HomeMy WebLinkAbout2015.10.20 City Council Meeting Minutes195
City of University Park City Hall
3800 University Blvd.
University Park,TX 75205
Meeting Minutes
City Council
Tuesday,October 20,2015 5:00 PM Council Chamber
PRE-MEETING WORK SESSION(S)
4:00 -5:00 P.M.The City Council met in open work session to receive agenda item briefings
from staff.No action was taken.Council Conference Room,2nd floor,City Hall.
I.CALL TO ORDER
Rollcall
Present:5 -Mayor Olin Lane,Councilmember Taylor Armstrong,Councilmember Bob
Begert,Councilmember Dawn Moore and Mayor Pro Tem Tommy Stewart
A.INVOCATION:Council member Taylor Armstrong
B.PLEDGE OF ALLEGIANCE:Councilmember Taylor Armstrong /Boy Scouts
Boy Scout Jerry Chen of Troop 219 was present as part of earning his
Citizenship in the Community and Communications merit badges.Boy Scout
Dylan Benak of Troop 35 was also present as part of earning his Citizenship
in the Community merit badge.The scouts assisted Councilmember
Armstrong and the City Council in leading the Pledge of Allegiance.
C.INTRODUCTION OF COUNCIL:Mayor Olin Lane,Jr.
D.INTRODUCTION OF STAFF:City Manager Robbie Corder
Staff in attendance included Community Information Officer Steve Mace,
Director of Information Services Dale Harwell,Chief of Police Greg Spradlin,
Communications Specialist Amanda Hartwick,City Secretary Christine
Green,Director of Public Works Jacob Speer,Fire Chief Randy Howell,
Director of Human Resources Luanne Hanford,Community Development
Director Patrick Baugh,Library Director Sharon Martin,General Accountant
Barbara Kowalewski,General Accountant Dianne Hailey,Controller Civic
Yip,Director of Parks Gerry Bradley,and Police Captain Bill Mathes.
II.AWARDS AND RECOGNITION
15-451 Proclamation -Arbor Day 2015
Mayor Lane read aloud the Arbor Day Proclamation.
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15-452 Employee Recognition -Raul Rodriquez
Chief of Police Greg Spradlin described the situation in which Parks
employee Raul Rodriguez helped to translate for Police Officer Robert
Ramsey who was aiding a Spanish-speaking woman in need of medical
attention in Germany Park.Mayor Lane presented Mr.Rodriguez with a
plaque and a check for his outstanding service to the City.
15-453 Employee Recognition -Civic Yip
Chief of Police Spradlin described another situation that took place a few
moments later in which Controller Civic Yip translated for Police Officer
Robert Ramsey who was summoned to aid a Chinese-speaking woman in
need of medical attention.Mayor Lane presented Ms.Yip with a plaque and
a check recognizing her outstanding service to the City.
III.CONSENT AGENDA
15-455 Consider approval of an ordinance amending the FY2015 budget to
provide for transfer of non-recurring revenues to the Capital Projects
funds.
City Manager Corder said that this ordinance will amend the FY15 budget.
Throughout fiscal 2015,a number of payments were received that were
either contributions to a specific capital project or compensation for the
abandonment of a right-of-way.Last year these totaled just over $1.2
million.Each of these payments was recorded as "Other Revenue"within
the General Fund.In order to make these funds available for either their
ear-marked project (or for capital projects in general)they must be
transferred to the appropriate Capital Projects fund.
This ordinance was adopted.
Enactment No:ORO No.15/022
15-457 Consider approval of an ordinance amending the FY2016 budget to
carry forward FY2015 encumbrances.
City Manager Corder said that this ordinance will approve a budget
amendment to the FY16 budget to bring forward funds encumbered at the
end of the prior fiscal year.Encumbrances are commitments to purchase
specific goods or services,generally evidenced by an open and approved
purchase order.They are budgeted,authorized transactions that have not
concluded by year end.Approval of these FY15 encumbrances (open
purchase orders)moves the corresponding budget amount from FY15 to
FY16,thereby making the funds available for expenditure in the current fiscal
year.This encumbrance carryover of $253,000 will increase the FY16
budget from $48.6 million to $48.9 million.
This ordinance was adopted.
Enactment No:ORO No.15/023
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15-456 Consider approval of the minutes of the October 6,2015 City Council
meeting,with or without corrections.
The minutes were approved.
Approval of the Consent Agenda
A motion was made by Mayor Pro Tem Stewart,seconded by Councilmember
Begert,to approve the Consent Agenda.The motion carried by the following
vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
IV.MAIN AGENDA
15-448 Consider approval of a resolution appointing members to the Board of
Adjustment for the remainder of the term set to expire in July 2016.
City Manager Corder said that this agenda item is a resolution to appoint
members to vacant positions on the Board of Adjustment (BOA).The Board
of Adjustment currently has two vacancies due to members who have moved
out of the City.Mayor Lane recommended the appointment of Rusty Goff
and Eurico Francisco as regular Board members.Both have served for one
year as alternate members of the Board of Adjustment.Subsequently,Mayor
Lane recommends the appointment of Jeff Barnes and Jim Hitzelberger as
alternate Board members.
A motion was made by Councilmember Bob Begert,seconded by
Councilmember Taylor Armstrong,to adopt this resolution.The motion carried
by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
Enactment No:RES No.15/008
15-449 Consider approval of renewal of Employee Health Plan with CIGNA
Director of Human Resources Luanne Hanford gave a presentation.She
explained that the City has a self-insured health plan and currently contracts
with CIGNA to administer the plan,process claims,and provide access to
the CIGNA physician and facility network.Under the self-insured plan,the
City pays the first $85,000 of every claim.If a claim exceeds that amount,
the Individual Stop Loss (ISL)insurance pays the rest of the claim.If all
claims combined exceed 125%of Expected Claims,the Aggregate Stop
Loss insurance pays all of the remaining claims for the rest of the claim year.
