HomeMy WebLinkAbout2015.02.17 City Council AgendaCity Council
City of University Park
Meeting Agenda - Final
City Hall
3800 University Blvd.
University Park, TX 75205
Council Chamber5:00 PMTuesday, February 17, 2015
EXECUTIVE SESSION
3:00 - 4:00 P.M. Pursuant to TGC§551.071(2), the City Council will meet in closed session to receive
confidential legal advice from the City Attorney with regard to park usage and and to a proposed
amendment to a pole attachment agreement with Oncor. No action will be taken. Executive
Conference Room, 1st Floor, City Hall.
PRE-MEETING WORK SESSION(S)
4:00 - 4:15 P.M. The City Council will meet in open work session to receive the University Park Police
Department 2014 Annual Traffic Stop Analysis from Chief of Police Greg Spradlin. No action will be
taken. Council Conference Room, 2nd floor, City Hall.
14-277 University Park Police Department 2014 Annual Traffic Stop Analysis
02-17-15 UPPD Annual Traffic Stop Analysis Agenda
Racial Profiling Ltr 15
2014 Bias-Based Profiling Analysis
Attachments:
4:15 - 4:30 P.M. The City Council will meet in open work session to view a demonstration of the
Granicus citizen engagement portal. No action will be taken. Council Conference Room, 2nd floor,
City Hall.
4:30 - 5:00 P.M. The City Council will meet in open work session to receive agenda item briefings
from staff. No action will be taken. Council Conference Room, 2nd floor, City Hall.
TO SPEAK ON AN AGENDA ITEM
Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and
return it to the City Secretary. When called forward by the Mayor, before beginning their remarks,
speakers are asked to go to the podium and state their name and address for the record.
I.CALL TO ORDER
A.INVOCATION: Councilmember Tommy Stewart
B.PLEDGE OF ALLEGIANCE: Councilmember Tommy Stewart / Boy Scouts
Page 1 City of University Park Printed on 2/13/2015
February 17, 2015City Council Meeting Agenda - Final
C.INTRODUCTION OF COUNCIL: Mayor Olin Lane, Jr.
D.INTRODUCTION OF STAFF: City Manager Robbie Corder
II.AWARDS AND RECOGNITION
III.CONSENT AGENDA
14-278 Consider approval of a request from Highland Park Presbyterian Church
to reserve Goar Park on April 5, 2015.
Staff Report
HPPC Reservation Request
Attachments:
14-280 Consider and act on an amendment to the R.L.Goodson contract
associated with McFarlin Bridge.
Staff Report
Contract Amendment
Dallas Morning News article
Attachments:
14-282 Consider an ordinance extending Sanitation franchise renewal dates.
Staff Report
Ordinance
Attachments:
14-284 Consider approval of a bid award for water and sanitary sewer
improvements related to the McFarlin/Shannon mile-per-year project.
Staff Report
Bid Tabulation
Attachments:
14-285 Consider approval of the cooperative purchase of a Chevy Silverado for
the Fire Department.
Agenda Memo - VPR 2.17 UPFD.docx
Approved VPR Paperwork 02.17.15.pdf
Quote - UPFD Vehicle 02.17.15.pdf
Fleet Services Memo 02.17.15.pdf
Attachments:
14-286 Consider approval of the minutes of the February 3, 2015 City Council
Meeting.
Staff Report
City Council Meeting Minutes - February 3, 2015.pdf
Attachments:
IV.MAIN AGENDA
Page 2 City of University Park Printed on 2/13/2015
February 17, 2015City Council Meeting Agenda - Final
14-276 Consider approval of an Interlocal Agreement for Services between the
Highland Park Independent School District (HPISD) and the City of
University Park Police Department (UPPD).
Staff Report
HPISD Interlocal Agreement
Attachments:
14-279 Consider approval of the 2015 proposed pool fees for the Holmes
Aquatic Center.
2015 Pool Fees agenda memopdf.pdf
Pool Fees.pdf
Attachments:
14-287 Consider approval of a proposal from Gallagher Construction Services
to construct the University Blvd. Portal Entry Structure.
Staff Report
Gallagher Construction Services - University Blvd Portal Proposal TT14-220 - 2-10-2015.pdf
Authorization Letter City of University Park 2-10-15
Attachments:
V.PUBLIC COMMENTS
Anyone wishing to address an item not on the Agenda should do so at this time. Please be advised
that under the Texas Open Meetings Act, the Council cannot discuss or act at this meeting on a
matter that is not listed on the Agenda. However, in response to an inquiry, a Council member may
respond with a statement of specific factual information or a recitation of existing policy. Other
questions or private comments for the City Council or Staff should be directed to that individual
immediately following the meeting.
VI.ADJOURNMENT
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened
into Closed Executive Session for the purpose of seeking confidential legal advice from the City
Attorney on any Agenda items listed herein.
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3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@5C056946\@BCL@5C056946.docx 9:52 AM 02/12/15
AGENDA MEMO
2/17/2015Agenda
TO:Honorable Mayor and City Council
FROM:Greg Spradlin, Chief of Police
SUBJECT:University Park Police Department Annual Traffic Stop Analysis
BACKGROUND:
The Texas Code of Criminal Procedure, Article 2.134 Compilation and Analysis of Information
Collected, requires the police chief to report to the governing body of the City the findings of the
compilation and analysis of trafficstops and related searches. This analysis is conducted to
determine if racial profiling is being practiced by the agency in traffic stops and subsequent
searches during those stops.
This year the University Park Police Department again submitted all required data on traffic stops
and searches to the University of North Texas for scrutiny. This studywas conducted by the
Professional Development Institute (PDI) at the University of North Texas. Copies of the final
report have been provided to all elected city officials, the city manager, the city attorney and
others as requested.
PDI’s findings can be found on page 8of the report. The report shows that the University Park
Police Department is in full compliance with the law as it relates to racial profiling; that a formal
policy prohibiting racial profiling is in place; that officers receive mandated training on this subject
and that the agency has established programs to educate the public about racial profiling and
how to file a complaint; that a formalized complaint process is in place and that the collection of
data is carried out in compliance with the law.
The reportwill also show that during 2014the department did not receive any racial profiling
complaints.
The University Park Police Department will continue its educational and training efforts within the
department on racial profiling, as recommended by the report,and will continue to perform
periodic evaluations of individual officers to assess whether or not an officer is engaging in racial
profiling.
RECOMMENDATION:
It is recommended that each member review the final report. Should there be any questions or
concerns it is requested that the Chief of Police be informed for response.
University Park Police Department
Greg Spradlin
Chief of Police
3800 University Boulevard
University Park, Texas 75205
(214) 987-5355
February 10, 2015
Robbie Corder
City Manager
City of University Park, Texas
Dear Robbie:
I have sent you, the mayor, each city council member, and city attorney an
electronic copy of the University Park Police Department’s annual traffic stop analysis.
The report was prepared by the Professional Development Institute (PDI) of the
University of North Texas. PDI prepares a majority of the annual analysis for North
Texas agencies, including the Dallas Police Department.
As expected, the independent study did not turn up any surprises or issues of
concern, nor were there any differences in this year’s report over the last few years in
which we completed the analysis in house.
In reading this report you will see that there is nothing to suggest racial profiling is
being practiced by the officers of the University Park Police Department. There are
several areas of concern about the ability to measure racial profiling, as mandated
by law, but no concerns reported on how the University Park Police Department
complies with this legislation in making traffic stops, conducting searches, collecting
data, training officers, and following the letter of the law as it relates to a zero
tolerance policy of bias-based profiling on traffic stops.
Greg Spradlin
Chief of Police
GS:dk
UNIVERSITY PARK
POLICE DEPARTMENT
2014
BIAS-BASED PROFILING ANALYSIS
PREPARED BY:
Eric J. Fritsch, Ph.D.
Chad R. Trulson, Ph.D.
University of North Texas
Executive Summary
Article 2.132 (7) of the Texas Code of Criminal Procedure requires the annual reporting to the
local governing body of data collected on the race or ethnicity of individuals stopped and issued
citations or arrested for traffic violations and whether or not those individuals were searched. Since
the law provides no clear instruction to a governing body on how to review such data, the
University Park Police Department requested this analysis and review to assist the City Council in
reviewing the data.
The analysis of material and data from the University Park Police Department revealed the
following:
• A COMPREHENSIVE REVIEW OF THE UNIVERSITY PARK POLICE DEPARTMENT
REGULATIONS, SPECIFICALLY BIASED BASED PROFILING 01-001 OUTLINING THE
DEPARTMENT’S POLICY CONCERNING RACIAL PROFILING, SHOWS THAT THE UNIVERSITY
PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE WITH ARTICLE 2.132 OF THE
TEXAS CODE OF CRIMINAL PROCEDURE.
• A REVIEW OF THE INFORMATION PRESENTED AND SUPPORTING DOCUMENTATION
REVEALS THAT THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE
WITH TEXAS LAW ON TRAINING AND EDUCATION REGARDING RACIAL PROFILING.
• A REVIEW OF THE DOCUMENTATION PRODUCED BY THE DEPARTMENT IN BOTH PRINT
AND ELECTRONIC FORM REVEALS THAT THE DEPARTMENT IS FULLY IN COMPLIANCE
WITH APPLICABLE TEXAS LAW ON THE RACIAL PROFILING COMPLAINT PROCESS AND
PUBLIC EDUCATION ABOUT THE COMPLAINT PROCESS.
• ANALYSIS OF THE DATA REVEALS THAT THE DEPARTMENT IS IN COMPLIANCE WITH
APPLICABLE TEXAS LAW ON THE COLLECTION OF RACIAL PROFILING DATA.
• THE ANALYSIS OF STATISTICAL INFORMATION FROM UNIVERSITY PARK POLICE
DEPARTMENT REVEALS THAT THERE ARE NO METHODOLOGICALLY CONCLUSIVE
INDICATIONS OF SYSTEMIC RACIAL PROFILING BY THE DEPARTMENT.
• THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE WITH
APPLICABLE TEXAS LAW CONCERNING THE PROHIBITION OF RACIAL PROFILING.
• THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE WITH
APPLICABLE TEXAS LAW CONCERNING THE REPORTING OF INFORMATION TO TCOLE.
2
Introduction
This report details an analysis of the University Park Police Department’s policies, training, and
statistical information on racial profiling for the year 2014. This report has been prepared to
specifically comply with Article 2.132 of the Texas Code of Criminal Procedure (CCP) regarding
the compilation and analysis of racial profiling data. Specifically, the analysis will address Articles
2.131 – 2.135 of the CCP and make a determination of the level of compliance with those articles
by the University Park Police Department in 2014. The full copies of the applicable laws and
regulations pertaining to this report are contained in Appendix A.
This report is divided into six analytical sections: University Park Police Department’s policy on
racial profiling; University Park Police Department’s training and education on racial profiling;
University Park Police Department’s complaint process and public education on racial profiling;
analysis of statistical data on racial profiling; analysis of University Park Police Department’s
compliance with applicable laws on racial profiling; and a final section which includes completed
data and information reporting forms required to be sent to TCOLE.
For the purposes of this report and analysis, the following definition of racial profiling is used:
racial profiling means a law enforcement-initiated action based on an individual's race, ethnicity,
or national origin rather than on the individual's behavior or on information identifying the
individual as having engaged in criminal activity (Texas CCP Article 3.05).
