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Home My WebLink About2012.10.02 City Council AgendaCITYOFUNIVERSITYPARK REGULARCITYCOUNCILMEETING LOCATION:CITYHALLCOUNCILCHAMBER AGENDA#2847 OCTOBER2,2012 CALLTOORDER:5:00P.M. 3:00-4:00P.M.EXECUTIVESESSION:PursuanttotheauthorityofSection551.071(2)ofthe GovernmentCode,theCityCouncilwillmeetinclosedsessionforaprivileged communicationwiththeCityAttorneywithreferencetothelegalramificationsof proposedspecialconditionsapplicabletotheParkCitiesYMCAzoningapplication. Noactionwillbetaken.ExecutiveConferenceRoom,CityHall. 4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:theCityCouncilwillmeetinopen sessiontoreceiveagendaitembriefingsfromstaff.Noactionwillbetaken.Council ConferenceRoom,2ndfloor,CityHall. TOSPEAKONANAGENDAITEM AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand returnittotheCitySecretary.WhencalledforwardbytheMayor,beforebeginningtheirremarks,speakers areaskedtogotothepodiumandstatetheirnameandaddressfortherecord. I.CALLTOORDER A.INVOCATION:CommunityInformationOfficerSteveMace B.PLEDGEOFALLEGIANCE:CommunityInformationOfficerMace/BoyScouts C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston II.CONSENTAGENDA A.CONSIDERANDACT:onaparkreservationrequestandapprovalofroutethrough UniversityParkfortheSusanG.Komen3-DayWalk B.CONSIDERANDACT:onbidsforMcFarlinBlvd.medianlandscapeimprovements C.CONSIDERANDACT:onrecommendationofthePublicFacilitiesNaming Committee D.CONSIDERANDACT:onapprovalofminutesoftheSeptember18,2012City CouncilMeeting III.MAINAGENDA A.CONSIDERANDACT:ontheproperty,casualty,liabilityandworkcompinsurance renewalfromTML-IRPforFY2012-2013intheamountof$181,236 B.CONSIDERANDACT:onimprovementstotheCaruthParkPlayground C.CONSIDERANDACT:onanOrdinancerequiringyardwastetobedisposedin biodegradablepaperbags 1 of 49 IV.PUBLICCOMMENTS AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a Councilmembermayrespondwithastatementofspecificfactualinformationora recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately followingthemeeting. AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity AttorneyonanyAgendaitemslistedherein. 2 of 49 AGENDAMEMO (10/2/2012AGENDA) TO:HonorableMayorandCityCouncil FROM:GaryW.Adams,ChiefofPolice SUBJECT:CONSIDERANDACT:onaparkreservationrequestandapprovalofroutethrough UniversityParkfortheSusanG.Komen3-DayWalk BACKGROUND: StaffhasbeencontactedbyrepresentativesoftheSusanG.KomenFoundationregardingit's annual3-daywalktoraisefundsforbreastcancerresearch.Foundationrepresentativesadvisethe plannedrouteincludestheparticipantswalkingthroughUniversityPark,passingthroughCurtisPark andsettinguparestareaatGoarPark.TheeventisscheduledforSunday,November4,2012from 6:00a.m.toapproximately12:00noonandisanticipatedtohaveover1,500participants. IfthisrequestisapprovedbytheCityCouncil,staffwouldrecommendthefollowing criteriabe followedbytheSusanG.KomenFoundation: Developanddistributeformlettertobedistributedtoresidentswithin600ft.ofthepark Provideadequaterestroomfacilitiesbasedonnumberofparticipants PayGoarParkRefundableDepositof$250.00 PayLandUse-GoarPark$500.00 ProvidePolicesecurityattheFoundation’sexpense RECOMMENDATION: Staffrecommendsapprovalofthisrequest.Thiseventhastakenplaceinthecityforthepastfour yearsandhasbeenverysuccessfulandwascompletedwithoutanyproblems. ATTACHMENTS: ReceiptforuseofGoarPark SusanG.KomenRoute SusanG.KomenWalkEventInfo SusanG.KomenLetter 3 of 49 FACILITY SALES RECEIPT Receipt #173344 Payment Date: 09/20/2012 Household #: 4554 Home Phone: (214)350-4090 SUSAN G. KOMEN BREAST CANCER FOUND.City of University Park DBA SUSAN G. KOMEN FOR THE CURE 3800 University Blvd 9332 LENEL PLACE University Park TX 75205 DALLAS TX 75220 Phone: (214)987-5488 Visit us on the web at: www.uptexas.org Facility Reservation Details Facility:Goar Park, Gazebo Reserv. Contact:Joy Busch, Cell: (214)699-9028 Reserv. Number:4658 Status:Firm Purpose:SUSAN G. KOMEN - RACE FOR THE CURE Anticipated Count:3000 Date Day Time Fees + TaxDiscountPrev PaidCur PaidAmount Due 11/04/2012Sun 8:00A to 6:00P 500.00 0.00 0.00 0.00 500.00 Deposit Info:Charged: 250.00 Paid: 0.00 Balance Due: 250.00 Reservee: Susan G. Komen Reservation No: 4658 DBA Susan G. Komen for the Cure Dallas, TX 75220 (214)350-4090 THIS PERMIT ENTITLES THE PERMIT HOLDER TO THE TABLES WITHIN THE PICNIC AREA ONLY. PLAYGROUND EQUIPMENT IS AVAILABLE ON A FIRST COME FIRST SERVE BASIS. THE CONSUMPTION OF ALCOHOL ON PARK LAND WITHIN THE CITY OF UNIVERSITY PARK IS PROHIBITED BY LAW. PLEASE NOTE THAT MOTOR VEHICLES ARE NOT PERMITTED ON PARK LANDS. FAILURE TO ADHERE TO THIS POLICY WILL RESULT IN THE FORFEIT OF YOUR DEPOSIT. Processed on 09/20/12 @ 08:26:51 by ADJ FEES CHARGED ON NEW LINE ITEMS (+) 500.00 DISCOUNT APPLIED AGAINST THESE FEES (-) 0.00 TAX CHARGED ON NEW FEES (+) 0.00 HH DEPOSIT/VISIT CHARGED 250.00 NEW AMOUNT DUE 750.00 PREVIOUS NET HOUSEHOLD BALANCE 0.00 TOTAL DUE 750.00 NEW FEES PAID ON THIS RECEIPT (-) 0.00 NEW DEPOSIT PAID (-) 0.00 TOTAL PAID 0.00 Page # 1 4 of 49 FACILITY SALES RECEIPT Receipt #173344 Payment Date: 09/20/2012 Household #: 4554 NEW NET HOUSEHOLD BALANCE 750.00 Page # 2 5 of 49 6 of 49 7 of 49 Susan G. Komen 3-Day™ 205 N. Michigan Avenue, Suite 2630 Chicago, IL 60601-5927 p: 800-996-3DAY f: 888-646-5823 The3Day.org Susan G. Komen 3-Day™ Introduction About the Event This year thousands of women and men will come together in an amazing display of courage and commitment. They’ll walk 60 miles over the course of three days, each raising $2,300 or more in the fight to end breast cancer forever. As participants cover the mileage on foot, volunteers help along the way. As evening approaches, the walkers come home to an amazing Mobile City, complete with sleeping tents, hot meals, showers, medical services and everything they need to rest up safely for the next day’s journey. As the walkers reach the end of 60 inspirational miles, they are greeted by a joyful Closing Ceremony to celebrate their accomplishment. Each 3-Day walker commits to raising $2,300 or more for the cause. They’re not fundraising experts. They’re not athletes. They’re ordinary people who’ve been inspired to make a difference. Because they made the simple decision to do something bold, to not sit by while breast cancer takes its toll, lives will be saved. One hundred percent of the net proceeds from the 3-Day® benefit Susan G. Komen™ and fund innovative global breast cancer research and local community programs supporting education, screening and treatment. Virtually every major advance in the fight against breast cancer in the last 30 years has been impacted by a Komen grant. Susan G. Komen™ About the Event Organizer Nancy G. Brinker promised her dying sister, Susan G. Komen, that she would do everything in her power to end breast cancer. Today, Susan G. Komen™ works to end breast cancer in the U.S. and throughout the world through ground-breaking research, community health outreach, advocacy and programs in more than 50 countries with a focus on low-resource and developing nations. Visit komen.org. Connect with us on Facebook and Twitter. 