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HomeMy WebLinkAbout2013.03.05 City Council AgendaCITY OF UNIVERSITY PARK REGULAR CITY COUNCIL MEETING LOCATION: CITY HALL COUNCIL CHAMBER AGENDA #2856 MARCH 5, 2013 CALL TO ORDER: 5:00 P.M. 4:00 - 5:00 P.M.WORK SESSION FOR AGENDA REVIEW: The City Council will convene into open work session to receive agenda item briefings from staff. No action will be taken. Council Conference Room, 2nd floor, City Hall. TO SPEAK ON AN AGENDA ITEM Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and return it to the City Secretary. When called forward by the Mayor, before beginning their remarks, speakers are asked to go to the podium and state their name and address for the record. I . CALL TO ORDER A .INVOCATION: Councilmember Bob Begert B .PLEDGE OF ALLEGIANCE: Councilmember Bob Begert / Boy Scouts C .INTRODUCTION OF COUNCIL: Mayor W. Richard Davis and Mayor for the Day Tate Brand D .INTRODUCTION OF STAFF: City Manager Bob Livingston II . AWARDS AND RECOGNITION A.RECOGNITION: of 2012 Employees of the Year III . CONSENT AGENDA A.CONSIDER AND ACT: on an ordinance designating NO PARKING ANYTIME along the west side of Durham, south from Milton to the alley B.CONSIDER AND ACT: an ordinance designating a 15-minute space along the north side of Lovers Lane, adjacent to 4514 Lovers Lane C.CONSIDER AND ACT: on an ordinance designating NO PARKING ANYTIME along the south curb of Wentwood, east from Pickwick to Tulane D.CONSIDER AND ACT: on minutes of the February 19, 2013 City Council Meeting E.CONSIDER AND ACT: on minutes of the February 27, 2013 Special City Council Meeting IV . MAIN AGENDA A.CONSIDER AND ACT: on an ordinance changing the name of the portions of Airline Rd. and Dublin St. between SMU Blvd. and Mockingbird Ln. to Bush Avenue B.CONSIDER AND ACT: on a request by Council for Life to conduct a 5K benefit run C.CONSIDER AND ACT: on a resolution amending the FY2013 capital budget V. PUBLIC COMMENTS Page 1 of 43 Anyone wishing to address an item not on the Agenda should do so at this time. Please be advised that under the Texas Open Meetings Act, the Council cannot discuss or act at this meeting on a matter that is not listed on the Agenda. However, in response to an inquiry, a Council member may respond with a statement of specific factual information or a recitation of existing policy. It is the Council’s policy to request that citizens not address items that are currently scheduled for a future agenda or public hearing. Instead, the Council requests that citizens attend that specific meeting to express their opinions, or comment to the Council by e-mail at City-Council@uptexas.org or letter addressed to the Mayor and Council at 3800 University Blvd., University Park, Texas 75205. Other questions or private comments for the City Council or Staff should be directed to that individual immediately following the meeting. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any Agenda items listed herein. Page 2 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Luanne Hanford, Director of Human Resources SUBJECT:RECOGNITION: of 2012 Employees of the Year BACKGROUND: Administrative EOY: Police Administrative Assistant Dawn Kossmann Police EOY: Detective Robert Keenan Fire EOY: Firefighter Joe Watkins Labor EOY: Infrastructure Maintenance Supervisor Lalo Garcia Page 3 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Gene R. Smallwood, P.E.; Director of Public Works SUBJECT:CONSIDER AND ACT: on an ordinance designating NO PARKING ANYTIME along the west side of Durham, south from Milton to the alley BACKGROUND: Pursuant to a request to the Police Department from the property owner at 3101 Durham, staff brought an ordinance to Council at the January 15th meeting to change the parking restriction along the west side of Durham from NO PARKING FIRE LANE to RESIDENTIAL PARKING DISTRICT. The Council approved the change, however, after signs were installed, the property owner was dissatisfied with the resulting parking conditions. To that end he requested the designation be changed to NO PARKING ANYTIME. Staff has no objection to the change. RECOMMENDATION: Staff requests City Council consideration of the request to change parking designation along the west side of Durham, south from Milton to the alley to NO PARKING ANYTIME. ATTACHMENTS: Site Map NP Milton at Durham Ordinance Page 4 of 43 ORDINANCE NO. _________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042 (a) TO DELETE THE DESIGNATION OF A RESIDENT-PARKING-ONLY ZONE FOR DURHAM STREET FROM MILTON AVENUE TO THE ALLEY SOUTH OF MILTON; PROHIBITING PARKING AT ANY TIME ON THE WEST SIDE OF DURHAM FROM MILTON SOUTH TO THE ALLEY SOUTH OF MILTON; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE ERECTION OF SIGNS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That Chapter 12, Article 12.05 “Parking”, Section 12.05.042 (a), of the Code of Ordinances, City of University Park, Texas, is hereby amended in part to delete a resident-parking-only zone, as follows: "Sec. 12.05.042 Zones Designated; issuance of permits (a) The following are designated as resident-parking-only zones, to wit: … (25) Reserved.” SECTION 2. That it shall be unlawful and an offense for any person to leave, stand or park any motor vehicle at any time on the west side of Durham Street from the point of its intersection with Milton Avenue south to the point of its intersection with the alley south of Milton Avenue. SECTION 3. All provisions of the Code of Ordinances of the City of University Park, Texas, in conflict with the provisions of this ordinance are hereby repealed. SECTION 4. Any person violating any of the provisions of this ordinance shall Page 5 of 43 be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each offense. