The URL can be used to link to this page

Home My WebLink About2014.03.04 City Council AgendaCity Council City of University Park Meeting Agenda City Hall 3800 University Blvd. University Park, TX 75205 Council Chamber5:00 PMTuesday, March 4, 2014 EXECUTIVE SESSION 3 - 4 P.M. Pursuant to Texas Government Code §551.072, the City Council will meet in closed executive session to discuss a possible abandonment of alley right of-way to the abutting property owner of 6517 Hillcrest Ave.; Pursuant to TGC§551.071(2) to receive confidential legal advice from the City Attorney with regard to a potential use agreement for City facilities, and; to receive confidential legal advice from the City Attorney with regard to the City’s legal obligation to the Firefighters’ Relief and Retirement Fund (FRRF). No action will be taken. Executive Conference Room, 1st Floor, City Hall. PRE-MEETING WORK SESSION: 4 - 5 P.M. The Council will meet in open work session to receive agenda item briefings from staff. No action will be taken. 2nd floor Conference Room, City Hall. TO SPEAK ON AN AGENDA ITEM Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and return it to the City Secretary. When called forward by the Mayor, before beginning their remarks, speakers are asked to go to the podium and state their name and address for the record. I.CALL TO ORDER A.INVOCATION: Director of Human Resources Luanne Hanford B.PLEDGE OF ALLEGIANCE: Director of Human Resources Hanford / Boy Scouts C.INTRODUCTION OF COUNCIL: Mayor W. Richard Davis D.INTRODUCTION OF STAFF: City Manager Bob Livingston II.AWARDS AND RECOGNITION Recognition of the retirement of Firefighter Dave Watson with 35 years of service A.14-024 Staff ReportAttachments: III.CONSENT AGENDA Page 1 City of University Park Printed on 2/28/2014 March 4, 2014City Council Meeting Agenda Consider and act on purchase of City Hall Dispatch Center computer equipment replacement A.14-025 Staff Report Desktops and Monitors Quote MATROX Video Card Quote NICE Recording Equipment Quote Attachments: Consider and act on an ordinance cancelling the May 10, 2014 General Municipal Election and declaring unopposed candidates elected B.14-026 Staff Report Ordinance Cancelling Election Attachments: Consider and act on minutes of the February 4, 2014 City Council Meeting with or without corrections C.14-029 Staff Report 2014.02.04 City Council Meeting Minutes.pdf Attachments: Consider and act on minutes of the February 18, 2014 City Council Meeting with or without corrections D.14-030 Staff Report 2014.02.18 City Council Meeting Minutes Attachments: IV.MAIN AGENDA Continue a public hearing on an amended detailed site plan for Planned Development District “PD-27" for St. Christopher's Episcopal Church to provide for a children's playground. A.13-182 Staff Report Draft Ordinance Detailed Site Plan with Fence Exhibits Property Owner Responses P&Z 5-14-13 Min Approved Attachments: Consider and act on an Ordinance approving an amended detailed site plan for Planned Development District “PD-27" for St. Christopher's Episcopal Church to provide for a children's playground B.13-181 Staff Report Draft Ordinance Detailed Site Plan with Fence Exhibits Attachments: Page 2 City of University Park Printed on 2/28/2014 March 4, 2014City Council Meeting Agenda Consider an ordinance creating a Special Sign District for Highland Park High School to provide for advertising signage and new scoreboard located at Highlander Stadium C.14-022 Staff Report HPHS Special Sign District Ordinance Amendment Exhibits to HPHS Special Sign Ordinance Amendment UDADAC Minutes 1 29 14 Attachments: Discuss short-term rental of single-family homes and provide direction to staff D.13-276 Staff Report Dec 12, 2013 ZOAC Mtg Minutes Feb 19, 2014 ZOAC Mtg Minutes Short-term rental Weekly Data Summary of City Ordinances Attachments: V.PUBLIC COMMENTS Anyone wishing to address an item not on the Agenda should do so at this time . Please be advised that under the Texas Open Meetings Act , the Council cannot discuss or act at this meeting on a matter that is not listed on the Agenda . However, in response to an inquiry, a Council member may respond with a statement of specific factual information or a recitation of existing policy. Other questions or private comments for the City Council or Staff should be directed to that individual immediately following the meeting. VI.ADJOURNMENT As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any Agenda items listed herein. CERTIFICATE: I, Elizabeth Spector, City Secretary, do hereby certify that a copy of this Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and on the City's website, www.uptexas.org, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING:____________________________ TIME OF POSTING:_____________________________ ________________________________ Elizabeth Spector, City Secretary Page 3 City of University Park Printed on 2/28/2014 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0001_1_Staff Report.docx 2:46 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Randy Howell SUBJECT: Recognition of Retirement BACKGROUND: Dave Watson is retiring after 35 years of service in the Fire Department. He will be presented with a service plaque and check in this council meeting. RECOMMENDATION: 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0002_1_Staff Report.docx 2:46 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Ken Irvin, Sr. Network Administrator SUBJECT: Purchase of City Hall Dispatch Computer Equipment Replacement BACKGROUND: In early 2009, the City purchased equipment to support a permanent dispatch center in the newly remodeled City Hall. This dispatch center is essentially comprised of three consoles containing five computers each and an additional display computer for security cameras, mapping, or other situational awareness material. The items being proposed for replacement have a five-year lifespan and now need to be replaced. The items being recommended for replacement are sixteen desktop computers with their supporting monitors and equipment and NICE Recording System Hardware and Software. All items proposed for replacement are defined in the Capital Projects budget as project number 14600. The cost and intended purchasing vehicle for each item is outlined below: 1. 16 Desktop Computers and Monitors - $21,633.56 - Dell Computers - TXDIR Contract Number DIR SDD-1951 2. MATROX Video Cards (Required for CAD Software) - $882.84 – CDW – TCPN Contract Number R5106 3. NICE Logger Appliance and Software - $58,601.00 - TXDIR Contract Number DIR SDD-1736 RECOMMENDATION: Replacing these items will allow us to continue providing excellent service to the community by providing a stable computing environment in the City Hall Dispatch Center. Staff recommends replacement of the indicated equipment. QUOTATION Quote #:676515418 Customer #:28037257 Contract #:42AFU CustomerAgreement #:DIR SDD-1951 Quote Date:02/26/2014 Date: 2/26/2014 Customer Name:CITY OF UNIV PARK Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP:ANDREW C ZALKOVSKY PHONE:1800 - 4563355 Email Address:andrew_zalkovsky@dell.com Phone Ext:5125139225 GROUP: 1 QUANTITY: 10 SYSTEM PRICE: $179.24 GROUP TOTAL: $1,792.40 Description Quantity Dell 20 Monitor - P2014H (320-9798)10 4th Year Limited Warranty Extension, Monitor, Advanced Exchange (983-7873)10 3YR Limited Warranty Monitor, Advanced Exchange (986-4872)10 *Total Purchase Price: $1,792.40 Product Subtotal:$1,792.40 Tax:$0.00 Shipping & Handling:$0.00 State Environmental Fee:$0.00 Shipping Method:LTL 5 DAY OR LESS (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF UNIV PARK for Dell products and services shall be subject to Dell's Terms and Conditions of Sale- Direct, which can be found at www.dell.com/terms , and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.com/servicecontracts. All information supplied to CITY OF UNIV PARK for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. QUOTATION Quote #:676515600 Customer #:28037257 Contract #:42AFU CustomerAgreement #:DIR SDD-1951 Quote Date:02/26/2014 Date: 2/26/2014 Customer Name:CITY OF UNIV PARK Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP:ANDREW C ZALKOVSKY PHONE:1800 - 4563355 Email Address:andrew_zalkovsky@dell.com Phone Ext:5125139225 SOFTWARE & ACCESSORIES GROUP TOTAL: $404.78 Product Quantity Unit Price Total Samsung 22-inch LED TV - UN22F5000 HDTV (A6776624)2 $202.39 $404.78 *Total Purchase Price: $404.78 Product Subtotal:$404.78 Tax:$0.00 Shipping & Handling:$0.00 State Environmental Fee:$0.00 Shipping Method:LTL 5 DAY OR LESS (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF UNIV PARK for Dell products and services shall be subject to Dell's Terms and Conditions