HomeMy WebLinkAbout2012.07.17 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2841
JULY17,2012
CALLTOORDER:5:00P.M.
3:00-4:00P.M.DISCUSS:StaffwillbrieftheCityCouncilinopenworksessionontherequestfrom
ParkCitiesFamilyYMCAtoamendPD20.Thisworksessionwillfocusontechnical
aspectsoftheapplication.Noactionwillbetaken.2ndFloorConferenceRoom,
CityHall.
4:00-4:30P.M.WORKSESSIONFORAGENDAREVIEW:StaffwillbrieftheCityCouncilin
openworksessiononagendaitems.Noactionwillbetaken.2ndFloorConference
Room,CityHall.
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.WhencalledforwardbytheMayor,beforebeginningtheirremarks,speakers
areaskedtogotothepodiumandstatetheirnameandaddressfortherecord.
I .CALLTOORDER
A .INVOCATION:MayorProTemporeBobClark
B.PLEDGEOFALLEGIANCE:MayorProTemporeBobClark/BoyScouts
C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis
D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston
II.CONSENTAGENDA
A.CONSIDERANDACT:onacontractwithR.L.Goodsontoprovideresident
engineeringservicesforutilityworkalongAirline,northfromBinkleytothe
McFarlin-Fondrenalley
B.CONSIDERANDACT:onalicenseagreementwithSMUtoallowprivatefacilities
withinthepublicrights-of-way
C.CONSIDERANDACT:onanInterlocalAgreementforHealthServiceswithDallas
CountyDepartmentofHealthandHumanServices(DCHHS)forFY2013
D.CONSIDERANDACT:onminutesoftheJuly3,2012CityCouncilMeeting
III.MAINAGENDA
A.PUBLICHEARING:toreceivecommentsontheCity'sAnnualWaterQualityReport
B.CONSIDERANDACT:onaninvitationfromtheTexasCommissionon
EnvironmentalQuality(TCEQ)"SanitarySewerOverflowInitiative"
C.PUBLICHEARING:onarequestbytheUPUMCtoamendthedetailedsiteplanfor
PlannedDevelopmentDistrict,PD20,todevelopaninfantandtoddlerplayground.
D.CONSIDERANDACT:onanordinanceapprovinganamendeddetailedsiteplanfor
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PlannedDevelopmentDistrictPD20todevelopaninfantandtoddlerplayground
E.PUBLICHEARING:onarequestbytheParkCitiesYMCAtoamendPlanned
DevelopmentDistrictPD-12,todemolishtheexistingstructureandredevelopa3.72
acretractmoreorless,witha65,000sq.ft.facilityandbelow-gradeparkinggarage.
F.CONSIDERANDACT:onaproposalfromFreese&Nichols,Inc.toprovidetraffic
engineeringservices
IV.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis
meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspecificfactualinformationora
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate
commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately
followingthemeeting.
As authorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
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AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onacontractwithR.L.Goodsontoprovideresident
engineeringservicesforutilityworkalongAirline,northfromBinkleytothe
McFarlin-Fondrenalley
BACKGROUND:
RLGoodson(RLG)providedsurveyinganddesignfortheSMUutilityprojectcurrentlyunder
constructionalongAirline,northfromBinkleytotheMcFarlin-Fondrenalley.SMUisreconstructing
allofthepublicandprivateutilities,drainagefacilities,andstreetpavementwithinthe
aforementionedlimits.TheypreviouslyhadplannedtocontractwithRLGtoprovidearesident
engineerandperformallinspectionfortheproject,however,they'veaskedtheCityprovidethose
servicesandSMUwillpaytheentirecost.SMUwillpaytheCity$138,720(RLGfeesplus2%
administrativefee).
IftheCityCouncilapprovesthecontract,staffwillprepareabudgetamendmentforCouncil
considerationforchangebothrevenue(fromSMU)andexpenditures(toRLG).
RECOMMENDATION:
StaffrecommendsCityCouncilapprovaloftheRLGoodsoncontract(subjecttothedeletionofthe
"limitofliabilityclause)intheamountof$136,000,andauthorizetheCityManagertoenterintoa
contractforthework.
ATTACHMENTS:
RLGPROPOSAL
SMULtrrereimbursement
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AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onalicenseagreementwithSMUtoallowprivatefacilities
withinthepublicrights-of-way
BACKGROUND:
DesignofSMUimprovementsattheir"ResidentialCommons"project,data,communication,and
securitylinesassociatedwiththeGeorgeW.BushPresidentialCenter,aswellastheirofficesacross
NorthCentralExpresswayresultintheneedtocrosscertainCityrights-of-way.Thepracticeof
privatefacilitieswithinpublicrights-of-wayisnotuncommon(GWBPC,HPISD,andotherSMU
locations).Citypolicyrequiresthedeveloperofsuchimprovementstoenterintoalicenseagreement
withtheCityandattachexhibitsdetailingsizeandlocationofallfacilitieswithintherights-of-way.
TheattachedlicenseagreementsmeetallCityrequirements.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovalofthetwolicenseagreementswithSMU.
ATTACHMENTS:
LANo1
LANo2
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AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:Liz Spector,CitySecretary
SUBJECT:CONSIDERANDACT:onanInterlocalAgreementforHealthServiceswithDallas
CountyDepartmentofHealthandHumanServices(DCHHS)forFY2013
BACKGROUND:
Eachyear,theCitycontractswithDallasCountyHealthandHumanServicestoprovideservices
relatedtothecontroloftuberculosis,sexuallytransmitteddiseases,andcommunicablediseasesas
wellascertainlaboratoryservices.TheCityagreestopayDallasCountythesumof$48.00forthe
fiscalyearbeginningOctober1,2012andendingSeptember30,2013,whichistheagreed
uponportionoftotalcostlessfederalandstatefunding.
RECOMMENDATION:
Staffrecommendsrenewalofthisannualagreement.
FUNDINGSOURCE:
01-40-3060
ATTACHMENTS:
FY13HlthSvcsContractw/DCHHS
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AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:Liz Spector,CitySecretary
SUBJECT:CONSIDERANDACT:onminutesoftheJuly3,2012CityCouncilMeeting
BACKGROUND:
MinutesoftheJuly3,2012CityCouncilMeetingareincludedfortheCouncil'sreview.
ATTACHMENTS:
DRAFTCCMtgMin2012.07.03
Page 62 of 196
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RESOLUTION NO. 12-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, ADOPTING THE INVESTMENT POLICY OF THE CITY OF
UNIVERSITY PARK HERETOFORE ADOPTED BY RESOLUTION NO. 11-03;
AND PROVIDING AN EFFECTIVE DATE.
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ORDINANCE NO. 12/14
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
SECTION 12.05.003 (a) (4) OF THE CODE OF ORDINANCES BY ADOPTING A
DEFINITION OF DRIVEWAY; PROHIBITING PARKING IN A MARKED AREA
OR IN FRONT OF A DRIVEWAY; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO HUNDRED
DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
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III.CONSENT AGENDA
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ORDINANCE NO. 12/15
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, CHAPTER
12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042 (a) TO PROVIDE
FOR DESIGNATION OF A RESIDENT-PARKING-ONLY ZONE FOR THE 2800,
2900, 3000, 3400, 3500 AND 3600 BLOCKS OF MC FARLIN BOULEVARD;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE
ERECTION OF SIGNS.
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Page 68 of 196
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RESOLUTION NO. 12-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, APPOINTING MEMBERS TO THE 2012 – 2014 BOARDS AND
COMMITTEES.
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V.ITEMS FROM THE FLOOR
Page 69 of 196
AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.,DirectorofPublicWorks
SUBJECT:PUBLICHEARING:toreceivecommentsontheCity'sAnnualWaterQualityReport
BACKGROUND:
Eachyear,municipalwaterprovidersarerequiredtomailConsumerConfidenceReports(CCR)to
everyresidencewithinthecommunitydetailingcontaminantlevelsinthepotablewatersystem.The
Citymeetsand/orexceedsallregulatorystandardsforcontaminantlevelsrevealedthroughwater
testingsamplesin2011.Stateregulationsalsorequirethewaterprovidertoofferresidentsan
opportunitytoaskquestionsinanopenforumregardingtheCCR.
ATTACHMENTS:
2011WaterQualityReport
Page 70 of 196
City of University ParkCity of University Park
1st CLASS PRSRT
U.S. POSTAGE
PAID
DALLAS, TX
PERMIT NO. 407
City of University Park
3800 University Blvd.
University Park, TX 75205-1711
Page 71 of 196
Annual Drinking Water Quality ReportAnnual Drinking Water Quality Report
City of University Park
Our Drinking Water Meets or Exceeds All
Federal (EPA) Drinking Water Requirements
This report is a summary of the quality of the water we provide our
customers. The analysis was made by using the data from the most recent
U.S. Environmental Protection Agency (EPA) required tests and is presented
in the attached pages. We hope this information helps you become more
knowledgeable about what’s in your drinking water.
About The Following Pages
The pages that follow list all of the federally regulated or monitored
contaminants which have been found in your drinking water. The U.S.
EPA requires water systems to test for up to 97 contaminants.
Definitions
Maximum Contaminant Level (MCL)
The highest permissible level of a contaminant in drinking water. MCLs
are set as close to the MCLGs as feasible using the best available
treatment technology.
Maximum Contaminant Level Goal (MCLG)
The level of a contaminant in drinking water below which there is no
known or expected health risk. MCLGs allow for a margin of safety.
Maximum Residual Disinfectant Level (MRDL)
The highest level of disinfectant allowed in drinking water. There is
convincing evidence that addition of a disinfectant is necessary for control
of microbial contaminants.
Maximum Residual Disinfectant Level Goal (MRDLG)
The level of a drinking water disinfectant below which there is no known
or expected risk to health. MRDLGs do not reflect the benefits of the use
of disinfectants to control microbial contamination.
Treatment Technique (TT)
A required process intended to reduce the level of a contaminant in
drinking water.
Action Level (AL)
The concentration of a contaminant which, if exceeded, triggers treatment
or other requirements which a water system must follow.
Abbreviations
NTU - Nephelometric Turbidity Units
MFL -million fibers per liter (a measure of asbestos)
pCi/L -picocuries per liter (a measure of radioactivity)
ppm - parts per million, or milligrams per liter (mg/L)
ppb -parts per billion, or micrograms per liter (μg/L)
ppt -parts per trillion, or nanograms per liter
ppq -parts per quadrillion, or picograms per liter
Public Participation Opportunities
Date:July 3, 2012 & July 17, 2012
Time:5:00 pm
Location:City Hall Court Room
Phone No:(214) 363-1644
To learn about future public meetings (concerning your drinking
water), or to request to schedule one, please call us.
En Español
Este informe incluye información importante
sobre el agua potable. Si tiene preguntas o comentarios
sobre éste informe en español, favor de llamar
al tel. (214) 363-1644 - para hablar con
una persona bilingüe en español.
You may be more vulnerable than the general population to certain
microbial contaminants, such as Cryptosporidium, in drinking water.
Infants, some elderly or immunocompromised persons such as those
undergoing chemotherapy for cancer; those who have undergone organ
transplants; those who are undergoing treatment with steroids; and
people with HIV/AIDS or other immune system disorders can be
particularly at risk from infections. You should seek advice about
drinking water from your physician or health care provider. Additional
guidelines on appropriate means to lessen the risk of infection by
Cryptosporidium are available from the Safe Drinking Water Hotline
(1-800-426-4791).
