HomeMy WebLinkAbout2013.03.05 City Council AgendaCITY OF UNIVERSITY PARK
REGULAR CITY COUNCIL MEETING
LOCATION: CITY HALL COUNCIL CHAMBER
AGENDA #2856
MARCH 5, 2013
CALL TO ORDER: 5:00 P.M.
4:00 - 5:00 P.M.WORK SESSION FOR AGENDA REVIEW: The City Council will convene into
open work session to receive agenda item briefings from staff. No action will be
taken. Council Conference Room, 2nd floor, City Hall.
TO SPEAK ON AN AGENDA ITEM
Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and
return it to the City Secretary. When called forward by the Mayor, before beginning their remarks, speakers
are asked to go to the podium and state their name and address for the record.
I . CALL TO ORDER
A .INVOCATION: Councilmember Bob Begert
B .PLEDGE OF ALLEGIANCE: Councilmember Bob Begert / Boy Scouts
C .INTRODUCTION OF COUNCIL: Mayor W. Richard Davis and Mayor for the Day
Tate Brand
D .INTRODUCTION OF STAFF: City Manager Bob Livingston
II . AWARDS AND RECOGNITION
A.RECOGNITION: of 2012 Employees of the Year
III . CONSENT AGENDA
A.CONSIDER AND ACT: on an ordinance designating NO PARKING ANYTIME
along the west side of Durham, south from Milton to the alley
B.CONSIDER AND ACT: an ordinance designating a 15-minute space along the north
side of Lovers Lane, adjacent to 4514 Lovers Lane
C.CONSIDER AND ACT: on an ordinance designating NO PARKING ANYTIME
along the south curb of Wentwood, east from Pickwick to Tulane
D.CONSIDER AND ACT: on minutes of the February 19, 2013 City Council Meeting
E.CONSIDER AND ACT: on minutes of the February 27, 2013 Special City Council
Meeting
IV . MAIN AGENDA
A.CONSIDER AND ACT: on an ordinance changing the name of the portions of Airline
Rd. and Dublin St. between SMU Blvd. and Mockingbird Ln. to Bush Avenue
B.CONSIDER AND ACT: on a request by Council for Life to conduct a 5K benefit run
C.CONSIDER AND ACT: on a resolution amending the FY2013 capital budget
V. PUBLIC COMMENTS
Page 1 of 43
Anyone wishing to address an item not on the Agenda should do so at this time. Please be
advised that under the Texas Open Meetings Act, the Council cannot discuss or act at this
meeting on a matter that is not listed on the Agenda. However, in response to an inquiry, a
Council member may respond with a statement of specific factual information or a
recitation of existing policy. It is the Council’s policy to request that citizens not address
items that are currently scheduled for a future agenda or public hearing. Instead, the Council
requests that citizens attend that specific meeting to express their opinions, or comment to
the Council by e-mail at City-Council@uptexas.org or letter addressed to the Mayor and
Council at 3800 University Blvd., University Park, Texas 75205. Other questions or private
comments for the City Council or Staff should be directed to that individual immediately
following the meeting.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened
into Closed Executive Session for the purpose of seeking confidential legal advice from the City
Attorney on any Agenda items listed herein.
Page 2 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Luanne Hanford, Director of Human Resources
SUBJECT:RECOGNITION: of 2012 Employees of the Year
BACKGROUND:
Administrative EOY: Police Administrative Assistant Dawn Kossmann
Police EOY: Detective Robert Keenan
Fire EOY: Firefighter Joe Watkins
Labor EOY: Infrastructure Maintenance Supervisor Lalo Garcia
Page 3 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Gene R. Smallwood, P.E.; Director of Public Works
SUBJECT:CONSIDER AND ACT: on an ordinance designating NO PARKING ANYTIME
along the west side of Durham, south from Milton to the alley
BACKGROUND:
Pursuant to a request to the Police Department from the property owner at 3101 Durham, staff
brought an ordinance to Council at the January 15th meeting to change the parking restriction along
the west side of Durham from NO PARKING FIRE LANE to RESIDENTIAL PARKING
DISTRICT. The Council approved the change, however, after signs were installed, the property
owner was dissatisfied with the resulting parking conditions. To that end he requested the designation
be changed to NO PARKING ANYTIME.
Staff has no objection to the change.
RECOMMENDATION:
Staff requests City Council consideration of the request to change parking designation along the west
side of Durham, south from Milton to the alley to NO PARKING ANYTIME.
ATTACHMENTS:
Site Map
NP Milton at Durham Ordinance
Page 4 of 43
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042
(a) TO DELETE THE DESIGNATION OF A RESIDENT-PARKING-ONLY ZONE
FOR DURHAM STREET FROM MILTON AVENUE TO THE ALLEY SOUTH OF
MILTON; PROHIBITING PARKING AT ANY TIME ON THE WEST SIDE OF
DURHAM FROM MILTON SOUTH TO THE ALLEY SOUTH OF MILTON;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE
ERECTION OF SIGNS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS:
SECTION 1. That Chapter 12, Article 12.05 “Parking”, Section 12.05.042 (a), of
the Code of Ordinances, City of University Park, Texas, is hereby amended in part to delete a
resident-parking-only zone, as follows:
"Sec. 12.05.042 Zones Designated; issuance of permits
(a) The following are designated as resident-parking-only zones, to wit:
…
(25) Reserved.”
