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Home My WebLink About2015.05.05 City Council Meeting Minutes136 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,May5,2015 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:4 -CouncilmemberBobBegert,CouncilmemberTommy Stewart, CouncilmemberTaylorArmstrongand Mayor OlinLane Excused:1-CouncilmemberDawnMoore A.INVOCATION:Director of Human Resources Luanne Hanford B.PLEDGE OF ALLEGIANCE:Director of Human Resources Luanne Hanford / Boy Scouts Boy Scouts Jack Benak and Dylan Overcash of Troop 35 were present as part of earning their First Class rank.Josh Klein of Troop 435 was present as part of earning his Citizenship in the Community merit badge.They introduced themselves and assisted Director of Human Resources Luanne Hanford in leading the Pledge of Allegiance.Elijah Pedack of Troop 70 also attended the meeting as part of earning his Communications merit badge. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Director of Public Works Bud Smallwood,City Secretary Christine Green, Deputy Director of Public Works Jacob Speer,Fire Chief Randy Howell, Director of Parks Gerry Bradley,Library Director Sharon Martin,Director of Finance Tom Tvardzik,Purchasing Manager Elizabeth Anderson,Director of Human Resources Luanne Hanford,and Director of Community Development Pat Baugh. City of University Park Page 1 137 City Council Meeting Minutes May 5,2015 II.AWARDS AND RECOGNITION Community Information Officer Steve Mace introduced Youth Advisory Commission (YAC)Chairperson Kathleen Kilpatrick and Vice Chairperson Ashley Farley.They said they have enjoyed their service on the YAC. They narrated a PowerPoint presentation highlighting YAC's 2014-15 activities and service to the community. III.CONSENT AGENDA 15-338 Consider approval of an ordinance designating NO PARKING along the east curb of Durham,north from Daniel to the alley. City Manager Corder said that this a NO PARKING ordinance.SMU requested NO PARKING along the east curb of Durham,north from Daniel to the alley.Parked vehicles along the street create a sight obstruction for drivers exiting the alley or the parking lot in front of the sororities. This ordinance was adopted. Enactment No:ORO No.15/009 15-340 Consider approval of an agreement to support the City's participation in the NCTCOG annual Public Works Program. The city manager said that this is an agreement to support the City's participation in the North Central Texas Council of Governments (NCTCOG) annual Public Works Program.Member cities participate in and fund annual work programs.University Park has been a partner in the Public Works Program since 1992.The City's cost to support the 2015 program is $3,790. The City will receive benefit on such issues as Public Works Construction Standards (Specifications),Sustainable Public Rights-of-Way,iSWM Stormwater program,Hydrologic /flooding technical support,and general Public Works support. This agreement was approved. 15-345 Consider approval of the minutes of the April 21,2015 City Council meeting with or without corrections. The minutes were approved Approval of the Consent Agenda A motion was made by Councilmember Stewart,seconded by Council member 8egert,to approve the Consent Agenda.The motion carried by the following vote: City of University Park Page 2 138 City Council Meeting Minutes May 5,2015 Aye:4 -Councilmember Begert,Councilmember Stewart,Councilmember Armstrong,and Mayor Lane Excused:1 -Councilmember Moore IV.MAIN AGENDA 15-343 Consider approval of an ordinance abandoning two alley rights-of way. Public Works Director Bud Smallwood spoke to the City Council.The owners of properties located along Lovers Lane,Hyer,and Grassmere,west from the Preston-Westchester alleys are proposing to redevelop the site. The rezoning of PD-33 for this development was approved by the City Council on April 7.As part of the revised site plan,the owner requested that the City abandon the following alley rights-of-way through their development: •Lovers-Hyer alley,west from the Preston-Westchester alley to the west property line of the development (alley 1) •Hyer-Grassmere alley,west from the Preston-Westchester alley to the west property line of the development (alley 2) The site plan details public access/utility easements to replace the alley rights-of-way.An appraiser determined a fair market value appraisal of the alley rights-of-way in the amount of $470,809.05 ($117,593.25 for alley 1 and $353,215.80 for alley 2).This ordinance would abandon two alleys and accept two easements. Councilmember Stewart asked if the developer had responded to this appraisal.Bud Smallwood said that he had not yet heard from the developer regarding the appraisal.He said that if the developer chooses not to purchase the alley rights-of-way,then the abandonment will not go into effect. A motion was made by Councilmember Armstrong,seconded by Council member Begert,that this Ordinance be adopted.The motion carried by the following vote: Aye:3 -Councilmember Begert,Councilmember Armstrong,and Mayor Lane Nay:1 -Councilmember Stewart Enactment No:ORO No.15/01 0 City of University Park Page 3 139 City Council Meeting Minutes May 5,2015 15-339 Consider award of bids received for replacement of six traffic signals. Director of Public Works Bud Smallwood said that this item is a bid award for the replacement of six traffic signals at the following intersections: •Hillcrest at Milton •Hillcrest at University •Hillcrest at McFarlin •Hillcrest at Asbury •Hillcrest at Granada •Hillcrest at Binkley Durable Specialties submitted the low bid in the amount of $650,000. A motion was made by Councilmember Bob Begert,seconded by Councilmember Tommy Stewart,to approve this bid award.The motion carried by the following vote: Aye:4 -Councilmember Begert,Councilmember Stewart,Councilmember Armstrong,and Mayor Lane 15-336 Consider purchase of Voice over Internet Protocol (VOIP)Telephone System Director of Information Services Dale Harwell said that this is a bid award to Co-Nexus for a Voice over Internet Protocal (VoIP)telephone system.This will replace the City's existing Nortel Meridian Option 61C telephone system installed in 2000.The total amount to cover the first five years of the contract with Co-Nexus is $228,252. A motion was made by Councilmember Begert,seconded by Councilmember Armstrong,to approve this bid award.The motion carried by the following vote: Aye:4 -Councilmember Begert,Councilmember Stewart,Councilmember Armstrong,and Mayor Lane 15-337 Consider approval of Microsoft Enterprise Agreement. Dale Harwell said that this Microsoft Enterprise Agreement will facilitate the upgrade of the City's Microsoft products to the latest version of the Office productivity suite (Office 2013),the desktop operating system,and MS ServerlSQL Server for the OSSI and New World Systems servers. This three year agreement totals $221,417.52 and will be through the State of Texas Department of Information Resources (DIR)contract that has been awarded to SHI Government Solutions (DIR-SDD-2503)as the reseller of Microsoft products. A motion was made by Councilmember Tommy Stewart,seconded by Councilmember Taylor Armstrong,to approve this purchase agreement.The motion carried by the following vote: City of University Park Page 4 140 City Council Meeting Minutes May 5,2015 Aye:4 -Councilmember Begert,Councilmember Stewart,Councilmember Armstrong,and Mayor Lane V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. wed this the 19th day of May,2015: ATTEST:~ ~~ Christine Green,City Secretary City of University Park PageS