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HomeMy WebLinkAboutAgenda 12-09-03 Topics.docA G E N D A #2322 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBERS TUESDAY, DECEMBER 9, 2003 AT 5:00 P.M. 3:30 - 4:00 P.M. CIVIC FOUNDATION, INC. BOARD OF DIRECTORS MEETING 4:00 - 4:30 P.M. CLOSED SESSION FOR CONSULT ATION WITH THE CITY ATTORNEY UNDER SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. 4:30 - 5:00 P.M. WORK SESSION FOR AGENDA REVIEW I. INVOCATION – City Attorney Rob Dillard II. INTRODUCTION OF STAFF – City Manager Bob Livingston III. AWARDS AND REQUESTS FROM CITIZENS PRESENTATION: Government Finance Officers Association (GFOA) Certificate of Achievement in Financial Reporting (CAFR) Award of Excellence to Tom Tvardzik and Judy Martin – Tab I DEPARTMENT PINS: Linda Williams, Court Administrator, Lt. Keith Burks, Polic e Department, 25 - year pins; Raul Orozco, Driver, Sanitation Department, 15 - year pin EMPLOYEE OF THE MONTH: Russell Craig, Code Inspection Officer, Building Department IV. ITEMS FROM THE FLOOR Anyone wishing to address an item not on the Agenda or having que stions about items on the Consent Agenda should do so at this time. Questions and comments regarding Main Agenda items may be made when that item is addressed by the City Council. V. CONSENT AGENDA A. CONSIDER: Purchase of Concrete Pavement Breakers and Traile r - Mounted Pressure Washer – Austin Tab II B. CONSIDER: Proposal from CarteGraph for purchase of Asset Management Software – Smallwood Tab III C. CONSIDER: Final payment for manhole rehabilitation at various locations throughout the City – Smallwood Tab IV D. CONSID ER: Final payment to Cutler Repaving for In - Place Recycling at various locations throughout the City – Smallwood Tab V E. CONSIDER: Purchase of Citrix MetaFrame Server Software for secure network access from home and efficient MIS management of software appli cations – Criswell Tab VI F. CONSIDER: Purchase of three ¾ Ton Pickup Trucks from H - GAC – Austin Tab VII G. CONSIDER: Resolution naming Park Cities News official newspaper for ordinances, legal notices and advertisements – Wilson Tab VIII H. CONSIDER: Approval o f City Council Meeting Minutes for November 11, 2003 – Wilson Tab IX VI. MAIN AGENDA A. PUBLIC HEARING & ORDINANCE: Requested amendment to PD - 22 6101 Hillcrest – Smallwood Tab X B. CONSIDER: Residential parking 3800 block McFarlin – Adams Tab XI C. CONSIDER: Petition for residential parking 3400 block Granada – Adams Tab XII D. CONSIDER: Ordinance amendment of Plaza at Preston Center Special Sign District – Smallwood Tab XIII E. CONSIDER: Ordinance amending budget for additional $200,000 for Fire Department compressed air fo am system and command vehicle/reserve MICU – Austin Tab XIV F. CONSIDER: Consider bid for Compressed Air Foam (CAF) System – Austin Tab XV G. CONSIDER: Request to abandon sanitary sewer easement 6821 Golf – Smallwood Tab XVI H. CONSIDER: Ordinance for “No Left Turn ” eastbound Binkley at High School (school days 2:30 - 4:30p.m.) – Smallwood Tab XVII I. CONSIDER: Ordinance amending Section 5.107 2000 International Fire Code requiring all occupants to evacuate a building on activation of fire alarm – Ledbetter Tab XVIII J. CON SIDER: Bid for water and sanitary sewer improvements on Lovers Lane – Smallwood Tab XIX K. DISCUSS: Referring issue of contractor signage regulations to UDADAC – Smallwood Tab XX L. REPORT: On traffic – Adams Tab XXI M. CONSIDER: Resolution for representative Board of Directors Dallas Central Appraisal District (DCAD) – Livingston Tab XXII As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into Closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda items listed herein. VII. INFORMATION AGENDA Tab XXIII REPORTS, BOARD AND COMMITTEE MEETING MINUTES A. BOARD OF ADJUSTMENT Minutes for September 22, 2003 B. EMPLOYEE BENFITS ADVISORY COMMITTEE C. FINANCE ADVISORY CO MMITTEE D. PARK ADVISORY COMMITTEE E. PLANNING & ZONING COMMISSION Minutes for October 20, 2003 F. PROPERTY CASUALTY & LIABILITY INSURANCE ADVISORY COMMITTEE G. PUBLIC SAFETY ADVISORY COMMITTEE H. PUBLIC WORKS ADVISORY COMMITTEE Minutes for November 5, 2003 I. URBAN DESIGN & DEVELOPMENT ADVISORY COMMITTEE J. ZONING ORDINANCE ADVISORY COMMITTEE K. CAPITAL PROJECTS REVIEW COMMITTEE L. CAPITAL PROJECTS UPDATE for Week of December 1, 2003 Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601 - 1210 312.977.9700 fax: 312.977.4806 October 30, 2003 Mr. Kent R. Austin Director of Finance City of University Park 3800 University Boulevard University Park, Texas 75205 Dear Mr. Austin: We are pleased to notify you that your comprehensive annual financial report (CAFR) for the fiscal year ended September 30, 2002 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. Congratu- lations for having satisfied the high standards of the program. We hope that your example will encourage others in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Each entity submitting a report to the Certificate.of Achievement review process is provided with a "Summary of Grading Results" form and a confidential list of comments and suggestions for pos- sible improvements in its financial reporting techniques. Your list has been enclosed. You are strongly encouraged to implement the recommended improvements into the next report and submit it to the program. Accompanying future submissions should be your detailed response to each comment appearing on the list. These responses will be provided to those Special Review Committee mem- bers participating in the review. Your Certificate of Achievement plaque will be shipped to you under separate cover in about eight weeks. A holder of a current Certificate of Achievement may include a reproduction of the award in its immediately subsequent CAFR. A camera ready copy of your certificate is enclosed If you reproduce your certificate in your next report, please refer to the enclosed instructions. www. gfoa.org Mr. Kent R. Austin October 30, 2003 Page 2 A Certificate of Achievement is valid for a period of one year. To continue to participate in the Certificate of Achievement Pro- gram, it will be necessary for you to submit your next CAFR to our review process. In order to expedite your submission, we have enclosed a Certificate of Achievement Program application form to facilitate a timely submission of your next report. This form should be completed and mailed (postmarked) with three copies of your report, three copies of your application, three copies of your written responses to the program's comments and suggestions for improvement from the prior year, and any other pertinent material with the appropriate fee by March 31, 2004. Your continued interest in and support of the Certificate of Achievement program is most appreciated. If we may be of any further assistance, please contact Delores Smith. Sincerely, GOVER. / MENT FIN~ ~~ .OF~I ERS A%~SOCIATION ~r D±rector/?echn:i. cal Services Center SJG/ds N (D ~ 0 SO O~ Or} 0 0 0 0 AGENDA MEMO (12/09/03 AGENDA) DATE: December 4, 2003 TO: Honorable Mayor and City Council FROM: Kent R. Austin, Director of Finance SUBJECT: Purchase of Concrete Pavement Breakers and Trailer - mounted Pressure Washer ITEM: Attached is a memo from Fleet Manager Jim Gau regarding two requested purchases: two concrete pavement breakers ($65,400 each) for the Utilities and Streets Divisions, and a trailer - mounted pressure washer ($12,533) for the Traffic Control Division. All three pieces ar e included on the City’s equipment replacement schedule and have been retained beyond their expected useful lives. The pavement breakers are used in both planned and unplanned projects. The heavy - duty hydraulic hammers are mounted on tractors and may be driven from site to site. Typical uses include removal of pavement from alleys for utility repairs and replacements of larger sections of streets or alleys. The City’s existing pavement breakers date to 1987 ($35,000) and 1990 ($36,511). The pressure wa sher is used by Traffic Control for preparing streets and curbs for markings. The Division also uses the washer for graffiti removal, and the unit is shared with other departments, like Parks, who use the washer for cleaning the walls of the pool. The Ci ty’s existing pressure washer was purchased in 1992 for $8,632. Bids were solicited through RFP Depot, the Internet - based purchasing program used extensively by the City. Funds are available in the Equipment Services Fund. RECOMMENDATION: City staff re commends award of the bids to United Rentals for the pavement breaker and KRP Industries for the pressure washer. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO BRKR AND WASHER 120903.doc 2 : 19 PM 12 / 05 / 03 ATTACHMENTS: ? ? Memo from Fleet Manager Jim Gau, Jr. ? ? Bid tabulation – Concrete Pavement Breakers ? ? Bid tabulation – Trailer - Mounted Pressure Wash er 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO BRKR AND WASHER 120903.doc 2 : 19 PM 12 / 05 / 03 City of University Park 4420 Worcola Dallas, Texas 75206 Equipment Services Division Phone 214 - 987 - 5440 Fax 214 - 987 - 5479 To Kent Austin, Finance Director From Jim Gau Jr., Fleet Manager Date: December 4, 2003 Subject: Bid Tabulation for Concrete Pavemen t Breakers and Pressure Washer After reviewing the bids submitted through RFP Depot for the Concrete Pavement Breaker and the Pressure Washer, I have determined the following: The Concrete Pavement Breaker bid request received two bids from United Rental s, one from the Keller, Texas store and one from the Lewisville, Texas store. The low bid was $ 65,400.27 each for a total of $ 130,800.54 for two units. I asked the low bidder to supply documentation to verify that all specifications were met on that bid and did confirm that it meets the bid requirements in its entirety. I recommend that the low bid be accepted for this purchase on Requisition 4569 submitted to purchasing on October 15, 2003. The Pressure Washer received 8 bids through RFP Depot. The firs t and second low bid did not meet the specifications because the engine horsepower was below the 16.5 horsepower minimum in our specifications. The third low bidder, KRP Industries did meet all specifications in our bid request. In fact they had exceeded t he specifications in several areas and I contacted them to adjust their price to make the specifications closer to the minimums. Their original bid price was $ 12,775.00 and with the adjustments to the equipment bid, the new price will be $ 12, 533.00. The cost savings was primarily in lowering the GVW of the trailer. Attached is a letter from them with the adjustments and several adjustment prices. I recommend we accept the bid based on the $ 11,990.00 base with the addition of the Treated Floor $ 55.00 and the Partial Stainless Steel water tank $ 488.00. The total cost for the lowest qualified bidder, KRP Industries, is $ 12,533.00. The Requisition 4567 was sent to purchasing on October 14, 2003. Please review the attached materials and place on the ne xt available council agenda. Sincerely Yours, Jim Gau Jr. Fleet Manager AGENDA MEMO (12 - 09 - 03 AGENDA) DATE: December 3 , 2003 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider proposal From Cartegraph Services in the amount of $23,100 for professional services associated with the future purchase and implementation of Asset Management software. Background. After considerable review and discussion, Engineering and Information Services staff has solicited a proposal from R.L. Goodson Consulting Engineers to provide the surveying and field data collection for a digital map of the City's utility infrastructure. The mapping must be supplemented with additional data for use with our geographic information system (GIS), and we have determi ned the best solution for our needs is to acquire Asset Management software developed by Cartegraph Systems. The engineering consultant will download field data directly into the Cartegraph software into specific modules (i.e., water system information wil l dump to the "water" module, sanitary sewer data to the sanitary sewer module, and so on). All information will then be available for GIS. The Cartegraph proposal to the City provides the services necessary to develop workflow process and coordination wit h other softwares. Their staff will work with the City to coordinate the City and RLG to determine the most efficient means to collect the data, download the information, and link that to the map. Discussion. Staff recommends City Council approval of the Cartegraph proposal in the amount of $23,100. City of University Park, TX Software and Services Agreement November 2003 Submitted by: 3600 Digital Drive Dubuque, IA 52003 800.688.2656 563.556.8120 Table of Contents Objectives..................................................................................................................... ..............................1 Scope of Project............................................................................................................... ...........................1 Professional Services.......................................................................................................... ........................1 Staffing....................................................................................................................... .................................2 Professional Service Fees...................................................................................................... .....................2 Payment Terms and Conditions................................................................................................... ...............3 General Terms.................................................................................................................. ...........................3 City of University Park, TX November 24, 2003 Software and Services Agreement THIS AGREEMENT is made and entered into between, City of University Park, Texas, hereinafter referred to as “City” whose address is City of University Park, 3800 Un iversity Blvd, University Park, TX 75205 and CartêGraph Systems, Inc. 3600 Digital Drive, Dubuque, Iowa 52003, hereinafter referred to as "CartêGraph". Objectives The City of University Park’s major goal for 2003 is to implement an Asset Management process that allows the City to track the costs associated with Public Infrastruct ure ownership and maintenance. This information will assist in determining trends and project future budget needs for ma intaining the infrastructure. Historical information on specific features and location of the City infrastructure will also be developed. Work management is the backbone for developing historical and projected costs of ownership. The City currently utilizes a stand alone work management program. The City of University Park is looking for CarteGraph Systems Inc. to provide them with software and standard operatin g procedures for populating the asset management software with current data and yet to be collected field data. Cart êGraph will review workflow processes and evaluate the use of WORKdirector as a replacement for the existing work management system. The implemented solution would create one integrated asset management database operated within an enterprise SQL database environment. All infrastructure data must be viewed via a live link to the Geographic Information System (GIS) used by the City. Remote access to the data i.e., field data collection, will be evaluated and available options will be presented. Scope of Project Professional Services CartêGraph shall provide the following Professional Serv ices to implement and deploy the asset management Software Product(s). CartêGraph shall be responsible for the timely performa nce of all Professional Services and warrants that all professional and technical services provided to the City pursuant to this Agreement shall be of good and workman like quality and will meet or exceed stan dards of similar professional servi ces within the industry. CartêGraph makes no further warranty, representation or prom ise not expressly set forth in this Agreement. Operational Consultation Services . CartêGraph will provide consultative services focused on gathering City workflow and business requirements that will allow CartêGraph to tailor recommendations and project budget to specifically address those workflow and business requirem ents. Project Services technical resources will host conference calls, onsite interviews and onsite meetings to present findings and recommendations on the potential use of the following software applications. The consultation report will include data field recommendations, workflow patterns, escalation paths and resolution processes and project budget recommendations. CALLlink WORKdirector WATERview SEWERview STORMview PAVEMENTview PAVEMENTview Plus SIGNview MAPdirector (stand alone) - 1 - City of University Park, TX November 24, 2003 These services are more particularly described as. 1. Provide a 2 Day On-site Consultation Service to review th e information assembled by City staff and gather any additional City workflow and business requirements that will allow CartêGraph to provide recommendations for accomplishing the Project Objectives. 2. Provide a 2 Day On-site Consultation Service to present findings and recommendations on the potential use of the software applications and project budget. 3. The fees for this service are quoted as: Fixed Cost Staffing The most critical element in the successful completion of any engagement of this nature is the personnel assigned to carry out the responsibilities. Responsibilities of each project participant: Project Manager – 1. This individual is entrusted with the day- to-day coordination and responsibility for the asset management implementation project. It is their responsibility to see that the detailed project approach steps are completed and that efforts of the other proj ect team members are coordinated to provide for the efficient and timely completion of the project. This person is also directly in volved with performing the project tasks. Project Consultants – 2. These individuals are responsible for providing advice and direction relating to specific technical aspects of the project, including database management systems and software application installation. CartêGraph professional staff members are highly qualified consultants with broad and detailed knowledge of the CartêGraph asset management applications and the public works asset management industry and are responsible for application knowledge transfer to the designated University Park City employees. City of University Park Project Coordinator – 3. This individual is responsible for coordinating the efforts and involvement of University Park City with the Cart êGraph project team members. This person will help identify the internal personnel who are best qualified to assist CartêGraph on specific matters and will act as the communication focal point between CartêGraph and University Park City personnel. Professional Service Fees Operational Consultation Services $21,500.00 $1,600.00 Estimated additional expenses* $23,100.00 TOTAL PROJECT COST * Travel Expenses will be billed to you based on actual cost s incurred. If it appears that our fees will exceed this estimate, we will discuss it with you prior to incurring additional charges. - 2 - City of University Park, TX November 24, 2003 Additional Services . Fees quoted for specific services represent Ca rtêGraph’s fixed fee quotation. In the event it becomes apparent to CartêGraph that fees quoted in the Agreement will be exceeded due to unforeseen issues or complications or due to any changes in the scope of serv ices required, CartêGraph w ill notify the City prior to exceeding the approved engagement estimate. In any event, such services shall require advanced written quotation from CartêGraph and approval from the City. Payment Terms and Conditions In consideration for the Services provided by CartêGraph to the City of University Park, City agrees to pay Professional Service Fees in U.S. Dollars as described below: 1) Professional Services shall be scheduled and delivered upon acceptance of this Agr eement in accordance with the Project Work Plan. a) Invoicing occurs on a monthly, as incurred, basis for delivery of fixed fee Professional Services. 2) Payment Terms . All payments are due Net 30 days from date of invoice. 