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Home My WebLink About2013.10.01 City Council AgendaCity Council City of University Park Meeting Agenda City Hall 3800 University Blvd. University Park, TX 75205 Council Chamber5:00 PMTuesday, October 1, 2013 PRE-MEETING WORK SESSION(S) 3:45 - 4:00 P.M. The City Council will meet with Director of Parks Gerry Bradley in open work session for a review of upcoming Parks Department Capital Projects requests. Council Conference Room, 2nd Floor City Hall. No action will be taken. 4:00 - 5:00 P.M. The City Council will meet in open work session to receive agenda item briefings from staff. Council Conference Room, 2nd floor, City Hall. No action will be taken. TO SPEAK ON AN AGENDA ITEM Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and return it to the City Secretary. When called forward by the Mayor, before beginning their remarks, speakers are asked to go to the podium and state their name and address for the record. I.CALL TO ORDER A.INVOCATION: Fire Chief Randy Howell B.PLEDGE OF ALLEGIANCE: Fire Chief Howell / Boy Scouts C.INTRODUCTION OF COUNCIL: Mayor W. Richard Davis D.INTRODUCTION OF STAFF: City Manager Bob Livingston II.AWARDS AND RECOGNITION None III.CONSENT AGENDA Consider and act on a contract for provision of coordinated health services with Dallas County Department of Health and Human Services for FY14 13-221 Agenda Memo Health Services ILA DCDHHS FR Attachments: Page 1 City of University Park Printed on 9/27/2013 October 1, 2013City Council Meeting Agenda Consider and act on minutes of the September 17, 2013 City Council Meeting with or without corrections 13-243 Agenda Memo 2013.09.17 City Council Meeting Minutes Attachments: IV.MAIN AGENDA Provide direction to staff to draft an ordinance amending PD -25 to provide for lights at the HPISD tennis courts and softball field 13-239 Agenda Memo Staff Summary of PD Conditions HPISD proposed PD Conditions Neighborhood Proposed PD Conditions Attachments: Consider and act on an ordinance abandoning certain street and alley rights-of-way between Airline and Dublin to Southern Methodist University 13-241 Agenda Memo Ordinance ROW Abandonment Exhibit A ROW Abandonment Exhibit B Appraisal Summary Attachments: Consider and act to approve Parks Department FY14 CIP Program13-240 Agenda Memo 2013-14 CIP memo.docx Attachments: V.PUBLIC COMMENTS Anyone wishing to address an item not on the Agenda should do so at this time . Please be advised that under the Texas Open Meetings Act , the Council cannot discuss or act at this meeting on a matter that is not listed on the Agenda . However, in response to an inquiry, a Council member may respond with a statement of specific factual information or a recitation of existing policy. Other questions or private comments for the City Council or Staff should be directed to that individual immediately following the meeting. VI.ADJOURNMENT As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any Agenda items listed herein. Page 2 City of University Park Printed on 9/27/2013 October 1, 2013City Council Meeting Agenda CERTIFICATE: I, Elizabeth Spector, City Secretary, do hereby certify that a copy of this Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and on the City's website, www.uptexas.org, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING:____________________________ TIME OF POSTING:_____________________________ ________________________________ Elizabeth Spector, City Secretary Page 3 City of University Park Printed on 9/27/2013 AGENDA MEMO 10/1/2013 Agenda TO: Honorable Mayor and City Council FROM: Liz Spector, City Secretary SUBJECT: Interlocal Agreement with Dallas County Dept. of HHS for provision of coordinated health services for FY14 BACKGROUND: Each year, the City contracts with Dallas County Health and Human Services to provide services related to the control of tuberculosis, sexually transmitted diseases, and communicable diseases as well as certain laboratory services. The City agrees to pay Dallas County the sum of $48.00 for the fiscal year beginning October 1,2013 and ending September 30, 2014, which is the agreed upon portion of total cost less federal and state funding. RECOMMENDATION: Renew the annual contract with DCHHS for food inspection and environmental health services. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\905_City Council_10_1_2013\0002_1_Agenda Memo.docx 12:46 PM 11/0 AGENDA MEMO 10/1/2013 Agenda TO: Honorable Mayor and City Council FROM: Liz Spector, City Secretary SUBJECT: Minutes of the September 17, 2013 City Council Meeting BACKGROUND: Minutes of the September 17, 2013 City Council Meeting are included for the Council’s review and approval. RECOMMENDATION: Review and approve the minutes with or without corrections. !"#!$ $$#%&!''()(*+((*,- ! " # $ $ % &' ' !$ %( %) * % + , + * ) -. + "% $ % , +. 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"$ " 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\905_City Council_10_1_2013\0003_1_Agenda Memo.docx 12:46 PM 11/0 AGENDA MEMO 10/1/2013 Agenda TO: Honorable Mayor and City Council FROM: Harry Persaud, MRTPI, AICP, Chief Planning Official SUBJECT: Consider and Act on draft PD conditions for athletic lighting at HPISD softball field and tennis courts and provide direction to staff. The public hearing on this item was closed at the Regular Council Meeting on September 17, 2013. The Planning and Zoning Commission unanimously recommended all of the PD conditions as requested by HPISD listed in Dr. Orr's letter dated March 4, 2013. The neighborhood also submitted a list of PD conditions dated September 17, 2013. City staff reviewed both lists, and drafted a summary of those PD conditions to be included in the ordinance to be considered by the Council. Staff is seeking direction from the City Council to finalize the draft ordinance for the Council agenda on October 15, 2013. DRAFT PD CONDITIONS FOR HPISD TENNIS COURTS AND SOFTBALL FIELD A. Development of the site shall be in accordance with the approved amended Detailed Site Plan (Exhibit “A”), all conditions of the ordinance approving PD-25 and all conditions of previous ordinances amending PD-25 or the approved detailed site plan, except as amended hereby, and all other provisions of the Comprehensive Zoning Ordinance of the City of University Park that are applicable; B. Athletic lighting for the tennis courts and softball field on the site shall be constructed and placed in accordance with the photometric layout, and with the lighting fixtures, equipment, poles and necessary appurtenances, the specifications of which are attached hereto as Exhibit “B” and incorporated herein by reference; C. During UIL use, the public address system on the site will be locked at an appropriate sound level, not to exceed 60 decibels at the property line of the site, and the system shall not be used before 9:00 a. m. on any day; (Staff inserted 60 db pending submittal of noise level data by HPISD) D. During non-UIL use of the softball field, no inning shall start after 9:00 p. m. on any day and use of the public address system shall not be permitted; E. All athletic lights for the batting cage shall be turned off not later than 9:00 p. m.; F. For adult leagues using the facilities for practice or games, use of athletic lighting will not be permitted; G. For tennis court use, the public address system shall not be permitted before 9:00 a. m. or after 6:00 p. m. on any day and all athletic lights shall be turned off by 9:00 p.m. H. The majority of the members participating in Non UIL sports activities on the site shall be residents of HPISD. I. For a UIL sponsored event, athletic lighting for the softball field and/or tennis courts shall be turned off within 10 minutes after completion of the event; J. Use of the public address system and portable music systems for tennis or softball shall be prohibited on Sundays; September 17, 2013 Hon. Richard W. Davis, Mayor Hon. Robert H. Clark, Mayor Pro Tempore Hon. Robert Begert, Councilmember Hon. Dawn Enoch Moore, Councilmember Hon. Tommy Stewart, Councilmember 3800 University Blvd University Park, TX 75205 L ' r-/ { I .. : ('] ,/ RE: Lighting district requested by Highland Park High School ("HPHS") pursuant to case PZ - 1303 (the "Proposed Ordinance"), which requests lighting for the HPHS softball field and outdoor tennis courts on Druid lane (the "Complex") Dear Mayor Davis, Mayor Pro Tempore Clark and City Councilmembers of University Park Texas: The undersigned residents of University Park and of homes surrounding the Complex respectfully submit this letter in qualified support of the Proposed Ordinance. According to its first provision, the purpose of University Park Zoning Ordinance is to facilitate the adequate provision of transportation, water, sewerage, schools, parks and other public requirements. In the provision of these necessities, the zoning ordinance requires reasonable consideration