUniversity Park Brignon, Peggy3900 WindsorUniversity Park Noe, Laura3948 CentenaryUniversity Park Boulle, Nick4024 DruidUniversity Park Boulle, Karen4024 DruidUniversity Park Boulle, Denis4024 DruidUniversity Park Flowers, Ashley4300 DruidUniversity Park Scott, Clay & Jeanne4304 DruidUniversity Park Scott, Douglass4305 GrassmereUniversity Park Scott, Sylvia4305 GrassmereUniversity Park Mamula, Emily4308 DruidUniversity ParkPetitioner's daughter Miller, Austin4308 DruidUniversity ParkPetitioner's son Bracken, Chris4312 DruidUniversity Park Murray, Katy4364 Mockingbird PkwyUniversity Park Wimpress, Elizabeth4512 San CarlosUniversity Park Solomon, DanaUniversity Park Allison, AllisonUniversity Park Meloy, Brenda4304 University Blvd.University Park Wheeler, Craig4325 StanfordUniversity Park Spillman, Ann3202 CornellHighland Park Margolies, Jeff 3202 CornellHighland Park Margolies, Caroline3202 CornellHighland Park Holland, Scarlett3413 PotomacHighland Park Tillery, Sam3417 PotomacHighland Park Chambers, Stephanie3445 PotomacHighland Park Chambers, Steve3445 PotomacHighland Park Osborn, Paul3509 PotomacHighland Park Sandbote, Sandy3521 PotomacHighland Park Yoder, Ana3537 PotomacHighland Park McGore, Sally3541 PotomacHighland Park Parker, Michael3600 PotomacHighland Park Stewart, Jackie3717 StratfordHighland Park Murray, Colleen10843 CameliaDallas Pitts, Eugenia1705 MariposaDallasFormer UP resident Bellamy, Robert1904 N. PrairieDallas West, Emily3405 HowellDallas Pearl, G3528 GillespieDallas Page 38 of 40 Resident Petition to Keep Backyard Chickens Submitted by Dominique Miller, 4308 Druid Lane October 11, 2011 NameAddressCityComment Davis, illegible4318 AbbottDallas Davis, Terie4318 AbbottDallas Duggan, Ashley5765 Preston HavenDallas Green, Mariana6045 Bryan ParkwayDallasChicken owner/DMN staff writer Hopkins, Karey7642 Bryn MawrDallas(HPISD) Bowman, KristinaDallas Rucker, AndreaUnited Kingdom Lamb, AnnDallasFormer HP resident Page 39 of 40 AGENDAMEMO (10/18/2011AGENDA) TO:HonorableMayorandCityCouncil FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks SUBJECT:DISCUSS:staffrecommendationtorevisethecurrentsidewalk replacementprogram andprovidedirectiontostaff BACKGROUND: ReplacementofdefectivesidewalkthroughouttheCi tyis,byordinance,theresponsibilityofthe abuttingproperty.Thatevolvedintoanapproachw heretheCityandthepropertyownersharedcosts, withtheCity'scontributioncappedat$7/SF.Sinc eJanuary,theCitycontinuestosharereplacement costswithpropertyownersona50-50basiswhentheyuseacontractorwithwhomtheC ity negotiatedapriceof$3.75/SF(City'sshare=$1.8 8/SF). TheCommunityDevelopmentDepartmentcurrentlyresp ondstocomplaintsregardingthecondition ofsidewalksalongtheCity'srights-of-way.Codeenforcementofficersnotifytheabutting property ownersofthenecessaryrepairsandprovidethemco ntactinformationofacontractorwhohasagreed toperformthisworkatafixedpriceforUniversit yParkresidents.Uponcompletionofthework,the residentpaysthecontractorfortheworkandsubmi tsthepaidinvoicetotheCityforreimbursement ofhalfofthecost. Thelogisticsoftheprocessareadministrativelyc umbersomeandnotasefficientastheycouldbe. Aftersomediscussionamongststaff,amoreeffecti veapproachmaybefortheCitytosolicitannual bidsforthereplacementofdefectivesidewalk.We 'veexperiencedsignificantlylowerunitcostsfor replacementthroughthebidprocess.However,acon siderableamountofstafftimeisdevotedtothe processingofreimbursements.Staffproposesforth eCitytofundone-hundred(100%)percentofthe replacementcostthuseliminatingtheneedtoproce ssreimbursements.Thefundingfortheproposed annualsidewalkreplacementprogramwouldremainth esameastheCity'scurrentcontribution towardthesharedprogram,andtheresidentswould nolongerhavetodealwithnoticesofcode violations,contractors,funding,orreimbursements .Atthelevelofcurrentfunding($65,000),we wouldexpecttobeabletoreplacemoredefectives idewalkperyearwiththerecommendedprogram thanwehaveinrecentyearswithvarioussharedpr ograms. RECOMMENDATION: StaffrequestsfurtherdirectionfromtheCityCoun cilonthismatter. FUNDINGSOURCE: STREETBUDGET Currentleveloffunding$65,000 Page 40 of 40