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HomeMy WebLinkAbout2015.07.21 City Council AgendaCity Council City of University Park Meeting Agenda City Hall 3800 University Blvd. University Park, TX 75205 Council Chamber5:00 PMTuesday, July 21, 2015 EXECUTIVE SESSION 3:30 - 4:00 P.M. Pursuant to TGC§ 551.071, the City Council will meet in closed session to receive confidential legal advice from the City Attorney regarding a personnel matter. PRE-MEETING WORK SESSION(S) 4:00 - 5:00 P.M. The City Council will meet in open work session to receive agenda item briefings from staff. No action will be taken. Council Conference Room, 2nd floor, City Hall. TO SPEAK ON AN AGENDA ITEM Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and return it to the City Secretary. When called forward by the Mayor, before beginning their remarks, speakers are asked to go to the podium and state their name and address for the record. I.CALL TO ORDER A.INVOCATION: City Councilmember Bob Begert B.PLEDGE OF ALLEGIANCE: City Councilmember Bob Begert / Boy Scouts C.INTRODUCTION OF COUNCIL: Mayor Olin Lane, Jr. D.INTRODUCTION OF STAFF: City Manager Robbie Corder II.AWARDS AND RECOGNITION: Paul Crane and Ronny Traylor retirements III.CONSENT AGENDA 15-379 Consider approval of cooperative purchasing agreement with Physio Control. Agenda Memo - Physio Control PA.docx Participating Addendum with Physio Control 07.10.2015.pdf Attachments: Page 1 City of University Park Printed on 7/17/2015 July 21, 2015City Council Meeting Agenda 15-384 Consider approval of the minutes of the July 7 City Council meeting, with or without corrections. Staff Report City Council Meeting Minutes - July 7, 2015 Attachments: IV.MAIN AGENDA 15-373 Second Public Hearing for the 2014 Consumer Confidence Report. 2015.07.21 2014 CCR 2nd Public Hearing.docx UP 2014 CCR.pdf Attachments: 15-381 Consider approval of a right-of-way abandonment at 3945 Amherst. A.M. - R-O-W ABANDONMENT - 3945 AMHERST.docx 3945 AMHERST.jpg 20150625_103716.jpg TX15061152.pdf Attachments: 15-382 Consider approval of a right-of-way abandonment at 3945 Purdue. A.M. - R-O-W ABANDONMENT - 3945 PURDUE.docx 3945 Abandon Survey.pdf 3945 PURDUE.pdf Attachments: 15-380 Discuss License Plate Reader (LPR) Systems. 7-21-15 License Plate Reader SystemsAttachments: 15-383 Consider approval of a contract for a Pool Master Plan for the Holmes Aquatic Center. Pool Master Plan Agenda Memo 7-21-15.pdf Master Planning Proposal Revised 7-14-15.pdf Attachments: V.PUBLIC COMMENTS Anyone wishing to address an item not on the Agenda should do so at this time. Please be advised that under the Texas Open Meetings Act, the Council cannot discuss or act at this meeting on a matter that is not listed on the Agenda. However, in response to an inquiry, a Council member may respond with a statement of specific factual information or a recitation of existing policy. Other questions or private comments for the City Council or Staff should be directed to that individual immediately following the meeting. VI.ADJOURNMENT Page 2 City of University Park Printed on 7/17/2015 July 21, 2015City Council Meeting Agenda As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any Agenda items listed herein. CERTIFICATE: I, Christine Green, City Secretary, do hereby certify that a copy of this Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and on the City's website, www.uptexas.org, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING:____________________________ TIME OF POSTING:_____________________________ ________________________________ Christine Green, City Secretary Page 3 City of University Park Printed on 7/17/2015 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@50054067\@BCL@50054067.docx 11:08 AM 07/10/15 AGENDA MEMO 7/21/2015Agenda TO:Honorable Mayor and City Council FROM:Elizabeth Anderson, Purchasing Manager SUBJECT:Approval of Cooperative Purchasing Agreement with Physio Control BACKGROUND: The City’s Police and Fire Departmentswish to purchasedefibrillators and maintenance plans throughvendorPhysio Control. A contract with this vendor exists through the National Association of State Procurement Officials (NASPO). NASPOis a cooperative purchasing program. Contract # SW300 is valid through March 17, 2017. NASPO requires the City to negotiate a Participating Addendum with Physio Control in order to take advantage of this contract. The Addendum does NOT bind the City to a