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Home My WebLink About2015.08.04 City Council Meeting Minutes164 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,August4,2015 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 4:30 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Present:3 -Mayor Olin Lane,Councilmember Dawn Moore and Council member Taylor Armstrong Absent:2 -Councilmember Bob Begert and Mayor Pro Tem Tommy Stewart A.INVOCATION:Director of Public Works Bud Smallwood B.PLEDGE OF ALLEGIANCE:Director of Public Works Bud Smallwood /Boy Scouts Boy Scout Jack Fitzmartin,Troop 82,Citizenship in the Community merit badge C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Director of Public Works Bud Smallwood,City Secretary Christine Green, Director of Finance Tom Tvardzik,Library Director Sharon Martin, Communications Specialist Amanda Hartwick,Director of Parks Gerry Bradley,Fire Chief Randy Howell,Community Development Director Pat Baugh,Deputy Director of Public Works Jacob Speer,and Purchasing Manager Elizabeth Anderson. II.AWARDS AND RECOGNITION None III.CONSENT AGENDA 15-393 Consider approval of the minutes of the City Council Meeting of July 21,2015 with or without corrections. City of UniverSity Park Page 1 165 City Council MeetingMinutes August 4,2015 The minutes were approved. Approval of the Consent Agenda A motion was made by Councilmember Armstrong,seconded by Councilmember Moore,to approve the Consent Agenda.The motion carried by the following vote: Aye:3 -MayorLane,CouncilmemberArmstrong,andCouncilmemberMoore IV.MAIN AGENDA PZ 15-004 Conduct a public hearing to receive comments on a request to amend Planned Development District,PD 20 to allow a perimeter fence to define a children's playground at the University Park United Methodist Church. Mayor Lane opened the public hearing.Community Development Director Pat Baugh provided a presentation with photos to show the proposed fence at the University Park United Methodist Church.Mayor Lane asked if there were any speakers in favor of the ordinance.Libby Nicodemus,Director of the Weekday School at UP United Methodist,spoke to the Council.She said the addition of the fence would help encourage outdoor play,and would ensure a safe environment for the children.She asked that the Council approve the PO amendment. Mayor Lane then asked if there was anyone else present to speak in favor of,or in opposition to the PO amendment.With no one coming forward,the Mayor closed the public hearing. This POAmendment was presented 15-391 Consider an ordinance to amend Planned Development 20 to allow a perimeter fence to define a children's playground at the University Park United Methodist Church. A motion was made by Councilmember Moore,seconded by Councilmember Armstrong,that this ordinance be adopted.The motion carried by the following vote: Aye:3 -MayorLane,CouncilmemberMoore,and CouncilmemberArmstrong 15-394 Consider selection of external audit firm. City Manager Corder said that this item is to approve an external audit firm. He explained that Weaver and Tidwell,LLP has served as the City's external auditor for the past ten fiscal years.Based on GFOA best practices,it has generally been the practice of the City to limit auditors to two five-year terms. With this in mind,the City published a Request for Proposals in March of 2015.A sub-committee for the Finance Advisory Committee reviewed and City of University Park Page 2 166 City Council Meeting Minutes August 4,2015 ranked the responding firms.After completion of the review process,the sub-committee recommends the selection of of Crowe Horwath LLP as the external audit firm.City Manager Corder explained that Crowe Horwath provided their best and final offer at a total not-to-exceed price of $207,200 for a five year contract,which was included in the Council report. Mayor Lane clarified that the agreement is a two year base contract,with three optional yearly renewals,at a total price of $207,200.Director of Finance Tom Tvardzik confirmed the not-to-exceed price is for a total of five years. Tom then commended Cindy Kipp,Claude Wilson,and Thomas Russell for for their work serving on the sub-committee. A motion was made by Councilmember Moore,seconded by Councilmember Armstrong,that this proposal be approved.The motion carried by the following vote: Aye:3 -Mayor Lane,Councilmember Armstrong,and Councilmember Moore 15-395 Consider a resolution adopting a maximum proposed property tax rate for FY2016;and set the dates for both the required tax rate hearings and the adoption of the final FY2016 property tax rate. City Manager Corder said that the item before Council is a resolution adopting a maximum tax rate for fiscal year 2016.Staff recommends that the tax rate maximum be set at the same amount as last year,which was 26.979 cents per $100 of taxable value.He explained that city staff is in the final stages of developing the budget for the upcoming year.City Manager Corder then announced August 18th and September 1st,as the public hearing dates for the 2016 tax rate.He stated that there will be separate public hearings for the 2016 budget on September 1st and September 15th. A motion was made by Councilmember Armstrong,seconded by Councilmember Moore,that this resolution be adopted.The motion carried by the following vote: Aye:3 -Mayor Lane,Councilmember Armstrong,and Councilmember Moore 15-396 Consider a proposal in the amount of $40,400 for surveying and design of certain traffic signals. City Manager Corder said that the final item on the agenda is to approve a traffic signal design contract.The City is committed to a ten year replacement cycle of all traffic signals,which will require replacement of three signals per year.The current proposal in the amount of $40,400 from Binkley &Barfield is for design work associated with the replacement of signals along Preston at the following intersections,St.Andrews,McFarlin, and Purdue in the year 2016. 15-396 Consider a proposal in the amount of $40,400 for surveying and design of certain traffic signals. Aye:3 -Mayor Lane,Councilmember Armstrong,and Councilmember Moore City of University Park Page 3 167 City Council Meeting Minutes August4,2015 v.PUBLIC COMMENTS Heidi Levy,who owns a commercial space at 6719 Hillcrest in Snider Plaza, approached the podium to address the Council.She requested that the City put in a 15-minute parking space or a handicap space in front of her store. She explained that there was previously a 15-minute parking space out front which has since been removed.The parking spaces in front of this location now have a 2-hour limit.The plumbers,from the office next door,disregard the time limit and park in the spaces all day,which leaves no available parking in front of her store.Mrs.Levy further explained that all other businesses along Hillcrest have handicap parking and/or 15-minute parking in front of their stores.She asked that the City consider changing the parking requirements in front of her store to match those along Hillcrest,with either a 15-minute space or handicap space. Mayor Lane explained that the standard procedure for a request of this nature is to first submit to the Director of Public Works.He thanked Mrs. Levy for bringing the matter to the Council's attention,and asked her to visit with the Director of Public Works so that the request could be properly considered. City of University Park Page 4 168 City Council Meeting Minutes August 4,2015 VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 18th day of August,2015: Oli!!:::,t;9· Christine Green,City Secretary City of University Park PageS