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Home My WebLink About2014.12.02 City Council AgendaCity Council City of University Park Meeting Agenda City Hall 3800 University Blvd. University Park, TX 75205 Council Chamber5:00 PMTuesday, December 2, 2014 EXECUTIVE SESSION 3:00 - 4:00 P.M. Pursuant to TGC§ 551.074, the City Council will meet in closed session to discuss a proposed contract amendment for City Manager Robbie Corder. No action will be taken. Executive Conference Room, 1st Floor, City Hall. PRE-MEETING WORK SESSION(S) 4:00 - 5:00 P.M. The City Council will meet in open work session to receive agenda item briefings from staff. No action will be taken. Council Conference Room, 2nd floor, City Hall. TO SPEAK ON AN AGENDA ITEM Anyone wishing to address the Council on any item must fill out a green “Request to Speak” form and return it to the City Secretary. When called forward by the Mayor, before beginning their remarks, speakers are asked to go to the podium and state their name and address for the record. I.CALL TO ORDER A.INVOCATION: City Manager Robbie Corder B.PLEDGE OF ALLEGIANCE: City Manager Robbie Corder / Boy Scouts C.INTRODUCTION OF COUNCIL: Mayor Olin Lane, Jr. D.INTRODUCTION OF STAFF: City Manager Robbie Corder II.AWARDS AND RECOGNITION Employee Recognition Award - Tim Martinez and Francisco Felix14-249 Staff ReportAttachments: III.CONSENT AGENDA Page 1 City of University Park Printed on 11/26/2014 December 2, 2014City Council Meeting Agenda Consider approval of Vehicle Purchase Requests for Infrastructure Maintenance and Traffic 14-243 Staff Report VPR Purchase Summary Traffic Aerial Platform Truck Memo and Quote I.M. Arrow Board Memo and Quote I.M. Dump Truck Memo and Quote I.M. Pickup Truck Memo and Quote Attachments: Consider award of Bid # 2015-01 for Utility Parts - Annual Contract14-248 Staff Report Bid Tabulation Attachments: Consider approval of the minutes of the November 18, 2014 City Council Meeting with or without corrections. 14-250 Staff Report City Council Meeting Minutes - November 18, 2014 Attachments: IV.MAIN AGENDA Public hearing on an ordinance amending the Special Sign District for Southern Methodist University to provide signage for parking structures and surface parking lots with over 25 spaces. 14-246 Staff Report Draft Ordinance UDADAC Minutes 11-12-14 Attachments: Consider an ordinance amending the Special Sign District for Southern Methodist University to provide signage for parking structures and surface parking lots with over 25 spaces 14-247 Staff Report Draft Ordinance Attachments: V.PUBLIC COMMENTS Anyone wishing to address an item not on the Agenda should do so at this time. Please be advised that under the Texas Open Meetings Act, the Council cannot discuss or act at this meeting on a matter that is not listed on the Agenda. However, in response to an inquiry, a Council member may respond with a statement of specific factual information or a recitation of existing policy. Other questions or private comments for the City Council or Staff should be directed to that individual immediately following the meeting. VI.ADJOURNMENT Page 2 City of University Park Printed on 11/26/2014 December 2, 2014City Council Meeting Agenda As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any Agenda items listed herein. Page 3 City of University Park Printed on 11/26/2014 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@88055AE8\@BCL@88055AE8.docx 12:02 PM 11/26/14 AGENDA MEMO 12/2/2014Agenda TO:Honorable Mayor and City Council FROM:Gene R. Smallwood, P.E.; Director of Public Works SUBJECT:Employee Recognition Award BACKGROUND: City staff generally doesa great job performing duties to provide excellent service to the residents of University Park. As opportunities present themselves, we occasionally find an employee “walking the extra mile” to assist a resident. Such was the case recently whenTim Martinez and Francisco Felixwith our Sanitation Division of Public Works were passing the home of Sandra Nance and notice her doing gardening near the front of the home. In her letter, she noted that they stopped theirtruck and asked if they could assist her by taking several trash bags to the curb. After disposing of the contents of the biodegradable bags, they returned the empty bags to Ms. Nance. She was quite thankful for their assistance. RECOMMENDATION: Staff recommends City Council recognition of Tim and Francisco for representing the City in a very responsible and professional manner. We ask that Council approve our recommendationwith theEmployee Recognition Award. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@3C053F16\@BCL@3C053F16.docx 2:16 PM 11/19/14 AGENDA MEMO 12/2/2014Agenda TO:Honorable Mayor and City Council FROM:Elizabeth Anderson, Purchasing Manager SUBJECT:Vehicle Purchase Requests for Infrastructure Maintenance and Traffic BACKGROUND: The following Departments are requesting the purchase of new vehicles as part of the planned replacement for older items. The life expectancy for these vehicles is approximately ten years. Traffic requests the purchase of a new Aerial Platform Truck. This replaces a 2005 vehicle and is available from Rush Truck Center at a cost of $105,916.00. The purchase will be made through Buy Board contract # 430-13. Infrastructure Maintenance requests the purchase of two Arrow Boards. This buy replacestwo items that were purchased in 2001. The new Arrow Boards are available for purchase from United Rentals at a total cost of $7,629.20. The purchase will be made through TXMAS contract # FAC-62. Infrastructure Maintenancealso requests the purchase of a new Dump Truck. This replaces a 2003 vehicle and is available from Chastang Ford at a cost of $42,976.00. The purchase will be made through HGAC contract # HT06-14. Infrastructure Maintenance requests the purchase of a Pickup truck for the Streets Department. The new vehicle is available from Caldwell County Ford at a price of $32,240.00. The purchase will be made through Buy Board contract # 430-13. All old vehicles will be auctioned through Rene Bates Auctioneers. The total purchase price comes to $188,761.20. All Buy Board, HGAC,and TXMAS purchases satisfy the requirements for competitive purchasing. Quotes for each purchase, along with memos from Fleet Manager Jim Gau, Jr. are attached. RECOMMENDATION: Staff recommends the purchase of these fivevehiclesat a total cost of $188,761.20. VPR Request - December 2 Council Meeting 11/10/2014 Department New Vehicle Cost Source Co-op Contract Action on Old Vehicle Traffic Aerial Platform Truck $ 105,916.00 Ruch Truck Center Buy Board 430-13 Auction Infrastructure Maintenance Arrow Board $ 3,814.60 United Rentals TXMAS FAC-62 Auction Infrastructure Maintenance Arrow Board $ 3,814.60 United Rentals TXMAS FAC-62 Auction Infrastructure Maintenance Dump Truck $ 42,976.00 Chastang Ford HGAC HT06-14 Auction Infrastructure Maintenance Pickup Truck $ 32,240.00 Caldwell County Ford Buy Board 430-13 Auction Total $ 188,761.20 11/19/2014 2:17 PM 10/29/2014 Jim Gaujr. Equipment Services City of University Park Dave Rogers Traffic Division Dave, tlOZ _ S AON 03/\13~3~ Attached please find the VPR and Requisition to purchase a new Aerial Platform Truck for your department. This truck will replace the 2005 Ford F550 Platform in your department that has reached the end of its expected life. The replacement is a 2015 Ford F-550 Platform Truck purchased from Rush Truck Center per the attached specifications. Please review the specifications and if you are in agreement with these specifications please sign the documents and forward for the remaining required signatures. Thank You, Fleet Manager Equipment Services City of University Park, Texas VEHICLE PROCUREMENT REQUISITION (VPR) Date /0 -:<9-:<DJL/ INSTRUCTIONS: Department manager-complete the header portion of this form and forward the VPR to the Fleet Manager. This document and its attachments serve as the official requisition for a vehicle and ensure that all approvals have been made . Vehicle description: User Department: ~01 S FoR./J F-s-So /lE/211~/L L;;r TIZ.t.-<£K TI(4~FtC Account Number: Type of purchase: 1. Planned replacement )( 2. Early replacement D 3. Upgrade D 4. Addition Dept. mgr. signature Dept. head signature Anticipated City Council meeting approval date: I 1--1 y--..... I L-/ 1. Initial Request User Department or Fleet Manager submits VPR. User department includes brief written attachment describing need for and intended use of vehicle (not required for planned replacement of like equipment). 2. Specifications Fleet Manager reviews request and assists user department with devel ent of ve · le specifications. Fleet Manager approves specs. Date \\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form.doc 3. Assemble prices Purchasing Agent and Fleet Manager assemble quotes, conduct bid process, or collect pricing from cooperative purchasing contracts. Purchasing Agent copies information to user department, who reviews and makes selection by tt; b~ II~ ;rJ/-I'f User Depart nt Date 4. Executive approval Fleet Manager forwards VPR and supporting documents to Finance Director and City Manager for approval, who forward VPR to Purchasing Agent. // . .r: I'{ Date d '""lr q Date 5. Agenda preparation Purchasing Agent prepares agenda memo regarding compliance with City purchasing policy and State purchasing law and submits to City Secretary along with user department memo and bid tabulation. ~t:=k -----II-/o-J'f Purchasing Agent Date 6. City Council Approval Date 7. Purchase Order execution and order placement Purchasing Agent sets up Purchase Order and places order with vendor. Purchasing Agent sends PO copy to Fleet Manager 8. Vehicle delivery and acceptance Vendor delivers vehicle to Equipment Services Division. Fleet Manager or designee accepts delivery and approves payment of invoice for vehicle. Fleet Manager forwards approval to Accounts Payable Specialist for payment. \\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form .doc 2 TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE BUYBOARD Vendor RUSH TRUCK CENTER Date Prepared Contact for Vendor: DREW NEUBAUER Phone 830-626-5254 End User: Cityo/Uuiversil]· P;uk End User Contact: Jim Gau Phone/Fax (432) 564~2380 Product Description: Ford FSSO - A: Base Price in Bid/Proposal Number: 430-13 Series: 550 IB: Published Opttons(ltemJze Below) DESCRIPTION AMOUNT OPT# DESCRIPTION Ford 4.88 Limited Slip Axle $ 360.00 RTC-0034 PTO for Automatic Trans Ford Payload Plus Package 19,500 GVWR $ 1,155.00 RTC.OOSt Rush Care Package Ford Trans PTO Port $ 280.00 RTC-0049 Mow1ting RTC-0196 Overcenter Articulating Ae1ial $ 73,900.00 RTC.l059 Lot lnsmance RTC-0053 Body Prep Package $ 2,438.00 RTC-1060 Floor Plan Interest Subtotal Column 1 :1 $ 78,133.00 Subtotal Column 21 $ 7,007.00 Published Options added to Base Price( Subtotal of "Col1" & "Col 2") C: Subtotal