specific dollar amount;it merely states that the vendor and the City agree to make transactions through the cooperative program. The City and Physio Control have agreed upon terms for a Participating Addendum. The contract through the NASPO cooperative satisfiesthe requirements for public purchasing. Upon Council approval, Purchasing will send the Participating Addendum backto Physio Control and to NASPO and beginto make purchases under the cooperative contract. A copy of the Participating Addendum with Physio Control is attached. RECOMMENDATION: Staff recommends that Council approve the Participating Addendum between the City and Physio Control to allow purchases under NASPO cooperative contract # SW300. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@BC05BF39\@BCL@BC05BF39.docx 11:28 AM 07/16/15 AGENDA MEMO 7/21/2015Agenda TO:Honorable Mayor and City Council FROM:Christine Green, City Secretary SUBJECT:Minutes of the July 7, 2015 City Council Meeting Minutes of the July7, 2015City Council Meeting are included for the Council’s review. City Hall 3800 University Blvd. University Park, TX 75205 City of University Park Meeting Minutes City Council 5:00 PM Council ChamberTuesday, July 7, 2015 PRE-MEETING WORK SESSION(S) 4:00 - 4:30 P.M. The City Council met in open work session to discuss the Holmes Aquatic Center building and the traffic signal at Southwestern and Airline. No action was taken. Council Conference Room, 2nd floor, City Hall. 4:30 - 5:00 P.M. The City Council met in open work session to receive agenda item briefings from staff. No action was taken. Council Conference Room, 2nd floor, City Hall. CALL TO ORDERI. Mayor Olin Lane, Councilmember Taylor Armstrong, Councilmember Bob Begert, Councilmember Dawn Moore and Mayor Pro Tem Tommy Stewart Present:5 - INVOCATION: Community Information Officer Steve MaceA. PLEDGE OF ALLEGIANCE: Community Information Officer Steve Mace / Boy Scouts B. Boy Scouts Gunnar Olsen of Troop 82 and Trevor Thacker of Troop 42 were present as part of earning their Citizenship in the Community and Communication merit badges. Boy Scout Will Huff of Troop 82 was present as part of earning his Communication merit badge. The scouts assisted Community Information Officer Steve Mace and the City Council in leading the Pledge of Allegiance. INTRODUCTION OF COUNCIL: Mayor Olin Lane, Jr.C. INTRODUCTION OF STAFF: City Manager Robbie CorderD. Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell, Chief of Police Greg Spradlin, Director of Public Works Bud Smallwood, City Secretary Christine Green, Communications Specialist / Deputy City Secretary Amanda Hartwick, Director of Human Resources Luanne Hanford, Director of Parks Gerry Bradley, Library Director Sharon Martin, Fire Chief Randy Howell, Community Development Director Pat Baugh, Deputy Director of Public Works Jacob Speer, and Director of Finance Tom Tvardzik. Page 1City of University Park July 7, 2015City Council Meeting Minutes AWARDS AND RECOGNITIONII. None CONSENT AGENDAIII. 15-376 Consider approval of the minutes of the June 16, 2015 City Council Meeting with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Armstrong, seconded by Councilmember Begert, to approve the Consent Agenda. The motion carried by the following vote: Aye:Mayor Lane, Councilmember Armstrong, Councilmember Begert, Councilmember Moore, and Mayor Pro Tem Stewart 5 - MAIN AGENDAIV. 15-368 Approval of an Interlocal Cooperation Agreement for Joint Provision of a D.A.R.E. Officer for FY2015-2016 City Manager Robbie Corder said that the next two agenda items go together. These are annual Interlocal Cooperation Agreements between the City and the Town of Highland Park to provide a D.A.R.E. officer and a School Resource Officer to the Highland Park Independent School District (HPISD). The D.A.R.E. officer provides substance abuse prevention education at HPISD campuses. The School Resource Officer is stationed at Highland Park High School to provide security and to promote positive relations between youth and law enforcement. The officers are City of University Park employees. The Town reimburses the City for 25% of the total costs (about $100,000 per year per officer). Chief Spradlin said that these agreements are renewals of the same agreements that have been in place for a number of years. A motion was made by Councilmember Moore, seconded by Mayor Pro Tem Stewart, that this agreement be approved. The motion carried by