University Park Police Department Policy on Racial Profiling
A review of University Park Police Department regulation Biased Based Profiling 01-001 revealed
that the department has adopted policies to be in compliance with Article 2.132 of the Texas CCP
(see Appendix B). There are seven specific requirements mandated by Article 2.132 that a law
enforcement agency must address. All seven are clearly covered in regulation Biased Based
Profiling 01-001. University Park Police Department regulations provide clear direction that any
form of racial profiling is prohibited and that officers found engaging in inappropriate profiling
may be disciplined up to and including termination. The regulations also provide a very clear
statement of the agency’s philosophy regarding equal treatment of all persons regardless of race
or ethnicity. Appendix C lists the applicable statute and corresponding University Park Police
Department regulation.
In addition, the University Park Police Department is accredited by the Commission on
Accreditation for Law Enforcement Agencies and is in compliance with standards prohibiting bias
based profiling which exceed the requirements of the State of Texas.
A COMPREHENSIVE REVIEW OF UNIVERSITY PARK POLICE DEPARTMENT REGULATION BIASED
BASED PROFILING 01-001 SHOWS THAT THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN
COMPLIANCE WITH ARTICLE 2.132 OF THE TEXAS CODE OF CRIMINAL PROCEDURE.
3
University Park Police Department Training and Education on Racial Profiling
Texas Occupation Code § 1701.253 and § 1701.402 require that curriculum be established and
training certificates issued on racial profiling for all Texas Peace officers. Documentation
provided by University Park Police Department reveals that racial profiling training and
certification did occur in 2014 and was provided to all officers requiring such training.
A REVIEW OF THE INFORMATION PRESENTED AND SUPPORTING DOCUMENTATION REVEALS THAT
THE UNIVERSITY PARK POLICE DEPARTMENT IS FULLY IN COMPLIANCE WITH TEXAS LAW ON
TRAINING AND EDUCATION REGARDING RACIAL PROFILING.
University Park Police Department Complaint Process and Public Education
on Racial Profiling
Article 2.132 §(b)3-4 of the Texas Code of Criminal Procedure requires that law enforcement
agencies implement a complaint process on racial profiling and that the agency provide public
education on the complaint process. University Park Police Department regulation Biased Based
Profiling 01-001 Section III Parts B and C covers this requirement. Specifically, the department
has information regarding racial profiling and the complaint process on its website
(http://www.uptexas.org/Government/Police/Police-Services-and-Information) and posted inside
the police department in the lobby and at the records desk. In addition, the department provides
annual information about racial profiling to the local newspaper including specific contact
information to file a complaint.
A REVIEW OF THE DOCUMENTATION PRODUCED BY THE DEPARTMENT IN BOTH PRINT AND
ELECTRONIC FORM REVEALS THAT THE DEPARTMENT IS FULLY IN COMPLIANCE WITH APPLICABLE TEXAS LAW ON THE RACIAL PROFILING COMPLAINT PROCESS AND PUBLIC EDUCATION ABOUT THE
COMPLAINT PROCESS.
University Park Police Department Statistical Data on Racial Profiling
Article 2.132(b) 6 requires that law enforcement agencies collect statistical information on traffic
stops in which a citation is issued and arrests with specific information on the race of the person
cited. In addition, information concerning searches of persons and whether or not the search was
based on consent is also required to be collected. University Park Police Department submitted
statistical information on all citations in 2014 and accompanying information on the race of the
person cited. Accompanying this data was the relevant information on searches.
ANALYSIS OF THE DATA REVEALS THAT THE DEPARTMENT IS IN COMPLIANCE WITH APPLICABLE
TEXAS LAW ON THE COLLECTION OF RACIAL PROFILING DATA.
4
Analysis of the Data
The first chart depicts the percentages of people stopped by race in 2014 (4,544 total traffic stops).1
White drivers constituted 82.37 percent of all drivers stopped, whereas Whites constituted 91.00
percent of the city population, 33.10 percent of the county population, and 50.90 percent of the
region population.2 African-American drivers constituted 7.04 percent of all drivers stopped,
whereas African-Americans constituted 1.00 percent of the city population, 22.30 percent of the
county population, and 14.50 percent of the region population. Hispanic drivers constituted 5.79
percent of all drivers stopped, whereas Hispanics constituted 4.00 percent of the city population,
38.30 percent of the county population, and 27.30 percent of the region population.
The chart shows that White drivers are stopped at rates lower than the percentage of Whites found
in the city population, but higher than their percentage in the county and regional population.
African-Americans are stopped at rates higher than the percentage of African-Americans in the
city population, but lower than their percentage in the county and regional population. The same
finding holds for Hispanic drivers.
1 There were 10 citations/arrests/both given where the race/ethnicity of the individual was Native American/other, and
25 citations of motorists classified as Middle Eastern. The total number of vehicle stops (4,544) is indicative of
motorists who received a citation, were arrested, or both. See TCOLE forms in the final section of this report..
2 City and County population figures were derived from the U.S. Census Bureau utilizing the 2010 Census. Regional
population figures are derived from 2010 Census data compiled and published by the North Central Texas Council of
Governments. “Regional” population figures are defined as the 16 county Dallas-Ft. Worth Area including the
following counties: Collin, Dallas, Denton, Ellis, Erath, Hood, Hunt, Johnson, Kaufman, Navarro, Palo Pinto, Parker,
Rockwall, Somervell, Tarrant, and Wise.
White Asian Hispanic African-
American
% City Population 91.00%2.70%4.00%1.00%
% County Population 33.10%5.00%38.30%22.30%
% Region Population 50.90%5.20%27.30%14.50%
% of Total Stops 82.37%4.03%5.79%7.04%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
5
Easy determinations regarding whether or not University Park officers have “racially profiled" a
given motorist are impossible given the nature of the data that has been collected and presented
for this report. The law dictates that police agencies compile aggregate-level data regarding the
rates at which agencies collectively stop motorists in terms of their race/ethnicity. These
aggregated data are to be subsequently analyzed in order to determine whether or not individual
officers are “racially profiling" motorists.
This methodological error, commonly referred to as the "ecological fallacy," defines the dangers
involved in making assertions about individual officer decisions based on the examination of
aggregate incident level data. In short, one cannot "prove" that an individual officer has “racially
profiled" any individual motorist based on the rate at which a department stops any given group
of motorists. This kind of determination necessarily requires an examination of data at the
individual officer level for a more detailed analysis of individual officer decision-making.
Unfortunately, the law does not currently require the collection of this type of data, resulting in a
considerable amount of conjecture as to the substantive meaning of aggregate level disparities.
That is, who or what is driving the disproportionate rates at which minorities seem to be stopped
and searched? We cannot know or even begin to examine this issue with analyses that end with
aggregate level comparisons of rates.
Additional interpretation problems remain in regards to the specific measurement of racial
"profiling" as defined by Texas state code. For example, officers are currently forced to make
subjective determinations regarding an individual's race based on his or her personal observations
because the Texas Department of Public Safety does not provide an objectively-based
determination of an individual's race/ethnicity on the Texas driver's license. The absence of any
verifiable race/ethnicity data on the driver's license is especially troubling given the racial diversity
within the North Texas region as a whole, and the large numbers of citizens who are of Hispanic
and/or mixed racial decent. The validity of any racial/ethnic disparities discovered in the aggregate
level data becomes threatened in direct proportion to the number of subjective "guesses" officers
are forced to make when trying to determine an individual's racial/ethnic background.
In addition, the data collected for the current report does not allow for an analysis that separates
(or disaggregates) the discretionary decisions of officers to stop a motorist from those that are
largely non-discretionary. For example, non-discretionary stops of motorists based on the
discovery of outstanding warrants should not be analyzed in terms of whether or not "profiling"
has occurred simply because the officer who has stopped a motorist as a result of the discovery of
an outstanding warrant does not independently make the decision to stop, but rather, is required to
stop that individual regardless of any determination of race. An officer cannot be determined to
be “racially profiling" when organizational rules and state codes compel them to stop regardless
of an individual's race/ethnicity. Straightforward aggregate comparisons of stop rates ignore these
realities, and fail to distinguish between discretionary and non-discretionary law enforcement
actions. In the future, this validity issue could be lessened by the collection of data indicating the
initial reason for the traffic stop, whether it be an observed traffic violation, other criminal activity,
the existence of an outstanding warrant, or some other reason.
Finally, there has been considerable debate as to what the most appropriate population "base-rate"
is in determining whether or not racial/ethnic disparities exist. Questions concerning the most
appropriate base-rate are most problematic in the case of traffic stops, because there are problems
6
associated with using any number of different population measures to determine whether or not
aggregate level racial disparities exist. As the current analysis shows in regards to the use of city,
county, and regional base-rates, the outcome of analyses designed to determine whether or not
disparities exist is obviously dependent on which base-rate is used. Changes in the demographic
character of North Texas have made the base-rate issue especially problematic because measures
derived from the U.S. Census can become quickly outdated. Although the more recent 2010
Census population figures are utilized in this report, these base rates will too become quickly
outdated due to the rapid changes experienced in North Texas. Related, the determination of valid
stop base-rates becomes multiplied if analyses fail to distinguish between residents and non-
residents who are stopped, because the existence of significant proportions of non-resident stops
will lead to invalid conclusions if racial/ethnic comparisons are made exclusively to resident
population figures.
In short, the methodological problems outlined above point to the limited utility of using aggregate
level comparisons of the rates at which different racial/ethnic groups are stopped in order to
determine whether or not racial profiling exists within a given jurisdiction.
The table below reports the summaries for the total number of persons cited and searched
subsequent to being stopped by the University Park Police Department for traffic offenses. In
addition, the table shows the number of stopped individuals who granted consent to search and
those stopped drivers who were arrested pursuant to the stop. Specific to citations, the table shows
that roughly 82 percent of all citations were given to White drivers (3,743/4,544), roughly 7 percent
of all citations (320) were given to African-American drivers, and roughly 6 percent (263) of all
citations were given to Hispanic drivers. Of the 4,544 persons cited by the University Park Police
Department in 2014, only 8 motorists were searched and there were only 2 consent searches.
Moreover, roughly 1 percent of all motorists cited were arrested (59/4,544).
Action
White African-
American
Hispanic Asian Other Total
Vehicle Stops 3,743 320 263 183 35 4,544
Searches 6 0 2 0 0 8
Consent Searches 2 0 0 0 0 2
Arrests (Traffic) 33 20 6 0 0 59
Asset Forfeitures 0 0 0 0 0 0
Field Contacts 20 11 0 1 0 32
Note: Vehicle stops includes those where a citation was issued, an arrest occurred, or both.
7
Analysis of Racial Profiling Compliance by University Park Police Department
The foregoing analysis shows that the University Park Police Department is fully in compliance
with all relevant Texas laws concerning racial profiling, including the existence of a formal policy
prohibiting racial profiling by its officers, officer training and educational programs, a formalized
complaint process, and the collection of data in compliance with the law. Finally, internal records
indicate that during 2014 the department did not receive any bias-based/racial profiling complaints.
In addition to providing summary reports and analysis of the data collected by the University Park
Police Department in 2014, this report also included an extensive presentation of some of the
limitations involved in the level of data collection currently required by law and the
methodological problems associated with analyzing such data for the University Park Police
Department as well as police agencies across Texas.
8
University Park Police Department TCOLE
Reporting Forms
9
10
11
12
13
Appendix A
Racial Profiling Statutes and Laws
Art. 3.05. RACIAL PROFILING.
In this code, "racial profiling" means a law enforcement-initiated action based on an individual's
race, ethnicity, or national origin rather than on the individual's behavior or on information
identifying the individual as having engaged in criminal activity.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 2, eff. Sept. 1, 2001.
Art. 2.131. RACIAL PROFILING PROHIBITED.
A peace officer may not engage in racial profiling.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Art. 2.132. LAW ENFORCEMENT POLICY ON RACIAL PROFILING.
