HomeMy WebLinkAbout2013.05.21 City Council AgendaCITY OF UNIVERSITY PARK
REGULAR CITY COUNCIL MEETING
LOCATION: CITY HALL COUNCIL CHAMBER
AGENDA #2861
MAY 21, 2013
CALL TO ORDER: 5:00 P.M.
3:00 - 4:00 P.M.EXECUTIVE SESSION: The City Council will convene into closed Executive
Session under Government Code Section 5GC §551.071(1)(a) to receive confidential
legal advice from attorney Tom Bradt in the case of Brad Tucker v. the City of
University Park, and, to receive confidential legal advice from the City Attorney in the
appeal of the decision in the case of Legacy Hillcrest Investments, Ltd. v. the Board of
Adjustment. No action will be taken. Executive Conference Room, 1st Floor, City
Hall.
4:00 - 5:00 P.M.WORK SESSION FOR AGENDA REVIEW: The City Council will convene into
open work session to receive agenda item briefings from staff. No action will be
taken. Council Conference Room, 2nd Floor, City Hall.
TO SPEAK ON AN AGENDA ITEM
Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and
return it to the City Secretary. When called forward by the Mayor, before beginning their remarks, speakers
are asked to go to the podium and state their name and address for the record.
I . CALL TO ORDER
A .INVOCATION: Assistant to the City Manager George Ertle
B .PLEDGE OF ALLEGIANCE: Assistant to the City Manager George Ertle
C .INTRODUCTION OF COUNCIL: Mayor W. Richard Davis
D .INTRODUCTION OF STAFF: City Manager Bob Livingston
II . CONSENT AGENDA
A.CONSIDER AND ACT: to reject all bids for Bid No. 13-05, Street Sweeping - Annual
Contract
B.CONSIDER AND ACT: on an Ordinance designating NO PARKING ANYTIME
along Boedeker
C.CONSIDER AND ACT: on bids for replacement of water mains, sanitary sewer
mains, and pavement
D.CONSIDER AND ACT: on an ordinance amending hours of enforcement for certain
locations in the residential parking district near the George W. Bush Presidential
Library
III . MAIN AGENDA
A.REPORT: Receive FY2012 Comprehensive Annual Financial Report (CAFR)
B.CONSIDER AND ACT: on proposed amendments to sections of the Code of
Ordinances regulating park facility usage and park rentals
C.CONSIDER AND ACT: on a Resolution amending the Master Fee Schedule
Page 1 of 78
IV. PUBLIC COMMENTS
Anyone wishing to address an item not on the Agenda should do so at this time. Please be
advised that under the Texas Open Meetings Act, the Council cannot discuss or act at this
meeting on a matter that is not listed on the Agenda. However, in response to an inquiry, a
Council member may respond with a statement of specific factual information or a
recitation of existing policy. It is the Council’s policy to request that citizens not address
items that are currently scheduled for a future agenda or public hearing. Instead, the Council
requests that citizens attend that specific meeting to express their opinions, or comment to
the Council by e-mail at City-Council@uptexas.org or letter addressed to the Mayor and
Council at 3800 University Blvd., University Park, Texas 75205. Other questions or private
comments for the City Council or Staff should be directed to that individual immediately
following the meeting.
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened
into Closed Executive Session for the purpose of seeking confidential legal advice from the City
Attorney on any Agenda items listed herein.
Page 2 of 78
AGENDA MEMO
(5/21/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Christine Green, Purchasing Agent
SUBJECT:CONSIDER AND ACT: to reject all bids for Bid No. 13-05, Street Sweeping -
Annual Contract
BACKGROUND:
I recently issued a request for bids to provide street sweeping sweeping services on an annual contract
basis. The bid was advertised in the Park Cities News and posted on BidSync.
Unfortunately, the time that the bids were due was listed one way in the newspaper advertisement and
on BidSync (10:00 a.m.), and another way in the bid document (2:00 p.m.). Two bids were submitted
by the 10:00 a.m. deadline; a third bid arrived at 2:00 p.m., but I did not accept it because I knew that
I would have to re-bid.
Because of bidder confusion as to when the bids were due, I recommend that the City Council reject
all bids received. I will reissue the bid following the Council's action.
RECOMMENDATION:
Staff recomends that the City Council reject all bids received for Bid #13-05, Annual Contract for
Street Sweeping.
Page 3 of 78
AGENDA MEMO
(5/21/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Gene R. Smallwood, P.E.; Director of Public Works
SUBJECT:CONSIDER AND ACT: on an Ordinance designating NO PARKING ANYTIME
along Boedeker
BACKGROUND:
Following the opening of the George W Bush Presidential Center (GWBPC), staff received
numerous parking complaints from residents living north of SMU Blvd. The problems
primarily occurred during the weekends, because the “residential parking district” (RPD) is
only in force Monday through Friday. The Police Chief will address modifications to the RPD
in a separate memo and ordinance.
Another concern raised by the residents is parking along Boedeker. Again, on weekends,
visitors to the GWBPC have been parking along both sides of the street from McFarlin south
to SMU Blvd. I’ve asked the City Attorney to develop an ordinance designating NO
PARKING ANYTIME along the west curb (the east curb is currently marked for NO
PARKING) from McFarlin to SMU.
RECOMMENDATION:
Staff recommends City Council approval of an Ordinance designating NO PARKING
ANYTIME along the west curb of Boedeker, south from McFarlin Blvd to SMU Blvd.
ATTACHMENTS:
ORDINANCE
Site Map
Page 4 of 78
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING AT ANY TIME ON THE WEST SIDE OF BOEDEKER, FROM
THE NORTH RIGHT-OF-WAY LINE OF SMU BOULEVARD TO THE SOUTH RIGHT-
OF-WAY LINE OF MC FARLIN; PROVIDING FOR THE ERECTION OF SIGNS;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That it shall be unlawful and an offense for any person to leave, stand or
park any motor vehicle on the west side of Boedeker, from the point of its intersection with the
north right-of-way line of SMU Boulevard to the point of its intersection with the south right-of-
way line of McFarlin at any time.
SECTION 2. That all ordinances of the City of University Park in conflict with the
provisions of this ordinance are hereby repealed.
SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part
decided to be invalid, illegal or unconstitutional.
SECTION 4. That any person violating any of the provisions of this ordinance shall be
deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of
University Park, Texas, shall be subject to a fine not to exceed the sum of two hundred dollars
($200.00) for each offense.
Page 5 of 78
SECTION 5. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases provide. The parking
restrictions set out herein shall not be effective until appropriate signs giving notice thereof shall
have been erected as provided by the Code of Ordinances.
DULY PASSED by the City Council of the City of University Park, Texas, on the 21st day
of May 2013.
APPROVED:
____________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
____________________________________
LIZ SPECTOR, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________
CITY ATTORNEY
(rld/5-15-13/60699
Page 6 of 78
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING PARKING AT ANY TIME ON THE WEST SIDE OF BOEDEKER, FROM
THE NORTH RIGHT-OF-WAY LINE OF SMU BOULEVARD TO THE NORTH RIGHT-
OF-WAY LINE OF MC FARLIN; PROVIDING FOR THE ERECTION OF SIGNS;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE;
AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of University Park, Texas, on the 21st day
of May 2013.
APPROVED:
____________________________________
MAYOR
ATTEST:
____________________________________
CITY SECRETARY
Page 7 of 78
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Page 8 of 78
AGENDA MEMO
(5/21/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Gene R. Smallwood, P.E.; Director of Public Works
SUBJECT:CONSIDER AND ACT: on bids for replacement of water mains, sanitary sewer
mains, and pavement
BACKGROUND:
Advertisements were placed in the Park Cities News on April 11th and on April 18th for
solicitation of contractors interested in submitting bids for replacement of water mains,
sanitary sewer mains, and street / alley pavement in the following locations:
l Douglas, north from the Emerson-Glenwick alley to Colgate;
l Greenbriar-Southwestern alley, west from Douglas to Lomo Alto;
Five bids were received on May 14th, with the lowest responsive, responsible bidder being
Ark Contracting with a bid of $3,566,476.
Engineering Division staff reviewed Ark Contracting’s bid documents and checked
references on similar municipal projects. With Council approval, staff will ask the contractor
to initiate work on the project immediately, with the expectation that much of the work along
Douglas adjacent to Highland Park High School can be accomplished during their summer
recess.
Funds are available in the Capital Projects Fund for account 42.42.4430, project
47230.2300.
RECOMMENDATION:
Staff recommends City Council approval of the low bid and authorize the City Manager to
enter into a contract in the amount of $3,566,476 with Ark Contracting for replacement of
water mains, sanitary sewer mains, and street/alley pavement at the above-referenced
locations.
ATTACHMENTS:
BID TAB
Site Map
Page 9 of 78
Bid Tabulations 47230with Quantities Opened 05 14 2013.xlsx
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Page 10 of 78
Bid Tabulations 47230with Quantities Opened 05 14 2013.xlsx
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Bid Tabulations 47230with Quantities Opened 05 14 2013.xlsx
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Page 12 of 78
Bid Tabulations 47230with Quantities Opened 05 14 2013.xlsx
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Bid Tabulations 47230with Quantities Opened 05 14 2013.xlsx
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Page 14 of 78
Page 15 of 78
AGENDA MEMO
(5/21/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Gary W. Adams, Chief of Police
SUBJECT:CONSIDER AND ACT: on an ordinance amending hours of enforcement for certain
locations in the residential parking district near the George W. Bush Presidential
Library
BACKGROUND:
Concurrent with the recent opening of the George W. Bush Presidential Library there has been a
significant increase in their patrons parking on city streets in lieu of paying for parking in the lots
provided by the facility.
Vehicles are being parked along both sides of the streets in the area, making it difficult for residents to
park in their neighborhood even during weekends. Changing days of enforcement to include every
day of the week will help remedy the congestion. The change from Monday through Friday
enforcement to every day enforcment is proposed for:
* 2800-2900 blocks of Dyer Street
* 2800-3000 blocks of McFarlin Boulevard
* 2900-3000 blocks of Fondren Drive
RECOMMENDATION:
Staff recommends approval of this amendment.