8 of 49 9 of 49 Susan G. Komen 3-Day™ 205 N. Michigan Avenue, Suite 2630 Chicago, IL 60601-5927 p: 800-996-3DAY f: 888-646-5823 The3Day.org Susan G. Komen 3-Day™ Route Description This year thousands of women and men will come together in an amazing display of courage and commitment. They’ll walk 60 miles over the course of three days, approximately 20 miles each day. Each day, the route is open during daylight hours only. Throughout the 60 miles, the participants are supported each step of the way. At no time will we block or direct traffic in any manner. Participants walk only on sidewalks, shoulders and in bike lanes, and follow all pedestrian traffic laws as they venture along the route. We have a dedicated volunteer route safety crew stationed at various points along the route to make sure participants are abiding by all traffic laws and crossing streets safely. All along the route, six to ten 12-passenger “Sweep” vans patrol the route picking up participants who are unable to continue walking. The last walker is escorted by an event staff member known as “the caboose,” who is in constant communication with the event Command Center and is also tracked via GPS locator. Approximately every two to three miles, the participants will come into a rest stop, or service area, designated as a pit stop, grab & go or lunch stop. All stops are operated by event volunteers and staff. Both pit stop and lunch stop areas are designed to give the participants a place to rest, re-hydrate, refuel and take care of basic first aid needs. Licensed medical professionals are located at each of the pit stops and ambulances are stationed where the majority of the participants are gathered. Some of these stops also have coach buses stationed on-site to transport walkers who are unable to continue walking. Each rest stop has an opening and closing time, to ensure participants keep a pace that enables them to complete the route before sunset. Participants arriving after the designated closing time will board a coach bus and are moved ahead to either another stop along the route or to the end of the route. The entire route is monitored from our well-equipped Command Center, which is stationed at our campsite on Friday and Saturday and at our closing location on Sunday. Up-to-the-minute reports are sent to the Command Center where we track the location and pace of the walkers, record any incidents, and handle all emergencies. 10 of 49 2012 Susan G. KomenDallas/FortWorth3-Day November2–4, 2012 DayThreeRouteCues 3.0 1.6 - NorthwestHwy PoliceSupportX3 exitDallas/enterHighland Park A Three 3.01.6-NorthwestPkwy AThree 3.0 1.6 X-R VillanovaDr,acrossThackeray RouteSafety flippingsidesofstreetforwalkersto continueSouthonotherside Thackeray-towalkWITHtraffic A Three 3.01.6L Thackeray WThree 3.11.5-WentwoodDr WThree 11 of 49 2012 Susan G. KomenDallas/FortWorth3-Day November2–4, 2012 DayThreeRouteCues Mile Marker ToNext Stop Direction Route/Street SpecialInstructions&Notes Withor Against Traffic Day 3.21.4-CentenaryDr WThree 3.21.4-MarquetteSt WThree 3.31.3-ColgateAve WThree 3.41.2-CaruthBlvd RouteSafety WThree 3.51.1-GreenbrierDr WThree 3.61.0-SouthwesternBlvd WThree 3.61.0-BrynMawrDr onemiletopitstop WThree 3.70.9-HanoverSt WThree 3.80.8-PurdueSt WThree 3.80.8-TurtleCreekBlvd WThree 3.80.8-StanfordSt WThree 3.90.7-AmherstSt WThree 4.0 0.6 - LoversLn PoliceSupport-crosstrafficdoesnot stop VEHICLES:Left onLover'sLane,RightonDickens, RightonRankin,becomesGolf W Three 4.00.6 entertrailatCurtisPark continuesouththroughpark TThree 4.10.5 exitparktrailontoGolfDr TThree 4.10.5R GolfDr WThree 4.40.2-HaynieAve WThree 4.40.2R UniversityBlvd WThree 4.50.1-HaynieAve **QuietZoneends WThree 4.6 3.4 EnterGrabA:GoarPark 8:15-10:30 onright W Three 4.6 3.4 ExitGrabA W Three 4.63.4R UniversityBlvdcontinueWestonUniversity WThree 4.73.3-HuntersGlenRd RouteSafety WThree 4.83.2-WestwickRd WThree 4.9 3.1 X-L PrestonRd,acrossUniversityBlvd PoliceSupportX1+RouteSafetyX 1 W Three 5.03.0-McFarlinBlvd WThree 5.12.9-WindsorPkwy WThree 5.22.8-StanhopeAve WThree 5.32.7-ShenandoahAve WThree 5.42.6-NormandyAve WThree 5.52.5-SanCarlosDr WThree 5.5 2.5 L StAndrewsDr,acrossPreston PoliceSupportX1+RouteSafetyX 1 (atlight) crossingwalkerstocontinueSouthon othersideofPrestonRd. A Three 5.52.5R PrestonRd,acrossSt.AndrewsDr AThree 12 of 49 Susan G. Komen 3-Day™ 205 N. MichiganAvenue, Suite 2630 Chicago, IL 60601-5927 p: 800-996-3DAY f: 888-646-5823The3Day.org DAY 3 ROUTE TIMELINE SATURDAY afternoon Portable toilets and dumpsters dropped at all sites (dumpsters at LUNCH only) SUNDAY (or MONDAY) TBD Dumpsters picked up at Day 2 LUNCH(exact time TBD by Vendor) SUNDAY 4:30 –6:00 a.m.Road staff (Road Coordinator and Pit/Lunch Coordinators) arrives at AM SITES (up to and incl. LUNCH) 4:45 –6:00 a.m.Supplies arrive at AM SITES via semi and are dropped by forklift 5:00 –6:30 a.m.Snack delivery (24’ box truck) arrives at AM SITES; departs aftersnacksdropped 5:00 –6:30 a.m.Crew arrives at AM SITES 6:00 a.m.Lunch truck (refrigerated semi) arrives at LUNCH; parkson-siteuntil siteisclosed 6:00 –7:00 a.m.Road staff arrives at PM (post LUNCH) SITES 6:00 –7:30 a.m.Ice delivery arrives at AM SITES 6:15 –7:30 a.m.Supplies arrive at PM SITES via semi and are droppedby forklift 6:30 –7:00 a.m.ROUTE OPENS TO WALKERS (most cities) 7:00 –8:00 a.m.Snack delivery (24’ box truck) arrives at PM SITES; departs after snacks dropped 7:00 –8:00 a.m.Crew arrives at PM SITES 7:15 –10:00 a.m.AM SITES open to walkers (exact times based on mileage) 9:00 –1:00 p.m.AM SITES close (exact times based on mileage) 10:00 –11:00 a.m.Ice delivery arrives at PM SITES 10:30 –12:00 noonPM SITES open to walkers (exact times based on mileage) 1:00 –4:00 p.m.Supplies&portable toilets picked up at AM SITES (based on vendor availability) 2:00 –4:00 p.m.PM SITES close (exact times based on mileages) 2:30 –6:30 p.m.Supplies& portable toiletspicked up at PM SITES(based on vendor availability) MONDAY TBD Day 3 lunch dumpsters picked up (time TBD by Vendor) 13 of 49 14 of 49 15 of 49 16 of 49 17 of 49 18 of 49 Susan G. Komen 3-Day™ 205 N. MichiganAvenue, Suite 2630 Chicago, IL 60601-5927 p: 800-996-3DAY f: 888-646-5823The3Day.org September 25, 2012 Chief Gary Adams University Park Police Department 3800 University Blvd University Park, TX 75205 Dear Chief Adams: This letter isto serve as notification that the Susan G. Komen 3-Day™ will be passing through your jurisdiction. The SusanG. Komen 3-Day is an incrediblyspecial event. Thousands of women and men will unite for three days, November 2 –4,2012, and walk 60 miles