(a) In this article:
(1) "Law enforcement agency" means an agency of the state, or of a county, municipality, or
other political subdivision of the state, that employs peace officers who make motor vehicle
stops in the routine performance of the officers' official duties.
(2) "Motor vehicle stop" means an occasion in which a peace officer stops a motor vehicle for
an alleged violation of a law or ordinance.
(3) "Race or ethnicity" means of a particular descent, including Caucasian, African, Hispanic,
Asian, Native American, or Middle Eastern descent.
(b) Each law enforcement agency in this state shall adopt a detailed written policy on racial
profiling. The policy must:
(1) clearly define acts constituting racial profiling;
14
(2) strictly prohibit peace officers employed by the agency from engaging in racial profiling;
(3) implement a process by which an individual may file a complaint with the agency if the
individual believes that a peace officer employed by the agency has engaged in racial profiling
with respect to the individual;
(4) provide public education relating to the agency's complaint process;
(5) require appropriate corrective action to be taken against a peace officer employed by the
agency who, after an investigation, is shown to have engaged in racial profiling in violation of
the agency's policy adopted under this article;
(6) require collection of information relating to motor vehicle stops in which a citation is issued
and to arrests made as a result of those stops, including information relating to:
(A) the race or ethnicity of the individual detained;
(B) whether a search was conducted and, if so, whether the individual detained
consented to the search; and
(C) whether the peace officer knew the race or ethnicity of the individual detained before
detaining that individual; and
(7) require the chief administrator of the agency, regardless of whether the administrator is
elected, employed, or appointed, to submit an annual report of the information collected under
Subdivision (6) to:
(A) the Commission on Law Enforcement Officer Standards and Education; and
(B) the governing body of each county or municipality served by the agency, if the
agency is an agency of a county, municipality, or other political subdivision of the state.
(c) The data collected as a result of the reporting requirements of this article shall not constitute
prima facie evidence of racial profiling.
(d) On adoption of a policy under Subsection (b), a law enforcement agency shall examine the
feasibility of installing video camera and transmitter-activated equipment in each agency law
enforcement motor vehicle regularly used to make motor vehicle stops and transmitter-activated
equipment in each agency law enforcement motorcycle regularly used to make motor vehicle
stops. If a law enforcement agency installs video or audio equipment as provided by this
15
subsection, the policy adopted by the agency under Subsection (b) must include standards for
reviewing video and audio documentation.
(e) A report required under Subsection (b)(7) may not include identifying information about a
peace officer who makes a motor vehicle stop or about an individual who is stopped or arrested
by a peace officer. This subsection does not affect the collection of information as required by a
policy under Subsection (b)(6).
(f) On the commencement of an investigation by a law enforcement agency of a complaint
described by Subsection (b)(3) in which a video or audio recording of the occurrence on which
the complaint is based was made, the agency shall promptly provide a copy of the recording to
the peace officer who is the subject of the complaint on written request by the officer.
(g) On a finding by the Commission on Law Enforcement Officer Standards and Education that
the chief administrator of a law enforcement agency intentionally failed to submit a report
required under Subsection (b)(7), the commission shall begin disciplinary procedures against the
chief administrator.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Amended by: Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 25, eff. September 1, 2009.
Art. 2.133. REPORTS REQUIRED FOR MOTOR VEHICLE STOPS.
(a) In this article, "race or ethnicity" has the meaning assigned by Article 2.132(a).
(b) A peace officer who stops a motor vehicle for an alleged violation of a law or ordinance
shall report to the law enforcement agency that employs the officer information relating to the
stop, including:
(1) a physical description of any person operating the motor vehicle who is detained as a result
of the stop, including:
(A) the person's gender; and
(B) the person's race or ethnicity, as stated by the person or, if the person does not state
the person's race or ethnicity, as determined by the officer to the best of the officer's
ability;
(2) the initial reason for the stop;
16
(3) whether the officer conducted a search as a result of the stop and, if so, whether the person
detained consented to the search;
(4) whether any contraband or other evidence was discovered in the course of the search and a
description of the contraband or evidence;
(5) the reason for the search, including whether:
(A) any contraband or other evidence was in plain view;
(B) any probable cause or reasonable suspicion existed to perform the search; or
(C) the search was performed as a result of the towing of the motor vehicle or the arrest
of any person in the motor vehicle;
(6) whether the officer made an arrest as a result of the stop or the search, including a statement
of whether the arrest was based on a violation of the Penal Code, a violation of a traffic law or
ordinance, or an outstanding warrant and a statement of the offense charged;
(7) the street address or approximate location of the stop; and
(8) whether the officer issued a written warning or a citation as a result of the stop.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Amended by: Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 26, eff. September 1, 2009.
Art. 2.134. COMPILATION AND ANALYSIS OF INFORMATION COLLECTED.
(a) In this article:
(1) "Motor vehicle stop" has the meaning assigned by Article 2.132(a).
(2) "Race or ethnicity" has the meaning assigned by Article 2.132(a).
(b) A law enforcement agency shall compile and analyze the information contained in each
report received by the agency under Article 2.133. Not later than March 1 of each year, each law
enforcement agency shall submit a report containing the incident-based data compiled during the
previous calendar year to the Commission on Law Enforcement Officer Standards and Education
17
and, if the law enforcement agency is a local law enforcement agency, to the governing body of
each county or municipality served by the agency.
(c) A report required under Subsection (b) must be submitted by the chief administrator of the
law enforcement agency, regardless of whether the administrator is elected, employed, or
appointed, and must include:
(1) a comparative analysis of the information compiled under Article 2.133 to:
(A) evaluate and compare the number of motor vehicle stops, within the applicable
jurisdiction, of persons who are recognized as racial or ethnic minorities and persons who
are not recognized as racial or ethnic minorities; and
(B) examine the disposition of motor vehicle stops made by officers employed by the
agency, categorized according to the race or ethnicity of the affected persons, as
appropriate, including any searches resulting from stops within the applicable
jurisdiction; and
(2) information relating to each complaint filed with the agency alleging that a peace officer
employed by the agency has engaged in racial profiling.
(d) A report required under Subsection (b) may not include identifying information about a
peace officer who makes a motor vehicle stop or about an individual who is stopped or arrested
by a peace officer. This subsection does not affect the reporting of information required under
Article 2.133(b)(1).
(e) The Commission on Law Enforcement Officer Standards and Education, in accordance with
Section 1701.162, Occupations Code, shall develop guidelines for compiling and reporting
information as required by this article.
(f) The data collected as a result of the reporting requirements of this article shall not constitute
prima facie evidence of racial profiling.
(g) On a finding by the Commission on Law Enforcement Officer Standards and Education that
the chief administrator of a law enforcement agency intentionally failed to submit a report
required under Subsection (b), the commission shall begin disciplinary procedures against the
chief administrator.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
18
Amended by: Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 27, eff. September 1, 2009.
Art. 2.135. PARTIAL EXEMPTION FOR AGENCIES USING VIDEO AND AUDIO
EQUIPMENT.
(a) A peace officer is exempt from the reporting requirement under Article 2.133 and the chief
administrator of a law enforcement agency, regardless of whether the administrator is elected,
employed, or appointed, is exempt from the compilation, analysis, and reporting requirements
under Article 2.134 if:
(1) during the calendar year preceding the date that a report under Article 2.134 is required to be
submitted:
(A) each law enforcement motor vehicle regularly used by an officer employed by the
agency to make motor vehicle stops is equipped with video camera and transmitter-
activated equipment and each law enforcement motorcycle regularly used to make motor
vehicle stops is equipped with transmitter-activated equipment; and
(B) each motor vehicle stop made by an officer employed by the agency that is capable
of being recorded by video and audio or audio equipment, as appropriate, is recorded by
using the equipment; or
(2) the governing body of the county or municipality served by the law enforcement agency, in
conjunction with the law enforcement agency, certifies to the Department of Public Safety, not
later than the date specified by rule by the department, that the law enforcement agency needs
funds or video and audio equipment for the purpose of installing video and audio equipment as
described by Subsection (a)(1)(A) and the agency does not receive from the state funds or video
and audio equipment sufficient, as determined by the department, for the agency to accomplish
that purpose.
(b) Except as otherwise provided by this subsection, a law enforcement agency that is exempt
from the requirements under Article 2.134 shall retain the video and audio or audio
documentation of each motor vehicle stop for at least 90 days after the date of the stop. If a
complaint is filed with the law enforcement agency alleging that a peace officer employed by the
agency has engaged in racial profiling with respect to a motor vehicle stop, the agency shall
retain the video and audio or audio record of the stop until final disposition of the complaint.
(c) This article does not affect the collection or reporting requirements under Article 2.132.
19
(d) In this article, "motor vehicle stop" has the meaning assigned by Article 2.132(a).
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Amended by: Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 28, eff. September 1, 2009.
Art. 2.136. LIABILITY.
A peace officer is not liable for damages arising from an act relating to the collection or
reporting of information as required by Article 2.133 or under a policy adopted under Article
2.132.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Art. 2.137. PROVISION OF FUNDING OR EQUIPMENT.
(a) The Department of Public Safety shall adopt rules for providing funds or video and audio
equipment to law enforcement agencies for the purpose of installing video and audio equipment
as described by Article 2.135(a)(1)(A), including specifying criteria to prioritize funding or
equipment provided to law enforcement agencies. The criteria may include consideration of tax
effort, financial hardship, available revenue, and budget surpluses. The criteria must give priority
to:
(1) law enforcement agencies that employ peace officers whose primary duty is traffic
enforcement;
(2) smaller jurisdictions; and
(3) municipal and county law enforcement agencies.
(b) The Department of Public Safety shall collaborate with an institution of higher education to
identify law enforcement agencies that need funds or video and audio equipment for the purpose
of installing video and audio equipment as described by Article 2.135(a)(1)(A). The
collaboration may include the use of a survey to assist in developing criteria to prioritize funding
or equipment provided to law enforcement agencies.
20
(c) To receive funds or video and audio equipment from the state for the purpose of installing
video and audio equipment as described by Article 2.135(a)(1)(A), the governing body of a
county or municipality, in conjunction with the law enforcement agency serving the county or
municipality, shall certify to the Department of Public Safety that the law enforcement agency
needs funds or video and audio equipment for that purpose.
(d) On receipt of funds or video and audio equipment from the state for the purpose of installing
video and audio equipment as described by Article 2.135(a)(1)(A), the governing body of a
county or municipality, in conjunction with the law enforcement agency serving the county or
municipality, shall certify to the Department of Public Safety that the law enforcement agency
has installed video and audio equipment as described by Article 2.135(a)(1)(A) and is using the
equipment as required by Article 2.135(a)(1).
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Art. 2.138. RULES.
The Department of Public Safety may adopt rules to implement Articles 2.131-2.137.
Added by Acts 2001, 77th Leg., ch. 947, Sec. 1, eff. Sept. 1, 2001.
Art. 2.1385. CIVIL PENALTY.
(a) If the chief administrator of a local law enforcement agency intentionally fails to submit the
incident-based data as required by Article 2.134, the agency is liable to the state for a civil
penalty in the amount of $1,000 for each violation. The attorney general may sue to collect a
civil penalty under this subsection.
(b) From money appropriated to the agency for the administration of the agency, the executive
director of a state law enforcement agency that intentionally fails to submit the incident-based
data as required by Article 2.134 shall remit to the comptroller the amount of $1,000 for each
violation.
(c) Money collected under this article shall be deposited in the state treasury to the credit of the
general revenue fund.
Added by Acts 2009, 81st Leg., R.S., Ch. 1172, Sec. 29, eff. September 1, 2009.