ATTACHMENTS:
Residential Parking District Ordinance
Page 16 of 78
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042
(a) TO AMEND THE EFFECTIVE HOURS OF RESIDENT-PARKING-ONLY
ZONE FOR THE 2800 AND 2900 BLOCKS OF DYER STREET, THE 2900 AND
3000 BLOCKS OF FONDREN STREET, AND THE 2800-3000 BLOCKS OF MC
FARLIN BOULEVARD TO 8:00 A. M. TO 5:00 P. M. DAILY; AMENDING
SECTION 12.05.043(a); PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE AND FOR THE ERECTION OF SIGNS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK, TEXAS:
SECTION 1. That Chapter 12, Article 12.05 “Parking”, Section 12.05.042 (a), of
the Code of Ordinances, City of University Park, Texas, is hereby amended in part to provide
effective hours for certain resident-parking-only zones, as follows:
"Sec. 12.05.042 Zones Designated; issuance of permits
(a) The following are designated as resident-parking-only zones, to wit:
…
(13) The 2800 and 2900 blocks of Dyer Street from 8:00 a. m. to 5:00 p. m. daily;
(14) The 2900 and 3000 blocks of Fondren Street from 8:00 a. m. to 5:00 p. m.
daily;
…
(18A) The 2800-3000 blocks of McFarlin Boulevard from 8:00 a. m. to 5:00 p. m.
daily;
… ”
SECTION 2. That Chapter 12, Article 12.05 “Parking”, Section 12.05.043 (a), of
the Code of Ordinances, City of University Park, Texas, is hereby amended in part to provide
Page 17 of 78
effective hours for certain resident-parking-only zones, as follows:
“Sec. 12.05.043 Parking Restrictions
(a) That except as specifically provided in a subsection of section 12.05.042 (a),
on any block of the streets described in section 12.05.042 (a) (1)-(7) as
resident-only zones,…”
SECTION 3. That all provisions of the Code of Ordinances of the City of
University Park, Texas, in conflict with the provisions of this ordinance are hereby repealed.
SECTION 4. That should any word, sentence, paragraph, subdivision, clause,
phrase or section of this ordinance or of the Code of Ordinances, as amended hereby, be
adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which
shall remain in full force and effect.
SECTION 5. Any person, firm or corporation violating any of the provisions of this
ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal
court of the City of University Park, Texas, shall be punished by a fine not to exceed the sum
of two hundred dollars ($200.00) for each offense.
SECTION 6. That this ordinance shall take effect immediately from and after the
publication of the caption, as the law and Charter in such cases provide, subject to the
erection of appropriate signs giving notice of the resident-parking-only zone provided for
herein.
DULY PASSED by the City Council of the City of University Park, Texas, on the
21st day of May 2013.
APPROVED:
Page 18 of 78
______________________________
W. RICHARD DAVIS, MAYOR
APPROVED AS TO FORM: ATTEST:
________________________ _________________________________
CITY ATTORNEY ELIZABETH SPECTOR, CITY SECRETARY
(RLD/5-14-13/60663)
Page 19 of 78
ORDINANCE NO. _________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY
PARK, CHAPTER 12, TRAFFIC CONTROL, BY AMENDING SECTION 12.05.042
(a) TO AMEND THE EFFECTIVE HOURS OF RESIDENT-PARKING-ONLY
ZONE FOR THE 2800 AND 2900 BLOCKS OF DYER STREET, THE 2900 AND
3000 BLOCKS OF FONDREN STREET, AND THE 2800-3000 BLOCKS OF MC
FARLIN BOULEVARD TO 8:00 A. M. TO 5:00 P. M. DAILY; AMENDING
SECTION 12.05.043(a); PROVIDING FOR THE REPEAL OF ALL ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE AND FOR THE ERECTION OF SIGNS.
DULY PASSED by the City Council of the City of University Park, Texas, on the
21st day of May 2013.
APPROVED:
______________________________
MAYOR
ATTEST:
______________________________
CITY SECRETARY
Page 20 of 78
AGENDA MEMO
(5/21/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Kent Austin, Director of Finance
SUBJECT:REPORT: Receive FY2012 Comprehensive Annual Financial Report (CAFR)
BACKGROUND:
State law (Texas Local Government Code, Chapter 103) requires municipalities to have their financial
records audited annually by a certified public accountant. The firm of Weaver LLC has completed its
audit of the City's financial statements for the fiscal year ended September 30, 2012. A representative
from Weaver will attend the City Council pre-meeting to transmit the FY2012 CAFR. As in past
years, the City received an unqualified audit opinion regarding the fair presentation of its financial
statements.
As with last year's audit, this year there is no "management letter" (SAS 115) conveying the auditor's
findings to the governing body regarding any internal control deficiencies or material weaknesses.
There is also no SAS 114 letter, which communicates any significant findings regarding accounting
issues. No significant problems or impairments were noted.
The CAFR reports City activity as either governmental or business-type. Governmental activities
increased the City’s net assets by $1,940,326 in FY2012, and business-type activities by $1,178,967,
for a combined increase of $3,119,293, a 2% rise over FY2011. Total net assets as of September 30,
2012, for the primary government were $164,442,855.
Staff will meet with the Finance Advisory Committee June 13 to review the MD&A (Management's
Discussion and Analysis) and basic financial statements from the CAFR. These excerpts are included
with this agenda item. Printed bound copies of the full FY2012 CAFR are being distributed and
posted to the City's website.
Staff has submitted the FY2012 CAFR to the Government Finance Officers Association in application
for the Achievement of Excellence in Financial Reporting award. University Park has received this
award every year since FY1998. The CAFR is the result of many hours of staff effort, overseen by
City Controller Tom Tvardzik.
Governmental
Activities
Business-type
Activities Total
Net assets--
beginning $104,661,882 $56,661,680$161,323,562
Changes in net
assets 1,940,326 1,178,967 3,119,293
Net assets--ending $106,602,208 $57,840,647$164,442,855
RECOMMENDATION:
Receive the FY2012 CAFR
ATTACHMENTS:
FY2012 CAFR excerpt
Page 21 of 78
i City of Universitv Park-Texas 1
.A- @ &!A rd a
-@77 bt:d 1' i.
Comprehensive ~nnill
theyear Ended September 30,20D
Page 22 of 78
CITY OF UNIVERSITY PARK, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
For the Year Ended September 30, 2012
Issued by
Department of Finance
Page 23 of 78
Comprehensive Annual Financial Report
For the Fiscal Year Ended September 30, 2012
TABLE OF CONTENTS
Page
INTRODUCTORY SECTION
Letter of Transmittal i-iii
GFOA Certificate of Achievement v
Map of University Park and Dallas County Area vi
Organization Chart vii
Principal Officials viii
FINANCIAL SECTION
Independent Auditor's Report 1-2
Management's Discussion and Analysis 4-16
Basic Financial Statements:
Government-wide Financial Statements
Statement of Net Assets 18
Statement of Activities 19
Fund Financial Statements:
Balance Sheet - Governmental Funds 20
Reconciliation of the Governmental Fund Balance Sheet to the Statement of Net Assets 21
Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds 22
Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balances of Governmental Funds to the Statement of Activities 23
Statement of Net Assets - Proprietary Funds 24
Statement of Revenues, Expenses, and Changes in Fund Net Assets - Proprietary Funds 25
Statement of Cash Flows - Proprietary Funds 26
` Statement of Fiduciary Net Assets 27
Statement of Changes in Fiduciary Net Assets 28
Notes to Financial Statements 29-54
Required Supplementary Information:
Texas Municipal Retirement System Schedule of Funding Progress 56
University Park Firemen's Relief and Retirement Fund Schedule of Funding Progress 57
Retiree Health Care Plan 58
Budgetary Comparison Schedule - General Fund 59
Notes to Required Supplementary Information 60
Other Supplementary Information:
Combining and Individual Fund Statements and Schedules:
Combining Balance Sheet - Nonmajor Governmental Funds 64
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances -
Nonmajor Governmental Funds 65
Combining Statement of Net Assets - Internal Service Funds 68
Combining Statement of Revenues, Expenses, and Changes in Fund Net Assets -
Internal Service Funds 69
Combining Statement of Cash Flows - Internal Service Funds 70
CITY OF UNIVERSITY PARK, TEXAS
Page 24 of 78
STATISTICAL SECTION (Unaudited)
Net Assets by Component 73
Changes in Net Assets 74-75
Fund Balances, Governmental Funds 76
Changes in Fund Balances, Governmental Funds 77
Assessed Value and Actual Value of Taxable Property 78
Direct and Overlapping Property Tax Rates 79
Principal Property Tax Payers 80
Property Tax Levies and Collections 81
Ratio of Outstanding Debt 82
Ratio of Net General Bonded Debt Outstanding 83
Direct and Overlapping Governmental Activities Debt 84
Pledged-Revenue Coverage 85
Legal Debt Margin Information 86
Demograhic and Economic Statistics 87
Principal Employers 88
Full-Time Equivalent City Government Employees 89
Operating Indicators by Function/Program 90
Capital Asset Statistics by Function/Program 91
Page 25 of 78
Page 26 of 78
Page 27 of 78
Page 28 of 78
Page 29 of 78
iv
Page 30 of 78
v
Page 31 of 78
vi
Page 32 of 78
vii
Page 33 of 78
viii
First Term Professional
Official and Title Elected Expires Background
Richard W. Davis, Mayor 2010 2014 Lawyer
Robert H. Clark, Mayor Pro Tempore 2008 2014 Architect
Robert Begert, Council Member 2010 2014 Lawyer
Thomas Stewart, Council Member 2010 2014 General Contractor
Dawn Moore, Council Member 2012 2014 Lawyer
Name Year Appointed
Robert Livingston City Manager 1991
Robert L. Dillard, III City Attorney 1987
James P. Barklow, Jr.Municipal Judge 1987
Kent R. Austin Director of Finance 1997
Thomas W. Tvardzik Controller 2002
CITY OF UNIVERSITY PARK, TEXAS
Elected Officials
Appointed Officials
Position
Financial Advisor
First Southwest Company, Dallas, Texas
Certified Public Accountants
Weaver and Tidwell, L.L.P., Dallas, Texas
Bond Counsel
McCall, Parkhurst & Horton, Dallas, Texas
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1
INDEPENDENT AUDITOR’S REPORT
Honorable Mayor and
Members of the City Council of the
City of University Park
University Park, Texas
We have audited the accompanying financial statements of the governmental activities,
business-type activities, the discretely presented components units, each major fund, and the
aggregate remaining fund information of the City of University Park (the City) as of and for the
year ended September 30, 2012, which collectively comprise the City’s basic financial
statements as listed in the table of contents. These financial statements are the responsibility of
the City's administration. Our responsibility is to express an opinion on these basic financial
statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the basic financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the basic financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the respective financial position of the governmental activities, business-type activities, the
discretely presented components units, each major fund, and the aggregate remaining fund
information of the City as of September 30, 2012, and the respective changes in financial
position and, where applicable, the cash flows thereof for the year then ended in conformity with
accounting principles generally accepted in the United States of America.
Accounting principles generally accepted in the United States of America require Management’s
Discussion and Analysis, Texas Municipal Retirement System Schedule of Funding Progress, the
University Park Firefighters’ Relief and Retirement Fund Schedule of Funding Progress, Retiree
Health Care Plan, and the Budgetary Comparison Schedule for the General Fund be presented to
supplement the basic financial statements. Such information, although not a part of the basic
financial statements, is required by the Governmental Accounting Standards Board, who
considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the required supplementary information in accordance with
auditing standards generally accepted in the United States of America, which consisted of
inquiries of management about the methods of preparing the information and comparing the
information for consistency with management’s responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements.
We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance.