the following vote: Aye:Mayor Lane, Councilmember Armstrong, Councilmember Begert, Councilmember Moore, and Mayor Pro Tem Stewart 5 - Page 2City of University Park July 7, 2015City Council Meeting Minutes 15-369 Approval of an Interlocal Cooperation Agreement for Joint Provision of a Student Resource Officer (SRO) for FY2015-2016 A motion was made by Councilmember Dawn Moore, seconded by Councilmember Taylor Armstrong, to approve this agreement. The motion carried by the following vote: Aye:Mayor Lane, Councilmember Armstrong, Councilmember Begert, Councilmember Moore, and Mayor Pro Tem Stewart 5 - 15-377 Discuss prohibiting the parking of buses and limousines on public streets The city manager said that staff has received complaints regarding limousines being parked overnight on City streets, especially in residential areas. Current ordinances prohibit the parking of motor homes, travel trailers, boat trailers, and similar vehicles on City streets except for immediate loading and unloading. As the ordinances are currently written, tour buses, limousines, and similar vehicles are not prohibited from being left on our streets. Staff recommends referring to the Public Safety Committee a discussion about adding buses and limousines to the list of vehicles prohibited from parking on the street. A motion was made by Councilmember Dawn Moore, seconded by Councilmember Taylor Armstrong, to refer this item to the Public Safety Advisory Committee. The motion carried by the following vote: Aye:Mayor Lane, Councilmember Armstrong, Councilmember Begert, Councilmember Moore, and Mayor Pro Tem Stewart 5 - 15-371 Public Hearing for the 2014 Consumer Confidence Report Mayor Lane opened the public hearing. City Manager Corder said that this public hearing is on the agenda every year as part of state and federal requirements to submit an annual report regarding the City's drinking water quality. As part of those requirements, the City must conduct two public hearings to allow University Park residents to comment on the report. As in past years, the City’s drinking water quality meets or exceeds all federal (EPA) requirements. There were no speakers, and the Mayor closed the public hearing. PUBLIC COMMENTSV. None ADJOURNMENTVI. Page 3City of University Park 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@C4052943\@BCL@C4052943.docx 3:57 PM 07/17/15 AGENDA MEMO 7/21/2015Agenda TO:Honorable Mayor and City Council FROM:Gene R. Smallwood, P.E.; Directorof Public Works SUBJECT:Public Hearing –Water Quality Report BACKGROUND: As required by stateand federal regulations, each city is required to develop and submit an annual report regarding its drinking water quality. As part of that submittal, we are required to conduct two public hearingstoallow University Park residents to comment on the report. As in past years, the City’s drinkingwater quality meets or exceeds all federal (EPA) requirements. The first public hearingtook place onTuesday, July 7.Thesecond public hearing is advertised for July 21. RECOMMENDATION: Staff recommends that City Council openthe public hearing,receive comments, and close the public hearing. No other action is required. City of University ParkCity of University Park 1st CLASS PRSRT U.S. POSTAGE PAID DALLAS, TX PERMIT NO. 407 City of University Park 3800 University Blvd.University Park, TX 75205-1711 2013Annual Drinking Water Quality ReportAnnual Drinking Water Quality Report City of University Park Our Drinking Water Meets or Exceeds All Federal (EPA) Drinking Water RequirementsThis report is a summary of the quality of the water we provide our customers. The analysis was made by using the data from the most recentU.S. Environmental Protection Agency (EPA) required tests and is presentedin the attached pages. We hope this information helps you become moreknowledgeable about what’s in your drinking water. About The Following PagesThe pages that follow list all of the federally regulated or monitored contaminants which have been found in your drinking water. The U.S.EPA requires water systems to test for up to 97 contaminants. Definitions Maximum Contaminant Level (MCL)The highest permissible level of a contaminant in drinking water. MCLsare set as close to the MCLGs as feasible using the best available treatment technology. Maximum Contaminant Level Goal (MCLG)The level of a contaminant in drinking water below which there is noknown or expected health risk. MCLGs allow