in a bolddisplay of courage and commitment. It’s a weekend of hope, as we honor lives lost, celebrate survivors, promote breast cancer research, and help bring breast cancer care to those who so desperately need it. 100% of the net proceeds from the 3-Day® benefitSusan G. Komen™ and fund innovative global breast cancer research and local community programs supporting education, screening and treatment. In its 30 years, Komen has funded more breast cancer research than any other non-profit organization while providing screenings, treatment assistance and social and financial support to women and families facing the disease. But, there is still much more work to be done. Breast cancer continues to be the leading cancer in women, with 1.6 million women expected todiagnosed globally this year alone. The 3-Day helps drive leading-edge treatments that are saving lives, and a community that supports women and men facing the disease. On Sunday, November 4 approximately 1500 women and men will pass through your jurisdiction between 7:30 am –10:30 am. I have enclosed a portion of our route map to detail the areas where participants will be walking. At no time will we block or direct traffic in any manner, nor will we require any street closures. Participants walk only on sidewalks, shoulders and in bike lanes. Safety is the number one priority of the 3-Day. All of our walkers, volunteer crew members andpaid staff watch a mandatory safety video before the event begins. Participants are required to follow all safety rules and regulations of the event. Enclosed is our Event Notification Form for your signature. We carry this with us at all times during the 3- Day. In the unlikely event of an emergency during our time within your jurisdiction, we will contact you, or your chosen emissary, immediately. Thank you for your support, Joy Busch Event Production Manager Phone: 214-699-9028 Fax: 888.453.1731 Email: jbusch@event-360.com 19 of 49 Susan G. Komen 3-Day™ 205 N. MichiganAvenue, Suite 2630 Chicago, IL 60601-5927 p: 800-996-3DAY f: 888-646-5823The3Day.org NOTIFICATION /APPROVAL OF EVENT Our jurisdiction has been notified, in writing, that the Susan G. Komen 3-Day™ event will be taking place November2-4, 2012. We are aware that approximately 1500 walkers will be participating in the event and will be passing through our area on November 4from approximately 7:30am –10:30am. Name & Title: Department: Address: Phone: Fax: Email: Signature: CONTACT NAME & NUMBER (ON-DUTY INDIVIDUAL TO BE CONTACTED DURING THE ACTUAL EVENT) Name: Mobile: Office: (24 Hour Contact Number) Home: (24 Hour Contact Number) PLEASE SIGN AND RETURN VIA MAIL OR FAX TO: Joy Busch 2835 Keller Springs Rd #203 Carrollton,TX 75006 Phone: 214-699-9028 Fax: 888.453.1731 20 of 49 AGENDAMEMO (10/2/2012AGENDA) TO:HonorableMayorandCityCouncil FROM:GerryBradley,ParksDirector SUBJECT:CONSIDERANDACT:onbidsforMcFarlinBlvd.medianlandscapeimprovements BACKGROUND: OnJuly3,2012,CityCouncilapprovedthemedianprojectdesignandgavestaffauthorizationto advertiseforlandscapeimprovementsassociatedwiththeMcFarlinmediansbetweenHillcrest AvenueandGolfDrive.StaffworkedwithGallagherConstructiontoadvertisetheproject,conducta pre-bidmeeting,openbids,evaluatebidsandcompleteapre-constructionmeeting.Basedonthe evaluationofthebidsforbestvalue,GallagherrecommendsCannonLandscapebeawardedthe project.CannonLandscapehascompletedseveraljobsfortheParksDepartmentincludingPardoe Park,WilliamsParkandBarnsPark. ProjectBudget:$280,000 CannonLandscape:$208,850 Contingency:$20,885 ProjectCosts$229,735 RECOMMENDATION: StaffwilltakedirectionfromCityCouncilonhowtoproceedwiththeproject. FUNDINGSOURCE: FundingfortheprojecthasbeenidentifiedwithintheParkDepartment’s2012-13Capital ImprovementsProgrambudget. ATTACHMENTS: RecommendationLetter BidEvaluation 21 of 49 PO Box 941209 • Plano, TX 75094‐1209 • 972.633.0564 • 972.633.0164 Fax • www.gallaghertx.com ® September 21, 2012 Mr. Gerry Bradley, Director of Parks City Of University Park 4420 Worcola Dallas, TX 75206 Re: McFarlin Boulevard Median Improvements Mr. Bradley: The City of University Park received competitive sealed proposals for the above referenced project on Wednesday, September 12, 2012. Please refer to the following proposal tabulation for results. After evaluating each competitive proposal in accordance with the established selection criteria, Gallagher Construction Services recommends that the City of University Park award a contract to Cannon Landscaping in the amount of Two Hundred Eight Thousand Eight Hundred Fifty ($208,850). We recommend that the City award this contract contingent upon further negotiations with the City’s Representative and receipt of the required insurance and bonds and if the awarded contractor does not provide them, award is made to the next responsible low proposer pending successful price negotiation. Gallagher Construction Services appreciates the opportunity to assist the City of University Park in the procurement of proposals for this project. Sincerely, GALLAGHER CONSTRUCTION SERVICES Von Gallagher, President 22 of 49 FI R M FI R M FI R M FIRMFIRM Pa r a m e t e r s : M a x P o i n t s Pr o p o s e d P r i c e CS P 0 2 - F $1 9 9 , 2 1 4 . 0 0 $ 2 0 2 , 4 0 0 . 0 0 $ 2 6 9 , 9 1 1 . 0 0 $ 1 0 5 , 1 9 3 . 0 0 $ 0 . 0 0 T h e p u r c h a s e p r i c e ; 5 0 50 4 5 4 0 0 Ab i l i t y o f V e n d o r t o p r o v i d e ad e q u a t e m a n p o w e r & r e s o u r c e s t o c o m p l e t e th e P r o j e c t ( s ) o n s c h e d u l e 15 15 1 5 1 5 1 5 Ve n d o r ' s u n d e r s t a n d i n g o f t h e p r o j e c t s c o p e o f w o r k 1 0 81 0 1 0 0 Re p u t a t i o n o f t h e V e n d o r 5 55 5 1 5 Qu a l i t y o f V e n d o r ' s w o r k 54 5 5 5 Ex t e n t o f V e n d o r ' s s e r v i c e s t o m e e t t h e n e e d s o f t h e O w n e r 55 5 4 0 To t a l L o n g T e r m c o s t t o t h e O w n e r 54 5 3 0 Ve n d o r ' s p a s t r e l a t i o n s h i p w i t h t h e O w n e r 30 3 3 0 Ha s t h e R e s p o n d e n t d e m o n s t r a t e d a l o n g - t e r m p r e s e n c e i n t h e D F W ma r k e t ? 11 1 1 1 Ve n d o r ' s d e s i g n a t i o n a s a h i s t o r i c a l l y u n d e r u t i l i z e d b u s i n e s s 1 00 0 0 To t a l 10 0 92 9 4 8 6 3 6 0 CI T Y O F U N I V E R S I T Y P A R K - M C F A R L I N B O U L E V A R D M E D I A N I M P R O V E M E N T S EV A L U A T I O N C R I T E R I A Am e r i c a n La n d s c a p e Sy s t e m s Ca n n o n La n d s c a p e No t e s : 1. A m e r i c a n L a n d s c a p e S y s t e m s - N o 4 " A s i a n J a s m i n e P o t s i n c l u d e d i n p r o p o s a l , n o b o r i n g f o r c o n d u i t i n c l u d e d i n a l t e r n a t e p r i ce , d i d n o t p e r f o r m t o e x p e c t a t i o n s o n p r e v i o u s p r o j e c t w o r k i n g a s a s u b c o n t r a c t o r o n a C i t y o f U n i v e r s i t y P a r k p r o j e c t . 