HomeMy WebLinkAbout2015.10.20 City Council AgendaCity Council
City of University Park
Meeting Agenda
City Hall
3800 University Blvd.
University Park, TX 75205
Council Chamber5:00 PMTuesday, October 20, 2015
PRE-MEETING WORK SESSION(S)
4:00 - 5:00 P.M. The City Council will meet in open work session to receive agenda item briefings
from staff. No action will be taken. Council Conference Room, 2nd floor, City Hall.
TO SPEAK ON AN AGENDA ITEM
Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and
return it to the City Secretary. When called forward by the Mayor, before beginning their remarks,
speakers are asked to go to the podium and state their name and address for the record.
I.CALL TO ORDER
A.INVOCATION: Councilmember Taylor Armstrong
B.PLEDGE OF ALLEGIANCE: Councilmember Taylor Armstrong / Boy Scouts
C.INTRODUCTION OF COUNCIL: Mayor Olin Lane, Jr.
D.INTRODUCTION OF STAFF: City Manager Robbie Corder
II.AWARDS AND RECOGNITION
15-451 Proclamation – Arbor Day 2015
Arbor Day Memo 2015.pdf
2015.10.20 Arbor Day Proclamation.pdf
Attachments:
15-452 Employee Recognition – Raul Rodriquez
Employee Recognition - Raul Rodriquez.pdf
Raul Rodriquez.pdf
Attachments:
15-453 Employee Recognition - Civic Yip
2015.10.20 CIVIC COMMENDATION.pdfAttachments:
III.CONSENT AGENDA
Page 1 City of University Park Printed on 10/16/2015
October 20, 2015City Council Meeting Agenda
15-455 Consider approval of an ordinance amending the FY2015 budget to
provide for transfer of non-recurring revenues to the Capital Projects
funds.
Memo Budget Amendment FY2015 Transfers 10202015.pdf
FY2015 Transfers to Capital Projects.pdf
Ordinance amending by Transfer FY2015 budget 10202015.pdf
Attachments:
15-457 Consider approval of an ordinance amending the FY2016 budget to
carry forward FY2015 encumbrances.
Memo Budget Amendment FY2015 Encumbrances 10202015.pdf
FY2016 Budget Amendment No 1.pdf
Ordinance amending FY2016 Budget 10202015.pdf
FY15 Encumbrance Detail.pdf
Attachments:
15-456 Consider approval of the minutes of the October 6, 2015 City Council
meeting, with or without corrections.
Staff Report
2015.10.06 City Council Meeting Minutes.pdf
Attachments:
IV.MAIN AGENDA
15-448 Consider approval of a resolution appointing members to the Board of
Adjustment for the remainder of the term set to expire in July 2016.
Agenda Memo- BOA.docx
Resolution - BOA Appointment.doc
Attachments:
15-449 Consider approval of renewal of Employee Health Plan with CIGNA
Agenda Memo for Health Plan Renewal.docx
EBminutes081315.pdf
Cigna 2016 Renewal Summary.pdf
Attachments:
15-450 Consider approval of renewal of Property, Liability, and Worker’s
Compensation Insurance with Texas Municipal League
Inter-Governmental Risk Pool
Agenda Memo TML renewal 102015.docx
PCLminutes072815.docx
TMLrenewal 10.1.2015.xls
Attachments:
15-454 Consider change order to contract with Rebcon, Inc. for Project 49700
(McFarlin Bridge)
Staff Summary.docx
Rebcon CO
Attachments:
Page 2 City of University Park Printed on 10/16/2015
October 20, 2015City Council Meeting Agenda
15-459 Consider sale of Pierce pumper and lease of reserve pumper
Agenda Memo - Fire Truck.docx
First In Firetrucks University Park lease of reserve.pdf
University Park TX 2011 Pierce contract signed.pdf
Attachments:
15-460 Consider appointment of Committee for Zoning Ordinance revision
Agenda Memo - Zoning Ord Revision.docxAttachments:
15-461 Discuss remaining 2015 City Council meeting dates
2015.10.20 City Council meeting dates.docxAttachments:
V.PUBLIC COMMENTS
Anyone wishing to address an item not on the Agenda should do so at this time. Please be advised
that under the Texas Open Meetings Act, the Council cannot discuss or act at this meeting on a
matter that is not listed on the Agenda. However, in response to an inquiry, a Council member may
respond with a statement of specific factual information or a recitation of existing policy. Other
questions or private comments for the City Council or Staff should be directed to that individual
immediately following the meeting.
VI.ADJOURNMENT
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened
into Closed Executive Session for the purpose of seeking confidential legal advice from the City
Attorney on any Agenda items listed herein.
CERTIFICATE:
I, Christine Green, City Secretary, do hereby certify that a copy of this Agenda was posted on the City
Hall bulletin board, a place convenient and readily accessible to the general public at all times, and on
the City's website, www.uptexas.org, in compliance with Chapter 551, Texas Government Code.
DATE OF POSTING:____________________________
TIME OF POSTING:_____________________________
________________________________
Christine Green, City Secretary
Page 3 City of University Park Printed on 10/16/2015
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
P:\Parks Director\City Council 10-20-15\Arbor Day Memo 2015.doc 10:53 AM 10/13/15
AGENDA MEMO
(10/20/2015 AGENDA)
DATE: October 20, 2015
TO: Honorable Mayor and Members of the City Council
FROM: Gerry Bradley, Director of Parks and Recreation
SUBJECT: Proclamation – Arbor Day 2015
BACKGROUND:
Since 1982, the City of University Park has planted over 3800 trees within our
community as part of the very successful “Trees for Town” program as well as
the planting of trees as part of our citywide re-forestation program. In an effort to
continue to demonstrate our city’s commitment to the health, wellbeing and
aesthetics of our community, staff is requesting City Council consider the
approval of a proclamation establishing Friday, November 6, 2015 as “Arbor
Day” in the City of University Park. This will be the 11th year the City has
observed this program and the 10th year as being recognized by the National
Arbors Day Foundation as a “Tree City USA” community.
RECOMMENDATION:
Staff is requesting City Council approve the proclamation establishing Arbor Day
in the City of University Park on Friday, November 6, 2015. Staff believes that
this will be an excellent opportunity to remind residents of the importance of
planting trees during this time of year.
ATTACHMENTS:
Proclamation
CITY OF UNIVERSITY PARK
OFFICE OF THE MAYOR
)1:r6or(})ay 2015
WHEREAS, the City of University Park encourages and supports
conservation of its parks and public properties; and
WHEREAS, the beautification of University Park through the planting of trees
is important to the community; and
WHEREAS, the City of University Park has planted and estimated 3,800
trees since 1982 when the "Trees for Town" program was first established; and
WHEREAS, Arbor Day serves as a symbol to encourage University Park
residents to plant a tree as a reminder of our nation's forests and natural
resources;
WHEREAS, in conjunction with the .t\rbor Day Celebration, the Parks
Department will plant a tree with the aid of students from the Highland Park
Independent School District;
WHEREAS, the City of University Park has been designated as a Tree City
USA community by the National Arbor Day Foundation for the lOth
consecutive year;
NOW, THEREFORE, I, Mayor Olin Lane of the City of University Park,
Texas due hereby proclaim, Friday, November 6, 2015 as "Arbor Day" within
the City of University Park, Texas.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal
of the City ofUniversity Park to be affixed this 20th day of October, 2015. u.e_
Olin Lane
Mayor
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
P:\Parks Director\City Council 10-20-15\Employee Recognition - Raul Rodriquez.doc 12:08 PM 10/13/15
AGENDA MEMO
(10/20/2015 AGENDA)
DATE: October 20, 2015
TO: Honorable Mayor and Members of the City Council
FROM: Gerry Bradley, Director of Parks and Recreation
SUBJECT: Employee Recognition – Raul Rodriquez
BACKGROUND:
Staff would like to recognize Mr. Raul Rodriquez for his actions taken to support
a park patron during an emergency situation at Germany Park on 9-25-15.
