HomeMy WebLinkAbout2013.02.19 City Council AgendaCITYOFUNIVERSITYPARK
REGULARCITYCOUNCILMEETING
LOCATION:CITYHALLCOUNCILCHAMBER
AGENDA#2855
FEBRUARY19,2013
CALLTOORDER:5:00P.M.
3:00-4:00P.M.EXECUTIVESESSION:PursuanttotheauthoritygrantedunderTexasGov'tCode
Section551.071(2)theCityCouncilwillmeetinclosedexecutivesessionfora
privilegedcommunicationwiththeCityAttorneywithreferencetothelegal
ramificationsofproposedspecialconditionsapplicabletotheParkCitiesYMCA
zoningapplication,includingbutnotlimitedtoPDconditionsandsize,and,under
Section551.074(1)foranevaluationoftheCityManager.Noactionwillbetaken.
ExecutiveConferenceRoom,firstfloor,CityHall.
4:00-5:00P.M.WORKSESSIONFORAGENDAREVIEW:TheCityCouncilwillmeetinopen
worksessiontoreceiveagendaitembriefingsfromstaff.Noactionwillbetaken.
CouncilConferenceRoom,2ndfloor,CityHall.
TOSPEAKONANAGENDAITEM
AnyonewishingtoaddresstheCouncilonanyitemmustfilloutagreen“RequesttoSpeak”formand
returnittotheCitySecretary.WhencalledforwardbytheMayor,beforebeginningtheirremarks,speakers
areaskedtogotothepodiumandstatetheirnameandaddressfortherecord.
I.CALLTOORDER
A.INVOCATION:FireChiefRandyHowell
B.PLEDGEOFALLEGIANCE:FireChiefRandyHowell/BoyScouts
C.INTRODUCTIONOFCOUNCIL:MayorW.RichardDavis
D.INTRODUCTIONOFSTAFF:CityManagerBobLivingston
II.CONSENTAGENDA
A.REPORT:onUniversityParkPoliceDepartmentAnnualTrafficStopAnalysis
B.CONSIDERANDACT:onarequesttoconducttheJUDICATA5KRunbenefiting
DallasCASA
C.CONSIDERANDACT:onanordinanceamendingtheFY2013budgettocarry
forwardFY2012encumbrancesandauthorizeanincreaseinhealthcarecontributions
D.CONSIDERANDACT:onaresolutionexemptingtheCityfromcompetitivebidding
requirementswhenexecutingacontractfortheaudio/visualsystemforthePeek
EmergencyOperationsCenterasauthorizedbySection252.022oftheLocal
GovernmentCode
E.CONSIDERANDACT:toauthorizetheCityManagertoexecuteacontractwith
MediaManagementintheamountof$106,438forinstallationofaudio/visual
equipmentinthePeekEmergencyOperationsCenter
F.CONSIDERANDACT:onminutesoftheFebruary5,2013CityCouncilMeeting
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III.MAINAGENDA
A.CONSIDERANDACT:onanordinanceamendingSection4.07oftheUniversity
ParkCodeofOrdinances,SalesofPersonalProperty
IV.PUBLICCOMMENTS
AnyonewishingtoaddressanitemnotontheAgendashoulddosoatthistime.Pleasebe
advisedthatundertheTexasOpenMeetingsAct,theCouncilcannotdiscussoractatthis
meetingonamatterthatisnotlistedontheAgenda.However,inresponsetoaninquiry,a
Councilmembermayrespondwithastatementofspecificfactualinformationora
recitationofexistingpolicy.ItistheCouncil’spolicytorequestthatcitizensnotaddress
itemsthatarecurrentlyscheduledforafutureagendaorpublichearing.Instead,theCouncil
requeststhatcitizensattendthatspecificmeetingtoexpresstheiropinions,orcommentto
theCouncilbye-mailatCity-Council@uptexas.orgorletteraddressedtotheMayorand
Councilat3800UniversityBlvd.,UniversityPark,Texas75205.Otherquestionsorprivate
commentsfortheCityCouncilorStaffshouldbedirectedtothatindividualimmediately
followingthemeeting.
AsauthorizedbySection551.071(2)oftheTexasGovernmentCode,thismeetingmaybeconvened
intoClosedExecutiveSessionforthepurposeofseekingconfidentiallegaladvicefromtheCity
AttorneyonanyAgendaitemslistedherein.
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AGENDAMEMO
(2/19/2013AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:REPORT:onUniversityParkPoliceDepartmentAnnualTrafficStopAnalysis
BACKGROUND:
TheTexasCodeofCriminalProcedure,Article2.134 CompilationandAnalysisofInformation
Collected,requiresthepolicechieftoreporttothegoverningbodyoftheCitythefindingsofthe
compilationandanalysisoftrafficstopsandrelatedsearches.Thisanalysisisconductedtodetermine
ifracialprofilingisbeingpracticedbytheagencyintrafficstopsandsubsequentsearchesduring
thosestops.
ThisyeartheUniversityParkPoliceDepartmentagainsubmittedallrequireddataontrafficstopsand
searchestotheUniversityofNorthTexasforanalysis.Thisanalysiswasconductedbythe
ProfessionalDevelopmentInstitute(PDI)attheUniversityofNorthTexas.Copiesofthefinalreport
havebeenprovidedtoallelectedcityofficials,thecitymanager,thecityattorneyandothersas
requested.
PDI'sfindingscanbefoundonpage7ofthereport.ThereportshowsthattheUniversityParkPolice
Departmentisinfullcompliancewiththelawasitrelatestoracialprofiling;thataformalpolicy
prohibitingracialprofilingisinplace;thatofficersreceivemandatedtrainingandthattheagencyhas
establishedprogramstoeducatethepubicaboutracialprofilingandhowtofileacomplaint;thata
formalizedcomplaintprocessisinplaceandthatthecollectionofdataiscarriedoutincompliance
withthelaw.
Thereportwillalsoshowthatduring2012thedepartmentdidnotreceiveanyracialprofiling
complaints.
Asrecommendedbythereport,theUniversityParkPoliceDepartmentwillcontinueitseducational
andtrainingeffortswithinthedepartmentonracialprofiling,andwillcontinuetoconductperiodic
evaluationsofindividualsofficerstoassesswhetherornotanofficerisengaginginracialprofiling.
RECOMMENDATION:
Itisrecommendedthateachmemberreviewthefinalreport.Shouldtherebeanyquestionsor
concernsitisrequestedthattheChiefofPolicebeinformedforresponse.
ATTACHMENTS:
2012CoverLetter-TrafficAnalysisReport
2012TrafficAnalysisReport
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Page 5 of 83
Executive Summary
Article 2.132 (7) of the Texas Code of Criminal Procedure requires the annual reporting to the
local governing body of data collected on the race or ethnicity of individuals stopped and issued
citations or arrested for traffic violations and whether or not those individuals were searched.
Since the law provides no clear instruction to a governing body on how to review such data, the
University Park Police Department requested this analysis and review to assist the City Council
in reviewing the data.
The analysis of material and data from the University Park Police Department revealed the
following:
A COMPREHENSIVE REVIEW OF THE UNIVERSITY PARK POLICE DEPARTMENT
REGULATIONS, SPECIFICALLY BIASED BASED PROFILING 01-001 OUTLINING THE
DEPARTMENT’S POLICY CONCERNING RACIAL PROFILING, SHOWS THAT THE
UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE WITH ARTICLE
2.132 OF THE TEXAS CODE OF CRIMINAL PROCEDURE.
A REVIEW OF THE INFORMATION PRESENTED AND SUPPORTING DOCUMENTATION
REVEALS THAT THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE
WITH TEXAS LAW ON TRAINING AND EDUCATION REGARDING RACIAL PROFILING.
A REVIEW OF THE DOCUMENTATION PRODUCED BY THE DEPARTMENT IN BOTH PRINT
AND ELECTRONIC FORM REVEALS THAT THE DEPARTMENT IS FULLY IN COMPLIANCE
WITH APPLICABLE TEXAS LAW ON THE RACIAL PROFILING COMPLAINT PROCESS AND
PUBLIC EDUCATION ABOUT THE COMPLAINT PROCESS.
ANALYSIS OF THE DATA REVEALS THAT THE DEPARTMENT IS IN COMPLIANCE WITH
APPLICABLE TEXAS LAW ON THE COLLECTION OF RACIAL PROFILING DATA.
THE ANALYSIS OF STATISTICAL INFORMATION FROM UNIVERSITY PARK POLICE
DEPARTMENT REVEALS THAT THERE ARE NO METHODOLOGICALLY CONCLUSIVE
INDICATIONS OF SYSTEMIC RACIAL PROFILING BY THE DEPARTMENT.
THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE WITH
APPLICABLE TEXAS LAW CONCERNING THE PROHIBITION OF RACIAL PROFILING.
THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE WITH
APPLICABLE TEXAS LAW CONCERNING THE REPORTING OF INFORMATION TO
TCLEOSE.
Page 6 of 83
Introduction
This report details an analysis of the University Park Police Department’s policies, training, and
statistical information on racial profiling for the year 2012. This report has been prepared to
specifically comply with Article 2.132 of the Texas Code of Criminal Procedure (CCP)
regarding the compilation and analysis of racial profiling data. Specifically, the analysis will
address Articles 2.131 – 2.135 of the CCP and make a determination of the level of compliance
with those articles by the University Park Police Department in 2012. The full copies of the
applicable laws and regulations pertaining to this report are contained in Appendix A.
This report is divided into six analytical sections: University Park Police Department’s policy on
racial profiling; University Park Police Department’s training and education on racial profiling;
University Park Police Department’s complaint process and public education on racial profiling;
analysis of statistical data on racial profiling; analysis of University Park Police Department’s
compliance with applicable laws on racial profiling; and a final section which includes
completed data and information reporting forms required to be sent to TCLEOSE beginning in
2011.
For the purposes of this report and analysis, the following definition of racial profiling is used:
racial profiling means a law enforcement-initiated action based on an individual's race, ethnicity,
or national origin rather than on the individual's behavior or on information identifying the
individual as having engaged in criminal activity (Texas CCP Article 3.05).
University Park Police Department Policy on Racial Profiling
A review of University Park Police Department regulation Biased Based Profiling 01-001
revealed that the department has adopted policies to be in compliance with Article 2.132 of the
Texas CCP (see Appendix B). There are seven specific requirements mandated by Article 2.132
that a law enforcement agency must address. All seven are clearly covered in regulation Biased
Based Profiling 01-001. University Park Police Department regulations provide clear direction
that any form of racial profiling is prohibited and that officers found engaging in inappropriate
profiling may be disciplined up to and including termination. The regulations also provide a
very clear statement of the agency’s philosophy regarding equal treatment of all persons
regardless of race or ethnicity. Appendix C lists the applicable statute and corresponding
University Park Police Department regulation.
In addition, the University Park Police Department is accredited by the Commission on
Accreditation for Law Enforcement Agencies and is in compliance with standards prohibiting
bias based profiling which exceed the requirements of the State of Texas.
A COMPREHENSIVE REVIEW OF UNIVERSITY PARK POLICE DEPARTMENT REGULATION BIASED
BASED PROFILING 01-001 SHOWS THAT THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN
COMPLIANCE WITH ARTICLE 2.132 OF THE TEXAS CODE OF CRIMINAL PROCEDURE.
Page 7 of 83
University Park Police Department Training and Education on Racial
Profiling
Texas Occupation Code § 1701.253 and § 1701.402 require that curriculum be established and
training certificates issued on racial profiling for all Texas Peace officers. Documentation
provided by University Park Police Department reveals that racial profiling training and
certification did occur in 2012 and was provided to all officers requiring such training.
A REVIEW OF THE INFORMATION PRESENTED AND SUPPORTING DOCUMENTATION REVEALS THAT
THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE WITH TEXAS LAW ON
TRAINING AND EDUCATION REGARDING RACIAL PROFILING.