2. A l l A r o u n d L a w n C a r e - I n c o m p l e t e P r o p o s a l Va l l e y C r e s t La n d s c a p e De v e l o p m e n t Al l A r o u n d L a w n Care Pa g e 1 23 of 49 AGENDAMEMO (10/2/2012AGENDA) TO:HonorableMayorandCityCouncil FROM:GerryBradley,ParksDirector SUBJECT:CONSIDERANDACT:onrecommendationofthePublicFacilitiesNaming Committee BACKGROUND: ThePublicFacilitiesNamingCommitteehasrecentlyreviewedthenominationsofformerMayor EdwardDrakeandMayorJoelT.WilliamsJr.fornamingconsiderationoftwoexistingoverlooks associatedwiththeGoarParkBrookCorridor.ThePFNCrequestedstaffbringthisitemtotheCity Councilforfinalapproval.IfapprovedbytheCityCouncil,staffwillhavetheplaquesmanufactured andplanabriefrecognitionceremonyinNovember2012. RECOMMENDATION: StaffwilltakedirectionfromCityCouncilonhowtoproceedwiththePFNCrecommendations. ATTACHMENTS: PFNC-OverlookLocations 24 of 49 Mayor Williams Overlook Mayor Drakes Overlook 25 of 49 26 of 49 Mayor Joel Williams Overlook 27 of 49 AGENDAMEMO (10/2/2012AGENDA) TO:HonorableMayorandCityCouncil FROM:LizSpector,CitySecretary SUBJECT:CONSIDERANDACT:onapprovalofminutesoftheSeptember18,2012City CouncilMeeting BACKGROUND: MeetingminutesareincludedfortheCouncil'sreview. ATTACHMENTS: Sept.18,2012CityCouncilMtgMinutes 28 of 49 0,187(6 $*(1'$ &,7<&281&,/0((7,1* &,7<2)81,9(56,7<3$5.7(;$6 &281&,/&+$0%(5±&,7<+$// 78(6'$<6(37(0%(530 3:00 - 3:55 P.M. EXECUTIVE SESSION: PURSUANT TO THE AUTHORITY GRANTED IN SECTION 551.072 OF THE GOVERNMENT CODE, THE CITY COUNCIL ADJOURNED INTO A CLOSED MEETING TO DISCUSS THE LEASE OF REAL PROPERTY FOR PUBLIC PURPOSES; AND, ALSO UNDER SECTION 551.071 OF THE GOVERNMENT CODE, TO CONDUCT A PRIVILEGED COMMUNICATION WITH THE CITY ATTORNEY CONCERNING LEGAL ISSUES INVOLVED IN THE LEASE OF CERTAIN REAL PROPERTY FOR PUBLIC PURPOSES. NO ACTION WAS TAKEN. EXECUTIVE CONFERENCE ROOM, CITY HALL. 0D\RU'DYLVFRQYHQHGWKH([HFXWLYH6HVVLRQDWSP,QDWWHQGDQFHZHUH0D\RU'DYLV &RXQFLOPHPEHU%HJHUW&RXQFLOPHPEHU6WHZDUWDQG0D\RU3UR7HP&ODUNYLDFRQIHUHQFHFDOO &RXQFLOPHPEHU0RRUHZDVH[FXVHG$OVRLQDWWHQGDQFHZHUH&LW\$WWRUQH\'LOODUG&LW\ 0DQDJHU/LYLQJVWRQ&LW\6HFUHWDU\6SHFWRU'LUHFWRURI3DUNV%UDGOH\'LUHFWRURI&RPPXQLW\ 'HYHORSPHQW&RUGHU'LUHFWRURI3XEOLF:RUNV6PDOOZRRG$VVW'LUHFWRURI3XEOLF:RUNV 6SHHU&RPPXQLW\,QIRUPDWLRQ2IILFHU0DFHDQG$VVLVWDQWWRWKH&LW\0DQDJHU(UWOH7KH ([HFXWLYH6HVVLRQZDVDGMRXUQHGDWSP 4:00 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW: THE COUNCIL CONVENED INTO OPEN WORK SESSION TO RECEIVE AGENDA ITEM BRIEFINGS FROM STAFF. NO ACTION WAS TAKEN.COUNCIL CONFERENCE ROOM, 2ND FLOOR, CITY HALL. &KLHIRI3ROLFH*DU\$GDPVEULHIHGWKH&RXQFLORQDUHTXHVWIURP&KULVWWKH.LQJWRFRQGXFWDN UDFHRQFHUWDLQFLW\VWUHHWV7KHUHZHUHQRTXHVWLRQVIRU&KLHI$GDPV 'LUHFWRURI3XEOLF:RUNV%XG6PDOOZRRGEULHIHGWKH&RXQFLORQDELGDZDUGIRUIRXUSURMHFWV UHODWHGWRVWUHHWSDYLQJFXUEDQGJXWWHUDQGGUDLQDJHLPSURYHPHQWVDWYDULRXVORFDWLRQVLQWKH &LW\+HVDLGWKHORZELGGHUZDV&DPLQR&RQVWUXFWLRQZLWKDELGRI 0U6PDOOZRRGWKHQGLVFXVVHGWKHSURSRVHGTXLWFODLPGHHGIRUDVTXDUHIRRWVWULSRISURSHUW\ PLVWDNHQO\GHHGHGWRWKHRZQHUVRIWKH608%/9'SURSHUW\DGMDFHQWWRWKH3HHN&HQWHU+H VDLGDOWKRXJKWKHVDPHVXUYH\RUSHUIRUPHGWKHWZRVXUYH\VWKHUHZDVDQHUURUPDGHDORQJWKH PXWXDOSURSHUW\OLQH0U6PDOOZRRGVDLGWKLVTXLWFODLPGHHGZLOOJLYHWKDWVOLYHURISURSHUW\ EDFNWRWKHRULJLQDOSURSHUW\RZQHU 0U6PDOOZRRGUHYLHZHGWKHDJHQGDLWHPZKLFKZLOODSSURYHILQDOSD\PHQWWR-RKQ%XUQV &RQVWUXFWLRQIRUUHFHQWO\FRPSOHWHGPLOHSHU\HDUSURMHFW+HVDLGWKHSURMHFWKDV EHHQDFFHSWHGE\WKH&LW\¶V(QJLQHHULQJ'LYLVLRQ+HVDLGWKHILQDOSD\PHQWZLOOEH 'LUHFWRURI)LQDQFH.HQW$XVWLQUHYLHZHGWKHSURSRVDOWRKLUHDZDWHUZDVWHZDWHUUDWHFRQVXOWDQW ILUP+HVDLGWKUHHILUPVZHUHLQWHUYLHZHGWRFRQGXFWDVWXG\RIWKH&LW\¶VZDWHUZDVWHZDWHUUDWH VWUXFWXUHDQGRWKHUUHODWHGFRQFHUQV0U$XVWLQVDLGWKHILUPRIUG*HQHUDWLRQ(QJLQHHULQJZDV VHOHFWHGDQGWKH\SURYLGHGDFRVWHVWLPDWHRIWRSHUIRU PWKHZRUN0U$XVWLQVDLG DOWKRXJKUG*HQHUDWLRQZDVQRWWKHORZELGGHUVWDIIIHOWWKHLUSURSRVDOZDVWKHEHVWILWIRUWKH 29 of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¶VSDUNLQJUHTXLUHPHQWV 0U$XVWLQDOVRUHYLHZHGWZRSURSRVHGRUGLQDQFHVRQWKH0DLQ$JHQGDUHODWHGWRWKHFDSLWDO EXGJHW+HVDLGWKHILUVWZLOODPHQGWKHFXUUHQW\HDUFDSLWDOEXGJHWDQGWKHVHFRQGZLOODGRSWWKH )<FDSLWDOEXGJHW 0D\RU'DYLVFORVHGWKHZRUNVHVVLRQDW 7KH&LW\&RXQFLO0HHWLQJZDVFDOOHGLQWRVHVVLRQDWSPLQWKH&RXQFLO&KDPEHUDW&LW\ +DOO3UHVHQWZHUH&RXQFLOPHPEHU6WHZDUW0D\RU'DYLVDQG&RXQFLOPHPEHU%HJHUW$OVRLQ DWWHQGDQFHZHUH&LW\0DQDJHU/LYLQJVWRQDQG&LW\$WWRUQH\'LOODUG 0D\RU3UR7HP&ODUNDQG&RXQFLOPHPEHU0RRUHZHUHH[FXVHG %R\6FRXW&ULQDQ%HOODVVLVWHGLQOHDGLQJWKH3OHGJHRI$OOHJLDQFH+HVDLGKHLVDPHPEHU RI7URRSDQGLVZRUNLQJRQKLV&RPPXQLFDWLRQPHULWEDGJH0D\RU'DYLVWKDQNHG KLPIRUDWWHQGLQJWKHPHHWLQJ 6WDIILQDWWHQGDQFHLQFOXGHG&RPPXQLW\,QIRUPDWLRQ2IILFHU6WHYH0DFH'LUHFWRURI ,QIRUPDWLRQ6HUYLFHV-LP&ULVZHOO3ROLFH&KLHI*DU\$GDPV'LUHFWRURI3XEOLF:RUNV %XG6PDOOZRRG&LW\6HFUHWDU\/L]6SHFWRU3XUFKDVLQJ$JHQW&KULVWLQH*UHHQ'LUHFWRURI )LQDQFH.HQW$XVWLQ&KLHI3ODQQLQJ2IILFLDO+DUU\3HUVDXG$VVLVWDQWWRWKH&LW\0DQDJHU *HRUJH(UWOH'LUHFWRURI&RPPXQLW\'HYHORSPHQW5REELH&RUGHU$VVLVWDQW'LUHFWRURI 3XEOLF:RUNV-DFRE6SHHU)LUH&KLHI5DQG\+RZHOO'LUHFWRURI+XPDQ5HVRXUFHV/XDQQH +DQIRUG'LUHFWRURI3DUNV*HUU\%UDGOH\DQG&RQWUROOHU7RP7YDUG]LN I.CALL TO ORDER $,192&$7,21&RXQFLOPHPEHU7RPP\6WHZDUW %3/('*(2)$//(*,$1&(&RXQFLOPHPEHU7RPP\6WHZDUW%R\6FRXWV &,1752'8&7,212)&281&,/0D\RU:5LFKDUG'DYLV ',1752'8&7,212)67$))&LW\0DQDJHU%RE/LYLQJVWRQ III.CONSENT AGENDA 30 of 49 Consent Agenda approval authorizes Christ the King to conduct a 5k race on certain city streets on or about November 10, 2012 with notification to residents approximately two weeks in advance of the event. Consent Agenda approval awards a contract to Camino Construction of Lewisville, Texas in the amount of $775,856.75 for reconstruction of drainage, curb and gutter, and street/alley paving in specific locations. ORDINANCE NO. 12/28 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK TEXAS, AUTHORIZING EXECUTION BY THE MAYOR OF A QUIT CLAIM DEED TO A 230 SQUARE FOOT TRACT OF LAND AS MORE PARTICULARLY DESCRIBED AND DEPICTED IN EXHIBIT “A”, TO THE ABUTTING OWNER, 5640 SMU BLVD, LP; AND PROVIDING AN EFFECTIVE DATE. Consent Agenda approval authorizes a final payment of $69,072.18 to John Burns Construction Company for completion of Project 47200.2300. Consent Agenda approval authorizes the City to enter into a contract with 3rd Generation Engineering in the amount of $35,715 for a water/wastewater rate study. Consent Agenda approval authorizes the City to participate in a contract with Dallas County for conduct of food establishment inspections to provide 2 annual inspections at $150 per establishment. There are currently 150 permitted facilities in the City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of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of 49 ORDINANCE NO. 12/29 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, BY APPROVING AN AMENDED SITE PLAN FOR A PORTION OF PLANNED DEVELOPMENT DISTRICT NO. 1-R, FOR THE PROPERTY DESCRIBED AS LOTS 9 AND 10, BLOCK E, CAMPUS HEIGHTS NO. 1 ADDITION, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN AS 7035 SNIDER PLAZA; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. 