SECTION 2. That it shall be unlawful and an offense for any person to leave,
stand or park any motor vehicle at any time on the west side of Durham Street from the
point of its intersection with Milton Avenue south to the point of its intersection with the
alley south of Milton Avenue.
SECTION 3. All provisions of the Code of Ordinances of the City of University
Park, Texas, in conflict with the provisions of this ordinance are hereby repealed.
SECTION 4. Any person violating any of the provisions of this ordinance shall
Page 5 of 43
be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the
City of University Park, Texas, shall be subject to a fine not to exceed the sum of two
hundred dollars ($200.00) for each offense.
SECTION 5. That this ordinance shall take effect immediately from and after its
passage and the publication of the caption, as the law and Charter in such cases provide.
The parking restrictions set out herein shall not be effective until appropriate signs giving
notice thereof shall have been erected as provided by the Code of Ordinances.
DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of
March 2013.
APPROVED:
______________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
________________________ _________________________________
CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY
(RLD/2-27-13/59637)
Page 6 of 43
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042
(a) TO DELETE THE DESIGNATION OF A RESIDENT-PARKING-ONLY ZONE
FOR DURHAM STREET FROM MILTON AVENUE TO THE ALLEY SOUTH OF
MILTON; PROHIBITING PARKING AT ANY TIME ON THE WEST SIDE OF
DURHAM FROM MILTON SOUTH TO THE ALLEY SOUTH OF MILTON;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE
ERECTION OF SIGNS.
DULY PASSED by the City Council of the City of University Park, Texas, on the 5th
day of March 2013.
APPROVED:
______________________________
MAYOR
ATTEST:
______________________________
CITY SECRETARY
Page 7 of 43
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Page 9 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Gene R. Smallwood, P.E.; Director of Public Works
SUBJECT:CONSIDER AND ACT: an ordinance designating a 15-minute space along the north
side of Lovers Lane, adjacent to 4514 Lovers Lane
BACKGROUND:
Pursuant to a request from the abutting owner, the city attorney prepared the attached ordinance
designating a 15-minute parking space along the north side of Lovers Lane adjacent to 4514 Lovers
Lane.
Staff has no objection to the request.
RECOMMENDATION:
Staff recommends City Council approval of the ordinance designating a 15-minute parking space
along the north side of Lovers Lane adjacent to 4514 Lovers Lane.
ATTACHMENTS:
ORDINANCE
Site Map
Page 10 of 43
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING IN EXCESS OF FIFTEEN MINUTES ON THE SPACE
ADJACENT TO ADJACENT TO 4514 LOVERS LANE AS SHOWN ON EXHIBIT A;
PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF
ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or
park any motor vehicle in excess of fifteen (15) minutes at any time on the space adjacent to 4514
Lovers Lane, as shown on Exhibit “A” attached hereto and made part hereof for all purposes.
SECTION 2. That all ordinances of the City of University Park in conflict with the
provisions of this ordinance are hereby repealed.
SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part
decided to be invalid, illegal or unconstitutional.
SECTION 4. That any person violating any of the provisions of this ordinance shall be
deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of
University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars
($200.00) for each offense.
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases provide. The parking
Page 11 of 43
restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall
have been erected as provided by the Code of Ordinances.
DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day
of March 2013. APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
ELIZABETH SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________
CITY ATTORNEY
(RLD/02-27-13/59640)
Page 12 of 43
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING IN EXCESS OF FIFTEEN MINUTES ON THE SPACE
ADJACENT TO 4514 LOVERS LANE AS SHOWN ON EXHIBIT A; PROVIDING FOR
THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS
($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day
of March 2013.
APPROVED:
____________________________________
MAYOR
ATTEST:
____________________________________
CITY SECRETARY
Page 13 of 43
Page 14 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Gene R. Smallwood, P.E.; Director of Public Works
SUBJECT:CONSIDER AND ACT: on an ordinance designating NO PARKING ANYTIME
along the south curb of Wentwood, east from Pickwick to Tulane
BACKGROUND:
During construction of the parking garage and the mid-rise building which houses the University Park
Library, residents along the 3900 block of Wentwood petitioned the City for NO PARKING along the
south side of the block. The Police Chief ordered a temporary ordinance enacting the restriction.
Following completion of the project, the neighborhood was polled to determine whether to leave the
NO PARKING in place. Given the survey, about half of the residents wanted the restriction to
continue. Therefore, staff requested the City Attorney to develop the enabling ordinance.
RECOMMENDATION:
Staff recommends City Council approval of the ordinance designating NO PARKING ANYTIME
along the south curb of Wentwood, east from Pickwick to Tulane.
ATTACHMENTS:
ORDINANCE
Site Map
Page 15 of 43
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING AT ANY TIME ON THE SOUTH SIDE OF THE 3900 BLOCK
OF WENTWOOD; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR
THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF
TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or
park any motor vehicle at any time on the south side of the 3900 block of Wentwood.
SECTION 2. All ordinances of the City of University Park in conflict with the provisions
of this ordinance are hereby repealed.
SECTION 3. Should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part
adjudged to be invalid, illegal or unconstitutional.
SECTION 4. Any person violating any of the provisions of this ordinance shall be deemed
guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park,
Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each
offense.
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases provide. The parking
restriction set out herein shall not be effective until appropriate signs giving notice thereof shall
have been erected as provided by the Code of Ordinances.