University Park Police Department Complaint Process and Public Education
on Racial Profiling
Article 2.132 §(b)3-4 of the Texas Code of Criminal Procedure requires that law enforcement
agencies implement a complaint process on racial profiling and that the agency provide public
education on the complaint process. University Park Police Department regulation Biased Based
Profiling 01-001 Section III Parts B and C covers this requirement. Specifically, the department
has information regarding racial profiling and the complaint process on its website and posted
inside the police department in the lobby and at the records desk. In addition, the department
provides annual information about racial profiling to the local newspaper including specific
contact information to file a complaint.
A REVIEW OF THE DOCUMENTATION PRODUCED BY THE DEPARTMENT IN BOTH PRINT AND
ELECTRONIC FORM REVEALS THAT THE DEPARTMENT IS FULLY IN COMPLIANCE WITH APPLICABLE
TEXAS LAW ON THE RACIAL PROFILING COMPLAINT PROCESS AND PUBLIC EDUCATION ABOUT THE
COMPLAINT PROCESS.
University Park Police Department Statistical Data on Racial Profiling
Article 2.132(b) 6 requires that law enforcement agencies collect statistical information on traffic
stops in which a citation is issued and arrests with specific information on the race of the person
cited. In addition, information concerning searches of persons and whether or not the search was
based on consent is also required to be collected. University Park Police Department submitted
statistical information on all citations in 2012 and accompanying information on the race of the
person cited. Accompanying this data was the relevant information on searches.
ANALYSIS OF THE DATA REVEALS THAT THE DEPARTMENT IS IN COMPLIANCE WITH APPLICABLE
TEXAS LAW ON THE COLLECTION OF RACIAL PROFILING DATA.
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Analysis of the Data
The first chart depicts the percentages of people cited by race among the total 3,955 citations
given in 2012.1 White drivers constituted 86.27 percent of all drivers cited, whereas Whites
constituted 91.00 percent of the city population, 33.10 percent of the county population, and
50.90 percent of the region population.2 African-American drivers constituted 5.11 percent of all
drivers cited, whereas African-Americans constituted 1.00 percent of the city population, 22.30
percent of the county population, and 14.50 percent of the region population. Hispanic drivers
constituted 4.93 percent of all drivers cited, whereas Hispanics constituted 4.00 percent of the
city population, 38.30 percent of the county population, and 27.30 percent of the region
population.
The chart shows that White drivers are cited at rates lower than the percentage of Whites found
in the city population, but higher than their percentage in the county and regional population.
African-Americans are cited at rates higher than the percentage of African-Americans in the city
1 There were 2 citations given where the race/ethnicity of the individual was Native American/Other, and 13
citations of motorists classified as Middle Eastern. The total number of vehicle stops (3,955) is indicative of
motorists who received a citation, were arrested, or both. See TCLEOSE forms in the final section of this report for
breakdowns by citations, arrests, or both.
2 City and County population figures were derived from the U.S. Census Bureau utilizing the 2010 Census.
Regional population figures are derived from 2010 Census data compiled and published by the North Central Texas
Council of Governments. “Regional” population figures are defined as the 16 county Dallas-Ft. Worth Area
including the following counties: Collin, Dallas, Denton, Ellis, Erath, Hood, Hunt, Johnson, Kaufman, Navarro,
Palo Pinto, Parker, Rockwall, Somervell, Tarrant, and Wise.
White Asian Hispanic African-American
% City Population 91.00%2.70%4.00%1.00%
% County Population 33.10%5.00%38.30%22.30%
% Region Population 50.90%5.20%27.30%14.50%
% of Total Stops 86.27%3.31%4.93%5.11%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Page 9 of 83
population, but lower than their percentage in the county and regional population. The same
finding holds for Hispanic drivers.
Easy determinations regarding whether or not University Park officers have “racially profiled" a
given motorist are impossible given the nature of the data that has been collected and presented
for this report. The law dictates that police agencies compile aggregate-level data regarding the
rates at which agencies collectively stop motorists in terms of their race/ethnicity. These
aggregated data are to be subsequently analyzed in order to determine whether or not individual
officers are “racially profiling" motorists.
This methodological error, commonly referred to as the "ecological fallacy," defines the dangers
involved in making assertions about individual officer decisions based on the examination of
aggregate incident level data. In short, one cannot "prove" that an individual officer has “racially
profiled" any individual motorist based on the rate at which a department stops any given group
of motorists. This kind of determination necessarily requires an examination of data at the
individual officer level for a more detailed analysis of individual officer decision-making.
Unfortunately, the law does not currently require the collection of this type of data, resulting in a
considerable amount of conjecture as to the substantive meaning of aggregate level disparities.
That is, who or what is driving the disproportionate rates at which minorities seem to be stopped
and searched? We cannot know or even begin to examine this issue with analyses that end with
aggregate level comparisons of rates.
Additional interpretation problems remain in regards to the specific measurement of racial
"profiling" as defined by Texas state code. For example, officers are currently forced to make
subjective determinations regarding an individual's race based on his or her personal
observations because the Texas Department of Public Safety does not provide an objectively-
based determination of an individual's race/ethnicity on the Texas driver's license. The absence
of any verifiable race/ethnicity data on the driver's license is especially troubling given the racial
diversity within the North Texas region as a whole, and the large numbers of citizens who are of
Hispanic and/or mixed racial decent. The validity of any racial/ethnic disparities discovered in
the aggregate level data becomes threatened in direct proportion to the number of subjective
"guesses" officers are forced to make when trying to determine an individual's racial/ethnic
background.
In addition, the data collected for the current report does not allow for an analysis that separates
(or disaggregates) the discretionary decisions of officers to stop a motorist from those that are
largely non-discretionary. For example, non-discretionary stops of motorists based on the
discovery of outstanding warrants should not be analyzed in terms of whether or not "profiling"
has occurred simply because the officer who has stopped a motorist as a result of the discovery
of an outstanding warrant does not independently make the decision to stop, but rather, is
required to stop that individual regardless of any determination of race. An officer cannot be
determined to be “racially profiling" when organizational rules and state codes compel them to
stop regardless of an individual's race/ethnicity. Straightforward aggregate comparisons of stop
rates ignore these realities, and fail to distinguish between discretionary and non-discretionary
law enforcement actions. In the future, this validity issue could be lessened by the collection of
data indicating the initial reason for the traffic stop, whether it be an observed traffic violation,
other criminal activity, the existence of an outstanding warrant, or some other reason.
Page 10 of 83
Finally, there has been considerable debate as to what the most appropriate population "base-
rate" is in determining whether or not racial/ethnic disparities exist. Questions concerning the
most appropriate base-rate are most problematic in the case of traffic stops, because there are
problems associated with using any number of different population measures to determine
whether or not aggregate level racial disparities exist. As the current analysis shows in regards
to the use of city, county, and regional base-rates, the outcome of analyses designed to determine
whether or not disparities exist is obviously dependent on which base-rate is used. Changes in
the demographic character of North Texas have made the base-rate issue especially problematic
because measures derived from the U.S. Census can become quickly outdated. Although the
more recent 2010 Census population figures are utilized in this report, these base rates will too
become quickly outdated due to the rapid changes experienced in North Texas. Related, the
determination of valid stop base-rates becomes multiplied if analyses fail to distinguish between
residents and non-residents who are stopped, because the existence of significant proportions of
non-resident stops will lead to invalid conclusions if racial/ethnic comparisons are made
exclusively to resident population figures.
In short, the methodological problems outlined above point to the limited utility of using
aggregate level comparisons of the rates at which different racial/ethnic groups are stopped in
order to determine whether or not racial profiling exists within a given jurisdiction.
The table below reports the summaries for the total number of persons cited and searched
subsequent to being stopped by the University Park Police Department for traffic offenses. In
addition, the table shows the number of stopped individuals who granted consent to search and
those stopped drivers who were arrested pursuant to the stop. Specific to citations, the table
shows that roughly 86 percent of all citations were given to White drivers (3,412/3,955), roughly
5 percent (202) of all citations were given to African-American drivers, and roughly 5 percent
(195) of all citations were given to Hispanic drivers. Of the 3,955 persons cited by the University
Park Police Department in 2012, only 17 motorists were searched3, and of those, only one
involved a consent search. Moreover, less than 1 percent of all motorists cited were arrested
(13/3,955).
Action
White African-
American
Hispanic Asian Other Total
Vehicle Stops 3,412 202 195 131 15 3,955
Searches 12 2 1 2 0 17
Consent Searches 0 1 0 0 0 1
Arrests 10 2 1 0 0 13
Asset Forfeitures 0 0 0 0 0 0
Field Contacts 150 27 1 6 1 185
Note: Vehicle Stops includes those where citation issued, arrest occurred, or both.
3 This figure includes both consent and non-consent searches.
Page 11 of 83
Analysis of Racial Profiling Compliance by University Park Police
Department
The foregoing analysis shows that the University Park Police Department is fully in compliance
with all relevant Texas laws concerning racial profiling, including the existence of a formal
policy prohibiting racial profiling by its officers, officer training and educational programs, a
formalized complaint process, and the collection of data in compliance with the law. Finally,
internal records indicate that during 2012 the department did not receive any bias-based/racial
profiling complaints.
In addition to providing summary reports and analysis of the data collected by the University
Park Police Department in 2012, this report also included an extensive presentation of some of
the limitations involved in the level of data collection currently required by law and the
methodological problems associated with analyzing such data for the University Park Police
Department as well as police agencies across Texas.
Page 12 of 83
University Park Police Department TCLEOSE
Reporting Forms
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Appendix A
Racial Profiling Statutes and Laws
Art. 3.05. RACIAL PROFILING.
In this code, "racial profiling" means a law enforcement-initiated action based on an individual's
race, ethnicity, or national origin rather than on the individual's behavior or on information
identifying the individual as having engaged in criminal activity.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 2, eff. Sept. 1, 2001.
Art. 2.131. RACIAL PROFILING PROHIBITED.
A peace officer may not engage in racial profiling.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Art. 2.132. LAW ENFORCEMENT POLICY ON RACIAL PROFILING.
(a) In this article:
(1) "Law enforcement agency" means an agency of the state, or of a county, municipality, or
other political subdivision of the state, that employs peace officers who make motor vehicle
stops in the routine performance of the officers' official duties.
(2) "Motor vehicle stop" means an occasion in which a peace officer stops a motor vehicle for
an alleged violation of a law or ordinance.
(3) "Race or ethnicity" means of a particular descent, including Caucasian, African, Hispanic,
Asian, Native American, or Middle Eastern descent.
(b) Each law enforcement agency in this state shall adopt a detailed written policy on racial
profiling. The policy must:
(1) clearly define acts constituting racial profiling;
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(2) strictly prohibit peace officers employed by the agency from engaging in racial profiling;
(3) implement a process by which an individual may file a complaint with the agency if the
individual believes that a peace officer employed by the agency has engaged in racial profiling
with respect to the individual;
(4) provide public education relating to the agency's complaint process;
(5) require appropriate corrective action to be taken against a peace officer employed by the
agency who, after an investigation, is shown to have engaged in racial profiling in violation of
the agency's policy adopted under this article;
(6) require collection of information relating to motor vehicle stops in which a citation is issued
and to arrests made as a result of those stops, including information relating to:
(A) the race or ethnicity of the individual detained;
(B) whether a search was conducted and, if so, whether the individual detained
consented to the search; and
(C) whether the peace officer knew the race or ethnicity of the individual detained before
detaining that individual; and
(7) require the chief administrator of the agency, regardless of whether the administrator is
elected, employed, or appointed, to submit an annual report of the information collected under
Subdivision (6) to:
(A) the Commission on Law Enforcement Officer Standards and Education; and
(B) the governing body of each county or municipality served by the agency, if the
agency is an agency of a county, municipality, or other political subdivision of the state.
(c) The data collected as a result of the reporting requirements of this article shall not constitute
prima facie evidence of racial profiling.
(d) On adoption of a policy under Subsection (b), a law enforcement agency shall examine the
feasibility of installing video camera and transmitter-activated equipment in each agency law
enforcement motor vehicle regularly used to make motor vehicle stops and transmitter-activated
equipment in each agency law enforcement motorcycle regularly used to make motor vehicle
stops. If a law enforcement agency installs video or audio equipment as provided by this
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subsection, the policy adopted by the agency under Subsection (b) must include standards for
reviewing video and audio documentation.