of A+ B D: Non Published Options Stamm Model ATR411 with Options -$5 ,124.00 I I I I I I Subtotal Column 1 :1 -$5,124.00 !Subtotal Column 2 $ - !Unpublished Options added to Base price (Subtotal "Col1 + Coi2'J E: Contract Price Adjustment (If any, explain here) IF: Total of C + D +/-E IG: Quantity ordere· Units: 1.00 xF IH : BUYBOARD Administrative Fee % II: Non-Equipment Charges & Credits (I.e.: Ext. Warranty, Trade-In, Delivery, etc.) I I I IJ: TOTAL PURCHASE PRICE INCLUDING (G+H+I) 10/16/2014 $25,500.00 AMOUNT $ 2,156.00 $ 1,236.00 $ 1,045.00 $ 1,336.00 $ 1,234.00 $ 85,140.00 $110,640.00 1 -$5,124.001 I $ 11 o,64o.oo I 1 $ 110,64o.oo 1 4oo.oo I I $105,916.001 Your Dealership Name H_er~ Pre ent ... The 2015 Ford F-550 Chassis XL 4x2 SO Super Cab 162" WB DRW Prepared For: Prepared By: Administrator Prepared On: October 15, 2014 Prepared For: Standard Equipn1ent Powertrain Prepared By: Administrator Your Dealership Name Here 555 IH 35 South New Braunfels, Texas, 78130 Phone: (830) 626-5145 Toll Free: (830) 626-5200 2015 Ford F-550 Chassis 4x2 SO Super Cab 162" WB DRW XL (XSG) Triton 6.8l V-10 SOHC SMPI 30 va lve engine • 175 amp alternator • 750 amp 78 amp hours (Ah) HD battery with run down protection • Transmission oil cooler* 5-speed electronic automatic transmission with overdrive, lock-up, driver selection * Rear-wheel drive * Driveline traction control • 4.88 axle ratio * Stainless steel exhaust Steering and Suspension Hydraulic power-assist re-circulating ball steering * 4-wheel disc brakes with front and rear vented discs * Firm ride suspension * Mono-beam non-independent front suspension • Front anti-roll bar* Front coil springs * HD front shocks • DANA 110 rigid rear axle * Rear leaf suspension • Rear anti-roll bar * HD rear leaf springs * HD rear shocks • Front and rear 19.5" x 6.00" argent steel wheels* LT225f70SR19.5 BSW AS front and rear tires Safety 4-wheel anti-lock braking system * Dual airbags, passenger side front-impact cancellable airbag, seat mounted driver and passenger side-impact airbags, curtain 1st and 2nd row overhead airbags * Front height adjustable seatbelts Comfort and Convenience Air conditioning, undersea! ducts * AM/FM stereo, clock, seek-scan, 2 speakers, fixed antenna * 2 12V DC power outlets *Analog instrumentation display includes tachometer, oil pressure gauge, engine temperature gauge, transmission fluid temp gauge, engine hour meter, exterior temp, systems monitor, trip odometer * Warning indicators include oil pressure, engine temperature, battery, lights on, key, low fuel, door ajar, service interval, brake fluid * Steering wheel with tilt and telescopic adjustment • Manual front windows vented rear windows with light tint • Variable intermittent front windshield wipers • Passenger side vanity mirror • Day-night rearview mirror • Interior lights include dome light with fade, front reading lights • Full overhead console with storage, glove box, front cupholder, instrument panel bin, dashboard storage • Upfitter switches Seating and Interior Seating capacity of 6 • 40-20-40 split-bench front seat with adjustable head restraints, center armrest with storage • 4-way adjustable driver seat includes lumbar support • 4-way adjustable passenger seat • 60-40 folding rear split-bench seat with fold-up cushion, 2 fixed rea r head restraints • Vinyl faced front seats with vinyl back material • Vinyl faced rear seats with carpet back material * Full cloth headliner, full vinyl/rubber floor covering, urethane gear shift knob, chrome interior accents Exterior Features Side impact beams, front license plate bracket, fully galvanized steel body material • Black fender flares * Black side window moldings, black front windshield molding • Black door handles • Black grille * 4 doors with reverse opening rear driver's side door, reverse opening rear passenger's side door • Trailer harness • Driver and passenger manual black folding manual extendable trailer outside mirrors • Front black bumper with front tow hooks • Aero-composite halogen headlamps • Additional exterior lights include cab clearance lights, underhood light • Clearcoat monotone paint Pnces and content avail&bihly as shown, are subject to change and should be traated as asbmates only. Actual base vehicle paa<i!ge and option pndng may vary lrom thiS estimate because of special local pricing, availability or pricing adjustments not renected in tho daaler's computer system. See salesperson for the most current information. Reference CT05211151 71112014 Printed on October 15, 2014 at 15:03 Price Level: 515 QuoteiD: <None> Page 2 Standard Equipment Continued Prepared By: Administrator Dealership: Your Dealership Name Here Exterior Features (Continued) Warranty Basic Corrosion Perioration 36 month/36,000 miles 60 month/unlimited mileage Dimensions and Capacities Output 1st gear ratio 3rd gear ratio 5th gear ratio Curb weight Front GAWR Payload Rear curb weight Rear axle capacity Rear spring rating Rear tire/wheel capacity 5th-wheel towing capacity Rear legroom Rear headroom Rear hiproom Rear shoulder room Length Body height Cab to ax.le Front track Turning radius Rear frame height loaded 362 hp @ 4, 750 rpm 3.1 10 1.550 0.710 6,9771bs. 5,200 lbs. 11,023 lbs. 3,1271bs. 13,660 lbs. 13,660 lbs. 15,000 lbs. 17,900 lbs. 31 .6" 38.1" 67.3 " 68.1 " 247.5 " 80.4 " 60.0 " 74.8 " 23.9 ' 27.9 " Powertrain Roadside Assistance Torque 2nd gear ratio 4th gear ratio Reverse gear ratio GVWR Rear GAWR Front curb weight Front axle capacity Front spring rating Front tire/wheel capacity Towing capacity Front legroom Front headroom Front hiproom Front shoulder room Passenger area volume Body width Wheelbase Axle to end of frame Rear track Fuel tank Rear frame height unloaded 60 month/60,000 miles 60 month/60,000 miles 457 lb.-ft. @ 3,250 rpm 2.200 1.000 2.880 18,000 lbs. 13,660 lbs. 3,850 lbs. 7,000 lbs. 5,200 lbs. 7,500 lbs. 16,000 lbs. 41 .1 " 40.7 " 67.6 " 68.0 " 113.3 cu.ft. 93.9 " 162.0 " 47.6 " 74.0 " 40.0 gal. 33.4" Pnces and content ava•tabil1ty as shoWn. are subject to c:Mnge and should be treated as estlffi8tes only. Actual base vehtcle, package and opbon pnc1ng may vary from this estimate because of special local pricing, ava1tabihty or prtcing adjustments not renected in the dealer's computer system. See salesperson for the most current information Reference CT05211151 7/112014 Printed on October 15, 2014 at 15:03 Price Level: 515 QuoteiD: <None> Page 3 Prepared For: Selected Option Prepared By: Administrator Your Dealership Name Here 555 IH 35 South New Braunfels, Texas, 78130 Phone: (830) 626-5145 Toll Free: (830) 626-5200 2015 Ford F-550 Chassis 4x2 SO Super Cab 162" WB DRW XL {X5G Vehicle Snapshot Code X5G Packages 660A Powertrain 99Y 44T X8L 68M Wheels & Tires TFB Engine: 6.8L 3-Valve SOHC EFI NA V1C Transmission: TorqShift 5-Speed Automatic Rear Axle Ratio: Limited Slip w/4.88 GVWR: 19,500 lb Payload Plus Upgrade Package Description Base Vehicle Price (XSG) Order Code 660A (99Y) Engine: 6.8L 3-Valve SOHC EFI NA V10; (44T) Transmission: TorqShift 5-Speed Automatic; (X48) 4.88 Axle Ratio; (STDGV) GVWR: 18,000 lbs Payload Package; (TFB) Tires: 225170Rx19.5G BSW AS (7); (64Z) Wheels: 19.5'' Argent Painted Steel (6); (A) HD Vinyl40120/40 Split Bench Seal : Includes driver side manual lumbar support, canter armrest, cupholder and storage.; (587) Radio: AMIFM Stereo w!Digital Clock : Includes 2 speakers. Engine: 6.8L 3-Valve SOHC EFI NA V10 Torque: 457 ft.lbs. @ 3250 rpm. Transmission: TorqShift 5-Speed Automatic Limited Slip w/4.88 Axle Ratio GVWR: 19,500 lb Payload Plus Upgrade Package Includes upgraded frame. upgraded springs and low deflection/high capacity. Increases max RGAWR to 14, 706. NOTE: See Order Guide Supplemental Reference for further details on GVWR. Tires: 225nORx19.5G BSW AS (7) 64Z Wheels: 19.5" Argent Painted Steel (6) Seats & Seat Trim A HD Vinyl 40/20/40 Split Bench Seat 360.00 1195.00 Pnces ana content aVailability as shown, are oubjecllo change ana should be Jrealed as estimates only. Actual base vehicle, package and option pricing may vary from thts estimate because of speoallocal pricing, availability CJ( pricing adjustments not roflocted in 111o doalor's computer system. See salesperson for lhe most current information. Reference CT05211151 7/112014 Printed on October 15, 2014 at 15:03 Price Level: 515 QuoteiD: <None> Page4 Selected Options Continued Prepared By: Administrator Dealership: Your Dealership Name Here Code Description Includes driver side manual lumbar support, center armrest. cupholder and storage. Other Options PAINT 162WB 62R Monotone Paint Application 162" Wheelbase/GO" Cab to Axle Transmission Power Take-Off Provision 587 Radio: AM/FM Stereo w/Digital Clock Includes 2 speakers. Interior Colors For : Primary w/XL (super, crew) AS Steel Primary Colors For : Primary w/XL (super, crew) Z1 Vehicle Subtotal Destination Oxford White Vehicle Subtotal (including Destination) 280.00 Proces and content avallablltty as shown, are subject to change and should be treated as esumates only. Aci\Jai base veh1c1e, package and optton procang may vary from th1s estimate because of special local pricing, availability or pricing adjustments not refJected in the dealer's computer system. See salesperson for the most current infonnation. Reference CT05211151 71112014 Printed on October 15, 2014 at 15:03 Price Level: 515 QuoteiD: <None> Page 5 08 799 De l i v e r To : Lj t . j J. 0 (A ) or C 0 (a . . . . _ Da t e : /0 - ~9- ~o1 t . / Ac c t . Nu m b e r L/ 7 9 0 - 9 0 ~ s- l9 Ci t y o f Un i v e r s i t y Pa r k RE Q U I S I T I O N FO R PU R C H A S E S+ F.O. B . Te r m s : - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SUGGESTED VENDORS 1. __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 2. __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Or i g i n a t o r : £ c/ v / f J fJ 1 b N T S:~ £ t / 1 c E S De l i v e r y R e q u i r e d : // - / 8 -;/ 0 J ~ 1 3· - - - - - - - - - - - VE N D O R Rt1 ~ H Tl 2 u . c K C£ A . J / E £ . Bu '( 8 o,q r e _ ( . J { L/ J D - r3 ) VE N D O R NO . I o3;c;§ PR I C E IT E M NO . QU A N T I T Y UN I T DE S C R I P T I O N , BR A N D AN D CA T A L O G NO . UN I T TO T A L 1. 2. 