HomeMy WebLinkAbout2011.10.18 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2823
OCTOBER18,2011
CALLTOORDER:5:00P.M.
3:30-4:00P.M.EXECUTIVESESSION:TheCouncilwillconveneunderTexasGovernmentCode
551.072fordeliberationregardingarequesttoabandontheHaynie/Danielalleyto
theadjacentpropertyowner.Noactionwillbetaken.ExecutiveConferenceRoom,
firstfloor,CityHall.
4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:CouncilConferenceRoom,second
floor,CityHall.
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.Whencalledforwardby theMayor,beforebeginningtheirremarks,speakers
areaskedtogotothepodiumandstatetheirnameandaddressfortherecord.
I.CALLTOORDER
A.INVOCATION:FireChiefRandyHowell
B.PLEDGEOFALLEGIANCE:FireChiefRandyHowell/BoyScouts
C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis
D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston
II.AWARDSANDRECOGNITION
A.PROCLAMATION:TorecognizecontributionofgaveltoCitybyDr.KentBeasley
andJanFeltsBullock - Mace Pg. 3
III.CONSENTAGENDA
A.CONSIDERANDACT:onfinalpaymenttoBarsonUtilityCompanyforwater,
sanitarysewer,andpavingimprovementsonproject47016 - Smallwood Pg. 6
B.CONSIDERANDACT:onfinalpaymenttoBLASTCOTexasforrenovationofthe
Fondrenelevatedwaterstoragetank - Smallwood Pg 12
C.CONSIDERANDACT:onthestatecontractpurchaseoftwo2012ChevyC3500
trucksfortheInfrastructureMaintenanceDivision - Green Pg. 18
D.CONSIDERANDACT:onminutesoftheOctober4,2011CityCouncilMeeting - Spector Pg. 26
IV.MAINAGENDA
A.CONSIDERANDACT:onresidentrequesttoamendSection2.01.005oftheCodeof
Ordinancestoallowbackyardhens - Spector Pg 32
B.DISCUSS:staffrecommendationtorevisethecurrentsidewalkreplacementprogram
and provide direction to staff - Smallwood Pg. 40
Page 1 of 40
V.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis
meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspecificfactualinformationora
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate
commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately
followingthemeeting.
AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
Page 2 of 40
AGENDAMEMO
(10/18/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:SteveMace,CommunityInformationOfficer
SUBJECT:PROCLAMATION:TorecognizecontributionofgaveltoCitybyDr.K entBeasley
andJanFeltsBullock
BACKGROUND:
In2006,Dr.BeasleypresentedMayorJames"Blackie "Holmeswithagavelthatwasusedtoformally
closethe73rdTexasLegislature'sRegularSession.ThegavelwasgiventoDr.BeasleybyLt.
GovernorBobBullocktoacknowledgehisfriend'sye arsofcareandguidance.
Thispastsummer,Dr.KentBeasleycontactedformer MayorHolmes.Dr.Beasleysoughttomake
thegavelapermanentgifttotheUniversityParkC ityCouncil.TherequestcarriedthesupportofLt .
GovernorBullock'swidow,JanFeltsBullock.Used bytheMayorofUniversityParksince2006,the
gavelwillcontinuetoopenandcloseCouncilMeeti ngsfordecadestocome.Inrecognitionoftheir
generosityandsupport,proclamationswillbeprese ntedtobothindividuals.
ATTACHMENTS:
BeasleyProclamation
Bullockproclamation
Page 3 of 40
WHEREAS, Dr. Kent Beasley, in a kind gesture to a longtime friend,
presented former Mayor James “Blackie” Holmes with a gavel to use as
the Mayor presided over City Council Meetings from 2006 to 2010; and
WHEREAS, that gavel, measuring a foot in length and six inches in
height, was originally presented to Dr. Beasley by former Lt. Governor
Bob Bullock in appreciation for the doctor’s friendship, medical care and
guidance; and
WHEREAS, Lt. Governor Bullock, a Lone Star political legend, used this
same gavel to formally close the 73rd Legislature’s Regular Session in
1993; and
WHEREAS, the gavel is still in use today, and Dr. Beasley has requested
the gavel be used by University Park Mayors for decades to come;
NOW, THEREFORE, I, Mayor W. Richard Davis of the City of
University Park, do hereby extend, on behalf of the community, our thanks
to Dr. Kent Beasley for his generosity and support.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
seal of the City of University Park to be affixed this 18th day of October
2011.
________________________
W. Richard Davis
Mayor
Page 4 of 40
WHEREAS, Dr. Kent Beasley, in a kind gesture to a longtime friend,
presented former Mayor James “Blackie” Holmes with a gavel to use as
the Mayor presided over City Council Meetings from 2004 to 2010; and
WHEREAS, that gavel, measuring a foot in length and six inches in
height, was originally presented to Dr. Beasley by former Lt. Governor
Bob Bullock in appreciation for the doctor’s friendship, medical care and
guidance; and
WHEREAS, Lt. Governor Bullock, a Lone Star political legend, used this
same gavel to formally close the 73rd Legislature’s Regular Session in
1993; and
WHEREAS, the gavel is still in use today, and Dr. Beasley has requested
the gavel by used by University Park Mayors for decades to come, and that
request comes with the blessing of Lt. Governor Bullock’s widow, Jan Felts
Bullock;
NOW, THEREFORE, I, Mayor W. Richard Davis of the City of
University Park, do hereby extend, on behalf of the community, our thanks
to Jan Felts Bullock for her generosity and support.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
seal of the City of University Park to be affixed this 18th day of October
2011.
________________________
W. Richard Davis
Mayor
Page 5 of 40
AGENDAMEMO
(10/18/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onfinalpaymenttoBarsonUtilityCompanyforwate r,
sanitarysewer,andpavingimprovementsonproject 47016
BACKGROUND:
OnMay4,2010,theCityCouncilapprovedacontrac twithBarsonUtilityCompanyintheamountof
$1,784,167.25.ThescopeoftheworkforMPYproje ct47016includedwater,sanitarysewer,and
pavingimprovementinthefollowinglocations:
*BaltimorenorthfromAmhersttoBrynMawr;
*BrynMawrwestfromBaltimoretoTulane;
*TulanenorthfromBrynMawrtotheSouthwestern -BrynMawralley;
*Stanford-PurduealleywestfromBaltimoretoTu lane;
*Amherst-StanfordalleywestfromBaltimoretoT ulane;
*Southwestern-GreenbrieralleyeastfromDurham toDublin;
Thecontractorcompletedallworkincompliancewit hprojectspecifications,andthe
City'sEngineeringDivisionstaffacceptedtheproj ect.Finalquantitiesexceededtheestimated
quantities,whichincreasedthetotalcontractamou ntto$1,850,869.70,or3.74%.Previouspayments
tothecontractorof$1,758,163.76resultinafina lpaymentdueof$92,705.93.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovaloffinalpay menttoBarsonUtilityCompanyintheamount
of$92,705.93forworkcompletedonproject47016.