Page 16 of 43
DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day
of March 2013.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
ELIZABETH SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________
CITY ATTORNEY
(RLD/02-27-12/59639)
Page 17 of 43
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING AT ANY TIME ON THE SOUTH SIDE OF THE 3900 BLOCK
OF WENTWOOD; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR
THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF
TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day
of March 2013.
APPROVED:
____________________________________
MAYOR
ATTEST:
____________________________________
CITY SECRETARY
Page 18 of 43
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Page 19 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Liz Spector, City Secretary
SUBJECT:CONSIDER AND ACT: on minutes of the February 19, 2013 City Council Meeting
BACKGROUND:
Minutes of the February 19, 2013 City Council Meeting are included for the Council's approval.
ATTACHMENTS:
2013.02.19 CC Mtg Min
Page 20 of 43
MINUTES
AGENDA #2855
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
COUNCIL CHAMBER – CITY HALL
TUESDAY, FEBRUARY 19, 2013, 5:00 P.M.
3:05 - 4:45 P.M. EXECUTIVE SESSION: Pursuant to the authority granted under Texas
Gov’t Code Section 551.071(2) the City Council met in closed executive session for a
privileged communication with the City Attorney with reference to the legal
ramifications of proposed special conditions applicable to the Park Cities YMCA
zoning application, including but not limited to PD conditions and size, and, under
Section 551.074(1) for an evaluation of the City Manager. No action was taken. Executive
Conference Room, 1st Floor, City Hall.
The Executive Session was attended by Mayor Dick Davis, Mayor Pro Tem Bob Clark,
Councilmember Dawn Moore, Councilmember Tommy Stewart, City Attorney Robert
Dillard, III, and City Manager Bob Livingston. Councilmember Bob Begert was excused.
Also present was Director of Community Development Robbie Corder and Director of
Public Works Bud Smallwood.
4:50 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW: The City Council met in
open work session to receive agenda item briefings from staff. No action was taken.
Council Conference Room, 2nd Floor, City Hall.
Police Operations Captain Greg Spradlin addressed the Council regarding the Traffic Stop
Analysis prepared for the City by the Professional Development Institute at the University
of North Texas in Denton. He said state law requires the police chief to report to the
governing body of the City the findings of a compilation and analysis of traffic stops and
related searches. He said the analysis is conducted to determine if racial profiling is being
practiced by the agency in traffic stops and subsequent searches during those stops.
Captain Spradlin said the Department was found to be in full compliance with state and
local law and received no racial profiling complaints in 2012.
Captain Spradlin also briefed the Council on a request to conduct a 5k using some city
rights-of-way. He said the race is conducted by an SMU-affiliated group and has been
held successfully for several years. He said the race is anticipated to include 30 to 40
participants. He the race is scheduled for 9 a.m. on Saturday, 2/23 and said no traffic
problems are expected to occur as it will be held mostly on campus.
Director of Finance Kent Austin briefed the Council on an ordinance amending the FY13
budget. He said the amendment will bring forward funds encumbered from the previous
fiscal year for completion of ongoing projects. He said the amendment also authorizes a
10% increase in contributions to the City's Self-Insurance Fund for employee health
insurance costs.
Fire Chief Randy Howell briefed the Council on a request to contract with Media
Management for audio/visual services in the soon-to-be constructed Emergency
Page 21 of 43
Operations Center at Peek. He requested the Council approve a resolution releasing the
City from competitive bidding requirements to allow the EOC's audio/visual system to
interface seamlessly and efficiently with other A/V equipment installed at City Hall, the
Peek Center, and the Library. Chief Howell said the Council previously awarded Media
Management A/V contracts for the other facilities using the competitive bidding process.
He said Media Management also holds a contract with the City for ongoing maintenance
of those systems. He requested the Council authorize the City to contract with Media
Management in the amount of $106,438 for installation of the A/V equipment in the Peek
EOC.
Director of Community Development Robbie Corder briefed the Council on changes to the
City Ordinance that provides guidance on the conduct of garage and estate sales. He said
the proposed amendment allows residents to conduct two annual garage sales of no more
than 36 hours each, restricted to the hours between 8 a.m. and 8 p.m. He also said the
change will allow residents to place items for sale in the front driveway or patio area, not
to include any lawn or grassy area, as well as in backyards. Mr. Corder also mentioned the
possible creation of a page on the City's website that would list registered garage/estate
sales each week. Mayor Pro Tem Clark asked Mr. Corder to clarify the change to the rules
regarding location. Mr. Corder said if the ordinance is approved, residents conducting
garage sales will be allowed to place the merchandise on the driveway or porch. He said
the existing ordinance prohibits any sales from the front yard.
The work session was concluded at 5:00 p.m. and the Council moved to the chamber.
The City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at
City Hall. Present were Councilmember Stewart, Mayor Pro Tem Clark, Mayor Davis, and
Councilmember Moore. Also in attendance were City Manager Livingston, and City
Attorney Dillard.
Councilmember Begert was absent and excused.
Boy Scout Reece Dorn, stated he is a member of Troop 80, and is attending the
Council Meeting as one of the requirements to be awarded the First Class rank.