of Sale- Direct, which can be found at www.dell.com/terms , and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.com/servicecontracts. All information supplied to CITY OF UNIV PARK for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. QUOTATION Quote #:676515813 Customer #:28037257 Contract #:42AFU CustomerAgreement #:DIR SDD-1951 Quote Date:02/26/2014 Date: 2/26/2014 Customer Name:CITY OF UNIV PARK Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP:ANDREW C ZALKOVSKY PHONE:1800 - 4563355 Email Address:andrew_zalkovsky@dell.com Phone Ext:5125139225 GROUP: 1 QUANTITY: 6 SYSTEM PRICE: $262.49 GROUP TOTAL: $1,574.94 Description Quantity Dell UltraSharp 24 Monitor - U2414H (860-BBCG)6 3YR Limited Warranty Monitor, Advanced Exchange (983-2847)6 *Total Purchase Price: $1,574.94 Product Subtotal:$1,574.94 Tax:$0.00 Shipping & Handling:$0.00 State Environmental Fee:$0.00 Shipping Method:LTL 5 DAY OR LESS (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF UNIV PARK for Dell products and services shall be subject to Dell's Terms and Conditions of Sale- Direct, which can be found at www.dell.com/terms , and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.com/servicecontracts. All information supplied to CITY OF UNIV PARK for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. QUOTATION Quote #:676518447 Customer #:28037257 Contract #:42AFU CustomerAgreement #:DIR SDD-1951 Quote Date:02/26/2014 Date: 2/26/2014 Customer Name:CITY OF UNIV PARK Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP:ANDREW C ZALKOVSKY PHONE:1800 - 4563355 Email Address:andrew_zalkovsky@dell.com Phone Ext:5125139225 GROUP: 1 QUANTITY: 16 SYSTEM PRICE: $1,116.34 GROUP TOTAL: $17,861.44 Description Quantity OptiPlex 9020 Small Form Factor (210-AATO)16 8GB (2x4GB) 1600MHz DDR3 Non-ECC (370-AAMG)16 US English (QWERTY) Dell KB212-B QuietKey USB Keyboard Black (580-AAQX)16 No Monitor (480-ABHJ)16 Intel Integrated Graphics, Dell OptiPlex (490-BBFG)16 NO-WIRELESS (555-BBFO)16 128GB Solid State Drive (400-AANN)16 Cable for SATA HDD, OptiPlex (470-AAEF)16 Bracket for 2.5inch HDD, OptiPlex (575-BBBR)16 Windows 7 Professional,No Media, 64-bit, OptiPlex, English (421-5606)16 Non-Canada Orders only (332-1286)16 OptiPlex 9020 SFF Standard Base Small Form Chassis (329-BBIG)16 Dell USB Optical Mouse MS111 (570-AACR)16 No ESTAR (387-BBCG)16 No Bcom required (555-BBKH)16 8X DVD+/-RW Drive (429-AADT)16 Internal Dell Business Audio Speaker (520-AABP)16 NO-WIRELESS (555-BBFO)16 System Power Cord (Philipine/TH/US) (450-AAOJ)16 OS-Windows Media Not Included for N-Series (620-AALW)16 Dell Back-up and Recovery Manager for Windows 7, Multiple Language (637-AAAK)16 No Quick Reference Guide (340-ABKW)16 Microsoft Office Trial, MUI, OptiPlex, Precision, Latitude (630-AABP)16 Dell Limited Hardware Warranty Plus Service Initial Year (935-6167)16 Basic Hardware Service: Next Business Day Onsite Service After Remote Diagnosis 3 Year Extended (935-7283)16 Dell Limited Hardware Warranty Plus Service Extended Year(s) (939-1018)16 Basic Hardware Service: Next Business Day Onsite Service After Remote Diagnosis Initial Year (939-2491)16 No Bios Required (696-BBBC)16 Intel vPro Technology Enabled (631-AABI)16 No Diagnostic/Recovery CD media (340-ABJI)16 No Quick Reference Guide (340-ABKW)16 DisplayPort-VGA Adapter (470-AAES)16 Windows 7 Label, OptiPlex, Fixed Precision, Vostro Desktop (389-BCCZ)16 Dell Digital Delivery Client (421-4047)16 Thank you for buying Dell (421-9982)16 Dell Data Protection System Tools Digital Delivery/DT (422-0008)16 Visit www.dell.com/encryption (632-BBBZ)16 Thank you for buying Dell (632-BBCB)16 Adobe Reader 11 (640-BBDF)16 Dell Data Protection | Protected Workspace (640-BBEV)16 Enable Low Power Mode (658-BBMQ)16 Dell Client System (658-BBMT)16 Waves Maxx Audio (658-BBNH)16 NO RAID (817-BBBN)16 No Anti-Virus SW (650-AAHJ)16 4th Generation Intel Core Processor I7-4770 (Quad Core HT, 3.4GHz Turbo, 8MB, w/ HD Graphics 4600) (338-BCDX)16 No DDPE Encryption Software (954-3465)16 Chassis Intrusion Switch (461-AAAX)16 NO INTEL RESPONSIVE (551-BBBJ)16 Small Form Factor Chassis Mainstream Heatsink (95watts) (412-AABM)16 SHIP MTL,SYSM,OptiPlex SFF (340-ACGR)16 PowerDVD Software not included (429-AAGQ)16 Thank You for Choosing Dell (340-ADBJ)16 Thank You for Choosing Dell (340-ADBJ)16 Regulatory Label,9020SFF, Mexico (389-BCDL)16 No Add On Card (382-BBBZ)16 Intel Core I7 vPro Label (389-BBWO)16 *Total Purchase Price: $17,861.44 Product Subtotal:$17,861.44 Tax:$0.00 Shipping & Handling:$0.00 State Environmental Fee:$0.00 Shipping Method:LTL 5 DAY OR LESS (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF UNIV PARK for Dell products and services shall be subject to Dell's Terms and Conditions of Sale- Direct, which can be found at www.dell.com/terms , and which incorporate Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, Dell|EMC and EMC-branded products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.com/servicecontracts. All information supplied to CITY OF UNIV PARK for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. OE400SPS QUOTE NO.ACCOUNT NO.DATE 1BF9NMV 11042033 2/12/2014 BILL TO: JEFF DONOVAN 4420 WORCOLA ST Accounts Payable DALLAS , TX 75206-5014 Customer Phone #214.987.5433 SHIP TO: CITY OF UNIVERSITY PARK Attention To: ATTN:TIM POPE 4420 WORCOLA DALLAS , TX 75206 Contact: TIM POPE 214.987.5433 Customer P.O. # MATROX CARDS ACCOUNT MANAGER SHIPPING METHOD TERMS EXEMPTION CERTIFICATE ANDREW HINES 877.525.1583 UPS Ground GOVT-EXEMPT QTY ITEM NO.DESCRIPTION UNIT PRICE EXTENDED PRICE 3 1540846 MATROX M9120 PLUS LP 512MB PCIE Mfg#: M9120-E512LPUF Contract: TCPN - Technology Solutions R5106 R5106 294.28 882.84 SUBTOTAL FREIGHT TAX 882.84 0.00 0.00 882.84 CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 Fax: 847.371.3231 Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects athttp://www.cdw.com/content/terms-conditions/product-sales.aspFor more information, contact a CDW account manager. Proposal Prepared for: University Park Police Department 4420 Worcola, Dallas, TX 75206 Contact: Tim Pope; Phone: 214-987-5445 Email: tpope@uptexas.org January 17, 2014 Confidential and Proprietary Brett Johnson – Regional Manager Voice Products, Inc. – 8555 E. 32nd Street North – Wichita, KS 67226 1-800-466-1152 – www.voiceproductsinc.com Page 1 of 2 64 Channel NICE Recording eXpress with NICE Inform Essential System Solution Summary: 64 - Total Analog Recording Channels 16 – Nortel Digital Handsets M-3903 / M3904 48- Analog Devices NICE Recording eXpress Application package includes the following: • System Maintenance - Includes System Status and System settings for summarizing system information relevant to the recording environment • Channel Monitor - Enables playing back of selected recordings and monitoring channel activity during real time (live monitor) • User Administrator - Creation and Management of User Accounts and Permissions • Interactions - Enables Search and Replay of all recordings in the system • Storage Center - Enables the customization of retention periods and centralized network storage • Audit Trail - Interactions and Audit Trail module • Configuration - Configuration of System Components NICE Recording eXpress 6 Software and Hardware Solution NICE Part # Qty. Description DIR Unit Price DIR Total PS-INFRM- ESNT-SITE 1 Inform Essential Site license including NICE Inform Essential, one recording system interface and one concurrent Reconstruction user license. $1,005.00 $1,005.00 PS-INFRM- ESNT-1CH 64 Audio Recording license, including Inform Essential application support, per channel $285.00 $18,240.00 PS-INFRM- ESNT-ANIALI- 1CH 3 ANI-ALI Annotator license for 1 channel $17.00 $51.00 PS-INFRM- ESNT-RCON- 1CC 2 NICE Inform Essential Reconstruction concurrent user license $670.00 $1,340.00 PS-INFRM- ESNT-VER-1CC 3 NICE Inform Essential Verify concurrent user license $201.00 $603.00 NA200469 1 NICE Recording eXpress R6, Windows ROD $4,900.00 $4,900.00 PS-NR-DIG2W- 16CH 1 Digital 2-wire (parallel) board package for up to 16 channels $1,103.00 $1,103.00 PS-NR- ANALOG-24CH 2 Analogue board package for up to 24 channels full size base board + 3 modules $1,340.00 $2,680.00 NPS-CBL 2 Cable and Connectors for Board Package $217.00 $434.00 VP-HW- NRX192R5 1 NRX RAID5 & Redundant Power Platform for up to 192 Channels : • Up to 200 channels in combination with VoIP • 3TB Hot-Swap RAID51 • Hot-Swap redundant power supplies • 160GB RDX archiving and Network archiving capability. $12,500.00 $12,500.00 DIR SDD-1960 NICE Recording eXpress Sub-Total $42,856.00 Proposal Prepared for: University Park Police Department 4420 Worcola, Dallas, TX 75206 Contact: Tim Pope; Phone: 214-987-5445 Email: tpope@uptexas.org January 17, 2014 Confidential and Proprietary Brett Johnson – Regional Manager Voice Products, Inc. – 8555 E. 32nd Street North – Wichita, KS 67226 1-800-466-1152 – www.voiceproductsinc.com Page 2 of 2 Services (Installation, Training, Professional Services) NICE Part # Qty. Description DIR Unit Price DIR Total PS-IN-RPI08-PS 1 NICE Recording eXpress Recording System Installation $5,700.00 $5,700.00 SP-CO-MAIN- STND-IND-NP3 1 NICE Recording eXpress Software Assurance Includes software and hardware support, advanced RMA and software upgrades while under maintenance agreement.