3. I I ea . . ~0 1 5 " Fo R O F -S " S o T! 2 u c k lo S . q; , oo if Wt r H SE ! l u t c E B o Dy ;q ! V t J fl r / 2 ;i 1 L PL A - I ; t = o , e m L t ! = l )? £ ll A- 7 1 1 1 - a f E tJ Bu Y & A. P.t1 Qu o T E . ... A /: - ; / / / , ; ( / ES T I M A T E D CO S T /0 ~ 9 1 II tJ O b , J ~ V H K ~ fE P t . A c . E s u N /r 6 7~ s- ~Do s-Fol2tJ F-S"So .. Wh i t e - Pu r c h a s i n g Ca n a r y - Ac c o u n t s Pa y a b l e Pi n k - De p a r t m e n U O r i g i n a t o r 10/29/2014 Jim Gau Equipment Services City of University Park Harry Shearouse Infrastructure Maintenance Harry, tlOZ -f: /\ON 03AI383l:f Attached please find the VPR and Requisition to purchase two Arrow Boards for your department. These Arrow Boards will replace the two 2001 Allmand Arrow Boards in your department that have reached the end of their expected life. The replacements are 2015 WANCO Arrow Boards per the attached specifications. These are exactly like the ones we purchase last time from United Rentals. Please review the specifications and if you are in agreement with these specifications please sign the documents and forward for the remaining required signatures. Fleet Manager Equipment Services City of University Park, Texas VEHICLE PROCUREMENT REQUISITION (VPR) Date jtJ~cJ9-t10it/ INSTRUCTIONS: Department manager-complete the header portion of this form and forward the VPR to the Fleet Manager. This document and its attachments serve as the official requisition for a vehicle and ensure that all approvals have been made. Vehicle description: User Department: :7A/J="/(817Ztou££ /)J1Mv7E&A;Jc£ Account Number: t/7-9o -9ot?o Type of purchase: 1. Planned replacement 2. Early replacement 0 3. Upgrade 4. Addition Dept. mgr. signature Dept. head signature Anticipated City Council meeting approval date: If 1 ~, ll-f 1. Initial Request User Department or Fleet Manager submits VPR. User department includes brief written attachment describing need for and intended use of vehicle (not required for planned replacement of like equipment). 2. Specifications Fleet nager reviews request and assists user department with ent of v icle specifications. Fleet Manager approves specs. /tJ -29-ao Date \\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form.doc 1 3. Assemble prices Purchasing Agent and Fleet Manager assemble quotes, conduct bid process, or collect pricing fro erative purchasing contracts. Purchasing Agent copies information epartment, who reviews and makes selection by signing below. User Departme 4. Executive appr Fleet Manager forwards VPR and supporting documents to Finance Director and City Manager for approval , who forward VPR to Purchasing Agent. /(, .,r, I'-( Director Finance Date c~AG 1, I s It q Date 5. Agenda preparation Purchasing Agent prepares agenda memo regarding compliance with City purchasing policy and State purchasing law and submits to City Secretary along with user department memo and bid tabulation. Purchasing Agent Date 6. City Council Approval Date 7. Purchase Order execution and order placement Purchasing Agent sets up Purchase Order and places order with vendor. Purchasing Agent sends PO copy to Fleet Manager 8. Vehicle delivery and acceptance Vendor delivers vehicle to Equipment Services Division. Fleet Manager or designee accepts delivery and approves payment of invoice for vehicle . Fleet Manager forwards approval to Accounts Payable Specialist for payment. \\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form.doc 2 OUnited Rentals· BRANCH 334 3120 SPUR 482 IRVING TX 75062 972-579-1590 972-579-1841 FAX 11111111111111111111~ CITY OF UNIVERSITY PARK 4420 WORCOLA ST DALLAS TX 75206-5014 111111111111 Office: 214-987-5476 Cell: 214-987-5440 EQUIPMENT SALE QUOTE Customer # Quote Date UR Job Loc UR Job # Customer Job P.O. # Ordered By Written By Salesperson # 123907288 : 1206203 : 10/29/14 : 4420 WORCOLA ST, DAL : 3 ID: 3 : JIM GAU :JIM GAU : CHRISTOPHER KEMP : MICHAEL HORN CITY OF UNIVERSITY PARK 3800 UNIVERSITY BLVD DALLAS TX 75205-1711 "''""'"''"'''"""'"''" ___ ,.,.., __ ~l This is not an 1nvo1ce 1_·.; Please do not pay from this document i ; ;! w= .... ~ Qty Equipment # Price 1 5511007 CC: 551-1007 3814.60 ARROW BOARD SOLAR 1 5511007 CC: 551-1007 3814 .60 ARROW BOARD SOLAR Pricing reflects Tex Mas Pricing. 2 WANCO arrow boards ITEM NO . WTSP55-LSAC 25 light arrow board trailer mounted United Rentals contract # FAC-62-TXMAS Customer is hereby notified that United Rentals has assigned its rights (but not its obligations) in the agreement to sell all or any of the used equipment described herein to United Rentals Exchan~e, LLC., a qualified intermediary, as part of a Section 1031 l1ke-kind exchange program. Note: This proposal may be withdrawn if not accepted within 30 days. Sub-total: Estimated Total: Amount 3814.60 3814.60 7629.20 7629.20 THIS IS NOT AN EQUIPMENT SALE AGREEMENTnNVOICE. THE SALE OF EQUIPMENT AND ANY OTHER ITEMS LISTED ABOVE IS SUBJECT TO AVAILABILITY AND ACCEPTANCE OF THE TERMS AND CONDITIONS OF UNITED'S EQUIPMENT SALE AGREEMENTnNVOICE, WHICH MUST BE SIGNED PRIOR TO OR UPON DELIVERY OF THE EQUIPMENT AND OTHER ITEMS. Page: 1 08 8 0 0 t9 Ci t y o f Un i v e r s i t y Pa r k RE Q U I S I T I O N FO R PU R C H A S E De l i v e r T o : l/ t/ c 2 o W o ! C c a L A S T F. O .B. Da t e : / 0 - ;< 9' - d O / SUGGESTED VENDORS 1. __ _ _ _ _ _ _ ________________ _ Ac c t . Nu m b e r 7' 7 - 90 - 90 # { l Te r m s : - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ____ _ De l i v e r y Re q u i r e d : Or i g i n a t o r : 8 4 ' ;i J / l J G t J L SJ : / l t . # C E . . S 3. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ____ _ VE N D O R {/ ; V ; / ~ tJ ~/ J 7 7 J t - S -/X ' m~ s M C -b~ VE N D O R NO . OS"t!Z/ PR I C E IT E M NO . QU A N T I T Y UN I T DE S C R I P T I O N , BR A N D AN D CA T A L O G NO . UN I T TO T A L 1. 2. 3. I ;{ ea . . ~D I S ' WI / N C O 1/~ / ( o v . J '6o ~JR. ~~ ~Bt t . / ~ 7 6:l 9, 41: . - :7 7 F - M ~ IA/ r S P S~ -LS4C. _,.. / I d _ _ / /L / ES T I M A T E D CO S T 76~ 9 , ~ ~ -" 1 - - lJ JtL h " " f ( J / / l . U -- 7 /?Ef J t . A c £ ~ 61 h h -1-b3b 7 .. V A / ? n d. , . , LI N /IS " , Wh i t e - Pu r c h a s i n g Ca n a r y - Ac cou n t s Pa y a b l e Pi n k - De p a r t m e n t / O r i g i n a t o r 11/4/2014 Jim GauJr. Equipment Services City of University Park Harry Shearouse I.M. Superintendant Harry, Attached please fmd the VPR and Requisition to replace your Unit 6570 a 2003 2.5 yard dump truck. The new unit will be an exact copy of unit 10119 we purchased in February of this year. It will be a 2015 Ford F-550 with a 2.5 yard dump body. It will be purchased from Chastang Ford on HGAC Contract HT06-14. Please sign and forward for the remaining necessary signatures if you are in agreement with the truck as specified in the attached quote. Thanks, Jim GauJr Fleet Manager Equipment Services City of University Park, Texas VEHICLE PROCUREMENT REQUISITION (VPR) Date /1-'/-2Dic/ INSTRUCTIONS: Department manager-complete the header portion of this form and forward the VPR to the Fleet Manager. This document and its attachments serve as the official requisition for a vehicle and ensure that all approvals have been made. Vehicle description: User Department: dDI5' Fa</J FS"50 /Jurnp Tlat.ck XAI~M-SJRac..ruA-£ /)119/:Ui Account Number: Type of purchase: 1. Planned replacement fl( 2. Early replacement o 3. Upg~de o 4. Addition o Dept. mgr. signature Dept. head signature Anticipated City Council meeting approval date: .2--2 -IL{ 1. Initial Request User Department or Fleet Manager submits VPR. User department includes brief written attachment describing need for and intended use of vehicle (not requ ired for planned replacement of like equipment). 2. Specifications Fleet nager reviews request and assists user department with devel ment of veh i specifications. Fleet Manager approves specs . I j.-Lj~ Zo;. Date \\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form.doc 1 3. Assemble prices Purchasing Agent and Fleet Manager assemble quotes, conduct bid process, or collect pricing from cooperative purchasing contracts. Purchasing Agent copies information to user department, who reviews and makes selection by signing below. User Departme Date 4. Executive appro Fleet Manager forwards VPR and supporting documents to Finance Director and City Manager for approval, who forward VPR to Purchasing Agent. Director Jin;;;; • ~ Dat~',Av 1\ ( rz..lttt Date 5. Agenda preparation Purchasing Agent prepares agenda memo regarding compliance with City purchasing policy and State purchasing law and submits to City Secretary a ion ~user department memo and bid tabulation. ~( //-;y~;~ rchasing Agent Date 6. City Council Approval Date 7. Purchase Order execution and order placement Purchasing Agent sets up Purchase Order and places order with vendor. Purchasing Agent sends PO copy to Fleet Manager 8. Vehicle delivery and acceptance Vendor delivers vehicle to Equipment Services Division. Fleet Manager or designee accepts delivery and approves payment of invoice for vehicle. Fleet Manager forwards approval to Accounts Payable Specialist for payment. \\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form.doc 2 TRUCK EQUIPMENT CO., INC. 2460 MIDWAY ST., SHREVEPORT, LA. 77108 PHONE: (318) 635-7567 FAX: (318) 635-6304 EQUIPMENT QUOTATION FROM: BOBBY FAIRFIELD DATE: 10/30/14 ATTN: ED MILLER@ CHASTANG FORD KNAPHIED 11 FT 3-4 YD DUMP BODY DESCRIPTION KNAPHEDIE MODEL KDBFC1112A, 3-4 YD DUMP BODY KNAPHEIDE MODEL KHA1520 SF-ED ELECTRIC HOIST KNAPHEIDE MODEL KCP-025517A-P 1/4 STRAIGHT CAB PROTECTER FMVSS LIGHT L.E.D. LIGHTING MUD FLAPS ALTERATION LABEL & WEIGHT TICKET PAINTED BLACK & INSTALLED A) Sides & tailgate feature self-cleaning sloped top rails and lower rails B) Sides are constructed of 12 gauge high tensile steel C) 2x6 side board pockets on the sides at the front and rear allow for increased load capacity D) Versatile double acting tailgate in order to accommodate both drop down pick-up style and spreader applications E) Quick release , one-handed lever for easy drop down action on tailgate F) Toe saver brackets located on both sides of the end rail for operator safety G) Rear corner posts equipped with a hook on each side for an optional tarp H) Quarter cab protector constructed of 10 gauge high tensile steel with a punched window for visibility UNIT#: PRICE ./ VIN; COMMENTS: DEL. CHARGE TO CHASTANG FORD: N/C DEALER CODE:. ________ _ DEALER NAME: ________ _ DEALER SIGNATURE: _____________________ _ Presents ... The 2015 Ford F-550 Chassis XL 4x2 SD Regular Cab 165" WB DRW Prepared For: Prepared By: Ed Miller Prepared On: November 04, 2014 Prepared For: Prepared By: Ed Miller Dealership: Standard Equipment 2015 Ford F-550 Chassis 4x2 SO Regular Cab 165" WB DRW XL (FSG) Powertrain Triton 6.8L V-10 SOHC SMPI 30 valve engine* 175 amp alternator* 750 amp 78 amp hours (Ah) HD battery with run down protection * Transmission oil cooler* 5-speed electronic automatic transmission with overdrive, lock-up, driver selection * Rear-wheel drive * Driveline traction control * 4.88 axle ratio * Stainless steel exhaust Steering and Suspension Hydraulic power-assist re-circulating ball steering * 4-wheel disc brakes with front and rear vented discs * Firm ride suspension * Mono-beam non-independent front suspension * Front anti-roll bar * Front coil springs* HD front shocks* DANA 110 rigid rear axle* Rear leaf suspension * Rear anti-roll bar * HD rear leaf springs * HD rear shocks * Front and rear 19.5" x 6.00" argent steel wheels * L T225nOSR19.5 BSW AS front and rear tires Safety 4-wheel anti-lock braking system * Dual airbags, passenger