Staff in attendance included City Secretary Liz Spector, Director of Public Works
Bud Smallwood, Director of Parks Gerry Bradley, Assistant to the City Manager
George Ertle, Director of Human Resources Luanne Hanford, Fire Chief Randy
Howell, Director of Finance Kent Austin, Library Director Sharon Martin, Police
I. CALL TO ORDER
A. INVOCATION - FIRE CHIEF RANDY HOWELL
B. PLEDGE OF ALLEGIANCE -FIRE CHIEF RANDY HOWELL / BOY SCOUTS
C. INTRODUCTION OF COUNCIL -MAYOR W. RICHARD DAVIS
D. INTRODUCTION OF STAFF -CITY MANAGER BOB LIVINGSTON
Page 22 of 43
Captain Greg Spradlin, Director of Information Services Jim Criswell, and
Community Information Officer Steve Mace.
Consent Agenda approval will authorize the Race Judicata 5k to be conducted on
Saturday, Feburary 23 at 9 a.m. utilizing certain City rights-of-way.
ORDINANCE NO. 13/04
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE 2012-2013 FISCAL YEAR BUDGET, ORDINANCE NO.
12/24, TO CARRY FORWARD ENCUMBRANCES FROM THE 2011-2012
FISCAL YEAR BUDGET AND INCREASE THE AMOUNTS FOR EMPLOYEE
HEALTH INSURANCE, INCLUDING $766,907 IN GENERAL FUND
EXPENDITURES, $271,272 IN UTILITY FUND EXPENDITURES, AND
$37,031 IN SANITATION FUND EXPENDITURES; AND PROVIDING AN
EFFECTIVE DATE.
RESOLUTION NO. 13-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT FOR THE AUDIO VISUAL SYSTEM FOR THE PEEK CENTER
EMERGENCY OPERATIONS CENTER; MAKING FINDINGS EXEMPTING
SUCH CONTRACT FROM THE REQUIREMENTS OF COMPETITIVE
BIDDING; AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Clark made a motion to approve the Consent Agenda. Councilmember
Moore seconded, and the motion carried unanimously.
II. CONSENT AGENDA
A. REPORT: on University Park Police Department Annual Traffic Stop Analysis
B. CONSIDER AND ACT: on a request to conduct the JUDICATA 5k Run benefiting
Dallas CASA
C. CONSIDER AND ACT: on an ordinance amending the FY2013 budget to carry
forward FY2012 encumbrances and authorize an increase in health care
contributions
D. CONSIDER AND ACT: on a resolution exempting the City from competitive
bidding requirements when executing a contract for the audio/visual system for the
Peek Emergency Operations Center as authorized by Section 252.022 of the Local
Government Code
E. CONSIDER AND ACT: to authorize the City Manager to execute a contract with
Media Management in the amount of $106,438 for installation of audio/visual
equipment in the Peek Emergency Operations Center
F. CONSIDER AND ACT: on minutes of the February 5, 2013 City Council Meeting
Page 23 of 43
Director of Community Development Robbie Corder addressed the City Council
regarding a proposal to amend the ordinance regulating garage and estate sales. Mr.
Corder said staff hopes to ease restrictions on residents as well as improve
neighborhood quality by removing the number of illegally posted signs advertising
the sales. He also said the changes will ease the burden on code enforcement
officers who are responsible for enforcing the existing regulations, such as sign size
and placement, number of signs, location of sales and conducting too many annual
sales. He said the Council referred study of the proposal to the Urban Design and
Develoment Advisory Committee (UDADAC) at their June 19, 2012 meeting.
Mr. Corder said the committee met to study garage and estate sale rules at their
August 2012 and February 2013 meetings. He said he has provided the Council
with a proposed ordinance that incorporates the UDADAC recommendations.
He said their recommendations include allowing residents to conduct two annual
sales of no more than 36 hours each between 8 a.m. and 8 p.m., allowing the sales to
be conducted in a front driveway or patio, and creating a page on the City's website
to list the local sales. Mr. Corder said the committee also included a stipulation that
if such sales are held in the front yard area, the items must be removed at the end of
each evening. He also said items are not allowed to be displayed from any grassy or
lawn areas in the front yard.
Mayor Pro Tem Bob Clark said he met with UDADAC members and listened to the
pros and cons for the recommended changes. He said he doesn't think allowing
"occasional sales" to be held in front yards is a good idea. He said he thinks it will
take away some of the quality of the community. Mayor Pro Tem Clark stated
allowing garage sales to be held in front yards is not in the best interest of the City.
Mayor Davis asked if there was a motion on the request to amend the ordinance.
Councilmember Stewart made a motion to approve an ordinance amending Section
4.07 of the University Park Code of Ordinances, Sales of Personal Property . -1
seconded, and the motion failed
Mayor Pro Tem Clark stated he preferred the ordinance be amended to omit the
section permitting front yard sales.
Councilmember Moore made a motion to approve the ordinance amending Section
4.07, Sales of Personal Property as presented, subject to deletion of the amendment
to Section 4.07.003 (5) Location of occasional sales. Mayor Pro Tem Clark
seconded, and the motion carried.
III. MAIN AGENDA
A. CONSIDER AND ACT: on an ordinance amending Section 4.07 of the University
Park Code of Ordinances, Sales of Personal Property
Page 24 of 43
ORDINANCE NO. 13/05
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 4 TO
REGULATE SALES OF PERSONAL PROPERTY IN RESIDENTIAL
DISTRICTS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN
CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED
DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
There were no requests to address the Council from the floor and Mayor Davis adjourned
the meeting.
Considered and approved this 5th day of March 2013.