* $4,695.00 $4,695.00 PS-IN-ASC17- PS 1 ANI/ALI Install and configuration when installed on NRX $750.00 $750.00 INST-INF-ADV 1 Onsite Setup and Configuration $4,100.00 $4,100.00 PS-PM-PM1-PS 1 Remote Project Management NRX Includes: Pre-Installation Teleconference Mid-way Project Management Teleconference Debriefing Teleconference Included Included NPX-USR-TR 1 NICE Recording eXpress System Training – Remote Webinar $500.00 $500.00 PS-TR-INFR 1 Nice Inform Lite Training - Remote Webinar Included Included HW-WAR-1 1 One (1) Year Hardware Warranty Included Included SW-WAR-1 1 One (1) Year Software Warranty Included Included Services Sub-Total $15,745.00 DIR SDD1960 NICE Recording eXpress Total $58,601.00 Name: Title: Signature: Date: 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0003_1_Staff Report.docx 2:46 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Liz Spector, City Secretary SUBJECT: Cancellation of May 10, 2014 General Election BACKGROUND: As no places on the ballot are contested, the City Council should approve the ordinance cancelling the May 10 election and declaring the unopposed candidates elected to office. The City Secretary will issue Certificates of Election to the unopposed candidates after the May 10 General Election date has passed. RECOMMENDATION: Adopt the ordinance cancelling the election. ORDINANCE __________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, DECLARING UNOPPOSED CANDIDATES FOR MAYOR AND COUNCILMEMBER ELECTED TO OFFICE; CANCELLING THE ELECTION; REQUIRING ISSUANCE OF A CERTIFICATE OF ELECTION TO EACH CANDIDATE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, an election was called for May 10, 2014, to elect a Mayor and four members of the City Council; and WHEREAS, no proposition or opposed at-large race appears on the ballot and the City Secretary has certified that there is only one candidate for Mayor and four candidates for Councilmember and that, therefore, each candidate is unopposed for office; and WHEREAS, no candidate’s name has been placed on a list of write-in candidates for any office under applicable law; and WHEREAS, the City Secretary has delivered such certification to the City Council; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. The City Council finds that the above stated premises are true and correct. SECTION 2. That the unopposed candidates for City Council listed below are hereby declared elected to the office listed and shall be issued certificates of election following the time the election would have been canvassed, to wit: Olin Lane, Jr., Mayor, for a term of two years; Taylor Armstrong, Councilmember, for a term of two years ; Bob Begert, Councilmember, for a term of two years; Dawn Moore, Councilmember, for a term of two years ; and Tommy Stewart, Councilmember, for a term of two years . SECTION 3. The City Secretary is directed to issue a Certificate of Election to each of the above named members of the City Council in the manner and at the same time as provided for a candidate elected to office at the election. Each person elected must qualify for the office in the manner provided by the Texas Constitution. SECTION 4. The May 10, 2014 General Municipal Election is cancelled and the City Secretary is directed to cause a copy of this ordinance to be posted on Election Day at each polling place used or that would have been used in the election. SECTION 5. This ordinance shall take effect from and after its passage, as the law and Charter in such cases provide. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, ON THE 4th DAY OF MARCH 2014. APPROVED: W. RICHARD DAVIS, MAYOR ATTEST: _ ELIZABETH SPECTOR, CITY SECRETARY APPROVED AS TO FORM: _______________________________ City Attorney (RLD/2-25-14, 64930) Certification of Unopposed Candidates By the City Secretary STATE OF TEXAS COUNTY OF DALLAS CITY OF UNIVERSITY PARK I, the undersigned, Liz Spector, certify that I am the City Secretary of the City of University Park, Texas, and the authority responsible for preparing the ballot for the May 10, 2014, general municipal election. I further certify that no proposition appeared on the ballot at the election, no person has made a declaration of write-in candidacy, and all of the following candidates were unopposed: Olin Lane, Jr., Mayor, for a term of two years; Taylor Armstrong, Councilmember, for a term of two years ; Bob Begert, Councilmember, for a term of two years; Dawn Moore, Councilmember, for a term of two years ; and Tommy Stewart, Councilmember, for a term of two years . WITNESS MY HAND AND SEAL OF OFFICE in University Park, Texas, this 4th day of March 2014. Elizabeth Spector City Secretary City of University Park, Texas SEAL: 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0004_1_Staff Report.docx 2:46 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Liz Spector, City Secretary SUBJECT: Minutes of the February 4, 2014 City Council Meeting BACKGROUND: Minutes of the Feb 4, 2014 City Council Meeting are included for the City Council’s review. RECOMMENDATION: City Hall 3800 University Blvd. University Park, TX 75205 City of University Park Meeting Minutes City Council 5:00 PM Council ChamberTuesday, February 4, 2014 EXECUTIVE SESSION Pursuant to TGC §551.074 the City Council met in closed executive session at 3:32 p.m. to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. No action was taken. Mayor Davis, Mayor Pro Tempore Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart were all present. Also in attendance were City Manager Livingston and City Attorney Dillard . The closed session was adjourned at 4 p.m. PRE-MEETING WORK SESSION The Council met from 4:05 - 4:45 p.m. in open work session to receive agenda item briefings from staff. No action was taken. CALL TO ORDERI. Rollcall Mayor W. Richard Davis, Mayor Pro Tem Bob Clark, Councilmember Bob Begert, Councilmember Dawn Moore and Councilmember Tommy Stewart Present:5 - Also seated on the dais were City Attorney Robert L . Dillard, III and City Manager Bob Livingston INVOCATION: Fire Chief Randy HowellA. PLEDGE OF ALLEGIANCE: Fire Chief Howell / Boy ScoutsB. Boy Scouts Scott Neuhoff, Luke Logan, John Carnie, Cooper Newsom, Will Beck, Luke Stanford, and Trey Brooks, all members of Troop 577, assisted the City Council in leading the Pledge of Allegiance . The scouts were all working on their Citizenship in the Community merit badges. Boy Scout Adam Johnson of Troop 70 and William Cooper of Troop 577 arrived to the meeting later. They were also present as part of earning the Citizenship in the Community merit badge. INTRODUCTION OF COUNCIL: Mayor W. Richard DavisC. INTRODUCTION OF STAFF: City Manager Bob LivingstonD. Staff in attendance included: Director of Finance Tom Tvardzik, Purchasing Agent Christine Green, Fire Chief Randy Howell, Chief Planning Official Harry Persaud, Assistant City Manager Robbie Corder, Library Director Sharon Martin, Police Chief Greg Spradlin, Director of Parks Gerry Bradley, Director of Human Resources Page 1City of University Park February 4, 2014City Council Meeting Minutes Luanne Hanford, Assistant to the City Manager George Ertle, City Secretary Liz Spector, Director of Public Works Bud Smallwood, Community Information Officer Steve Mace, and Director of Information Services Jim Criswell. AWARDS AND RECOGNITION - NoneII. CONSENT AGENDAIII. A motion was made by Councilmember Stewart, seconded by Councilmember Moore, to approve the Consent Agenda. The motion carried by the following vote: Aye:Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart 5 - 14-015A.Consider and act on proposal from Nathan D. Maier associated with updating the City's Stormwater Management Plan The $24,780 proposal for engineering services associated with updating the City's existing stormwater management plan was approved. 