HomeMy WebLinkAbout2015.03.03 City Council Meeting Minutes114
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes -Draft
City Council
Tuesday,March 3,2015 5:00 PM Council Chamber
EXECUTIVE SESSION
2:40 -3:32 P.M.Pursuant to TGC§551.071(2),the City Council met in closed session to
receive confidential legal advice from the City Attorney with regard to the City's legal
obligation to the Firefighters'Relief and Retirement Fund (FRRF)and with regard to a
proposed amendment to a pole attachment agreement with Oncor.No action was taken.
Executive Conference Room,1st Floor,City Hall.
PRE-MEETING WORK SESSION(S)
3:40 -4:00 P.M.The City Council met in open work session for a presentation by Fire Chief
Randy Howell on emergency management for elected officials.No action was taken.Council
Conference Room,2nd floor,City Hall.
4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
TO SPEAK ON AN AGENDA ITEM
Anyone wishing to address the Council on any item must fill out a green "Request to Speak"
form and return it to the City Secretary.When called forward by the Mayor,before beginning
their remarks,speakers are asked to go to the podium and state their name and address for
the record.
I.CALL TO ORDER
Rollcall
Present:5 -Councilmember Bob Begert,Councilmember Dawn Moore,
Councilmember Tommy Stewart,Councilmember Taylor Armstrong and
Mayor Olin Lane
A.INVOCATION:Director of Public Works Bud Smallwood
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City Council Meeting Minutes -Draft March 3,2015
B.PLEDGE OF ALLEGIANCE:Director of Public Works Bud Smallwood /Boy
Scouts
Cody Fuller,Bobby Hrncir,and Andrew Stanzel of Troop 82 were present as
part of earning their Citizenship in the Community merit badges.They
assisted Director of Public Works Bud Smallwood,the Mayor and City
Council in leading the Pledge of Allegiance.
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,
Director of Public Works Bud Smallwood,Communications SpecialisUDeputy
City Secretary Amanda Hartwick,City Secretary Christine Green,Director of
Parks and Recreation Gerry Bradley,Library Director Sharon Martin,Deputy
Director of Public Works Jacob Speer,Fire Chief Randy Howell,Director of
Finance Tom Tvardzik,Purchasing Manager Elizabeth Anderson,Police
Captain Bill Mathes,and Community Development Director Pat Baugh.
Robbie Corder said that Pat Baugh most recently worked for the City of
Rowlett,and welcomed him as the new Community Development Director.
Robbie Corder also recognized Jacob Speer and thanked him for serving
nearly a year as the Interim Community Development Director.
II.AWARDS AND RECOGNITION
None
III.CONSENT AGENDA
14-281 Consider award of RFP 2015-03 for Grounds Maintenance.
City Manager Corder said that this is an award of a contract for grounds
maintenance of the City's medians and assorted green spaces.Bare Roots
Landscape Solutions is the low bidder and highest scoring company of the
eight proposals received.Staff recommends awarding this contract to Bare
Roots Landscape Solutions at an annual cost of $109,162.00.The contract
is for a one-year term,with up to four optional renewals.
This contract award was approved.
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City Council Meeting Minutes -Draft March 3,2015
14-289 Consider a request from Council for Life to conduct a 5K benefit run on
certain city streets.
City Manager Corder said that this is a request from the Council for Life to
hold its annual Run for Life in the City of University Park and'on the
Southern Methodist University campus on Saturday,April 4,2015 from 9:00
a.m.-10:30 a.m.Race organizers anticipate around 500 participants for the
event.The Police Department recommends approval of this race provided
that no changes are made to the race route and that an off-duty police officer
is hired by the event to assist with traffic at Airline and Dyer.
This request was approved.
14-292 Consider a proposal from O'Brien Engineering to perform an
operation-breach study associated with the proposed collapsible dam
across Turtle Creek.
City Manager Corder said that this is a proposal from O'Brien Engineering to
conduct a two-part hydrologic study that will review the design of the
proposed collapsible dam across Turtle Creek with existing downstream
conditions along the watershed.Data collected will be used to develop
operational parameters for the dam,which the dam manufacturer will use to
establish control systems for operation of the structure.
A second phase of the study will investigate the theoretical downstream
impacts of a failure of the proposed dam.
The proposal from O'Brien Engineering is in the amount of $24,000.