(e) A report required under Subsection (b)(7) may not include identifying information about a
peace officer who makes a motor vehicle stop or about an individual who is stopped or arrested
by a peace officer. This subsection does not affect the collection of information as required by a
policy under Subsection (b)(6).
(f) On the commencement of an investigation by a law enforcement agency of a complaint
described by Subsection (b)(3) in which a video or audio recording of the occurrence on which
the complaint is based was made, the agency shall promptly provide a copy of the recording to
the peace officer who is the subject of the complaint on written request by the officer.
(g) On a finding by the Commission on Law Enforcement Officer Standards and Education that
the chief administrator of a law enforcement agency intentionally failed to submit a report
required under Subsection (b)(7), the commission shall begin disciplinary procedures against the
chief administrator.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Amended by: Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 25, eff. September 1, 2009.
Art. 2.133. REPORTS REQUIRED FOR MOTOR VEHICLE STOPS.
(a) In this article, "race or ethnicity" has the meaning assigned by Article 2.132(a).
(b) A peace officer who stops a motor vehicle for an alleged violation of a law or ordinance
shall report to the law enforcement agency that employs the officer information relating to the
stop, including:
(1) a physical description of any person operating the motor vehicle who is detained as a result
of the stop, including:
(A) the person's gender; and
(B) the person's race or ethnicity, as stated by the person or, if the person does not state
the person's race or ethnicity, as determined by the officer to the best of the officer's
ability;
(2) the initial reason for the stop;
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(3) whether the officer conducted a search as a result of the stop and, if so, whether the person
detained consented to the search;
(4) whether any contraband or other evidence was discovered in the course of the search and a
description of the contraband or evidence;
(5) the reason for the search, including whether:
(A) any contraband or other evidence was in plain view;
(B) any probable cause or reasonable suspicion existed to perform the search; or
(C) the search was performed as a result of the towing of the motor vehicle or the arrest
of any person in the motor vehicle;
(6) whether the officer made an arrest as a result of the stop or the search, including a statement
of whether the arrest was based on a violation of the Penal Code, a violation of a traffic law or
ordinance, or an outstanding warrant and a statement of the offense charged;
(7) the street address or approximate location of the stop; and
(8) whether the officer issued a written warning or a citation as a result of the stop.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Amended by: Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 26, eff. September 1, 2009.
Art. 2.134. COMPILATION AND ANALYSIS OF INFORMATION COLLECTED.
(a) In this article:
(1) "Motor vehicle stop" has the meaning assigned by Article 2.132(a).
(2) "Race or ethnicity" has the meaning assigned by Article 2.132(a).
(b) A law enforcement agency shall compile and analyze the information contained in each
report received by the agency under Article 2.133. Not later than March 1 of each year, each law
enforcement agency shall submit a report containing the incident-based data compiled during the
previous calendar year to the Commission on Law Enforcement Officer Standards and Education
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and, if the law enforcement agency is a local law enforcement agency, to the governing body of
each county or municipality served by the agency.
(c) A report required under Subsection (b) must be submitted by the chief administrator of the
law enforcement agency, regardless of whether the administrator is elected, employed, or
appointed, and must include:
(1) a comparative analysis of the information compiled under Article 2.133 to:
(A) evaluate and compare the number of motor vehicle stops, within the applicable
jurisdiction, of persons who are recognized as racial or ethnic minorities and persons who
are not recognized as racial or ethnic minorities; and
(B) examine the disposition of motor vehicle stops made by officers employed by the
agency, categorized according to the race or ethnicity of the affected persons, as
appropriate, including any searches resulting from stops within the applicable
jurisdiction; and
(2) information relating to each complaint filed with the agency alleging that a peace officer
employed by the agency has engaged in racial profiling.
(d) A report required under Subsection (b) may not include identifying information about a
peace officer who makes a motor vehicle stop or about an individual who is stopped or arrested
by a peace officer. This subsection does not affect the reporting of information required under
Article 2.133(b)(1).
(e) The Commission on Law Enforcement Officer Standards and Education, in accordance with
Section 1701.162, Occupations Code, shall develop guidelines for compiling and reporting
information as required by this article.
(f) The data collected as a result of the reporting requirements of this article shall not constitute
prima facie evidence of racial profiling.
(g) On a finding by the Commission on Law Enforcement Officer Standards and Education that
the chief administrator of a law enforcement agency intentionally failed to submit a report
required under Subsection (b), the commission shall begin disciplinary procedures against the
chief administrator.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Page 22 of 83
Amended by: Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 27, eff. September 1, 2009.
Art. 2.135. PARTIAL EXEMPTION FOR AGENCIES USING VIDEO AND AUDIO
EQUIPMENT.
(a) A peace officer is exempt from the reporting requirement under Article 2.133 and the chief
administrator of a law enforcement agency, regardless of whether the administrator is elected,
employed, or appointed, is exempt from the compilation, analysis, and reporting requirements
under Article 2.134 if:
(1) during the calendar year preceding the date that a report under Article 2.134 is required to be
submitted:
(A) each law enforcement motor vehicle regularly used by an officer employed by the
agency to make motor vehicle stops is equipped with video camera and transmitter-
activated equipment and each law enforcement motorcycle regularly used to make motor
vehicle stops is equipped with transmitter-activated equipment; and
(B) each motor vehicle stop made by an officer employed by the agency that is capable
of being recorded by video and audio or audio equipment, as appropriate, is recorded by
using the equipment; or
(2) the governing body of the county or municipality served by the law enforcement agency, in
conjunction with the law enforcement agency, certifies to the Department of Public Safety, not
later than the date specified by rule by the department, that the law enforcement agency needs
funds or video and audio equipment for the purpose of installing video and audio equipment as
described by Subsection (a)(1)(A) and the agency does not receive from the state funds or video
and audio equipment sufficient, as determined by the department, for the agency to accomplish
that purpose.
(b) Except as otherwise provided by this subsection, a law enforcement agency that is exempt
from the requirements under Article 2.134 shall retain the video and audio or audio
documentation of each motor vehicle stop for at least 90 days after the date of the stop. If a
complaint is filed with the law enforcement agency alleging that a peace officer employed by the
agency has engaged in racial profiling with respect to a motor vehicle stop, the agency shall
retain the video and audio or audio record of the stop until final disposition of the complaint.
(c) This article does not affect the collection or reporting requirements under Article 2.132.
Page 23 of 83
(d) In this article, "motor vehicle stop" has the meaning assigned by Article 2.132(a).
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Amended by: Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 28, eff. September 1, 2009.
Art. 2.136. LIABILITY.
A peace officer is not liable for damages arising from an act relating to the collection or
reporting of information as required by Article 2.133 or under a policy adopted under Article
2.132.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Art. 2.137. PROVISION OF FUNDING OR EQUIPMENT.
(a) The Department of Public Safety shall adopt rules for providing funds or video and audio
equipment to law enforcement agencies for the purpose of installing video and audio equipment
as described by Article 2.135(a)(1)(A), including specifying criteria to prioritize funding or
equipment provided to law enforcement agencies. The criteria may include consideration of tax
effort, financial hardship, available revenue, and budget surpluses. The criteria must give priority
to:
(1) law enforcement agencies that employ peace officers whose primary duty is traffic
enforcement;
(2) smaller jurisdictions; and
(3) municipal and county law enforcement agencies.
(b) The Department of Public Safety shall collaborate with an institution of higher education to
identify law enforcement agencies that need funds or video and audio equipment for the purpose
of installing video and audio equipment as described by Article 2.135(a)(1)(A). The
collaboration may include the use of a survey to assist in developing criteria to prioritize funding
or equipment provided to law enforcement agencies.
Page 24 of 83
(c) To receive funds or video and audio equipment from the state for the purpose of installing
video and audio equipment as described by Article 2.135(a)(1)(A), the governing body of a
county or municipality, in conjunction with the law enforcement agency serving the county or
municipality, shall certify to the Department of Public Safety that the law enforcement agency
needs funds or video and audio equipment for that purpose.
(d) On receipt of funds or video and audio equipment from the state for the purpose of installing
video and audio equipment as described by Article 2.135(a)(1)(A), the governing body of a
county or municipality, in conjunction with the law enforcement agency serving the county or
municipality, shall certify to the Department of Public Safety that the law enforcement agency
has installed video and audio equipment as described by Article 2.135(a)(1)(A) and is using the
equipment as required by Article 2.135(a)(1).
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Art. 2.138. RULES.
The Department of Public Safety may adopt rules to implement Articles 2.131-2.137.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Art. 2.1385. CIVIL PENALTY.
(a) If the chief administrator of a local law enforcement agency intentionally fails to submit the
incident-based data as required by Article 2.134, the agency is liable to the state for a civil
penalty in the amount of $1,000 for each violation. The attorney general may sue to collect a
civil penalty under this subsection.
(b) From money appropriated to the agency for the administration of the agency, the executive
director of a state law enforcement agency that intentionally fails to submit the incident-based
data as required by Article 2.134 shall remit to the comptroller the amount of $1,000 for each
violation.
(c) Money collected under this article shall be deposited in the state treasury to the credit of the
general revenue fund.
Added by Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 29, eff. September 1, 2009.
Page 25 of 83
Appendix B
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Appendix C
Racial Profiling Laws and Corresponding
General Orders and Standard Operating
Procedures
Texas CCP Article UNIVERSITY PARK POLICE DEPARTMENT
Bias Based Profiling Policy 01-001
2.132(b)1 Section II Part A
2.132(b)2 Section I
2.132(b)3 Section III Part B
2.132(b)4 Section III Part C
2.132(b)5 Section III Part B
2.132(b)6 Section III Part D
2.132(b)7 Section III Part F
Page 44 of 83
AGENDAMEMO
(2/19/2013AGENDA)
TO:HonorableMayorandCityCouncil
FROM:GaryW.Adams,ChiefofPolice
SUBJECT:CONSIDERANDACT:onarequesttoconducttheJUDICATA5KRunbenefiting
DallasCASA
BACKGROUND:
RaceJUDICATAisa5KraceputonbytheSMULawSchool.Lawschoolstudentswillmarkthe
routewithvolunteersanddirectionalsigns;whichwillberemovedimmediatelyaftertherace.
TherouteissituatedonthecampusofSouthernMethodistUniversity,aswellasresidentialstreets
throughUniversityPark.Saturday,February23rdistherequesteddatefortherace.Thestarttimeis
9:00amandthefinishisanticipatedtobe10:00am.Therewillbeapproximately30-40
participantsatthisrace.Duetothedayoftheweekandtime,notrafficrelatedissuesare
anticipated.ThePoliceDepartmentapprovestherouteprovidedthatparticipantsaredirectedby
JUDICATAVolunteerstoutilizethesidewalkonDanielAvenue.
ProceedsfromthefundraiserbenefitDallasCASAwhichisanon-profitorganizationinwhichJudges
appointDallasCASAvolunteerstoadvocateforthebestinterestsofabusedandneglectedchildren,
helpingthesechildrenhavesafe,permanenthomesasquicklyaspossible.DallasCASAexistssothat
abusedandneglectedchildreninprotectivecarehavethechancetobecomesuccessfuladults.With
thehelpofcaringadvocates,thecycleofabuseandneglectwillbebroken.
RECOMMENDATION:
Staffrecommendsallowingtherequestforthisrun.
ATTACHMENTS:
JUDICATARaceLetter
JUDICATARaceRoute
JUDICATARaceStart&Finish
Page 45 of 83
February 13, 2013
Chief Gary W. Adams
University Park Police Department
3800 University Boulevard
University Park, Texas 75205
Chief Adams,
I am helping to organize a 5k run called the “Race Judicata,” which is a race put on by the law
each school year. Law students will volunteer to mark the route, participate in the run, and raise
money for Dallas CASA, an organization of volunteers who are appointed by judges to advocate
for the best interests of abused and neglected children. We are hoping to hold the Race Judicata
for the 2012–2013 school year on Saturday, February 23rd at 9:00 a.m. The race should conclude
before 10:00 a.m.
The route, unless otherwise determined by the City Council or other body, would be similar to
the one used in 2008, 2009, and 2011, with some adjustments made for construction and road
closures in the area. The proposed route is outlined on the attached page.
