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HomeMy WebLinkAbout2015.10.20 City Council Meeting Minutes195 City of University Park City Hall 3800 University Blvd. University Park,TX 75205 Meeting Minutes City Council Tuesday,October 20,2015 5:00 PM Council Chamber PRE-MEETING WORK SESSION(S) 4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings from staff.No action was taken.Council Conference Room,2nd floor,City Hall. I.CALL TO ORDER Rollcall Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Councilmember Bob Begert,Councilmember Dawn Moore and Mayor Pro Tem Tommy Stewart A.INVOCATION:Council member Taylor Armstrong B.PLEDGE OF ALLEGIANCE:Councilmember Taylor Armstrong /Boy Scouts Boy Scout Jerry Chen of Troop 219 was present as part of earning his Citizenship in the Community and Communications merit badges.Boy Scout Dylan Benak of Troop 35 was also present as part of earning his Citizenship in the Community merit badge.The scouts assisted Councilmember Armstrong and the City Council in leading the Pledge of Allegiance. C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr. D.INTRODUCTION OF STAFF:City Manager Robbie Corder Staff in attendance included Community Information Officer Steve Mace, Director of Information Services Dale Harwell,Chief of Police Greg Spradlin, Communications Specialist Amanda Hartwick,City Secretary Christine Green,Director of Public Works Jacob Speer,Fire Chief Randy Howell, Director of Human Resources Luanne Hanford,Community Development Director Patrick Baugh,Library Director Sharon Martin,General Accountant Barbara Kowalewski,General Accountant Dianne Hailey,Controller Civic Yip,Director of Parks Gerry Bradley,and Police Captain Bill Mathes. II.AWARDS AND RECOGNITION 15-451 Proclamation -Arbor Day 2015 Mayor Lane read aloud the Arbor Day Proclamation. City of University Park Page 1 196 City Council Meeting Minutes October 20,2015 15-452 Employee Recognition -Raul Rodriquez Chief of Police Greg Spradlin described the situation in which Parks employee Raul Rodriguez helped to translate for Police Officer Robert Ramsey who was aiding a Spanish-speaking woman in need of medical attention in Germany Park.Mayor Lane presented Mr.Rodriguez with a plaque and a check for his outstanding service to the City. 15-453 Employee Recognition -Civic Yip Chief of Police Spradlin described another situation that took place a few moments later in which Controller Civic Yip translated for Police Officer Robert Ramsey who was summoned to aid a Chinese-speaking woman in need of medical attention.Mayor Lane presented Ms.Yip with a plaque and a check recognizing her outstanding service to the City. III.CONSENT AGENDA 15-455 Consider approval of an ordinance amending the FY2015 budget to provide for transfer of non-recurring revenues to the Capital Projects funds. City Manager Corder said that this ordinance will amend the FY15 budget. Throughout fiscal 2015,a number of payments were received that were either contributions to a specific capital project or compensation for the abandonment of a right-of-way.Last year these totaled just over $1.2 million.Each of these payments was recorded as "Other Revenue"within the General Fund.In order to make these funds available for either their ear-marked project (or for capital projects in general)they must be transferred to the appropriate Capital Projects fund. This ordinance was adopted. Enactment No:ORO No.15/022 15-457 Consider approval of an ordinance amending the FY2016 budget to carry forward FY2015 encumbrances. City Manager Corder said that this ordinance will approve a budget amendment to the FY16 budget to bring forward funds encumbered at the end of the prior fiscal year.Encumbrances are commitments to purchase specific goods or services,generally evidenced by an open and approved purchase order.They are budgeted,authorized transactions that have not concluded by year end.Approval of these FY15 encumbrances (open purchase orders)moves the corresponding budget amount from FY15 to FY16,thereby making the funds available for expenditure in the current fiscal year.This encumbrance carryover of $253,000 will increase the FY16 budget from $48.6 million to $48.9 million. This ordinance was adopted. Enactment No:ORO No.15/023 City of University Park Page 2 197 City Council Meeting Minutes October 20,2015 15-456 Consider approval of the minutes of the October 6,2015 City Council meeting,with or without corrections. The minutes were approved. Approval of the Consent Agenda A motion was made by Mayor Pro Tem Stewart,seconded by Councilmember Begert,to approve the Consent Agenda.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart IV.MAIN AGENDA 15-448 Consider approval of a resolution appointing members to the Board of Adjustment for the remainder of the term set to expire in July 2016. City Manager Corder said that this agenda item is a resolution to appoint members to vacant positions on the Board of Adjustment (BOA).The Board of Adjustment currently has two vacancies due to members who have moved out of the City.Mayor Lane recommended the appointment of Rusty Goff and Eurico Francisco as regular Board members.Both have served for one year as alternate members of the Board of Adjustment.Subsequently,Mayor Lane recommends the appointment of Jeff Barnes and Jim Hitzelberger as alternate Board members. A motion was made by Councilmember Bob Begert,seconded by Councilmember Taylor Armstrong,to adopt this resolution.