FUNDINGSOURCE:
CAPITALPROJECTSFUND
AcctNo42.42.4430
ProjectNo47016.2300
ATTACHMENTS:
FINALPAYESTIMATE
Page 6 of 40
PROJECT NO. 47016 ESTIMATE NO.Final
Work Days This Month 9
Barson Utilities, Inc.CONTRACT AMOUNT: $1,784,167.25 Previous Work Days 189
5326 W. Ledbetter Total Work Days 198
Dallas, Texas 75236 / Phone 214.941.9700 PERIOD:Contract Work Days 675
PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL
BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO
ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE
SECTION 1 - SANITARY SEWER
S1 Remove Existing Manhole (4'-0")EA.$400.00 8 $3,200.00 7 $2,800.00 0 $0.007$2,800.00
S2 8" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe w/
Recycled Concrete Mix Backfill & Embedment LF $107.00 3276 $350,532.00 3203 $342,721.00 0 $0.00 3203 $342,721.00
S3 20" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe w/
Recycled Concrete Mix Backfill & Embedment LF $105.00 548 $57,540.00 557 $58,485.00 0 $0.00 557 $58,485.00
S4 Construct 4.0' Dia. Manhole EA.$2,275.00 10 $22,750.00 10 $22,750.00 0 $0.00 10 $22,750.00
S5 Connect Proposed 8" PVC-SDR-26 Class 160 PSI
Pressure Sewer Pipe to Existing Sanitary Sewer Manhole EA.$415.00 1 $415.00 4 $1,660.00 0 $0.004$1,660.00
S6 4" Sanitary Sewer Service w/ Two Way Cleanout EA.$500.00 112 $56,000.00 110 $55,000.00 0 $0.00 110 $55,000.00
S7 Trench Safety Design and Installation (4 Locations)LS $3,650.00 1 $3,650.00 1 $3,650.00 0 $0.001$3,650.00
S8 System Test (4 Locations)LS $3,000.00 1 $3,000.00 1 $3,000.00 0 $0.001$3,000.00
S9 Cut & Plug Existing Sanitary Sewer (Concrete Plug)EA.$300.00 18 $5,400.00 6 $1,800.00 0 $0.006$1,800.00
S10 Remove Existing Cleanout and Plug Existing 6" Sanitary
Sewer Main EA.$375.00 4 $1,500.00 6 $2,250.00 0 $0.006$2,250.00
S11
Connect Proposed 20" PVC-SDR-26 Class 160 PSI
Pressure Sewer Pipe To Ex. 20" PVC-SDR-26 Class 160
PSI Pressure Sewer Pipe
EA.$1,200.00 1 $1,200.00 1 $1,200.00 0 $0.001$1,200.00
S12 Construct 5.0" Manhole w/ 8" PVC-SDR-26 Class 160 PSI
Pressure Sewer Pipe Drop Connection (Inside Drop)EA.$6,500.00 1 $6,500.00 1 $6,500.00 0 $0.001$6,500.00
S13 Install Wastewater Access Device EA.$2,400.00 1 $2,400.00 1 $2,400.00 0 $0.001$2,400.00
S14 Construct 5.0' Dia. Manhole ***EA.$4,500.00 1 $4,500.00 1 $4,500.00 0 $0.001$4,500.00
S15
Connect Proposed 8" PVC-SDR-26 Class 160 PSI
Pressure Sewer Pipe to Existing Manhole and Construct 8"
Drop Using Existing Stub Out (External Drop)
EA.$750.00 2 $1,500.00 0 $0.00 0 $0.000$0.00
S16 Construct 4.0' Dia. Manhole Over Existing 8" Sanitary
Sewer Main EA.$2,750.00 1 $2,750.00 0 $0.00 0 $0.000$0.00
SECTION 1 - SANITARY SEWER $522,837.00 $508,716.00
SECTION 2 - WATER
W1 3" Yelomine PVC Pipe Class 250 Temporary Water Line
(Cost includes placement, maintenance, and removal)LF $7.50 6578 $49,335.00 6420 $48,150.00 0 $0.00 6420 $48,150.00
W2
Connect 3" Temporary Water to Existing Water Lines Per
Location (Cost includes placement, maintenance, and
removal)
EA.$400.00 9 $3,600.00 3 $1,200.00 0 $0.003$1,200.00
W3 Temporary 3/4" Water Service to Meter (Cost includes
placement, maintenance, and removal)EA.$35.00 62 $2,170.00 0 $0.00 0 $0.000$0.00
W4 Temporary 1" Water Service to Meter (Cost includes
placement, maintenance, and removal)EA.$35.00 65 $2,275.00 134 $4,690.00 0 $0.00 134 $4,690.00
W5 Temporary 1.5" Water Service to Meter (Cost includes
placement, maintenance, and removal)EA.$50.00 2 $100.00 0 $0.00 0 $0.000$0.00
W6 Temporary 2" Water Service to Meter (Cost includes
placement, maintenance, and removal)EA.$75.00 1 $75.00 0 $0.00 0 $0.000$0.00
MONTHLY ESTIMATE
Water, Sanitary Sewer and Alley Improvements at Various Locations
8/01/2011 to 9/15/2011
Page 1 of 5
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PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL
BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO
ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE
W6-A2 8" D.I. Pipe Class 51 w/ Poly Wrap w/ Recycled Concrete
Backfill and Embedment LF $81.50 3364 $274,166.00 3579 $291,688.50 0 $0.00 3579 $291,688.50
W7 Cut & Plug Existing Water Mains (Concrete Plug)$700.00 3 $2,100.00 1 $700.00 0 $0.001$700.00
W8 Remove Existing Valve $300.00 4 $1,200.00 6 $1,800.00 0 $0.006$1,800.00
W9 8" Ductile Iron Resilient Wedge Gate Valve LF $1,200.00 5 $6,000.00 13 $15,600.00 0 $0.00 13 $15,600.00
W9-A2 New 1" Copper Service w/ Meter Box (Includes Tapping
Saddle)$600.00 127 $76,200.00 134 $80,400.00 0 $0.00 134 $80,400.00
W9-B2 New 1.5" Copper Service w/ Meter Box (Includes Tapping
Saddle)EA.$1,200.00 2 $2,400.00 0 $0.00 0 $0.000$0.00
W9-C2 New 2" Copper Service w/ Meter Box (Includes Tapping
Saddle)EA.$1,900.00 1 $1,900.00 1 $1,900.00 0 $0.001$1,900.00
W10 Connect to Existing Water Line Per Location EA.$1,250.00 11 $13,750.00 15 $18,750.00 0 $0.00 15 $18,750.00
W11 Trench Safety Design & Installation (3 Locations)LS $6,100.00 1 $6,100.00 1 $6,100.00 0 $0.001$6,100.00
W12 System Test (3 Locations)LS $3,000.00 1 $3,000.00 1 $3,000.00 0 $0.001$3,000.00
W14-A2 Install 8" DI Pipe Class 51 Thru 14" Steel Casing Pipe
(0.250" Min Wall Thickness) Installed In Box Culvert EA.$115.00 55 $6,325.00 48 $5,520.00 0 $0.00 48 $5,520.00
SECTION 2 - WATER TOTAL BASE BID $450,696.00 $479,498.50
SECTION 3 - PAVING
P1 Mobilization (4 Locations)LS $15,000.00 1 $15,000.00 1 $15,000.00 0 $0.001$15,000.00
P2 Sawed Breakout line-Full Depth LF $1.25 4541 $5,676.25 2873.6 $3,592.00 0 $0.002873.6$3,592.00
P3
Temporary Pavement Repair (2" HMAC and Recycled
Concrete Mix Backfill and Compacted Selected Backfill)
(Cost includes placement, maintenance, and removal)
SY $20.00 401 $8,020.00 306.5 $6,130.00 0 $0.00306.5$6,130.00
P4 Remove Asph. Concrete Pvmt. w/Reinf. Concrete Base (4"
HMAC Average and 6" Concrete Base) (Utility Trench Cut)SY $14.00 278 $3,892.00 400.94 $5,613.16 0 $0.00400.94$5,613.16
P5
Replace Asph. Concrete Pvmt. w/Reinf. Concrete Base (4"
HMAC Average and 6" Concrete Base) (Utility Trench
Repair)
SY $60.00 278 $16,680.00 337.65 $20,259.00 0 $0.00337.65$20,259.00
P6 Remove Existing 4" +/- Reinforced Concrete Sidewalk SY $9.00 17 $153.00 51.30 $461.70 0 $0.0051.3$461.70
P7 Remove Existing 6" +/- Reinforced Concrete Driveway SY $9.00 186 $1,674.00 633.39 $5,700.51 0 $0.00633.39$5,700.51
P8 Remove Existing 6" +/- Reinforced Concrete Alley
Pavement SY $9.00 2993 $26,937.00 2898.68 $26,088.12 0 $0.002898.68$26,088.12
P9 Remove Existing Reinforced Concrete Alley Approach SY $9.00 158 $1,422.00 144.31 $1,298.79 0 $0.00144.31$1,298.79
P10 4" Reinforced Concrete Sidewalk Class "A", 5 Sack, 3600
PSI@28 Days SY $115.00 15 $1,725.00 51.29 $5,898.35 0 $0.0051.29$5,898.35
P11 6" Reinforced Concrete Driveway Class "C", 6 Sack, 3600
PSI@28 Days SY $40.00 197 $7,880.00 633.39 $25,335.60 0 $0.00633.39$25,335.60
P12 8"-5"-8" Reinforced Concrete Alley Class "C", 6 Sack, 3600
PSI@28 Days SY $42.00 2887 $121,254.00 2898.68 $121,744.56 0 $0.002898.68$121,744.56
P13 6" Reinforced Concrete Alley Approach Class "C", 6 Sack,
3600 PSI@28 Days SY $40.00 141 $5,640.00 151.12 $6,044.80 0 $0.00151.12$6,044.80
P14 Monolithic Variable Height Curb (6" to 12" in alley) location
to be determined in field LF $4.50 746 $3,357.00 113 $508.50 38 $171.00 151 $679.50
P15
Replace Plant Material (Bermuda, St. Augustine, Asian
Jasmine, or Other) (Contractor Must Replace w/ Same
Plant Material)
SY $40.00 100 $4,000.00 12 $480.00 0 $0.00 12 $480.00
P16 Gravel Alley ROW (Complete in Place)SY $18.00 532 $9,576.00 469.83 $8,456.94 0 $0.00469.83$8,456.94
DELETEDDELETED
Page 2 of 5
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PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL
BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO
ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE
P17 Horizontal & Vertical Control (4 Locations)LS $10,000.00 1 $10,000.00 1 $10,000.00 0 $0.001$10,000.00
P18 Barrier-Free Ramps (ADA Compliant) (Brick to be supplied
by City of University Park)EA $850.00 8 $6,800.00 2 $1,700.00 0 $0.002$1,700.00
P19 Remove Existing Reinforced Concrete Inlet (10'-0")LS $750.00 2 $1,500.00 2 $1,500.00 0 $0.002$1,500.00
P20 Plug 18 " Existing Storm Sewer Pipe at Existing 2-8.8x4.5
Box Culvert and Backfill w\ Recycled Concrete Mix EA $500.00 2 $1,000.00 3 $1,500.00 0 $0.003$1,500.00
P21
Install Double~Triple Grate Inlet In Ex. Box Culvert.