____________________________
W. Richard Davis, Mayor
ATTEST:
___________________________
Elizabeth Spector, City Secretary
IV. PUBLIC COMMENTS
Page 25 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Liz Spector, City Secretary
SUBJECT:CONSIDER AND ACT: on minutes of the February 27, 2013 Special City Council
Meeting
BACKGROUND:
Minutes of the Special City Council Meeting conducted on February 27, 2013 are included for the
Council's approval.
ATTACHMENTS:
2013.02.27 Special CC Mtg Min
Page 26 of 43
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK
EXECUTIVE CONFERENCE ROOM – CITY HALL
WEDNESDAY, FEBRUARY 27, 2013 4:00 P.M.
The City Council Meeting was called to order at 4:00 p.m. Present were Mayor Dick Davis,
Mayor Pro Tempore Bob Clark, Councilmember Bob Begert, Councilmember Dawn Moore and
Councilmember Tommy Stewart. Also present were City Attorney Rob Dillard and City
Manager Bob Livingston.
Staff present included City Secretary Liz Spector, Director of Public Works Bud Smallwood,
Director of Community Development Robbie Corder, Community Information Officer Steve
Mace, and Assistant to the City Manager George Ertle.
Mayor Davis stated as authorized by Texas Government Code Section 551.071(2), the meeting is
convened into Closed Executive Session to conduct a privileged communication with the City
Attorney with reference to the legal ramifications of proposed special conditions applicable to
the Park Cities YMCA zoning application, including but not limited to PD conditions and size.
He stated the time is 4:02 p.m.
At 5:45 p.m. Mayor Davis adjourned the Executive Session. No action was taken in the
Executive Session.
There being no further business, Mayor Davis adjourned the Council Meeting.
Considered and approved this 5th day of March 2013.
___________________________________
W. Richard Davis, Mayor
ATTEST:
___________________________
Elizabeth Spector, City Secretary
Page 27 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Bob Livingston, City Manager
SUBJECT:CONSIDER AND ACT: on an ordinance changing the name of the portions of Airline
Rd. and Dublin St. between SMU Blvd. and Mockingbird Ln. to Bush Avenue
BACKGROUND:
In the attached letter, representatives of SMU request the City approve a name change for the
segments of Airline and Dublin between SMU Blvd. and Mockingbird. The requested change will
rename that stretch of road Bush Avenue.
The request has been reviewed by City staff including police, fire, public works and emergency
dispatch. We believe the change will provide a significant benefit when the housing quad fronting
much of the present street opens in fall 2014. The concentration of students living in that area will
generate emergency calls, some of which will require City response. The present configuration of the
street, Dublin at the north end and Airline at the south end, may create some confusion as to the actual
response location. Combining the two names into one will significantly reduce such confusion.
SMU and the new George Bush Presidential Center are the only property owners along the renamed
street. Therefore the majority of the impact of the change will fall on the requestor.
RECOMMENDATION:
Staff recommends approving the ordinance implementing the name change.
ATTACHMENTS:
Letter from SMU Regarding Street Name Change
Street Naming Ordinance
Map
Page 28 of 43
Page 29 of 43
ORDINANCE NO. __________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, CHANGING
THE NAME OF PORTIONS OF AIRLINE ROAD AND DUBLIN STREET IN THE CITY
TO BUSH AVENUE; PROVIDING FOR THE ERECTION OF SIGNAGE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, it is necessary to rename portions of Airline Road and Dublin Street to
eliminate confusion and provide continuity in the street names in the City; NOW, THERFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. The portions of Airline Road from the point of its intersection with
Mockingbird Lane north to its intersection with Dublin Street, and Dublin Street from that point
north to the point of its intersection with the alley north of SMU Boulevard are hereby renamed to
be “Bush Avenue”.
SECTION 2. The Director of Public Works or his designee is hereby authorized and
directed to erect appropriate signage on those portions of the streets renamed hereby as “Bush
Avenue” in accordance with the requirements of section 1 of this ordinance.
SECTION 3. This ordinance shall take effect immediately from and after its passage, as
the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the
5th day of March 2013.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
LIZ SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________
CITY ATTORNEY
(RLD/2-27-13/59636)
Page 30 of 43
Page 31 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Gary W. Adams, Chief of Police
SUBJECT:CONSIDER AND ACT: on a request by Council for Life to conduct a 5K benefit run
BACKGROUND:
This is the 4th Annual Run for Life, but the first time it is taking place in the City of University Park
and on the campus of Southern Methodist University (SMU). The event is scheduled for
Saturday, April 6, 2013 at 9:00 am. and is anticipated to conclude by 10:30 am. The race will begin
and end at Westcott Field on SMU's campus. A map of the race route is attached for review.
The race coordinators anticipate between 1,000 and 1,500 participants from the Dallas/Fort Worth
area.
The beneficiaries of the race are Buckner International and the Gladney Center for Adoption.
RECOMMENDATION:
Staff requests direction from Council on this matter
ATTACHMENTS:
Council for Life Fun Run Letter
Council for Life Fun Run Entire Race Route
Council for Life Fun Run UP Race Route
Page 32 of 43
Chief Gary Adams
University Park Police Department
3800 University Blvd
University Park, TX 75205
Dear Chief Adams:
This letter is to seek approval from the City of University Park for the Council for
Life Family 5K Run & Walk that will be passing through your jurisdiction on Saturday,
April 6th 2013.