Special Notice
Required Language for ALL Community
Public Water Supplies:
ALL drinking water may contain contaminants.
When drinking water meets federal standards there may not be any health
based benefits to purchasing bottled water or point of use devices.
Drinking water, including bottled water, may reasonably be expected to
contain at least small amounts of some contaminants. The presence of
contaminants does not necessarily indicate that water poses a health risk.
More information about contaminants and potential health effects can
be obtained by calling the EPA’s Safe Drinking Water Hotline
(1-800-426-4791).
Secondary Constituents
Many constituents (such as calcium, sodium, or iron) which are often found
in drinking water, can cause taste, color, and odor problems. The taste and
odor constituents are called secondary constituents and are regulated by the
State of Texas, not the EPA. These constituents are not causes for health
concern. Therefore, secondaries are not required to be reported in this
document but they may greatly affect the appearance and taste of your water.Page 72 of 196
Year or Average Minimum Maximum Unit of
Range ContaminantLevelLevelLevelMCLMCLGMeasureSource of Contaminant
Bromoform, chloroform, dichlorobromomethane, and dibromochloromethane are disinfection byproducts. There is no maximum contaminant level
for these chemicals at the entry point to distribution.
2011Fluoride 0.22 0.220.2244ppmErosion of natural deposits; water
additive which promotes strong
teeth; discharge from fertilizer and
aluminum factories.
2011 Nitrate 0.660.660.661010ppmRunoff from fertilizer use; leaching
from septic tanks, sewage; erosion
of natural deposits.
Year or AverageMinimumMaximum Unit of
Range ContaminantLevelLevel Level MCLMCLGMeasureSource of Contaminant
Inorganic Contaminants
2011Chlorine Residual3.141.504.004<4ppmDisinfectant used to control microbes.
AverageMinimum Maximum Unit of
YearDisinfectantLevelLevel LevelMRDLMRDLGMeasure Source of Disinfectant
Maximum Residual Disinfectant Level
Organic Contaminants
WAIVED OR NOT YET SAMPLED
Unregulated Initial Distribution System Evaluation for Disinfection Byproducts
2011Total Haloacetic Acids20.712.723.060ppbBy-product of drinking water disinfection.
2011Total Trihalomethanes23.917.436.480ppbBy-product of drinking water disinfection.
AverageMinimumMaximum Unit of
YearContaminantLevelLevel LevelMCLMeasure Source of Contaminant
Disinfection Byproducts
2011 Lead 0.068 0 15ppbCorrosion of household plumbing
systems; erosion of natural deposits.
2011 Copper 0.0123 0 1.3ppmCorrosion of household plumbing
systems; erosion of natural deposits;
leaching from wood preservatives.
The 90thNumber of SitesActionUnit of
YearContaminantPercentile Exceeding Action Level LevelMeasure Source of Contaminant
Lead and Copper
2011 Chloroform19.519.5 19.5 ppb By-product of drinking water disinfection.
2011Bromodichloromethane4.44.44.4 ppbBy-product of drinking water disinfection.
Year or AverageMinimumMaximumUnit of
Range Contaminant LevelLevelLevelMeasure Source of Contaminant
Unregulated Contaminants
Required Additional Health Information for Lead
If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from
materials and components associated with service lines and home plumbing. This water supply is responsible for providing high quality drinking water, but cannot
control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure
by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have
your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water
Hotline or at http://www.epa.gov/safewater/lead.
2011Simazine0.330.330.3344ppbHerbicide runoff.
2011 Atrazine 0.64 0.64 0.64 33ppbRunoff from herbicide used on
row crops.
Systems must complete and submit disinfection data on the Disinfection Level Quarterly Operating Report (DLQOR). On the CCR report, the
system must provide disinfectant type, minimum, maximum and average levels.
Page 73 of 196
Turbidity has no health effects. However, turbidity can interfere with disinfection and provide a medium for microbial growth. Turbidity may
indicate the presence of disease-causing organisms. These organisms include bacteria, viruses, and parasites that can cause symptoms such as
nausea, cramps, diarrhea and associated headaches.
Total Coliform REPORTED MONTHLY TESTS FOUND NO COLIFORM BACTERIA.
Fecal Coliform REPORTED MONTHLY TESTS FOUND NO FECAL COLIFORM BACTERIA.
2011Turbidity0.38 100.00 0.3 NTU Soil runoff.
Highest Single Lowest Monthly % of TurbidityUnit of
YearContaminantMeasurement Samples Meeting Limits LimitsMeasure Source of Contaminant
Turbidity
2011Bicarbonate373737NAppmCorrosion of carbonate rocks such
as limestone.
2011Chloride20.1 20.1 20.1300ppmAbundant naturally occurring element;
used in water purification; byproduct of
oil field activity.
2011Hardness as939393NAppmNaturally occurring calcium and magnesium.
Ca/Mg
2011 pH 99 9>7.0unitsMeasure of corrosivity of water.
2011Sodium 27.227.227.220,000ppmErosion of natural deposits; byproduct of oil
field activity.
2011 Sulfate 71.471.471.4300ppmNaturally occurring; common industrial
byproduct; byproduct of oil field activity.
2011Total Alkalinity393939NAppmNaturally occurring soluble mineral salts.
as CaCO3
2011Total Dissolved2122122121000ppmTotal dissolved mineral constituents
Solids in water.
Year or AverageMinimumMaximumSecondaryUnit of
Range ContaminantLevelLevel Level LimitMeasure Source of Contaminant
Secondary and Other Constituents Not Regulated (No associated adverse health effects)
Where do we get our drinking water?
The source of drinking water used by the City of University Park is
Purchased Surface Water from ELM FORK TRINITY RIVER. A Source
Water Susceptibility Assessment for your drinking water sources(s) is
currently being updated by the Texas Commission on Environmental
Quality. This information describes the susceptibility and types of
constituents that may come into contact with your drinking water source
based on human activities and natural conditions. The information
contained in the assessment allows us to focus our source water protection
strategies. Some of this source water assessment information will be
available later this year on Texas Drinking Water Watch at
http://dww.tceq.state.tx.us/DWW/. For more information on source water
assessments and protection efforts at our system, please contact us.
WATER SOURCES:The sources of drinking water (both tap water and
bottled water) include rivers, lakes, streams, ponds, reservoirs, springs,
and wells. As water travels over the surface of the land or through the
ground, it dissolves naturally-occurring minerals, and in some cases,
radioactive material, and can pick up substances resulting from the
presence of animals or from human activity. Contaminants that may be
present in source water before treatment include: microbes, inorganic
contaminants, pesticides, herbicides, radioactive contaminants, and organic
chemical contaminants.
Contaminants that may be present in source water include:
•Microbial contaminants - such as viruses and bacteria, which may
come from sewage treatment plants, septic systems, agricultural livestock
operations, and wildlife.
•Inorganic contaminants - such as salts and metals, which can be
naturally-occurring or result from urban storm water run-off, industrial or
domestic wastewater discharges, oil and gas production, mining, or farming.
City of University Park
•Pesticides and herbicides - may come from a variety of sources such as
agriculture, urban storm water run-off, and residential uses.
•Organic chemical contaminants - including synthetic and volatile
organic chemicals, which are by-products of industrial processes and
petroleum production, and can also come from gas stations, urban storm
water run-off, and septic systems.
•Radioactive contaminants - can be naturally-occurring or be the result
of oil and gas production, and mining activities.Page 74 of 196
AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onaninvitationfromtheTexasCommissionon
EnvironmentalQuality(TCEQ)"SanitarySewerOverflowInitiative"
BACKGROUND:
Followingthe07.03.12CityCouncilmeeting,Citystaffcontactedrepresentativestoaddressthe
followingquestionsregardingtheproposedSanitarySewerOverflowInitiative:
*DoessubmittaloftheNoticeofIntenttoparticipateintheSSOprogramcommittoCityto
action?NO.SubmittaloftheNOIprovidestheCity180daystodevelopa10-yearplantoreduce
infiltration-inflowtoalevelthatwenolongerexperienceoverflows.TheTCEQwillreviewtheplan
anddevelopanagreementandattachtheapprovedplanasanexhibit.Whenthecontractisexecuted
bytheCity,wearecommittedtofollowtheplan.TheplancanbeamendedbytheCity,whichwillbe
effectiveafterapprovalbyTCEQ.
*ShouldtheCitychoosenottoparticipate,whataretheconsequences?IftheCityshouldopt
nottoparticipateintheSSOInitiativeor,aftertheagreementisexecuted,theCitychoosesitdoesnot
wanttocontinue,theTCEQwould,upondocumentingthatanSSOhadoccurred,forwardtotheCity
aNoticeofViolation(NOV)orNoticeofEnforcement.TheTCEQwillnotaffordtheCityprotection
fromformalenforcementforcontinuingviolations.
TheSSOInitiativecommitstheCitytodevelopmentofa10-yearplandedicatedtolocation,repair,
andreplacementofpointsofI/I.IftheCouncilisamenabletoparticipation,staffwouldmeetwith
TCEQtoidentifyspecificprojectsthatresultintherequisitereductionofI/I.Followingdevelopment
ofthe10-yearSSOplan,staffwillreviewproposedprojectswiththeCityCouncil.TheCity'son-
going"mile-per-year"replacementofutilitieswillcoincidewiththatidentifiedintheproposedSSO
Plan.
TheHighlandParkTownCouncilauthorizedHPparticipationintheSSOInitiativeearlierthismonth.
RECOMMENDATION:
StaffrecommendsCityCouncilauthorizationofparticipationintheTCEQSSOInitiative.That
actionwouldauthorizetheCityManagertoexecutethe"NoticeofIntenttoParticipateintheSanitary
SewerOverflowInitiative"includedwiththismemo.
ATTACHMENTS:
TCEQLetter
SSOINITIATIVE
ALLEGEDVIOLATIONS
HPParticipation
NOI
Page 75 of 196
Page 76 of 196
Page 77 of 196
TCEQ GENERAL INFORMATION
Field Operations Support Division
GI-389 June 2008
TEXAS COMMISSION ON ENVIRONMENTAL QUALITY • PO BOX 13087 • AUSTIN, TX 78711-3087
The TCEQ is an equal opportunity employer. The agency does not allow discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, or
veteran status. In compliance with the Americans with Disabilities Act, this document may be requested in alternate formats by contacting the TCEQ at 512-239-0028, fax 512-239-4488,
or 1-800-RELAY-TX (TDD), or by writing PO Box 13087, Austin TX 78711-3087. We authorize you to use or reproduce any original material contained in this publication — that is, any
material we did not obtain from other sources. Please acknowledge the TCEQ as your source. Printed on recycled paper.
Sanitary Sewer Overflow (SSO) Initiative
Information for Prospective Participants
What is the SSO initiative?
Sanitary sewer systems that are properly designed,
operated, and maintained will collect and transport
all of the sewage and industrial wastewater that flow
into them to a wastewater treatment facility for
appropriate treatment. If, however, there is
significant inflow/infiltration (I/I) in the collection
system; the system is not properly operated and
maintained; or its capacity is inadequate for
collection, storage or treatment, then sanitary sewers
can overflow. A sanitary sewer overflow (SSO) is a
type of unauthorized discharge of untreated or
partially treated wastewater from a collection system
or its components (such as a manhole, lift station, or
cleanout) before it has reached a treatment facility.