Page 35 of 78
City of University Park
Page 2
2
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City’s basic financial statements. The introductory section, combining
and individual fund financial statements and schedules, the statistical section, and the other
supplementary information as listed in the table of contents are presented for purposes of
additional analysis and are not a required part of the financial statements. The combining and
individual fund financial statements and schedules and the other supplementary information are
the responsibility of management and were derived from and relate directly to the underlying
accounting and other records used to prepare the financial statements. The information has
been subjected to the auditing procedures applied in the audit of the financial statements and
certain additional procedures, including comparing and reconciling such information directly to
the underlying accounting and other records used to prepare the financial statements or to the
financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States of America. In our opinion, the information is
fairly stated in all material respects in relation to the financial statements as a whole. The
introductory and statistical sections have not been subjected to the auditing procedures applied
in the audit of the basic financial statements and, accordingly, we do not express an opinion or
provide any assurance on them.
WEAVER AND TIDWELL, L.L.P.
Dallas, Texas
April 1, 2013
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3
MANAGEMENT’S DISCUSSION AND ANALYSIS
Page 37 of 78
4
Page 38 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
5
Introduction
As management of the City of University Park, we offer readers of these financial statements
this narrative overview and analysis of the City’s financial activities for the fiscal year ended
September 30, 2012. We encourage readers to consider the information presented here in
conjunction with additional information that we h ave furnished in our letter of transmittal,
which can be found on pages 1-3 of this report.
Financial Highlights
The assets of the City exceeded its liabilities at the close of the most recent fiscal year by
$164,442,855 (net assets). Of this amount, $52,445,925 (unre stricted net assets) may be
used to meet the government's ongoing obligations to citizens and creditors.
The government's total net assets increased by $3,119,293, a 2% rise over the prior year.
At the close of the 2012 fiscal year, the City’s governmental funds reported combined
ending fund balances of $38,917,010, an increase of $774,568 compared with the prior
year. Of the total amount, all but $502,835 is available for spending at the government's
discretion (spendable fund balance).
At the end of the 2012 fiscal year, spendable fund balance for the general fund was
$27,589,304, or 101 percent of total general fund expenditures (including transfers out). Of
the $27,589,304, however, $20,750,202 is designated for other purposes, namely: Emergency
Reserve $2,500,000; SMU PILOT (payment in lieu of taxes) $2,375,000; and SMU Land Sale
Reserve $15,875,202. The remaining unassigned fund balance is $6,194,370.
The City remains free of external debt, having retired its outstanding bonds in 2002.
Overview of the Financial Statements
This discussion and analysis serves as an introductio n to the City of University Park’s basic
financial statements, which have three components: 1) government-wide financial statements, 2)
fund financial statements, and 3) notes to the financial statements. This report also contains other
supplementary information in addition to the basic financial statements themselves.
Government-wide financial statements. The government-wide financial statements provide
readers with a broad overview of the City of University Park’s finances, in a manner similar to
a private-sector business.
The statement of net assets presents information on all of the City’s assets and liabilities, with the
difference between the two reported as net assets. Over time, increases or decreases in net assets
may serve as a useful indicator of whether the financial position of the City is improving or
deteriorating.
The statement of activities presents information showing how the government's net assets
changed during the most recent fiscal year. All changes in net assets are reported as soon as the
underlying event giving rise to the change occurs, regardless of the timing of related cash flows.
Thus, revenues and expenses are reported in this statement for some items that will only result in
cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave).
Both of the government-wide financial statements distinguish functions of the City of University Park
that are principally supported by taxes and intergovernmental revenues (governmental activities)
from other functions that are intended to recover all or most of their costs through user fees and
charges (business-type activities). The City’s governmental activities include general government,
Page 39 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
6
public safety, streets and traffic control, and parks. Business-type activities of the City include
water distribution, wastewater collection, and solid waste collection.
The government-wide financial statements include not only the City of University Park itself (known
as the primary government), but also a legally separate higher education authority and a legally
separate private, non-profit foundation for which the City is financially accountable. Financial information
for these component units is reported separately from the financial information presented for the
primary government itself. The University Park Civic Foundation although also legally separate,
functions for all practical purposes as a department of the City of University Park, and therefore has
been included as an integral part of the primary government. The government-wide financial
statements can be found immediately following the MD&A in this report.
Fund financial statements. A fund is a grouping of related accounts that is used to maintain
control over resources that have been segregated for specific activities or objectives. The City of
University Park, like other state and local governments, uses fund accounting to ensure and
demonstrate compliance with finance-related legal requirements. All of the funds of the City can be
divided into three categories: governmental funds, proprietary funds, and fiduciary funds.
Governmental funds. Governmental funds are used to account for essentially the same
functions reported as governmental activities in the government-wide financial statements.
However, unlike the government-wide financial statements, governmental fund financial
statements focus on near-term inflows and outflows of spendable resources as well as on
balances of spendable resources available at the end of the fiscal year. Such information may be
useful in evaluating a government's near-term financing requirements.
Because the focus of governmental funds is narrower than that of the govern ment-wide
financial statements, it is useful to compare the information presented for governmental funds with
similar information presented for governmental activities in the government-wide financial
statements. By doing so, readers may better understand the long-term impact of the government's
near-term financing decisions. Both the governmental fund balance sheet and the governmental
fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to
facilitate this compari son between governmental funds and governmental activities.
The City of University Park maintains nine individual governmental funds, five of which
were established during FY2012. Information is presented separately in the governmental
funds balance sheet and in the governmental funds statement of revenues, expenditures, and
changes in fund balances for the General Fund and the two Capital Projects Funds (one for the City’s
capital improvements program, and a new one for construction finish-out of the new University Park
Public Library), which are considered to be major funds. Individual fund data for the nonmajor gov-
ernmental funds (University Park Civic Foundation, Court Security , Court Technology,
Police Training/Education, Police Forfeiture, and Fire Training/Education) is provided in the
form of combining statements elsewhere in this report.
The City of University Park adopts an annual appropriated budget for its General Fund. A budgetary
comparison statement has been provided for the General Fund to demonstrate compliance with this
budget. The basic governmental fund financial statements can be found in this report following the
government -wide financial statements.
Proprietary funds . The City maintains two different types of proprietary funds. Enterprise funds
are used to report the same functions presented as business-type activities in the government-wide
financial statements. The City uses enterprise funds to account for its water and sewer operations and
its solid waste operation. Internal service funds are an accounting device used to accumulate
Page 40 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
7
and allocate costs internally among the City’s various functions. University Park uses internal
service funds to account for its fleet of vehicles and self-insurance program. Because both of these
services predominantly benefit governmental rather than business-type functions, they have been
included within governmental activities in the government-wide financial statements.
Proprietary funds provide the same type of information as the government -wide financial
statements, only in more detail. The proprietary fund financial statements provide separate information
for the water and sewer operations and solid waste operations, both of which are considered to be
major funds of the City. The basic proprietary fund financial statements can be found in this report
following the basic governmental fund financial statements.
Fiduciary funds . Fiduciary funds are used to account for resources held for the benefit of
parties outside the government. Fiduciary funds are not reflected in the government-wide
financial statement because the resources of those funds are not available to support the City’s
own programs. The accounting used for fiduciary funds is much like that used for proprietary
funds. The basic fiduciary fund financial statements can be found in this report following the
Proprietary Funds Combining Statement of Cash Flows.
Notes to the financial statements. The notes provide additional information that is essential to a
full understanding of the government -wide and fund financial statements. The notes can be found
in this report following the Fiduciary Funds Statement of Changes in Fiduciary Net Assets.
Other information. In addition to the basic financial statements and accompanying notes, this
report also presents certain required supplementary information concerning the City’s progress in
funding its obligation to provide pension benefits to its employees and certain budgetary
information. Required supplementary information can be found following the notes section.
The combining statements referred to earlier in conne ction with nonmajor governmental
funds and internal service funds are presented immediately following the required
supplementary information.
Government-wide Financial Analysis
As noted earlier, net assets may serve over time as a useful indicator of a government's financial
position. For the City of University Park, assets exceeded liabilities by $164,442,855 as of
September 30, 2012. The largest portion of the City’s net assets ($111,996,920, or 68 percent)
reflects its investment in capital assets (e.g., land, buildings, improvements, and machinery and
equipment), less any debt used to acquire those assets that is still outstanding. The City uses these
capital assets to provide services to citizens; consequently, these assets are not available for future
spending. The City has retired all outstanding debt and currently funds its capital assets on a
pay-as-you-go basis.
Page 41 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
8
CITY OF UNIVERSITY PARK’S NET ASSETS
The City has no restricted net assets. Unrestricted net assets may be used to meet the gov-
ernment's ongoing obligations to citizens and creditors. At the end of fiscal 2012, the City is able to
report positive balances in each category of net assets. The same situation was true last year.
Analysis of the City’s Operations – The following table provides a summary of the City’s
operations for the year ended September 30, 2012. Governmental activities increased the City’s net
assets by $1,940,325 in 2012, and business-type activities by $1,178,967.
CITY OF UNIVERSITY PARK’S CHANGES IN NET ASSETS
Governmental activities. An improving economy and building permit revenues from large
SMU projects helped boost net assets from governmental activities $1,940,326 in 2012.