This is our 4th Annual Run for Life, but for the first time it is taking place on SMU’s
campus. Council for Life is an organization that began in Dallas over 12 years ago and
has raised almost $5 million dollars for organizations in the Dallas community. We
anticipate around 1,000-1,500 runners and walkers from the Dallas and Ft. Worth
community running and walking to support to worthy beneficiaries – Buckner
International and Gladney Center for Adoption. Our run will start and end on
Westcott Field on SMU’s campus. We have already gone through the approval
process at SMU. We are working with the professional’s at Luke’s Locker to execute
the run.
On Saturday, April 6th we will be running and walking through some of the streets in
the city of University Park between 9:00 am – 10:30 am. I have enclosed a portion of
our route map to detail the areas where participants will be walking.
Safety is a top priority of the Run for Life. All of our runners, walkers, volunteer crew
members have signed a liability waiver. Participants are required to follow all safety
rules and regulations of the event.
Thank you for your support,
Amanda Sisk
2013 Council for Life Co-Chair
Phone: 214-674-0665
Page 33 of 43
Email: amanda.sisk@yahoo.com
Page 34 of 43
Page 35 of 43
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Page 36 of 43
AGENDA MEMO
(3/5/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Kent R. Austin, Director of Finance
SUBJECT:CONSIDER AND ACT: on a resolution amending the FY2013 capital budget
BACKGROUND:
On September 18, 2012, the City Council adopted the FY2013 capital budget. As often happens,
since then City staff has identified needed changes and met with the Capital Projects Review
Committee to propose amendments to the capital budget.
At its December 10, 2012, and February 25, 2013, meetings, the Committee endorsed amending the
FY2013 capital budget so that total project expenditures decrease from $10,106,154 to $10,018,329.
Detail is provided in the attached Committee minutes and Exhibit A of the proposed resolution.
ADOPTED NET AMENDED
BUDGET CHANGES BUDGET
I/T projects 716,037 60,000 776,037
Parks projects 800,000 (32,925) 767,075
Public safety projects 90,000 - 90,000
Public works projects 6,000,117 (74,900) 5,925,217
Unplanned projects 2,500,000 (40,000) 2,460,000
Total proj expends 10,106,154 (87,825) 10,018,329
RECOMMENDATION:
City staff and the Capital Projects Review Committee recommend approval of the resolution
amending the FY2013 capital budget.
ATTACHMENTS:
Resolution amending FY2013 capital budget
CPRC meeting minutes, 12/10/2012
CPRC meeting minutes, 2/25/2013
Page 37 of 43
RESOLUTION NO. ________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AMENDING THE FY2013 CAPITAL PROJECTS BUDGET FOR
THE CITY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of University Park uses a five-year Capital Improvement
Program (CIP) to plan and fund its capital projects; and
WHEREAS, the first year of the CIP serves as the City’s capital budget; and
WHEREAS, the City Council approved Resolution 12-14 on September 18, 2012,
adopting an FY2013 capital budget of $10,208,890, with project expenditures of
$10,106,154; and
WHEREAS, the Capital Projects Review Committee has met with City staff to
consider additional changes to the FY2013 capital budget and FY2013-2017 CIP; and
WHEREAS, the Committee recommends amending the FY2013 capital budget so
that project expenditures total $10,018,329;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That the FY2013 capital projects budget for the City of University
Park is hereby amended as shown on Exhibit “A.”
SECTION 2. This Resolution shall take effect immediately from and after its
passage, and it is accordingly so resolved.
DULY PASSED by the City Council of the City of University Park, Texas, on the
5th day of March, 2013.
APPROVED:
__________________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________
CITY ATTORNEY ELIZABETH SPECTOR,
CITY SECRETARY
Page 38 of 43
EXHIBIT “A”
CITY OF UNIVERSITY PARK, TEXAS
FY2013 CAPITAL BUDGET AMENDMENT NO. 1—3/5/2013
FY2013
ADOPTED
BUDGET AMENDMENTS
FY2013
AMENDED
BUDGET
INFORMATION TECHNOLOGY
13120Enterprise GIS system upgrade122,020 - 122,020
13400Community Development software replacement133,017 - 133,017
13500City Web site enhancement/upgrade110,000 - 110,000
13700Time & Attendance system replacement45,000 - 45,000
14000Virtual desktop interface150,000 - 150,000
14100Laserfiche upgrade with e-forms96,000 - 96,000
14200Nertwork backup storage replacement60,000 - 60,000
14300Peek Center dispatch equipment replacement- 60,000 60,000
INFORMATION TECHNOLOGY SUBTOTAL 716,037 60,000 776,037
PARKS
24200Caruth Park pond improvements50,000 (30,000) 20,000
25100Barns-Dublin-Douglas medians40,000 - 40,000
25200McFarlin Median Upgrade280,000 (40,000) 240,000
25500Peek Service Center Landscape5,000 - 5,000
25700Caruth Park playground improvements235,000 (32,925) 202,075
25800Elena's Children's Park improvements10,000 - 10,000
25900Goar Park brook improvements180,000 30,000 210,000
NEWTollway Wall landscape - north of Lovers Lane- 40,000 40,000
PARKS SUBTOTAL 800,000 (32,925) 767,075
PUBLIC SAFETY
33600Public Safety software upgrade-OSSI/Firehouse90,000 - 90,000
PUBLIC SAFETY SUBTOTAL 90,000 - 90,000
PUBLIC WORKS
42732Asphalt Overlay Program 2012-13650,000 (650,000) -
43741Peek Center Emergency Operations Center (EOC)200,000 - 200,000
44401Hillcrest-Daniel intersection- 53,000 53,000
45500Old Peek Center Screening Wall- 150,000 150,000
47017MPY Tulane-Bryn Mawr north to Caruth215,000 - 215,000
47030MPY 4400 San Carlos/Potomac & Other Alleys800,000 400,000 1,200,000
47230MPY Douglas sewer main--Emerson to Lovers800,000 (230,000) 570,000
47240MPY Lomo Alto Sewer Main - Lovers to Greenbrier150,000 - 150,000
49210University-Boedeker pavement reconstruction1,720,117 - 1,720,117
49230Water Meter replacement600,000 - 600,000
49250Lovers-Baltimore traffic signal- 122,100 122,100
49260Paving-drainage misc. locations NEW715,000 80,000 795,000
49270HP-UP Shared Sanitary Sewer150,000 150,000
PUBLIC WORKS SUBTOTAL 6,000,117 (74,900) 5,925,217
Projects contingency:
Unplanned projects2,500,000 (40,000) 2,460,000
Unplanned subtotal2,500,000 (40,000) 2,460,000
Total project expenditures 10,106,154 (87,825) 10,018,329
Page 39 of 43
CITY OF UNIVERSITY PARK, TEXAS
CAPITAL PROJECTS REVIEW COMMITTEE
MONDAY, DECEMBER 10, 2012, AT 4:00 P.M.
