HomeMy WebLinkAbout2012.11.06 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2849
NOVEMBER6,2012
CALLTOORDER:5:00P.M.
2:00-2:45P.M.PRESENTATION:TheCouncilwillattenddedicationceremoniesinGo arParkfor
thenamingofGoarParkCreekOverlooksforformer MayorEdDrakeandformer
MayorJoelWilliams,Jr.
3:00-4:00P.M.EXECUTIVESESSION:PursuanttotheauthorityofSection551.071(2)of the
GovernmentCode,theCityCouncilwillmeetinclos edsessionforaprivileged
communicationwiththeCityAttorneywithreference tothelegalramificationsof
proposedspecialconditionsapplicabletothePark CitiesYMCAzoningapplication,
includingbutnotlimitedtoPDconditionsandsize .Noactionwillbetaken.
ExecutiveConferenceRoom,FirstFloor,CityHall.
4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:TheCityCouncilwillmeetinopen
worksessiontoreceiveagendaitembriefingsfrom staff.Noactionwillbetaken.
CouncilConferenceRoom,2ndfloor,CityHall.
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemm ustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.Whencalledforwar dbytheMayor,beforebeginningtheirremarks,spe akers
areaskedtogotothepodiumandstatetheirname andaddressfortherecord.
I.CALLTOORDER
A.INVOCATION:DirectorofInformationServices JimCriswell
B.PLEDGEOFALLEGIANCE:DirectorofInformationSvcs.JimCriswell/Boy
Scouts
C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDav is
D.INTRODUCTIONOFSTAFF:CityManagerBobLivin gston
II.AWARDSANDRECOGNITION
A.PROCLAMATION:insupportoftheannualMadforPlaidCampaign,a partnership
betweentheHighlandParkEducationFoundationand theHPISDParentTeacher
Association,raisingfundsforthebenefitofHPISD studentsandteachers
B.PROCLAMATION:tocongratulateformerMayorJamesH."Blackie"Hol mes,IIIon
beingrecentlynameda2012SMUDistinguishedAlumn i
III.CONSENTAGENDA
A.CONSIDERANDACT:onChangeOrderNo.1tothecontractwithAdmiral
ConstructionCompanyforsidewalkreplacement
B.CONSIDERANDACT:onChangeOrderNo.1tothecontractwithCamino
Constructionforinstallationofstreetpavingand curbandgutter
C.CONSIDERANDACT:anaproposedordinanceestablishingparkingrestri ctions
alongTulane,northfromVillanovatoNorthwestPar kway
D.CONSIDERANDACT:onthecooperativecontractpurchaseofreplacement vehicles
inthetotalamountof$204,041.75
E.CONSIDERANDACT:onminutesoftheOctober16 ,2012CityCouncilMeeting
IV.MAINAGENDA
A.CONSIDERANDACT:toprovidedirectiontostaffonarequestbytheP arkCities
YMCAtoamendPlannedDevelopmentDistrictPD-12
B.CONSIDERANDACT:ontheEmployeeHealthPlanrenewalfromCignaint he
amountof$523,014
V.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgenda shoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,the Councilcannotdiscussoractatthis
meetingonamatterthatisnotlistedontheAgend a.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspec ificfactualinformationora
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureage ndaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeeting toexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayo rand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorpr ivate
commentsfortheCityCouncilorStaffshouldbedi rectedtothatindividualimmediately
followingthemeeting.
AsauthorizedbySection551.071(2)oftheTexasGo vernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofse ekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:PROCLAMATION:insupportoftheannualMadforPlaidCampaign,a partnership
betweentheHighlandParkEducationFoundationand theHPISDParentTeacher
Association,raisingfundsforthebenefitofHPISD studentsandteachers
BACKGROUND:
MadforPlaidisapartnershipbetweentheHighland ParkEducationFoundationandthePTAtoraise
fundsforthedistrict'sbasicoperatingcosts.Th eirannualfundraisingeffortrunsOctoberthrough
Decemberandhelpspayteachersalariesaswellas nearlyalltechnologyupgradesattheintermediate,
middleandhighschoolcampuses.
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:PROCLAMATION:tocongratulateformerMayorJamesH."Blackie"Hol mes,IIIon
beingrecentlynameda2012SMUDistinguishedAlumn i
BACKGROUND:
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onChangeOrderNo.1tothecontractwithAdmiral
ConstructionCompanyforsidewalkreplacement
BACKGROUND:
Followingdiscussionsregardingresponsibilityfor repair/replacementofdefectivesidewalk,theCity
Councilawardedacontractintheamountof$55,790 toAdmiralConstructionforthisworkatthe
March6,2012meeting.
Theprogramhasworkedwell.CodeEnforcementstaf fidentifieddefectivesidewalk,eitherfrom
complaintcallsorsiteobservance,coordinatedthe contractor'swork,andverifiedquantitiesfor
payments.AllworkhasmetCityspecifications;st affhasacceptedtheproject,andtheprogramhas
beenwell-receivedbyresidents.Wearecurrently preparingplansforsolicitationoftheFY2013
sidewalkproject.
Asistypicalwiththeseprojects,thereissomeva riationbetweenbidquantitiesandfield
measurements.Inthiscasetheactualcostofmeas uredquantitiesresultedinatotalprojectcostof
$58,953,anincreaseof$3,183(or5.67%).Lineit embudgetfundsareavailablefortheChange
Order.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovalofChangeOr derNo1,intheamountof$3,183tothe
AdmiralConstructionCompany,andauthorizefinalp aymenttothecontractor.
FUNDINGSOURCE:
GENERALFUNDBUDGET
ACCTNO01.80.6375
ATTACHMENTS:
CHANGEORDERNO1
ADMIRAL-FINALEST
CHANGE ORDER
PROJECT:REPLACEMENT OF DEFECTIVE SIDEWALK
Project NO 2012-00000186
Approved by City Council - September 18, 2012
CONTRACTOR:ADMIIRAL CONSTRUCTION COMPANY
Lewisville, TX
CONTRACT:
SCOPE OF WORK
1 Remvel & ReplavceSidewalk $42,300.00
2 Remove & Replace Driveways $2,490.00
3 ADA Ramps $11,000.00
APPROVED CONTRACT $55,790.00
CHANGE ORDER NO 1
1 Field Adjustments to SW Quantities $3,183.001Field Adjustments to SW Quantities $3,183.00
REVISED CONTRACT AMOUNT $58,973.00
APPROVAL:
CITY OF UNIVERSITY PARK ADMIRAL CONSTRUCTION COMPANY
City Mgr - Bob Livingston Gerry Dodson
NOTE: Approved by Council on November 6, 2012
PROJECT / BID NO. 12 - 5 ESTIMATE NO.3
3900 University
Work Days This Month 0
Admiral Construction CompanyCONTRACT AMOUNT: $55,790.00 Previous Work Days0
7407 University Hills Blvd.Total Work Days0
Dallas, Texas 75241 - 4608 / Phone 214.287.6929PERIOD:Contract Work Days 120
PREVIOUSPREVIOUSTHIS THISPROJECT TOTAL
BID DESCRIPTION UNITCONTRACTCONTRACTCOMPLETECOMPLETEMONTH'SMONTH'SQUANTITY TO
ITEM UNITPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTTO DATE DATE
SECTION 1 - PAVING
P1 Remove and Replace 4" Concrete Sidewalk (3000 psi)SF $4.70 9000 $42,300.00 10112 $47,526.40 1253.4 $5,890.9811365.4$53,417.38
P2 Remove and Replace 6" Driveway (3000psi)SF $4.98 500 $2,490.00 1003.57 $4,997.78 108 $537.841111.57$5,535.62
P3
ADA Ramp - to include removal and replacement of curb
and gutter, sidewalk, and installation of barrier-free ramp.
Brick to be furnished by the City of University Park.
LS $550.00 20 $11,000.00 0 $0.00 0 $0.000$0.00
SECTION 1 - PAVING TOTALS $55,790.00 $6,428.82$58,953.00
Field Orders Total $0.00 $0.00
Total for Contract $55,790.00 Total for Estimate $58,953.00
Contract Sum This Project:
Work Completed To Date $58,953.00
Retainage This Project:-$
Previous Payments:49,897.97$
Amount Due This Estimate:9,055.03$
$55,790.00
MONTHLY ESTIMATE
Removal and Replacement of Defective Sidewalk
8/2/2012 to 9/28/2012
DELETED DELETED
Page 1 of 1
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:onChangeOrderNo.1tothecontractwithCamino
Constructionforinstallationofstreetpavingand curbandgutter
BACKGROUND:
Installationoftrafficsignalimprovementsatthe Hillcrest-Danielintersectionhasbeenunderwayin
recentweeks.Theactualsignalcannotbecompleted untilthepoleandmastarmsarereceived.The
contractorexpectsthatdeliveryinDecember.Afte rthenewsignalisoperationalandtheexisting
poletakenoutofservice,thesouthcurbofDaniel (northsideofthetriangularisland)willbe
relocatedtothesouth.Therelocatedcurbandreq uisitepavementwillprovideadequatespacefortwo
eastboundlanesoftrafficattheintersection-on elaneforthroughtrafficonDaniel,andone
dedicatedleft-turnlane.
Astheprojectoriginallydeveloped,thecontractor doingtheannualC&Greplacementprogramwas
expectedtoperformtheworkatthisintersection.Becauseofotherissues,we'vehadtofindsomeone
elsetodothework.Tothatend,weaskedtheCam inoConstructiontoprovideanestimateforthe
workaspartofthecontractawardedatthe10.16.1 2Councilmeeting.Staffreviewedtheestimatein
theamountof$17,665,andrecommendthattheyperf ormthework.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovalofChangeOr derNo1intheamountof$17,665theCamino
Construction'scontracttoperformtherequestedad ditionalworkattheHillcrest-Danielintersection.
