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Home My WebLink About2015.10.06 City Council Meeting Minutes189 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,October 6,2015 5:00 PM Council Chamber EXECUTIVE SESSION 3:30 -4:00 P.M.Pursuant to TGC§551.071,the City Council met in closed session to receive confidential legal advice from the City Attorney regarding a lease agreement with the Park Cities Historic Preservation Society.No action was taken.Executive Conference Room,1st Floor,City Hall. PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:4 -Mayor Olin Lane,Councilmember Taylor Armstrong,Councilmember Dawn Moore and Mayor Pro Tem Tommy Stewart Excused:1 -Councilmember Bob Begert A.INVOCATION:Fire Chief Randy Howell B.PLEDGE OF ALLEGIANCE:Fire Chief Randy Howell/Boy Scouts Boy Scout Kee Coker of Troop 82 was present as part of earning his Citizenship in the Nation and Communications merit badges.Also present were Boy Scouts Will Huff,Will Sherwood,and Alex Winandy of Troop 82, and Vincent Frizell,Connor O'Brien,and Matteo Winandy of Troop 35.The scouts are working towards their Citizenship in the Community merit badges. They assisted Fire Chief Randy Howell and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. City of University Park Page 1 190 City Council Meeting Minutes October 6,2015 D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Communications Specialist Amanda Hartwick,City Secretary Christine Green,Fire Chief Randy Howel" Chief of Police Greg Spradlin,Director of Human Resources Luanne Hanford,Library Circulation Assistant Kaylee Harrington,Community Development Director Patrick Baugh,Director of Public Works Jacob Speer, Director of Finance Tom Tvardzik,Purchasing Manager Elizabeth Anderson, and Director of Parks Gerry Bradley. II.AWARDS AND RECOGNITION 15-440 Retirement -Mr.Jorge Martinez Director of Parks Gerry Bradley gave a presentation honoring retiring Parks employee Jorge "Momo"Martinez.Mayor Pro Tem Stewart recognized his 39 years of service to the City with a plaque,and Mayor Lane presented him with a check. III.CONSENT AGENDA 15-422 Consider approval of FY16 Participation in the NCTCOG Regional Storm Water Management Program City Manager Corder said that this is a letter of authorization for the City's participation in the Regional Storm Water Program with the North Central Texas Council of Governments (NCTCOG)and payment for the associated FY2016 Work Program.Participation in the program provides municipalities resources for staff and developer training,public education,and guidance with TCEQ mandated annual reporting concerning compliance with the City's Storm Water Management Program (SWMP). This letter of authorization was approved. 15-437 Consider approval of the FY16 Interlocal Agreement with Dallas County for participation in the Household Hazardous Waste Program City Manager Corder said that this resolution authorizes the City's continued participation in the Dallas County Household Hazardous Waste Disposal Program.University Park residents may use the Home Chemical Collection Center to dispose of their paint,herbicides,pesticides,etc.University Park's annual contribution to participate in the program is approximately $26,250. This interlocal agreement was approved. City of University Park Page 2 191 City Council Meeting Minutes October 6,2015 15-426 Consider approval of purchase of five police vehicles City Manager Corder said that this item approves the purchase of five Police patrol vehicles.The 2016 Chevy Tahoes will be purchased via a BuyBoard cooperative contract from Caldwell Country Chevrolet at a price of $37,985.00 per vehicle,or $189,925.00 total.The vehicles being replaced are 2009 and 2011 models. This purchase was approved. 15-436 Consider approval of the purchase of a sanitation truck City Manager Corder said that this is approval for purchase of a new rearloader truck for the Sanitation Division for trash pick-up.This is a planned replacement of a vehicle that was purchased in 2006.The existing vehicle will be sold at auction.The new vehicle is available through a BuyBoard cooperative contract from Rush Truck Center at a cost of $94,893.00. This purchase was approved. 15-447 Consider approval of the minutes of the September 15,2015 City Council Meeting with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Mayor Pro Tern Stewart,seconded by Council member Armstrong,to approve the Consent Agenda.The motion carried by the following vote: Aye:4 -Mayor Lane,Councilmember Armstrong,Councilmember Moore,and Mayor Pro Tern Stewart IV.MAIN AGENDA 15-442 Consider approval of the purchase of playground equipment for Humann Park. Director of Parks Gerry Bradley gave a presentation about the playground equipment to be purchased for Humann Park.GameTime,Inc.will provide and install new playground equipment via a BuyBoard cooperative contract in the amount of $177 ,252.21.He also advised the Council that the project budget includes an additional $20,000 for the purchase of site amenities like benches and similar items. A motion was made by Mayor Pro Tern Stewart,seconded by Councilmember Armstrong to approve the budget of $197,252.21 to complete the playground renvoavtion project at Humann Park.The motion carried by the following vote: Aye:4 -Mayor Lane,Councilmember Armstrong,Councilmember Moore,and Mayor Pro Tem Stewart City of University Park Page 3 192 City Council Meeting Minutes October 6,2015 15-443 Consider approval of a park reservation request for 2016 UPPA "UP All Night"event. Director of Parks Gerry Bradley gave a presentation about the park reservation request from the University Park Preschool Association to hold their UP All Night fundraiser event in Curtis Park on Saturday.April 16,2016. Staff surveyed the 3500 block of Amherst about the event and received five surveys in support of the event and two with concerns about the event. Complaints included that Amherst