RECOMMENDATION:
Staff is requesting City Council’s acknowledgement of Mr. Rodriquez’s
assistance with emergency personnel, providing services well beyond the call of
duty.
ATTACHMENTS:
Letter from Police Department
MEMO
TO: Chief Spradlin / Tammy Watson via Chain of Command
FROM: R. Ramsey
DATE: September 25, 2015
Ref: Assistance from Raul Rodriguez
On 9-25-15, Officers were dispatched to Germany Park in reference to an unconscious
person, along with the Fire Department. On arrival, Officers and Medics were met by a
Hispanic female who did not speak English, and the female patient, who was also
Hispanic, who had regained consciousness, but did not speak English either. Luckily,
Raul Rodriguez, with University Park Park's Department, was present at the scene and
was able to interpret for Officers, Medics and the Hispanic female patient. Mr. Rodriguez
helped calm the lady and proved valuable in assisting and enabling Officers and Medics
to provide care to the lady in a timely manner. Mr. Rodriguez stayed on scene for the
duration of the call and made the situation at hand his priority over the other duties he
needed to perform.
I would like to express my appreciation and gratitude to Mr. Rodriguez for his assistance
and acknowledge him for going above and beyond his duties to assist other agencies in
the City, and a citizen in need.
Thank you Raul Rodriguez for your assistance, and cooperation with others, in service of
the citizens we protect and serve each day!
Sincerely,
Q.QZtrA~
Officer R. Ramsey
University Park Police Department
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
S:\FINANCE\CITY COUNCIL\2015\10152015\Memo Budget Amendment FY2015 Transfers 10202015.docx 9:35 AM 10/15/15
AGENDA MEMO
10/20/2015 Agenda
TO: Honorable Mayor and City Council
FROM: Thomas W. Tvardzik, Director of Finance
SUBJECT: Ordinance amending the fiscal 2014-2015 budget to provide for a transfer
of non-recurring revenues from the General Fund to the Capital Project
Enterprise Fund (Fund 42) and the Capital Project General Government
Fund (Fund 44).
BACKGROUND:
Throughout fiscal 2015, a number of payments were received that were either
contributions to a specific capital project or compensation for the abandonment of a
right-of-way. Each of these payments was recorded as “Other Revenue” within the
General Fund. In order to make these funds available for either their ear-marked project
(or for capital projects in general) they must be transferred to the appropriate Capital
Projects fund.
A schedule listing these payments and the amount to be transferred to each Capital
Project fund is attached.
RECOMMENDATION:
City staff recommends the approval of the attached ordinance authorizing the requested
transfers.
ATTACHMENTS:
Right-of-Way and Infrastructure Payments schedule
Budget amendment ordinance
City of University Park
Right-of-Way and Infrastructure Payments
For transfer to Capital Projects
As of September 30, 2015
Date Description Amount From Fund/Acct To Fund/Acct
2/12/2015 CD/PC MUD Meter Project Contribution 648,000.00 01-11-3999 42-11-3999
3/26/2015 Locke/Seybold Turtle Creek Wall Contribution 75,000.00 01-11-3999 42-11-3999
6/10/2015 Sharpe 7225 Turtle Creek R-O-W Abandonement 5,661.00 01-11-3999 44-11-3999
6/11/2015 Lovers52 Alley R-O-W Abandonement 470,809.05 01-11-3999 42-11-3999
9/25/2015 Rogers 4500 Mockingbird R-O-W Abandonement 8,359.20 01-11-3999 44-11-3999
Total Transfer 1,207,829.25
To Fund 42 1,193,809.05
To Fund 44 14,020.20
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE 2014-2015 FISCAL YEAR BUDGET, ORDINANCE NO. 14/022,
TO TRANSFER FUNDS FROM THE FISCAL YEAR 2015 GENERAL FUND
(FUND 01) INTO THE ENTERPRISE CAPITAL PROJECTS FUND (FUND 42) AND
THE GENERAL GOVERNMENTAL CAPITAL PROJECTS FUND (FUND 44) ;
AUTHORIZING THE CITY MANAGER TO EFFECT SUCH TRANSFER; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of University Park has determined that it
is in the public interest to amend Ordinance No. 14/022 to transfer funds from the fiscal
year 2015 general fund into the capital project funds;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That Ordinance No. 14/022, the 2014-2015 fiscal year budget
ordinance of the City of University Park, Texas, be, and the same is hereby, amended to
transfer a general fund appropriation in the amount of $1,193,809.05 to Fund 42, and
$14,020.20 the Fund 44, to be used for future capital projects as deemed necessary. That
Ordinance No. 14/022 be, and the same is hereby, further amended so as to give effect to
such appropriations and the City Manager is directed to transfer such funds from the general
fund to the respective capital project funds.
SECTION 2. This ordinance shall take effect immediately from and after its
passage, as the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the
20th day of October, 2015.
APPROVED:
OLIN B. LANE, MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CHRISTINE GREEN, CITY SECRETARY
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
S:\FINANCE\CITY COUNCIL\2015\10152015\Memo Budget Amendment FY2015 Encumbrances 10202015.docx 9:46 AM 10/15/15
AGENDA MEMO
10/20/2015 Agenda
TO: Honorable Mayor and City Council
FROM: Thomas W. Tvardzik, Director of Finance
SUBJECT: Ordinance amending FY2016 budget to carry forward FY2015
encumbrances
BACKGROUND:
Each year City staff prepares and proposes a budget amendment to bring forward funds
encumbered at the end of the prior fiscal year. Encumbrances are commitments to
purchase specific goods or services, generally evidenced by an open and approved
purchase order. They are budgeted, authorized transactions that have not concluded by
year end. Approval of these FY2015 encumbrances (open purchase orders) moves the
corresponding budget amount from FY2015 to FY2016, thereby making the funds
available for expenditure in the current fiscal year.
Impact on the FY2016 budget
As noted above, the proposed budget amendment increases FY2016 authorized
expenditures. The specific amounts per account, department and vendor are displayed
in Exhibit “A” of the attached ordinance. The overall impact on the FY2016 budget is
shown in the table below:
Fund Adopted Budget Encumbrances Amended Budget
General $29,922,914 $215,693 $30,138,607
Utility $15,158,552 $14,250 $15,172,802
Sanitation $3,139,514 $7,925 $3,147,439
Storm Water $438,000 $15,164 $453,164
$48,658,980 $253,032 $49,912,012
Impact on FY2015 financial position
Shifting authorized expenditures from FY2015 to FY2016 will have the effect of
increasing FY2015 fund balances (and working capital). This is because fund balance is
impacted when funds are actually expended. Lower expenditures in FY2015 will
increase fund balance, while the opposite will be true in FY2016 when the funds are
actually expended. Over the course of the two year period, the net effect on fund
balance will be zero.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
S:\FINANCE\CITY COUNCIL\2015\10152015\Memo Budget Amendment FY2015 Encumbrances 10202015.docx 9:46 AM 10/15/15
In order to monitor compliance with City minimum fund balance requirements, staff
assumes that all FY2015 encumbrances were converted into expenditures during the
2015 fiscal year. If those funds were actually spent, the impact on working capital
would be as follows:
Fund
9/30/15 Working
Capital Balance
Addt’l
Expenditures
Adjusted Working
Capital Balance
General* $7,287,230 ($215,693) $7,071,537
Utility $4,124,480 ($14,250) $4,110,230
Sanitation $1,637,085 ($7,925) $1,629,160
Storm Water $743,363 ($15,164) $728,199
$13,792,158 ($253,032) $13,539,126
* - The balance of the General Fund has been adjusted to reflect the results of transfer activity
pending before the Council in a separate agenda item. The amount transferred out of the fund is
assumed to be $1,207,829.25.