FUNDINGSOURCE:
CAPITALPROJECTSFUND
AcctNo:44.44.4410
ProjectNo:49260.2300
ATTACHMENTS:
CHANGEORDERNO1
SITEMAP
CHANGE ORDER
PROJECT:MISCELLANEOUS DRAINAGE AND CURB & GUTTER
Project NO 49260
Approved by City Council - September 18, 2012
CONTRACTOR:CAMINO CONSTRUCTION, LP
Lewisville, TX
CONTRACT:
SCOPE OF WORK
1 McFarlin Medians $65,650.00
2 C&G - 4400 Blk of Larchmont $178,047.75
3 Amhst, Drhm, & Dbln Intrsctn $509,210.00
4 TC Blvd-Purdue Intrsctn $22,949.00
APPROVED CONTRACT $775,856.75
CHANGE ORDER NO 1
1 C&G - Pvmt - Hillcrest @ Daniel $17,665.001C&G - Pvmt - Hillcrest @ Daniel $17,665.00
REVISED CONTRACT AMOUNT $793,521.75
APPROVAL:
CITY OF UNIVERSITY PARK CAMINO CONSTRUCTION
City Mgr - Bob Livingston Gerry Dodson
NOTE: Approved by Council on November 6, 2012
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GeneR.Smallwood,P.E.;DirectorofPublicWorks
SUBJECT:CONSIDERANDACT:anaproposedordinanceestablishingparkingrestri ctions
alongTulane,northfromVillanovatoNorthwestPar kway
BACKGROUND:
Staffmetwithresidentsowningpropertyalongthe eastsideofTulanebetweenVillanovaand
NorthwestParkway,bothofwhomrequestthattheCi tyenacta"NOPARKING-SUNDAY,7a.m.
to1p.m."designationalongtheirsidefrontages.TheowneratthesoutheastcornerofTulaneand
NorthwestParkway,askedthatthesame"Sunday"res trictionbeplacedontheirNWPkwyfrontage.
WealsoaskedtheCity'strafficconsultanttorevi ewtheconsiderationof"NOPARKINGANYTIME
-FIRELANE"alongthewestcurblineofTulane,be tweenVillanovaandNorthwestParkway.The
streetisrelativelynarrowandisadjacenttoapl aceofassembly.Thefewspacesalongthatsideof
thestreetarenotnecessarybecauseoftheParkCi tiesBaptistChurchparkinggarage.
TheCityattorneydraftedtheenablingordinancefo rCityCouncilconsideration.
RECOMMENDATION:
StaffrecommendsCityCouncilapprovaloftheordin ancedesignatingcertainparkingdesignations
alongTulane.
ATTACHMENTS:
SITEMAP
TULANEPARKING-ORD
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING ON THE WEST SIDE OF TULANE FROM VILLANOVA TO
NORTHWEST PARKWAY AT ANY TIME (FIRE LANE); PROHIBITING PARKING ON
SUNDAY FROM 7:00 A. M. TO 1:00 P. M. ON THE EAST SIDE OF TULANE FROM
VILLANOVA TO NORTHWEST PARKWAY AND ON THE SOUTH SIDE OF
NORTHWEST PARKWAY FROM TULANE EAST A DISTANCE OF SIXTY FEET;
PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF
ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or
park any motor vehicle:
A. At anytime on the west side of Tulane from Villanova to Northwest Parkway (Fire Lane);
or,
B. On Sunday from 7:00 a. m. to 1:00 p. m. on the east side of Tulane from Villanova to
Northwest Parkway, or on the south side of Northwest Parkway from Tulane east a distance
of sixty feet (60’).
SECTION 2. All ordinances of the City of University Park in conflict with the provisions
of this ordinance are hereby repealed.
SECTION 3. Should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part
decided to be invalid, illegal or unconstitutional.
SECTION 4. Any person violating any of the provisions of this ordinance shall be deemed
guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park,
Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each
offense.
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases provide. The parking
restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall
have been erected as provided by the Code of Ordinances.
DULY PASSED by the City Council of the City of University Park, Texas, on the 6th day
of November 2012.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
ELIZABETH SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________
CITY ATTORNEY
(RLD/10-23-12/57887)
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING ON THE WEST SIDE OF TULANE FROM VILLANOVA TO
NORTHWEST PARKWAY AT ANY TIME (FIRE LANE); PROHIBITING PARKING ON
SUNDAY FROM 7:00 A. M. TO 1:00 P. M. ON THE EAST SIDE OF TULANE FROM
VILLANOVA TO NORTHWEST PARKWAY AND ON THE SOUTH SIDE OF
NORTHWEST PARKWAY FROM TULANE EAST A DISTANCE OF SIXTY FEET;
PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF
ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
DULY PASSED by the City Council of the City of University Park, Texas, on the 6th day
of November 2012.
APPROVED:
____________________________________
MAYOR
ATTEST:
____________________________________
CITY SECRETARY
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:ChristineGreen,PurchasingAgent
SUBJECT:CONSIDERANDACT:onthecooperativecontractpurchaseofreplacement vehicles
inthetotalamountof$204,041.75
BACKGROUND:
Followingisalistofvehiclestobepurchasedas scheduledreplacementsintheCity’sfleet:
ThesepurchasesmadethroughBuyBoardandStateCon tractsatisfythestatutorycompetitivebidding
requirements.
Vehicle Department PurchasingCoop Vendor Price
2013
Freightliner
Coronado
RockHaulerand
DumpTrailerfor
Infrastructure
Maintenance
BuyBoard
Contract#357-10
Freightlinerof
Austin $146,948.00
2013FordF150
Pickupwith
SuperCaband
standardlift
gate
Infrastructure
Maintenance–
Supervisor
Truck
BuyBoard
Contract#358-10 PhilpottMotors $24,877.75
2013Chevrolet
2500HDPickup
w/CrewCab
andstandardlift
gate
TrafficDivision
Truck
StateContract
072-A1
Caldwell
Country $32,216.00
RECOMMENDATION:
Staffrecommendspurchaseofthethreevehicleslis tedaboveinthetotalamountof$204,041.75.
ATTACHMENTS:
Memos,VPRs,andQuotesfor11-6-12VehiclesPurcha se
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onminutesoftheOctober16,201 2CityCouncilMeeting
BACKGROUND:
MinutesoftheOctober16,2012CityCouncilMeetin gareincludedfortheCouncil'sreview.
ATTACHMENTS:
October16,2012CityCouncilMtgMinutes
0,187(6
$*(1'$
&,7<&281&,/0((7,1*
&,7<2)81,9(56,7<3$5.7(;$6
&281&,/&+$0%(5±&,7<+$//
78(6'$<2&72%(5 30
3:04 - 4:06 P.M. PURSUANT TO THE AUTHORITY OF SECTION 551.071(2) OF THE
GOVERNMENT CODE, THE CITY COUNCIL MET IN CLOSED SESSION FOR A
PRIVILEGED COMMUNICATION WITH THE CITY ATTORNEY WITH REFERENCE TO
THE LEGAL RAMIFICATIONS OF PROPOSED SPECIAL CONDITIONS APPLICABLE TO
THE PARK CITIES YMCA ZONING APPLICATION. NO ACTION WAS TAKEN.
EXECUTIVE CONFERENCE ROOM, FIRST FLOOR, CITY HALL.
3UHVHQWDWWKH([HFXWLYH6HVVLRQZHUH0D\RU'LFN'DYLV0D\RU3UR7HP%RE&ODUN
&RXQFLOPHPEHU%RE%HJHUW&RXQFLOPHPEHU'DZQ0RRUH&RXQFLOPHPEHU7RPP\6WHZDUWDQG
&LW\$WWRUQH\5RE'LOODUG$OVRSUHVHQWZHUH&LW\0DQDJHU%RE/LYLQJVWRQ&LW\6HFUHWDU\/L]
6SHFWRU&KLHI3ODQQLQJ2IILFLDO+DUU\3HUVDXG&RPPXQLW\,QIRUPDWLRQ2IILFHU6WHYH0DFH
$VVLVWDQWWKH&LW\0DQDJHU*HRUJH(UWOH'LUHFWRURI3XEOLF:RUNV%XG6PDOOZRRGDQG$VVLVWDQW
'LUHFWRURI3XEOLF:RUNV-DFRE6SHHU
4:10 - 4:50 P.M. THE COUNCIL MET IN OPEN WORK SESSION TO RECEIVE AGENDA
ITEM BRIEFINGS FROM STAFF. NO ACTION WAS TAKEN. COUNCIL CONFERENCE
ROOM, 2ND FLOOR, CITY HALL.