side front-impact cancellable airbag, seat mounted driver and passenger side-impact airbags, curtain 1st row overhead airbag *Front height adjustable seatbelts Comfort and Convenience Air conditioning* AM/FM stereo, clock, seek-scan, 2 speakers, fixed antenna * 2 12V DC power outlets* Analog instrumentation display includes tachometer, oil pressure gauge, engine temperature gauge, transmission fluid temp gauge, engine hour meter, exterior temp, systems monitor, trip odometer * Warning indicators include oil pressure, engine temperature, battery, lights on, key, low fuel, door ajar, service interval, brake fluid * Steering wheel with tilt and telescopic adjustment* Manual front windows with light tint * Variable intermittent front windshield wipers* Passenger side vanity mirror* Day-night rearview mirror * Interior lights include dome light with fade, front reading lights* Glove box, front cupholder, instrument panel bin, dashboard storage* Upfitter switches Seating and Interior Seating capacity of 3 * 40-20-40 split-bench front seat with adjustable head restraints, center armrest with storage * 4-way adjustable driver seat includes lumbar support * 4-way adjustable passenger seat *Vinyl faced front seats with vinyl back material* Full cloth headliner, full vinyl/rubber floor covering, urethane gear shift knob, chrome interior accents Exterior Features Side impact beams, front license plate bracket, fully galvanized steel body material * Black fender flares * Black side window moldings, black front windshield molding * Black door handles * Black grille * 2 doors * Trailer harness * Driver and passenger manual black folding manual extendable trailer outside mirrors * Front black bumper with front tow hooks *Aero-composite halogen head lamps *Additional exterior lights include cab clearance lights, underhood light* Clearcoat monotone paint Warranty Basic 36 month/36 000 miles Powertrain 60 month/60 000 miles Prices and content availability as shown, are subject to change and should be treated as estimates only. Actual base vehide, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Reference CT05207968 7/1/2014 Printed on November 04, 2014 at 08:10 Price Level: 515 QuoteiD: Univ15F5G Page 2 Standard Equipment Continued Prepared By: Ed Miller Dealership: Warranty (Continued) Corrosion Perforation 60 month/unlimited mileage Roadside Assistance Dimensions and Capacities Output 1st gear ratio 3rd gear ratio 5th gear ratio Curb weight Front GAWR Payload Rear curb weight Rear axle capacity Rear spring rating Rear tire/wheel capacity 5th-wheel towing capacity Front headroom Front shoulder room Length Body height Cab to axle Front track Turning radius Rear frame height loaded 362 hp@ 4,750 rpm 3.110 1.550 0.710 6,685 lbs. 5,600 lbs. 11 ,3151bs. 2,938 lbs. 13,660 lbs. 13,660 lbs. 15,000 lbs. 18,100 lbs. 40.7" 68.0 " 250.5 " 80.7" 84.0 " 74.8 " 24.3 ' 27.9 " Torque 2nd gear ratio 4th gear ratio Reverse gear ratio GVWR Rear GAWR Front curb weight Front axle capacity Front spring rating Front tire/wheel capacity Towing capacity Front legroom Front hiproom Passenger area volume Body width Wheelbase Axle to end of frame Rear track Fuel tank Rear frame height unloaded 60 month/60,000 miles 457 lb.-ft. @ 3,250 rpm 2.200 1.000 2.880 18,000 lbs. 13,660 lbs. 3,747 lbs. 7,000 lbs. 5,600 lbs. 7,500 lbs. 16,000 lbs. 41 .1 " 67.6 " 65.9 cu .ft. 93.9 " 165.0 " 47.6 " 74.0 " 40.0 gal. 33.4 " Prices and content availability as shown, are subject to change and should be treated as estimates only. Actual base vehide, package and option pricing may v~ry from .this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current Information. Reference CT05207968 7/112014 Printed on November 04, 2014 at 08:10 Price Level: 515 QuoteiD: Univ15F5G Page 3 Selected Options Prepared For: Prepared By: Ed Miller Dealership: 2015 Ford F-550 Chassis 4x2 SO Regular Cab 165" WB DRW XL (F5G Vehicle Snapshot Code F5G Packages 660A Powertrain ggy 44T X8L 68M Wheels & Tires THB 64Z 512 Engine: 6.8L 3-Valve SOHC EFI NA V10 Transmission: TorqShift 5-Speed Automatic Rear Axle Ratio: Limited Slip w/4.88 GVWR: 19,500 lb Payload Plus Upgrade Package Description Base Vehicle Price (F5G) Order Code 660A (99Y) Engine: 6.8L 3-Valve SOHC EFI NA V10; (44T) Transmission: TorqShift 5-Speed Automatic; (X48) 4.88 Axle Ratio; (STDGV) GVWR 18,000 lbs Payload Package; (TFB) Tires: 225170Rx19.5G BSW AS (7); (64Z) Wheels: 19.5" Argent Painted Steel (6); (A) HD Vinyl40i20140 Split Bench Seat : Includes driver side manual lumbar support, center armrest, cupholder and storage.; (587) Radio: AMIFM Stereo w!Digital Clock : Includes 2 speakers. Engine: 6.8L 3-Valve SOHC EFI NA V10 Torque: 457 ft.lbs. @ 3250 rpm. Transmission: TorqShift 5-Speed Automatic Limited Slip w/4.88 Axle Ratio GVWR: 19,500 lb Payload Plus Upgrade Package Includes upgraded frame, upgraded springs and low deflection/high capacity. Increases max RGAWR to 14, 706. NOTE: See Order Guide Supplemental Reference for further details on GVWR. Tires: 225/70Rx19.5G BSW Traction Includes 4 traction tires on the rear and 2 all-season tires on the front. Optional spare is 225170Rx19.5G BSWa/1-season. Wheels: 19.5" Argent Painted Steel (6) Spare Tire, Wheel & Jack Class STD OPT INC INC OPT OPT OPT INC OPT Prices and content availability as shown, are subject to change and should be treated as estimates only. Actual base vehide, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Reference CT0520796B 7/112014 Printed on November 04, 2014 at 08:10 Price Level: 515 QuoteiD: Univ15F5G Page4 Selected Options Continued Prepared By: Ed Miller Code Seats & Seat Trim A Other Options PAINT 165W6 61J 526 186 587 Dealership: Description (61 J) 6-Ton Hydraulic Jack. Excludes carrier. REQUIRED in Rhode Island. HD Vinyl 40/20/40 Split Bench Seat Includes driver side manual lumbar support, center armrest, cupholder and storage. Monotone Paint Application 165" Wheelbase/84" Cab to Axle 6-Ton Hydraulic Jack REQUIRED in Rhode Island. Trailer Brake Controller Verified to be compatible with electronic actuated drum brakes only. 6" Angular Black Molded-in-Color Running Boards Radio: AM/FM Stereo w/Digital Clock Includes 2 speakers. 76C Exterior Backup Alarm (LPO) Pre-installed custom accessory. Interior Colors For : Primary w/XL (regs) AS Steel Primary Colors For: Primary w/XL (regs) Z1 Oxford White Accessories and Aftermarket Options 30 DEL 100814 fee Vehicle Subtotal Destination 30 DAYS FLOOR PLAN FROM TIME OF DELIVERY INSTALL DUMP BED AND QUIPMENT PER DEALERS QUOTE HGAC Fee Vehicle Subtotal (including Destination) Class INC STD STD INC OPT OPT INC OPT OPT OPT Prices and content availability as shown, are subject to change and should be treated as estimates only. Actual base vehide, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current infonnation. Reference CT05207968 7/112014 Printed on November 04, 2014 at 08 :10 Price Level: 515 QuoteiD: Univ15F5G Page 5 Quotation Base Vehicle Price Factory Options Accessories & Other Items Destination Vehicle Total Pre-Tax Adjustments DEALER DISCOUNT AND CONCESSION Total Pre-Tax Adjustments Grand Total Prepared For: Prepared By: Ed Miller Dealership: 2015 Ford F-550 Chassis 4x2 SD Regular Cab 165" WB DRW XL (F5G) MSRP 36,655.00 2,770.00 10,825.00 1 195.00 51,445.00 -8,469.00 -8,469.00 42,976.00 Prices and content availability as shown, are subject to change and should be treated as estimates only. Actual base vehide, package and option pricing may vary from this estimate because of spedallocal pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Reference CT05207968 7/112014 Printed on November 04, 2014 at 08:10 Price Level: 515 QuoteiD: Univ15F5G Page 6 Warranty Description Prepared For: Prepared By: Ed Miller Dealership: 2015 Ford F-550 Chassis 4x2 SO Regular Cab 165" WB DRW XL (F5G) Months/Distance Basic . ....... ...... ... ....... ...... ..... ............. ........ ...... ....... ........ ........ ...... .. . .. . . ... ...... ....... ..... .. . . .. . ...... ... . 36 month/36,000 miles Powertrain ........... .. ... . ... ... . ...... ...... ....... ... ....... ...... ...... ....... ......... ....... ...... ....... ......... ............. ..... 60 month/60,000 miles Corrosion Perforation . ..... .. ...... ..... ........ ..... .... ... .. . . .. . ... ....... ...... ..... .. .. . .. . .. ....... ....... ........... 60 month/unlimited mileage Roadside Assistance .............................................................................................................. 60 month/60,000 miles Prices and content availability as shown, are subject to change and should be treated as estimates only. Actual base vehide, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Reference CT05207968 7/1/2014 Printed on November 04, 2014 at 08:10 Price Level: 515 QuoteiD: Univ15F5G Page 7 10/2/2012 Jim Gaujr. Equipment Services City of University Park Harry Shearouse Infrastructure Maintenance Harry, Attached please find the VPR and Requisition to replace your unit 6841 in your department. The new unit will be a 2015 F350 with the same specifications as unit 10131 which we purchased last year. Please review the specifications on the quote and if you agree with them please sign and forward for the remaining necessary signatures. Thank You, ,j:Jm~ ;j'im Gau Jr Fleet Manager Equipment Services RECEIVED NOV 12 2014 City of University Park, Texas VEHICLE PROCUREMENT REQUISITION (VPR) Date /1-IO-c}'o;t' INSTRUCTIONS: Department manager-complete the header portion of this form and forward the VPR to the Fleet Manager. This document and its attachments serve as the official requisition for a vehicle and ensure that all approvals have been made. Vehicle description: User Department: &D!? ~ ~-3SD fJJ(:-Kt<iJ ST/2.E£15 ( :£·111.) Account Number: Type of purchase: 1. Planned replacement 2. Early replacement 3. Upgrade 4. Addition Dept. mgr. signature Dept. head signature 0 0 0 Anticipated City Council meeting approval date: I 2 -Z -Zo1Lf 1. Initial Request User Department or Fleet Manager submits VPR. User department includes brief written attachment describing need for and intended use of vehicle (not required for planned replacement of like equipment). 