University Park’s landlocked, built -out status and predominantly residential tax base make it
2012 2011 Change 2012 2011 Change 2012 2011
Revenues:
Program Revenues:
Charges for services 5,775,817$ 5,259,447$ 516,370$ 16,484,538$ 17,337,711$ (853,173)$ 22,260,355$ 22,597,158$
General revenues
Property tax 15,484,579 15,928,388 (443,809) - - - 15,484,579 15,928,388
Sales tax 3,395,645 3,584,805 (189,160) - - - 3,395,645 3,584,805
Franchise fees 2,094,494 2,207,303 (112,809) - - - 2,094,494 2,207,303
Interest 188,888 208,533 (19,645) 3,241 2,738 503 192,129 211,271
Other 90,026 502,174 (412,148) 75,997 - 75,997 166,023 502,174
Contribution 32 34 (2) - - - 32 34
Donations 12,276 33,596 (21,320) - - - 12,276 33,596
Gain on sale of capital assets - - - - - - - -
Total revenues 27,041,757 27,724,280 (682,523) 16,563,776 17,340,449 (776,673) 43,605,533 45,064,729
Expenses:
General Government 4,643,566 3,405,642 1,237,924 - - - 4,643,566 3,405,642
Public Safety 12,198,719 12,173,113 25,606 - - - 12,198,719 12,173,113
Streets 1,829,907 1,755,084 74,823 - - - 1,829,907 1,755,084
Parks 3,418,159 3,330,332 87,827 - - - 3,418,159 3,330,332
Public Works 2,658,904 2,691,034 (32,130) - - - 2,658,904 2,691,034
Utilities - - - 13,146,550 12,795,748 350,802 13,146,550 12,795,748
Sanitation - - - 2,590,435 2,622,334 (31,899) 2,590,435 2,622,334
Total Expenses 24,749,255 23,355,205 1,394,050 15,736,985 15,418,082 318,903 40,486,240 38,773,287
Increase in net assets before transfers 2,292,502 4,369,075 (2,076,573) 826,791 1,922,367 (1,095,576) 3,119,293 6,291,442
Transfers (352,176) (352,176) - 352,176 352,176 - - -
Increase/(decrease) in net assets 1,940,326 4,016,899 (2,076,573) 1,178,967 2,274,543 (1,095,576) 3,119,293 6,291,442
Net Assets -- beginning 104,661,882 100,644,983$ 4,016,899 56,661,680 54,387,137 2,274,543 161,323,562 155,032,120
Net Assets -- ending 106,602,208$ 104,661,882$ 1,940,326$ 57,840,647$ 56,661,680$ 1,178,967$ 164,442,855$ 161,323,562$
Governmental activities Business-type activities Total
2012 2011 2012 2011 2012 2011
Current and other assets 49,189,102 $ 48,909,946 $ 10,561,746 $ 11,034,128 $ 59,750,848 $ 59,944,074 $ Capital assets 62,312,988 60,538,038 49,683,932 47,970,899 111,996,920 $ 108,508,937 $ Total Assets 111,502,090 109,447,984 60,245,678 59,005,027 171,747,768 168,453,011
Current liabilities 1,541,825 1,664,782 1,875,260 1,824,655 3,417,085 $ 3,489,437 $ Long-term liabilities 3,358,057 3,121,320 529,771 518,692 3,887,828 $ 3,640,012 $ Total Liabilities 4,899,882 4,786,102 2,405,031 2,343,347 7,304,913 7,129,449
Net Assets:
Invested in capital assets 62,312,988 60,538,038 49,683,932 47,970,899 111,996,920 $ 108,508,937 $ Unrestricted 44,289,220 44,123,844 8,156,715 8,690,781 52,445,935 $ 52,814,625 $ Total Net Assets 106,602,208 $ 104,661,882 $ 57,840,647 $ 56,661,680 $ 164,442,855 $ 161,323,562 $
Governmental activities Business-type activities Total
Page 42 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
9
reliant on property tax revenues. Any improvement in non -tax revenues or opportunity to
restrain expenditures is welcome and relieves the reliance on the property tax.
Below are notable governmental activities during the fiscal year:
Construction finish-out began on the future 17,500 square foot University Park Public
Library. The $2,500,000 project is the result of a unique arrangement and will
provide University Park with its first City library. In exchange for abandoning specific
street rights-of -way to the owner of a new five-story “Class A” office building, the City
received ownership of the building’s second floor (and meeting room space on the
third) and a $50 per square foot finish -out allowance. In June 2012 the University
Park City Council authorized the use of the $1,274,954 restricted Byrd Estate fund
balance for the library project, and a separate Library Construction Fund was
established to account for the project’s funding and expenditures. Project
expenditures totaled $337,246 by the end of FY2 012, with project expenditures
expected to conclude by April 2013. The library itself opened in January 2013, with
the City’s new Library Department beginning operations October 1, 2012, in an
interim site.
As expected, building permit revenue from the SMU Sophomore Commons project
boosted General Fund revenues. Of the $3,071,757 building permit revenue within the
$5,775,817, “Charges for Services” category, fully $1,369,337 results from the
Sophomore Commons project.
Homebuilding and non-SMU activity generated permit revenue of $1,139,152,
comparable with $1,150,860 in FY2011.
The multi -year decline in interest earnings continued, falling from $208,533 in
FY2011 to $160,677 in FY2012, a 23% drop. The target federal funds rate remained
at 0-0.25% for the entire fiscal year. This rate correlates closely with local
government investment pool and three -month T -bill rates. The City’s annual
weighted average portfolio yield mirrored the earnings slide, falling from 0.465% to
0.388%. For the quarter ending Se ptember 30, 2012, the average portfolio yield was
just 0.399%.
Sales tax and mixed beverage tax revenue decreased 5%, from $3,584,805 in FY2011 to
$3,395,645 in FY2012. Of the FY2011 total, $313,553 results from sales tax recoveries.
These recoveries represent amounts from sales within University Park that were wrongly
remitted to surrounding cities but then recovered. The FY2011 catch-up payment and an
FY2012 decline in mixed beverage tax, contributed to the comparative decrease.
Direct alarm revenue grew 3%, from $799,884 in FY2011 to $821,433 in FY2012. After
many years of double-digit growth, direct alarm subscribership appears to be reaching a
plateau, or at least a period of slower growth. Administered by the City’s Police
Department, the program continues to enjoy popularity and success in the community.
The additional revenue helps fund the Department’s communications operations, which
includes the dispatchers who answer alarm calls from subscribers as well as 9-1-1 calls.
General governmental capital project expenditures during FY2012 totaled $2,708,222,
versus $2,269,321 in FY2011. Major projects included: including: street asphalt overlay
program, $814,265; Westwick pavement/drainage, $542,769; curb & gutter replacement,
$293,193; and Univ ersity Blvd. medians, $200,899.
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CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
10
Revenues by Source – Governmental Activities
Expense and Program Revenues – Governmental Activities
Charges for services
21%
Contributions, donations,
other
0.4%
Interest
1%
Franchise fees
8%
Property taxes
57%
Sales tax
13%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
General Government Public Safety Streets Parks Public Works
Expenses
Program revenues
Page 44 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
11
Business-type activities. Net assets from business-type activities increased $1,178,967 in
FY2012, compared with $2,274,543 in FY2011.
FY2012 business-type activity highlights include:
Business-type capital project expenditures totaled $3,328,080, comparable to
FY2011’s $3,593,599. The largest single project for the year was the Tulane/Bryn
Mawr-Caruth (the names of the streets bounding the project) “mile per year” alley
pavement and underground water and sewer lines replacement project, which totaled
$2,270,417. Another major undertaking was the completion of the mile per year alley
and utility replacement around Auburndale and Key streets ($851,407 in FY2012). A
list of additional business-type projects is found in the “Construction in Progress” note
in the Notes section of this document.
More typical summer temperatures and rainfall, unlike the record -breaking summer
heat in 2011, resulted in a 10% decline in water consumption from 2.15 billion to 1.94
billion gallons. Water sales similarly declined 10%, from $9,469,989 to $8,566,050.
The Dallas County Park Cities Municipal Utility District, University Park’s water
provider, raised its wholesale rate just 0.7%, from $2.0142 to $2.0281 per thousand
gallons. Wastewater treatment provider Dallas Water Utilities lowered its rate 5.6%.
Depreciation expense rose 13% to $1,644,727. In FY2012, $7,738,419 in capital
projects became depreciable, versus $3,951,570 in FY2011.
As the charts below demonstrate, charges for services are nearly the sole revenue source for
business-type activities. This is consistent with the nature of proprietary funds, which are
designed to recover their costs through user fees rather than general revenues. Water a nd
Sewer Fund revenues are driven by water consumption, which in turn is driven by weather
and consumer habits. Sanitation revenues, by contrast, only increase noticeably when the
City raises rates.
Revenues by Source – Business-Type Activities
Charges for Services
99.5%
Interest and Other
0.5%
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CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
12
Expenses and Revenues – Business-Type Activities
Financial Analysis of the Government’s Funds
As noted earlier, the City of University Park uses fund accounting to ensure and demonstrate
compliance with finance-related legal requirements. This section will discuss major developments
within the City’s governmental funds and proprietary funds.
Governmental funds . The focus of the City’s governmental funds is to provide information on
near-term inflows, outflows, and balances of spendable resources. Such information is useful in
assessing the City’s financing requirements. FY2012 is the second year in which the City’s financial
statements are presented in conformity with GASB Statement No. 54, “Fund Balance Reporting and
Governmental Fund Type Definitions.” This statement changed the presentation of the fund balance
section of governmental funds. Instead of classifying amounts as reserved or unreserved and
designated or undesignated, the Statement uses the following categories:
Nonspendable fund balance—amounts that are not in a spendable form (such as
inventory) or are required to be maintained intact (such as the corpus of an endowment
fund)
Restricted fund balance—amounts constrained to specific purposes by their providers
(such as grantors, bondholders, and higher levels of government), through constitutional
provisions, or by enabling legislation
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
Utilities Sanitation
Expenses
Program revenues
Page 46 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
13
Committed fund balance—amounts constrained to specific purposes by a government
itself, using its highest level of decision-making authority; to be reported as committed,
amounts cannot be used for any other purpose unless the government takes the same
highest-level action to remove or change the constraint
Assigned fund balance—amounts a government intends to use for a specific purpose;
intent can be expressed by the governing body or by an official or body to which the
governing body delegates the authority
Unassigned fund balance—amounts that are available for any purpose; these amounts
are reported only in the general fund.
In particular, unassigned fund balance may serve as a useful measure of a government's net
resources available for spending at the end of the fiscal year.
As of the end of FY2012, the City’s nine governmental funds –the General Fund, two Capital Projects
Funds, Police Forfeiture Fund, University Park Civic Foundation, and five new special revenue funds --
reported combined ending fund balances of $38,917,010, an increase of $774,568 compared to the prior
year. Of the total, only $502,835, which represents fuel and supplies inventories, is not spendable.
In June 2012 the City Council approved transfer of the City’s only restricted fund balance, the
$1,274,954 Byrd Estate, to the Library Construction Fund (reported in the Capital Projects Fund column).
The $20,750,202 reported as “Committed” is governed by resolutions the City Council approved in 2009.
Committed funds cannot be expended without affirmative City Council action.
The $11,469,603 in “Assigned” funds represents encumbrances (open purchase orders) and money
intended for capital projects. Finally, the “Unassigned” balance of $6,194,370 meets and exceeds the
City’s stated fund balance policy minimum, which is equal to 30 days of budgeted operating
expenditures ($2,227,007).
Fund balance in the Capital Projects Funds increased $836,945 during fiscal 2012 to a total of
$11,300,120. The increase resulted from the transfer in of $1,274,954 from the Byrd Estate restricted fund
balance for the new library. During FY2012, $337,245 was expended on the project.
Fund balance for the University Park Civic Foundation (UPCF), reported as a non-major special revenue
fund, decreased $6,423. The FY2012 UPCF statements report nine months instead of twelve, the result
of changing the Foundation's fiscal year to match the City’s fiscal year. During the year the Foundation
received donations totaling $12,276. Expenditure activities included one semester of the City employee
children’s scholarship program ($12,000) and parks renovations ($6,708). The scholarship program
made awards ranging from $500 to $1,000 per semester to 17 students attending college in Texas (15),
Michigan (1), and Missouri (1).
Proprietary funds. The City’s proprietary fund statements provide the same type of information found
in the government-wide financial statements, but in more detail. Total net assets of the Water and
Sewer Fund at the end of the year amounted to $49,386,126, and those for the Sanitation Fund
totaled $1,552,156. Thanks to positive water sales, the Water and Sewer Fund gained $854,761, while
steady operating costs contributed to the $295,433 gain for the Sanitation Fund.