21
Appendix B
22
23
24
25
26
27
28
29
30
31
32
33
34
Appendix C
Racial Profiling Laws and Corresponding
General Orders and Standard Operating
Procedures
Texas CCP Article UNIVERSITY PARK POLICE DEPARTMENT
Bias Based Profiling Policy 01-001
2.132(b)1 Section II Part A
2.132(b)2 Section I
2.132(b)3 Section III Part B
2.132(b)4 Section III Part C
2.132(b)5 Section III Part B
2.132(b)6 Section III Part D
2.132(b)7 Section III Part F
35
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
AGENDA MEMO
2/17/2015 Agenda
TO: Honorable Mayor and City Council
FROM: Gerry Bradley, Director of Parks and Recreation
SUBJECT: Reservation Request – Highland Park Presbyterian Church
BACKGROUND:
Staff has received a reservation request from the Highland Park Presbyterian
Church to hold their annual Easter Sunrise Service at Goar Park on April 5, 2015.
The HPPC estimates between 600-1000 participants will be in attendance.
The event has been conducted for many years, and staff has received no
complaints from the surrounding neighborhood.
RECOMMENDATION:
Staff will take direction from City Council on how to proceed with the reservation
request.
Gerry Bradley
From: Seth Jones [Seth.Jones@hppc.org]
Sent: Wednesday, February 04, 20152:09 PM
To: Gerry Bradley
Subject: Goar Park Rental
Gerry,
Amber Lively requested that I email you some details about our Sunrise Service that happens on Easter in Goar Park.
The date of the service is April 5th of this year. We typically arrive for set up around 4am. We are cleared out by 8am. The
number of people that attend the service ranges from 600-1000.
The event is an Easter Sunrise Service hosted by Highland Park Presbyterian Church.
Are there any other details needed to move forward with the reservation?
Thanks Gerry!
SethJones
Director of Modern Worship
HIGHLANDPARKPRESBYTERIANCHURCH
214-525-4180
Highland Park Presbyterian Church
3821 University Blvd, Dallas TX 75205-1781
www.hppc.org 214-526-7457
Empowered by the Holy Spirit, HPPC exists to make disciples of Jesus Christ who together, and in their individual lives, make a difference in the world for the glory
of God.
1
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
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AGENDA MEMO
2/17/2015Agenda
TO:Honorable Mayor and City Council
FROM:Gene R. Smallwood, P.E.; Director of PublicWorks
SUBJECT:Engineering Contract Amendment
BACKGROUND:
An engineering contract with R.L. Goodson for design of the proposed McFarlin Bridge
was approved at the 08.19.14 City Council meeting. In addition to design, the
agreement included application to the US Corps of Engineers, prepared by their sub-
consultant, for the requisite permit for construction of the bridge and removal of silt in the
channel. In preparation for the application, the sub-consultant was informed by the
USCOE representative that one of the State and Federal reviewing agencies, the Texas
Department of Parks and WildlifeDepartment recently initiated enforcement of a 1980
statute that will require the City to develop a fish relocation plan and apply for a permit to
transfer fish from the Williams Park pond during the dewatering operations prior to silt
removal.
The $2,250 fee for additional work necessary for the consultant to prepare the plan and
permit application is identified in the attached amendment to the engineering contract.
Upon receipt of the permit and draining of the pond, the scope of work and cost for
capturing andrelocatingthe fishwill be determined.
RECOMMENDATION:
Staff recommends City Council approval of the amendment to theR.L. Goodson contract
in the amount of $2,250.
DALLAS MORNING NEWS ARTICLE REGARDING FISH RELOCATION
The draining of the Pavaho Pond didn't turn up any bodies, cars or treasure chests.
But it was a moving experience for the water's inhabitants --beavers, turtles, mussels and fish.
Rescue workers aboard a boat and on foot landed 1,332 fish in three days of work. Bluegill
sunfish, common carp, gizzard shad, largemouth bass and more. Ten species in all. Fingerlings
to 10-pounders or so.
“The only surprise was how many good, fat bass there were,” said Bill Wingo, hired to move fish
from the West Dallas pond.
The 9-acre pool’s basin was dug decades ago to retain storm water and help control flooding.
As necessary, its water is channeled to the city’s Pavaho pump station and pushed on to the
Trinity River floodway.
Now the pond is being emptied temporarily for conversion to a pollution-reducing wetland with
water-filtering and wildlife-supporting vegetation.
The project is part of a city agreement with the Environmental Protection Agency, which sued
Dallas in 2006, alleging violations of the Clean Water Act. The EPA said the city had failed to
inspect enough pollution sources, employ sufficient staff and control discharge contaminants.
The city agreed to create three wetland areas, totaling about 55 acres, in the Trinity floodway
and to rebuild the Pavaho pond. It also was required to establish an artificial wetland to filter
runoff at the Dallas Zoo.
As pumps drained the Pavaho pool, a task that took several days and concluded Monday,
Wingo’s Magnolia Fisheries boat cruised about, sending out 10 to 12 amps of electricity to stun
the fish.
Boat crews with nets pulled floaters from the water. After their revival in holding tanks, the fish
were delivered to their new home, the Trinity. Twenty-three didn’t make it.
Such “electrofishing” is part of a plan approved by the Texas Parks and Wildlife Department.
“The fish don’t care,” Wingo said of the charge, “we don’t think.”
For those keeping score, six beaver also were relocated, as were 35 freshwater mussels and 32
turtles —none protected by state or federal law.
Last month, Cliff Moore, the owner of Animal Services Inc., trapped the beavers, three males
and three females, the largest weighing about 50 pounds. He and his helpers spent several all-
nighters at the pond along Canada Drive.
“The worst night, we heard 19 gunshots,” said Moore, who delivered the beavers to an area
near the Trinity River Audubon Center in southern Dallas.
“There’s a series of wetlands there. It’s perfect,” he said.
Biologists from Halff Associates, the project manager, relocated lilliput and pond mussels to a
water channel that feeds the pond. That’s where the turtles —red-eared sliders and river
cooters —ended up as well.
Not adapted to a river environment, the species “would have a better chance of surviving there”
than in the Trinity, said Greg Conley, a Parks and Wildlife biologist who monitored the
relocations.
By Monday afternoon, the pond was down to inches-deep pools and streams. Seagulls dived
into the shallows. Spreads of mud revealed tires and other trash, and slowed down the mussel
hunt. Searchers in waders bogged up to their waists and fell at times.
“I didn’t think we would make it out of there,” said a grinning Cara Rouvaldt, one of three weary
Halff biologists, after she crawled from muck to dry land. “We got some before we fell.”
"That is why we stopped the search," said Ashley Oliver, a Halff biologist and mussel specialist
who watched her colleagues' workout, adding later, "we do whatever we can to save asmany
species as possible."
The moving of aquatic wildlife and beavers wasn’t part of the city’s original wetland plan. But
neighbors complained. Parks and Wildlife asked for a relocation proposal. The city hired Halff to
prepare one. The total cost of theeffort: almost $50,000.
“I’m happy we’re doing whatever we can to protect the wildlife,” said Rosa Lopez, executive
director of the social services agency Vecinos Unidos, whose office backs up to the pond.
A regrading of the empty basin is scheduled to begin this week, followed by the planting of
grasses and flowering vegetation when temperatures allow. Trash-screening structures will be
added near five pipes that deliver runoff to the pond.
The wetland should be complete by late spring or early summer, said Jennifer Cottingham,
assistant director of the city’s Trinity watershed management office.
Then time will tell when the spot of nature regains its wildlife and a full pool of water.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
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AGENDA MEMO
2/17/2015Agenda
TO:Honorable Mayor and City Council
FROM:Gene R. Smallwood, P.E.; Director of Public Works
SUBJECT:Sanitation Franchise Agreements
BACKGROUND:
At their 06.17.14 meeting, the City Council adopted an ordinance establishing annual
fees for Sanitation franchisees doing business (transporting commercial solid waste,
providing and servicing construction roll-off dumpsters and port-o-lets, and servicing
stationary compactors) within the City. The renewal date would occur in June2015,
however, staff felt the franchises would best be set on a calendar-year basis. To that
end the City Attorney developed the attached ordinance extending the renewal date to
January 2016. The ordinance includes two new franchisees. Existing fees would be
paid through the revised renewal date.
RECOMMENDATION:
Staff recommends City Council approval of the attached ordinance, extending existing
Sanitation franchise agreements to January 2016.
ORDINANCE NO. ____________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING ORDINANCE NO. 14/014 EXTENDING TO VARIOUS
FRANCHISEES NAMED THEREIN, THEIR SUCCESSORS AND
ASSIGNS, THE RIGHT, PRIVILEGE, AND FRANCHISE FOR ATERM
ENDING JANUARY 1, 2016,TO USE THE PUBLIC STREETS,
HIGHWAYS, OR THOROUGHFARES WITHIN THE CITY FOR THE
PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING,
TRANSPORTING, AND DISPOSING OF SOLID WASTE;AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,various entitieshave been granted a franchise by Ordinance No. 14/014to
provide for the collection, transporting, and disposing of solid waste generated in the City; and
WHEREAS, the City believes it to be advisable to add new franchisees and extend the
termsof all such franchisesto January 1, 2016, when each such franchisee will be eligible to
renew its franchise as authorized by Section 13.05.082 of the Code of Ordinances;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1.That Section 1 of Ordinance No. 14/014is amended in part by amending
the first sentence to read as follows: “That the City Council hereby grants to the entities
(referred to herein collectively as “Company”) named in Exhibit “A”, attached hereto and made
parthereof for allpurposes, theirsuccessors and assigns, the right, privilege and franchise for a
term ending January 1, 2016, which term shall be renewable annually as provided in Section
13.05.082 of the Code of Ordinances,to use the public streets, highways and/or thoroughfares
within the City for the purpose of engaging in the business of collection, transporting, and
disposing of solid waste generated in the City from commercial and industrial premises and
development projects within the City using commercial stationary compactor containers,
discarded tire containers, portable toilets, and/or construction roll-off containers.…”
SECTION 2.Except as specifically set out herein, the terms of Ordinance 14/014 shall
remain in full force and effect. Thisordinance shall take effect immediately from and after its
passage, as the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the 17th
day of February 2015.
[SIGNATURE PAGE FOLLOWS]
APPROVED:
_______________________________
OLIN B. LANE, MAYOR
ATTEST:
____________________________________
CHRISTINE GREEN, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
(RLD;02/11/15;70160)
EXHIBIT “A”
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
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AGENDA MEMO
2/17/2015Agenda
TO:Honorable Mayor and City Council
FROM:Gene R. Smallwood, P.E.; Director of Public Works
SUBJECT:Water and Sanitary Sewer Improvements–Project No 47260
BACKGROUND:
Construction of the proposed McFarlin Bridgecreated a need to relocate the existing
sanitary sewer running along McFarlinBlvd., west from ShannonLaneto Williams
Parkway. In order to address those flows, the new sewer will be back-graded south
along Shannon to the Windsor-Shannon alley. The project was advertised in the Park
Cities Newson January 22nd and January 29th, and bids were received on February
10th. Five contractors responded to the solicitation, with the lowest responsive,
responsible bid of $468,730 being submitted by John Burns Construction.
Engineering Division staff reviewed John Burn’s bid documents and checked references
on similarmunicipal projects. With Council approval, staff will conduct public meetings
and provide notices to residents/businesses impacted by the proposed construction.
Funds are available in the Capital Projects Fund, account 42.42.4430, project 47260.
RECOMMENDATION:
Staff recommends City Council approval of awarding the project to John Burns
Construction and authorization for the City Manager to execute a contract in the amount
of $468,730.