3) Reimbursable Expenses . . All travel requires City approval prior to scheduling. Invoicing occurs monthly for all travel expenses. If it appears that CartêGraph fees will exceed the estimated am ount, CartêGraph will receive written approval from City prior to incurring additional charges. General Terms This Agreement takes precedence over all attachments in the event of conflicting terms and conditions. CartêGraph’s liability for its failure to perform under this Agreement shall be limited to the fee paid under this Agreement. Insurance. CartêGraph will maintain adequate insurance, for dama ge or loss, for all software provided to the City, until such time as the City formally accepts the software. In defining insura nce coverage, CartêGraph shall secure full replacement value for the software without the requirem ent that the City be respon sible for any payments or deductibles. In the event that it is n ecessary to make a claim under this po licy, any funds received by CartêGraph shall be used to secure replacements for the City. CartêGraph agrees to hold harmless and defend the City and its agents, officials and employees from any liability, claim, or injury, related to or caused by fault or negligence of CartêGraph employees or subcontractors. To demonstrate th is responsibility, CartêGraph sh all furnish the City with evidence of valid comprehensive general liability insura nce coverage in the amount of one million dollars ($1,000,000) for each occurrence for pers onal injury (including death or dismemberment) and property damage related to or resulting from implementation, installation, operation, or removal of the software and system. CartêGraph shall name City as additional insured and shall fu rnish to the City a copy of the insurance certificate and subsequent changes or updates. The terms and conditions of any and all Exhibits and Attachme nts to this Agreement are incorporated herein by this reference and shall constitute part of this Agreement as if fully set forth herein. Article and Section headings used herein are for reference purposes only and shall not be deem ed a part of this Agreement. This Agreement, together with all Exhibits and Attachments hereto, constitute the entire Agreement between the parties and supercedes all previous Agreements including promises and representa tions, whether written or oral, between the parties with respect to the subject matter hereof. Relationship of the Parties. CartêGraph and the City are independent of each other. This Agreement does not and is not intended to create in any way or manner or for any purpose an employee/employer relationship or a principal- agent relationship. Neither party is authorized to enter into agreements for or on behalf of the other, to create any obligation or responsibility, express or im plied, for or on behalf of the othe r, to accept payment of any obligation due or owed the other, or to accept service of process for the other. Cart êGraph is an independent contractor, customarily engaged in the performance of similar services for other parties. Severability. The terms and conditions of this Agreement are severable. If any term or condition of this Agreement or the application thereof to any person or circumstances is held invalid, this invalidity shall not affect the other . terms, conditions or applications which can be given e ffect without the invalid term, condition or application - 3 - City of University Park, TX November 24, 2003 Transfer of Agreement. CartêGraph shall not transfer or assign any of its rights or obligations under the agreement to any other party without the prior written consent of City, which consent may not be unreasonably withheld. Notices. All notices or communications required or permitted as a part of this agreement shall be in writing and shall be delivered at the address se t forth in this Agreement. Legal Proceedings. This contract shall be construed in accordance with the laws of the State of Texas. Venue for any legal proceedings shall be in Dallas County, Texas. The parties, each acting under due and proper authority, have executed this Agreement as of the day, month and year written below: Acce p ted: CITY OF UNIVERSITY PAR K , Acce p ted:CartêGra p h S y stems, Inc.: Bob Livingston - City Manager Mark Weber- Chief Finance Officer Date Date - 4 - AGENDA MEMO (12/9/03 AGENDA) DATE: December 1 , 2003 TO: Bob Livingston City Manager FROM: Jennifer Shell, P.E. Civil Engineer SUBJECT: Final Payment For Manhole Rehabilitation at V arious Locations Throughout the City, Project No. 45610 On July 1, 2003, the City Council approved CLS SERVICE & SUPPLY, INC. for the above - referenced project. The Engineering Department has accepted the completed work. The actual work performed and th e material furnished as provided by the contract brought University Park’s project total to $ 97,531.11 (93% of the contract amount). A payment in the amount of $4,876.56 has not been made to the Contractor for the retainage on this project. Several of the manholes identified to be rehabilitated were not rehabilitated due to either: being recently replaced by the construction work on Airline or they will be replaced by the future work to be done on Lovers lane. PROJECT COST HISTORY APPROVED CONTR ACT AMOUNT 7/1/03 $ 104,429.04 The total cumulative value of the contract was decreased by $6,897.93 or 6.6% of original contract. AGENDA MEMO (09 - 17 - 03 AGENDA) DATE: December 3 , 2003 TO: Bob Livingston City Manager FROM: Bob Whaling, P.E. City Engineer SUBJECT: In - Place Asphalt recycling at Various Locations, Project No. 42691 Background. On August 20, 2003 the City Council approved Cutler Repaving, Inc. for the above - referenced project. The Engineering Department has accepted the completed project. The item for edge milling was originally estimated to be a milled width of 6 feet to a dept h of 0 to 1 inch (37,230 SY). The Contractor had to mill some of the streets for the complete width and up to a depth of several inches to achieve an adequate surface profile (58,536.5 SY). Also, included is the material and labor necessary to include ad ditional locations as follows: 1. Daniel Avenue from Hillcrest Avenue to Airline Road 2. Golf Drive from City Limits to University Boulevard 3. Airline Road from Stanford Avenue to Hanover Street 4. Turtle Creek Boulevard from Caruth Boulevard to the alle y north of Caruth Boulevard The actual work performed and the material furnished as provided by the contract, brought the project total to $ 382,889.15 PROJECT COST HISTORY APPROVED CONTRACT AMOUNT 8/20/03 $ 311,671.25 The total cumulative value of t he contract was increased by $71,217.9 or 22.85% of original contract. Discussion. Staff recommends City Council consider approval of the final payment to Cutler Repaving, Inc. in the amount of $382,889.15 for work performed and materials furnished for t he construction of Project No. 42691 (In - Place Asphalt recycling at Various Locations). AGENDA MEMO (12/09/03 AGENDA) DATE: December 4, 2003 TO: Honorable Mayor and Members of the City Council FROM: Jim Criswell, Director of Information Services SUBJECT: Purchase of Citrix MetaFrame Server Software BACKGROUND: For the p ast several years, the City has been making great strides in the implementation of state - of - the - art software applications across all departments. Some of the more recent examples include the City’s Web Site, Police Mobile Data, and LaserFiche Document Imag ing. While we continue to increase the use of technology to generate greater efficiency, each new application adds an additional burden of support on the MIS staff. To continue to support the City with a staff of three MIS personnel, I have been pursuing ways to become more efficient, and to make the day - to - day upgrade and problem management process easier to do. Citrix MetaFrame is the type of product that will help us move in that direction. Citrix is installed in 120,000 corporations worldwide, and in 9 9% of the Fortune 500 companies. Citrix allows software applications such as Microsoft Office, to run in one location on the Citrix Server, but be accessible by as many users as desired. These users can be on the local network or in a remote location such as at home, as long as they have an Internet connection. The advantages are many. ? ? The ability for MIS to perform upgrades and changes to the software by applying those changes to one location, as opposed to visiting 120 desktops and applying the changes to each PC. ? ? The ability to start using Citrix with a few users or applications, and migrate additional users or applications as desired. Agenda Memo - Purchase of Citrix MetaFrame Server Software – Page 2 ? ? The ability to give workers secure, easy an d instant access to enterprise applications and information from anywhere, at anytime, over any Internet connection. RECOMMENDATION: The City solicited responses to a high - tech request for proposal for the Citrix MetaFrame implementation in November 20 03. Six proposals were received for evaluation. The bid results were: Synetics Computers $12,450.00 BDO Seidman, LLP $14,601.00 Vector ESP $14,817.00 Endless Solutions, Inc. $23,455.80 Apparatus Sales Corp. Eliminated - Located in Denver, CO Macer Technology Eliminated - Failed to include price sheet Additionally, two Dell Servers are required. The quote from Dell’s Texas QISV State Store was $8,332.26. Staff recommends the purchase of the Citrix MetaFrame software and implementation consult ing from Vector ESP for $14,817.00. Vector was not the low bidder, however we felt that the vendors with lower bids did not have the track record, experience, expertise, and references provided by Vector. Vector is the only Platinum Citrix partner that proposed a solution. They are the leading Citrix reseller in this area, and had very good reviews from their references. Their engineers are Citrix certified, and they are a State of Texas QISV vendor. Funding has been included in the 2004 Information Ser vices Budget and is available for the purchase of this software and equipment. Citrix MetaFrame Solution Totals: Vector ESP $14,817.00 Dell Computers $8,332.26 Grand Total $23,149.26 AGENDA MEMO (12/9/03 AGENDA) DATE: November 5 , 2003 TO: Honorable Mayor and City Council FROM: Christine Green, Purchasing Agent SUBJECT: Purchase of 3/4 Ton Pickups through H - GAC Attached is a memo from Jim Gau, Jr. , Fleet Manager, regarding the proposed purchase of three 3/4 ton pickup trucks scheduled for replacement this year. Replacement vehicles are available through the Houston - Galveston Area Council of Governments (H - GAC) Cooperative Purchasing Program. The City has had an interlocal agreement for cooperative purchasing with H - GAC since 1994. Purchases made through H - GAC fulfill all competitive bidding requirements. The total cost for the three vehicles is $55,807.00. RECOMMENDATION: Staff recommends pur chasing these trucks through H - GAC in the total amount of $55,807.00. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ HGAC Order 2003 - 3.doc 3 : 49 PM 11 / 05 City of University Park 4420 Worcola Dallas, Texas 75206 Equipment Services Division Phone 214 - 987 - 5440 Fax 214 - 987 - 5479 To: Kent Austin, Finance Director Christine Green, Purchasing Agent From: Jim Gau Jr., Fleet Manager Date: October 28, 2003 S ubject:: Purchase of ¾ Ton Pickups Attached please find quotes to replace three pickups approved for purchase in the current budget. Quotes were received through the HGAC buying cooperative and are as follows. Unit 1620, which is a 1991 Ford F250 assigned to the Sanitation Department and unit 1705, a 1992 Ford F250 assigned to the Parks Department, are being replaced with two 2004 Chevrolet ¾ ton long bed pickups with lift gates. These trucks are priced at $ 17,741.00 each with a total of $ 35, 482.00 for two. We last purchased such a vehicle in December of 2002 and paid 16,908.38 on purchase order 03 - 0000084 - 001. This was a 2003 Chevrolet ¾ ton pickup with a lift gate. The 2004 trucks are about 5% higher than the units we purchased a year ago. Unit 1708 , is a 1993 Ford F250 assigned to the Parks Department. This unit is being purchased with a utility body and will be used by the sprinkler crew in that department. The truck they are currently using is a standard pickup with no secure storage of sprinkler parts with many parts stored in open milk crate containers. The utility body will provide much needed storage of all parts and keep them secure. This truck is quoted at $ 20,325.00 and is a 2004 Chevrolet ¾ ton with utility body. We last purchased a 2001 Ford F250 with service body in December of 2000 and paid $ 22,742.55 on purchase order 01 - 0000079 - 001. Please review the attached information and process these trucks for purchase on the next available council meeting. Please call me if you have any ques tions. Sincerely Yours, Jim Gau Jr. Fleet Manager AGENDA MEMO (12/09/03 AGENDA) DATE: December 4, 2003 TO: Honorable Mayor and City Councilmembers FROM: Nina Wilson City Secretary SUBJECT: PAPER OF RECORD ITEM: In compliance with Chapter 13, Section 13.04 of the Charter of the City of University Park, the attached resolution designates a newspaper of general circulation in the City as the official newspaper. On February 21, 2001, the Council designated the Park Cities People as the official newspaper for the City based on a bid o f “no cost” for the publication of all ordinances, legal notices and advertisements. However, according to a letter from the Park Cities People Publisher, Pat Martin, effective December 15, 2003, the paper will no longer provide public and legal notices a t no charge. According to a letter from Park Cities News Publisher Marj Waters dated February 9, 2001, they will publish legal notices at no charge for a period of three (3) years. The Park Cities News will continue to publish ordinances, legal notices and advertisements per their agreement. RECOMMENDATION: At this time, it is in the best interest of the City to name the Park Cities News as the official public newspaper for the City of University Park. ATTACHMENTS: Resolution. 3800 UNIVERSITY BOU LEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 U: \ Docs \ Resolutions \ Memo Resolution Paper of Record.doc 9 : 17 AM 12 / 04 / 03 RESOLUTION NO. _____________ A RESOLUTION OF THE CITY OF UNIVERSITY PARK, TEXAS APPOINTING AN OFFICIAL PUBLIC NEWSPAPER FOR THE PUBLICATION OF ORDINANCES, LEGAL NOTICES, AND ADVERTISEMENTS. WHEREAS, Chapter 13, Section 13.04 of the Charter of the Cit y of University Park, Texas authorizes the Council to designate by resolution a newspaper of general circulation in the City as the official newspaper; and WHEREAS, on February 21, 2001, the Council designated The Park Cities People as the official public newspaper for the City, based on a bid of “no cost” for the publication of all City ordinances, legal notices, and advertisements; and WHEREAS, effective December 15, 2003, The Park Cities People will no longer provide publication of City ordinances, leg al notices, and advertisements at “no cost;” and WHEREAS, The Park Cities News continues to provide publication of all City ordinances, legal notices, and advertisements for the City at “no cost;” and WHEREAS, the City Council has determined that it is in the best interest of the City and its citizens for The Park Cities News to be the City’s official newspaper; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of University Park, Texas, that effective immediately The Park Cities News is hereby appointed as the official public newspaper for the City. th PASSED AND APPROVED by the City Council of the City of University Park on this the 9 day of December 2003. APPROVED AS TO FORM: APPROVED: Robert L. Dillard, III Harold F. Peek City Attorney Mayor ATTEST: Nina Wilson City Secretary MINUTES #2321 CITY COUNCIL MEETING CITY OF UNIVERSITY PARK, TEXAS CITY HALL COUNCIL CHAMBER TUESDAY, NOVEMBER 11, 2003 AT 5:00 P.M. Mayor Harold Peek convened the City of University Park City Council into Executive Session at 4:00p.m.to receive legal ad vice from the City Attorney under Section 551.071 of the Texas Government Code. The Executive Session was adjourned at 4:35p.m. No action was voted on or taken during the meeting. Mayor Harold Peek then opened the regular meeting of the City Council. P resent were Mayor Pro Tempore Dick Davis, Councilmembers Jim Roberts, Harry Shawver and Blackie Holmes. Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City Secretary Nina Wilson. AWARDS AND REQUESTS FROM CITIZENS RECO GNITION: Former Councilmember James W. Walley, Jr., USNR, Rear Admiral (Ret) presented Sgt. Robert Flood, Police Department, the Defense Meritorious Service Medal and the Joint Service Commendation Medal, for service during Operation Enduring Freedom. Vet erans who were in the audience were also recognized. Mayor Pro Tem Davis thanked both of them and acknowledged the pride that all members of the council felt in this achievement. RECOGNITION: Graduates of Leadership University Park were recognized by Pres ident of the Community League Syd Carter and were presented certificates of achievement by Mayor Harold Peek. Mr. Carter stated another class will begin in January. PROCLAMATION: Mayor Peek proclaimed November 11, 2003 as Don C. McIlyar Day in the City of University Park in recognition of his leadership on the Dallas County Park Cities Municipal Utility District Board of Directors since 1988. BOY SCOUTS: Five boy scouts introduced themselves and stated the badge on which they were working. ITEMS FROM THE FLOOR: PETITION FOR RESIDENT ONLY PARKING, 3800 BLOCK MCFARLIN: Jana and Hunter Ferguson, 3821 McFarlin, represented the residents in their block, who are concerned about safety since they are across the street from Highland Park Presbyterian Church. They have been speaking with Senior Minister Ron Scates regarding improved traffic flow to make it easier for emergency vehicles to get down the street. City Council will study the issue and notify them of the results by the next city council meeting December 9. Resident Only Parking would not be in effect on Sundays. Councilmember Holmes moved acceptance of the Consent Agenda. Councilmember Roberts seconded, and the vote was unanimous to approve the following: CONSENT AGENDA CONSIDER BID #03 - 14 FOR ANNUAL CONTRACT FOR SAND, PEA GRAVEL, LOAM AND LANDSCAPING SOILS: Turf Materials, Inc. submitted a bid on washed sand at $9/ton and pea gravel at $10.25/ton. Based on last year’s sand and gravel expenditures, the award is expected to be approximately $22,000. Matbon, Inc. submitted a bid on sandy loam at $5/ton. Based on last year’s sandy loam orders, the award is expected to be approximately $15,000. Living Earth Technology Company submitted a bid on professional landscape mix at $22.50/yard and top dressing at $19.50/yard. Based on last year’s orders, the award is expected to be approximately $2,500. Living Earth Technology also submitted a bid on shredded cedar mulch at $23.50/yard. Based on last year’s orders, the award is expected to be approximately $ 1,000. These materials are used by the Street and Parks Departments. CONSIDER BID #03 - 11 FOR ANNUAL CONTRACT FOR UTILITY PARTS, QUOTE FOR WATER METERS AND REJECT AND RE - BID OF DUCTILE IRON PARTS: National Waterworks is the only supplier of Invensys, th e manufacturer of the City’s water meters and associated parts. They submitted a quote for these products to remain firm for one year. The bids of Romar Supply, Inc., D&W Utility Supply, Ferguson Waterworks, Hose Specialty Supply Co., Inc. and Clifton Az ok were accepted for an estimated annual total of $77,491.11. The accepted price quote submitted by National Waterworks for Invensys meters and associated parts was an estimated annual total of $141,844.07. All bids for ductile iron were rejected and wil l be re - bid. CONSIDER BID #03 - 15 FOR BROWN KRAFT (YARD WASTE) BAGS: Duro Standard Products Co., Inc. submitted a bid of $0.26 per bag for an annual total of $46,800, which is a $.005 per bag increase over the current contract price of $0.255/bag. Duro is the City’s current vendor for yard waste bags. CONSIDER A FOOD ESTABLISHMENT INSPECTION & ENVIRONMENTAL HEALTH SERVICES AGREEMENT WITH DALLAS COUNTY HEALTH & HUMAN SERVICES: The agreement will be in effect from October 1, 2003 through September 30, 2004. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For October 7 & 22, 2003. MAIN AGENDA PUBLIC HEARING & ORDINANCE FOR SMU’S REQUEST TO REZONE TWO RESIDENTIAL LOTS IN THE 3000 BLOCK OF DYER FROM UC - 3 TO UC - 2: Mayor Pro Tem Davis opened the public hear ing and continued it to January 20, 2003 at 5:00 p.m. at the request of the applicant. Zoning changes and the construction of a wall along Dublin will be discussed at that time. Notice will be given of the meeting. CONSIDER ACTION TO WITHDRAW ORDINANCE AMENDING PLANNED DEVELOPMENT DISTRICT NO. 22 (PD - 22) 6101 HILLCREST: The applicant, 6101 Hillcrest Hotel Group, L.P., requested the item be withdrawn. The proposal has been revised and will be th taken to the November 17 Planning & Zoning Commission meetin g. Councilmember Roberts moved approval of the withdrawal. Councilmember Shawver seconded, and the vote was unanimous to withdraw the item from today’s agenda. CONSIDER RECOMMENDATION FROM THE FINANCE AND PUBLIC WORKS COMMITTEES REGARDING STORMWATER UTI LITY: HDR Engineering has been conducting a feasibility study regarding implementing a storm water utility to fund the new functions required by recent state and federal legislation. On November 5, 2003, a joint meeting of the Finance and Public Works Adv isory Committees was held to review the consultant's final report and make a recommendation to the Council, and the establishment of a storm water utility was recommended. It was determined that a utility fee would be a better mechanism to fund the newly mandated storm water program than tax revenues. The Committees and Staff also recommended exempting properties owned by the City of University Park and the Highland Park Independent School District. Charging these two taxing entities would ultimately hav e the affect of charging the taxpayers twice. This problem would be compounded by the revenue loss experienced by HPISD as a result of "Robin Hood." When developing the proposed rate structure, HDR and City Staff attempted to create a system that was bot h equitable to all residents and efficient to administer and operate. The advisory committees recommend the following rate structure: Single Family District 1: $19.59 per month Single Family District 2: $6.21 per month Single Family District 3: $5.24 per month Single Family District 4: $4.85 per month Single Family District Attached: $3.88 per month Duplex District 1: $3.93 per month Duplex District 2: $2.76 per month Multi - Family Districts 1, 2, & 3: $1.36 per month Non - residential per square fo ot: $0.001078 per month It is estimated that the recommended rate structure will generate approximately $550,000 per year in revenues. The funds will be sufficient to fund the Storm Water Management Plan and approximately $350,000 worth of storm water re lated capital improvements each year. Councilmember Holmes moved that Staff advertise a Public Hearing to be held on Friday, December 19, 2003, 7:30 a.m. to pass an ordinance establishing the utility and rate. Councilmember Roberts seconded, and the vote was unanimous to approve the meeting. CONSIDER RESOLUTION TO ADOPT A RETIREMENT HEALTH SAVINGS PROGRAM THROUGH ICMA - RC AND ESTABLISH A TRUST FOR THE PLAN’S ASSETS: A resolution to adopt a Retiree Health Savings Plan (RHSP) administered through the ICMA R etirement Corporation was proposed. The purpose of the plan is to allow employees to set aside money “pre - tax” and “pre - FICA” into a savings account to pay for health insurance or Medicare Part B premiums as well as out - of - pocket medical expenses after re tirement. Participation in the plan is voluntary. Employees who choose to participate will be required to deposit at least 1% of gross salary into their account each year. They will also be given the opportunity to deposit all or part of the vacation an d sick leave pay employees receive at retirement. Employees who participate in the plan will control how the money they deposit is invested. Because the City already contracts with the ICMA Retirement Corporation to provide a 457 plan for city employees and the average 457 participant balances exceed $25,000, employer fees will be waived. In addition, because the deposits are not subject to FICA, the City will save the 6.2% FICA match on all funds deposited by employees. Councilmember Holmes recommended adoption of the Retiree Health Savings Plan through the ICMA Retirement Corporation. Councilmember Shawver seconded, and the vote was unanimous for adoption. RESOLUTION NO. 03 - 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS, A DOPTING A RETIREE HEALTH SAVINGS PLAN; AND PROVIDING AN EFFECTIVE DATE. The renewal includes an increase in fixed costs (administrative CONSIDER HEALTH PLAN RENEWAL: fees and stop loss insurance premiums) of 3% (from $299,388 to $307,692). Changes in th e health plan recommended by Staff and the Employee Benefits Committee include increasing the monthly employee contribution for individual employee coverage from $25 to $30 and increasing dependent premiums by 10%. Councilmember Shawver moved approval of the renewal. Councilmember Roberts seconded, and the vote was unanimous to approve the increased monthly employee contribution for individual employee coverage and increasing dependent premiums by 10%. Councilmember Roberts moved approval of the followin g items on the Main Agenda. Councilmember Holmes seconded, and the vote was unanimous to approve the following: CONSIDER PURCHASE OF DIGITAL MUG SHOT/CITY ID CARD EQUIPMENT: The purchase of a state of the art digital photo system from ImageWare Systems to be used in conjunction with the arrests of individuals, development of photo line - ups, capturing of crime scene photographs associated with incidents and offenses, and compilation of a useable mug shot system was considered. The ImageWare software integr ates with the HTE Crimes Management System currently in use, allowing photographs to be accessed directly from the incident record screens. The digital system would provide software that would allow our agency to share mug shots with other police agencies, as well as retrieve mug shots from their systems. Additionally, the system would be so sophisticated as to allow investigators to enter composite physical descriptions provided by victims and/or witnesses, i.e., race, age, hair color, and sex, in order t o quickly pull up any and all photos of persons in the system that match said description. This, in turn, would increase the likelihood of developing a suspect or suspects very quickly, which, in turn, would increase the likelihood of an arrest. The digi tal photo system can and will also be used by the City for the purpose of producing employee identification cards. This feature is important related to the proposed City Hall renovation because the City Manager would like to go to a keyless entry and acces s system in the new building. The system will be a turnkey mug shot solution in which a capture station would be set up in the book - in area of the holding facility. The capture station would include a digital camera, three - point lighting, and all necessar y software/hardware. Software from ImageWare Systems for the project is $85,324.81. CONSIDER PROPOSAL FOR REPLACEMENT OF DIGITAL CAMERAS AT PEEK SERVICE CENTER: Existing security camera equipment at Peek Service Center is outdated and in disrepair, and p arts are no longer available. San Angelo Security Services (SASS) proposed the installation of fourteen digital cameras, software and appurtenances compatible with those at City Hall for a total purchase price of $23,369.50. The maintenance agreement wou ld cover both locations. CONSIDER PURCHASE OF CONCRETE TRUCK AND TWO TRANSFER TRAILERS THROUGH H - GAC: P urchase of a concrete truck for the Street Division and two transfer tractors for the Sanitation Division is scheduled for replacement this year. Rep lacement vehicles are available through the Houston - Galveston Area Council of Governments (H - GAC) Cooperative Purchasing Program with whom the City has had an Interlocal Agreement for cooperative purchasing with H - GAC since 1994. The concrete truck contrac t price is $146,075.00, and the transfer tractor contract price is $78,500.00 ($157,000 for two vehicles). Dallas Mack Sales, LP is the HGAC contract vendor for these vehicles. The total cost for all three vehicles is $303,075.00. CONSIDER PURCHASE OF P OLICE TAHOES THROUGH H - GAC: Two Chevrolet Tahoes for the Police Department are available through the Houston - Galveston Area Council of Governments (H - GAC) Cooperative Purchasing Program. The purchase prices are $29,440.00 and $29,500.00 (with carpet inste ad of mats) from Lawrence Marshall Dealership in Hempstead, Texas. There being no further business, the meeting was adjourned. th PASSED AND APPROVED this 9 day of December 2003. Harold Peek, Mayor ATTEST: Nina Wilson, City Secretary AGENDA MEMO (12/9/03 AGENDA) DATE: December 2 , 2003 TO: Honorable Mayor and City Council FROM: Wade McLaurin, Building & Zoning Administrator SUBJECT: Requested amendment to PD - 22 (6101 Hillcrest) BACKGROUND: On November 17, 2003 the Planning & Zoning Commission recommended approval of a requested amendment to Planned Development 22 (PD - 22) made by the 6101 Hillcrest Hotel Group, L.P. The applicant is seeking an amendment to the existing planned development in o rder to add an additional floor to the building, which would make the overall height of the building, including the required equipment screening, 41 feet 7 inches (41’ - 7”). The existing building is a three - story structure with an equipment enclosure “pent house” at the top, and has an overall height of 42 feet (42’). The proposed plan keeps the room count at the existing 52 rooms, and provides the 52 parking spaces (1 space per room) that are specified in the Zoning Ordinance. The P&Z recommendation was s ubject to a 24 - hour valet service being provided for employees, guests, and visitors to the hotel. The Commission had denied a previous request in October that had been made by the applicant that included additional rooms on the new floor, but with no add itional parking being provided. The applicant revised the plan to insure that the parking meets the provisions found in the Zoning Ordinance. The Council approved the . amendment to PD - 22 in August for the hotel usage on the property PUBLIC NOTICE: Noti ce for Public Hearing was advertised in the Park Cities People on the following dates: ? ? For P&Z - 10/2/03 ? ? For Council - 11/20/03 RECOMMENDATION: Staff recommends that the adopting ordinance amending Planned Development 22 be approved per the recommen dation by the Planning & Zoning Commission. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 PLANNING AND ZONING COMMISSION MINUTES November 17, 2003 The Planning and Zoning Commission of the City of University Park met on Monday, November 17, 2003 at 5:30 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University Park, Texas. The following are minutes of that meeting. Commission Members Attending Staff Members Attending Robert West – Chairman Wade McLaurin - Bldg. & Zoning Administrator Doug Roach Jennifer Patrick – Administrative Secretary Bill Foose Rob Dillard - City Attorney Ed Freeman Randy Biddle Mr. West opened the public hearing and introduced the commission members. He then read the specifics of the first case. PZ 03 - 18 – 6101 Hillcre st Group, L.P., requesting an amendment to the existing 6101 Hillcrest Planned Development District 22 at (Lots 1 - 3 Block D, of nd The applicant University Annex 2 Addition of the City of University Park). has submitted revised building plans which confor m to the parking requirements originally approved for this planned development and which addresses the primary concerns that were voiced by the Commission at the October meeting . Mr. Arthur J. Anderson, Attorney with the firm, Winstead Sechrest & Mini ck P.C. representing 6101 Hillcrest Group, L.P., was introduced and made a brief statement describing the property in question. Mr. Anderson stated the off street parking had been modified since the last application presented to the Planning and Zoning C ommission in October 2003. Previously, there had been a total of sixty - three (63) rooms with forty - nine (49) “countable” parking spaces, the revised site plan indicates this has been brought down to fifty - two (52) rooms with fifty - two (52) parking spaces. Mr. Anderson noted that repainting the parking lot had enabled the addition of three (3) more parking spaces. Mr. Anderson stated he felt as if the hotel improvements, as per the new site plan would be a better project benefiting the residents, the City of University Park, and applicants. Mr. Anderson added he had personal conversations and letters of support from local residents impacted by the hotel project. Mr. Anderson requested that if there was any opposition speaking this evening that he have the chance to rebut. Planning & Zoning Minutes 11/17/2003 Page 2 of 2 Mr. West inquired if there were any other people in favor of the project, who would like to speak. No one came forward. Mr. West then inquired if there were any opposing parties. He noted there were a total of nine (9) opposing letters submitted to date in regards to the specific project at 6101 Hillcrest. Mr. Daniel Yaest, resident/owner of 3419 Granada Ave., was introduced and made a brief statement opposing the addition/renovation at the hotel. Mr. Yaest noted many of his concerns s uch as: delayed/scattered construction work, lower property values, parking issues, and the location of the hotel (i.e. next to church and childcare facility). Mr. Yaest added there had not been any effort on behalf the developer to meet with the neighborh ood. Mr. Yaest went on to explain he felt as if he would be giving up a chunk of his equity in his home. He then thanked the board for the opportunity to be heard. Mr. Kevin Robertson, resident/owner of 3424 Binkley Ave., came forward and stated he had be en a resident at 3424 Binkley for one (1) year and had been observing with intrigue the progress of the hotel. Mr. Robertson noted various concerns such as: a vacant shell of a building, lack of work in progress on site, heavy traffic thru the neighborhood , lower property values, and the lack of room for a dumpster in the alleyway. Mr. Robertson stated the hotel was a nice structure for the neighborhood, but noted his main concern was the lack of parking. Mr. Robertson added with the middle school nearby, p arking is rarely available at any given time of the day. Ms. Julie Noble, resident/owner of 3433 Granada Ave, stated her main concern was the lack of public awareness in regards to the hotel project, with her notice being from a local neighbor, three (3) days prior to tonight’s meeting. Ms. Noble noted she was not opposing the construction of the hotel, and would rather like for it to succeed. Ms. Noble stated her concerns were; lack of public communication, ramifications of living past the two - hundred ( 200’) feet legal notice area, and parking issues. She requested that the Planning and Zoning Commission promote a public hearing to inform residents of an exact timeline of the hotel project, allowing the community a clearer picture of the project. Mr. W est inquired if legal notifications had been mailed/sent out. Mr. McLaurin replied, yes, the notifications had been mailed as required by state law. It requires all property owners within a two - hundred (200’) foot radius of the property to be notified. G regory Pillsbury, resident/owner of 3455 Shenandoah Ave., noted he would like the chance to speak in favor of the project at 6101 Hillcrest. Mr. Pillsbury stated his residence was one (1) block away from the property in question. He added he felt the park ing was within the rules of the City of University Park, the project as proposed would be an asset to the local community, and a strong asset to the city. Planning & Zoning Minutes 11/17/2003 Page 3 of 3 Mr. Daniel Yaest stood to make an additional statement that he was not in opposition to the hotel c onstruction. Mr. Yaest noted he was in opposition to the fourth floor addition to the existing structure and to the bar/restaurant on the ground level of the hotel. Mr. Art Anderson noted he would address the issues brought up by the residents opposing t he hotel, or its intent. Mr. Anderson said there was never any intent to disregard the local neighborhood’s input. Mr. Anderson added there had been two (2) different hearing before the Planning & Zoning Commission and one (1) before the City Council. Mr. Anderson noted the only residents who had attended meetings regarding the hotel previously were the Yaest’s. He added, Mrs. Yaest was in support of the project in question and submitted this opinion to the City Council. Mr. Anderson stated the developers/contractors were not on site making progress, due to the issues being addressed before the Planning and Zoning Commission and City Council. Mr. West inquired as to how long the developers have owned the land. Mr. Anderson stated th e applicant has owned the property for fourteen (14) months. A discussion ensued regarding the various changes the developer would make to improve the hotel. Mr. Anderson stated the hotel rooms would have an asking price of anywhere from one hundred twen ty - five dollars ($125.00) to two hundred dollars ($200.00) a night, which was comparable to all other major cities. Mr. Anderson added that studies done by the developer have indicated the hotel would not endanger residential property values, and in fact the data shows property values would increase. Mr. West asked Mr. McLaurin to explain how the occupancies and parking restrictions are determined. Mr. McLaurin stated the city zoning ordinance defines the parking requirements. Typically the planned devel opments are created/amended in conjunction with the various uses of the particular buildings within the boundaries. Mr. McLaurin went on to explain the hotel is the primary use of the property; with the restaurant being an accessory use, therefore the hote l parking regulations are enforced. Mr. McLaurin noted if the site’s primary use were a restaurant with an accessory use as a hotel, the restaurant parking regulations would have to be met. If restaurant use were considered more than just an accessory use, as a result of the restaurant’s size or location, then the restaurant parking would be required in addition. Planning & Zoning Minutes 11/17/2003 Page 4 of 4 Mr. West closed the public hearing in regards to the hotel matter. Mr. Freeman stated that the public needed a clear understanding of what th e board was here to approve/disapprove; the fourth floor addition and to ensure the parking requirements were met. Mr. Freeman noted the board had no control over the bar/restaurant. Mr. West stated that Mr. Freeman was correct. Mr. Freeman asked the dev eloper for an explanation regarding the fourth floor plan, the space allocated for the “back of house”. Mr. Robert Colombo, president of 6101 Hillcrest Group L.P., noted the “back of house” space was for storage of housekeeping supplies. Mr. Freeman aske d if this included towels, sheets, and toiletries for the hotel rooms. Mr. Colombo stated yes. A discussion ensued regarding the occupancy of the restaurant, the square footage allocated, and the location of a kitchen to prepare foods for the hotel guest s. Mr. Biddle inquired if the ground floor plans were the same as submitted at the Planning & Zoning meeting in June 2003. Mr. Colombo stated the ground floor plan had not changed. Mr. Biddle asked if five course meals were to be served in the restauran t. Mr. Colombo stated various finger foods, sandwiches, and hamburgers would be on the menu. Mr. Biddle inquired if a valet service would still be utilized for the hotel. Mr. Colombo stated yes, the valet service would be used for many reasons such as: quality service for patrons, security, and control of parking in the area. He added there was a significant increase in the investment with adding the fourth floor addition with valet parking. Mr. Biddle asked how many employees would be employed at the hotel. Mr. Colombo stated there would be roughly fifteen (15) employees, which would use the offsite parking. Mr. Biddle asked if the valet parking and tandem spaces were allocated for guest use. Planning & Zoning Minutes 11/17/2003 Page 5 of 5 Mr. Colombo stated yes, and made note the valet servic e was owned by one of the investors of the hotel. Mr. West asked for a motion and noted the property in the planned development was approved with fifty - two (52) rooms and forty - nine (49) parking spaces in a previous meeting. He added before the board was the same fifty - two (52) rooms, with an additional three (3) parking spaces, which increases the parking to fifty - two (52) parking spaces. Mr. West noted the request of the applicant complies with all zoning ordinances as per the site plan. Mr. West stated last month the applicant was turned down by the Planning & Zoning board due to extra rooms on the site plan and convoluted parking. Mr. Biddle asked Mr. Dillard if the use of a valet service could be listed as a requirement in the planned development in question. Mr. Dillard stated, yes, this had been addressed at the previous Planning & Zoning meeting. Mr. Dillard added legally the developer could get by without the use of the valet service, since the parking requirements were met. He noted in a Genera l Retail district this would not