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HomeMy WebLinkAbout2015.03.03 City Council Meeting Minutes114 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes -Draft City Council Tuesday,March 3,2015 5:00 PM Council Chamber EXECUTIVE SESSION 2:40 -3:32 P.M.Pursuant to TGC§551.071(2),the City Council met in closed session to receive confidential legal advice from the City Attorney with regard to the City's legal obligation to the Firefighters'Relief and Retirement Fund (FRRF)and with regard to a proposed amendment to a pole attachment agreement with Oncor.No action was taken. Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 3:40 -4:00 P.M.The City Council met in open work session for a presentation by Fire Chief Randy Howell on emergency management for elected officials.No action was taken.Council Conference Room,2nd floor,City Hall. 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. TO SPEAK ON AN AGENDA ITEM Anyone wishing to address the Council on any item must fill out a green "Request to Speak" form and return it to the City Secretary.When called forward by the Mayor,before beginning their remarks,speakers are asked to go to the podium and state their name and address for the record. I.CALL TO ORDER Rollcall Present:5 -Councilmember Bob Begert,Councilmember Dawn Moore, Councilmember Tommy Stewart,Councilmember Taylor Armstrong and Mayor Olin Lane A.INVOCATION:Director of Public Works Bud Smallwood City of University Park Page 1 115 City Council Meeting Minutes -Draft March 3,2015 B.PLEDGE OF ALLEGIANCE:Director of Public Works Bud Smallwood /Boy Scouts Cody Fuller,Bobby Hrncir,and Andrew Stanzel of Troop 82 were present as part of earning their Citizenship in the Community merit badges.They assisted Director of Public Works Bud Smallwood,the Mayor and City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Director of Public Works Bud Smallwood,Communications SpecialisUDeputy City Secretary Amanda Hartwick,City Secretary Christine Green,Director of Parks and Recreation Gerry Bradley,Library Director Sharon Martin,Deputy Director of Public Works Jacob Speer,Fire Chief Randy Howell,Director of Finance Tom Tvardzik,Purchasing Manager Elizabeth Anderson,Police Captain Bill Mathes,and Community Development Director Pat Baugh. Robbie Corder said that Pat Baugh most recently worked for the City of Rowlett,and welcomed him as the new Community Development Director. Robbie Corder also recognized Jacob Speer and thanked him for serving nearly a year as the Interim Community Development Director. II.AWARDS AND RECOGNITION None III.CONSENT AGENDA 14-281 Consider award of RFP 2015-03 for Grounds Maintenance. City Manager Corder said that this is an award of a contract for grounds maintenance of the City's medians and assorted green spaces.Bare Roots Landscape Solutions is the low bidder and highest scoring company of the eight proposals received.Staff recommends awarding this contract to Bare Roots Landscape Solutions at an annual cost of $109,162.00.The contract is for a one-year term,with up to four optional renewals. This contract award was approved. City of University Park Page 2 116 City Council Meeting Minutes -Draft March 3,2015 14-289 Consider a request from Council for Life to conduct a 5K benefit run on certain city streets. City Manager Corder said that this is a request from the Council for Life to hold its annual Run for Life in the City of University Park and'on the Southern Methodist University campus on Saturday,April 4,2015 from 9:00 a.m.-10:30 a.m.Race organizers anticipate around 500 participants for the event.The Police Department recommends approval of this race provided that no changes are made to the race route and that an off-duty police officer is hired by the event to assist with traffic at Airline and Dyer. This request was approved. 14-292 Consider a proposal from O'Brien Engineering to perform an operation-breach study associated with the proposed collapsible dam across Turtle Creek. City Manager Corder said that this is a proposal from O'Brien Engineering to conduct a two-part hydrologic study that will review the design of the proposed collapsible dam across Turtle Creek with existing downstream conditions along the watershed.Data collected will be used to develop operational parameters for the dam,which the dam manufacturer will use to establish control systems for operation of the structure. A second phase of the study will investigate the theoretical downstream impacts of a failure of the proposed dam. The proposal from O'Brien Engineering is in the amount of $24,000. This proposal was approved. 