'LUHFWRURI3XEOLF:RUNV%XG6PDOOZRRGUHYLHZHGWKHSURSRVHGRUGLQDQFHDGGUHVVLQJSDUNLQJ
UHVWULFWLRQVLQFHUWDLQORFDWLRQVDURXQGWKH3DUN&LWLHV%DSWLVW&KXUFKDQGWKH+LJKODQG3DUN
3UHVE\WHULDQ&KXUFK0U6PDOOZRRGVDLGLQVWDOOLQJSHUPDQHQWVLJQDJHZLOOUHGXFHWKHQHHGWR
FDOOLQVWDIIDIWHUKRXUVWRVHWXSWHPSRUDU\VLJQVGXULQJFKXUFKKRXUV
0U6PDOOZRRGUHYLHZHGDFRQWUDFWDGGHQGXPIRUZRUNXQGHUZD\LQVWUHHWULJKWVRIZD\DWWKH
608FDPSXV+HVDLGWKLVZRUNZLOOEHIXQGHGE\608+HDOVRUHTXHVWHGWKH&RXQFLODSSURYH
WKHFRQWUDFWVXEMHFWWRGHOHWLRQRIWKH/LPLWRI/LDELOLW\FODXVH
0U6PDOOZRRGUHYLHZHGDFRQWUDFWDGGHQGXPZLWK&3(QJLQHHULQJLQWKHDPRXQWRI
+HVDLGWKHFKDQJHUHIOHFWVDGGLWLRQDOZRUNLQDPLOHSHU\HDUSURMHFWDQGLVIXQGHGLQWKH&DSLWDO
3URMHFWV)XQG
0D\RU'DYLVEULHIO\GLVFXVVHGDUHTXHVWVXEPLWWHGE\<0&$UHSUHVHQWDWLYHVWRFRQVLGHUD
LQFUHDVHLQWKHVTXDUHIRRWDJHDOORFDWHGIRUWKHSURSRVHGH[SDQVLRQRIWKH<0&$IDFLOLW\DWWKH
2FWREHU&LW\&RXQFLO0HHWLQJ&RXQFLOPHPEHU%HJHUWVDLGKHQHHGHGPRUHWLPHWRUHYLHZWKH
LQIRUPDWLRQDQGVXJJHVWHGWKLVUHTXHVWEHSODFHGRQWKH1RYHPEHUDJHQGD&RXQFLOPHPEHU
6WHZDUW&RXQFLOPHPEHU0RRUH0D\RU3UR7HP&ODUNDQG0D\RU'DYLVFRQFXUUHG
&KLHI$GDPVEULHIHGWKH&RXQFLORQDSURSRVDOWRFRQWUDFWZLWK5HGIOH[6\VWHPVIRUFROOHFWLRQRI
RXWVWDQGLQJUHGOLJKWFDPHUDSKRWRHQIRUFHPHQWYLRODWLRQV&KLHI$GDPVVDLGDVSDUWRIWKH
FROOHFWLRQVHIIRUW5HGIOH[ZLOOQRWLI\WKH7H[DV'HSDUWPHQWRI0RWRU9HKLFOHVRIILQHV
RXWVWDQGLQJRYHU GD\V+HVDLGWKH'09ZLOOIODJWKRVHYHKLFOHVDQGRZQHUVZLOOQRWEHDEOH
WRUHJLVWHUWKHPXQWLOWKHILQHKDVEHHQSDLG&KLHI$GDPVVDLGDUHSUHVHQWDWLYHIURP5HGIOH[ZLOO
EHSUHVHQWWRDGGUHVVWKH&RXQFLOGXULQJWKHPHHWLQJ
$VVLVWDQW'LUHFWRURI3XEOLF:RUNV-DFRE6SHHUEULHIHGWKH&RXQFLORQDSURSRVDOWRDOORZ
IUDQFKLVHVIRUFRPPHUFLDOVROLGZDVWHFROOHFWLRQFRQVWUXFWLRQVLWHUROORIIDQGSRUWDEOHWRLOHWVIRU
DPRQWKO\IHHSDLGWRWKH&LW\
$VVLVWDQWWRWKH&LW\0DQDJHU*HRUJH(UWOHEULHIHGWKH&RXQFLORQWKHLPSOHPHQWDWLRQRI
FROOHFWLRQVRIWKHYROXQWDU\GRQDWLRQWRWKH&ROOHJH6FKRODUVKLS)XQGIRU&KLOGUHQRI&LW\
(PSOR\HHVYLDWKH&LW\XWLOLW\ELOOV+HVDLGRSWRXWSURFHGXUHVKDYHEHHQHVWDEOLVKHGDQGWKH
LQIRUPDWLRQZLOOEHLQFOXGHGRQXWLOLW\VWDWHPHQWVPDLOHGLQ1RYHPEHULIDSSURYHGE\WKH
&RXQFLO+HVDLGWKHUHZLOOEHVHYHUDOPHWKRGVWRRSWRXWLQFOXGLQJWKH5HVLGHQW2QOLQH&HQWHUD
KRXUWHOHSKRQHKRWOLQHHPDLORUE\FDOOLQJWKH8WLOLW\%LOOLQJ'HSDUWPHQW0U(UWOHDOVR
H[SODLQHGWKDWWKHFROOHFWHGGRQDWLRQVZLOOEHWUDQVIHUUHGGLUHFWO\WRWKH&LYLF)RXQGDWLRQIRUWKH
VROHXVHRIWKHVFKRODUVKLSSURJUDP+HVDLGKHDQWLFLSDWHVWKHFROOHFWLRQVWREHJLQZLWKWKH
'HFHPEHUVWDWHPHQWV
7KHUHZHUHQRIXUWKHUEULHILQJVIRUWKH&RXQFLODQG0D\RU'DYLVFORVHGWKHZRUNVHVVLRQ
7KH&LW\&RXQFLO0HHWLQJZDVFDOOHGLQWRVHVVLRQDW SPLQWKH&RXQFLO&KDPEHUDW&LW\
+DOO3UHVHQWZHUH&RXQFLOPHPEHU6WHZDUW0D\RU3UR7HP&ODUN0D\RU'DYLV&RXQFLOPHPEHU
0RRUHDQG&RXQFLOPHPEHU%HJHUW$OVRLQDWWHQGDQFHZHUH&LW\0DQDJHU/LYLQJVWRQDQG&LW\
$WWRUQH\'LOODUG
0D\RU'DYLVDVNHGWKH%R\6FRXWVDWWKHPHHWLQJWRDVVLVW&RXQFLOPHPEHU0RRUHLQ
OHDGLQJWKH3OHGJHRI$OOHJLDQFH7KHVFRXWVLQFOXGHG &DPSEHOO&RRNH7URRS
ZRUNLQJRQWKH&LWL]HQVKLSLQWKH&RPPXQLW\PHULWEDGJH 3DWULFN%DKU7URRS
&RPPXQLFDWLRQVPHULWEDGJH :LOO6PLWK7URRS&LWL]HQVKLSLQWKH&RPPXQLW\PHULW
EDGJH 5\DQ%DKU7URRS&RPPXQLFDWLRQVPHULWEDGJH DQG-RKQ'RQRKXH7URRS
&LWL]HQVKLSLQWKH&RPPXQLW\PHULWEDGJH
6WDIISUHVHQWLQFOXGHG 'LUHFWRURI+XPDQ5HVRXUFHV/XDQQH+DQIRUG'LUHFWRURI)LQDQFH
.HQW$XVWLQ/LEUDU\'LUHFWRU6KDURQ0DUWLQ$VVLVWDQW'LUHFWRURI3XEOLF:RUNV-DFRE
6SHHU$VVLVWDQWWRWKH&LW\0DQDJHU*HRUJH(UWOH$VVLVWDQW3DUN'LUHFWRU%UHQW-RQHV
&KLHI3ODQQLQJ2IILFLDO+DUU\3HUVDXG)LUH&KLHI5DQG\+RZHOO&LW\6HFUHWDU\/L]
6SHFWRU'LUHFWRURI3XEOLF:RUNV%XG6PDOOZRRG3ROLFH&KLHI*DU\$GDPV'LUHFWRURI
,QIRUPDWLRQ6HUYLFHV-LP&ULVZHOODQG&RPPXQLW\,QIRUPDWLRQ2IILFHU6WHYH0DFH
I.CALL TO ORDER
$,192&$7,21 &RXQFLOPHPEHU'DZQ0RRUH
%3/('*(2)$//(*,$1&( &RXQFLOPHPEHU'DZQ0RRUH%R\6FRXWV
&,1752'8&7,212)&281&,/ 0D\RU:5LFKDUG'DYLV
',1752'8&7,212)67$)) &LW\0DQDJHU%RE/LYLQJVWRQ
II.CONSENT AGENDA
Consent agenda approval recognizes November 16, 2012 as Arbor Day within the City of
University Park, Texas.
Consent Agenda approval authorizes NO PARKING Sunday, 7 a.m. to 1 p.m. along the
north curb of Villanova, east from Tulane to Baltimore; NO PARKING Sunday, 7 a.m. to 1
p.m. along the south curb of Villanova, east from Pickwick to Tulane; NO PARKING
ANYTIME along the east curb of Pickwick, north from Wentwood to Villanova; and,
elimination of temporary ONE WAY signs on Williams Parkway, north from McFarlin to
University.
ORDINANCE NO. 12/31
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING ON THE EAST SIDE OF PICKWICK LANE FROM
WENTWOOD TO VILLANOVA AT ANY TIME; PROHIBITING PARKING ON
SUNDAY FROM 7:00 A. M. TO 1:00 P. M. ON THE NORTH SIDE OF
VILLANOVA FROM TULANE TO BALTIMORE AND ON THE SOUTH SIDE OF
VILLANOVA FROM PICKWICK LANE TO TULANE; PROVIDING FOR THE
ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
Consent Agenda approval authorizes a contract addendum on a project approved by the
Council on July 17, 2012. This addendum will extend the project east from Airline along
SMU to Dublin. SMU will provide all funding for this project. Approval of the contract is
subject to the deletion of the Limit of Liability contract clause (Contract Item #10).
Consent Agenda approval will authorize Addendum No. 1 to the contract with C-P
Engineering in the amount of $101,284 for design of the 8" water main in Douglas north
from Lovers Lane to Colgate; 16" sanitary sewer in Douglas north from the Grassmere-
Hyer alley to the Caruth-Colgate alley; 8" water and 8" sanitary sewer in the Greenbrier-
Southwestern alley west from Douglas to Lomo Alto; and deletion of some work from base
contract.