The resulting working capital balances are above the minimum levels established by the
City’s Financial Management Policies. The following page displays the FY2016 adopted
budget and the change to each department made by the proposed amendment.
RECOMMENDATION:
The encumbrance carry-forward is presented to the Council each year as a routine item.
City staff recommends approval of the attached ordinance.
ATTACHMENTS:
FY2016 Budget Amendment No. 1 by Fund and Department
Ordinance amending FY2016 Budget
CITY OF UNIVERSITY PARK, TEXAS
FY2016 BUDGET AMENDMENT NO. 1 BY FUND AND DEPARTMENT
Fund / Org Unit / Department
FY2016 Adopted
Budget
Encumbrances
from FY2015
FY2016
Amended
Budget
GENERAL FUND
Revenues
01-11 REVENUES 29,924,786$ -$ 29,924,786$
Total Revenues 29,924,786$ -$ 29,924,786$
Expenditures
01-02 EXECUTIVE 1,001,586$ -$ 1,001,586$
01-03 FINANCE 1,079,333 - 1,079,333
01-04 HUMAN RESOURCES 371,272 - 371,272
01-05 INFORMATION SERVICES 937,110 29,100 966,210
01-06 LIBRARY 725,045 1,500 726,545
01-10 COURT 406,132 - 406,132
01-19 COMMUNITY DEVELOPMENT 1,323,701 - 1,323,701
01-20 ENGINEERING 760,837 - 760,837
01-25 TRAFFIC 994,489 8,985 1,003,474
01-35 FACILITY MAINTENANCE 674,475 9,406 683,881
01-40 FIRE 5,991,472 32,048 6,023,520
01-50 POLICE 7,296,489 2,319 7,298,808
01-70 PARKS 2,928,887 27,164 2,956,051
01-75 SWIMMING POOL 396,878 12,171 409,049
01-80 STREETS 1,818,361 93,000 1,911,361
01-85 TRANSFERS 3,216,847 - 3,216,847
Total Expenditures 29,922,914$ 215,693$ 30,138,607$
General Fund Surplus/(Deficit)1,872$ (215,693)$ (213,821)$
UTILITY FUND
Revenues
02-11 REVENUES 15,258,500$ -$ 15,258,500$
Total Revenues 15,258,500$ -$ 15,258,500$
Expenditures
02-21 UTILITY OFFICE 8,654,156$ -$ 8,654,156$
02-22 UTILITIES 4,058,824 14,250 4,073,074
02-85 TRANSFERS 2,445,572 - 2,445,572
Total Expenditures 15,158,552$ 14,250$ 15,172,802$
Utility Fund Surplus/(Deficit)99,948$ (14,250)$ 85,698$
STORMWATER
Revenues
05-11 REVENUES 438,400$ -$ 438,400$
Total Revenues 438,400$ -$ 438,400$
Expenditures
05-23 STORM WATER UTILITY 438,000$ 15,164$ 453,164$
Total Expenditures 438,000$ 15,164$ 453,164$
Storm Water Fund Surplus/(Deficit)400$ (15,164)$ (14,764)$
SANITATION FUND
Revenues
04-11 REVENUES 3,079,600$ -$ 3,079,600$
Total Revenues 3,079,600$ -$ 3,079,600$
Expenditures
04-60 SANITATION 3,139,514$ 7,925$ 3,147,439$
Total Expenditures 3,139,514$ 7,925$ 3,147,439$
Sanitation Fund Surplus/(Deficit)(59,914)$ (7,925)$ (67,839)$
TOTAL REVENUES 48,701,286$ -$ 48,701,286$
TOTAL EXPENDITURES 48,658,980$ 253,032$ 48,912,012$
TOTAL SURPLUS/(DEFICIT)42,306$ (253,032)$ (210,726)$
S:\FINANCE\CITY COUNCIL\2015\10152015\FY2016 Budget Amendment No 1.xlsx SUMMARY BY FUND AND DEPT 10/15/2015 9:51 AM
S:\FINANCE\CITY COUNCIL\2015\10152015\Ordinance amending FY2016 Budget 10212014.docx
9:39 AM 10/15/15
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
AMENDING THE 2015-2016 FISCAL YEAR BUDGET, ORDINANCE NO. 15/019, TO
CARRY FORWARD ENCUMBRANCES FROM THE 2014-2015 FISCAL YEAR
BUDGET, INCLUDING TOTAL GENERAL FUND ENCUMBRANCES OF $215,693,
UTILITY FUND ENCUMBRANCES OF $14,250, SANITATION FUND
ENCUMBRANCES OF $7,925, AND STORM WATER FUND ENCUMBRANCES OF
$15,164; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of University Park has determined that it is in
the public interest to amend Ordinance No. 15/019 to carry forward encumbrances of funds
from the 2014-2015 fiscal year budget and transfer funds from fund balances of the General
Fund, Sanitation Fund and Storm Water Fund into specific accounts;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF UNIVERSITY PARK, TEXAS:
SECTION 1. That Ordinance No. 15/019, the 2015-2016 fiscal year budget ordinance
of the City of University Park, Texas, be, and the same is hereby, amended to carry forward to
the 2015-2016 fiscal year encumbrances authorized in the 2014-2015 budget, but not expended
during such fiscal year. That a complete listing of such encumbrances, as they existed as of the
beginning of the current fiscal year, is attached hereto as Exhibit “A” and made a part hereof for
all purposes. That all of such encumbrances, totaling $215,693 of general fund encumbrances,
$14,250 of utility fund encumbrances, $7,925 of sanitation fund encumbrances and $15,164 of
storm water fund encumbrances, be, and the same are hereby, approved and carried forward into
and made a part of the 2015-2016 fiscal year budget of the City.
SECTION 2. This ordinance shall take effect immediately from and after its passage,
as the law and Charter in such cases provide.
S:\FINANCE\CITY COUNCIL\2015\10152015\Ordinance amending FY2016 Budget 10212014.docx
9:39 AM 10/15/15
DULY PASSED by the City Council of the City of University Park, Texas, on the 20th
day of October, 2015.