I will serve as the primary contact. My contact information is below. I will be present at the
February 19th City Council meeting to answer any questions. If any questions need to be
answered before then, please feel free to contact me.
Sincerely,
Jane Cherry
J.D. Candidate, May 2013
SMU Dedman School of Law
jwcherry@smu.edu
336-407-8583
Page 46 of 83
Page 47 of 83
Page 48 of 83
AGENDAMEMO
(2/19/2013AGENDA)
TO:HonorableMayorandCityCouncil
FROM:KentR.Austin,DirectorofFinance
SUBJECT:CONSIDERANDACT:onanordinanceamendingtheFY2013budgettocarry
forwardFY2012encumbrancesandauthorizeanincreaseinhealthcarecontributions
BACKGROUND:
EachyearCitystaffpreparesandproposesabudgetamendmenttobringforwardthefunds
encumberedattheendofthepreviousfiscalyear.ApprovaloftheseFY2012encumbrances(open
purchaseorders)makesthefundsavailableforexpenditureinthecurrentfiscalyear,FY2013.
Thisyear'srequestedbudgetamendmentalsoincludesanadditional$157,950forCityemployee
healthinsurancecontributionstotheSelf-InsuranceFund.This10%increase,equivalentto
$75/monthperemployee,wasrecommendedbytheEmployeeBenefitsAdvisoryCommitteeafterthe
FY2013budgetwasadopted;theCityCouncilapprovedthechangeaspartoftherenewalwith
Cigna.The11/6/2012agendamemoonthisitemisattached.Cityemployeesbeganpayingmorefor
healthinsurancecoverageinOctober2012.
Theincreaseinauthorizedexpenditureswillbecoveredbytheappropriatefundbalances.Theimpact
ontheCity'sfundfinancialpositionisshownbelow,andtheimpactontheFY2013budgetisshown
intheattacheddocument.
Impactonfundfinancial
TheresultingfundbalancesareabovetheminimumlevelsestablishedbytheCity'sfinancial
managementpolicies.
Fund FundBalance
9/30/2012
Amendments AmendedBudget
General$6,568,274$766,907$5,801,367
Utility$3,195,145$271,272$2,923,873
Sanitation$1,572,675$37,031$1,535,644
$11,336,094 $1,075,210 $10,260,884
RECOMMENDATION:
Citystaffrecommendsapprovalofthebudgetamendment.
ATTACHMENTS:
Amendment1impactFY2013
HealthPlanCoverMemo2012.11.06-Hanford
OrdinanceamendingFY2013Budget2013.02.19
EncumbrancesFY2013
HealthInsuranceImpactFY2013
Page 49 of 83
CITY OF UNIVERSITY PARK, TEXAS
FY2013 BUDGET AMENDMENT NO. 1 BY FUND AND DEPARTMENT
2/19/2013
Fund / Org Unit / Department
FY2013 Adopted
Budget
Encumbrances
from FY2012
Additional
changes FY2013
FY2013
Amended
Budget
GENERAL FUND
Revenues
01-11 REVENUES $27,286,305 $0 $0$27,286,305
Total Revenues $27,286,305 $0 $0$27,286,305
Expenditures
01-02 EXECUTIVE $947,218 $0 $3,375 $950,593
01-03 FINANCE $1,023,093 $16,293 $4,050 $1,043,436
01-04 HUMAN RESOURCES $354,043 $0 $1,350 $355,393
01-05INFORMATIONSERVICES $980,320 $208,626 $3,375 $1,192,3210105 INFORMATION SERVICES $980,320 $208,626 $3,375 $1,192,321
01-06 LIBRARY $600,000 $0 $2,025 $602,025
01-10 COURT $341,706 $0 $1,350 $343,056
01-19 COMMUNITY DEVELOPMENT $1,155,595 $18,200 $7,425 $1,181,220
01-20 ENGINEERING $750,505$126,350 $4,725 $881,580
01-25 TRAFFIC $862,322 $44,198 $4,725 $911,245
01-35 FACILITY MAINTENANCE $581,232$192,350 $1,350 $774,932
01-40 FIRE $5,040,718 $0 $24,300 $5,065,018
01-50 POLICE $6,795,268 $15,464 $35,100 $6,845,832
01-70PARKS $2745922 $17359 $14850 $27781310170 PARKS $2,745,922 $17,359 $14,850 $2,778,131
01-75 SWIMMING POOL $275,869 $0 $0 $275,869
01-80 STREETS $1,775,323 $5,892 $14,175 $1,795,390
01-85 TRANSFERS $3,032,187 $0 $0$3,032,187
Total Expenditures $27,261,321$644,732$122,175$28,028,228
General Fund Surplus/(Deficit)$24,984 ($644,732)($122,175)($741,923)
UTILITY FUND
RevenuesRevenues
02-11 REVENUES $14,250,997 $0 $0$14,250,997
Total Revenues 14,250,997$ $0 $0$14,250,997
Expenditures
02-21 UTILITY OFFICE $8,428,704 $0 $2,700 $8,431,404
02-22 UTILITIES 3,365,480$189,397 $14,175 $3,569,052
02-23 STORM WATER 252,870 $65,000 $0 $317,870
02-85 TRANSFERS 2,195,415 $0 $0$2,195,415
TotalExpenditures $14242469 $254397 $16875 $14513741Total Expenditures $14,242,469 $254,397 $16,875 $14,513,741
Utility Fund Surplus/(Deficit)8,528$ ($254,397)($16,875)($262,744)
SANITATION FUND
Revenues
04-11 REVENUES $2,937,660 $0 $0$2,937,660
Total Revenues $2,937,660 $0 $0$2,937,660
EditExpenditures
04-60 SANITATION$2,771,803 $18,131 $18,900$2,808,834
Total Expenditures $2,771,803 $18,131 $18,900$2,808,834
Sanitation Fund Surplus/(Deficit)$165,857 ($18,131)($18,900)$128,826
TOTAL REVENUES $44,474,962 $0 $0$44,474,962
TOTAL EXPENDITURES 44,275,593$917,260$157,950$45,350,803
TOTAL SURPLUS/(DEFICIT)$199,369 ($917,260)($157,950)($875,841)
S:\FINANCE\BUDGET\BUDGET13\Amendments\Encumbrances FY2013.xlsx SUMMARY BY FUND AND DEPT 2/14/2013 4:33 PM
Page 50 of 83
AGENDA MEMO
(11/6/2012 AGENDA)
TO:Honorable Mayor and City Council
FROM:Luanne Hanford
SUBJECT:CONSIDER AND ACT: on the Employee Health Plan renewal from Cigna in the
amount of $523,014
BACKGROUND:
The health plan renewal was a bit of an odyssey this year, but once we were able to resolve a major
issue, Cigna (our current carrier) submitted a renewal that is quite fair, given our recent claims
history. During the renewal negotiations, I kept the Employee Benefits Committee chairman, Roger
Lambourn, informed on the process. As you probably know, Roger is the President of Lockton
Dunning, which provides broker services for health plans. As such, I have great respect for
his expertise in this area. Once the final numbers were submitted by Cigna, Roger met with Bob
Livingston and me to discuss the renewal numbers compared to what was budgeted for FY2012-13.
After discussing the numbers, we came to the conclusion that we would need to increase both the
employees' contributions and the City's contributions by 10% in order to cover the cost of the stop
loss premiums, administrative costs, and expected claims of $2.5 million. If approved, we will
increase the employee premiums effective January 1, 2013, and the City's additional contribution will
be paid from Self-Insurance Fund reserves and effected through a budget amendment before the end
of the fiscal year.
We have been fortunate to have no increases in employee premiums for six straight years. The
increase we are proposing will raise the Employee Only premium by $1.75 per pay period. The
increase per pay period for dependent coverage is: Employee + Spouse - $13.50, Employee + Child
(ren) - $11.25, and Employee + Family - $21.25. Since we are required to notify employees of
changes to the health plan no later than 60 days prior to the plan year, timing was very tight. Roger
suggested that I poll the Employee Benefits Committee members by e-mail. I e-mailed all of the
members the information about the renewal including the recommendation to increase employee
premiums. All of the members concurred with the recommendation.
RECOMMENDATION:
Approve health plan renewal with Cigna in the amount of $523,014 which will require a 10% increase
in employee and City contributions.
FUNDING SOURCE:
Employee contributions and Self-Insurance Fund reserves.
ATTACHMENTS:
Spreadsheet detailing the renewal
Memo to employees regarding premium increase
Spreadsheet on current status of health plan
Page 1of 1
2/14/2013http://my.uptexas.org/agendaIntranet/Bluesheet.aspx?ItemID=2216&MeetingID=180
Page 51 of 83
S:\FINANCE\BUDGET\BUDGET13\Amendments\Ordinance 1 amending FY2013 budget 02-19-13.docx
4:11 PM 02/14/13
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE 2012-2013 FISCAL YEAR BUDGET, ORDINANCE NO. 12/24, TO
CARRY FORWARD ENCUMBRANCES FROM THE 2011-2012 FISCAL YEAR
BUDGET AND INCREASE THE AMOUNTS FOR EMPLOYEE HEALTH
INSURANCE, INCLUDING $766,907 IN GENERAL FUND EXPENDITURES, $271,272
IN UTILITY FUND EXPENDITURES, AND $37,031 IN SANITATION FUND
EXPENDITURES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of University Park has determined that it is in
the public interest to amend Ordinance No. 12/24 to carry forward encumbrances of funds from
the 2011-2012 fiscal year budget listed in Exhibit “A” and increase authorized expenditures in
the specific accounts listed in Exhibit “B” by transferring monies from fund balances of the
General Fund, Utility Fund, and Sanitation Fund into specific accounts, and to appropriate
unreserved fund balances of $766,907 from the general fund, $271,272 from the utility fund, and
$37,031 from the sanitation fund, and such expenditures are herby authorized and made a part of
the 2012-2013 fiscal year budget of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That Ordinance No. 12/24, the 2012-2013 fiscal year budget ordinance
of the City of University Park, Texas, is hereby amended to carry forward to the 2012-2013
fiscal year encumbrances authorized in the 2011-2012 budget, but not expended during that
fiscal year, and to increase specific budget accounts to pay for increased health insurance
charges.
SECTION 2. That a complete listing of such encumbrances, as they existed as of the
beginning of the current fiscal year, is attached hereto as Exhibit “A” and made a part hereof for
Page 52 of 83
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4:11 PM 02/14/13
all purposes, and a complete listing of department accounts increased for health insurance is
attached hereto as Exhibit “B” and made a part hereof for all purposes.
SECTION 3. That all of such encumbrances and expenditures, totaling $766,907 in the
General Fund, $271,272 in the Utility Fund, and $37,031in the Sanitation Fund, are hereby
approved and carried forward into and made a part of the 2012-2013 fiscal year budget of the
City.