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of March 2013. APPROVED: ______________________________ W. RICHARD DAVIS, MAYOR APPROVED AS TO FORM: ATTEST: ________________________ _________________________________ CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY (RLD/2-27-13/59637) Page 6 of 43 ORDINANCE NO. _________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042 (a) TO DELETE THE DESIGNATION OF A RESIDENT-PARKING-ONLY ZONE FOR DURHAM STREET FROM MILTON AVENUE TO THE ALLEY SOUTH OF MILTON; PROHIBITING PARKING AT ANY TIME ON THE WEST SIDE OF DURHAM FROM MILTON SOUTH TO THE ALLEY SOUTH OF MILTON; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE AND FOR THE ERECTION OF SIGNS. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of March 2013. APPROVED: ______________________________ MAYOR ATTEST: ______________________________ CITY SECRETARY Page 7 of 43 WOOD PE Y T ON DYE R ST DYE R ST HILLCREST BOAZ ROBERT S HYER N OWNBY DANIEL AVE AIRLINE CT WESTMINSTER ATHENS AIRLINE RDAIRLINE RD DYER CT DUBLIN OEDEKER DYER ST NORTH CENTRAL EXPY AIRLINE RD FONDREN UNIVERSITY DUBLIN MCFARLIN DANIEL AVE ROSEDALE DURHAM WESTMINSTER MILTON DUBLIN OLIN LANEFONDRENDANIEL CT UNIVERSITYDANIEL AVEBOEDEKERMILTONCLEBURNEROSEWEST 6300 6200 3200 6200 64006500 6600 3300 6400 3100 3200 3200 3200 6500 3300 68006900 3300 6700 3200 6700 6900 3200 6900 31 0 0 6200 3000 2900 6200 2800 3100 6300 3000 3 1 0 0 6400 3000 3100 3100 6200 6300 3000 6300 2900 3000 64006500 2900 2900 6600 3000 3100 680069 3000 6700 6600 6 2900 6800 2800630028006300640028006500280066006700680028002 Ci t y o f Un i v e r s i t y P a r k Th e C i t y o f U n i v e r s i t y P a r k s t r i v e s t o p r o v i d e t i m e l y , a c c u r a t e d a t a , b u t d o e s n o t m a k e a n y g u a r a n t e e o f a c c u r a c y . 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Hi l l c r e s t E a s t 07 / 0 3 / 1 2 R e v i s i o n : 4 . 3 p e r O r d 1 2 / 0 7 , 1 2 / 1 0 , 1 2 / 1 1 , 1 2 / 1 5 RE S I D E N T I A L PA R K I N G DI S T R I C T Le g e n d HP I S D P r o p e r t y Tr a f f i c S i g n s b y T y p e ( V 4 . 3 ) RP D b y P e r m i t No P r k g - O t h e r No P r k g - F i r e L a n e UP R e s P r k g D i s t s PR O P O S E D C H A N G E Page 11 of 44 Page 8 of 43 67 2 0 2940 30 66 3 0 66 3 2 66 3 4 66 3 6 66 3 8 66 4 0 66 4 2 66 4 4 66 4 6 66 4 8 66 5 0 66 5 2 66 5 4 66 5 6 66 5 8 30 0 0 31 1 6 31 3 0 31 0 0 31 0 0 30 0 9 30 4 0 30 3 0 30 3 0 31 1 0 30 2 0 30 1 4 30 1 4 31 2 0 30 0 5 31 2 1 31 0 8 31 0 8 31 0 8 31 0 8 31 0 8 6610 3114 2932 31173117 31173117 31173117 3117 3117 3117 3128 292029282924 3105 3133 3141 3119 3025 3225 3 226 3 220 3229 3113 3221 3235 3231 2929292929292929 312 6 3021 3037 3215 3015 3017 300 3040 3217 3111 3110 32013200 3000 3004 2940 3008 3012 3016 3020 3024 3032 3028 3036 3117 3115 2916 3120 3124 29122936292029242932 3102 2928 3200 3211 3100 3200 3041 3040 3201 30173017 3008 3016 3004 3020 3012 3033 3037 3041 30243025 3015 3001 3021 3009 3021 3029 3032 3036 3025 3000 3037 30283029 3033 3005 3001 3013 29162917 2917 3121 2921 3033 3101 3105 3101 3101 293229282912 292929152933292529412915292929332937 3125 3029 3105 29372921292529242940293629202941 3129 3217 3216 3213 3212 3209 3208 3101 3205 32043205 32003201 3212 3204 3212 3204 3208 3216 3208 3204 3216 3208 3205 3209 3101 31003100 3100 32133212 3216 3220 32323233 3229 3225 3225 3224 68 1 0 32203221 3219 3228 3232 3224 3220 3224 3228 3232 3221 3160 3111 68 0 4 68 0 0 3130 3109 3132 3138 3136 3134 DUBLIN STMILTON S M I LT O N S T DURHAM ST AIRLINE RD DANIEL A NI EL A VE 6700 67006800 310 0 3100 30 00 300 0 2900 30 00 31 00 3200 320 0 32 0 0 Page 12 of 44 Page 9 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Gene R. Smallwood, P.E.; Director of Public Works SUBJECT:CONSIDER AND ACT: an ordinance designating a 15-minute space along the north side of Lovers Lane, adjacent to 4514 Lovers Lane BACKGROUND: Pursuant to a request from the abutting owner, the city attorney prepared the attached ordinance designating a 15-minute parking space along the north side of Lovers Lane adjacent to 4514 Lovers Lane. Staff has no objection to the request. RECOMMENDATION: Staff recommends City Council approval of the ordinance designating a 15-minute parking space along the north side of Lovers Lane adjacent to 4514 Lovers Lane. ATTACHMENTS: ORDINANCE Site Map Page 10 of 43 ORDINANCE NO. ___________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING IN EXCESS OF FIFTEEN MINUTES ON THE SPACE ADJACENT TO ADJACENT TO 4514 LOVERS LANE AS SHOWN ON EXHIBIT A; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or park any motor vehicle in excess of fifteen (15) minutes at any time on the space adjacent to 4514 Lovers Lane, as shown on Exhibit “A” attached hereto and made part hereof for all purposes. SECTION 2. That all ordinances of the City of University Park in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 4. That any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each offense. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking Page 11 of 43 restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of March 2013. APPROVED: ____________________________________ W. RICHARD DAVIS, MAYOR ATTEST: ____________________________________ ELIZABETH SPECTOR, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/02-27-13/59640) Page 12 of 43 ORDINANCE NO. ___________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING IN EXCESS OF FIFTEEN MINUTES ON THE SPACE ADJACENT TO 4514 LOVERS LANE AS SHOWN ON EXHIBIT A; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of March 2013. APPROVED: ____________________________________ MAYOR ATTEST: ____________________________________ CITY SECRETARY Page 13 of 43 Page 14 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Gene R. Smallwood, P.E.; Director of Public Works SUBJECT:CONSIDER AND ACT: on an ordinance designating NO PARKING ANYTIME along the south curb of Wentwood, east from Pickwick to Tulane BACKGROUND: During construction of the parking garage and the mid-rise building which houses the University Park Library, residents along the 3900 block of Wentwood petitioned the City for NO PARKING along the south side of the block. The Police Chief ordered a temporary ordinance enacting the restriction. Following completion of the project, the neighborhood was polled to determine whether to leave the NO PARKING in place. Given the survey, about half of the residents wanted the restriction to continue. Therefore, staff requested the City Attorney to develop the enabling ordinance. RECOMMENDATION: Staff recommends City Council approval of the ordinance designating NO PARKING ANYTIME along the south curb of Wentwood, east from Pickwick to Tulane. ATTACHMENTS: ORDINANCE Site Map Page 15 of 43 ORDINANCE NO. ___________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING AT ANY TIME ON THE SOUTH SIDE OF THE 3900 BLOCK OF WENTWOOD; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or park any motor vehicle at any time on the south side of the 3900 block of Wentwood. SECTION 2. All ordinances of the City of University Park in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. Should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part adjudged to be invalid, illegal or unconstitutional. SECTION 4. Any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars ($200.00) for each offense. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. The parking restriction set out herein shall not be effective until appropriate signs giving notice thereof shall have been erected as provided by the Code of Ordinances. Page 16 of 43 DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of March 2013. APPROVED: ____________________________________ W. RICHARD DAVIS, MAYOR ATTEST: ____________________________________ ELIZABETH SPECTOR, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/02-27-12/59639) Page 17 of 43 ORDINANCE NO. ___________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING PARKING AT ANY TIME ON THE SOUTH SIDE OF THE 3900 BLOCK OF WENTWOOD; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of March 2013. APPROVED: ____________________________________ MAYOR ATTEST: ____________________________________ CITY SECRETARY Page 18 of 43 39 3 3 83 0 0 83 0 0 40 0 1 40 0 0 40 0 1 83 0 0 4011 39 4 5 38 2 5 3701 38 1 2 84 2 4 39 0 4 40 1 3 40 0 5 84 2 0 84 0 0 39 2 5 39 2 5 39 3 3 39 3 9 40 2 4 39 3 6 40 3 3 3805 39 1 7 372537173724 38 3 7 4000 4014 4017 3721 39 0 1 8440 4021 3940 3800 37203800 3949 4025 3945 3813 3841 3715 3841 3941 4016 3801 3840 4012 3928 4004 4020 38013803 4008 3937 3711 3948 3900 38173817 3813 3840 4029 3809 3909 3725 3718 3933 3840 3801 3921 4024 3836 3725 3813 3836 3804 3841 4001 3917 3714 3944 39013901 3900 3929 3901 3801 4028 3900 3913 3711 4028 3944 4033 3924 38393837 38353833 38313829 3948 38253827 38233821 4024 38053807 3915 3912 3940 3909 3721372337173719 3841 37133715 3928 3905 3709 3705 3824 3913 3700 3707 3924 3833 3929 3710 3833 3724 3820 3925 3805 3928 3837 38053701 3709 3824 3933 3924 37013703 4016 4020 38003725 3916 3724 3912 3936 3920 4004 4012 4008 3908 3904 3932 3800 3912 3820 3816 3824 3828 3820 3948 3705 3941 3925 3909 3808 3940 3833 3836 37043712 37173712 3817 3825 3808 3937 3945 3832 3721 3832 36253708 3825 3829 3920 3816 3824 3921 3708 3816 3709 3920 3813 3708 3716 3921 3820 3917 3905 36283624 3828 3836 37173705372137093720 36293704 3913 3929 3937 3909 3904 3825 3837 3936 3809 3817 3837 3933 3804 3808 3812 37133701 37163704371637203700 3713 3821 3813 3932 3809 3832 380437173708 3832 3701 3805 3809 3828 3916 3809 3828 3713 3812 3821 3917 3916 3817 3804 3905 3829 3944 3812 37003700 3817 3712 3821 3829 3833 3840 3949 3816 4000 3801 3908 4034 40324030 4032 PRESTON RD PRESTON RD TULANE B PICKWICK PICKWICK LN TULANE BLVD WE N T W OO D D R W E N T W O O D D R BALTIMOR BALTIMORE DR MA R Q U ET T E S T C EN T E N A RY DR VI L L A N O V A S T C E N T E N A R Y D R R Q U E T T E S T VI L L A N OV A S T NO RT H W E S T P K W Y 82 00 8200 8300 8000 38 00 39 0 0 3 9 0 0 39 0 0 3700370037003700 40 0 0 38 0 0 39 00 38 00 380 0 38 0 0 390 0 Page 19 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Liz Spector, City Secretary SUBJECT:CONSIDER AND ACT: on minutes of the February 19, 2013 City Council Meeting BACKGROUND: Minutes of the February 19, 2013 City Council Meeting are included for the Council's approval. ATTACHMENTS: 2013.02.19 CC Mtg Min Page 20 of 43 MINUTES AGENDA #2855 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS COUNCIL CHAMBER – CITY HALL TUESDAY, FEBRUARY 19, 2013, 5:00 P.M. 3:05 - 4:45 P.M. EXECUTIVE SESSION: Pursuant to the authority granted under Texas Gov’t Code Section 551.071(2) the City Council met in closed executive session for a privileged communication with the City Attorney with reference to the legal ramifications of proposed special conditions applicable to the Park Cities YMCA zoning application, including but not limited to PD conditions and size, and, under Section 551.074(1) for an evaluation of the City Manager. No action was taken. Executive Conference Room, 1st Floor, City Hall. The Executive Session was attended by Mayor Dick Davis, Mayor Pro Tem Bob Clark, Councilmember Dawn Moore, Councilmember Tommy Stewart, City Attorney Robert Dillard, III, and City Manager Bob Livingston. Councilmember Bob Begert was excused. Also present was Director of Community Development Robbie Corder and Director of Public Works Bud Smallwood. 4:50 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW: The City Council met in open work session to receive agenda item briefings from staff. No action was taken. Council Conference Room, 2nd Floor, City Hall. Police Operations Captain Greg Spradlin addressed the Council regarding the Traffic Stop Analysis prepared for the City by the Professional Development Institute at the University of North Texas in Denton. He said state law requires the police chief to report to the governing body of the City the findings of a compilation and analysis of traffic stops and related searches. He said the analysis is conducted to determine if racial profiling is being practiced by the agency in traffic stops and subsequent searches during those stops. Captain Spradlin said the Department was found to be in full compliance with state and local law and received no racial profiling complaints in 2012. Captain Spradlin also briefed the Council on a request to conduct a 5k using some city rights-of-way. He said the race is conducted by an SMU-affiliated group and has been held successfully for several years. He said the race is anticipated