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HomeMy WebLinkAbout2015.04.07 City Council Meeting Minutes126 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,April 7,2015 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Councilmember Bob Begert,Councilmember Dawn Moore, Councilmember Tommy Stewart,Councilmember Taylor Armstrong and Mayor Olin Lane A.INVOCATION:Fire Chief Randy Howell B.PLEDGE OF ALLEGIANCE:Fire Chief Randy Howell/Boy Scouts C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Director of Public Works Bud Smallwood,City Secretary Christine Green, Fire Chief Randy Howell,Chief Planning Official Harry Persaud,Director of Parks Gerry Bradley,Library Director Sharon Martin,Director of Community Development Pat Baugh,Assistant Director of Public Works Jacob Speer, Director of Human Resources Luanne Hanford,and Purchasing Manager Elizabeth Anderson. II.AWARDS AND RECOGNITION None III.CONSENT AGENDA City of University Park Page 1 127 City Council Meeting Minutes April 7,2015 15-318 Consider approval of a drainage and maintenance agreement with a property owner adjacent to Turtle Creek,south of McFarlin Blvd. City Manager Corder said that this drainage and maintenance agreement with the property owner at 3801 McFarlin allows the City to access areas around Turtle Creek,south of McFarlin Blvd.related to operatation of the privately-owned collapsible dam across Turtle Creek.Additionally,the City is responsible for silt removal from the creek channel north of the dam to McFarlin Blvd.The Council approved a similar agreement at the last Council meeting with the property owner at 3805 McFarlin. This agreement was approved. 15-316 Consider approval of the purchase of hardware,software and services. The city manager said that this is a purchase of server hardware,software and services related to the operation of the Sungard Public Safety (OSSI) and New World Financial,HR,and Utility Billing software applications. These servers are scheduled for replacement every five years. The total cost of this purchase is $106,470,under the FY15 Capital Projects budget of $140,000. This purchase was approved. 15-314 Consider approval of interlocal purchasing agreements with the Town of Highland Park and the City of Frisco. City Manager Corder said that this item includes two interlocal purchasing agreements:one with the Town of Highland Park and one with the City of Frisco.Both agreements are evergreen and will allow University Park to take advantage of products and services that have been competitively bid by the other municipalities,and vice-versa.Currently,Highland Park would like to use University Park's contract with Itron,Inc.for automated metering infrastructure.University Park would like to use Frisco's contract with NAFECO for Fire Department gear. This agreement was approved. 15-326 Consider approval of the minutes of the March 17,2015 City Council meeting. The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Tommy Stewart,seconded by Councilmember Bob Begert,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane City of University Park Page 2 128 City Council Meeting Minutes April 7,2015 IV.MAIN AGENDA 15-322 Public hearing on an ordinance amending the detailed site plan for Planned Development District,PD-25 to add a practice tennis court and shade structure to the site. The Mayor opened the public hearing. Harry Persaud gave a presentation onscreen of the proposed changes to Planned Development District-25 (PD-25).He said that the Planning and Zoning Commission (P&Z)held a public hearing and that body approved the changes unanimously. The Highland Park Independent School District (HPISD)requested an amendment of the PO detailed site plan to allow for the installation of a practice tennis court and shade structure on the vacant tract with the PD. Councilmember Begert asked about a letter from resident Christie Haggard asking that the athletic lights not be turned on before 7:00 AM and be turned off no later than 9:00 PM.Mr.Persaud said that HPISD has responded to the request in a letter to staff,but that the Council may not consider this request as part of today's public hearing as it was not part of the proposed changes to the PD. A total of 57 property owners were notified about this request for a change to PD-25.Five responded with three opposed and two in favor. Mayor Lane asked if there were any speakers.Johnny Ringo,Athletic Director,HPISD spoke to the requested changes and asked the Council to approve the proposal.There were no other speakers.The Mayor closed the public hearing. 15-323 Consideration of an ordinance amending the detailed site plan for Planned Development District,PD-25 to add a practice tennis court and shade structure to the site. A motion was made by Councilmember Taylor Armstrong,seconded by Councilmember Tommy Stewart,to adopt this Ordinance.The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane Enactment No:ORO No.15/007 City of University Park Page 3 129 City Council Meeting Minutes April 7,2015 15-324 Consideration of on an ordinance amending the detailed site plan for Planned Development District,PD-33 for a tract of approx.2.98 acres located south of Lovers and west of Preston Road. City Manager Corder reminded the Council that this proposed amendment to the Planned Development District PD-33 appeared on the March 17 agenda and was postponed for additional study.Councilmember Armstrong asked staff if they were comfortable with the parking garages proposed in this apartment development.Chief Planning Official Harry Persaud said that he believes that the turning radius /feet from the curb required of the garages would encourage residents to park in their garages rather than on the street. Councilmember Stewart said he had reservations about selling the alley for a right-of-way that allows a development to be increased in square footage. He believes this will open up this option to other sites and other developers. Councilmember Begert asked the developers to speak on the subject of the parking garages and whether they were roomy enough/accessible enough to encourage parking in the garage rather than on the street.Councilmember Armstrong was concerned that two large vehicles like Suburbans would have a hard time turning into a garage. Tommy Mann,500 