for a margin of safety. Maximum Residual Disinfectant Level (MRDL)The highest level of disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for controlof microbial contaminants. Maximum Residual Disinfectant Level Goal (MRDLG)The level of a drinking water disinfectant below which there is no knownor expected risk to health. MRDLGs do not reflect the benefits of the useof disinfectants to control microbial contamination. Treatment Technique (TT)A required process intended to reduce the level of a contaminant in drinking water. Action Level (AL)The concentration of a contaminant which, if exceeded, triggers treatmentor other requirements which a water system must follow. Abbreviations NTU - Nephelometric Turbidity Units MFL -million fibers per liter (a measure of asbestos) pCi/L -picocuries per liter (a measure of radioactivity) ppm - parts per million, or milligrams per liter (mg/L) ppb -parts per billion, or micrograms per liter (µg/L) ppt -parts per trillion, or nanograms per liter ppq -parts per quadrillion, or picograms per liter Public Participation Opportunities Date:July 7, 2015 and July 21, 2015 Time:5:00 pm Location:Council Chamber Phone No:(214) 363-1644To learn about future public meetings (concerning your drinking water),or to request to schedule one, please call us. En EspañolEste informe incluye información importante sobre el agua potable. Si tiene preguntas o comentarios sobre éste informe en español, favor de llamar al tel. (214) 363-1644 - para hablar con una persona bilingüe en español. You may be more vulnerable than the general population to certainmicrobial contaminants, such as Cryptosporidium, in drinking water.Infants, some elderly or immunocompromised persons such as thoseundergoing chemotherapy for cancer; those who have undergone organtransplants; those who are undergoing treatment with steroids; and people with HIV/AIDS or other immune system disorders can be particularly at risk from infections. You should seek advice aboutdrinking water from your physician or health care provider. Additional guidelines on appropriate means to lessen the risk of infection byCryptosporidium are available from the Safe Drinking Water Hotline (1-800-426-4791). Special Notice Required Language for ALL Community Public Water Supplies: ALL drinking water may contain contaminants.When drinking water meets federal standards there may not be any healthbased benefits to purchasing bottled water or point of use devices.Drinking water, including bottled water, may reasonably be expected tocontain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk.More information about contaminants and potential health effects can be obtained by calling the EPA’s Safe Drinking Water Hotline (1-800-426-4791). Secondary ConstituentsMany constituents (such as calcium, sodium, or iron) which are often foundin drinking water, can cause taste, color, and odor problems. The taste andodor constituents are called secondary constituents and are regulated by theState of Texas, not the EPA. These constituents are not causes for healthconcern. Therefore, secondaries are not required to be reported in this document but they may greatly affect the appearance and taste of your water. Year or Average Minimum Maximum Unit of Range Contaminant Level Level Level MCL MCLG Measure Source of Contaminant Bromoform, chloroform, dichlorobromomethane, and dibromochloromethane are disinfection byproducts. There is no maximum contaminant levelfor these chemicals at the entry point to distribution. 2014 Fluoride 0.686 0.500 0.686 4 4 ppm Erosion of natural deposits; water additive which promotes strong teeth; discharge from fertilizer and aluminum factories. 2014 Nitrate 0.822 0.0100 0.822 10 10 ppm Runoff from fertilizer use; leaching from septic tanks, sewage; erosion of natural deposits. Year or Average Minimum Maximum Unit of Range Contaminant Level Level Level MCL MCLG Measure Source of Contaminant Inorganic Contaminants 2014 Chlorine Residual 2.72 0.10 4.20 4 <4 ppm Disinfectant used to control microbes. Average Minimum Maximum Unit of Year Disinfectant Level Level Level MRDL MRDLG Measure Source of Disinfectant Maximum Residual Disinfectant Level Organic Contaminants WAIVED OR NOT YET SAMPLEDUnregulated Initial Distribution System Evaluation for Disinfection Byproducts 2014 Total Haloacetic Acids 7.7 4.4 9.9 60 ppb By-product of drinking water disinfection. 