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HomeMy WebLinkAbout2013.04.02 City Council Meeting Minutes 615 MINUTES AGENDA#2858 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK,TEXAS COUNCIL CHAMBER—CITY HALL TUESDAY, APRIL 2, 2013, 5:00 P.M. 2:30-3:45 P.M. EXECUTIVE SESSION: Pursuant to the authority of GC §551.071(2), the City Council met in closed executive session for a consultation with the City Attorney to receive confidential legal advice regarding legal ramifications of proposed special conditions applicable to the Park Cities YMCA zoning application; and, under GC §551.071 (1)(a) to consult with Attorney Rick Tubb, representing the City in pending litigation. Consider Legacy Hillcrest Investments, Ltd v. the Board of Adjustment of the City of University Park, Texas. No action was taken. Executive Conference Room, first floor, City Hall. Present during the Executive Session were Mayor Dick Davis, Mayor Pro Tem Bob Clark, Councilmember Bob Begert, Councilmember Dawn Moore, Councilmember Tommy Stewart, City Attorney Robert Dillard, and Attorney Rick Tubb. Staff present included City Manager Bob Livingston, Community ty Development Director Robbie Corder, Public Works Director Bud Smallwood, City Secretary Liz Spector, Community Information Officer Steve Mace and Assistant to the City Manager George Ertle. At 3:45 Mayor Davis adjourned the Executive Session and the Council moved to the open work session. 3:50 - 4:00 P.M. DISCUSS: a request to consider annexation of the former Mrs. Baird's site on the southwest corner of Mockingbird and Central Expressway Mayor Pro Tern Clark reviewed information with the Council regarding a request that the City annex the former Mrs. Baird's site, located at the southwest corner of the Mockingbird/Central Expressway intersection. He said this property is located in the City of Dallas and is adjacent to property in the Town of Highland Park. Mayor Davis suggested that the requestor, Mr. Mike Boone, a member of the SMU Board of Trustees, should make this proposal to the Council. City Attorney Dillard said SMU should be the responsible party for this request, not the City. Director of Public Works Bud Smallwood informed the Council that the City does not provide any type of utility service to this location. He also said the City does not own rights-of-way of the streets surrounding the site so to provide utilities will require cooperation from the City of Dallas and possibly the Town of Highland Park. Councilmember Moore said this annexation could be costly. Mayor Pro Tem Clark said he doesn't see any advantage to the City to pursue the annexation request further. 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW: The City Council convened into open work session to receive agenda item briefings from staff. 616 Director of Parks Gerry Bradley addressed the Council. He discussed the City's recent recertification as a "Tree City USA." Mr. Bradley also reviewed a request from the Highland Park Presbyterian Church to reserve Williams Park for an event in August. He said the church anticipates 300 attendees and the event will include a band, food and games. He said the City will block off Park St. during the event for safety. There were no questions for Mr. Bradley. Mayor Davis addressed the Council. He said he will not call for discussion of the YMCA request to amend the PD. He asked that a motion be made and if a second is received, any Councilmember who wishes should address the audience at that time, before voting on the motion. Mayor Davis then asked staff to confirm that no changes have been made to the draft PD-12 amendment since its publication in the agenda on Friday, May 29. Staff confirmed that no changes have been made to the draft ordinance since that date. Director of Finance Kent Austin reviewed a resolution on the agenda authorizing the City to move $347,954 in accumulated funds from SWHEA and THEA to the City's General Fund for transfer to the Library Construction Fund. Mr. Austin said the Board of Directors for both funds approved the transfers. Director of Information Services Jim Criswell reviewed a proposal from lmaginuity to redesign the City's website. He said a new website will improve online branding and the City's public outreach capabilities. He also said staff hopes to appeal to a younger • demographic with the redesign. Mr. Criswell said the proposal from Imaginuity is for $102,000 and the Capital Projects Review Committee has approved a budget for the redesign in the amount of$110,000. Councilmember Moore said her firm recently underwent a website redesign with the same company and she said they did a great job. There were no questions for staff and Mayor Davis adjourned the worksession. I. CALL TO ORDER The City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Councilmember Stewart, Mayor Pro Tem Clark, Mayor Davis, Councilmember Moore, and Councilmember Begert. Also in attendance were City Manager Livingston, and City Attorney Dillard. A. INVOCATION: Councilmember Tommy Stewart B. PLEDGE OF ALLEGIANCE: Councilmember Tommy Stewart/Boy Scouts Boy Scouts in attendance included: Ben Hamner,Troop 125, working on his Citizenship in the Community merit badge;Casey Allman, Troop 70, Citizenship in the Community; Gayden Williams, Troop 70, Citizenship in the Community; Colton Shawver, Troop 70, Communications; Drew Johnson, Troop 70, Citizenship in the Community; Adam Johnson, Troop 70, Citizenship in the Community;Andrew Minick, Troop 70, Communications; Milo Christensen, Citizenship in the S 617 Community; Christian Arkenton, Troop 