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CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBERS
TUESDAY, DECEMBER 9, 2003 AT 5:00 P.M.
3:30 - 4:00 P.M. CIVIC FOUNDATION, INC. BOARD OF DIRECTORS MEETING
4:00 - 4:30 P.M. CLOSED SESSION FOR CONSULT ATION WITH THE CITY
ATTORNEY UNDER SECTION 551.071 OF THE TEXAS
GOVERNMENT CODE.
4:30 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW
I. INVOCATION –
City Attorney Rob Dillard
II. INTRODUCTION OF STAFF
– City Manager Bob Livingston
III. AWARDS AND REQUESTS FROM CITIZENS
PRESENTATION: Government Finance Officers Association (GFOA) Certificate
of Achievement in Financial Reporting (CAFR) Award of Excellence to Tom
Tvardzik and Judy Martin – Tab I
DEPARTMENT PINS: Linda Williams, Court Administrator, Lt. Keith Burks,
Polic e Department, 25 - year pins; Raul Orozco, Driver, Sanitation Department,
15 - year pin
EMPLOYEE OF THE MONTH: Russell Craig, Code Inspection Officer,
Building Department
IV. ITEMS FROM THE FLOOR
Anyone wishing to address an item not on the Agenda or having que stions about items on
the Consent Agenda should do so at this time. Questions and comments regarding Main
Agenda items may be made when that item is addressed by the City Council.
V. CONSENT AGENDA
A. CONSIDER: Purchase of Concrete Pavement Breakers and Traile r - Mounted
Pressure Washer – Austin Tab II
B. CONSIDER: Proposal from CarteGraph for purchase of Asset Management
Software – Smallwood Tab III
C. CONSIDER: Final payment for manhole rehabilitation at various locations
throughout the City – Smallwood Tab IV
D. CONSID ER: Final payment to Cutler Repaving for In - Place Recycling at
various locations throughout the City – Smallwood Tab V
E. CONSIDER: Purchase of Citrix MetaFrame Server Software for secure
network access from home and efficient MIS management of software
appli cations – Criswell Tab VI
F. CONSIDER: Purchase of three ¾ Ton Pickup Trucks from H - GAC – Austin
Tab VII
G. CONSIDER: Resolution naming Park Cities News official newspaper for
ordinances, legal notices and advertisements – Wilson Tab VIII
H. CONSIDER: Approval o f City Council Meeting Minutes for November 11,
2003 – Wilson Tab IX
VI. MAIN AGENDA
A. PUBLIC HEARING & ORDINANCE: Requested amendment to PD - 22 6101
Hillcrest – Smallwood Tab X
B. CONSIDER: Residential parking 3800 block McFarlin – Adams Tab XI
C. CONSIDER: Petition for residential parking 3400 block Granada – Adams
Tab XII
D. CONSIDER: Ordinance amendment of Plaza at Preston Center Special Sign
District – Smallwood Tab XIII
E. CONSIDER: Ordinance amending budget for additional $200,000 for Fire
Department compressed air fo am system and command vehicle/reserve MICU
– Austin Tab XIV
F. CONSIDER: Consider bid for Compressed Air Foam (CAF) System – Austin
Tab XV
G. CONSIDER: Request to abandon sanitary sewer easement 6821 Golf –
Smallwood Tab XVI
H. CONSIDER: Ordinance for “No Left Turn ” eastbound Binkley at High
School (school days 2:30 - 4:30p.m.) – Smallwood Tab XVII
I. CONSIDER: Ordinance amending Section 5.107 2000 International Fire Code
requiring all occupants to evacuate a building on activation of fire alarm –
Ledbetter Tab XVIII
J. CON SIDER: Bid for water and sanitary sewer improvements on Lovers Lane
– Smallwood Tab XIX
K. DISCUSS: Referring issue of contractor signage regulations to UDADAC –
Smallwood Tab XX
L. REPORT: On traffic – Adams Tab XXI
M. CONSIDER: Resolution for representative Board of Directors Dallas Central
Appraisal District (DCAD) – Livingston Tab XXII
As authorized by Section 551.071(2) of the Texas Government Code, this meeting may
be convened into Closed Executive Session for the purpose of seeking confidential legal
advice from the City Attorney on any agenda items listed herein.
VII. INFORMATION AGENDA
Tab XXIII
REPORTS, BOARD AND COMMITTEE MEETING MINUTES
A. BOARD OF ADJUSTMENT Minutes for September 22, 2003
B. EMPLOYEE BENFITS ADVISORY COMMITTEE
C. FINANCE ADVISORY CO MMITTEE
D. PARK ADVISORY COMMITTEE
E. PLANNING & ZONING COMMISSION Minutes for October 20, 2003
F. PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY
COMMITTEE
G. PUBLIC SAFETY ADVISORY COMMITTEE
H. PUBLIC WORKS ADVISORY COMMITTEE Minutes for November 5, 2003
I. URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE
J. ZONING ORDINANCE ADVISORY COMMITTEE
K. CAPITAL PROJECTS REVIEW COMMITTEE
L. CAPITAL PROJECTS UPDATE for Week of December 1, 2003
Government Finance Officers Association
203 North LaSalle Street, Suite 2700
Chicago, Illinois 60601 - 1210
312.977.9700 fax: 312.977.4806
October 30, 2003
Mr. Kent R. Austin
Director of Finance
City of University Park
3800 University Boulevard
University Park, Texas 75205
Dear Mr. Austin:
We are pleased to notify you that your comprehensive annual
financial report (CAFR) for the fiscal year ended September 30, 2002
qualifies for a Certificate of Achievement for Excellence in
Financial Reporting. The Certificate of Achievement is the
highest form of recognition in governmental accounting and
financial reporting, and its attainment represents a significant
accomplishment by a government and its management. Congratu-
lations for having satisfied the high standards of the program.
We hope that your example will encourage others in their
efforts to achieve and maintain an appropriate standard of
excellence in financial reporting.
Each entity submitting a report to the Certificate.of Achievement
review process is provided with a "Summary of Grading Results"
form and a confidential list of comments and suggestions for pos-
sible improvements in its financial reporting techniques. Your
list has been enclosed. You are strongly encouraged to implement
the recommended improvements into the next report and submit it
to the program. Accompanying future submissions should be your
detailed response to each comment appearing on the list. These
responses will be provided to those Special Review Committee mem-
bers participating in the review.
Your Certificate of Achievement plaque will be shipped to you
under separate cover in about eight weeks. A holder of a current
Certificate of Achievement may include a reproduction of the award
in its immediately subsequent CAFR. A camera ready copy of your
certificate is enclosed If you reproduce your certificate
in your next report, please refer to the enclosed instructions.
www. gfoa.org
Mr. Kent R. Austin
October 30, 2003
Page 2
A Certificate of Achievement is valid for a period of one year.
To continue to participate in the Certificate of Achievement Pro-
gram, it will be necessary for you to submit your next CAFR to
our review process.
In order to expedite your submission, we have enclosed a Certificate
of Achievement Program application form to facilitate a timely
submission of your next report. This form should be completed and
mailed (postmarked) with three copies of your report, three copies
of your application, three copies of your written responses to the
program's comments and suggestions for improvement from the prior
year, and any other pertinent material with the appropriate fee
by March 31, 2004.
Your continued interest in and support of the Certificate of
Achievement program is most appreciated. If we may be of any
further assistance, please contact Delores Smith.
Sincerely,
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AGENDA MEMO
(12/09/03 AGENDA)
DATE:
December 4, 2003
TO:
Honorable Mayor and City Council
FROM:
Kent R. Austin, Director of Finance
SUBJECT:
Purchase of Concrete Pavement Breakers and Trailer - mounted Pressure
Washer
ITEM:
Attached is a memo from Fleet Manager Jim Gau regarding two requested purchases: two
concrete pavement breakers ($65,400 each) for the Utilities and Streets Divisions, and a
trailer - mounted pressure washer ($12,533) for the Traffic Control Division. All three
pieces ar e included on the City’s equipment replacement schedule and have been retained
beyond their expected useful lives.
The pavement breakers are used in both planned and unplanned projects. The heavy - duty
hydraulic hammers are mounted on tractors and may be driven from site to site. Typical
uses include removal of pavement from alleys for utility repairs and replacements of
larger sections of streets or alleys. The City’s existing pavement breakers date to 1987
($35,000) and 1990 ($36,511).
The pressure wa sher is used by Traffic Control for preparing streets and curbs for
markings. The Division also uses the washer for graffiti removal, and the unit is shared
with other departments, like Parks, who use the washer for cleaning the walls of the pool.
The Ci ty’s existing pressure washer was purchased in 1992 for $8,632.
Bids were solicited through RFP Depot, the Internet - based purchasing program used
extensively by the City. Funds are available in the Equipment Services Fund.
RECOMMENDATION:
City staff re commends award of the bids to United Rentals for the pavement breaker and
KRP Industries for the pressure washer.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO BRKR AND
WASHER 120903.doc 2 : 19 PM 12 / 05 / 03
ATTACHMENTS:
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Memo from Fleet Manager Jim Gau, Jr.
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Bid tabulation – Concrete Pavement Breakers
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Bid tabulation – Trailer - Mounted Pressure Wash er
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO BRKR AND
WASHER 120903.doc 2 : 19 PM 12 / 05 / 03
City of University Park
4420 Worcola
Dallas, Texas 75206
Equipment Services Division
Phone 214 - 987 - 5440
Fax 214 - 987 - 5479
To Kent Austin, Finance Director
From Jim Gau Jr., Fleet Manager
Date: December 4, 2003
Subject: Bid Tabulation for Concrete Pavemen t Breakers and Pressure Washer
After reviewing the bids submitted through RFP Depot for the Concrete Pavement
Breaker and the Pressure Washer, I have determined the following:
The Concrete Pavement Breaker bid request received two bids from United Rental s,
one from the Keller, Texas store and one from the Lewisville, Texas store. The low
bid was $ 65,400.27 each for a total of $ 130,800.54 for two units.
I asked the low bidder to supply documentation to verify that all specifications were
met on that bid and did confirm that it meets the bid requirements in its entirety. I
recommend that the low bid be accepted for this purchase on Requisition 4569
submitted to purchasing on October 15, 2003.
The Pressure Washer received 8 bids through RFP Depot. The firs t and second low
bid did not meet the specifications because the engine horsepower was below the
16.5 horsepower minimum in our specifications. The third low bidder, KRP Industries
did meet all specifications in our bid request. In fact they had exceeded t he
specifications in several areas and I contacted them to adjust their price to make the
specifications closer to the minimums. Their original bid price was $ 12,775.00 and
with the adjustments to the equipment bid, the new price will be $ 12, 533.00. The
cost savings was primarily in lowering the GVW of the trailer.
Attached is a letter from them with the adjustments and several adjustment prices. I
recommend we accept the bid based on the $ 11,990.00 base with the addition of the
Treated Floor $ 55.00 and the Partial Stainless Steel water tank $ 488.00. The total
cost for the lowest qualified bidder, KRP Industries, is $ 12,533.00. The Requisition
4567 was sent to purchasing on October 14, 2003.
Please review the attached materials and place on the ne xt available council agenda.
Sincerely Yours,
Jim Gau Jr.
Fleet Manager
AGENDA MEMO
(12 - 09 - 03 AGENDA)
DATE:
December 3 , 2003
TO:
Bob Livingston
City Manager
FROM:
Gene R. Smallwood, P.E.
Director of Public Works
SUBJECT:
Consider proposal From Cartegraph Services in the amount of
$23,100 for professional services associated with the future
purchase and implementation of Asset Management software.
Background.
After considerable review and discussion, Engineering and
Information Services staff has solicited a proposal from R.L. Goodson Consulting
Engineers to provide the surveying and field data collection for a digital map of the
City's utility infrastructure. The mapping must be supplemented with additional data
for use with our geographic information system (GIS), and we have determi ned the
best solution for our needs is to acquire Asset Management software developed by
Cartegraph Systems. The engineering consultant will download field data directly
into the Cartegraph software into specific modules (i.e., water system information wil l
dump to the "water" module, sanitary sewer data to the sanitary sewer module, and
so on). All information will then be available for GIS.
The Cartegraph proposal to the City provides the services necessary to develop
workflow process and coordination wit h other softwares. Their staff will work with the
City to coordinate the City and RLG to determine the most efficient means to collect
the data, download the information, and link that to the map.
Discussion.
Staff recommends City Council approval of the Cartegraph proposal in
the amount of $23,100.
City of University Park, TX
Software and Services Agreement
November 2003
Submitted by:
3600 Digital Drive
Dubuque, IA 52003
800.688.2656
563.556.8120
Table of Contents
Objectives..................................................................................................................... ..............................1
Scope of Project............................................................................................................... ...........................1
Professional Services.......................................................................................................... ........................1
Staffing....................................................................................................................... .................................2
Professional Service Fees...................................................................................................... .....................2
Payment Terms and Conditions................................................................................................... ...............3
General Terms.................................................................................................................. ...........................3
City of University Park, TX November 24, 2003
Software and Services Agreement
THIS AGREEMENT is made and entered into between, City of University Park, Texas, hereinafter referred to as
“City” whose address is City of University Park, 3800 Un iversity Blvd, University Park, TX 75205 and CartêGraph
Systems, Inc. 3600 Digital Drive, Dubuque, Iowa 52003, hereinafter referred to as "CartêGraph".
Objectives
The City of University Park’s major goal for 2003 is to implement an Asset Management process that allows the
City to track the costs associated with Public Infrastruct ure ownership and maintenance. This information will assist
in determining trends and project future budget needs for ma intaining the infrastructure. Historical information on
specific features and location of the City infrastructure will also be developed.
Work management is the backbone for developing historical and projected costs of ownership. The City currently
utilizes a stand alone work management program. The City of University Park is looking for CarteGraph Systems
Inc. to provide them with software and standard operatin g procedures for populating the asset management software
with current data and yet to be collected field data. Cart êGraph will review workflow processes and evaluate the use
of WORKdirector as a replacement for the existing work management system. The implemented solution would
create one integrated asset management database operated within an enterprise SQL database environment.
All infrastructure data must be viewed via a live link to the Geographic Information System (GIS) used by the City.
Remote access to the data i.e., field data collection, will be evaluated and available options will be presented.
Scope of Project
Professional Services
CartêGraph shall provide the following Professional Serv ices to implement and deploy the asset management
Software Product(s).
CartêGraph shall be responsible for the timely performa nce of all Professional Services and warrants that all
professional and technical services provided to the City pursuant to this Agreement shall be of good and workman
like quality and will meet or exceed stan dards of similar professional servi ces within the industry. CartêGraph
makes no further warranty, representation or prom ise not expressly set forth in this Agreement.
Operational Consultation Services . CartêGraph will provide consultative services focused on gathering City
workflow and business requirements that will allow CartêGraph to tailor recommendations and project budget to
specifically address those workflow and business requirem ents. Project Services technical resources will host
conference calls, onsite interviews and onsite meetings to present findings and recommendations on the potential use
of the following software applications. The consultation report will include data field recommendations, workflow
patterns, escalation paths and resolution processes and project budget recommendations.
CALLlink
WORKdirector
WATERview
SEWERview
STORMview
PAVEMENTview
PAVEMENTview Plus
SIGNview
MAPdirector (stand alone)
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City of University Park, TX November 24, 2003
These services are more particularly described as.
1. Provide a 2 Day On-site Consultation Service to review th e information assembled by City staff and gather any
additional City workflow and business requirements that will allow CartêGraph to provide recommendations for
accomplishing the Project Objectives.
2. Provide a 2 Day On-site Consultation Service to present findings and recommendations on the potential use of
the software applications and project budget.
3. The fees for this service are quoted as: Fixed Cost
Staffing
The most critical element in the successful completion of any engagement of this nature is the personnel assigned to
carry out the responsibilities.
Responsibilities of each project participant:
Project Manager –
1. This individual is entrusted with the day- to-day coordination and responsibility for the
asset management implementation project. It is their responsibility to see that the detailed project approach
steps are completed and that efforts of the other proj ect team members are coordinated to provide for the
efficient and timely completion of the project. This person is also directly in volved with performing the
project tasks.
Project Consultants –
2. These individuals are responsible for providing advice and direction relating to
specific technical aspects of the project, including database management systems and software application
installation. CartêGraph professional staff members are highly qualified consultants with broad and
detailed knowledge of the CartêGraph asset management applications and the public works asset
management industry and are responsible for application knowledge transfer to the designated University
Park City employees.
City of University Park Project Coordinator –
3. This individual is responsible for coordinating the efforts
and involvement of University Park City with the Cart êGraph project team members. This person will help
identify the internal personnel who are best qualified to assist CartêGraph on specific matters and will act
as the communication focal point between CartêGraph and University Park City personnel.
Professional Service Fees
Operational Consultation Services
$21,500.00
$1,600.00
Estimated additional expenses*
$23,100.00
TOTAL PROJECT COST
* Travel Expenses will be billed to you based on actual cost s incurred. If it appears that our fees will exceed this
estimate, we will discuss it with you prior to incurring additional charges.
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City of University Park, TX November 24, 2003
Additional Services . Fees quoted for specific services represent Ca rtêGraph’s fixed fee quotation. In the event it
becomes apparent to CartêGraph that fees quoted in the Agreement will be exceeded due to unforeseen issues or
complications or due to any changes in the scope of serv ices required, CartêGraph w ill notify the City prior to
exceeding the approved engagement estimate. In any event, such services shall require advanced written quotation
from CartêGraph and approval from the City.
Payment Terms and Conditions
In consideration for the Services provided by CartêGraph to the City of University Park, City agrees to pay
Professional Service Fees in U.S. Dollars as described below:
1) Professional Services shall be scheduled and delivered upon acceptance of this Agr eement in accordance with
the Project Work Plan.
a) Invoicing occurs on a monthly, as incurred, basis for delivery of fixed fee Professional Services.
2) Payment Terms . All payments are due Net 30 days from date of invoice.
3) Reimbursable Expenses . . All travel requires City approval prior to scheduling. Invoicing occurs monthly for all
travel expenses. If it appears that CartêGraph fees will exceed the estimated am ount, CartêGraph will receive
written approval from City prior to incurring additional charges.
General Terms
This Agreement takes precedence over all attachments in the event of conflicting terms and conditions.
CartêGraph’s liability for its failure to perform under this Agreement shall be limited to the fee paid under this
Agreement.
Insurance. CartêGraph will maintain adequate insurance, for dama ge or loss, for all software provided to the City,
until such time as the City formally accepts the software. In defining insura nce coverage, CartêGraph shall secure
full replacement value for the software without the requirem ent that the City be respon sible for any payments or
deductibles. In the event that it is n ecessary to make a claim under this po licy, any funds received by CartêGraph
shall be used to secure replacements for the City. CartêGraph agrees to hold harmless and defend the City and its
agents, officials and employees from any liability, claim, or injury, related to or caused by fault or negligence of
CartêGraph employees or subcontractors. To demonstrate th is responsibility, CartêGraph sh all furnish the City with
evidence of valid comprehensive general liability insura nce coverage in the amount of one million dollars
($1,000,000) for each occurrence for pers onal injury (including death or dismemberment) and property damage
related to or resulting from implementation, installation, operation, or removal of the software and system.
CartêGraph shall name City as additional insured and shall fu rnish to the City a copy of the insurance certificate and
subsequent changes or updates.