Including 14" Pipe & 8" Casing Pipe, Inserting 8" Wtr. Line,
Remove Ex. Grates, RCM Backfill & all labor & materials.
LS $5,000.00 2 $10,000.00 2 $10,000.00 0 $0.002$10,000.00
P22 Remove Existing Reinforced Concrete Pvmt.( 8" Average)
(Utility Trench Cut)SY $9.00 242 $2,178.00 107.56 $968.04 0 $0.00107.56$968.04
P23 Replace 8" Reinforced Concrete Pavement (Utility Trench
Repair)SY $40.00 242 $9,680.00 107.56 $4,302.40 0 $0.00107.56$4,302.40
SECTION 3 - PAVING TOTAL BASE BID $274,044.25 $282,753.47
SECTION 1 - SANITARY SEWER ALTERNATIVE - ADDED to CONTRACT - BALTIMORE / BRYN MAWR / TULANE
S1 8" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe w/
Recycled Concrete Mix Backfill & Embedment EA.$40.00 30 $1,200.00 60 $2,400.00 0 $0.00 60 $2,400.00
S2 20" PVC-SDR-26 Class 160 PSI Pressure Sewer Pipe w/
Recycled Concrete Mix Backfill & Embedment LF $93.00 1905 $177,165.00 1885 $175,305.00 0 $0.00 1885 $175,305.00
S3 Connect Proposed 8" Sanitary Sewer Line to Existing 6"
Sanitary Sewer Line LF $750.00 3 $2,250.00 2 $1,500.00 0 $0.002$1,500.00
S4 Connect to Existing 20" PVC-SDR-26 Class 160 PSI
Pressure Sewer Pipe EA.$1,500.00 1 $1,500.00 1 $1,500.00 0 $0.001$1,500.00
S5 Construct 5.0' Dia. Manhole EA.$4,500.00 8 $36,000.00 7 $31,500.00 0 $0.007$31,500.00
S6 Cut and Plug Existing 6" Sanitary Sewer EA.$500.00 5 $2,500.00 3 $1,500.00 0 $0.003$1,500.00
S7 Plug Existing 6" Sanitary Sewer in Existing Manhole LS $500.00 2 $1,000.00 1 $500.00 0 $0.001$500.00
S8 Construct 8" Inside Drop Connection LS $1,900.00 1 $1,900.00 2 $3,800.00 0 $0.002$3,800.00
S9 Install Wastewater Access Device EA.$1,850.00 1 $1,850.00 2 $3,700.00 0 $0.002$3,700.00
S10 Install Wastewater Access Device w/ Drop w/ Bends EA.$1,950.00 1 $1,950.00 0 $0.00 0 $0.000$0.00
S11 Install Wastewater Access Device w/ Bends EA.$1,950.00 1 $1,950.00 0 $0.00 0 $0.000$0.00
S12 Trench Safety Design and Installation EA.$1,850.00 1 $1,850.00 1 $1,850.00 0 $0.001$1,850.00
S13 System Test EA.$3,000.00 1 $3,000.00 1 $3,000.00 0 $0.001$3,000.00
SECTION 1 - SANITARY SEWER ALTERNATIVE TOTAL $234,115.00 $226,555.00
SECTION 2 - STORM SEWER ALTERNATIVE - ADDED to CONTRACT - BALTIMORE / BRYN MAWR / TULANE
STM1 RemoveExistingReinforcedConcreteStormSewerCurb
Inlets ( 7'-6" )EA.$600.00 1 $600.00 1 $600.00 0 $0.001$600.00
STM2 RemoveExistingReinforcedConcreteStormSewerCurb
Inlets ( 9'-6" )EA.$750.00 1 $750.00 1 $750.00 0 $0.001$750.00
STM3 RemoveExistingReinforcedConcreteStormSewerCurb
Inlets ( 11'-9" )EA.$1,000.00 3 $3,000.00 3 $3,000.00 0 $0.003$3,000.00
ALTERNATIVE SANITARY SEWER, STORM SEWER AND PAVING - BALTIMORE / BRYN MAWR / TULANE
DELETEDDELETEDDELETED
Page 3 of 5
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PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL
BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO
ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE
STM4 Plug Existing 18"ReinforcedConcrete Pipe at Existing 2-
9x5 Reinforced Concrete Box Culvert EA.$500.00 3 $1,500.00 2 $1,000.00 0 $0.002$1,000.00
STM5 ConnectProposed 24"ReinforcedConcreteStormSewer
Pipe to Existing 2- 9'x5' Reinforced Concrete Box Culvert EA.$500.00 1 $500.00 9 $4,500.00 0 $0.009$4,500.00
STM6 ConnectProposed 24"ReinforcedConcreteStormSewer
Pipe to Existing 1- 8x4' Reinforced Concrete Box Culvert EA.$500.00 2 $1,000.00 1 $500.00 0 $0.001$500.00
STM7 ConnectProposed 24"ReinforcedConcreteStormSewer
Pipe to Existing 24" Reinforced Concrete Storm Sewer Pipe EA.$500.00 2 $1,000.00 1 $500.00 0 $0.001$500.00
STM8
24"Class III ReinforcedConcrete Pipe w/Recycled
ConcreteMixBackfill and EmbedmentSelectBackfill
Material (Avg. Cut @ Flow line 6'-6" )
LF $80.00 100 $8,000.00 48 $3,840.00 0 $0.00 48 $3,840.00
STM9
ConstructRecessed 10'CurbInletIncludes 10'Upstrm
and10'Downstrm Variable HeightCurb)(Top to Flow line
Depth 4'-6" ) ( Inlet Recessed 2'-0" )
EA $4,800.00 5 $24,000.00 5 $24,000.00 0 $0.005$24,000.00
STM10 Horizontal & Vertical Control LS $6,500.00 1 $6,500.00 1 $6,500.00 0 $0.001$6,500.00
SECTION 2 - STORM SEWER ALTERNATIVE TOTAL $46,850.00 $45,190.00
SECTION 3 - PAVING ALTERNATIVE - ADDED to CONTRACT - BALTIMORE / BRYN MAWR / TULANE
P1 Mobilization LS $15,000.00 1 $15,000.00 1 $15,000.00 0 $0.001$15,000.00
P2 Sawed Breakout line-Full Depth LF $1.25 8000 $10,000.00 7850.42 $9,813.03 0 $0.007850.42$9,813.03
P3
Temporary Pavement Repair (2" HMAC and Recycled
Concrete Mix Backfill and Compacted Selected Backfill)
(Cost includes placement, maintenance, and removal)
SY $20.00 1060 $21,200.00 924.5 $18,490.00 0 $0.00924.5$18,490.00
P4 Remove Asph. Concrete Pvmt. w/Reinf. Concrete Base (4"
HMAC Average and 6" Concrete Base) (Utility Trench Cut)SY $14.00 1420 $19,880.00 1901.81 $26,625.34 0 $0.001901.81$26,625.34
P5
Replace Asph. Concrete Pvmt. w/Reinf. Concrete Base (4"
HMAC Average and 6" Concrete Base) (Utility Trench
Repair)
SY $65.00 1420 $92,300.00 1901.81 $123,617.65 0 $0.001901.81$123,617.65
P6 Remove Existing 4" +/- Reinforced Concrete Sidewalk SY $9.00 100 $900.00 61.03 $549.27 0 $0.0061.03$549.27
P7 Remove Existing 6" +/- Reinforced Concrete Driveway SY $9.00 90 $810.00 96.42 $867.78 0 $0.0096.42$867.78
P8 Remove Existing Reinforced Concrete Alley Approach SY $9.00 150 $1,350.00 8.14 $73.26 0 $0.008.14 $73.26
P9 4" Reinforced Concrete Sidewalk Class "A", 5 Sack, 3600
PSI@28 Days SY $115.00 100 $11,500.00 61.03 $7,018.45 0 $0.0061.03$7,018.45