70, Citizenship in the Community;J. D. Cochran, Troop 70, Citizenship in the Community; Michael Cochran, Troop 70, Citizenship in the Community; Coleman Everett, Troop 70, Citizenship in the Community; Emory Seidel, Troop 70, Citizenship in the Community; Elijah Pedach, Troop 70, Citizenship in the Community; Bennett Handler,Troop 70, Citizenship in the Community. Mayor Davis thanked the Scouts for attending the meeting. C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis D. INTRODUCTION OF STAFF: City Manager Bob Livingston Staff in attendance included: Community Information Officer Steve Mace, Director of Information Services Jim Criswell, Director of Public Works Bud Smallwood,City Secretary Liz Spector, Director of Human Resources Luanne Hanford, Director of Finance Kent Austin, Library Director Sharon Martin, Director of Parks Gerry Bradley,Assistant Public Works Director Jacob Speer, Director of Community Development Robbie Corder, Fire Chief Randy Howell, Court Administrator Yaneth Delacruz, Controller Tom Tvardzik, PD Administrative Assistant Dawn Kossmann, FD Administrative Assistant Phyllis Mahan, Receptionist Ann Bray, and Human Resources Assistant Belinda Aldrete. II. AWARDS AND RECOGNITION A. RETIREMENT: recognition for Kenneth Chance, Sanitation Superintendent, with 24 1/2 years of service, Juan Martinez, Sanitation Driver with 38 years of service, and Kathleen Mashburn, Finance Administrative Secretary, with 22 years of service. Director of Public Works Smallwood introduced retiring staff members Juan Martinez and Kenneth Chance. He said Mr. Chance is retiring as Sanitation Superintendent with 24 years of service. He said Mr. Martinez is retiring from the City with 38 years of service. Councilmember Bob Begert presented both men with a retirement check and gave Mr. Chance a plaque. He said Mr. Martinez' plaque will be delivered to him soon. Director of Finance Austin introduced Kathleen Mashburn. He said she is retiring with 22 years of service to the City. Councilmember Begert presented Ms. Mashburn with a retirement check and a plaque. III. CONSENT AGENDA A. RECOGNITION: of Tree City USA Certification for 2012 B. CONSIDER AND ACT: on Williams Park reservation request from Highland Park Presbyterian Church C. CONSIDER AND ACT: on an ordinance amending Article 13.300 of the Code of Ordinances, Swimming Pool Regulations 0 618 • Consent Agenda approval will amend the Code of Ordinance to allow non-resident former City mayors and their guests to use the City's Holmes Aquatic Center. ORDINANCE NO. 13/14 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK,TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK,AS HERETOFORE AMENDED,BY AMENDING ARTICLE 13.300 SWIMMING POOL REGULATIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. D. CONSIDER AND ACT: on minutes of the March 19, 2013 City Council Meeting E. CONSIDER AND ACT: on minutes of the March 27, 2013 Special City Council Meeting City Manager Bob Livingston summarized the items on the consent agenda. He said the items are considered routine in nature and the Council may approve them with a single motion and vote. Mayor Davis asked if a Councilmember wished to remove any item from the Consent Agenda. There was no such request and Mayor Davis asked for a motion. 1110 Councilmember Begert made a motion to approve the Consent Agenda. Councilmember Moore seconded, and the motion carried unanimously. IV. MAIN AGENDA A. CONSIDER AND ACT: on an ordinance granting approval for a conceptual site plan to amend Planned Development District PD-12, to demolish the existing structure and redevelop a 3.72 acre tract more or less, with a new YMCA facility and a below- grade parking garage. City Manager Livingston said the Council has been furnished copies of the latest draft of the ordinance approving a conceptual site plan to amend PD-12. Mayor Davis asked for a motion on the ordinance. Councilmember Moore made a motion to approve an ordinance granting approval for a conceptual site plan to amend Planned Development District PD-12, to demolish the existing structure and redevelop a 3.72 acre tract more or less, with a new YMCA facility and a below-grade parking garage. Mayor Pro Tem Clark seconded. Mayor Davis addressed the audience. He said the Council has worked diligently on the YMCA request to amend their site plan. He said they have worked on the proposal for many months. He said input has been received from the YMCA, as well • 619 as area residents and others. He said the proposal has been through the public hearing process both at Council and at P&Z. Mayor Davis said a super-majority of the Council must vote in favor of the ordinance for it to be approved. If it is approved, Mayor Davis said it will be up to the YMCA to submit a detailed site plan to staff. He said the Council will then have to approve a detailed site plan. He said that will be thoroughly reviewed for compliance with the PD ordinance. Following that, he said construction will begin and those matters will also be reviewed for compliance with the ordinance. Mayor Davis then asked for comments from the Council. Councilmember Tommy Stewart said approval of this request to amend PD-12 has been a long and involved process. He said he had reservations about the size of the proposed facility. He said should any future traffic studies reflect changes should be made to address traffic problems, he hopes the YMCA will be cooperative in making those changes. Mayor Pro Tern Clark said the City Council was charged with the decision to determine how a new YMCA will fit into