The terms and conditions of any and all Exhibits and Attachme nts to this Agreement are incorporated herein by this
reference and shall constitute part of this Agreement as if fully set forth herein. Article and Section headings used
herein are for reference purposes only and shall not be deem ed a part of this Agreement. This Agreement, together
with all Exhibits and Attachments hereto, constitute the entire Agreement between the parties and supercedes all
previous Agreements including promises and representa tions, whether written or oral, between the parties with
respect to the subject matter hereof.
Relationship of the Parties. CartêGraph and the City are independent of each other. This Agreement does not and is
not intended to create in any way or manner or for any purpose an employee/employer relationship or a principal-
agent relationship. Neither party is authorized to enter into agreements for or on behalf of the other, to create any
obligation or responsibility, express or im plied, for or on behalf of the othe r, to accept payment of any obligation
due or owed the other, or to accept service of process for the other. Cart êGraph is an independent contractor,
customarily engaged in the performance of similar services for other parties.
Severability. The terms and conditions of this Agreement are severable. If any term or condition of this Agreement
or the application thereof to any person or circumstances is held invalid, this invalidity shall not affect the other
.
terms, conditions or applications which can be given e ffect without the invalid term, condition or application
- 3 -
City of University Park, TX November 24, 2003
Transfer of Agreement. CartêGraph shall not transfer or assign any of its rights or obligations under the agreement
to any other party without the prior written consent of City, which consent may not be unreasonably withheld.
Notices. All notices or communications required or permitted as a part of this agreement shall be in writing and shall
be delivered at the address se t forth in this Agreement.
Legal Proceedings. This contract shall be construed in accordance with the laws of the State of Texas. Venue for any
legal proceedings shall be in Dallas County, Texas.
The parties, each acting under due and proper authority, have executed this Agreement as of the day, month and year
written below:
Acce p ted: CITY OF UNIVERSITY PAR K , Acce p ted:CartêGra p h S y stems, Inc.:
Bob Livingston - City Manager Mark Weber- Chief Finance Officer
Date Date
- 4 -
AGENDA MEMO
(12/9/03 AGENDA)
DATE:
December 1 , 2003
TO:
Bob Livingston
City Manager
FROM:
Jennifer Shell, P.E.
Civil Engineer
SUBJECT: Final Payment For Manhole Rehabilitation at V arious Locations
Throughout the City, Project No. 45610
On July 1, 2003, the City Council approved CLS SERVICE & SUPPLY, INC. for the
above - referenced project. The Engineering Department has accepted the completed
work. The actual work performed and th e material furnished as provided by the contract
brought University Park’s project total to $ 97,531.11 (93% of the contract amount). A
payment in the amount of $4,876.56 has not been made to the Contractor for the
retainage on this project.
Several of the manholes identified to be rehabilitated were not rehabilitated due to
either: being recently replaced by the construction work on Airline or they will be
replaced by the future work to be done on Lovers lane.
PROJECT COST HISTORY
APPROVED CONTR ACT AMOUNT 7/1/03 $ 104,429.04
The total cumulative value of the contract was decreased by $6,897.93 or 6.6% of
original contract.
AGENDA MEMO
(09 - 17 - 03 AGENDA)
DATE:
December 3 , 2003
TO:
Bob Livingston
City Manager
FROM:
Bob Whaling, P.E.
City Engineer
SUBJECT: In - Place Asphalt recycling at Various Locations, Project No. 42691
Background.
On August 20, 2003 the City Council approved Cutler Repaving, Inc. for the
above - referenced project. The Engineering Department has accepted the completed project.
The item for edge milling was originally estimated to be a milled width of 6 feet to a dept h of 0 to
1 inch (37,230 SY). The Contractor had to mill some of the streets for the complete width and
up to a depth of several inches to achieve an adequate surface profile (58,536.5 SY). Also,
included is the material and labor necessary to include ad ditional locations as follows:
1. Daniel Avenue from Hillcrest Avenue to Airline Road
2. Golf Drive from City Limits to University Boulevard
3. Airline Road from Stanford Avenue to Hanover Street
4. Turtle Creek Boulevard from Caruth Boulevard to the alle y north of Caruth Boulevard
The actual work performed and the material furnished as provided by the contract, brought the
project total to $ 382,889.15
PROJECT COST HISTORY
APPROVED CONTRACT AMOUNT 8/20/03 $ 311,671.25
The total cumulative value of t he contract was increased by $71,217.9 or 22.85% of original
contract.
Discussion.
Staff recommends City Council consider approval of the final payment to Cutler
Repaving, Inc. in the amount of $382,889.15 for work performed and materials furnished for t he
construction of Project No. 42691 (In - Place Asphalt recycling at Various Locations).
AGENDA MEMO
(12/09/03 AGENDA)
DATE: December 4, 2003
TO: Honorable Mayor and Members of the City Council
FROM: Jim Criswell, Director of Information Services
SUBJECT: Purchase of Citrix MetaFrame Server Software
BACKGROUND:
For the p ast several years, the City has been making great strides in the
implementation of state - of - the - art software applications across all departments.
Some of the more recent examples include the City’s Web Site, Police Mobile Data,
and LaserFiche Document Imag ing. While we continue to increase the use of
technology to generate greater efficiency, each new application adds an additional
burden of support on the MIS staff.
To continue to support the City with a staff of three MIS personnel, I have been
pursuing ways to become more efficient, and to make the day - to - day upgrade and
problem management process easier to do. Citrix MetaFrame is the type of product
that will help us move in that direction. Citrix is installed in 120,000 corporations
worldwide, and in 9 9% of the Fortune 500 companies.
Citrix allows software applications such as Microsoft Office, to run in one location
on the Citrix Server, but be accessible by as many users as desired. These users can
be on the local network or in a remote location such as at home, as long as they have
an Internet connection. The advantages are many.
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The ability for MIS to perform upgrades and changes to the software by
applying those changes to one location, as opposed to visiting 120 desktops
and applying the changes to each PC.
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The ability to start using Citrix with a few users or applications, and migrate
additional users or applications as desired.
Agenda Memo - Purchase of Citrix MetaFrame Server Software – Page 2
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The ability to give workers secure, easy an d instant access to enterprise
applications and information from anywhere, at anytime, over any Internet
connection.
RECOMMENDATION:
The City solicited responses to a high - tech request for proposal for the Citrix
MetaFrame implementation in November 20 03. Six proposals were received for
evaluation. The bid results were:
Synetics Computers $12,450.00
BDO Seidman, LLP $14,601.00
Vector ESP $14,817.00
Endless Solutions, Inc. $23,455.80
Apparatus Sales Corp. Eliminated - Located in Denver, CO
Macer Technology Eliminated - Failed to include price sheet
Additionally, two Dell Servers are required. The quote from Dell’s Texas QISV
State Store was $8,332.26.
Staff recommends the purchase of the Citrix MetaFrame software and
implementation consult ing from Vector ESP for $14,817.00. Vector was not the low
bidder, however we felt that the vendors with lower bids did not have the track
record, experience, expertise, and references provided by Vector.
Vector is the only Platinum Citrix partner that proposed a solution. They are the
leading Citrix reseller in this area, and had very good reviews from their references.
Their engineers are Citrix certified, and they are a State of Texas QISV vendor.
Funding has been included in the 2004 Information Ser vices Budget and is available
for the purchase of this software and equipment.
Citrix MetaFrame Solution Totals:
Vector ESP $14,817.00
Dell Computers $8,332.26
Grand Total $23,149.26
AGENDA MEMO
(12/9/03 AGENDA)
DATE:
November 5 , 2003
TO:
Honorable Mayor and City Council
FROM:
Christine Green, Purchasing Agent
SUBJECT:
Purchase of 3/4 Ton Pickups through H - GAC
Attached is a memo from Jim Gau, Jr. , Fleet Manager, regarding the proposed purchase
of three 3/4 ton pickup trucks scheduled for replacement this year. Replacement vehicles
are available through the Houston - Galveston Area Council of Governments (H - GAC)
Cooperative Purchasing Program. The City has had an interlocal agreement for
cooperative purchasing with H - GAC since 1994. Purchases made through H - GAC fulfill
all competitive bidding requirements.
The total cost for the three vehicles is $55,807.00.
RECOMMENDATION:
Staff recommends pur chasing these trucks through H - GAC in the total amount of
$55,807.00.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ HGAC Order 2003 - 3.doc 3 : 49 PM 11 / 05
City of University Park
4420 Worcola
Dallas, Texas 75206
Equipment Services Division
Phone 214 - 987 - 5440
Fax 214 - 987 - 5479
To: Kent Austin, Finance Director
Christine Green, Purchasing Agent
From: Jim Gau Jr., Fleet Manager
Date: October 28, 2003
S ubject:: Purchase of ¾ Ton Pickups
Attached please find quotes to replace three pickups approved for purchase in the
current budget. Quotes were received through the HGAC buying cooperative and are
as follows.
Unit 1620, which is a 1991 Ford F250 assigned to the Sanitation Department and
unit 1705, a 1992 Ford F250 assigned to the Parks Department, are being replaced
with two 2004 Chevrolet ¾ ton long bed pickups with lift gates. These trucks are
priced at $ 17,741.00 each with a total of $ 35, 482.00 for two.
We last purchased such a vehicle in December of 2002 and paid 16,908.38 on
purchase order 03 - 0000084 - 001. This was a 2003 Chevrolet ¾ ton pickup with a lift
gate. The 2004 trucks are about 5% higher than the units we purchased a year ago.
Unit 1708 , is a 1993 Ford F250 assigned to the Parks Department. This unit is being
purchased with a utility body and will be used by the sprinkler crew in that
department. The truck they are currently using is a standard pickup with no secure
storage of sprinkler parts with many parts stored in open milk crate containers. The
utility body will provide much needed storage of all parts and keep them secure. This
truck is quoted at $ 20,325.00 and is a 2004 Chevrolet ¾ ton with utility body.
We last purchased a 2001 Ford F250 with service body in December of 2000 and
paid $ 22,742.55 on purchase order 01 - 0000079 - 001.
Please review the attached information and process these trucks for purchase on the
next available council meeting. Please call me if you have any ques tions.
Sincerely Yours,
Jim Gau Jr.
Fleet Manager
AGENDA MEMO
(12/09/03 AGENDA)
DATE:
December 4, 2003
TO:
Honorable Mayor and City Councilmembers
FROM:
Nina Wilson
City Secretary
SUBJECT: PAPER OF RECORD
ITEM:
In compliance with Chapter 13, Section 13.04 of the Charter of the City of University
Park, the attached resolution designates a newspaper of general circulation in the City as
the official newspaper.
On February 21, 2001, the Council designated the Park Cities People as the official
newspaper for the City based on a bid o f “no cost” for the publication of all ordinances,
legal notices and advertisements. However, according to a letter from the Park Cities
People Publisher, Pat Martin, effective December 15, 2003, the paper will no longer
provide public and legal notices a t no charge.
According to a letter from Park Cities News Publisher Marj Waters dated February 9,
2001, they will publish legal notices at no charge for a period of three (3) years. The Park
Cities News will continue to publish ordinances, legal notices and advertisements per
their agreement.
RECOMMENDATION:
At this time, it is in the best interest of the City to name the Park Cities News as the
official public newspaper for the City of University Park.
ATTACHMENTS:
Resolution.
3800 UNIVERSITY BOU LEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
U: \ Docs \ Resolutions \ Memo Resolution Paper of Record.doc 9 : 17 AM 12 / 04 / 03
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS APPOINTING AN
OFFICIAL PUBLIC NEWSPAPER FOR THE PUBLICATION OF ORDINANCES,
LEGAL NOTICES, AND ADVERTISEMENTS.
WHEREAS, Chapter 13, Section 13.04 of the Charter of the Cit y of University Park, Texas
authorizes the Council to designate by resolution a newspaper of general circulation in the City
as the official newspaper; and
WHEREAS, on February 21, 2001, the Council designated The Park Cities People as the official
public newspaper for the City, based on a bid of “no cost” for the publication of all City
ordinances, legal notices, and advertisements; and
WHEREAS, effective December 15, 2003, The Park Cities People will no longer provide
publication of City ordinances, leg al notices, and advertisements at “no cost;” and
WHEREAS, The Park Cities News continues to provide publication of all City ordinances, legal
notices, and advertisements for the City at “no cost;” and
WHEREAS, the City Council has determined that it is in the best interest of the City and its
citizens for The Park Cities News to be the City’s official newspaper;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of University Park,
Texas, that effective immediately The Park Cities News is hereby appointed as the official public
newspaper for the City.
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PASSED AND APPROVED by the City Council of the City of University Park on this the 9
day of December 2003.
APPROVED AS TO FORM: APPROVED:
Robert L. Dillard, III Harold F. Peek
City Attorney Mayor
ATTEST:
Nina Wilson
City Secretary
MINUTES
#2321
CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBER
TUESDAY, NOVEMBER 11, 2003 AT 5:00 P.M.
Mayor Harold Peek convened the City of University Park City Council into Executive Session at
4:00p.m.to receive legal ad vice from the City Attorney under Section 551.071 of the Texas
Government Code. The Executive Session was adjourned at 4:35p.m. No action was voted on
or taken during the meeting.
Mayor Harold Peek then opened the regular meeting of the City Council. P resent were Mayor
Pro Tempore Dick Davis, Councilmembers Jim Roberts, Harry Shawver and Blackie Holmes.
Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City
Secretary Nina Wilson.
AWARDS AND REQUESTS FROM CITIZENS
RECO GNITION: Former Councilmember James W. Walley, Jr., USNR, Rear Admiral (Ret)
presented Sgt. Robert Flood, Police Department, the Defense Meritorious Service Medal and the
Joint Service Commendation Medal, for service during Operation Enduring Freedom. Vet erans
who were in the audience were also recognized. Mayor Pro Tem Davis thanked both of them
and acknowledged the pride that all members of the council felt in this achievement.
RECOGNITION: Graduates of Leadership University Park were recognized by Pres ident of the
Community League Syd Carter and were presented certificates of achievement by Mayor Harold
Peek. Mr. Carter stated another class will begin in January.
PROCLAMATION: Mayor Peek proclaimed November 11, 2003 as Don C. McIlyar Day in the
City of University Park in recognition of his leadership on the Dallas County Park Cities
Municipal Utility District Board of Directors since 1988.
BOY SCOUTS: Five boy scouts introduced themselves and stated the badge on which they were
working.
ITEMS FROM THE FLOOR:
PETITION FOR RESIDENT ONLY PARKING, 3800 BLOCK MCFARLIN: Jana and Hunter
Ferguson, 3821 McFarlin, represented the residents in their block, who are concerned about
safety since they are across the street from Highland Park Presbyterian Church. They have been
speaking with Senior Minister Ron Scates regarding improved traffic flow to make it easier for
emergency vehicles to get down the street. City Council will study the issue and notify them of
the results by the next city council meeting December 9. Resident Only Parking would not be in
effect on Sundays.
Councilmember Holmes moved acceptance of the Consent Agenda. Councilmember Roberts
seconded, and the vote was unanimous to approve the following:
CONSENT AGENDA
CONSIDER BID #03 - 14 FOR ANNUAL CONTRACT FOR SAND, PEA GRAVEL, LOAM
AND LANDSCAPING SOILS: Turf Materials, Inc. submitted a bid on washed sand at $9/ton
and pea gravel at $10.25/ton. Based on last year’s sand and gravel expenditures, the award is
expected to be approximately $22,000. Matbon, Inc. submitted a bid on sandy loam at $5/ton.
Based on last year’s sandy loam orders, the award is expected to be approximately $15,000.
Living Earth Technology Company submitted a bid on professional landscape mix at
$22.50/yard and top dressing at $19.50/yard. Based on last year’s orders, the award is expected
to be approximately $2,500. Living Earth Technology also submitted a bid on shredded cedar
mulch at $23.50/yard. Based on last year’s orders, the award is expected to be approximately
$ 1,000. These materials are used by the Street and Parks Departments.
CONSIDER BID #03 - 11 FOR ANNUAL CONTRACT FOR UTILITY PARTS, QUOTE FOR
WATER METERS AND REJECT AND RE - BID OF DUCTILE IRON PARTS: National
Waterworks is the only supplier of Invensys, th e manufacturer of the City’s water meters and
associated parts. They submitted a quote for these products to remain firm for one year. The
bids of Romar Supply, Inc., D&W Utility Supply, Ferguson Waterworks, Hose Specialty Supply
Co., Inc. and Clifton Az ok were accepted for an estimated annual total of $77,491.11. The
accepted price quote submitted by National Waterworks for Invensys meters and associated parts
was an estimated annual total of $141,844.07. All bids for ductile iron were rejected and wil l be
re - bid.
CONSIDER BID #03 - 15 FOR BROWN KRAFT (YARD WASTE) BAGS: Duro Standard
Products Co., Inc. submitted a bid of $0.26 per bag for an annual total of $46,800, which is a
$.005 per bag increase over the current contract price of $0.255/bag. Duro is the City’s current
vendor for yard waste bags.
CONSIDER A FOOD ESTABLISHMENT INSPECTION & ENVIRONMENTAL HEALTH
SERVICES AGREEMENT WITH DALLAS COUNTY HEALTH & HUMAN SERVICES: The
agreement will be in effect from October 1, 2003 through September 30, 2004.
CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For October 7 & 22,
2003.
MAIN AGENDA
PUBLIC HEARING & ORDINANCE FOR SMU’S REQUEST TO REZONE TWO
RESIDENTIAL LOTS IN THE 3000 BLOCK OF DYER FROM UC - 3 TO UC - 2: Mayor Pro
Tem Davis opened the public hear ing and continued it to January 20, 2003 at 5:00 p.m. at the
request of the applicant. Zoning changes and the construction of a wall along Dublin will be
discussed at that time. Notice will be given of the meeting.
CONSIDER ACTION TO WITHDRAW ORDINANCE AMENDING PLANNED
DEVELOPMENT DISTRICT NO. 22 (PD - 22) 6101 HILLCREST: The applicant, 6101 Hillcrest
Hotel Group, L.P., requested the item be withdrawn. The proposal has been revised and will be
th
taken to the November 17 Planning & Zoning Commission meetin g. Councilmember Roberts
moved approval of the withdrawal. Councilmember Shawver seconded, and the vote was
unanimous to withdraw the item from today’s agenda.
CONSIDER RECOMMENDATION FROM THE FINANCE AND PUBLIC WORKS
COMMITTEES REGARDING STORMWATER UTI LITY: HDR Engineering has been
conducting a feasibility study regarding implementing a storm water utility to fund the new
functions required by recent state and federal legislation. On November 5, 2003, a joint meeting
of the Finance and Public Works Adv isory Committees was held to review the consultant's final
report and make a recommendation to the Council, and the establishment of a storm water utility
was recommended. It was determined that a utility fee would be a better mechanism to fund the
newly mandated storm water program than tax revenues. The Committees and Staff also
recommended exempting properties owned by the City of University Park and the Highland Park
Independent School District. Charging these two taxing entities would ultimately hav e the affect
of charging the taxpayers twice. This problem would be compounded by the revenue loss
experienced by HPISD as a result of "Robin Hood." When developing the proposed rate
structure, HDR and City Staff attempted to create a system that was bot h equitable to all
residents and efficient to administer and operate. The advisory committees recommend the
following rate structure:
Single Family District 1: $19.59 per month
Single Family District 2: $6.21 per month
Single Family District 3: $5.24 per month
Single Family District 4: $4.85 per month
Single Family District Attached: $3.88 per month
Duplex District 1: $3.93 per month
Duplex District 2: $2.76 per month
Multi - Family Districts 1, 2, & 3: $1.36 per month
Non - residential per square fo ot: $0.001078 per month
It is estimated that the recommended rate structure will generate approximately $550,000 per
year in revenues. The funds will be sufficient to fund the Storm Water Management Plan and
approximately $350,000 worth of storm water re lated capital improvements each year.