&RXQFLOPHPEHU6WHZDUWPDGHDPRWLRQWRDSSURYHWKH&RQVHQW$JHQGDVXEMHFWWRGHOHWLRQRIWKH
$352&/$0$7,21 LQUHFRJQLWLRQRI$UERU'D\
%&216,'(5$1'$&7 RQDQRUGLQDQFHHVWDEOLVKLQJSDUNLQJUHVWULFWLRQVDORQJFHUWDLQ
VWUHHWVQHDU+LJKODQG3DUN3UHVE\WHULDQ&KXUFKDQG3DUN&LWLHV%DSWLVW&KXUFK
&&216,'(5$1'$&7 RQDQDGGHQGXPWRWKHFRQWUDFWZLWK5/*RRGVRQFRQVXOWLQJ
HQJLQHHUV
'&216,'(5$1'$&7 RQDQDGGHQGXPWRWKH&LW\¶VFRQWUDFWZLWK&3(QJLQHHULQJIRU
GHVLJQRIFHUWDLQXWLOLW\LPSURYHPHQWV
(&216,'(5$1'$&7 RQPLQXWHVRIWKH2FWREHU&LW\&RXQFLO0HHWLQJ
/LPLWRI/LDELOLW\FODXVHLQWKHFRQWUDFWDGGHQGXPZLWK5/*RRGVRQ0D\RU3UR7HP&ODUN
VHFRQGHGDQGWKHPRWLRQFDUULHGXQDQLPRXVO\
0D\RU'DYLVDGGUHVVHGWKHPHPEHUVRIWKHDXGLHQFH+HVWDWHGDWWKHLU2FWREHUPHHWLQJ
WKH&RXQFLODXWKRUL]HGDQH[SDQVLRQRIWKH<0&$IDFLOLW\OLPLWLQJWKHFRPSOHWHGVWUXFWXUH
WRVTXDUHIHHW0D\RU'DYLVVDLGVLQFHWKDWPHHWLQJ<0&$UHSUHVHQWDWLYHVKDYH
UHTXHVWHGFRQVLGHUDWLRQRIDGGLWLRQDOVTXDUHIRRWDJH0D\RU'DYLVVDLGWKHGHWDLOVRIWKH
<0&$UHTXHVWZHUHQRWDYDLODEOHXQWLOVKRUWO\EHIRUHWKH&RXQFLO0HHWLQJDQGWKHUHIRUH
WKH&RXQFLOQHHGVWLPHWRUHYLHZWKHLQIRUPDWLRQ+HDVNHGVWDIIWRSODFHWKLVLVVXHRQWKH
1RYHPEHUDJHQGD
&RXQFLOPHPEHU&ODUNVDLGWKLVUHTXHVWLVDFRXQWHUSURSRVDOIURPWKH<0&$IRUWKH
&RXQFLOWRFRQVLGHUDQGKHQHHGVPRUHWLPHWRSURFHVVWKHLQIRUPDWLRQEHIRUHPDNLQJD
GHFLVLRQ
&RXQFLOPHPEHU0RRUHVDLGZKHQWKH&RXQFLODSSURYHGDVIEXLOGLQJLWZDVWKH
ILUVWWLPH<0&$UHSUHVHQWDWLYHVKDGKHDUGWKDWVL]HOLPLWDWLRQ6KHVDLGVKHZRXOGDOVR
OLNHDGGLWLRQDOWLPHWRFRQVLGHUWKHFRXQWHUSURSRVDOIURPWKH<0&$
&KLHI$GDPVDGGUHVVHGWKH&RXQFLOUHJDUGLQJDSURSRVDOWRFRQWUDFWZLWK5HGIOH[7UDIILF
6\VWHPVIRU$XWRPDWHG6FRIIODZ3URMHFWFROOHFWLRQV
+HDVNHG0U'DYLG*OHQQRIWKHFRPSDQ\WRVXPPDUL]HWKHSURSRVDO0U*OHQQVDLGWKH
&LW\FXUUHQWO\LVXQGHUFRQWUDFWZLWK5HGIOH[WRSURYLGHSKRWRHQIRUFHPHQWDWIRXU
ORFDWLRQV0U*OHQQVDLGZKLOHRIYLRODWRUVHYHQWXDOO\SD\WKHFLYLOILQHWKHUHLV
DODUJHDPRXQWRIRXWVWDQGLQJILQHVWREHFROOHFWHG+HVDLGRQFHDYLRODWLRQLV GD\VSDVW
GXHLWJRHVLQWRFROOHFWLRQVDQGLQFXUVDQDGGLWLRQDOIHH0U*OHQQVDLG5HGIOH[KDVD
WXUQNH\SURJUDPWRFROOHFWWKHIHHVDQGWRIODJ GD\RXWVWDQGLQJDFFRXQWVZLWKWKH6WDWH
RI7H[DV+HVDLGWKHVWDWHZLOOQRWDOORZWKRVHYLRODWRUVWRUHJLVWHUWKHLUYHKLFOHVDVORQJDV
WKHILQHUHPDLQVXQSDLG0U*OHQQVDLGWKLVLVDJRRGPRWLYDWRUIRUFROOHFWLRQV
0U*OHQQPHQWLRQHGWKHUHLVFXUUHQWO\LQRXWVWDQGLQJILQHVRQWKHVHSKRWR
HQIRUFPHQWYLRODWLRQV+HHVWLPDWHGWKDWRIWKRVHYLRODWRUVVWLOORZQWKHYHKLFOH
PHDQLQJFDQSRWHQWLDOO\EHFROOHFWHGRQWKHRXWVWDQGLQJILQHV+HVDLG5HGIOH[ZLOO
FKDUJHSHUIODJIRUWKHLQLWLDOGRZQORDGWRWKHVWDWHEHFDXVHWKHILUVWEDWFKZLOOLQFOXGH
WKHSUHYLRXVVL[\HDUVRIRXWVWDQGLQJILQHV2QFHWKHLQLWLDOEDWFKKDVEHHQVXEPLWWHGWRWKH
'09KHVDLG5HGIOH[ZLOOFKDUJHSHUIODJ
0D\RU'DYLVDVNHGLIWKHUHZHUHDQ\TXHVWLRQVIRU0U*OHQQRU&KLHI$GDPV7KHUHZHUH
QRQHDQG0D\RU'DYLVDVNHGIRUDPRWLRQ
III.MAIN AGENDA
$&216,'(5$1'$&7 3URYLGHGLUHFWLRQWRVWDIIUHJDUGLQJFRQGLWLRQVIRUDGUDIW
RUGLQDQFHDGGUHVVLQJWKH<0&$UHTXHVWWRDPHQG3'
%&216,'(5$1'$&7 RQDUHVROXWLRQDSSURYLQJDQDJUHHPHQWZLWK5HGIOH[7UDIILF
6\VWHPV,QFDQGDQLQWHUORFDODJUHHPHQWZLWKWKH7H[DV'HSDUWPHQWRI0RWRU9HKLFOHVIRU
VFRIIODZVHUYLFHVUHODWHGWRXQSDLGFDPHUDJHQHUDWHGUHGOLJKWYLRODWLRQV
&RXQFLOPHPEHU0RRUHPDGHDPRWLRQWRDSSURYHDUHVROXWLRQDSSURYLQJDQDJUHHPHQWZLWK
5HGIOH[7UDIILF6\VWHPV,QFDQGDQLQWHUORFDODJUHHPHQWZLWKWKH7H[DV'HSDUWPHQWRI
0RWRU9HKLFOHVIRUVFRIIODZVHUYLFHVUHODWHGWRXQSDLGFDPHUDJHQHUDWHGUHGOLJKW
YLRODWLRQV&RXQFLOPHPEHU6WHZDUWVHFRQGHGDQGWKHPRWLRQFDUULHGXQDQLPRXVO\
RESOLUTION NO. 12-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, APPROVING AN AGREEMENT WITH REDFLEX TRAFFIC
SYSTEMS, INC. AND AN INTERLOCAL AGREEMENT WITH THE TEXAS
DEPARTMENT OF MOTOR VEHICLES, FOR SCOFFLAW SERVICES
RELATED TO AUTOMATIC PHOTO RED LIGHT VIOLATIONS;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENTS;
AND PROVIDING AN EFFECTIVE DATE.
&LW\0DQDJHU%RE/LYLQJVWRQDGGUHVVHGWKH&RXQFLODERXWDUHTXHVWIURPWKH&RPPXQLW\
'HYHORSPHQW'HSDUWPHQWWRXSJUDGHDSDUWWLPHEXLOGLQJLQVSHFWRUSRVLWLRQWRDIXOOWLPH
EXLOGLQJLQVSHFWRUSRVLWLRQ0U/LYLQJVWRQVDLGFRPPHUFLDOEXLOGLQJDFWLYLW\KDV
FRQWLQXHGWRLQFUHDVHDQGWKHQXPEHURILQVSHFWLRQVSHUVWDIIPHPEHUKDVLQFUHDVHGWRQHDU
WKHWRSHQGRIWKHLQGXVWU\VWDQGDUGHIIHFWLYHQHVVUDQJH+HDOVRVDLGWKDWZKLOHWKH
SRVLWLRQUHTXHVWZLOOQRWEHUHYHQXHQHXWUDOLWZLOOJHQHUDWHLQFUHDVHGIHHVWRKHOSSD\IRU
WKHDGGLWLRQDOSRVLWLRQ
0D\RU'DYLVDVNHGLIWKHUHZHUHDQ\TXHVWLRQVDERXWWKHUHTXHVWWRFRQYHUWWKHSDUWWLPH
EXLOGLQJLQVSHFWRUSRVLWLRQWRIXOOWLPH7KHUHZHUHQRQHDQGKHDVNHGIRUDPRWLRQ
0D\RU3UR7HP&ODUNPDGHDPRWLRQWRDSSURYHDUHTXHVWWRFRQYHUWWKHSDUWWLPHEXLOGLQJ
LQVSHFWRUSRVLWLRQWRDIXOOWLPHSRVLWLRQ&RXQFLOPHPEHU%HJHUWVHFRQGHGDQGWKHPRWLRQ
FDUULHGXQDQLPRXVO\
-DFRE6SHHUDGGUHVVHGWKH&RXQFLO+HVDLGWKH&RGHRI2UGLQDQFHVKDVDSURYLVLRQWR
DOORZIUDQFKLVHVIRUFRPPHUFLDOVDQLWDWLRQFRPSDQLHVWRSURYLGHUROORIIFRQWDLQHUVWR
FRQVWUXFWLRQVLWHV+HVDLGWKHRQO\RSWLRQIRURWKHUFRPPHUFLDOVROLGZDVWHLVXVHRIWKH
&LW\¶VFXELF\DUGGXPSVWHUVFROOHFWHGE\&LW\VWDII0U6SHHUVDLGKHKDVUHFHLYHG
LQTXLULHVIURPGHYHORSPHQWVUHTXHVWLQJRWKHURSWLRQVVXFKDVVWDWLRQDU\FRPSDFWRUVWR
UHGXFHWKHQXPEHURIUHTXLUHGGXPSVWHUV+HVDLGSURYLVLRQRIWKHVHVHUYLFHVZRXOGQRWEH
FRVWHIIHFWLYHIRUWKH&LW\WKHUHIRUHVWDIISURSRVHVWRH[SDQGWKHFXUUHQWIUDQFKLVH
SURYLVLRQVWRDOORZFRPPHUFLDOVDQLWDWLRQFRPSDQLHVWRSURYLGHVWDWLRQDU\FRPSDFWRU
VHUYLFHVDQGDGGLQSRUWDEOHWRLOHWVHUYLFHVRIIHUHGE\PDQ\RIWKHVDPHFRPSDQLHV+HVDLG
WKRVHFRPSDQLHVZRXOGUHPLWDPRQWKO\IUDQFKLVHIHHHTXDOWRRIWKHLUFROOHFWLRQVWR
SURYLGHWKRVHVHUYLFHV
0U6SHHUVDLGWKLVZRXOGKHOSORFDOEXVLQHVVHVREWDLQWKHVHUYLFHVWKH\DUHUHTXHVWLQJDQG
&&216,'(5$1'$&7 RQDUHTXHVWWRFRQYHUWWKHSDUWWLPHEXLOGLQJLQVSHFWRUSRVLWLRQWR
DIXOOWLPHSRVLWLRQ
'&216,'(5$1'$&7 RQDQRUGLQDQFHWRDPHQGWKH&LW\¶VFRPPHUFLDOVDQLWDWLRQ
IUDQFKLVHUHTXLUHPHQWV
FRPSHQVDWHWKH&LW\IRUWKHFRPPHUFLDOXVHRI&LW\WKRURXJKIDUHVE\WKRVHILUPV
&RXQFLOPHPEHU0RRUHPDGHDPRWLRQWRDSSURYHDQRUGLQDQFHDPHQGLQJWKH&LW\¶V
FRPPHUFLDOVDQLWDWLRQIUDQFKLVHUHTXLUHPHQWV&RXQFLOPHPEHU6WHZDUWVHFRQGHGDQGWKH
PRWLRQFDUULHGXQDQLPRXVO\
ORDINANCE NO. 12/32
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
ARTICLE 13.05 “SOLID WASTE” OF THE CODE OF ORDINANCES TO
REGULATE COMMERCIAL COLLECTION OF WASTE, INCLUDING
PORTABLE TOILETS; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
7KUHHPRUH%R\6FRXWVFDPHWRWKHPHHWLQJ7KHVFRXWVLQFOXGHG*UD\VRQ0F7DJJDUW7URRS
ZRUNLQJRQWKH&LWL]HQVKLSLQWKH&RPPXQLW\PHULWEDGJH :LOOLDP*REHU7URRS&LWL]HQVKLS
LQWKH:RUOGPHULWEDGJH DQG7XUQHU&KDPSLRQ7URRS&LWL]HQVKLSLQWKH&RPPXQLW\PHULW
EDGJH$OVRSUHVHQWZDV0V'RQQD*REHUWKHPHULWEDGJHFRXQVHORUDQGOHDGHUIRU7URRS
0D\RU'DYLVWKDQNHGWKHVFRXWVIRUDWWHQGLQJWKHPHHWLQJ
$VVLVWDQWWRWKH&LW\0DQDJHU*HRUJH(UWOHDGGUHVVHGWKH&RXQFLODQGDXGLHQFH+HVDLGDW
WKHLU6HSWHPEHUPHHWLQJWKH&RXQFLODXWKRUL]HGWKHLQFOXVLRQRIDGRQDWLRQLQ
PRQWKO\XWLOLW\ELOOVWRKHOSVXSSRUWWKH8QLYHUVLW\3DUN&LYLF)RXQGDWLRQ¶V&ROOHJH
6FKRODUVKLS)XQGIRU&KLOGUHQRI&LW\(PSOR\HHV0U(UWOHVDLGSHUWKH&RXQFLO¶V
GLUHFWLRQKHKDVSXWWRJHWKHUDUHVROXWLRQHVWDEOLVKLQJWKHSROLFLHVDQG
SURFHGXUHVLPSOHPHQWLQJWKHIXQGLQJ0U(UWOHVDLGVRPHRIWKHSROLFLHVLQFOXGHRSWRXW
SURYLVLRQVHVWDEOLVKLQJWKHHIIHFWLYHGDWHIRUWKHSURJUDPUHIXQGSURFHGXUHVDQGRWKHU
DGPLQLVWUDWLYHGHWDLOV
0D\RU3UR7HP%RE&ODUNDVNHG0U(UWOHKRZPDQ\&LW\DFFRXQWVDUHHOLJLEOHWR