14-016B.Consider and act on a proposal from Nathan D. Maier to provide engineering services associated with an update of the City’s Water Conservation and the Drought Contingency plans The $12,400 proposal for engineering services associated with the update of the City's water conservation and drought contingency plans was approved. Aye:Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart 5 - 14-011C.Consider and act on an ordinance calling the May 10, 2014 General Municipal Election and authorizing a contract with the Dallas County Elections Administrator for conduct of said Election The Ordinance calling the May 10, 2014 General Election and approving a contract with the Dallas County Elections Division was adopted. Aye:Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart 5 - Enactment No: ORD No.14/001 14-012D.Consider and act on minutes of the January 21, 2014 City Council Meeting with or without corrections The January 21, 2014 minutes were approved. MAIN AGENDAIV. PZ 13-006A.Public hearing on a request to install a private lighted tennis court on a tract of 0.9688 acre more or less, situated on a portion of Lot 2A, Block 1, East University Place Addition , and located in the Joel Sykes Survey, Abstract #1338, City of University Park, Dallas County, Texas. Page 2City of University Park February 4, 2014City Council Meeting Minutes Chief Planning Official Harry Persaud addressed the City Council. He reviewed the request from Southern Methodist University for a Specific Use Permit to construct private lighted tennis courts on the SMU campus. Mr. Persaud said the plans called for nine (9) light poles of twenty-two feet in height. Mr. Persaud reviewed staff's report which showed there would be no negative impact to adjacent properties from the lighted courts. Mr. Persaud also stated the SUP request was unanimously recommended for approval by the Planning and Zoning Commission. Mayor Davis opened the public hearing. There were no requests to speak and Mayor Davis closed the public hearing. 14-017B.Consider and act on an ordinance approving a Specific Use Permit to install a private lighted tennis court on a tract of 0.9688 acre more or less, situated on a portion of Lot 2A, Block 1, East University Place Addition, and located in the Joel Sykes Survey, Abstract #1338, City of University Park, Dallas County, Texas. A motion was made by Councilmember Moore, seconded by Councilmember Begert, that this Ordinance be adopted. The motion carried by the following vote: Aye:Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart 5 - Enactment No: ORD No.14/002 14-002C.Consider and act on a proposal from RL Goodson to provide engineering services associated with silt removal at Williams Park pond A motion was made by Councilmember Dawn Moore, seconded by Mayor Pro Tem Bob Clark, to approve the $14,000 proposal for services associated with silt removal from Williams Park pond. The motion carried by the following vote: Aye:Mayor Davis, Mayor Pro Tem Clark, Councilmember Begert, Councilmember Moore, and Councilmember Stewart 5 - PUBLIC COMMENTS - NoneV. ADJOURNMENTVI. As there was no further business, Mayor Davis adjourned the meeting. Considered and approved this 4th day of March 2014: ________________________________ Mayor W. Richard Davis ATTEST: _________________________________ Elizabeth Spector, City Secretary Page 3City of University Park 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0005_1_Staff Report.docx 2:47 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Liz Spector, City Secretary SUBJECT: Minutes of the February 18, 2014 City Council Meeting BACKGROUND: Minutes of the Feb 18, 2014 City Council Meeting are included for the City Council’s review. RECOMMENDATION: !" # $%&%%'()*+$,-%--'+(- ! " # # # # $ # %& # # ' ' (' ) ) & # ) %'# # # !*# + & ' ) '* # .//++$0%$'1 $ !"#$%& !$$%% '& !$$%#( & !$$%$$)( * +,-./+.,0& !$$%%'/ 12#32.4/1123+/,20& !$$%'5)!& , - %- % ' ' . ' # ) &// ' 0 )' +, .#+.,.4.,+10 !"# +, .#+.,.4)/440 '%1 ' # .*.$0-.(0$%+)(''+(&( ''1 +(-%(.)%(0.'''1 . 2 -2 344 . 1 2 !" # .#$& !$$%' & !$$% & !$$%)( * #& !.1 ! !#6$ / &77!)6 / $42 1 .'(.)%(0.'51 #&".1 ! !&"8 '"$7" 91 ': 9 '"(7" 7 7;<= ! )1 ,# " 2 # '0 ' 3/4" ,# '0 '# ' 45 2 ) '' ) ,## 2 ' ' )" % # 2 '0 # 2 ,# 2 ) 6 " 6 ' '0 # " ( , ' # ' ) # , )' ) ' 7 ' ( ' ' )1,# # ) ' ) ' #) ' ) # ( " ) 3/4 " #6 # ) " " ) 2 ) #) ' '0 ' ' " 2 )#) ) ' ) ' ') # 2 '# ,# " ' )) 2 ' # 7 2 # ) " ) ) ' ( # ( 6 ) )' & # # 3/55)" # ) % # ,# !" # # ) # " 2 # ' ) ) ' ,# 7 7 7 " 2 ' ''' ) ' # $ $) " '' #) ) 6 88 " #3/93/9/" #6 2 " '0 # #) ) " # ) # ' ( : ) 8 ' :' " 2 ' ( '0 ) # ( )' ) 2 & # ) ' ) ' '7# # 2 : . 2 *1$0 -24+ 6/ 7 16 2 .#$& !$$%' & !$$% & !$$%)( * 2 !$ ,0. #,<>5 #&" 31 ! !' ',./ ?+,3 '" &"7- (7$& !(! )1,# '' 2 ;<" 2 *'=37 7 )" #=5> ') .7 ' /55 ' ' '' " ' ', . ) 2 ,# ' *'=3 ) # ''*'=3 '!7*'=9, " #) '*'=3 ) ' !" # . 2 -2 + 4 8( !119411 2 .$& !$$%'& !$$% & !$$%)( >* (#<* 2 !$ ,0. #,<>5> 3/'+%(-51 8& 2 & ) .6 2 % 3 #'" ?. ' % # %' ' ) .6 & # 2 %' & .0:+$(%(5'1 & # 2 6 ' ?*,@ A-A .* .-?BA 95 CCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCC 1- .&&A,& CCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCC , A0) , 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0006_1_Staff Report.docx 2:47 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Harry N. Persaud, MRPTI, AICP, Chief Planning Official SUBJECT: Continue a public hearing on an amended detailed site plan for Planned Development District “PD-27" for St. Christopher's Episcopal Church to provide for a children's playground. BACKGROUND: The subject tract is zoned Planned Development District PD-27 for St. Christopher's Episcopal Church. Existing development and uses on the site include the church, a Montessori School and a children's playground located on the south portion of the site facing Westminster. The Church is requesting an amendment to the detailed site plan to enclose an existing courtyard located north of the Parish Hall to be used for another children's playground. The attached detailed site plan shows the proposed playground to be enclosed with an 8 feet wrought iron fence with masonry columns and recreation equipment to be installed. Council held a public hearing on July 16, 2013 and expressed concerns about a wooden fence at that specific location. Council again discussed the item on September 17, 2013 and tabled the item to allow Taylor Armstrong, a representative of the City to work with the Church to design an appropriate fence for that location. It was moved that the public hearing would remain open at that meeting. Staff met with representatives of the Church on December 4, 2013 regarding the proposed design of a wrought iron fence. The final design was submitted to staff on Thursday February 20, 2014. Notices for the proposed amendment were mailed to 10 property owners located within 200 feet of the subject site and a public notice was posted in the Park Cities News on June 27, 2013. Two responses were received, with both opposed to the proposed amendment. RECOMMENDATION: The Planning and Zoning Commission considered this item at its regular meeting on May 14, 2013 and voted 4 - 1 to recommend approval. 60723 ORDINANCE NO. ___________________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED DEVELOPMENT DISTRICT NO. 27 (PD-27) FOR THE PROPERTY DESCRIBED AS A TRACT OF LAND OF 183.5 FEET BY 177 FEET AND 172.8 FEET BY 171 FEET IN THE JEFFERSON TILLEY SURVEY, ABSTRACT NO. 1480, CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN AS 2600 WESTMINSTER, UNIVERSITY PARK, TEXAS; APPROVING AN AMENDED DETAILED SITE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission of the City of University Park and the City Council of the City of University Park, in compliance with the laws of the State of Texas with reference to the granting of zoning classifications and changes, have given the requisite notices by publication and otherwise, and have held due hearings and afforded a full and fair hearing to all property owners generally and to all persons interested and situated in the affected area and in the vicinity thereof, and the City Council of the City of University Park is of the opinion and finds that a zoning change should be granted and that the Comprehensive Zoning Ordinance and Map should be amended; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of University Park, Texas, be, and the same are hereby, amended so as to grant an amendment to Planned Development District No. 27 (PD-27) so as to approve an amended detailed site plan to provide for construction of a children’s playground north of the parish hall by enclosing an existing court yard of the St. Christopher Episcopal Church, on the property described as a tract of 183.5 feet by 177 feet and 172.8 feet by 171 feet in the Jefferson Tilley Survey, Abstract No. 1480, City of University Park, Dallas County, Texas, and more commonly known as 2600 Westminster, University Park, Texas. 