to include 30 to 40 participants. He the race is scheduled for 9 a.m. on Saturday, 2/23 and said no traffic problems are expected to occur as it will be held mostly on campus. Director of Finance Kent Austin briefed the Council on an ordinance amending the FY13 budget. He said the amendment will bring forward funds encumbered from the previous fiscal year for completion of ongoing projects. He said the amendment also authorizes a 10% increase in contributions to the City's Self-Insurance Fund for employee health insurance costs. Fire Chief Randy Howell briefed the Council on a request to contract with Media Management for audio/visual services in the soon-to-be constructed Emergency Page 21 of 43 Operations Center at Peek. He requested the Council approve a resolution releasing the City from competitive bidding requirements to allow the EOC's audio/visual system to interface seamlessly and efficiently with other A/V equipment installed at City Hall, the Peek Center, and the Library. Chief Howell said the Council previously awarded Media Management A/V contracts for the other facilities using the competitive bidding process. He said Media Management also holds a contract with the City for ongoing maintenance of those systems. He requested the Council authorize the City to contract with Media Management in the amount of $106,438 for installation of the A/V equipment in the Peek EOC. Director of Community Development Robbie Corder briefed the Council on changes to the City Ordinance that provides guidance on the conduct of garage and estate sales. He said the proposed amendment allows residents to conduct two annual garage sales of no more than 36 hours each, restricted to the hours between 8 a.m. and 8 p.m. He also said the change will allow residents to place items for sale in the front driveway or patio area, not to include any lawn or grassy area, as well as in backyards. Mr. Corder also mentioned the possible creation of a page on the City's website that would list registered garage/estate sales each week. Mayor Pro Tem Clark asked Mr. Corder to clarify the change to the rules regarding location. Mr. Corder said if the ordinance is approved, residents conducting garage sales will be allowed to place the merchandise on the driveway or porch. He said the existing ordinance prohibits any sales from the front yard. The work session was concluded at 5:00 p.m. and the Council moved to the chamber. The City Council Meeting was called into session at 5:00 p.m. in the Council Chamber at City Hall. Present were Councilmember Stewart, Mayor Pro Tem Clark, Mayor Davis, and Councilmember Moore. Also in attendance were City Manager Livingston, and City Attorney Dillard. Councilmember Begert was absent and excused. Boy Scout Reece Dorn, stated he is a member of Troop 80, and is attending the Council Meeting as one of the requirements to be awarded the First Class rank. Staff in attendance included City Secretary Liz Spector, Director of Public Works Bud Smallwood, Director of Parks Gerry Bradley, Assistant to the City Manager George Ertle, Director of Human Resources Luanne Hanford, Fire Chief Randy Howell, Director of Finance Kent Austin, Library Director Sharon Martin, Police I. CALL TO ORDER A. INVOCATION - FIRE CHIEF RANDY HOWELL B. PLEDGE OF ALLEGIANCE -FIRE CHIEF RANDY HOWELL / BOY SCOUTS C. INTRODUCTION OF COUNCIL -MAYOR W. RICHARD DAVIS D. INTRODUCTION OF STAFF -CITY MANAGER BOB LIVINGSTON Page 22 of 43 Captain Greg Spradlin, Director of Information Services Jim Criswell, and Community Information Officer Steve Mace. Consent Agenda approval will authorize the Race Judicata 5k to be conducted on Saturday, Feburary 23 at 9 a.m. utilizing certain City rights-of-way. ORDINANCE NO. 13/04 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE 2012-2013 FISCAL YEAR BUDGET, ORDINANCE NO. 12/24, TO CARRY FORWARD ENCUMBRANCES FROM THE 2011-2012 FISCAL YEAR BUDGET AND INCREASE THE AMOUNTS FOR EMPLOYEE HEALTH INSURANCE, INCLUDING $766,907 IN GENERAL FUND EXPENDITURES, $271,272 IN UTILITY FUND EXPENDITURES, AND $37,031 IN SANITATION FUND EXPENDITURES; AND PROVIDING AN EFFECTIVE DATE. RESOLUTION NO. 13-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE AUDIO VISUAL SYSTEM FOR THE PEEK CENTER EMERGENCY OPERATIONS CENTER; MAKING FINDINGS EXEMPTING SUCH CONTRACT FROM THE REQUIREMENTS OF COMPETITIVE BIDDING; AND PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem Clark made a motion to approve the Consent Agenda. Councilmember Moore seconded, and the motion carried unanimously. II. CONSENT AGENDA A. REPORT: on University Park Police Department Annual Traffic Stop Analysis B. CONSIDER AND ACT: on a request to conduct the JUDICATA 5k Run benefiting Dallas CASA C. CONSIDER AND ACT: on an ordinance amending the FY2013 budget to carry forward FY2012 encumbrances and authorize an increase in health care contributions D. CONSIDER AND ACT: on a resolution exempting the City from competitive bidding requirements when executing a contract for the audio/visual system for the Peek Emergency Operations Center as authorized by Section 252.022 of the Local Government Code E. CONSIDER AND ACT: to authorize the City Manager to execute a contract with Media Management in the amount of $106,438 for installation of audio/visual equipment in the Peek Emergency Operations Center F. CONSIDER AND ACT: on minutes of the February 5, 2013 City Council Meeting Page 23 of 43 Director of Community Development Robbie Corder addressed the City Council regarding a proposal to amend the ordinance regulating garage and estate sales. Mr. Corder said staff hopes to ease restrictions on residents as well as improve neighborhood quality by removing the number of illegally posted signs advertising the sales. He also said the changes will ease the burden on code enforcement officers who are responsible for enforcing the existing regulations, such as sign size and placement, number of signs, location of sales and conducting too many annual sales. He said the Council referred study of the proposal to the Urban Design and Develoment Advisory Committee (UDADAC) at their June 19, 2012 