HomeMy WebLinkAbout2013.06.18 City Council Meeting Minutes 646
City of University Park City Hall
Y y 3800 University Blvd,
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,June 18,2013 5:00 PM Council Chamber
EXECUTIVE SESSION
Present: 5- Mayor W. Richard Davis, Mayor Pro Tern Bob Clark, Councilmember Bob
Begert, Councilmember Dawn Moore and Councilmember Tommy Stewart
13-160 3:31 -4:15 P.M. Mayor Davis called the meeting to order. As
authorized by Texas Government Code §551.074, Mayor Davis
convened the City Council into closed Executive Session to discuss
renewal of a contract with the City Manager. No action was taken.
Executive Conference Room, 1st floor, City Hall.
PRE-MEETING WORK SESSION(S)
13-159 4:20 -4:40 P.M. Friends of the UP Library President Byron Egan and
Richards Group representative Brad Todd provided information to the
Council regarding a funding campaign for the Friends of the UP Public
Library. No action was taken. Council Conference Room, 2nd floor,
City Hall.
13-154 4:40 to 5:00 P.M. WORK SESSION FOR AGENDA REVIEW. The City
Council convened into open work session to receive agenda item
briefings from staff. No action was taken. Council Conference Room,
2nd Floor, City Hall.
Director of Public Works Bud Smallwood briefed the Council on a request from SMU
to abandon certain street and alley rights-of-way. Mr. Smallwood asked the Council to
direct staff to obtain appraisals on the property. Police Chief Gary Adams reviewed
renewals of two Interlocal Agreements with the Town of Highland Park for provision of
a DARE officer and an SRO to the Highland Park ISD. Assistant Director of Public
Works Jacob Speer discussed a request to contract with Flagship, Inc. for annual
street sweeping services. The Council briefly discussed the park facility use
ordinance amendment on the agenda. Mayor Davis adjourned the work session at
5:00 p.m.
TO SPEAK ON AN AGENDA ITEM
CALL TO ORDER
Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember Moore
and Councilmember Stewart were present. Also in attendance were City Attorney
Dillard and City Manager Livingston.
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A. INVOCATION: City Manager Bob Livingston
B. PLEDGE OF ALLEGIANCE: City Manager Livingston/Boy Scouts
Mayor Davis asked the Boy Scouts present to lead the Pledge of Allegiance . Stanton
Pruitt, a member of Troop 125, stated he is working on his Citizenship in the
Community merit badge.
C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
Staff present included:Community Information Officer Steve Mace, Director of
Information Services Jim Criswell, Police Chief Gary Adams, Director of Public Works
Bud Smallwood, City Secretary Liz Spector, Director of Parks Gerry Bradley, Director
of Community Development Robbie Corder, Director of Finance Kent Austin,
Assistant Director of Public Works Jacob Speer, Fire Chief Randy Howell, Director of
Human Resources Luanne Hanford, Assistant to the City Manager George Ertle, and
Library Director Sharon Martin. Also present were several Fire Department personnel
to recognize recently retired firefighter Shane Schindler.
II. AWARDS AND RECOGNITION
,` A. 13-158 Recognize retirement of Fire Lieutenant Shane Schindler with 33 years
of service
Fire Chief Randy Howell addressed the Council. He introduced recently retired
University Park firefighter Shane Schindler and thanked him for his 33 years of
service to the community. Mayor Davis presented Mr. Schindler with a plaque and
Mayor Pro Tem Clark presented Mr. Schindler with a check in acknowledgement of
his retirement.
This Recognition was acknowledged.
III. CONSENT AGENDA
A motion was made by Councilmember Begert,seconded by Mayor Pro Tern
Clark,to approve the Consent Agenda. The motion carried by the following
vote:
Aye: 5- Mayor Davis, Mayor Pro Tern Clark, Councilmember Begert,
Councilmember Moore, and Councilmember Stewart
A. 13-150 Consider and act on request to abandon certain SMU rights-of-way
This Action Item was approved.
B. 13-152 Consider and act on FY2014 Interlocal Cooperation Agreement for
Joint Provision of a Student Resource Officer (SRO)
This Contract was approved.
Stow
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Nod
C. 13-153 Consider and Act on FY2014 Interlocal Cooperation Agreement for
Joint Provision of a D.A.R.E. Officer
This Contract was approved.
D. 13-157 Consider approval of bid from Flagship, Inc. for annual street sweeping
services
This Contract was approved.
E. 13-161 Consider approval of minutes of the June 4, 2013 City Council Meeting
The Minutes were approved.
IV. MAIN AGENDA
A. 13-102 Consider and act on proposed amendments to the Ordinance
regulating park facilities usage
Mayor Davis stated he will allow those who have registered a chance to address the
Council about the most recent draft of the ordinance. He called the first speaker.
Ms. Meredith Boyd addressed the Council. She stated while she does not have an
issue with registering with the City to teach in the parks, she does not want her
property tax dollars to fund a part-time employee to monitor commercial use of the
parks. She also requested the Council not to require classes to be restricted to
specific areas of the parks. She stated she would like to be able to move to different
areas depending on weather or sun.
Ms. Kathleen Duff was called to speak. Ms. Duff stated she teaches soccer skills to
University Park children. She expressed her concern over limitations of the proposed
ordinance that limit her ability to add class members at the last minute as well as
being required to use designated areas in the parks. Councilmember Moore asked
Ms. Duff if she generally has her class rosters scheduled in advance of the start of
the class. Ms. Duff stated yes, however, occasionally new clients request to be added
at the last minute. Councilmember Moore also stated Ms. Duff's classes fall under the
definition of a sports clinic.