This proposal was approved.
14-291 Consider and act on a request to remove the traffic signal equipment
from the Southwestern and Airline intersection.
This request was removed from the Consent Agenda.
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14·296 Consider and act on an ordinance establishing the Over-65 and
Disabled Homestead Exemption amount at $313,000.
City Manager Corder said that this is an ordinance establishing the over-65
and disabled homestead exemption for tax year 2015 (FY2016).The City
Council approves the amount annually and has modified the City's over-65
and disabled homestead exemption to an amount approximating 25%of the
average single-family home market value established during the previous tax
year.
Last year's exemption was $288,000.This year's exemption is $313,000.
The Finance Advisory Committee reviewed this at their meeting of February
19,2015,and voted in favor of the exemption increase.
This Ordinance was adopted.
Enactment No:ORD No.15/005
14·295 Consider approval of the minutes of the February 17,2015 City
Council Meeting with or without corrections.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Councilmember Stewart to approve the Consent
Agenda subject to the conditions that (1)for item 14-289 the Council for Life 5K
event organizers do not change the route and that they hire an off-duty
University Park police officer to assist with traffic at Airline and Dyer,and (2)to
remove the item 14-291from the Consent Agenda for removal of the traffic
signal equipment at Southwestern and Airline subject to more study.
Councilmember Begert seconded the motion to approve the Consent Agenda.
The motion carried by the following vote:
Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart,
Councilmember Armstrong,and Mayor Lane
IV.MAIN AGENDA
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14-293 Consider approval of Public Facilities Naming Committee -Application
Recommendations.
Gerry Bradley said that the Public Facilities Naming Committee
reviewed two applications at its meeting on January 29,2015.The
reviewed applications include:
Mayor W.Richard (Dick)Davis
Davis Park -park property located south of Germany Park
Mary Goodloe
Memorial -located at the new McFarlin Bridge
Gerry Bradley presented photos of the Germany Park Booster Pump
Station park and play area that is proposed to be named in honor of
former Mayor Dick Davis as well as a rendering of a memorial at the
McFarlin Bridge for Mary Goodloe,a teacher in University Park who
died during a flood in May 1995.
A motion was made by Councilmember Armstrong,seconded by
Councilmember Stewart,to approve the recommendations of the Public
Facilities Naming Committee.The motion carried by the following vote:
Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart,
Councilmember Armstrong,and Mayor Lane
14-294 Consider proposed changes to the University Park Public Library
Meeting Room Policy and Code of Conduct.
Library Director Sharon Martin said that the Library Governance Board has
approved several requested changes to the Meeting Room Policy and to the
Code of Conduct.One proposed change is to specify that the Meeting
Room will not be available for private social events.This change was
proposed due to an increase in the number of reservation requests for such
events.Also,a duplicate in the language about commercial transactions in
the library meeting rooms was eliminated.It was previously in two different
paragraphs.The proposed change moves the language to one prominent
section in the policy.
The proposed change to the Code of Conduct is an addition of language to
prohibit commercial transactions or paid services in the Library.
A motion was made by Councilmember Stewart,seconded by Councilmember
Armstrong,to approve the proposed changes to the Library Meeting Room
Policy and Code of Conduct.The motion carried by the following vote:
Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart,
Councilmember Armstrong,and Mayor Lane
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14·291 Consider and act on a request to remove the traffic signal equipment
from the Southwestern and Airline intersection.
Mayor Lane asked the Council to discuss the request that was removed from
the Consent Agenda to remove the traffic signal equipment from the
Southwestern and Airline intersection.Councilmember Moore asked
Director of Public Works Bud Smallwood about the traffic engineer's study
that was conducted.Mr.Smallwood said that the engineer recommended
that the signal be removed and that he did not predict any adverse affect
from the removal of the signal.Councilmember Stewart made a motion to
refer this item to the Public Safety Advisory Committee for further review.
The motion was seconded by Councilmember Armstrong,and the Council
voted unanimously to refer this item to the Public Safety Advisory
Committee.
Councilmember Stewart made a motion to refer this item to the Public Safety
AdviSOry Committee for further review.The motion was seconded by
Councilmember Armstrong,and the the motion was approved unanimously.
V.PUBLIC COMMENTS
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
Considered and approved this the 17th day of March,2015:
ATTEST:
Christine Green,City Secretary
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