UNIVERSITY PARK CITY HALL
SECOND FLOOR CITY COUNCIL OVERFLOW ROOM
MINUTES
Attending:
Brunz, Roy
Davis, Dick
DeLorenzo, Dave
Holmes, James
Lane, Olin
Strodel, Dan
Absent:
Cooke, Steve
Houseman, Lon
Ibarra, Raquel
Metzger, Steve
Murzin, Chris
Peek, Harold
Walker, Kelly
City staff:
Austin, Kent
Bennie, Lynn
Bradley, Gerry
Criswell, Jim
Howell, Randy
Ledat, Jodie
Livingston, Bob
Smallwood, Bud
Whaling, Bob
1. Call to order.
Chairman Olin Lane called the meeting to order at 4:10pm.
2. Review and approve minutes from October 22, 2012 meeting.
Chairman Lane moved to approve the minutes of the October 22, 2012 meeting. Dave DeLorenzo
seconded, and the motion passed unanimously.
3. Review budget to actual report for FY2013 through November 30, 2012.
Kent Austin directed the committee’s attention to page 4 of the agenda packet which displays both
revenues and expenditures by project for FY13 through November 30, 2012. Chairman Lane asked
about the progress of talks with TXDOT regarding replacement of the damaged sidewalk on the
frontage road of North Central Expressway. Bud Smallwood said he intends to take an interlocal
agreement between the City and TXDOT to the City Council on December 18 for replacement and
maintenance of the sidewalk.
4. Consider proposed changes to I/T, Parks, and Public Works FY2013 budgets.
Jim Criswell said he had no monetary changes at this time, though he does anticipate a potential
change before fiscal year-end.
Gerry Bradley proposed two changes to Parks projects. The first, Project 25900, Goar Park Brook
Improvements, is underfunded based on recent bids and increase in scope. Bradley provided a history
of pump expenses, reviewed proposed plans, and noted that the project bids came in between
$208,000 and $252,000. Bradley recommends taking $30,000 from Project 24200, Caruth Park Pond
Improvements, and increasing the budget for project 25900. If approved now, work may begin after
the Christmas holiday, with a planned project completion date prior to the City’s annual Easter egg
hunt in March.
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Chairman Lane suggested that the removal of $30,000 from project 24200 would mean Caruth Park
Pond Improvements would not be done. Bradley said that with the help of Public Works, the Caruth
Park improvements likely could be done “in house” with a smaller budget.
Bradley described changes to the McFarlin Medians project, number 25200. Irrigation installation is
complete, plant material is on order, and grading is currently underway. He said the project includes
the installation of lighting for FY2014. However, staff has heard from 18 residents requesting the
lights be installed sooner. To address these concerns, Bradley asked the Committee for approval of a
change that would allow installation of 14 lights at a cost of about $40,000. He said the original
budget is $280,000 with an approved project cost of $229,735. The difference in budget and project
costs allows for savings of approximately $50,000. With the committee’s approval, staff could use
$40,000 of the savings to buy lighting and complete the entire project in FY2013. This would leave
$10,000 in the project budget.
Bradley provided the committee with a quick update on the Caruth Park Playground Improvements,
Project 25700.
Bud Smallwood addressed the Committee regarding Project 47030, MPY 4400 San Carlos/Potomac
alley. Bids came in between $2.3 and $2.8 million, but the project was funded for $1.461 million.
Highland Park will contribute $400,000 to the project. Smallwood proposed moving $650,000 from
the FY2013 budget for Project 42732, Asphalt Overlay Program. An additional $650,000 will be
needed for that project in FY2014. Smallwood said the changes are budget-neutral, and that he will
modify next year’s budgets to re-allocate $650,000 to the asphalt overlay project.
