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HomeMy WebLinkAbout2013.04.16 City Council Meeting Minutes 622 MINUTES • AGENDA#2859 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK,TEXAS COUNCIL CHAMBER—CITY HALL TUESDAY, APRIL 16, 2013, 5:00 P.M. 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW: The City Council convened into open work session to receive agenda item briefings from staff. Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember Moore and Councilmember Stewart were present. Also present were City Attorney Dillard and City Manager Livingston. No action was taken. Council Conference Room,2nd floor, City Hall. Chief Gary Adams reviewed a YMCA request to conduct a Kids'Triathlon using certain city streets for a 5k run. He said this will be the fifth time the event has been held. Chief Adams said two complaints were received about the previous year's event and those concerns have been addressed. Mayor Pro Tern Clark asked when the Public Safety Committee was going to review plans to address the increasing number of requests to conduct 5k runs in the city. Chief Adams said discussion of this will be held during the next Public Safety Committee meeting. Fire Chief Randy Howell discussed a request to replace the city's aging defibrillator units. He said the replacement will cost$166,402.60 which includes a trade-in amount of $36,000 for the existing units. Chief Howell said this will stock all four front line pieces of fire equipment with new cardiac monitors and defibrillators. He said a resolution to exempt this purchase from competitive bidding will be required because the units need to work with the existing components in the City patrol units and City facilities. Chief Howell said the equipment is electronically tied to Medical Control/Biotel. Director of Public Works Bud Smallwood reviewed an Interlocal Agreement with Dallas County to allow cooperative projects for road and bridge maintenance. Mr. Smallwood also reviewed a request to participate in a reciprocal mutual aid agreement with the North Central Texas Council of Governments to provide cooperating municipalities equipment at no cost for 36 hours in case of certain emergencies. He said after the 36-hour period, agreements for repayment can be worked out between the municipalities as necessary. Library Director Sharon Martin reviewed an update to the Library's Meeting Room Policy. She said there have been several requests to use the 3rd floor meeting space before the library opens at 10:00 a.m. She said since staff begins work at 8:00 a.m. she determined that the room could be available for use beginning at 8:30 a.m. Director of Community Development Robbie Corder reviewed a request from the developers of the Courtyards at Normandy to amend their detailed site plan. He said the developer has requested to reduce the density of the original plan by reducing the number of units from 18 to 9. He said the lots will be single-family zero-lot sites rather than cluster homes and will be from 45 to 50 feet in width. Luanne Hanford discussed the creation of and appointment to a committee charged with overseeing the college scholarship fund that benefits children of City employees. Mayor • Davis asked if safeguards are in place for oversight of the funds. Ms. Hanford said the 623 funds are collected via utility bill payments and credited to a dedicated account in the City's General Fund. Director of Finance Kent Austin said that account is swept monthly and the balance is tranferred to the Civic Foundation where it is retained until distribution of scholarship funds is determined. Mr. Austin said the committee will notify Ms. Hanford and him once the scholarships have been awarded and Finance Department staff will write the checks and mail them to the schools of the scholarship recipients. Mayor Davis mentioned that he spoke by telephone to State Representative Dan Branch about a request to designate a portion of Central Expressway the George W. Bush Highway. Mayor Davis said Representative Branch proposed to designate the stretch of Central from Knox Ave. to Northwest Highway for the former President. Mayor Davis said he thought it was a nice way to honor the President. Fire Chief Howell, Police Chief Adams, Public Works Director Smallwood and Community Information Officer Mace presented the Council with certain details related to the City's role in the George W. Bush Presidential Center's Grand Opening events on April 25. Chief Adams said he and several Police Department staff will be on the SMU campus to assist with street closings and access to the area. Chief Howell said the fire department will be present for any fire, EMS or HAZMAT responses as needed. He said City staff are working with the Secret Service to coordinate all response activities. Chief Howell said there will be the ability to handle minor and major medical events, from trips and falls to cardiac events. Mr. Smallwood reviewed street closures and recommended detours. Mr. Mace detailed how the public can access information about