P10 6" Reinforced Concrete Driveway Class "C", 6 Sack, 3600
PSI@28 Days SY $40.00 90 $3,600.00 96.42 $3,856.80 0 $0.0096.42$3,856.80
P11 6" Reinforced Concrete Alley Approach Class "C", 6 Sack,
3600 PSI@28 Days SY $40.00 150 $6,000.00 8.14 $325.60 0 $0.008.14$325.60
P12
Replace Plant Material (Bermuda, St. Augustine, Asian
Jasmine, or Other) (Contractor Must Replace w/ Same
Plant Material)
SY $40.00 100 $4,000.00 438.57 $17,542.80 0 $0.00438.57$17,542.80
P13 Remove Existing Reinforced Concrete Pvmt.( 8" Average)
(Utility Trench Cut)SY $9.00 60 $540.00 24.39 $219.51 0 $0.0024.39$219.51
P14 Replace 8" Reinforced Concrete Pavement (Utility Trench
Repair)SY $58.00 60 $3,480.00 24.39 $1,414.62 0 $0.0024.39$1,414.62
P15 Barrier-Free Ramps (ADA Compliant) (Brick to be supplied
by City of University Park)EA $850.00 2 $1,700.00 2 $1,700.00 0 $0.002$1,700.00
P16 6' Edge Milling (Varies 0" to 2") Concrete Pavement SY $17.00 70 $1,190.00 95.2 $1,618.40 0 $0.0095.2$1,618.40
DELETEDDELETED
Page 4 of 5
Page 10 of 40
PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL
BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO
ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE
P17 20' Butt Joint Milling (Varies 0" to 2") Concrete Pavement SY $17.00 140 $2,380.00 99.44 $1,690.48 0 $0.0099.44$1,690.48
P18 20' Butt Joint Milling (Varies 0" to 2") Asphalt Pavement SY $17.00 60 $1,020.00 0 $0.00 0 $0.000$0.00
P19 Storm water Curb Openings (Neenah R3262-1)EA $575.00 4 $2,300.00 2 $1,150.00 0 $0.002$1,150.00
P20 3" Hot Mix Asphaltic Concrete Overlay SY $20.00 670 $13,400.00 1218.47 $24,369.40 0 $0.001218.47$24,369.40
P21 Proposed 8" Reinforced Concrete Pavement W/ 6" Curb
and Gutter SY $42.00 125 $5,250.00 136.45 $5,730.90 0 $0.00136.45$5,730.90
P22 Proposed 8" Reinforced Concrete Pavement W/ 6" Curb
and Gutter W/ Paving Bracket Support SY $42.00 450 $18,900.00 0 $0.00 0 $0.000$0.00
P23 Remove Existing Reinforced Concrete Pavement W/
Existing Curb&Gutter SY $9.00 575 $5,175.00 136.45 $1,228.05 0 $0.00136.45$1,228.05
P24 Remove Existing Fire Hydrant and Valve EA $750.00 1 $750.00 1 $750.00 0 $0.001$750.00
P25 Install Fire Hydrant Assembly W/ Valve (15' Fire Hydrant
Lead)EA $3,500.00 1 $3,500.00 1 $3,500.00 0 $0.001$3,500.00
P26 Horizontal & Vertical Control LS $9,500.00 1 $9,500.00 1 $9,500.00 0 $0.001$9,500.00
SECTION 3 - PAVING ALTERNATIVE TOTAL $255,625.00 $263,651.34
CONTRACT TOTAL $1,784,167.25 Total to Date $1,806,364.31
Field Orders
Connect to Existing 8" Sanitary Sewer EA $750.00 1$750.000 $0.001$750.00
Cut and Plug Existing Water EA $500.00 8$4,000.000 $0.008$4,000.00
Install Water around Manhole w/ 4 - 45 Degree Fitting and
Blocking EA $1,000.00 4$4,000.000 $0.004$4,000.00
Rip Rap SY $60.00141.86$8,511.600 $0.00141.86$8,511.60
Install temporary drain Tulane Ea $500.00 1$500.000 $0.001$500.00
Remove Temp Drain & plug box Ea $1,250.00 1$1,250.000 $0.001$1,250.00
Curb & Gutter Lf $31.50221.7$6,983.550 $0.00221.7$6,983.55
4' inlet EA $3,150.00 2$6,300.000 $0.002$6,300.00
6' inlet EA $3,500.00 2$7,000.000 $0.002$7,000.00
8' inlet EA $4,000.00 1$4,000.000 $0.001$4,000.00
Removal of Hot Mix Asphalt SY $4.00302.56$1,210.240 $0.00302.56$1,210.24
*** two manholes removed from item S-14 total and to item
S-5 in the alternate items section
Field Orders Total $44,505.39
Total for Contract $1,784,167.25 Total for Estimate $1,850,869.70
Contract Sum This Project:
Work Completed To Date $1,850,869.70
Retainage This Project:-$
Previous Payments:1,758,163.76$
Amount Due This Estimate:$92,705.93
$1,784,167.25
DELETEDDELETEDDELETED
Page 5 of 5
Page 11 of 40
AGENDAMEMO
(10/18/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onfinalpaymenttoBLASTCOTexasforrenovationof the
Fondrenelevatedwaterstoragetank
BACKGROUND:
AttheirAugust2,2010meeting,theCityCouncila pprovedacontractwithBLASTCOTexasinthe
amountof$711,650forrenovationoftheFondrenel evatedwaterstoragetank.Thescopeofwork
generallyincludedremovaloftheexistingpaintsy stem(bothinteriorandexterior),repairofrust
damagetothesteel,andinstallationofanewpain tsystem.Achangeorderwasapprovedfor$23,200
forinstallationofanewpainters'railontheint eriorofthetank.Whenorderingthepaintsystem,staff
askedthecontractortomodifytheexteriorpaint,whichresultedinanadditionalcostof$6,022.16
(Changeorder2).
Thecontractorcompletedworkontheprojectinacc ordancewiththeengineer'sspecifications,and
theCity'sengineeringstaffhasacceptedthework.Thefinalcostoftheproject,includingthetwo
changeordersis$740,872.16.Becausethecompletio noftheprojectextendedbeyondthecontract
time,liquidateddamagedintheamountof$35,646.8 3wereassessedagainstthecontractor.Thiswas
noreflectiononthequalityoftheirwork.Thede layswereforthemostpart,weatherrelated.The
liquidateddamageshelpeddefraytheadditionalins pectioncostsduringtheperiodfollowingthe
contractdate.
Afterassessmentoftheliquidateddamagesandprio rpayment,thefinalpaymenttothecontractoris
$20,494.93.FundsareavailableintheCapitalPro jectsFundforthiswork.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovalofChangeOr derNo.2andauthorizationtomakefinal
paymenttoBLASTCOTexas,Inc.intheamountof$20 ,494.93.
FUNDINGSOURCE:
CAPITALPROJECTSFUND
AcctNo42.42.4420
ProjectNo48100.2300
ATTACHMENTS:
FINALPAYESTIMATE48100
FINALPAYESTIMATE248100
CHANGEORDERNO248100
AFFIDAVIT48100
Page 12 of 40
INVOICE
Blastco Texas, Inc.