ItemUnitTotalUnitTotalUnitTotalUnitTotalUnitTotal
No.QuantityUnitDescriptionAmountAmountAmountAmountAmountAmountAmountAmountAmountAmount
14MNT
Off-SiteParkingandTransportationToandFromthe
ConstructionSite$325.00$1,300.00$3,000.00$12,000.00$3,000.00$12,000.00$2,500.00$10,000.00$1,000.00$4,000.00
21LSMobilization$20,000.00$20,000.00$23,000.00$23,000.00$4,000.00$4,000.00$50,000.00$50,000.00$25,000.00$25,000.00
39,070LFSawedBreakoutLine-FullDepth(Pavement)$2.00$18,140.00$3.75$34,012.50$2.00$18,140.00$3.80$34,466.00$3.00$27,210.00
4180LFSawedBreakoutLine-FullDepth(Sidewalk-DoubleCut)$1.00$180.00$3.00$540.00$2.00$360.00$3.80$684.00$3.00$540.00
5755SY
TemporaryPavementRepair(2"HMACandRecycled
ConcreteMixBackfillandCompactedSelectedBackfill)
(Costincludesplacement,maintenance,andremoval)$9.00$6,795.00$17.00$12,835.00$57.00$43,035.00$16.25$12,268.75$55.00$41,525.00
612SYRemoveAsph.ConcretePvmt.(6"Concrete+/-)$25.00$300.00$4.00$48.00$6.00$72.00$12.00$144.00$18.00$216.00
71,255SY
RemoveAsph.ConcretePvmt.w/Reinf.ConcreteBase(4"
HMACAverageand6"ConcreteBase)$14.00$17,570.00$7.00$8,785.00$6.00$7,530.00$14.20$17,821.00$30.00$37,650.00
812SY
Replace6"Reinf.ConcretePvmt.W/RCMLevel-UpIf
Required$87.00$1,044.00$60.00$720.00$70.00$840.00$70.00$840.00$140.00$1,680.00
91,255SY
ReplaceAsph.ConcretePvmt.w/Reinf.ConcreteBase(4"
HMACAverageand6"ConcreteBase)$79.00$99,145.00$88.00$110,440.00$106.00$133,030.00$91.00$114,205.00$140.00$175,700.00
1050LFRemoveExisting6"+/-ReinforcedConcreteCurb&Gutter$6.00$300.00$19.00$950.00$2.00$100.00$12.00$600.00$18.00$900.00
1150LF
30"ReinforcedConcreteCurbandGutterClass"C",6
Sack,3600PSI@28Days$44.00$2,200.00$56.00$2,800.00$25.00$1,250.00$61.00$3,050.00$45.00$2,250.00
12200SFRemoveExisting4"+/-ReinforcedConcreteSidewalk$1.00$200.00$5.00$1,000.00$2.00$400.00$1.50$300.00$4.00$800.00
13200SF
4"ReinforcedConcreteSidewalkClass"C",6Sack,3600
PSI@28Days$11.00$2,200.00$14.00$2,800.00$6.00$1,200.00$4.90$980.00$8.00$1,600.00
Flow-LineConstruction Utilitex SYBConstruction KodiakTrenching&Boring
SECTION1:PAVING/DRAINAGE
JohnBurnsConstruction
P4A-1
ItemUnitTotalUnitTotalUnitTotalUnitTotalUnitTotal
No.QuantityUnitDescriptionAmountAmountAmountAmountAmountAmountAmountAmountAmountAmount
Flow-LineConstruction Utilitex SYBConstruction KodiakTrenching&BoringJohnBurnsConstruction
14100SY
ReplacePlantMaterial(Bermuda,St.Augustine,Asian
Jasmine,orOther)(ContractorMustReplacew/Same
PlantMaterial)$16.00$1,600.00$7.00$700.00$8.00$800.00$15.00$1,500.00$10.00$1,000.00
151LSHorizontal&VerticalControl$6,500.00$6,500.00$1,800.00$1,800.00$7,500.00$7,500.00$2,500.00$2,500.00$5,000.00$5,000.00
161LSBarricades,Signs,andTrafficHandling$6,500.00$6,500.00$3,800.00$3,800.00$8,000.00$8,000.00$7,000.00$7,000.00$5,000.00$5,000.00
SUBTOTALPAVING/DRAINAGE $183,974.00 $216,230.50 $238,257.00 $256,358.75 $330,071.00
SECTION2:WATER
1650LF
8"PVCC900BLUEDR14CL200PSICIODPipe(W/Poly
WrappedFittings,RecycledConcreteBackfill&
Embedment)$81.00$52,650.00$90.00$58,500.00$60.00$39,000.00$76.50$49,725.00$70.00$45,500.00
235LF
6"PVCC900BLUEDR14CL200PSICIODPipe(W/Poly
WrappedFittings,RecycledConcreteBackfill&
Embedment)$44.00$1,540.00$50.00$1,750.00$69.00$2,415.00$79.00$2,765.00$60.00$2,100.00
33EA8"DuctileIronResilientWedgeGateValve$1,180.00$3,540.00$2,000.00$6,000.00$1,700.00$5,100.00$1,500.00$4,500.00$1,300.00$3,900.00
42EA8"x8"Cut-InSleeve&Valve$6,600.00$13,200.00$4,100.00$8,200.00$4,300.00$8,600.00$5,500.00$11,000.00$5,000.00$10,000.00
51EA6"x6"Cut-InSleeve&Valve$5,800.00$5,800.00$3,800.00$3,800.00$4,000.00$4,000.00$5,150.00$5,150.00$4,600.00$4,600.00
61EA
New2"CopperServicew/MeterBox(Averageservice
lengthis30')(Workincludesconnectiontoexisting2"
copperwaterserviceand2"valve)$2,000.00$2,000.00$2,100.00$2,100.00$2,000.00$2,000.00$3,800.00$3,800.00$3,800.00$3,800.00
71EA
NewFireHydrantAssemblyW/6"Valve(Laterallength10'
+/-$4,500.00$4,500.00$5,600.00$5,600.00$4,500.00$4,500.00$5,450.00$5,450.00$4,000.00$4,000.00
81EA
NewFireHydrantAssemblyW/6"Valve(Laterallength30'
+/-)(Includes8"Cut-In-SleeveandAnchorTee)$9,150.00$9,150.00$7,700.00$7,700.00$6,700.00$6,700.00$12,000.00$12,000.00$4,000.00$4,000.00
93EAConnecttoExisting6"/8"WaterLinePerLocation$1,600.00$4,800.00$1,000.00$3,000.00$600.00$1,800.00$1,250.00$3,750.00$600.00$1,800.00
105EACut&PlugExisting4"/6"WaterMains(ConcretePlug)$135.00$675.00$150.00$750.00$400.00$2,000.00$300.00$1,500.00$400.00$2,000.00
P4A-2
ItemUnitTotalUnitTotalUnitTotalUnitTotalUnitTotal
No.QuantityUnitDescriptionAmountAmountAmountAmountAmountAmountAmountAmountAmountAmount
Flow-LineConstruction Utilitex SYBConstruction KodiakTrenching&BoringJohnBurnsConstruction
112EARemove&DisposeExistingFireHydrantAssembly$305.00$610.00$500.00$1,000.00$400.00$800.00$500.00$1,000.00$400.00$800.00
124EARemove/AbandonGateValve$180.00$720.00$500.00$2,000.00$400.00$1,600.00$250.00$1,000.00$300.00$1,200.00
131LSSystemTest$1,100.00$1,100.00$2,300.00$2,300.00$3,200.00$3,200.00$750.00$750.00$1.00$1.00
141LSTrenchSafetyDesign&Installation$550.00$550.00$600.00$600.00$700.00$700.00$500.00$500.00$1,000.00$1,000.00
SUBTOTALWATER $100,835.00$103,300.00$82,415.00$102,890.00$84,701.00
11200LF
8"PVCGREENDR21CLASS200IPSPressureSewer
Pipe(W/RecycledConcreteMixBackfill&Embedment)$97.00$116,400.0080$96,000.00$88.00$105,600.00$168.00$201,600.00$170.00$204,000.00
27EA
4"SanitarySewerServicew/TwoWayCleanout(25'
Length+/-)(WorkIncludesConnectingtoExisting4"
Service)$1,620.00$11,340.001200$8,400.00$1,900.00$13,300.00$2,350.00$16,450.00$2,000.00$14,000.00
32EA
6"SanitarySewerServicew/TwoWayCleanout(60'
Length+/-)(WorkIncludesConnectingtoExisting6"
Service)$3,520.00$7,040.00$2,400.00$4,800.00$2,300.00$4,600.00$6,250.00$12,500.00$3,000.00$6,000.00
41EA
ProposedSanitarySewerCrossingProposed6"Fire
HydrantLead@Sta6+50+/-(Allwatermainsmustbe
protectedatwastewatermaincrossingasrequiredbythe
TexasCommissionOnEnvironmentalQuality(TCEQ)$575.00$575.00$2,600.00$2,600.00$400.00$400.00$1,000.00$1,000.00$400.00$400.00
51EA
ProposedSanitarySewerCrossingProposed6"Fire
HydrantLead@Sta6+50+/-(Allwatermainsmustbe
protectedatwastewatermaincrossingasrequiredbythe
TexasCommissionOnEnvironmentalQuality(TCEQ)$575.00$575.00$2,600.00$2,600.00$400.00$400.00$1,000.00$1,000.00$400.00$400.00
61EA
ConnectProposed8"PVCGREENDR21CLASS200IPS
PressureSewerPipetoExistingManholeandConstruct8"
DropUsingExistingStubOut(ExternalDrop)$4,856.00$4,856.00$2,700.00$2,700.00$3,800.00$3,800.00$1,500.00$1,500.00$2,500.00$2,500.00
SECTION3:SEWER
P4A-3
ItemUnitTotalUnitTotalUnitTotalUnitTotalUnitTotal
No.QuantityUnitDescriptionAmountAmountAmountAmountAmountAmountAmountAmountAmountAmount
Flow-LineConstruction Utilitex SYBConstruction KodiakTrenching&BoringJohnBurnsConstruction
714EA
Cut&PlugExisting6"SanitarySewerMains(Concrete
Plug)$125.00$1,750.00$100.00$1,400.00$400.00$5,600.00$250.00$3,500.00$500.00$7,000.00
81EAAbandon/RemoveExist.Manhole$795.00$795.00$1,600.00$1,600.00$1,100.00$1,100.00$1,000.00$1,000.00$900.00$900.00
96EAConstruct4'DiameterManhole$6,150.00$36,900.00$4,600.00$27,600.00$4,700.00$28,200.00$7,350.00$44,100.00$3,500.00$21,000.00
101EAAbandon/RemoveExist.Cleanout$90.00$90.00$200.00$200.00$200.00$200.00$500.00$500.00$250.00$250.00
111LSSystemTest$1,100.00$1,100.00$2,600.00$2,600.00$2,200.00$2,200.00$1,500.00$1,500.00$500.00$500.00
121LSTrenchSafetyDesignandInstallation$2,500.00$2,500.00$3,000.00$3,000.00$7,500.00$7,500.00$1,500.00$1,500.00$1,000.00$1,000.00
SUBTOTALSEWER-$183,921.00$153,500.00$172,900.00$286,150.00$257,950.00
$183,974.00$216,230.50$238,257.00$256,358.75$330,071.00
$100,835.00$103,300.00$82,415.00$102,890.00$84,701.00
$183,921.00$153,500.00$172,900.00$286,150.00$257,950.00
$468,730.00$473,030.50$493,572.00$645,398.75$672,722.00BIDTOTALS
SECTION2:WATER
SECTION1:PAVING/DRAINAGE
SECTION3:SEWER
P4A-4
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@94050A9C\@BCL@94050A9C.docx 2:48 PM 02/12/15
AGENDA MEMO
2/17/2015Agenda
TO:Honorable Mayor and City Council
FROM:Elizabeth Anderson, Purchasing Manager
SUBJECT:Vehicle Purchase Request for Fire Department
BACKGROUND:
The City wishes to purchase a new Chevy Silverado for the University Park Fire
Department. This is a result of the planned replacement of a 2006 Chevrolet. The old
vehicle will be sent to auction.