General Fund Budgetary Highlights. Two budget amendments during the fiscal year increased
the expenditure budget by $766,958. As is the practice, the purpose of the first amendment was
to bring forward open encumbrances (purchase orders) from FY2011. By adding their amount to
the adopted FY2012 budget, purchases may be completed without exceeding the approved
budget.
Page 47 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
14
The second budget amendment, approved in September 2012, provided funding for a series of
small scale items in the Community Development, Engineering, and Facilities Maintenance
departments.
As noted earlier, the fiscal year ended with the General Fund spendable, unassigned balance
above the City’s established minimum level: $6,194,370 versus $2,227,007. In early FY2013, the
City Council approved $7,644,732 in encumbrances carried forward from FY2012.
Budget variances in the General Fund.
Revenue totals in two General Fund categories varied significantly from the final budget:
Permits and licenses revenue finished the year 108% ahead of its $1,537,000 budget, totaling
$3,192,446. As discussed earlier, of these amounts, building permit fees comprised
$1,400,000 budget and $3,071,757 actual revenue. The variance results from the large
projects on the SMU campus, such as the Sophomore Commons, parking garage, and dining
hall, and from City management’s intentional practice of budgeting for less than expected
permit revenues. This practice helps prevent future budgets from becoming dependent on
nonrecurring revenue events.
“Other” revenue finished the year at 38% of its $1,185,077 budget, totaling $445,947. The
Other revenue category is highly variable from year to year. For example, in FY2011, Other
revenue totaled $2,280,049, versus its budget of $1,425,735, thanks to SMU’s purchase of
City street rights of way for $1,282,884 and other transactions.. During FY2012 no major
transactions occurred to boost the category’s revenue total.
Among General Fund expenditures, only the Streets category had a negative variance. Expenditures
totaled $1,780,280, a $29,939 (1.7%) overage from the amended $1,750,341 budget.
Capital assets. The City’s investment in capital assets for its governmental and business type
activities as of September 30, 2012, amounts to $111,996,919 (net of accumulated
depreciation). This investment in capital assets includes land, buildings, improvements, machinery
and equipment, infrastructure, and construction in progress.
Capital assets increased by $3,487,984, led by business-type improvements (the completion of two
large mile-per-year utility replacement projects). Governmental improvements included completion
of the $1,117,445 asphalt overlay program and $618,790 fire training tower.
CAPITAL ASSETS AT YEAR-END
NET OF ACCUMULATED DEPRECIATION
Additional information on the City’s capital assets can be found in Note “E” in the Notes section
of this report.
2012 2011 2012 2011 2012 2011
Land 7,041,359$ 7,041,359$ 108,758$ 108,758$ 7,150,117$ 7,150,117$
Construction in progress 1,341,276 2,030,008 2,559,483 6,969,822 3,900,759 8,999,830
Buildings 14,507,282 14,928,684 - - 14,507,282 14,928,684
Improvements 23,186,597 20,974,738 46,782,762 40,664,076 69,969,359 61,638,814
Equipment 6,301,228 5,306,221 232,930 228,241 6,534,158 5,534,462
Infrastructure 9,935,244 10,257,028 - - 9,935,244 10,257,028
Total Capital Assets 62,312,986$ 60,538,038$ 49,683,933$ 47,970,897$ 111,996,919$ 108,508,935$
Governmental activities Business-type activities Totals
Page 48 of 78
CITY OF UNIVERSITY PARK, TEXAS
Management’s Discussion and Analysis (MD&A)
September 30, 2012
15
Long-term debt. At the end of fiscal year 2012, the City of University Park had no bonded debt
outstanding. In June 2002 the City made its final debt service payment on the Series 1993
General Obligati on Refunding Bonds. The City has no plans to issue new debt.
Economic Factors and Next Year's Budgets and Rates
For FY2013, the following economic factors are noteworthy:
After annual declines of 2.4% and 4.5%, the appraised value of the City’s taxable base
increased, by just 0.35%, thanks to new construction. Existing property values
declined very slightly --the average appraised value of a single-family home in
University Park fell $476, from $1,093,015 to $1,092,539 before exemptions. The
FY2013 budget maintained the same property tax rate, $0.27845 per $100, as In
FY2012 and FY2011. Early indications suggest that property values will rise slightly in
University Park in 2013.
The new University Park Public Library became a City department on October 1, 2012.
The University Park Friends of the Library, a non-profit organization that formerly
operated the public library, have pledged to contribute $300,000 of the Library’s $600,000
annual budget.
Retail water rates for FY2013 were unchanged, although a mid-year rate change is
anticipated upon conclusion of a formal water and sewer rate study.
The George W. Bush Presidential Center, located in the southeast corner of the city
adjacent to the SMU campus, is scheduled to open in April 2013.
In preparing its fiscal year 2013 budget, City officials once again avoided significant new expenditures
and looked for ways to tighten existing ones. A 3% pay raise was included in the budget, as were three
new full-time positions for the new Library.
Requests for Information
This financial report is designed to provide a general overview of the City of University Park’s
finances for all those with an interest in the government's fi nances. Readers having
questions about any of the information in this report or needing additional information should
contact Controller, City of University Park, 3800 University Blvd., University Park, TX 75205, call
214-987-5326, or email ttvardzik@uptexas.org.
(This area intentionally left blank.)
Page 49 of 78
16
Page 50 of 78
17
BASIC FINANCIAL STATEMENTS
Page 51 of 78
18
CITY OF UNIVERSITY PARK, TEXAS
Statement of Net Assets
September 30, 2012
Primary Government Component Units
Governmental
Activities
Business-type
Activities Total
Southwest
Higher
Education
Authority
Texas
Higher
Education
Authority
ASSETS
Cash and cash equivalents 19,228,937$ 422,765$ 19,651,702$ 279,803$ 68,130$
Investments 32,064,171 1,000,708 33,064,879 - -
Receivables 1,887,049 2,761,766 4,648,815 - -
Due from component unit 68,130 - 68,130 - -
Prepaids - 664,221 664,221 - -
Internal balances (5,337,640) 5,337,640 - - -
Inventory 502,835 - 502,835 - -
Restricted cash - 374,646 374,646 - -
Net pension asset - TMRS 775,620 - 775,620 - -
Capital assets
Land 7,041,359 108,758 7,150,117 - -
Construction in progress 1,341,276 2,559,483 3,900,759 - -
Buildings 17,548,780 54,594 17,603,374 - -
Improvements other than buildings 29,438,494 78,164,132 107,602,626 - -
Machinery and equipment 16,021,280 508,314 16,529,594 - -
Infrastructure 12,870,590 - 12,870,590 - -
Accumulated depreciation (21,948,791) (31,711,349) (53,660,140) - -
Total assets 111,502,090 60,245,678 171,747,768 279,803 68,130
LIABILITIES
Accounts payable 602,147 409,337 1,011,484 - -
Accrued liabilities 865,819 447,056 1,312,875 - -
Customer deposits/other 73,859 374,646 448,505 - -
Deferred gain - 644,221 644,221 - -
Due to primary government - - - - 68,130
Net pension obligation - FRRF 945,744 - 945,744 - -
Net OPEB obligation 218,615 - 218,615 - -
Compensated absences:
Due within one year 901,162 212,349 1,113,511 - -
Due beyond one year 1,292,536 317,422 1,609,958 - -
Total liabilities 4,899,882 2,405,031 7,304,913 - 68,130
NET ASSETS
Invested in capital assets 62,312,988 49,683,932 111,996,920 - -
Unrestricted 44,289,220 8,156,715 52,445,935 279,803 -
Total net assets 106,602,208$ 57,840,647$ 164,442,855$ 279,803$ -$
The notes to the financial statements are an integral part of this statement.
Page 52 of 78
19
CITY OF UNIVERSITY PARK, TEXAS
Statement of Activities
For the Year Ended September 30, 2012
Net (Expenses) Revenues and Changes in Net Assets
Primary Government Component Units
Program Revenues Southwest Higher Texas Higher
Charges for Governmental Business-type Education Education
Functions/Programs:Expenses Services Activities Activities Total Authority Authority
Primary government:
Governmental activities:
General Government 4,643,566$ 29,132$ (4,614,434)$ -$ (4,614,434)$ -$ -$
Public Safety 12,198,719 2,284,805 (9,913,914) - (9,913,914) - -
Streets 1,829,907 - (1,829,907) - (1,829,907) - -
Parks 3,418,159 348,478 (3,069,681) - (3,069,681) - -
Public Works 2,658,904 3,113,402 454,498 - 454,498 - -
Total governmental activities 24,749,255 5,775,817 (18,973,438) - (18,973,438) - -
Business-type activities:
Utilities 13,146,550 13,655,917 - 509,367 509,367 - -
Sanitation 2,590,435 2,828,621 - 238,186 238,186 - -
Total business-type activities 15,736,985 16,484,538 - 747,553 747,553 - -
Total primary government 40,486,240$ 22,260,355$ (18,973,438) 747,553 (18,225,885) - -
Component units:
Southwest Higher Education Authority -$ -$ - - - - -
Texas Higher Education Authority - - - - - - -
Total component units -$ -$ - - - - -
General revenues:
Property tax 15,484,579 - 15,484,579 - -
Sales tax 3,395,645 - 3,395,645 - -
Franchise taxes 2,094,494 - 2,094,494 - -
Interest 188,888 3,241 192,129 337 32
Other 90,026 75,997 166,023 - -
Contribution 32 - 32 - (32)
Donations 12,276 - 12,276 - -
Transfers (352,176) 352,176 - - -
Total general revenues and other 20,913,764 431,414 21,345,178 337 -
Changes in net assets 1,940,326 1,178,967 3,119,293 337 -
Net assets - beginning 104,661,882 56,661,680 161,323,562 279,466 -
Net assets - ending 106,602,208$ 57,840,647$ 164,442,855$ 279,803$ -$
The notes to the financial statements are an integral part of this statement.
Page 53 of 78
20
CITY OF UNIVERSITY PARK, TEXAS
Balance Sheet
Governmental Funds
September 30, 2012
Other Total
Governmental Governmental
General Capital Projects Funds Funds
ASSETS
Cash and cash equivalents 15,052,692$ 2,839,215$ 32,443$ 17,924,350$
Investments 24,405,926 3,486,055 - 27,891,981
Receivables
Ad valorem tax (net of allowance of $100,000)114,328 - - 114,328
Sales tax 631,340 - - 631,340
Franchise 507,928 - - 507,928
Accrued interest 25,676 2,216 - 27,892
Other 591,257 - - 591,257
Due from other funds 10,913,683 4,972,634 172,842 16,059,159
Due from component unit 68,130 - - 68,130
Inventory 502,835 - - 502,835
Total assets 52,813,795$ 11,300,120$ 205,285$ 64,319,200$
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable 429,305$ 125,608$ -$ 554,913$
Accrued liabilities 673,520 4,127 - 677,647
Customer deposits/other 73,859 - - 73,859
Deferred revenue 389,356 - - 389,356
Due to other funds 23,155,616 538,162 12,637 23,706,415
Total liabilities 24,721,656 667,897 12,637 25,402,190
Fund Balances:
Nonspendable 502,835 - - 502,835
Spendable
Committed to:
SMU Land Sale 15,875,202 - - 15,875,202
Emergency expenditures 2,500,000 - - 2,500,000
SMU PILOT 2,375,000 - - 2,375,000
Assigned to:
General Government 417,269 10,632,223 1,228 11,050,720
Public Works 188,747 - - 188,747
Public Safety 15,464 - 168,875 184,339
Parks 17,360 - 22,545 39,905
Streets 5,892 - - 5,892
Unassigned 6,194,370 - - 6,194,370
Total fund balances 28,092,139 10,632,223 192,648 38,917,010
Total liabilities and fund balances 52,813,795$ 11,300,120$ 205,285$ 64,319,200$
The notes to the financial statements are an integral part of this statement.