Correcting the problems that cause SSOs is
usually time-consuming and expensive for
municipalities; thus, they may be reluctant to begin
corrective actions, or they may delay such actions,
until the enforcement process requires them to act.
While the TCEQ recognizes that their total
elimination is unlikely, SSOs can be addressed
before they affect the environment. The goals of the
initiative are to reduce the number of SSOs that
occur each year in Texas and to address SSOs before
they harm human health, safety, or the environment
and before they become enforcement issues.
Who can participate?
• Wastewater treatment facilities with sanitary
sewer systems
• Subscribers (facilities consisting entirely of
sanitary sewer systems)
The Field Operations Division regional staff may
identify some facilities that are good candidates for
participation during on-site compliance
investigations or file-review investigations. This
identification will be based on:
• Self-reported data indicating violations of
permitted flow limitations and significant
noncompliance with other permitted effluent
limitations.
• SSO history (the number and volume of
overflows).
• Previous notices of violation (NOVs) for SSOs.
• SSOs occurring in impaired watersheds.
• SSOs with the potential to have an impact on
human health, safety, and/or the environment.
• Repeated complaints regarding SSOs.
• Corrective action for SSOs that will require
longer than six months to complete. A facility
currently under a compliance plan with the
region for addressing SSOs can be included in
the initiative if the current plan covers, or is
revised to cover, all of the required elements.
Facilities currently under formal enforcement
action for SSOs are not eligible to participate in the
initiative.
Participation in the initiative is not limited to
those facilities identified by TCEQ personnel.
Facilities may also elect to participate, and, in
those cases, should contact the local TCEQ regional
office to discuss that option.
How will participation in the initiative
benefit our facility?
• A participating facility will not be subject to
formal enforcement for most continuing SSO
violations, as long as the SSOs are addressed by
the SSO plan.
• Participation allows the facility to spend
resources on correction as opposed to having to
pay penalties associated with an enforcement
order, in addition to the money required to
complete corrective action.
• Participation ensures that SSOs addressed by
the SSO plan will not affect the facility’s
compliance history rating.
What can we expect if we agree (or
elect) to participate?
Meeting with the regional staff
Following an investigation by regional personnel
that has documented SSOs, the TCEQ will notify the
facility by letter of the opportunity to participate in
the initiative. A meeting will be held within the
next 30 days to further discuss the initiative. The
investigator may also discuss the investigation
Page 78 of 196
Sanitary Sewer Overflow (SSO) Initiative: Information for Prospective Participants TCEQ publication GI-389
2 June 2008
findings and explain the initiative during the
compliance investigation exit interview. In that case,
another meeting may not be required. (Note: If a
facility has not been contacted by the regional staff
but would like to discuss participation in the
initiative, its representative may call the regional
office to arrange a meeting.)
During the meeting regional personnel will:
• Discuss the findings of the investigation, if
applicable.
• Explain that, in order to participate in the
initiative, the facility must agree to conduct a
sanitary sewer system evaluation of the
wastewater system in order to determine the
scope of the problem and to develop a plan for
improving, updating, and repairing the
wastewater collection system. The plan must
include a time line for completing each specific
task.
• Discuss the required elements of the SSO plan.
• Supply technical-assistance materials from the
Small Business and Environmental Assistance
(SBEA) Division.
After the meeting, regional personnel will send a
letter confirming the facility’s participation that will:
• advise the facility of the findings of the SSO-
related investigation;
• spell out the minimum requirements of the SSO
plan; and
• allow up to 180 days for the plan to be
finalized.
If the facility does not elect to participate in the
initiative, the TCEQ will not afford it protection from
formal enforcement for SSOs, and will issue a notice
of violation for any SSO violations noted during the
investigation. (Note: If a facility contacted the region
to request the meeting—i.e., an investigation was not
conducted by the regional office—and the facility
decides not to participate in the initiative, the TCEQ
will evaluate any SSO violations during the next
compliance investigation and will issue an NOV at
that time.)
Evaluation of the SSO plan
After the facility has submitted its SSO plan to the
TCEQ, regional personnel will review it and
determine if additional information is needed. If not,
a letter approving the plan will be mailed to the
facility. At that time a copy of the plan will also be
forwarded to the Enforcement Division for inclusion
in the SSO agreement.
If additional information is required, the
investigator will send a letter describing the
information needed and will allow up to 30 days for
the facility to submit a revised plan.
What should the plan include?
The term of the SSO plan cannot exceed 10 years.
The plan should include the following elements:
• A description of the cause of the SSOs and
interim measures the facility will take to
mitigate the effects of continuing SSOs.
• A comprehensive evaluation of the sewer
system.
• A description of specific corrective measures,
with milestones for addressing continuing
SSOs.
• The time line for completing each corrective
action.
• Provisions for the development and
implementation, or the improvement, of an
operations and maintenance program to ensure
continued permit compliance.
• A description of all funding sources.
• A statement describing how the facility will
evaluate the effectiveness of the improvements.
Where can we get assistance with
developing a plan to address SSOs?
The Small Business and Environmental
Assistance Division (SBEA) will be available to assist
municipalities in addressing their SSO problems by
providing:
• information on funding sources;
• guidance on the development and
implementation of a program to manage fats,
oil, and grease; and
• guidance on the development and
implementation of a Capacity, Management,
Operation, and Maintenance program to
improve compliance and reduce environmental
impacts, costs, and risks.
For additional information, contact SBEA at
512-239-3100 or the Small Business and Local
Government Assistance Hotline at 800-447-2827,
or e-mail <sbap@tceq.state.tx.us>.
Do we continue to report SSOs to the
TCEQ if we participate in the
initiative?
Yes, any noncompliance reporting requirements
included in the permit provisions, the Texas Water
Page 79 of 196
TCEQ publication GI-389 Sanitary Sewer Overflow (SSO) Initiative: Information for Prospective Participants
June 2008 3
Code, or both will remain in effect. Site-specific
notifications will still be required.
What happens if additional SSOs
occur while we are participating in
the initiative?
Participation in the initiative excludes the facility
from formal enforcement for SSOs that are addressed
by the SSO plan. The TCEQ does, however, still
retain the right to take enforcement action under
certain circumstances, which may include any of the
following:
• SSOs that are intentional or result from
negligence.
• Failure of the facility to respond appropriately
to an SSO.
• Failure of the facility to report an SSO.
• SSOs that result in a documented impact, or
have the potential for such an impact, on
human health, safety, or the environment.
• Continued failure by the facility to meet the
requirements of the SSO agreement.
TCEQ personnel will review each circumstance
individually to determine if the agency should
initiate a separate enforcement action to address a
particular SSO according to current enforcement
protocol.
What if our facility chooses not to
participate?
Participation is entirely voluntary. If TCEQ
personnel document an SSO at a facility not
participating in the initiative, they will mail an
NOV or a Notice of Enforcement (NOE), if
appropriate, and monitor compliance under standard
investigation and enforcement protocol. The TCEQ
will not afford the facility protection from formal
enforcement for continuing SSO violations.
Is there anything that can cause our
facility to be dropped from the
initiative?
Yes. The purpose of the initiative is to encourage
facilities to be proactive in addressing SSOs and to
offer some measure of protection from enforcement
action for SSOs that occur while participating;
however, under some circumstances it may be
appropriate to rescind a facility’s eligibility.
Eligibility may be rescinded in cases such as
the following:
• Failure to supply the information needed by the
region to approve the SSO plan.
• Failure to provide the information needed by
the Enforcement Division to develop an SSO
agreement.
• Continued failure to meet the requirements of
an SSO agreement.
• SSOs due to negligence.
• Failure to respond appropriately to an SSO, or
to report one.
• An SSO documented to harm, or having the
potential to harm, human health, safety, or the
environment.
Other situations may also require a review to
determine a facility’s eligibility for continued
participation. Those will be evaluated case by case.
If eligibility is rescinded, a representative from
either the regional office or the Enforcement Division
will notify the participant of the decision. SSO
violations identified in previous investigations will
then be addressed under standard enforcement
protocol.
Since participation is, in part, based
on reported SSOs, how will the TCEQ
handle facilities that do not report
SSOs?
Facilities that do not report SSOs will be advised
of the reporting requirements. The TCEQ will supply
the facility’s representatives with a copy of the
noncompliance notification form and the regulatory
guidance Unauthorized Discharges and Sanitary
Sewer Overflows (TCEQ publication no. RG-395), and
will issue an NOV, or an NOE if appropriate, for
failure to report the SSO (Texas Water Code 26.039)
and for failure to prevent an unauthorized discharge
(Texas Water Code 26.121). The facility may not be
eligible to participate in the initiative if it continues
to neglect reporting SSOs.
Page 80 of 196
Page 81 of 196
TCEQ REGULATORY GUIDANCE
Field Operations Support Division
Notice of Intent to Participate in the
S a n i tary Sewer Overflow Initiative
This notice serves as confirmation that _______________________ (Participant),
Customer Number ___________ , Regulated Entity Number ____________,
intends to actively participate in the Sanitary Sewer Overflow Initiative (SSOI).
By participating in the SSOI, the Participant agrees to the following terms:
1. Submit a Sanitary Sewer Overflow (SSO) Plan within 180 days of this Notice of
Intent form. The plan must include, but may not be limited to:
a. Description of the causes of the SSOs;
b. Interim measures to reduce the effects of continuing SSOs;
c. A timeline of action items and milestones (not to exceed 10 years);
d. Description of measurable corrective measures to be taken to reduce SSOs;
e. Development, implementation and updates to the Operations and
Maintenance program to ensure compliance;
f. Description of funding source(s), including budget allocations; and
g. Description of the means for evaluating the effectiveness of improvements.
2. Conduct a comprehensive evaluation of the wastewater collection system.
3. Submit reports and updates as required by the TCEQ.
In consideration of continued active participation, the TCEQ agrees to document any
additional SSOs occurring in the areas covered by the SSO Agreement as an “Additional
Issue,” provided there is no significant impact to human health or the environment
associated with the SSO(s).
Further, the Participant understands that the SSO Agreement between the Participant
and the TCEQ does not preclude the Environmental Protection Agency from taking
formal enforcement actions against the Participant for SSOs.
________________________________ ________________
Authorized Representative Signature Date
Page 82 of 196
Page 83 of 196
AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:HarryPersaud,MRTPI,AICP,ChiefPlanningOfficial
SUBJECT:PUBLICHEARING:onarequestbytheUPUMCtoamendthedetailedsiteplanfor
PlannedDevelopmentDistrict,PD20,todevelopaninfantandtoddlerplayground.
BACKGROUND:
TheconceptualsiteplanfortheUPUMCwasapprovedbyCouncilinMay,2005.Theconceptplan
showstwophasesofdevelopmentandwaivedtherequirementfordetailedsiteplanapprovalat
P&Z.ThedetailedsiteplanforaparkinglotonthenorthwestcornerofPickwickLaneandColgate
AvenuewasapprovedbyCityCouncilonJuly6,2010.
UniversityParkUnitedMethodistChurchisaccreditedbytheNationalAssociationfortheEducation
ofYoungChildren(NAEYC).FollowingarecommendationbyNAEYC,UPUMCisseeking
approvaltodevelopaseparate,ageappropriateplaygroundforinfantsandtoddlersvaryinginage
between6to23months.Theproposedplaygroundisshownontheincludeddetailedsiteplanand
providesforthefollowingfeatures:
1.Theplaygroundis54feetby60feetandisdesignedspecificallyforchildren,ages6-23months.