meeting. Mr. Corder said the committee met to study garage and estate sale rules at their August 2012 and February 2013 meetings. He said he has provided the Council with a proposed ordinance that incorporates the UDADAC recommendations. He said their recommendations include allowing residents to conduct two annual sales of no more than 36 hours each between 8 a.m. and 8 p.m., allowing the sales to be conducted in a front driveway or patio, and creating a page on the City's website to list the local sales. Mr. Corder said the committee also included a stipulation that if such sales are held in the front yard area, the items must be removed at the end of each evening. He also said items are not allowed to be displayed from any grassy or lawn areas in the front yard. Mayor Pro Tem Bob Clark said he met with UDADAC members and listened to the pros and cons for the recommended changes. He said he doesn't think allowing "occasional sales" to be held in front yards is a good idea. He said he thinks it will take away some of the quality of the community. Mayor Pro Tem Clark stated allowing garage sales to be held in front yards is not in the best interest of the City. Mayor Davis asked if there was a motion on the request to amend the ordinance. Councilmember Stewart made a motion to approve an ordinance amending Section 4.07 of the University Park Code of Ordinances, Sales of Personal Property . -1 seconded, and the motion failed Mayor Pro Tem Clark stated he preferred the ordinance be amended to omit the section permitting front yard sales. Councilmember Moore made a motion to approve the ordinance amending Section 4.07, Sales of Personal Property as presented, subject to deletion of the amendment to Section 4.07.003 (5) Location of occasional sales. Mayor Pro Tem Clark seconded, and the motion carried. III. MAIN AGENDA A. CONSIDER AND ACT: on an ordinance amending Section 4.07 of the University Park Code of Ordinances, Sales of Personal Property Page 24 of 43 ORDINANCE NO. 13/05 AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING CHAPTER 4 TO REGULATE SALES OF PERSONAL PROPERTY IN RESIDENTIAL DISTRICTS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. There were no requests to address the Council from the floor and Mayor Davis adjourned the meeting. Considered and approved this 5th day of March 2013. ____________________________ W. Richard Davis, Mayor ATTEST: ___________________________ Elizabeth Spector, City Secretary IV. PUBLIC COMMENTS Page 25 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Liz Spector, City Secretary SUBJECT:CONSIDER AND ACT: on minutes of the February 27, 2013 Special City Council Meeting BACKGROUND: Minutes of the Special City Council Meeting conducted on February 27, 2013 are included for the Council's approval. ATTACHMENTS: 2013.02.27 Special CC Mtg Min Page 26 of 43 MINUTES SPECIAL CITY COUNCIL MEETING CITY OF UNIVERSITY PARK EXECUTIVE CONFERENCE ROOM – CITY HALL WEDNESDAY, FEBRUARY 27, 2013 4:00 P.M. The City Council Meeting was called to order at 4:00 p.m. Present were Mayor Dick Davis, Mayor Pro Tempore Bob Clark, Councilmember Bob Begert, Councilmember Dawn Moore and Councilmember Tommy Stewart. Also present were City Attorney Rob Dillard and City Manager Bob Livingston. Staff present included City Secretary Liz Spector, Director of Public Works Bud Smallwood, Director of Community Development Robbie Corder, Community Information Officer Steve Mace, and Assistant to the City Manager George Ertle. Mayor Davis stated as authorized by Texas Government Code Section 551.071(2), the meeting is convened into Closed Executive Session to conduct a privileged communication with the City Attorney with reference to the legal ramifications of proposed special conditions applicable to the Park Cities YMCA zoning application, including but not limited to PD conditions and size. He stated the time is 4:02 p.m. At 5:45 p.m. Mayor Davis adjourned the Executive Session. No action was taken in the Executive Session. There being no further business, Mayor Davis adjourned the Council Meeting. Considered and approved this 5th day of March 2013. ___________________________________ W. Richard Davis, Mayor ATTEST: ___________________________ Elizabeth Spector, City Secretary Page 27 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Bob Livingston, City Manager SUBJECT:CONSIDER AND ACT: on an ordinance changing the name of the portions of Airline Rd. and Dublin St. between SMU Blvd. and Mockingbird Ln. to Bush Avenue BACKGROUND: In the attached letter, representatives of SMU request the City approve a name change for the segments of Airline and Dublin between SMU Blvd. and Mockingbird. The requested change will rename that stretch of road Bush Avenue. The request has been reviewed by City staff including police, fire, public works and emergency dispatch. We believe the change will provide a significant benefit when the housing quad fronting much of the present street opens in fall 2014. The concentration of students living in that area will generate emergency calls, some of which will require City response. The present configuration of the street, Dublin at the north end and Airline at the south end, may create some confusion as to the actual response location. Combining the two names into one will significantly reduce such confusion. SMU and the new George Bush Presidential Center are the only property owners along the renamed street. Therefore the majority of the impact of the change will fall on the requestor. RECOMMENDATION: Staff recommends approving the ordinance implementing the name change. ATTACHMENTS: Letter from SMU Regarding Street Name Change Street Naming Ordinance Map Page 28 of 43 Page 29 of 43 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, CHANGING THE NAME OF PORTIONS OF AIRLINE ROAD AND DUBLIN STREET IN THE CITY TO BUSH AVENUE; PROVIDING FOR THE ERECTION OF SIGNAGE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, it is necessary to rename portions of Airline Road and Dublin Street to eliminate confusion and provide continuity in the street names in the