Councilmember Holmes moved that Staff advertise a Public Hearing to be held on Friday,
December 19, 2003, 7:30 a.m. to pass an ordinance establishing the utility and rate.
Councilmember Roberts seconded, and the vote was unanimous to approve the meeting.
CONSIDER RESOLUTION TO ADOPT A RETIREMENT HEALTH SAVINGS PROGRAM
THROUGH ICMA - RC AND ESTABLISH A TRUST FOR THE PLAN’S ASSETS: A
resolution to adopt a Retiree Health Savings Plan (RHSP) administered through the ICMA
R etirement Corporation was proposed. The purpose of the plan is to allow employees to set
aside money “pre - tax” and “pre - FICA” into a savings account to pay for health insurance or
Medicare Part B premiums as well as out - of - pocket medical expenses after re tirement.
Participation in the plan is voluntary. Employees who choose to participate will be required to
deposit at least 1% of gross salary into their account each year. They will also be given the
opportunity to deposit all or part of the vacation an d sick leave pay employees receive at
retirement. Employees who participate in the plan will control how the money they deposit is
invested. Because the City already contracts with the ICMA Retirement Corporation to provide
a 457 plan for city employees and the average 457 participant balances exceed $25,000,
employer fees will be waived. In addition, because the deposits are not subject to FICA, the City
will save the 6.2% FICA match on all funds deposited by employees. Councilmember Holmes
recommended adoption of the Retiree Health Savings Plan through the ICMA Retirement
Corporation. Councilmember Shawver seconded, and the vote was unanimous for adoption.
RESOLUTION NO. 03 - 14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK,
TEXAS, A DOPTING A RETIREE HEALTH SAVINGS PLAN; AND PROVIDING AN EFFECTIVE
DATE.
The renewal includes an increase in fixed costs (administrative
CONSIDER HEALTH PLAN RENEWAL:
fees and stop loss insurance premiums) of 3% (from $299,388 to $307,692). Changes in th e health plan
recommended by Staff and the Employee Benefits Committee include increasing the monthly employee
contribution for individual employee coverage from $25 to $30 and increasing dependent premiums by
10%. Councilmember Shawver moved approval of the renewal. Councilmember Roberts seconded, and
the vote was unanimous to approve the increased monthly employee contribution for individual
employee coverage and increasing dependent premiums by 10%.
Councilmember Roberts moved approval of the followin g items on the Main Agenda.
Councilmember Holmes seconded, and the vote was unanimous to approve the following:
CONSIDER PURCHASE OF DIGITAL MUG SHOT/CITY ID CARD EQUIPMENT: The
purchase of a state of the art digital photo system from ImageWare Systems to be used in
conjunction with the arrests of individuals, development of photo line - ups, capturing of crime
scene photographs associated with incidents and offenses, and compilation of a useable mug shot
system was considered. The ImageWare software integr ates with the HTE Crimes Management
System currently in use, allowing photographs to be accessed directly from the incident record
screens. The digital system would provide software that would allow our agency to share mug
shots with other police agencies, as well as retrieve mug shots from their systems. Additionally,
the system would be so sophisticated as to allow investigators to enter composite physical
descriptions provided by victims and/or witnesses, i.e., race, age, hair color, and sex, in order t o
quickly pull up any and all photos of persons in the system that match said description. This, in
turn, would increase the likelihood of developing a suspect or suspects very quickly, which, in
turn, would increase the likelihood of an arrest. The digi tal photo system can and will also be
used by the City for the purpose of producing employee identification cards. This feature is
important related to the proposed City Hall renovation because the City Manager would like to
go to a keyless entry and acces s system in the new building. The system will be a turnkey mug
shot solution in which a capture station would be set up in the book - in area of the holding
facility. The capture station would include a digital camera, three - point lighting, and all
necessar y software/hardware. Software from ImageWare Systems for the project is $85,324.81.
CONSIDER PROPOSAL FOR REPLACEMENT OF DIGITAL CAMERAS AT PEEK
SERVICE CENTER: Existing security camera equipment at Peek Service Center is outdated and
in disrepair, and p arts are no longer available. San Angelo Security Services (SASS) proposed
the installation of fourteen digital cameras, software and appurtenances compatible with those at
City Hall for a total purchase price of $23,369.50. The maintenance agreement wou ld cover both
locations.
CONSIDER PURCHASE OF CONCRETE TRUCK AND TWO TRANSFER TRAILERS
THROUGH H - GAC: P urchase of a concrete truck for the Street Division and two transfer
tractors for the Sanitation Division is scheduled for replacement this year. Rep lacement vehicles
are available through the Houston - Galveston Area Council of Governments (H - GAC)
Cooperative Purchasing Program with whom the City has had an Interlocal Agreement for
cooperative purchasing with H - GAC since 1994. The concrete truck contrac t price is
$146,075.00, and the transfer tractor contract price is $78,500.00 ($157,000 for two vehicles).
Dallas Mack Sales, LP is the HGAC contract vendor for these vehicles. The total cost for all
three vehicles is $303,075.00.
CONSIDER PURCHASE OF P OLICE TAHOES THROUGH H - GAC: Two Chevrolet Tahoes
for the Police Department are available through the Houston - Galveston Area Council of
Governments (H - GAC) Cooperative Purchasing Program. The purchase prices are $29,440.00
and $29,500.00 (with carpet inste ad of mats) from Lawrence Marshall Dealership in Hempstead,
Texas.
There being no further business, the meeting was adjourned.
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PASSED AND APPROVED this 9 day of December 2003.
Harold Peek, Mayor
ATTEST:
Nina Wilson, City Secretary
AGENDA MEMO
(12/9/03 AGENDA)
DATE: December 2 , 2003
TO: Honorable Mayor and City Council
FROM: Wade McLaurin, Building & Zoning Administrator
SUBJECT: Requested amendment to PD - 22 (6101 Hillcrest)
BACKGROUND:
On November 17, 2003 the Planning & Zoning Commission recommended approval of a
requested amendment to Planned Development 22 (PD - 22) made by the 6101 Hillcrest
Hotel Group, L.P. The applicant is seeking an amendment to the existing planned
development in o rder to add an additional floor to the building, which would make the
overall height of the building, including the required equipment screening, 41 feet 7
inches (41’ - 7”). The existing building is a three - story structure with an equipment
enclosure “pent house” at the top, and has an overall height of 42 feet (42’). The proposed
plan keeps the room count at the existing 52 rooms, and provides the 52 parking spaces (1
space per room) that are specified in the Zoning Ordinance. The P&Z recommendation
was s ubject to a 24 - hour valet service being provided for employees, guests, and visitors
to the hotel. The Commission had denied a previous request in October that had been
made by the applicant that included additional rooms on the new floor, but with no
add itional parking being provided. The applicant revised the plan to insure that the
parking meets the provisions found in the Zoning Ordinance. The Council approved the
.
amendment to PD - 22 in August for the hotel usage on the property
PUBLIC NOTICE:
Noti ce for Public Hearing was advertised in the Park Cities People on
the following dates:
? ?
For P&Z - 10/2/03
? ?
For Council - 11/20/03
RECOMMENDATION:
Staff recommends that the adopting ordinance amending Planned Development 22 be
approved per the recommen dation by the Planning & Zoning Commission.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
PLANNING AND ZONING COMMISSION
MINUTES
November 17, 2003
The Planning and Zoning Commission of the City of University Park met on Monday, November
17, 2003 at 5:30 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University
Park, Texas. The following are minutes of that meeting.
Commission Members Attending Staff Members Attending
Robert West – Chairman Wade McLaurin - Bldg. & Zoning Administrator
Doug Roach Jennifer Patrick – Administrative Secretary
Bill Foose Rob Dillard - City Attorney
Ed Freeman
Randy Biddle
Mr. West opened the public hearing and introduced the commission members. He then
read the specifics of the first case.
PZ 03 - 18
– 6101 Hillcre st Group, L.P., requesting an amendment to the existing
6101 Hillcrest
Planned Development District 22 at (Lots 1 - 3 Block D, of
nd
The applicant
University Annex 2 Addition of the City of University Park).
has submitted revised building plans which confor m to the parking
requirements originally approved for this planned development and which
addresses the primary concerns that were voiced by the Commission at the
October meeting
.
Mr. Arthur J. Anderson, Attorney with the firm, Winstead Sechrest & Mini ck P.C.
representing 6101 Hillcrest Group, L.P., was introduced and made a brief statement
describing the property in question.
Mr. Anderson stated the off street parking had been modified since the last application
presented to the Planning and Zoning C ommission in October 2003. Previously, there had
been a total of sixty - three (63) rooms with forty - nine (49) “countable” parking spaces, the
revised site plan indicates this has been brought down to fifty - two (52) rooms with fifty -
two (52) parking spaces. Mr. Anderson noted that repainting the parking lot had enabled
the addition of three (3) more parking spaces.
Mr. Anderson stated he felt as if the hotel improvements, as per the new site plan would
be a better project benefiting the residents, the City of University Park, and applicants.
Mr. Anderson added he had personal conversations and letters of support from local
residents impacted by the hotel project.
Mr. Anderson requested that if there was any opposition speaking this evening that he
have the chance to rebut.
Planning & Zoning Minutes
11/17/2003
Page 2 of 2
Mr. West inquired if there were any other people in favor of the project, who would like
to speak. No one came forward.
Mr. West then inquired if there were any opposing parties. He noted there were a total of
nine (9) opposing letters submitted to date in regards to the specific project at 6101
Hillcrest.
Mr. Daniel Yaest, resident/owner of 3419 Granada Ave., was introduced and made a
brief statement opposing the addition/renovation at the hotel. Mr. Yaest noted many of
his concerns s uch as: delayed/scattered construction work, lower property values, parking
issues, and the location of the hotel (i.e. next to church and childcare facility). Mr. Yaest
added there had not been any effort on behalf the developer to meet with the
neighborh ood. Mr. Yaest went on to explain he felt as if he would be giving up a chunk
of his equity in his home. He then thanked the board for the opportunity to be heard.
Mr. Kevin Robertson, resident/owner of 3424 Binkley Ave., came forward and stated he
had be en a resident at 3424 Binkley for one (1) year and had been observing with intrigue
the progress of the hotel. Mr. Robertson noted various concerns such as: a vacant shell of
a building, lack of work in progress on site, heavy traffic thru the neighborhood , lower
property values, and the lack of room for a dumpster in the alleyway. Mr. Robertson
stated the hotel was a nice structure for the neighborhood, but noted his main concern
was the lack of parking. Mr. Robertson added with the middle school nearby, p arking is
rarely available at any given time of the day.
Ms. Julie Noble, resident/owner of 3433 Granada Ave, stated her main concern was the
lack of public awareness in regards to the hotel project, with her notice being from a local
neighbor, three (3) days prior to tonight’s meeting. Ms. Noble noted she was not
opposing the construction of the hotel, and would rather like for it to succeed. Ms. Noble
stated her concerns were; lack of public communication, ramifications of living past the
two - hundred ( 200’) feet legal notice area, and parking issues. She requested that the
Planning and Zoning Commission promote a public hearing to inform residents of an
exact timeline of the hotel project, allowing the community a clearer picture of the
project.
Mr. W est inquired if legal notifications had been mailed/sent out.
Mr. McLaurin replied, yes, the notifications had been mailed as required by state law. It
requires all property owners within a two - hundred (200’) foot radius of the property to be
notified.
G regory Pillsbury, resident/owner of 3455 Shenandoah Ave., noted he would like the
chance to speak in favor of the project at 6101 Hillcrest. Mr. Pillsbury stated his
residence was one (1) block away from the property in question. He added he felt the
park ing was within the rules of the City of University Park, the project as proposed would
be an asset to the local community, and a strong asset to the city.
Planning & Zoning Minutes
11/17/2003
Page 3 of 3
Mr. Daniel Yaest stood to make an additional statement that he was not in opposition to
the hotel c onstruction. Mr. Yaest noted he was in opposition to the fourth floor addition
to the existing structure and to the bar/restaurant on the ground level of the hotel.
Mr. Art Anderson noted he would address the issues brought up by the residents
opposing t he hotel, or its intent. Mr. Anderson said there was never any intent to
disregard the local neighborhood’s input. Mr. Anderson added there had been two (2)
different hearing before the Planning & Zoning Commission and one (1) before the City
Council.
Mr. Anderson noted the only residents who had attended meetings regarding the hotel
previously were the Yaest’s. He added, Mrs. Yaest was in support of the project in
question and submitted this opinion to the City Council.
Mr. Anderson stated the developers/contractors were not on site making progress, due to
the issues being addressed before the Planning and Zoning Commission and City
Council.
Mr. West inquired as to how long the developers have owned the land.
Mr. Anderson stated th e applicant has owned the property for fourteen (14) months.
A discussion ensued regarding the various changes the developer would make to improve
the hotel.
Mr. Anderson stated the hotel rooms would have an asking price of anywhere from one
hundred twen ty - five dollars ($125.00) to two hundred dollars ($200.00) a night, which
was comparable to all other major cities.
Mr. Anderson added that studies done by the developer have indicated the hotel would
not endanger residential property values, and in fact the data shows property values
would increase.
Mr. West asked Mr. McLaurin to explain how the occupancies and parking restrictions
are determined.
Mr. McLaurin stated the city zoning ordinance defines the parking requirements.
Typically the planned devel opments are created/amended in conjunction with the various
uses of the particular buildings within the boundaries. Mr. McLaurin went on to explain
the hotel is the primary use of the property; with the restaurant being an accessory use,
therefore the hote l parking regulations are enforced. Mr. McLaurin noted if the site’s
primary use were a restaurant with an accessory use as a hotel, the restaurant parking
regulations would have to be met. If restaurant use were considered more than just an
accessory use, as a result of the restaurant’s size or location, then the restaurant parking
would be required in addition.
Planning & Zoning Minutes
11/17/2003
Page 4 of 4
Mr. West closed the public hearing in regards to the hotel matter.
Mr. Freeman stated that the public needed a clear understanding of what th e board was
here to approve/disapprove; the fourth floor addition and to ensure the parking
requirements were met. Mr. Freeman noted the board had no control over the
bar/restaurant.
Mr. West stated that Mr. Freeman was correct.
Mr. Freeman asked the dev eloper for an explanation regarding the fourth floor plan, the
space allocated for the “back of house”.
Mr. Robert Colombo, president of 6101 Hillcrest Group L.P., noted the “back of house”
space was for storage of housekeeping supplies.
Mr. Freeman aske d if this included towels, sheets, and toiletries for the hotel rooms.
Mr. Colombo stated yes.
A discussion ensued regarding the occupancy of the restaurant, the square footage
allocated, and the location of a kitchen to prepare foods for the hotel guest s.
Mr. Biddle inquired if the ground floor plans were the same as submitted at the Planning
& Zoning meeting in June 2003.
Mr. Colombo stated the ground floor plan had not changed.
Mr. Biddle asked if five course meals were to be served in the restauran t.
Mr. Colombo stated various finger foods, sandwiches, and hamburgers would be on the
menu.
Mr. Biddle inquired if a valet service would still be utilized for the hotel.
Mr. Colombo stated yes, the valet service would be used for many reasons such as:
quality service for patrons, security, and control of parking in the area. He added there
was a significant increase in the investment with adding the fourth floor addition with
valet parking.
Mr. Biddle asked how many employees would be employed at the hotel.
Mr. Colombo stated there would be roughly fifteen (15) employees, which would use the
offsite parking.
Mr. Biddle asked if the valet parking and tandem spaces were allocated for guest use.
Planning & Zoning Minutes
11/17/2003
Page 5 of 5
Mr. Colombo stated yes, and made note the valet servic e was owned by one of the
investors of the hotel.
Mr. West asked for a motion and noted the property in the planned development was
approved with fifty - two (52) rooms and forty - nine (49) parking spaces in a previous
meeting. He added before the board was the same fifty - two (52) rooms, with an
additional three (3) parking spaces, which increases the parking to fifty - two (52) parking
spaces. Mr. West noted the request of the applicant complies with all zoning ordinances
as per the site plan. Mr. West stated last month the applicant was turned down by the
Planning & Zoning board due to extra rooms on the site plan and convoluted parking.
Mr. Biddle asked Mr. Dillard if the use of a valet service could be listed as a requirement
in the planned development in question.
Mr. Dillard stated, yes, this had been addressed at the previous Planning & Zoning
meeting. Mr. Dillard added legally the developer could get by without the use of the valet
service, since the parking requirements were met. He noted in a Genera l Retail district
this would not be a requirement. Mr. Dillard stated if necessary an amendment could be
made to the planned development to include the use of a valet service.
Mr. Freeman moved to approve the requested amendment for a fourth floor additio n with
the condition of the use of a valet service. Mr. Roach seconded the motion. The motion
was approved, four (4) to one (1), with Mr. West in opposition.
Mr. West then read the specifics of the second case.
PZ 03 - 20 –
David Hille, representing th e owner of the property, requesting an
amendment to the existing Planned Development District 2 - Retail (PD - 2 - R) at
4520 Lovers Lane
. The request is to add a fifteen - foot addition to the rear of the
subject address. Any change to the existing site plan r equires an amendment to
the planned development.
Mr. David Hille, representing the owner of the property in question and resident of 8351
San Fernando, was introduced and made a brief statement describing the property in
question.
Mr. Hille stated the a ddition would not decrease the number of parking spaces for the
site. Mr. Hille added the addition would create additional storage for the building, as well
as, provide room for additional customer service.
Mr. Karl Black, co - owner of 4520 Lovers Ln. and resident of 3448 Stanford, was
introduced and made a brief statement. Mr. Black noted the site plan submitted actually
shows a sixteen (16) foot addition, not a fifteen (15) foot addition as noticed by staff.
Planning & Zoning Minutes
11/17/2003
Page 6 of 6
Mr. McLaurin noted the application stated a request of a fifteen (15) foot addition.
The board determined that the additional one (1’) foot needed, did not have an impact on
the logistics of the site, and therefore did not see the discrepancy as an issue.
Mr. West closed the public hearing.
Mr. West asked for a motion.
Mr. Foose moved to approve the requested amendment based on the plan submitted
showing a sixteen (16’) foot addition, with Mr. Biddle seconding the motion. The motion
was approved unanimously.
Mr. West asked for a motion on the m inutes from the October 20, 2003 Planning &
Zoning meeting. Mr. Freeman moved to approve the minutes, with a second from Mr.
Roach. The motion was approved unanimously.
There being no further business before the Commission, Mr. West adjourned the meetin g.