APPROVED:
____________________________________
OLIN LANE, MAYOR
ATTEST:
____________________________________
CHRISTINE GREEN, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
Department Account #Account Description Encumbrance Vendor PO Description PO #
GENERAL FUND
INFORMATION SERVICES 01-05-3060 PROFESSIONAL SERVICES/FEES 26,100 TYLER TECHNOLOGIES ENERGOV TRAINING & ASSESSMENT SERVICES 2015-00000254
INFORMATION SERVICES 01-05-3063 PROGRAMMING/MAINTENANCE 3,000 IMAGEWARE SYSTEMS, INC.PROFESSIONAL SERVICES 2015-00000218
TOTAL INFORMATION SERVICES 29,100
LIBRARY 01-06-2350 SUPPLIES & MATERIALS 1,500 ORIENTAL TRADING CRAFT SUPPLIES 2015-00000231
TOTAL LIBRARY 1,500
TRAFFIC 01-25-3060 PROFESSIONAL SERVICES/FEES 7,160 KIMLEY-HORN AND ASSOCIATES INC GWBPC TRAFFIC STUDY 2015-00000141
TRAFFIC 01-25-6190 AUTO REPAIRS 1,825
TOTAL TRAFFIC 8,985
FACILITY MAINTENANCE 01-35-3115 CONTRACT MAINTENANCE 1,431 SimplexGrinnell FIRE EXTINGUISHERS AND MONITORING 2015-00000007
FACILITY MAINTENANCE 01-35-3115 CONTRACT MAINTENANCE 637 THYSSENKRUPP ELEVATOR CORP ELEVATOR MAINTENANCE 2015-00000091
FACILITY MAINTENANCE 01-35-6250 FACILITY MAINT & REP 400 SimplexGrinnell REPLACEMENT OF WATER ALARM AT 4419 WORCOLA 2015-00000220
FACILITY MAINTENANCE 01-35-9950 IMPROVEMENTS/REMODELING OVER $5000 6,938 BNR CONCRETE POLISHING, LLC.CONCRETE POLISHING 2015-00000253
TOTAL FACILITY MAINTENANCE 9,406
FIRE 01-40-2029 CLOTHING ALLOWANCE 557 UNIFORMS INC.MESH CAPS FOR UPFD 2015-00000249
FIRE 01-40-2060 PROTECTIVE CLOTHG & SUPP 14,033 NAFECO BUNKER COATS AND PANTS 2015-00000211
FIRE 01-40-2060 PROTECTIVE CLOTHG & SUPP 13,047 MUNICIPAL EMERGENCY SERVICES TACTICAL GEAR - UPFD 2015-00000241
FIRE 01-40-2060 PROTECTIVE CLOTHG & SUPP 628 CASCO INDUSTRIES, INC FIRE GEAR - RANDY HOWELL 2015-00000251
FIRE 01-40-6190 AUTO REPAIRS 1,825 CONSOLIDATED TRAFFIC CONTROLS OPTICOM EMMITERS & INSTALLATION 2015-00000209
FIRE 01-40-7240 TUITION & TRAINING 1,100 CITY OF GARLAND SWIFTWATER RSCUE TRAINING FOR UPFD 2015-00000250
FIRE 01-40-7475 IMPROVEMENTS-UNDER $5000 858 ADVISION COFFEE MUGS WITH UP LOGOS 2015-00000242
TOTAL FIRE 32,048
POLICE 01-50-3075 DIRECT ALARM MONITORING 602 ENGLANDER DIRECT ALARM YARD & FENCE SIGNS 2015-00000166
POLICE 01-50-3291 GUNS/EQUIPMENT 1,717 PRECISION DELTA CORP.FIREARMS TRAINING & DUTY 2015-00000225
TOTAL POLICE 2,319
PARKS 01-70-2381 FERTILIZER,CHEMICALS &SUP 2,800 MUNICIPAL MOSQUITO ID AND TEST FOR WEST NILE VIRUS 2015-00000235
PARKS 01-70-3115 CONTRACT MAINTENANCE 4,360 MOORE DISPOSAL, INC.PORT-A-POTTY SERVICES 2015-00000124
PARKS 01-70-3115 CONTRACT MAINTENANCE 5,822 BARE ROOTS LANDSCAPE DESIGN, INC.MOWING AND LANDSCAPE MAINT. CONTRACT 2015-00000130
PARKS 01-70-6380 FLOWERS,TREES & SHRUBS 6,226 Y-C NURSERIES, INC.FALL TO SPRING COLOR BEDS 2015-00000237
PARKS 01-70-7201 COMPUTER EQT UNDER $5000 1,433 SUNBELT POOLS HAC - CHEMICAL CONTROLLERS 2015-00000233
PARKS 01-70-7201 COMPUTER EQT UNDER $5000 2,572 SPRINT IRRIGATION SYSTEM - GIS - POOL 2015-00000239
PARKS 01-70-7202 MICRO COMPUTER SOFTWARE 3,951 IRRIGATORS SUPPLY INC IRRIGATION COMPUTER SYSTEM 2015-00000243
TOTAL PARKS 27,164
SWIMMING POOL/PARKS 01-75-6189 SWIMMING POOL REPAIRS 5,941 PIERCE PUMP COMPANY, INC.PUMP FOR CURTIS PARK POOL 2015-00000244
SWIMMING POOL/PARKS 01-75-6189 SWIMMING POOL REPAIRS 1,230 PIERCE PUMP COMPANY, INC.LABOR TO INSTALL POOL PUMP 2015-00000245
SWIMMING POOL/PARKS 01-75-7390 SWIMMING POOL EXPENSE 5,000 RECREONICS, INC.HAC SWIMMING POOL 2015-00000255
TOTAL SWIMMING POOL/PARKS 12,171
STREETS 01-80-6370 SWIMMING POOL REPAIRS 25,000 CRUSHED STONE Manual
STREETS 01-80-6375 SWIMMING POOL EXPENSE 68,000 SIDEWALK REPLACEMENT Manual
TOTAL STREETS 93,000
TOTAL GENERAL FUND 215,693
EQUIPMENT SERVICES
EQUIPMENT SERVICES 47-30-3063 PROGRAMMING/MAINTENANCE 2,883 ORACLE AMERICA, INC ORACLE SUPPORT 2015-00000200
EXHIBIT "A"
CITY OF UNIVERSITY PARK, TEXAS
FY2016 BUDGET AMENDMENT NO.1
S:\FINANCE\CITY COUNCIL\2015\10152015\FY15 Encumbrance Detail.xlsx\Exhibit "A"
created by Civic Yip 2 10/15/2015
EQUIPMENT SERVICES 47-90-9040 CAPITAL EQUIPMENT-DEPT 40 254,125 MAC HAIK DODGE CHRYLSER JEEP NEW MICU UNIT 2015-00000147
TOTAL EQUIPMENT SERVICES 257,008
CAPITAL PROJECTS
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 2,188 BINKLEY & BARFIELD - C&P, INC.TRAFFIC SIGNAL REPLACEMENT PROGRAM 2014-00000135
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 7,862 PROTECHT MANAGEMENT GROUP, LLC CONSULTING SERVICES FOR NEW TELECOM SYSTEM 2015-00000057
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 1,211 NAUD BURNETT & PARTNERS INC PRESTON RD. MEDIAN LANDSCAPE 2015-00000073
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 2,430 ANTIQUE STREET LAMPS INC WALT HUMANN PARK LIGHTING 2015-00000099
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 187,300 GALLAGHER CONSTRUCTION CO.UNIVERSITY BLVD PORTAL STRUCTURE 2015-00000126
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 6,560 O'BRIEN ENGINEERING, INC.COLLAPSIBLE DAM ENGINEERING STUDY 2015-00000135
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 1,576 SUNGARD PUBLIC SECTOR SERVER EQUIPMENT 2015-00000148
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 5,000 RAYMOND L. GOODSON JR.SURVEY FOR HOLMES AQUATIC CENTER 2015-00000154
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 81,823 DAVIS & DAVIS, INC. RECREATIONAL PLANNING CONSULTADESIGN SERVICES - HOLMES AQUATIC CENTER 2015-00000155
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 1,067 NEW WORLD SYSTEMS TIME & ATTENDANCE SOFTWARE 2015-00000162
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 8,580 KRONOS INCORPORATED KRONOS HARDWARE AND SOFTWARE 2015-00000164
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 650,000 DURABLE SPECIALTIES, INC.REPLACEMENT OF TRAFFIC SIGNALS 2015-00000168
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 854 NAUD BURNETT & PARTNERS INC LANDSCAPE DESIGN OF OWSLEY PARK 2015-00000183
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 1,315 NAUD BURNETT & PARTNERS INC DESIGN WORK FOR ELENA CHILDREN'S PARK 2015-00000184
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 40,385 CO-NEXUS COMMUNICATION SYSTEMS, INC.VOIP SYSTEM AND SERVICES 2015-00000187
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 58,700 DAVIS & DAVIS, INC. RECREATIONAL PLANNING CONSULTAPROFESSIONAL SERVICES FOR HOLMES AQUATIC CENTER 2015-00000215
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 3,581,705 REBCON INC MCFARLIN & TURTLE CREEK IMPROVEMENTS 2015-00000219
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 40,400 BINKLEY & BARFIELD - C&P, INC.TRAFFIC SIGNAL REPLACEMENT PROJECT 49510 2015-00000223
CAPITAL PROJECTS 44-44-4410 CAPITAL PROJECTS-GEN FUND 58,263 RAYMOND L. GOODSON JR.ENGINEERING SERVICES 2014-00000192