SECTION 4. This ordinance shall take effect immediately from and after its passage,
as the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the 19th
day of February, 2013.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
CITY SECRETARY
ELIZABETH SPECTOR
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
Page 53 of 83
ACCOUNT ENCUMBRANCE
NUMBER ACCOUNT DESCRIPTION AMOUNT VENDOR PO DESCRIPTION
GENERAL FUND
FINANCE
01-03-7202MICRO COMPUTER SOFTWARE 12,292 MCCI LLC LASERFICHE LICENSES
01-03-9100OFFICE EQUIPMENT 4,001 MAILFINANCE INC FOLDER/INSERTER EQUIPMENT
TOTAL FINANCE 16,293
INFORMATION SERVICES
01-05-3060PROFESSIONAL SERVICES 14,400 INTEGRATED INNOVATIONS INCCONTRACT PROGRAMMING
01-05-3060PROFESSIONAL SERVICES 5,400 ABM DATA SYSTEMS CONFIGURATION/INSTALLATION OF 4 ALARMS
01-05-3060PROFESSIONAL SERVICES 8,500 SUNGARD PUBLIC SECTOR DEVELOPMENTAL COSTS-POLICE/OSSI
01-05-3060PROFESSIONAL SERVICES 5,000 NEW WORLD SYSTEMS NEW WORLD .NET SYSTEM TRAINING
01-05-3060PROFESSIONAL SERVICES 20,000 ESRI ENTERPRISE GIS SYSTEM UPGRADE
01-05-7201COMPUTER EQT <$5000 31,033 SUNGARD PUBLIC SECTOR 5 HANDHELD TICKET WRITERS, PRINTERS
01-05-7201COMPUTER EQT <$5000 3,875 GRANICUS INC ENCODING APPLIANCE
01-05-7201COMPUTER EQT <$5000 19,000 DELL COMPUTER CORP 2 SERVERS TO SUPPORT ENERGOV/SERVER
01-05-7201COMPUTER EQT <$5000 4,210 MEDIA MANAGEMENT BACKUP VIDEO & AUDIO MATRIX
01-05-7202MICRO COMPUTER SOFTWARE 12,218 INSIGHT.COM 6 LICENSE FEES
01-05-7202MICRO COMPUTER SOFTWARE 25,000 ESRI SMALL GOVERNMENT ELA
01-05-7202MICRO COMPUTER SOFTWARE 33,060 GRANICUS INC LEGISLATIVE MANAGEMENT SUITE SOFTWARE
01-05-7240TUITION & TRAINING 3,430 ESRI 3 ESRI ARCGIS TRAINING COURSES
01-05-7240TUITION & TRAINING 4,500 ENERGOV SOLUTIONS LLC ENERGOV ANNUAL CONFERENCE
01-05-9201MICRO COMPUTER EQUIPMENT 19,000 DELL COMPUTER CORP CITRIX VIRTUAL SERVERS (2)
TOTAL INFORMATION SVCS. 208,626
COMMUNITY DEVELOPMENT
01-19-3063PROGRAMMING/MAINTENANCE 6,000 IMPACT RESOURCES 2012 PARCEL TAX ROLL UPDATE-DCAD
01-19-7201COMPUTER EQT <$5000 12,200 DELL COMPUTER CORP 6 PC'S AND 2 LAPTOPS
TOTAL COMMUNITY DEVELOPMENT 18,200
ENGINEERING
01-20-3060MICRO COMPUTER SOFTWARE 13,971 FREESE & NICHOLS INC WATER DISTRIB SYS EVAL/ENGINEERING SERVICES
01-20-3060PROFESSIONAL SERVICES 96,700 RAYMOND L GOODSON RESIDENT ENGINEERING SERVICES-UTILITY WORK
01-20-7202MICRO COMPUTER SOFTWARE 1,679 FREESE & NICHOLS INC WATER DISTRIBUTION SYSTEM EVALUATION
01-20-9201MICRO COMPUTER EQUIPMENT 14,000 HEWLETT-PACKARD LARGE FORMAT PLOTTER
TOTAL ENGINEERING 126,350
TRAFFIC DEPARTMENT
EXHIBIT "A"
CITY OF UNIVERSITY PARK, TEXAS
FY2013 BUDGET AMENDMENT NO. 1
2/19/2013
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Page 54 of 83
ACCOUNT ENCUMBRANCE
NUMBER ACCOUNT DESCRIPTION AMOUNT VENDOR PO DESCRIPTION
EXHIBIT "A"
CITY OF UNIVERSITY PARK, TEXAS
FY2013 BUDGET AMENDMENT NO. 1
2/19/2013
01-25-2350SUPPLIES & MATERIALS 8,172 WENZEL WENZEL & ASSOC INC TRAFFIC CONES
01-25-3060PROFESSIONAL SERVICES 20,134 C & P ENGINEERING LTD SPEED & STOP SIGN WARRANT STUDIES
01-25-6350SIGNAL MAIN & REPAIR 5,892 INTELLIGENT TRAFFIC EQUIP SIGNS WITH PERIMETER LEDS
01-25-6350SIGNAL MAIN & REPAIR 10,000 DYNAMIC VISION CO LED TRAFFIC SIGNAL LIGHTS
TOTAL TRAFFIC 44,198
FACILITY MAINTENANCE
01-35-3115CONTRACT MAINTENANCE 1,075 TECH PLAN INC ANNUAL SERVICE CONTRACT
01-35-3115CONTRACT MAINTENANCE 438 STEWART & STEVENSON SRVS PREVENTIVE MAINT AGREEMENT RENEWAL
01-35-3115CONTRACT MAINTENANCE 3,305 PROFESSIONAL COIL CLEANINGQRTLY CHILLER COIL CLEANING
01-35-3115CONTRACT MAINTENANCE 5,360 CITY WIDE BUILDING SERVICES GUTTER & DOWNSPOUT CLEANG/WINDOW WASHG
01-35-3115CONTRACT MAINTENANCE 4,806 SIMPLEXGRINNELL FIRE SPRIINKLER QRTLY AND ANNUAL TEST/INSPECT
01-35-6184SECURITY EXPENSE 11,883 METRO BRICK & STONE CO ADA PAVERS - HANDICAP
01-35-6184SECURITY EXPENSE 8,054 STANLEY SECURITY SOLUTIONS INCCITY-WIDE KEYS, DOORS & PADLOCKS
01-35-6184SECURITY EXPENSE 7,182 DEALERS ELECTRICAL SUPPLY SECURITY LIGHT FIXTURES-4420 WORCOLA
01-35-9950REMODELING PROJECTS 16,455 TRANE US, INC A/C REPLACEMENTS
01-35-9950REMODELING PROJECTS 90,000 GALLAGHER CONSTRUCTION COCONSTRUCTION SERV - 4419 WORCOLA IMPROV.
01-35-9950REMODELING PROJECTS 43,793 A & L FOAM INSULATION INC CITY HALL INSULATION & ENVELOPE SEALING
TOTAL FACILITY MAINT.192,350
POLICE
01-50-3075DIRECT ALARM MONITORING 15,464DELL COMPUTER CORP DELL COMPUTER
TOTAL POLICE 15,464
PARKS
01-70-3115CONTRACT MAINTENANCE 20 CARRUTHERS LANDSCAPE TURF MAINT ANNUAL CONTRACT
01-70-3115CONTRACT MAINTENANCE 3,157 MOORE DISPOSAL INC PORT-A-POTTY SERVICE
01-70-3115CONTRACT MAINTENANCE 3,120 KNORR SYSTEMS INC SWIMMING POOL SERVICES
01-70-6205PARK FACILITY REPAIR 1,093 DEALERS ELECTRICAL SUPPLY LIGHTING SUPPLIES
01-70-6208PARK EQUIPMENT REPAIR 9,970 LONGHORN SUPPLY PARK EQUIP REPAIR-IRRIGATION CONTROLS
TOTAL PARKS 17,359
STREETS
01-80-6375CONSTRUCTION SERVICES 5,892ADMIRAL CONCRETE PAVING CORPREMOVAL & REPLACEMENT OF DEFECTIVE SIDEWALKS
TOTAL STREETS 5,892
644,732TOTAL GENERAL FUND ENCUMBRANCES
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ACCOUNT ENCUMBRANCE
NUMBER ACCOUNT DESCRIPTION AMOUNT VENDOR PO DESCRIPTION
EXHIBIT "A"
CITY OF UNIVERSITY PARK, TEXAS
FY2013 BUDGET AMENDMENT NO. 1
2/19/2013
UTILITY FUND
UTILITIES
02-22-2350SUPPLIES & MATERIALS 6,333 FERGUSON WATERWORKS INC TAPPING MACHINE
02-22-3060PROFESSIONAL SERVICES 6,390 RAYMOND L GOODSON ENGINEERING/SURVEYING SERVICES
02-22-3060PROFESSIONAL SERVICES 10,864 BURGESS & NIPLE INC.SEWER SYSTEM EVALUATION SURVEY
02-22-7202MICRO COMPUTER SOFTWARE 4,469 CARTEGRAPH SYSTEMS INC SEWERVIEW MODIFICATION SERVICES
TOTAL UTILITIES 28,056
STORM WATER UTILITY
02-23-3060PROFESSIONAL SERVICES 10,777MOORE DISPOSAL INC ANNUAL CONTRACT - STREET SWEEPING
TOTAL STORM WATER UTILITY 10,777
38,833
SANITATION
04-60-7392CONTAINERS 12,075 REHRIG PACIFIC COMPANY RECYCLING BINS
04-60-7601HAZARDOUS WASTE SERVICE 12,337 DALLAS COUNTY HHW PROGRAMINTER-LOCAL AGREEMENT WITH DALLAS COUNTY
TOTAL SANITATION 24,412
24,412
707,977
TOTAL SANITATION FUND ENCUMBRANCES
TOTAL ALL FUNDS ENCUMBRANCES
TOTAL UTILITY FUND ENCUMBRANCES
S:\FINANCE\BUDGET\BUDGET13\Amendments\Encumbrances FY2013.xlsx[EXH A
2:54 PM PAGE 3 OF 3
Page 56 of 83
INCREASE FOR EMPLOYEE HEALTH INSURANCE, ACCOUNT -1135
ALL CHANGES TO ACCOUNT -1135:
DEPARTMENT
53,375$ 01-02 EXECUTIVE
64,050$ 01-03 FINANCE
21,350$ 01-04 HUMAN RESOURCES
53,375$ 01-05 INFORMATION SERVICES
32,025$ 01-06 LIBRARY
21,350$ 01-10 COURT
117,425$ 01-19 COMMUNITY DEVELOPMENT
74,725$ 01-20 ENGINEERING
74,725$ 01-25 TRAFFIC
21,350$ 01-35 FACILITY MAINTENANCE
3624,300$ 01-40 FIRE
5235,100$ 01-50 POLICE
2214,850$ 01-70 PARKS
0-$ 01-75 SWIMMING POOL
2114,175$ 01-80 STREETS--half of 42 IM
0-$ 01-85 TRANSFERS
181122,175$ TOTAL GENERAL FUND
42,700$ 02-21 UTILITY OFFICE
2114,175$ 02-22 UTILITIES
EXHIBIT "B"
CITY OF UNIVERSITY PARK, TEXAS
FY2013 BUDGET AMENDMENT NO. 1
2/19/2013
# FT EMP.AMOUNT
0-$ 02-23 STORM WATER
0-$ 02-85 TRANSFERS
2516,875$ TOTAL UTILITY FUND
2818,900$ 04-60 SANITATION
2818,900$ TOTAL SANITATION FUND
234 157,950$ GRAND TOTAL
S:\FINANCE\BUDGET\BUDGET13\Amendments\Encumbrances FY2013.xlsx EMPLOYEE COUNT HEALTH
IMPACT 2/14/2013 4:27 PM Page 57 of 83
AGENDAMEMO
(2/19/2013AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector,CitySecretary
SUBJECT:CONSIDERANDACT:onaresolutionexemptingtheCityfromcompetitivebidding
requirementswhenexecutingacontractfortheaudio/visualsystemforthePeek
EmergencyOperationsCenterasauthorizedbySection252.022oftheLocal
GovernmentCode
BACKGROUND:
CitystaffispreparinganEmergencyOperationsCenter(EOC)intheformerUPLibraryspaceatthe
PeekCenter.OneoftheelementsoftheEOCisinstallationofaudio/visualequipment.
CitystaffhasworkedsuccessfullywithMediaManagementtoinstalloverheadprojectors,audio
systems,andcomputerizedcontrolsinCityHallandtheUPPublicLibrary.FortheEOC,Media
Managementandstaffhavedevelopedadesignfortheaudio/visualcomponentsneededfor
emergencyresponse.
Procurementsabove$50,000typicallyrequirecompetitiveproposals,cooperativeagreementsorstate
contracts.Whenconditionsmerit,suchasconsistency,compatibility,andefficiency,citiesmayenter
intoacontractwithouttheserequirements.SuchisthecasewiththeMediaManagementproposal
includedontheFebruary19,2013agenda.
Towardthisend,CitystaffrequeststhattheCouncilauthorizetheCityManagertoexecuteacontract
withMediaManagementintheamountof$106,438fortheEOCaudio/visualsystem.Asnoted
above,MediaManagementisthesamevendorthatinstalledandmaintainstheaudio/visualsystemsat
CityHallandthelibrary.
DetailsoftheproposalareincludedinaseparateagendaitemwithcovermemofromFireChief
Howell.