the City. He said he believes the solution before them today will work. He said all of the interested parties made compromises to create this solution. He thanked everyone for working together towards this goal. Councilmember Begert asked City Manager Livingston if the specific location measurements for the underground garage entry/exit are included in the conceptual site plan or the detailed site plan. Mr. Livingston said the location is reflected on the conceptual site plan, but precise details will be worked out by the building's architect and engineers for inclusion on the detailed site plan. Mr. Livingston said there will be an opportunity for the Council to approve final placement of the parking garage entry/exit. Councilmember Begert said he is concerned about how definitive the traffic study is. He asked Mr. Livingston if the City has a way to perform traffic counts outside of requesting a complete traffic study. Mr. Livingston said the City owns several counters and does routinely perform traffic counts and speed studies. Councilmember Begert asked to what standard will any future traffic counts be compared to show changes. Mr. Livingston said the DeShazo traffic impact analysis conducted at the request of the YMCA will be used as the baseline for comparative counts. He said staff will use that study's actual and projected counts for comparison to any future counts performed by or at the request of the City. Mr. Livingston said if any discrepancies are noted, staff will determine if a full traffic study is warranted at that time. Councilmember Begert congratulated the neighbors and YMCA for working together to make this happen. He said everyone has worked very hard, and he hopes it is apparent that the City Council has listened to the concerns of every party involved in this decision. C 620 • Mayor Pro Tern Clark noted that this ordinance does not address creation of residential parking districts but he said the Council will consider implementation of such as requested by the residents of that neighborhood. Mayor Davis agreed. He said the Council will consider this request once an application has been received requesting establishment of a residential parking district but it is not part of this ordinance. Councilmember Moore made a motion to approve an ordinance granting approval for a conceptual site plan to amend Planned Development District PD-12, to demolish the existing structure and redevelop a 3.72 acre tract more or less, with a new YMCA facility and a below-grade parking garage. Mayor Pro Tern Clark seconded, and the motion carried unanimously. ORDINANCE NO. 13/15 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK,TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK,AS HERETOFORE AMENDED,BY AMENDING PLANNED DEVELOPMENT DISTRICT NO. 12,A 3.7216 ACRE TRACT OF LAND MORE PARTICULARLY DESCRIBED IN EXHIBIT A ATTACHED HERETO,IN THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND COMMONLY KNOWN AS 6000 PRESTON ROAD; APPROVING AN AMENDED CONCEPTUAL SITE PLAN FOR PD-12 ATTACHED AS EXHIBIT B; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. B. CONSIDER AND ACT: on a resolution authorizing acceptance and use of SWHEA and THEA surplus funds Director of Finance Kent Austin addressed the Council regarding a proposed transfer of funds from the Southwest Higher Education Authority (SWHEA) and the Texas Higher Education Authority (THEA)to the City for use in the Library construction project. He said the two entities are separate from the City but are under City's umbrella. Mr.Austin said monies have accumulated in the two funds and are idle. He said rather than continue amassing the monies, the boards of the two authorities have approved moving the money to the City and designate the funds to library construction costs. Mr. Austin said the total to be transferred is$347,954. Councilmember Moore made a motion to approve a resolution authorizing acceptance and use of SWHEA and THEA surplus funds. Councilmember Begert seconded, and the motion carried unanimously. RESOLUTION NO. 13-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF • 621 • UNIVERSITY PARK,TEXAS,AUTHORIZING ACCEPTANCE OF ACCUMULATED BOND ISSUANCE FEES FROM SOUTHWEST HIGHER EDUCATION AUTHORITY AND TEXAS HIGHER EDUCATION AUTHORITY; AUTHORIZING THE CITY MANAGER TO TRANSFER THE AMOUNTS OF SUCH FEES TO THE UNIVERSITY PARK PUBLIC LIBRARY FUND FOR CONSTRUCTION FINISH-OUT OR OTHER LIBRARY PURPOSES; AND PROVIDING AN EFFECTIVE DATE. C. CONSIDER AND ACT: on approval of a proposal from Imaginuity Interactive, Inc. to redesign the City's website City Manager Livingston reviewed the proposal from Imaginuity Interactive to redesign the City's website. He said the current website was originally designed in 2002, refreshed in 2006, and now needs a complete overhaul. Mr. Livingston said the redesign is part of a 3-year project involving hardware upgrades for the City's information services infrastructure and the website redesign is the final part of the project. He said the Capital Projects Review Committe approved a budget of$110,000 for the project and the proposal from Imaginuity came in under- budget at$102,000. Councilmember Stewart made a motion to approve a proposal from Imaginuity Interactive, Inc. to redesign the City's website. Councilmember Begert seconded, and the motion carried unanimously. V. PUBLIC COMMENTS There were no requests to address the Council and Mayor Davis adjourned the meeting. Considered and approved this 16th day of April 2013. /e ' W. Richard Davis, Mayor ATTEST: Vie/ C 1// li . e Spector, City/retary 0 ID