5514 Easthampton Drive
Houston, TX 77039
FEIN 20-4193192 DATE:October 11, 2011
INVOICE #4184-6
Phone 281-590-3200 Fax 281-590-3234
Bill To:Job Description:
Brad Rusk
Nathan D. Maier Consulting Engineers, Inc.
8080 Park Lane, Suite 600
Dallas, TX 75231
Billed Through:
FINAL
AMOUNT
Work Completed To Date 733,722.16$
Less: 0% Retainage -$
Previous Payments (677,580.40)$
(35,646.83)$
TEXAS Exempt
TX-
TX-
TX-
SUBTOTAL: 20,494.93$
TAX: -$
TOTAL AMOUNT DUE: 20,494.93$
Make all checks payable to Blastco Texas, Inc.
If you have any questions concerning this invoice, contact Rene Arnold, 281-590-3200, renea@tfwarren.com
---------- Tax Breakdown ----------
Terms:
Due 30 days after engineer's recommendation
APPLICATION FOR PROGRESS PAYMENT # 6 (FINAL)
Backcharges
City of University Park
Fondren Water Tank Repairs & Painting
Purchase Order No.:
DESCRIPTION
Page 13 of 40
UNIT CONTRACT% COMPL.% COMPL.AMOUNTAMOUNTBALANCE TO RETAINAGE
ITEMQTYUNIT DESCRIPTION OF ITEM RATEAMOUNTPREVIOUSTO DATETHIS PERIODTO DATEFINISH
1 Repairs of Steel Water Storage Tank
1LSInitial abrasive blast cleaning for evaluation of pitting$3,000.00$3,000.00 100.00%100.00%$0.00 $3,000.00 $0.00 $0.00
1LSSlip-resistant interior dry ladder rungs $1,500.00$1,500.00 0.00%100.00%$1,500.00 $1,500.00 $0.00 $0.00
1LSNew interior wet container ladder and safe climbing device $6,500.00$6,500.00 80.00%100.00%$1,300.00 $6,500.00 $0.00 $0.00
1LSClosure chains at access openings $1,500.00$1,500.00 100.00%100.00%$0.00 $1,500.00 $0.00 $0.00
1LSAccess tube light fixture globe $500.00$500.00 0.00%100.00%$500.00 $500.00 $0.00 $0.00
1LSRelocation of conduits $2,500.00$2,500.00 0.00%100.00%$2,500.00 $2,500.00 $0.00 $0.00
1LSAntenna cable supports in access tube $4,000.00$4,000.00 100.00%100.00%$0.00 $4,000.00 $0.00 $0.00
1LSAntenna cable penetrations at top of access tube $1,000.00$1,000.00 100.00%100.00%$0.00 $1,000.00 $0.00 $0.00
1LSAccess tube manhole curb notch $2,000.00$2,000.00 100.00%100.00%$0.00 $2,000.00 $0.00 $0.00
1LSRoof railing toe bar $2,500.00$2,500.00 100.00%100.00%$0.00 $2,500.00 $0.00 $0.00
1LSTwo aluminum roof vents and steel exhaust fan flanges $15,000.00$15,000.00 50.00%100.00%$7,500.00 $15,000.00 $0.00 $0.00
1LSNew 24 in. diameter roof manhole $5,500.00$5,500.00 100.00%100.00%$0.00 $5,500.00 $0.00 $0.00
1LSWeld existing hasp for container roof manhole $750.00$750.00 100.00%100.00%$0.00 $750.00 $0.00 $0.00
1LSLocking tabs and chain for flanged and bolted roof manhole$750.00$750.00 100.00%100.00%$0.00 $750.00 $0.00 $0.00
1LSExisting couplings in roof $3,500.00$3,500.00 0.00%100.00%$3,500.00 $3,500.00 $0.00 $0.00
1LSManhole gaskets $1,500.00$1,500.00 0.00%100.00%$1,500.00 $1,500.00 $0.00 $0.00
2 Cleaning and Metalizing of Interior Wet Surface
1LSSurface preparation $150,000.00$150,000.00 100.00%100.00%$0.00 $150,000.00 $0.00 $0.00
1LSMetalizing $175,000.00$175,000.00 70.00%100.00%$52,500.00 $175,000.00 $0.00 $0.00
3 Cleaning and Repainting of Interior Dry Surface $0.00 $0.00
1LSSurface preparation $12,000.00$12,000.00 100.00%100.00%$0.00 $12,000.00 $0.00 $0.00
1LSPainting $16,000.00$16,000.00 95.00%100.00%$800.00 $16,000.00 $0.00 $0.00
4 Cleaning and Repainting of Exterior Surface
1LSSurface preparation $160,000.00$160,000.00 100.00%100.00%$0.00 $160,000.00 $0.00 $0.00
1LS1st coat $40,000.00$40,000.00 100.00%100.00%$0.00 $40,000.00 $0.00 $0.00
1LS2nd coat $40,000.00$40,000.00 80.00%100.00%$8,000.00 $40,000.00 $0.00 $0.00
1LS3rd coat $50,000.00$50,000.00 60.00%100.00%$20,000.00 $50,000.00 $0.00 $0.00
51LSCleaning Exterior Concrete Pedestal $9,500.00$9,500.00 100.00%100.00%$0.00 $9,500.00 $0.00 $0.00
Extra Repair Items (if required)
610LFRepair welding $160.00$1,600.00 0.00%0.00%$0.00 $0.00 $1,600.00 $0.00
73Gallon Pit Filling $350.00$1,050.00 0.00%0.00%$0.00 $0.00 $1,050.00 $0.00
860SFInterior Chipping and Grinding $75.00$4,500.00 0.00%0.00%$0.00 $0.00 $4,500.00 $0.00
91LSChange Order #1 Remove T-Rails $23,200.00$23,200.00 100.00%100.00%$0.00 $23,200.00 $0.00 $0.00
101LS Change Order #2 Alternative Exterior Paint $6,022.16$6,022.16 0.00%100.00%$6,022.16 $6,022.16 $0.00 $0.00
BASE BID TOTAL $740,872.16 $105,622.16 $733,722.16 $7,150.00 $0.00
BASE BID
WORK COMPLETED THROUGH: Completion
CITY OF UNIVERSITY PARK, TEXAS
FONDREN WATER TANK REPAIRS AND PAINTING
PROJECT NUMBER: 48100
BLASTCO TEXAS INC.
PAYMENT APPLICATION NO. 6 (FINAL)
1 Page 14 of 40
Page 15 of 40
Page 16 of 40
Page 17 of 40
AGENDAMEMO
(10/18/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:onthestatecontractpurchaseoftwo2012ChevyC3 500
trucksfortheInfrastructureMaintenanceDivision
BACKGROUND:
AttachedisamemofromJimGau,Jr.,FleetManager ,aboutthepurchaseoftwo2012Chevrolet
C3500PickupTrucksforInfrastructureMaintenance.Thispurchaseisascheduledreplacementof
twoexistingtrucks.
Thesevehiclesareavailableonastatecontractth roughCaldwellCountryforatotalcostof
$58,331.Purchasesmadethroughstatecontractsati sfyallcompetitivebiddingrequirements.
RECOMMENDATION:
Staffrecommendspurchaseoftwo2012ChevroletC35 00trucksfromCaldwellCountryviastate
contractintheamountof$58,331.
ATTACHMENTS:
MemofromJimGau,VPR,StateContractPricingWork sheet
Page 18 of 40
Of Ulri\rersm, Park RECEIVER
ocr 04 a
September 28,201 1
To: Harry S hearouse, lnfrastrudure Maintenance Supe~sor
Subject Replamment Vehicles
Attached please find the VPR and requisition to replace two pickups in your
department. These units being replaced are unit 6351 a 2001 Ford F-250 with
100,000 miles and unit 6383 a 2001 Ford F-250 with 76000 miles.
These units will be replaced with 2012 Chevrolet 3500 HD pickups with utility bodies
and one will have a lift gate.
Please review the specifications and sign and forward the paperwork if you are
satisfied with the configuration.
Call me if you have any questions.
/ Jim Gau Jr.
Fleet Manager
Page 19 of 40
City of University Park, Texas
VEHICLE PROCUREMENT REQUISITION (VPR)
Date 949- doll
INSf RUCTIONS: Department manager- complete the header portion of this
form and forward the VPR to the Fleet Manager. This document and its
attachments serve as the official requisition for a vehicle and ensure that all
approvals have been made.