'LUHFWRURI)LQDQFH.HQW$XVWLQDGGUHVVHGWKHFRXQFLOUHJDUGLQJWKH)<FDSLWDOEXGJHW DPHQGPHQWDQGWKHDGRSWLRQRIWKH)<FDSLWDOEXGJHW 0U$XVWLQVDLGHDFK\HDU¶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of 49 THE CITY; AND PROVIDING AN EFFECTIVE DATE. RESOLUTION NO. 12-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ADOPTING THE FY2013 CAPITAL PROJECTS BUDGET FOR THE CITY; AND PROVIDING AN EFFECTIVE DATE. 0U-HII)UHQFK/RYHUV/DQHDGGUHVVHGWKH&RXQFLO0D\RU'DYLVVDLGKH XQGHUVWDQGVWKDW0U)UHQFKKDVVXJJHVWLRQVIRUFKDQJHVWRWKHFRQFHVVLRQVDUHDDWWKH +ROPHV$TXDWLF&HQWHU0U)UHQFKVDLGWKDWZDVFRUUHFW0D\RU'DYLVVDLGWKH&RXQFLO SUHYLRXVO\UHIHUUHGDVLPLODUUHTXHVWWRWKH3DUNV$GYLVRU\&RPPLWWHHIRUWKHLUUHYLHZDQG XOWLPDWHUHFRPPHQGDWLRQWRWKH&RXQFLO+HDVNHGWKDW0U)UHQFKEHDGGHGWRWKHDJHQGD RIWKHVDPH3DUNV$GYLVRU\&RPPLWWHHPHHWLQJDQGSUHVHQWKLVLGHDVWRWKHPDWWKDWWLPH 0U)UHQFKVDLGWKDWZRXOGEHDJUHHDEOHWRKLP 0U0U0D[)XTXD0LOWRQDGGUHVVHGWKH&RXQFLO+HVDLGDVD6QLGHU3OD]DEXVLQHVV RZQHUDQG&KDLURIWKHFLW\¶V&RPPHUFLDO5HWDLO$GYLVRU\&RPPLWWHHKHUHTXHVWVWKH&RXQFLO WDNHXSWKHLVVXHRIFUHDWLQJDFRKHVLYHSODQIRU6QLGHU3OD]DVRIXWXUH3'DPHQGPHQWVZLOOEH KHOGWRDVSHFLILFFULWHULDDQGEHSDUWRIDQRYHUDOOSODQ+HDVNHGWKH&RXQFLOWRFRQVLGHU FRPSOHWLQJWKHQRUWKHQWU\IHDWXUHLQWR6QLGHU3OD]DDWWKLVWLPHE\XVLQJWKH&LW\¶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of 49 AGENDAMEMO (10/2/2012AGENDA) TO:HonorableMayorandCityCouncil FROM:LuanneHanford SUBJECT:CONSIDERANDACT:ontheproperty,casualty,liabilityandworkcompinsurance renewalfromTML-IRPforFY2012-2013intheamountof$181,236 BACKGROUND: TheCityhashadproperty,casualty,liabilityandworker'scompensationinsurancewiththeTexas MunicipalLeagueInter-GovernmentalRiskPoolTML-IRPsince2005.ThisyeartheProperty, Casualty&LiabilityInsuranceCommitteerecommendedacoverageanalysisoftheCity'sinsurance program.TheresultsoftheanalysisindicatedthattheCityhasadequatecoveragebutcamewiththe recommendationtoconsiderloweringdeductiblestoreducetheCity'sriskexposure.Afterreviewing therenewalfiguresfromTML-IRP,thecommitteemembershaverecommendedloweringtheGeneral LiabilityandLawEnforcementLiabilitydeductiblesfrom$100,000to$25,000andtheErrorsand Omissionsdeductiblefrom$100,000to$50,000.Loweringthesedeductiblesresultsingreatly reducedriskexposuretotheCity,butonlyincreasestheCity'spremiumsbyapproximately$15,000. Lastfiscalyear,thepremiumswere$163,041withthehigherdeductibles;thisyear,ifapproved,the premiumswillbe$181,236,butwithmuchlowerdeductibles.TheProperty,Casualty&Liability InsuranceCommitteemetbyconferencecallrecentlyandrecommendsthesechangestotheprogram. Themeetingminutesareattached. RECOMMENDATION: StaffrecommendsapprovaloftheinsuranceprogramrenewalwithTML-IRPintheamountof $181,236. FUNDINGSOURCE: FundsarebudgetedintheSelf-InsuranceFund. ATTACHMENTS: InsuranceCommitteeMinutes Renewalillustrationspreadsheet 35 of 49 MINUTES Property, Casualty & Liability Insurance Committee September 20, 2012 A meeting of the Property, Casualty & Liability Insurance Committee was held via conference call on Thursday, September 20, 2012, at 8:00 am. Members who participated in the call were Chairman Frank Swingle, Bill Minick, Scott Ragland, John Palter, Ed Orlandi, and Ron Ward. Also participating in the call were Director of Human Resources Luanne Hanford and City Manager Bob Livingston. The purpose of the conference call meeting was to discuss the insurance renewal submitted by Texas Municipal League – Inter-governmental Risk Pool (TML-IRP) for FY2012-2013. The first item discussed were the possibility of recommending changes in limits of coverage. No one on the committee was in favor of changing any of the limits. The second item discussed was the possibility of changing deductibles. The City has carried $100,000 deductible on most lines of coverage for many years. At a previous meeting, the committee discussed paying a little more premium in exchange for a lower deductible and, thus, a lower risk for the City. For General Liability, Frank Swingle suggested reducing the deductible from $100,000 to $25,000. The premium would increase from by $3,680 annually (from $10,812 to $14,492), but the City would reduce its risk by $75,000 per claim. Bill Minick asked Ms. Hanford and Mr. Livingston if the City had any additional exposure from SMU and the Bush Library. Ms. Hanford responded that she did not anticipate any additional exposure. The committee voted unanimously to recommend reducing the General Liability deductible from $100,000 to $25,000. A similar discussion was held regarding Law Enforcement Liability, Errors and Omissions Liability, Auto Liability and Auto Physical Damage. Following discussion, the committee voted unanimously to recommend lowering the Law Enforcement Liability deductible from $100,000 to $25,000 for an additional premium of $3,429 ($14,002 to $17,431). This would reduce the City’s risk by $75,000 per claim. The committee also voted to recommend reducing the Errors and Omissions Liability deductible from $100,000 to $50,000 which would increase the annual premium by $6,387 ($27,040 to $33,427) but would reduce the City’s risk by $50,000 per claim. The committee also voted to recommend no changes to the Auto Liability or Auto Physical Damage deductibles but to add separate Auto Catastrophe coverage for the Fire Department power units (fire trucks and ambulances) at a premium of $3,611 annually. Next, the committee discussed the possibility of moving “Cyber Liability” coverage to a different carrier. Ms. Hanford told the committee that cyber coverage was included in the premium under the City’s General Liability coverage with TML. If the City bought cyber coverage from a 36 of 49 different carrier, the City would have cyber coverage under two different policies which might bring arguments between the two policy carriers about which insurance would be primary in the event of a claim. Frank Swingle expressed concern that the Notification of Security Breach coverage had a $25,000 limit, and he thought that was too low. He asked Ms. Hanford to request higher limits from TML on that coverage. The committee then discussed the possibility of doing an RFP for Property Coverage. The current Property coverage under TML-IRP does not cover items that are not listed on the property schedule. Ms. Hanford told the committee that leaving significant items off the property schedule was unlikely because the City has a strict asset management plan and all City assets tracked and updated regularly. Bill Minick said that he prefers “blanket” coverage to what TML-IRP offers. Scott Ragland asked if the limits for Sudden Events Involving Pollution coverage could be raised