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Home My WebLink About2015.03.17 City Council Meeting Minutes120 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,March 17,2015 5:00PM Council Chamber EXECUTIVE SESSION 3:35 -3:59 P.M.Pursuant to TGC§551.074,the City Council met in closed session to discuss a proposed contract amendment for City Manager Robbie Corder.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Present:5 -CouncilmemberBob Begert,CouncilmemberDawnMoore, CouncilmemberTommyStewart,CouncilmemberTaylorArmstrongand MayorOlin Lane A.INVOCATION:City Councilmember Dawn Moore B.PLEDGE OF ALLEGIANCE:City Councilmember Dawn Moore /Boy Scouts Boy Scouts Jack Sharpe,Tyler Sharpe,Griffin Smith,and George Bolen of Troop 82 were present as part of earning their Citizenship in the Community merit badge.They assisted Councilmember Moore and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Director of Public Works Bud Smallwood,City Secretary Christine Green, Deputy Director of Public Works Jacob Speer,Director of Human Resources Luanne Hanford,Fire Chief Randy Howell,Library Director Sharon Martin, Director of Parks and Recreation Gerry Bradley,Director of Finance Tom Tvardzik,Chief Planning Official Harry Persaud,and Director of Community Development Pat Baugh. City of University Park Page 1 121 City Council Meeting Minutes March 17,2015 II.AWARDS AND RECOGNITION None III.CONSENT AGENDA 14-304 Consider approval of an amendment to the employment agreement with the City Manager. City Manager Corder said that this is an amendment to his employment agreement.This amendment provides a housing stipend and reimbursement of moving expenses to the city manager for his move to University Park. This amendment to the agreement was approved 14-299 Consider approval of a proposal from Kimley-Horn to perform a traffic study. The city manager said that this is a contract with Kimley-Horn to conduct a traffic study associated with the George W.Bush Presidential Center (GWBPC).The zoning process that was approved for the GWBPC required that traffic studies be performed at 6 months,18 months and 36 months following the issuance of the certificate of occupancy.The total cost of the study is $11,000 with the GWBPC reimbursing the City $8,800. This proposal was approved 14-300 Consider approval of a drainage and maintenance agreement with a property owner adjacent to Turtle Creek,south of McFarlin Blvd. City Manager Corder said that this is a maintenance agreement with the property owner of 3805 McFarlin Blvd.This agreement will allow the City to access the privately-owned collapsible dam that will be constructed across Turtle Creek south of McFarlin Blvd.The City will operate the dam and be responsible for silt removal from the creek channel north of the dam to McFarlin Blvd. This agreement was approved City o(University Park Page 2 122 City Council Meeting Minutes March 17,2015 14-302 Consider approval of an amendment to an agreement between the City of University Park and the Estate of Adele N.Seybold (3805 McFarlin). The city manager said that this is an amendment to an existing agreement with the same property owner at 3805 McFarlin.The agreement allows the City to construct retaining walls along Turtle Creek associated with the collapsible dam and McFarlin Bridge reconstruction project.Under the terms of the agreement,the Estate of Adele N.Seybold agreed to pay for seventy-five percent (75%)of the construction costs associated with the retaining walls located on property located at 3805 McFarlin,up to a maximum of $75,000. The City has nearly completed the design of the retaining walls,and the Estate has requested to amend the agreement to allow it to pay for its portion of the walls now. This amendment to the agreementwas approved 14-308 Consider approval of the minutes of the March 3,2015 City Council Meeting with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was madeby Councilmember Begert,seconded by Councilmember Armstrong,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -CouncilmemberBegert,CouncilmemberMoore,CouncilmemberStewart, CouncilmemberArmstrong,and MayorLane IV.MAIN AGENDA 14-303 Public hearing on an ordinance amending the detailed site plan for Planned Development District,PD-32 for a tract of approximately 6.24 acres located at 6601 Turtle Creek Boulevard. Mayor Lane opened the public hearing.Chief Planning Official Harry Persaud said that the property owner at 6601 Turtle Creek Blvd.is requesting approval to amend the detailed site plan for Planned Development District (PO)32 to install a 35-foot flag pole on the site.He said that the Planning &Zoning Commission held a public hearing on February 10 and voted unanimously to approve the amendment. The Mayor closed the public