be a requirement. Mr. Dillard stated if necessary an amendment could be made to the planned development to include the use of a valet service. Mr. Freeman moved to approve the requested amendment for a fourth floor additio n with the condition of the use of a valet service. Mr. Roach seconded the motion. The motion was approved, four (4) to one (1), with Mr. West in opposition. Mr. West then read the specifics of the second case. PZ 03 - 20 – David Hille, representing th e owner of the property, requesting an amendment to the existing Planned Development District 2 - Retail (PD - 2 - R) at 4520 Lovers Lane . The request is to add a fifteen - foot addition to the rear of the subject address. Any change to the existing site plan r equires an amendment to the planned development. Mr. David Hille, representing the owner of the property in question and resident of 8351 San Fernando, was introduced and made a brief statement describing the property in question. Mr. Hille stated the a ddition would not decrease the number of parking spaces for the site. Mr. Hille added the addition would create additional storage for the building, as well as, provide room for additional customer service. Mr. Karl Black, co - owner of 4520 Lovers Ln. and resident of 3448 Stanford, was introduced and made a brief statement. Mr. Black noted the site plan submitted actually shows a sixteen (16) foot addition, not a fifteen (15) foot addition as noticed by staff. Planning & Zoning Minutes 11/17/2003 Page 6 of 6 Mr. McLaurin noted the application stated a request of a fifteen (15) foot addition. The board determined that the additional one (1’) foot needed, did not have an impact on the logistics of the site, and therefore did not see the discrepancy as an issue. Mr. West closed the public hearing. Mr. West asked for a motion. Mr. Foose moved to approve the requested amendment based on the plan submitted showing a sixteen (16’) foot addition, with Mr. Biddle seconding the motion. The motion was approved unanimously. Mr. West asked for a motion on the m inutes from the October 20, 2003 Planning & Zoning meeting. Mr. Freeman moved to approve the minutes, with a second from Mr. Roach. The motion was approved unanimously. There being no further business before the Commission, Mr. West adjourned the meetin g. ________________________ __________________ Robert West, Chairman, Date Planning & Zoning Commission ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED DEVELOPMENT DISTRICT NO. 22 FOR THE PROPERTY DESCRIBED AS LOTS 1, 2, AND 3 OF BLOCK D, UNIVERSITY ANNEX NO. 2, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN AS 6101 HILLCREST, UNIVERSITY PARK, TEXAS; APPROVING A SITE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission of the City of University Park and the City Council of the City of University Park, in compliance with the laws of the State of Texas with reference to the granting of zoning classifications and changes, have given the requisite notices by publication and otherwise, and have held due heatings and afforded a full and fair hearing to all property owners generally and to all persons interested and situated in the affected area and in the vicinity thereof, and the City Council of the City of University Park is of the opinion and finds that a zoning change should be granted and that the Comprehensive Zoning Ordinance and Map should be amended; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of University Park, Texas, be, and the same are hereby, amended so as to grant an amendment to Planned Development District No. 22 so as to allow a hotel or motel use on the property described as Lots 1, 2, and 3 of Block D, University Annex No. 2, an addition to the City of University Park, Dallas County, Texas, and more commonly known as 6101 Hillcrest, University Park, Texas. SECTION 2. That the site plan depicting the improvements on said lots is attached hereto as Exhibit "A" and made part hereof for all purposes the same as if fully copied herein. That such 57977 site plan contains the data required by Sections 22-300 and 22-500 of the Comprehensive Zoning Ordinance, and the requirement for filing a Detailed Site Plan is hereby waived. SECTION 3. That this Planned Development District is granted subject to the following special conditions: (a) That the property will be developed only in conformance with the requirements of this ordinance and the approved site plan; (b) That the property will be landscaped in accordance with the approved landscape plan attached hereto as Exhibit "B" and made part hereof for all purposes, the same as if fully copied herein; (c) That the property will be used only for a hotel or motel, as those terms are defined by the Comprehensive Zoning Ordinance; and (d) That the operator of the hotel or motel will provide a valet parking service at all times, for employees, hotel guests and visitors to the property. SECTION 4. That all ordinances of the City of University Park in conflict with the provisions of this ordinance or the Comprehensive Zoning Ordinance as amended hereby be, and the same are hereby, repealed. SECTION 5. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance or the Comprehensive Zoning Ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. SECTION 6. That any person, firm or corporation violating any of the provisions or terms of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of University 57977 Park, Texas, and upon conviction in the municipal court of the City of University Park, Texas, shall be punished by a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense, and each and every day such violation is continued shall be deemed to constitute a separate offense. SECTION 7. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the __ day of ., 200__. APPROVED: HAROLD PEEK, MAYOR ATTEST: APPROVED AS TO FORM: NINA WILSON, CITY SECRETARY CITY ATTORNEY (RLD/11-19-03) 57977 ORDINANCE NO. AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, SO AS TO AMEND PLANNED DEVELOPMENT DISTRICT NO. 22 FOR THE PROPERTY DESCRIBED AS LOTS 1, 2, AND 3 OF BLOCK D, UNIVERSITY ANNEX NO. 2, AN ADDITION TO THE CITY OF UNIVERSITY PARK, DALLAS COUNTY, TEXAS, AND MORE COMMONLY KNOWN AS 6101 HILLCREST, UNIVERSITY PARK, TEXAS; APPROVING A CONCEPTUAL SITE PLAN; PROVIDING SPECIAL CONDITIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. of DULY PASSED by the City Council of the City of University Park, Texas, on the __ ,200 day APPROVED: MAYOR ATTEST: CITY SECRETARY 57977 HILLCREST . o ~ , ~ HILLCRE ST , o , ~ ~ i HILLCRE ST . o ~ ~ ~ HILLC R E S T . o ~ ~ ~ .<0 00~ HILLCRE ST . o , ~ ~ THE UNIVERSITY P&RK. TX HILLC R E S T H 0 T 0 0 0 HILLCRE ST . o , , , THE UNIV[RSITY PARK, TX 0 0 0 Z HILLCREST . o ~ ~ ~ THE UNIVERSITY PARK, TX Z 0 0 0 Z HILLCREST " o , ~ ~ THE UNIVERSITY PARK. TX A2.01 GROUND FLOOR PLAN Th A hit ...... THE HILLCREST HOTEL AGENDA MEMO (12/09/03 AGENDA) DATE: November 25, 2003 TO: Honorable Mayor and City Council FROM: Gary W. Adams, Chief of Police SUBJECT: Residential Parking 3800 Block McFarlin ITEM: Council asked for a study of the request of the re sidents in the 3800 block of McFarlin for a Residential Parking Only designation. The following are my findings: ? ? The Council has continually denied such requests in the past, with the exception of the Residential Parking Zone around Highland Park High Sc hool, which was done at the urging of staff, the school and residents in the area. ? ? Residents in the 3500 block of Granada have petitioned for a Residential Parking Only designation because of traffic issues related to the middle school and have been denied . ? ? Residents in the neighborhoods around the SMU campus have also been denied Residential Parking Only. ? ? Residents living in the vicinity of the YMCA have been denied Residential Parking Only. ? ? Currently the north curbside of McFarlin is designated as no par king due to the utility construction on University. ? ? The designation of the south curbside of McFarlin would displace additional parking into other areas and neighborhoods. ? ? There have been no reported accidents in the 3800 block of McFarlin in the past thre e years. ? ? Emergency equipment can respond to and through the area without any problems. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ 3800 MCFARLIN Residential Parking Request.doc 8 : 20 AM 12 / 01 / 03 ? ? Per Captain Mike Brock, the Highland Park Presbyterian Church has not been contacted by anyone concerning the petition and would like to be allowed to be involved in an y discussion. ? ? The Director of Public Works sees no reason to designate this area as a Residential Parking Zone. RECOMMENDATION: Keeping in mind that a traffic engineer has not conducted a traffic study in this matter, it is my recommendation to council that the request be denied at this time based on my findings. ATTACHMENTS: E - mail from Mr. Robert Higginbotham, Highland Park Presbyterian Church. E - mail from Bud Smallwood, Director of Public Works for the City of University Park. E - mail from Captain B rock concerning conversation with church officials. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ 3800 MCFARLIN Residential Parking Request.doc 8 : 20 AM 12 / 01 / 03 Gary Adams From: Bob Livingston Sent: Thursday, November 20, 2003 1:05 PM To: 'Robert Higginbotham° Cc: Nina Wilson; Bud Smallwood; Gary Adams Subject: RE: 3800 University Robe~ Thanks for the email. I have forwarded it to the City Council. Chief Adams was asked to follow up on the Ferguson request. I am not sure when he plans to report to the Council but I have asked him to let you know when it is scheduled. As a safe guard, we put the agenda on www. uptexas.org, on the Monday before the meeting that week. You might want to check that on the 8th of December and before the first Tuesday and third Wednesday in January. The Council specifically asked staff to check the opinion of HPPC concerning the issues raised by the Fergusons. We will have that input before we report back to the Council. If you any more questions, please give me a call at 214-987-5300. Bob Livingston City Manager ..... Original Message ..... From: Robert Higginbotham [mailto:ranchman@agwild.com] Sent: Wednesday, November 19, 2003 10:27 PM To.' city-manager Subject: 3800 University Mr. Livingston- Below is the text of a letter I have sent USPS to your attention. Upon finding your e-mail I thought response here might be more efficient. November 19, 2003 Mr. Bob Livingston 3800 University Blvd. Dallas, TX 75205 Mr. Livingston: I was informed this week a group of Scouts bom Troop 82 visited your city council meeting, receiving rousing applause. Many thanks for your, and the city's continued support of Troop 82 and Scouting. The purpose of my letter is to address some inaccuracies given by Mr. and Mrs. Ferguson at your last meeting. The father in charge of our group was keenly interested in this agenda item because he has been affected by their campaign to effect or remove certain ministries or program items fi.om Highland Park Presbyterian Church. I have personally been told Troop 82 may be too big and should move on. As a result of continued "input" fi.om Mr. Fergusson Troop 82 has ceased using the designed exit route for our meeting room and now uses Park Street for drop off and pick up on Monday evenings. All of our parents have been informed to use this less convenient, but neighbor mandated entrance method, thus the interest of the dad in charge of the Scouts. As a courtesy, I forwarded the comments of our troop dad to Dr. Scates who responded his comment was that all University Park streets would be safer if they had parking on one side of the street. He emphatically stated to me he would not support any petition containing "Resident Only" terminology. This is in direct contradiction to the statement of the Ferguson's as was communicated to me. In addition, if their concern was the navigation of the street during particular times, I can attest to the open nature of McFarlin, especially since we have changed our entrance to the church as mentioned earlier. Due to the nature of my work and the degree of my commitment to Scouting, I have not been aware these items were on the council agenda. I understand the parking issue was tabled and I would like an opportunity to present information regarding parking in the 3800 block of McFarlin. Could you please confirm this item is on the December agenda and let me know who the Council Member presiding over such issues may be? Again, thank you for your support and friendship Sincerely, Robert M. Higginbotham Gar~ Adams From: Sent: To: Subject: Bud Smallwood Friday, November 14, 2003 3:35 PM Gary Adams RE: Residential Parking Issue 3800 McFarlin Gary: I totally agree with your comments. Parking, or the lack thereof, is one of the biggest issues along McFarlin south of the HPPC. Most of the vehicles that park there daily are employees and volunteers for the church and/or the day school. I realize that infringes upon the residents ability to park in front of their homes, but that comes with living adjacent 'to any school, church, or commercial center. Until expansion plans are developed by the church, which would include a parking facility, I do not honestly feel there is a viable solution to the parking problem. Ho//er if you have any other questions. Thanks Bud Gene R. "Bud" Smallwood, P.E. Director of Public Works CITY OF UNIVERSITY PARK, TX City Hall- 3800 University Blvd University Park, Texas 75205 Office: 214.987. 5400 e-ma#: bsmallwood@uptexas, org ,,,G, a,r~ Adams From: Sent: To: Subject: Mike Brock Fdday, November 14, 2003 2:17 PM Gary Adams RE: Highland Park Presbyterian Church Chief, I spoke with Rex Curtis at Highland Park Presbyterian and he was already aware of the parking district request. He stated that he would speak to Dr.$kates about the matter and felt that the church would probably like to have a representative present at the Council meeting. He went on to state that the church wanted to be a good neighbor and cooperate. Is this scheduled for December so I can let them know? Rex also wanted to know if this parking restriction was only for the 3800 block of McFarlin and was it for 7 days a week. Respectfully, Captain Mike Brock ----Original Message .... From: Gary Adams Sent: Friday, November 14, 2003 10:39 AM To: Mike Brock Cc: Bob Livingston Subject: Highland Park Presbyterian Church Captain Brock, I need you to call your contacts at the church to see if the residents in the 3800 block of McFadin have met with them about parking issues. I specifically need to no what those issue are, or have been, and if they have been informed about a petition to establish a Residential Parking Only Zone in that area. If so, are they in agreement. Let me know as soon as you can. Thanks Chief Adam s AGENDA MEMO (12/07/2003AGENDA) DATE: DECEMBER 1, 2003 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: GARY W. ADAMS, CHIEF OF POLICE SUBJECT: PARKING RESTRICTION REQUEST 3400 BLOCK GRANADA ITEM: The residents who live in the 3400 block of Gr anada have requested the city enact a Residential Parking Zone Ordinance for their block (North side only). Their reason for the request is due to the inconvenience created during school hours at the McCullough Intermediate School and events at SMU. Res idents are of the opinion that there are ample parking spaces on the school’s parking lot and at the university. They have petitioned for the enactment of an ordinance establishing a Residential Parking Zone in their block A check with a school district official indicates there is not sufficient parking on both lots for faculty, staff and volunteers. There are days when meeting (PTA and Dad’s Club) require additional space for parking. RECOMMENDATION: Staff has no recommendations on this matter but w ould like to remind the Council that request for same restricted parking was denied for the 3500 Block of Granada on 9/5/02. ATTACHMENTS: Copy of Petition from residents of 3400 block of Granada. 3800 UNIVERSITY BOULEVARD UNIVERSITY PA RK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ 3400 Granada.doc 8 : 21 AM 12 / 03 November 14, 2003 Patrick COndon 3429 Gr~Ma 3433 ~dre De rs Raymond Jacobi3454 Granada * Tenant/Resident not on the list, si~ is bl~k spots. AGENDA MEMO (12/09/03 AGENDA) DATE: December 2 , 2003 TO: Bob Livingston, City Manager FROM: Wade McLaurin, Building & Zoning Administrator SUBJECT: Amendment of Plaza at Preston Center Special Sign District BACKGR OUND: On November 10, 2003, the Urban Design and Development Advisory Committee (UDADAC) approved an amendment of the special sign district for the Plaza at Preston Center. The requested amendment includes the placement of three lighted “pylons” to be p laced at the entrance to the center at Villanova and Preston Road. These pylons will be used to display the tenant names of those businesses that do no have frontage along Preston or Northwest Highway. UDADAC discussed the proposal at great length and ha d concerns over the aesthetics and lighting issues until the Committee viewed a full scale mock up of one of the pylons. After seeing the mock up and the lighting effects, the Committee felt that the proposal would be an enhancement to the center’s entran ce, and a great improvement over the existing tenant sign. PUBLIC NOTICE: N/A RECOMMENDATION: Staff would recommend that the City Council approve the enabling ordinance amending Ordinance 90/6, the Special Sign District for the Plaza at Preston Center, allowing for three (3) lighted pylons to be used as tenant signage at the Villanova and Preston Rd. entrance. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 Plaza at Pre s ton Cen t er Direc t or y P y lon Signage Amendmen t The pu rpo s e of this amend ment to The Plaza at Pre s ton Cente r si gn crite r ia i s to outline the para m eters in volved with the cre a tion an d maintena nc e of the tenan t directo r y pylon sig nag e for the Plaza at Pre s ton Cente r . The de sign co nce p t c ente r s aroun d a dyn a mic expe rie n ce for retail cu stome r s a n d sho u ld give the impre ssi on of quality, profe ssi onali s m and instill a good bu sin e ss image. The followi ng guideline s a r e to be use d for the de sign of tenant sign plates that wi ll be installed on the pylons a nd o u tline the sp e c ificatio ns to whi c h t he directory pylon sign age will conform. Th e landlo r d shall ma ke all final deci s ion s as to tena nt panel pla c e m ent, desig n conte n t and copy size prio r to any installatio n of the tenant directory sign a g e panel o n the dire ctory py lon sig nage. SECTION I ? TENANT DIRECT OR Y SIGNA G E P A N E LS This se ction outline s the criteria that will be requi re d for a tenant to suppl y an d fabri c ate thei r indivi dual ten ant dire ctory sign age p ane ls, here a fter re ferred to as the ? panels ? , that will displa y their busi n e ss n a m e upon the dire ctory p y lo n sign age struct ure, herea fter referred t o as the ? p ylo n ? , pro v ide d by t he landl ord. A. REQUI R ED SIGNS 1. Tenant shall be req u ired to identify its prem i s e s by providing two p anel s, whi c h will be attache d dire ctly to the dire ctory pylon sign age stru c t u r e . B. TYPE OF TENANT PANE LS FOR DI RECTORY PYLON SIGNAGE 1. All panels sh all con s i s t of 1/4" thick cle a r Plexigla s . 2. Upp e r an d lo wer ca se letters a r e all o w e d 3. All letters will be bla ck vinyl applied to Plexiglas p anel s . C. COL O R AN D LETTER STYLES FOR T E NA NT PA N E LS ON DIR E CTO R Y PYLON SIGN A G E 1. All Typeface s are su bje c t to the approva l by Landlord or landl ord re pre s e n t a t i v e . 2. All lettering is to be black. Reversed letters will not be allowed, (i.e . black panel with see through letters will not be allowed) 3. All panels a r e to be made o f clear Plexigl a s. Any other material s an d/or finish es will not be allowed. D. SIZE OF TENA NT DI RE CTO R Y SIGN PANE LS 1. Panels will be size d to match all existin g panel s, whi c h shall con s i s t of 13 inche s high by 42 inch es wide p anel s for ea c h t e n a n t . 2. The area of the co py shall con s i s t of a 2 in ch pe rimet e r bo rde r , fre e of copy or o t her marking s , on all side s o f t h e p a n e l . 3. A maximum of up to two lines of co py wil l be allowed o n each pan e l . 4. Line(s) of copy will be cent ered or center justified on e a c h p a n e l . 5. Single line co py will have a n overall cop y hei ght not to extend into the perim eter borde r an d must be cent ered ve rticall y on each p a nel within the allowable cop y a r e a . 