from $2 million to $5 million. Ms. Hanford responded that she had requested this and had not heard back from TML yet. Ms. Hanford added that the City could move the Property coverage from TML at any time during the year with no notice. After further discussion, the committee voted unanimously to recommend approval of the Property coverage with TML but to do an RFP for Property coverage within the next few months. There being no further discussion, the meeting was adjourned. Submitted by: _____________________________________ ____________________________________ Frank Swingle, Chairman Luanne Hanford, Director of HR 37 of 49 LI A B I L I T Y , P R O P E R T Y & W O R K C O M P Co v e r a g e Pe r O c c . L i m i t s o f L i m i t s o f 2 0 0 9 - 1 0 2 0 1 0 - 1 1 2 0 1 1 - 1 2 2 0 1 2 - 1 3 2 0 1 2 - 1 3 2 0 1 2 - 1 3 2 0 1 2 - 1 3 De d u c t i b l e Li a b i l i t y Li a b i l i t y A g g C o n t r i b u t i o n C o n t r i b u t i o n C o n t r i b u t i o n P e r O c c . L i m i t s o f L i m i t s o f R e n e w a l (P e r O c c ) De d u c t i b l e L i a b i l i t y L i a b i l i t y A g g (P e r O c c ) Ge n . L i a b i l i t y 10 0 , 0 0 0 $ 5, 0 0 0 , 0 0 0 $ 10 , 0 0 0 , 0 0 0 $ 16 , 1 1 9 $ 14 , 4 0 7 $ 11 , 0 2 3 $ 25 , 0 0 0 $ 5, 0 0 0 , 0 0 0 $ 10 , 0 0 0 , 0 0 0 $ 14 , 4 9 2 $ S u d d e n E v e n t s I n v o l v i n g P o l l u t i o n 2, 0 0 0 , 0 0 0 $ 2, 0 0 0 , 0 0 0 $ La w E n f o r c e m e n t 10 0 , 0 0 0 $ 5, 0 0 0 , 0 0 0 $ 10 , 0 0 0 , 0 0 0 $ 15 , 5 5 2 $ 15 , 5 1 5 $ 13 , 8 8 2 $ 25 , 0 0 0 $ 5, 0 0 0 , 0 0 0 $ 10 , 0 0 0 , 0 0 0 $ 17 , 4 3 1 $ Er r o r s & O m i s s o n s 10 0 , 0 0 0 $ 10 , 0 0 0 , 0 0 0 $ 10 , 0 0 0 , 0 0 0 $ 32 , 9 1 6 $ 30 , 5 4 2 $ 27 , 9 0 8 $ 50 , 0 0 0 $ 1 0 , 0 0 0 , 0 0 0 $ 10 , 0 0 0 , 0 0 0 $ 33 , 4 2 7 $ Au t o L i a b i l i t y 10 0 , 0 0 0 $ 5, 0 0 0 , 0 0 0 $ 35 , 2 5 1 $ 33 , 5 5 7 $ 29 , 8 7 6 $ 10 0 , 0 0 0 $ 5, 0 0 0 , 0 0 0 $ 27 , 0 4 0 $ Au t o P h y s D a m a g e 10 , 0 0 0 $ p e r s c h e d u l e 20 , 4 4 2 $ 19 , 9 3 5 $ 23 , 1 1 6 $ 5, 0 0 0 $ p e r s c h e d u l e 25 , 6 5 5 $ A u t o C a t a s t r o p h e 4, 9 5 0 $ 4, 9 5 0 $ 5, 9 4 0 $ 10 , 0 0 0 $ 6, 2 7 0 $ R C V f o r F i r e P o w e r U n i t s 10 , 0 0 0 $ 3, 6 1 1 $ Re a l & P e r s . P r o p e r t y 25 , 0 0 0 $ p e r s c h e d u l e 37 , 9 8 1 $ 36 , 2 7 6 $ 36 , 3 3 3 $ 25 , 0 0 0 $ p e r s c h e d u l e 38 , 9 4 7 $ Mo b i l e E q u i p m e n t 50 0 $ p e r s c h e d u l e 4, 0 6 4 $ 3, 6 3 1 $ 3, 6 3 1 $ 50 0 $ p e r s c h e d u l e 3, 5 5 8 $ Em p l o y e e D i s h o n e s t y 25 , 0 0 0 $ 4, 0 0 0 , 0 0 0 $ 3, 4 4 8 $ 3, 1 0 3 $ 3, 1 4 5 $ 25 , 0 0 0 $ 4, 0 0 0 , 0 0 0 $ 3, 1 4 5 $ Fo r g e r y 50 0 $ 50 , 0 0 0 $ 19 7 $ 17 7 $ 17 7 $ 50 0 $ 50 , 0 0 0 $ 17 7 $ Th e f t - $ 5 0 , 0 0 0 $ 15 0 $ 13 5 $ 13 5 $ - $ 5 0 , 0 0 0 $ 13 5 $ Th e f t - $ 50 , 0 0 0 $ 15 0 $ 13 5 $ 13 5 $ - $ 50 , 0 0 0 $ 13 5 $ Co m p u t e r F r a u d 50 0 $ 2 , 0 0 0 , 0 0 0 $ 41 8 $ 3 7 6 $ 3 7 6 $ 5 0 0 $ 2 , 0 0 0 , 0 0 0 $ 3 7 6 $ Wo r k C o m p 10 0 , 0 0 0 $ st a t u t o r y 48 , 9 1 3 $ 40 , 2 9 2 $ 29 , 3 3 1 $ 10 0 , 0 0 0 $ st a t u t o r y 27 , 2 6 1 $ To t a l C o n t r i b u t i o n s 22 0 , 4 0 1 $ 20 2 , 8 9 6 $ 18 4 , 8 7 3 $ 20 1 , 5 2 5 $ Eq u i t y R e t u r n s 17 , 0 8 8 $ 24 , 3 0 0 $ 16 , 7 8 9 $ 17 , 0 7 4 $ Pr e - p a y d i s c o u n t 6, 5 3 0 $ 6, 0 8 7 $ 5, 0 4 3 $ 6, 0 4 6 $ Ne t P r e m i u m C o s t 19 6 , 7 8 3 $ 17 2 , 5 0 9 $ 16 3 , 0 4 1 $ 17 8 , 4 0 5 $ Cl a i m s ( R e s e r v e d / Y T D ) 13 8 , 3 1 0 $ 13 2 , 0 8 6 $ 30 7 , 3 1 4 $ To t a l P r e m i u m s & C l a i m s 33 5 , 0 9 3 $ 30 4 , 5 9 5 $ 47 0 , 3 5 5 $ Bu d g e t e d f o r p r e m i u m s 36 4 , 6 1 5 $ 37 2 , 1 5 0 $ 35 0 , 7 9 1 $ 32 1 , 4 8 2 $ & c l a i m s 38 of 49 AGENDAMEMO (10/2/2012AGENDA) TO:HonorableMayorandCityCouncil FROM:GerryBradley,ParksDirector SUBJECT:CONSIDERANDACT:onimprovementstotheCaruthParkPlayground BACKGROUND: TheCityofUniversityParkcontinuestoplacehigheststandardsinprovidingsafe,updatedand desirablerecreationalfacilitiesfortheenjoymentofourresidents.Onesuchcomponenthasbeenthe introductionofrubberizedsurfacingtoourplaygroundequipmentinsteadoftraditionalwoodfiber mulch.Theadvantageofusingtherubberizedsurfacingoverthetraditionalengineeredwoodfiber includes: •Meets/ExceedsCPSIandASTMSafetyStandards •GreaterDurability •LowerMaintenanceCosts •GreaterAccessibilityForAllUsers •UniformedandCleanerAppearance Currently,twooftheeightplaygroundswiththeparksystemhaverubberizedsurfacing.TheCityhas seengreatsuccesswithintroducingthistypeofsurfacingtoCoffeeParkin2009andGermanyPark Southin2011.Parkstaffhasdevelopedaphaseapproachinreplacingeachplaygroundwiththe rubberizedsurfaceoverthenextseveralyears.Identifiedwithinthe2012/13ParksCapital Improvementsbudgetisfundingtosupporttheinstallationofthenewrubberizedsurfacing, replacementofthe2-5yearoldplayequipmentandtheadditionofshadestructurestotheCaruthPark Playground.Thisplaygroundhasbeenidentifiedforsurfacingreplacementduetoinclementweather waterrunoffwhichoftenwashesawaytheexistingwoodmulch.Thisprojecthasbeenapprovedby theParkAdvisoryCommitteeandtheCapitalProjectsCommitteepriortobriningthisitembefore CityCouncilforapproval. Thenew2-5yearoldplaygroundequipment,surfacingforbothplaygrounds,shadestructuresand laborhaveallbeenbidthroughthecooperativepurchasingresource“BUYBoard”meetingall governmentalpurchasingrequirements.Thecostofthecomponents,installationlabor,including discounts,grantsandprojectcontingencyequals$212,320.35. RECOMMENDATION: StaffwilltakedirectionfromCityCouncilonhowtoproceedwiththeproject. FUNDINGSOURCE: 39 of 49 2012/13ParksCapitalImprovementProgramBudget ATTACHMENTS: ProposalandDesign 40 of 49 QuantityQuantityQuantityQuantityPart #Part #Part #Part #DescriptionDescriptionDescriptionDescription Unit PriceUnit PriceUnit PriceUnit Price AmountAmountAmountAmount 5-12 PLAY AREA 1RDU Game Time - PowerScape Components for Play Unit Expansion per Drawing TH-02026-12-2A1 $36,715.00 $36,715.00 1RDU Game Time - 2-Bay PowerScape Swing w/ Belt Seats $3,826.00$3,826.00 2-5 PLAY AREA 1 RDU Game Time - TH-02026-12-2A2R2 Custom PowerScape 2-5 Play Unit $35,632.00 $35,632.00 1Grant MatchGame Time - GameTime Parks and Recreation Grant Matching Funds ($12,471.20)($12,471.20) 1 RDU Game Time - Single Bay PowerScape Swing w/(2)Zero-G 2-5 $2,287.00 $2,287.00 SURFACING 1 P9421 GT-Impax - 6,908 SF Recycled Poured In Place Rubber Playground Surfacing, 4.5" Depth, 50% Black/50% Manufacturer's Standard Color TBD, Installation & Freight Included. - Price includes ($7,377.74) Buy Board discount. $78,934.47$78,934.47 INSTALLATION 1 INSTALL Game Time - Installation of above components, play unit & swings, Removal of existing play unit components & swings as needed, Installation of 6,908 SF compacted stone sub-base only, No other site or concrete work included - Acquisition