CAPITAL PROJECTS 44-44-7221 OTHER EXPENSE 50,000 GENE R. SMALLWOOD PROFESSIONAL SERVICES 2015-00000232
TOTAL CAPITAL PROJECTS 4,787,219
TOTAL CAPITAL PROJECTS 4,787,219
UTILITY
UTILITY DIVISION 02-22-3060 PROFESSIONAL SERVICES/FEES 14,250 BURGESS & NIPLE, INC ENGINEERING SERVICES - MAINT & CALIBRATION OF WW METERS 2015-00000114
TOTAL UTILITY DIVISION 14,250
CAPITAL PROJECTS ENTERPRISE 42-42-4420 CAPITAL PROJECTS-UTIL FD 517,691 ITRON, INC.AUTOMATED WATER METER READING INFRASTRUCTURE 2014-00000048
CAPITAL PROJECTS ENTERPRISE 42-42-4420 CAPITAL PROJECTS-UTIL FD 21,319 ARK CONTRACTING SERVICES, LLC WATER MAIN REPLACEMENT - HILLCREST 2015-00000093
CAPITAL PROJECTS ENTERPRISE 42-42-4420 CAPITAL PROJECTS-UTIL FD 5,728 INTEGRATED ENVIRONMENTAL SOLUTIONS AQUATIC LIFE RELOCATION - MCFARLIN BRIDGE 2015-00000191
CAPITAL PROJECTS ENTERPRISE 42-42-4430 CAPITAL PROJECTS - MPY 7,520 BINKLEY & BARFIELD - C&P, INC.ENGINEERING SERVICES 2015-00000085
CAPITAL PROJECTS ENTERPRISE 42-42-4430 CAPITAL PROJECTS - MPY 30,790 JOHN BURNS CONSTRUCTION CO MCFARLIN / SHANNON PROJECT 47260 2015-00000123
CAPITAL PROJECTS ENTERPRISE 42-42-4430 CAPITAL PROJECTS - MPY 427,402 ARK CONTRACTING SERVICES, LLC PROJECT NO. 47230 2013-00000156
TOTAL CAPITAL PROJECTS ENTERPRISE 1,010,450
TOTAL UTILITY 1,024,700
SANITATION
SANITATION 04-60-6318 CONTAINER MAINTENANCE 2,100 PLASTIC RECOVERY TECHNOLOGIES DUMPSTER LID REPAIR / REPLACEMENT 2015-00000246
SANITATION 04-60-6318 CONTAINER MAINTENANCE 1,751 IMPACT PLASTICS, INC.DUMPSTER LID REPAIR / REPLACEMENT 2015-00000248
SANITATION 04-60-7392 CONTAINERS 4,074 ROLL-OFFS AMERICA TRASH DUMPSTERS 2015-00000247
TOTAL SANITATION 7,925
TOTAL SANITATION 7,925
STORMWATER
STORMWATER (FUND 05)05-23-3060 PROFESSIONAL SERVICES/FEES 15,164 MOORE DISPOSAL, INC.STREET SWEEPING SERVICES 2015-00000002
TOTAL STORMWATER (FUND 05)15,164
TOTAL STORMWATER 15,164
TOTAL ALL FUNDS ENCUMBRANCES 6,307,709$
S:\FINANCE\CITY COUNCIL\2015\10152015\FY15 Encumbrance Detail.xlsx\Exhibit "A"
created by Civic Yip 2 10/15/2015
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@4005E810\@BCL@4005E810.docx 11:14 AM 10/15/15
AGENDA MEMO
10/20/2015Agenda
TO:Honorable Mayor and City Council
FROM:Christine Green, City Secretary
SUBJECT:Minutes of the October 6,2015 City Council Meeting
Minutes of the October 6,2015City Council Meeting are included for the Council’s
review.
City Hall
3800 University Blvd.
University Park, TX 75205
City of University Park
Meeting Minutes
City Council
5:00 PM Council ChamberTuesday, October 6, 2015
EXECUTIVE SESSION
3:30 - 4:00 P.M. Pursuant to TGC§ 551.071, the City Council met in closed session to
receive confidential legal advice from the City Attorney regarding a lease agreement with the
Park Cities Historic Preservation Society. No action was taken. Executive Conference
Room, 1st Floor, City Hall.
PRE-MEETING WORK SESSION(S)
4:00 - 5:00 P.M. The City Council met in open work session to receive agenda item briefings
from staff. No action was taken. Council Conference Room, 2nd floor, City Hall.
CALL TO ORDERI.
Rollcall
Mayor Olin Lane, Councilmember Taylor Armstrong, Councilmember
Dawn Moore and Mayor Pro Tem Tommy Stewart
Present:4 -
Councilmember Bob BegertExcused:1 -
INVOCATION: Fire Chief Randy HowellA.
PLEDGE OF ALLEGIANCE: Fire Chief Randy Howell / Boy ScoutsB.
Boy Scout Kee Coker of Troop 82 was present as part of earning his
Citizenship in the Nation and Communications merit badges. Also present
were Boy Scouts Will Huff, Will Sherwood, and Alex Winandy of Troop 82,
and Vincent Frizell, Connor O'Brien, and Matteo Winandy of Troop 35. The
scouts are working towards their Citizenship in the Community merit badges.
They assisted Fire Chief Randy Howell and the City Council in leading the
Pledge of Allegiance.
INTRODUCTION OF COUNCIL: Mayor Olin Lane, Jr.C.
Page 1City of University Park
October 6, 2015City Council Meeting Minutes
INTRODUCTION OF STAFF: City Manager Robbie CorderD.
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell, Communications Specialist
Amanda Hartwick, City Secretary Christine Green, Fire Chief Randy Howell,
Chief of Police Greg Spradlin, Director of Human Resources Luanne
Hanford, Library Circulation Assistant Kaylee Harrington, Community
Development Director Patrick Baugh, Director of Public Works Jacob Speer,
Director of Finance Tom Tvardzik, Purchasing Manager Elizabeth Anderson,
and Director of Parks Gerry Bradley.
AWARDS AND RECOGNITIONII.
15-440 Retirement – Mr. Jorge Martinez
Director of Parks Gerry Bradley gave a presentation honoring retiring Parks
employee Jorge "Momo" Martinez. Mayor Pro Tem Stewart recognized his
39 years of service to the City with a plaque, and Mayor Lane presented him
with a check.
CONSENT AGENDAIII.
15-422 Consider approval of FY16 Participation in the NCTCOG Regional
Storm Water Management Program
City Manager Corder said that this is a letter of authorization for the City's
participation in the Regional Storm Water Program with the North Central
Texas Council of Governments (NCTCOG) and payment for the associated
FY2016 Work Program. Participation in the program provides municipalities
resources for staff and developer training, public education, and guidance
with TCEQ mandated annual reporting concerning compliance with the City’s
Storm Water Management Program (SWMP).
This letter of authorization was approved.
15-437 Consider approval of the FY16 Interlocal Agreement with Dallas
County for participation in the Household Hazardous Waste Program
City Manager Corder said that this resolution authorizes the City's continued
participation in the Dallas County Household Hazardous Waste Disposal
Program. University Park residents may use the Home Chemical Collection
Center to dispose of their paint, herbicides, pesticides, etc. University Park's
annual contribution to participate in the program is approximately $26,250.
This interlocal agreement was approved.
Page 2City of University Park
October 6, 2015City Council Meeting Minutes
15-426 Consider approval of purchase of five police vehicles
City Manager Corder said that this item approves the purchase of five Police
patrol vehicles. The 2016 Chevy Tahoes will be purchased via a BuyBoard
cooperative contract from Caldwell Country Chevrolet at a price of
$37,985.00 per vehicle, or $189,925.00 total. The vehicles being replaced
are 2009 and 2011 models.
This purchase was approved.
15-436 Consider approval of the purchase of a sanitation truck
City Manager Corder said that this is approval for purchase of a new
rearloader truck for the Sanitation Division for trash pick-up. This is a
planned replacement of a vehicle that was purchased in 2006. The existing
vehicle will be sold at auction. The new vehicle is available through a
BuyBoard cooperative contract from Rush Truck Center at a cost of
$94,893.00.