The City is currently in the third year of a 3-year rate guarantee for Medical
Administration and Access Fees.The rate guarantee ensures that those
costs will not rise more than 2.5%per year.For 2016,CIGNA has proposed
a 2.5%increase in Medical Administration and Access Fees,a 13.4%
increase in Individual Stop Loss Premium,and an 11.4%increase in
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Aggregate Stop Loss Premium.Combined,these increases represent an
11.2%increase in fixed costs for the health plan,from $535,674 to
$595,937.
The Employee Benefits Committee and staff recommend approval of the
renewal of the Health Plan with CIGNA for $104,517 in Medical
Administration &Access Fees,$471,850 for Individual Stop Loss Insurance,
and $19,570 for Aggregate Stop Loss Insurance for a total of $595,937.
A motion was made by Councilmember Taylor Armstrong,seconded by Mayor
Pro Tem Tommy Stewart,to approve this renewal.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
15-450 Consider approval of renewal of Property,Liability,and Worker's
Compensation Insurance with Texas Municipal League
Inter-Governmental Risk Pool
Director of Human Resources Luanne Hanford gave a presentation.She
said that the City has Property,Liability,and Worker's Compensation
insurance coverage with the Texas Municipal League Intergovernmental
Risk Pool (TML-IRP)via an interlocal agreement.The City has had
coverage with TML-IRP since 2005.For 2015-16,TML-IRP submitted a
renewal proposal for $254,423,an overall increase of 19%.The Property,
Casualty &Liability Insurance Committee reviewed the proposal and
approved the renewal.Staff also recommends approval.
A motion was made by Councilmember Dawn Moore,seconded by
Council member Taylor Armstrong,to approve this renewal.The motion
carried by the following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
15-454 Consider change order to contract with Rebcon,Inc.for Project 49700
(McFarlin Bridge)
Director of Public Works Jacob Speer explained that this is the first change
order to the McFarlin Bridge contract.He said that during construction,the
contractor discovered site conditions that,given the current design and
construction method,would likely result in the loss of two mature trees on
the east side of the bridge.Staff directed the contractor to provide some
alternatives to the current project design that would preserve the trees.This
change order for $42,033.45 covers design and installation of a revised soil
retention system that would let the project continue as planned and allow the
trees to remain.
A motion was made by Councilmember Bob Begert,seconded by Mayor Pro
Tem Tommy Stewart,to approve this change order.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
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15-459 Consider sale of Pierce pumper and lease of reserve pumper
Fire Chief Randy Howell briefed the Council about the sale of the 2011
Pierce pumper and the lease of a reserve pumper while a new truck is being
assembled.Approval of this agenda items will authorize the sale of a 2011
Pierce pumper in the amount of $285,000 and approve a lease for a reserve
pumper for the approximate time period of seven months.Price for rental is
$3,000 per month.
A motion was made by Councilmember Taylor Armstrong,seconded by Mayor
Pro Tern Tommy Stewart,to approve this sale.The motion carried by the
following vote:
Aye:5 -Mayor Lane,Councilmember Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
15-460 Consider appointment of Committee for Zoning Ordinance revision
City Manager Corder said that the Zoning Ordinance revision project has
been programmed and budgeted.The next step is to appoint a steering
committee to provide direction and oversight on selection of a consultant and
their work.He read aloud the list of names to be appointed to the Zoning
Ordinance Revision Committee:
1.Randy Biddle
2.John Yeaman
3.Bob Spies
4.Margie Harris
5.JoAnne Moore
6.Bob Clark
7.Syd Carter
8.John Walsh
9.Bob West
10.Robbie Skinner
11.Chairman Tommy Stewart (City Council Liaison)
Mayor Pro Tem Stewart read aloud the charge of the Committee.
The City Council would like the committee to address the following
questions:
1.Do the current regulations encourage development throughout the City
that is consistent with its residential character and mature development?
2.Is the zoning ordinance formatted and structured in a way that is easily
understandable to the public?
3.Are current regulations consistent throughout the zoning ordinance and
relative articles in the Code of Ordinances?
The Committee is charged to:
1.Help and direct staff to refine and clarify a scope of work for a planning
consultant.
2.Participate in the selection of that consultant through the Request for
Proposals process.
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3.Participate in public meetings and review zoning regulations.
4.Solicit feedback from the community.
5.Review deliverables from consultant and craft a recommendation to the
City Council.
The Committee is not a:
1.Tool or process to change zoning of specific properties
2.Tool or process to adjust zoning district boundaries
A motion was made by Councilmember Begert,seconded by Council member
Moore,to approve the appointment of the Committee for Zoning Ordinance
Revision.The motion carried by the following vote:
Aye:5 -Mayor Lane,Council member Armstrong,Councilmember Begert,
Councilmember Moore,and Mayor Pro Tem Stewart
15-461 Discuss remaining 2015 City Council meeting dates
City Manager Corder recommended canceling the December 1 meeting and
the January 5 City Council meetings as they follow close to the Thanksgiving
and New Year holidays.
V.PUBLIC COMMENTS
Rodney Livingston requested to speak.He told the Mayor and City Council
that two former presidents have conspired to keep his birth certificate from
him in violation of various laws.
VI.ADJOURNMENT
As there was no further business,Mayor Lane adjourned the meeting.
Olin Lane,Jr.,Mayor
ATTEST:_
~~
Christine Green,City Secretary
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