6. The overall h e ight for two l i nes of copy shall be 3.5 in che s hig h per line of copy with a sp ace of two inch es betwe en the two line s of co p y . E. INSTALLATI ON 1. All sign pan el s mu st be installed usi ng the existing ta mperpro o f fastene rs atta ched to the pylon stru ctu r e. No modifications to the a ttachme nt points for the p anel shall be allowed. 2. Tenant sign contra ctor shal l obtain pro p e r tools to re m o ve tamperproof fastene rs from Landl ord, lan d lord? s representative or la ndlord?s m a in tenan ce de pt. 3. Tenant sign contra ctor will be held respo n si bl e for all damag e re sul t ing from improper installation methods. ?? ? ????? ?????? ? ? ? ? ?????????? ? ? ?????? ? ????? ? ? ? ? ? ?? ???? ? ???? ??????????????? ? ??????????? ? ??? ? ?????????? ?? ???? F. SUBMITTAL FOR APPROVAL 1. Prior to awarding a contract for fabrication and installation, Tenant shall submit three (3) scaled drawings for final review and approval to: Venture Commercial Management 8311 Preston Center Plaza Drive Dallas, Texas 75225 2. Elevation of the panel shall be drawn using a minimum 1/2? = 1?-0? scale. 3. Drawings shall indicate the following specif ications: Font type, font color, thickness of Plexiglas, and mounting methods. SECTION II ? DIRECTORY PYLON SIGNAGE STRUCTURE This section outlines the criteria that will be requi red by the landlord for fabrication and operation of the directory pylon signag e structure hereafter referred to as the ?pylon? A. STRUCTURE 1. Pylon(s) will consist of an internal engineered steel truss frame up to a height not to exceed 14?-0? 2. Pylon(s) will be anchored on a sub-grade concrete base, not exposed to public view. B. MATERIALS 1. All pylons will consist of 1/2 in ch thick acrylic plastic with a fros ted finish on the interior face of all sides of the structure, up to but not to exceed a height of 14?-0?. 2. All pylons will contain a base enclosure up to 3?-0? in height, made of painted metal panels with a removable side for serviceability. C. COLOR OF STRUCTURE 1. Acrylic plastic panels will be finished in a translucent frosted white finish. 2. All metal panels making up the base enclosures shall be a silver metallic finish. 3. All internal framing of the pylon will be painted a color that will reduce internal shadows and promote light reflectivity within the pylon. 4. Landlord reserves the right to use any means possible inside the pylon enclosure to promote even lighting distribution and reduce internal sh adows within the structure, i.e. reflectors, films, providing those devices are not detectable or a nuisance from the exterior of the pylon. D. ILLUMINATION AND WIRING 1. Electrical power will be provided to the location where the pylons will be placed. 2. All electric devices and installations shall meet U.L. Standards and be U.L. Listed. 3. Lighting intensity for the pylons shall not exceed a maximum of 7000 ANSI Lumens and a MSD 250/2, 250 watt, metal halide lamp 4. Color temperature shall not exceed a maximum of 6500K 5. Frequency of color changes shall be mainta ined at a constant color for a minimum of 30 seconds. 6. The lighting fixture shall have smooth dich roic CMY subtractive color mixing system, on- board preset programming, remote operation via DMX-512 remote fixture power up and shut down, power factor correction. E. OPERATION 1. Hours of pylon illumination operation shall st art at dusk and terminate at 12:00 midnight every calendar day of any year. Landlord may adjust illumination hours for special events and seasonal changes, as necessary. 2. The landlord will determine color illuminati on scenes but at no time will the landlord be allowed to create a lighting scene that would violate other provisions of this ordinance. 3. Color lighting scenes ma y contain a series of color mixing combinations that will work with all pylons. Colors may be configured in several scen es as follows: (1) All pylons may display the same color at the same time, changing colors in sync with the other pylons. (2) Two pylons may display the same color while the remaining pylon displays a different color and all pylons change respective colors in sync. (3) Pylon(s) may display a constant color while the remaining pylon(s) displays alternating colors. ?? ?? ?? ????? CITY OF UNIVERSITY PARK, TEXAS December 3, 2003 TO: Honorable Mayor and City Council City Manager FROM: Kent Austin, Director of Finance SUBJ: Budget amendment ordinance The December 9, 2003, City Council agenda includes an ordinance that wou ld amend the FY2004 budget for two reasons: 1. To provide funds for Fire Department purchase of a compressed air foam (CAF) system ($35,000) and a command vehicle/reserve MICU ($165,000). These items are related to the recent ISO examination of the Fire Dep artment. A memo from Fire Chief David Ledbetter describing the rationale for the CAF system and recommending a bidder is attached. Award of the bid for the CAF system is also included on the December 9 meeting agenda. 2. To record the receipt of a $1,000 d onation to the Parks Department. The amendment would increase the budgets of the General Fund “Other Revenue” account and the Parks Department “Supplies and Materials” account equally. The donation was made with the understanding that the money would be used to purchase new Christmas lights for use along Preston Parkway. Approval of the amendment ordinance would decrease the City’s General Fund unreserved fund balance by $200,000. At the end of FY 2003, the General Fund unreserved fund balance was $6.35 2 million. Recommendation City staff recommends approval of the proposed budget amendment. Attachments: ? ? FY04 Amended Budget schedule ? ? Memo from Fire Chief David Ledbetter ? ? Budget amendment ordinance FY04 Budget Amendment 2 memo 120903.doc CITY OF UNIVERSITY PARK, TEXAS FY 2004 AMENDED BUDGET SUMMARY BY FUND AND DEPARTMENT FY04 ADOPTED AMENDMENT 1 AMENDMENT 2 FY04 AMENDED BUDGET (10/22/03) (12/9/03) BUDGET GENERAL FUND 01-11 REVENUES $19,924,227 $0 $1,000 $19,925,227 TOTAL GENERAL FUND REVENUES $19,924,227 $0 $1,000 $19,925,227 EXPENDITURES 01-02 EXECUTIVE $618,054 $10,000 $0 $628,054 01-03 FINANCE $918,432 $0 $0 $918,432 01-04 HUMAN RESOURCES $303,261 $0 $0 $303,261 01-05 INFORMATION SERVICES $485,068 $163,595 $0 $648,663 01-10 COURT $249,236 $0 $0 $249,236 01-19 BUILDING $580,616 $11,750 $0 $592,366 01-20 ENGINEERING $872,773 $8,000 $0 $880,773 01-25 TRAFFIC $740,709 $15,925 $0 $756,634 01-35 FACILITY MAINTENANCE $611,069 $262,722 $0 $873,791 01-40 FIRE $3,502,650 $77,000 $200,000 $3,779,650 01-50 POLICE $4,523,224 $64,110 $0 $4,587,334 01-70 PARKS $2,064,482 $33,523 $1,000 $2,099,005 01-75 SWIMMING POOL $166,950 $8,695 $0 $175,645 01-80 STREETS $1,606,127 $4,270 $0 $1,610,397 01-85 TRANSFERS $2,681,063 $0 $0 $2,681,063 TOTAL GENERAL FUND EXPENDITURES $19,923,714 $659,590 $201,000 $20,784,304 DIFFERENCE $513 ($659,590) ($200,000) ($859,077)   UTILITY FUND REVENUES $9,451,675 $0 $0 $9,451,675 02-11 REVENUES $9,451,675 $0 $0 $9,451,675 EXPENDITURES 02-21 UTILITY OFFICE $5,140,536 $27,275 $0 $5,167,811 02-22 UTILITIES $2,624,069 $401,161 $0 $3,025,230 02-85 TRANSFERS $1,868,245 $0 $0 $1,868,245 TOTAL UTILITY FUND EXPENDITURES $9,632,850 $428,436 $0 $10,061,286 DIFFERENCE ($181,175) ($428,436) $0 ($609,611) SANITATION FUND 04-11 REVENUES $2,231,450 $0 $0 $2,231,450 TOTAL SANITATION FUND REVENUES $2,231,450 $0 $0 $2,231,450 EXPENDITURES 04-60 SANITATION $2,496,972 $16,487 $2,513,459 TOTAL SANITATION FUND EXPENDITURES $2,496,972 $16,487 $0 $2,513,459 DIFFERENCE ($265,522) ($16,487) $0 ($282,009) TOTAL REVENUES $31,607,352 $0 $1,000 $31,608,352 TOTAL EXPENDITURES $32,053,536 $1,104,513 $201,000 $33,359,049 DIFFERENCE ($446,184) ($1,104,513) ($200,000) ($1,750,697) FY04 Budget Amendment 2 memo 120903.doc AGENDA MEMO (12/09/03 AGENDA) DATE: November 20, 2003 TO: Honorable Mayor and City Council FROM: David Ledbetter, Fire Chief SUBJECT: Bid Approval for Compressed Air Foam System The Fire Department has submitted a Request for Propos al to the RFP Depot for a compressed air foam (CAF) system. The CAF system allows fire fighters to fight structure fires with Class A foam mixed with large amounts of compressed air and a low volume of water. Two bids were received: ? ? Fire Pump Specialty for $32,520.19 ? ? Emergency Vehicles of Texas for $33,580.00. The CAF system will be retrofitted to the Fire Department Engine - 451 as recommended by the ISO consultant Mike Pietsch and the State Fire Marshal’s Office. By retrofitting the engine with the CA F system the City will gain one and one half (1.5) points toward the Texas addendum of the ISO grading system. The CAF system will assist in maximizing our points to the Texas addendum. RECOMMENDATION: I recommend awarding the bid to Emergency Vehicle s of Texas for $33,580.00. Emergency Vehicles of Texas is located in North Richland Hills, Texas and Fire Pump Specialty is located in Elm Mott, Texas near Waco. The installation of the CAF system and all repairs and/or maintenance of the CAF system woul d have to be sent to Elm Mott. Because of this reason North Richland Hills is closer and reduces down time for repairs. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary In ternet Files \ OLK21 \ agenda memorandum CAF 120903.doc 8 : 50 AM 12 / 04 / 03 ORDINANCE NO. 03/________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE 2003 - 2004 FISCAL YEAR BUDGET, ORDINANCE NO. 03/22, TO TRANSFER $200,000.00 FROM THE GENERAL FUND UNRESERVED FUND BALANCE TO THE GENERAL FUND FIRE DEPARTMENT BUDGE T: TO INCREASE BY, $1,000.00 THE GENERAL FUND PARKS DEPARTMENT “SUPPLIES AND MATERIALS” ACCOUNT BUDGET; AND TO INCREASE BY $1,000 THE GENERAL FUND “OTHER REVENUE” ACCOUNT BUDGET; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of U niversity Park has determined that it is in the public interest to amend Ordinance No. 03/22 to transfer funds from unreserved fund balances of the General Fund into specific accounts, and to record the donation of $1,000; Now, Therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That Ordinance No. 03/22, the 2003 - 2004 fiscal year budget ordinance of the City of University Park, Texas, be, and the same is hereby, amended to transfer $200,000.00 from General Fun d unreserved fund balance to the Fire Department accounts 01 - 40 - 9360, MICU Equipment ($165,000.00), and 01 - 40 - 9357, Fire Fighting Equipment - Major ($35,000.00): SECTION 2. That Ordinance No. 03/22, the 2003 - 2004 fiscal year budget ordinance of the City of University Park, Texas, be, and the same is hereby, amended to increase by $1,000.00 the General Fund Parks Department “Supplies and Materials” account budget, number 01 - 40 - 2350; and likewise that the General Fund “Other Revenue” account budget, number 01 - 11 - 3999, be increased by $1,000.00.. SECTION 3. This ordinance shall take effect immediately from and after its passage, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the 9th day of December, 2003. C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ Budget Amendment Ordinance Dec 2003.doc APPROVED: ____________________________________ HAROLD PEEK, MAYOR ATTEST: ____________________________________ NINA WILSON, CITY SECRETARY APPROVED AS TO FORM: ___________________________ _____ CITY ATTORNEY C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ Budget Amendment Ordinance Dec 2003.doc AGENDA MEMO (12/09/03 AGENDA) DATE: December 4, 2003 TO: Honorable Mayor and City Council FROM: Kent R. Austin, Director of Finance SUBJECT: Purchase of Compressed Air Foam (CAF) System ITEM: Attached is a memo from Fire Chief David Led better detailing the rationale for and recommending the purchase of a CAF system. Bids were solicited through RFP Depot, the Internet - based purchasing program used extensively by the City. Twenty vendors downloaded the specifications, and two vendors sub mitted bids. The low bidder, Fire Pump Specialty, is located outside the Metroplex, which is undesirable when repairs are needed. Therefore, Chief Ledbetter is recommending award of the bid to the next bidder, Emergency Vehicles of Texas. The difference between the two bids is $1,060. RECOMMENDATION: City staff recommends award of the bids to Emergency Vehicles of Texas for $33,580. ATTACHMENTS: ? ? Memo from Fire Chief David Ledbetter ? ? Bid tabulation – Compressed Air Foam System 3800 UNIVERSITY BOULE VARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO CAF KA 120903.doc 2 : 48 PM 12 / 04 / 03 AGENDA MEMO (12/09/03 AGENDA) DATE: November 20, 2003 TO: Honorable Mayor and City Council FROM: David Ledbetter, Fire Chief SUBJECT: Bid Approval for Compressed Air Foam System The Fire Department has submitted a Request for Propos al to the RFP Depot for a compressed air foam (CAF) system. The CAF system allows fire fighters to fight structure fires with Class A foam mixed with large amounts of compressed air and a low volume of water. Two bids were received: ? ? Fire Pump Specialty for $32,520.19 ? ? Emergency Vehicles of Texas for $33,580.00. The CAF system will be retrofitted to the Fire Department Engine - 451 as recommended by the ISO consultant Mike Pietsch and the State Fire Marshal’s Office. By retrofitting the engine with the CA F system the City will gain one and one half (1.5) points toward the Texas addendum of the ISO grading system. The CAF system will assist in maximizing our points to the Texas addendum. RECOMMENDATION: I recommend awarding the bid to Emergency Vehicle s of Texas for $33,580.00. Emergency Vehicles of Texas is located in North Richland Hills, Texas and Fire Pump Specialty is located in Elm Mott, Texas near Waco. The installation of the CAF system and all repairs and/or maintenance of the CAF system woul d have to be sent to Elm Mott. Because of this reason North Richland Hills is closer and reduces down time for repairs. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO CAF 120903.doc 2 : 49 PM 12 / 04 LEWIS RUSSEL HOMES DAVID COATS - PARTNER 7708 FENCHURCH DALLAS, TEXAS 77038 December 1, 2003 TO: BUD SMALLWOOD RE: 6821 GOLF DR. UNIVERSITY PARK Mr. Smallwood, My company currently has the property at 6821 Golf Dr. under contract to purchase. As you are aware there is a sewer line in the rear of the property that currently services a number of the homes on Golf Dr. There is also a new sewer line that runs in front of the property. It is my intention to construct a new residence on this property a nd abandon the use of the old line and tie into the new line. There is one more home at the north end of the old line that is serviced. I would like to request that if my property and the far north property are connected to the new line and service to the final two homes on the street is terminated from the old line, that the city sell me the abandoned easement for the market rate. Obviously the property owner at this address would have to agree to terminate the old line and connect to the new, but before t he process of asking them to do so is commenced I would like to know that I have a right to the abandoned easement. I request the right to purchase this easement and also the actual cost to do so. I really appreciate all your help and look forward to you r response. SINCERELY, DAVID 214 - 298 - 3597 LEWIS RUSSEL HOMES DAVID COATS - PARTNER 7708 FENCHURCH DALLAS, TEXAS 77038 December 1, 2003 TO: BUD SMALLWOOD RE: 6821 GOLF DR. UNIVERSITY PARK Mr. Smallwood, My company currently has the property at 6821 Golf Dr. under contract to purchase. As you are aware there is a sewer line in the rear of the property that currently services a number of the homes on Golf Dr. There is also a new sewer line that runs in front of the property. It is my intention to construct a new residence on this property a nd abandon the use of the old line and tie into the new line. There is one more home at the north end of the old line that is serviced. I would like to request that if my property and the far north property are connected to the new line and service to the final two homes on the street is terminated from the old line, that the city sell me the abandoned easement for the market rate. Obviously the property owner at this address would have to agree to terminate the old line and connect to the new, but before t he process of asking them to do so is commenced I would like to know that I have a right to the abandoned easement. I request the right to purchase this easement and also the actual cost to do so. I really appreciate all your help and look forward to you r response. SINCERELY, DAVID 214 - 298 - 3597 AGENDA MEMO (12 - 09 - 03 AGENDA) DATE: December 3 , 2003 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider a request to abandon sanitary sewer easement at 6821 Golf. Background. The attached letter from Lewis Russel Homes requests for the City to abandon the sanitary sewer easement that runs across the above - referenced property. The company's representative, Mr. David Coats, has been informed that the abandonment i s subject to his conversion of the service line to the new sewer in front of the home for his property and that of his neighbor to the north (6825 Golf) Carlton Meredith. Mr. Coats is making arrangements with his plumbing contractor for both service reloca tions. If the Council is amenable to the abandonment, staff will determine the fair market value (prior appraisals have valued easements at twenty - five percent of the land value), prepare an enabling ordinance, and place an item on the 01 - 06 - 04 agenda for consideration. Recommendation. Staff recommends City Council approval of the request to abandon the sanitary sewer easement at 6821 Golf. AGENDA MEMO (12 - 09 - 03 AGENDA) DATE: December 3 , 2003 TO: Bob Livingston City Manager FROM: Gene R. Smallwood, P.E. Director of Public Works SUBJECT: Consider Ordinance No __ providing for No Left Turn at High School for eastbound traffic on Binkley, on school days between the hours of 2:30 p.m. and 4:30 p.m. Background. In an effort to help mitigate traffic congestion around the middle school, staff met recently with representatives of HPISD, Highland Park, and o ur traffic consultant. We also met at the school on several occasions to observe site conditions during drop off and pick up times. One recommendation requiring Council consideration is the placement of No Left Turn signs at High School for eastbound traff ic on Binkley. The suggested NLT would be in effect on school days between the hours of 2:30 and 4:30 p.m. Discussion. Staff recommends City Council approval of the ordinance designating No Left Turn signs at High School and Binkley. ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING OPERATORS OF MOTOR VEHICLES FROM MAKING LEFT TURNS WHILE TRAVELLING EASTBOUND ON BINKLEY STREET AT ITS INTERSECTION WITH HIGH SCHOOL AVENUE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIV ERSITY PARK, TEXAS: SECTION 1. That it shall be unlawful and an offense for any person, while operating a motor vehicle east bound on Binkley Street, to turn left at its intersection with High School Avenue. That the Director of Public Works is authoriz ed to supervise the erection of appropriate signs at said intersection as provided by Section 10.801 of the Code of Ordinances. SECTION 2 . That any provisions of the ordinances of the City of University Park in conflict with the provisions of this ordinan ce be and the same are hereby repealed. SECTION 3 . That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be invalid, illegal or unconstitutional . SECTION 4. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the City of University Park, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of two hundred dollars ($200.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. Page 1 SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases provide. DULY PASSED by the City Council of the City of University Park, Texas, on the 9th day of December, 2003. APPROVED: ___________________________________ HAROLD PEEK, MAYOR APPROVED AS TO FORM: ATTEST: ____________________________ ____ ___________________________________ CITY ATTORNEY NINA WILSON, CITY SECRETARY (RLD/jh/61048/812/2/03) Page 2 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, PROHIBITING OPERATORS OF MOTOR VEHICLES FROM MAKING LEFT TURNS WHIL E TRAVELLING EASTBOUND ON BINKLEY STREET AT ITS INTERSECTION WITH HIGH SCHOOL AVENUE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($20 0.