2014 Total Trihalomethanes 6.77 1.9 17.3 80 ppb By-product of drinking water disinfection. Average Minimum Maximum Unit of Year Contaminant Level Level Level MCL Measure Source of Contaminant Disinfection Byproducts 2013 Lead 1.55 0 15 ppb Corrosion of household plumbing systems; erosion of natural deposits. 2013 Copper 0.20 0 1.3 ppm Corrosion of household plumbing systems; erosion of natural deposits; leaching from wood preservatives. The 90th Number of Sites Action Unit of Year Contaminant Percentile Exceeding Action Level Level Measure Source of Contaminant Lead and Copper 2014 Chloroform 2.57 1.00 2.57 ppb By-product of drinking water disinfection. 2014 Bromodichloromethane <1.00 <1.00 1.00 ppb By-product of drinking water disinfection. Year or Average Minimum Maximum Unit of Range Contaminant Level Level Level Measure Source of Contaminant Unregulated Contaminants Required Additional Health Information for LeadIf present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily frommaterials and components associated with service lines and home plumbing. This water supply is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposureby flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to haveyour water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking WaterHotline or at http://www.epa.gov/safewater/lead. 2014 Simazine 0.13 0.05 0.13 4 4 ppb Herbicide runoff. 2014 Atrazine 0.16 0.08 0.16 3 3 ppb Runoff from herbicide used on row crops. Systems must complete and submit disinfection data on the Disinfection Level Quarterly Operating Report (DLQOR). On the CCR report, thesystem must provide disinfectant type, minimum, maximum and average levels. Turbidity has no health effects. However, turbidity can interfere with disinfection and provide a medium for microbial growth. Turbidity may indicate the presence of disease-causing organisms. These organisms include bacteria, viruses, and parasites that can cause symptoms such as nausea, cramps, diarrhea and associated headaches. Total Coliform REPORTED MONTHLY TESTS FOUND NO COLIFORM BACTERIA. Fecal Coliform REPORTED MONTHLY TESTS FOUND NO FECAL COLIFORM BACTERIA. 2014 Turbidity 0.21 100.00 0.3 NTU Soil runoff. Highest Single Lowest Monthly % of Turbidity Unit of Year Contaminant Measurement Samples Meeting Limits Limits Measure Source of Contaminant Turbidity 2014 Bicarbonate 33.3 10 33.3 NA ppm Corrosion of carbonate rocks such as limestone. 2014 Chloride 54.8 5.00 54.8 300 ppm Abundant naturally occurring element; used in water purification; byproduct of oil field activity. 2014 Hardness as 109 78 158 NA ppm Naturally occurring calcium and magnesium. Ca/Mg 2014 pH 8.84 8.84 8.84 >7.0 units Measure of corrosivity of water. 2014 Sodium 62.7 0.200 62.7 20,000 ppm Erosion of natural deposits; byproduct of oil field activity. 2014 Sulfate 158 5.00 158 300 ppm Naturally occurring; common industrial byproduct; byproduct of oil field activity. 2014 Total Alkalinity 33.3 10.0 33.3 NA ppm Naturally occurring soluble mineral salts. as CaCO3 2014 Total Dissolved 386 10.0 386 1000 ppm Total dissolved mineral constituents Solids in water. Year or Average Minimum Maximum Secondary Unit of Range Contaminant Level Level Level Limit Measure Source of Contaminant Secondary and Other Constituents Not Regulated (No associated adverse health effects) Where do we get our drinking water?The source of drinking water used by the City of University Park isPurchased Surface Water from ELM FORK TRINITY RIVER. A SourceWater Susceptibility Assessment for your drinking water sources(s) is currently being updated by the Texas Commission on EnvironmentalQuality. This information describes the susceptibility and types of constituents that may come into contact with your drinking water sourcebased on human activities and natural conditions. The information contained in the assessment allows us to focus our source water protectionstrategies. Some of this source water assessment information will beavailable later this year on Texas Drinking Water Watch athttp://dww.tceq.state.tx.us/DWW/. For more information on source waterassessments and protection efforts at our system, please contact us. WATER SOURCES:The sources of drinking water (both tap water andbottled water) include rivers, lakes, streams, ponds, reservoirs, springs,and wells. As water travels over the surface of the land or through theground, it dissolves naturally-occurring minerals, and in some cases,radioactive material, and can pick up substances resulting from the presence of animals or from human activity. Contaminants that may bepresent in source water before treatment include: microbes, inorganic contaminants, pesticides, herbicides, radioactive contaminants, and organicchemical contaminants.Contaminants that may be present in source water include:•Microbial contaminants- such as viruses and bacteria, which may comefrom sewage treatment plants, septic systems, agricultural livestock oper-ations, and wildlife.