RECOMMENDATION:
StaffrequeststheCouncilapprovetheresolutionauthorizingtheCityManagertoexecuteacontract
fortheaudio/visualsystematthePeekEmergencyOperationsCenter.
ATTACHMENTS:
Resolutionauthorizingemergencypurchase
Page 58 of 83
59382
RESOLUTION NO. _________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS, AUTHORIZING THE CITY MANAGER
TO EXECUTE A CONTRACT FOR THE AUDIO VISUAL SYSTEM FOR
THE PEEK CENTER EMERGENCY OPERATIONS CENTER; MAKING
FINDINGS EXEMPTING SUCH CONTRACT FROM THE
REQUIREMENTS OF COMPETITIVE BIDDING; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Fire Chief has determined that the audio visual systems for the new
Peek Center Emergency Operations Center should be uniform with, and work consistently
between, audio visual systems at City Hall and the Library to provide for the public safety of the
residents of the City; and
WHEREAS, it is necessary to install an audio visual system from the same source as the
other City systems to insure consistency, compatibility and efficiency of installation,
coordination and maintenance, including uniformity of repairs and replacement parts; and
WHEREAS, to ensure such consistency, compatibility, and efficiency, it is necessary for
the City to enter into a contract without competitive bidding to preserve and protect the public
health and safety of the City’s residents, and to secure such audio visual system from the single
source that can provide those qualities; Now, Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That the City Council finds and determines that the above conditions exist
and to accomplish such objectives, it is necessary to procure the audio visual system for the new
Peek Center Emergency Operations Center by contract with Media Management, the single
source for such system that will adequately preserve and protect the public safety of the citizens
of the City, without competitive bidding, such exemptions being authorized by section 252.022
of the Local Government Code.
SECTION 2. That the City Manager is authorized and directed to execute a contract
with Media Management for the audio visual system for the new Peek Center Emergency
Operations Center, for approximately $106,438.00, in accordance with the Proposal attached
hereto as Exhibit “A” and made part hereof for all purposes.
Page 59 of 83
59382
SECTION 3. This Resolution shall take effect immediately from and after its passage,
and it is accordingly so resolved.
DULY PASSED by the City Council of the City of University Park, Texas, on the 19th
day of February 2013.
APPROVED:
__________________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ _______________________________________
CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY
(RLD/02-11-13/59382)
Page 60 of 83
AGENDAMEMO
(2/19/2013AGENDA)
TO:HonorableMayorandCityCouncil
FROM:RandyHowell,FireChief
SUBJECT:CONSIDERANDACT:toauthorizetheCityManagertoexecuteacontractwith
MediaManagementintheamountof$106,438forinstallationofaudio/visual
equipmentinthePeekEmergencyOperationsCenter
BACKGROUND:
AstheUniversityParkPublicLibraryhasmovedintoitspermanenthomeinthePlazaatPreston
Center,staffisabletomoveforwardonconstructionofthePeekEmergencyOperationsCenter
(EOC).FundsforconstructionoftheEOC(whichwillalsofunctionasaclassroom)havebeen
approvedinthecurrentcapitalbudget.
Asreflectedintheprojectstatusworksheetincludedwiththismemorandum,theCapitalProjects
ReviewCommitteepreviouslyapprovedabudgetof$200,000fortheproject.Currentexpenditures
areontracktofallwithinthebudgetedallotment.
MediaManagementhassubmittedaproposalforinstallationoftheaudio/visualcomponentsofthe
project.TheproposalincludeselectronicequipmentfortheCommandCenter,the"outsideagencies"
areaandthemediaroom.ThebidproposalisincludedfortheCouncil'sreview.
ApprovalofthispurchasewillallowequipmenttobeinstalledintheEOCconsistentwithequipment
atCityHallandthelibrary.TargetedcompletiondatefortheEOCisApril15,2013.
RECOMMENDATION:
StaffrequeststheCouncil'sapprovalforpurchase.
FUNDINGSOURCE:
ApprovedCapitalProjectsfunding.
ATTACHMENTS:
EOCA/VProposalfromMediaMgt.
Projectexpenditureworksheet(Est)
Page 61 of 83
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February 5, 2013
City of University Park
Jim Criswell
3800 University Blvd.
University Park, Texas 75205
RE: Peek Center Emergency Operations Center (EOC) AV System Proposal v3
Dear Jim,
I would like to thank you for the opportunity to provide a proposal for the audio visual
systems at the new Peek Center Emergency Operations Center. Our design is based on
the previous site visit, drawings and discussions. Below is a summary of our design.
Executive Summary
Command Center Video System
System can be used in emergency situations or for presentations and training.
System components:
x 2 HD+ ceiling mounted projectors
x 2 65” H x 104” W wall mounted projection screens
x 4 PC/laptop connections in floor boxes (connections support analog VGA and
digital HDMI)
x 2 quad split devices (1 for each projector)
x 4 HD cable TV Tuners
x Presentation lectern
x Digital matrix switcher
x Digital transport transmitters and receivers
In emergency situation mode, both projectors and screens are active. Any PC/laptop
input or cable TV receiver can be displayed on either or both projection screens. Each
projector has a quad split device that will allow for up to 4 simultaneous images to be
displayed at one time. Quad viewing images can be any PC/laptop or cable TV receiver.
System will be controlled via large touch panel located in IT control room.
In presentation mode, only 1 projector and screen is active. Either projector can be
selected depending on room configuration. PC/laptop input at lectern or cable TV can be
viewed on the screen. Images are full screen. There is not a quad view option. System
will be controlled via touch panel at lectern.
Command Center Audio System
Audio in the room can be any PC/laptop or cable TV receiver. There is a gooseneck
microphone at the lectern and a wireless lapel mic available for use. Audio sources are
selectable from the touch panels. There are 2 audio zones in the room. 1 zone is the
main Command Center and other zone is the table for the outside agencies. Each zone
has and independent volume control.
Page 62 of 83
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2
Command Center Control System
There is a 9” touch panel located at the lectern. Touch panel will control presentation or
training room functions and have limited emergency mode functions. There is a 12”
touch panel in the IT control room. It will have emergency full situation room controls.
Outside Agencies Area
There is a 55” wall mounted LCD monitor. There is a connection for a laptop in the floor
box. There is a cable TV feed to the LCD monitor. Monitor is controlled via Command
Center touch panel. Monitor will not receive PC/laptop feed from Command Center.
Conference Room
There is a ceiling mounted LCD projector and wall mounted 57.5” H x 92” wide
projection screen. There is a connection for an in room PC. There are 2 ceiling mounted
speakers to reinforce PC audio. LCD projector and room volume is controlled via
manufacturer’s IR remote control.
There is a 37” LCD monitor wall mounted on the wall opposite the projection screen.
LCD monitor is for viewing cable TV only. Monitor is controlled via manufacturer’s hand
held IR remote.
Conference room system will not receive any video or audio feed from Command
Center.
Media Room
There is a wall mounted 32” LCD monitor. LCD monitor is for viewing cable TV only.
There is a headphone distribution amplifier for listening to audio feed from LCD monitor.
Monitor is controlled via manufacturer’s hand held IR remote.
Standard Terms and Conditions
Unless otherwise noted, all electrical work, core drills, conduit, millwork and ceiling tile
trim work will be provided by others. AC power at equipment locations will be necessary.
All equipment power should be on the same phase.
Media Management, LLC ("MMGT") is not responsible for the quality or functionality of
Customer furnished equipment. Should any problems or failures arise as the result of
using Customer furnished parts, additional labor and/or equipment costs may apply.
MMGT is not responsible for the setup of Customer supplied network devices to which a
codec is connected or through which data is passed (e.g. switches, routers, firewalls,
etc.).
MMGT labor charges assume that all work will be done during regular business hours
Monday through Friday 8:00 AM to 5:00 PM. Delays created by the Customer or other
contractors may result in additional charges. Should any after-hours work be required,
additional charges will apply.
This quote is valid for 30 days. Thereafter it is subject to change without notice.
Page 63 of 83
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3
This proposal has been designed by MMGT and is not to be duplicated for distribution or
bidding purposes. If this material is duplicated, a consulting fee will be charged. Any
drawings submitted with this proposal remain the property of MMGT.
Payment terms and other conditions:
1. Invoices are due NET 30 Days from the invoice date with approved credit.
2. A deposit may be required with the order.
3. Invoices for progress payments may be generated monthly for equipment and non-
equipment costs. Warehoused equipment will be invoiced, itemized with serial numbers,
and available for inspection.
4. Final payment shall be due upon acceptance.
5. MMGT may charge up to 1-1/2% per month on any past due balance and may file a
lien against the project in the event of a delinquent account.
6. MMGT reserves the right to suspend work if invoices become past due.
7. In the event MMGT retains counsel for the purpose of collecting amounts due or to
otherwise enforce any provision herein, MMGT shall be entitled to recover its attorney's
fees and costs incurred in collecting such amounts.
8. Unless the proposal specifically indicates that freight and transport charges are
included in the price, MMGT shall invoice Customer and Customer agrees to pay all
freight and transport charges.
9. Unless the proposal specifically indicates that all applicable taxes are included in the
price, MMGT shall invoice Customer and Customer agrees to pay all required taxes as
are imposed by law and required to be collected by MMGT. If Customer claims to be
exempt from tax, then Customer must submit to MMGT a tax exempt or resale
certificate.
10. Risk of loss of the equipment shall pass to Customer upon delivery.
11. Title to the equipment shall pass to Customer upon Customer's full payment of the
amounts due under the Proposal.
12. A Return Authorization number must be issued by MMGT for all Returns and
Exchanges. Credit will be issued only after returned product is inspected and approved
by MMGT. A 25% restocking charge and any necessary freight charges and charges for
repair and refinishing as determined by MMGT will be deducted from credit. No Returns
on lamps or custom products.
13. In no event shall MMGT, its suppliers or subcontractors be liable for any indirect,
incidental or consequential damages or claims of Customer or other third parties.
MMGT's liability for any such claim shall in no case exceed the purchase price allocable
to the equipment or services which gives rise to the claim. Customer agrees to indemnify
MMGT against all claims arising out of or resulting from Customer's operation or use of
the equipment, whether on account of negligence or otherwise.
Standard Warranty, Service Work, Technical Support
Media Management’s standard project warranty provides that the audiovisual system
furnished for the Project is free from defects in workmanship failure for a period of one
(1) year from the date of Substantial Completion. The Owner or their agent handles
warranty service for such defects in a reasonable and timely manner from the time of
notification to Media Management. Normal warranty calls will be responded to in 24
hours or less. Where correction requires equipment service, The CONTRACTOR will
make every effort to make the system operational within 72 hours of the trouble call,
Page 64 of 83
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4
during the warranty period.
x Manufacturer's equipment warranties are of varying lengths (usually 90 days
to 1 year). Media Management will warranty this equipment for the term
established by the manufacturer on a depot basis only.
x Contact the Media Management to obtain a Project RMA number required for
warranty repair.
x Deliver warranty repair equipment to the specified Media Management office,
Attention: Service Department.
x Warranty does not apply to any product(s) that has been subject to misuse,
neglect, accident or operational error.
*Some parts may be excluded from manufacturer’s warranty such as: Projection screen surfaces and projection screen
control devices; projector optical units, projector lamps; touch panel overlays and displays or batteries. Such parts will be
provided to YOU at a 10% discount from published MSRP.
Media Management is an Audio / Visual Systems Integration Firm. We specialize in
design / build solutions for interactive video conferencing, visual communications, video
production, audio reinforcement, control systems and multimedia presentation systems.
Our typical environments include: boardrooms, conference rooms, training centers,
educational facilities and network operation centers. For more information, please visit
our website at www.mmgt.com.
Once you have had a chance to review this proposal, please contact me at 972-409-
0900 ext. 205 or jhartzell@mmgt.com to schedule a time to meet and discuss.