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the 9th day of December, 2003. APPROVED: ____________________________________ HAROLD PEEK, MAYOR ATTEST: ____________________________________ NINA WILSON, CITY SECRETARY AGENDA MEMO (12/09/03 AGENDA) DATE: December 4, 2003 TO: Honorable Mayor and City Council FROM: David Ledbetter SUBJECT: Revision to 2000 International Fire Code I am requesting that the Section 5.107 of the 2000 Edition of the Internation al Fire Code be amended by Ordinance to add subsection (8)(A) Alarm Activation’s. The 2000 Edition of the International Fire Code does not address the need for employees or staff to evacuate a building upon the activation of a fire alarm. At recent fire drills held on the Southern Methodist University Campus students have disregarded the need to evacuate the building once the fire alarm had been activated. These students are housed in Greek Fraternity houses that are not owned by SMU. Therefore failure to evacuate the building in an actual fire could result in a fire deaths or serious injury of the students. The amendment will allow the Fire Marshal to write citations and levy fines for failure to evacuate the building. RECOMMENDATION: Staff recom mends approval of the Ordinance amendment. ATTACHMENTS: Ordinance Amendment 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ agenda memorandum International Fire Code 120903.doc 9 : 27 AM 12 / 04 / 03 ORDINANCE NO. ________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING SECTION 5.107 “AMENDMENTS MADE IN THE INTERNATIONAL FIRE CODE” BY REQU IRING ALL OCCUPANTS OF A BUILDING TO EVACUATE THE BUILDING UPON ACTIVATION OF A FIRE ALARM; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLA RS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY PARK, TEXAS: SECTION 1. That Section 5.107 “Amendments Made in the International Fire Code” of the Code of Ordinances of the City of University Park, Texas, be, and the same is hereby, amended in part by adding a new subsection (8)(A) to read as follows: “(8) (A) Section 401.3.2 is amended to read as follows: 401.3.2 Alarm Activations. “ Upon activation of a fire alarm sig nal, employees or staff shall immediately notify the fire department. Upon activation of a fire alarm signal in a building, all occupants of the building shall evacuate the building or follow the building’s fire department approved evacuation plan.” SECT ION 2 . That all provisions of other ordinances of the City of University Park in conflict with the provisions of this ordinance be, and the same are hereby, repealed. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section o f this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof, other than the part decided to be invalid, illegal or unconstitutional. Page 1 SECTION 4. That any person violating any of the provisions of this ordinance or the Code of Ordinances as amended herby, shall be deemed guilty of a misdemeanor and, upon conviction in the Municipal Court of the City of University Park, Texas, shall be s ubject to a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense. SECTION 5. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and Charter in such cases p rovide. DULY PASSED by the City Council of the City of University Park, Texas, on the ________ day of ______________________, 200____. APPROVED: ____________________________________ MAYOR ATTEST: _______________ _____________________ NINA WILSON, CITY SECRETARY APPROVED AS TO FORM: _______________________________ CITY ATTORNEY (RLD/60780/ 12 / 5 / 03 ) Page 2 ORDINANCE NO. ________________ AN ORDINANCE OF THE CITY OF UNIVERSITY PARK, TEXAS, A MENDING THE CODE OF ORDINANCES OF THE CITY OF UNIVERSITY PARK, AS HERETOFORE AMENDED, BY AMENDING SECTION 5.107 “AMENDMENTS MADE IN THE INTERNATIONAL FIRE CODE” BY REQUIRING ALL OCCUPANTS OF A BUILDING TO EVACUATE THE BUILDING UPON ACTIVATION OF A FIRE ALA RM; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. DULY PASSED by the City Council of the City of University Park, Texas, on the ___________ day of _______________, 200___. APPROVED: ____________________________________ MAYOR ATTEST: ____________________________________ CITY S ECRETARY Page 3 AGENDA MEMO (09 - 17 - 03 AGENDA) DATE: December 3 , 2003 TO: Bob Livingston City Manager FROM: Bob Whaling, P.E. City Engineer SUBJECT: Water and Sanitary Sewer Improvements Project, Project No. 42730 Background. On D ecember 5, 2003 staff will be receiving bids for the above - referenced project. The project consists of water and sanitary sewer improvements along Lovers Lane from Thackery Street to Willard Street. Proposed water and sanitary sewer utilities from Snider Plaza to Willard Street will be constructed during the day and under east/west traffic conditions. Proposed sanitary sewer utilities from Thackery Street to Hillcrest Avenue will be constructed at night with traffic being detoured around the work zone. Discussion. Staff recommends City Council consider the approval of a bid and the award of a contract for the labor and materials furnished for the Water and Sanitary Sewer Improvements Project, Project No. 42730. Bid information and recommendation for the project will be available at the upcoming City Council pre - meeting. The budgeted account number is 44 - 44 - 4430, Project No. 42730 - 2300. AGENDA MEMO (12/9/03 AGENDA) DATE: December 2 , 2003 TO: Honorable Mayor and City Council FROM: Wade McLaurin, Building & Zoning Administrator SUBJECT: Contractor Signage BACKGROUND: A letter was received from Barb ara Hitzelberger, of 3921 Caruth, regarding the need for the city to readdress the issue of contractor “temporary” signage within University Park. The “difficulty with the enforcement” that she references is in regards to contractor signage on new home co nstruction. These requirements for temporary signage were amended by the Council in August, and eliminated any construction signage that could not be considered “real estate” signage. Due to the somewhat loose definition of what constitutes a real estate sign in our sign ordinance, new homebuilders have continued to place their advertising signs on the properties, with the addition of the words “For Sale” or in most cases “Sold”. It is staff’s opinion that the Urban Design and Development Advisory Commi ttee (UDADAC) should address this issue again to either change the definition of real estate sign or discuss other alternatives for eliminating more of the new home construction signs. PUBLIC NOTICE: N/A RECOMMENDATION: Staff asks that this issue be referred to UDADAC for discussion at it’s January 12, 2004 meeting 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 AGENDA MEMO (12/09/2003 AGENDA) DATE: December 3 , 2003 TO: Honorable Mayor and City Council Members FROM: Gary W. Adams, Chief of Police SUBJECT: Report to Council / Traffic Report ITEM: th On October 15 of this ye ar six - year old Ann Kathryn Kerwin lost her life after being struck by a vehicle at the intersection of Hillcrest and Purdue. This accident was the first pedestrian fatality in University Park in several years. As a matter of fact, there have been no repo rted fatality accidents involving pedestrians in the thirteen years the department went back researching this matter. However, because of the tragedy associated with this matter, council asked that a “traffic report” be prepared for presentation. The rep ort will address citations, injury accidents, non - injury accidents, pedestrian related accidents, fatalities, hit and runs, and “no - report” accidents. “No - report” accidents are traffic accidents that have occurred in our city in which the operators of the vehicles involved did not wish to file a police report. This report was generated by utilizing data that has been collected by the Police Department since 1990. It was not deemed necessary to go any further back in history. In reviewing the charts and graphs of this report, council will see that the numbers and types of accidents have remained consistent since a decline in 1992 from over 700 reported accidents a year to just under 600 accidents a year. For example, in 1990 there were at total of 733 ac cidents reported. Of that total, 103 were injury accidents, 390 non - injury accidents, 4 pedestrian related accidents, 0 fatalities, 79 hit and run, and 157 no - reports. Year to date for 2003 there have been 501 traffic accidents with 66 injury accidents, 234 non - injury, 3 pedestrian related, 2 fatalities, 54 hit and runs and 142 no - reports. In conjunction with traffic accidents, the Department has included information on citations issued during the same time period. The total number of citations, excludi ng parking citations, issued by year since 1990 are as follows: 1990 – 6644; 1991 – 6239; 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO - TRAFFIC REPORT.doc 9 : 56 AM 12 / 03 / 03 1992 – 5520; 1993 – 5410; 1994 – 5709; 1995 – 6546; 1996 – 5357; 1997 – 7364; 1998 – 4593; 1999 – 3926; 2000 – 3681; 2001 – 3155; 2002 – 3997….. While it is obvious there was a drop between the years 1997 and 1998, it is more then likely that legislation passed in 1995 played a significant roll in that matter. Said legislation reads as follows: Prohibition on traffic - offense quotas “ A political subdivision or an agency of this state may not establish or maintain, formally or informally, a plan to evaluate, promote, compensate, or discipline: a peace officer according to the officer's issuance of a predetermined or specified number of any type or combination of types of traffic citations; or a justice of the peace or a judge of a county court, statutory county court, municipal court, or municipal court of record according to the amount of money the justice or judge collects from persons convicted of a traffic o ffense. A political subdivision or an agency of this state may not require or suggest to a peace officer, a justice of the peace, or a judge of a county court, statutory county court, municipal court, or municipal court of record: that the peace officer is required or expected to issue a predetermined or specified number of any type or combination of types of traffic citations within a specified period; or that the justice or judge is required or expected to collect a predetermined amount of mo ney from persons convicted of a traffic offense within a specified period. Subsection (a) does not prohibit a municipality from considering the source and amount of money collected from a municipal court or a municipal court of record when evaluating the performance of a judge employed by the municipality. This section does not prohibit a municipality from obtaining budgetary information from a municipal court or a municipal court of record, including an estimate of the amount of money the court anticip ates will be collected in a budget year. A violation of this section by an elected official is misconduct and a ground for removal from office. A violation of this section by a person who is not an elected official is a ground for removal from the person 's position. (Added by L.1995, chap. 165(1), eff. 9/1/95.) 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO - TRAFFIC REPORT.doc 9 : 56 AM 12 / 03 / 03 While the number of citations issued by officers of the University Park Police Department has dropped, it is should be noted that the number and types of accidents have remained consistent with no significant increases since said legislation. Finally, in closing, the number of traffic accidents reported for the calendar year 2002 (568) is less then the number of accidents reported prior to 1995, with the exception of 1994 when there wer e a total of 563 accidents reported, or a difference of five accidents. So far for 2003, the year to date total is 501. RECOMMENDATION: While accidents have remained constant, it is a fact that increased enforcement generally reduces accidents. While qu otas cannot be established, special enforcement programs can be initiated that allows officers working special assignments to focus on traffic violations in an effort to reduce those violations and accidents. The department will study this avenue, keeping in mind the costs associated with such programs in overtime. Currently, with an increase in the workload of the regular assigned units, it will be necessary to work these special assignments on an overtime basis. Funding is available through TxDot grant s and the Department can look into applying for said funding. The only other avenue available for the Department is through increased educational programs in our schools, civic organizations, etc. This avenue will also be studied. ATTACHMENTS: Charts and graphs. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ AGENDA MEMO - TRAFFIC REPORT.doc 9 : 56 AM 12 / 03 / 03 NO-REPORT HIT AND RUN 2003 FATALITIES 2002 2001 PEDESTRIAN 2000 NON-INJURY INJURY 0 50 100 150 200 250 300 300 250 200 150 100 50 0 INJURY PEDESTRIAN NON-INJURY HIT AND RUN NO-REPORT FATALITIES 2000 2001 2002 2003 TOP : BAR GRAPH OF ACCIDENTS FOR PAST THREE YEARS AND YEAR TO DATE FOR 2003. BOTTOM : LINE CHART OF ACCIDENTS FOR PAST THREE YEARS AND YEAR TO DATE FOR 2003. 1990 500 400 390 300 200 157 103 100 79 4 0 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 1990 1991 400 350 350 300 250 200 150 132 107 100 73 50 2 0 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 1991 1992 300 259 250 200 150 147 118 100 57 50 6 1 0 INJURY NO-REPORT NON-INJURY FATALITIES HIT AND RUN PEDESTRIAN 1992 1993 300 250 240 200 157 150 100 95 65 50 4 0 0 INJURY NO-REPORT NON-INJURY FATALITIES HIT AND RUN PEDESTRIAN 1993 1994 250 226 200 172 150 100 99 62 50 4 0 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 1994 1995 300 259 250 200 168 150 104 100 63 50 7 0 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 1995 1996 250 225 218 200 150 100 91 50 50 6 1 0 INJURY NO-REPORT NON-INJURY FATALITIES HIT AND RUN PEDESTRIAN 1996 1997 250 226 200 184 150 100 88 50 49 3 0 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 1997 1998 300 262 250 200 157 150 100 82 59 50 4 0 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 1998 1999 250 221 200 167 150 100 100 68 50 5 0 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 1999 2000 250 232 200 150 145 100 82 81 50 5 0 0 INJURY NO-REPORT NON-INJURY FATALITIES HIT AND RUN PEDESTRIAN 2000 2001 300 267 250 200 150 141 100 92 85 50 10 1 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 2001 2002 300 257 250 200 150 136 100 89 78 50 8 0 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 2002 2003 250 234 200 150 142 100 66 54 50 3 2 0 INJURY NON-INJURY NO-REPORT FATALITIES HIT AND RUN PEDESTRIAN 2003 CITATIONS 8000 7000 6000 5000 4000 3000 2000 1000 0 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 CITATIONS UNIVERSITY PARK POLICE DEPARTMENT WORKLOAD GRAPH FOR CALENDAR YEARS 1999 – 2000 – 2001 – 2002 SHOWING INCREASE IN ACTIVITY FOR OFFICERS CALLS FOR SERVICE 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 1999 2000 2001 2002 CALLS FOR SERVICE MEMORANDUM DATE: December 4 , 2003 TO: Honorable Mayor and Members of the City Council FROM: Bob Livingston, City Manager SUBJECT: Resolution Casting the City’s Vote for a Member of the Dallas Central Appraisal Distri ct (DCAD) Board of Directors Three candidates have expressed on interest in serving on the Board of Directors of the Dallas Central Appraisal District. They are: Sharon Barbosa - Crain ? ? Bill Binford ? ? Bruce Mahnken ? ? City staff requested and has received t he attached information on the background of each of the candidates. It is recommended the Council pass the attached resolution with specific direction as to the candidate the City is casting its vote. If I can provide any additional information, please let me know. 3800 UNIVERSITY BOULEVARD UNIVERSITY PARK, TEXAS 75205 TELEPHONE (214) 363 - 1644 C: \ Documents and Settings \ nwilson \ Local Settings \ Temporary Internet Files \ OLK21 \ DCAD120903.doc 1 : 42 PM 12 / 04 RESOLUTION NO. A RESOLUTION OF THE CITY OF VOTE FOR THE FOURTH MEMBER OF THE CENTRAL APPRAISAL DISTRICT. ., DALLAS COUNTY, TEXAS, CASTING 1TS BOARD OF DIRECTORS OF THE DALLAS WHEREAS, Dallas County eligible taxing entities have expressed and approved an option which allows for representation to the Appraisal District Board of Directors (in accordance with Section 6.03 of the Texas Property Tax Code) as follows: 1. The City of Dallas shall appoint one (1) member to the Board. 2. The Dallas Independent School District shall appoint one (1) member to the Board. The Dallas County Commissioners Court shall appoint one (1) member to the Board. The member appointed by the Dallas County Commissioners Court shall not be a resident of either the City of Dallas or the Dallas Independent School District. Each of the incorporated cities and towns, except for the City of Dallas, shall have the right to nominate by an official resolution one (1) candidate as the fourth member of the Board of Directors. The said cities and towns shall, from the nominations received, elect by a majority vote, with each city and town being entitled to one (1) vote, the fourth member of the Board of Directors. Each of the independent school districts, except for the Dallas Independent School District, shall have the fight to nominate by an official resolution one (1) candidate as the fifth member of the Board of Directors. The said independent school districts shall, from the nominations received, elect by a majority vote, with each independent school district being entitled to one (1) vote, the fifth member of the Board of Directors. The votes required for election to the Board of Directors in 4 and 5 hereof shall be by a majority of those authorized to vote in 4 and 5 respectively and not by a majority of the quorum, and WHEREAS, the City of (Check one only) does hereby cast its vote by marking the ballot below: [] SHARON BARBOSA-CRAIN [] BILL BINFORD [] BRUCE MAHNKEN NOW, THEREFORE BE IT RESOLVED that the City Council of the City of does hereby confmn its one (1) vote for the election of as the suburban cities' representative to the Board of Directors of the Dallas Central Appraisal District. PASSED AND APPROVED, this the day of ., 2003 MAYOR ATTEST: CITY SECRETARY IRVING November 6, 2003 Joe Putnam Mayor Bob Livingston City Administrator City of University Park 3800 University Drive Dallas, Texas 75205 RE: City of Irving Candidate for the Representative to the Board Of Directors Dallas Central Appraisal District Dear City Administrator Livingston: The Irving City Council has nominated Sharon Barbosa-Crain as a candidate to serve as the suburban voting representative on the Dallas Central Appraisal District Board of Directors. I have known Sharon for many years and served with her on the Irving City Council and known her to be a person of exceptional ability. Sharon has been actively involved in our community for many years. Enclosed is a brief biography on Sharon's accomplishments. I believe that Sharon would diligently and effectively work to protect our tax base as a member of the Dallas Central Appraisal District Board of Directors. Respectfully submitted, /'Joe Putnam Mayor CITY OF IRVING Enclosure City of Irving 825W. IrvingBIvd. · Irving, Texas 75060 ° 972.721.2410 ° 972.721.2384 fax ° www. ci.irving.tx.us BIO SHARON BARBOSA-CRAIN Address: 2608 Alan-a-Dale Irving Texas 75061 Business: Barbosa Professional Services Public Affairs Consulting and Dispute Resolution P.O. Box 177362 Irving Texas 75017 Formerly: Member Irving City Council Currently: Secretary Advisory Council Salvation Army-Irving Corps President Metropolitan Housing Finance Corp. Board of Directors President Keep Irving Beautiful Board of Directors Member 183AVest Fork ICAC Member SH-161 ICAC Member City of Irving Charter Review Committee Member City of Irving Centennial Task Force, Chair Finance Committee Carrollton-Farmers Branch School Foundation Board Member Vice Chair Irving Demographics Task Force Active in church affairs Formerly: President Irving League of Women Voters CEO Women's Division Irving Chamber of Commerce President/Member Irving Municipal Library System Board of Directors Member State and National Affairs and International Affairs Committees of Irving/Las Colinas Chamber of Commerce Vice Chai'r Southwest Irving Task Force Board President and Founder Irving Habitat for Humanity Chairman and Founder Irving Human Services Council Member DART CAC Served on numerous advisory committees and task forces for City of Irving, IISD, and University of Dallas, including service on every bond committee formed by the City of Irving, and the HSD Magna Cum Laude Graduate of University of Texas at Arlington with degree in Political Science and History and Paralegal Studies · Texas Real Estate License Holder · Graduate of Leadership Texas 0CT,-30'0Z,(THU) 16:01 TEL:O0000000000000 P, 002 HA~ 02 October 29, 2003 Dallas County Apprsi,m! District 2949 N, Stemmons };wy, Dallas, Texas ?524? To Whom It May Concern: Re: Candid,am Board of Dh'~ctors Dallas County App~al District The City Council of Rowlert no~ me as a ~ndida~ for tl~ Boax~l of Dire-tots f~r thc Dallas County Appraisal District. I am vcx~, honored tn have my name pla~ed on the ballot for th/s posi6on. I lived in Big Lake, Tex~ for 18 year~ and gr~uatext from Reag~ County ~ Sch~l in 1963. ~ 1.965 I mov~ m ~~e, Tex~ ~ en~r~ ~t T~ S~ U~w. I ~ my B.5. &~ N I96g ~ my M. S. &~ in 1975, My ~or ~ ~ b~ess ~ ~on. spent 16 yem~ in the education field teaching in the public schools. In 1986, I rusigned a~ th~ Stud_eut Activ/ties Dir~lor for South Crarland I-I~gh School to enter into the For the past ! 