•Inorganic contaminants - such as salts and metals, which can be naturally-occurring or result from urban storm water run-off, industrial ordomestic wastewater discharges, oil and gas production, mining, or farm-ing. City of University Park •Pesticides and herbicides - may come from a variety of sources such asagriculture, urban storm water run-off, and residential uses.•Organic chemical contaminants - including synthetic and volatileorganic chemicals, which are by-products of industrial processes andpetroleum production, and can also come from gas stations, urban stormwater run-off, and septic systems.•Radioactive contaminants - can be naturally-occurring or be the resultof oil and gas production, and mining activities. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@0C0601DA\@BCL@0C0601DA.docx 9:12 AM 07/15/15 AGENDA MEMO 7/21/2015Agenda TO:Honorable Mayor and City Council FROM:Gene R. Smallwood, P.E.; Director of Public Works SUBJECT:Abandonmentof Certain StreetR-O-W BACKGROUND: Staff received a request to abandon certain street right-of-way (R-O-W) along Tulane Avenue, adjacent to 3945 Amherst. The Tulane R-O-W is considerably wider than most streets in the community, with the property line about seventeen feet back of sidewalk. With existing and franchise utilities located within the limits of the street, the area behind the sidewalks can be considered excess R-O-W. Like other requests, staff brings the matter to Council to authorize contracting with an appraiser (at the requestor’s expense) to determine the fair market value of the excess R-O-W. When that value is determined, the City Attorney will develop an abandonment ordinance for Council consideration. RECOMMENDATION: Staff recommends City approval of the request to abandon the excess street right-of-way along Tulane, adjacent to 3945 Amherst, and authorize staff to proceed with the appraisal. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@1406C971\@BCL@1406C971.docx 9:17 AM 07/15/15 AGENDA MEMO 7/21/2015Agenda TO:Honorable Mayor and City Council FROM:Gene R. Smallwood, P.E.; Director of Public Works SUBJECT:Abandonmentof Certain StreetR-O-W BACKGROUND: Staff received a request to abandon certain street right-of-way (R-O-W) along Tulane Avenue, adjacent to 3945 Purdue. The Tulane R-O-W is considerably wider than most streets in the community, with the property line about seventeen feetback of sidewalk. With existing and franchise utilities located within the limits of the street, the area behind the sidewalks can be considered excess R-O-W. Like other requests, staff brings the matter to Council to authorize contracting with an appraiser (at the requestor’s expense) to determine the fair market value of the excess R-O-W. When that value is determined, the City Attorney will develop an abandonment ordinance for Council consideration. RECOMMENDATION: Staff recommends City approval of the request to abandon the excess street right-of-way along Tulane, adjacent to 3945 Purdue, and authorize staff to proceed with the appraisal. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@000648D5\@BCL@000648D5.docx 1:42 PM 07/14/15 AGENDA MEMO 7/21/2015Agenda TO:Honorable Mayor and City Council FROM:Greg Spradlin, Chief of Police SUBJECT:License Plate Reader Systems BACKGROUND: License Plate Reader Systems (LPR) are increasingly being utilized as a viable investigative tool in the law enforcement industry. LPR technology is not new to University Park as we currently use license plate readers on our parking enforcement vehicle. The four red light cameras in the city also utilize LPR technology. As an investigative tool, the license plate data obtained from LPR systems hasproven to be effective in identifying stolen vehicles, wanted persons, and the potential locations of these wanted persons or vehicles. Two recent cases investigated by University Park Police, a Burglary and an Aggravated Robbery, have been solved with the assistance of LPR cameras mounted on Dallas Police Department squad cars. It is anticipated that more crimes could be solved in University Park with LPR cameras in the city, either mounted on police vehicles or at fixed locations near city entrances. Additionally, LPR cameras would potentially identify vehicles involved in AMBER alerts and department generated “HOT lists” of persons wanted by our detectives. RECOMMENDATION: Staff seeks further discussion of this item and council direction to determine if further consideration of this project is warranted. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 9:54 AM 07/15/15 AGENDA MEMO 7/21/2015 Agenda TO: Honorable Mayor and City Council FROM: Gerry Bradley, Director of Parks and Recreation SUBJECT: Proposal for HAC - Pool Master Plan BACKGROUND: Over the past few years, staff has observed an increase in structural damage to the support buildings at the Holmes Aquatic Center. Since the potential natatorium site has been removed from the Curtis Park location, which would have replaced at least one of the buildings, staff is requesting consideration of approving funding to support a Pool Master Plan for pool buildings and the entire aquatics facility. This item has been reviewed by the Park Advisory Committee and unanimously supported. Staff has approached the architectural firm of Davis and Davis Recreation Planning Consultants for a proposal for a pool facility master plan which will includes: Site Analysis Pool Components Facility Programming Circulation Paths Building Floor Plans Building Concepts and Elevations Probable Costs The Pool Master Plan will cost $58,700 and is estimated to take approximately 3 months to complete. Funding for the project has been identified within the Parks and Recreation Department’s Capital Improvements Program budget. RECOMMENDATION: Staff will take direction from City Council on how to proceed with the project. Kim C. Davis, RLA President kdavis@ddirpc.com 1805-A West Park Row Drive  Arlington, Texas 76013-3584, USA  Phone (817) 274-3871  Fax (817) 274-3875 E-mail: info@ddirpc.com  Web: www.ddirpc.com P:\Parks Director\City Council 7-21-15\Master Planning Proposal Revised 7-14-15.docx July 10, 2015 Revised July 14, 2015 Mr. Gerry Bradley Director of Parks 3800 University Blvd. University Park, TX 75205-1711 RE: Aquatic Master Planning Proposal Holmes Aquatic Center at Curtis Park University Park, Texas Davis and Davis, Inc., Recreational Planning Consultants (the Consultant) is pleased to present the City of University Park (the Client) with the following proposal for Aquatic Master Planning Services, at the above referenced location. PROJECT UNDERSTANDING The intent of this proposal is to review the existing Holmes Aquatic Center along with direct adjacent areas and prepare a multi-year master plan that will respond to the current and future needs of the University Park residents. The existing facility includes support services buildings, a large lap pool with a deep end for diving, a slide, and a tots/kids area. The master planning process will include a programming review of current operations, current demographics and the needs expressed by City staff. This information will be considered as a new master plan is prepared that addresses both aquatics and support services buildings. BASIC SCOPE OF SERVICES The master planning area will include the eastern portion of Curtis Park. The intent is to take a broad picture view of existing uses and propose recommendations for future uses considering trends, operations, spatial relationships, demographics, user groups, circulation, accessibility, seasonal and year round uses, utilities, drainage patterns and influences of the local neighborhood. The recommendations will include: Tasks 1. Site Analysis 2. Programming discussions of aquatics and support buildings 3. Master Plan including pools, support buildings, circulation paths, and preliminary grading 4. Preliminary building floor plans and preliminary exterior building elevations 5. Rendered plan view of the master plan, and a maximum of 4 rendered perspective illustrations 6. A descriptive narrative or summary report of recommendations 7. Preliminary opinion of probable costs 8. Two meetings with the parks committee, one meeting with the city council 9. A maximum of 4 meetings with staff This package will be suitable for preliminary permitting discussions and for use as a marketing package. Holmes Aquatic Center