Vehicle description: (21 a0 1 2 ~EUY C 3 530 ?&up
User Department
Type of purchase:
I. Planned replacement
2. Early replacement
3. Upgrade
4. Addition
Dept. mgr. signature
Dept. head signature
Anticipated City Council meeting approval date: LO -18-201 1
1. Initial Request
User Department or Fleet Manager submits VPR. User department includes
brief written attachment describing need for and intended use of vehicle (not
required for planned replacement of like equipment).
2. Specifications
Page 20 of 40
3. Assemble prices
ble quotes, conduct bid process,
contracts. Purchasing Agent
iews and makes selection by
4. Executive approv
Fleet Manager forwards VPR and supporting documents to Finance Director
who fonnrard VPR to Purchasing Agent.
Date
1 Q/H 111
batd
Purchasing Agent prepares agenda memo regarding complianw with City
purchasing policy and State purchasing law and submits to City Secretary
along with user deparhnent memo and bid tabulation.
Purchasing Agent
6. City Council Approval
Date
Date
7. Purchase Order execution and order placement
Purchasing Agent sets up Purchase Order and places order with vendor.
Purchasing Agent sends PO copy to Fleet Manager
8. Vehicle delivery and acceptance
Vendor delivers vehicle to Equipment Services Division. Fleet Manager or
designee accepts delivery and approves payment of invoice for vehicle. Fleet
Manager forwards approval to Accounts Payable Specialist for payment.
Page 21 of 40
QUOTE# OOGG CONTRACT PRICING WORKSHEET
I ~nd User: CITY OF UNIVERSITY PARK I Contractor: CALDWELL COZTNTRY 1
Contact Name: JIM GAU I CALDWELL COUNTRY
Email : JGAU@UPT-. ORC
Phone #: 214-987-5475
Fax #: 214-987-5479
Location City: UNIVERSITY PARK, TX
I
Product Description: 2012 CHEVROLET 35QOHD SILVERADO EXT CAB CC30953
Prepared By: Averyt Knapp
Email :
aknapp@caldwellcountry.com
Phone #: 000-299-7283 or 979-
567-6116
Fax #: 979-567-0853
Date Prepared: SEPTEMBER 27, 2011
Contract Number: CPA 072-STATE
A Base Price & Options: 1 $28,447
Address: P. 0. Box 27,
Caldwell, TX 77836
Tax ID # 14-1856072
I B Published Options
Code Description
10,70O#WWR, SINGLE
REAR WHEEL, EXTENDED
CAB, 6.0LV0 GAS, 6-
SPD AUT-TIC, AIR
CONDITION, AM/FM
STEREO, CAMPER
MIRRORS, FACTORY
TRAILER BRAKE
CONTROrnR,
LT265/70Rl8E (51,
40-20-40 VINYL, FUU
RWBBEQR EZWR, POWER
SWPPLY 12V DIRECT
9L4, KNAPHEIDE
6 9 6 J1, MASTERLCOK
CCPlPARTMENT LOCKS,
CLASS V RECEIVER
W/7-WAY PLUG
Cost
INCL
Description P
p
I I I I PO BOX 27 I
1 Subtotal B I I
De~cri~tion I Cost I Code Description I Cost
I
Subtow C
D Other Brice Adjustments (Installation, Delivery, Etc,.) Page 22 of 40
Page 23 of 40
QUOTE# 0066 CONTRACT PRICING WORKSHEET
End User: CITY OF UNIVERSITY PARX I Contractor: CALDWELL COUNTRY
I
Contact Mama: GAU I CALDWEU COUNTRY I
Email : JQAU@UPTEXAs. OW I Prepared By: Avoryt Knapp
I
Phone #: 214-987-5475 I Email:
akna~@caldwmllcountry.c~
Fax #: 214-987-5479 Phone #: 800-299-7203 or 979-
567-611 6
Location City: UNfVERSITY PARK, TX Fax #: 979-567-0853
Date Prmpared: SEPFWR 27, 2011 Address: P. 0. Box 27,
Caldwell, TX 77836
Contract Number: CPA 072-STATE Tax ID # 14-1856872
I 1 Proctuct Descxi~tion: 2012 CHEVROLET 3SOOHD SILVERADO REG CAB CC30903
B Published Options
Code Desoription Coat
lO,QOO#GWIR, SINGLE XNCL
REAR WEEL, 6.OLW
GAS, 6-SW
AUTOMATIC, AIR
CONDITION, AM/m
STEREO, CAMPER
MIRRORS, FACTORY
TWmR
CrnRoLuR,
LT265f70R18E (5) ,
40-20-40 VINYL, FUWl
Rm4R FLOOR, PaWER
SUPPLY 12V DIRECT
9M, mHEIDE
696J1, PZA;SmRLCOK
COMPAR-T m,
TO5MY GATE 54-1040
TP27-1000# LIFTGATE-
Bm, CLASS v
RECEIVER W/7-mY
-
Code Dmacri~tion I Cost
Subtotal 3
Code I De8~ription I Cost I Codr 1 Deaaription 1 Coat
Page 24 of 40
D Othl Price Adjustment. (Installation, 1 .
Subtot81 D
E Upit Coat hforr ha & N-quipmmt Chugma (A+B+C+D)
Quantity ordered x
Subtotal P
$29,804
I
$29,084
F Won-Equipment Charges (Trade-In, Warranty, Eta.. )
G. Color of Vehialr: WHITE
H. Total Purchase Prlce (E+F)
EstiPatrd Deliwry 120 NS AgPX
Date :
Page 25 of 40
AGENDAMEMO
(10/18/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onminutesoftheOctober4,2011 CityCouncilMeeting
BACKGROUND:
MinutesoftheOctober4,2011CityCouncilMeeting areincludedfortheCouncil'sreview.
ATTACHMENTS:
Oct.4,2011CityCouncilMtgMinutes
Page 26 of 40
MINUTES
AGENDA #2822
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER – CITY HALL
TUESDAY, OCTOBER 4, 2011, 5:00 P.M.
3:00 - 3:47 P.M. EXECUTIVE SESSION THE COUNCIL CONVENED UNDER TEXAS
GOVERNMENT CODE 551.071 TO RECEIVE CONFIDENTIAL LEGAL ADVICE FROM
THE CITY ATTORNEY ON ZONING MATTERS AND TGC 551.072 FOR
DELIBERATIONS REGARDING THE POSSIBLE ACQUISITION OF REAL PROPERTY
LOCATED AT 7305 TURTLE CREEK BLVD. NO ACTION WAS TAKEN. EXECUTIVE
CONFERENCE ROOM, CITY HALL.
4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW COUNCIL CONFERENCE
ROOM, SECOND FLOOR, CITY HALL.
The Regular City Council Meeting was called into session at 5:00 p.m. in the Council
Chamber at City Hall. Present were Councilmember Stewart, Mayor Pro Tem Grable, Mayor
Davis, Councilmember Clark, and Councilmember Begert. Also in attendance were City
Manager Livingston, and City Attorney Dillard.
Staff in attendance included: Director of Parks Gerry Bradley, Chief Planning Official
Harry Persaud, Administrative Intern George Ertle, Director of Community
Development Robbie Corder, Director of Human Resources Luanne Hanford, Assistant
Director of Public Works Jacob Speer, Fire Chief Randy Howell, Police Chief Gary
Adams, Director of Public Works Bud Smallwood, City Secretary Liz Spector, Director
of Finance Kent Austin, Director of Information Services Jim Criswell and Community
Information Officer Steve Mace.
Director of Finance Kent Austin recognized the City’s purchasing operation
for receiving their 11th consecutive Achievement of Excellence in Procurement
award. He introduced Purchasing Agent Christine Green and Purchasing Assistant
Sandy Perkins. Mayor Davis presented them with the award and thanked them for their
continued efforts to provide quality purchasing for the city.
I. CALL TO ORDER
A. INVOCATION: Mayor Pro Tempore Jerry Grable
B. PLEDGE OF ALLEGIANCE: Mayor Pro Tempore Jerry Grable
C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
II. AWARDS AND RECOGNITION
A. RECOGNITION: 2011 Achievement of Excellence in Procurement (AEP) Award
Page 27 of 40
The City agrees to pay Dallas County Health and Human Services the sum of $48.00
for Fiscal Year 2012 services related to the control of tuberculosis, sexually transmitted
diseases, and communicable diseases as well as certain laboratory services.