City; NOW, THERFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. The portions of Airline Road from the point of its intersection with Mockingbird Lane north to its intersection with Dublin Street, and Dublin Street from that point north to the point of its intersection with the alley north of SMU Boulevard are hereby renamed to be “Bush Avenue”. SECTION 2. The Director of Public Works or his designee is hereby authorized and directed to erect appropriate signage on those portions of the streets renamed hereby as “Bush Avenue” in accordance with the requirements of section 1 of this ordinance. SECTION 3. This ordinance shall take effect immediately from and after its passage, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of March 2013. APPROVED: ____________________________________ W. RICHARD DAVIS, MAYOR ATTEST: ____________________________________ LIZ SPECTOR, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/2-27-13/59636) Page 30 of 43 Page 31 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Gary W. Adams, Chief of Police SUBJECT:CONSIDER AND ACT: on a request by Council for Life to conduct a 5K benefit run BACKGROUND: This is the 4th Annual Run for Life, but the first time it is taking place in the City of University Park and on the campus of Southern Methodist University (SMU). The event is scheduled for Saturday, April 6, 2013 at 9:00 am. and is anticipated to conclude by 10:30 am. The race will begin and end at Westcott Field on SMU's campus. A map of the race route is attached for review. The race coordinators anticipate between 1,000 and 1,500 participants from the Dallas/Fort Worth area. The beneficiaries of the race are Buckner International and the Gladney Center for Adoption. RECOMMENDATION: Staff requests direction from Council on this matter ATTACHMENTS: Council for Life Fun Run Letter Council for Life Fun Run Entire Race Route Council for Life Fun Run UP Race Route Page 32 of 43 Chief Gary Adams University Park Police Department 3800 University Blvd University Park, TX 75205 Dear Chief Adams: This letter is to seek approval from the City of University Park for the Council for Life Family 5K Run & Walk that will be passing through your jurisdiction on Saturday, April 6th 2013. This is our 4th Annual Run for Life, but for the first time it is taking place on SMU’s campus. Council for Life is an organization that began in Dallas over 12 years ago and has raised almost $5 million dollars for organizations in the Dallas community. We anticipate around 1,000-1,500 runners and walkers from the Dallas and Ft. Worth community running and walking to support to worthy beneficiaries – Buckner International and Gladney Center for Adoption. Our run will start and end on Westcott Field on SMU’s campus. We have already gone through the approval process at SMU. We are working with the professional’s at Luke’s Locker to execute the run. On Saturday, April 6th we will be running and walking through some of the streets in the city of University Park between 9:00 am – 10:30 am. I have enclosed a portion of our route map to detail the areas where participants will be walking. Safety is a top priority of the Run for Life. All of our runners, walkers, volunteer crew members have signed a liability waiver. Participants are required to follow all safety rules and regulations of the event. Thank you for your support, Amanda Sisk 2013 Council for Life Co-Chair Phone: 214-674-0665 Page 33 of 43 Email: amanda.sisk@yahoo.com Page 34 of 43 Page 35 of 43 U- T u r n a r o u n d p o i n t i s o n Mc F a r l i n B l v s , 5 ’ 6 ” E . ft h 2 nd “RidtPki of th e 2nd “Resident Parking On l y / P e r m i t R e q u i r e d ” s i g n l o c a t e d on t h e s o u t h s i d e o f t h e s t r e e t E a s t of B o e d e c k e r . 1 Page 36 of 43 AGENDA MEMO (3/5/2013 AGENDA) TO:Honorable Mayor and City Council FROM:Kent R. Austin, Director of Finance SUBJECT:CONSIDER AND ACT: on a resolution amending the FY2013 capital budget BACKGROUND: On September 18, 2012, the City Council adopted the FY2013 capital budget. As often happens, since then City staff has identified needed changes and met with the Capital Projects Review Committee to propose amendments to the capital budget. At its December 10, 2012, and February 25, 2013, meetings, the Committee endorsed amending the FY2013 capital budget so that total project expenditures decrease from $10,106,154 to $10,018,329. Detail is provided in the attached Committee minutes and Exhibit A of the proposed resolution. ADOPTED NET AMENDED BUDGET CHANGES BUDGET I/T projects 716,037 60,000 776,037 Parks projects 800,000 (32,925) 767,075 Public safety projects 90,000 - 90,000 Public works projects 6,000,117 (74,900) 5,925,217 Unplanned projects 2,500,000 (40,000) 2,460,000 Total proj expends 10,106,154 (87,825) 10,018,329 RECOMMENDATION: City staff and the Capital Projects Review Committee recommend approval of the resolution amending the FY2013 capital budget. ATTACHMENTS: Resolution amending FY2013 capital budget CPRC meeting minutes, 12/10/2012 CPRC meeting minutes, 2/25/2013 Page 37 of 43 RESOLUTION NO. ________________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE FY2013 CAPITAL PROJECTS BUDGET FOR THE CITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of University Park uses a five-year Capital Improvement Program (CIP) to plan and fund its capital projects; and WHEREAS, the first year of the CIP serves as the City’s capital budget; and WHEREAS, the City Council approved Resolution 12-14 on September 18, 2012, adopting an FY2013 capital budget of $10,208,890, with project expenditures of $10,106,154; and WHEREAS, the Capital Projects Review Committee has met with City staff to consider additional changes to the FY2013 capital budget and FY2013-2017 CIP; and WHEREAS, the Committee recommends amending the FY2013 capital budget so that project expenditures total $10,018,329; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That the FY2013 capital projects budget for the City of University Park is hereby amended as shown on Exhibit “A.” SECTION 2. This Resolution shall take effect immediately from and after its passage, and it