________________________ __________________
Robert West, Chairman, Date
Planning & Zoning Commission
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED
DEVELOPMENT DISTRICT NO. 22 FOR THE PROPERTY DESCRIBED AS LOTS 1, 2,
AND 3 OF BLOCK D, UNIVERSITY ANNEX NO. 2, AN ADDITION TO THE CITY OF
UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN
AS 6101 HILLCREST, UNIVERSITY PARK, TEXAS; APPROVING A SITE PLAN;
PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Planning and Zoning Commission of the City of University Park and the
City Council of the City of University Park, in compliance with the laws of the State of Texas with
reference to the granting of zoning classifications and changes, have given the requisite notices by
publication and otherwise, and have held due heatings and afforded a full and fair hearing to all
property owners generally and to all persons interested and situated in the affected area and in the
vicinity thereof, and the City Council of the City of University Park is of the opinion and finds that
a zoning change should be granted and that the Comprehensive Zoning Ordinance and Map should
be amended; Now, Therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
University Park, Texas, be, and the same are hereby, amended so as to grant an amendment to
Planned Development District No. 22 so as to allow a hotel or motel use on the property described
as Lots 1, 2, and 3 of Block D, University Annex No. 2, an addition to the City of University Park,
Dallas County, Texas, and more commonly known as 6101 Hillcrest, University Park, Texas.
SECTION 2. That the site plan depicting the improvements on said lots is attached hereto
as Exhibit "A" and made part hereof for all purposes the same as if fully copied herein. That such
57977
site plan contains the data required by Sections 22-300 and 22-500 of the Comprehensive Zoning
Ordinance, and the requirement for filing a Detailed Site Plan is hereby waived.
SECTION 3. That this Planned Development District is granted subject to the following
special conditions:
(a) That the property will be developed only in conformance with the requirements of this
ordinance and the approved site plan;
(b) That the property will be landscaped in accordance with the approved landscape plan
attached hereto as Exhibit "B" and made part hereof for all purposes, the same as if fully copied
herein;
(c) That the property will be used only for a hotel or motel, as those terms are defined by the
Comprehensive Zoning Ordinance; and
(d) That the operator of the hotel or motel will provide a valet parking service at all times,
for employees, hotel guests and visitors to the property.
SECTION 4. That all ordinances of the City of University Park in conflict with the
provisions of this ordinance or the Comprehensive Zoning Ordinance as amended hereby be, and
the same are hereby, repealed.
SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, be adjudged or held
to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance or
the Comprehensive Zoning Ordinance as a whole, or any part or provision thereof, other than the
part decided to be invalid, illegal or unconstitutional.
SECTION 6. That any person, firm or corporation violating any of the provisions or terms
of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, shall be subject to
the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of University
57977
Park, Texas, and upon conviction in the municipal court of the City of University Park, Texas, shall
be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense,
and each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases provide.
DULY PASSED by the City Council of the City of University Park, Texas, on the __ day
of ., 200__.
APPROVED:
HAROLD PEEK, MAYOR
ATTEST:
APPROVED AS TO FORM:
NINA WILSON, CITY SECRETARY
CITY ATTORNEY
(RLD/11-19-03)
57977
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED
DEVELOPMENT DISTRICT NO. 22 FOR THE PROPERTY DESCRIBED AS LOTS 1, 2,
AND 3 OF BLOCK D, UNIVERSITY ANNEX NO. 2, AN ADDITION TO THE CITY OF
UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN
AS 6101 HILLCREST, UNIVERSITY PARK, TEXAS; APPROVING A CONCEPTUAL
SITE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL
OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
of
DULY PASSED by the City Council of the City of University Park, Texas, on the __
,200
day
APPROVED:
MAYOR
ATTEST:
CITY SECRETARY
57977
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AGENDA MEMO
(12/09/03 AGENDA)
DATE: November 25, 2003
TO: Honorable Mayor and City Council
FROM: Gary W. Adams, Chief of Police
SUBJECT: Residential Parking 3800 Block McFarlin
ITEM:
Council asked for a study of the request of the re sidents in the 3800 block of
McFarlin for a Residential Parking Only designation. The following are my
findings:
? ?
The Council has continually denied such requests in the past, with the
exception of the Residential Parking Zone around Highland Park High
Sc hool, which was done at the urging of staff, the school and residents in the
area.
? ?
Residents in the 3500 block of Granada have petitioned for a Residential
Parking Only designation because of traffic issues related to the middle
school and have been denied .
? ?
Residents in the neighborhoods around the SMU campus have also been
denied Residential Parking Only.
? ?
Residents living in the vicinity of the YMCA have been denied Residential
Parking Only.
? ?
Currently the north curbside of McFarlin is designated as no par king due to
the utility construction on University.
? ?
The designation of the south curbside of McFarlin would displace additional
parking into other areas and neighborhoods.
? ?
There have been no reported accidents in the 3800 block of McFarlin in the
past thre e years.
? ?
Emergency equipment can respond to and through the area without any
problems.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ 3800 MCFARLIN Residential Parking
Request.doc 8 : 20 AM 12 / 01 / 03
? ?
Per Captain Mike Brock, the Highland Park Presbyterian Church has not
been contacted by anyone concerning the petition and would like to be
allowed to be involved in an y discussion.
? ?
The Director of Public Works sees no reason to designate this area as a
Residential Parking Zone.
RECOMMENDATION:
Keeping in mind that a traffic engineer has not conducted a traffic study in this
matter, it is my recommendation to council that the request be denied at this time
based on my findings.
ATTACHMENTS:
E - mail from Mr. Robert Higginbotham, Highland Park Presbyterian Church.
E - mail from Bud Smallwood, Director of Public Works for the City of University
Park.
E - mail from Captain B rock concerning conversation with church officials.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ 3800 MCFARLIN Residential Parking
Request.doc 8 : 20 AM 12 / 01 / 03
Gary Adams
From: Bob Livingston
Sent: Thursday, November 20, 2003 1:05 PM
To: 'Robert Higginbotham°
Cc: Nina Wilson; Bud Smallwood; Gary Adams
Subject: RE: 3800 University
Robe~
Thanks for the email. I have forwarded it to the City Council.
Chief Adams was asked to follow up on the Ferguson request. I am not sure when he plans to report to the Council but I have
asked him to let you know when it is scheduled. As a safe guard, we put the agenda on www. uptexas.org, on the Monday
before the meeting that week. You might want to check that on the 8th of December and before the first Tuesday and third
Wednesday in January.
The Council specifically asked staff to check the opinion of HPPC concerning the issues raised by the Fergusons. We will
have that input before we report back to the Council.
If you any more questions, please give me a call at 214-987-5300.
Bob Livingston
City Manager
..... Original Message .....
From: Robert Higginbotham [mailto:ranchman@agwild.com]
Sent: Wednesday, November 19, 2003 10:27 PM
To.' city-manager
Subject: 3800 University
Mr. Livingston-
Below is the text of a letter I have sent USPS to your attention. Upon finding your e-mail I thought
response here might be more efficient.
November 19, 2003
Mr. Bob Livingston
3800 University Blvd.
Dallas, TX 75205
Mr. Livingston:
I was informed this week a group of Scouts bom Troop 82 visited your city council meeting, receiving
rousing applause. Many thanks for your, and the city's continued support of Troop 82 and Scouting.
The purpose of my letter is to address some inaccuracies given by Mr. and Mrs. Ferguson at your last
meeting. The father in charge of our group was keenly interested in this agenda item because he has
been affected by their campaign to effect or remove certain ministries or program items fi.om Highland
Park Presbyterian Church. I have personally been told Troop 82 may be too big and should move on.
As a result of continued "input" fi.om Mr. Fergusson Troop 82 has ceased using the designed exit route
for our meeting room and now uses Park Street for drop off and pick up on Monday evenings. All of
our parents have been informed to use this less convenient, but neighbor mandated entrance method,
thus the interest of the dad in charge of the Scouts.
As a courtesy, I forwarded the comments of our troop dad to Dr. Scates who responded his comment
was that all University Park streets would be safer if they had parking on one side of the street. He
emphatically stated to me he would not support any petition containing "Resident Only" terminology.
This is in direct contradiction to the statement of the Ferguson's as was communicated to me. In
addition, if their concern was the navigation of the street during particular times, I can attest to the open
nature of McFarlin, especially since we have changed our entrance to the church as mentioned earlier.
Due to the nature of my work and the degree of my commitment to Scouting, I have not been aware
these items were on the council agenda. I understand the parking issue was tabled and I would like an
opportunity to present information regarding parking in the 3800 block of McFarlin. Could you please
confirm this item is on the December agenda and let me know who the Council Member presiding over
such issues may be?
Again, thank you for your support and friendship
Sincerely,
Robert M. Higginbotham
Gar~ Adams
From:
Sent:
To:
Subject:
Bud Smallwood
Friday, November 14, 2003 3:35 PM
Gary Adams
RE: Residential Parking Issue 3800 McFarlin
Gary:
I totally agree with your comments. Parking, or the lack thereof, is one of the biggest
issues along McFarlin south of the HPPC. Most of the vehicles that park there daily are
employees and volunteers for the church and/or the day school. I realize that infringes
upon the residents ability to park in front of their homes, but that comes with living
adjacent 'to any school, church, or commercial center. Until expansion plans are
developed by the church, which would include a parking facility, I do not honestly feel
there is a viable solution to the parking problem.
Ho//er if you have any other questions.
Thanks
Bud
Gene R. "Bud" Smallwood, P.E.
Director of Public Works
CITY OF UNIVERSITY PARK, TX
City Hall- 3800 University Blvd
University Park, Texas 75205
Office: 214.987. 5400
e-ma#: bsmallwood@uptexas, org
,,,G, a,r~ Adams
From:
Sent:
To:
Subject:
Mike Brock
Fdday, November 14, 2003 2:17 PM
Gary Adams
RE: Highland Park Presbyterian Church
Chief,
I spoke with Rex Curtis at Highland Park Presbyterian and he was already aware of the parking district request. He
stated that he would speak to Dr.$kates about the matter and felt that the church would probably like to have a
representative present at the Council meeting. He went on to state that the church wanted to be a good neighbor and
cooperate. Is this scheduled for December so I can let them know? Rex also wanted to know if this parking restriction
was only for the 3800 block of McFarlin and was it for 7 days a week.
Respectfully,
Captain Mike Brock
----Original Message ....
From: Gary Adams
Sent: Friday, November 14, 2003 10:39 AM
To: Mike Brock
Cc: Bob Livingston
Subject: Highland Park Presbyterian Church
Captain Brock,
I need you to call your contacts at the church to see if the residents in the 3800 block of McFadin have met with
them about parking issues. I specifically need to no what those issue are, or have been, and if they have been
informed about a petition to establish a Residential Parking Only Zone in that area. If so, are they in agreement.
Let me know as soon as you can.
Thanks
Chief Adam s
AGENDA MEMO
(12/07/2003AGENDA)
DATE: DECEMBER 1, 2003
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GARY W. ADAMS, CHIEF OF POLICE
SUBJECT: PARKING RESTRICTION REQUEST 3400 BLOCK GRANADA
ITEM:
The residents who live in the 3400 block of Gr anada have requested the city enact a
Residential Parking Zone Ordinance for their block (North side only). Their reason for the
request is due to the inconvenience created during school hours at the McCullough
Intermediate School and events at SMU.
Res idents are of the opinion that there are ample parking spaces on the school’s parking
lot and at the university. They have petitioned for the enactment of an ordinance
establishing a Residential Parking Zone in their block
A check with a school district official indicates there is not sufficient parking on both lots
for faculty, staff and volunteers. There are days when meeting (PTA and Dad’s Club)
require additional space for parking.
RECOMMENDATION:
Staff has no recommendations on this matter but w ould like to remind the Council that
request for same restricted parking was denied for the 3500 Block of Granada on 9/5/02.
ATTACHMENTS:
Copy of Petition from residents of 3400 block of Granada.
3800 UNIVERSITY BOULEVARD UNIVERSITY PA RK, TEXAS 75205 TELEPHONE (214) 363 - 1644
C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ 3400 Granada.doc 8 : 21 AM 12 / 03
November 14, 2003
Patrick COndon 3429 Gr~Ma
3433
~dre De rs
Raymond Jacobi3454 Granada
* Tenant/Resident not on the list, si~ is bl~k spots.
AGENDA MEMO
(12/09/03 AGENDA)
DATE: December 2 , 2003
TO: Bob Livingston, City Manager
FROM: Wade McLaurin, Building & Zoning Administrator
SUBJECT: Amendment of Plaza at Preston Center Special Sign District
BACKGR OUND:
On November 10, 2003, the Urban Design and Development Advisory Committee
(UDADAC) approved an amendment of the special sign district for the Plaza at
Preston Center. The requested amendment includes the placement of three lighted
“pylons” to be p laced at the entrance to the center at Villanova and Preston Road.
These pylons will be used to display the tenant names of those businesses that do no
have frontage along Preston or Northwest Highway. UDADAC discussed the
proposal at great length and ha d concerns over the aesthetics and lighting issues
until the Committee viewed a full scale mock up of one of the pylons. After seeing
the mock up and the lighting effects, the Committee felt that the proposal would be
an enhancement to the center’s entran ce, and a great improvement over the existing
tenant sign.
PUBLIC NOTICE: N/A
RECOMMENDATION:
Staff would recommend that the City Council approve the enabling ordinance amending
Ordinance 90/6, the Special Sign District for the Plaza at Preston Center, allowing for
three (3) lighted pylons to be used as tenant signage at the Villanova and Preston Rd.
entrance.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
Plaza at Pre s ton Cen t er Direc t or y P y lon Signage Amendmen t
The pu rpo s e of this amend ment to The Plaza at Pre s ton Cente r si gn crite r ia i s to outline the
para m eters in volved with the cre a tion an d maintena nc e of the tenan t directo r y pylon sig nag e for the
Plaza at Pre s ton Cente r . The de sign co nce p t c ente r s aroun d a dyn a mic expe rie n ce for retail
cu stome r s a n d sho u ld give the impre ssi on of quality, profe ssi onali s m and instill a good bu sin e ss
image.
The followi ng guideline s a r e to be use d for the de sign of tenant sign plates that wi ll be installed on the
pylons a nd o u tline the sp e c ificatio ns to whi c h t he directory pylon sign age will conform. Th e landlo r d
shall ma ke all final deci s ion s as to tena nt panel pla c e m ent, desig n conte n t and copy size prio r to any
installatio n of the tenant directory sign a g e panel o n the dire ctory py lon sig nage.
SECTION I ? TENANT DIRECT OR Y SIGNA G E P A N E LS
This se ction outline s the criteria that will be requi re d for a tenant to suppl y an d fabri c ate thei r
indivi dual ten ant dire ctory sign age p ane ls, here a fter re ferred to as the ? panels ? , that will displa y their
busi n e ss n a m e upon the dire ctory p y lo n sign age struct ure, herea fter referred t o as the ? p ylo n ? ,
pro v ide d by t he landl ord.
A. REQUI R ED SIGNS
1. Tenant shall be req u ired to identify its prem i s e s by providing two p anel s, whi c h will be
attache d dire ctly to the dire ctory pylon sign age stru c t u r e .
B. TYPE OF TENANT PANE LS FOR DI RECTORY PYLON SIGNAGE
1. All panels sh all con s i s t of 1/4" thick cle a r Plexigla s .
2. Upp e r an d lo wer ca se letters a r e all o w e d
3. All letters will be bla ck vinyl applied to Plexiglas p anel s .
C. COL O R AN D LETTER STYLES FOR T E NA NT PA N E LS ON DIR E CTO R Y PYLON SIGN A G E
1. All Typeface s are su bje c t to the approva l by Landlord or landl ord re pre s e n t a t i v e .
2. All lettering is to be black. Reversed letters will not be allowed, (i.e . black panel with see
through letters will not be allowed)
3. All panels a r e to be made o f clear Plexigl a s. Any other material s an d/or finish es will not be
allowed.
D. SIZE OF TENA NT DI RE CTO R Y SIGN PANE LS
1. Panels will be size d to match all existin g panel s, whi c h shall con s i s t of 13 inche s high by 42
inch es wide p anel s for ea c h t e n a n t .
2. The area of the co py shall con s i s t of a 2 in ch pe rimet e r bo rde r , fre e of copy or o t her
marking s , on all side s o f t h e p a n e l .
3. A maximum of up to two lines of co py wil l be allowed o n each pan e l .
4. Line(s) of copy will be cent ered or center justified on e a c h p a n e l .
5. Single line co py will have a n overall cop y hei ght not to extend into the perim eter borde r an d
must be cent ered ve rticall y on each p a nel within the allowable cop y a r e a .
6. The overall h e ight for two l i nes of copy shall be 3.5 in che s hig h per line of copy with a sp ace
of two inch es betwe en the two line s of co p y .
E. INSTALLATI ON
1. All sign pan el s mu st be installed usi ng the existing ta mperpro o f fastene rs atta ched to the
pylon stru ctu r e. No modifications to the a ttachme nt points for the p anel shall be allowed.
2. Tenant sign contra ctor shal l obtain pro p e r tools to re m o ve tamperproof fastene rs from
Landl ord, lan d lord? s representative or la ndlord?s m a in tenan ce de pt.
3. Tenant sign contra ctor will be held respo n si bl e for all damag e re sul t ing from improper
installation methods.
?? ? ????? ?????? ? ? ? ? ?????????? ? ? ?????? ? ????? ? ? ? ? ? ?? ???? ? ???? ??????????????? ? ??????????? ? ??? ? ?????????? ?? ????
F. SUBMITTAL FOR APPROVAL
1. Prior to awarding a contract for fabrication and installation, Tenant shall submit three (3)
scaled drawings for final review and approval to:
Venture Commercial Management
8311 Preston Center Plaza Drive
Dallas, Texas 75225
2. Elevation of the panel shall be drawn using a minimum 1/2? = 1?-0? scale.
3. Drawings shall indicate the following specif ications: Font type, font color, thickness of
Plexiglas, and mounting methods.
SECTION II ? DIRECTORY PYLON SIGNAGE STRUCTURE
This section outlines the criteria that will be requi red by the landlord for fabrication and operation of
the directory pylon signag e structure hereafter referred to as the ?pylon?
A. STRUCTURE
1. Pylon(s) will consist of an internal engineered steel truss frame up to a height not to exceed
14?-0?
2. Pylon(s) will be anchored on a sub-grade concrete base, not exposed to public view.
B. MATERIALS
1. All pylons will consist of 1/2 in ch thick acrylic plastic with a fros ted finish on the interior face of
all sides of the structure, up to but not to exceed a height of 14?-0?.
2. All pylons will contain a base enclosure up to 3?-0? in height, made of painted metal panels
with a removable side for serviceability.
C. COLOR OF STRUCTURE
1. Acrylic plastic panels will be finished in a translucent frosted white finish.
2. All metal panels making up the base enclosures shall be a silver metallic finish.
3. All internal framing of the pylon will be painted a color that will reduce internal shadows and
promote light reflectivity within the pylon.
4. Landlord reserves the right to use any means possible inside the pylon enclosure to promote
even lighting distribution and reduce internal sh adows within the structure, i.e. reflectors,
films, providing those devices are not detectable or a nuisance from the exterior of the pylon.
D. ILLUMINATION AND WIRING
1. Electrical power will be provided to the location where the pylons will be placed.
2. All electric devices and installations shall meet U.L. Standards and be U.L. Listed.
3. Lighting intensity for the pylons shall not exceed a maximum of 7000 ANSI Lumens and a
MSD 250/2, 250 watt, metal halide lamp
4. Color temperature shall not exceed a maximum of 6500K
5. Frequency of color changes shall be mainta ined at a constant color for a minimum of 30
seconds.