SDUWLFSDWHLQWKHSURJUDP0U(UWOHVDLGWKHUHDUH XWLOLW\DFFRXQWVWKDWFDQSRWHQWLDOO\
FRQWULEXWH+HPHQWLRQHGWKDWFXVWRPHUVKDYHRSWHGRXWRIWKHFRQWULEXWLRQWRGDWH
&RXQFLOPHPEHU%HJHUWDVNHGLIFLWL]HQVZLOOEHSURYLGHGHYHU\RSSRUWXQLW\WRRSWRXWRIWKH
SURJUDP0U(UWOHVDLGFXVWRPHUVFDQRSWRXWWKURXJKDZHEVLWHLQWHUIDFHDKRXUYRLFH
PHVVDJHOLQHRUE\FDOOLQJRUHPDLOLQJ8WLOLW\%LOOLQJVWDII
0U(UWOHVWDWHGEHJLQQLQJLQ1RYHPEHUDZRUGPHVVDJHZLOOEHSULQWHGRQXWLOLW\ELOOV
ZLWKLQVWUXFWLRQVRQRSWLQJRXW7KHPHVVDJHZLOODOVRLQIRUPFXVWRPHUVKRZWRUHTXHVW
UHIXQGVRIWKHGRQDWLRQIRUXSWRWZHOYHPRQWKV
7KHUHZHUHQRIXUWKHUTXHVWLRQVIRU0U(UWOHDQG0D\RU'DYLVDVNHGIRUDPRWLRQ
&RXQFLOPHPEHU6WHZDUWPDGHDPRWLRQWRDSSURYHDUHVROXWLRQHVWDEOLVKLQJSROLFLHVIRUWKH
LPSOHPHQWDWLRQRIWKH&ROOHJH6FKRODUVKLS3URJUDP&RXQFLOPHPEHU%HJHUWVHFRQGHGDQG
WKHPRWLRQFDUULHGXQDQLPRXVO\
(&216,'(5$1'$&7 RQDUHVROXWLRQHVWDEOLVKLQJSROLFLHVIRUWKHLPSOHPHQWDWLRQRIWKH
&ROOHJH6FKRODUVKLS3URJUDP
RESOLUTION NO. 12-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AUTHORIZING ADDITION OF A VOLUNTARY DONATION
AMOUNT TO MONTHLY RESIDENTIAL AND COMMERCIAL UTILITY BILLS;
AUTHORIZING THE CITY MANAGER TO TRANSFER THE AMOUNT OF
DONATIONS TO THE COLLEGE SCHOLARSHIP FUND FOR CHILDREN OF
CITY EMPLOYEES; AND PROVIDING AN EFFECTIVE DATE.
7KHUHZHUHQRUHTXHVWVWRDGGUHVVWKH&RXQFLOIURPWKHIORRUDQG0D\RU'DYLVDGMRXUQHGWKH
PHHWLQJ
&RQVLGHUHGDQGDSSURYHGWKLVWKGD\RI1RYHPEHU
BBBBBBBBBBBBBBBBBBBBBBBB
:5LFKDUG'DYLV0D\RU
$77(67
BBBBBBBBBBBBBBBBBBBBBBBBBBBB
(OL]DEHWK6SHFWRU&LW\6HFUHWDU\
IV.ITEMS FROM THE FLOOR
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:RobbieCorder,DirectorofCommunityDevelopment
SUBJECT:CONSIDERANDACT:toprovidedirectiontostaffonarequestbytheP arkCities
YMCAtoamendPlannedDevelopmentDistrictPD-12
BACKGROUND:
DuringitsregularmeetingonOctober16,2012the CityCounciladdressedarequestbythePark
CitiesYMCA(PCY)foradditionalsquarefootageabo vethe52,000sq.ft.approvedbytheCity
Council.Therequestisforanadditionaltenperc ent(10%)ofnon-activityspace,whichwould
increasethemaximumsquarefootageofthedevelopm entto57,200.TheCityCouncilannouncedat
thatmeetingtheywouldprovidedirectiontostaff attheNovember6thmeeting.
StaffspecificallyrequestsdirectionfromtheCity Councilwithregardtothesizeoftheproposed
developmentandanyspecificdirectionregardingPD conditionsandtheresidentialparking
district.Asmorethan20%ofthepropertieswithi n200feetofthesubjectsiteareopposedtothe
proposedzoningamendment,approvalofthisrequest willrequireavoteofatleastfourmembersof
theCityCouncil.
Thefollowingitemshavebeenattached:
Aside-by-sidecomparisonofPDconditionsasdevel opedbystaffandthePlanning&Zoning
CommissionversusthePDconditionsmostrecentlys ubmittedbythePCY.Conditionson
theleftsideofthedocumentweredevelopedthroug hthepublichearingprocesswithP&Zand
staff.Conditionsontherightsideofthedocume ntweredevelopedandsubmittedby
thePCY.
AsummarymapofresponsesreceivedbyUniversityP arkresidentsbeforetheCityCouncil
votedtolimitthemaximumsizeto52,000squarefe et.
SummarymapofresponsesreceivedaftertheOct.16 CouncilmeetingthroughOct.31.
DraftResidentialParkingDistrictordinanceandpe tition.
TableprovidedbyPCYsummarizingsquarefootagebr eakdown.
ATTACHMENTS:
Side-by-sideComparisonPDConditions
SummaryMapofResponsesbeforeCouncilApprovalof 52,000sq.ft.
SummaryMapofResponsesSince10/16CityCouncilM eeting
DraftResidentialParkingDistrictOrdinance
TableofSquareFootageBreakdownProvidedbyPCY
1
PD Conditions from Staff and P&Z
A. Permitted Land Use: PC YMCA
Primary and accessory uses associated with the functions and
activities of the YMCA to include, but not limited to the following:
a. Pre-K and daycare classrooms -7,189 sq. ft.
limited to a maximum enrollment of 60
b. Gymnasium -10,481 sq. ft.
c. Indoor pools -13,049 sq. ft.
d. Adult fitness - 7,087 sq. ft.
e. Multi purpose, racquetball etc. - 7,571 sq. ft.
f. Administration offices - 4,609 sq. ft.
g. Locker rooms, restrooms, Lobby - 15,014 sq. ft.
h. Outdoor playground located on the north
side of the subject site.
B. Maximum Building Size:
The maximum gross floor area of the proposed development shall
not exceed 65,000 sq. ft.
PD Conditions from YMCA
A. Permitted Land Use: Park Cities YMCA ("YMCA")
Primary and accessory uses associated with the functions and
activities of the YMCA to include, but not limited to the following,
with maximum allowable areas for each to be established on the
detailed site plan:
a. Non-Activity Areas
i. Circulation, Restrooms, Storage, Equipment Rooms,
Locker Rooms, or other areas which do not create
additional parking need
b. Activity and Office Areas
i. Pre-K and daycare classrooms and related support;
limited to a maximum enrollment of 60 children
ii. Gymnasium
iii. Indoor pools
iv. Fitness and Spin
v. Multi-purpose
vi. Administration offices
B. Maximum Building Size:
The air-conditioned area above-grade structure ("Facility") shall
not exceed the following. Any unused Activity and Office Areas
may be used to increase the Non-Activity Area:
Non-Activity Areas 8,470 square feet
Activity and Office Areas 43,530 square feet
Total 52,000 square feet
An additional 10% of the Total shown above shall also be
permitted for any required circulation, restroom, storage,
equipment room, locker room or other areas which do not create
additional parking need, in addition to that shown above.
2
PD Conditions from Staff and P&Z
C. Building Setbacks:
All building setbacks measured from the property line and shown
on the conceptual site plan as follows:
a. Minimum front yard setback along Preston Road: 45 ft
b. Side yard setback on north side along Shenandoah: 147ft
c. Side yard setback on south side along Normandy: 49 ft
d. Rear yard setback along the Connerly frontage: 18 ft
e. A screened service area for dumpsters and outdoor storage is
shown attached to the southeast corner of the building. The
primary building is setback 34 feet at that location.
f. Permanent foundation structural supports at underground
garage may not extend past property line and any temporary
supports shall comply with all City codes and policies in effect
at the time of construction. Drawings prepared by a State of
Texas licensed professional engineer, providing all design
calculations being employed to resist lateral soil loads as
specified in Section 1610 of the 2009 IBC shall be submitted
with the plans for permit.
D. Building Standards:
a. Two stories above grade with parking garage below grade
providing for a minimum of 300 parking spaces
b. Maximum building height of 35 feet except that the
Gymnasium may be constructed with a maximum height not to
exceed 44 feet
c. Maximum plate line height 31 feet
d. Building materials: Insulated glass with dark annodized
aluminum frame; prefinished wood siding; natural stone
veneer, stucco veneer and standing seam metal roof.
e. FAR: 0.443
f. The parking garage shall be located as shown on the
conceptual site plan.