This new vehicle is available for purchase through BuyBoard on contract #430-13 from
Caldwell County Chevrolet at a price of $43,940.00.All purchases made through
BuyBoard satisfy public purchasing requirements.
The approved Vehicle Purchase Request paperwork, along with the quote and the
memo from Fleet Manager Jim Gau, Jr. are attached.
RECOMMENDATION:
Staff recommends the purchases of the new vehicle at a cost of $43,940.00 through
BuyBoard.
City of University Park, Texas
VEHICLE PROCUREMENT REQUISITION (VPR)
Date d._-S: -Jo1~
INSTRUCTIONS: Department manager-complete the header portion of this
~ form and forward the VPR to the Fleet Manager. This document and its
attachments serve as the official requisition for a vehicle and ensure that all
approvals have been made.
Vehicle description:
User Department:
Account Number:
Type of purchase:
f1oJ~ C 11£1/ /)Soo IIIJ 'IX'/ /3'xrCab
rt~£ /)EfAI<.TMIC,J T
t./7-9o -9o tfo
1. Planned replacement
2. Early replacement
3. Upgrade
4. Addition
Dept. mgr. signature
Dept. head signature
D
D
D
Anticipated City Council meeting approval date: 2--1 I -f3
1. Initial Request
User Department or Fleet Manager submits VPR. User department includes
brief written attachment describing need for and intended use of vehicle (not
required for planned replacement of like equipment).
2. Specifications
Fleet anager reviews request and assists user department with
dev o ment of vehi specifications. Fleet Manager approves specs.
Date
\\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form .doc 1
3. Assemble prices
Purchasing Agent and Fleet Manager assemble quotes, conduct bid process,
or collect pricing from cooperative purchasing contracts. Purchasing Agent
copies information to user department, who reviews and makes selection by
signin~e~w .... ~
/(:~~ 1 .. {,-IS'
Useroepartment Date
4. Executive approval
Fleet Manager forwards VPR and supporting documents to Finance Director
and City Manager for approval, who forward VPR to Purchasing Agent.
Director o Finance
City~
5. Agenda preparation
Date"
Date
Purchasing Agent prepares agenda memo regarding compliance with City
purchasing policy and State purchasing law and submits to City Secretary
along w· user department memo and bid tabulation.
·-z -)L--ZDI
Purchasing Agent Date
6. City Council Approval
Date
7. Purchase Order execution and order placement
Purchasing Agent sets up Purchase Order and places order with vendor.
Purchasing Agent sends PO copy to Fleet Manager
8. Vehicle delivery and acceptance
Vendor delivers vehicle to Equipment Services Division. Fleet Manager or
designee accepts delivery and approves payment of invoice for vehicle. Fleet
Manager forwards approval to Accounts Payable Specialist for payment.
\\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form.doc 2
**************************************************************************************************** * P. 01 * * TRANSACTION REPORT * * JAN-20-2015 TUE 11:40 AM *
* * * FOR: CITY OF UNIVERSITY PARK 214 987 5479 *
* * * DATE START RECEIVER TX TIME PAGES TYPE NOTE M# DP * * * * JAN-20 11:39 AM 919795670853 50" 3 SEND OK 181 *
* * * * * TOTAL : 50S PAGES: 3 * * * ****************************************************************************************************
City Of University Park
4420 Worcola St.
Dallas, Texas 75206
Adrienne,
Our Fire Department would like a quote on a 2015 Silverado 2500HD.
They gave me the attached specification from the Chevrolet Web Site.
Please give us a BuyBoard Quote for this vehicle.
Thanks,
City Of University Park
4420 Worcola St.
Dallas, Texas 75206
Adrienne,
Our Fire Department would like a quote on a 2015 Silverado 2500HD.
They gave me the attached specification from the Chevrolet Web Site.
Please give us a BuyBoard Quote for this vehicle.
Thanks,
Jim Gau Jr.
Fleet Manager
2015 Silverado 2500HD Double
Cab, Long Box L T 4WD
Price
$56,521* OR
MSRP1 from
Destination Freight Charge
Options
Victory Red
FINANCE ESTIMATE
$ b permonth 838 for 72 months
4.9% APR for Well-Qualified
Buyers. Amount Financed
$52,183. $4,338 down
payment
Jet Black, Leather-appointed front seat trim lndudes (KA1) driver and front
passenger heated seat cushions and seat backs
17" machined aluminum wheels
$42,190
$1,195
$0
$0
$0
Convenience Package Remove $1 ,730
\Mdeside pickup box $0
Standard Suspension Package $0
Duramax• 6.6L Turbo-Diesel VB engine $7,195
Allison• 1000 6-speed automatic transmission $1,200
10,000-lb. GV'NR $0
3.73 rear axle ratio (diesel engine) $100
Engine block heater $0
High Idle switch Remove $200
Dual, 150 amps and 220 amps each alternators $380
Integrated trailer brake controller $0
Page 1 of2
http://www.chevrolet.com/silverado-2500hd-heavy-duty-trucks/build-your-own.html?x-zip... 1/20/2015
Trailering equipment
Engine exhaust brake
Chevrolet Mylink• audio system with 8" Diagonal Color Touch with
AM/FM/SiriusXM, USB ports, auxiliary jack and SD card slot
Front 40/20/40 split-bench seat with under seat storage
Heated driver and front passenger seating
Power driver''s seat
Manual Tilt-\MleeiN and telescoping steering column
All-weather floor mats
Theft-deterrent system
Remote vehicle starter system
Dual-zone automatiC climate control air conditioning
Rear-window defogger
11 0-volt AC power ouUet
L T245f75R17E all-season, blackwall tires
Cargo box LED lighting
Fog lamps
Front license plate bracket
Rear Vision Camera
Accessories
Perimeter Bed Lighting
Sunshade Package (Reflective)
Hitch Ball Assembly (2 5/16" Ball)
Center Cap -Chrome
Options And Accessories Total
Total MSRP
Price
Remove $510
$0
$0
$1,195
$0
$0
$0
Remove $160
$0
$0
$0
$0
$0
$0
Remove $60
$0
$0
$0
Remove $135
Remove $100
Remove $25
Remove $146
$13,136-
$66,521
$66,521*
• MSRP less cash offers. Tax, tille, license and dealer fees extra .. Not available with lease, special finance and some other offers. See participating dealer for delails.
Page 2 of2
-MSRP exduding installation, taxes and wheel components(~ applicable). Dealer prices may vary. Some accessones may require purchase of additional equipment and/or services. See your dealer for
delails.
t MSRP exdudes tax, tiUe, license and dealer fees. See dealer for delails.
b Tax, tille, dealer fees and optional equipment extra. Take new delivery by 02-02-2015. Residency restrictions apply. Not available wilh some olher offers. Some customers will not qualify. See dealer for
details. This is only an estimate based on information provided by you. Because we do not have information about you or your actual credit rating, your payments at the dealership may vary significantJy. If
you enter your own rate, it must be a rate that is not subsidized by GM.
http://www .chevrolet.com/silverado-2500hd-heavy -duty-trucks/build-your-own.html ?x -zip... 1/20/2015
QUOTE# 001 CONTRACT PRICING WORKSHEET
End User: CITY OF UNIVERSITY PARK Contractor: CALDWELL COUNTRY
Contact Name: JIM GAU CALDWELL COUNTRY CHEVROLET
Email: JGAU@UPTEXAS.ORG Prepared By: ADRIENNE GATTIS
Phone #: Email:agattis@caldwellcountry.com
Fax #: Phone #: 979-567-6115
Location City & State: UNIV PARK Fax #: 979-567-0853
Date Prepared: February 2, 2015 Address: P. 0. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #430-13 Tax ID # 14-1856872
Product Description: 2015 CHEVROLET 2500HD SILVERADO DOUBLE "EXT" CAB
LWB CK25753
' .~:':; •/·""'' ... : . . -.... . -...... ' -''.'-.:i .. ·. ·:il,l?f, ,~~;;.:;*; ,,.. '"/!W7'' ·-;'>;i;~~ •!t.i'il:,;l ..... ~;~·-il<"!f.·~~~tt'' . -~~'¥";"}·::".
A Base Price & Options: $43,940
( :-,, '\" .. ·;·F.:··-_,,. -•· '· -<,. J ;..;o;·'. ... ""~t . ·""\,;i;.,.~~r.~:. ·'·~ .JA:-!:::0::. -~-n~~ . ~'1!1\'f!l~l:.;:.; .. ~:J.•[y '; ···~·<·
B Published Options
Code Description Cost Code Description Cost
4X4-SKID PLATE, INCL
DOUBLE "EXT" CAB,
lO,OOO#GVWR, 6.6L VB
DIESEL, 6-SPD
ALLISON AUTOAMTIC,
AIR CONDITION,
MYLINK AUDIO 8"
COLOR TOUCH
AM/EM/SERIUSXM-
STEREO, LT
CONVENIENCE PACKAGE,
TILT, CRUISE, 40-20-
4 0 BLACK LEATHER
SEAT TRIM, HIGH IDLE
SWITCH, DUAL
ALTERNATORS I TRAILER
BRAKE CONTROLLER,
TRAILERING
EQUIPMENT, LED
LIGHTING, REAR UNDER
SEAT STORAGE, ALL
WEATHER FLOOR MATS,
PERMETER BED
LIGHTING, SUNSHADE
PACKAGE, HITCH BALL
ASSEMBLY, CENTER CAP
-CHROME
GM WARRANTY INCL CALDWELL COUNTRY
SYR/100,000 MILES
POWERTRAIN @ N/C
PO BOX 27
CALDWELL I TEXAS 77836
Subtotal B I INCL
I.;.N,.•:1·i· ·-:· .'•~i:.'/1~;~;;:•"./, .. ': ' . :. : [~--·~'£ 1:: ·f'" . ~ ··~_,,:,.,P.:J~ :;.r-,:1{1~;-'"-• '; . ;. ;~~ :_.,., ... _ .. J'.::;.;..:~-'{;~~t·.(:;,f'f'! ~~~ _._,~';;~)':.t
c Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
,.~~:.~-·o.J:"i.;:..,}/r./' ,':r,f; : ~: "'' • , ._ · • ,.. : · • I >:•;: :"'c'. · ; ·, 'l'·~"·.t;i_,' ;::::.;.:_~~-~~~5 c'iJ;>; :><.~,;.
D Other Price Adjustments (Installation, Delivery, Etc ... )
Subtotal D
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)
Quantity Ordered
Subtotal E
I• ;.c..-.~~, .:;f;J.~,· ~ \J!~j.· ?.'•·o~)'r, _y·-..;_-! , ; • . ;_y.· .: ~-·;!.'I~~J::"::~~~~~[, . .Jii.:."·~·
F Non-Equipment Charges (Trade-In, Warranty, Etc ... )
G. Color of Vehicle: VICTORY RED
H. Total Purchase Price (E+F)
1·-.'~;-'::·~'~'i;JJf~;~.r,~~j'r,:::-.~ .. ~: .. ·....tr·'f'~>i· ·' -j ... it,.-·~· · · •"; • -r~K·'~"'t· , · :r;-:,r:r;;-·-:-.?·
I Estimated Delivery
Date:
INCL
$43,940
X 1
$43,940 , .:-ri v:~: ,<~~~;~~~·w :
45-75 DAYS APPX
2/5/2015
Jim GauJr.