Sincerely,
Jerry Hartzell
Senior Account Executive
Page 65 of 83
Media Management LLC 1801 Royal Lane, Ste 906 Dallas, TX 75229 p 972.409.0900 f 972.409.0903 www.mmgt.com
1
PROPOSAL
Company:Date:February 5, 2013
Address:Prepared by:Jerry Hartzell
Address 2:Email: jhartzell@mmgt.com
City, State,
Zip
Terms:Net 30
Contact:Freight:FOB Destination
Telephone:Prepay & Add
Email:Via:Best Way
FAX:Proposal:Valid for 30 days
Project:Proposal Revision 2
Command Center Video System Equipment
QTYMFG. MODEL DESCRIPTION UNIT PRICEEXTENSION
2 Christie Digital LWU505 5000 Lumen 1920 x 1200 (1080p+) LCD Projector with 3
Year Warranty
$ 5,330.00 $ 10,660.00
2 Chief RPA / CMA440 /
CMS003
Projector Mounting Bracket, Above Ceiling Support and 3"
Pipe
$ 320.00 $ 640.00
2 Draper251065 Cineperm 65" H x 104" W Fixed Frame Wall Mounted
Screen
$ 600.00 $ 1,200.00
1 Crestron DM8X8 Digital Media Chasis Based HD Matrix Switcher with Input
and Output Modules
$ 10,870.00 $ 10,870.00
6 Crestron DM-TX-201-C Digital Media VGA, Audio and HDMI Transmitter $ 870.00 $ 5,220.00
2 CrestronDM-RMC-100-C Digital Media VGA, Audio and HDMI Receiver $ 600.00 $ 1,200.00
2 RGB Spectrum QV HDX-4/0 /
HDCP
QuadView HD Quad Split Device (HDCP Compliant) $ 8,400.00 $ 16,800.00
4 Contemporary Research 232-ATSC+1 /
RK2
HD TV Tuner with Rack Mount $ 960.00 $ 3,840.00
1 VFI PD3003 30" Wide Lectern on Casters with 10 Foot Power Cord $ 1,500.00 $ 1,500.00
3 FSR FL1500 / 4GBFloor Box for Raised Floor with 4 Gang Insert Plate $ 240.00 $ 720.00
3 Extron MVGAA MM-12 12 Foot VGA and Audio Cable $ 40.00 $ 120.00
3 Extron HDMI Ultra/12 12 Foot HDMI Cable $ 60.00 $ 180.00
1 Extron MVGAA MM-6 12 Foot VGA and Audio Cable $ 40.00 $ 40.00
1 Extron HDMI Ultra/6 12 Foot HDMI Cable $ 60.00 $ 60.00
1 Middle Atlantic ERK Equipment Rack with Caster Base, Locking Doors and
Power Distribution
$ 1,340.00 $ 1,340.00
1 Middle Atlantic UPS100R-8 1000VA / 700 Watt UPS $ 1,000.00 $ 1,000.00
Equipment Subtotal 55,390.00$
Command Center Audio System Equipment
QTYMFG. MODEL DESCRIPTION UNIT PRICEEXTENSION
1 ShureMX418 Lecern Mount Gooseneck Microphone $ 320.00 $ 320.00
1 ShureULXS14/85 Wireless Lapel Microphone System $ 770.00 $ 770.00
1 Biamp Audia Solo12X412 x 4 DSP Audio Matrix Mixer $ 2,670.00 $ 2,670.00
8 Electrovoice EVIDC8.2LP 8" Ceiling Mounted Loudspeaker $ 150.00 $ 1,200.00
1 Extron XPA2002-70V 2 Channel Power Amplifier $ 860.00 $ 860.00
Equipment Subtotal 5,820.00$
Command Center Control System Equipment
QTYMFG. MODEL DESCRIPTION UNIT PRICEEXTENSION
1 Crestron AV2 2 Series Control Processor $ 1,800.00 $ 1,800.00
1 Crestron TPMC9 9" Color Touch Panel (Lectern) $ 2,540.00 $ 2,540.00
1 Crestron TPMC-V12-TILT 12" Color Touch Panel (IT Control Room) $ 3,400.00 $ 3,400.00
1 Netgear JFS516 16-port 10/100 Unmanaged Ethernet Switch $ 110.00 $ 110.00
Equipment Subtotal 7,850.00$
Peek Center EOC Audio Visual Systems
City of University Park
4420 Worcola
Dallas, Texas 75206
Jim Criswell
(214) 987-5311
jcriswell@uptexas.org
Page 66 of 83
Media Management LLC 1801 Royal Lane, Ste 906 Dallas, TX 75229 p 972.409.0900 f 972.409.0903 www.mmgt.com
2
PROPOSAL
Company:Date:February 5, 2013
Address:Prepared by:Jerry Hartzell
Address 2:Email: jhartzell@mmgt.com
City, State,
Zip
Terms:Net 30
Contact:Freight:FOB Destination
Telephone:Prepay & Add
Email:Via:Best Way
FAX:Proposal:Valid for 30 days
Project:Proposal Revision 2Peek Center EOC Audio Visual Systems
City of University Park
4420 Worcola
Dallas, Texas 75206
Jim Criswell
(214) 987-5311
jcriswell@uptexas.org
Outside Agencies Area Equipment
QTYMFG. MODEL DESCRIPTION UNIT $EXTENSION
1 LG55LS460E 55" Professional LED LCD Monitor, 1080p, with Built-In
Speakers and 2 Year Warranty
$ 1,480.00 $ 1,480.00
1 ChiefLTMU Tilting Wall Mount for LCD Monitor $ 240.00 $ 240.00
1 Crestron DM-TX-201-C Digital Media VGA, Audio and HDMI Transmitter $ 870.00 $ 870.00
1 Crestron DM-RMC-
SCALER-C
Digital Media VGA, Audio and HDMI Receiver with Built-In
Scaler
$ 940.00 $ 940.00
1 FSR FL1500 / 4GBFloor Box for Raised Floor with 4 Gang Insert Plate $ 240.00 $ 240.00
1 Extron MVGAA MM-12 12 Foot VGA and Audio Cable $ 40.00 $ 40.00
1 Extron HDMI Ultra/12 12 Foot HDMI Cable $ 60.00 $ 60.00
Equipment Subtotal 3,870.00$
Conference Room Equipment
QTYMFG. MODEL DESCRIPTION UNIT $EXTENSION
1 Christie Digital LW41 4000 Lumen 1280 x 800 (720p+) LCD Projector with 3 Year
Warranty
$ 2,250.00 $ 2,250.00
1 Chief RPA / CMA440 /
CMS003
Projector Mounting Bracket, Above Ceiling Support and 3"
Pipe
$ 320.00 $ 320.00
1 Draper251064 Cineperm 57.5" H x 92" W Fixed Frame Wall Mounted
Screen
$ 530.00 $ 530.00
1 Crestron DM-TX-201-C-2G Wall Mounted Digital Media VGA, Audio and HDMI
Transmitter
$ 940.00 $ 940.00
1 CrestronDM-RMC-100-C Digital Media VGA, Audio and HDMI Receiver $ 600.00 $ 600.00
2 Electrovoice EVIDC4.2 4" Ceiling Mounted Loudspeaker $ 110.00 $ 220.00
1 Extron MPA401-70V 40 Watt Power Amplifier $ 320.00 $ 320.00
1 Extron MVGAA MM-6 12 Foot VGA and Audio Cable $ 40.00 $ 40.00
1 Extron HDMI Ultra/6 12 Foot HDMI Cable $ 60.00 $ 60.00
1 LG37LT560E 37" Professional LED LCD Monitor, 1080p, with Built-In
Speakers and 2 Year Warranty
$ 660.00 $ 660.00
1 Chief MTMU Tilting Wall Mount for LCD Monitor $ 190.00 $ 190.00
Equipment Subtotal 6,130.00$
Media Office Equipment
QTYMFG. MODEL DESCRIPTION UNIT $EXTENSION
1 LG32LT560E 32" Professional LED LCD Monitor, 1080p, with Built-In
Speakers and 2 Year Warranty
$ 500.00 $ 500.00
1 Chief MTMU Tilting Wall Mount for LCD Monitor $ 190.00 $ 190.00
1 Samson S-AMP 1 x 4 Headphone Distribution Amplifier $ 49.00 $ 49.00
Equipment Subtotal 739.00$
Equipment Total 79,799.00$
Project Materials
QTYMFG. MODEL DESCRIPTION PRICE
1 MMGT Tech OpsCables, Connectors, Hardware and Materials 2,500.00$ 2,500.00$
Materials Total 2,500.00$
Page 67 of 83
Media Management LLC 1801 Royal Lane, Ste 906 Dallas, TX 75229 p 972.409.0900 f 972.409.0903 www.mmgt.com
3
PROPOSAL
Company:Date:February 5, 2013
Address:Prepared by:Jerry Hartzell
Address 2:Email: jhartzell@mmgt.com
City, State,
Zip
Terms:Net 30
Contact:Freight:FOB Destination
Telephone:Prepay & Add
Email:Via:Best Way
FAX:Proposal:Valid for 30 days
Project:Proposal Revision 2Peek Center EOC Audio Visual Systems
City of University Park
4420 Worcola
Dallas, Texas 75206
Jim Criswell
(214) 987-5311
jcriswell@uptexas.org
Professional Services and Installation
DESCRIPTION PRICE
1 MMGT Tech Ops Project Installation, Engineering, Control Programming,
Commissioning, Project Management, System Warranty,
Training and Documentation
$ 22,000.00 22,000.00$
Installation Total 22,000.00$
EQUIPMENT TOTAL 79,799.00$
MATERIALS TOTAL 2,500.00$
INSTALLATION TOTAL 22,000.00$
SHIPPING, HANDLING AND INSURANCE 2,139.00$
SALES TAX -$
PROPOSAL TOTAL 106,438.00$
Page 68 of 83
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City of University Park
Emergency Operations Center
Project # 43741
Budget Estimates
ItemVendor Cost Estimate
Carpentry / Glass Walls Gallagher Construction 8,070.00$
Painting Gallagher Construction 1,450.00$
Audio/Visual Equipment Media Management 106,438.00$
Electrical TBD 5,000.00$
Cabling (data/phone)TBD 4,000.00$
HVAC Upgrades Trane 10,000.00$
Furniture Business Interiors 46,728.00$ ####
Contingency (10%)18,168.60$
Project Total:199,854.60$
Page 70 of 83
AGENDAMEMO
(2/19/2013AGENDA)
TO:HonorableMayorandCityCouncil
FROM:LizSpector
SUBJECT:CONSIDERANDACT:onminutesoftheFebruary5,2013CityCouncilMeeting
BACKGROUND:
MinutesoftheFebruary5,2013CityCouncilMeetingareincludedfortheCouncil'sreview.
ATTACHMENTS:
Feb.5,2013CCMtgMinutes
Page 71 of 83
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2:45 - 3:00 P.M. University Park Civic Foundation Annual Board of Directors Meeting,
Executive Conference Room, 1st Floor, City Hall.
3:00 - 4:00 P.M. CLOSED EXECUTIVE SESSION: Pursuant to the authority of Section
551.071(2) of the Government Code, the City Council met in closed session for a privileged
communication with the City Attorney with reference to the legal ramifications of proposed
special conditions applicable to the Park Cities YMCA zoning application, including but
not limited to PD conditions and size. No action was taken. Executive Conference Room,
First Floor, City Hall.
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City will take this spring and summer to control mosquitos. Included were details on a
"Fight the Bite" campaign. Council Conference Room, 2nd Floor, City Hall.
4:15 - 5:00 P.M. The City Council met in open work session to receive agenda item
briefings from staff. No action was taken. Council Conference Room, 2nd floor, City Hall.
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Page 73 of 83
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Consent Agenda approval will authorize staff to reject all bids received for Bid # 13-
01 and to re-bid the project.
ORDINANCE NO. 13/03
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION
12.06.005 “TRUCK IDLING” TO AMEND THE ENFORCEMENT PERIOD
AND TO ADD EXEMPTIONS FOR CERTAIN VEHICLES; REPEALING
ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED
FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
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Page 75 of 83
AGENDAMEMO
(2/19/2013AGENDA)
TO:HonorableMayorandCityCouncil
FROM:RobbieCorder,DirectorofCommunityDevelopment
SUBJECT:CONSIDERANDACT:onanordinanceamendingSection4.07oftheUniversity
ParkCodeofOrdinances,SalesofPersonalProperty
BACKGROUND:
DuringtheJune19,2012CityCouncilmeeting,staffreviewedSection4.07oftheCode
Ordinances,whichregulatesthesaleofpersonalproperty.Specifically,staffnotedthedifficulties
associatedwithenforcementoftheprovisionsrelatedtooccasionalsales(i.e..garageandestate
sales).CodeOfficersareresponsibleforenforcingtheexistingregulations;however,mostresidents
whoconductagaragesalewillviolateoneormoreoftheprovisionscontainedintheCodeof
Ordinances.Typicalviolationsmayinclude:
SignsplacedintheCity'srights-of-way(ROW);
Morethanonesignposted;
Signexceedstwo(2)squarefeet;
Salesconductedinthefrontyard;and
Garagesalesconductedmorethantwo(2)dayspercalendaryear.