PD Conditions from YMCA
C. Building Setbacks:
All building setbacks measured from the property line and shown
on the conceptual site plan as follows:
a. Minimum front yard setback along Preston Road: 45 ft
b. Side yard setback on north side along Shenandoah: 147 ft
c. Side yard setback on south side along Normandy: 49 ft
d. Rear yard setback along the Connerly frontage: 18 ft
e. A screened service area for dumpsters and outdoor storage is
shown attached to the southeast corner of the building. The
primary building is setback 34 feet at that location.
f. Permanent foundation structural supports at underground
garage may not extend past property line and any temporary
supports shall comply with all City codes and policies in effect
at the time of construction. Drawings prepared by a State of
Texas licensed professional engineer, providing all design
calculations being employed to resist lateral soil loads as
specified in Section 1610 of the 2009lBC shall be submitted
with the plans for permit.
D. Building Standards:
a. Two stories above-grade with parking garage below-grade
providing for minimum parking spaces as set forth herein
b. Maximum building height of 35 feet except that the
Gymnasium may be constructed with a maximum height not to
exceed 44 feet
c. Maximum plate line height 31 feet
d. Building materials: Insulated glass with dark anodized
aluminum frame; prefinished wood siding; natural stone
veneer, stucco veneer and standing seam metal roof.
e. The parking garage shall be located as shown on the
conceptual site plan.
3
PD Conditions from Staff and P&Z
E. Parking:
a. An underground garage with a minimum of 300 parking spaces
shall be provided for the proposed development. Carbon
monoxide or like sensor(s) will be installed and will
regulate the operation of the exhaust fans for the Parking
Garage. Noise levels from exhaust fans shall not exceeded
71dB at any property line. At grade spaces serving the drop
off lane on Preston shall be a minimum of 23 feet in length.
b. Details for the parking garage to include design of parking
layout, drive aisle width, parking space dimension, turning
radii, access ramps and number of spaces shall be provided
with the detailed site plan. Driveway ramp shall comply with
Article 3.12 of the City Code of Ordinances.
F. Landscape Development Plan:
a. Perimeter trees shown on the conceptual site plan shall be
evergreen with a minimum of 5” caliper and 9 feet in height at
the time of installation.
b. Trees along the Normandy frontage in full view of the single
family homes shall be installed and maintained prior to the
opening and use of the parking garage.
c. A perimeter fence will be installed around the playground with
limited access through gates located in close proximity to the
drop off lane on Preston Road and at the midpoint of the
playground on Connerly Drive.
d. The detailed landscape development plan will provide details
for shrubs and groundcover and include specie, caliper, height
and location of all trees.
e. All landscaping shall be irrigated and must be in place prior to
the issue of a certificate of occupancy.
PD Conditions from YMCA
E. Parking:
a. An underground garage ("Parking Garage") for not less than
one vehicle per 217 square feet of air conditioned space shall
be provided. In the event the Parking Garage or any other
below grade area is conditioned, its area shall not count to the
maximum above-grade square footage referenced herein.
b. Carbon monoxide or like sensor(s) will be installed and will
regulate the operation of the exhaust fans for the Parking
Garage.
c. At grade spaces serving the drop off lane on Preston shall be a
minimum of 23 feet in length.
d. Details for the Parking Garage to include design of parking
layout, drive aisle width, parking space dimension, turning
radii, access ramps and number of spaces shall be provided
with the detailed site plan. Driveway ramp shall comply with
Article 3.12 of the City Code of Ordinances.
F. Landscape Development Plan:
a. Perimeter trees shown on the conceptual site plan shall be
evergreen with a minimum of 5" caliper and 9 feet in height at
the time of installation.
b. Trees along the Normandy frontage in full view of the single
family homes shall be installed and maintained prior to
receiving a Certificate of Occupancy.
c. A perimeter fence will be installed around the playground with
limited access through gates located in close proximity to the
drop off lane on Preston Road and at the midpoint of the
playground on Connerly Drive.
d. The detailed landscape development plan will provide details
for shrubs and groundcover and include specie, caliper, height
and location of all trees.
e. All landscaping shall be irrigated and must be in place prior to
the issue of a certificate of occupancy.
4
PD Conditions from Staff and P&Z
G. Signage:
All new signs on the site must be in compliance with the City of
University Park sign regulations in effect at the time of the sign
permit application.
H. Dumpsters:
Refuse or trash containers will be located in the Service Area
and all trash and recyclable pickups from the containers will
be conducted by the City of University Park. The specific
location of dumpsters for the proposed development shall be
shown on the detailed site plan. The final design and placement of
dumpsters is subject to the approval of the Director of Public
Works.
I. Utilities:
The size and location of all water and sewer taps for the proposed
development shall be shown on the detailed site plan and shall be
reviewed and approved by the Director of Public Works prior to
the issue of a building permit.
J. External Walls:
Detailed specs including color and texture of all materials used for
external cladding of the building shall be provided with the
detailed site plan.
K. Sidewalks:
A continuous side walk is required around the perimeter of the
building. Details to be shown on the detailed site plan.
L. External Lighting:
Location, mounting height and photometric details for all external
light fixtures on the site shall be provided on the detailed site plan.
Exterior lighting overflow/spillage shall not exceed five (5) foot
candles at the mid-point of any surrounding city street.
PD Conditions from YMCA
G. Signage:
All new signs on the site must be in compliance with the City
of University Park sign regulations in effect at the time of the
sign permit application.
H. Dumpsters:
Refuse or trash containers will be located in the Service Area
and all trash and recyclable pickups from the containers will be
conducted by the City of University Park. The specific location
of dumpsters for the proposed development shall be shown on
the detailed site plan. The final design and placement of
dumpsters is subject to the approval of the Director of Public
Works.
I. Utilities:
The size and location of all water and sewer taps for the
proposed development shall be shown on the detailed site plan
and shall be reviewed and approved by the Director of Public
Works prior to the issue of a building permit.
J. External Walls:
Detailed specs including color and texture of all materials used
for external cladding of the building shall be provided with the
detailed site plan.
K. Sidewalks:
A continuous side walk is required around the perimeter of the
building. Details to be shown on the detailed site plan.
L. External Lighting:
Location, mounting height and photometric details for all
external light fixtures on the site shall be provided on the
detailed site plan. Exterior lighting overflow/spillage shall not
exceed five (5) foot candles at the mid-point of any
surrounding city street.
5
PD Conditions from Staff and P&Z
M. Exhaust Fans:
Noise from exhaust fans installed in the parking garage may not
exceed current ambient levels of 71 dB at the property line.
Noise in excess of this level shall be attenuated. Fans shall be
programmed to shut off at the close of business.
N. Traffic Study:
PC YMCA is required to pay the full cost for a comprehensive
traffic study to be conducted approximately 12 months after a
certificate of occupancy has been issued for the new facility. The
traffic study shall be performed by a consultant selected by the
City Council and the YMCA shall pay the cost for any future
traffic control measures or studies deemed necessary by the City
Council.
O. Hours of Operation:
Maximum hours of operation of the Facility shall be as follows:
Monday through Friday 5:30 a.m. to 9:00 p.m.
Saturday 7:00 a.m. to 6:00 p.m.
Sunday 2:00 p.m. to 5:00 p.m.
P. Interior Lighting:
Interior lights visible from the exterior will be turned off no
later than thirty minutes of operation closing, except in the
areas being cleaned, provided that, with the exception of
emergency and code-required lighting, interior lighting will be
turned off no later than 11:30 p.m and lock-ins held in spaces
with blackout shades fully extended.
PD Conditions from YMCA
M. Exhaust Fans:
Noise from exhaust fans installed in the parking garage may
not exceed current ambient levels of 71 dB at the property
line. Noise in excess of this level shall be attenuated. Fans
shall be programmed to shut off at the close of business to
the extent allowed by the building code.
N. Traffic Study:
Upon written notice from the City of University Park
Director of Community Development within the first 12
months after issuance of the initial certificate of occupancy,
YMCA is required to pay the full cost for a comprehensive
traffic study to be conducted approximately 2 months after
any such notice. Such traffic study shall be performed by a
consultant selected by the City Council and the YMCA shall
pay the cost for any future traffic control measures or
studies deemed necessary by the City Council.
O. Hours of Operation:
Maximum hours of operation of the Facility shall be as
follows:
Monday through Friday 5:30 a.m, to 9:00 p.m.
Saturday 7:00 a.m, to 6:00 p.m,
Sunday 2:00 p.m. to 5:00 p.m.
P. Interior Lighting:
Interior lights visible from the exterior will be turned off no
later than thirty minutes of operation closing, except in the
areas being cleaned, provided that, with the exception of
emergency and code-required lighting, interior lighting will
be turned off no later than 11:30 p.m and lock-ins held in
spaces with blackout shades fully extended.
6
PD Conditions from Staff and P&Z
Q. Vehicles Parked in the Service Area:
No vehicles taller than the screening wall in the Service Area
shown on Exhibit “A”, will be parked overnight. No structures
or storage items will erected or placed in the Service Area that
are taller than the screening wall.
R. Construction standard:
The Facility will be constructed in substantial compliance with
the conceptual site plan, building elevations and renderings
approved by the City Council and referenced Exhibit “A”
and Representative Facility Images and Materials (Exhibit
“B”) attached hereto, as determined by the Director of
Community Development for the City of University Park and
shall further comply with all applicable City codes then in
effect.
S. Service Area:
The Service Area will be gated, and the gate will be a metal-
framed gate with an exterior face using wood similar to, or the
same as, the wood on the Facility, and will have an automatic
opener and closer to keep the service gate closed when the
Service Area is not in use.
PD Conditions from YMCA
Q. Vehicles Parked in the Service Area:
No vehicles taller than the screening wall in the Service
Area shown on Exhibit "A", will be parked overnight. No
structures or storage items will erected or placed in the
Service Area that are taller than the screening wall.
R. Construction standard:
The Facility will be constructed in substantial compliance
with the conceptual site plan, building elevations and
renderings approved by the City Council and referenced
Exhibit "A" and Representative Facility Images and
Materials (Exhibit "B") attached hereto and as further
developed at the time of detailed site plan. Substantial
compliance shall be as determined by the Director of
Community Development for the City of University Park
and the improvements shall further comply with all
applicable City codes then in effect.
S. Service Area:
The Service Area will be gated, and the gate will be a metal-
framed gate with an exterior face using wood similar to, or
the same as, the wood on the Facility, and will have an
automatic opener and closer to keep the service gate closed
when the Service Area is not in use.
