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MINUTES
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CITY COUNCIL MEETING
CITY OF UNIVERSITY PARK, TEXAS
CITY HALL COUNCIL CHAMBER
TUESDAY, OCTOBER 7, 2003 AT 5:00 P.M.
Mayor Harold Peek convened the City of University Park City Council into Executive Session at
3:00p.m.to receive legal advice from the City Attorney regarding litigation under Section
551.071 of the Texas Government Code. The Executive Session was adjourned at 4:00p.m. No
action was voted on or taken during the meeting.
Mayor Harold Peek then opened the regular meeting of the City Council. Present were Mayor
Pro Tempore Dick Davis, Councilmembers Jim Roberts, Harry Shawver and Blackie Holmes.
Also in attendance were City Attorney Rob Dillard, City Manager Bob Livingston and City
Secretary Nina Wilson.
PRESENTATION, AWARD, DEPARTMENT PIN
PRESENTATION: A 16X20 oil on canvas painting of City Hall and Firehouse was presented to
Mayor Peek by Artist Audrey Vamer, who related the story of selecting the scene due to the
beauty of the building and surrounding area.
AWARD: Purchasing Agent Christine Green was presented an award from The National
Purchasing Institute, Inc. for Excellence in Procurement for 2003 by Finance Director Kent
Austin. The City of University Park is one of only 48 to receive this national award at least three
times. The City will be recognized at the 35th Annual Conference in Austin on October 20.
DEPARTMENT PIN: City Manager Bob Livingston presented a 10-year pin to Traffic
Supervisor Dave Rogers.
ITEMS FROM THE FLOOR
At the September 17th City Council Meeting, Mr. Lev Prichard's request to place underground
electrical conduit from the opposite side of the alley to the property he is building at 3612 Bryn
Mawr was discussed. At the conclusion of the discussion, the Council indicated they wished to
continue the policy, which does not allow these crossings. Mr. Prichard was unable to attend the
meeting and address the Council. With Mr. Prichard's attendance at the October 7th meeting and
explanation of his situation, Council requested a License Agreement be drawn up with
specifications and presented at a future council meeting for approval.
Mr. Robert Welch, 4305 Stanford, had appeared before the Board of Adjustment on September
22, 2003, regarding a setback variance request for his property, which had been denied. He was
appearing before the Council regarding the residential zoning requirements in the City, which
had affected that decision. Mayor Pro Tem Davis requested the Building & Zoning
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Administrator address Mr. Welch's concems in a detailed and explanatory letter regarding his
concerns.
Councilmember Holmes moved acceptance of the Consent Agenda. Councilmember Shawver
seconded, and the vote was unanimous to approve the following:
CONSENT AGENDA
CONSIDER BID TO RESURFACE TENNIS COURTS AT WILLIAMS, CURTIS AND
CARUTH PARKS: Bid #03-10 for tennis court resurfacing at three locations at Williams,
Curtis, and Camth Parks was accepted. Patriot Court Systems, Inc. submitted the low bid of
$15,450.00.
CONSIDER CONTRACT FOR HEALTH SERVICES FY2004 WITH DALLAS COUNTY
HEALTH & HUMAN SERVICES DEPARTMENT: Each year, we receive a renewal for the
above-mentioned contract. The City agrees to pay the County the sum of $48.00 for the fiscal
year October 1, 2003 through September 30, 2004, which is the agreed upon City's share of the
total cost less federal and state funding. Health services include tuberculosis control, sexually
transmitted disease control, communicable disease control, and laboratory services.
CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES: For September 17, 2003.
MAIN AGENDA
CONSIDER AMENDMENT TO AGREEMENT WITH GALLAGHER CONSTRUCTION
MANAGEMENT SERVICES REGARDING CITY HALL CONSTRUCTION: The original
agreement with Gallagher Construction Management was executed in January of 2001 and
contemplated a project costing $4.2 to $5.0 million. Since then the scope of work has changed
including the decision to deal with the City Hall floodplain issue and expansion of the Fire
Department equipment bays. These modifications have increased the projected cost to a range of
$8.5 to $10.0 million, which will result in additional work for the construction manager. An
amendment to the original agreement extends the time for the agreement from 36 months to 60
months (January of 2006). Construction on the floodplain/creek project should begin after the
first of the year and construction on the building should begin in late fall or winter of 2004. The
proposed fee would be capped at $520,000 regardless of the final cost. This should be between
5% and 6.2% of the final project cost. Councilmember Roberts moved approval of the time
extension of January 2004 to January 2006 and the fee increase of $407,000 to $520,000.
Councilmember Shawver seconded, and the vote was unanimous to approve the amendment.
CONSIDER EXTENSION OF CONTRACT WITH DALLAS COUNTY PARK CITIES
MUNICIPAL UTILITY DISTRICT: The current water service contract expired on September
30, 2003. A revised contract has been prepared for submission to the District. Councilmember
Holmes moved approval of the Mayor's execution of the Contract extension, forwarding to the
District the City's proposed contract, and authorizing staff to meet with the District to discuss the
contract. Councilmember Shawver seconded, and the vote was unanimous to approve the
extension of the contract.
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CONSIDER RENEWAL OF ANNUAL INTERLOCAL AGREEMENT WITH DALLAS
COUNTY TO COORDINATE A COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE
DISPOSAL PROGRAM FY03-04: The Household Hazardous Waste Disposal Program was
initiated in 1994. Citizens of University Park have used either local events or the Home
Chemical Collection Center located at 11232-34 Plano Road to dispose of their paint, herbicides
and pesticides. The City's annual contribution to the program is $25,000. Mayor Pro Tem Davis
moved approval of the renewal of the agreement. Councilmember Holmes seconded, and the
vote was unanimous to approve renewal of the Interlocal Agreement with Dallas County.
CONSIDER CHANGE ORDER WITH REBCON, INC. TO ALLOW RECONSTRUCTION OF
VASSAR DRIVE FROM LOVERS LANE TO TURTLE CREEK BOULEVARD, PROJECT
NO. 42720: By adding paving improvements for Dyer from Boedeker to the North Central
Expressway wall interior street, the contract would increase by $90,186.00. Councilmember
Holmes moved acceptance of the street addition and Change Order. Councilmember Roberts
seconded, and the vote was unanimous to approve the Change Order.
There being no further business, the meeting was adjourned.
PASSED AND APPROVED this 11th day of November 2003.
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