Page 54 of 78
21
CITY OF UNIVERSITY PARK, TEXAS
Reconciliation of the Governmental Fund Balance Sheet to the Statement of Net Assets
September 30, 2012
Total fund balances - governmental funds 38,917,010$
Amounts reported for governmental activities in the statement of net assets are different because:
Capital assets used in governmental activities are not financial resources and, therefore, are not
reported in the funds.58,169,818
Certain receivables will be collected this year, but are not available to pay for the current period's
expenditures and are, therefore, deferred in the funds.321,226
All equity remaining in the Texas Higher Education Authority will eventually become property of
the government, however, since that amount is not yet available, it is deferred in the funds.68,130
This amount is the net pension asset (TMRS) recorded at the government wide level, not
recorded in the funds.775,620
This amount is the net other post-employment benefits obligation recorded at the government
wide level, not recorded in the funds.(218,615)
This amount is the net pension obligation (FRRF) recorded at the government wide level, not
recorded in the funds.(945,744)
The long term portion of compensated absences is not due and payable in the current period and
therefore is not reported in the funds. (1,939,270)
Internal service funds are used by management to charge the costs of various services to
individual funds. The governmental portion of the assets and liabilities of the internal service
funds are included in governmental activities in the statement of net assets.11,454,033
Total net assets - governmental activities 106,602,208$
The notes to the financial statements are an integral part of this statement.
Page 55 of 78
22
CITY OF UNIVERSITY PARK, TEXAS
Statement of Revenues, Expenditures, and
Changes in Fund Balances
Governmental Funds
For the Year Ended September 30, 2012
Other Total
Governmental Governmental
General Capital Projects Funds Funds
REVENUES
Property taxes 15,502,274$ -$ -$ 15,502,274$
Sales tax 3,395,645 - - 3,395,645
Franchise fees 2,094,494 - - 2,094,494
Permits and licenses 3,192,446 - - 3,192,446
Fines 750,077 - 19,231 769,308
Charges for services 1,434,766 - - 1,434,766
Other 445,974 - 5,850 451,824
Investment income 160,677 28,193 18 188,888
Donations - - 12,276 12,276
Total revenues 26,976,353 28,193 37,375 27,041,921
EXPENDITURES
Current:
General Government 3,598,166 100,754 12,000 3,710,920
Public Safety 11,754,476 - 15,489 11,769,965
Streets 1,780,280 - - 1,780,280
Parks 3,073,320 - 6,708 3,080,028
Public Works 2,528,517 - - 2,528,517
Capital Outlays - 3,045,468 - 3,045,468
Total expenditures 22,734,759 3,146,222 34,197 25,915,178
Excess (deficiency) of revenues
over (under) expenditures 4,241,594 (3,118,029) 3,178 1,126,743
OTHER FINANCING SOURCES (USES)
Transfers in - 3,954,974 153,587 4,108,561
Transfers out (4,460,736) - - (4,460,736)
Total other financing sources (uses)(4,460,736) 3,954,974 153,587 (352,175)
Net change in fund balances (219,142) 836,945 156,765 774,568
Fund balances - beginning 28,311,281 9,795,278 35,883 38,142,442
Fund balances - ending 28,092,139$ 10,632,223$ 192,648$ 38,917,010$
The notes to the financial statements are an integral part of this statement.
`
Page 56 of 78
23
Amounts reported for governmental activities in the statement of activities are different because:
Net change in fund balances - total governmental funds 774,568$
Capital Expenditures 3,223,953
Depreciation Expense (2,164,917)
Net book value of retired assets (8,740) 1,050,296
10,986
This amount is the net TMRS pension asset recorded at the government level, not
recorded in the funds.352,238
This amount is the net other post employment benefits obligation recorded at the
government wide level, not recorded in the funds.(72,672)
(142,308)
32
(14,053)
(18,761)
Change in net assets of governmental activities 1,940,326$
The notes to the financial statements are an integral part of this statement.
CITY OF UNIVERSITY PARK, TEXAS
Reconciliation of the Statement of Revenues,
Expenditures, and Changes in Fund Balances of
Governmental Funds to the Statement of Activities
This amount is the net FRRF pension obligation recorded at the government wide level, not
recorded in the funds.
For the Year Ended September 30, 2012
Governmental funds report capital outlays as expenditures. However, in the statement of activities
the cost of those assets is allocated over their estimated useful lives and reported as depreciation
expense. This is the amount by which capital outlays exceeded depreciation in the current period,
exclusive of the capital asset activity of internal service funds.
Expenditures in the statement of activities that do not consume current financial resources are not
reported as expenditures in the funds.
This amount is the change in the long-term portion of compensated absences, and as such, it is
not reported in the funds.
Internal service funds are used by management to charge the costs of vehicle service, repair and
replacement and various insurance services to individual funds. The net revenue of certain
activities of internal service funds is reported with governmental activities.
Texas Higher Education Authority contributions in the statement of activities that do not provide
current financial resources are not reported as contribution revenue in the funds.
Page 57 of 78
24
CITY OF UNIVERSITY PARK, TEXAS
Statement of Net Assets
Proprietary Funds
September 30, 2012
Business-type Activities - Enterprise Funds Governmental
Activities -
Water and Internal
Sewer Sanitation Total Service Funds
ASSETS
Current assets
Cash and cash equivalents 42,491$ 380,274$ 422,765$ 1,304,587$
Investments 1,000,708 - 1,000,708 4,172,190
Receivables (net of allowance)2,331,195 430,571 2,761,766 14,304
Due from other funds 11,394,321 3,121,491 14,515,812 12,035,577
Prepaids - 45,808 45,808 -
Total current assets 14,768,715 3,978,144 18,746,859 17,526,658
Non-current assets
Prepaids - 618,413 618,413 -
Restricted cash 374,646 - 374,646 -
Capital assets:
Land 108,758 - 108,758 -
Buildings 54,594 - 54,594 -
Improvements other than buildings 78,164,132 - 78,164,132 -
Machinery and equipment 283,352 224,962 508,314 9,673,964
Construction in progress 2,559,483 - 2,559,483 -
Less accumulated depreciation (31,610,283) (101,066) (31,711,349) (5,530,793)
Total capital assets (net of accumulated depreciation)49,560,036 123,896 49,683,932 4,143,171
Total non-current assets 49,934,682 742,309 50,676,991 4,143,171
Total assets 64,703,397 4,720,453 69,423,850 21,669,829
LIABILITIES
Current liabilities
Accounts payable 401,370 7,967 409,337 47,235
Accrued liabilities 368,899 78,157 447,056 330,844
Deferred gain - 45,808 45,808 -
Accrued compensated absences 106,367 105,982 212,349 45,128
Due to other funds 13,887,811 2,192,726 16,080,537 2,823,596
Total current liabiilities 14,764,447 2,430,640 17,195,087 3,246,803
Non-current liabilities
Deferred gain - 598,413 598,413 -
Customer deposits - payable from restricted cash 374,646 - 374,646 -
Accrued compensated absences 178,178 139,244 317,422 66,628
Total non-current liabilities 552,824 737,657 1,290,481 66,628
Total liabilities 15,317,271 3,168,297 18,485,568 3,313,431
NET ASSETS
Invested in capital assets 49,560,036 123,896 49,683,932 4,143,171
Unrestricted (173,910) 1,428,260 1,254,350 14,213,227
Total net assets 49,386,126$ 1,552,156$ 50,938,282 18,356,398$
Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds.6,902,365
Net assets of business-type activities 57,840,647$
The notes to the financial statements are an integral part of this statement.
Page 58 of 78
25
CITY OF UNIVERSITY PARK, TEXAS
Statement of Revenues, Expenses, and
Changes in Fund Net Assets
Proprietary Funds
For the Year Ended September 30, 2012
Business-type Activities - Enterprise Funds Governmental
Activities -
Water and Internal
Sewer Sanitation Total Service Funds
Operating revenues
Charges for sales and services:
Water sales 8,566,050$ -$ 8,566,050$ -$
Sewer 4,651,837 - 4,651,837 -
Refuse collection - 2,400,874 2,400,874 -
Yard waste bags - 58,999 58,999 -
Recycling - 368,748 368,748 -
Stormwater 438,030 - 438,030 -
Charges for service - - - 1,496,275
Premiums - - - 2,954,249
Other revenue 2,820 73,177 75,997 322
Total operating revenues 13,658,737 2,901,798 16,560,535 4,450,846
Operating expenses
Personal services 2,408,737 1,822,843 4,231,580 836,890
Contractual and other services 8,179,822 612,407 8,792,229 143,707
Depreciation 1,639,883 4,844 1,644,727 573,581
Supplies and other 330,515 166,707 497,222 18,023
Administrative and fiscal services 600,000 - 600,000 643,937
Claims paid and change in estimate - - - 2,387,356
Total operating expenses 13,158,957 2,606,801 15,765,758 4,603,494
Operating income (loss)499,780 294,997 794,777 (152,648)
Nonoperating revenues
Investment income 2,805 436 3,241 26,618
Gain on sale of capital assets - - - 136,042
Income before transfers 502,585 295,433 798,018 10,012
Transfers from other funds 352,176 - 352,176 -
Change in net assets 854,761 295,433 1,150,194 10,012
Total net assets - Beginning 48,531,365 1,256,723 18,346,386
Total net assets - Ending 49,386,126$ 1,552,156$ 18,356,398$
Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds 28,773
Change in net assets of business-type activities 1,178,967$
The notes to the financial statements are an integral part of this statement.