6. The lighting fixture shall have smooth dich roic CMY subtractive color mixing system, on-
board preset programming, remote operation via DMX-512 remote fixture power up and shut
down, power factor correction.
E. OPERATION
1. Hours of pylon illumination operation shall st art at dusk and terminate at 12:00 midnight every
calendar day of any year. Landlord may adjust illumination hours for special events and
seasonal changes, as necessary.
2. The landlord will determine color illuminati on scenes but at no time will the landlord be
allowed to create a lighting scene that would violate other provisions of this ordinance.
3. Color lighting scenes ma y contain a series of color mixing combinations that will work with all
pylons. Colors may be configured in several scen es as follows:
(1) All pylons may display the same color at the same time, changing colors in sync with
the other pylons.
(2) Two pylons may display the same color while the remaining pylon displays a different
color and all pylons change respective colors in sync.
(3) Pylon(s) may display a constant color while the remaining pylon(s) displays
alternating colors.
?? ??
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?????
CITY OF UNIVERSITY PARK, TEXAS
December 3, 2003
TO: Honorable Mayor and City Council
City Manager
FROM: Kent Austin, Director of Finance
SUBJ: Budget amendment ordinance
The December 9, 2003, City Council agenda includes an ordinance that wou ld amend the
FY2004 budget for two reasons:
1. To provide funds for Fire Department purchase of a compressed air foam (CAF) system
($35,000) and a command vehicle/reserve MICU ($165,000). These items are related to
the recent ISO examination of the Fire Dep artment. A memo from Fire Chief David
Ledbetter describing the rationale for the CAF system and recommending a bidder is
attached. Award of the bid for the CAF system is also included on the December 9
meeting agenda.
2. To record the receipt of a $1,000 d onation to the Parks Department. The amendment
would increase the budgets of the General Fund “Other Revenue” account and the Parks
Department “Supplies and Materials” account equally. The donation was made with the
understanding that the money would be used to purchase new Christmas lights for use
along Preston Parkway.
Approval of the amendment ordinance would decrease the City’s General Fund unreserved fund
balance by $200,000. At the end of FY 2003, the General Fund unreserved fund balance was
$6.35 2 million.
Recommendation
City staff recommends approval of the proposed budget amendment.
Attachments:
? ?
FY04 Amended Budget schedule
? ?
Memo from Fire Chief David Ledbetter
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Budget amendment ordinance
FY04 Budget Amendment 2 memo 120903.doc
CITY OF UNIVERSITY PARK, TEXAS
FY 2004 AMENDED BUDGET
SUMMARY BY FUND AND DEPARTMENT
FY04 ADOPTED AMENDMENT 1 AMENDMENT 2 FY04 AMENDED
BUDGET (10/22/03) (12/9/03) BUDGET
GENERAL FUND
01-11 REVENUES $19,924,227 $0 $1,000 $19,925,227
TOTAL GENERAL FUND REVENUES $19,924,227 $0 $1,000 $19,925,227
EXPENDITURES
01-02 EXECUTIVE $618,054 $10,000 $0 $628,054
01-03 FINANCE $918,432 $0 $0 $918,432
01-04 HUMAN RESOURCES $303,261 $0 $0 $303,261
01-05 INFORMATION SERVICES $485,068 $163,595 $0 $648,663
01-10 COURT $249,236 $0 $0 $249,236
01-19 BUILDING $580,616 $11,750 $0 $592,366
01-20 ENGINEERING $872,773 $8,000 $0 $880,773
01-25 TRAFFIC $740,709 $15,925 $0 $756,634
01-35 FACILITY MAINTENANCE $611,069 $262,722 $0 $873,791
01-40 FIRE $3,502,650 $77,000 $200,000 $3,779,650
01-50 POLICE $4,523,224 $64,110 $0 $4,587,334
01-70 PARKS $2,064,482 $33,523 $1,000 $2,099,005
01-75 SWIMMING POOL $166,950 $8,695 $0 $175,645
01-80 STREETS $1,606,127 $4,270 $0 $1,610,397
01-85 TRANSFERS $2,681,063 $0 $0 $2,681,063
TOTAL GENERAL FUND EXPENDITURES $19,923,714 $659,590 $201,000 $20,784,304
DIFFERENCE $513 ($659,590) ($200,000) ($859,077)
UTILITY FUND
REVENUES $9,451,675 $0 $0 $9,451,675
02-11 REVENUES $9,451,675 $0 $0 $9,451,675
EXPENDITURES
02-21 UTILITY OFFICE $5,140,536 $27,275 $0 $5,167,811
02-22 UTILITIES $2,624,069 $401,161 $0 $3,025,230
02-85 TRANSFERS $1,868,245 $0 $0 $1,868,245
TOTAL UTILITY FUND EXPENDITURES $9,632,850 $428,436 $0 $10,061,286
DIFFERENCE ($181,175) ($428,436) $0 ($609,611)
SANITATION FUND
04-11 REVENUES $2,231,450 $0 $0 $2,231,450
TOTAL SANITATION FUND REVENUES $2,231,450 $0 $0 $2,231,450
EXPENDITURES
04-60 SANITATION $2,496,972 $16,487 $2,513,459
TOTAL SANITATION FUND EXPENDITURES $2,496,972 $16,487 $0 $2,513,459
DIFFERENCE ($265,522) ($16,487) $0 ($282,009)
TOTAL REVENUES $31,607,352 $0 $1,000 $31,608,352
TOTAL EXPENDITURES $32,053,536 $1,104,513 $201,000 $33,359,049
DIFFERENCE ($446,184) ($1,104,513) ($200,000) ($1,750,697)
FY04 Budget Amendment 2 memo 120903.doc
AGENDA MEMO
(12/09/03 AGENDA)
DATE: November 20, 2003
TO: Honorable Mayor and City Council
FROM: David Ledbetter,
Fire Chief
SUBJECT: Bid Approval for Compressed Air Foam System
The Fire Department has submitted a Request for Propos al to the RFP Depot for a
compressed air foam (CAF) system. The CAF system allows fire fighters to fight
structure fires with Class A foam mixed with large amounts of compressed air and a low
volume of water. Two bids were received:
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Fire Pump Specialty for $32,520.19
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Emergency Vehicles of Texas for $33,580.00.
The CAF system will be retrofitted to the Fire Department Engine - 451 as
recommended by the ISO consultant Mike Pietsch and the State Fire Marshal’s Office.
By retrofitting the engine with the CA F system the City will gain one and one half (1.5)
points toward the Texas addendum of the ISO grading system. The CAF system will
assist in maximizing our points to the Texas addendum.
RECOMMENDATION: I recommend awarding the bid to Emergency Vehicle s of
Texas for $33,580.00. Emergency Vehicles of Texas is located in North Richland Hills,
Texas and Fire Pump Specialty is located in Elm Mott, Texas near Waco. The
installation of the CAF system and all repairs and/or maintenance of the CAF system
woul d have to be sent to Elm Mott. Because of this reason North Richland Hills is closer
and reduces down time for repairs.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
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120903.doc 8 : 50 AM 12 / 04 / 03
ORDINANCE NO. 03/________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE 2003 - 2004 FISCAL YEAR BUDGET, ORDINANCE NO. 03/22, TO TRANSFER
$200,000.00 FROM THE GENERAL FUND UNRESERVED FUND BALANCE TO THE
GENERAL FUND FIRE DEPARTMENT BUDGE T: TO INCREASE BY, $1,000.00 THE
GENERAL FUND PARKS DEPARTMENT “SUPPLIES AND MATERIALS” ACCOUNT
BUDGET; AND TO INCREASE BY $1,000 THE GENERAL FUND “OTHER REVENUE”
ACCOUNT BUDGET; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
the City Council of the City of U niversity Park has determined that it is in the
public interest to amend Ordinance No. 03/22 to transfer funds from unreserved fund balances of
the General Fund into specific accounts, and to record the donation of $1,000; Now, Therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1.
That Ordinance No. 03/22, the 2003 - 2004 fiscal year budget ordinance of
the City of University Park, Texas, be, and the same is hereby, amended to transfer $200,000.00
from General Fun d unreserved fund balance to the Fire Department accounts 01 - 40 - 9360, MICU
Equipment ($165,000.00), and 01 - 40 - 9357, Fire Fighting Equipment - Major ($35,000.00):
SECTION 2.
That Ordinance No. 03/22, the 2003 - 2004 fiscal year budget ordinance of
the City of University Park, Texas, be, and the same is hereby, amended to increase by $1,000.00
the General Fund Parks Department “Supplies and Materials” account budget, number 01 - 40 - 2350;
and likewise that the General Fund “Other Revenue” account budget, number 01 - 11 - 3999, be
increased by $1,000.00..
SECTION 3.
This ordinance shall take effect immediately from and after its passage, as
the law and Charter in such cases provide.
DULY PASSED
by the City Council of the City of University Park, Texas, on the 9th day
of December, 2003.
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APPROVED:
____________________________________
HAROLD PEEK, MAYOR
ATTEST:
____________________________________
NINA WILSON, CITY SECRETARY
APPROVED AS TO FORM:
___________________________ _____
CITY ATTORNEY
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AGENDA MEMO
(12/09/03 AGENDA)
DATE:
December 4, 2003
TO:
Honorable Mayor and City Council
FROM:
Kent R. Austin, Director of Finance
SUBJECT:
Purchase of Compressed Air Foam (CAF) System
ITEM:
Attached is a memo from Fire Chief David Led better detailing the rationale for and
recommending the purchase of a CAF system. Bids were solicited through RFP Depot,
the Internet - based purchasing program used extensively by the City. Twenty vendors
downloaded the specifications, and two vendors sub mitted bids.
The low bidder, Fire Pump Specialty, is located outside the Metroplex, which is
undesirable when repairs are needed. Therefore, Chief Ledbetter is recommending award
of the bid to the next bidder, Emergency Vehicles of Texas. The difference between the
two bids is $1,060.
RECOMMENDATION:
City staff recommends award of the bids to Emergency Vehicles of Texas for $33,580.
ATTACHMENTS:
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Memo from Fire Chief David Ledbetter
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Bid tabulation – Compressed Air Foam System
3800 UNIVERSITY BOULE VARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
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120903.doc 2 : 48 PM 12 / 04 / 03
AGENDA MEMO
(12/09/03 AGENDA)
DATE: November 20, 2003
TO: Honorable Mayor and City Council
FROM: David Ledbetter,
Fire Chief
SUBJECT: Bid Approval for Compressed Air Foam System
The Fire Department has submitted a Request for Propos al to the RFP Depot for a
compressed air foam (CAF) system. The CAF system allows fire fighters to fight
structure fires with Class A foam mixed with large amounts of compressed air and a low
volume of water. Two bids were received:
? ?
Fire Pump Specialty for $32,520.19
? ?
Emergency Vehicles of Texas for $33,580.00.
The CAF system will be retrofitted to the Fire Department Engine - 451 as
recommended by the ISO consultant Mike Pietsch and the State Fire Marshal’s Office.
By retrofitting the engine with the CA F system the City will gain one and one half (1.5)
points toward the Texas addendum of the ISO grading system. The CAF system will
assist in maximizing our points to the Texas addendum.
RECOMMENDATION: I recommend awarding the bid to Emergency Vehicle s of
Texas for $33,580.00. Emergency Vehicles of Texas is located in North Richland Hills,
Texas and Fire Pump Specialty is located in Elm Mott, Texas near Waco. The
installation of the CAF system and all repairs and/or maintenance of the CAF system
woul d have to be sent to Elm Mott. Because of this reason North Richland Hills is closer
and reduces down time for repairs.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
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LEWIS RUSSEL HOMES
DAVID COATS - PARTNER
7708 FENCHURCH
DALLAS, TEXAS 77038
December 1, 2003
TO: BUD SMALLWOOD
RE: 6821 GOLF DR.
UNIVERSITY PARK
Mr. Smallwood,
My company currently has the property at 6821 Golf Dr. under contract to purchase.
As you are aware there is a sewer line in the rear of the property that currently services a
number of the homes on Golf Dr. There is also a new sewer line that runs in front of the
property. It is my intention to construct a new residence on this property a nd abandon the
use of the old line and tie into the new line. There is one more home at the north end of
the old line that is serviced. I would like to request that if my property and the far north
property are connected to the new line and service to the final two homes on the street is
terminated from the old line, that the city sell me the abandoned easement for the market
rate. Obviously the property owner at this address would have to agree to terminate the
old line and connect to the new, but before t he process of asking them to do so is
commenced I would like to know that I have a right to the abandoned easement.
I request the right to purchase this easement and also the actual cost to do so.
I really appreciate all your help and look forward to you r response.
SINCERELY,
DAVID
214 - 298 - 3597
LEWIS RUSSEL HOMES
DAVID COATS - PARTNER
7708 FENCHURCH
DALLAS, TEXAS 77038
December 1, 2003
TO: BUD SMALLWOOD
RE: 6821 GOLF DR.
UNIVERSITY PARK
Mr. Smallwood,
My company currently has the property at 6821 Golf Dr. under contract to purchase.
As you are aware there is a sewer line in the rear of the property that currently services a
number of the homes on Golf Dr. There is also a new sewer line that runs in front of the
property. It is my intention to construct a new residence on this property a nd abandon the
use of the old line and tie into the new line. There is one more home at the north end of
the old line that is serviced. I would like to request that if my property and the far north
property are connected to the new line and service to the final two homes on the street is
terminated from the old line, that the city sell me the abandoned easement for the market
rate. Obviously the property owner at this address would have to agree to terminate the
old line and connect to the new, but before t he process of asking them to do so is
commenced I would like to know that I have a right to the abandoned easement.
I request the right to purchase this easement and also the actual cost to do so.
I really appreciate all your help and look forward to you r response.
SINCERELY,
DAVID
214 - 298 - 3597
AGENDA MEMO
(12 - 09 - 03 AGENDA)
DATE:
December 3 , 2003
TO:
Bob Livingston
City Manager
FROM:
Gene R. Smallwood, P.E.
Director of Public Works
SUBJECT:
Consider a request to abandon sanitary sewer easement at 6821
Golf.
Background.
The attached letter from Lewis Russel Homes requests for the
City to abandon the sanitary sewer easement that runs across the above - referenced
property. The company's representative, Mr. David Coats, has been informed that
the abandonment i s subject to his conversion of the service line to the new sewer in
front of the home for his property and that of his neighbor to the north (6825 Golf)
Carlton Meredith. Mr. Coats is making arrangements with his plumbing contractor for
both service reloca tions.
If the Council is amenable to the abandonment, staff will determine the fair market
value (prior appraisals have valued easements at twenty - five percent of the land
value), prepare an enabling ordinance, and place an item on the 01 - 06 - 04 agenda
for consideration.
Recommendation.
Staff recommends City Council approval of the request to
abandon the sanitary sewer easement at 6821 Golf.
AGENDA MEMO
(12 - 09 - 03 AGENDA)
DATE:
December 3 , 2003
TO:
Bob Livingston
City Manager
FROM:
Gene R. Smallwood, P.E.
Director of Public Works
SUBJECT:
Consider Ordinance No __ providing for No Left Turn at High
School for eastbound traffic on Binkley, on school days between
the hours of 2:30 p.m. and 4:30 p.m.
Background.
In an effort to help mitigate traffic congestion around the middle
school, staff met recently with representatives of HPISD, Highland Park, and o ur
traffic consultant. We also met at the school on several occasions to observe site
conditions during drop off and pick up times. One recommendation requiring Council
consideration is the placement of No Left Turn signs at High School for eastbound
traff ic on Binkley. The suggested NLT would be in effect on school days between the
hours of 2:30 and 4:30 p.m.
Discussion.
Staff recommends City Council approval of the ordinance designating
No Left Turn signs at High School and Binkley.
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING OPERATORS OF MOTOR VEHICLES FROM MAKING
LEFT TURNS WHILE TRAVELLING EASTBOUND ON BINKLEY
STREET AT ITS INTERSECTION WITH HIGH SCHOOL AVENUE;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIV ERSITY
PARK, TEXAS:
SECTION 1.
That it shall be unlawful and an offense for any person, while operating a
motor vehicle east bound on Binkley Street, to turn left at its intersection with High School Avenue.
That the Director of Public Works is authoriz ed to supervise the erection of appropriate signs at said
intersection as provided by Section 10.801 of the Code of Ordinances.
SECTION 2
. That any provisions of the ordinances of the City of University Park in
conflict with the provisions of this ordinan ce be and the same are hereby repealed.
SECTION 3
. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so
decided to be invalid, illegal or unconstitutional .
SECTION 4.
That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the City of University Park, as heretofore amended, and upon conviction shall be
punished by a fine not to exceed the sum of two hundred dollars ($200.00) for each offense; and
each and every day such violation shall continue shall be deemed to constitute a separate offense.
Page 1
SECTION 5.
That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases provide.
DULY PASSED
by the City Council of the City of University Park, Texas, on the 9th day
of December, 2003.
APPROVED:
___________________________________
HAROLD PEEK, MAYOR
APPROVED AS TO FORM: ATTEST:
____________________________ ____ ___________________________________
CITY ATTORNEY NINA WILSON, CITY SECRETARY
(RLD/jh/61048/812/2/03)
Page 2
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS,
PROHIBITING OPERATORS OF MOTOR VEHICLES FROM MAKING
LEFT TURNS WHIL E TRAVELLING EASTBOUND ON BINKLEY
STREET AT ITS INTERSECTION WITH HIGH SCHOOL AVENUE;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($20 0.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
DULY PASSED
by the City Council of the City of University Park, Texas, on the 9th day
of December, 2003.
APPROVED:
____________________________________
HAROLD PEEK, MAYOR
ATTEST:
____________________________________
NINA WILSON, CITY SECRETARY
AGENDA MEMO
(12/09/03 AGENDA)
DATE:
December 4, 2003
TO:
Honorable Mayor and City Council
FROM:
David Ledbetter
SUBJECT: Revision to 2000 International Fire Code
I am requesting that the Section 5.107 of the 2000 Edition of the Internation al Fire
Code be amended by Ordinance to add subsection (8)(A) Alarm Activation’s.
The 2000 Edition of the International Fire Code does not address the need for
employees or staff to evacuate a building upon the activation of a fire alarm. At recent
fire drills held on the Southern Methodist University Campus students have disregarded
the need to evacuate the building once the fire alarm had been activated. These students
are housed in Greek Fraternity houses that are not owned by SMU. Therefore failure to
evacuate the building in an actual fire could result in a fire deaths or serious injury of the
students. The amendment will allow the Fire Marshal to write citations and levy fines for
failure to evacuate the building.
RECOMMENDATION:
Staff recom mends approval of the Ordinance amendment.
ATTACHMENTS:
Ordinance Amendment
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
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Fire Code 120903.doc 9 : 27 AM 12 / 04 / 03
ORDINANCE NO. ________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING
THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS
HERETOFORE AMENDED, BY AMENDING SECTION 5.107 “AMENDMENTS MADE
IN THE INTERNATIONAL FIRE CODE” BY REQU IRING ALL OCCUPANTS OF A
BUILDING TO EVACUATE THE BUILDING UPON ACTIVATION OF A FIRE ALARM;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLA RS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY
PARK, TEXAS:
SECTION 1.