This purchase was approved.
15-447 Consider approval of the minutes of the September 15, 2015 City
Council Meeting with or without corrections.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Mayor Pro Tem Stewart, seconded by Councilmember
Armstrong, to approve the Consent Agenda. The motion carried by the
following vote:
Aye:Mayor Lane, Councilmember Armstrong, Councilmember Moore, and
Mayor Pro Tem Stewart
4 -
MAIN AGENDAIV.
15-442 Consider approval of the purchase of playground equipment for
Humann Park.
Director of Parks Gerry Bradley gave a presentation about the playground
equipment to be purchased for Humann Park. GameTime, Inc. will provide
and install new playground equipment via a BuyBoard cooperative contract
in the amount of $177,252.21. He also advised the Council that the project
budget includes an additional $20,000 for the purchase of site amenities like
benches and similar items.
A motion was made by Mayor Pro Tem Stewart, seconded by Councilmember
Armstrong to approve the budget of $197,252.21 to complete the playground
renvoavtion project at Humann Park. The motion carried by the following vote:
Aye:Mayor Lane, Councilmember Armstrong, Councilmember Moore, and
Mayor Pro Tem Stewart
4 -
Page 3City of University Park
October 6, 2015City Council Meeting Minutes
15-443 Consider approval of a park reservation request for 2016 UPPA “UP
All Night" event.
Director of Parks Gerry Bradley gave a presentation about the park
reservation request from the University Park Preschool Association to hold
their UP All Night fundraiser event in Curtis Park on Saturday, April 16, 2016.
Staff surveyed the 3500 block of Amherst about the event and received five
surveys in support of the event and two with concerns about the event.
Complaints included that Amherst residents did not have easy access to
their homes and driveways during last year's event, parking violations were
not ticketed, and the music was too loud. Mr. Bradley said that the UPPA
has agreed to hire an additional off-duty police officer to assist with access to
Amherst and parking issues. Amherst residents Marilyn Jayroe and
Charlotte Clark were in attendance to voice their complaints, but instead
thanked the Council for addressing their concerns about the event.
A motion was made by Mayor Lane, seconded by Councilmember Dawn Moore,
to approve this request contingent on the organizers implementing the
requested security measures and restrictions on the event. The motion carried
by the following vote:
Aye:Mayor Lane, Councilmember Armstrong, Councilmember Moore, and
Mayor Pro Tem Stewart
4 -
15-445 Consider award of a Best Value Bid for landscaping and irrigation
services for the Preston Road Parkway Project and; approval of a
contract for wall repair and painting for the same project.
Director of Parks Gerry Bradley gave a presentation about the Preston Road
Parkway project. Best Value Bids were received for landscape and irrigation
services. Cannon Landsape was the low bidder in the amount of $175,862.
Gallagher Construction also submitted a bid via the TIPS cooperative
purchasing program in the amount of $19,400 for masonry repair work and
painting of the historical entrance wall between McFarlin Blvd. and Windsor
Avenue
A motion was made by Mayor Pro Tem Stewart, seconded by Councilmember
Moore, to approve the amount of $215,262 for the Preston Road Parkway
Project which includes $20,000 for a contingency. The motion carried by the
following vote:
Aye:Mayor Lane, Councilmember Armstrong, Councilmember Moore, and
Mayor Pro Tem Stewart
4 -
Page 4City of University Park
October 6, 2015City Council Meeting Minutes
15-446 Consider award of contract for Mile Per Year 47050
City Manager Corder said that staff took bids for this year's Mile-per-Year
project. The bids were split into two projects: Project A consisted of the
replacement of water mains, sanitary sewer mains, and pavement in the
4200-4300 blocks of the Normandy/San Carlos Alley. The project also
included the installation of a water main and fire hydrants in the 4200-4300
blocks of Normandy Street. Project B consisted of the replacement of water
mains, sanitary sewer mains, and pavement in the 4300-4400 blocks of the
Hyer/Grassmere alley, the 4200-4300 blocks of the McFarlin/Larchmont
alley, and the 4400-4500 blocks of the Stanhope/Shenandoah alley.
This project has a Capital Projects budget of $2.2 million, but the bids
received exceeded that total. Staff recommends Council reject all bids for
Project 47050A and Project 47050B. Staff will adjust the scope of the
project and seek new bids in an attempt to complete the work with the funds
available within the current Capital Improvement Budget.
Mayor Pro Tem Stewart made a motion, seconded by Councilmember
Armstrong, to reject all bids for Project 47050 (A) and (B). The motion carried
by the following vote:
Aye:Mayor Lane, Councilmember Armstrong, Councilmember Moore, and
Mayor Pro Tem Stewart
4 -
Excused:Councilmember Begert1 -
15-441 Consider approval of EnerGov software, professional services, and
travel expenses to implement code enforcement software
City Manager Corder said this item is to approve the purchase of a Code
Enforcement software migration. This migration from Cartegraph to
EnerGov will accomplish the following for Code Enforcement:
·Improve integration and communication between Code Enforcement
Officers and Building Inspectors by using the same application for
daily operations
·Address concerns from the recent community survey related to Code
Enforcement by providing software to increase efficiency
·Clear the path to update or replace Cartegraph without restriction due
to Code Enforcement’s current dependency on Cartegraph
·Provide data mobility for Code Enforcement Officers with EnerGov’s
IG Enforce tablet application
The total cost of the project will not exceed $78,000 and includes the
purchase of software, professional services, and reimbursement of vendor
travel expenses.
A motion was made by Councilmember Taylor Armstrong, seconded by Mayor
Pro Tem Tommy Stewart, to approve this purchase. The motion carried by the
following vote:
Aye:Mayor Lane, Councilmember Armstrong, Councilmember Moore, and
Mayor Pro Tem Stewart
4 -
Page 5City of University Park
October 6, 2015City Council Meeting Minutes
15-444 Discuss the Lovers 52 Development Agreement
City Manager Corder said that Council considered an agreement with the
developer of the Lovers 52 multi-family residential project at the June 16,
2015 meeting to have the developer’s utility contractor replace a deteriorated
sanitary sewer main at the City’s expense at the same time that they
replaced the adjacent water main and alley pavement at the developer’s
expense. It was believed that such an arrangement would be the most
efficient and economical way to complete this work and that the City’s
participation would not exceed $200,000. At that meeting, Council voted to
postpone consideration of the agreement until the developer could provide a
final cost estimate for the City’s portion of the work.
Last month, staff received a final cost estimate from the developer in excess
of $370,000. Staff reassessed the City’s options for rehabilitating the
deteriorated sanitary sewer main in the alley between the development and
Preston Road and determined that the existing clay tile main can be lined
with a cured in-place polyurethane product for less than 20% of the cost
proposed by the developer.
No action is required on this item.
Robbie Corder recognized Grace Daniels of Oncor in attendance at the
meeting.
PUBLIC COMMENTSV.
None
ADJOURNMENTVI.
Page 6City of University Park
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@BC05E78C\@BCL@BC05E78C.docx 4:08 PM 10/12/15
AGENDA MEMO
10/20/2015Agenda
TO:Honorable Mayor and City Council
FROM:Robbie Corder, City Manager
SUBJECT:Consider appointment of members to Board of Adjustmentforremainder
ofterm set to expire in July 2016.
BACKGROUND:The Board of Adjustment currently has twovacancies due to Board
members that have moved out of City boundaries.
Mayor Lane has recommended theappointment of Rusty Goff and EuricoFrancisco as
regular Board members. Both have served for one year as alternate members of the
Board of Adjustment. Subsequently,Mayor Lanerecommendstheappointment of Jeff
Barnesand Jim Hitzelbergeras alternate Board members.