of any & all permits is the sole responsibility of the customer. $50,273.65$50,273.65 by Total Recreation Products, Inc. 12022 Knigge C. Road, Suite C Cypress, Texas 77429 Phone: 832-237-3100 Toll Free: 800-392-9909 Fax: 832-237-3895 QUOTE #63161 09/27/2012 TH-02026-12 REV 2 University Park Caruth Park City of University Park Attn: Gerry Bradley 4420 Worcola St. Dallas, TX 75206 Phone: 214-987-5486 Fax: 214-987-5499 gbradley@uptexas.org Ship To Zip: 76119 Page 1 of 4 41 of 49 Parks and Recreation Matching Grant Funds are Available Through November 16, 2012 or Exhaustion of Funds. Freight calculated to Installer's yard Due to fluctuating fuel costs, freight shown is estimated freight. Actual freight will be determined at the time of your order. Please feel free to contact us to verify current freight charges prior to placing your order. Contract: Buy Board Contract #370-11 SubTotal: Discount: Estimated Freight: Total Amount: $195,196.92 ($8,622.48) $6,444.06 $193,018.50 Important Terms & Conditions - Please Review To place an order, you must provide one of the following: a Purchase Order assigned to GameTime; or this Price Quotation, signed by an authorized purchaser, with a check made payable to GameTime. GameTime will also accept payment by Visa, MasterCard, or American Express. A current approved credit application is required for Net 30 terms. This quotation explicitly excludes any and all items not expressly specified or identified above. No other product, equipment, or service is included, regardless of any Contract Document, Contract Section, Plans, Specifications, Drawing, or Addendum. Delivery for most GameTime equipment is approximately 5-6 weeks after all order documents have been received and payment terms have been approved. A current, approved credit application is required for N30 terms. To place an order, you must provide a purchase order or a signed Total Recreation Products, Inc. (hereafter described as TRP) quote, assigned to GameTime. Neither general contractor nor subcontractor contracts can be accepted. Purchase documents that contain indemnity or hold harmless conditions cannot be accepted. Retainage is not permitted. The following must be received before your order can be processed: complete billing and shipping addresses, a contact name and phone #, and all color choices. Manufacturer's colors may vary from year to year. You are responsible for ensuring that any required submittal approvals are completed before placing your order for processing. TRP reserves the right to limit submittals to one copy. Shop drawings, bluelines, sepias, are not available. Closeout documents may be limited to GameTime or TRP standard issue. If Sales Tax Exempt, a copy of your tax exemption form or resale certificate must accompany your order, or any applicable sales tax, will be added to your invoice. Most GameTime products are shipped from the Ft. Payne, AL plant. GameTime cannot hold orders or store equipment. Equipment is invoiced when shipped. If a cash sale, your payment must be received in full before the order will be processed. Contractors must also provide copies of current, fully executed bid/performance/payment bonds, as applicable. Pricing shown does not include any charges for permits, bonding, prevailing wage, or additional insured certifications. Unless otherwise noted, any quantity of surfacing or playcurbs quoted has been calculated specifically for the equipment and layout shown. No additional surfacing or curbing is included, and no allowance has been made, for an unleveled, convoluted or larger site, or for a different layout. Neither GameTime nor TRP is responsible for any surface, curbing, border, or drain that is provided by others. Also please confirm that your area is adequate for the equipment that you are purchasing. QUOTE #63161 09/27/2012 TH-02026-12 REV 2 University Park Caruth Park Page 2 of 4 42 of 49 Installation charges, if quoted, are for a "standard" installation unless specifically noted to be otherwise. Installation charges are due upon completion. Standard installations are based upon a soil work site, that is freely accessible by truck, (no fencing, tree/landscaping or utility obstacles, etc.), and level, (+/- 1-2% maximum slope). An accessible water source must be available to the installer. Any site work that is not expressly described is excluded. Standard installation does not include any extra or additional machinery, drillers, etc., for rock excavation. If rock conditions are encountered, additional charges will apply. Standard installations generally require from 2-10 business days to complete, depending upon the amount and type of equipment, site conditions, weather, and the installer's schedule. Work may or may not be performed in consecutive days. Playcurbs are staked in, not set in concrete. Engineered wood fiber and shredded rubber surfacings are spread, not compacted, rolled, or watered. Landscape timbers are not warranted. The Customer is responsible for locating and clearly marking all underground utilities in the installation area before any installation work can begin. The installer is not responsible for damages, repairs, or discontinuance of business due to damaged utilities. If applicable, sprinkler system locates, re-working and repairs are excluded from installation charges. Installation of all products, (equipment, borders, fall surfacing and amenities) are as quoted and approved by acceptance of quotes and drawings. As a precautionary measure, work in progress areas will be taped off at the end of the workday. Pier spoils from installation shall be spread at site, site will be left rough grade. Trash disposal is the responsibility of the Customer. The installer is not responsible for any damages or re-work resulting from after hours events or activities during the work in progress period. Temporary fencing is only provided by specific request, and additional charges will apply. Collectively and/or individually, not the manufacturer, TRP, their representatives, nor the installation company shall be held liable for any damages resulting from misuse, vandalism, or neglect. Any deviations from approved and accepted placement of all items, along with additional work, over and above quoted items, will be chargeable to the customer. Once work is completed the customer will be notified if present at the job site, and all responsibility of any new work will be transferred to the customer. The customer is responsible for maintaining the integrity of completed installation work until all components have seated and/or cured (concrete footings, etc.). Your project site must be completely prepared and ready to receive your equipment before any installation work begins. Acquisition of any and all permits is the sole responsibility of the customer. Additional charges may