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart Enactment No:RES No.15/008 15-449 Consider approval of renewal of Employee Health Plan with CIGNA Director of Human Resources Luanne Hanford gave a presentation.She explained that the City has a self-insured health plan and currently contracts with CIGNA to administer the plan,process claims,and provide access to the CIGNA physician and facility network.Under the self-insured plan,the City pays the first $85,000 of every claim.If a claim exceeds that amount, the Individual Stop Loss (ISL)insurance pays the rest of the claim.If all claims combined exceed 125%of Expected Claims,the Aggregate Stop Loss insurance pays all of the remaining claims for the rest of the claim year. The City is currently in the third year of a 3-year rate guarantee for Medical Administration and Access Fees.The rate guarantee ensures that those costs will not rise more than 2.5%per year.For 2016,CIGNA has proposed a 2.5%increase in Medical Administration and Access Fees,a 13.4% increase in Individual Stop Loss Premium,and an 11.4%increase in City of University Park PageJ 198 City Council Meeting Minutes October 20,2015 Aggregate Stop Loss Premium.Combined,these increases represent an 11.2%increase in fixed costs for the health plan,from $535,674 to $595,937. The Employee Benefits Committee and staff recommend approval of the renewal of the Health Plan with CIGNA for $104,517 in Medical Administration &Access Fees,$471,850 for Individual Stop Loss Insurance, and $19,570 for Aggregate Stop Loss Insurance for a total of $595,937. A motion was made by Councilmember Taylor Armstrong,seconded by Mayor Pro Tem Tommy Stewart,to approve this renewal.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart 15-450 Consider approval of renewal of Property,Liability,and Worker's Compensation Insurance with Texas Municipal League Inter-Governmental Risk Pool Director of Human Resources Luanne Hanford gave a presentation.She said that the City has Property,Liability,and Worker's Compensation insurance coverage with the Texas Municipal League Intergovernmental Risk Pool (TML-IRP)via an interlocal agreement.The City has had coverage with TML-IRP since 2005.For 2015-16,TML-IRP submitted a renewal proposal for $254,423,an overall increase of 19%.The Property, Casualty &Liability Insurance Committee reviewed the proposal and approved the renewal.Staff also recommends approval. A motion was made by Councilmember Dawn Moore,seconded by Council member Taylor Armstrong,to approve this renewal.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart 15-454 Consider change order to contract with Rebcon,Inc.for Project 49700 (McFarlin Bridge) Director of Public Works Jacob Speer explained that this is the first change order to the McFarlin Bridge contract.He said that during construction,the contractor discovered site conditions that,given the current design and construction method,would likely result in the loss of two mature trees on the east side of the bridge.Staff directed the contractor to provide some alternatives to the current project design that would preserve the trees.This change order for $42,033.45 covers design and installation of a revised soil retention system that would let the project continue as planned and allow the trees to remain. A motion was made by Councilmember Bob Begert,seconded by Mayor Pro Tem Tommy Stewart,to approve this change order.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart City of University Park Page 4 199 City Council Meeting Minutes October 20,2015 15-459 Consider sale of Pierce pumper and lease of reserve pumper Fire Chief Randy Howell briefed the Council about the sale of the 2011 Pierce pumper and the lease of a reserve pumper while a new truck is being assembled.Approval of this agenda items will authorize the sale of a 2011 Pierce pumper in the amount of $285,000 and approve a lease for a reserve pumper for the approximate time period of seven months.Price for rental is $3,000 per month. A motion was made by Councilmember Taylor Armstrong,seconded by Mayor Pro Tern Tommy Stewart,to approve this sale.The motion carried by the following vote: Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart 15-460 Consider appointment of Committee for Zoning Ordinance revision City Manager Corder said that the Zoning Ordinance revision project has been programmed and budgeted.The next step is to appoint a steering committee to provide direction and oversight on selection of a consultant and their work.He read aloud the list of names to be appointed to the Zoning Ordinance Revision Committee: 1.Randy Biddle 2.John Yeaman 3.Bob Spies 4.Margie Harris 5.JoAnne Moore 6.Bob Clark 7.Syd Carter 8.John Walsh 9.Bob West 10.Robbie Skinner 11.Chairman Tommy Stewart (City Council Liaison) Mayor Pro Tem Stewart read aloud the charge of the Committee. The City Council would like the committee to address the following questions: 1.Do the current regulations encourage development throughout the City that is consistent with its residential character and mature development? 2.Is the zoning ordinance formatted and structured in a way that is easily understandable to the public? 3.Are current regulations consistent throughout the zoning ordinance and relative articles in the Code of Ordinances? The Committee is charged to: 1.Help and direct staff to refine and clarify a scope of work for a planning consultant. 2.Participate in the selection of that consultant through the Request for Proposals process. City of University Park Page 5 200 City Council Meeting Minutes October 20,2015 3.Participate in public meetings and review zoning regulations. 4.Solicit feedback from the community. 5.Review deliverables from consultant and craft a recommendation to the City Council. The Committee is not a: 1.Tool or process to change zoning of specific properties 2.Tool or process to adjust zoning district boundaries A motion was made by Councilmember Begert,seconded by Council member Moore,to approve the appointment of the Committee for Zoning Ordinance Revision.The motion carried by the following vote: Aye:5 -Mayor Lane,Council member Armstrong,Councilmember Begert, Councilmember Moore,and Mayor Pro Tem Stewart 15-461 Discuss remaining 2015 City Council meeting dates City Manager Corder recommended canceling the December 1 meeting and the January 5 City Council meetings as they follow close to the Thanksgiving and New Year holidays. V.PUBLIC COMMENTS Rodney Livingston requested to speak.He told the Mayor and City Council that two former presidents have conspired to keep his birth certificate from him in violation of various laws. VI.ADJOURNMENT As there was no further business,Mayor Lane adjourned the meeting. Olin Lane,Jr.,Mayor ATTEST:_ ~~ Christine Green,City Secretary City of University Park Page 6