73711
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UNIVERSITY PARK,TEXAS, APPOINTING REGULAR AND ALTERNATE
MEMBERS TO THE BOARD OF ADJUSTMENTOF THE CITY FOR THE
TERM ENDING JULY, 2016; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of University Park appoints numerous
statutory and advisory boards and committee members; and,
WHEREAS, these board and committee members are appointed for two-year
terms, coinciding with City election years; and,
WHEREAS, the City Council elected on May 10, 2014has heretofore
appointedmembers to the Board of Adjustment for the period of July 2014to July
2016;and,
WHEREAS,two members have recently moved outside the city limits and it is
necessary to appoint their replacements;
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF UNIVERSITY PARK, TEXAS THAT:
SECTION 1. The City Council of the City of University Park hereby
appoints Eurico Francisco and Rusty Goff to be regular members, and Jeff Barnes
and JimHitzelberger to be alternate members of the Board of Adjustment for the
term ending July, 2016.
SECTION 2. This resolution shall take effect immediately from and after its
adoption and it is so accordingly resolved.
DULY ADOPTED by the City Council of University Park this the 20thday of
October 2015.
APPROVED:
_______________________
OLIN B. LANE, MAYOR
ATTEST:
______________________________________
CHRISTINE GREEN, CITY SECRETARY
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@BC05F89E\@BCL@BC05F89E.docx 4:09 PM 10/12/15
AGENDA MEMO
10/20/2015Agenda
TO:Honorable Mayor and City Council
FROM:Luanne Hanford, Director of Human Resources
SUBJECT:Consider & Act: Renewal of Employee HealthPlan with CIGNA
BACKGROUND:
Health Plan
The City has a self-insured health plan and currently contracts with CIGNA to
administer the plan, process claims, and provide access to the CIGNA physician
and facility network. Under the self-insured plan, the City pays the first $85,000
of every claim. If a claim exceeds that amount, the Individual Stop Loss (ISL)
insurance pays the rest of the claim. If all claims combined exceed 125% of
Expected Claims, the Aggregate Stop Loss insurance pays all of the remaining
claims for the rest of the claim year.
The City is currently in the third year of a 3-year rate guarantee for Medical
Administration and Access Fees. The rate guarantee ensures that those costs
will not rise more than 2.5% per year. For 2016, CIGNA has proposed a 2.5%
increase in Medical Administration and Access Fees, a 13.4% increase in
Individual Stop Loss Premium, and an 11.4% increase in Aggregate Stop Loss
Premium. Combined, these increases represent an 11.2% increase in fixed
costsfor the health plan, from $535,674 to $595,937. Expected plan costs (fixed
costs plus expected claims) are projected to increase 2.1%, from $2,830,002 in
2015 to $2,889,580 in 2016.
The Employee Benefits Committee met on 08/13/15to review the employee
benefits budget and agreed that if the proposed stop loss renewal was less than
20%, there was no need for the committee to reconvene to review it. The final
renewal numbers were forwarded to the Employee Benefits Committee via e-mail
and the committee members recommended approval.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@BC05F89E\@BCL@BC05F89E.docx 4:09 PM 10/12/15
Other Employee Benefits
Dental insurance, Life and Long Term Disability insurance, Vision insurance,
Employee Assistance Program, COBRA Administration, and Flexible Spending
Account Administration are all under multi-year rate guarantees with no increase
for 2016.
RECOMMENDATION:
Staff recommends approval of the renewal of the Health Plan with CIGNA for $104,517
in Medical Administration & Access Fees, $471,850 for Individual Stop Loss Insurance,
and $19,570 for Aggregate Stop Loss Insurance for a total of $595,937.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@CC0562FE\@BCL@CC0562FE.docx 4:44 PM 10/12/15
AGENDA MEMO
10/20/2015Agenda
TO:Honorable Mayor and City Council
FROM:Luanne Hanford, Director of Human Resources
SUBJECT:Consider & Act: Renewal ofProperty, Liability, and Worker’s
Compensation Insurance with Texas Municipal League Inter-
Governmental Risk Pool
BACKGROUND:
The City has Property, Liability, and Worker’s Compensation insurance coverage
with the Texas Municipal League Intergovernmental Risk Pool (TML-IRP) via an
inter-local agreement. The City has had coverage with TML-IRP since 2005. For
2015-16, TML-IRP submitted a renewal proposal for $254,423, an overall
increase of 19%. The Property, Casualty & Liability Insurance Committee
reviewed the proposal at the July 28, 2015, meeting in connection with the Self-
Insurance Fund budget review. At that meeting, they approved the renewal
subject to responses to some questions. Those questions wereanswered
satisfactorily andare noted in the minutes of that meeting.
RECOMMENDATION:
Staff recommends approval of the proposed renewal of Property, Liability, and
Worker’s Compensation insurance coverage with Texas Municipal League Inter-
Governmental Risk Pool in the amount of $254,423.
MINUTES
Property, Casualty & Liability Insurance Committee
July 28, 2015
A meeting of the Property, Casualty & Liability Insurance Committee was held on Tuesday, July
28, 2015. Committee members who attended the meeting were Chairman Frank Swingle, Scott
Ragland, John Palter, and Bill Minick. Also attending the meeting were Councilmember Bob
Begert, City Manager Robbie Corder, and Human Resources Director Luanne Hanford.
Chairman Swingle called the meeting to order at 7:35 am.
The committee discussed the renewal numbers proposed by Texas Municipal League. Mr.
Swingle was concerned that the Auto Liability renewal was $11,628 higher than last year. Ms.
Hanford told the committee that the TML rep’s explanation was that part of that was the City
adding 17new vehicles. She added that the City had only replaced the 167vehicles and had
not added new vehicles to the auto schedule. Mr. Swingle asked Ms. Hanford to contact the
TML rep and press him for a decrease or justification for the amount of the increase. [The TML
rep said that the vehicles that had been replaced were still on the schedule as they had not
gone to auction yet. The other reason for the increase was an increase in Pool rates and a
deterioration of the modifier due to high claims.]
Bill Minick said he thought the Work Comp renewal seemed high. He noted that the exhibit
provided by TML for the Work Comp renewal was based on claims through 3/31/15. He asked
Ms. Hanford to contact the TML rep to see if the calculation would be different if they used
claims through 6/30/15. [The TML rep said the cut-off for claims for calculating the modifier is
always March 31st.]
Mr. Swingle said he didn’t know if TML has any pricing flexibility as they have not shown much
flexibility in the past, but any change in the modifier would be a big help. Ms. Hanford told
them she would contact the rep to ask about a recalculation.
John Palter asked if there was a way to get a benchmark report from TML to illustrate what
other cities are doing in the way of limits of liability and deductibles. Ms. Hanford said she
would ask if TML could produce a report like that.[The TML rep said he could produce a
benchmark report for Limits of Liability but not for deductibles. He will send the benchmark
report as soon as he is able to produce it.]
Ms. Hanford told the committee that she was proposing an additional $140,000 be budgeted
for claims for FY2015-16 since claims had been running in the red for the past several years.
Although the Self-Insurance Fund balance is still healthy, she wants to get both the Property
Casualty program and the Health Plan operating on a break-even basis.
While looking at the renewal spreadsheet, Mr. Swingle noted that the claims listed were only
Work Comp claims and did not include any other claims. Ms. Hanford agreed and said that was
an error on her part. She promised to send the committee members an updated spreadsheet
with claims from all lines of coverage. Mr. Minick noted that the renewal numbers make more
sense when considering all of the claims rather than just the Work Comp claims. More
discussion followed.
Following discussion, Chairman Swingle asked who all was in favor of recommending approval
of the proposed Self-Insurance Fund budget for FY2015-16. The committeewas unanimously in
favor of the proposed budget.
The meeting was adjourned at 8:10 am.
Submitted by:
________________________________________________________________________
Frank Swingle, Chairman Luanne Hanford, Human Resources Dir.