60723 SECTION 2. That the amended detailed site plan depicting the above-described improvements is attached hereto as Exhibit “A” and made part hereof for all purposes the same as if fully copied herein. That such site plan contains the data required by the Comprehensive Zoning Ordinance. SECTION 3. That this Planned Development District is granted subject to the following special conditions: (a) That the property will be developed only in conformance with the requirements of this ordinance, the Comprehensive Zoning Ordinance as amended hereby and the approved amended detailed site plan; (b) That except as amended hereby, the detailed site plan approved by the granting of PD- 27, as heretofore amended, shall remain in full force and effect; and, (c) That the property will be used only for the purposes authorized by the Comprehensive Zoning Ordinance and PD-27, as amended. SECTION 4. That all ordinances of the City of University Park in conflict with the provisions of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, are repealed. SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance or the Comprehensive Zoning Ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 6. That any person, firm or corporation violating any of the provisions or terms of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of University Park, Texas, and upon conviction in the municipal court of the City of University Park, Texas, shall 60723 be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such violation is continued shall be deemed to constitute a separate offense. SECTION 7. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the ____ day of ____________ 2013. APPROVED: ____________________________________ W. RICHARD DAVIS, MAYOR ATTEST: ____________________________________ LIZ SPECTOR, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/05-17-13/60723) 60723 ORDINANCE NO. ___________________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED DEVELOPMENT DISTRICT NO. 27 (PD-27) FOR THE PROPERTY DESCRIBED AS A TRACT OF LAND OF 183.5 FEET BY 177 FEET AND 172.8 FEET BY 171 FEET IN THE JEFFERSON TILLEY SURVEY, ABSTRACT NO. 1480, CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN AS 2600 WESTMINSTER, UNIVERSITY PARK, TEXAS; APPROVING AN AMENDED DETAILED SITE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the ____ day of __________ 2013. APPROVED: ____________________________________ MAYOR ATTEST: ____________________________________ CITY SECRETARY Wrought Iron Fence LABYRINTH WALKING PATH 12ftAxA12ftAxA8” 8FT T X 7FTW X 5FT DEEP LOG THEMED CRAWL TUBE DOUBLE TWIST AND SHOUT SLIDE 6ftAxA3’11AxA3’4” (NEUTRAL COLORS EARTHTONES) 13FTALONGAXA4FTAWIDEAXA8’6”AT LL 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0007_1_Staff Report.docx 2:47 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Harry N. Persaud, MRPTI, AICP, Chief Planning Official SUBJECT: Consideration of an Ordinance approving an amended detailed site plan for Planned Development District “PD-27" for St. Christopher's Episcopal Church to provide for a children's playground. BACKGROUND Please see the agenda memo with attachments for the public hearing on this item. A draft ordinance for consideration is attached. RECOMMENDATION: The Planning and Zoning Commission considered this item at its regular meeting on May 14, 2013 and voted 4 -1 to recommend approval. 60723 ORDINANCE NO. ___________________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED DEVELOPMENT DISTRICT NO. 27 (PD-27) FOR THE PROPERTY DESCRIBED AS A TRACT OF LAND OF 183.5 FEET BY 177 FEET AND 172.8 FEET BY 171 FEET IN THE JEFFERSON TILLEY SURVEY, ABSTRACT NO. 1480, CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN AS 2600 WESTMINSTER, UNIVERSITY PARK, TEXAS; APPROVING AN AMENDED DETAILED SITE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission of the City of University Park and the City Council of the City of University Park, in compliance with the laws of the State of Texas with reference to the granting of zoning classifications and changes, have given the requisite notices by publication and otherwise, and have held due hearings and afforded a full and fair hearing to all property owners generally and to all persons interested and situated in the affected area and in the vicinity thereof, and the City Council of the City of University Park is of the opinion and finds that a zoning change should be granted and that the Comprehensive Zoning Ordinance and Map should be amended; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of University Park, Texas, be, and the same are hereby, amended so as to grant an amendment to Planned Development District No. 27 (PD-27) so as to approve an amended detailed site plan to provide for construction of a children’s playground north of the parish hall by enclosing an existing court yard of the St. Christopher Episcopal Church, on the property described as a tract of 183.5 feet by 177 feet and 172.8 feet by 171 feet in the Jefferson Tilley Survey, Abstract No. 1480, City of University Park, Dallas County, Texas, and more commonly known as 2600 Westminster, University Park, Texas. 60723 SECTION 2. That the amended detailed site plan depicting the above-described improvements is attached hereto as Exhibit “A” and made part hereof for all purposes the same as if fully copied herein. That such site plan contains the data required by the Comprehensive Zoning Ordinance. SECTION 3. That this Planned Development District is granted subject to the following special conditions: (a) That the property will be developed only in conformance with the requirements of this ordinance, the Comprehensive Zoning Ordinance as amended hereby and the approved amended detailed site plan; (b) That except as amended hereby, the detailed site plan approved by the granting of PD- 27, as heretofore amended, shall remain in full force and effect; and, (c) That the property will be used only for the purposes authorized by the Comprehensive Zoning Ordinance and PD-27, as amended. SECTION 4. That all ordinances of the City of University Park in conflict with the provisions of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, are repealed. SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance or the Comprehensive Zoning Ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 6. That any person, firm or corporation violating any of the provisions or terms of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of University Park, Texas, and upon conviction in the municipal court of the City of University Park, Texas, shall 60723 be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such violation is continued shall be deemed to constitute a separate offense. SECTION 7. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the ____ day of ____________ 2013. APPROVED: ____________________________________ W. RICHARD DAVIS, MAYOR ATTEST: ____________________________________ LIZ SPECTOR, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/05-17-13/60723) 60723 ORDINANCE NO. ___________________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED DEVELOPMENT DISTRICT NO. 27 (PD-27) FOR THE PROPERTY DESCRIBED AS A TRACT OF LAND OF 183.5 FEET BY 177 FEET AND 172.8 FEET BY 171 FEET IN THE JEFFERSON TILLEY SURVEY, ABSTRACT NO. 1480, CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN AS 2600 WESTMINSTER, UNIVERSITY PARK, TEXAS; APPROVING AN AMENDED DETAILED SITE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the ____ day of __________ 2013. APPROVED: ____________________________________ MAYOR ATTEST: ____________________________________ CITY SECRETARY Wrought Iron Fence LABYRINTH WALKING PATH 12ftAxA12ftAxA8” 8FT T X 7FTW X 5FT DEEP LOG THEMED CRAWL TUBE DOUBLE TWIST AND SHOUT SLIDE 6ftAxA3’11AxA3’4” (NEUTRAL COLORS EARTHTONES) 13FTALONGAXA4FTAWIDEAXA8’6”AT LL 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0008_1_Staff Report.docx 2:47 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Harry Persaud, MRTPI, AICP, Chief Planning Official SUBJECT: Consider an ordinance creating a Special Sign District for the Highland Park High School to provide for advertising signage and new scoreboard located at Highlander Stadium. BACKGROUND: HPISD has requested approval to increase the size of the existing scoreboard at the Football Field. The subject site is located south of Grassmere Street, east of Douglas and west of Westchester and situated on Lots 1-9, Block 9, of the Methodist University Addition and known as Highlander Stadium. Existing signage includes 34 advertising signs all mounted on the east and west sides, facing the football field with a typical dimension of 12 feet 2 inches wide and 9 feet 2 inches in height measured from grade. The existing scoreboard measures 36 feet in width and 19 feet 3 inches in height and mounted 13 feet 4 inches above grade. The new scoreboard is 36 feet in width by 25 feet in height and mounted 13 feet 4 inches above grade. The draft ordinance attached provides for the number, location, size and dimension of the new scoreboard and advertising signage. RECOMMENDATION: UDADAC considered this request at its meeting on January 29, 2014 and unanimously recommended approval subject to a special condition that the number of advertising signs shall not exceed forty (40), all of which must be oriented internally facing the field. 