be given to the character of a district with a view to conserving the value of buildings. The addition of lights and noise to the quiet streets surrounding the Complex will dramatically affect its character and likely result in either diminution of home value, home value stagnation or slowed home value appreciation when compared to other homes in the city. Therefore, the final ordinance that is drafted must limit negative impact on home values and the quality of life of the residents surrounding the Complex . We agree that the that Highland Park High School Girls Softball Team deserves a lit field for HPHS UIL games and for HPHS winter month UIL sanctioned practices. We also agree that the continued excellence of the HPHS tennis program would benefit from an ability to host UIL sanctioned night matches and the ability to practice on well-lit outdoor courts after school in the fall and winter during approved UIL practice hours. For these reasons, we generally support the installation of lighting as detailed in the Proposed Ordinance . However, the Proposed Ordinance extends well beyond these community needs and unnecessarily negatively impacts the homes surrounding the Complex. The following modifications to the Proposed Ordinance must be made: );.> HPHS cannot allow ''Non-UIL", "Club, and/or "Private" use at its Complex at night. o 9:00pm on a week night is very late in a residential community. 1 rD o Creating private usage at the Complex is not a central mission of HPHS. o Private usage increases Complex usage from 2 nights a week to as many as 5. o Private usage has not been requested by residents in any significant way . o There are no HPHS coaches present throughout club games to ensure enforcement of the rules . o Neighborhood residents w ill be in the awkward position of monitori ng usage as softball games get closer to 9:00pm . o Coaches and players wil l often be non -residents (and won't be employed by HPHS) and will have little incentive to respect the rights of Complex neighbors . o The City of University Park already has facilities for nighttime private tennis use . o HPHS has an indoor facility for nighttime tennis use by clubs . ;;.-. The ordinance must include a provision that the lights be turned off within 10 minutes after the end of a HPHS UIL sanctioned softball game or tennis match. ;;.-. Batting cage usage can occur when the lights are on during a UIL game, subject to HPHS permission . ~ PA systems should not be allowed to be used at the Complex on Sundays. )o> Sound System or "Jam Box" usage at the Tennis Courts must end by 6:00pm ~ The lighting map created by Musco Lighting dated June 4, 2013 and submitted by HPHS in connection with the Proposed Ordinance (the 11Ambient Lighting Map") should be attached to the Ordinance as a minimum performance standard for the lighting system. o This allows residents some recourse in the event the lighting system is damaged, suffers wear and tear or is not installed properly. o This requires HPHS and Muscoe Lighting to stand by the public claims made in reference to ambient or spillover light in connection with the Proposed Ordinance . We also request that the residential parking restrictions be enforced on softball game and tenn is match nights unti l the game or match ends to encourage usage of the parking garage by participant s and fans. Given the complexit ies of the Proposed Ord inance, we request that any ordinance drafted by University Park be first issued in draft form for further public comment. Our neighborhood is an area already awash in floodl ights from Highlander Stad i um and Scotland Yard. 1 urge you to strongly consider our comprom i se positions . It is far better to foste r a sense of community and support for the HPHS tennis and softball programs rather than to seed resentment and 2 hostility. Compromise the best way forward for the residents of University Park and the athletes at HPHS, which makes this solution the best solution for HPHS because the school exists to serve the community. Please do not hesitate to contact John Henrich at jmhenrich@yahoo.com should you have any questions about this letter. Sincerely, Address Address -:l iZO D ~cl Address Address Address Address Address i 4112-~rf-' Address 3 Address ~ '-112o Dh~ _- Address ;j;t/J ~ Address Address Ail 32!Jiu,;;_ Name Address Name Address Name Address Name Address Name Address Name Address Name Address Name Address Name Address Name Address 4 