TheCityCouncilreferredtheitemtotheUrbanDesignandDevelopmentAdvisoryCommittee
(UDADAC)foradditionalstudy.DuringmeetingsinAugust,2012andFebruary,2013UDADAC
reviewedtheordinanceanddiscussedwithstaffpossibleordinanceandproceduralchanges.Attached
aretheminutesreflectingtherecommendationsfromUDADAC.
RECOMMENDATION:
UDADACunanimouslymadethefollowingrecommendationtotheCityCouncilduringtheFebruary
6,2013meeting:
Salesshallbeallowedinthefrontyardonapatioordriveway,withsaleitemsremovedfrom
thefrontyardovernight.
Twosalespercalendaryearareallowed,withamaximumofthirty-sixhourspersale.
SalesmaybelistedontheCity'swebsiteuponcompletionofawrittenapplication.
Staffrecommendsapprovaloftheproposedchanges.
ATTACHMENTS:
Ordinance
UDADACMinutes2.6.13
UDADACMinutes8.1.12
Page 76 of 83
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS
HERETOFORE AMENDED, BY AMENDING CHAPTER 4 TO REGULATE
SALES OF PERSONAL PROPERTY IN RESIDENTIAL DISTRICTS;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF
FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That the Code of Ordinances, City of University Park, Texas, is hereby
amended by amending Chapter 4, Article 4.07 “Sales of Personal Property” in part as follows:
“Sec. 4.07.003 Sales in residential district
A person commits an offense if he sells or offers for sale personal property within a
residentially zoned district, except as provided below, to wit:
(1) Occasional sales permitted. A person may conduct a sale of personal property
from his or her residence on no more than two occasions in any calendar year. A sale
may be conducted for no more than thirty-six hours.
…
(5) Location of occasional sales. Occasional sales may be conducted only in the back
yard, garage, patio, or driveway of a residence. No portion of the sale may be conducted
on any public right-of-way. Occasional sales utilizing any portion of the front yard may
not permit personal property items to remain in the front yard over night.
…”
SECTION 2. All provisions of the Code of Ordinances of the City of University Park,
Texas, in conflict with the provisions of this ordinance are hereby repealed.
SECTION 3. Should any word, sentence, paragraph, subsection, clause, phrase or section
of this ordinance or of the Code of Ordinances, as amended hereby, be adjudged or held to be void
or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance
or the Code of Ordinances, as amended hereby, which shall remain in full force and effect.
SECTION 4. Any person, firm or corporation violating any of the provisions of this
Page 77 of 83
ordinance or the Code of Ordinances, as amended hereby, shall be deemed guilty of a
misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas,
shall be punished by a fine not to exceed the sum of five hundred dollars ($500.00) for each
offense, and each and every day any such violation shall continue shall be deemed to constitute a
separate offense.
SECTION 5. This ordinance shall take effect from and after its passage and the
publication of the caption, as the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the ____ day
of ____________ 2013.
APPROVED:
______________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________
CITY ATTORNEY LIZ SPECTOR, CITY SECRETARY
(RLD/02-08-13/59359)
Page 78 of 83
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS
HERETOFORE AMENDED, BY AMENDING CHAPTER 4 TO REGULATE
SALES OF PERSONAL PROPERTY IN RESIDENTIAL DISTRICTS;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF
FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of University Park, Texas, on the
____ day of ___________ 2013.
APPROVED:
______________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
______________________________
LIZ SPECTOR, CITY SECRETARY
Page 79 of 83
URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE
MINUTES
February 6, 2013
The Urban Design & Development Advisory Committee of the City of University Park met on Wednesday,
February 6, 2013 at 12:00 P.M. at the Peek Service Center, 4420 Worcola Street, Dallas, Texas. The following
are minutes of that meeting.
Committee Members Attending: Staff Members Attending:
Michael Culwell - Chairman
Doug Smellage Jacob Speer – Assistant Director of Public Works
Spence Kendrick Robbie Corder – Community Development Director
Diana Byrd Harry Persaud – Chief Planning Official
Tom Weber Jodie Ledat – Public Works Administrative Assistant
Bruce Collins
William R. “Rusty” Goff
Cindy Kipp
Brian Hammer
Charlie Little
Councilmember in Attendance: Guests:
Bob Clark None
Absent and Excused:
Jason Mackey
Eurico Francisco
1. Call to Order
Chairman Culwell opened the meeting at 12:11pm.
2. Review and Discuss Requirements for garage sales and make a recommendation to the City Council
Community Development Director Robbie Corder reminded the committee of their previous discussion
regarding garage sale regulations and reviewed staff recommendations based on UDADAC’s comments
and suggestions. Staff recommendations include the following changes:
• Garage sales may be located in the residence, garage, patio, driveway, and / or the front yard (all
items in the front yard must be removed at the end of the day);
• Residents may hold two (2) sales per calendar year; and
• Garage sales can be listed on the City’s website upon completion of an application which will
include a list of rules and procedures for sales.
Current regulations that would remain in place include:
• Permitted hours are 8am to 8pm;
• The maximum size of a garage sale sign is 2 feet2;
• The maximum number of signs allowed is one (1), and it is limited to the property of the sale;
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• No permitting or registration will be required.
Discussion ensued among the committee members. Rusty Goff moved to approve the recommended
changes regarding garage sales. Bruce Collins seconded the motion and all members voted in favor.
3. Review and Discuss Prohibition of construction activity on certain holidays and make a recommendation
to the City Council
Robbie Corder informed the committee the request to prohibit construction activity on certain holidays
was made by a resident and followed by a staff review of the regulations of other municipalities. He
reviewed the City’s current ordinance regarding construction activity and provided the committee with
information regarding the regulations of other cities. There was discussion amongst the committee
members regarding which holidays should be considered for the restriction. It was decided that
University Park’s list of holidays should mirror that of Highland Park’s in an effort to reduce confusion
among the construction industry. The list of proposed holidays that construction would be prohibited
include New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day, Christmas Eve, and
Christmas Day. Charlie Little moved to approve the recommendation. Tom Weber seconded the motion
and all members voted in favor.
4. Review and Approve Minutes of the August 1, 2012 meeting
Chairman Culwell asked for approval of the minutes of the August 1, 2012 meeting. Mr. Smellage
moved to approve the minutes, and Mr. Weber seconded the motion. All members present voted in
favor.
In response to a request to tour the Presidential Library, Councilmember Clark noted that all committees
should have guided tours of both the Presidential and University Park Libraries.
5. Adjournment
The meeting was adjourned by Chairman Culwell at 12:52pm.
_______________________________ ____________________
M. Culwell, Chairman, Date
U.D.A.D.A.C.
Page 81 of 83
URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE
MINUTES
August 1, 2012
The Urban Design & Development Advisory Committee of the City of University Park met on Wednesday, August
1, 2012 at 12:00 P.M. at the Peek Service Center, 4420 Worcola Street, Dallas, Texas. The following are minutes
of that meeting.
Committee Members Attending: Staff Members Attending:
Michael Culwell - Chairman Bud Smallwood – Director of Public Works
Doug Smellage Jacob Speer – Assistant Director of Public Works
Spence Kendrick Robbie Corder – Community Development Director
Jason Mackey Harry Persaud – Chief Planning Official
Tom Weber George Ertle – Assistant to the City Manager
Jodie Ledat – Public Works Administrative Assistant
Councilmember in Attendance: Guests:
Bob Clark Phillip Jabour of Southern Methodist University
Trisha Mehis of Southern Methodist University
Mike Geisler of Venture Commercial Management
Absent and Excused:
Cindy Kipp
Charlie Little
William R. “Rusty” Goff
Brian Hammer
Eurico Francisco
1. Call to Order
Bud Smallwood opened the meeting at 12:12pm, and invited Harry Persaud to present the first agenda
item.
2. Review and Discuss a Proposed Amendment to the Special Sign District for the Plaza at Preston Center
Chief Planning Official Harry Persaud provided the committee with background regarding the Special
Sign District for the Plaza at Preston Center as well as the proposed amendment to the sign district. He
noted the Plaza was requesting the amendment in response to a request by a potential tenant for secondary
signage on the Preston Road and Northwest Highway frontages. Mike Culwell asked if there would be
changes to signage on the façades facing residential areas. Mr. Persaud noted no changes to residential
facades were proposed. Mr. Mike Geisler of Venture Commercial distributed photos of area business
signage similar to the signage requested and indicated it was very common. Discussion ensued. Chairman
Culwell made a motion to approve the proposed amendment to the Special Sign District for the Plaza at
Preston Center. Jason Mackey seconded the motion and the motion passed unanimously.
3. Review and Discuss a Proposed Amendment to the SMU Special Sign District
Harry Persaud introduced to the committee SMU representatives, Philip Jabour and Trisha Mehis, and
presented the proposal for new monument signs at four (4) locations. Mr. Culwell asked if the signs were
Page 82 of 83
larger than existing signs and if they would be illuminated. Mr. Jabour indicated the proposed signs are a bit
smaller than existing monument signs and will be illuminated by lights in planter beds. The four proposed
signs would be at the Annette Caldwell Simmons School of Education and Human Development, the Bobby
Lyle School of Engineering, and two (2) SMU Campus signs, one at the northwest corner of SMU Boulevard
and Central Expressway and the other on the southwest corner of the same intersection. Committee
members indicated they felt the signs were necessary and complimentary to the campus. Chairman Culwell
made a motion to approve the amendment to the Special Sign District for SMU. Spence Kendrick seconded
the motion and all members voted in favor.
4. Discuss Requirements for Garage Sales
Community Development Director Robbie Corder distributed handouts of Article 4.07 of the Code of
Ordinances which regulates the sale of personal items and explained the City Council requested UDADAC
review the current requirements and consider revisions. Robbie Corder utilized a PowerPoint presentation to
inform the committee of current regulations, issues faced by code enforcement officers, and policies of area
cities regarding garage and estate sales. There was discussion regarding permitting, signage, online
publication of area sales, etc. Spence Kendrick suggested requiring a low-cost permit which would allow
residents to be notified of regulations and sign a form indicating they understand and will follow the
regulations. Mr. Weber felt this may make more work for enforcement officers, and Mr. Mackey indicated he
was in favor of requiring no permit but would request residents to sign a form indicating they are aware of
regulations they would need to abide by. Mr. Smellage felt the revenue collected via a low-cost permit would
at least offset some of the enforcement costs incurred by the City. Mr. Culwell suggested the allowed hours
for a sale should also be reviewed and perhaps changed. Robbie Corder thanked the committee for their
suggestions and indicated he will take the committee’s thoughts, conduct more research, and bring back to
the committee options for their review.
5. Discuss the City’s Storm Water Management Plan
Bud Smallwood informed the committee of the City’s mandate to inform and update certain advisory
committees on the Storm Water Management Plan, and he asked Jacob Speer to make the presentation.
Mr. Speer utilized a PowerPoint presentation to update the committee on the requirements of the plan and
the City’s progress.
6. View Ethics Training Video
Due to time constraints, the video will be viewed at the next meeting.
7. Review and Approve Minutes of the February 29, 2012 meeting
Chairman Culwell asked for approval of the minutes of the February 29, 2012 meeting. Mr. Weber
moved to approve the minutes, and Spence Kendrick seconded the motion. All members present voted in
favor.
8. Adjournment
The meeting was adjourned by Chairman Culwell at 1:34pm.
_______________________________ ____________________
M. Culwell, Chairman, Date
U.D.A.D.A.C.
Page 83 of 83