Equipment Services
City of University Park
Max Raney
Fire Marshall
Max,
Attached please find the quote for the vehicle you brought me specifications for.
The unit is equipped with all the options you had requested except for the heated seats. I am told to get the
heated seats would require going from an L T optioned truck to an L TZ optioned truck and this would add
significant cost to the truck. If you have to have the heated seats let me know and I can get you a quote with
the LTZ level of options.
The truck is priced at$ 43,940.00 through the Buy Board contract# 430-13.
Please review the specifications and let me know if you are satisfied with them.
At that point I will prepare the VPR and Requisition to begin the purchasing process.
Fleet Manager
Equipment Services
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@9C05797B\@BCL@9C05797B.docx 10:43 AM 02/13/15
AGENDA MEMO
2/17/2015Agenda
TO:Honorable Mayor and City Council
FROM:Christine Green, City Secretary
SUBJECT:Minutes of the February 3, 2015 City Council Meeting
Minutes of the February 3, 2015City Council Meeting are included for the Council’s
review.
City Hall
3800 University Blvd.
University Park, TX 75205
City of University Park
Meeting Minutes
City Council
5:00 PM Council ChamberTuesday, February 3, 2015
PRE-MEETING WORK SESSION(S)
4:00 - 4:15 P.M. The City Council met in open work session to discuss improvements to the
Holmes Aquatic Center. No action was taken. Council Conference Room, 2nd floor, City
Hall.
4:15 - 5:00 P.M. The City Council met in open work session to receive agenda item briefings
from staff. No action was taken. Council Conference Room, 2nd floor, City Hall.
CALL TO ORDERI.
Rollcall
Councilmember Bob Begert, Councilmember Tommy Stewart,
Councilmember Taylor Armstrong and Mayor Olin Lane
Present:4 -
Councilmember Dawn MooreExcused:1 -
INVOCATION: Director of Information Services Dale HarwellA.
PLEDGE OF ALLEGIANCE: Director of Information Services Dale Harwell / Boy
Scouts
B.
The following Boy Scouts of Troop 577 attended the meeting as a
requirement to earning a merit badge: Luke Stanford (Communications),
William Greening (Communications), Jack Sowell (Citizenship in the
Community), Will Beck (Communications), Chase Kengott (Citizenship in the
Community), Truett Payton (Citizenship in the Community), Devun Cannon
(Communications), Lair Reina (Communications). Matt McCall of Troop 570
was also present and said he was working on his Citizenship in the
Community merit badge.
INTRODUCTION OF COUNCIL: Mayor Olin Lane, Jr.C.
Page 1City of University Park
February 3, 2015City Council Meeting Minutes
INTRODUCTION OF STAFF: City Manager Robbie CorderD.
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell, Chief of Police Greg Spradlin,
Director of Public Works Bud Smallwood, City Secretary Christine Green,
Director of Parks Gerry Bradley, Chief Planning Official Harry Persaud,
Acting Community Development Director Jacob Speer, Library Director
Sharon Martin, Fire Chief Randy Howell, Director of Finance Tom Tvardzik,
and Director of Human Resources Luanne Hanford.
AWARDS AND RECOGNITIONII.
None
CONSENT AGENDAIII.
14-269 Consider approval of a reservation request by UPUMC for the use of
Smith Park.
City Manager Corder said that University Park United Methodist
Church made a request to reserve Smith Park for their annual school
carnival on Saturday, March 28, 2015 from 11: 00 a.m. until 2:00 p.m.
They expect that there will be around 300 attendees at the event. The
church has conducted this event for the past several years without any
issues.
This request was approved.
14-272 Consider approval of an ordinance amending the residential parking
district in the 2900 block of Daniel.
City Manager Corder explained that the City Council approved a request at
its January 6, 2015 meeting to include a portion of the 2900 block of Daniel
in the residential parking district. After the signs on the block were installed,
staff received a request from the property owner of 2925 Daniel requesting
that address be removed from the district. This ordinance amends the
existing residential parking district to accommodate this request.
This ordinance was approved.
Enactment No: ORD No. 15/002
Page 2City of University Park
February 3, 2015City Council Meeting Minutes
14-273 Consider a resolution accepting a disbursement from the Dallas
County Park Cities Municipal Utilities District dedicated to water
conservation efforts.
City Manager Corder said that the Board of Directors for the Dallas County
Park Cities Municipal Utility District (DCPCMUD) authorized payment on
January 13, 2015 of $648,000 to the City of University Park to provide
funding toward the City's water conservation efforts. They requested that
the City affirm by resolution specifically what the funds would be used for.
This resolution, which acknowledges the District's financial support, states
that funds will be earmarked for Advanced Metering Infrastructure (AMI).
The AMI project includes purchase and installation of smart water meters
that will provide more detailed data on the City's use of water.
This resolution was approved.
Enactment No: RES No. 15/002
14-270 Consider approval of the minutes of the January 20, 2015 City Council
Meeting.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Councilmember Stewart, seconded by Councilmember
Armstrong, to approve the Consent Agenda. The motion carried by the
following vote:
Aye:Councilmember Begert, Councilmember Stewart, Councilmember
Armstrong, and Mayor Lane
4 -
MAIN AGENDAIV.
Page 3City of University Park
February 3, 2015City Council Meeting Minutes
14-267 Consider approval of a reservation request by the HPISD Track Camp
for use of Germany Park.
City Manager Corder said that this is a reservation request from the
HPISD requesting the use of Germany Park to host a track camp
during June 15 -17 from 6:00 p.m. till 8:00 p.m. Since this type of
request is not identified within the current Facilities Utilization
Agreement between the City and the HPISD, staff sought direction
from the City Council on how to proceed.
Mayor Lane said that the Council wants at least one outside lane on
the track to remain open for public use during the camp.
Councilmember Begert expressed concern about the number of
participants expected at the track camp and asked Director of Parks
and Recreation Gerry Bradley to monitor the registration.
A motion was made by Councilmember Armstrong, seconded by
Councilmember Stewart, to approve this request with the condition that two
outside track lanes remain open for public use. The motion carried by the
following vote:
Aye:Councilmember Begert, Councilmember Stewart, Councilmember
Armstrong, and Mayor Lane
4 -
Excused:Councilmember Moore1 -
Page 4City of University Park
February 3, 2015City Council Meeting Minutes
PZ 14-004 Public hearing on an ordinance amending the detailed site plan for
Planned Development District, PD-32, to add a greenhouse to the site
located at 6601 Turtle Creek Boulevard.
Mayor Lane opened the public hearing. Chief Planning Official Harry
Persaud made a presentation about a proposed greenhouse at 6601 Turtle
Creek. He said that the property owner at 6601 Turtle Creek requested
approval to amend the detailed site plan for Planned Development District,
PD-32, in order to install a greenhouse on the subject site. The proposed
greenhouse measures approx. 46 feet by 30 feet and will be located south of
the existing home with a setback of approximately 55 feet from the existing
fence along Turtle Creek Boulevard, as shown on the amended detailed site
plan. Vertical walls on the sides of the greenhouse are about 6 feet 8 inches
and the height to top of ridge is approximately 15 feet 8 inches. Details for
utility connections to the greenhouse will be reviewed and approved by staff
before the issue of a building permit. A draft ordinance including the
amended detailed site plan and construction details of the proposed
greenhouse was included with this agenda item. Mr. Persaud said that the
Planning & Zoning Commission held a public hearing and recommended
approval.
Mr. Persaud said that notices were mailed to property owners within 200 feet
of the subject site and public notices were posted in the Park Cities News in
compliance with state law and city codes. The Mayor asked if any neighbors
had responded to the survey. Mr. Persaud said that two property owners
responded in favor of the proposed amendment and none replied against.
The Mayor closed the public hearing.
14-266 Consider an ordinance amending the detailed site plan for Planned
Development District, PD-32, to add a greenhouse to the site located
at 6601 Turtle Creek Boulevard.
A motion was made by Councilmember Tommy Stewart, seconded by
Councilmember Bob Begert, to adopt this Ordinance. The motion carried by
the following vote:
Aye:Councilmember Begert, Councilmember Stewart, Councilmember
Armstrong, and Mayor Lane
4 -
Enactment No: ORD No. 15/003
PUBLIC COMMENTSV.
Ben Beasley, 3436 Potomac, wants a stop sign installed at the Potomac and
Auburndale intersection. He said that he is concerned about intersection
visibility and traffic safety on his block.
Page 5City of University Park
February 3, 2015City Council Meeting Minutes
ADJOURNMENTVI.
Page 6City of University Park
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@7C058EF1\@BCL@7C058EF1.docx 10:05 AM 02/09/15
AGENDA MEMO
2/17/2015Agenda
TO:Honorable Mayor and City Council
FROM:Greg Spradlin, Chief of Police
SUBJECT:Interlocal Agreement for Services between the Highland Park
Independent School District (HPISD) and the City of University Park
Police Department (UPPD).
BACKGROUND:
Highland Park Independent School District (HPISD) is formingapolice
department forits district. The purpose of this InterlocalAgreement is to set out
a common understanding of the polices and procedures that the University Park
Police Department and the Highland Park ISD Police Department will follow in
providing police service to HPISD schools in the City of University Park, Dallas
County, Texas. This agreement is a formal agreement to clarify jurisdiction,
define parameters, state areas of responsibility, terms rights and duties of the
parties, and to establish a spirit of cooperation to enhance the services that both
agenciesprovide to the citizens residing within the city limits of University Park.
RECOMMENDATION:
Staff recommends approval of this Interlocal Agreement.
INTERLOCAL AGREEMENT
Between
CITY OF UNIVERSITYPARK, on behalf of its POLICE DEPARTMENT
AND
HIGHLAND PARKINDEPENDENT SCHOOL DISTRICT, on behalf of its POLICE
DEPARTMENT
WHEREAS, the parties hereto are authorized by Chapter 791 of the Texas Government Code,
the Interlocal Cooperation Act, to enter into interlocal contractsfor the performance of various
governmental functions and services, including police protectionfunctions; and,
WHEREAS, the parties wish to enter into an interlocal contract to setout policies and
procedures to be followed by the District and the City in providing police protection services to
the District’s public schools in the City; Now Therefore,
This lnterlocal Agreement (“lLA”) is entered into betweenthe Highland ParkIndependent School
District (“District”) and the City of University Park(“City”)on the ____ day of ______________
2015 in consideration ofthe mutual promises, terms and conditionsset out herein, the receipt
and sufficiency of which are acknowledged by the parties, to wit:
Section 1. PURPOSE
The purpose of this lLA is to set out a common understanding of the policies and procedures
that the UPPD(“UPPD”) and the Highland ParklSD Police Department (“District PD”) will follow
in providing police service to Highland Park ISDschools in the City of University Park, Dallas
County,Texas. This lLA is a formal agreement to clarify jurisdiction, define parameters, state
areas of responsibility, terms, rights and duties of the parties, and to establish a spirit of
cooperation to enhance the services that both agencies provide to the citizens residing within
the city limits of University Park, in accordance with the provisions of the Texas Education Code,
Section 37.081.
Section 2. MISSION
The mission of this lLA is to provide better utilization of resources by the UPPD and the District
PD. Further, it will establishcooperation between these two departments,eliminating waste of
public resources and resulting in better accumulation of crime analysis data. Ultimately
providing the safest environment possible for the school children of the Districtand reducing
crime in the University Parkcity limits. Each party paying for the performance of a
governmental function or service under this agreement must make those payments from current
revenues available to the paying party.
Section3.SERVICESPROVIDEDAND RESPONSIBILITIES OF THE UNIVERSITY PARK
POLICE DEPARTMENT
A.The CityPublic Information Officershall notify the DistrictCommunications Office, prior
toreleasing information to the media or public, in joint cases involving students, district
employees, crimes involving district property or where the investigation involves the
mutual interest of both the Districtand the City.