14-291 Consider and act on a request to remove the traffic signal equipment from the Southwestern and Airline intersection. This request was removed from the Consent Agenda. City of University Park Page 3 117 City Council Meeting Minutes -Draft March 3,2015 14·296 Consider and act on an ordinance establishing the Over-65 and Disabled Homestead Exemption amount at $313,000. City Manager Corder said that this is an ordinance establishing the over-65 and disabled homestead exemption for tax year 2015 (FY2016).The City Council approves the amount annually and has modified the City's over-65 and disabled homestead exemption to an amount approximating 25%of the average single-family home market value established during the previous tax year. Last year's exemption was $288,000.This year's exemption is $313,000. The Finance Advisory Committee reviewed this at their meeting of February 19,2015,and voted in favor of the exemption increase. This Ordinance was adopted. Enactment No:ORD No.15/005 14·295 Consider approval of the minutes of the February 17,2015 City Council Meeting with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Stewart to approve the Consent Agenda subject to the conditions that (1)for item 14-289 the Council for Life 5K event organizers do not change the route and that they hire an off-duty University Park police officer to assist with traffic at Airline and Dyer,and (2)to remove the item 14-291from the Consent Agenda for removal of the traffic signal equipment at Southwestern and Airline subject to more study. Councilmember Begert seconded the motion to approve the Consent Agenda. The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane IV.MAIN AGENDA City of University Park Page 4 118 City Council Meeting Minutes -Draft March 3,2015 14-293 Consider approval of Public Facilities Naming Committee -Application Recommendations. Gerry Bradley said that the Public Facilities Naming Committee reviewed two applications at its meeting on January 29,2015.The reviewed applications include: Mayor W.Richard (Dick)Davis Davis Park -park property located south of Germany Park Mary Goodloe Memorial -located at the new McFarlin Bridge Gerry Bradley presented photos of the Germany Park Booster Pump Station park and play area that is proposed to be named in honor of former Mayor Dick Davis as well as a rendering of a memorial at the McFarlin Bridge for Mary Goodloe,a teacher in University Park who died during a flood in May 1995. A motion was made by Councilmember Armstrong,seconded by Councilmember Stewart,to approve the recommendations of the Public Facilities Naming Committee.The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane 14-294 Consider proposed changes to the University Park Public Library Meeting Room Policy and Code of Conduct. Library Director Sharon Martin said that the Library Governance Board has approved several requested changes to the Meeting Room Policy and to the Code of Conduct.One proposed change is to specify that the Meeting Room will not be available for private social events.This change was proposed due to an increase in the number of reservation requests for such events.Also,a duplicate in the language about commercial transactions in the library meeting rooms was eliminated.It was previously in two different paragraphs.The proposed change moves the language to one prominent section in the policy. The proposed change to the Code of Conduct is an addition of language to prohibit commercial transactions or paid services in the Library. A motion was made by Councilmember Stewart,seconded by Councilmember Armstrong,to approve the proposed changes to the Library Meeting Room Policy and Code of Conduct.The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane City of University Park Page 5 119 City Council Meeting Minutes -Draft March 3,2015 14·291 Consider and act on a request to remove the traffic signal equipment from the Southwestern and Airline intersection. Mayor Lane asked the Council to discuss the request that was removed from the Consent Agenda to remove the traffic signal equipment from the Southwestern and Airline intersection.Councilmember Moore asked Director of Public Works Bud Smallwood about the traffic engineer's study that was conducted.Mr.Smallwood said that the engineer recommended that the signal be removed and that he did not predict any adverse affect from the removal of the signal.Councilmember Stewart made a motion to refer this item to the Public Safety Advisory Committee for further review. The motion was seconded by Councilmember Armstrong,and the Council voted unanimously to refer this item to the Public Safety Advisory Committee. Councilmember Stewart made a motion to refer this item to the Public Safety AdviSOry Committee for further review.The motion was seconded by Councilmember Armstrong,and the the motion was approved unanimously. V.PUBLIC COMMENTS VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 17th day of March,2015: ATTEST: Christine Green,City Secretary City of University Park Page 6