Page 59 of 78
26
CITY OF UNIVERSITY PARK, TEXAS
Statement of Cash Flows
Proprietary Funds
For the Year ended September 30, 2012
Business-type Activities - Enterprise Funds Governmental
Activities -
Water and Internal
Sewer Sanitation Total Service Funds
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from customers and users 13,988,783$ 2,908,486$ 16,897,269$ 4,442,046$
Payments from (to) other funds 423,617 (302,611) 121,006 1,825,256
Payments to suppliers (9,049,544) (754,890) (9,804,434) (3,072,830)
Payments to employees (2,369,494) (1,850,985) (4,220,479) (826,379)
Net cash provided by operating activities 2,993,362 - 2,993,362 2,368,093
CASH FLOWS FROM CAPITAL AND RELATED FINANCING
ACTIVITIES
Acquisition of capital assets (3,357,760) - (3,357,760) (1,330,732)
Transfers from other funds 352,176 - 352,176 -
Proceeds from sale of capital assets - - - 168,538
Net cash (used in) capital and related financing activities (3,005,584) - (3,005,584) (1,162,194)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of investment securities (1,000,000) - (1,000,000) (4,164,847)
Proceeds from the sale and maturities of
investment securities 997,521 - 997,521 2,157,929
Interest on investments 3,805 436 4,241 18,115
Net cash provided by (used in) investing activities 1,326 436 1,762 (1,988,803)
Net increase (decrease) in cash and cash equivalents (10,896) 436 (10,460) (782,904)
Cash and cash equivalents, beginning of year 53,387 379,838 433,225 2,087,491
Cash and cash equivalents, end of year 42,491$ 380,274$ 422,765$ 1,304,587$
Reconciliation of operating income (loss) to net cash
provided by (used in) operating activities:
Operating income (loss)499,780$ 294,997$ 794,777$ (152,648)$
Adjustments to reconcile operating income
to net cash provided by operating activities:
Depreciation expense 1,639,883 4,844 1,644,727 573,581
(Increase) decrease in due from other funds (3,466,306) (703,442) (4,169,748) 1,008,293
Increase in deposit on insurance claims - - - (1,957)
Decrease in accounts receivable 330,893 6,688 337,581 -
Decrease in prepaid expenses - 45,808 45,808 -
(Increase) in interest receivable (847) - (847) (6,843)
(Decrease) increase in accrued liabilities 100,036 (3,918) 96,118 130,704
(Decrease) in deferred gain - (45,808) (45,808) -
Increase in due to other funds 3,889,923 400,831 4,290,754 816,963
Total adjustments 2,493,582 (294,997) 2,198,585 2,520,741
Net cash provided by operating activities 2,993,362$ -$ 2,993,362$ 2,368,093$
NON-CASH INVESTING ACTIVITIES
Change in the fair value of investments 1,479$ -$ 1,479$ 2,015,421$
The notes to the financial statements are an integral part of this statement.
Page 60 of 78
27
CITY OF UNIVERSITY PARK, TEXAS
Statement of Fiduciary Net Assets
Fiduciary Funds
September 30, 2012
Firefighters
Relief and
Retirement Fund
ASSETS
Cash and cash equivalents 186,685$
Receivables 3
Investment Funds, at fair value:
Small/MidCap Equity 757,513
Large Cap Equity 924,407
Global and Emerging Markets Equity 1,865,934
AllCap Growth Equity 931,702
Real Estate Investment Trust 263,369
Income Opportunity 1,044,102
Fixed income 2,234,265
High Yield 237,191
Total investments 8,258,483
Total assets 8,445,171
LIABILITIES
Due to other funds -
NET ASSETS
Assets held in trust for pension benefits, pool
participants, and other purposes 8,445,171$
The notes to the financial statements are an integral part of this statement.
Page 61 of 78
28
CITY OF UNIVERSITY PARK, TEXAS
Statement of Changes in Fiduciary Net Assets
Fiduciary Funds
For the Year Ended September 30, 2012
Firefighters
Relief and
Retirement Fund
ADDITIONS
Contributions:
City 459,409$
Employee 417,040
Total contributions 876,449
Investment earnings:
Interest income 240,113
Realized gain on investments 147,855
Unrealized gain on investments 1,002,245
Total investment earnings 1,390,213
Total additions 2,266,662
DEDUCTIONS
Pension benefit payments 1,274,731
Administrative expenses 82,956
Total deductions 1,357,687
Change in net assets 908,975
Net assets - Beginning 7,536,196
Net assets - Ending 8,445,171$
The notes to the financial statements are an integral part of this statement.
Page 62 of 78
AGENDA MEMO
(5/21/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Gerry Bradley, Parks Director
SUBJECT:CONSIDER AND ACT: on proposed amendments to sections of the Code of
Ordinances regulating park facility usage and park rentals
BACKGROUND:
During the May 7, 2013 City Council meeting, staff presented potential changes to the park
ordinance. The presentation by staff included a use and fee structure for non-profit groups utilizing
the park system. These groups included tennis instructors, personal trainers, boot camps and sports
clinics. Due to the amount of information provided, City Council requested additional time to review
the proposal.
At the special City Council meeting on Tuesday May 12, 2013, Council provided staff with direction
on how to proceed with the proposed ordinance amendments. Staff has been directed to incorporate
the additions into the revised ordinance, which City Council will consider during the regularly
scheduled May 21, 2013 meeting.
ATTACHMENTS:
Ordinance amending Park Reservations and Use
Summary of proposed amendments
Page 63 of 78
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK BY
AMENDING ARTICLE 1.09, DIVISION 3 “TENNIS COURTS” REGULATING USE
OF TENNIS COURTS AND ADDING A NEW SECTION REGULATING TENNIS
INSTRUCTORS USING CITY TENNIS COURTS; AMENDING SECTION 1.09.151 TO
REGULATE COMMERCIAL USE OF PARKS, INCLUDING BOOT CAMPS AND
PERSONAL TRAINERS; AMENDING SECTION 1.09.153 REGULATING SPORTS
CLINICS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That Chapter 1, Article 1.09, of the Code of Ordinances, City of University
Park, Texas, is hereby amended by amending Division 3 “Tennis Courts” in part as follows:
“Division 3. Tennis Courts
…
Sec. 1.09.072 Reservations; closing time
Only persons with a current tennis court permit can make a tennis court reservation. Reservations
may only be made for a current permit holder. No person may exclusively use any tennis court at a
particular time without a reservation having been made with a representative of the parks
department. During a tennis reservation period, no permit holder may use more than eight (8) tennis
balls for practice or play unless the permit holder is receiving a lesson from a registered tennis
instructor. No permit holder may reserve a court for more than 1.5 hours per day. A permit holder
must have his or her permit card in his or her possession at all times when using a reserved City
tennis court. A penalty may be assessed against a permit holder for failing to cancel a reservation at
least 24 hours in advance of the time reserved. Such penalty shall be set by appropriate City
Council resolution. A violation of the policies of this Division will result in cancellation of the
violator’s tennis court permit. The City reserves the right to reschedule reservations due to court or
lighting maintenance requirements. Notwithstanding that the parks are open until 11:00 p.m.
daily, tennis courts shall close at 10:00 p.m. daily so as to reduce lighting impact and noise in the
neighborhood surrounding the tennis court.
…
Page 64 of 78
Sec. 1.09.074 Permits
A qualified resident of the city, upon making application, may secure an annual tennis permit.
Residents of the area of the City of Dallas known as Greenway Parks, lying generally between
the Dallas North Tollway, Mockingbird Lane, Inwood Road, and University Blvd., shall be
authorized to secure an annual tennis permit for use of the tennis courts at Germany Park only.
Such permit shall be numbered and coded so as to indicate the time of its validity. The charges
for individual tennis permits, under twelve years of age permits and over sixty-five years of age
permits shall be established by resolution of the City Council. The permit number shall be used
in obtaining a reservation from the reservations office.
…
Sec. 1.09.076 Tennis instructors
All tennis instructors who wish to use the tennis courts of the City for instructing tennis pupils must
register with the City. The registration application must be submitted with a registration fee as set
by appropriate resolution of the City Council. A registered tennis instructor must have his or her
registration card in his or her possession at all times when providing instruction on a City tennis
court. Tennis instructors may provide instruction on a City tennis court only to persons holding a
current City tennis court permit, who are present, and who have reserved the tennis court for that
time period. Tennis instructors shall not be permitted to make tennis court reservations. Tennis
instructors can be involved in instruction for no more than three (3) hours per day at any facility.
Any violation of this section by a tennis instructor will result in the cancellation of his or her
registration.”
SECTION 2. That Chapter 1, Article 1.09, of the Code of Ordinances, City of University
Park, Texas, is hereby amended by amending Division 5 “Reservation of Parks and Playing Fields”
in part as follows:
“Division 5 Reservation of Parks and Playing Fields
Sec. 1.09.151 Use of parks and park facilities; personal trainers; boot camps
...
(b) …No person shall sell, offer for sale or solicit the sale of any food or other merchandise in a
public park. No person shall offer any services for monetary gain in a public park. The policies of
this section shall not apply to persons acting pursuant to and with the written authorization of the
City Council or its designee.
…
Page 65 of 78
(d) Any group of two hundred (200) or more people not sponsored by the city and desiring to use
a city park as a gathering place or for an event or function of any kind shall be subject to the
following requirements: [remainder of section language remains unchanged]
(e) All personal trainers who wish to use the parks of the City for their personal physical
training activities must register annually with the City. The registration application must be
submitted with a registration fee, along with a refundable damage deposit, as set by appropriate
resolution of the City Council. A registered personal trainer must have his or her registration card
in his or her possession at all times when providing physical training or instruction to an individual
or group in a City park. Personal trainers may provide physical training or instruction in a City park
only to groups of fifteen (15) or fewer persons. For a group physical training or instruction such as
in a “boot camp” type program, at least 51% of the participants must be City residents. The
personal trainer will furnish a roster of participants to the parks department at least three days prior
to group training or instruction. Personal trainers shall not be permitted to use playgrounds,
swimming pools, gazebos or other structures, picnic tables or benches, fences, utility poles, picnic
areas, basketball or tennis courts to conduct physical training or instruction to an individual or
group.
(f) The use of lights or equipment weighing more than twenty-five (25) pounds is prohibited.
Physical training or instruction may not be conducted in a park before 6:00 a. m. or after 10:00 p. m.
A specific area of each park will be designated by the parks department for use by personal trainers
in conducting physical training or instruction. All City, YMCA and HPISD programming will have
priority at all times over use of a City park by a personal trainer. The use of park and City structures
as workout devices or for anchoring is prohibited. Park benches and picnic tables may not be used
for physical training activities, such as for step-ups. Resistance bands may not be connected to park
fencing, signs, poles, trees or shrubs, drinking fountains or any other appurtenance in the park. Any
violation of this section by a personal trainer will result in the cancellation of his or her registration.
(g) Amplified music and bullhorns are prohibited in a park, except for authorized City
programs. Interruption of another person’s park use or reservation is prohibited. The use of signs or
banners to advertise on park property is prohibited. The use of profanity in the parks is prohibited.
The City reserves the right to reschedule any reservation due to maintenance requirements.
…
Sec. 1.09.153 Sports clinics for profit
(a) [current section language unchanged]
(b) No person shall conduct a sports clinic in a City park without registration with the parks
department. A registration fee, which will be established by appropriate City Council resolution,
shall be required with an application to conduct a sports clinic. The registration fee must be paid at
least one week prior to the conduct of the sports clinic. The person registered to conduct a sports
clinic shall submit a roster of participants at least one week prior to the conduct of the sports clinic.