2.Maximumheightoftheplaystructuresforthenewplaygroundwillnotexceed9feetmeasured
fromtheabuttingnaturalgrade
3.Anartificial,permeable,fire-retardantsurface(BurkeTurf TM)willbeusedtoprovideasoft,safe
playenvironmentwithintheproposedplayground.
4.Anewwroughtironfencetotaling54feetby60feetwillbeprovidedaroundtheperimeterofthe
playground.Thefencewillbesatinblack,4feethighwith1½inchtopandbottom14gaugerails,½
inch16gaugepickets4inchesoncenter,1½inch14gaugepostsspacedbetweenpickets6footon
center,1½inch14gaugeendposts,andwillincludetwogateswithchildprooflatches.
5.93three-gallonDwarfBurfordhollieswillbeplantedtoprovidealandscapescreenaroundthe
wroughtironfencing,andseven3-inchcaliperliveoakswillbeplantedforshadeasshownonthe
landscapeplan.
6.Noadditionaloutdoorlightingorpermanentsignageshallbeinstalled.
7.Hoursofoperationfortheproposedplaygroundwillbeduringnormalbusinesshoursandspecial
daytimefunctionsoftheChurchandWeekdaySchool.
8.Primaryaccesstotheproposedplaygroundwillbethroughdoorslocatedatthenorthwestcornerof
Page 84 of 196
theinfantandtoddlerwing.
9.AlistoftheproposedplaygroundequipmentisprovidedinExhibit1.
Noticesweremailedtopropertyownerslocatedwithin200feetofthesubjectsiteandpublicnotices
werepublishedintheParkCitiesNewsonMay17,2012andJune28,2012.Atthetimeofthis
reportthreeresponseswerereceived,allinfavor.
RECOMMENDATION:
PlanningandZoningCommissionvotedunanimouslytorecommendapproval.
ATTACHMENTS:
DraftOrdinance
DetailedSitePlanpage1
DetailedSitePlanpage2
DetailedSitePlanpage3
DetailedSitePlanpage4
PropertyOwnerResponses
P&ZminutesofJune12,2012
Page 85 of 196
MISCELLANEOUS EXHIBIT
ORDINANCE NO. ___________
AN O RDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND
MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE
AMENDED, BY AMENDING PLANNED DEVELOPMENT DISTRICT
NO. 20, DESCRIBED AS LOT 1A, BLOCK 45, FOURTH SECTION,
OF UNIVERSITY HEIGHTS SUBDIVISION, AN ADDITION TO THE
CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND
COMMONLY KNOWN AS 4024 CARUTH; APPROVING AN
AMENDED DETAILED SITE PLAN AS EXHIBIT “A” FOR PD-20;
PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE
REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Planning and Zoning Commission of the City of University
Park and the City Council of the City of University Park, in compliance with the laws
of the State of Texas with reference to the granting of zoning classifications and
changes, have given the requisite notices by publication and otherwise, and have held
due hearings and afforded a full and fair hearing to all property owners generally
and to all persons interested and situated in the affected area and in the vicinity
thereof, and the City Council of the City of University Park is of the opinion and finds
that a zoning change should be granted and that the Comprehensive Zoning Ordinance
and Map should be amended; Now, Therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS;
SECTION 1. The Comprehensive Zoning Ordinance and Map of the City of
University Park, Texas, as heretofore amended, are hereby amended by amending
Planned Development District No. 20 for the University Park United Methodist
Church on Lot 1A, Block 45, Fourth Section, of University Heights Subdivision, an
addition to the City of University Park, Dallas County, Texas, and more commonly
known as 4024 Caruth Boulevard, University Park, Texas, by adopting an amended
detailed site plan setting forth the land uses proposed for the amended PD-20,
Page 86 of 196
MISCELLANEOUS EXHIBIT
attached hereto as Exhibit "A” and made a part hereof for all purposes, the same as if
fully copied herein. That such amended detailed site plan contains the data required by
Section 17-101(2) of the Comprehensive Zoning Ordinance, and is hereby approved in
all respects.
SECTION 2. Approval of the amended detailed site plan for Planned
Development District No. 20 is subject to the following special conditions:
A. Development of the property shall be in accordance with the amended
detailed site plan submitted and approved in accordance with Section 17-101(2) and all
other provisions of the Comprehensive Zoning Ordinance of the City of University Park,
as amended hereby, and, unless otherwise defined herein, all terms used shall have the
respective definitions assigned to them in the Comprehensive Zoning Ordinance;
B. The uses on the property shall be those allowed in the ordinance
granting Planned Development District 20, PD-20, plus the playground for infants
and toddlers, 6 months to 23 months in age, as shown on Exhibit “A”;
C. The addition of the playground is subject to the conditions listed as
follows:
1. The playground shall not exceed 54 feet by 60 feet in area;
2. The playground will be equipped with a custom playground configuration
designed specifically for children 6 months to 23 months in age;
3. The maximum height of any structure in the playground will not exceed nine feet
(9’), measured from the abutting natural grade;
4. An artificial, permeable, fire retardant surface (Burke Turf) will be used in the
playground;
5. A wrought iron fence, totaling 54 feet by 60 feet will be constructed around the
Page 87 of 196
MISCELLANEOUS EXHIBIT
perimeter of the playground. The fence will be satin black, 4 feet high with 1½
inch top and bottom 14 gauge rails, ½ inch 16 gauge pickets 4 inches on center,
1½ inch 14 gauge posts spaced between pickets 6 feet on center, 1½ inch 14
gauge end posts, with two gates with child-proof latches;
6. Ninety-three (93) 3 gallon Dwarf Burford Hollys will be planted to provide
landscape screen around the wrought iron fence, and seven (7) 3 inch caliper Live
Oaks will be planted for shade (landscape layout attached as Miscellaneous
Exhibit);
7. No additional outdoor lighting or permanent signage will be permitted;
8. Hours of operation for the playground will be the normal business hours and
special daytime functions of the Church and Weekday School;
9. Primary access to the playground will be through doors located at the northwest
corner of the infant and toddler wing; and,
10. Specific layout and list of playground equipment as attached to the detailed site
plan.
SECTION 3. All ordinances of the City of University Park in conflict with
the provisions of this ordinance or the Comprehensive Zoning Ordinance as amended
hereby are hereby repealed.
SECTION 4. Should any sentence, paragraph, subdivision, clause, phrase or
section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or
provision thereof other than the part decided to be invalid, illegal or unconstitutional,
and the same shall not affect the validity of the Comprehensive Zoning Ordinance as a
whole.
Page 88 of 196
MISCELLANEOUS EXHIBIT
SECTION 5 . A ny person, firm or corporation violating any of the
provisions or terms of this ordinance or of the Comprehensive Zoning Ordinance, as
amended hereby, shall be subject to the same penalty as provided for in the
Comprehensive Zoning Ordinance of the City of University Park, Texas, as heretofore
amended, and upon conviction shall be punished by a fine not to exceed the sum of two
thousand dollars ($2,000.00) for each offense, and each and every day such a violation is
continued shall be deemed to constitute a separate offense.
SECTION 6. This ordinance shall take effect immediately from and after its
passage and the publication of the caption, as the law and Charter in such cases
provide.
DULY PASSED by the City Council of the City of University Park, Texas,
on the ____day of ___________2012.
APPROVED:
W. RICHARD DAVIS, MAYOR
ATTEST:
LIZ SPECTOR, CITY
SECRETARY
APPROVED AS TO FORM:
CITY ATTORNEY (RLD/6-13-12/55886)
Page 89 of 196
ORDINANCE NO. ___________
AN O RDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF
THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY
AMENDING PLANNED DEVELOPMENT DISTRICT NO. 20, “PD-20”,
DESCRIBED AS LOT 1A, BLOCK 45, FOURTH SECTION, UNIVERSITY
HEIGHTS SUBDIVISION, AN ADDITION TO THE CITY OF UNIVERSITY
PARK, DALLAS COUNTY, TEXAS, AND COMMONLY KNOWN AS
4024 CARUTH; APPROVING AN AMENDED DETAILED SITE PLAN AS
EXHIBIT “A” FOR PD-20; PROVIDING SPECIAL CONDITIONS;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
Duly passed by the City Council of the City of University Park, Texas, on the
day ____of ______________2012.
APPROVED:
W. RICHARD DAVIS, MAYOR
ATTEST:
LIZ SPECTOR, CITY SECRETARY
Page 90 of 196
SE
SITE PLAN LEGEND
EXISTING CAMPUS BUILDING
PAVER AREA
LIMITS OF NEW CONSTRUCTION
FUTURE CONSTRUCTION
TEMPORARY EIGHT FOOT (8)
SCREENING FENCE WITH DARK
GREEN OR BLACK WINDSCREEN.
NEW DRIVE AND PARKING
NEW CONCRETE SIDEWALK
3
SITE PLAN NOTES
1 SAW CUT EXISTING CONCRETE TO PLACE
PAVERS. (MATCH PHASE 1A PAVERS IN
HERRINGBONE PATTERN)
2 DEMOLISH AND REPLACE SIDEWALK
3 EXISTING COVERED DROP-OFF
STRUCTURE TO REMAIN
4 NOT USED
5 MAINTAIN DRIVEWAY AS A CONSTRUCTION
ENTRANCE. DEMO DRIVEWAY AFTER CONSTRUCTION.
INFILL WITH NEW CURB AND SIDEWALK.
6 NEW HANDICAP ACCESSIBLE RAMP PER
UNIVERSITY PARK STANDARDS
7 NOT USED
8 NOT USED
3
3
3
CARUTH BOULEVARD
PRESTON ROA
D
PICKWICK LANE
COLGATE AVENUE
PHASE 1A PARKINGEXISTING
BUILDING
A
4' WIDE SIDEWALK
1
2
3
5
6
EXISTING
TRANSFORMER PAD
PROPERTY LINE
PROPERTY LINE
P R O P E R T Y L I N E
FUTURE
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FUTURE
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OFFICES
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GARDEN
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MONUMENTAL SIGN
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PARKING
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212*21784
* 1 PARKING PER 3 OCCUPANTS IN SANCTUARY.
SANCTUARY OCCUPANT LOAD = 650
NN
TRUE PROJECT
0'15'30'60'
1" = 30'-0"A1 SITE PLAN
AREAWAY
PLAYGROUND
FILE:
DATE:
JOB NO:
DRAWN BY:
QC CHECK:
c COPYRIGHT 2010
REVISIONS
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Owner Supplied Playground - April 26, 201253
53
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Page 97 of 196
1
PLANNING AND ZONING COMMISSION
UNIVERSITY PARK, TEXAS
MINUTES
June 12, 2012
The Planning and Zoning Commission of the City of University Park met on Tuesday, May 8,
2012 at 5:00 pm in the City of University Park Council Chambers, located at 3800 University
Boulevard, University Park, Texas. The following are minutes of that meeting.
Commission Members Seated Staff Members Attending
Robert H. West, Chairman Robbie Corder, Community Development Director
Randy Biddle Bud Smallwood, Public Works Director
Jerry Jordan Harry Persaud, Chief Planning Official
Kim Kohler Jennifer Deaver, Administrative Assistant
Mark Aldredge Rob Dillard – City Attorney
Absent
Liz Farley
Present and Seated
Doug Roach
Mr. West opened the public hearing at 5:00 PM. He introduced everyone in attendance then read the
case before the commission:
PZ 12-003: George O’Reilly, representing the University Park United Methodist Church
requesting approval to amend the detailed site plan for Planned Development District, “PD 20”,
to develop an infant and toddlers playground at 4024 Caruth and located North of Caruth and
east of Preston Road. The proposed playground is approx. 60 feet by 54 feet and situated north
of and adjacent to the existing building. The subject site is zoned Planned Development
District, “PD 20” in accordance with the comprehensive zoning ordinance of the City of
University Park.