2. Specifications Fleet Manager reviews request and assists user department with deve ment of vehicle specifications. Fleet Manager approves specs. Date \\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form.doc 1 3. Assemble prices Purchasing Agent and Fl Manager assemble quotes, conduct bid process, or collect pricing from ope ative purchasing contracts. Purchasing Agent copies information to ser epartment, who reviews and makes selection by signing below. User Department Date 4. Executive approval Fleet Manager forwards VPR and supporting documents to Finance Director and City Manager for approval, who forward VPR to Purchasing Agent. Date City Manager Date 5. Agenda preparation Purchasing Agent prepares agenda memo regarding compliance with City purchasing policy and State purchasing law and submits to City Secretary along wi ~r department memo and bid tabulation. U 11~ 19-Zo Purchasing Agent Date 6. City Council Approval Date 7. Purchase Order execution and order placement Purchasing Agent sets up Purchase Order and places order with vendor. Purchasing Agent sends PO copy to Fleet Manager 8. Vehicle delivery and acceptance Vendor delivers vehicle to Equipment Services Division. Fleet Manager or designee accepts delivery and approves payment of invoice for vehicle. Fleet Manager forwards approval to Accounts Payable Specialist for payment. \\Ciient\P$\Finance\Fieet\Vehicle Procurement Request form.doc 2 QUOTE# OOD CONTRACT PRICING WORKSHEET End User: CITY OF UNIVERSITY PARK Contractor: CALDWELL COUNTRY Contact Name: JIM GAU CALDWELL COUNTRY Email: JGAU@UPTEXAS.ORG Prepared By: Averyt Knapp Phone #: 214-987-5475 Email: aknapp@caldwellcountry.com Fax #: 214-987-5479 Phone #: 800-299-7283 or 979- 567-6116 Location City: UNIVERSITY PARK, TX Fax #: 979-567-0853 Date Prepared: NOVEMBER 7, 2014 Address: P. 0. Box 27, Caldwell, TX 77836 Contract Number: BUY BOARD #430-13 Tax ID # 14-1856872 Product Description: 2015 FORD F350 CREW CAB 4X2 LWB W2A A Base Price & Options: I $31,840 B Fleet Quote Option: Code Description Cost Code Description Cost 4X2-CREW CAB, INCL 6 .2LV8, 6-SPD AUTOAMTIC, AIR CONDITION, AMFM- STEREO , TILT, 40-20- 4 0 VINYL FRONT /REAR I LIGHT TINT GLASS, UPFITTER SWITCHES, OEM INTEGRATED TRAILER BRAKE CONTROLLER, CLASS V TRAILER TOW PACKAGE, 7-WAY WIRING HARNESS , HD ALTERNATOR, 56" CA, KNAPHEIDE 696LPJ1 MASTER COMPARTMENT LOCKS, RUNNING BOARD, BACKUP ALARM FORD WARRANTY INCL CALDWELL COUNTRY SYR/60,000 MILES POWERTRAIN @ N/C PO BOX 27 CALDWELL, TEXAS 77836 I INCL Subtotal B c Unpublished Options Code Description Cost Code Description Cost Subtotal C I D Other Price Adjustments (Installation, Delivery, Etc ... ) Subtotal D E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) Quantity Ordered X Subtotal E F Non-Equipment Charges (Trade-In, Warranty, Etc ... ) BUY BOARD FEE G. Color of Vehicle: WHITE H. Total Purchase Price (E+F) Estimated Delivery Date: INC L $31 ,840 1 $31 ,840 $40 0 $32 ,240 120-150 DA YS APPX ....... 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@C00543D3\@BCL@C00543D3.docx 10:01 AM 11/25/14 AGENDA MEMO 12/2/2014Agenda TO:Honorable Mayor and City Council FROM:Elizabeth Anderson, Purchasing Manager SUBJECT:Bid #2015-01, Annual Contract for Utility Parts BACKGROUND:Bid # 2015-01 for the purchase of Utility Parts on an annual contract basis was opened on October 9, 2014. This bid was posted on Bid Sync and we received four bids. These utility parts are stocked by the Warehouse for issue to the Utilities Division for the repair and maintenance of the City’s water and wastewater infrastructure. This award will establish a one year initial contract period with one optional one year renewal. In some cases, staff recommends awarding secondaryand tertiaryvendors for high demand items. The secondary and tertiary vendors will be called only if the primary vendor is unable to supply the requested item at the contracted price. The recommended bid award is based on the low responsive bid: Fortiline Primary Award: Items 1 –10, 17 –23, 27 –45, 47, 49, 51 –65, 67 –78, 91 –92, 95 –128, 130 –145, 147 –149, 151 Estimated Annual Total = $199,126.57 Secondary Award: Items 79 –85, 89 –90 Estimated Annual Total(if needed)= $248,209.84 B2O Environmental Primary Award: Item 3 Estimated Annual Total = $36,000 Secondary Award: None 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@C00543D3\@BCL@C00543D3.docx 10:01 AM 11/25/14 HD Supply Primary Award: Items 46, 48, 50, 66, 88-90, 146, 152 Estimated Annual Total = 50,092.60 Secondary & Tertiary Awards Items79 –87, 142 –144, 152 Estimated Annual Total (if needed) = $98,360.30 Ferguson Waterworks Primary Award: Items 24 –26, 79 –87, 93 –94, 129 Estimated Annual Total = $262,230.40 Secondary Award–None OVERALL PRIMARY AWARD TOTAL = $547,449.57 This assumes that all parts andquantities are purchased, and that no Secondary or Tertiary vendors are needed. OVERALL SECONDARY & TERTIARY TOTAL = $346,570.14 This money would only be spent if a Primary vendor cannot provide a part. This cost would replace the Primary vendor’s cost. Notes about the award: 1)No bids were received for Items 11 –14 or 150. 2)Items 15 and 16 are only available from one DFW distributor, Aqua Metrics. Aqua Metrics did not submit a bid. We did receive pricing from Fortiline for these line items, but the Warehouse Supervisor felt that their product was not compatible with our Water Meters. We will get quotes from Aqua Metrics for these items as needed. 3)We received low bids on Items 3, 88, and 94, but the Warehouse Supervisor felt that the products presented did not meet the quality standard that the City requires. In these cases we selected the next lowest bidder for the award. RECOMMENDATION: Staff recommends awarding Fortiline, B2O, HD Supply, and Ferguson Waterworks as the Primary vendors for an estimated total amount of $547,449.57. Staff also recommends awarding Fortiline and Ferguson as Secondary/Tertiary vendors in the amount of $346,570.14.Bidtabulation is included. Bid #2015-01 UTILITY PARTS - ANNUAL CONTRACT 11/5/2014 15,715.15$ -$ 738.59$ 185.04$ EXTENDED TOTAL 199,126.57$ 36,000.00$ 50,092.60$ 262,230.40$ Fortiline B20 & Associates Hughes Supply Inc. FERGUSON WATERWORKS ITEM #LOT SHORT DESCRIPTION EST. ANNUAL USAGE Price Notes Price Notes Price Notes Price Notes 1 COPPER TUBING 658.88.SK075-100 -- SOFT-K: 3/4 X 100FT ROLL 400 3.50$ 34k100 3.90$ 2 COPPER TUBING 658.88.SK100-100 -- SOFT-K: 1 X 100FT ROLL 2500 4.40$ 1k100 4.75$ 3 METER BOX 890.40.18PGMB -- POLY BASE 18 X 15 DI RING & LID W/AMR HOLE 300 -$ 120.00$ -$ 65.88$ CAST IRON, NOT DUCTILE, WAREHOUSE NEEDS A DIFFERENT QUALITY ITEM 4 METER BOX 890.40.DFW1324B -- POLY BASE 13 X 24 X 18 DEEP 100 88.00$ DFW1324C-18-BODY 112.31$ B&H BCF 1324-18 BODY 98.39$ 5 METER BOX 890.40.DFW1730B -- POLY BASE 17 X 30 X 18 DEEP 50 115.00$ DFW 162.63$ B&H BCF 1730-18 BODY 120.09$ 6 METER BOX 890.45.DFW1324C -- POLY 13 X 24 X 18DEEP W/1-AMR LID 50 145.00$ 218.29$ B&H BCF 1324-18 159.59$ 7 METER BOX 890.40.DFW1730C -- POLY 17 X 30 X 18DEEP W/2 AMR LID 50 197.00$ 319.68$ B&H BCF 1730-18 WITH 1 AMR HOLE 218.27$ 8 METER BOX 890.40.BH1324DILID -- DI LID 13X24 W/ PLAIN LID 100 78.00$ 82.41$ B&H BCF 1324 SOLID LID 104.50$ 9 METER BOX 890.40.DFW1730L -- DI LID 17X30 W/ 2-ARM HOLES 50 133.00$ 165.76$ B&H BCF 1730 LID WITH 1 AMR HOLE 150.50$ 10 METER BOX 890.40.P34PD18 -- 18X18 PLASTIC BOX W/ DI LID AND RING 50 145.00$ BASS AND HAYES 158.00$ B&H P34PD18 11 WATER METER 890.44.150C2 -- 1.5 OMNI C2 USG 8 WHEEL 3 NO BID CAN NOT BID OMNI WOULD LOVE TO HAVE YOU TEST OUR ZENNER METERS NO BID NO BID NO BID 12 WATER METER 890.44.150T2 -- 1.5 OMNI T2 USG 8 WHEEL W/25 ITRON ILC 150 NO BID CAN NOT BID OMNI WOULD LOVE TO HAVE YOU TEST OUR ZENNER METERS NO BID NO BID NO BID 13 WATER METER 890.44.200C2 -- 2 OMNI C2 USG 8 WHEEL 5 NO BID CAN NOT BID OMNI WOULD LOVE TO HAVE YOU TEST OUR ZENNER METERS NO BID NO BID NO BID 14 WATER METER 890.44.200T2 -- 2 OMNI T2 USG 8 WHEEL 6 NO BID CAN NOT BID OMNI WOULD LOVE TO HAVE YOU TEST OUR ZENNER METERS NO BID NO BID NO BID 15 MTR FLANGE 890.45.MF150 -- FLANGE ONLY 1-1/2 150 22.00$ NEED DIFFERENT QUALITY FLANGE KIT - AVAILABLE FROM AQUA METRICS AS SOLE SOURCE. 27.36$ 11/25/2014 10:01 AM 1 OF 5 Fortiline B20 & Associates Hughes Supply Inc. FERGUSON WATERWORKS ITEM #LOT SHORT DESCRIPTION EST. ANNUAL USAGE Price Notes Price Notes Price Notes Price Notes 16 MTR FLANGE 890.45.MF200 -- FLANGE ONLY 2 20 23.00$ NEED DIFFERENT QUALITY FLANGE KIT - AVAILABLE FROM AQUA METRICS AS SOLE SOURCE. 27.04$ 17 DI BEND 659.17.45D0606 -- (1/8) 6MJ X 6MJ C153 4 39.00$ STAR FITTINGS 43.26$ 44.40$ 18 DI CAP 659.27.TCAP04 -- PIPE CAP 4MJ C153 1 11.00$ 12.09$ 12.41$ 19 DI CAP 659.27.TCAP04X02 -- PIPE CAP 4MJ W/2 IP TAP C153 3 23.00$ 25.12$ 26.99$ 20 DI CAP 659.27.TCAP06 -- PIPE CAP 6MJ C153 5 19.25$ 21.40$ 22.05$ 21 DI CAP 659.27.TCAP08 -- PIPE CAP 8MJ C153 1 32.00$ 35.35$ 36.35$ 22 DI COUPLING 659.33.0606ANC13L -- ANCHOR 6PE X 6ANC X 13L C153 10 79.50$ 88.37$ 23 DI COUPLING 659.33.0808ANC12L -- ANCHOR 8PE X 8ANC X 13L C153 2 102.00$ 113.49$ 24 DI GLAND 659.44.MLD04 -- MEGA-LUG KIT 4W/MJ GSKT & T-BOLTS 10 25.00$ STAR 25.60$ 23.80$ 25 DI GLAND 659.44.MLD06 -- MEGA-LUG KIT 6 W/MJ GSKT & T-BOLTS 50 30.00$ 31.63$ 29.16$ 26 DI GLAND 659.44.MLD08 -- MEGA-LUG KIT 8 W/MJ GSKT & T-BOLTS 20 41.00$ 43.13$ 39.25$ 27 DI PLUG 659.54.TPLG04 -- PIPE PLUG 4MJ C153 1 13.00$ 14.42$ 15.50$ 28 DI PLUG 659.54.TPLG06 -- PIPE PLUG 6MJ C153 1 26.00$ 28.37$ 30.85$ 29 DI PLUG 659.54.TPLG08 -- PIPE PLUG 8MJ C153 1 39.00$ 42.33$ 46.03$ 30 DI PLUG 659.54.TPLG12 -- PIPE PLUG 12MJ C153 1 67.00$ 73.49$ 80.84$ 31 DI SLEEVE - CUTIN 659.73.CI0404PE -- 4MJ X 4PE C153 W/O ACC 1 154.00$ 170.23$ 224.11$ 32 DI SLEEVE - CUTIN 659.73.CI0606PE -- 6MJ X 6PE C153 W/O ACC 7 165.00$ 182.33$ 227.15$ 33 DI SLEEVE - CUTIN 659.73.CI0808PE -- 8MJ X 8PE C153 W/O ACC 2 224.00$ 247.44$ 331.00$ 34 DI SLEEVE - SOLID 659.73.SL0412 -- 4MJ X 12L C153 5 26.00$ 28.84$ 32.12$ 35 DI SLEEVE - SOLID 659.73.SL0612 -- 6MJ X 12L C153 13 44.00$ 48.37$ 52.60$ 36 DI SLEEVE - SOLID 659.73.SL0812 -- 8MJ X 12L C153 1 71.50$ 79.07$ 88.00$ 37 DI SLEEVE - SOLID 659.73.SL1012 -- 10MJ X 12L C153 1 85.00$ 94.42$ 106.33$ 38 DI GATE VALVE 670.75.02T02T -- 2FIP X 2FIP 150 193.00$ MH VALVES 209.73$ 216.80$ 39 DI GATE VALVE 670.75.0404 -- 4MJ X 4MJ - W/O ACCESSORIES 2 305.00$ 343.58$ 359.19$ 40 DI GATE VALVE 670.75.0606 -- 6MJ X 6MJ - W/O ACCESSORIES 6 395.00$ 438.24$ 458.16$ 41 DI GATE VALVE 670.75.0808 -- 8MJ X 8MJ - WO /ACCESSORIES 2 625.00$ 697.98$ 721.51$ 42 DI GATE VALVE 670.75.1010 -- 10MJ X 10MJ - W/O ACCESSORIES 1 975.00$ 1,088.27$ 1,164.20$ 43 DI GATE VALVE 670.75.1212 -- 12MJ X 12MJ - W/O ACCESSORIES 1 1,235.00$ 1,377.07$ 1,407.67$ 44 CONCRETE RISER 210.72.02X24 -- MANHOLE RISER/GUIDE RING 2X24 32 13.00$ 15.73$ 45 CONCRETE RISER 210.72.03X24 -- MANHOLE RISER/GUIDE RING 3X24 32 17.00$ 19.93$ 46 DI SERV SDL 659.73.SDL4X1CC -- SADDLE 4 X 1 CC W/2-SS BANDS DI/C900 10 37.50$ 35.12$ 38.46$ 47 DI SERV SDL 659.73.SDL4X2IP -- SADDLE 4 X 2 IP W/2-SS BANDS DI/C900 30 40.75$ 42.30$ 46.29$ 48 DI SERV SDL 659.73.SDL6X1CC -- SADDLE 6 X1CC W/2-SS BANDS DI/C900 10 42.50$ 40.35$ 43.16$ 49 DI SERV SDL 659.73.SDL6X2IP -- SADDLE 6 X 2 IP W/2-SS BANDS DI/C900 150 47.00$ 48.36$ 52.33$ 50 DI SERV SDL 659.73.SDL8X1CC -- SADDLE 8 X1CC W/2-SS BANDS DI/C900 10 50.00$ 47.67$ 51.02$ 51 DI SERV SDL 659.73.SDL8X2IP -- SADDLE 8 X 2 IP W/2-SS BANDS DI/C900 50 53.50$ 56.28$ 61.62$ 52 GRATE 890.00.7262 -- STORMWATER CURB OPENING 40 82.00$ 90.75$ 53 DI MANHOLE 890.30.75C400S -- COVER SANITARY 24 #400 B&H 24 170.00$ 185.15$ 176.87$ 54 DI MANHOLE 890.30.75R24400 -- RING 24 #400-24A B&H 24 170.00$ 184.01$ 173.78$ 55 DI MANHOLE 890.30.BH400 -- COVER STORM 24 #400 B&H 1 170.00$ 185.15$ 176.87$ 56 DI MANHOLE 890.30.FBRGLS5 -- FIBERGLASS MANHOLE 48X5 STD WALL 3 800.00$ LF MAN#M480506 835.29$ 946.67$ 57 DI VALVE BOX 890.40.340-1 -- STD.2-PIECE-7-1/4 W/TOP FLANGE 175 35.00$ ACCUCAST 65.35$ 58 DI VALVE BOX 890.30.INSERT5 -- INFLOW PROTECTOR 5 200 10.00$ 59 FIRE HYDRANT 340.60.EXT06 -- EXTENSION 6 CLOW FH 6 200.00$ HRPI 369.51$ 212.41$ 60 FIRE HYDRANT 340.60.EXT12 -- EXTENSION 12 CLOW FH 1 230.00$ HRPI 431.49$ 253.95$ 61 FIRE HYDRANT 340.60.EXT24 -- EXTENSION 24 CLOW FH 1 294.00$ HRPI 531.96$ 321.84$ 11/25/2014 10:01 AM 2 OF 5 Fortiline B20 & Associates Hughes Supply Inc. FERGUSON WATERWORKS ITEM #LOT SHORT DESCRIPTION EST. ANNUAL USAGE Price Notes Price Notes Price Notes Price Notes 62 FIRE HYDRANT 340.60.EXTKIT -- EXTENSION GASKET KIT - W/BOLTS 10 120.00$ HRPI 132.30$ 216.75$ 63 FIRE HYDRANT 340.60.HYD36 -- 36 BURY WITH 5-1/4 DAL SPEC STMR NZZL 4 1,400.00$ K81 1,586.83$ 1,675.98$ 64 FIRE HYDRANT 340.60.HYD48 -- 48 BURY WITH 5-1/4 DAL SPEC STMR NZZL 4 1,475.00$ K81 1,662.87$ 1,717.69$ 65 FIRE HYDRANT 340.60.HYD60 -- 60 BURY WITH 5-1/4 DAL SPEC STMR NZZL 3 1,520.00$ K81 1,738.77$ 1,776.57$ 66 FIRE HYDRANT 340.60.NIS-BAG -- NOT IN SERVICE BAG-POUCH OF 8 5 -$ NO BID 38.20$ 67 PIPE CLAMP 670.52.SB02X15 -- REPAIR CLAMP 2(2.35-2.63) X 15.1 58.00$ FORD 74.93$ 96.51$ 68 PIPE CLAMP 670.52.SB04X12.5.1CC -- REPAIR CLAMP 4(4.74-5.14) X 12-1/2 W/1CC 8 71.00$ 101.21$ 109.95$ 69 PIPE CLAMP 670.52.SB04X20 -- REPAIR CLAMP 4(4.74-5.14) X 20.20 93.00$ 132.91$ 149.80$ 70 PIPE CLAMP 670.52.SB04X30 -- REPAIR CLAMP 4(4.74-5.14) X 30.1 140.00$ 176.11$ 236.11$ 71 PIPE CLAMP 670.52.SB06X12.5.1CC -- REPAIR CLAMP 6(6.84-7.24) X 12-1/2 W/ 1CC 10 79.00$ 118.48$ 129.56$ 72 PIPE CLAMP 670.52.SB06X20 -- REPAIR CLAMP 6(6.84-7.24) X 20.48 108.00$ 167.01$ 170.99$ 73 PIPE CLAMP 670.52.SB06X30 -- REPAIR CLAMP 6(6.84-7.24) X 30.15 155.00$ 238.72$ 250.40$ 74 PIPE CLAMP 670.52.SB08X12.5.1CC -- REPAIR CLAMP 8(8.99-9.39) X 12-1/2 W/1CC 1 86.77$ 134.44$ 141.63$ 75 PIPE CLAMP 670.52.SB08X20 -- REPAIR CLAMP 8(8.99-9.39) X 20.4 115.00$ 187.68$ 196.82$ 76 PIPE CLAMP 670.52.SB08X30 -- REPAIR CLAMP 8(8.99-9.39) X 30.4 190.00$ 277.48$ 276.72$ 77 PIPE CLAMP 670.52.SB10X20 -- REPAIR CLAMP 10 (11.04-11.44) X 20.2 138.00$ 228.93$ 246.89$ 78 PVC PIPE 658.60.2PEC100 -- SDR 9 POLYETHYLENE 2.00 X 100FT 700 1.35$ 1.57$ 79 PVC PIPE 658.60.04X13 -- SDR35 4 X 14FT 1800 14.00$ SECONDARY 14.42$ TERTIARY 11.76$ PRIMARY 80 PVC PIPE 658.60.06X13 -- SDR35 6 X 14FT 4500 30.10$ SECONDARY 31.22$ TERTIARY 25.63$ PRIMARY 81 PVC PIPE 658.60.08X13 -- SDR35 8 X 14FT 850 54.32$ SECONDARY 56.00$ TERTIARY 46.06$ PRIMARY 82 PVC PIPE 658.60.10X13 -- SDR35 10X14FT 140 85.12$ SECONDARY 87.92$ TERTIARY 72.09$ PRIMARY 83 PVC PIPE 658.60.12X13 -- SDR35 12X14FT 14 122.36$ SECONDARY 123.34$ TERTIARY 103.59$ PRIMARY 84 PVC PIPE 658.60.IPS4X20 -- SDR26 CL160 IPS 4 X 20FT 80 28.20$ SECONDARY 29.60$ TERTIARY 24.19$ PRIMARY 85 PVC PIPE 658.60.IPS8X20 -- SDR26 CL160 IPS 8 X 20FT 80 104.80$ SECONDARY 108.00$ TERTIARY 88.79$ PRIMARY 86 PVC PIPE 659.60.C909-04X20 -- C909 CL150 C10D 4 X 20FT ULTRA BLUE 300 61.80$ QUOTING DR 14 - WAREHOUSE NEEDS DIFFERENT QUALITY ITEM 63.80$ SECONDARY 39.99$ PRIMARY 87 PVC PIPE 659.60.C909-06X20 -- C909 CL150 C10D 6 X 20FT ULTRA BLUE 600 121.00$ QUOTING DR 14 - WAREHOUSE NEEDS DIFFERENT QUALITY ITEM 124.40$ SECONDARY 81.39$ PRIMARY 88 PVC PIPE 659.60.C909-08X20 -- C909 CL150 C10D 8 X 20FT ULTRA BLUE 100 207.80$ QUOTING DR 14 - WAREHOUSE NEEDS DIFFERENT QUALITY ITEM 213.80$ 89 PVC PIPE 659.60.C909-10X20 -- C909 CL150 C10D 10 X 20FT ULTRA BLUE 40 316.20$ QUOTING DR 14 - SECONDARY 325.20$ PRIMARY 90 PVC PIPE 659.60.C909-12X20 -- C909 CL150 C10D 12 X 20FT ULTRA BLUE 10 447.00$ QUOTING DR 14 - SECONDARY 449.80$ PRIMARY 91 RUBBER COUPLING 659.06.02-44SG -- 4CLAY X 4PVC/CI W/SHEAR GUARD 40 10.90$ 13.67$ 12.37$ 92 RUBBER COUPLING 659.06.02-66SG -- 6CLAY X 6PVC/CI W/SHEAR GUARD 260 18.35$ 21.17$ 19.15$ 93 RUBBER COUPLING 659.06.02-88SG -- 8CLAY X 8PVC/CI W/SHEAR GUARD 24 26.19$ 29.51$ 25.41$ 11/25/2014 10:01 AM 3 OF 5 Fortiline B20 & Associates Hughes Supply Inc. FERGUSON WATERWORKS ITEM #LOT SHORT DESCRIPTION EST. ANNUAL USAGE Price Notes Price Notes Price Notes Price Notes 94 RUBBER COUPLING 659.06.02-E64SG -- OFFSET 6CLAY X 4PVC/CI W/SHEAR GUARD 40 17.67$ WAREHOUSE NEEDS DIFFERENT QUALITY ITEM 57.75$ 51.64$ 95 RUBBER CPLR 659.06.56-44SG -- 4PVC/CI X 4PVC/CI W/ SHEAR GUARD 75 10.32$ 12.93$ 11.56$ 96 RUBBER CPLR 659.06.06-66SG -- 6CONCRETE X 6PVC/CI W/ SHEAR GUARD 12 17.39$ 21.17$ 19.28$ 97 RUBBER CPLR 659.06.56-66SG -- 6PVC/CI X 6PVC/CI W/ SHEAR GUARD 30 16.88$ 21.17$ 18.71$ 98 RUBBER CPLR 659.06.06-88SG -- 8CONCRETE X 8PVC/CI W/ SHEAR GUARD 10 23.54$ 29.51$ 25.78$ 99 RUBBER CPLR 659.06.56-88SG -- 8PVC/CI X 8PVC/CI W/ SHEAR GUARD 15 21.53$ 27.00$ 24.14$ 100 RUBBER CPLR 659.06.02-1010SG -- 10CLAY X 10PVC/CI W/ SHEAR GUARD 6 31.80$ 39.88$ 34.84$ 101 PVC BEND 659.17.T1704 -- 22.5D 4B~B IPS DWV CL160 6 31.99$ 37.99$ 35.75$ 102 PVC BEND 659.17.T1714 -- 22.5D 4 B~S IPS DWV CL160 6 32.79$ 38.94$ 36.22$ 103 PVC BEND 659.17.T504 -- 45D 4 B~B IPS DWV CL160 6 31.21$ 37.06$ 34.08$ 104 PVC BEND 659.17.T404 -- 45D 4 B~S IPS DWV CL160 6 31.83$ 37.80$ 33.98$ 105 PVC BEND 659.17.122-040 -- 45D 4 B~B IPS CL200 SDR21 6 33.13$ 39.33$ 36.59$ 106 PVC BEND 659.17.124-040 -- 22D 4 B~B IPS CL200 SDR21 6 86.96$ 103.26$ 97.19$ 107 PVC BEND 659.17.G1704 -- 22.5D 4BELL X 4BELL SDR-35 24 4.94$ 5.88$ 5.53$ 108 PVC BEND 659.17.G1706 -- 22.5D 6BELL X 6BELL SDR-35 2 9.74$ 10.98$ 10.89$ 109 PVC BEND 659.17.G1708 -- 22.5D 8BELL X 8BELL SDR-35 1 28.09$ 33.70$ 30.99$ 110 PVC BEND 659.17.G1714 -- 22.5D 4BELL X 4SPIGOT SDR-35 90 4.71$ 5.59$ 5.08$ 111 PVC BEND 659.17.G1716 -- 22.5D 6BELL X 6SPIGOT SDR-35 1 9.24$ 10.98$ 9.98$ 112 PVC BEND 659.17.G404 -- 45D 4BELL X 4SPIGOT SDR-35 50 4.45$ 5.29$ 4.81$ 113 PVC BEND 659.17.G504 -- 45D 4BELL X 4BELL SDR-35 64 4.95$ 5.88$ 5.34$ 114 PVC BEND 659.17.G508 -- 45D 8BELL X 8BELL SDR-35 1 28.13$ 33.40$ 30.71$ 115 RUBBER CAP 659.27.EC-4 -- FAST CAP 4ID X 1.25 PVC/CI SDR35 100 2.00$ 2.39$ 3.05$ 116 PVC COUPLING 659.33.G6210 -- 10 BELL~BELL SDR35 W/O STOP 2 49.88$ 59.24$ 54.47$ 117 PVC COUPLING 659.33.G6212 -- 12 BELL~BELL SDR35 W/O STOP 2 72.48$ 86.08$ 76.51$ 118 PVC COUPLING 659.33.G624 -- 4 BELL~BELL SDR35 W/O STOP 15 6.12$ 7.26$ 6.46$ 119 PVC COUPLING 659.33.G626 -- 6 BELL~BELL SDR35 W/O STOP 150 12.22$ 14.51$ 12.90$ 120 PVC COUPLING 659.33.G628 -- 8 BELL~BELL SDR35 W/O STOP 25 20.75$ 24.64$ 21.90$ 121 PVC COUPLING 659.33.T624 -- 4 BELL~BELL IPS DWV CL160 4 11.06$ 13.95$ 12.40$ 122 PVC COUPLING 659.33.T626 -- 8 BELL~BELL IPS DWV CL160 4 43.18$ 51.28$ 45.58$ 123 PVC COUPLING 659.33.109-040 -- 4 BELL~BELL IPS CL200 SDR21 4 25.37$ 30.13$ 26.78$ 124 PVC COUPLING 659.33.109-080 -- 8 BELL~BELL IPS CL200 SDR21 4 91.81$ 109.03$ 96.91$ 125 PVC PLUG 659.54.T1164 -- 4 SPIGOT IPS DWV CL160 2 11.06$ 13.14$ 11.68$ 126 PVC PLUG 659.54.40040 -- 4-W/WING NUT 35 5.15$ 6.14$ 127 PVC PLUG 659.54.40060 -- 6-W/WING NUT 41 13.64$ 16.68$ 128 PVC PLUG 659.54.40080 -- 8-W/WING NUT 2 25.91$ 31.64$ 11/25/2014 10:01 AM 4 OF 5 Fortiline B20 & Associates Hughes Supply Inc. FERGUSON WATERWORKS ITEM #LOT SHORT DESCRIPTION EST. ANNUAL USAGE Price Notes Price Notes Price Notes Price Notes 129 PVC PLUG 659.54.P1154 -- 4MIP-W/MALE SQU DRIVE 5 2.00$ 1.71$ 1.54$ 130 PVC PLUG 659.54.TEMP4 -- 4 TEMP PLUG POLYETHYLENE 20 2.22$ 2.50$ 2.25$ 131 PVC PLUG 659.54.TEMP6 -- 6 TEMP PLUG POLYETHYLENE 10 3.30$ 3.71$ 3.34$ 132 PVC TEE 659.85.T1658-4 -- SANITARY 8 X 4 IPS CL160 SDR26 4 110.75$ 131.50$ 116.89$ 133 PVC TEE 659.85.112-840 -- STRAIGHT 8 X 4 IPS CL200 SDR21 4 172.49$ 204.84$ 178.12$ 134 PVC TEE 659.85.G108-4 -- STRAIGHT 8 X 4 BELL SDR35 8 25.69$ 30.51$ 27.43$ 135 PVC TEE 659.85.G157 -- SANITARY 6 X 6 BELL SDR35 1 24.05$ 28.56$ 25.67$ 136 PVC TEE 659.85.G157-4 -- SANITARY 6 X 4 BELL SDR35 150 20.62$ 24.49$ 22.01$ 137 PVC TEE 659.85.G158-4 -- SANITARY 8 X 4 BELL SDR35 8 27.25$ 32.36$ 29.09$ 138 PVC WYE 659.94.G306 -- 6 X 6 BELL SDR35 1 19.60$ 23.28$ 20.46$ 139 PVC WYE 659.94.G306-4 -- 6 X 4 BELL SDR35 5 17.32$ 20.56$ 18.08$ 140 PVC WYE 659.94.G308-4 -- 8 X 4 BELL SDR35 3 25.83$ 30.68$ 26.67$ 141 PVC TEE 659.85.T1108-4 -- 8 BELL X 4 BELL IPS DWV CL160 2 70.08$ 83.23$ 73.16$ 142 PVC GLAND 659.44.MLC04 -- MEGA-LUG KIT 4 W/MJ GSKT & T-BOLTS 10 28.00$ STAR - PRIMARY 31.69$ SECONDARY 143 PVC GLAND 659.44.MLC06 -- MEGA-LUG KIT 6 W/MJ GSKT & T-BOLTS 40 35.00$ PRIMARY 39.66$ SECONDARY 144 PVC GLAND 659.44.MLC08 -- MEGA-LUG KIT 8 W/MJ GSKT & T-BOLTS 50 47.00$ PRIMARY 53.54$ SECONDARY 145 PVC 658.60.2INSERT -- 2SS CTS INSERT 400 1.76$ 2.08$ 146 PVC 659.85.WWAC -- WASTE WATER ACCESS CHAMBER 6-12 20 515.00$ 480.00$ 147 TOOL 445.06.DT100 -- DRILL/TAP-1XCC 13 165.00$ 194.69$ 148 TOOL 445.06.TMTC -- DRILL/TAP LUBE 13 19.00$ 21.96$ 149 PTAPE 832.62.PIPETAPE1 -- PVC PIPE WRAP 2X 100FT X 10MIL 48 4.50$ 5.67$ 150 TOOL 890.45.KEYLG -- 45D METER BOX KEY / CORP WRENCH 3 NO BID NO BID NO BID NO BID 151 TOOL 890.45.KEYSM -- METER BOX KEY BRASS W/TEE HANDLE 48 10.00$ BASS AND HAYS KEY 52 12.41$ 10.59$ 152 TOOL 890.45.MKDT -- METER BOX KEY W/HAMMER HEAD 20 10.00$ REED MKDT 9.21$ 11/25/2014 10:01 AM 5 OF 5 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@88057EEF\@BCL@88057EEF.docx 12:02 PM 11/26/14 AGENDA MEMO 12/2/2014Agenda TO:Honorable Mayor and City Council FROM:Christine Green, City Secretary SUBJECT:Minutes of the November 18, 2014 City Council Meeting BACKGROUND: Minutes of the November 18, 2014 City Council Meeting are included for the Council’s review. RECOMMENDATION: City Hall 3800 University Blvd. University Park, TX 75205 City of University Park Meeting Minutes City Council 5:00 PM Council ChamberTuesday, November 18, 2014 PRE-MEETING WORK SESSION(S) 4:00 - 5:00 P.M. The City Council met in open work session to receive agenda item briefings from staff. No action was taken. Council Conference Room, 2nd floor, City Hall. CALL TO ORDERI. INVOCATION: Rob Dillard, City AttorneyA. PLEDGE OF ALLEGIANCE: Rob Dillard, City Attorney / Boy ScoutsB. Boy Scouts Charlie Ringman of Troop 125 and Jackson Beall, Cody Fuller, and Mark Huber of Troop 82 were present as part of earning their Communications merit badges. They assisted City Attorney Rob Dillard and the City Council in leading the Pledge of Allegiance. INTRODUCTION OF COUNCIL: Mayor Olin Lane, Jr.C. Councilmember Bob Begert, Councilmember Dawn Moore, Councilmember Tommy Stewart, Councilmember Taylor Armstrong and Mayor Olin Lane Present:5 - INTRODUCTION OF STAFF: City Manager Robbie CorderD. Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell, Police Captain Jim Savage, Director of Public Works Bud Smallwood, City Secretary Christine Green, Acting Community Development Director Jacob Speer, Library Director Sharon Martin, Assistant to the City Manager George Ertle, Fire Chief Randy Howell, Director of Parks and Recreation Gerry Bradley, Director of Human Resources Luanne Hanford, Director of Finance Tom Tvardzik, Police Lt. John Ball, Direct Alarm Officer Keith Burks, and Crime Prevention Officer Lita Snellgrove. AWARDS AND RECOGNITIONII. Page 1City of University Park November 18, 2014City Council Meeting Minutes 14-233 Recognition of Communications Specialist Tamara Carew for her 20 years of service to the City of University Park Police Captain Jim Savage recognized Tamara Carew on her retirement after 20 years of service to the City of University Park. She began her career as a Communications Specialist with the City in November 1994. CONSENT AGENDAIII. 14-238 Consider an ordinance amending Article 12.06 of the Code of Ordinances of the City of University Park, regarding bus traffic on University Blvd. City Manager Corder said that this ordinance amends Article 12.06 of the Code of Ordinances to prohibit buses larger than 15 passengers from using University Blvd. between Dublin and Central Expressway. Staff has worked with the residents of the 2800 and 2900 blocks of University and SMU to reduce truck and bus traffic along this section of street. This Ordinance was adopted Enactment No: ORD No. 14-029 14-237 Consider an ordinance repealing a two-hour parking designation along the west curb of Thackery, south from University Blvd. to McFarlin. City Manager Corder said that this ordinance will remove the 2-hour parking designation from the west side of Thackery Street from University Boulevard south to McFarlin. Residents on Thackery requested the change. This Ordinance was adopted Enactment No: ORD No. 14-030 14-236 Consider an amendment to University Park Public Library's Borrower Agreement City Manager Corder said that this proposed change to the University Park Public Library Borrower Policy will allow customers to check out and renew materials as long their total library fines are below $5.00. The current policy prevents customers from checking out or renewing materials if any fines are owed on the account. The change was reviewed and approved unanimously by the Library Governance Board. This amendment was approved 14-241 Consider approval of the minutes of the November 4, 2014 City Council Meeting with or without revision. The Minutes were approved. Page 2City of University Park November 18, 2014City Council Meeting Minutes Approval of the Consent Agenda A motion was made by Councilmember Stewart, seconded by Councilmember Moore, to approve the Consent Agenda. The motion carried by the following vote: Aye:Councilmember Begert, Councilmember Moore, Councilmember Stewart, Councilmember Armstrong, and Mayor Lane 5 - MAIN AGENDAIV. 14-235 Consider renewal of Employee Benefits Plan for 2015 City Manager Corder said that the City has a self-insured health plan and currently contracts with CIGNA to administer the plan, process claims, and provide access to the CIGNA physician and facility network. Under the self-insured plan, the City pays the first $75,000 of every claim. If a claim exceeds that amount, the Individual Stop Loss (ISL) insurance pays the rest of the claim. If all claims combined exceed 125% of Expected Claims, the Aggregate Stop Loss insurance pays all of the remaining claims for the rest of the claim year. The Employee Benefits Committee met on October 31, 2014 and recommended that the City renew the Individual Stop Loss coverage with CIGNA but increase the ISL to $85,000 per claim. A motion was made by Councilmember Taylor Armstrong, seconded by Councilmember Tommy Stewart, to approve renewal of the Employee Benefits Plan for 2015. The motion carried by the following vote: Aye:Councilmember Begert, Councilmember Moore, Councilmember Stewart, Councilmember Armstrong, and Mayor Lane 5 - 14-240 Consider award of contracts to Paradigm Traffic Systems for signal cabinets and video detection equipment. City Manager Corder said that this is an award of two contracts to Paradigm Traffic Systems in the total amount of $177,758. The contracts are for the purchase and installation of traffic signal cabinets ($123,450) and video detection equipment ($54,308). Paradigm Traffic Systems is the sole source of the signal cabinets as specified by the design consultant. The video equipment will be purchased under BuyBoard Contract #363-10, meeting all State purchasing requirements. A motion was made by Councilmember Tommy Stewart, seconded by Councilmember Taylor Armstrong, to approve award of these contracts. The motion carried by the following vote: Aye:Councilmember Begert, Councilmember Moore, Councilmember Stewart, Councilmember Armstrong, and Mayor Lane 5 - Page 3City of University Park November 18, 2014City Council Meeting Minutes 14-242 Consider resolutions amending the FY2014 and FY2015 capital budgets City Manager Corder said that these resolutions will amend the FY2014 and FY 2015 budgets as recommended by the Capital Projects Review Committee (CPRC) at its October 27, 2014 meeting. The proposed change to the FY2014 budget will reduce the FY2014 line-item budget to match the actual expenditures incurred during the year for all projects still “in progress” at year end. The unspent budget funds from FY2014 will rollover to FY2015 and become part of the first budget amendment to the FY2015 Capital Project budget. In addition to the budget rollover from FY2014, the CPRC also authorized the reallocation of FY2015 budget dollars between certain projects, including Burleson Park renovations, Humann Park lighting, the McFarlin Mile-per-year project and the McFarlin Bridge. A motion was made by Councilmember Dawn Moore, seconded by Councilmember Taylor Armstrong, to adopt these Resolutions. The motion carried by the following vote: Aye:Councilmember Begert, Councilmember Moore, Councilmember Stewart, Councilmember Armstrong, and Mayor Lane 5 - Enactment No: RES No. 14/014 and RES No. 14/015 PUBLIC COMMENTSV. There were no speakers. ADJOURNMENTVI. Page 4City of University Park 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@4005FB4E\@BCL@4005FB4E.docx 4:40 PM 11/21/14 AGENDA MEMO 12/2/2014Agenda TO:Honorable Mayor and City Council FROM:Harry Persaud, MRTPI, AICP, Chief Planning Official SUBJECT:Public hearing on an ordinance amending the Special Sign District for Southern Methodist Universityto provide signage for parking structures and surface parking lots with over 25 spaces. BACKGROUND: The special sign district for SMU was established by ordinance 94/10 dated April 5th, 1994 to provide for various signage located within the campus. Since that time the special sign district has been amended to provide for additional signage as new developments are implemented. SMU is now requesting to add signs to identify all existing parking structures and surface parking lots with over 25 spaces located on the campus, in accordance with the following standards: 1.Purpose: Provide a consistent framework for the identification ofsurface parking Lots with over 25 spaces and parking structures serving the SMU campus. 2.Size: ST-2 signs shall not exceed 3 feet 6 inches in width and 6 feet 7 inches in height. ST-3 signs shall not exceed 2 feet 8 inches in width and 5 feet in height 3.Location: Signs are to be installed on private property and outside the visibility triangle at intersections. Locations shown on attached map are intended to be approximate to specific addresses as listed for each type of sign 4.Construction Material: Signs shall be constructed with aluminum coated with an acrylic polyurethane paint. RECOMMENDATION: UDADAC considered thisrequest at its meeting on November 12, 2014and unanimously recommended approval. ORDINANCE NO. _________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO.94/40, A SPECIAL SIGN DISTRICT FOR SOUTHERN METHODIST UNIVERSITY, AS HERETOFORE AMENDED, BY AUTHORIZING ADDITIONAL SIGNS FOR PARKING STRUCTURES AND SURFACE PARKING LOTS; ADOPTING SIGN STANDARDS ATTACHED AS EXHIBITS; APPROVING LOCATIONS OF ADDITIONAL SIGNS ANDSIGN DETAILS AS SHOWN IN THE EXHIBITS ATTACHED HERETO; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Urban Design and Development Advisory Committee of the City has considered a request for amendment of Ordinance No. 94/40, the Special Sign District for Southern Methodist University, as heretofore amended; and WHEREAS, the Committee is of the opinion that such amendment will result in benefits to the public health, safety and general welfareand is in the interest of the City of University Park, and has recommended to the City Council that such amendment be approved; and WHEREAS, the City Council has provided notice and a public hearing with regard to such request and recommendation and is of the opinion and finds that such special sign district should be amended as requested; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1.That the Urban Design and Development Advisory Committee has considered a request for amendment of Ordinance No. 94/40, as heretofore amended, which granted a Special Sign District for Southern Methodist University, and such amendment has been approved by the Committee as beneficial to the public health, safety, andgeneral welfare and in the interests of the City of University Park. The City Council therefore hereby determines that ordinance No. 94/40, the Special Sign District for Southern Methodist University, as heretofore amended, should be further amended in accordance with the following sections. SECTION 2.That the following additional signs are hereby authorized to be constructed on the campus of Southern Methodist Universityto provide a consistent framework for the identification of surface parking lots with over twenty-five (25) spacesand freestanding parking structures serving the campus, to wit: 1. Size: The ST-2 signs identified herein for freestanding parking structures shall not exceed three feet, six inches(3’6”)in width orsixfeet seveninches (6’7”) in height. ST-3 signs identified herein for surface parking lots shall not exceed two feet eight inches (2’8”) in width or five feet (5’) in height. See attached Exhibits. 2. Location: The signs are to be installedon private property and outside the required city visibility triangle at intersections. The permitted signs shall belocated as shown onthe attached Exhibits “Location of ST-3 Signs” and “Location of ST-2 Signs”by list and by campus maps. The sign locations on the maps are approximate and intended to relate to the specific addresses listed for each type sign. 3. Material: The signs permitted by this ordinance shall be constructed with aluminum, coated with an acrylic polyurethane paint. SECTION 3. That the signs approved hereby may be constructed and placed at the specific locations and as depicted in said Exhibits, which are attached hereto and made part hereof for all purposes. SECTION 4.That any provision of Ordinance No. 94/40, as heretofore amended, in conflict with the provisions of this ordinance with regard to the signage permitted for Southern Methodist Universityis hereby repealed. SECTION 5.That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part of provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 6.That any person, firm or corporation violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of five hundred dollars ($500.