be billed for any extra hours or trips needed as a result of the work site not being ready. Neither the installation contractor, GameTime nor TRP will be responsible for delays caused by shortages, incorrect parts, weather conditions, other contractors, or lack of site readiness. If you are receiving your equipment, you are responsible for unloading and accepting delivery from the freight company and reporting any damaged freight or shortages on the freight bill at the time. You will also be responsible for a complete inventory of your received equipment and reporting any discrepancies to us immediately. Neither the freight company nor the manufacturer will resolve shipment discrepancies that are not reported immediately. Make sure that all items have been received before any type of installation work is scheduled. The freight carrier will be instructed to call your designated contact 24 hours before delivery to arrange a delivery appointment. Once accepted, orders can only be changed or canceled with the consent of GameTime and TRP, and on terms that will indemnify them against loss. Changed or canceled orders are subject to a $100.00 service charge. Additionally, canceled orders are subject to a 25% restocking fee, plus freight charges (to and from). Built-to-order equipment orders are non-cancelable. Changes to orders that have been shipped and invoiced are subject to the above $100.00 service charge plus additional restocking/return charges of 25%. Non-returnable items shall be charged at full invoice value. Any return transportation charges shall be for the Buyer's account. Replacement parts are also subject to the cancellation/returns policy. Please carefully review any research information that has been sent to you and confirm that you are ordering the correct replacement parts for your equipment. This quotation is valid 30 days. After 30 days, please request an updated quote. Prices may be subject to material and fuel surcharges at the time of shipment and are subject to change without notice. Current prices will apply at the time of shipment. Acceptance of this quote indicates your agreement to GameTime's credit terms, which are net 30 days, FOB shipping with approved credit. Any deviations from this proposal may invalidate the quoted pricing and/or terms. THIS QUOTATION IS SUBJECT TO POLICES IN THE CURRENT GAMETIME PARK AND PLAYGROUND CATALOG AND THE FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF $1,000.00 TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDER MADE OUT TO GAMETIME, C/O TOTAL RECREATION. QUOTE #63161 09/27/2012 TH-02026-12 REV 2 University Park Caruth Park Page 3 of 4 43 of 49 Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimilie: __________________________________________ Purchase Amount: $193,018.50 Order Information: Bill To: _____________________________________________ Ship To: _________________________________________ Company: ___________________________________________ Company: ________________________________________ Attn: ________________________________________________ Attn: ____________________________________________ Address: _____________________________________________ Address: _________________________________________ City, State, Zip: _______________________________________ City, State, Zip: ___________________________________ Contact: ______________________________________________ Contact: _________________________________________ Email Address: _______________________________________ Email Address:_____________________________________ Tel: _________________________________________________ Tel: ____________________________________________ Fax: _________________________________________________ Fax: ___________________________________________ QUOTE #63161 09/27/2012 TH-02026-12 REV 2 University Park Caruth Park Page 4 of 4 44 of 49 45 of 49 46 of 49 AGENDAMEMO (10/2/2012AGENDA) TO:HonorableMayorandCityCouncil FROM:JacobSpeer,AssistantDirectorofPublicWorks SUBJECT:CONSIDERANDACT:onanOrdinancerequiringyardwastetobedisposedin biodegradablepaperbags BACKGROUND: CurrentCitycodesrequireresidentstodisposeofyardwasteinspecificbrownpaperbagssoldbythe CityofUniversityPark.Theretailpriceofthebagshelpssupplementaportionofthecostof collectingyardwaste.Thisprogramgeneratesabout$30,000peryearfortheCity.Manyresidents havecomplainedthattheycanbuysimilarbagsatHomeDepotandotherretailersforafractionofthe costoftheCitybags.Additionally,ifresidentsuseanon-Citybag,itconstitutesacodeviolationand therequisiteenforcementactionisinitiated. Overthelastseveralyears,thevolumeofyardwastecollectedforcompostingintheCityhassteadily declined.Staffbelievesthisdeclineislargelyattributabletotheinconvenienceassociatedwiththe currentCitybagprogram.Allowingresidentstouseanybiodegradablebagwillincreaseboththe savingsandconvenienceoftheresidents.Itwillalsoreducetheopportunitiesfornegativecode enforcementproceedings.TheCitywillnolongerhavetheadministrativeburdenofpurchasing, warehousing,andsellingthebags. Thecurrentrevenuecollectedbytheyardwastebagprogramcanbeabsorbedbysanitationfund balances. RECOMMENDATION: Staffrecommendsapprovaloftheproposedordinanceallowingresidentstodisposeofyardwastein anyapprovedbiodegradablebrownpaperbag. ATTACHMENTS: ProposedOrdinance 47 of 49 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ARTICLE 13.05 “SOLID WASTE” OF THE CODE OF ORDINANCES TO DEFINE CITY-AUTHORIZED YARD WASTE BAGS; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City collects and recycles yard waste for mulching City parks; and, WHEREAS, yard waste bags need to be uniform in nature so as to expedite such recycling effort; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. The Code of Ordinances, City of University Park, Texas, is hereby amended by amending Article 13.05 in part as follows: “ARTICLE 13.05 SOLID WASTE … Sec. 13.05.033 Use of city-authorized yard waste bags Any person disposing of yard waste in the city shall use only biodegradable, 2-ply, moisture resistant, Kraft paper yard waste bags for such disposal and such bags, when filled with yard waste, shall not exceed fifty (50) pounds in weight. …” SECTION 2. Should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance or the Code of Ordinances as a whole, or any part or provision thereof, other than the part so decided to be invalid, illegal or unconstitutional. SECTION 3. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the ordinance in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 4. This ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ON THE ____ DAY OF ____________ 2012. 48 of 49 APPROVED: ___________________________ W. RICHARD DAVIS, MAYOR ATTEST: ______________________________________ ELIZABETH SPECTOR, CITY SECRETARY APPROVED AS TO FORM: ______________________________ City Attorney (rld, 9/19/12, 57367) 49 of 49