Master Planning 2 CLIENT RESPONSIBILITIES AND ASSUMPTIONS The Consultant understands that the Client will provide the following information or perform indicated services either directly or indirectly through outside consultants: A.) Provide any available plans of existing site conditions or necessary buildings. B.) Provide timely reviews and correspondence. C.) Updating of Site Survey as may be needed. D.) Conduct an asbestos assessment survey of the existing conditions to determine if any abatement measures are needed prior to demolition. EXCLUSIONS AND ADDITIONAL SERVICES Any items requested by the Client that are not outlined in the above Basic Scope of Services will be considered excluded from this contract and may be provided only if requested and authorized in writing by the Client as an additional service and fee. The Consultant can provide the following services, at an additional charge: A.) Preparation of design development and construction documents. B.) Signage style package design for operations, sales and marquee signage. C.) Menu development and kitchen design. D.) Assist in soliciting various vendors. E.) Conduct drainage or utility assessments F.) Conduct public focus group meetings / design charrettes PROJECT SCHEDULE Upon authorization to proceed the Client and Consultant will develop a mutually agreeable schedule. The anticipated overall time schedule is approximately 3 months. FEES AND RATES The fee structure for the Basic Scope of Services is proposed as a lump sum fee plus reimbursable expenses on a not to exceed amount. The lump sum amount for professional services is $58,000.00. A reimbursable expense allowance, in addition to the lump sum, is proposed in the amount of $700.00. The Consultant will notify the Client, in advance, if the reimbursable budget is expected to be greater than the approved not-to-exceed budget Billing will occur on a monthly basis with payment expected within 30 calendar days of the invoice date. Reimbursable expenses include all travel expenses, printing, and mailing, couriers, hosting conference calls or video calls, submittal or permitting review fees and mileage to meetings billed @ 57.5 cents/mile. Reimbursable expenses are billed at cost plus 10% within the allowance. Invoices will be based upon the percentage of completion within each Task. In the event Additional Services are needed the following standard rates will be used to determine professional fees associated with the additional service. No additional service will be undertaken without the prior written consent by both the Consultant and Client: Holmes Aquatic Center Master Planning 3 Standard Rates: Principals $115/hr Project Architect $95/hr Project Manager $85/hr to $125/hr Technical Production $65/hr to $85/hr Clerical $40/hr to $55/hr STANDARD PROPOSAL CONDITIONS The following standard conditions apply to this proposal: It is understood by the Client, that the Consultant can make no guarantees concerning the estimates, projections, and recommendations developed by the proposed Scope of Services. These are based on many factors, some that are unknown at the time of task work. The Consultant will attempt to obtain and compile data from reliable sources, but cannot guarantee its accuracy or completeness. The liability of the Consultant to the Client for any reason and upon any cause of action related to the performance of the work under this proposal whether in tort or in contract or otherwise shall be limited to the total amount actually paid by the Client to the Consultant pursuant to this proposal. If information from this Master Planning Proposal is used as part of any public or private offering of debt or equity securities, it is agreed that the Client will indemnify the Consultant against any losses, claims, damages, and liabilities under any applicable laws that may arise from statements or omissions in public or private offerings of securities. We at Davis and Davis, Inc., Recreational Planning Consultants are excited for this opportunity and we look forward to exceeding your expectations. To accept this proposal as a contract, please sign and return a copy. Sincerely, Kim C. Davis, RLA, #1386, TX President, Davis & Davis, Inc. For and on behalf of Davis and Davis Inc., Recreational Planning Consultants Basic Services and Fees accepted by: __________________________________________________________________________________ City of University Park Date