That Section 5.107 “Amendments Made in the International Fire Code” of
the Code of Ordinances of the City of University Park, Texas, be, and the same is hereby, amended
in part by adding a new subsection (8)(A) to read as follows:
“(8)
(A) Section 401.3.2 is amended to read as follows:
401.3.2 Alarm Activations.
“ Upon activation of a fire alarm sig nal,
employees or staff shall immediately notify the fire department. Upon
activation of a fire alarm signal in a building, all occupants of the building
shall evacuate the building or follow the building’s fire department approved
evacuation plan.”
SECT ION 2
. That all provisions of other ordinances of the City of University Park in
conflict with the provisions of this ordinance be, and the same are hereby, repealed.
SECTION 3.
That should any sentence, paragraph, subdivision, clause, phrase or section
o f this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part
decided to be invalid, illegal or unconstitutional.
Page 1
SECTION 4.
That any person violating any of the provisions of this ordinance or the Code
of Ordinances as amended herby, shall be deemed guilty of a misdemeanor and, upon conviction in
the Municipal Court of the City of University Park, Texas, shall be s ubject to a fine not to exceed
the sum of two thousand dollars ($2,000.00) for each offense.
SECTION 5.
That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and Charter in such cases p rovide.
DULY PASSED
by the City Council of the City of University Park, Texas, on the
________ day of ______________________, 200____.
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________ _____________________
NINA WILSON, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________
CITY ATTORNEY
(RLD/60780/ 12 / 5 / 03 )
Page 2
ORDINANCE NO. ________________
AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, A MENDING
THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS
HERETOFORE AMENDED, BY AMENDING SECTION 5.107 “AMENDMENTS MADE
IN THE INTERNATIONAL FIRE CODE” BY REQUIRING ALL OCCUPANTS OF A
BUILDING TO EVACUATE THE BUILDING UPON ACTIVATION OF A FIRE ALA RM;
PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED
by the City Council of the City of University Park, Texas, on the
___________ day of _______________, 200___.
APPROVED:
____________________________________
MAYOR
ATTEST:
____________________________________
CITY S ECRETARY
Page 3
AGENDA MEMO
(09 - 17 - 03 AGENDA)
DATE:
December 3 , 2003
TO:
Bob Livingston
City Manager
FROM:
Bob Whaling, P.E.
City Engineer
SUBJECT: Water and Sanitary Sewer Improvements Project, Project No.
42730
Background.
On D ecember 5, 2003 staff will be receiving bids for the above -
referenced project. The project consists of water and sanitary sewer improvements
along Lovers Lane from Thackery Street to Willard Street. Proposed water and
sanitary sewer utilities from Snider Plaza to Willard Street will be constructed during
the day and under east/west traffic conditions. Proposed sanitary sewer utilities
from Thackery Street to Hillcrest Avenue will be constructed at night with traffic
being detoured around the work zone.
Discussion.
Staff recommends City Council consider the approval of a bid and
the award of a contract for the labor and materials furnished for the Water and
Sanitary Sewer Improvements Project, Project No. 42730. Bid information and
recommendation for the project will be available at the upcoming City Council
pre - meeting. The budgeted account number is 44 - 44 - 4430, Project No. 42730 -
2300.
AGENDA MEMO
(12/9/03 AGENDA)
DATE: December 2 , 2003
TO: Honorable Mayor and City Council
FROM: Wade McLaurin, Building & Zoning Administrator
SUBJECT: Contractor Signage
BACKGROUND:
A letter was received from Barb ara Hitzelberger, of 3921 Caruth, regarding the need for the city
to readdress the issue of contractor “temporary” signage within University Park. The “difficulty
with the enforcement” that she references is in regards to contractor signage on new home
co nstruction. These requirements for temporary signage were amended by the Council in
August, and eliminated any construction signage that could not be considered “real estate”
signage. Due to the somewhat loose definition of what constitutes a real estate sign in our sign
ordinance, new homebuilders have continued to place their advertising signs on the properties,
with the addition of the words “For Sale” or in most cases “Sold”. It is staff’s opinion that the
Urban Design and Development Advisory Commi ttee (UDADAC) should address this issue
again to either change the definition of real estate sign or discuss other alternatives for
eliminating more of the new home construction signs.
PUBLIC NOTICE: N/A
RECOMMENDATION:
Staff asks that this issue be referred to UDADAC for discussion at it’s January 12, 2004 meeting
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
AGENDA MEMO
(12/09/2003 AGENDA)
DATE: December 3 , 2003
TO: Honorable Mayor and City Council Members
FROM: Gary W. Adams, Chief of Police
SUBJECT: Report to Council / Traffic Report
ITEM:
th
On October 15 of this ye ar six - year old Ann Kathryn Kerwin lost her life after being
struck by a vehicle at the intersection of Hillcrest and Purdue. This accident was the first
pedestrian fatality in University Park in several years. As a matter of fact, there have
been no repo rted fatality accidents involving pedestrians in the thirteen years the
department went back researching this matter. However, because of the tragedy
associated with this matter, council asked that a “traffic report” be prepared for
presentation. The rep ort will address citations, injury accidents, non - injury accidents,
pedestrian related accidents, fatalities, hit and runs, and “no - report” accidents. “No -
report” accidents are traffic accidents that have occurred in our city in which the operators
of the vehicles involved did not wish to file a police report.
This report was generated by utilizing data that has been collected by the Police
Department since 1990. It was not deemed necessary to go any further back in history.
In reviewing the charts and graphs of this report, council will see that the numbers and
types of accidents have remained consistent since a decline in 1992 from over 700
reported accidents a year to just under 600 accidents a year. For example, in 1990 there
were at total of 733 ac cidents reported. Of that total, 103 were injury accidents, 390 non -
injury accidents, 4 pedestrian related accidents, 0 fatalities, 79 hit and run, and 157 no -
reports. Year to date for 2003 there have been 501 traffic accidents with 66 injury
accidents, 234 non - injury, 3 pedestrian related, 2 fatalities, 54 hit and runs and 142 no -
reports.
In conjunction with traffic accidents, the Department has included information on
citations issued during the same time period. The total number of citations, excludi ng
parking citations, issued by year since 1990 are as follows: 1990 – 6644; 1991 – 6239;
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
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REPORT.doc 9 : 56 AM 12 / 03 / 03
1992 – 5520; 1993 – 5410; 1994 – 5709; 1995 – 6546; 1996 – 5357; 1997 – 7364; 1998 –
4593; 1999 – 3926; 2000 – 3681; 2001 – 3155; 2002 – 3997…..
While it is obvious there was a drop between the years 1997 and 1998, it is more then
likely that legislation passed in 1995 played a significant roll in that matter. Said
legislation reads as follows:
Prohibition on traffic - offense quotas
“
A political subdivision or an agency of this state may not establish or maintain,
formally or informally, a plan to evaluate, promote, compensate, or discipline:
a peace officer according to the officer's issuance of a predetermined or specified
number of any type or combination of types of traffic citations; or
a justice of the peace or a judge of a county court, statutory county court, municipal
court, or municipal court of record according to the amount of money the justice or
judge collects from persons convicted of a traffic o ffense.
A political subdivision or an agency of this state may not require or suggest to a
peace officer, a justice of the peace, or a judge of a county court, statutory county
court, municipal court, or municipal court of record:
that the peace officer is required or expected to issue a predetermined or specified
number of any type or combination of types of traffic citations within a specified
period; or
that the justice or judge is required or expected to collect a predetermined amount
of mo ney from persons convicted of a traffic offense within a specified period.
Subsection (a) does not prohibit a municipality from considering the source and
amount of money collected from a municipal court or a municipal court of record
when evaluating the performance of a judge employed by the municipality.
This section does not prohibit a municipality from obtaining budgetary information
from a municipal court or a municipal court of record, including an estimate of the
amount of money the court anticip ates will be collected in a budget year.
A violation of this section by an elected official is misconduct and a ground for
removal from office. A violation of this section by a person who is not an elected
official is a ground for removal from the person 's position.
(Added by L.1995, chap. 165(1), eff. 9/1/95.)
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
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REPORT.doc 9 : 56 AM 12 / 03 / 03
While the number of citations issued by officers of the University Park Police Department
has dropped, it is should be noted that the number and types of accidents have remained
consistent with no significant increases since said legislation.
Finally, in closing, the number of traffic accidents reported for the calendar year 2002
(568) is less then the number of accidents reported prior to 1995, with the exception of
1994 when there wer e a total of 563 accidents reported, or a difference of five accidents.
So far for 2003, the year to date total is 501.
RECOMMENDATION:
While accidents have remained constant, it is a fact that increased enforcement generally
reduces accidents. While qu otas cannot be established, special enforcement programs can
be initiated that allows officers working special assignments to focus on traffic violations
in an effort to reduce those violations and accidents. The department will study this
avenue, keeping in mind the costs associated with such programs in overtime. Currently,
with an increase in the workload of the regular assigned units, it will be necessary to work
these special assignments on an overtime basis. Funding is available through TxDot
grant s and the Department can look into applying for said funding.
The only other avenue available for the Department is through increased educational
programs in our schools, civic organizations, etc. This avenue will also be studied.
ATTACHMENTS:
Charts and graphs.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
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REPORT.doc 9 : 56 AM 12 / 03 / 03
NO-REPORT
HIT AND RUN
2003
FATALITIES
2002
2001
PEDESTRIAN
2000
NON-INJURY
INJURY
0 50 100 150 200 250 300
300
250
200
150
100
50
0
INJURY
PEDESTRIAN
NON-INJURY HIT AND RUN NO-REPORT
FATALITIES
2000 2001 2002 2003
TOP : BAR GRAPH OF ACCIDENTS FOR PAST THREE YEARS AND YEAR TO DATE
FOR 2003.
BOTTOM : LINE CHART OF ACCIDENTS FOR PAST THREE YEARS AND YEAR TO
DATE FOR 2003.
1990
500
400
390
300
200
157
103
100
79
4
0 0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
1990
1991
400
350 350
300
250
200
150
132
107
100
73
50
2
0 0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
1991
1992
300
259
250
200
150
147
118
100
57
50
6
1
0
INJURY
NO-REPORT
NON-INJURY FATALITIES HIT AND RUN
PEDESTRIAN
1992
1993
300
250
240
200
157
150
100
95
65
50
4
0 0
INJURY
NO-REPORT
NON-INJURY FATALITIES HIT AND RUN
PEDESTRIAN
1993
1994
250
226
200
172
150
100
99
62
50
4
0 0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
1994
1995
300
259
250
200
168
150
104
100
63
50
7
0 0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
1995
1996
250
225
218
200
150
100
91
50 50
6
1
0
INJURY
NO-REPORT
NON-INJURY FATALITIES HIT AND RUN
PEDESTRIAN
1996
1997
250
226
200
184
150
100
88
50
49
3
0 0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
1997
1998
300
262
250
200
157
150
100
82
59
50
4
0 0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
1998
1999
250
221
200
167
150
100 100
68
50
5
0 0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
1999
2000
250
232
200
150
145
100
82
81
50
5
0 0
INJURY
NO-REPORT
NON-INJURY FATALITIES HIT AND RUN
PEDESTRIAN
2000
2001
300
267
250
200
150
141
100
92
85
50
10
1
0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
2001
2002
300
257
250
200
150
136
100
89
78
50
8
0 0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
2002
2003
250
234
200
150
142
100
66
54
50
3
2
0
INJURY
NON-INJURY NO-REPORT
FATALITIES HIT AND RUN
PEDESTRIAN
2003
CITATIONS
8000
7000
6000
5000
4000
3000
2000
1000
0
1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
CITATIONS
UNIVERSITY PARK POLICE DEPARTMENT
WORKLOAD GRAPH FOR CALENDAR YEARS 1999 – 2000 – 2001 – 2002
SHOWING INCREASE IN ACTIVITY FOR OFFICERS
CALLS FOR SERVICE
18000
16000
14000
12000
10000
8000
6000
4000
2000
0
1999 2000 2001 2002
CALLS FOR SERVICE
MEMORANDUM
DATE:
December 4 , 2003
TO:
Honorable Mayor and Members of the City Council
FROM:
Bob Livingston, City Manager
SUBJECT: Resolution Casting the City’s Vote for a Member of the Dallas Central
Appraisal Distri ct (DCAD) Board of Directors
Three candidates have expressed on interest in serving on the Board of Directors of the
Dallas Central Appraisal District. They are:
Sharon Barbosa - Crain
? ?
Bill Binford
? ?
Bruce Mahnken
? ?
City staff requested and has received t he attached information on the background of each
of the candidates.
It is recommended the Council pass the attached resolution with specific direction as to
the candidate the City is casting its vote.
If I can provide any additional information, please let me know.
3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644
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RESOLUTION NO.
A RESOLUTION OF THE CITY OF
VOTE FOR THE FOURTH MEMBER OF THE
CENTRAL APPRAISAL DISTRICT.
., DALLAS COUNTY, TEXAS, CASTING 1TS
BOARD OF DIRECTORS OF THE DALLAS
WHEREAS, Dallas County eligible taxing entities have expressed and approved an option which
allows for representation to the Appraisal District Board of Directors (in accordance with Section 6.03 of
the Texas Property Tax Code) as follows:
1. The City of Dallas shall appoint one (1) member to the Board.
2. The Dallas Independent School District shall appoint one (1) member to the Board.
The Dallas County Commissioners Court shall appoint one (1) member to the Board. The
member appointed by the Dallas County Commissioners Court shall not be a resident of
either the City of Dallas or the Dallas Independent School District.
Each of the incorporated cities and towns, except for the City of Dallas, shall have the right
to nominate by an official resolution one (1) candidate as the fourth member of the Board of
Directors. The said cities and towns shall, from the nominations received, elect by a
majority vote, with each city and town being entitled to one (1) vote, the fourth member of
the Board of Directors.
Each of the independent school districts, except for the Dallas Independent School District,
shall have the fight to nominate by an official resolution one (1) candidate as the fifth
member of the Board of Directors. The said independent school districts shall, from the
nominations received, elect by a majority vote, with each independent school district being
entitled to one (1) vote, the fifth member of the Board of Directors.
The votes required for election to the Board of Directors in 4 and 5 hereof shall be by a majority of
those authorized to vote in 4 and 5 respectively and not by a majority of the quorum, and
WHEREAS, the City of
(Check one only)
does hereby cast its vote by marking the ballot below:
[] SHARON BARBOSA-CRAIN
[] BILL BINFORD
[] BRUCE MAHNKEN
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
does hereby confmn its one (1) vote for the election of
as the suburban cities' representative to the Board of Directors of the Dallas
Central Appraisal District.
PASSED AND APPROVED, this the day of ., 2003
MAYOR
ATTEST:
CITY SECRETARY
IRVING
November 6, 2003
Joe Putnam
Mayor
Bob Livingston
City Administrator
City of University Park
3800 University Drive
Dallas, Texas 75205
RE: City of Irving Candidate for the Representative to the Board
Of Directors Dallas Central Appraisal District
Dear City Administrator Livingston:
The Irving City Council has nominated Sharon Barbosa-Crain as a candidate to
serve as the suburban voting representative on the Dallas Central Appraisal
District Board of Directors.
I have known Sharon for many years and served with her on the Irving City
Council and known her to be a person of exceptional ability.
Sharon has been actively involved in our community for many years. Enclosed is
a brief biography on Sharon's accomplishments. I believe that Sharon would
diligently and effectively work to protect our tax base as a member of the Dallas
Central Appraisal District Board of Directors.
Respectfully submitted,
/'Joe Putnam Mayor
CITY OF IRVING
Enclosure
City of Irving
825W. IrvingBIvd. · Irving, Texas 75060 ° 972.721.2410 ° 972.721.2384 fax ° www. ci.irving.tx.us
BIO
SHARON BARBOSA-CRAIN
Address:
2608 Alan-a-Dale
Irving Texas 75061
Business:
Barbosa Professional Services
Public Affairs Consulting and Dispute Resolution
P.O. Box 177362
Irving Texas 75017
Formerly: Member Irving City Council
Currently:
Secretary Advisory Council Salvation Army-Irving Corps
President Metropolitan Housing Finance Corp. Board of Directors
President Keep Irving Beautiful Board of Directors
Member 183AVest Fork ICAC
Member SH-161 ICAC
Member City of Irving Charter Review Committee
Member City of Irving Centennial Task Force, Chair Finance Committee
Carrollton-Farmers Branch School Foundation Board Member
Vice Chair Irving Demographics Task Force
Active in church affairs
Formerly:
President Irving League of Women Voters
CEO Women's Division Irving Chamber of Commerce
President/Member Irving Municipal Library System Board of Directors
Member State and National Affairs and International Affairs Committees
of Irving/Las Colinas Chamber of Commerce
Vice Chai'r Southwest Irving Task Force
Board President and Founder Irving Habitat for Humanity
Chairman and Founder Irving Human Services Council
Member DART CAC
Served on numerous advisory committees and task forces for City of Irving, IISD, and
University of Dallas, including service on every bond committee formed by the City of
Irving, and the HSD
Magna Cum Laude Graduate of University of Texas at Arlington with degree in
Political Science and History and Paralegal Studies
· Texas Real Estate License Holder
· Graduate of Leadership Texas
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October 29, 2003
Dallas County Apprsi,m! District
2949 N, Stemmons };wy,
Dallas, Texas ?524?
To Whom It May Concern:
Re: Candid,am Board of Dh'~ctors
Dallas County App~al District
The City Council of Rowlert no~ me as a ~ndida~ for tl~ Boax~l of Dire-tots f~r
thc Dallas County Appraisal District. I am vcx~, honored tn have my name pla~ed on the
ballot for th/s posi6on.
I lived in Big Lake, Tex~ for 18 year~ and gr~uatext from Reag~ County ~ Sch~l
in 1963. ~ 1.965 I mov~ m ~~e, Tex~ ~ en~r~ ~t T~ S~ U~w.
I ~ my B.5. &~ N I96g ~ my M. S. &~ in 1975, My ~or ~ ~
b~ess ~ ~on.
spent 16 yem~ in the education field teaching in the public schools. In 1986, I rusigned
a~ th~ Stud_eut Activ/ties Dir~lor for South Crarland I-I~gh School to enter into the
For the past ! 8 years I have owned and Ol~-mUxi my insurance agency in Rowlett, Texas,
I joined the Rowlett Chamber of Cou~ne~.e and decided ~o get iuvolved with my
Though the '-years as au insurauee ageut, I have had the opportunity to see t~e values and
appraisals roi homes and buildings increase drasti~ly. I u. udcm,~and some of the masons
Eat cause this da-iving increase in values. The cost of umlerials, labor and the
i~fra.structure all cause the valu~ of houses and bu/ldirigs to go up in price.
In 1980, I was thc Tax-CollecIor Assessor for the .luncfion lSD. Junction is low. areal/n
Kimble County, Texa~. While in this positio~ I had the oppoHa~ty to take seveu-aJ
courses in th~ appraisal field. This was the ye, az ~bat Appraisal Distriots were set up
ar. russ the state of Texas. A lot of the values for pru~, land ~ buildings game frum
the val.ues ~tablished by local school districts thWughout tho state of Texas.