64646 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, CREATING A SPECIAL SIGN DISTRICT FOR THE HIGHLAND PARK HIGH SCHOOL, BEING FOR THE PROPERTY DESCRIBED AS PART OF BLOCKS ONE AND TWO, OF THE OXFORD MANOR ADDITION, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, RECORDED IN VOLUME FOUR, PAGE 289 OF THE MAP RECORDS OF DALLAS COUNTY, TEXAS, AND LOTS 1-9, BLOCK 9, OF THE METHODIST UNIVERSITY ADDITION, RECORDED IN VOLUME ONE, PAGE 341, OF THE MAP RECORDS OF DALLAS COUNTY, TEXAS, SOUTH OF GRASSMERE STREET, EAST OF DOUGLAS AND WEST OF WESTCHESTER, AND KNOWN AS HIGHLANDER STADIUM; PROVIDING CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00 ) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Urban Design and Development Advisory Committee of the City has considered a request for a special sign district for Highlander Stadium of Highland Park High School and has recommended to the City Council the adoption of a special sign district with conditions; and WHEREAS, the provisions of the sign ordinance have been complied with and the City Council has provided notice and a public hearing with regard to such request and recommendation and is of the opinion and finds that such special sign district should be granted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That the Urban Design and Development Advisory Committee has considered a special exception to Chapter 3 of the Code of Ordinances, submitted by Highland Park Independent School District to provide signage for Highlander Stadium at the high school as part of an overall graphics program. That such request was accompanied by a plan which provided such details and specifications as were required by the Committee and in the opinion of the Committee, such graphics program will result in the signage appearance of the area being beneficial to the public health, safety and general welfare and in the interest of the City of University Park. That the Committee has recommended to the City Council that a special sign district be established for such area, permitting signs and other graphics in accordance with the plan. SECTION 2. That after notice and public hearing, the City Council has determined that such special sign district is in the best interest of the public health, safety and general welfare of the city and should be granted subject to certain conditions. As part of improvements to Highlander Stadium, the school district intends to erect a new scoreboard and advertising signs ("signs") as permitted by this ordinance. That the school district shall be permitted by this 64646 ordinance to place or permit the placement of a scoreboard and advertising signs on or within the perimeter of and facing the playing field of Highlander Stadium, subject to the following special conditions: SIGNS 1. The number of advertising signs shall be limited to forty (40); 2. The signs may be placed as shown in Exhibit “A” attached hereto and made part hereof; 3. The size of the advertising signs shall be limited to not more than twelve feet two inches (12'2") in width by nine feet two inches (9'2") in height, measured from grade to the top of the sign, in area each. See Exhibit “B” attached hereto and made part hereof; SCOREBOARD 1. The new scoreboard shall not exceed thirty-six feet (36') in width or twenty-five feet (25 ') in height, and when installed, the overall height shall not exceed thirty-eight feet four inches (38'4") measured from grade to the top of the scoreboard. See Exhibit “C” attached hereto and made part hereof; 2. The approved specifications for the scoreboard are contained in Exhibit “D” attached hereto and made part hereof. SECTION 3. That all ordinances of the City in conflict with the provisions of this ordinance are hereby repealed. SECTION 4. Should any paragraph, sentence, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional. SECTION 5. Any person, firm or corporation violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the Municipal Court of the City of University Park, Texas, shall be punished by a fine not to exceed the sum of five hundred dollars ($500.00) for each offense, and each and every day any such violation shall continue shall be deemed to constitute a separate offense. SECTION 6. This ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. 64646 DULY PASSED by the City Council of the City of University Park, Texas, on this ___ day of 2014. APPROVED: W. RICHARD DAVIS, MAYOR ATTEST: LIZ SPECTOR, CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY (rld/2-5-14) 64646 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, CREATING A SPECIAL SIGN DISTRICT FOR THE HIGHLAND PARK HIGH SCHOOL, THE PROPERTY DESCRIBED AS PART OF BLOCKS ONE AND TWO, OF THE OXFORD MANOR ADDITION, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, RECORDED IN VOLUME FOUR, PAGE 289 OF THE MAP RECORDS OF DALLAS COUNTY, TEXAS, AND LOTS 1-9, BLOCK 9, OF THE METHODIST UNIVERSITY ADDITION, RECORDED IN VOLUME ONE, PAGE 341, OF THE MAP RECORDS OF DALLAS COUNTY, TEXAS, SOUTH OF GRASSMERE STREET, EAST OF DOUGLAS AND WEST OF WESTCHESTER, AND KNOWN AS HIGHLANDER STADIUM; PROVIDING CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00 ) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on this _ day of 2014. APPROVED: W. RICHARD DAVIS, MAYOR ATTEST: LIZ SPECTOR, CITY SECRETARY EXHIBIT "A": LOCATION OF ADVERTISING SIGNS AND SCOREBOARD HPHS STADIUM SCOREBOARD REPLACEMENT MI * HPlSD .-~r t UNlVERSlTY PCRKTX %SEWNOS M ,,nc v-w 11/-1c"m. -a. PROPOSEDAMENDMMX) SPEClU 610N DmICT SmPLAN nwts8m. > EXHIBIT "B": MAXIMUM SIZE OF ADVERTISING SIGNS 6x6 WOOD COLUMN PLYWOOD AD PANEL: - < a .. D o i$ S D. - I I 0 L 0 PROJET Tlf: HPlSD UNIVERSITY PARK. lX REFEREWE SHEET TITLE (IEFERENCE SHEET # PROPOSED AMENDMENT TO SPECIAL SIGN DISTRICT Tw' slw x#~#I+L SULE w=4'4" SKETCH lt: ISLE: WTE EXHIBIT "C": SIZE OF NEW SCOREBOARD EXISTING ELEVATION MS PROPOSED ELEVATION NTS P IILFllWSOU Fl CV6TOMMAPPROVU w~~~m"Asmw--w smcmmm ~,~~m-tnm- DATE REVISIONS - DESDN NUMBER 18765 -- ~ma*ornrmmrrwnaol DATE -w~KwF%l~~ ~ .~.- ADDRESS 4220 EMERSONAVE. ~m-~morTHEv~w~ HIGHLAND PARK - - CITY. STATE DALLAS. TX 75205 .~m~o-~E~~~~~~ a4*a~w-wru.c UIIOUHIOAPPROV*L .~lm~~A~mtmlol~E~- HIGH SCHOOL -- DATE 1210412013 m*,"er"mL%a.P-" >"#m- -- - ,~,m"mm~~mmwm mrnx>O&~wma -- SALES PERSON TOMMY REYNOLDS I-, Tm I= 1812,813,1186 ,v"m.nx,'m6.~~s~tc. W W W. RE Y II 0 L D S S I O W . C DH U,~#:UY:YIYU~N "l-~lY~*-~*~~~ . . DESIGNER A. SPIRES I T.D. UCENSENUMBER 16055 RHjUUTEO BY THEWS DEPIRTMEM OFUCENSING 6REGUUIIONS. Sheet: 'l OF 2 EXHIBIT "D': LAYOUT OF NEW SCOREBOARD -- W4'OALWEO BOARD I-~- .- I r-W SPEAKER CABINET +- 1 7 SPEAKERCABINET Wl PRlNiEDMESH COVER ' Texas t SCORE BUG EXISllNGSlEEl - EXBllNOCOMR UlSllNGSlEEL 1WO.D.PlR 18'O.D.PIPE PROGRAMING Or I ludS - EXAMPLE SXt 1,d' 10' 45nn18.U ir >-,':,.LY PROGR*UAB.E\OOEOSCREEhI.OUYSlUAGES TO BE DISPLIIID 3\ Mnm WDT~ OF SCREE& PROPOSED SIF FOOTBALL SCOREBOARD WI L.E.D VIDEO SCREEN (I) REUD. SCALE: VlF= l'q 1Smm 1Y.VHxPS'Q FULLY PROGiUMABLEMDEOSCREEN.TOPOF DBPUY WS€PHHjHSPEAKER CABINET USE EXISTING POLES FOR NEW OBPUY. 5 RER 11003ORI( DATE RNlSlONS DESIQN NUMBER 18765 --- ADDRESS 4220 EMERSONAVE. _ - o"m~c.-~c.-~.m -. HIGHLAND PARK - CITY-STATE DALIAS.TX75205 - _ HIGH SCHOOL . - DATE 1M412013 -- - ?,IS-IRVMHlrnDR. PP7ZIIOISY - .