8 years I have owned and Ol~-mUxi my insurance agency in Rowlett, Texas, I joined the Rowlett Chamber of Cou~ne~.e and decided ~o get iuvolved with my Though the '-years as au insurauee ageut, I have had the opportunity to see t~e values and appraisals roi homes and buildings increase drasti~ly. I u. udcm,~and some of the masons Eat cause this da-iving increase in values. The cost of umlerials, labor and the i~fra.structure all cause the valu~ of houses and bu/ldirigs to go up in price. In 1980, I was thc Tax-CollecIor Assessor for the .luncfion lSD. Junction is low. areal/n Kimble County, Texa~. While in this positio~ I had the oppoHa~ty to take seveu-aJ courses in th~ appraisal field. This was the ye, az ~bat Appraisal Distriots were set up ar. russ the state of Texas. A lot of the values for pru~, land ~ buildings game frum the val.ues ~tablished by local school districts thWughout tho state of Texas. For the past six yeats I have Been involved with the growth and development ofr~e oily of Rowlect, which is located in the couuty of Dallas. ! haw served as a plauniug and zouing'c,o~j 'ssiouer and was elected for my second term as &¢ity eouucilmember for the city of Rbwlett. 0CT.-30'O~o.(THU) 16:01 TEL:O0000000000000 P. 003 PA6E 03 I believe my experience in the insurance industry, tax collecting and assessing and my various podtio~ ~ duties with the city of Rowlell qualify mc to be an excelle~t camii~me for the al~misal boazd for Dallas County. OCT,-30'O3(THU) 16:01 TEL:O0000000000000 FARME~SIINS P. 004 HA~ ~ EDUCATION ~ County High School, Big r_~kc, Texas East Texas State University, BS Comme~,, Texas East Texas Sram Univer,siry, MS Texas Continuing Education, 120 hrs. Texas Depat~ent of Insurance 1963 1968 1975 1988-2002 COMMUNITy ACTIVITIES M~ah~ Rowlett Chamber of Commerce Rowl~ Chamber of Corn Board Chairman, Ri:nvlcrt Chamber of Commerce ~rsMp Rowle~t City Council~e.~ber Rowlett Secoad Term Deputy Mayor ~ Tern EMPLOYMENT High School Tc~.h~: ~ville lSD, Lone Oak lSD, ~unetion ISD, CrarI~ lSD Dallas Coun~ Adult Ptubation and Dallas County District A~ Office, Investigator Bruce H. Ma~akcn Insurance Agem:y F~rme~s Inst/mnce G~up 1988- P~aent 1995-1998 1997.1998 1994 2001 2003 I968-1986 1976-19g0 1986.~t OCT.-30'OS(THU) 14:31 ................ TEL:O0000000000000 P, O02 BILL BINFOP, D BIOGKAP C B/Il ~ his w/fo, Marg/¢, both ~stives of Dallas, moved ~o Fam~r~ Branch in I9~. Thc'yarc mcmben of Cbt/st United Mefllodist Church They have two children, leffBinford, of Farmer~ Branch, and ?am Sumrow, of Piano, and they have' $ grandchildren. Bill was an agent with the Prt~ential Insurance Co. for 40 year~ before his ret/remeut in 1997. Always active in his community, Bill is ~oPmmb Perre~d~e~fooTh~l~ar~. ~ee~ Branch Jaycees. He was act/ye in Farmer~ Brauch Li~¢ League, · r.n armet~ Branch Cl~amber of Commerce, and he is a Charter Member and past president and is still an active member of the Rmary Club of Farmers Branch. He helped or~m.uize and served as a direcWr of thc Farmers Bra~ch Banlq and i~ successor, Texas American Bank. Bill was also a member of The Dallas Asso¢iat/on or'Life Unde. rwfiters, and served that organization as a ~r too. Bill was first ¢l¢ctedto the Farmers Branch City Council in 1969. In I978 he was elected Mayor, se~ed t~ terms, and le/t off, ce in 1912. He presently is ll'easurer ofthe Farmers Branch Industrial'Development Corporation and the Fazmer,i Branch Housing F/nance Corporat/o~. AP~r serving three terms on the Dallas Coumy Tax Appraisal Review Board., Bill was elected to the Daila~ County Tax Appraisal ~Dislr/ct representing the suburban cffies of DalIes cour~ty. . . BOARD OF ADJUSTMENT MINUTES September 22, 2003 The Board of Adjustment of the City of University Park met on Monday, September 22, 2003 at 5:00 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University Park, Texas. The following are m inutes of that meeting. Commission Members Attending Staff Members Attending Jerry Grable – Chairman Wade McLaurin - Bldg. & Zoning Administrator Roy Kull – Secretary Jennifer Patrick – Administrative Secretary Gretchen Henry Rob Dillard - City Att orney William Hitzelberger, III. Lon Houseman Mr. Grable opened the public hearing and introduced the commission members. Mr. Grable read the charge of the Board of Adjustment and asked that all those that would be speaking to please stand to be sworn in . Mr. Grable made a brief statement to all in attendance explaining a quorum was in effect, due to four (4) members, being present (Mr. Kull arrived after BOA 03 - 07 was completed), and therefore any decisions made would require a unanimous decision. Mr. Grable asked if there were any objection from the applicants. All applicants understood and accepted the quorum. Mr. Grable asked for a motion in regards to the minutes from the August 25, 2003 Board of Adjustment meeting. Mr. Houseman made a motion t o approve the minutes, with a second from Ms. Henry. The motion was approved unanimously. Mr. Houseman, then read the specifics of the first case. B.O.A. 03 - 07 3444 - 46 – Matthew & Sandy Dixon, owners of the property at Rosedale , requesting a variance to Section 12 - 600 of the University Park Zoning Ordinance to allow a five (5) foot side yard setback for an addition to the building, in lieu of the ten (10) foot required setback. The variance would allow for an addition to be constructed with the same sid e yard setback as the existing structure. Mrs. Sandy Dixon, co - owner of 3444 - 46 Rosedale, was introduced and made a brief statement describing the property. Mrs. Dixon explained, the house was built in 1929, has distinctive features, the property does no t have a garage, and it would be a shame to have to demolish it, in order to make it a completely conforming structure. Mrs. Dixon stated the property in question already is an existing non - conforming structure, and therefore this creates her opinion of a property hardship. Board of Adjustment Minutes September 22, 2003 Page 2 of 7 Mr. Dixon handed out packets to the members and staff of the Board of Adjustment, which had a memo from their ten (10) week old twin daughters and additional pictures of the structure in question. Mrs. Dixon went on to explain t he existing non - conforming walls, with the required setbacks makes the lot hard to utilize as a remodeled single - family structure. As well as, modifying the plans to include the required inset, would not add to the aesthetics of the house. Mrs. Dixon sta ted she did not believe the requested variance would be adverse to the public interest. Mr. Matt Dixon, co - owner of 3444 - 46 Rosedale Ave., was introduced and thanked the board for the opportunity to be heard. Mr. Dixon, stated that he and his wife owned six (6) different properties in the City of University Park, and have always enjoyed working with the city. Mr. Dixon expressed he felt that the zoning ordinance for the multi - family district makes perfect sense for the architected style of structures on Rankin Ave., Westminster Ave., and Milton St. Mr. Dixon stated, for existing non - conforming structures he feels as if the spirit of the ordinance, should allow variances. Mrs. Virginia Jacobs, resident of 3602 Bryn Mawr Dr. and owner of 3449 Milto n St., was introduced. Mrs. Jacobs made a brief statement, in favor of the Dixon’s request. Mr. Housemen read a letter from Mrs. Jacobs, which supported the variance. Mr. Housemen inquired on the location of 3449 Milton St. in regards to 3444 - 46 Rosedal e Ave. Mrs. Dixon and Mrs. Jacobs explained the properties abutted up against each other diagonally from the backside. Mr. Hitzelberger asked if the unit to the east of 3444 - 46 Rosedale Ave. was either a triplex or a quadplex. Mrs. Dixon stated it was a triplex. A discussion ensued regarding the various features of the structure. Mr. Hitzelberger asked if the architect’s plan could be changed to reflect use of the opposite side of the structure, which would double the size of the addition and make the addition conforming. Mrs. Dixon stated the kitchen could not be relocated. Mr. Dixon interjected that the plans denote a utility room, as well as, the architect did not recommend utilizing the opposite side of the structure. Preservation Park Cities, per Mr. Dixon, had reviewed the structure and wanted to give input, but did not have appropriate time to get together the required documents. Mr. Houseman requested an explanation of the pictures included in the packet. Mr. Dixon made a brief statement reg arding the different interior and exterior elevations. Board of Adjustment Minutes September 22, 2003 Page 3 of 7 Mr. Dixon made note that the structure originally had two (2) rear entry carports, which over time had dilapidated. Then, he stated it was his intention to continue utilizing the rear, as per the plan layout, as an attached garage area. Mr. Dixon expressed his opinion that the wording of the ordinance does prove a hardship. Due to the fact that, the existing wall was constructed, before the various ordinances were inducted. Mrs. Dixon made note other properties, namely in the 3400 block of Rosedale, have been converted from multi - family to single family. Mr. Grable inquired of there were any opposing parties in the audience, there were none. Ms. Henry stated she did not have any comments at th is time. Mr. Houseman made a brief statement that he understood the layout of the proposed remodel, but there was no actual hardship seen. Mr. Houseman expressed concern, regarding all the multi family units in the area, if this particular case was appro ved, then the ordinance would technically be meaningless. Mr. Grable agreed with Mr. Houseman on the lack of hardship. Mr. Grable mentioned various addresses within the same multi family district, which had built to conform to the present ordinances. Mrs. Dixon made a statement, noting that she is an attorney, and understood the Board of Adjustment cannot grant variances to be nice. Mrs. Dixon stressed the unnecessary hardship created by the existing non - conforming wall. Mr. Dix on expressed with adding the required courtyard insert, this would only allocate the garage area a width of fifteen feet (15’). Therefore, in his opinion not utilizing all of the land if forced to comply with the ordinance. Mr. Grable made a statement t hat he felt Mr. Dixon was asking the Board of Adjustment to increase the non - conformity of the structure by approving the variance. Mr. Grable reiterated he did not see a hardship. Mr. Houseman noted he understood the comment from Mr. Dixon regarding lan d usage. 12 - 600 Mr. Houseman quoted section of the ordinance. Mr. Houseman stated that the purpose of a Board of Adjustment meeting is to enforce the ordinances, not to interfere or rewrite the ordinances. He added there is a solution to the problem, an d it is clearly outlined in the quoted section. Mr. McLaurin noted the ordinance definitely has purpose, in preserving the integrity of the multi - family districts. Mr. McLaurin added the ordinance would prevent massive Board of Adjustment Minutes September 22, 2003 Page 4 of 7 walls to adjacent structures, th us being held in place with the maximum wall and plate heights. A discussion ensued regarding the single - family requirements versus the multi - family requirements. Mr. Grable indicated the actual hardship is trying to configure a new layout for the existi ng structure, as well as a financial hardship. Mr. Grable stated the Board of Adjustment could not grant variances based on these issues. B.O.A. 03 - 07. Mr. Grable asked for a motion on Mr. Houseman asked if the case was denied, could the applicants resub mit. Mr. McLaurin stated yes, the applicants could resubmit the same request after six (6) months, or resubmit a different request at any time. Mr. Hitzelberger moved to deny the requested variance without prejudice , with a second from Mr. Houseman. The mo tion was approved unanimously. Mr. Houseman, then read the specifics of the second case. B.O.A. 03 - 08 4037 McFarlin – Tim Arp, owner of the property at , requesting a variance to Section 9 - 602(1) of the University Park Zoning Ordinance to allow a two foot – seven inch (2’ - 7”) variance to the required 10 foot side yard setback on a corner lot. The property owner is constructing a second story addition on the existing home and would like to maintain the same setback as the existing first floor wall on the wes t side. Mr. Tim Arp, owner of 4037 McFarlin, was introduced and made a brief statement describing the property. Mr. Arp noted he is presently constructing a second story addition to his home, which is located on the southeast corner of McFarlin Blv d. and Preston Rd. He stated he would like to construct this addition in conjunction with the existing setback on the first floor wall. Mr. Grable asked if Mr. Arp had submitted plans to reflect his request of building straight up with the addition. Mr. Arp replied, no he did not. Mr. Arp noted he had pulled two permits for his home on separate occasions. One being a residential remodel permit for the kitchen, and the second being a pool permit. Mr. Hitzelberger inquired if the original plans showed th e required setback. Mr. Arp stated, no, the first set of submitted plans were denied based upon issues with the front and side yard setbacks. The second set of submitted plans were corrected, resubmitted, and approved with the correct setbacks noted. Board of Adjustment Minutes September 22, 2003 Page 5 of 7 Mr. Hitzelberger stated the wall was constructed without issuance of a permit. He noted Mr. Arp does a lot of remodeling work in University Park. Mr. Arp replied, yes, he currently has fifteen projects under construction in the city, and its surroundings. Mr. McLaurin informed the Board of Adjustment there was a permit issued for a kitchen remodel at Mr. Arp’s residence. Mr. McLaurin added the building department at University Park does the required inspections, when requested by the general contractor. At the time of a routine inspection, it was brought to the inspector’s attention the addition was being constructed without a valid permit. Mr. Arp addressed the board members and stated, he began this job in the wrong manner, without the p roper permit in place. He did not foresee any issues with the issuance of the permit, and was not trying to get around the permit process. Mr. Grable stated he did not like the idea of a variance request, when the permit was not pulled prior to the star t of construction. Mr. Grable added the structure in question does face Preston Rd., and would not be adverse to the public interest or adjacent properties. B.O.A. 03 - 08. Mr. Grable asked for a motion on Mr. Hitzelberger moved to approve the requested var iance , with a second from Mr. Kull. The motion was approved unanimously. Mr. Kull, then read the specifics of the third and final case. B.O.A. 03 - 09 4305 Stanford – Robert Welch, owner of the property at , requesting a variance to Section 9 - 602(1) of the U niversity Park Zoning Ordinance to allow a 20% combined side yard total, in lieu of the required 24%. The property owner has made an application to construct a 148 s.f. addition on the east side of the property. Mr. Robert Welch, owner of 4305 Stanford, was introduced and made a brief statement describing the property. Mr. Welch informed the board, he has been residing at this residence since 1979, and he would like an opportunity to update/increase his master closet. Mr. Welch stated he could have renov ated his home nine months ago, but ordinances passed since then, prohibit him from doing so. Mr. Grable made note the ordinances were passed by the City Council, not the Board of Adjustment. Any issues with the specific ordinances would have to be brough t before the City Council. Mr. Welch stated he would like to extend his residence six (6’) feet to the east. Board of Adjustment Minutes September 22, 2003 Page 6 of 7 Mr. McLaurin asked the board members if they would like interpretation of the 24% combined side yard total. Mr. McLaurin added that most municip alities have standards, and these standards are there to be followed and enforced. A discussion ensued regarding the acceptable size of an addition for the structure in question. Mr. Grable informed Mr. Welch that he could extend three and one half (3.5’) feet to the east, and the structure would be conforming. Mr. Grable inquired if there were any questions, comments or concerns. Mr. Houseman stated the ordinance could not be re - written, and there was no hardship he could see. Mr. Welch noted at the end o f his street, was a structure he particularly disliked, built by David Weekley Homes. The structure, specifically located at 4441 Stanford, violates the integrity of University Park, and is nothing but a track home, stated Mr. Welch. He added, he felt as i f he board was looking at the forest and not seeing the trees. Mr. Grable asked Mr. Welch if three and one half (3.5’) feet would help with his addition project. Mr. Welch stated not really, he lives alone, and would like extra space for his belongings. Ms. Henry inquired if the house located at 4441 Stanford was for sale. Mr. Welch replied no, it was built to suit. Mr. Grable made note he could not argue with Mr. Welch’s points. Mr. Houseman stated he agreed with Mr. Welch, and that his duty was to upho ld the ordinances, unless there was an actual property hardship. Mr. McLaurin interjected there have been previous discussions at the ZOAC meetings, pertaining to minimum masonry requirements. The ZOAC members decided they did not favor cookie cutter ho uses, and they wanted the market to dictate the different styles of houses built in University Park. B.O.A. 03 - 09. Mr. Grable asked for a motion on Mr. Houseman moved to deny the requested variance , with a second from Mr. Hitzelberger. The motion was appr oved unanimously. Mr. Grable closed the public hearing. Board of Adjustment Minutes September 22, 2003 Page 7 of 7 There being no further business before the Commission, Mr. Grable adjourned the meeting. Approved by: 11/05 /2003 Jerry Grable, Chairman, Board of Adjustment . PLANNING AND ZONING COMMISSION MINUTES October 20, 2003 The Planning and Zoning Commission of the City of University Park met on Monday, October 20, 2003 at 5:30 P.M. in the Council Chamber of City Hall, 3800 University Blvd. University Park, Texas. Th e following are minutes of that meeting. Commission Members Attending Staff Members Attending Robert West – Chairman Wade McLaurin - Bldg. & Zoning Administrator Doug Roach Jennifer Patrick – Administrative Secretary Bill Foose Rob Dillard - City At torney Ed Freeman Randy Biddle Mr. West opened the public hearing and introduced the commission members. He then read the specifics of the first case. PZ 03 - 18 – 6101 Hillcres t Group, L.P., requesting an amendment to the existing 6101 Hillcrest Planned Development District 22 at (Lots 1 – 3 Block D, of nd University Annex 2 Addition of the City of University Park). The applicant is proposing to add an additional floor on the exi sting hotel structure. Mr. Brandon Blackburn of The Eureka Hotel Group, representing 6101 Hillcrest Group, L.P., was introduced and made a brief statement describing the property in question. Mr. Blackburn made note that the previously approved plans fo r the hotel allocated a total of fifty - two (52) rooms for guests. After reviewing the needs of the surrounding area, it had been determined this would be limited space, hence the request to add a fourth floor, which would add eleven (11) rooms. Mr. Blackbu rn explained, the hotel was in a definite state of disrepair, and the intention is to upgrade the building to make University Park residents proud. Mr. Blackburn went on to explain the revised total building height would be forty - one feet – seven inche s (41’ - 7”), including the screens located on top of the addition, which would hide mechanical equipment. As well as, the exterior of the building would have a stucco finish, which would be the aesthetically pleasing to the surrounding area. Mr. Black burn noted a parking contract with a local valet service had been acquired. He then detailed all the benefits of such an agreement such as; customer service, property security, and basic site control. Mr. Blackburn reiterated the addition of eleven (11) r ooms for guests, with an addition of eleven (11) extra parking spaces to accommodate these guests, and a total of sixty - three (63) rooms with sixty (60) parking spaces. Planning & Zoning Minutes 