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HomeMy WebLinkAbout2013.10.15 City Council Meeting Minutes 693 City of University Park City Hall Y Y 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,October 15,2013 5:00 PM Council Chamber EXECUTIVE SESSION 3:36-4:30 P.M. Pursuant to Texas Government Code§551.074, the City Council met in closed session to discuss a proposed contract with Assistant City Manager Robbie Corder. Present were Mayor Davis, Mayor Pro Tem Clark, Councilmembers Begert, Moore and Stewart, City Attorney representative David Dodd, City Manager Bob Livingston, and Assistant City Manager Robbie Corder. No action was taken. Executive Conference Room, 1st Floor, City Hall. PRE-MEETING WORK SESSION(S) The Council convened into open work session at 4:30 p.m. to receive agenda item briefings from staff. No action was taken. Council Conference Room, 2nd floor, City Hall. CALL TO ORDER • Present: 5- Mayor W. Richard Davis, Mayor Pro Tern Bob Clark, Councilmember Bob Begert, Councilmember Dawn Moore and Councilmember Tommy Stewart A. INVOCATION: City Manager Bob Livingston B. PLEDGE OF ALLEGIANCE: City Manager Livingston / Boy Scouts Mayor Davis asked the Boy Scouts present at the meeting to come to the front and assist in leading the Pledge of Allegiance. The scouts included: Padgitt Diehl, Troop 82, Spencer Borrego, Troop 82, Matthew Jordan, Troop 82, and Buck Popolo, Troop 82. All of the scouts stated they are working on their Citizenship in the Community merit badges. Mayor Davis thanked them for attending the Council Meeting. C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis City Attorney Robert L. Dillard, Ill was excused and was represented by Attorney David Dodd of the firm. Also seated on the dais was City Manager Bob Livingston. D. INTRODUCTION OF STAFF: City Manager Bob Livingston Staff in attendance included: Community Information Officer Steve Mace, Director of Information Services Jim Criswell, Acting Chief of Police Greg Spradlin, City Secretary Liz Spector, Chief Planning Official Harry Persaud, Fire Chief Randy Howell, Director of Human Resources Luanne Hanford, Assistant Director of Public Works Jacob Speer, Purchasing Agent Christine Green, Library Director Sharon Martin, Director of Parks Gerry Bradley, Assistant City Manager/Director of Community Development Robbie Corder, Assistant to the City Manager George Ertle, Acting Director of Finance Tom Tvardzik, Officer Todd Jenkins, Officer Ken City of University Park Page 1 694 City Council Meeting Minutes October 15,2013 Ardonowski, Lt. John Ball, Lt. Keith Burks, Capt. Jim Savage, and administrative assistant Dawn Kossmann. II. AWARDS AND RECOGNITION A. 13-246 Recognize Purchasing Division for receipt of 2013 Achievement of Excellence in Procurement Award Acting Director of Finance Tvardzik addressed the Council. He said the City's Purchasing Department has been selected to receive the 2013 Achievement in Excellence in Procurement Award. Mr. Tvardzik said this represents the 13th consecutive year the department, led by Purchasing Agent Christine Green, has received the award. He said this award is given to organizations demonstrating excellence in areas such as innovation, e-procurement, productivity, and leadership. Mayor Davis presented Christine Green with the award and thanked her for a job well done. B. 13-244 Recognition of resident Carolyn Isler for courageous actions taken to apprehend a burglary suspect Resident Carolyn Isler was introduced by Acting Police Chief Greg Spradlin. He said the department and the City want to thank Ms. Isler for her efforts in detaining a suspect whom she interrupted during an attempted burglary of her home. Mayor Davis presented Ms. Isler with a City proclamation and Chief Spradlin presented her with a Police Department plaque. III. CONSENT AGENDA A motion was made that the Consent Agenda be approved subject to deletion of the Limit of Liability clause in the contract with R. L.Goodson for redesign of the Caruth Park pond walls.The motion carried by the following vote: Aye: 5- Mayor Davis, Mayor Pro Tern Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart A. 13-247 Consider and act to award a contract for playground enhancements at Burleson, Curtis and Williams parks The bid for playground enhancements at Burleson,Curtis and Williams parks was awarded to Total Recreation Products(GameTime Industries)in the amount of$333,529.96. B. 13-249 Consider and act to award contract for HAC sprayground repairs The bid from Gallagher Construction in the amount of$95,500 for sprayground repairs at Holmes Aquatic Center was accepted. C. 13-250 Consider and act to award Burleson Park landscape design contract The proposal from Kevin Clark/Naud Barnett for landscape design services at Burleson Park in the amount of$12,000 with a$3,000 contingency fund was accepted. D. 13-251 Consider and act to award Caruth Park pond wall design contract City of University Park Page 2 695 City Council Meeting Minutes October 15,2013 The proposal from R. L.Goodson Consulting Engineers for redesign of the Caruth Park pond wall in the amount of$28,000 was accepted subject to deletion of the Limit of Liability clause in the contract. E. 13-248 Consider and Act on an ordinance approving a negotiated settlement agreement with Atmos Energy Corporation The Ordinance approving the negotiated rate increase for Atmos Energy Corporation was adopted. Enactment No: ORD No.13/031 F. 13-245 Consider and act on minutes of the October 1, 2013 City Council Meeting with or without corrections The October 1,2013 City Council Meeting Minutes were approved as submitted. IV. MAIN AGENDA A. 13-254 Consider and