- SALES PERSON TOMMY REYNOLDS WIMj EZAS IW FPTI.I~~~% W W W . RE IN 0 L D 6 S I r3 N . E OY DESIGNER A. SPIRES 1T.D. UCENSENUMBER 180s REWUTED BY THETW.46 DEPARMENTOFUCENSINO & REWIWllONS. Sheet: 2 OF 2 URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE MINUTES January 29, 2014 The Urban Design & Development Advisory Committee of the City of University Park met on Monday, January 29, 2014 at 12:00 P.M. at the Peek Service Center, 4420 Worcola Street, Dallas, Texas. The following are minutes of that meeting. Committee Members Attending: Staff Members Attending: Mike Culwell - Chairman Jason Mackey Bud Smallwood – Public Works Director Doug Smellage Jacob Speer – Assistant Director of Public Works Cindy Kipp Jodie Ledat – PW Administrative Assistant Diana Byrd Harry Persaud – Chief Planning Official Bruce Collins Tom Weber Councilmember in Attendance: Guests: n/a Noble Nash – HPISD Mike Nolen - HPISD Absent and Excused: Tim Turner – HPISD Spence Kendrick Johnny Ringo - HPISD William “Rusty” Goff Charlie Little Eurico Francisco Brian Hammer 1. Call to Order Bud Smallwood opened the meeting at 12:03pm. 2. Discuss a Proposed Amendment to the Special Sign District for HPISD Bud Smallwood introduced the agenda item and reviewed the definition of “Special Sign District”. He then turned over the meeting to Harry Persaud. Harry Persaud addressed the committee welcoming them to the first UDADAC meeting of the new year and introduced the guests in attendance as representatives of the Highland Park School District. Guests in attendance were Noble Nash, Johnny Ringgold, Mike Nolen, and Tim Turner. Mr. Persaud noted the school district approached the City about increasing the size of the scoreboard at the football stadium. Mr. Persaud suggested to HPISD the advertising signs on the fence around the football field were not included in the special sign district and would need to be addressed in the amendment as well. Mr. Persaud continued by providing the committee a history of the HPISD special sign district and then moved on to the specifics of the amendment. The proposed scoreboard would be 36’ wide by 25’ tall; the existing scoreboard is 36’ wide and 19’ 3/4” tall. The new score board would be topped with a Bank of Texas logo and the area under the logo would be a digital video screen. The advertising signs on the fence around the interior of the football field currently number 34. It was determined those will be covered under the amendment and as well as up to six (6) additional signs for no more than 40 signs total. Discussion ensued regarding the proposal and its potential impact on the neighborhood. The HPISD representatives answered questions. Chairman Culwell moved to approve the amendment to the special sign district for Highland Park Independent School District which would provide for the larger scoreboard and up to 40 advertising signs along the interior fence of the football stadium. Doug Smellage seconded the motion and all members present voted in favor. Mr. Persaud informed the committee the amendment would go to Council at the March, 4, 2014 meeting. 3. Review and Approve Minutes of the June 11, 2013 meeting Mr. Smellage moved to approve the minutes, and Cindy Kipp seconded the motion. All members present voted in favor. 4. Adjournment The meeting was adjourned at 12:30pm. _______________________________ ____________________ M. Culwell, Chairman, Date U.D.A.D.A.C. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 P:\Agenda Packets\917_City Council_3_4_2014\0009_1_Staff Report.docx 2:48 PM 03/13 AGENDA MEMO 3/4/2014 Agenda TO: Honorable Mayor and City Council FROM: Harry Persaud, MRTPI, AICP, Chief Planning Official SUBJECT: Discuss short-term rental of single-family homes and provide direction to staff BACKGROUND: City Council received a report from staff on November 19, 2013 regarding short-term leasing of single-family homes in the City. The Council forwarded the item to the Zoning Ordinance Advisory Committee (ZOAC) for review and consideration. ZOAC held an initial meeting on December 12, 2013 and received reports from residents of the 3300 block of Westminster regarding a single-family home in that neighborhood which was advertised online and leased on a short-term basis. ZOAC convened a second meeting on February 19, 2014 after reviewing ordinances and other information related to short-term rental of single-family homes in other cities. Staff provided a summary of on-going online advertising for single-family homes for a period of nine weeks prior to February 19, 2014 and police records for all complaints received for those specific properties for the past year. ZOAC discussed the issues and determined that there was no compelling reason or widespread problem at this time to establish regulations for short-term rental of single-family homes. ZOAC requested that staff continue to monitor online advertising of short-term rentals and refer complaints to the Police Dept. RECOMMENDATION: ZOAC considered this item and recommended no further action at this time; however, the committee requested that the City continue to monitor short-term rental websites, especially during events that might attract visitors to the metroplex. Staff will continue to monitor web advertising of single-family homes in the community. ZONING ORDINANCE ADVISORY COMMITTEE MINUTES December 12, 2013 The Zoning Ordinance Advisory Committee of the City of University Park met on Thursday, December 12, 2013 at 12:00 Noon in the South Conference Room, Peek Service Center, 4420 Worcola, Dallas, Texas. The following are minutes of that meeting. Committee Members Attending: Staff Members Attending: Robert F. Spies, Chairman Robbie Corder - Director of Community Development Robert Rhoads Harry Persaud - Chief Planning Official Syd Carter Amanda Hartwick - Planning Technician Gretchen Henry Bob Clark (Council Liaison) Absent: Corbin Crews Kitty Holleman Jim Mills Phillip Philbin Terry Skartsiaris Chairman Bob Spies opened the meeting at approximately 12:20 PM, and introduced the following item: ZOAC - 13-002: Discuss short term rental in single family homes and provide direction to staff. Chairman Spies then opened the floor for presentation. Ms. Susan Wilson, who resides at 3312 Westminster, addressed the committee first. She explained that the neighbor at 3320 Westminster regularly lists her home for rent on various short term rental websites, such as VRBO.com. The home is advertised for rent at $850 per night, with no minimum stay. She added that the neighbor lives in the home full-time with her daughter, and then vacates the property while it is being rented. Ms. Wilson distributed handouts with information from other cities in the United States that regulate short term rentals. She explained that the short term renters create extra traffic and noise. She added that her biggest concern is safety because she does not know the renters. Mr. Rob Dillard asked if this area had resident-only parking, and Ms. Wilson replied no. Ms. Kim Daugherty, who resides at 3324 Westminster, then addressed the Committee. She read aloud a letter that she had written to the Committee. The letter highlighted her concerns with the short term rentals including safety issues, as she has two daughters ages 7 and 10. The letter also described that Ms. Daugherty had tried to confront her neighbor about the issue, but the neighbor has continued to deny that the property is being rented out. Ms. Wilson and Ms. Daugherty then added additional detail about the type of complaints they have had with the renters including damage to property. Ms. Wilson described an incident in which some of the renters broke another neighbors Christmas lights. Ms. Daugherty then described an incident in which a large trailer was parked in front of her house overnight, facing the wrong direction. She explained that the police were called and the renters were ticketed. A discussion ensued regarding parking and the possibility of petitioning for resident-only parking in the neighborhood. Mr. Rob Dillard stated that at this time the city does not regulate rentals of any length of time, and added that it is a property right to rent out your home. He further explained that most cities that regulate short term rentals are vacation destinations. He stated that it needs to be determined if this is really a problem for the city. In his opinion, it would be possible to regulate only if a definite impact on the community could be determined as a result of short term rentals. He added that some of the complaints could be resolved by calling the police, and the main concern of the neighbors seems to be the conduct of the renters. Mr. Bob Clark then stated that short term rentals are not compatible with single family zoning. A discussion ensued regarding zoning and current ordinances in place. Mr. Harry Persaud presented a brief PowerPoint presentation on the item as it relates to zoning. He added that the current ordinances, such as a violation of the family definition, would be difficult to enforce. He then presented several options to the committee including monitoring short term rentals and potentially requiring registration for STRs. Ms. Gretchen Henry asked how many other homes in the city are being rented short term. Mr. Corder stated that he has only seen 3 to 4 homes for rent at any time. Mr. Dillard recommended that the committee hear from the property owner at 3320 Westminster, and also review police data for other complaints. Mr. Clark stated that the property owner is running a business from his home. A discussion then ensued regarding