residents did not have easy access to their homes and driveways during last year's event,parking violations were not ticketed.and the music was too loud.Mr.Bradley said that the UPPA has agreed to hire an additional off-duty police officer to assist with access to Amherst and parking issues.Amherst residents Marilyn Jayroe and Charlotte Clark were in attendance to voice their complaints.but instead thanked the Council for addressing their concerns about the event. A motion was made by Mayor Lane,seconded by Councilmember Dawn Moore, to approve this request contingent on the organizers implementing the requested security measures and restrictions on the event.The motion carried by the following vote: Aye:4 -Mayor Lane,Councilmember Armstrong,Councilmember Moore,and Mayor Pro Tem Stewart 15-445 Consider award of a Best Value Bid for landscaping and irrigation services for the Preston Road Parkway Project and;approval of a contract for wall repair and painting for the same project. Director of Parks Gerry Bradley gave a presentation about the Preston Road Parkway project.Best Value Bids were received for landscape and irrigation services.Cannon Landsape was the low bidder in the amount of $175.862. Gallagher Construction also submitted a bid via the TIPS cooperative purchasing program in the amount of $19,400 for masonry repair work and painting of the historical entrance wall between McFarlin Blvd.and Windsor Avenue A motion was made by Mayor Pro Tern Stewart,seconded by Councilmember Moore,to approve the amount of $215,262 for the Preston Road Parkway Project which includes $20,000 for a contingency.The motion carried by the following vote: Aye:4 -Mayor Lane,Councilmember Armstrong.Councilmember Moore,and Mayor Pro Tem Stewart City of University Park Page 4 193 City Council Meeting Minutes October 6,2015 15-446 Consider award of contract for Mile Per Year 47050 City Manager Corder said that staff took bids for this year's Mile-per-Year project.The bids were split into two projects:Project A consisted of the replacement of water mains,sanitary sewer mains,and pavement in the 4200-4300 blocks of the Normandy/San Carlos Alley.The project also included the installation of a water main and fire hydrants in the 4200-4300 blocks of Normandy Street.Project B consisted of the replacement of water mains,sanitary sewer mains,and pavement in the 4300-4400 blocks of the Hyer/Grassmere alley,the 4200-4300 blocks of the McFarlin/Larchmont alley,and the 4400-4500 blocks of the Stanhope/Shenandoah alley. This project has a Capital Projects budget of $2.2 million,but the bids received exceeded that total.Staff recommends Council reject all bids for Project 47050A and Project 47050B.Staff will adjust the scope of the project and seek new bids in an attempt to complete the work with the funds available within the current Capital Improvement Budget. Mayor Pro Tem Stewart madea motion,seconded by Councilmember Armstrong,to reject all bids for Project 47050 (A)and (B).The motion carried by the following vote: Aye:4 -MayorLane,CouncilmemberArmstrong,CouncilmemberMoore,and MayorPro TemStewart Excused:1 -CouncilmemberBegert 15-441 Consider approval of EnerGov software,professional services,and travel expenses to implement code enforcement software City Manager Corder said this item is to approve the purchase of a Code Enforcement software migration.This migration from Cartegraph to EnerGov will accomplish the following for Code Enforcement: •Improve integration and communication between Code Enforcement Officers and Building Inspectors by using the same application for daily operations •Address concerns from the recent community survey related to Code Enforcement by providing software to increase efficiency •Clear the path to update or replace Cartegraph without restriction due to Code Enforcement's current dependency on Cartegraph •Provide data mobility for Code Enforcement Officers with EnerGov's IG Enforce tablet application The total cost of the project will not exceed $78,000 and includes the purchase of software,professional services,and reimbursement of vendor travel expenses. A motion was made by Councilmember Taylor Armstrong,seconded by Mayor Pro Tem Tommy Stewart,to approve this purchase.The motion carried by the following vote: Aye:4 -MayorLane,CouncilmemberArmstrong,CouncilmemberMoore,and MayorPro Tem Stewart City of University Park Page 5 194 City Council Meeting Minutes October 6,2015 15-444 Discuss the Lovers 52 Development Agreement City Manager Corder said that Council considered an agreement with the developer of the Lovers 52 multi-family residential project at the June 16, 2015 meeting to have the developer's utility contractor replace a deteriorated sanitary sewer main at the City's expense at the same time that they replaced the adjacent water main and alley pavement at the developer's expense.It was believed that such an arrangement would be the most efficient and economical way to complete this work and that the City's participation would not exceed $200,000.At that meeting,Council voted to postpone consideration of the agreement until the developer could provide a final cost estimate for the City's portion of the work. Last month,staff received a final cost estimate from the developer in excess of $370,000.Staff reassessed the City's options for rehabilitating the deteriorated sanitary sewer main in the alley between the development and Preston Road and determined that the existing clay tile main can be lined with a cured in-place polyurethane product for less than 20%of the cost proposed by the developer. No action is required on this item. Robbie Corder recognized Grace Daniels of Oncor in attendance at the meeting. V.PUBLIC COMMENTS None VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Considered and approved this the 20th day of October,2015: Olin Lane,Jr.,Mayor ATTEST:~ ~-~ Christine Green,City Secretary City of University Park Page 6