B.The UPPD will continue as the lead agency inthe reporting and investigationof crimes
reported bythe Districtand occurring in the City. This Agreement does not authorize
UPPD to perform police functions outside the City limits except as may be authorized by
other applicable law.
C.The City agrees to payall financial obligations it incurs regarding cases in which UPPD
serves as the lead investigating agency.
D.UPPD agrees tocoordinate warrant service on Districtproperty with the DistrictPD.
E.The UPPD agrees to continue as the lead agency in response to critical incidents
occurring on Districtcampuseswithin the City limits.
F.The UPPD will share intelligence information regarding campus crime with the District
PD.
G.The UPPD agrees to maintain records in the Records Division via anelectronic records
management system regarding investigative services provided to the District PD.
H.The UPPDwill notify District PDof any “undercover” investigationprior to commencing
on any Districtcampus(es) or facilities, for the safety of officers and students.
I.The UPPDwill agree to provide officer safety assistance and officer back-up to officers
employed by the District PDwhen requested, and to the degree necessary to ensure the
safety of District PDofficers, provided that all officers of the UPPD will continue to be
under the direct supervision and control of their supervisors in the UPPD.
J.The UPPDagrees to provide continued access to specialized services,including,but not
limited to,School Resource Officers, DARE and Crime Scene Servicesforall campuses
and facilities within the City in the interest of public safety.
K.The UPPDagrees to provide the District PDwith UniformCrime Report information
crime analysis and statistics of offenses occurring on Districtproperty.
L.The UPPDagrees to provide assistance in storage of evidence in criminal investigations
occurring on Districtpropertywithin the City.
M.The UPPDagrees to allowaccess topolice radio channels to the District PDfor law
enforcement communications and coordination of police services.
N.The UPPDagrees to provide temporary housing ofadult persons placed under arrest by
officers of the District PDin addition to providing access to designated juvenile
processing areasfor offenses occurring on Districtproperty within the City.
O.The UPPDagrees to allow members of the District PDto have access to NLETS/TLETS
(TCIC/NCIC) via University Park PoliceCommunicationsfor official police purposes.
Section 4. SERVICES PROVIDED AND RESPONSIBILITIES OF THE HIGHLAND PARK
INDEPENDENT SCHOOLDISTRICT POLICE DEPARTMENT
A.The DistrictPD will provide investigative assistance and supplemental reports in support
of UPPDinvestigations of all crimes on Districtcampuses and facilities.
B.The District PDwill provide officer safety assistance andofficer back-upto officers
employed by the UPPDwhen requested, and to the degreenecessary to ensure the
safety of University ParkPolice Officers, provided that all officers of the District PD will
continue to be under the direct supervision and control of their supervisors in the District
PD.
C.District PDagrees to coordinate warrant service with the appropriate UPPDdivision.
D.District PDwill share criminalintelligenceinformationwith the UPPDona continuous
basis.
E.The District PDagrees to abide by UPPDpoliciesand proceduresregarding submission,
storage and disposal of evidence submitted to the UPPDfor storage.
F.The District PDagrees to follow UPPDpoliciesand proceduresregarding access to and
usage of radio channelsfor law enforcement purposes.
G.The District PDagrees to abide by all UPPDpoliciesand proceduresregarding
submission and housing of persons placed under arrest.
H.The District PDagrees to abide by CJIS Security Policy, Texas DPS policyand the
policy and procedure of the UPPDregarding access to NLETS/TLETS (TCIC/NCIC).
DistrictPDpersonnel shall maintain all required certifications and training required by
these entities. District personnel and IT staff will participate in DPS Audits and CJIS
Security Audits to include physical inspection of facilities, storage of records, work areas
and computer equipment, mainframes, etc.
I.The District PDagrees to incur all financial obligations regarding cases investigated
solely by the District PD.
Section 5. DURATION
Throughout the duration of this agreement, each entity will maintain complete control over its
own personnel. This Interlocal Agreement shall be renewed annually on the anniversary of the
effective date, unless a party notifies the other party in writing at least sixty (60) days prior to the
renewal date that it does not wish to renew the Agreement. This lnterlocalAgreement shall be
reviewed annually by the City and the Districtto ascertain whether it should continue and if any
modificationsshould be made.
Section 6. AUTHORIZATION AND EXECUTION
This Interlocal Agreement has been reviewed and approved by the governing body of each
party hereto at a regular meeting held pursuant to the Texas Open Meetings Act. The
undersigned officers have been duly authorized to execute this Agreement on behalf of their
entity.
Duplicate originals shall executed by the parties and this Interlocal Agreement shall be
effective on the date first written above(the “effective date”).
ATTEST: CITY OF UNIVERSITY PARK, TEXAS
By: ________________________________By: ____________________________
City Secretary Olin Burnett Lane, Jr., Mayor
APPROVED AS TO FORM:
___________________________________
City Attorney
ATTEST:HIGHLAND PARK INDEPENDENT
SCHOOL DISTRICT
By: ______________________________By: _____________________________
Cynthia W Beecherl Leslie M. Melson
Secretary Board of Trustees President Board of Trustees
Highland Park ISD Highland Park ISD
APPROVED AS TO FORM:
_______________________________________
William L. Banowsky
School Attorney
Highland Park ISD
THE STATE OF TEXAS§
§City Acknowledgment
COUNTY OF DALLAS§
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on
this day personally appeared Olin Burnett Lane, Jr. known to me to be the person whose name
is subscribed to the foregoing instrument, and acknowledged to me that he executed same for
and as the act and deed of the City of University Park, a municipal corporation of Dallas County,
Texas, and as the Mayor thereof, and for the purposes and consideration therein expressed and
in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the ____ dayof __________ 2015.
________________________________________________________
My Commission Expires:Notary Public In and For
The State of Texas
____________________________
Notary’s Printed Name
THE STATE OF TEXAS§
§School Acknowledgment
COUNTY OF DALLAS§
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on
this day personally appeared Leslie M. Melson known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed same for
and as the act and deed of the Highland Park Independent School District, a municipal
corporation of Dallas County, Texas, and as the President of the Board of Trustees thereof, and
for the purposes and consideration therein expressed and in thecapacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the ____ day of __________ 2015.
________________________________________________________
My Commission Expires:Notary Public In and For
The State of Texas
____________________________
Notary’s Printed Name
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
AGENDA MEMO
2/17/2015 Agenda
TO: Honorable Mayor and City Council
FROM: Gerry Bradley, Director of Parks and Recreation
SUBJECT: 2015 Proposed Pool Fees for the Holmes Aquatic Center
BACKGROUND:
Staff plans to present to City Council the proposed pool fees for the 2015 pool
season at the Holmes Aquatic Center.
RECOMMENDATION:
Staff is requesting City Council’s approval of staff’s recommendation for fees
associated with the 2015 pool season.
Proposed Fee Changes for 2015
Current Rates & Proposed Changes
Item Current Proposed
Daily Admission 5 & Under No Charge No Change
Daily Admission 6 & Over $5.00 No Change
Daily Admission Senior (60+) $5.00 No Change
*Daily Admission Active Military $5.00 $3.00
Season Pass UP Resident - New $60.00 No Change
Season Pass UP Resident – Renewal $50.00 No Change
*Season Pass – Active Military $60.00 $40.00
Season Pass HPISD – New $100.00 No Change
Season Pass HPISD – Renewal $90.00 No Change
*Mid July Pass Discount (UP only) None 50% Discount
Current Party Rates
& Proposed Changes
Item Current Proposed
Party for 25-50 $75.00 $100.00
Party for 51-75 $100.00 $150.00
Party for 76-100 $125.00 $200.00
Party Tier Up-grade $50.00
( up-grade to next party
level)
Private Party – 2 hour rental $800.00 $1000.00
(entire facility – HPISD Only)
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
AGENDA MEMO
2/17/2015Agenda
TO:Honorable Mayor and City Council
FROM:Gerry Bradley, Directorof Parksand Recreation
SUBJECT:University Blvd. Portal Entry Structure
BACKGROUND:
For the past several years, staff has been working with the Capital Projects
Review Committee, the Parks Advisory Committee and residents on the
development of an entryway portal at the intersection of University Blvd. and the
Central Expressway Service Road.
The University Blvd. Portal project is supported by the neighborhood and reflects
the City Council’s goal of creating unique and attractive entrances into our
community.
Staff is recommending entering into a contract with Gallagher Construction
Services in the amount of $187,300.00 to complete the project. The contractwill
be set up through The InterlocalPurchasing System (TIPS) cooperative which
satisfies statutory purchasing requirements.
RECOMMENDATION:
Staff will take direction from City Council on how to proceed with the project.
3501 Token Dr., Suite 100 • Richardson, TX 75082 • 972.633.0564 • 972.633.0164 Fax • www.gallaghertx.com
®
February 10, 2015
Mr. Gerry Bradley City of University Park 4420 Worcola Dallas, TX 75206
RE: University Drive Entry Portal Proposal #TT14-220
Mr. Bradley,
Gallagher Construction Services is pleased to present the following proposal based on our TIPS Cooperative Purchasing Contract for your consideration.
The estimated cost to provide the necessary labor and materials required to construct concrete walls to provide a new portal entry at University Drive per plans provided by the City of University Park, the total cost will be One Hundred Eighty Seven Thousand Three Hundred Dollars ($187,300).
This proposal is based on unsealed plans provided by the City of University Park. Therefore, the following items have been included in the estimate as allowances:
Concrete $95,000 Painting $4,000 Landscaping $15,000 Cast Stone $20,000 Ceramic Tile $3,000 Electrical $10,000
Once plans are finalized and design can be verified, cost estimates can be verified and these allowances can be adjusted as necessary.
Existing underground utility locations are unknown in this area and may result in additional costs, if encountered. If modifications are required due to underground utilities, adjustments to the estimated cost will be necessary.
This proposal excludes design fees, accessibility reviews or modifications, permit/inspection fees, impact fees, geotechnical testing/recommendations, construction material testing, sales tax, bonds, hazardous materials removal or remediation, or removal, replacement or relocation of existing underground utilities or obstructions.
If this proposal is acceptable to the City, please issue a purchase order and forward a copy via fax or e-mail to Gallagher Construction Services.
Please feel free to contact me at (214) 536-7024 or by e-mail at jeff@gallaghertx.com should you have any questions regarding this proposal. Gallagher Construction Services would appreciate the opportunity to work with the City of University Park on this project.
Sincerely,
Jeff Fisher Gallagher Construction Services
February 13, 2015
City of University Park
Attn: Elizabeth Anderson
4420 Worcola
University Park, TX 75206
RE: Awarded Vendor Contract – Gallagher Construction
Contract #10012413 Contract: Job Order Contracting and Related Services
Awarded January 24, 2013 effective through January 23, 2016
JOB – City of University Park – University Drive Entry Portal
TO WHOM IT MAY CONCERN:
The Interlocal Purchasing System (TIPS) verifies that Gallagher Construction is an
Awarded Vendor for The Interlocal Purchasing System (TIPS) through Job Order
Contracting and Related Services and is authorized to perform work under Contract
#10012413.
With specific respect to the proposal from Gallagher Construction for the City of
University Park for the University Drive Entry Portal, dated February 10, 2014 in the
amount of $187,300.00, it has been reviewed by TIPS and found to be within the
parameters of the awarded contract as listed above.
If you have any questions, you may reach me at 903-243-4759 or by email to
david.mabe@tips-usa.com .
Sincerely,
David Mabe
David Mabe
TIPS National Coordinator / JOC Manager