Harry Persaud briefed the commission, via power point, reviewing the site plan and buffer area
showing property owners that were notified. He gave details on the size of the play yard, the
fence, landscaping and the equipment. He then pointed out some staff from the churches that
were in attendance.
Mr. West asked if there was someone from the church that wanted to speak in favor of the
proposal.
George O’reilly, administrator from UPUMC came forward. He thanked the commission and
stated that there were approximately 330 children enrolled in weekday school recently received
accreditation from The National Association for the Education of Young Children. He stated that
part of the accreditation requires them to have a separate play area.
Mr. West the asked if there was anyone else that wished to speak in opposition or in favor of the
Page 98 of 196
2
proposal. None came forward. He then closed public hearing.
Kim Kohler made a motion to approve the proposal with any staff recommendations. Randy
Biddle seconded the motion and by 5-0 vote the motion carried.
Page 99 of 196
AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:HarryPersaud,MRTPI,AICP,ChiefPlanningOfficial
SUBJECT:CONSIDERANDACT:onanordinanceapprovinganamendeddetailedsiteplanfor
PlannedDevelopmentDistrictPD20todevelopaninfantandtoddlerplayground
BACKGROUND:
Pleaserefertomemoandattachmentssubmittedforthepublichearingonthisitem.
RECOMMENDATION:
PlanningandZoningCommissionvotedunanimouslytorecommendapproval.
Page 100 of 196
AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:HarryPersaud,MRTPI,AICP,ChiefPlanningOfficial
SUBJECT:PUBLICHEARING:onarequestbytheParkCitiesYMCAtoamendPlanned
DevelopmentDistrictPD-12,todemolishtheexistingstructureandredevelopa3.72
acretractmoreorless,witha65,000sq.ft.facilityandbelow-gradeparkinggarage.
BACKGROUND:
TheParkCitiesYMCA(PCY)isrequestinganamendmenttotheconceptualsiteplanfor
PlannedDevelopment(PD)District-12.Theproposedimprovementstothesiteinclude
demolishingtheexistingbuildingandconstructinga65,000sq.ft.facility,which
representsa55%increasefromthe41,801sq.ft.(including11,760sq.ft.ofoutdoor
activities)currentlyinuse.Theproposeddevelopmentwillprovideforapartnership
withtheRiseSchoolofDallasforclassroomsforabout60students,agymnasium,25-
meterswimmingpool,atherapypool,acardioandweighttrainingfitnessarea,multi-
purposerooms,administrativeofficesandoutdoorplayground.Inaddition,the
proposedzoningrequestwilleliminatealloftheperimetersurfaceparkingonPreston,
Normandy,ConnerlyandShenandoah.
Theexistingtwostorybuildingcontainsapproximately30,041sq.ft.andprovidesan
additional11,760sq.ft.ofoutdooractivitiesincludingsportscourt/gymnasium(2,344
sq.ft.)outdoorpools(6,996sq.ft.),outdoorracquetball/courtyard(2,420sq.ft.)anda
surfaceballfield.Therearecurrently109parkingspaceslocatedonpublicstreets
abuttingthefacilityonPreston,Shenandoah,ConnerlyandNormandy.Theexisting
preschoolprogramhasanenrollmentofabout25children.Theexistingandproposed
floorareaforeachuseandactivityofferedbythePCYissummarizedonanincluded
chart(SeeAttachment:ExistingandProposedUsesbyFloorArea).
ThePlanningandZoningCommission(P&Z)convenedapublichearingonthisitemat
itsregularmeetingonApril10,2012,andclosedthepublichearingonMay8,2012.At
theJune12meeting,P&Zdeliberatedandvotedonthefindingsandrecommendationsto
beforwardedtotheCityCouncil.Thefollowingitemswerereviewedanddiscussed:
1.AlternativeDesignfortheNormandy/PrestonIntersection :
Theoriginalproposalsubmittedwiththezoningrequestprovidedforthe
realignmentoftheexistingNormandy/Prestonintersectionwherethetravel
lanesontheeastsideofPrestonarecloselylinedupwiththetravellaneson
thewestsideofPreston.PCYmadeitclearintheirpresentationthatthis
alignmentisnotcriticaltotheirdesign,astheproposednewdevelopment
Page 101 of 196
canbedonewiththeexistingintersectionoffset.
Analternativedesign(recommendedbyP&Z)istoleavetheintersectionin
its currentlocationandprovidethreelanes.Oneforrightturneastbound
trafficonNormandy,oneforleftturnsouthboundtrafficonPrestonanda
rightturnlanefornorthboundtrafficonPreston.Thisalternativeprovides
additionalbenefitstothePCYinthatthebuildingismoved10feettothe
southallowingforalargerplaygroundonthenorthside.Inadditionthis
alternativeprovidesforbetterdesignattheentrywaytothebuildingand
eliminatespropertylinechangesonNormandy.
AthirdalternativedesignforthatintersectionwasprovidedbyClyde
JacksonandGilBrownrepresentingtheneighborhoodontheeastsideof
Preston.ThedesignwaspreparedbyLeeEngineeringacopyofwhichis
attached.
2.AppropriateSizefortheProposedDevelopment:
ThePCYisproposinganewbuildingwith65,000sq.ft.andabelow-grade
parkinggaragewith300parkingspaces.PubliccommentsprovidedattheP&Z
publichearingonApril10,2012focusedontheproposedsizeandtheneedto
reducetheintensityoftheproposeddevelopmentinviewoftheimpacttothe
surroundingsingle-familyneighborhood.
3.BuildingHeight :
PCYisproposingamaximumbuildingheightof44feet.Theallowablebuilding
heightforallresidentialstructuresandtheFirstUnitarianChurchtothesouthis
cappedat35feet.TheheightoftheexistingPCYbuildingfacingNormandyis
about40feet.P&Zrecommendedthatthemaximumbuildingheightof44feetbe
restrictedtothegymwiththeremainderofthebuildingnottoexceed35feet.
4.ExistingSurfaceParkingonPreston,Normandy,ConnerlyandShenandoah :
TheexistingheadinparkingspaceslocatedonConnerlyandShenandoahstraddle
thepropertyline.PCYhasindicatedtostafftheneedforthemtousealloftheir
propertyfortheproposeddevelopmentandtolocatealloftheparkingbelow
grade.Itisproposedtoeliminatealloftheheadinon-streetparkingspaces.
Manyresidentsatthehearingsuggestedtheneedtoretainon-streetparkingspaces
onConnerlyandShenandoah.FollowingdiscussionsatP&Z,PCYhasprovided
analternativedesigntoshowthat8parallelon-streetspacesonShenandoahand10
parallelon-streetspacesonConnerlyarepossiblewiththeproposeddevelopment.
OntheP&Zrecommendedsiteplan,wherethePreston/Normandyintersectionis
retainedinitscurrentlocation,itisalsopossibletokeepalloftheheadinspaces
onShenandoah(SeeAttachment:PerimeterParallelPkg).
5.PetitionforResidentialParkingDistrict:
TheresidentsontheeastsideofPrestonsubmittedapetitionrequestingthe
designationofaresidentialparkingdistrictinthatneighborhood.P&Z
recommendedthattheparkingdistrictbegrantedforboththeeastandthewest
neighborhoodsMondaythroughFriday.Followingstandardpractice,thisitem
willneedtobeconsideredbyCouncilonaseparateagendaattheappropriatetime.
6.RiseSchool:
AspartoftheproposeddevelopmentthePCYwouldexpandtheschooluseinthe
newfacilitytoincludetheRiseSchoolofDallas.CurrentzoningallowsforaPre-
KanddaycareclassroomswithinthePD;however,theproposedRiseSchoolwill
expandthatuse.Thecurrentpre-schoolhasatotalstudentenrollmentof
approximately26students,splitbetweenAMandPMsessions.TheRiseSchool
wouldexpandthestudentenrollmenttoamaximumof60students.
7.TrafficImpactAnalysis :
Page 102 of 196
ThePCYhiredtheDeShazoGrouptoperformatrafficstudyfortheproposed
improvements.Staffrecommendshiringanindependenttrafficengineertoreview
thefindingsofthatstudy.
NoticesforpublichearingsonthisitemwerepublishedintheParkCitiesNewson
March29,2012andJune28,2012.Staffalsomailednoticestopropertyownerswithin
200feetofthesubjectsite.Sincemorethan20%ofthepropertieswithin200feetofthe
subjectsiteareopposedtotheproposedzoning,approvalofthisrequestwillrequirea
voteofatleast4membersoftheCouncil.StaffwillprovideanupdateonJuly17asto
thenumberofresidentsopposedtoandinsupportoftherequest.
RECOMMENDATION:
ThePlanningandZoningCommissionconsideredthisitematitsregularmeetingonJune
12,2012andvoted4-1torecommendapprovalsubjecttospecialconditionsattached.
TheattachedDraftPDconditionsincorporatetherecommendationsfromP&Z.
ATTACHMENTS:
DraftPDConditions
ExistingandProposedUsesbyFloorArea
ExistingBldg.&Overlay
PerimeterParallelPkg
ConceptualSitePlan04.03
Alt.IntersectionDesign
PZRecommendedsiteplan06.08
ParkingGarage
1stFloorLayout
2ndFloorLayout
EastandNorthElevation
WestandSouthElevation
200ft.PropertyOwnerResponses
200ft.PropertyOwnerResponses(2)
TIAFindingsandRecommendations
PZDraftMin06.12.2012
PZMinutes05.08.2012
PZMinutes04.10.12
PZminutes04.10.12
ZoningHistory
Page 103 of 196
1
ATTACHMENT #1
PROPOSED PD CONDITIONS:
(A) Permitted Land Use: PC YMCA
Primary and accessory uses associated with the functions and activities of the
YMCA to include, but not limited to the following:
- Pre-K and daycare classrooms -7,189 sq. ft.
- Gymnasium -10,481 sq. ft.
- Indoor pools -13,049 sq. ft.
- Adult fitness - 7,087 sq. ft.
- Multi purpose, racquetball etc. - 7,571 sq. ft.
- Administration offices - 4,609 sq. ft.
- Locker rooms, restrooms, Lobby - 15,014 sq. ft.
- Outdoor playground located on the north side of the subject site.
(B) Maximum Building Size:
The maximum gross floor area of the proposed development shall not exceed
65,000 sq. ft.
(C) Building Setbacks:
All building setbacks measured from the property line and shown on the
conceptual site plan as follows:
1. Minimum front yard setback along Preston Road: 45 ft
2. Side yard setback on north side along Shenandoah: 147 ft
3. Side yard setback on south side along Normandy: 49 ft
4. Rear yard setback along the Connerly frontage: 18 ft
5. A screened service area for dumpsters and outdoor storage is shown attached
to the southeast corner of the building. The primary building is setback 34 feet at
that location.
6. Permanent foundation structural supports at underground garage may not
extend past property line and any temporary supports shall comply with all City
codes and policies in effect at the time of construction. Drawings prepared by a
State of Texas licensed professional engineer, providing all design calculations
being employed to resist lateral soil loads as specified in Section 1610 of the 2009
IBC shall be submitted with the plans for permit.