At least 51% of its participants listed on the roster shall be City residents. No park site will be
reserved for a sports clinic or clinics for more than one week in any month. “Seasonal rental
Page 66 of 78
period” is March, April, May, June and July. Field rentals for sports clinics will be permitted only
during the seasonal rental period, and will be permitted in Burleson, Caruth and Coffee parks only.
(c) Amplified music and bullhorns are prohibited in a park, except for authorized City programs.
Interruption of another person’s park use or reservation is prohibited. The use of signs or banners to
advertise on park property is prohibited. The use of profanity in the parks is prohibited. The use of
tennis courts for sports clinic activities is prohibited. Using fields during inclement weather closure
is prohibited. The City reserves the right to reschedule any reservation due to maintenance
requirements. Any violation of this section by a registered sports clinic operator will result in the
cancellation of his or her registration.”
SECTION 3. All provisions of the ordinances of the City of University Park in conflict
with the provisions of this ordinance are hereby repealed.
SECTION 4. The provisions of this ordinance are severable and should any such provision
be declared unconstitutional, such shall not affect any of the remaining provisions hereof or the
Code of Ordinances as amended hereby.
SECTION 5. Any person violating any of the provisions of this ordinance or the Code of
Ordnances as amended hereby, shall be deemed guilty of a misdemeanor and upon conviction in the
Municipal Court shall be subject to a fine not exceeding five hundred dollars ($500.00) for each
offense.
SECTION 6. This ordinance shall take effect immediately from and after its passage and
the publication of the caption, as the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on this 21st day
of May 2013.
APPROVED:
______________________________
W. RICHARD DAVIS, MAYOR
Page 67 of 78
APPROVED AS TO FORM: ATTEST:
_______________________________ ________________________________
CITY ATTORNEY LIZ SPECTOR, CITY SECRETARY
(rld/4-15-13/60706)
Page 68 of 78
ORDINANCE NO. ___________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK BY
AMENDING ARTICLE 1.09, DIVISION 3 “TENNIS COURTS” REGULATING USE
OF TENNIS COURTS AND ADDING A NEW SECTION REGULATING TENNIS
INSTRUCTORS USING CITY TENNIS COURTS; AMENDING SECTION 1.09.151 TO
REGULATE COMMERCIAL USE OF PARKS, INCLUDING BOOT CAMPS AND
PERSONAL TRAINERS; AMENDING SECTION 1.09.153 REGULATING SPORTS
CLINICS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
DULY ADOPTED by the City Council of University Park, Texas on the 21st day of May
2013.
APPROVED:
__________________________________
MAYOR
ATTEST:
__________________________________
CITY SECRETARY
Page 69 of 78
Recommended: Amendments to Parks Ordinance - Update: 5-15-13
Residents using tennis courts:
• All Tennis Court users who wish to reserve courts must register with the City of
University Park Parks Department for a tennis permit:
• Individual $40.00
• Youth $10.00 (12 and under)
• Senior $10.00 (60 and over)
• Only registered University Park residents with a current tennis court permit can
make a tennis court reservation. Reservations can only be made for the current
permit holder.
• Residents must have their City of University Park tennis court permit ID card in
their possession while at the tennis courts for registration verification.
• Only eight tennis balls can be used during a tennis reservation unless individuals
are taking lessons from a tennis instructor who is registered with the City of
University Park.
• A $25.00 penalty will be assigned for failing to cancel a reservation 24 hours in
advance. Second incident will result in pass suspension.
• Residents can only make one tennis reservation per day. Reservation periods
will be 1.5 hours. If no one is waiting or no reservations follow, continued play is
permissible.
• Greenway Park Residents - Based on an agreement entered into by the city in
1974, residents of the Greenway Parks Addition in Dallas may reserve the
playing field and tennis courts in Germany Park (formerly known as Park A) in
the same manner and at the same fee adopted for city residents.
• Any violation of this policy will result in the cancellation of the resident’s tennis
permit.
Page 70 of 78
Tennis Instructors:
• All tennis instructors must register with the City of University Park with an annual
fee of $100.
• All registered tennis instructors must have their registration card in their
possession while providing instructions only to University Park residents who
have a current tennis court user permit.
• Tennis instructors are not permitted to make a court reservation. Resident permit
holders must make the court reservation and the resident must be present during
the reservation period. Tennis instructors will not be considered guests.
• Only two permit holders can receive instruction at the same time from the same
instructor.
• Instruction periods for an individual tennis instructor will not exceed three hours
per day at any location.
• The City reserves the right to reschedule reservations due to court or lighting
maintenance.
• The use of signs or banners to advertise services on park property is prohibited.
• Any violation of this policy will result in the cancellation of the tennis instructor’s
permit.
Boot Camps/Personal Trainers:
• All personal trainers must register with the City of University Park with an annual
fee of $500 plus a $250 damage deposit.
• All trainers must have their permit in their possession at all times for registration
verification.
• All groups must have at least 51% of its participants being University Park
residents. Roster must be provided to the Parks Department three days prior to
the clinic or session.
• The use of park and city structures as workout devices or anchoring is prohibited.
Such as but not limited to using park benches/picnic tables for step-ups, tying
resistant bands to park fencing, signs, poles and trees, drinking fountains, etc.
Page 71 of 78
• The uses of playgrounds, the pool, picnic tables and benches, fences, picnic
areas, Goar Park gazebo, basketball and tennis courts or any other structure are
prohibited.
• Interference of residents utilizing the John Roach track at Germany Park is
prohibited.
• No group larger than 15 individuals will be permitted on site.
• The use of lights or any large exercise equipment (over 25 lbs.) is prohibited.
• Park use periods will be between the hours of 6:00 a.m. and 10:00 p.m.
• The City will reserve a particular park turf location for the trainers.
• All City, YMCA or HPISD programming will have the first right to area usage.
• Amplified music and bullhorns are prohibited.
• Interruption of any other park reservation is prohibited.
• The use of signs or banners to advertise on park property is prohibited.
• The use of profanity is prohibited.
• The City reserves the right to reschedule the reservation due to maintenance.
• Staff will periodically check camps and trainers to verify registration.
• Any violation of this ordinance will result in the cancellation of the trainer’s permit.
Sports Clinics:
• All sports clinics must have at least 51% of its participants being University Park
Residents. Roster must be provided to the Parks Department one week prior to
the clinic.
• Fees: Half day $100, Daily $200, Weekly $800.
• Fees are paid one week prior to clinic including a copy of the roster.
• No park sites will be reserved for more than one week to any group/clinic each
month.
• Seasonal rental periods are: March, April, May, June and July.
• Field rentals will be for Burleson, Caruth and Coffee Park only.
Page 72 of 78
• Use of tennis courts is prohibited.
• Amplified music and bullhorns are prohibited.
• The use of signs or banners to advertise on park property is prohibited.
• Using fields during inclement weather with field closure sign present is prohibited.
• Any violation of this policy will result in the cancellation of the group’s future
requests.
Sales in City Parks:
• No person shall sell, offer or solicit any food or other merchandise in a public
park.
• No person shall offer services for monetary gain in a public park.
• The prohibitions contained in above shall not apply to persons acting pursuant to
and with the written authorization of the City Council or their designee.
Park Rentals:
Any rental of park space or facility must be made by a University Park resident.
The use of amplified music or use of a DJ is prohibited unless approved by City Council.
Any rental made by a University Park resident with participation of 200 individuals or
more must be approved by the City Council.
Note: All fees with be represented within the City’s Master Fee schedule.
Page 73 of 78
Page 74 of 78
AGENDA MEMO
(5/21/2013 AGENDA)
TO:Honorable Mayor and City Council
FROM:Kent Austin, Finance Director
SUBJECT:CONSIDER AND ACT: on a Resolution amending the Master Fee Schedule
BACKGROUND:
The attached resolution amends the City's fee schedule consistent with the ordinance making changes
in park facilities use regulations.
RECOMMENDATION:
Staff recommends approval of the amending resolution.
ATTACHMENTS:
Resolution amending City fee schedule 5/21/2013
Page 75 of 78
RESOLUTION NO. _________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS, AMENDING APPENDIX A, FEE SCHEDULE, OF THE UNIVERSITY
PARK CODE OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That Appendix A of the Code of Ordinances is hereby amended by
as follows in Exhibit A.
SECTION 2. This Resolution shall take effect immediately from and after its passage,
and it is accordingly so resolved.
DULY PASSED by the City Council of the City of University Park, Texas, on the 21st
day of May, 2013.
APPROVED:
__________________________________
W. RICHARD DAVIS, MAYOR
ATTEST:
_________________________________
LIZ SPECTOR, CITY SECRETARY
Page 76 of 78
EXHIBIT A
CITY OF UNIVERSITY PARK, TEXAS
APPENDIX A, FEE SCHEDULE, CODE OF ORDINANCES
ARTICLE A6.00 PARKS AND RECREATION
. . .
Sec. A6.002 Tennis permits
(1) All qualified residents of the city, upon making application with the Parks Department,
may secure an annual tennis permit. Such permit shall be numbered and coded as to indicate the
time of its validity. The charge shall be as follows:
Individual permit $40.00
Family permit $80.00
Children 12 and under $10.00
Persons over 60 $10.00
(2) A penalty of twenty-five dollars ($25) will be assessed for patrons who fail to cancel a
reservation 24 hours in advance.
(3) Professional tennis instructors shall pay a registration fee of one hundred dollars ($100)
per year.
. . .
Sec. A6.005 Park reservations for sports clinics
Any individual or group wishing to use a park or playing field to conduct a sports clinic as a
profit-making venture shall reserve the park or playing field by filling out the appropriate
application forms in the park department office and pay a fee of one hundred dollars ($100.00)
per half day, two hundred dollars ($200) per full day, or eight hundred dollars ($800) per week
while the clinic is operational in the park or on the reserved playing field. If, after the
completion of the clinic, the number of hours during which the park or playing field was actually
in use exceeds the fee paid, the applicant shall be liable and responsible to pay the additional fee
in the park department office within five (5) days. If the actual number of hours is less than the
fee paid, the applicant shall receive a pro rata refund. The application forms and all fees must be
in the park department office at least one (l) week before the clinic is scheduled to begin.
Sec. A6.006 Park reservation fees
Page 77 of 78
(a) Any organized group not sponsored by the city and having special features (i.e., pony
rides, petting zoos, bounce machines, port-a-lets, tents, etc.) which wishes to use a park, must
make a reservation with the park department, make a two hundred fifty dollar ($250.00)
refundable deposit, and pay a rental fee according to the following schedule:
Number of People Fee Amount
1–25 $25.00
26–50 $50.00
51–99 $100.00
100–199 $200.00
200–299 $300.00
300 and up $500.00
(b) Groups of twenty-five (25) or less that wish to reserve a park but would not use special
features do not have to make a deposit.
(c) Baseball fields may also be reserved for an additional fee of ten dollars ($10.00) per hour.
(d) Personal trainers, boot camp instructors, and other paid professional trainers using the
parks must pay a registration fee of five hundred dollars ($500) per year. A refundable damage
deposit of two hundred fifty dollars ($250) shall also be paid for each park used.
Page 78 of 78