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. SECTION 7.This ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the _____ day of _________________201_. APPROVED: ___________________________________ OLIN B. LANE, MAYOR APPROVED AS TO FORM:ATTEST: ______________________________________________________________ CITY ATTORNEY CHRISTINE GREEN,CITYSECRETARY (RLD/69150;11-14-14) ORDINANCE ___________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO. 94/40, A SPECIAL SIGN DISTRICT FOR SOUTHERN METHODIST UNIVERSITY, AS HERETOFORE AMENDED, BY AUTHORIZING ADDITIONAL SIGNS FOR PARKING STRUCTURES AND SURFACE PARKING LOTS; ADOPTING SIGN STANDARDS ATTACHED AS EXHIBITS; APPROVING LOCATIONS OF ADDITIONAL SIGNS AND SIGN DETAILS AS SHOWN IN THE EXHIBITS ATTACHED HERETO; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the ____day of __________201_. APPROVED: ____________________________________ OLIN B. LANE, MAYOR ATTEST: ____________________________________ CHRISTINE GREEN, CITY SECRETARY URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEEURBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEEURBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEEURBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE MINUTES November 12, 2014 The Urban Design & Development Advisory Committee of the City of University Park met on Wednesday, November 12, 2014 at 12:00 P.M. in the Engineering Conference Room 223 at The Peek Service Center, 4420 Worcola Drive, Dallas, TX 75206. The following are minutes of that meeting. Committee Members AttendingCommittee Members AttendingCommittee Members AttendingCommittee Members Attending: Staff Members AttendingStaff Members AttendingStaff Members AttendingStaff Members Attending: Mike Culwell – Chairman Bud Smallwood – Public Works Director Diana Byrd Jacob Speer – Acting Community Development Director Bruce Collins Harry Persaud –Chief Planning Official Jason Mackey Amanda Hartwick – Planning Technician Rosa Mallat Jodie Ledat – Public Works Administrative Assistant Councilmember in AttendanceCouncilmember in AttendanceCouncilmember in AttendanceCouncilmember in Attendance: GuestsGuestsGuestsGuests: Taylor Armstrong Jay Meister, SMU Jonathan Miller, SMU Absent and Absent and Absent and Absent and ExcusedExcusedExcusedExcused: Ginger Appleberry Melissa Gordon Brian Hammer Brion Sargent Doug Smellage 1. Call to Order Bud Smallwood called the meeting to order at 12:04pm. 2. Review and provide a recommendation to Council regarding a proposed amendment to the SMU Special Sign District Harry Persaud addressed the committee and presented the request by SMU to amend their Special Sign District to allow for the addition of signage for both parking garages and surface parking lots with more than 25 parking spaces. Mr. Persaud provided an explanation of a special sign district, and, utilizing a Power Point presentation, explained SMU’s request. The request specifics are as follows: • ST-2 signs are to be installed at all parking structures and shall not exceed 3’-6” in width and 6’-7” in height; there are 7 proposed locations for ST-2 signs; • ST-3 signs are to be installed at surface parking lots with more than 25 spaces and shall not exceed 2’-8” in width and 5’ in height; there are 22 proposed locations for ST-3 signs; • Signs are to be installed on private property and outside the visibility triangle at intersections; • Signs are to be constructed of aluminum coated with an acrylic polyurethane paint. Jason Mackey moved to recommend to the City Council the approval of the request by SMU to amend the SMU Special Sign District to include the proposed parking lot and garage signage. Bruce Collins seconded, and the motion passed unanimously. 3. Review and approve minutes of the May 27, 2014 and October 10, 2014 meetings Chairman Culwell called for a motion to approve the meeting minutes. Jason Mackey moved to approve the minutes of the May 27, 2014 and October 10, 2014 meetings. Bruce Collins seconded, and the motion passed unanimously. 4. Unplanned Discussions *Please note these items were not on the meeting agenda.* Chairman Culwell asked Bud Smallwood to provide a quick review of the McFarlin Bridge project reviewed by the committee at the October 10, 2014 meeting for those not in attendance. Smallwood reviewed the project and answered questions. Councilmember Armstrong thanked the committee for their service. Bud Smallwood informed the committee that a newly appointment UDADAC member requested a change in the time of meetings due to them being scheduled at noon, during the workday. Discussion ensued, and the committee decided not to recommend a change in the meeting time from noon. Smallwood also informed the committee they will likely review a proposition to change the traffic signal heads from vertical orientation to a horizontal orientation, and he asked the members to “keep an eye out” for similar traffic signal heads in area cities. 5. Adjourn Chairman Culwell thanked the committee and adjourned the meeting at 1:08 pm. _______________________________ ____________________ M. Culwell, Chairman, Date U.D.A.D.A.C. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363-1644 C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@4805151E\@BCL@4805151E.docx 5:13 PM 11/21/14 AGENDA MEMO 12/2/2014Agenda TO:Honorable Mayor and City Council FROM:Harry Persaud, MRTPI, AICP, Chief Planning Official SUBJECT:Consideration of an ordinance amending the Special Sign District for Southern Methodist University to provide signage for parking structures and surface parking lots with over 25 spaces. RECOMMENDATION: UDADAC considered this request at its meeting on November 12, 2014 and unanimously recommended approval. ORDINANCE NO. _________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO.94/40, A SPECIAL SIGN DISTRICT FOR SOUTHERN METHODIST UNIVERSITY, AS HERETOFORE AMENDED, BY AUTHORIZING ADDITIONAL SIGNS FOR PARKING STRUCTURES AND SURFACE PARKING LOTS; ADOPTING SIGN STANDARDS ATTACHED AS EXHIBITS; APPROVING LOCATIONS OF ADDITIONAL SIGNS ANDSIGN DETAILS AS SHOWN IN THE EXHIBITS ATTACHED HERETO; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Urban Design and Development Advisory Committee of the City has considered a request for amendment of Ordinance No. 94/40, the Special Sign District for Southern Methodist University, as heretofore amended; and WHEREAS, the Committee is of the opinion that such amendment will result in benefits to the public health, safety and general welfareand is in the interest of the City of University Park, and has recommended to the City Council that such amendment be approved; and WHEREAS, the City Council has provided notice and a public hearing with regard to such request and recommendation and is of the opinion and finds that such special sign district should be amended as requested; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1.That the Urban Design and Development Advisory Committee has considered a request for amendment of Ordinance No. 94/40, as heretofore amended, which granted a Special Sign District for Southern Methodist University, and such amendment has been approved by the Committee as beneficial to the public health, safety, andgeneral welfare and in the interests of the City of University Park. The City Council therefore hereby determines that ordinance No. 94/40, the Special Sign District for Southern Methodist University, as heretofore amended, should be further amended in accordance with the following sections. SECTION 2.That the following additional signs are hereby authorized to be constructed on the campus of Southern Methodist Universityto provide a consistent framework for the identification of surface parking lots with over twenty-five (25) spacesand freestanding parking structures serving the campus, to wit: 1. Size: The ST-2 signs identified herein for freestanding parking structures shall not exceed three feet, six inches(3’6”)in width orsixfeet seveninches (6’7”) in height. ST-3 signs identified herein for surface parking lots shall not exceed two feet eight inches (2’8”) in width or five feet (5’) in height. See attached Exhibits. 2. Location: The signs are to be installedon private property and outside the required city visibility triangle at intersections. The permitted signs shall belocated as shown onthe attached Exhibits “Location of ST-3 Signs” and “Location of ST-2 Signs”by list and by campus maps. The sign locations on the maps are approximate and intended to relate to the specific addresses listed for each type sign. 3. Material: The signs permitted by this ordinance shall be constructed with aluminum, coated with an acrylic polyurethane paint. SECTION 3. That the signs approved hereby may be constructed and placed at the specific locations and as depicted in said Exhibits, which are attached hereto and made part hereof for all purposes. SECTION 4.That any provision of Ordinance No. 94/40, as heretofore amended, in conflict with the provisions of this ordinance with regard to the signage permitted for Southern Methodist Universityis hereby repealed. SECTION 5.That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part of provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 6.That any person, firm or corporation violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the City of University Park, Texas, shall be subject to a fine not to exceed the sum of five hundred dollars ($500.00) for each offense, and each and every day such offense shall continue shall be deemed to constitute a separate offense. SECTION 7.This ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the _____ day of _________________201_. APPROVED: ___________________________________ OLIN B. LANE, MAYOR APPROVED AS TO FORM:ATTEST: ______________________________________________________________ CITY ATTORNEY CHRISTINE GREEN,CITYSECRETARY (RLD/69150;11-14-14) ORDINANCE ___________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING ORDINANCE NO. 94/40, A SPECIAL SIGN DISTRICT FOR SOUTHERN METHODIST UNIVERSITY, AS HERETOFORE AMENDED, BY AUTHORIZING ADDITIONAL SIGNS FOR PARKING STRUCTURES AND SURFACE PARKING LOTS; ADOPTING SIGN STANDARDS ATTACHED AS EXHIBITS; APPROVING LOCATIONS OF ADDITIONAL SIGNS AND SIGN DETAILS AS SHOWN IN THE EXHIBITS ATTACHED HERETO; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the ____day of __________201_. APPROVED: ____________________________________ OLIN B. LANE, MAYOR ATTEST: ____________________________________ CHRISTINE GREEN, CITY SECRETARY