For the past six yeats I have Been involved with the growth and development ofr~e oily
of Rowlect, which is located in the couuty of Dallas. ! haw served as a plauniug and
zouing'c,o~j 'ssiouer and was elected for my second term as &¢ity eouucilmember for
the city of Rbwlett.
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I believe my experience in the insurance industry, tax collecting and assessing and my
various podtio~ ~ duties with the city of Rowlell qualify mc to be an excelle~t
camii~me for the al~misal boazd for Dallas County.
OCT,-30'O3(THU) 16:01
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P. 004
HA~ ~
EDUCATION
~ County High School, Big r_~kc, Texas
East Texas State University, BS
Comme~,, Texas
East Texas Sram Univer,siry, MS
Texas Continuing Education, 120 hrs.
Texas Depat~ent of Insurance
1963
1968
1975
1988-2002
COMMUNITy ACTIVITIES
M~ah~ Rowlett Chamber of Commerce
Rowl~ Chamber of Corn Board
Chairman, Ri:nvlcrt Chamber of Commerce
~rsMp Rowle~t
City Council~e.~ber Rowlett
Secoad Term
Deputy Mayor ~ Tern
EMPLOYMENT
High School Tc~.h~: ~ville lSD, Lone Oak lSD,
~unetion ISD, CrarI~ lSD
Dallas Coun~ Adult Ptubation and Dallas County
District A~ Office, Investigator
Bruce H. Ma~akcn Insurance Agem:y
F~rme~s Inst/mnce G~up
1988- P~aent
1995-1998
1997.1998
1994
2001
2003
I968-1986
1976-19g0
1986.~t
OCT.-30'OS(THU) 14:31 ................ TEL:O0000000000000
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BILL BINFOP, D BIOGKAP C
B/Il ~ his w/fo, Marg/¢, both ~stives of Dallas, moved ~o Fam~r~ Branch in I9~. Thc'yarc
mcmben of Cbt/st United Mefllodist Church They have two children, leffBinford, of Farmer~
Branch, and ?am Sumrow, of Piano, and they have' $ grandchildren. Bill was an agent with the
Prt~ential Insurance Co. for 40 year~ before his ret/remeut in 1997.
Always active in his community, Bill is ~oPmmb Perre~d~e~fooTh~l~ar~. ~ee~ Branch Jaycees. He was
act/ye in Farmer~ Brauch Li~¢ League,
· r.n armet~ Branch Cl~amber
of Commerce, and he is a Charter Member and past president and is still an active member of
the Rmary Club of Farmers Branch. He helped or~m.uize and served as a direcWr of thc Farmers
Bra~ch Banlq and i~ successor, Texas American Bank. Bill was also a member of The Dallas
Asso¢iat/on or'Life Unde. rwfiters, and served that organization as a ~r too.
Bill was first ¢l¢ctedto the Farmers Branch City Council in 1969. In I978 he was elected
Mayor, se~ed t~ terms, and le/t off, ce in 1912. He presently is ll'easurer ofthe Farmers
Branch Industrial'Development Corporation and the Fazmer,i Branch Housing F/nance
Corporat/o~. AP~r serving three terms on the Dallas Coumy Tax Appraisal Review Board., Bill
was elected to the Daila~ County Tax Appraisal ~Dislr/ct representing the suburban cffies of
DalIes cour~ty. . .
BOARD OF ADJUSTMENT
MINUTES
September 22, 2003
The Board of Adjustment of the City of University Park met on Monday, September 22,
2003 at 5:00 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University
Park, Texas. The following are m inutes of that meeting.
Commission Members Attending Staff Members Attending
Jerry Grable – Chairman Wade McLaurin - Bldg. & Zoning Administrator
Roy Kull – Secretary Jennifer Patrick – Administrative Secretary
Gretchen Henry Rob Dillard - City Att orney
William Hitzelberger, III.
Lon Houseman
Mr. Grable opened the public hearing and introduced the commission members. Mr. Grable read
the charge of the Board of Adjustment and asked that all those that would be speaking to please
stand to be sworn in .
Mr. Grable made a brief statement to all in attendance explaining a quorum was in effect, due to
four (4) members, being present (Mr. Kull arrived after BOA 03 - 07 was completed), and
therefore any decisions made would require a unanimous decision. Mr. Grable asked if there
were any objection from the applicants. All applicants understood and accepted the quorum.
Mr. Grable asked for a motion in regards to the minutes from the August 25, 2003 Board
of Adjustment meeting. Mr. Houseman made a motion t o approve the minutes, with a
second from Ms. Henry. The motion was approved unanimously.
Mr. Houseman, then read the specifics of the first case.
B.O.A. 03 - 07 3444 - 46
– Matthew & Sandy Dixon, owners of the property at
Rosedale
, requesting a variance to Section 12 - 600 of the University Park Zoning
Ordinance to allow a five (5) foot side yard setback for an addition to the building, in
lieu of the ten (10) foot required setback. The variance would allow for an addition to
be constructed with the same sid e yard setback as the existing structure.
Mrs. Sandy Dixon, co - owner of 3444 - 46 Rosedale, was introduced and made a brief
statement describing the property. Mrs. Dixon explained, the house was built in 1929,
has distinctive features, the property does no t have a garage, and it would be a shame to
have to demolish it, in order to make it a completely conforming structure. Mrs. Dixon
stated the property in question already is an existing non - conforming structure, and
therefore this creates her opinion of a property hardship.
Board of Adjustment Minutes
September 22, 2003
Page 2 of 7
Mr. Dixon handed out packets to the members and staff of the Board of Adjustment,
which had a memo from their ten (10) week old twin daughters and additional pictures of
the structure in question.
Mrs. Dixon went on to explain t he existing non - conforming walls, with the required
setbacks makes the lot hard to utilize as a remodeled single - family structure. As well as,
modifying the plans to include the required inset, would not add to the aesthetics of the
house. Mrs. Dixon sta ted she did not believe the requested variance would be adverse to
the public interest.
Mr. Matt Dixon, co - owner of 3444 - 46 Rosedale Ave., was introduced and thanked the
board for the opportunity to be heard. Mr. Dixon, stated that he and his wife owned six
(6) different properties in the City of University Park, and have always enjoyed working
with the city. Mr. Dixon expressed he felt that the zoning ordinance for the multi - family
district makes perfect sense for the architected style of structures on Rankin Ave.,
Westminster Ave., and Milton St. Mr. Dixon stated, for existing non - conforming
structures he feels as if the spirit of the ordinance, should allow variances.
Mrs. Virginia Jacobs, resident of 3602 Bryn Mawr Dr. and owner of 3449 Milto n St., was
introduced. Mrs. Jacobs made a brief statement, in favor of the Dixon’s request.
Mr. Housemen read a letter from Mrs. Jacobs, which supported the variance.
Mr. Housemen inquired on the location of 3449 Milton St. in regards to 3444 - 46
Rosedal e Ave. Mrs. Dixon and Mrs. Jacobs explained the properties abutted up against
each other diagonally from the backside.
Mr. Hitzelberger asked if the unit to the east of 3444 - 46 Rosedale Ave. was either a
triplex or a quadplex. Mrs. Dixon stated it was a triplex.
A discussion ensued regarding the various features of the structure.
Mr. Hitzelberger asked if the architect’s plan could be changed to reflect use of the
opposite side of the structure, which would double the size of the addition and make the
addition conforming. Mrs. Dixon stated the kitchen could not be relocated. Mr. Dixon
interjected that the plans denote a utility room, as well as, the architect did not
recommend utilizing the opposite side of the structure. Preservation Park Cities, per Mr.
Dixon, had reviewed the structure and wanted to give input, but did not have appropriate
time to get together the required documents.
Mr. Houseman requested an explanation of the pictures included in the packet. Mr.
Dixon made a brief statement reg arding the different interior and exterior elevations.
Board of Adjustment Minutes
September 22, 2003
Page 3 of 7
Mr. Dixon made note that the structure originally had two (2) rear entry carports, which
over time had dilapidated. Then, he stated it was his intention to continue utilizing the
rear, as per the plan layout, as an attached garage area.
Mr. Dixon expressed his opinion that the wording of the ordinance does prove a hardship.
Due to the fact that, the existing wall was constructed, before the various ordinances were
inducted.
Mrs. Dixon made note other properties, namely in the 3400 block of Rosedale, have been
converted from multi - family to single family.
Mr. Grable inquired of there were any opposing parties in the audience, there were none.
Ms. Henry stated she did not have any comments at th is time.
Mr. Houseman made a brief statement that he understood the layout of the proposed
remodel, but there was no actual hardship seen. Mr. Houseman expressed concern,
regarding all the multi family units in the area, if this particular case was appro ved, then
the ordinance would technically be meaningless.
Mr. Grable agreed with Mr. Houseman on the lack of hardship. Mr. Grable mentioned
various addresses within the same multi family district, which had built to conform to the
present ordinances.
Mrs. Dixon made a statement, noting that she is an attorney, and understood the Board of
Adjustment cannot grant variances to be nice. Mrs. Dixon stressed the unnecessary
hardship created by the existing non - conforming wall.
Mr. Dix on expressed with adding the required courtyard insert, this would only allocate
the garage area a width of fifteen feet (15’). Therefore, in his opinion not utilizing all of
the land if forced to comply with the ordinance.
Mr. Grable made a statement t hat he felt Mr. Dixon was asking the Board of Adjustment
to increase the non - conformity of the structure by approving the variance. Mr. Grable
reiterated he did not see a hardship.
Mr. Houseman noted he understood the comment from Mr. Dixon regarding lan d usage.
12 - 600
Mr. Houseman quoted section of the ordinance.
Mr. Houseman stated that the purpose of a Board of Adjustment meeting is to enforce the
ordinances, not to interfere or rewrite the ordinances. He added there is a solution to the
problem, an d it is clearly outlined in the quoted section.
Mr. McLaurin noted the ordinance definitely has purpose, in preserving the integrity of
the multi - family districts. Mr. McLaurin added the ordinance would prevent massive
Board of Adjustment Minutes
September 22, 2003
Page 4 of 7
walls to adjacent structures, th us being held in place with the maximum wall and plate
heights. A discussion ensued regarding the single - family requirements versus the multi -
family requirements.
Mr. Grable indicated the actual hardship is trying to configure a new layout for the
existi ng structure, as well as a financial hardship. Mr. Grable stated the Board of
Adjustment could not grant variances based on these issues.
B.O.A. 03 - 07.
Mr. Grable asked for a motion on
Mr. Houseman asked if the case was denied, could the applicants resub mit.
Mr. McLaurin stated yes, the applicants could resubmit the same request after six (6)
months, or resubmit a different request at any time.
Mr. Hitzelberger moved to deny the requested variance without prejudice , with a second
from Mr. Houseman. The mo tion was approved unanimously.
Mr. Houseman, then read the specifics of the second case.
B.O.A. 03 - 08 4037 McFarlin
– Tim Arp, owner of the property at , requesting a
variance to Section 9 - 602(1) of the University Park Zoning Ordinance to allow a two
foot – seven inch (2’ - 7”) variance to the required 10 foot side yard setback on a corner
lot. The property owner is constructing a second story addition on the existing home
and would like to maintain the same setback as the existing first floor wall on the
wes t side.
Mr. Tim Arp, owner of 4037 McFarlin, was introduced and made a brief statement
describing the property. Mr. Arp noted he is presently constructing a second story
addition to his home, which is located on the southeast corner of McFarlin Blv d. and
Preston Rd. He stated he would like to construct this addition in conjunction with the
existing setback on the first floor wall.
Mr. Grable asked if Mr. Arp had submitted plans to reflect his request of building straight
up with the addition. Mr. Arp replied, no he did not. Mr. Arp noted he had pulled two
permits for his home on separate occasions. One being a residential remodel permit for
the kitchen, and the second being a pool permit.
Mr. Hitzelberger inquired if the original plans showed th e required setback.
Mr. Arp stated, no, the first set of submitted plans were denied based upon issues with the
front and side yard setbacks. The second set of submitted plans were corrected,
resubmitted, and approved with the correct setbacks noted.
Board of Adjustment Minutes
September 22, 2003
Page 5 of 7
Mr. Hitzelberger stated the wall was constructed without issuance of a permit. He noted
Mr. Arp does a lot of remodeling work in University Park.
Mr. Arp replied, yes, he currently has fifteen projects under construction in the city, and
its surroundings.
Mr. McLaurin informed the Board of Adjustment there was a permit issued for a kitchen
remodel at Mr. Arp’s residence. Mr. McLaurin added the building department at
University Park does the required inspections, when requested by the general contractor.
At the time of a routine inspection, it was brought to the inspector’s attention the addition
was being constructed without a valid permit.
Mr. Arp addressed the board members and stated, he began this job in the wrong manner,
without the p roper permit in place. He did not foresee any issues with the issuance of the
permit, and was not trying to get around the permit process.
Mr. Grable stated he did not like the idea of a variance request, when the permit was not
pulled prior to the star t of construction. Mr. Grable added the structure in question does
face Preston Rd., and would not be adverse to the public interest or adjacent properties.
B.O.A. 03 - 08.
Mr. Grable asked for a motion on
Mr. Hitzelberger moved to approve the requested var iance , with a second from Mr. Kull.
The motion was approved unanimously.
Mr. Kull, then read the specifics of the third and final case.
B.O.A. 03 - 09 4305 Stanford
– Robert Welch, owner of the property at , requesting a
variance to Section 9 - 602(1) of the U niversity Park Zoning Ordinance to allow a 20%
combined side yard total, in lieu of the required 24%. The property owner has made
an application to construct a 148 s.f. addition on the east side of the property.
Mr. Robert Welch, owner of 4305 Stanford, was introduced and made a brief statement
describing the property. Mr. Welch informed the board, he has been residing at this
residence since 1979, and he would like an opportunity to update/increase his master
closet. Mr. Welch stated he could have renov ated his home nine months ago, but
ordinances passed since then, prohibit him from doing so.
Mr. Grable made note the ordinances were passed by the City Council, not the Board of
Adjustment. Any issues with the specific ordinances would have to be brough t before the
City Council.
Mr. Welch stated he would like to extend his residence six (6’) feet to the east.
Board of Adjustment Minutes
September 22, 2003
Page 6 of 7
Mr. McLaurin asked the board members if they would like interpretation of the 24%
combined side yard total. Mr. McLaurin added that most municip alities have standards,
and these standards are there to be followed and enforced.
A discussion ensued regarding the acceptable size of an addition for the structure in
question. Mr. Grable informed Mr. Welch that he could extend three and one half (3.5’)
feet to the east, and the structure would be conforming.
Mr. Grable inquired if there were any questions, comments or concerns.
Mr. Houseman stated the ordinance could not be re - written, and there was no hardship he
could see.
Mr. Welch noted at the end o f his street, was a structure he particularly disliked, built by
David Weekley Homes. The structure, specifically located at 4441 Stanford, violates the
integrity of University Park, and is nothing but a track home, stated Mr. Welch. He
added, he felt as i f he board was looking at the forest and not seeing the trees.
Mr. Grable asked Mr. Welch if three and one half (3.5’) feet would help with his addition
project. Mr. Welch stated not really, he lives alone, and would like extra space for his
belongings.
Ms. Henry inquired if the house located at 4441 Stanford was for sale. Mr. Welch replied
no, it was built to suit.
Mr. Grable made note he could not argue with Mr. Welch’s points. Mr. Houseman stated
he agreed with Mr. Welch, and that his duty was to upho ld the ordinances, unless there
was an actual property hardship.
Mr. McLaurin interjected there have been previous discussions at the ZOAC meetings,
pertaining to minimum masonry requirements. The ZOAC members decided they did not
favor cookie cutter ho uses, and they wanted the market to dictate the different styles of
houses built in University Park.
B.O.A. 03 - 09.
Mr. Grable asked for a motion on
Mr. Houseman moved to deny the requested variance , with a second from Mr.
Hitzelberger. The motion was appr oved unanimously.
Mr. Grable closed the public hearing.
Board of Adjustment Minutes
September 22, 2003
Page 7 of 7
There being no further business before the Commission, Mr. Grable adjourned the
meeting.
Approved by:
11/05 /2003
Jerry Grable, Chairman,
Board of Adjustment
.
PLANNING AND ZONING COMMISSION
MINUTES
October 20, 2003
The Planning and Zoning Commission of the City of University Park met on Monday, October 20,
2003 at 5:30 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University Park,
Texas. Th e following are minutes of that meeting.
Commission Members Attending Staff Members Attending
Robert West – Chairman Wade McLaurin - Bldg. & Zoning Administrator
Doug Roach Jennifer Patrick – Administrative Secretary
Bill Foose Rob Dillard - City At torney
Ed Freeman
Randy Biddle
Mr. West opened the public hearing and introduced the commission members. He then
read the specifics of the first case.
PZ 03 - 18
– 6101 Hillcres t Group, L.P., requesting an amendment to the existing
6101 Hillcrest
Planned Development District 22 at (Lots 1 – 3 Block D, of
nd
University Annex 2 Addition of the City of University Park). The applicant is
proposing to add an additional floor on the exi sting hotel structure.
Mr. Brandon Blackburn of The Eureka Hotel Group, representing 6101 Hillcrest Group,
L.P., was introduced and made a brief statement describing the property in question.
Mr. Blackburn made note that the previously approved plans fo r the hotel allocated a
total of fifty - two (52) rooms for guests. After reviewing the needs of the surrounding
area, it had been determined this would be limited space, hence the request to add a
fourth floor, which would add eleven (11) rooms. Mr. Blackbu rn explained, the hotel was
in a definite state of disrepair, and the intention is to upgrade the building to make
University Park residents proud.
Mr. Blackburn went on to explain the revised total building height would be forty - one
feet – seven inche s (41’ - 7”), including the screens located on top of the addition, which
would hide mechanical equipment. As well as, the exterior of the building would have a
stucco finish, which would be the aesthetically pleasing to the surrounding area.
Mr. Black burn noted a parking contract with a local valet service had been acquired. He
then detailed all the benefits of such an agreement such as; customer service, property
security, and basic site control. Mr. Blackburn reiterated the addition of eleven (11)
r ooms for guests, with an addition of eleven (11) extra parking spaces to accommodate
these guests, and a total of sixty - three (63) rooms with sixty (60) parking spaces.
Planning & Zoning Minutes
10/20/2003
Page 2 of 7
A discussion ensued regarding average occupancy rates and average parking spaces
need ed.
Mr. Roach asked if the valet service was available twenty - four (24) hours a day.
Mr. Blackburn replied, yes, the valet service is available at all hours.
Mr. Roach, then inquired of the height of the penthouse suite. Mr. Blackburn noted the
overal l height including the penthouse would be forty - one feet (41’). He added from the
ground level, the addition would not be visible.
Mr. Biddle asked if forty - one feet (41’) allocated enough space for the elevator
machinery. Mr. Blackburn stated the elevato r cabinet is eight feet (8’) tall, with all
machinery below. He added the elevator is a piston elevator, which has refuge space.
Mr. Roach inquired if the addition would over view the private residences surrounding
the hotel. Mr. Blackburn noted only fro m the 3400 block of Binkley Ave. in the alley,
behind the day school. Mr. Roach asked if those were the only private residences
impacted. Mr. Blackburn replied, yes, with one exception. A private residence diagonally
backs the Shell station, but the reside nts have a carport, which would obstruct the
addition.