7
PD Conditions from Staff and P&Z
T. Parking and Delivery During Construction:
Construction activities within the PD will be conducted under
City of University Park building and city codes. Parking for
construction workers’ vehicles will be located off-site and
workers will be transported to and from the construction site,
provided that, when the Parking Garage is available for use, it
can be used for parking construction workers’ vehicles. All
deliveries of construction materials to the construction site will
begin no earlier than 9:00 am and will end by 4:00 pm Monday
through Saturday. Construction contractor(s) will make
reasonable efforts to receive deliveries through the Normandy
Avenue/Preston Road intersection entrance, understanding
that this might not be possible at varying time during
construction.
U. Staging and Screening:
No residential streets will be used for continuous staging of
construction work and or materials. Any significant exterior
construction areas shall be fenced to screen the site including a
green screening material placed on the fence, maintenance or
landscaping work excluded, all in accordance with the city
codes. (See items Z & CC for comparison)
V. Full Time Liaison:
The YMCA shall provide a full-time liaison that has authority
during to respond to questions and complaints from the nearby
citizens during the construction period. A phone number for
this contact will be provided to all property owners from the
St. Andrews Neighborhood Association (“SANA”) and the
West of Preston Neighbors (“WPN”) and posted on the job site
where it can be readily found by interested parties.
PD Conditions from YMCA
T. Parking and Delivery During Construction:
Construction activities within the PD will be conducted under
City of University Park building and city codes. Parking for
construction workers' vehicles will be located off-site and
workers will be transported to and from the construction site,
provided that, when the Parking Garage is available for use, it
can be used for parking construction workers' vehicles. All
deliveries of construction materials to the construction site will
begin no earlier than 9:00 am and will end by 4:00 pm Monday
through Saturday. Construction contractor(s) will make
reasonable efforts to receive deliveries through the Normandy
Avenue/Preston Road intersection entrance, understanding that
this might not be possible at varying time during construction.
U. Staging and Screening:
No residential streets will be used for continuous staging of
construction work and or materials. Any significant exterior
construction areas shall be fenced to screen the site including a
green screening material placed on the fence, maintenance or
landscaping work excluded, all in accordance with the city
codes.
V. Full Time Liaison:
The YMCA shall provide a full-time liaison that has authority
during to respond to questions and complaints from the nearby
citizens during the construction period. A phone number for
this contact will be provided to all property owners from the
St. Andrews Neighborhood Association ("SANA") and the
West of Preston Neighbors ("WPN") and posted on the job site
where it can be readily found by interested parties.
8
PD Conditions from Staff and P&Z
Additional Boilerplate Conditions:
W. Construction Vehicles: No parking of construction vehicles or
equipment will be permitted on City streets. If space is available,
all parking shall be accommodated on the site. If available space is
inadequate, the developer shall provide off-site parking and shuttle
workers to the site. Parking of construction vehicles on City streets
which are closed for construction must be approved by the Director
of Public Works.
X. Construction Hours: Unless written permission is granted by the
Director of Public Works, construction work on the site is
restricted to Monday through Saturday from 7:00 a.m. to 6:00 p.m.
Y. Background Checks: Background checks will be performed by the
contractors for all construction workers prior to them working on
the site. Information relating to background checks will be kept on
file by the contractors. A convicted felon or pedophile will be
barred from working on the site.
Z. Screening Fence: The construction site will be screened with a
temporary eight foot (8') screening fence of dark green or black
windscreen fabric, or other material approved by the Community
Development Director, and installed on a chain link fence. (See
items U and CC for comparison)
AA. Explosives: No explosives shall be used in the construction
operations.
BB. Security: The developer shall provide and pay the costs for
adequate security and traffic control around the campus for all
functions.
PD Conditions from YMCA
Additional Boilerplate Conditions:
W. Construction Vehicles: No parking of construction vehicles or
equipment will be permitted on City streets. If space is available, all
parking shall be accommodated on the site. If available space is
inadequate, the developer shall provide off-site parking and shuttle
workers to the site. Parking of construction vehicles on City streets
which are closed for construction must be approved by the Director
of Public Works.
X. Construction Hours: Unless written permission is granted by the
Director of Public Works, construction work on the site is restricted
to Monday through Saturday from 7:00 a.m. to 6:00 p.m.
Y. Background Checks: Background checks will be performed by the
contractors for all construction workers prior to them working on the
site. Information relating to background checks will be kept on file
by the contractors. A convicted felon or pedophile will be barred
from working on the site.
Z. Screening Fence: The construction site will be screened with a
temporary six foot (6') screening fence of dark green or black
windscreen fabric, or other material approved by the Community
Development Director, and installed on a chain link fence.
AA. Explosives: No explosives shall be used in the construction
operations, except may be expressly approved in writing by the City.
BB. Modifications to the Site Plan: The City Manager or his designated
representative, the Community Development Director, may authorize
changes to the site plan provided that such changes do not materially
alter the basic relationship of the proposed development to the
adjacent property, and which do not alter the uses permitted
9
Additional Staff PD Conditions for Council Consideration
CC. Screening Fence: The construction site will be screened while
construction is ongoing with a temporary eight foot (8’) screening
fence constructed with plywood and painted green or other
material approved by the Community Development Director.
(See items U and Z for comparison)
DD. Traffic Control Plan: The YMCA will submit a traffic control
plan for review and approval by the Director of Public Works
before construction commences on the site and before any change
in traffic flows or street closures around the subject property.
EE. Noise Attenuation Screening Wall: The YMCA will install a
screening wall around the construction site designed to reduce
noise during excavation and construction of the below grade
parking garage. The wall shall be 20 feet in height constructed
with a structural frame and include the following specifications:
1. Flame spread does not exceed 25 when tested in accordance
with ASTM E84, NFPA 255 and UL 723
2. Resistance to microbial growth (ASTM C 1338)
3. Noncombustible (ASTM E 138)
Additional Site Plan Amendments
The site plan needs to be amended to show the overall size reduction in
the square footage. The site plan is an exhibit to the ordinance.
FF. Elevator Access & Playfield Bleachers: An additional elevator
shall be installed on the north side of the parking garage to facilitate
easy and convenient access to the playing field. Bleachers shall be
located as close as possible to the additional elevator.
Parking
Please see the attached analysis from Kevin St. Jacques for peak
parking demand with a 52,000 square foot plus 10% non activity space
YMCA facility.
REVIEW OF PC YMCA – UPDATED SPACE PLANNING
September 13, 2012
Required Parking Considering SF Reduction
Freese & Nichols TIA Peer Review recommended requirement of 330 spaces
Non Activity Space
o Minor misc reductions
o No change to traffic impact / parking 0
Office Areas
o Reduced from 4,380 to 2,980
o Change review from ”add 3 spaces & traffic” to no change -3
Activity Space
o Pre-K / Child Watch / RISE
Very small reduction = no change
Per DeShazo 08-20-12 memo, reduce PM parking from 22 spaces
to 8 spaces, and associated traffic (PM only) -14
o GYM
Over 1,000 SF smaller / assumed still having 2 basketball games
If 2 concurrent basketball games, no change 0
o Pool Area
Over 1,000 SF smaller
Still holding concurrent activities, no change 0
o Fitness / Spin
Adds 300 SF
Consider “add” sufficient space for 1 additional station +1
o Multi-Purpose
Adds 100 SF
No change to traffic 0
Subtotal - Reduction in required parking -16
o Thus, 290 AM / 330 PM peak parking demand on a busy day becomes
288 AM / 314 PM
MAX PARKING DEMAND = 314 – 16 (church) – 7 (Preston RD) 291
AGENDAMEMO
(11/6/2012AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LuanneHanford
SUBJECT:CONSIDERANDACT:ontheEmployeeHealthPlanrenewalfromCignaint he
amountof$523,014
BACKGROUND:
Thehealthplanrenewalwasabitofanodysseythi syear,butoncewewereabletoresolveamajor
issue,Cigna(ourcurrentcarrier)submittedarene walthatisquitefair,givenourrecentclaims
history.Duringtherenewalnegotiations,Ikeptt heEmployeeBenefitsCommitteechairman,Roger
Lambourn,informedontheprocess.Asyouprobably know,RogeristhePresidentofLockton
Dunning,whichprovidesbrokerservicesforhealth plans.Assuch,Ihavegreatrespectfor
hisexpertiseinthisarea.Oncethefinalnumbers weresubmittedbyCigna,RogermetwithBob
Livingstonandmetodiscusstherenewalnumbersco mparedtowhatwasbudgetedforFY2012-13.
Afterdiscussingthenumbers,wecametotheconclu sionthatwewouldneedtoincreaseboththe
employees'contributionsandtheCity'scontributio nsby10%inordertocoverthecostofthestop
losspremiums,administrativecosts,andexpectedc laimsof$2.5million.Ifapproved,wewill
increasetheemployeepremiumseffectiveJanuary1,2013,andtheCity'sadditionalcontributionwill
bepaidfromSelf-InsuranceFundreservesandeffec tedthroughabudgetamendmentbeforetheend
ofthefiscalyear.
Wehavebeenfortunatetohavenoincreasesinempl oyeepremiumsforsixstraightyears.The
increaseweareproposingwillraisetheEmployeeO nlypremiumby$1.75perpayperiod.The
increaseperpayperiodfordependentcoverageis:Employee+Spouse-$13.50,Employee+Child
(ren)-$11.25,andEmployee+Family-$21.25.Si ncewearerequiredtonotifyemployeesof
changestothehealthplannolaterthan60dayspr iortotheplanyear,timingwasverytight.Roger
suggestedthatIpolltheEmployeeBenefitsCommitt eemembersbye-mail.Ie-mailedallofthe
memberstheinformationabouttherenewalincluding therecommendationtoincreaseemployee
premiums.Allofthemembersconcurredwiththere commendation.
RECOMMENDATION:
ApprovehealthplanrenewalwithCignaintheamoun tof$523,014whichwillrequirea10%increase
inemployeeandCitycontributions.
FUNDINGSOURCE:
EmployeecontributionsandSelf-InsuranceFundrese rves.
ATTACHMENTS:
Spreadsheetdetailingtherenewal
Memotoemployeesregardingpremiumincrease
Spreadsheetoncurrentstatusofhealthplan
SE
L
F
-
I
N
S
U
R
A
N
C
E
F
U
N
D
E
X
P
E
N
D
I
T
U
R
E
S
SE
L
F
-
I
N
S
U
R
A
N
C
E
F
U
N
D
R
E
V
E
N
U
E
S
20
1
2
20
1
3
20
1
2
2013
Ad
m
i
n
&
N
e
t
w
o
r
k
F
e
e
s
10
2
,
8
7
6
$
10
6
,
4
9
2
$
Ci
t
y
C
o
n
t
r
i
b
u
t
i
o
n
2,
0
8
0
,
0
0
0
$
2,277,000$ w/10% incr.