is accordingly so resolved. DULY PASSED by the City Council of the City of University Park, Texas, on the 5th day of March, 2013. APPROVED: __________________________________ W. RICHARD DAVIS, MAYOR APPROVED AS TO FORM: ATTEST: __________________________________ __________________________________ CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY Page 38 of 43 EXHIBIT “A” CITY OF UNIVERSITY PARK, TEXAS FY2013 CAPITAL BUDGET AMENDMENT NO. 1—3/5/2013 FY2013 ADOPTED BUDGET AMENDMENTS FY2013 AMENDED BUDGET INFORMATION TECHNOLOGY 13120Enterprise GIS system upgrade122,020 - 122,020 13400Community Development software replacement133,017 - 133,017 13500City Web site enhancement/upgrade110,000 - 110,000 13700Time & Attendance system replacement45,000 - 45,000 14000Virtual desktop interface150,000 - 150,000 14100Laserfiche upgrade with e-forms96,000 - 96,000 14200Nertwork backup storage replacement60,000 - 60,000 14300Peek Center dispatch equipment replacement- 60,000 60,000 INFORMATION TECHNOLOGY SUBTOTAL 716,037 60,000 776,037 PARKS 24200Caruth Park pond improvements50,000 (30,000) 20,000 25100Barns-Dublin-Douglas medians40,000 - 40,000 25200McFarlin Median Upgrade280,000 (40,000) 240,000 25500Peek Service Center Landscape5,000 - 5,000 25700Caruth Park playground improvements235,000 (32,925) 202,075 25800Elena's Children's Park improvements10,000 - 10,000 25900Goar Park brook improvements180,000 30,000 210,000 NEWTollway Wall landscape - north of Lovers Lane- 40,000 40,000 PARKS SUBTOTAL 800,000 (32,925) 767,075 PUBLIC SAFETY 33600Public Safety software upgrade-OSSI/Firehouse90,000 - 90,000 PUBLIC SAFETY SUBTOTAL 90,000 - 90,000 PUBLIC WORKS 42732Asphalt Overlay Program 2012-13650,000 (650,000) - 43741Peek Center Emergency Operations Center (EOC)200,000 - 200,000 44401Hillcrest-Daniel intersection- 53,000 53,000 45500Old Peek Center Screening Wall- 150,000 150,000 47017MPY Tulane-Bryn Mawr north to Caruth215,000 - 215,000 47030MPY 4400 San Carlos/Potomac & Other Alleys800,000 400,000 1,200,000 47230MPY Douglas sewer main--Emerson to Lovers800,000 (230,000) 570,000 47240MPY Lomo Alto Sewer Main - Lovers to Greenbrier150,000 - 150,000 49210University-Boedeker pavement reconstruction1,720,117 - 1,720,117 49230Water Meter replacement600,000 - 600,000 49250Lovers-Baltimore traffic signal- 122,100 122,100 49260Paving-drainage misc. locations NEW715,000 80,000 795,000 49270HP-UP Shared Sanitary Sewer150,000 150,000 PUBLIC WORKS SUBTOTAL 6,000,117 (74,900) 5,925,217 Projects contingency: Unplanned projects2,500,000 (40,000) 2,460,000 Unplanned subtotal2,500,000 (40,000) 2,460,000 Total project expenditures 10,106,154 (87,825) 10,018,329 Page 39 of 43 CITY OF UNIVERSITY PARK, TEXAS CAPITAL PROJECTS REVIEW COMMITTEE MONDAY, DECEMBER 10, 2012, AT 4:00 P.M. UNIVERSITY PARK CITY HALL SECOND FLOOR CITY COUNCIL OVERFLOW ROOM MINUTES Attending: Brunz, Roy Davis, Dick DeLorenzo, Dave Holmes, James Lane, Olin Strodel, Dan Absent: Cooke, Steve Houseman, Lon Ibarra, Raquel Metzger, Steve Murzin, Chris Peek, Harold Walker, Kelly City staff: Austin, Kent Bennie, Lynn Bradley, Gerry Criswell, Jim Howell, Randy Ledat, Jodie Livingston, Bob Smallwood, Bud Whaling, Bob 1. Call to order. Chairman Olin Lane called the meeting to order at 4:10pm. 2. Review and approve minutes from October 22, 2012 meeting. Chairman Lane moved to approve the minutes of the October 22, 2012 meeting. Dave DeLorenzo seconded, and the motion passed unanimously. 3. Review budget to actual report for FY2013 through November 30, 2012. Kent Austin directed the committee’s attention to page 4 of the agenda packet which displays both revenues and expenditures by project for FY13 through November 30, 2012. Chairman Lane asked about the progress of talks with TXDOT regarding replacement of the damaged sidewalk on the frontage road of North Central Expressway. Bud Smallwood said he intends to take an interlocal agreement between the City and TXDOT to the City Council on December 18 for replacement and maintenance of the sidewalk. 4. Consider proposed changes to I/T, Parks, and Public Works FY2013 budgets. Jim Criswell said he had no monetary changes at this time, though he does anticipate a potential change before fiscal year-end. Gerry Bradley proposed two changes to Parks projects. The first, Project 25900, Goar Park Brook Improvements, is underfunded based on recent bids and increase in scope. Bradley provided a history of pump expenses, reviewed proposed plans, and noted that the project bids came in between $208,000 and $252,000. Bradley recommends taking $30,000 from Project 24200, Caruth Park Pond Improvements, and increasing the budget for project 25900. If approved now, work may begin after the Christmas holiday, with a planned project completion date prior to the City’s annual Easter egg hunt in March. Page 40 of 43 Chairman Lane suggested that the removal of $30,000 from project 24200 would mean Caruth Park Pond Improvements would not be done. Bradley said that with the help of Public Works, the Caruth Park improvements likely could be done “in house” with a smaller budget. Bradley described changes to the McFarlin Medians project, number 25200. Irrigation installation is complete, plant material is on order, and grading is currently underway. He said the project includes the installation of lighting for FY2014. However, staff has heard from 18 residents requesting the lights be installed sooner. To address these concerns, Bradley asked the Committee for approval of a change that would allow installation of 14 lights at a cost of about $40,000. He said the original budget is $280,000 with an approved project cost of $229,735. The difference in budget and project costs allows for savings of approximately $50,000. With the committee’s approval, staff could use $40,000 of the savings to buy lighting and complete the entire project in FY2013. This would leave $10,000 in the project budget. Bradley provided the committee with a quick update on the Caruth Park Playground Improvements, Project 25700. Bud Smallwood addressed the Committee regarding Project 47030, MPY 4400 San Carlos/Potomac alley. Bids came in between $2.3 and $2.8 million, but the project was funded for $1.461 million. Highland Park will contribute $400,000 to the project. Smallwood proposed moving $650,000 from the FY2013 budget for Project 42732, Asphalt Overlay Program. An additional $650,000 will be needed for that project in FY2014. Smallwood said the changes are budget-neutral, and that he will modify next year’s budgets to re-allocate $650,000 to the asphalt overlay project. Chairman Lane said the committee needed a motion to approve the changes. Dan Strodel moved to approve the changes to the FY2013 Capital Budget. Dave DeLorenzo seconded and the motion passed unanimously. 