Mayor Davis said the Council will consider these comments and any others received
through written correspondence. He said while changes will be made to the proposed
ordinance, they will most likely be minor revisions. He said the public will have an
opportunity to review the newest draft ordinance prior to the July 2 Council Meeting.
Councilmember Begert asked Director of Parks Gerry Bradley if he will potentially
hire someone to monitor compliance with the proposed ordinance. Mr. Bradley
said he now finds this will be unnecessary. He said existing staff will be able to make
periodic inspections. Mr. Bradley stated the most critical issue will be communication
of the new rules to park users.
Mayor Pro Tem Clark asked about the proposed instructor registration fees. Mr.
Bradley stated staff wants to legitimize and recognize for-profit use of the City's park
system and he said the proposed$50 annual fee is too low.
Mayor Davis thanked everyone for their comments and proposed tabling further
consideration of the issue until the July 2, 2013 City Council Meeting.
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A motion was made by Mayor Davis that this Ordinance be tabled.The motion
carried by the following vote:
Aye: 5- Mayor Davis, Mayor Pro Tern Clark, Councilmember Begert,
Councilmember Moore, and Councilmember Stewart
B. 13-155 Consider resolution amending master fee schedule
A motion was made by Mayor Davis that this Resolution be tabled.The motion
carried by the following vote:
Aye: 5- Mayor Davis, Mayor Pro Tern Clark, Councilmember Begert,
Councilmember Moore, and Councilmember Stewart
C. 13-151 Consider request from DCPCMUD to participate in cost of emergency
generator purchase
Director of Public Works Smallwood addressed the Council. He said he met with
representatives of the Town of Highland Park and the Dallas County Park Cities
Municipal Utility District(DCPCMUD)at their request to discuss whether the City
would enter into an agreement to purchase an emergency generator at an
approximate cost fo the City of$1.5 million dollars. Mr. Smallwood stated staff is not
in favor of participating in such purchase. He said it will increase water rates for the
City's residents by 6 cents per 1,000 gallons of water usage.
Mr. Smallwood said the emergency generator will be a standby in the unlikely event
both sources of power to pump the City's water go down. He said the City already
has a cooperative agreement with the City of Dallas in case of emergency power
outage. Mayor Pro Tem Clark asked if the Town of Highland Park agreed with staff's
opinion. Mr. Smallwood said the Town's Public Works Committee has expressed their
concurrence. Mr. Smallwood said staff of both cities feel it is an unnecessary
expenditure.
A motion was made by Councilmember Stewart,seconded by Mayor Pro Tern
Clark,that this Action Item be recommended for disapproval.The motion
carried by the following vote:
Aye: 5- Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert,
Councilmember Moore, and Councilmember Stewart
D. 13-156 Consider approval of a contract with Itron, Inc. for the purchase and
installation of an advanced metering infrastructure system
Assistant Director of Public Works Jacob Speer addressed the Council. He said staff
has studied ways to improve the City's water usage data collection. He said current
methods involve two full-time employees physically reading each water meter in the
City and manually entering usage into small hand-held computers. Mr. Speer said he
proposes use of a new computerized system called Advanced Metering
Infrastructure, or AMI. He said implementation of this system will involve installation
of a small device on each water meter which reads and broadcasts usage via radio
signal every five(5)minutes. He said the data is relayed through a collection point to
City Hall to allow accurate, real-time meter reading. He said the system will allow
improved customer service and will result in accurate billing.
Mr. Speer said he, Director of Finance Kent Austin, Infrastructure Maintenance
Superintendent Harry Shearouse and Utility Billing Manager Brenda Summers
traveled to a similarly-sized and situated city in Georgia for a demonstration of their
use of the Itron solution. He said this lead to a high comfort level of the system and
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he recommends the City Council approve purchase and implementation.
Mr. Speer said if the Council approves, the Itron solution will be installed on
approximately 10,000 meters in City over a 4-year penod and will cost$1,196,585 for
the hardware and software to manage the system. He said staff will maintain the
system once the hardware has been installed. Mr. Speer also mentioned that the
project has been approved and budgeted in the current year's Capital Projects
budget. Mayor Davis asked how long the units were anticipated to last. Mr. Speer
said the product has a 12-year component warranty and he anticipates replacement
will begin at approximately year ten. Councilmember Begert asked if additional
employees will be hired to manage the new system. Mr. Speer said no. Mr. Speer
also mentioned that the Public Works Advisory Committee has been provided
information about this system and they were enthusiastic and encouraging on its
implementation. He also stated this technology has been around for twenty years.
Councilmember Moore asked if there will be cost savings as well as management
savings. Mr. Speer said the current budget allocated for meter readers will be
reassigned to installation and maintenance of the new system. He said any savings
will be used to upgrade the system as necessary. He also mentioned that he
anticipates costs savings from quick identification of water loss due to leaks or other
system issues with the electronic accuracy of this system. There were no further
questions for Mr. Speer and Mayor Davis asked for a motion.
A motion was made by Councilmember Begert,seconded by Councilmember
Moore,that this Contract be approved.The motion carried by the following
vote:
Aye: 5- . Mayor Davis, Mayor Pro Tern Clark, Councilmember Begert,
Councilmember Moore,and Councilmember Stewart
V. PUBLIC COMMENTS
There was no one present who wished to address the City Council.
VI. ADJOURNMENT
There was no further business before the City Council and Mayor Davis
adjourned the meeting.
Considered and Approved this 2nd day of July 2013:
Mayor W.Richard Davis
ATTE•T.
/ _ A1:
Eliz. et pector,City Sec, .ry
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