In
d
i
v
i
d
u
a
l
S
t
o
p
L
o
s
s
35
3
,
6
2
3
$
39
8
,
5
3
0
$
Em
p
l
o
y
e
e
C
o
n
t
r
i
b
.
55
2
,
6
6
3
$
602,663$ w/10% incr.
($
7
5
,
0
0
0
p
e
r
c
l
a
i
m
)
Re
i
m
b
u
r
s
e
m
e
n
t
s
31
3
,
5
0
4
$
300,000$
Ag
g
r
e
g
a
t
e
S
t
o
p
L
o
s
s
17
,
1
4
6
$
17
,
9
9
2
$
(p
r
o
j
e
c
t
e
d
)
(1
2
5
%
o
f
e
x
p
e
c
t
e
d
c
l
a
i
m
s
)
TO
T
A
L
2,
9
4
6
,
1
6
7
$
3,179,663$
Ex
p
e
c
t
e
d
C
l
a
i
m
s
2,
3
0
4
,
0
0
0
$
2,
5
0
6
,
0
0
0
$
Ex
p
e
c
t
e
d
C
o
s
t
s
2,
7
7
7
,
7
6
9
$
3,
0
2
8
,
5
2
2
$
SU
M
M
A
R
Y
Ex
p
e
c
t
e
d
I
n
f
l
o
w
s
2,
9
4
6
,
1
6
7
$
3,179,663$
Ex
p
e
c
t
e
d
C
o
s
t
s
2,
7
7
7
,
7
6
9
$
3,028,522$
16
8
,
3
9
8
$
151,141$
CI
T
Y
O
F
U
N
I
V
E
R
S
I
T
Y
P
A
R
K
,
T
E
X
A
S
SE
L
F
-
I
N
S
U
R
E
D
E
M
P
L
O
Y
E
E
H
E
A
L
T
H
P
L
A
N
P
E
R
F
O
R
M
A
N
C
E
CA
L
E
N
D
A
R
Y
E
A
R
2
0
1
2
20
1
1
J
a
n
-
1
2
F
e
b
-
1
2
M
a
r
-
1
2
A
p
r
-
1
2
M
a
y
-
1
2
J
u
n
-
1
2
J
u
l
-
1
2
A
u
g
-
1
2
S
e
p
-
1
2
O
c
t
-
1
2
N
o
v
-
1
2
D
e
c
-
1
2
2
0
1
2
Y
T
D
In
f
l
o
w
s
Em
p
l
o
y
e
e
/
r
e
t
i
r
e
e
p
r
e
m
i
u
m
s
5
2
9
,
9
0
0
4
6
,
0
4
3
4
5
,
7
4
8
4
5
,
7
9
3
4
7
,
5
5
0
4
7
,
5
1
5
4
5
,
8
3
4
4
5
,
9
9
9
4
5
,
3
3
3
4
4
,
6
8
3
414,498
Ci
t
y
c
o
n
t
r
i
b
u
t
i
o
n
2
,
0
9
6
,
2
5
0
1
7
6
,
2
5
0
1
7
4
,
0
0
0
1
7
4
,
0
0
0
1
7
4
,
7
5
0
1
7
4
,
0
0
0
1
7
3
,
2
5
0
1
7
1
,
7
5
0
1
7
1
,
7
5
0
1
7
0
,
2
5
0
1,560,000
Re
i
m
b
u
r
s
e
m
e
n
t
s
5
4
5
,
2
1
6
7
,
7
6
6
6
1
0
3
,
3
5
7
6
4
,
0
3
9
8
7
,
0
7
1
4
7
,
6
1
5
5
7
,
1
6
0
4
,
7
9
0
4
1
,
0
9
6
313,504
T
o
t
a
l
i
n
f
l
o
w
s
3
,
1
7
1
,
3
6
6
2
3
0
,
0
5
9
2
2
0
,
3
5
8
2
2
3
,
1
5
0
2
8
6
,
3
3
9
3
0
8
,
5
8
6
2
6
6
,
6
9
9
2
7
4
,
9
0
9
2
2
1
,
8
7
3
2
5
6
,
0
2
9
-
-
-
2,288,002
Ou
t
f
l
o
w
s
Ad
m
i
n
i
s
t
r
a
t
i
v
e
f
e
e
s
(
1
)
1
0
9
,
2
0
3
8
,
5
9
5
8
,
8
6
8
8
,
6
8
0
8
,
6
4
3
8
,
8
5
5
8
,
6
4
3
8
,
7
4
9
8
,
3
9
7
8
,
5
7
3
78,003
St
o
p
-
l
o
s
s
i
n
s
u
r
a
n
c
e
(
2
)
3
3
8
,
3
5
5
2
8
,
0
1
1
3
3
,
4
0
8
3
0
,
6
8
1
3
0
,
5
5
6
3
1
,
3
0
5
3
0
,
5
5
6
3
0
,
9
3
1
2
9
,
6
8
3
3
5
,
9
4
0
281,071
Cl
a
i
m
s
p
a
i
d
2
,
5
8
3
,
4
8
2
1
6
9
,
8
6
9
1
7
4
,
7
1
3
2
1
6
,
0
1
0
1
9
0
,
3
2
3
3
2
0
,
1
3
2
2
5
5
,
1
5
2
1
7
5
,
2
3
9
1
8
2
,
9
0
4
2
2
4
,
3
2
4
1,908,666
T
o
t
a
l
o
u
t
f
l
o
w
s
3
,
0
3
1
,
0
4
0
2
0
6
,
4
7
5
2
1
6
,
9
8
9
2
5
5
,
3
7
1
2
2
9
,
5
2
2
3
6
0
,
2
9
2
2
9
4
,
3
5
1
2
1
4
,
9
1
9
2
2
0
,
9
8
4
2
6
8
,
8
3
7
-
-
-
2,267,740
Ne
t
i
n
f
l
o
w
s
o
v
e
r
/
(
u
n
d
e
r
)
o
u
t
f
l
o
w
s
1
4
0
,
3
2
6
2
3
,
5
8
4
3
,
3
6
9
(
3
2
,
2
2
1
)
5
6
,
8
1
7
(
5
1
,
7
0
6
)
(
2
7
,
6
5
2
)
5
9
,
9
9
0
8
8
9
(
1
2
,
8
0
8
)
-
-
-
20,262
Be
g
i
n
n
i
n
g
b
a
l
a
n
c
e
3
,
5
1
3
,
7
9
0
3
,
6
5
4
,
1
1
6
3,654,116
En
d
i
n
g
b
a
l
a
n
c
e
3
,
6
5
4
,
1
1
6
3
,
6
7
7
,
7
0
0
3
,
6
8
1
,
0
6
9
3
,
6
4
8
,
8
4
8
3
,
7
0
5
,
6
6
5
3
,
6
5
3
,
9
5
9
3
,
6
2
6
,
3
0
6
3
,
6
8
6
,
2
9
6
3
,
6
8
7
,
1
8
5
3
,
6
7
4
,
3
7
7
3
,
6
7
4
,
3
7
7
3
,
6
7
4
,
3
7
7
3
,
6
7
4
,
3
7
7
3,674,377
(1
)
I
n
c
l
u
d
e
s
c
l
a
i
m
s
a
d
m
i
n
i
s
t
r
a
t
i
o
n
a
n
d
p
r
o
v
i
d
e
r
n
e
t
w
o
r
k
c
o
n
t
r
a
c
t
.
(2
)
I
n
c
l
u
d
e
s
i
n
d
i
v
i
d
u
a
l
a
n
d
a
g
g
r
e
g
a
t
e
s
t
o
p
-
l
o
s
s
c
o
v
e
r
a
g
e
.
C:
\
P
r
o
g
r
a
m
F
i
l
e
s
\
N
e
e
v
i
a
.
C
o
m
\
D
o
c
u
m
e
n
t
C
o
n
v
e
r
t
e
r
\
t
e
m
p
\
A
g
e
n
d
a
.
2
6
6
0
.
1
.
H
e
a
l
t
h
p
l
a
n
p
e
r
f
o
r
m
a
n
c
e
r
e
p
o
r
t
.
x
l
s
x
P
r
i
n
t
e
d
:
1
1
/
2
/
2
0
1
2
2
:
1
6
P
M
C:
\
P
r
o
g
r
a
m
F
i
l
e
s
\
N
e
e
v
i
a
.
C
o
m
\
D
o
c
u
m
e
n
t
C
o
n
v
e
r
t
e
r
\
t
e
m
p
\
A
g
e
n
d
a
.
2
6
6
0
.
1
.
H
e
a
l
t
h
p
l
a
n
p
e
r
f
o
r
m
a
n
c
e
r
e
p
o
r
t
.
x
l
s
x
P
r
i
n
t
e
d
:
1
1
/
2
/
2
0
1
2
2
:
1
6
P
M
Memorandum
To: All City Employees
From: Bob Livingston
Date: 11/2/2012
Re: Health Plan
Effective January 1, 2013, our new benefits plan year starts. The City has been able to go six years
without employee premium increases or health plan design changes. Unfortunately, claim costs
continue to rise, and some tough decisions had to be made with regard to premium contributions.
We have concluded that in order to maintain the current health plan design, we will need to increase
premium costs by 10%. This will result in an increase of $1.75 per pay period for Employee Only
coverage, $13.50 for Employee + Spouse, $11.25 for Employee + Child(ren), and $21.25 for
Employee + Family. A premium rate sheet for 2013 premiums is attached.
These health plan changes will cause the City Health Plan to no longer be grandfathered according
to the Patient Protection and Affordable Care Act (PPACA). As a result (on a positive note), the
health plan will now cover preventive health services at 100% - no cost to employees. I encourage
you to focus on preventative treatments rather than waiting until you have a major health crisis. On
the note of prevention, we are in the process of developing a wellness program that will most likely
include an option for you to earn money to help offset the premium increase. Also, the Fitness Room
at the Peek Center is currently undergoing some improvements. We are pleased to offer this fitness
opportunity at no cost to you and hope it encourages employees to take ownership of their fitness
and physical wellness. Being in good physical health directly correlates to our health plan costs. In
addition, employees who are well and physically active generally feel and perform better. Once
changes to the fitness room have been completed, we will arrange for a trainer to provide orientation
sessions for those of you who would like to learn more about the weight machines and cardio
equipment.
Please attend an Open Enrollment meeting in late November or early December, 2012, to learn and
ask questions about your health benefits. I am looking to each of you to read your open enrollment
materials, attend a meeting, learn and ask questions about benefits you do not understand, and be
an active participant in helping the City control costs. I appreciate your efforts in helping to maintain a
cost effective health plan.