5. Questions and answers regarding specific projects Questions regarding projects were addressed in the previous agenda item. 6. Schedule next meeting date. Due to the proximity of the President’s Day holiday to February 18, 2013, Chairman Lane suggested a meeting date of February 25, 2013. No conflicts were indicated. Future proposed meeting dates are April, 22, 2013 and June 17, 2013. 7. Adjourn Olin Lane adjourned the meeting at 5:15pm. ________________________________ ________________________________ Olin Lane, Chair Kent Austin, Director of Finance Page 41 of 43 CITY OF UNIVERSITY PARK, TEXAS CAPITAL PROJECTS REVIEW COMMITTEE MONDAY, FEBRUARY 25, 2013, AT 4:00 P.M. UNIVERSITY PARK CITY HALL SECOND FLOOR CITY COUNCIL OVERFLOW ROOM MINUTES Attending: Brunz, Roy Davis, Dick DeLorenzo, Dave Houseman, Lon Ibarra, Raquel Lane, Olin Metzger, Steve Peek, Harold Strodel, Dan Walker, Kelly Absent: Cooke, Steve Holmes, James Murzin, Chris City staff: Austin, Kent Bennie, Lynn Bradley, Gerry Criswell, Jim Howell, Randy Irvin, Ken Ledat, Jodie Livingston, Bob Smallwood, Bud Whaling, Bob 1. Call to order. Chairman Olin Lane called the meeting to order at 4:04pm. 2. Review and approve minutes from December 10, 2012 meeting. Chairman Lane called for approval of the minutes of the December 10, 2012 meeting. DeLorenzo moved to approve the minutes. Lon Houseman seconded, and the motion passed unanimously. 3. Review budget to actual report for FY2013 through February 15, 2013. Kent Austin directed the committee’s attention to pages 3-6 of the agenda packet, which displayed revenues and project expenditures for FY2013 through February 15, 2013, as well as staff comments by project. He noted an additional project, 44401 Hillcrest/Daniel intersection, is included. Austin indicated the previous omission of the project was due to staff overlooking the need to move the project from FY2012 to FY2013, since the project was approved last year but had no expenditures until FY2013. Questions regarding the delay of traffic signal replacement were posed, and Bud Smallwood answered that staff received a letter from the manufacturer indicating a May 5, 2013 delivery date is anticipated. 4. Consider proposed changes to IT, Parks, and Public Works FY13 budgets Austin said staff is proposing a series of small changes to the FY2013 capital budget that include three projects funded in FY2012 that did not begin activity until FY2013 capital budget: Project 49250, Lovers – Baltimore traffic signal, Project 14300, Peek Center Dispatch equipment replacement, and Project 44401, Hillcrest – Daniel intersection. All three projects are expected to be completed in FY2013. Page 42 of 43 Austin noted Information Technology has no proposed changes at this time. Gerry Bradley addressed the committee and used a PowerPoint presentation to illustrate his proposals. Bradley indicated Project 25200, McFarlin Median Upgrades, is $46,625 under budget and proposed using $40,000 of the savings for a new project which would provide for irrigation and landscaping along the Tollway wall from Lovers north to Greenbrier. Discussion ensued regarding the reallocation of saved monies to new projects and the identification of new projects to maintain the integrity of the original fiscal year’s capital budget. The committee concurred that using $40,000 from the $2,500,000 unplanned projects line item would be appropriate, given that the Tollway wall landscaping project was not foreseen earlier in the year. Bradley said he was not proposing a new project for FY2013 but wanted to inform the committee about the issue of de-silting the Goar Park creek and Williams Pond, which he said would need to be addressed as a long-term project as early as FY14 or FY15. He said it will likely need to be a planned project every eight years or so; he noted the last time the silt was removed was in 2006, and the current bottom levels are, in some places, at the water’s surface or within 18 inches of the surface. Bud Smallwood introduced another multi-year project to be considered in upcoming fiscal years. He said the City has 33 traffic signals and suggested a 10-year replacement program that would replace approximately three signals per year at a cost of about $500,000 per year. For the current year, Smallwood proposed changes to Public Works projects which include reducing the budget for Project 47230 by $230,000 to fund Project 45500, Peek Center Screening Wall, at $150,000, and to increase the budget for Project 49260, Paving and Drainage – Miscellaneous locations, by $80,000. There is also the addition of the aforementioned Public Works projects not carried over to the FY2013 capital budget, Projects 44401 and 49250. Austin summed up by stating that the proposed changes, if approved, would bring the FY2013 capital project expenditure budget to $10,018,329, including the $40,000 reduction in the unplanned projects line item. Chairman Lane indicated the ending balance still looks good. The changes were accepted by acclamation. 5. Questions and answers regarding specific projects Questions regarding projects were addressed in the previous agenda item. 6. Schedule next meeting date: proposed date—April 22, 2013. The Committee’s next meeting will be Monday, April 22, 2013 at 4 pm. 7. Adjourn Olin Lane adjourned the meeting at 5:08pm. ________________________________ ________________________________ Olin Lane, Chair Kent Austin, Director of Finance Page 43 of 43