(D) Building Standards:
1. Two stories above grade with parking garage below grade providing for a
minimum of 300 parking spaces
2. Maximum building height 35 feet
Except that the Gymnasium may be constructed
with a maximum height not to exceed 44 feet
3. Maximum plate line height 31 feet
4. Building materials: Insulated glass with dark annodized aluminum frame;
prefinished wood siding; natural stone veneer, stucco veneer and standing seam
Page 104 of 196
2
metal roof.
5. FAR: 0.443
6. The parking garage shall be located as shown on the conceptual site plan.
(E) Parking:
1. An underground garage with a minimum of 300 parking spaces shall be
provided for the proposed development. At grade spaces serving the drop off
lane on Preston shall be a minimum of 23 feet in length.
2. Details for the parking garage to include design of parking layout, drive aisle
width, parking space dimension, turning radii, access ramps and number of spaces
shall be provided with the detailed site plan. Driveway ramp shall comply with
Article 3.12 of the City Code of Ordinances.
(F) Landscape Development Plan:
1. Perimeter trees shown on the conceptual site plan shall be evergreen with a
minimum of 5” caliper and 9 feet in height at the time of installation.
2. Trees along the Normandy frontage in full view of the single family homes
shall be installed and maintained prior to the opening and use of the parking
garage.
3. A perimeter fence will be installed around the playground with limited access
through gates located in close proximity to the drop off lane on Preston Road and
at the midpoint of the playground on Connerly Drive.
4. The detailed landscape development plan will provide details for shrubs and
groundcover and include specie, caliper, height and location of all trees.
5. All landscaping shall be irrigated and must be in place prior to the issue of a
certificate of occupancy.
(G) Signage:
All new signs on the site must be in compliance with the City of University Park
sign regulations in effect at the time of the sign permit application.
(H) Dumpsters:
The specific location of dumpsters for the proposed development shall be shown
on the detailed site plan. The final design and placement of dumpsters is subject
to the approval of the Director of Public Works.
(I) Utilities:
The size and location of all water and sewer lines and taps for the proposed
development shall be shown on the detailed site plan and shall be reviewed and
approved by the Director of Public Works prior to the issue of a building permit.
(J) External Walls:
Detailed specs including color and texture of all materials used for external
cladding of the building shall be provided with the detailed site plan.
Page 105 of 196
3
(K) Sidewalks:
A continuous side walk is required around the perimeter of the building. Details
to be shown on the detailed site plan.
(L) External Lighting:
Location, mounting height and photometric details for all external light fixtures
on the site shall be provided on the detailed site plan.
(M) Exhaust Fans:
Noise from exhaust fans installed in the parking garage may not exceed current
ambient levels of 71 dB at the property line. Noise in excess of this level shall
be attenuated. Fans shall be programmed to shut off at the close of business.
(N) Traffic Study:
PC YMCA is required to pay the full cost for a comprehensive traffic study to be
conducted approximately 12 months after a certificate of occupancy has been
issued for the new facility. The traffic study shall be performed by a consultant
selected by the City Council and the YMCA shall pay the cost for any future
traffic control measures or studies deemed necessary by the City Council.
Page 106 of 196
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1
`PLANNING AND ZONING COMMISSION
UNIVERSITY PARK, TEXAS
MINUTES
June 12, 2012
The Planning and Zoning Commission of the City of University Park met on Tuesday, May 8,
2012 at 5:00 pm in the City of University Park Council Chambers, located at 3800 University
Boulevard, University Park, Texas. The following are minutes of that meeting.
Commission Members Seated Staff Members Attending
Robert H. West, Chairman Robbie Corder, Community Development Director
Randy Biddle Bud Smallwood, Public Works Director
Jerry Jordan Harry Persaud, Chief Planning Official
Kim Kohler Jennifer Deaver, Administrative Assistant
Mark Aldredge Rob Dillard – City Attorney
Absent
Liz Farley
Present and Seated
Doug Roach
Mr. West opened the public hearing at 5:00 PM. He introduced everyone in attendance then read the
case before the commission:
PZ 12-003: George O’Reilly, representing the University Park United Methodist Church
requesting approval to amend the detailed site plan for Planned Development District, “PD 20”,
to develop an infant and toddlers playground at 4024 Caruth and located North of Caruth and
east of Preston Road. The proposed playground is approx. 60 feet by 54 feet and situated north
of and adjacent to the existing building. The subject site is zoned Planned Development
District, “PD 20” in accordance with the comprehensive zoning ordinance of the City of
University Park.
Harry Persaud briefed the commission, via power point, reviewing the site plan and buffer area
showing property owners that were notified. He gave details on the size of the play area, the
fence, landscaping and the equipment. He then introduced representatives from the churches that
were in attendance.
Mr. West asked if there was someone from the church that wanted to speak in favor of the
proposal.
George O’reilly, administrator from UPUMC came forward. He thanked the commission and
stated that there were approximately 330 children enrolled in weekday school recently received
accreditation from (NAEYC) The National Association for the Education of Young Children. He
stated that part of the accreditation requires them to have a separate play area.
Mr. West the asked if there was anyone else that wished to speak in opposition or in favor of the
Page 168 of 196
2
proposal. None came forward. He then closed public hearing.
Kim Kohler made a motion to approve the proposal with any staff recommendations. Randy
Biddle seconded the motion and by 5-0 vote the motion carried.
Mr. West then read the specifics of the next case.
PZ 12-002: Duncan Fulton, representing the YMCA of Metropolitan Dallas, requesting approval
of a conceptual site plan to amend Planned Development District PD-12, to demolish the existing
structure and redevelop a 3.72 acre tract more or less, with a new 65,000 sq. ft. facility, a below
grade parking garage and realignment of Normandy at Preston Road. The new Park Cities
YMCA will accommodate Pre-K and daycare classrooms, an outdoor playground, a gymnasium,
25 meter swimming pool, therapy pool, multi purpose rooms and administrative offices. The
subject site is located on the north east corner of Normandy and Preston Road, the same being
Lots 1-8 Block D, St. Andrews Place Addition, City of University Park, Dallas County, Texas.
Mr. West asked if there were any questions to the staff or to any representatives
Mr. Kohler reminded the staff of a comment that was made in the last meeting regarding the
merits of having full size versus a half size of the gymnasium. He recalled that there was a
comment that they wanted either a full gym or no gym. He then pointed out to the YMCA
representative that made the comment and asked if this was an accurate statement.
Greg Pappas came forward. He confirmed that this was what was said and went on to say that the
there were other centers that have half gyms and they do not usually work as well. He stated that
they do not have a gym currently and that the volleyball and basketball programs are farmed out
to the school district or other venues and the center pays a fee to do this. He said that having to
do this really impacts the budget, there would still be an outside need but it would help and that a
half gym would not be adequate for what the Y needs.
Mr. Bruce Clingman, former board member of the Park Cities YMCA came forward. He
discussed some meetings recently held with YMCA staff in regard to the facility and functions
that could not take place because of the numerous size limitations and how Hodges Hall was
being utilized to facilitate some of those programs. Mr. West then inquired if the new gym was a
replacement for Hodges Hall. Bruce asked Mr. Bunten, also a former board member to come and
answer. Mr. Bunten said it was a replacement, he also confirmed that the gym would be used for
other meetings for sports, coaches and other gatherings which require high attendance,
eliminating the need to rent hourly from HPISD. Mr. Kohler asked for clarification as which part
of the structure was at the highest point. Mr. Bunten said it was and that everything else was at
the 35 ft high limit. Mr. Jordan asked if there was no problem keeping that part of the height at
the back. Mr. Fulton said yes and that is why the PD was written that way. Mr. West inquired
why it needed to be 44’ high and not 35’ and still have a gym, Mr. Fulton answered it can be 35’
if it is flat. He mentioned that meetings were held with some stake holders and they asked that it
be pulled down to allow them to go to a residential form. Mr. Jordan inquired about the roofing
material and there being any reflection problems and Mr. Fulton stated that the material was
coated such that it would not be a problem.
Page 169 of 196
3
Mr. Jordan then asked about the use of the elevator and to church patrons on weekend and how
much access they would have to the facility. Mr. Fulton said it was on the south side of the bldg
compartmentalizing the lobby area, much like what was happening at the new library.
Mr. West then asked about the therapy pool, its shared use and if there had been any studies
showing the increased memberships with specific interest in the new pool. Mr. Bunten stated that
it was and that the new pool would be indoor and much cooler for use for lessons with the
toddlers in the hot weather. He said that there had been no study on that but he expressed the
importance of its better temperature conditions for existing members. Mr. Kohler asked about the
comment that had been made before about it not being economically viable to do a plan less that
62-65K SF and if that was accurate. Mr. Bunten said that it does not make sense to make the
necessary increase in square footage and not provide adequate parking to accommodate such an
increase. He discussed the programmable space and what is needed, he discussed the space also
being used to help with parking for the church and pulling some of the cars off of the street. Mr.
West asked about related discussions with the church. Mr. Bunten stated that there was an
agreement written up but waiting for signatures pending the results of the hearing and the terms
were to provide parking for all weekend services and special events such as weddings and
funerals. Mr. Jordan asked about the RISE school and the anticipated attendance. He asked about
the classrooms being utilized by the church. Mr. Bunten examined some of the outlines within
PD-24, specifically the staff report that detailed the terms of section 11 & 14 not allowing the
church to lease space to anyone. He also detailed the church’s need for the space they have for
their own programs and then pointed out the dangers involved in trafficking students to and from
each facility. Mr. Jordan questioned the relationship with the church and use of the facility for
the school and how the parking could be improved. Mr. Fulton stated that he felt that the below
grade drop off for the RISE students was a far better situation and how the size of the garage
provides the ability to upsize the garage accommodating and additional 20 parking spaces that
the parking study identified attributed to the RISE. He also said that when the Y preschool
program partnered with The RISE they began reprogramming some of the multipurpose spaces.
Mr. West then asked if the preschool was programmed for 7100 SF and if part of that space
included some office space. Mr. Fulton said that it included an extra 5% allocation encompassing
five classrooms, one work room, child watch, 8 offices and its pro-rata share of corridors and
circulation. Mr. Kohler asked if there was ever any consideration to building some of the square
footage below grade. Mr. Fulton said that there were discussions and they felt that the most
needed item in the area is parking and the site was already maxed out for parking, stressing that
the parking was the most relevant for operational issues. Mr. West asked John about the
operation hours for the preschool. Mr. Bunten said there are two sessions and they are split up
throughout the week. He said there is also a child watch program for parents that want to come in
to the center and work out as was pointed out is within the 7200 SF total.
There were discussions by the commission members about the parking and had some of the
residents briefly clarify where they stood on such issues.
Mr. Biddle made a motion to accept the PD application with a maximum of 65KSF and do away
with the parking on Shenandoah and Connerly Dr. and make the plan the existing alignment that
is currently in place and move for approval according to the proposed PD conditions set forth by
staff. Mr. Kohler seconded the motion. Mr. West then said the he feels if important to keep some
of the parking on Normandy. Mark Alderidge stated that he feels that the underground parking is
Page 170 of 196
4
key and he thinks there should be a concession to the east side property owners by moving some
of the surface parking underground. Mr. Biddle said he is concerned that leaving the existing
alignment on Normandy will still pose problems. Mr. Dillard asked Mr. Biddle to confirm a
number for the parking spaces, Randy then inquired of the staff report reflected a total of 286.