the Grand Opening on the City's website and through links to the SMU website. Mayor Davis adjourned the worksession at 5:00 p.m. I. CALL TO ORDER The City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Councilmember Stewart, Mayor Pro Tern Clark, Mayor Davis, Councilmember Moore, and Councilmember Begert. Also in attendance were City Manager Livingston, and City Attorney Dillard. A. INVOCATION: Director of Community Development Robbie Corder B. PLEDGE OF ALLEGIANCE: Director of Community Development Corder / Boy Scouts The Boy Scouts in attendance introduced themselves. They included Jarrett Murray, Troop 70, working on the Citizenship in the Community merit badge; Ford Farmer, Troop 125, Citizenship in the Community merit badge; Henry Kistler, Troop 82, Communications merit badge; Shane Murray, Troop 70, Citizenship in the Community merit badge; Matthew Jordan, Troop 82, Communications merit badge; and, Trey Scardino,Troop 577, Citizenship in the Community merit badge. Mayor Davis thanked the scouts for attending the meeting. C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis D. INTRODUCTION OF STAFF: City Manager Bob Livingston 624 • Staff in attendance included: Community Information Officer Steve Mace, Director of Information Services Jim Criswell, Police Chief Gary Adams, Director of Public Works Bud Smallwood, City Secretary Liz Spector, Asst. Director of Public Works Jacob Speer, Asst. to the City Manager George Ertle, Fire Chief Randy Howell, Director of Human Resources Luanne Hanford, Director of Community Development Robbie Corder, Library Director Sharon Martin and Director of Parks Gerry Bradley. II. CONSENT AGENDA A. CONSIDER AND ACT: on YMCA Request to Conduct 5th Annual Kids Triathlon Consent Agenda approval will authorize the YMCA to conduct the 5th Annual Kids Triathlon Sunday, June 30, 2013,from 7:00 a.m. to 9:00 a.m. B. CONSIDER AND ACT: on a resolution authorizing the City Manager to execute a contract for the purchase of Lifepac 15 cardiac monitor/defibrillators and related equipment; making findings exempting such contract from the requirements of competitive bidding as authorized by Section 252.022 of the Local Government Code. Consent Agenda approval will adopt a resolution authorizing the City to make a purchase exempt from certain competitive bidding requirements under LGC Section • 252.022. RESOLUTION NO. 13-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK,TEXAS,AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE PURCHASE OF LIFEPAK 15 DEFIBRILLATORS AND RELATED EQUIPMENT; MAKING FINDINGS EXEMPTING SUCH CONTRACT FROM THE REQUIREMENTS OF COMPETITIVE BIDDING; AND PROVIDING AN EFFECTIVE DATE. C. CONSIDER AND ACT: to authorize the purchase of 4 Physio-Control Lifepac 15 Cardiac Monitor/Defibrillators for$1 66,402.60 Consent Agenda approval will authorize the City Manager to execute a contract for the purchase of 4 Physio-Control Lifepac 15 Cardiac Monitor/Defibrillators in the amount of$166,402.60. D. CONSIDER AND ACT: on a Master Interlocal Agreement with Dallas County for the Maintenance of Roads and Bridges Consent Agenda aproval will authorize a Master Interlocal Agreement with Dallas County to standardize documentation of road and bridge maintenance agreements between the County and the City. The five-year agreement establishes basic responsibilities, obligations, and expectations to be included in any future joint maintenance agreements. • 625 E. CONSIDER AND ACT: on a Mutual Aid Agreement with the North Central Texas Council of Governments (NCTCOG) Consent Agenda approval will authorize the City's participation in a Mutual Aid Agreement with NCTCOG for a North Central Texas Public Works Mutual Aid Agreement. F. CONSIDER AND ACT: on an amendment to the University Park Public Library Meeting Room Policy Consent Agenda approval will authorize an amendment to the University Park Public Library Meeting Room Policy. The change will allow the 3rd floor meeting space to be rented from 8:30 a.m. until library closing time. G. CONSIDER AND ACT: on minutes of the April 2, 2013 City Council Meeting City Manager Livingston summarized the consent agenda items for the Council. Mayor Davis asked if any Council Member wished to remove an item for individual deliberation. There was no such request and Mayor Davis asked for a motion. Councilmember Stewart made a motion to approve the Consent Agenda. Mayor Pro Tern Clark seconded, and the motion carried unanimously. III. MAIN AGENDA A. PUBLIC HEARING: on a request by Crescent Estates Custom Homes to amend the detailed site plan for Planned Development District PD-39 to provide for nine (9) zero lot line dwelling units on a tract of 1.38 acres, being lots 1-7, Block C, Potomac Park, Second Installment, an Addition in the City of University Park. Director of Community Development Robbie Corder addressed the Council. He reviewed a request to amend the detailed site plan for PD-39, a group of cluster homes known as the Courtyards of Normandy. Mr. Corder said the original site plan was approved by the