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ;~~~~;~;; ~ ; b b b 'b 0 0 0 0 'g 'g ~ :; ; ~ ;; :; :; ''b 'b 0 0 :; 'g ;:; ; b b 0 0 b t> 0 0 b b 0 0 :; ;; ; 1; ~ : ~ ; . "" , r o o ; ~ ;; ~ ;; : ; :; t> t> 0 0 b , 0 0 b b 0 c ~ ~ ~ ~ b t> 0 0 t> 'b t> 0 0 0 'b b t> b 0 0 0 0 ~ :; ~ 1; b b b b 0 0 0 0 1; ;,: '; ~ '; ~ ; ~ ~ ~ b b b t> 0 0 c 0 0 b ''b 0 0 b t> b t> t> 0 0 0 0 b t> b b b b b b b 0 0 0 0 0 0 0 0 0 b 0 0 b b '" 0 b 0 0 .:; ... ; .. ~ . ~ ····~ . :; ..... :; :; :; :; :; :; :; :; ... :; •.. ;;.. ... ;; .... ~._:; Address Address Name Address ~ / Name Address ~ Address Name Address 7 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\905_City Council_10_1_2013\0004_1_Agenda Memo.docx 12:46 PM 11/0 AGENDA MEMO 10/1/2013 Agenda TO: Honorable Mayor and City Council FROM: Jacob Speer, Assistant Director of Public Works SUBJECT: Consider and act: an ordinance abandoning certain street and alley rights of way east of Airline Road to Southern Methodist University BACKGROUND: Southern Methodist University (SMU) has requested that the City abandon the street right-of-way in the 3000 block of Fondren and various alley easements. The specific areas under consideration are: University/Fondren alley between Airline and Dublin Fondren between Airline and Dublin Fondren/McFarlin alley between Airline and Dublin Dyer/SMU alley between Airline and Dublin SMU owns all of the private property abutting the rights-of-way being considered for abandonment. As part of its development plans, SMU desires to consolidate the parcels in this area. The abandonment of the City's rights-of -way will better facilitate those consolidation efforts. In light of SMU's ownership and future development plans, the City has no future use or need of the subject rights-of-way. The City and all private utilities with current easements in this area will retain those easements until such time as SMU's development efforts render those easements unnecessary. An appraisal of the subject property has set the Fair Market Value of the subject rights- of-way at $62.00 per square foot. This valuation extends to a total value of $3,895,000.00 for the four tracts of land. RECOMMENDATION: Staff recommends approval of the proposed ordinance to abandon various street and alley rights of way to SMU as described in the attached exhibits. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\905_City Council_10_1_2013\0005_1_Agenda Memo.docx 12:46 PM 11/0 AGENDA MEMO 10/1/2013 Agenda TO: Honorable Mayor and City Council FROM: Gerry Bradley, Director of Parks SUBJECT: Review Parks Department 2013/14 CIP Program BACKGROUND: Although the 2013/14 Parks Department Capital Improvement budget was approved during the 9/17/13 City Council meeting, staff would like to review the program with the City Council prior to implementation. Capital Project 2013/14 • Burleson Park Renovations $300,000 • Curtis Park Playground Resurfacing $150,000 • Holmes Aquatic Center Sprayground Repairs $160,000 • University Blvd. Entrance Portal $150,000 • Williams Park Playground Enhancements $170,000 RECOMMENDATION: Staff is requesting City Council’s approval to proceed with the Parks Department’s 2013-14 Capital Improvement Program. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\905_City Council_10_1_2013\0005_2_2013-14 CIP memo.docx 12:47 PM 11/0 AGENDA MEMO 9/17/2013 Agenda TO: Honorable Mayor and City Council FROM: Kent R. Austin, Director of Finance SUBJECT: Consider and act: resolution adopting FY2014 capital budget BACKGROUND: Each year the City Council approves a capital budget that allocates funding for a specific list of projects. The capital budget is the first year of the rolling five-year Capital Improvements Program (CIP). City staff met with the Capital Projects Review Committee (CPRC) August 19, 2013. Minutes of the meetings are included with this agenda item. The Committee voted to recommend approval of the FY2013 capital budget of $12,242,117, comprised of the following segments: Category FY2014 budget Personnel (Civil Engineer) $105,818 Information Technology $701,000 Parks $880,000 Public Safety 0 Public Works $8,661,117 Unplanned Projects Reserve $2,000,000 Total $12,347,835 A list of the specific projects scheduled for FY2014 is included as an exhibit to the resolution adopting the capital budget. The five-year CIP for FY2014-2018 is also included with this agenda item in summary and detail forms. RECOMMENDATION: Approve the resolution adopting the FY2014 capital budget.