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HomeMy WebLinkAbout2013.08.27 City Council Meeting Minutes 664 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,August 27,2013 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) The Council met in open work session at 4 p.m. to receive agenda item briefings from staff. Councilmember Stewart and Councilmember Moore were present. Councilmember Begert, Mayor Davis and Mayor Pro Tern Clark were excused from the worksession. Councilmember Begert arrived prior to the 5 p.m. meeting. No action was taken. ROLL CALL Present: 3- Councilmember Bob Begert, Councilmember Dawn Moore and Councilmember Tommy Stewart Excused: 2- Mayor W. Richard Davis and Mayor Pro Tern Bob Clark I. CALL TO ORDER A. INVOCATION: Assistant to the City Manager George Ertle 40100 B. PLEDGE OF ALLEGIANCE: Asst. to the City Manager Ertle / Boy Scouts C. INTRODUCTION OF COUNCIL: Councilmember Tommy Stewart D. INTRODUCTION OF STAFF: City Manager Bob Livingston Staff present included: Community Information Officer Steve Mace, Director of Information Services Jim Criswell, Police Chief Gary Adams, Director of Public Works Bud Smallwood, City Secretary Liz Spector, Fire Chief Randy Howell, Director of Human Resources Luanne Hanford,Assistant Director of Public Works Jacob Speer, Assistant City Manager/Director of Community Development Robbie Corder, Library Director Sharon Martin, Assistant to the City Manager George Ertle, Director of Finance Kent Austin, Director of Parks Gerry Bradley and Senior Network Administrator Ken Irvin. II. AWARDS AND RECOGNITION NONE III. CONSENT AGENDA A motion was made by Councilmember Moore,seconded by Councilmember Begert,to approve the Consent Agenda. The motion carried by the following •,/j City of University Park Page 1 665 City Council Meeting Minutes August 27,2013 Sew vote: Aye: 3- Councilmember Begert, Councilmember Moore, and Councilmember Stewart Excused: 2- Mayor Davis, and Mayor Pro Tem Clark A. 13-203 Consider request for 2-hour parking on Rankin Enactment No: 13/026 B. 13-204 Consider approval of RLGoodson proposal for survey services on the Miracle Mile This contract was approved subject to deletion of the Limit of Liability Clause. C. 13-206 Consider and act on a resolution approving an interlocal agreement with Dallas County for participation in their Household Hazardous Waste program Enactment No: 13-009 D. 13-208 Consider approval of BuyBoard vehicle purchases This purchase was approved. `► E. 13-210 Consider approval of minutes of the July 16, 2013 City Council Meeting with or without corrections The July 16, 2013 minutes were approved as submitted. F. 13-211 Consider approval of minutes of the August 22, 2013 City Council Meeting with or without corrections The August 22, 2013 minutes were approved as submitted. IV. MAIN AGENDA A. 13-199 Consider and act on Park reservation request from the University Park Preschool Association Director of Parks Gerry Bradley addressed the Council regarding a request to use Curtis Park in conjunction with a campout planned to be held at UP Elementary. He said the University Park Preschool Association (UPPA)is conducting a fundraiser and anticipates upwards of 700 participants at the event. Councilmember Begert asked if there will be adequate parking and space for that many participants. Mr. Bradley said many of the participants will walk to the event as the attendees will be neighborhood residents. Councilmember Moore asked about the safety of the people crossing Lovers Lane to go between the UP Elementary playground and Curtis Park. She stated her concern about children crossing the street at unmarked locations. Mr. Bradley stated UPPA will hire crossing guards to assist people crossing Lovers Lane. Councilmember Moore also mentioned the City of University Park Page 2 666 City Council Meeting Minutes August 27,2013 Council had recently worked hard to craft new park usage rules and wants to make sure UPPA will abide by those rules and submit the required security deposit. Mr. Bradley said he will ensure the deposit is part of the use agreement. Mr. Bradley also mentioned UPPA may consider leasing additional portable restroom facilities for the event. Councilmember Moore asked about clean up of the park after the event. Mr. Bradley stated UPPA volunteers will be responsible for cleaning the park after the event, but he will have staff deliver extra trash receptacles and go the the park the day after the event to pick up the filled receptacles. Councilmember Begert stated he wanted to be clear that the group's use of the park is within the current parameters of the revised park use ordinance. Mr. Bradley said it is staff's opinion that the agreement will meet all usage requirements. Councilmember Moore stated she wanted verification that the HPISD School Board approves of using the UP Elementary playground for this event. City Attorney Dillard stated the City has no authorization to approve use of the school grounds and that the Council is being asked to approve the use of Curtis Park, specifically safety and health concerns. He suggested