Winstead Building,Dallas,representing the developer, answered that their proposal exceeds the current City standard of feet from the curb to to the garage.Carl Malcolm of JHP Architects on Meadow Road, showed a "Suburban Autoturn Exhibit"to demonstrate how two Suburbans would turn into a garage in this development.He acknowledged that it would be a close fit and maybe not ideal for two large vehicles,but that it could be done. Council member Stewart asked Harry Persaud about the tandem parking being allowed in this development for the three-bedroom units.Mr.Persaud responded that the proposed plan meets the City's current requirement for number and type of parking spaces. Councilmember Moore said that with this development the City's alley right-of-way will be increased,so city services will have a bigger alleyway. Mr.Persaud confirmed that the alley is currently 10 feet on the north side and will increase to 16 feet. A motion was made by Councilmember Moore,seconded by Mayor Lane,that this Ordinance be adopted.The motion carried by the following vote: Aye:4 -Councilmember Begert,Councilmember Moore,Councilmember Armstrong,and Mayor Lane Nay:1 -Councilmember Stewart Enactment No:ORD No.15/008 City of University Park Page 4 130 City Council Meeting Minutes April 7,2015 15-319 Consider approval of a request to abandon certain alley rights-of-way. City Manager Corder said that this request is associated with the just-approved amendment to PD-33.Director of Public Works Bud Smallwood said that the City will abandon alley rights-of-way through the development in exchange for payment of fair market value for the rights-of-way.The developer will also dedicate public access/utililty easments to the City. These alleys are: •Lovers-Hyer alley,west from the Preston-Westchester alley to the west property line of the development; •Hyer-Grassmere alley,west from the Preston-Westchester alley to the west property line of the development. Mr.Smallwood said that approval of this request will authorize staff to proceed with an appraisal of the alley rights-of-way.An abandonment ordinance will be presented to the Council at a future meeting for consideration. A motion was made by Councilmember Dawn Moore,seconded by Councilmember Taylor Armstrong,to approve this request..The motion carried by the following vote: Aye:4 -Councilmember Begert,Councilmember Moore,Councilmember Armstrong,and Mayor Lane Nay:1-Councilmember Stewart 15-313 Consider approval of the purchase of a new MICU for the Fire Department. City Manager Corder explained that this MICU purchase is a planned replacement of a 2006 unit. The new vehicle is a 2015 Dodge 4500 and will be purchased through an HGAC cooperative contract at a cost of $254,125.00. A motion was made by Councilmember Bob Begert,seconded by Council member Tommy Stewart,to approve this purchase ..The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane City of University Park Page 5 131 City Council MeetingMinutes April 7,2015 15-317 Consider award of a bid for construction of a bridge across Turtle Creek at McFarlin Blvd. City Manager Corder said that this item is a bid award for construction of a bridge across Turtle Creek at McFarlin Blvd.The project also includes silt removal from the Williams Park pond.Public Works Director Bud Smallwood gave a presentation.REBCON submitted the low bid in the amount of $4,333,740.94.The project will commence in Mayor June this year. A motion was made by Councilmember Tommy Stewart,seconded by Councilmember Taylor Armstrong,to approve this bid award..The motion carried by the following vote: Aye:5 -CouncilmemberBegert,CouncilmemberMoore,CouncilmemberStewart, CouncilmemberArmstrong,and MayorLane 15-315 Consider award of a contract for pool building design at the Holmes Aquatic Center. City Manager Corder said that this is a contract with Davis and Davis Recreational Planning Consultants for building design at the Holmes Aquatic Center.Director of Parks Gerry Bradley said that this firm does a lot of design work at pools and aquatic centers.He said the buildings on the northeast portion of the center are most need of redesign and reconstruction,and he asked the consultants to provide three options for the Council's consideration. He listed three options at different costs.Councilmember Moore recommended Option #1 in the amount of $97,500 as funds for this option were available.She felt that other options for design work could be added on later when funds are available. A motion was made by Councilmember Dawn Moore,seconded by Mayor Olin Lane to approve this contract,option 1.The motion carried by the following vote: Aye:4 -CouncilmemberBegert,CouncilmemberMoore,CouncilmemberStewart, and MayorLane Nay:1-CouncilmemberArmstrong City of University Park Page 6 132 City Council Meeting Minutes April 7,2015 15-320 Consider approval of a request to remove traffic signal equipment from the intersection of Southwestern and Airline. The city manager said that this request to remove the flashing traffic signal at the Southwestern-Airline intersection was reviewed by the Public Safety Advisory Committee (PSAC)at its March 27th meeting.The Council referred the request to the PSAC at its March 17 meeting.The PSAC recommended unanimously to remove the signal.Director of Public Works Smallwood said that pursuant to the traffic consultant's recommendations,the committee also recommended that the City remove the parkway tree on the northeast quadrant of the intersection to eliminate a sight obstruction. Director of Public Works Smallwood said that the traffic signal will remain dark for 90 days before the equipment is removed. A motion was made by Councilmember Bob Begert,seconded by Councilmember Taylor Armstrong,to approve this request.The motion carried by the following vote: Aye:5 -Councilmember Begert,Councilmember Moore,Councilmember Stewart, Councilmember Armstrong,and Mayor Lane 15-325 Receive FY2014 Comprehensive Annual Financial Report (CAFR) City Manager Corder said that this is a yearly item.Staff asks Council to officially receive the FY2014 Comprehensive Annual Financial Report (CAFR). V.PUBLIC COMMENTS There were no speakers. VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. ATTEST:~~1\1 v{J~~ Christine Green,City Secretary City of University Park Page 7