The City agrees to contract with Dallas County to allow Dallas County Health and
Human Services to provide food establishment inspections and environmental health
services at the cost of $150 per year per facility. This amount provides the City with
two annual inspections of each facility.
This proclamation establishes Friday, November 11, 2011 as “Arbor Day” in the City of
University Park.
This Interlocal Agreement with the North Central Texas Council of Governments
(NCTCOG) provides resources for staff and developer training, public education, and
guidance with TCEQ mandated annual reporting concerning compliance with the City’s
Storm Water Management Program (SWMP). The FY2012 dues for the City's
participation in the program are $2,943.00.
III. CONSENT AGENDA
A. CONSIDER AND ACT: on an Interlocal Agreement for Health Services with Dallas
County Department of Health and Human Services (DCHHS) for FY2012
B. CONSIDER AND ACT: on a contract for Food Establishment Inspections and
Environmental Health Services with Dallas County Health and Human Services
(DCHHS) for FY2012
C. CONSIDER AND ACT: on minutes of the September 20, 2011 City Council Meeting
D. PROCLAMATION: in support of Arbor Day 2011
E. CONSIDER AND ACT: on an Interlocal Agreement with the North Central Texas
Council of Governments concerning the Regional Storm Water Management Program
F. CONSIDER AND ACT: on a license agreement with Circle G Carriages to operate
horse-drawn carriage rides during the holiday season
G. CONSIDER AND ACT: on the HGAC purchase of two Ford F-150 trucks for the
Community Development Department
H. CONSIDER AND ACT: on the cooperative purchase of a 2012 Ford F-550 crew cab
truck for the Parks Department
I. CONSIDER AND ACT: on the purchase of three 2012 Chevrolet Tahoe police vehicles
via the Tarrant County Cooperative Purchasing Program
J. CONSIDER AND ACT: on the BuyBoard Purchase of three 16-yard Rear Loaders for
the Sanitation Dept.
K. CONSIDER AND ACT: on the HGAC Purchase of Ford F-150 truck for
the Infrastructure Maintenance Division
Page 28 of 40
Councilmember Begert made a motion to approve the Consent Agenda, excepting to require
Circle G Carriages to increase their insurance rider from $1 milllion to $5 million. Mayor Pro
Tem Grable seconded, and the motion carried unanimously.
Mr. Art Anderson, representing Legacy Hillcrest Investments, LP, requested to address
the Council. Mr. Anderson said at the initial meeting on this application, the neighbors
complained about the number of times that they have come to these types of zoning
hearings. He said Legacy representatives stated this will be their last attempt to rezone
the property and they will redevelop the property under existing zoning if this PD
application is denied by the Council.
Mr. Anderson stated that the recommendation of P &Z provided less density than
Legacy Hillcrest wanted, but they agreed to accept those recommendations. He said
numerous conditions not required under existing zoning were imposed and included in
the proposed PD ordinance. Mr. Anderson requested a change to the ordinance included
in the agenda packet. He said the square footage for a restaurant in a hotel is only to
count toward the total allowed square footage for the development if the restaurant is
open to the public.
Mr. Anderson said that P & Z acknowledged that underground parking cannot
economically be built unless there is an increase to the currently allowed 108,000 square
feet. He said there is no dispute that the development of the O-2 tract at the 4:1 FAR
cannot justify the underground parking costs.
Mr. Anderson said Legacy Hillcrest agrees with P & Z density recommendations on
traffic volume. He said city staff, the traffic consultant and P & Z agree there are no
traffic issues. He also reminded the Council that P & Z recommended that if any traffic
issues arise, Legacy Hillcrest will be required to correct any traffic issues directly
attributable to the project.
Mr. Anderson said Legacy Hillcrest has tried to create an acceptable development
proposal that will benefit all parties. He said they understand from an earlier Council
statement that the Council is going to deny the application today. He told the Council
that Legacy currently plans to develop under existing zoning which will include a thirty-
five foot parking garage, which he said is the only economically feasible option to
redevelop the site. Mr. Anderson said the city has made clear for the past ten years that
above-grade parking is allowed under existing zoning and Legacy Hillcrest has
proceeded in good faith under those assurances.
Finally, Mr. Anderson said Legacy Hillcrest has a pending application requesting the
city abandon the alley between the parking lot and the office buildling. He said the city
L. CONSIDER AND ACT: on the BuyBoard Purchase of 2012 Freightliner Brush Claw
Truck for Sanitation
IV. MAIN AGENDA
A. CONSIDER AND ACT: on an ordinance approving Planned Development District PD-
37 and a conceptual site plan for a mixed-use development to include, but not limited to,
hotel, one single-family unit, offices, retail and below-grade parking
Page 29 of 40
has historically approved similar requests and Legacy Hillcrest requests the application
be considered at the earliest possible City Council meeting.
Mr. Anderson thanked the Council for allowing him to express his opinions.
Mayor Davis said there would be no further speakers on this issue and he asked for a
motion from the Council.
Mayor Pro Tem Grable made a motion to deny the application of Legacy Hillcrest
Investments, LP for Planned Development District PD-37. Councilmember Clark
seconded, and the motion carried.
The vote to deny the application was approved in a 3 - 2 vote with Mayor Davis, Mayor
Pro Tempore Grable and Councilmember Clark voting to deny and Councilmember
Begert and Councilmember Stewart voting against the denial of the application.
Ms. Cheryl Higley, 2927 Lovers Lane, addressed the Council regarding a backup of
sewage into her home which occurred on April 29, 2011. She said the night the backup
occurred she called the city and utility workers came out within the hour. She then
called a commercial plumbing company who stated the backup was on the city side.
She said that city records showed that the back up was not caused by the homeowner.
She said her insurance company, State Farm, would not cover the damage to her
home because the backup was on the city side.
Ms. Higley said after investigation by the City, workers said they found gravel in the
line. She said the City then televised the sewer line and found that a brick was stuck in
the line. She said the City was negligent in maintaining the sewer line and thinks the
manhole collapsed and was reconstructed. She asked to be reimbursed $3,952.21 for the
costs to clean and repair her home due to the sewer backup.
Mayor Davis stated that he and various staff members had met with Mr. and Mrs.
Higley along with their insurance adjuster. Mayor Davis said he consulted members of
the city’s Property, Casualty and Liability Insurance Committee and they assured the
Mayor that this type of damage is covered according to the Texas Standard Policy
Insurance, Homeowner’s Form B. Mayor Davis said this form states that covered
property dwellings are insured under an all-risk basis, with no exclusion for sewage
backup. He said the form states the contents are also covered.
Mayor Davis said after receiving information from Mr. and Mrs. Higley, he conferred
with the Council and asked the City Attorney for his advice on how to proceed. He
asked Mr. Dillard to address the issue.
City Attorney Dillard said Texas cities are immune from liability for damages due to
negligence of employees in the performance of governmental functions. Mr. Dillard
said he has no knowledge of whether there was negligence involved or how the incident
occurred. But, he said one of the specifically listed governmental functions for which
city’s have immunity under state law is for water and sewer service. Mr. Dillard said
B. CONSIDER AND ACT: on resident request for reimbursement of expenses due to
sewer back-up
Page 30 of 40
unless that immunity has been waived by the state legislature, then the city is immune
from liability and does not serve as an insurer of its water and sewer lines. Mr. Dillard
said this is why the city’s insurance carrier has denied the claim.
Mayor Davis reminded Ms. Higley that these laws apply to every municipality in the
state of Texas, not just the City of University Park. Ms. Higley asked for the City to
make an exception to the rule.
Councilmember Stewart asked the Council to not make any motion on this item to allow
more time to study the request. Mayor Davis said he would ask staff to place this item
on an upcoming agenda for a final decision.
Chief Gary Adams addressed the council regarding SMU’s request to close Hillcrest
Avenue from University Blvd to Mockingbird to public traffic from 10 a.m. through 12
noon on Saturday, November 5, 2011 for their Centennial Homecoming Parade. Chief
Adams stated that the police department has no objections to the temporary closing and
will be able to provide sufficient manpower for rerouting of traffic during the parade.
Councilmember Clark made a motion to approve closing Hillcrest Avenue on
November 5, 2011 from University to Mockingbird from 10 a.m. through noon.
Councilmember Stewart seconded, and the motion carried unanimously.