LIABILITY, PROPERTY & WORK COMP
Coverage Per Occ.Limits of Limits of 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 2013-14 2014-15 2015-16 Renewal
Deductible Liability Liability Agg Contribution Contribution Contribution Per Occ.Limits of Limits of Contribution Contribution Renewal Renewal Difference
(Per Occ)Deductible Liability Liability Agg
(Per Occ)
Gen. Liability 100,000$ 5,000,000$ 10,000,000$16,119$ 14,407$ 11,023$ 25,000$ 5,000,000$ 10,000,000$14,992$ 14,797$ 14,931$ 15,057$ 126$
Sudden Events
Involving Pollution 2,000,000$ 2,000,000$
Law Enforcement 100,000$ 5,000,000$ 10,000,000$15,552$ 15,515$ 13,882$ 25,000$ 5,000,000$ 10,000,000$17,431$ 18,049$ 17,102$ 19,125$ 2,023$
Errors & Omissons 100,000$ 10,000,000$10,000,000$32,916$ 30,542$ 27,908$ 50,000$ 10,000,000$10,000,000$33,427$ 35,318$ 36,062$ 35,102$ (960)$
Auto Liability 100,000$ 5,000,000$ 35,251$ 33,557$ 29,876$ 100,000$ 5,000,000$ 27,040$ 29,311$ 33,040$ 44,668$ 11,628$
Auto Phys Damage 10,000$ per schedule 20,442$ 19,935$ 23,116$ 5,000$ per schedule 29,266$ 30,431$ 32,964$ 36,316$ 3,352$
Auto Catastrophe 4,950$ 4,950$ 5,940$ 10,000$ 6,270$ 6,270$ 6,930$ 6,930$ -$
RCV for Fire Power Units 10,000$ incl incl incl incl
Real & Pers. Property 25,000$ per schedule 37,981$ 36,276$ 36,333$ 25,000$ per schedule 39,860$ 43,993$ 45,639$ 57,563$ 11,924$
Mobile Equipment 500$ per schedule 4,064$ 3,631$ 3,631$ 500$ per schedule 3,558$ 4,165$ 4,362$ 4,820$ 458$
Employee Dishonesty 25,000$ 4,000,000$ 3,448$ 3,103$ 3,145$ 25,000$ 4,000,000$ 3,833$ 3,833$ 2,855$ 2,917$ 62$
Forgery 500$ 50,000$ 197$ 177$ 177$ 500$ 50,000$ incl incl 151
Theft -$ 50,000$ 150$ 135$ 135$ -$ 50,000$ incl incl 135
Computer Fraud 500$ 2,000,000$ 418$ 376$ 376$ 500$ 2,000,000$ incl incl 330
Work Comp 100,000$ statutory 48,913$ 40,292$ 29,331$ 100,000$ statutory 27,261$ 26,878$ 30,789$ 39,485$ 8,696$
Total Contributions (Prem.)220,401$ 202,896$ 184,873$ 202,938$ 213,045$ 224,674$ 262,599$ 37,925$
Equity Returns (17,088)$ (24,300)$ (16,789)$ (17,074)$ (3,653)$ (5,499)$ (2,924)$ 2,575$
Pre-pay discount (6,530)$ (6,087)$ (5,043)$ (4,030)$ (4,261)$ (4,493)$ (5,252)$ (759)$
Net Premium Cost 196,783$ 172,509$ 163,041$ 181,834$ 205,131$ 214,682$ 254,423$ 39,741$
Claims (Incurred/YTD)138,488$ 134,065$ 454,967$ 628,179$ 527,136$ 199,262$
Total Premiums & Claims 335,271$ 306,574$ 618,008$ 810,013$ 732,267$ 413,944$
Budgeted for premiums 364,615$ 372,150$ 350,791$ 321,482$ 366,276$ 417,735$ 609,255$ 191,520$
& claims
Budgeted vs. Actual 29,344$ 65,576$ (267,217)$ (488,531)$ (365,991)$ 3,791$
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@6C05BA40\@BCL@6C05BA40.docx 2:38 PM 10/16/15
AGENDA MEMO
10/20/2015Agenda
TO:Honorable Mayor and City Council
FROM:Jacob Speer, Director of Public Works
SUBJECT:Consider change order to contract with Rebcon, Inc for Project 49700
(McFarlin Bridge)
BACKGROUND:
During excavation for the installation of the new McFarlin bridge structure, the contractor
has discovered that the existing site conditions at a couple of locations differ from the
assumed soil conditions included in the project plans. Prior to project design, soil
borings were performed at a few random locations in order to develop an understanding
of the general geologic conditions at the site. At the northeast and southeast corners of
the bridge, there are areas where the rock shelf is at a greater depth than was originally
presumed. This means that there is more soil to be retained during the excavation and
construction of the structure and walls. These new soil retention needs require a
revision to the construction methods. The contractor has submitted a change order in
the amount of $42,033.45 to address the design and construction of new soil retention
elements along the east side of the bridge. This change order is not expected to
increase the number of days required to complete the project. This work is necessary to
effectively complete the construction of the bridge.
RECOMMENDATION:
Staff recommends approval of a change order to the contract with Rebcon, Inc. for
Project 49700 in the amount of $42,033.45 for the design and construction of a revised
soil retention system.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@B805C5B2\@BCL@B805C5B2.docx 4:24 PM 10/15/15
AGENDA MEMO
10/20/2015Agenda
TO:Honorable Mayor and City Council
FROM:Randy Howell, Fire Chief
SUBJECT:Sale of Pierce pumper / Lease of reserve pumper
Approval of this item will:
1.Authorize the sale of a 2011 Pierce pumper for the amount of $285,000
2.Approve a lease for a reserve pumper for the approximate time period of seven
months. Price for rental is $3,000 per month.
Remember 343
First in Firetrucks and the City of University Park hereby enter into a rental agreement
for a 2000 E-One 1500 gpm Pumper vin # # 1HTSDADR6YH222599 for a minimum
of Seven (7) months but can be extended month by month via verbal phone call.
Total Price for rental is $3000 per month.
First In Firetrucks will handle any repairs if needed and the City of University Park will
be held responsible for any damage or neglect not noted upon delivery. The Pumper
will have a new DOT inspection and pump test before delivery.
This agreement is binding on the ____________day ________________, 2015.
___________________ ____________________
Billy Longo Print Name ____________________
Owner Title _____________________
First In Firetrucks City of University Park
First In Firetrucks
1509 Sparrow Ln.
Aubrey, Texas 76056
Billy Longo
469-879-8639
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@C0054C8E\@BCL@C0054C8E.docx 4:40 PM 10/15/15
AGENDA MEMO
10/20/2015Agenda
TO:Honorable Mayor and City Council
FROM:Patrick Baugh, Director of Community Development
SUBJECT:Appointment ofCommittee for Zoning Ordinance revision
BACKGROUND:The Zoning Ordinance revision project has been programmed and
budgeted. The next step is to appoint a steering committee to provide direction and
oversight on selection of a consultant and their work. The candidate sectors have been
chosen and a slate of nominees identified on the list below:
1.Randy Biddle
2.John Yeaman
3.Bob Spies
4.Margie Harris
5.JoAnne Moore
6.Bob Clark
7.Syd Carter
8.John Walsh
9.Bob West
10.Robbie Skinner
11.Chairman Tommy Stewart (City Council Liaison)
RECOMMENDATION:Staff recommends that Council appoint the ad hoc committee to
oversee the revision effort.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@CC050CFE\@BCL@CC050CFE.docx 4:38 PM 10/16/15
AGENDA MEMO
10/20/2015Agenda
TO:Honorable Mayor and City Council
FROM:Christine Green, City Secretary
SUBJECT:Discuss remaining 2015 City Council meeting dates
The remaining 2015 City Council dates are:
November 3
November 17
December 1
December 15
This item is brought to the Council to discuss any changes to theremaining 2015 City
Council meeting dates.