Mr. Foose asked if the onsite parking were to be full, where the overflow parking would
be located. Mr. Blackburn explained the overflow would be located at a secured off - site
valet parking, which w ould limit the cars parked in the neighborhood surrounding the
hotel.
A discussion ensued regarding the various valet parking companies and the locations.
Mr. West noted there were two (2) letters opposing the construction of the addition on the
hotel. Mr. West added there was specific concern in regards to a restaurant being onsite
at the hotel.
Mr. Blackburn stated the plan reflects an onsite restaurant to provide guests with
breakfast, lunch and light dinner. Mr. West asked if the restaurant would be limited to
the hotel guests. Mr. Blackburn explained he expects it to be occupied primarily by hotel
guests, but for business purposes would not put limitations on it.
Mr. Roach asked how large of an occupancy rate would be allocated for the restauran t.
As well as, how would the parking situation be effected, if residents utilized the
restaurant. Mr. Blackburn noted a dining area for thirty (30) guests would be constructed.
In regards to the parking concern, there would a surplus of parking available, with the use
of the valet service.
Mr. Biddle inquired if there were any plans to increase the size of the parking lot. Mr.
Blackburn stated no, there were not any plans to increase the size of the parking lot. He
reiterated if an average occupancy rate of sixty percent (60%), there would be plenty of
Planning & Zoning Minutes
10/20/2003
Page 3 of 7
parking available.
Mr. Biddle asked if the valet service in question was located on Knox and Travis. Mr.
Blackburn replied yes, and gave the approximate distance from the hotel of 1.1 miles,
which i s a four to five (4 - 5) minute drive from the hotel.
Mr. West inquired if there were any opposing parties in the audience.
Mr. Daniel Yaest, resident of 3419 Granada Ave., was introduced and made a brief
statement describing his opposition to the propose d addition at 6101 Hillcrest. Mr. Yaest
noted his main concern was the parking in terms of SMU events, and posed a question to
the owners/operators of the hotel of how they would address such an issue.
Mr. Robert Columbo, president of 6101 Hillcrest Grou p L.P., was in attendance and
addressed Mr. Yaest’s concern from the sitting area. Mr. Columbo stated in order to
support the investment of the hotel; the hotel group would add the high expense of a valet
service. Mr. Columbo added he would like to project an occupancy rate of eighty percent
(80 %), but this would be too high of an expectation. Mr. Columbo added he anticipates
an actual thirty to forty - percent (30 - 40%) occupancy rate, and with lower occupancy,
more parking is available. He reiterated a twen ty - four hour (24) valet service would be
under contract, to back up onsite parking.
Mr. Yaest stated it appears the general area in question already has parking overflow
issues. Mr. Yaest added imagining a valet service in the area would add to the probl em at
hand. He noted he enjoyed the quiet, lazy streets.
Mr. Yaest inquired if the hotel restaurant would be serving alcohol beverages, and if so
could the hotel commit to restricting the SMU students from consuming those beverages.
Mr. Columbo stated yes, but overall the public would be served if of legal age to
consume alcoholic beverages.
Mr. McLaurin interjected that the purpose of this meeting was not to approve/disapprove
any other items, other than the construction of the additional floor and t o ensure the
parking requirements are met.
Mr. Biddle asked Mr. Dillard if the Planned Development could be amended to reflect the
use of the valet service.
Mr. Dillard stated yes, the applicant volunteered to use the valet service, and that could
be lis ted as a condition of the Planned Development.
Mr. Biddle inquired to what the consequences would be if the applicant did not adhere to
the condition.
Mr. Dillard stated if the condition was not met, the applicant would be violating the
ordinance of the Planned Development and the certificate of occupancy could be
Planning & Zoning Minutes
10/20/2003
Page 4 of 7
revoked. Mr. Dillard added the applicant more than likely would not risk that, because of
the investment.
Mr. Foose asked how many employees the hotel would have.
Mr. Columbo stated fifteen to eighteen (15 - 18) employees, whom would park at the valet
service, and be shuttled to the hotel.
Mr. Foose stated parking four to five (4 - 5) minutes away did not seem too convenient.
Mr. West asked for a motion.
Mr. Freeman moved to approve the request ed amendment for the fourth floor addition,
and to include the tandem parking in the number of parking spaces allocated for the hotel,
with a condition the applicant must furnish the valet parking. Mr. Roach seconded the
motion.
The motion failed with Mr . West, Mr. Biddle, and Mr. Foose opposing the requested
amendment.
Mr. West, then read the specifics of the second case.
PZ 03 - 19
– Southern Methodist University, requesting a rezoning of Lot 3 Block
1 and Lot 3 Block 2 of University Hills West Addition of the City of University
3015 and 3016 Dyer
Park, also known as . The applicant is requesting a rezoning
on the properties from University Campus District 3 (UC - 3) to University
Campus District 2 (UC - 2).
Mr. West made a brief statement to all interested parties; those who will be speaking will
have a maximum of fifteen (15) minutes to present their opinion.
Mr. Leon Bennett, General Counsel and VP for Legal Affairs and Government Relations
for Southern Methodist University (SMU), was introduced and made a brief statement
describing the property.
Mr. Bennett stated for the last ten (10) years SMU has been working with the City of
University Park regarding the master plan for the university. He noted the plan involves
building structured parking on Binkle y Ave. west of Airline Rd. Three (3) buildings,
Letterman Hall, Lambda Chi Omega, and Sigma Alpha Epsilon currently occupy the
projected site. In order to facilitate the parking structure these buildings must be relocated
to the requested rezoned area on 3 015 Dyer St. and 3016 Dyer St. Mr. Bennett added the
parking structure would consist of additional parking for one hundred twenty - three (123)
cars per floor.
Mr. Bennett handed out a map of the proposed rezoned location, noting in 1997 SMU
started openin g Dublin St. and began discussions/agreements with the City in regards to a
wall to be constructed along Dublin St. He stated the original conception of the wall was
Planning & Zoning Minutes
10/20/2003
Page 5 of 7
to be constructed beginning at the alley north of the Kappa Alpha House. He added Mr.
Bob Whaling, the City Engineer, had presented new ideas in regards to the wall. Mr.
Bennett stated Mr. Whaling had proposed to relocate the wall to the west side of Dublin
St., loop the streets running east to west - without any thru streets. Mr. Bennett noted S MU
has acquired thirty - six (36) of the forty - eight (48) lots on the west side of Dublin St. to
facilitate the construction of the wall.
Mr. Bennett noted SMU would like the City of University Park to abandon Dyer St. He
added a cul - de - sac would be instal led on McFarlin Blvd. to benefit the
residents/neighbors of SMU.
A discussion ensued in regards to SMU working with the surrounding residents in 1997
regarding the wall.
Mr. Bennett stated there were variations, such as moving the line of the wall to th e east,
which was currently under discussion with the City of University Park. He added the wall
would be eight feet (8’) tall, have live oak trees planted along side, and recommends no
residential windows face towards the wall. Mr. Bennett noted SMU neede d incentives for
the fraternity houses to relocate, such as adding courtyards at the proposed new Dyer St.
locations.
Mr. Bennett went on to explain the City of University Park would be responsible for
relocating any utilities, as well as the scheduling o f these relocations. Mr. Bennett added
he would request the City of University Park to consult with SMU and the neighborhood.
Mr. Freeman inquired on the amount of time anticipated to build the fraternity houses on
Dyer St.
Mr. Bennett stated SMU would l ike to have the wall built first, and be in agreement with
the neighborhood.
Mr. Roach asked what plans had been made in regards to emergency access.
Mr. Bennett stated the proper radicals are in the development stages, and he noted SMU
would loose two ( 2) lots on Fondren Dr. with this development.
Mr. West inquired if there were any opposing parties in the audience.
Mr. Weldon Mills, resident of 3106 Fondren Dr., was introduced and made a brief
statement. Mr. Mills stated he has been residing in Univ ersity Park for thirteen (13) years,
and is opposed to the construction of a wall. He noted his main concerns were students
driving too fast in the neighborhood, the residential block would be too long, and he
didn’t know if emergency vehicles could acces s the area. Mr. Mills stated his concerns
also included sanitation issues, and the wall would cut off the fire hydrant located near
his residence, which could affect his home insurance. He added there were currently six
(6) families on Fondren Dr. and to c lose off the street would be silly. He noted the wall
should not be constructed unless SMU owns all properties.
Planning & Zoning Minutes
10/20/2003
Page 6 of 7
Mr. West stated he understood Mr. Wells did not want a wall constructed, and noted the
case in question for this specific meeting was to consid er rezoning for the two (2) lots on
Dyer St., not construction of a wall along Dublin St.
Mr. West asked if there were any other opposing parties in the audience.
Orlando Deacutis, resident of 3028 McFarlin Blvd., was introduced. Mr. Deacutis made a
bri ef statement in which he objects to the zoning change. He stated the fraternity houses
were close to his residence, which has resulted in increased traffic and various activities.
Mr. Deacutis stated he enjoys living next to SMU, but that would be too clo se. He
reiterated his objection, and thanked the board for being heard.
Michael Donnenfield, resident of 3004 McFarlin Blvd., was introduced. Mr. Donnenfield
stated he objects to the rezoning of the lots at 3015 and 3016 Dyer St. He stated he would
be faced with unnecessary hardships such as: lower property values, traffic, and increased
noise. Mr. Donnenfield added he felt all residents would be faced with these same
problems. He noted he admired Mr. Bennett for making the plan more agreeable to work
w ith the residents/neighbors. Mr. Donnenfield noted the bottom line was that the quality
of life would be affected.
Ms. Mary Lacy, owner of property near SMU, was introduced. Ms. Lacy stated she had
heard of plans of a wall to be constructed, but the plans had been changed on three (3)
different occasions. She added she has not been contacted in regards to her opinion
regarding the wall.
Mr. West interjected and stated the wall was not on the agenda for this evenings meeting.
The topic for discussion was r ezoning for the two (2) lots on Dyer St.
Mr. Harold Boots, resident of 2941 University Blvd., was introduced and made a brief
statement. Mr. Boots stated the rezoning of the two (2) lots on Dyer St. would affect the
wall. Mr. Boots added that he felt the proper notification had not been placed in the
paper, and there had not been enough input from the leaders of the neighborhood. He
added he felt SMU tells the local residents, what they want to hear. Mr. Boots went on to
describe the conditions of his neig hborhood, such as: various trash in yards, speeding by
SMU students, and numerous car accidents. He noted he was against the rezoning of the
two (2) lots on Dyer St., to enable the wall being constructed.
Mr. West closed the public hearing.
A discussion ensued regarding the rezoning of the lots on Dyer.
Mr. West asked Mr. Bennett how the proposed location on Dyer St. for the fraternity
houses would be separated from the neighborhood. Mr. Bennett stated by erecting a fence
structure, along the west side of Dublin St.
Mr. Dillard asked Mr. Bennett why the exit of a proposed parking lot to the east of the
Planning & Zoning Minutes
10/20/2003
Page 7 of 7
two (2) lots on Dyer did not exit on SMU Blvd.
Mr. Bennett stated that was a difficult proposition, and not necessarily viable for the plan.
Plus, the f raternity house would be fifty feet (50’) to the east.
A discussion ensued regarding the wall, in which Mr. West interjected and reiterated the
wall was not up for discussion.
Mr. Foose made a statement his concern would be emergency vehicle access if th e wall
was constructed, and the streets were reconfigured to loop. Mr. Foose added head in
parking would not be an option for the houses on McFarlin Blvd.
Mr. Roach noted SMU could build fraternity houses on McFarlin Blvd. with the property
owned by SMU.
Mr. West asked for a motion.
Mr. Foose noted the neighborhood needed to consult with the Planning and Zoning Board
and the City of University Park to discuss details regarding the university’s plans and to
note the neighborhood concerns.
Mr. West stated residents could discuss the issues with Public Works Director, Bud
Smallwood.
Mr. Biddle stated there was confusion with the wall being discussed in tonight’s meeting.
Mr. Biddle added only the two (2) lots in question could be rezoned. He noted Mr.
Benn ett had stated the wall could be built to the west of Dublin St. Mr. Biddle made a
request that the wall be constructed not too close in proximity to Dublin St.
Mr. Biddle moved to approve the requested rezoning for 3015 Dyer and 3016 Dyer St.
Mr. Freeman seconded the motion. The motion was approved unanimously.
Mr. West asked for a motion on the minutes from the October 20, 2003 Planning &
Zoning meeting. Mr. Freeman moved to approve the minutes, with a second from Mr.
Roach. The motion was approved un animously.
There being no further business before the Commission, Mr. West adjourned the meeting.
Approved by:
Robert West, Chairman, Date: 11/17/2003
Planning & Zoning Commission
CAPITAL PROJECTS UPDATE
Week of December 1, 2003
Project Target
No. Description Cost Major Tasks Uncompleted Date
*
42450 Fondren Tower - Fire Station No. 2
$30,000.00 (E) In-house construction (FD & FM) TBD
*
RLG completion of structural design Complete
42730 Lovers Lane Reconstruction II - Hillcrest to NCE
$4,000,000.00 (E)
*
(1) Water & sanitary sewer construction Design Complete
*
Bids Dec-03
*
(2) Pavement & Drainage Improvements Interlocal agreement with City of Dallas Complete
*
Design Mar-04
*
Bids Apr-04
*
42903 NCE Wall - Streets - Landscaping
$150,000.00 (E) Street light equipment installed Complete
*
Tree / Street Lighting - Sidewalks "Entry Plaza" construction Sum-04
42980 C& G Replacement FY00-01
$2,223,254.65 (A)
*
Change No 1 (**) $351,523.50 (A) Amherst, Durham to Airline Complete
**
Amherst, TC Blvd to Tulane Delete
*
Baltimore, Lovers Lane to Hanover Complete
*
Bryn Mawr, Boedeker to Airline Complete
**
Boedeker, Hanover to Southwestern Complete
*
42980 C& G Replacement FY00-01 (continued)
Caruth, Turtle Creek Blvd to Thackeray
Page 1
*
Centenary, Thackeray to Baltimore
*
Dyer, Boedeker to NCE (Street Reconstruction) Delete
*
Glenwick, Preston to Westwick Complete
*
Glenwick, Preston to HPHS parking garage Complete
*
Grassmere, Preston to Westchester Complete
*
Granada, Golf to High School Delete
*
Granada, Hillcrest to Key Complete
**
Glenwick, Preston to HS Garage Complete
*
Greenbrier, Preston to Douglas
*
Hanover, Preston to Baltimore Delete
*
Hyer, Preston to Westchester Complete
*
Larchmont, Armstrong to Lomo Alto Complete
*
Marquette, Baltimore to Pickwick
*
Marquette, Turtle Creek Blvd to Thackeray
**
McFarlin, Preston to Westchester Complete
**
Normandy, Armstrong to Lomo Alto Complete
*
Purdue, Durham to Dickens Complete
*
Rosedale, Thackery to Golf Complete
**
San Carlos, Preston to Armstrong + Lomo Alto Complete
*
Shenandoah, Douglas to Armstrong Complete
**
Shenandoah, Roland to Armstrong Complete
*
Shenandoah, Hillcrest to Auburndale
*
Stanford, Airline to Hillcrest Complete
*
Stanhope, Armstrong to Lomo Alto Complete
*
Thackeray, Rosedale to Milton
*
42980 C& G Replacement FY00-01 (continued)
University Blvd, Golf to alley east of Haynie Complete
**
Williams Pkwy, University to McFarlin (partial) Complete
**
Windsor Pkwy, Douglas to Preston Pkwy Complete
Page 2
*
Windsor Pkwy, Douglas to Lomo Alto Complete
*
45210 Traffic Signal - Hillcrest @ Normandy
$71,000.00 (E) Materials / equipment ordered Complete
*
Signal installed, waiting for TXU elec service Dec-03
45600 Infiltration-Inflow Remediation
$104,429.04 (A)
*
* MH rehabilitation MH Rehab Complete
*
46310 MPY-Caruth Park Area
$2,135,000.00 (E) Design Dec-03
Water / San Sewer / Stm Sewer
46510 MPY-Sanitary Sewer / Water / Pavement
*
(1) 4100 blk - Emerson / University alley
Water line installation Complete
*
Sanitary Sewer Installation Complete
*
Storm Sewer Installation Complete
*
Alley pavement replacement Dec-03
*
(2) 4100 blk - Emerson / Glenwick alley Water line installation Complete
*
Sanitary Sewer Installation Complete
*
Storm Sewer Installation Complete
*
Alley pavement replacement Complete
46700 MPY - Sanitary Sewer / Storm Sewer / Water / Pavement
$2,100,000.00 (E)
*
(1) 32-3300 blk - Colgate / Marquette alley (Hillcrest to Airline) Water line installation Complete
*
Sanitary Sewer Installation Complete
*
46700 MPY - Sanitary Sewer / Storm Sewer / Water / Pavement
$2,100,000.00 (E) Storm Sewer Installation Complete
*
Pavement repair / replacement Complete
*
(2) 3400 blk - Colgate / Marquette alley (Hillcrest to TC Blvd) Water line installation Complete
*
Sanitary Sewer Installation Complete
Page 3
*
Pavement repair / replacement Complete
*
(3) Airline, Colgate/Marquette alley to NW Hwy Water line installation Complete
*
Sanitary Sewer Installation Complete
*
Storm Sewer Installation Complete
*
Pavement repair / replacement Complete
*
Misc / Cleanup Dec-03
*
(4) Hillcrest, Colgate/Marquette alley S to Caruth Pk Water line installation Complete
*
Storm Sewer Installation Complete
*
Pavement repair / replacement Complete
*
Misc / Cleanup Dec-03
*
(5) Marquette / Colgate Street - Alley, 32/3300 blk Storm Sewer Installation Complete
*
43700 City Hall - Renovation and Expansion
############ (E) Conceptual Design Complete
*
Construction Plans & Specs Spr-04
*
43710 City Hall II - Drainage Improvements
$3,000,000.00 (E) Design Dec-03
*
Corps of Engineers 404 Permit Complete
*
Wetlands Mitigation Credits Complete
*
Bids Feb-04
*
43710 City Hall III - 24" Water main Installation
$630,000.00 (E) Water main construction Dec-03
*
Pavement Repairs Jan-04
*
43720 Vassar Street Improvements
$590,000.00 (A) Remove & replace street pavement (SBL) Complete
*
Remove & replace street pavement (NBL) Complete
*
43720 Vassar Street Improvements (Continued)
Remove & replace driveway approaches (SBL) Complete
*
Remove & replace driveway approaches (NBL) Complete
*
Remove & replace sidewalks (SBL) Complete
*
Remove & replace sidewalks (NBL) Complete
*
Cleanup & punchlist Complete
Page 4
*
48100 Paint Fondren Elevated Tank
$300,000.00 (E) Specification / Bid Documents Complete
*
Bids TBD
*
48200 MPY-Auburndale-Key / Water / Sanitary Sewer / Storm Sewer
$555,000.00 (E) Design Jan-04
*
Bids TBD
*
48300 Automated Meter Reading
$1,200,000.00 (E) AMR installation - Cycle 1 (N of Lovers Lane) Complete
*
AMR installation - Cycle 2 (S of Lovers Lane) Complete
*
AMR installation - Cycle 3 (Parks, large meters, etc.) Dec-03
*
Training of City staff Complete
Page 5