hearing. City of University Park Page 3 123 City Council Meeting Minutes March 17,2015 14-305 Consider approval of an ordinance amending the detailed site plan for Planned Development District,PD-32 for a tract of approximately 6.24 acres located at 6601 Turtle Creek Boulevard. City Manager Corder said that this ordinance will amend the detailed site plan for Planned Development District,PD-32,located at 6601 Turtle Creek Boulevard to allow the installation of a 35-foot flag pole on the site. A motion was made by Councilmember Begert,seconded by Councilmember Armstrong to adopt this ordinance.The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane Enactment No:ORO No.15/006 City of University Park Page 4 124 City Council Meeting Minutes March 17,2015 14-306 Public hearing on an ordinance amending the detailed site plan for Planned Development District,PD-33 for a tract of approximately 2.98 acres located south of Lovers and west of Preston Road. Mayor Lane opened the public hearing.Chief Planning Official Harry Persaud said that this public hearing is to discuss an amendment to PD-33 to allow 52 apartment units on the subject tract.The number of people living in the complex would be around 104 people. Tommy Mann,representing Winstead PC,said that a 2006 proposal for development at this site would have allowed 88 units to be developed.This development never occurred,but the 2006 allowance remains and guides the latest proposed development.There are currently 91 units on the site. Their new proposal is to build only 52 units.John Ausburn of 3401 Southwestern,represented Lang Partners.He described his company's vision for the development and provided details about the character and quality of the apartments. Carl Malcolm of JHP Architecture,spoke about the project.He said that there will be one,two,and three bedroom apartments.Each apartment will have its own garage.There are tandem spaces behind the units for additional parking.He said that all of the required parking is onsite.There will also be some existing public parking on Hyer.No garage doors will face public streets. Councilmember Armstrong asked about the density of the project.He wanted to know if this development was geared toward retirees or families with children.Mr.Malcolm said that the assumption is one person per bedroom will live in each unit.Council member Moore asked if the Fire Department needs the alleyway for fire protection.Mr.Persaud said that this development proposal was reviewed and approved by the Fire Department. Fire Chief Howell agreed,saying that the Fire Department would not need to put its apparatus in the alley.Councilmember Armstrong asked about parking in the residential parking district.Chief of Police Spradlin said that the ordinance does not differentiate multi-family dwellings,so the Police Department in practice gives parking passes to each resident to park on the street and guests could obtain parking placards.Councilmember Stewart asked about the utility poles.Mr.Malcolm said that the developer will put the lines underground when this project is underway. Councilmember Begert asked if Mr.Mann knew the demographics of the existing units on the site.Mr.Mann said he knew that children currently live in the apartments,but he did not have specific details. The Mayor closed the public hearing. City of University Park Page 5 125 City Council Meeting Minutes March 17,2015 14-307 Consideration of an ordinance amending the detailed site plan for Planned Development District,PD-33 for a tract of approx.2.98 acres located south of Lovers and west of Preston Road. City Manager Corder said that this ordinance is to approve the proposed amendment to PD-33 as discussed in the public hearing.Councilmember Stewart asked to table consideration of this ordinance as he wanted more time to review and understand the details.Councilmember 8egert made a motion to amend Councilmember Stewart's motion to postpone consideration of this ordinance until the next regularly scheduled council meeting. A motion was made by Councilmember Begert,seconded by Councilmember Armstrong,to postpone consideration of this ordinance until the April 7,2015 City Council meeting.The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane 14-301 Consider approval of a request to abandon certain alley rights-of-way. As this matter related to the ordinance amending PD-33,the Mayor recommended postponing its consideration as well. A motion was made by Councilmember Begert,seconded by Councilmember Stewart,to postpone consideration of this ordinance until the April 7,2015 City Council meeting.The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 7th day of April,2015: Olin f!.:~f£J1. ATIEST: ~~~ Christine Green,City Secretary City of University Park Page 6