Chairman Lane said the committee needed a motion to approve the changes. Dan Strodel moved to
approve the changes to the FY2013 Capital Budget. Dave DeLorenzo seconded and the motion
passed unanimously.
5. Questions and answers regarding specific projects
Questions regarding projects were addressed in the previous agenda item.
6. Schedule next meeting date.
Due to the proximity of the President’s Day holiday to February 18, 2013, Chairman Lane suggested a
meeting date of February 25, 2013. No conflicts were indicated. Future proposed meeting dates are
April, 22, 2013 and June 17, 2013.
7. Adjourn
Olin Lane adjourned the meeting at 5:15pm.
________________________________ ________________________________
Olin Lane, Chair Kent Austin, Director of Finance
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CITY OF UNIVERSITY PARK, TEXAS
CAPITAL PROJECTS REVIEW COMMITTEE
MONDAY, FEBRUARY 25, 2013, AT 4:00 P.M.
UNIVERSITY PARK CITY HALL
SECOND FLOOR CITY COUNCIL OVERFLOW ROOM
MINUTES
Attending:
Brunz, Roy
Davis, Dick
DeLorenzo, Dave
Houseman, Lon
Ibarra, Raquel
Lane, Olin
Metzger, Steve
Peek, Harold
Strodel, Dan
Walker, Kelly
Absent:
Cooke, Steve
Holmes, James
Murzin, Chris
City staff:
Austin, Kent
Bennie, Lynn
Bradley, Gerry
Criswell, Jim
Howell, Randy
Irvin, Ken
Ledat, Jodie
Livingston, Bob
Smallwood, Bud
Whaling, Bob
1. Call to order.
Chairman Olin Lane called the meeting to order at 4:04pm.
2. Review and approve minutes from December 10, 2012 meeting.
Chairman Lane called for approval of the minutes of the December 10, 2012 meeting. DeLorenzo
moved to approve the minutes. Lon Houseman seconded, and the motion passed unanimously.
3. Review budget to actual report for FY2013 through February 15, 2013.
Kent Austin directed the committee’s attention to pages 3-6 of the agenda packet, which displayed
revenues and project expenditures for FY2013 through February 15, 2013, as well as staff comments
by project. He noted an additional project, 44401 Hillcrest/Daniel intersection, is included. Austin
indicated the previous omission of the project was due to staff overlooking the need to move the
project from FY2012 to FY2013, since the project was approved last year but had no expenditures
until FY2013. Questions regarding the delay of traffic signal replacement were posed, and Bud
Smallwood answered that staff received a letter from the manufacturer indicating a May 5, 2013
delivery date is anticipated.
4. Consider proposed changes to IT, Parks, and Public Works FY13 budgets
Austin said staff is proposing a series of small changes to the FY2013 capital budget that include three
projects funded in FY2012 that did not begin activity until FY2013 capital budget: Project 49250,
Lovers – Baltimore traffic signal, Project 14300, Peek Center Dispatch equipment replacement, and
Project 44401, Hillcrest – Daniel intersection. All three projects are expected to be completed in
FY2013.
Page 42 of 43
Austin noted Information Technology has no proposed changes at this time. Gerry Bradley addressed
the committee and used a PowerPoint presentation to illustrate his proposals. Bradley indicated
Project 25200, McFarlin Median Upgrades, is $46,625 under budget and proposed using $40,000 of
the savings for a new project which would provide for irrigation and landscaping along the Tollway
wall from Lovers north to Greenbrier.
Discussion ensued regarding the reallocation of saved monies to new projects and the identification of
new projects to maintain the integrity of the original fiscal year’s capital budget. The committee
concurred that using $40,000 from the $2,500,000 unplanned projects line item would be appropriate,
given that the Tollway wall landscaping project was not foreseen earlier in the year.
Bradley said he was not proposing a new project for FY2013 but wanted to inform the committee
about the issue of de-silting the Goar Park creek and Williams Pond, which he said would need to be
addressed as a long-term project as early as FY14 or FY15. He said it will likely need to be a planned
project every eight years or so; he noted the last time the silt was removed was in 2006, and the
current bottom levels are, in some places, at the water’s surface or within 18 inches of the surface.
Bud Smallwood introduced another multi-year project to be considered in upcoming fiscal years. He
said the City has 33 traffic signals and suggested a 10-year replacement program that would replace
approximately three signals per year at a cost of about $500,000 per year.
For the current year, Smallwood proposed changes to Public Works projects which include reducing
the budget for Project 47230 by $230,000 to fund Project 45500, Peek Center Screening Wall, at
$150,000, and to increase the budget for Project 49260, Paving and Drainage – Miscellaneous
locations, by $80,000. There is also the addition of the aforementioned Public Works projects not
carried over to the FY2013 capital budget, Projects 44401 and 49250.
Austin summed up by stating that the proposed changes, if approved, would bring the FY2013 capital
project expenditure budget to $10,018,329, including the $40,000 reduction in the unplanned projects
line item. Chairman Lane indicated the ending balance still looks good. The changes were accepted
by acclamation.
5. Questions and answers regarding specific projects
Questions regarding projects were addressed in the previous agenda item.
6. Schedule next meeting date: proposed date—April 22, 2013.
The Committee’s next meeting will be Monday, April 22, 2013 at 4 pm.
7. Adjourn
Olin Lane adjourned the meeting at 5:08pm.
________________________________ ________________________________
Olin Lane, Chair Kent Austin, Director of Finance
Page 43 of 43