City Manager Livingston addressed the Council. He requested the Council’s
consideration of cancelling the January 3, 2012 Council Meeting due to the shortened
work week prior to the meeting as well as a lack of items scheduled for that agenda.
Councilmember Stewart made a motion to approve the cancellation of the January 3,
2012 Regular City Council Meeting. Councilmember Begert seconded, and the motion
carried unanimously.
There were no requests to address the Council and Mayor Davis adjourned the meeting.
Considered and approved this 18th day of October 2011.
_______________________________
W. Richard Davis, Mayor
ATTEST:
____________________________
Elizabeth Spector, City Secretary
C. CONSIDER AND ACT: on request from SMU to temporarily close Hillcrest Ave. from
Daniel to Mockingbird during their Homecoming Parade
D. CONSIDER AND ACT: to consider changes to November, December and January City
Council Meeting schedule
V. ITEMS FROM THE FLOOR
Page 31 of 40
AGENDAMEMO
(10/18/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onresidentrequesttoamendSection2.01.005ofth eCodeof
Ordinancestoallowbackyardhens
BACKGROUND:
TheCouncilhasreceivedarequestfromMs.Dominiq ueMiller,4308Druid,toamendtheCodeof
Ordinancestoallowbackyardhens.Ms.Millercurr entlyownsseveralsmallhensandhasreceiveda
"complaintwarning"fromtheCity'sanimalcontrol officer.Ms.MillerrequeststheCouncilamend
theordinancetoallowhertokeephersmallflock.
Ms.MillerwillbepresentattheCouncilmeetinga ndwillalsohaveanexpert,Mr.DanProbst,
presenttoansweranyquestionstheCouncilmayhav e.Ms.Millerhasalsoprovidedsome50emails
insupportofherrequest.Asummaryoftheseemai lsisattachedaswellasheroriginalrequest.
PriortoMay20,2008,theCodeofOrdinancesconta inedaprovisionallowingresidentstoapplyfora
permittohousefowlinbackyards.Thelastpermit grantedwasonMay6,2008toalocalstudent
whowasallowedtokeeptwochickenshehadraised,butupontheirdeath,theCouncilstatedno
furtherchickenswouldbeallowedintheCity.Att heirMay20,2008meeting,theCityCouncil
directedtheCityAttorneytodraftanordinanceba nningthekeepingofchickensintheCity.
RECOMMENDATION:
Section2.01.005oftheCodeofOrdinancesstates:
Keepingfowlprohibited:Apersoncommitsanoffenseifhepossesses,keep s,orharborsachicken,
rooster,chick,turkey,duck,duckling,pigeon,or anyotherfowlwithinthecity.
IftheCouncilwishestoallowbackyardchickens,t hiscodesectionmustbeamended.
ATTACHMENTS:
ResidentLetter
MillerLtr2011.10.11
Summaryofemailsinsupport
Page 32 of 40
Page 33 of 40
Page 34 of 40
Page 35 of 40
Page 36 of 40
Page 37 of 40
Resident Petition to Keep Backyard Chickens
Submitted by Dominique Miller, 4308 Druid Lane
October 11, 2011
NameAddressCityComment
Kennedy, Morgan3301 Rosedale, #EUniversity Park
Marquis, Linda3426 GranadaUniversity Park
Altizer, Amy3824 Lovers LaneUniversity Park
Brignon, Peggy3900 WindsorUniversity Park
Noe, Laura3948 CentenaryUniversity Park
Boulle, Nick4024 DruidUniversity Park
Boulle, Karen4024 DruidUniversity Park
Boulle, Denis4024 DruidUniversity Park
Flowers, Ashley4300 DruidUniversity Park
Scott, Clay & Jeanne4304 DruidUniversity Park
Scott, Douglass4305 GrassmereUniversity Park
Scott, Sylvia4305 GrassmereUniversity Park
Mamula, Emily4308 DruidUniversity ParkPetitioner's daughter
Miller, Austin4308 DruidUniversity ParkPetitioner's son
Bracken, Chris4312 DruidUniversity Park
Murray, Katy4364 Mockingbird PkwyUniversity Park
Wimpress, Elizabeth4512 San CarlosUniversity Park
Solomon, DanaUniversity Park
Allison, AllisonUniversity Park
Meloy, Brenda4304 University Blvd.University Park
Wheeler, Craig4325 StanfordUniversity Park
Spillman, Ann3202 CornellHighland Park
Margolies, Jeff 3202 CornellHighland Park
Margolies, Caroline3202 CornellHighland Park
Holland, Scarlett3413 PotomacHighland Park
Tillery, Sam3417 PotomacHighland Park
Chambers, Stephanie3445 PotomacHighland Park
Chambers, Steve3445 PotomacHighland Park
Osborn, Paul3509 PotomacHighland Park
Sandbote, Sandy3521 PotomacHighland Park
Yoder, Ana3537 PotomacHighland Park
McGore, Sally3541 PotomacHighland Park
Parker, Michael3600 PotomacHighland Park
Stewart, Jackie3717 StratfordHighland Park
Murray, Colleen10843 CameliaDallas
Pitts, Eugenia1705 MariposaDallasFormer UP resident
Bellamy, Robert1904 N. PrairieDallas
West, Emily3405 HowellDallas
Pearl, G3528 GillespieDallas
Page 38 of 40
Resident Petition to Keep Backyard Chickens
Submitted by Dominique Miller, 4308 Druid Lane
October 11, 2011
NameAddressCityComment
Davis, illegible4318 AbbottDallas
Davis, Terie4318 AbbottDallas
Duggan, Ashley5765 Preston HavenDallas
Green, Mariana6045 Bryan ParkwayDallasChicken owner/DMN staff writer
Hopkins, Karey7642 Bryn MawrDallas(HPISD)
Bowman, KristinaDallas
Rucker, AndreaUnited Kingdom
Lamb, AnnDallasFormer HP resident
Page 39 of 40
AGENDAMEMO
(10/18/2011AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:DISCUSS:staffrecommendationtorevisethecurrentsidewalk replacementprogram
andprovidedirectiontostaff
BACKGROUND:
ReplacementofdefectivesidewalkthroughouttheCi tyis,byordinance,theresponsibilityofthe
abuttingproperty.Thatevolvedintoanapproachw heretheCityandthepropertyownersharedcosts,
withtheCity'scontributioncappedat$7/SF.Sinc eJanuary,theCitycontinuestosharereplacement
costswithpropertyownersona50-50basiswhentheyuseacontractorwithwhomtheC ity
negotiatedapriceof$3.75/SF(City'sshare=$1.8 8/SF).
TheCommunityDevelopmentDepartmentcurrentlyresp ondstocomplaintsregardingthecondition
ofsidewalksalongtheCity'srights-of-way.Codeenforcementofficersnotifytheabutting property
ownersofthenecessaryrepairsandprovidethemco ntactinformationofacontractorwhohasagreed
toperformthisworkatafixedpriceforUniversit yParkresidents.Uponcompletionofthework,the
residentpaysthecontractorfortheworkandsubmi tsthepaidinvoicetotheCityforreimbursement
ofhalfofthecost.
Thelogisticsoftheprocessareadministrativelyc umbersomeandnotasefficientastheycouldbe.
Aftersomediscussionamongststaff,amoreeffecti veapproachmaybefortheCitytosolicitannual
bidsforthereplacementofdefectivesidewalk.We 'veexperiencedsignificantlylowerunitcostsfor
replacementthroughthebidprocess.However,acon siderableamountofstafftimeisdevotedtothe
processingofreimbursements.Staffproposesforth eCitytofundone-hundred(100%)percentofthe
replacementcostthuseliminatingtheneedtoproce ssreimbursements.Thefundingfortheproposed
annualsidewalkreplacementprogramwouldremainth esameastheCity'scurrentcontribution
towardthesharedprogram,andtheresidentswould nolongerhavetodealwithnoticesofcode
violations,contractors,funding,orreimbursements .Atthelevelofcurrentfunding($65,000),we
wouldexpecttobeabletoreplacemoredefectives idewalkperyearwiththerecommendedprogram
thanwehaveinrecentyearswithvarioussharedpr ograms.
RECOMMENDATION:
StaffrequestsfurtherdirectionfromtheCityCoun cilonthismatter.
FUNDINGSOURCE:
STREETBUDGET
Currentleveloffunding$65,000
Page 40 of 40