home occupation. Chairman Spies stated that he does not feel that the Committee has enough information or enough members present to make a decision at this time. He recommended that city staff monitor the available rentals and also review complaint data from the police department. All Committee members were in agreement. With there being no further business before the Committee, Chairman Spies adjourned the meeting at approximately 1:15 PM. _______________________ ____________________ Robert F. Spies, Chairman Date Z.O.A.C. ZONING ORDINANCE ADVISORY COMMITTEE MINUTES February 19, 2014 The Zoning Ordinance Advisory Committee of the City of University Park met on Wednesday, February 19, 2014 at 12:00 Noon in the South Conference Room, Peek Service Center, 4420 Worcola, Dallas, Texas. The following are minutes of that meeting. Committee Members Attending: Staff Members Attending: Robert F. Spies, Chairman Robbie Corder - Director of Community Development Robert Rhoads Harry Persaud - Chief Planning Official Syd Carter Amanda Hartwick - Planning Technician Gretchen Henry George Ertle - Assistant to City Manager Corbin Crews Rob Dillard - City Attorney Kitty Holleman Terry Skartsiaris Excused: Jim Mills Phillip Philbin Bob Clark (Council Liaison) Chairman Bob Spies opened the meeting at approximately 12:15 PM, and introduced the following item: ZOAC - 13-002: Discuss short term rental in single family homes and provide direction to staff. Chairman Spies then opened the floor for a briefing from city staff. Mr. Harry Persaud addressed the committee to explain a handout that was distributed prior to the meeting. The handout summarized nine weeks of tracking short term rental advertisements on the following websites: Air Bnb, Homeaway, and VRBO. Attached is copy of this documentation. Mr. Persaud then circulated copies of police reports for each of the addresses that were found to be advertising short term rentals, including 2932 Dyer, 3201 Northwest Pkwy, 3537 Marquette, and 3320 Westminster. Ms. Gretchen Henry asked if the reports were directly related to the rental of the properties. Mr. Persaud explained that it appeared that all of the complaints involved the owners of the properties, and not renters. A discussion ensued regarding the relevancy of the reports, as it could not be determined if the complaints were linked to the rental of the property. Mr. Terry Skartsiaris asked if there were any current ordinances prohibiting short term rentals. Mr. Rob Dillard replied that there is an ordinance prohibiting the rental of garage apartments, but there is currently nothing prohibiting specifically short term rentals. Mr. Robbie Corder added that it is difficult for city staff to enforce the ordinance for garage apartment rentals, but there are some areas around SMU that are monitored by code enforcement. Mr. Corbin Crews asked why short term rentals are happening now in the city of University Park. Mr. Rob Dillard replied that initially the Super Bowl may have attracted short term renters to the area. Mr. Robert Rhoads added that SMU football games likely attract renters as well. A discussion then ensued regarding the initial complaint at 3320 Westminster. Mr. Robbie Corder explained that surrounding neighbors initially approached City Council, asking for them to regulate this activity. City Council then sent the issue to ZOAC to research further. Mr. Corder added that there has not been an increase in emergency calls to these properties. Chairman Spies stated that it appears no major issues have arisen as a result of the short term rental properties, and he does not feel that the city should punish all homeowners as a result of one bad example. Mr. Syd Carter asked if Ms. Susan Wilson had called the police regarding the renters on Westminster, prior to bringing the issue to City Council. Mr. Corder replied that she had not. A discussion then ensued regarding short term rentals in other areas. Mr. Rob Dillard explained that the city of Austin began losing hotel/motel tax income due to the popularity of short term rentals. For this reason, the city began licensing the rentals so that this income could be recouped. Chairman Spies explained that he believes city staff should continue to monitor the short term rentals being advertised, especially through upcoming football season. He added that it would be helpful for the neighbors to call in complaints to the police so that the city could more easily track them. Chairman Spies asked for input from other Committee members. All expressed agreement with this sentiment. Mr. Robbie Corder added that the Community Development Department could work with the Police Department to make them aware of short term rentals, so that officers could ask appropriate questions when responding to calls that may be related to this activity. Mr. Rob Dillard advised that in order to regulate a lawful activity such as renting property, there would need to be evidence that there is a negative impact to a substantial part of the community. Chairman Spies stated that the Committee has not found enough evidence to warrant regulating short term rentals at this time. He then made a motion for city staff to continue to monitor the short term rental advertisements, including throughout the upcoming SMU football season. The motion passed with a unanimous vote. Chairman Spies then made a motion to approve Minutes from the February 26, 2013 and December 12, 2013 meetings. The Minutes were approved with a unanimous vote. With there being no further business before the Committee, Chairman Spies adjourned the meeting at approximately 12:53 PM. _______________________ ____________________ Robert F. Spies, Chairman Date Z.O.A.C. Week Of:Website # of Rentals Average Rent per Night Average Occupancy AirBnb 2 $113 3 Homeaway 0 VRBO 0 AirBnb 2 $79 3 Homeaway 0 VRBO 0 AirBnb 2 $77 3 Homeaway 0 VRBO 0 AirBnb 3 $309 7 Homeaway 0 VRBO 0 AirBnb 3 $309 7 Homeaway 0 VRBO 0 AirBnb 3 $309 7 Homeaway 0 VRBO 0 AirBnb 2 $424 9 Homeaway 0 VRBO 1 $712.59 10 AirBnb 3 $320 7 Homeaway 0 VRBO 1 $712.59 10 AirBnb 3 $320 7 Homeaway 0 VRBO 1 $712.59 10 2/3/2014 2/10/2014 2/17/2014 1/20/2014 1/27/2014 Short Term Rentals 12/16 to 2/17 12/16/2013 12/30/2013 1/6/2014 1/13/2014 Air BnB Week Of:Location Room Type Rent per Night Occupancy Minimum Stay 12/16/2013 2932 Dyer Private Room $80 2 0 3201 W. Northwest Hwy Private Room $145 4 2 $113 3 12/30/2013 2932 Dyer Private Room $81 2 0 3201 W. Northwest Hwy Private Room $76 4 2 *extra charge for more $79 3 than 2 people 1/6/2014 2932 Dyer Private Room $80 2 0 3201 W. Northwest Hwy Private Room $73 4 2 *extra charge for more $77 3 than 2 people 1/13/2014 2932 Dyer Private Room $80 2 0 3537 Marquette Entire Home/Apt $775 14 0 3201 W. Northwest Hwy Private Room $73 4 2 *extra charge for more $309 7 than 2 people 1/20/2014 2932 Dyer Private Room $80 2 0 3537 Marquette Entire Home/Apt $775 14 0 3201 W. Northwest Hwy Private Room $73 4 2 *extra charge for more $309 7 than 2 people 1/27/2014 2932 Dyer Private Room $80 2 0 3537 Marquette Entire Home/Apt $775 14 0 3201 W. Northwest Hwy Private Room $73 4 2 *extra charge for more $309 7 than 2 people 2/3/2014 3537 Marquette Entire Home/Apt $775 14 0 3201 W. Northwest Hwy Private Room $73 4 2 *extra charge for more e $424 9 than 2 people 2/10/2014 2932 Dyer Private Room $81 2 0 3537 Marquette Entire Home/Apt $805 14 0 3201 W. Northwest Hwy Private Room $74 4 2 *extra charge for more $320 7 than 2 people 2/17/2014 2932 Dyer Private Room $81 2 0 3537 Marquette Entire Home/Apt $805 14 0 3201 W. Northwest Hwy Private Room $74 4 2 $320 7 Homeaway Week Of:Location Room Type Rent per Night Occupancy Minimum Stay 12/16/2013 NA 12/30/2013 NA 1/6/2014 NA 1/13/2014 NA 1/20/2014 NA 1/27/2014 NA 2/3/2014 NA 2/10/2014 NA 2/17/2014 NA VRBO Week Of: Location Room Type Rent per Night Occupancy Minimum Stay 12/16/2013 NA 12/30/2013 NA 1/6/2014 NA 1/13/2014 NA 1/20/2014 NA 1/27/2014 NA 2/3/2014 3537 Marquette Entire Home/Apt $650 - $775 10 2 $712.59 10 2/10/2014 3537 Marquette Entire Home/Apt $650 - $775 10 2 $712.59 10 2/17/2014 3537 Marquette Entire Home/Apt $650 - $775 10 2 $712.59 10 City Definition of STR Type of Regulation Rollingwood, TX Less than one month Prohibited Lakeway, TX Period of 2 to 27 consecutive days License required Fort Myers Beach, FL Minimum of one week, no more than once per calendar month Restrictions apply Sonoma County, CA Period of 30 days or less Permit required Palm Springs, CA Period of 28 consecutive days or less Registration required Chicago, IL Period of 30 consecutive days or less License required Austin, TX Period of less than 30 consecutive days License required Summary of City Ordinances/Restrictions Reviewed