10/20/2003 Page 2 of 7 A discussion ensued regarding average occupancy rates and average parking spaces need ed. Mr. Roach asked if the valet service was available twenty - four (24) hours a day. Mr. Blackburn replied, yes, the valet service is available at all hours. Mr. Roach, then inquired of the height of the penthouse suite. Mr. Blackburn noted the overal l height including the penthouse would be forty - one feet (41’). He added from the ground level, the addition would not be visible. Mr. Biddle asked if forty - one feet (41’) allocated enough space for the elevator machinery. Mr. Blackburn stated the elevato r cabinet is eight feet (8’) tall, with all machinery below. He added the elevator is a piston elevator, which has refuge space. Mr. Roach inquired if the addition would over view the private residences surrounding the hotel. Mr. Blackburn noted only fro m the 3400 block of Binkley Ave. in the alley, behind the day school. Mr. Roach asked if those were the only private residences impacted. Mr. Blackburn replied, yes, with one exception. A private residence diagonally backs the Shell station, but the reside nts have a carport, which would obstruct the addition. Mr. Foose asked if the onsite parking were to be full, where the overflow parking would be located. Mr. Blackburn explained the overflow would be located at a secured off - site valet parking, which w ould limit the cars parked in the neighborhood surrounding the hotel. A discussion ensued regarding the various valet parking companies and the locations. Mr. West noted there were two (2) letters opposing the construction of the addition on the hotel. Mr. West added there was specific concern in regards to a restaurant being onsite at the hotel. Mr. Blackburn stated the plan reflects an onsite restaurant to provide guests with breakfast, lunch and light dinner. Mr. West asked if the restaurant would be limited to the hotel guests. Mr. Blackburn explained he expects it to be occupied primarily by hotel guests, but for business purposes would not put limitations on it. Mr. Roach asked how large of an occupancy rate would be allocated for the restauran t. As well as, how would the parking situation be effected, if residents utilized the restaurant. Mr. Blackburn noted a dining area for thirty (30) guests would be constructed. In regards to the parking concern, there would a surplus of parking available, with the use of the valet service. Mr. Biddle inquired if there were any plans to increase the size of the parking lot. Mr. Blackburn stated no, there were not any plans to increase the size of the parking lot. He reiterated if an average occupancy rate of sixty percent (60%), there would be plenty of Planning & Zoning Minutes 10/20/2003 Page 3 of 7 parking available. Mr. Biddle asked if the valet service in question was located on Knox and Travis. Mr. Blackburn replied yes, and gave the approximate distance from the hotel of 1.1 miles, which i s a four to five (4 - 5) minute drive from the hotel. Mr. West inquired if there were any opposing parties in the audience. Mr. Daniel Yaest, resident of 3419 Granada Ave., was introduced and made a brief statement describing his opposition to the propose d addition at 6101 Hillcrest. Mr. Yaest noted his main concern was the parking in terms of SMU events, and posed a question to the owners/operators of the hotel of how they would address such an issue. Mr. Robert Columbo, president of 6101 Hillcrest Grou p L.P., was in attendance and addressed Mr. Yaest’s concern from the sitting area. Mr. Columbo stated in order to support the investment of the hotel; the hotel group would add the high expense of a valet service. Mr. Columbo added he would like to project an occupancy rate of eighty percent (80 %), but this would be too high of an expectation. Mr. Columbo added he anticipates an actual thirty to forty - percent (30 - 40%) occupancy rate, and with lower occupancy, more parking is available. He reiterated a twen ty - four hour (24) valet service would be under contract, to back up onsite parking. Mr. Yaest stated it appears the general area in question already has parking overflow issues. Mr. Yaest added imagining a valet service in the area would add to the probl em at hand. He noted he enjoyed the quiet, lazy streets. Mr. Yaest inquired if the hotel restaurant would be serving alcohol beverages, and if so could the hotel commit to restricting the SMU students from consuming those beverages. Mr. Columbo stated yes, but overall the public would be served if of legal age to consume alcoholic beverages. Mr. McLaurin interjected that the purpose of this meeting was not to approve/disapprove any other items, other than the construction of the additional floor and t o ensure the parking requirements are met. Mr. Biddle asked Mr. Dillard if the Planned Development could be amended to reflect the use of the valet service. Mr. Dillard stated yes, the applicant volunteered to use the valet service, and that could be lis ted as a condition of the Planned Development. Mr. Biddle inquired to what the consequences would be if the applicant did not adhere to the condition. Mr. Dillard stated if the condition was not met, the applicant would be violating the ordinance of the Planned Development and the certificate of occupancy could be Planning & Zoning Minutes 10/20/2003 Page 4 of 7 revoked. Mr. Dillard added the applicant more than likely would not risk that, because of the investment. Mr. Foose asked how many employees the hotel would have. Mr. Columbo stated fifteen to eighteen (15 - 18) employees, whom would park at the valet service, and be shuttled to the hotel. Mr. Foose stated parking four to five (4 - 5) minutes away did not seem too convenient. Mr. West asked for a motion. Mr. Freeman moved to approve the request ed amendment for the fourth floor addition, and to include the tandem parking in the number of parking spaces allocated for the hotel, with a condition the applicant must furnish the valet parking. Mr. Roach seconded the motion. The motion failed with Mr . West, Mr. Biddle, and Mr. Foose opposing the requested amendment. Mr. West, then read the specifics of the second case. PZ 03 - 19 – Southern Methodist University, requesting a rezoning of Lot 3 Block 1 and Lot 3 Block 2 of University Hills West Addition of the City of University 3015 and 3016 Dyer Park, also known as . The applicant is requesting a rezoning on the properties from University Campus District 3 (UC - 3) to University Campus District 2 (UC - 2). Mr. West made a brief statement to all interested parties; those who will be speaking will have a maximum of fifteen (15) minutes to present their opinion. Mr. Leon Bennett, General Counsel and VP for Legal Affairs and Government Relations for Southern Methodist University (SMU), was introduced and made a brief statement describing the property. Mr. Bennett stated for the last ten (10) years SMU has been working with the City of University Park regarding the master plan for the university. He noted the plan involves building structured parking on Binkle y Ave. west of Airline Rd. Three (3) buildings, Letterman Hall, Lambda Chi Omega, and Sigma Alpha Epsilon currently occupy the projected site. In order to facilitate the parking structure these buildings must be relocated to the requested rezoned area on 3 015 Dyer St. and 3016 Dyer St. Mr. Bennett added the parking structure would consist of additional parking for one hundred twenty - three (123) cars per floor. Mr. Bennett handed out a map of the proposed rezoned location, noting in 1997 SMU started openin g Dublin St. and began discussions/agreements with the City in regards to a wall to be constructed along Dublin St. He stated the original conception of the wall was Planning & Zoning Minutes 10/20/2003 Page 5 of 7 to be constructed beginning at the alley north of the Kappa Alpha House. He added Mr. Bob Whaling, the City Engineer, had presented new ideas in regards to the wall. Mr. Bennett stated Mr. Whaling had proposed to relocate the wall to the west side of Dublin St., loop the streets running east to west - without any thru streets. Mr. Bennett noted S MU has acquired thirty - six (36) of the forty - eight (48) lots on the west side of Dublin St. to facilitate the construction of the wall. Mr. Bennett noted SMU would like the City of University Park to abandon Dyer St. He added a cul - de - sac would be instal led on McFarlin Blvd. to benefit the residents/neighbors of SMU. A discussion ensued in regards to SMU working with the surrounding residents in 1997 regarding the wall. Mr. Bennett stated there were variations, such as moving the line of the wall to th e east, which was currently under discussion with the City of University Park. He added the wall would be eight feet (8’) tall, have live oak trees planted along side, and recommends no residential windows face towards the wall. Mr. Bennett noted SMU neede d incentives for the fraternity houses to relocate, such as adding courtyards at the proposed new Dyer St. locations. Mr. Bennett went on to explain the City of University Park would be responsible for relocating any utilities, as well as the scheduling o f these relocations. Mr. Bennett added he would request the City of University Park to consult with SMU and the neighborhood. Mr. Freeman inquired on the amount of time anticipated to build the fraternity houses on Dyer St. Mr. Bennett stated SMU would l ike to have the wall built first, and be in agreement with the neighborhood. Mr. Roach asked what plans had been made in regards to emergency access. Mr. Bennett stated the proper radicals are in the development stages, and he noted SMU would loose two ( 2) lots on Fondren Dr. with this development. Mr. West inquired if there were any opposing parties in the audience. Mr. Weldon Mills, resident of 3106 Fondren Dr., was introduced and made a brief statement. Mr. Mills stated he has been residing in Univ ersity Park for thirteen (13) years, and is opposed to the construction of a wall. He noted his main concerns were students driving too fast in the neighborhood, the residential block would be too long, and he didn’t know if emergency vehicles could acces s the area. Mr. Mills stated his concerns also included sanitation issues, and the wall would cut off the fire hydrant located near his residence, which could affect his home insurance. He added there were currently six (6) families on Fondren Dr. and to c lose off the street would be silly. He noted the wall should not be constructed unless SMU owns all properties. Planning & Zoning Minutes 10/20/2003 Page 6 of 7 Mr. West stated he understood Mr. Wells did not want a wall constructed, and noted the case in question for this specific meeting was to consid er rezoning for the two (2) lots on Dyer St., not construction of a wall along Dublin St. Mr. West asked if there were any other opposing parties in the audience. Orlando Deacutis, resident of 3028 McFarlin Blvd., was introduced. Mr. Deacutis made a bri ef statement in which he objects to the zoning change. He stated the fraternity houses were close to his residence, which has resulted in increased traffic and various activities. Mr. Deacutis stated he enjoys living next to SMU, but that would be too clo se. He reiterated his objection, and thanked the board for being heard. Michael Donnenfield, resident of 3004 McFarlin Blvd., was introduced. Mr. Donnenfield stated he objects to the rezoning of the lots at 3015 and 3016 Dyer St. He stated he would be faced with unnecessary hardships such as: lower property values, traffic, and increased noise. Mr. Donnenfield added he felt all residents would be faced with these same problems. He noted he admired Mr. Bennett for making the plan more agreeable to work w ith the residents/neighbors. Mr. Donnenfield noted the bottom line was that the quality of life would be affected. Ms. Mary Lacy, owner of property near SMU, was introduced. Ms. Lacy stated she had heard of plans of a wall to be constructed, but the plans had been changed on three (3) different occasions. She added she has not been contacted in regards to her opinion regarding the wall. Mr. West interjected and stated the wall was not on the agenda for this evenings meeting. The topic for discussion was r ezoning for the two (2) lots on Dyer St. Mr. Harold Boots, resident of 2941 University Blvd., was introduced and made a brief statement. Mr. Boots stated the rezoning of the two (2) lots on Dyer St. would affect the wall. Mr. Boots added that he felt the proper notification had not been placed in the paper, and there had not been enough input from the leaders of the neighborhood. He added he felt SMU tells the local residents, what they want to hear. Mr. Boots went on to describe the conditions of his neig hborhood, such as: various trash in yards, speeding by SMU students, and numerous car accidents. He noted he was against the rezoning of the two (2) lots on Dyer St., to enable the wall being constructed. Mr. West closed the public hearing. A discussion ensued regarding the rezoning of the lots on Dyer. Mr. West asked Mr. Bennett how the proposed location on Dyer St. for the fraternity houses would be separated from the neighborhood. Mr. Bennett stated by erecting a fence structure, along the west side of Dublin St. Mr. Dillard asked Mr. Bennett why the exit of a proposed parking lot to the east of the Planning & Zoning Minutes 10/20/2003 Page 7 of 7 two (2) lots on Dyer did not exit on SMU Blvd. Mr. Bennett stated that was a difficult proposition, and not necessarily viable for the plan. Plus, the f raternity house would be fifty feet (50’) to the east. A discussion ensued regarding the wall, in which Mr. West interjected and reiterated the wall was not up for discussion. Mr. Foose made a statement his concern would be emergency vehicle access if th e wall was constructed, and the streets were reconfigured to loop. Mr. Foose added head in parking would not be an option for the houses on McFarlin Blvd. Mr. Roach noted SMU could build fraternity houses on McFarlin Blvd. with the property owned by SMU. Mr. West asked for a motion. Mr. Foose noted the neighborhood needed to consult with the Planning and Zoning Board and the City of University Park to discuss details regarding the university’s plans and to note the neighborhood concerns. Mr. West stated residents could discuss the issues with Public Works Director, Bud Smallwood. Mr. Biddle stated there was confusion with the wall being discussed in tonight’s meeting. Mr. Biddle added only the two (2) lots in question could be rezoned. He noted Mr. Benn ett had stated the wall could be built to the west of Dublin St. Mr. Biddle made a request that the wall be constructed not too close in proximity to Dublin St. Mr. Biddle moved to approve the requested rezoning for 3015 Dyer and 3016 Dyer St. Mr. Freeman seconded the motion. The motion was approved unanimously. Mr. West asked for a motion on the minutes from the October 20, 2003 Planning & Zoning meeting. Mr. Freeman moved to approve the minutes, with a second from Mr. Roach. The motion was approved un animously. There being no further business before the Commission, Mr. West adjourned the meeting. Approved by: Robert West, Chairman, Date: 11/17/2003 Planning & Zoning Commission CAPITAL PROJECTS UPDATE Week of December 1, 2003 Project Target No. Description Cost Major Tasks Uncompleted Date * 42450 Fondren Tower - Fire Station No. 2 $30,000.00 (E) In-house construction (FD & FM) TBD * RLG completion of structural design Complete 42730 Lovers Lane Reconstruction II - Hillcrest to NCE $4,000,000.00 (E) * (1) Water & sanitary sewer construction Design Complete * Bids Dec-03 * (2) Pavement & Drainage Improvements Interlocal agreement with City of Dallas Complete * Design Mar-04 * Bids Apr-04 * 42903 NCE Wall - Streets - Landscaping $150,000.00 (E) Street light equipment installed Complete * Tree / Street Lighting - Sidewalks "Entry Plaza" construction Sum-04 42980 C& G Replacement FY00-01 $2,223,254.65 (A) * Change No 1 (**) $351,523.50 (A) Amherst, Durham to Airline Complete ** Amherst, TC Blvd to Tulane Delete * Baltimore, Lovers Lane to Hanover Complete * Bryn Mawr, Boedeker to Airline Complete ** Boedeker, Hanover to Southwestern Complete * 42980 C& G Replacement FY00-01 (continued) Caruth, Turtle Creek Blvd to Thackeray Page 1 * Centenary, Thackeray to Baltimore * Dyer, Boedeker to NCE (Street Reconstruction) Delete * Glenwick, Preston to Westwick Complete * Glenwick, Preston to HPHS parking garage Complete * Grassmere, Preston to Westchester Complete * Granada, Golf to High School Delete * Granada, Hillcrest to Key Complete ** Glenwick, Preston to HS Garage Complete * Greenbrier, Preston to Douglas * Hanover, Preston to Baltimore Delete * Hyer, Preston to Westchester Complete * Larchmont, Armstrong to Lomo Alto Complete * Marquette, Baltimore to Pickwick * Marquette, Turtle Creek Blvd to Thackeray ** McFarlin, Preston to Westchester Complete ** Normandy, Armstrong to Lomo Alto Complete * Purdue, Durham to Dickens Complete * Rosedale, Thackery to Golf Complete ** San Carlos, Preston to Armstrong + Lomo Alto Complete * Shenandoah, Douglas to Armstrong Complete ** Shenandoah, Roland to Armstrong Complete * Shenandoah, Hillcrest to Auburndale * Stanford, Airline to Hillcrest Complete * Stanhope, Armstrong to Lomo Alto Complete * Thackeray, Rosedale to Milton * 42980 C& G Replacement FY00-01 (continued) University Blvd, Golf to alley east of Haynie Complete ** Williams Pkwy, University to McFarlin (partial) Complete ** Windsor Pkwy, Douglas to Preston Pkwy Complete Page 2 * Windsor Pkwy, Douglas to Lomo Alto Complete * 45210 Traffic Signal - Hillcrest @ Normandy $71,000.00 (E) Materials / equipment ordered Complete * Signal installed, waiting for TXU elec service Dec-03 45600 Infiltration-Inflow Remediation $104,429.04 (A) * * MH rehabilitation MH Rehab Complete * 46310 MPY-Caruth Park Area $2,135,000.00 (E) Design Dec-03 Water / San Sewer / Stm Sewer 46510 MPY-Sanitary Sewer / Water / Pavement * (1) 4100 blk - Emerson / University alley Water line installation Complete * Sanitary Sewer Installation Complete * Storm Sewer Installation Complete * Alley pavement replacement Dec-03 * (2) 4100 blk - Emerson / Glenwick alley Water line installation Complete * Sanitary Sewer Installation Complete * Storm Sewer Installation Complete * Alley pavement replacement Complete 46700 MPY - Sanitary Sewer / Storm Sewer / Water / Pavement $2,100,000.00 (E) * (1) 32-3300 blk - Colgate / Marquette alley (Hillcrest to Airline) Water line installation Complete * Sanitary Sewer Installation Complete * 46700 MPY - Sanitary Sewer / Storm Sewer / Water / Pavement $2,100,000.00 (E) Storm Sewer Installation Complete * Pavement repair / replacement Complete * (2) 3400 blk - Colgate / Marquette alley (Hillcrest to TC Blvd) Water line installation Complete * Sanitary Sewer Installation Complete Page 3 * Pavement repair / replacement Complete * (3) Airline, Colgate/Marquette alley to NW Hwy Water line installation Complete * Sanitary Sewer Installation Complete * Storm Sewer Installation Complete * Pavement repair / replacement Complete * Misc / Cleanup Dec-03 * (4) Hillcrest, Colgate/Marquette alley S to Caruth Pk Water line installation Complete * Storm Sewer Installation Complete * Pavement repair / replacement Complete * Misc / Cleanup Dec-03 * (5) Marquette / Colgate Street - Alley, 32/3300 blk Storm Sewer Installation Complete * 43700 City Hall - Renovation and Expansion ############ (E) Conceptual Design Complete * Construction Plans & Specs Spr-04 * 43710 City Hall II - Drainage Improvements $3,000,000.00 (E) Design Dec-03 * Corps of Engineers 404 Permit Complete * Wetlands Mitigation Credits Complete * Bids Feb-04 * 43710 City Hall III - 24" Water main Installation $630,000.00 (E) Water main construction Dec-03 * Pavement Repairs Jan-04 * 43720 Vassar Street Improvements $590,000.00 (A) Remove & replace street pavement (SBL) Complete * Remove & replace street pavement (NBL) Complete * 43720 Vassar Street Improvements (Continued) Remove & replace driveway approaches (SBL) Complete * Remove & replace driveway approaches (NBL) Complete * Remove & replace sidewalks (SBL) Complete * Remove & replace sidewalks (NBL) Complete * Cleanup & punchlist Complete Page 4 * 48100 Paint Fondren Elevated Tank $300,000.00 (E) Specification / Bid Documents Complete * Bids TBD * 48200 MPY-Auburndale-Key / Water / Sanitary Sewer / Storm Sewer $555,000.00 (E) Design Jan-04 * Bids TBD * 48300 Automated Meter Reading $1,200,000.00 (E) AMR installation - Cycle 1 (N of Lovers Lane) Complete * AMR installation - Cycle 2 (S of Lovers Lane) Complete * AMR installation - Cycle 3 (Parks, large meters, etc.) Dec-03 * Training of City staff Complete Page 5