act on an ordinance amending PD-25 to provide lighting at HPISD softball field and tennis courts City Manager Livingston stated the Council gave staff direction during the October 1, 2013 City Council Meeting to draft an ordinance for their possible action at this meeting. He said staff included this draft ordinance in the published agenda packet on Friday, October 11, 2013 and has since received two minor change requests. Chief Planning Official Harry Persaud addressed the Council. He said HP/SD representatives have requested changing the word "games"to the word "events"in Section F. He said residents have proposed a new Section K to address the use of sports whistles at the field. Mr. Persaud said the proposed section reads "For non-U/L use of the facilities, whistles shall not be permitted after 6 p.m. on any day." Mr. Persaud also mentioned that during the work session the Council discussed making a revision to Section G to remove the phrase "on any day"and replace with "on days permitted." Mayor Davis asked if the Council had any concerns regarding approving the ordinance subject to the additions. There were no concerns voiced and Mayor Davis asked for a motion. A motion was made by Councilmember Begert,seconded by Councilmember Stewart,that this Ordinance be adopted with the following conditions: Section F.be amended changing the word"games"to the word"events;" Section G. be amended by changing the phrase"on any day"to"on days permitted;"and by adding Section K.to read"For non-UIL use of facilities, whistles shall not be permitted after 6 p.m.on any day. The motion carried by the following vote: Aye: 5- Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart Enactment No: ORD No.13/032 B. 13-253 Consider and act on request to conduct a holiday hayride fundraiser event benefiting HPISD elementary schools Acting Police Chief Spradlin addressed the City Council. He said the department 9 p Y p City of University Park Page 3 696 City Council Meeting Minutes October 15,2013 received a request from the University Park Preschool Association to permit them to conduct holiday hayrides during certain evening hours on December 10, 11 and 12. He stated the event is a fundraiser for each of the elementary schools in University Park. Chief Spradlin said he wanted to permit the Council to review the request because while the event has occurred the past three years, it has increased in size to seven (7) trailers with a new route set to cross Lovers Lane. He stated PD staff recommend approval of the request with the stipulation that two(2)adult chaperones be present on each trailer and a follow-up vehicle be behind each trailer. He further recommends that a police vehicle follow the final trailing vehicle of the event each night. Mayor Davis asked the Council if they had questions for Chief Spradlin. Councilmember Begert wanted to ensure that the department felt comfortable with their recommendations. Chief Spradlin said he did. Mayor Davis asked for a motion. A motion was made by Councilmember Stewart,seconded by Mayor Pro Tem Clark,that the holiday hayride event be permitted according to recommendations of the Police Department to require at least two(2)adults be present on each trailer,each trailer shall be immediately followed by a vehicle using flashers,and the final trailing vehicle shall be followed by a University Park Police Department patrol officer and vehicle. The motion carried by the following vote: Aye: 5- Mayor Davis, Mayor Pro Tern Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart C. 13-252 Consider and act to renew the City's Employee Benefits Plan Director of Human Resources Luanne Hanford addressed the Council. She said the City's benefits consultant and broker issued a Request for Proposal for administration of the City's health plan, dental insurance, life and AD&D, long-term disability and employee assistance programs(EAP). She said two companies submitted proposals, CIGNA, the current administrator, and Blue Cross/Blue Shield. She stated the Employee Benefits Committee reviewed the proposals and recommended awarding the contract to CIGNA for administration of all the plans with the exception of the Employee Assistance Program. She said the committee recommended retaining Lifesynch as the administrator for the EAP. Ms. Hanford stated the aggregated costs for all the programs will be$238,578, which is$5,842 less than the previous year's fees. Ms. Hanford mentioned the sole increase in healthcare costs for 2014 is for Individual Stop Loss Fees which will increase 12.1% ($46,785) to $433,834 annually. She also stated the Employee Benefits Committee unanimously recommended placing the City's Employee Benefits Plan and Stop Loss Fees with CIGNA and the EAP with Lifesynch for 2014. Mayor Davis thanked Ms. Hanford and asked if there were any questions. There were none, and Mayor Davis asked for a motion. The award of contracts for Employee Benefits,including health,dental, Life, Accidental Death and Disability, Long-Term Disability,and Individual Stop Loss was awarded to CIGNA Insurance and to Lifesynch for the Employee Assistance Program for a total cost of$689,885. Aye: 5- Mayor Davis, Mayor Pro Tern Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart City of University Park Page 4 697 City Council Meeting Minutes October 15,2013 V. PUBLIC COMMENTS No requests to address the Council were received. VI. ADJOURNMENT As there was no further business, Mayor Davis adjourned the meeting at 5:29 p.m. Considered and Approved this 5th day of November 2013: Zje........9 00, Mayor W Richard Davis ATTEST: ( / i 440. /_. ' Elizab. :pector, City Secreta III .... City of University Park Page 5