Mr. Persaud came forward and summarized the report confirming that 62k SF would require 286
spaces, and if raised to 65K SF an additional 300 parking spaces for every 217 SF totaling 65K
SF. Mr. West said even if the proposal is 65K SF, 300 parking spaces could still be required. Mr.
Dillard asked Mr. Biddle to clarify his recommendation regarding the Council’s approval of the
precise location of street parking. Mr. Biddle confirmed and then recommended there be a
residential parking district on the 5 days per week 7a.m.-7p.m. M-F. on the east side and the west
side could be formally requested to the city by residents at Shenandoah and Normandy with a
follow up traffic study twelve months after completion
Mr. Biddle then moved that the application be approved subject to staff recommendations
included within the staff report and parking spaces on the south side and west of Connerly be
removed, that the area east of the Y be designated as a parking district and first block Normandy
and Shenandoah and have a traffic study 12 after completion, the parking garage include a
minimum of 300 parking spaces and maximum height of 44 feet for gymnasium only and the
residual remain according to plan, maximum 65K SF. With the current alignment remaining as
exists, Mark seconded. Mr. Jordan moved to amend to motion to change the structure from
65K SF to 55K SF, no one seconded. . With a vote of 4-0, the motion carried.
Minutes of the May 8, 2012 Planning & Zoning Commission meeting were reviewed. Mr.
Jordan made a motion to approve the minutes, and Mr. Kohler seconded the motion. With a vote
of 5-0, the minutes were approved.
With there being no further business before the board, Mr. West adjourned the meeting.
________________________________
Robert H. West, Chairman
Planning & Zoning Commission
Date____________________________
Page 171 of 196
1
PLANNING AND ZONING COMMISSION
UNIVERSITY PARK, TEXAS
MINUTES
May 8, 2012
The Planning and Zoning Commission of the City of University Park met on Tuesday, May 8,
2012 at 5:00 pm in the City of University Park Council Chambers, located at 3800 University
Boulevard, University Park, Texas. The following are minutes of that meeting.
Commission Members Seated Staff Members Attending
Robert H. West, Chairman Robbie Corder, Community Development Director
Randy Biddle Bud Smallwood, Public Works Director
Dawn Moore Harry Persaud, Chief Planning Official
Liz Farley Lorna Balser, Planning Assistant
Mark Aldredge Rob Dillard – City Attorney
Present and Seated
Kim Kohler
Jerry Jordan
Doug Roach
Mr. West opened the public hearing at 5:00 PM. He introduced everyone in attendance then read the
case before the commission:
PZ 12-002: Duncan Fulton, representing the YMCA of Metropolitan Dallas, requesting approval
of a conceptual site plan to amend Planned Development District PD-12, to demolish the existing
structure and redevelop a 3.72 acre tract more or less, with a new 65,000 sq. ft. facility, a below
grade parking garage and realignment of Normandy at Preston Road. The new Park Cities
YMCA will accommodate Pre-K and daycare classrooms, an outdoor playground, a gymnasium,
25 meter swimming pool, therapy pool, multi purpose rooms and administrative offices. The
subject site is located on the north east corner of Normandy and Preston Road, the same being
Lots 1-8 Block D, St. Andrews Place Addition, City of University Park, Dallas County, Texas.
Mr. West advised those in attendance that the meeting was a continuation of the last meeting on
4/10/12, where many people spoke. At this meeting, he stated that they would further hear from
staff, the applicant and attendees. Mr. West asked that everyone refrain from voicing their
opinions of how wonderful the YMCA is, but instead provide helpful information and questions
pertaining to the conceptual site plan. Mr. Persaud approached the podium and stated that staff
had received new information over the last month. He added that several representatives for
different groups were present as well as representatives for the Park Cities YMCA. Mr. Persaud
advised the commission on support and opposition numbers stating that the YMCA’s analysis
was for 934 signed letters and petition signatures in support. Out of this number, he added that
414 of those were from within the City of University Park. Mr. Persaud stated that within the
200’ boundary area, 23 notices were returned in opposition, 1 in favor and 2 undecided. Again,
he noted that this item may later require a ¾ vote of the city council.
Page 172 of 196
2
Mr. Persaud introduced the YMCA’s representative, Mr. Duncan Fulton, Good Fulton & Farrell
Architects. Mr. Fulton approached the podium and provided a summary of the studies completed
to date. He noted the current uses, the history of the Normandy realignment and traffic flows into
the surrounding neighborhoods. Mr. Fulton provided realignment scenarios and concerns. He
noted the parking recommendations of the TIA, perimeter spaces and the cost of replacing those
spaces. Mr. Fulton then reviewed the existing vs. proposed traffic improvements. With the use
of a PowerPoint presentation, Mr. Fulton provided the timeline for the project. He stated that the
requested 65,000 square feet had not just been grabbed out of the air, but provided a timeline for
the studies done in choosing the programs proposed to be offered in the spaces and that they
wanted a clear idea of the programs. Over time, he stated that they found appropriate spaces for
each use and narrowed them down. In November, 2011, they joined with the RISE school.
Mr. Fulton provided a comparison of the existing vs. proposed square footage for the facility,
while showing the distribution of space, non activity vs. activity areas. Overall, Mr. Fulton
stated that there would be 19,967 square foot of new programs, 300-325 new on site parking
spaces, at a cost of $20-25 million. Comparing to relevant sites within the City of University
Park, Mr. Fulton provided precedents within the city such as the First Unitarian Church of Dallas
with a FAR of .5 vs. the YMCA with a FAR of .443. He reviewed the zoning requirements for
parking. He discussed coverage areas and openness and stated that the church currently has an
impervious coverage of 63% and the YMCA concept is only at 47% making it 25% more open.
He talked about the square footage per person and the overwhelming support for this new
building. Mr. Duncan then invited two other staff members from the Y to address issues from
their perspective.
Ms. Erin Dowdy approached the podium and introduced herself as the Membership Director of
the Park Cities YMCA. She explained that the non activities areas are in great need of the
proposed increase. She said that the residents and members deserve an inviting welcoming center
where there is adequate space to provide privacy for the upwards of 8000 members to date,
rather than the congested space with only enough space for three terminals. She predicted that
the over-crowded conditions have forced staff to place people on wait lists or even turn them
away. She then addressed locker room and rest room conditions, giving details about how unfair
it is for the father that may have to send his daughters to change alone because there is no family
locker room. She described the challenges with only six toilets in the men’s room and five in the
women’s rest room.
Ms. Kendra Yanchak, Senior Program Director for the Park Cities YMCA then came forward.
She described the conditions of the program areas and how it affects evening schedules. She said
that inadequate space means that students are using office space, conference rooms, racquet ball
courts and sometimes even hallways for overflow. She said that sometimes classes are cut down
in size or have to only observe activities that are happening because of space limitations. She
closed stating that the current facility does not meet the current needs of participants.
Mr. West asked if anyone else wished to speak on behalf of the Y specifically regarding size
issues, none came forward. He then opened the podium to any of those in opposition.
Page 173 of 196
3
Matt Leyrer of 4121 San Carlos came forward. He provided a power point of Section 1 of The
Guiding Principals of The City of University Park Zoning Ordinance, being established for the
purpose of promoting the health, safety, morals and general welfare of the City. They have been
designed to lessen the congestion in the streets; to secure safety from fire, panic and other
dangers; to provide adequate light and air; to prevent the overcrowding of land. He then
addressed the traffic study and the increase in round trips that were not discussed for the therapy
pool and field games. He said that 70 or more trips were not accounted for in regard to the RISE
School. He said that the study assumes no new traffic as a result of increased members. He said
that the study also did not address cut thru traffic. He stated that the unintended consequences
were poor planned development and what The City required of the developer on the SMU library
is not the same as what has been required of this project.
Mr. Ken Raggio of 4125 San Carlos came forward. He stated that he emailed 1000 copies of
supporting letters to Harry Persaud but that they were in “general” support of the The YMCA as
opposed to the concept that was submitted to The City. He said he also submitted a study by
some opposing neighbors, being a drawing of the Y’s plan to retain about 90 existing street level
spaces for parking. He closed stating that because the street level parking is to the west of
Preston, the realignment of Normandy is the residents best bet to avoid cut thru traffic.
Mr. Gill Brown of 4007 Normandy came forward. He suggested a route that seems better for
Preston Rd. allowing access directly on /off of Preston instead of the neighborhood cut thru. He
asked the question that if the size of The Y was approved, what responsibility would The City
take on for the increase in traffic.
Mr. Jodie Short of Lee Engineering came forward. He stated that he was asked by the
neighborhood association to evaluate the traffic issues around the development. He said over the
course of doing so, he presents a concept of the realignment of Normandy. An additional concept
presented was to add left turn lanes on Preston Rd because having no turn lane backs up traffic
and causes the cut thru crowding. He said he feels underground parking will cause more conflicts
He said the concept presented has the east leg feeding into the garage, deemphasizing the traffic
flow into the neighborhood to the east and that left turn lanes will facilitate traffic flow at that
intersection.
Mr. Peter Rogers of 6200 St. Andrews came forward. He stated that if the opposed and proposed
were 6:1, where were they.
Mr. Bill Boldng of 4101 Stanhope came forward. He stated that he had not seen any studies as of
yet, to address the issues of pollution into the neighborhood with the increase in traffic. He also
expressed concerns of the property values, especially those closest to the project.
Mr. Martin Posner of 4116 Shenandoah came forward. He said he has lived in University Park
for 21 years but feels he will have to sell soon if this hurts his property value. He then referenced
The Y’s approach to the new facility being “for” the people when most of the members are from
outside of The Park Cities.
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Carol Colino of 4152 Emerson came forward. She stated that her son is involved in the Camp on
the Lake program and that those children spend seven hours per day in the heat outside but when
they return to the center they are forced to wait outside because of the overcrowding.
Gail Schoellhopf of 4006 Shenandoah came forward representing her neighbors, John and Paula
Mosley who could not be there due to a family illness. She read a letter that asked about the
previous P&Z meeting request to have the YMCA provide a study showing the number of
members that use the facility actually live in The Park Cities and how many are from outside of
the area. She read that when this was requested from The Y they refused to provide it. They did
however, provide a number showing that almost all of those using the facility were from a 5 mile
radius from areas such as Oak Cliff, White Rock and LBJ North..
Mr. West then closed the public hearing. He asked committee members if there were any
questions.
Mr. Aldredge asked Mr. Fulton if the latest site plan proposed had parking spaces added back to
Normandy and was it shifted. He then asked if the building had to shift to the south or would
there be a way to accommodate both. Mr. Fulton said no, and in order to preserve the field they
pushed the realignment as far as possible.
Liz Farley asked Mr. Fulton if it was his opinion that there was no way to keep the parallel
parking on Shenandoah and realign Normandy also. Mr. Fulton said no, again the building has
been pushed as far as possible to accommodate that alignment. He added that the city said the
alignment was acceptable but not really what they wanted, so it is at an acceptable level as far
North as possible and that a 12’ minimum margin is required between the field and the fence.
Dawn Moore asked for clarification on the number of parallel spaces she also pointed Connerly
as a route. Duncan confirmed there were 19 parallel spaces.
Randy Biddle stated that the plan was to essentially either move Normandy up to create an
intersection and lose the parking spaces on the north side of Shenandoah and Connerly, or leave
Normandy as is and keep those spaces. Mr. Fulton said yes, while maintaining the integrity of
the field.