Council in 2010 and was to include 3 groups of 6 cluster homes on the north side of Normandy and 3 groups of 6 cluster homes on the south side of Normandy. Mr. Corder said the first phase of construction for 6 cluster homes was completed and the second group of 6 is under construction. He said the developer has now requested to reduce the number of planned residences to 9 single-family zero-lot homes. Mr. Corder reveiwed certain details of the development including maximum building height and required setbacks. He also reviewed maximum impervious coverage which must be no more than 75% for any platted lot. He said exterior facades must be constructed of brick, stone, stucco or any combination thereof. He also said the front-yard setback has been increased from 10 feet to 20 feet and all side yards will be separated by 8 ft. Mayor Davis opened the public hearing. 626 Mr. Mark Schechter representing Crescent Estates Custom Homes addressed the • Council. He said the homes will vary from approximately 3,500 square feet to 5000 square feet with two-car garages. He told the Council that 5 of the 9 proposed units are under contract or option based on approval by Council at tonight's meeting. He also mentioned that the entire site will be landscaped with a minimum of one 6-inch caliper tree and shrubbery on each lot. Mayor Davis thanked Mr. Schechter. There were no other requests to address the Council and Mayor Davis closed the public hearing. B. CONSIDER AND ACT: on an ordinance approving an amended detailed site plan for Planned Development District PD-39 to provide for nine (9) zero lot line dwelling units on a tract of 1.38 acres, being lots 1-7, Block C, Potomac Park, Second Installment, an Addition in the City of University Park. Mr. Corder stated a public hearing was conducted at P&Z and the commission unanimously recommended approval of the request to amend the site plan for PD- 39. Mayor Davis asked for a motion on the request. Councilmember Moore made a motion to approve an ordinance amending the detailed site plan for Planned Development District PD-39 to provide for nine (9) zero lot line dwelling units on a tract of 1.38 acres, being lots 1-7, Block C, Potomac Park, Second Installment, an Addition in the City of University Park. • Councilmember Stewart seconded, and the motion carried unanimously. ORDINANCE NO. 13/16 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK,TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK,AS HERETOFORE AMENDED, SO AS TO AMEND A PORTION OF PLANNED DEVELOPMENT DISTRICT NO.39 (PD-39) FOR SINGLE-FAMILY HOUSING FOR THE PROPERTY DESCRIBED AS LOTS 1-7,BLOCK C OF POTOMAC PARK, SECOND INSTALLMENT,AN ADDITION TO THE CITY OF UNIVERSITY PARK,DALLAS COUNTY,TEXAS; APPROVING AN AMENDED DETAILED SITE PLAN ATTACHED AS EXHIBIT"A"; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. C. CONSIDER AND ACT: on a resolution establishing the Civic Foundation Scholarship Advisory Committee and appointing initial members City Manager Livingston summarized the agenda item. He said the committee is being established because the City Council took steps to assist with funding college scholarships for children of City employees by adding 50 cents to each monthly • utility bill. He said the committee will be given directives from the Council by 627 resolution to develop policies and procedures to include adoption of a standard scholarship application, provide dates for submission of applications and deadlines for awarding scholarships and disbursing scholarship funds, creation of a student mentoring program for scholarship recipients, and general criteria for scholarship eligibility. Mr. Livingston also said the committee will be required annually to present the g q Y P Council with a report of the scholarship program activities. Mayor Davis asked Mr. Livingston to read the names of the proposed members. He said the proposed members are Jean Coleman,Judy Gibb, Bill Johnson, Sally Lane, Shirley Kochman, Dayton Macatee, Lila Marshall, Doug Smellage and Lamar Tims. There were no more questions and Mayor Davis asked for a motion. Councilmember Begert made a motion to approve a resolution establishing the Civic Foundation Scholarship Advisory Committee and appointing initial members. Mayor Pro Tern Clark seconded, and the motion carried unanimously. RESOLUTION NO. 13-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK,TEXAS,ESTABLISHING AN ADVISORY COMMITTEE TO ADMINISTER THE CIVIC FOUNDATION SCHOLARSHIP PROGRAM; APPOINTING THE INITIAL COMMITTEE • MEMBERS; AND PROVIDING AN EFFECTIVE DATE. Mayor Davis asked the two Boy Scouts who came in late to approach the lecturn. The Scouts included Eric Pask who is working on the Communications merit badge and Joseph Bracco from Troop 82 who is also working on the Communications merit badge. IV. PUBLIC COMMENTS There were no requests to address the City hCouncil from the floor and Mayor Davis adjourned the meeting. Considered and approved this 7th day of May 2013. W. R. Davis, ayor ATT ST: /'— y, I • •;I' Spector, rf ecretary Sr.