HomeMy WebLinkAbout2013.12.17 City Council Meeting Minutes 712
City of University Park City Hall
Y Y 3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday, December 17, 2013 5:00 PM Council Chamber
EXECUTIVE SESSION
3:39-4:10 P.M. The City Council met in closed session pursuant to Texas
Government Code§551.072 to discuss confidential real estate matters. Present
were Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember
Moore and Councilmember Stewart. Staff present included City Manager Bob
Livingston, Assistant City Manager Robbie Corder, Director of Public Works Bud
Smallwood, Assistant Director of Public Works Jacob Speer, and Director of Parks
Gerry Bradley. No action was taken. Executive Conference Room, 1st floor, City
Hall.
PRE-MEETING WORK SESSION(S):
4:15-4:35 P.M. Director of Parks Gerry Bradley reviewed a petitioned request to
improve landscaping on city-owned rights-of-way located on the south side of the
2800 and 2900 blocks of McFarlin Blvd. Mr. Bradley displayed photographs of the
site to show the Council the condition of the area. He mentioned that several of the
homes have rear-access drives constructed through the right-of-way which could
present challenges to improve the location. He said approximated the cost to
improve the site could be around$200,000. Mr. Bradley suggested contracting with a
landscape architect for a tentative design plan for the Council to review. He said the
fee for the design plan would be approximately$15,000. He also said a site survey
would need to be conducted at an additional cost. Mayor Davis asked Mr. Bradley to
bring more information to an upcoming meeting. No action was taken. Council
Conference Room, 2nd floor, City Hall.
4:35-4:50 P.M. Director of Public Works Bud Smallwood reviewed a plan to
construct decorative medians along Preston Road, north from Lovers Lane to
Northwest Highway. Mr. Smallwood said the approximate cost to install and
landscape the medians could be$2.5 to$2.6 million. He also said he proposed to
notify all homeowners one block to the east and one block to the west of Preston
prior to detailed Council consideration because of concerns related to left turns into
and out of alleys. After some discussion, Mayor Davis asked Mr. Smallwood to
provide different options for the Council to review to an upcoming meeting. No action
was taken. Council Conference Room, 2nd floor, City Hall.
4:50-5 P.M. The Council met in open work session to receive agenda briefings from
staff. Purchasing Agent Christine Green reviewed replacement vehicle and trailer
purchases, Director of Finance Tom Tvardzik reviewed an ordinance carrying forward
open purchase orders from the prior fiscal year and Library Director Sharon Martin
discussed the amended meeting room policy for the rooms available for public lease.
City Manager Livingston asked City Attorney Dillard to create a lease agreement with
an indemnification agreement for anyone requesting use of the rooms. Mr. Dillard
said he will provide that to staff prior to the next meeting. Ms. Martin also stated a fee
resolution amendment will be brought to the Council's next meeting for their
consideration. No action was taken. Council Conference Room, 2nd floor, City Hall.
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City Council Meeting Minutes December 17,2013
I. CALL TO ORDER
ROLLCALL
Present: 5- Mayor W. Richard Davis, Mayor Pro Tern Bob Clark, Councilmember Bob
Begert, Councilmember Dawn Moore and Councilmember Tommy Stewart
A. INVOCATION: Assistant City Manager Robbie Corder
B. PLEDGE OF ALLEGIANCE: Asst. City Manager Corder
C. INTRODUCTION OF COUNCIL: Mayor W. Richard Davis
D. INTRODUCTION OF STAFF: City Manager Bob Livingston
Seated on the dais were City Manager Bob Livingston and City Attorney Robert L.
Dillard, Ill.
Staff present included: Assistant to the City Manager George Ertle,Assistant
Director of Public Works Jacob Speer, Purchasing Agent Christine Green, Director of
Finance Tom Tvardzik, Director of Parks Gerry Bradley, Human Resources Director
Luanne Hanford,Assistant City Manager Robbie Corder, Chief of Police Greg
Spradlin, Library Director Sharon Martin, Community Information Officer Steve Mace,
Director of Information Services Jim Criswell and City Secretary Liz Spector.
II. AWARDS AND RECOGNITION
NONE
III. CONSENT AGENDA
A motion was made by Councilmember Moore,seconded by Mayor Pro Tem
Clark,to approve the Consent Agenda. The motion carried by the following
vote:
Aye: 5- Mayor Davis, Mayor Pro Tern Clark, Councilmember Begert,
Councilmember Moore, and Councilmember Stewart
A. 13-292 Consider approval of cooperative purchases of vehicle and equipment
replacements
Consent agenda approval authorized purchase of replacement vehicles and
equipment through BuyBoard and TXMAS for the Parks, Utilities, Infrastructure
Maintenance, Police, Sanitation and Traffic divisions in the aggregate amount of
$502,927.21.
B. 13-294 Consider approval to purchase transfer trailers for the Sanitation
Division
Consent agenda approval authorized purchase of two transfer trailers for the
Sanitation Division from Steco in the total amount of$102,792.
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City Council Meeting Minutes December 17,2013
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C. 13-296 Consider and act on an ordinance amending the FY2014 budget to
carryforward FY2013 encumbrances
Consent agenda approval adopts an ordinance amending the FY2014 Budget to
encumber open purchase orders in the amount of$571,518.
Enactment No: 13/037
D. 13-297 Consider minutes of the December 3, 2013 City Council Meeting with
or without corrections
Minutes of the December 3, 2013 City Council Meeting were approved as submitted.
IV. MAIN AGENDA
A. 13-291 Consider amendment to the University Park Public Library's Meeting
Room Policy
A motion was made by Councilmember Begert,seconded by Councilmember
Stewart,that this Action Item be approved subject to Council approval of fee
changes and subject to the liability policy and usage policy.The motion carried
by the following vote:
Aye: 5- Mayor Davis, Mayor Pro Tern Clark,Councilmember Begert,
Councilmember Moore, and Councilmember Stewart
V. PUBLIC COMMENTS .,.d
No requests to address the Council were received.
VI. ADJOURNMENT
As there was no further business, Mayor Davis adjourned the meeting at 5:10 p.m.
Considered and approved this 7th day of January 2014:
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Mayor W. Richard Davis
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