the Council not approve the request until written approval of the school board has been received by the UPPA. Mr. Bradley said School Board Superintendent Dr. Orr and UP Elementary School Principal Dr. Carter have authorized use of the playground for this event. He said a letter from Dr. Carter was included in the agenda packet. Councilmember Stewart asked how the UPPA will address security concerns. Mr. Bradley said City crossing guards will be in place and he will ensure that Police and Fire Department staff are aware of and will have a presence at the event. A motion was made by Councilmember Moore,seconded by Councilmember Begert,that the UPPA request to reserve Curtis Park on April 12,2014 for a fundraising event be approved subject to staff approval of health and safety issues,receipt of a$250 security deposit,and approval of use of the UP Elementary School playground by the HPISD School Board. The motion carried by the following vote: Aye: 3- Councilmember Begert, Councilmember Moore, and Councilmember Stewart Excused: 2- Mayor Davis, and Mayor Pro Tern Clark B. 13-180 Public Hearing on the City's Storm Water Management Program (SWMP) The required presentation on the City's Storm Water Management Plan was conducted by Assistant Director of Public Works Jacob Speer. There were no requests to speak under the public hearing and Councilmember Stewart closed the hearing. C. 13-200 Public hearing on proposed property tax increase and 2013-14 budget Director of Finance Kent Austin conducted the first of three public hearings regarding the proposed property tax revenue increase and the FY14 budget. Mr. Austin stated the next public hearing for the proposed property tax revenue increase and FY14 budget will be conducted on Tuesday, September 3 and the third and final public hearing will be conducted on Tuesday, September 10. Mr. Austin said the Council will consider adoption of the property tax rate and FY14 budget on September 10. City of University Park Page 3 667 City Council Meeting Minutes August 27,2013 There were no public requests to speak during the public hearing and Councilmember Stewart closed the public hearing. D. 13-201 Consider resolution adopting 2013 certified tax roll Director of Finance Austin addressed the Council regarding the 2013 Appraisal Roll as submitted by the Dallas Central Appraisal District (DCAD). He stated DCAD appraised total properties in the City at$8,738,832,180, new property added to the tax roll at$102,003,843 and a total taxable value of property after exemptions at $5,899,777,154. There were no questions for Mr. Austin and Councilmember Stewart asked for a motion. A motion was made by Councilmember Moore,seconded by Councilmember Begert,that this Resolution be adopted. The motion carried by the following vote: Aye: 3- Councilmember Begert, Councilmember Moore, and Councilmember Stewart Excused: 2- Mayor Davis, and Mayor Pro Tern Clark Enactment No: RES No.13-010 E. 13-202 Consider approval of FY2013 Budget Ordinance Amendment No. 2 Director of Finance Austin addressed the Council regarding an ordinance amending the budget for FY2013. He stated the ordinance will approve the transfer of$220,403 from the unreserved fund balance of the General Fund to recover professional services in the amount of$41,000, fire fighting equipment in the amount of$166,403, and resealing the Coffee Park playground in the amount of$13,000. Mr. Austin mentioned that there is currently approximately$8,000,000 in the unreserved fund balance. There were no questions for Mr. Austin and Councilmember Stewart asked for a motion. A motion was made by Councilmember Begert,seconded by Councilmember Moore,that this Ordinance be adopted.The motion carried by the following vote: Aye: 3- Councilmember Begert, Councilmember Moore, and Councilmember Stewart Excused: 2- Mayor Davis, and Mayor Pro Tern Clark Enactment No: ORD No.13/027 F. 13-207 Consider approval of resolution amending FY2013 Capital Budget Director of Finance Austin addressed the Council regarding a proposed amendment to the FY2013 Capital Projects budget. He said staff proposes to amend the budget by reducing it$4,677,117. Mr. Austin said the reduction reflects current year projects that will not be completed until FY2014. He stated the Capital Projects budget for FY2014 will be presented to the Council within the next few weeks for their consideration. %B' A motion was made by Councilmember Begert,seconded by Councilmember City of University Park Page 4 668 City Council Meeting Minutes August 27,2013 Ned Moore,that this Resolution be adopted.The motion carried by the following vote: Aye: 3- Councilmember Begert,Councilmember Moore, and Councilmember Stewart Excused: 2- Mayor Davis,and Mayor Pro Tern Clark Enactment No: RES No.13-011 V. PUBLIC COMMENTS There were no requests to address the Council under Public Comments. VI. ADJOURNMENT As there was no further business, Councilmember Stewart adjourned the meeting. CONSIDERED AND APPROVED this 3rd day of September 2013. Cc) 0 po W. Richard Davis, Mayor ATTEST: Eliza'• 'Spector, City Secret. ii lid City of University Park Page 5