Dawn Moore asked Mr. Fulton to talk about the ventilation in the parking garage. Mr. Fulton
explained that the best way to vent the garage was to have regulated exhaust corner to corner and
that the plan was best for the flow of CO2. Dawn asked if it would be best to have two vents in
each corner and Duncan stated that it could be done and wouldn’t be opposed to at all. He said
that putting vents on the Preston Rd. side of the garage was decided to be the best location as
opposed to the side where cars would be parked.
Mr. West asked the Duncan to confirm the location of the stair case in the garage, Mr. Fulton
pointed them out.
Dawn Moore inquired what the 62K SF for The RISE School was replacing. Mr. Fulton
confirmed that most of it was multi use space he said that deck space at the therapy pool and the
gymnasium was reduced, he also said that existing functions were looked at and utilization of
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new space. He said the gym was one of those areas. Dawn asked about game schedules. John
Bunten said that years ago schedules were changed to accommodate parking in the area. There
are now two games per day, two days per week. He said there are more games on Saturdays but
there are no overlapping of event seasons.
Mr. West asked what time of day was the heaviest use of the gym and John stated that it was
typically 4:30-7:30 p.m. or 9:00pm when there were practices but practice times have less cars.
Dawn Moore asked about the capacity per area and what the increase in memberships would
bring. John stated that statistically the total number of memberships within a 5 mile radius is
98% and within a three mile radius is more than 80%. He said most new members added would
likely be family members because they just don’t really see new members come from other
areas. Then Duncan stated that the expansion is existing spaces and pattern of use and stacked on
top of that is the new spaces and the expected pattern of use.
Dawn Moore inquired that if the 2ft per person needs to be expanded then will that mean there
will be 2ft per person of more memberships. She said studies show that they are already maxed
out but what if there are another 15% who are willing to come because now there are better
facilities. Mr. Fulton stated that was built into the study, Mr. Bunten stated that memberships at
The Park Cities YMCA are comparable to The Park Cities YMCA center. Dawn Moore inquired
about those percentages.
Mr. Greg Pappas, Director of Park Cities YMCA came forward. He stated that one thing to be
aware of is that every center loses members every month and gains new ones. He stated that the
trend is declining, on the wellness floor in particular. He stated the goal is to have larger more
space and more comfortable areas, not more members or equipment. Mr. West stated that it
seemed like a substantial increase in common areas, lobbies, hallways, etc. approximately 65k to
be exact. Mr. Fulton confirmed and added that there was a greater need there and that he didn’t
foresee more members because the halls are larger, however when members are forced to leave
their valuables in their cars because there is not adequate space in the locker rooms that making
that change may keep the existing members.
Mr. West asked about the increase in the pre-school area and if other centers have preschool
programs. Mr. Fulton stated that the current enrollment is 28 with a seating capacity of 14. He
said that staff has to double shift. The expansion will provide 5 classrooms serving 55 kids.
Ms. Moore inquired about the schedule of the school. John Bunten stated that the maximum trips
for the school would be 110 trips generated per day with a schedule of 55 children in at various
times, leaving in the 3:00 hour. He stated that the RISE approached them due to the therapy pool
and The Y liked the RISE program for the many special needs families in the area.
There was a short recess, when Mr. West reconvened the meeting he asked about any staffing
changes with the new programs and how that may affect the parking. Mr. Pappas stated that they
currently have 12 full time exempt employees, 3-4 full time non-exempts and depending on the
season, 50-100 part time staff that only report to gyms or camps.
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Dawn Moore asked if RISE students were dropped off and Mr. Fulton stated that they are walked
in to the Center, signed in and it is a very structured process. Ms. Moore then asked about
helping Unitarian Church with parking and how those church members would get from the stairs,
outside. Duncan stated that they would use the entry on the church side. Dawn asked what the
age of the preschoolers would be and John stated that they were 3-5 years of age. Mr. Fulton then
stated that the RISE School would benefit from The Y’s aquatic center.
John Reneger, a Highland Park resident came forward. He stated that he works with The RISE
program and that HPISD has more than 500 special needs kids. He said that the water therapy
was not available at the church where they were previously located and it was needed.
Mr. West asked if cutting the gym space in half would be practical. Mr. Pappas said that would
not work for the Park Cities Y because they also utilize that space for coaches meetings and staff
meetings. John added that studies predict an increase in HPISD enrollment and those are the kids
using this gym. Mr. West then asked what the hours of operation were and Mr. Pappas stated
M-F 5:30-9:00, Saturdays 7:00-6:00 and Sundays 2:00-5:00.
Randy Biddle asked Mr. Stoner which plan shows the most efficient way to move traffic to
alleviate congestion. Mr. Stoner said that there was not a big difference.
Liz Farley asked if the concept was closing the access to Normandy then does it really matter if it
is aligned or not. Mr. Stoner said no.
Mr. Fulton stated that they were not advocating closing off Normandy any longer, that was
simply an initial theory and meetings with The City had changed that consideration.
Mr. West stated that there were several moving parts to this project including a strange
intersection and a parking garage that benefits some people but requiring people to only use
underground parking was unrealistic and he had not heard how neighbors feel about that. Gill
Brown came forward. He stated that he doesn’t understand subsurface parking benefits; he
understands that the church wanted it and if they don’t have it they have a reduction in visitors
and limited handicap spaces. He said that Jodie Short’s version does have subsurface parking in
front of the church. It is close but surface parking around Shenandoah and Connerly won’t be
accessible. The Y patrons will use it. He stated that the field is gated and patrons will have to
walk all the way around the field. He stated there is no benefit, people will use it but it will add
to the congestion. He also added that there would be more crime. Mr. Biddle inquired about
getting rid of the spaces and asked if it would adversely affect him when having a party or a
function and asked if he was limited to one side of the street? Mr. Brown said we have nothing
now. He asked that the PD be changed.
Carol McEvoy and Gail Schoellhopf came forward. They stated desperate concerns of the
parking in front of their driveways, in front of their houses and talked about how they can never
have parties, functions, visitors or even repair men come to their house without having the stress
of no parking signs and actual confrontations with people blocking their parking. They stated
that it is this way all day everyday until as late as 9:00pm. They urged the committee to consider
their concerns.
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Mr. West inquired of the parallel parking and the alignment problem. He asked what the
alternatives were to shrink the footprint down and allow parallel parking and the street to be
shortened also. Mr. Fulton said that they could do a better job of addressing that once they know
how large they are allowed to be. He said that they are over parking the current building to help
solve some long standing issues and they elected to provide more parking below grade. He said
the size of the garage is large enough to address the issue of residential parking.
Mr. West then stated that the public hearing was closed and the meeting would continue next
month to hopefully come to an agreement.
Minutes of the March 13, 2012 Planning & Zoning Commission meeting were reviewed. Ms.
Farley made a motion to approve the minutes, and Mr. Biddle seconded the motion. With a vote
of 5-0, the minutes were approved.
With there being no further business before the board, Mr. West adjourned the meeting.
________________________________
Robert H. West, Chairman
Planning & Zoning Commission
Date____________________________
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ZONING HISTORY - YMCA SITE LOCATED AT 6000 PRESTON ROAD
5-23-1947 Early city records show that a City Water Account was issued or existed
on that date indicating possible ownership of the site about that time.
6-27-1950 A building permit was issued to the YMCA. Details of the work
permitted are not clear but presumably related to the construction of the
existing building.
03-16-53 Zoning map dated March 16, 1953, amended and attached to the 1965
zoning ordinance shows the site to contain 8 lots. The four lots facing
Preston Road were zoned District “C” for residential two family dwelling
units and the four lots facing Connerly were zoned District “B” for single
family use. Building height was limited to 35 feet except that a building
may not exceed 50 feet in height if an additional setback of 2 feet was
provided for every additional foot of vertical height.
11-29-1983 Ordinance adopted establishing PD-12 with the following PD conditions:
The property described as Lots 1 through 8, Block D, St. Andrews Place
Addition, known as 6000 Preston Road, is hereby zoned as Planned
Development District under the following requirements:
(1) That the new lights planned for the Omni Court have shades to
confine the illumination to the court proper; and
(2) That the lights be automatically turned off when the YMCA is
closed; and
(3) That the landscaping between the swimming pool fence and the
sidewalk be appropriate enough to screen off the pool area.
08-01-1989 Ordinance amended PD-12 to provide the following:
That playground equipment and wrought iron fence be located adjacent to
Preston Road, as shown on revised site plan attached to Ordinance No.
88/7 (Amendment No. 5) adopted August 1, 1989.
07-22-2008 Ordinance amended PD-12 to provide for the following:
a. All permanent improvements and portable buildings in this Planned
Development District will be constructed or placed and maintained in
accordance with the amended detailed site plan attached hereto as Exhibit
“A” (maintained on file in the office of the city secretary);
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b. The gates and fence on Connerly Drive shall be nine (9') feet in
height;
c. The area north of the area shown on the site plan for temporary
storage units shall be screened from view from the north by planting of
evergreen shrubs that are at least 8' high at the time of planting and
capable of reaching a mature height of 20', on 6' centers, behind the
existing Bradford pears and live oaks, in a manner approved by the
Community Development Manager. This required landscape screening
shall be irrigated and kept in good condition at all times;
d. The trash dumpsters on the east end of the building shall be screened
so that they cannot be seen from Connerly Drive;
e. The swimming pool equipment on the east end of the building shall
be screened so that it cannot be seen from Connerly Drive;
f. The gates to the storage area at the east end of the building shall be
equipped with automatic gate openers and kept closed when not in use,
provided that the YMCA shall provide access to the City’s personnel and
equipment for garbage pickup;
g. Obscured screening shall be added to the fence and gates to preclude
direct views into the storage area on the east side of the site;
h. Buses, when not in use, shall be parked inside the screened area;
i. The existing storage buildings and any replacement buildings or
containers placed in the storage area shall not exceed the dimensions
shown on the site plan as 16' x 73' and 10'3" in height and shall be painted
the same color as the adjacent main building; and
j. Except as amended hereby, the special conditions of the ordinance
creating, and those of any ordinance amending, PD 12 shall remain in full
force and effect.
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AGENDAMEMO
(7/17/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onaproposalfromFreese&Nichols,Inc.toprovidetraffic
engineeringservices
BACKGROUND:
StaffsolicitedaproposalfromFreese&Nichols,Inc.toprovideapeerreviewoftheTrafficImpact
Analysis(TIA)preparedfortheParkCitiesYMCAbytheDeShazoGroup.Theproposed
improvementsatthe"Y"haveresultedinnumerousquestionsandconcernsregardingtheadditional
trafficitwillgenerate.TheDeShazoGroupdevelopedtherequisiteTIAfortheproject,however,
residentsintheneighborhoodssurroundingthe"Y"continuetohavequestionsandsuggestalternative
trafficsolutions.
Aswithsimilarzoningcases,staffrecommendstheCityperformathird-partypeerreviewoftheTIA
priortoaCouncildecisionsontheproject.Tothatend,weaskedFreese&Nicholstosubmita
proposaltoprovidethoseservices,acopyofwhichisattachedhereto.Baseduponadefinedscopeof
work,theirfeewouldbe$11,000.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovaloftheFreese&Nicholsproposalintheamountof$11,000
totrafficengineeringservicesassociatedwiththeYMCATIA.
FUNDINGSOURCE:
EngineeringBudget01.20.3060$11,000
ATTACHMENTS:
FNIPROPOSAL
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